HO CHI MINH CITY UNIVERSITY OF INDUSTRY INTERNATIONAL FACULTY BUSINESS ADMINISTRATION DIVISION

BSBADM503A

Business Administration

SUBJECT: BSBADM503A STUDENT NAME: LeBaHiep LECTURER: PhamVanQuyet I.D STUDENT: 0738248 CLASS: DBA 10B

Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Table Of ontent
Conference Purpose.........................................................................................................4 Appropriate budget estimate................................................................................................5 GANTT chart for timelines.................................................................................................6 Draft program aligns with purpose......................................................................................7 Relevant participants identified (i.e. professional groups, etc)...........................................8 Time of conference arranged...............................................................................................8 Venue of conference show specification listings of at least 3 venues..............................8 Source of speakers/presenters identified.............................................................................9 Special needs of participants anticipated (eg diet, disability, technology)........................10 Promote - what, when, where, how and why.....................................................................11 TASK TWO: PROMOTE THE CONFERENCE..............................................................12 An Outline of Your Target Audience................................................................................12 A list of magazines, journals, newspapers where you will place advertisements.............12 Australasian Journal of Special Education........................................................................12 Australian Journal of Education articles............................................................................12 A flyer to advertise the conference....................................................................................12 Include on the GANNT chart when publicity material will go out ..................................13 TASK THREE: ORGANISE THE CONFERENCE.........................................................14 Program details sample program with detailed sessions & break times.........................14 Entertainment - outline of functions planned, where, when..............................................15 Invite and brief speakers write letters to invite and instruct repreparation , submission requirements, then a second letter to invite speakers , confirm dates, travel, accommodation, check in, program, any special needs ( e.g. technology, diet, children, partner needs etc ) .............................................................................................................18 Invite participants list of groups (names) covering letter or flyer or some means of enabling delegates to register, registration form................................................................21 Confirm transport, venue and accommodation with airline/hotel faxes or letters confirming dates, times, check in, ect................................................................................22 Special needs a list of any special needs of delegates with an action column stipulating who will organize this, with whom....................................................................................23 Registration procedures letter of confirmation to delegates and instruction for registering on the day.........................................................................................................25 TASK FOUR: CO ORDINATION CONFERENCE PROCEEDINGS..........................28 A detailed outline of registration procedures on the day for administration staff.............28 Outline of contingency procedures one speaker is unable to arrive until later in the day ...........................................................................................................................................28 Provide a checklist and staff allocation to cover the days proceedings...........................29 TASK FIVE FOLLOW UP CONFERENCE PROCEEDINGS....................................31 Prepare a checklist to finalize payment for all services.....................................................31 Write a letter of thanks for presenters / speakers at the conference..................................31 Write an evaluation questionnaire to be given to delegates..............................................33 Prepare a short report on questionnaire recommendation for future conference...............34 Page 2

Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

ASSESSMENT CHECKLIST...........................................................................................35 REFERENCES..................................................................................................................38

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

TASK ONE- PLANS THE CONFERENCE. Purpose and objectives of conference clarified.
Conference Purpose The purpose of a conference may be for a variety of reasons. Some of the more common purposes are to:

Co-ordinate Activities Build Morale Secure Agreement Brief Staff/Clients Solve a Problem Exchange Information Initiate Policy Product Launch

The Conference Objective Plan Conference is to support and promote the transfer and exchange of best practices and experience, and the development of environmentally sound waste management business; to present new developments, equipment and services; to establish and strengthen contacts between the interested parties; to attract attention of investors, industry managers, business community, public groups, government officials and mass media to the issue of waste management.

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Appropriate budget estimate.

Venue Selecting the correct Venue may require the most time, as you should always inspect a venue prior to booking it. Preparing a check list of the conference facilities and requirements that will narrow the selection to appropriate venues for the conference. The following points should be decided prior to searching for a conference venue. Location: How far are attendees travelling, if attendees are being flown in, how far from the nearest airport, does it need to be close to the workplace or far away from the busy workplace ($20,000). Capacity: Theatre, Class Room, Board Room, Hollow Square, UShaped, Banquet Style... ($20,000). Facilities: The presenter facilities eg speakers, mics, audio, visual aids, screens, boards, flipcharts ($10,000). Accommodation: Whether the accommodation will be required close to the conference facilities ($ 10,000). Speaker fee: the selection speakers who have much good skills communication with attendants. ($10,000). Ticket: give kind of tickets fit with attendants required. ($20,000).

All costing for conference about $90,000.

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

GANTT chart for timelines.

Task Monday 5 Oct 20xx Tuesday 6 Oct 20xx Wednesday 7 Oct 20xx

Location

Capacity

Facilities

Accommodati on

Speaker

Ticket

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Draft program aligns with purpose.

I think that is a special program to introduce, exchange information and solve problem in the developing product launch so we should establish a clear program for planning the conference. So to the conference is finished to the following elements. Booking the venue: Wattle room, Banksias room, ballroom, boardroom... Hiring furniture : tables and chairs Layout of room: small syndicate rooms... Hiring and setting up equipment: audio visual equipment, microphone, tape recorders, electronic whiteboards Catering: lunch and tea breaks, dinner, menus Facilities : Accommodation Speaker: keynote speaker and speaker... Ticket BOARD MEETING AGENDA 1. Chairman declares the meeting open 2. Apologies 3. Minutes of the previous meeting 4. Business arising from the minutes: developing product launches and solve problem. Press release 5. Correspondence in: 6. Reports: 7. Catering: 8. Accommodation: 9. Date and time of next meeting 10. Close of meeting.

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Relevant participants identified (i.e. professional groups, etc)

The participants can attend the conference involve: the manager of small or big business of all organization in the Australia such as Australia Taxation Office and Australia Business Number Besides that can invite organize as Edith Cowan University, Kent Institute of Business and Technology and a some of Australian National College of English (ANCE) from that will help for the conference better.

Time of conference arranged.

Plan the conference will be organization in three days from Monday to Wednesday. It is started from 8h Monday to 17h Wednesday.

Venue of conference show specification listings of at least 3 venues.

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

I think that I will choice Wattle Room, Banksias Room and Boardroom to organist conference; this is the most specific room because its a room only get attendant member who is management the largest business. THE KIND OF ROOM FOR THE CONFERENCE THREE DAYS : From Monday to Wednesday Time 8.00 Room Board Price $ 600 Presenter David Suzuki Jasper Pik Requirements Microphone Lectern , Screen Chairs in rows. OHP Screen Chairs in rows. Chairs in circle (Round table discussion).

10.00

Banksias

$ 500

9.00

Wattle

$ 400

Jenny Green

I think that I will choice Boardroom for the conference with the following reason: Because this is a room which has much good equipment such as Microphone, Screen and Chairs it can help the conference take place advantage and success for attendant members, they can discuss and get the most comfortable ideas.

Source of speakers/presenters identified

I think that I will choice David Suzuki is keynote speaker, this is a person will be presentation about the plan will be implement in Plan the Conference, besides that Jasper Pik is speaker and the number of people will assist for David Suzuki in the conference as, Jenny Green and other people. Event: Exchange Information and Developing Product Launch Date: 5 - 7 October 20xx Place:Boardroom My names David Suzuki a presenter/speaker for the above event. I understand the event will be videotaped and recorded for the purpose of being used and distributed in various formats by the Exchange Information And Developing Product Launch purposes only, including, but not limited to the classroom, television (including UCTV, broadcast, Page 9

Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

cable, and satellite), the Internet (including webcasts and podcasts), and any other communications medium currently existing or later created. As the speaker I retain complete and full intellectual property rights to my materials that are part of the talk being videotaped. Plan The Conference will not use my materials for commercial and for-profit purposes. I give my permission and authorize Plan the Conference, to videotape, audiotape, photograph, record, edit or otherwise reproduce my presentation, and to use it in the formats and for the purposes stated above. Plan The Conference retains the right not to use the footage for other than archival purposes. I agree to indemnify and hold harmless Plan the Conference, their employees and representatives against any and all claims arising out of my presentation, including, but not limited to, claims of copyright infringement, defamation, and misrepresentation. I declare I have read the above, fully understand its meaning and effect, and agree to be bound by it.

Signed __________________________________________Date:__________ Address:__________________________________________________________ City/State/Zip:____________________________________________________ Phone (_____) ______________________________Fax (______) E-mail:____________________________________________________________

Special needs of participants anticipated (eg diet, disability, technology)

Plan the conference had used many special types of equipment to increase in solving the problem and developing products launch, from that improve the quality the products and increase the most better job.

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

To identify specialist of attendees so Plan the Conference can use much special equipments which will help them solve the problem can happen in the conference and while has the problem occur they can prevent it the most effect by that equipments and the conference had use the following equipments. Special Equipment: make sure to test computers, internet connections, projectors, and other audio visual equipment before the conference to make sure everything is in working order. The day conference, there should be plenty of personnel to help attendees and presenters with any needs they may have. The organizer may need someone to make replacement badges, get cash to make change for registration, or procure last minutes audio visual equipment. Make sure to have a clear idea of whom to consult if any issues arise during the conference. Some organizers may wish to hand out evaluations to get an idea of how the conference is received by attendees.

Promote - what, when, where, how and why

I think that Plan the Conference should be necessity is to know exactly what you want. And the conference will provide lunch include accommodation, freebies such as brief cases, package the conference with discount airfares, and hire cars and a trip to a local tourism venueto advertising and promote the products , besides that can get the following questions. What would you like to promote products? Where will you want to promote products? When do you want to promote products? How do you want to promote products? Why do you want to promote products? The conference can arrange food such as lunch and morning and afternoon tea; make sure everyone what size and composition the food portions are. If necessary get photos or description what you are buying. Ensure everyone knows where and when sessions are and how to find them as provide a map or written instruction, and make sure everyone know what technology will be available and software used. The last conference can send them a letters confirming accommodation, specific events which they are booked, timings, and can contact number with everyone.

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

TASK TWO: PROMOTE THE CONFERENCE An Outline of Your Target Audience

Plan the conference can choice different attendees as the manager, business and all co-ordination and organize of Adelaide City in Australia , from that can help the conference have many idea other and will improve status of the conference also help solving problem and developing launch products better.

A list of magazines, journals, newspapers where you will place advertisements

I can use a kind of tools to advertise for the conference to attract some of business and some organize to from that get for conference successfully. Journal. Australasian Journal of Educational Technology Australasian Journal of Special Education Australian Journal of Education articles The Australian Journal of Indigenous Education Magazine Teacher: The National Education Magazine ACER National Register of Independent Schools of a Magazine Subscription Independence Magazine Subscription Newspaper NIE the West Australia Newspaper in Education

A flyer to advertise the conference

THE AUSTRALIAN EDUCATION JOURNAL

Address : Melbourne VIC 3010 Australia Tel : +61393444505 Fax :+61393493204 Web : http://unimelb.custhelp.com

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Include on the GANNT chart when publicity material will go out

Time

1 October 20xx

2 October 20xx

3 October 20xx

4 October 20xx

Journal

Magazine

Newspaper

Flyers

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

TASK THREE: ORGANISE THE CONFERENCE Program details sample program with detailed sessions & break times
I can establish program for plan the conference to sure the conference happen better, I can use tools including conference planning guide... Preplanning Determine the meeting purpose (board meeting...) Consider the size of the conference, ages of attendees and any special needs Determine meeting dates. Avoided date that coincide other business or holiday Plan entertainment and recreation needs Prepare a timeline for producing invitations, event promotion, registration and production of meeting material. Budgeting Determine which expenses will be assumed by the conference or attendees Create a balance sheet listing expenses for all functional areas of the conference as staff time, marketing expenses, accommodation, food and beverage, entertainment. Build in a contingency fund forunanticipanted. Booking + selecting a destination Determine if there are any goals or needs that might make a particular destination more preferable Choose a convenient location base, attendees time. +finding the right hotel Determine the type of hotel that will best suit (resort, meeting hotel..) Determine the type and number of guest rooms needed (singles, double, suite)

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Choose a hotel with facilities that meet your need as sleeping meeting room. Keep in mind the comfort of attendees. Consider hotel service that will enhance the stay of special guest or VIP. +submitting meeting Preferred dates and optional date Number and types of guest rooms Number, size and usage of meeting rooms and the times they are needed Range of acceptable rates. +inspecting the site Use the Internet to view sites and contact the local convention for material includes facility descriptions, city maps, transportation information... Food & beverage +Planning the meal Generally allow 30 to 40 minutes for breakfast, 45 to 60 minutes for lunch and 20 minutes for dinner Plan on two cups of coffee per person for a morning break and one cup of coffee / tea per person during an afternoon break. Meeting room setup + Hollow square + E shape, U shapes... + Theater + Schoolroom Classroom Audiovisual Equipment Contract

Entertainment - outline of functions planned, where, when...

Planning the Program In planning the conference program, you can create an almost infinite number of possible designs. This is an important process because even high-quality sessions can lose their value if the program is not properly planned. The program planning process should begin after the following steps have been completed: The conference has the program: music, travel, relax program... The audience profile has been determined as: business manager, private organize and other people. The number of participants has been estimated. Page 15

Studentname: LeBaHiep BSBADM 503A Venue

Class:DBA10B 10/23/2011

We can choice venue to travel with professional venue as the beautiful Beach in Adelaide City, Sydney to business manager can be comfortable travel. Besides that we can give program clearly for traveling as. Where will we go to travel? When will we go to travel? Who are the participants?

When we had identified the above purpose is necessary, we will establish plan and has procedure to registration for the attendees. This is the procedures will be implement in the program to travel.

This is the procedures will be registration for attendees in the program. A well-planned program interrelates the above three factors with conference events, presentation methods, and event scheduling. Your mission here is to design the best combination of events, presentation methods, and scheduling to serve your conference. Events Registration. All conferences need a registration period even if all conferees are reregistered. Attendees must still check in, pick up conference materials, and receive conference information. Orientation. Many conferences schedule one or more orientation sessions. These sessions permit conferees to learn more about the conference or its sponsors and can also make first-time attendees feel welcomed. Opening Session. Most conferences have an opening session, which may feature a keynote speaker. A keynote speaker, if one is invited, should energize and set the tone for the remainder of the conference or at least for the day. Other speakers may be used instead of or with the keynote speaker, such as an officer or local member of the sponsoring association or local officials. Ceremonies, award presentations, musical groups, film presentations, or other exciting

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

events may be part of the opening session. The energy level of your group will be extremely high at this time. All opening sessions should include a welcome address. Receptions. Receptions can vary greatly in their degrees of formality. They provide a period for people to talk and to meet each other and the association's officers or local officials. Receptions can be used to entertain, to keep attendees from wandering, or to prepare for an upcoming event. These events are particularly helpful in providing networking time for large conferences. Tours/field trips. These trips are usually scheduled for entertainment purposes or to provide a convenient way of visiting local attractions. However, you may schedule a trip as part of conference business. For example, a tour of a model facility could be planned, followed by or preceded by a session at the conference site to discuss the tour. Free time. Free time is simply any break period of more than thirty minutes when conferees have time to do what they want. Free time allows conferees to take care of business matters, attend exhibits, purchase conference items, shop, check out, or simply prepare for a special part of the conference program. Presentation Methods Clinic Colloquy Debate Interview Pane Role Playing. Speech Skit Work Groups

Scheduling When overnight accommodations are required, schedule registration periods and events after hotel check-in is available and before check-out is required: When this is not practical, be sure to arrange for safe storage of luggage and schedule free time for check-out. Vary events between those with no alternatives and those that offer choices: Conferees like choices, and choices

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

should be available to accommodate different skill and experience levels. When a conference lasts longer than a day, schedule free time: A conference day is longer than a normal work day, and sometimes more draining. Spread intense sessions: Follow an intense session with free time or a lighter session. Schedule sessions with stimulating presentation methods after lunch : Energy levels are lowest after lunch; stimulating sessions prevent sluggishness Schedule breaks in between sessions: This has been mentioned before but is worth mentioning again. When conferees are "on their own" for lunch, provide information about restaurants, prices, and service time: Your conferees will appreciate this and it will help to keep your conference on schedule. Large groups need more time for networking than smaller groups: Allow for adequate networking time in your schedule so participants can learn from each other and from conference staff.

Invite and brief speakers write letters to invite and instruct repreparation , submission requirements, then a second letter to invite speakers , confirm dates, travel, accommodation, check in, program, any special needs ( e.g. technology, diet, children, partner needs etc )
INVITATION FORM PLAN THE CONFERENCE Dear : Mr. David Suzuki Date : 5 , 6 , 7 October 20xx Time : 8.00 am Page 18

Studentname: LeBaHiep BSBADM 503A Venue : The Board Room , 1st Floor in Adelaide City Reason : the meeting about solving the problem and developing launch product

Class:DBA10B 10/23/2011

Require: Prepare document involve as reporting about financial, job management WRITER: SECRETARY.

INVITATION FORM PLAN THE CONFERENCE Dear : Mr. Jasper Pik Date : 5 , 6 , 7 October 20xx Time : 8.00 am Venue : The Board Room , 1st Floor in Adelaide City Reason : the meeting about solving the problem and developing launch product WRITER: SECRETARY.

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Studentname: LeBaHiep BSBADM 503A CONFIRMATION FORM PLAN THE CONFERENCE My names David Suzuki Date : 5 , 6 , 7 October 20xx Time : 8.00 am Venue : The Board Room , 1st Floor in Adelaide City Accommodation :

Class:DBA10B 10/23/2011

Program : The meeting about solving the problem and developing launch product Special needs : Document reporting the financial and job management

WRITER. David Suzuki

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Invite participants list of groups (names) covering letter or flyer or some means of enabling delegates to register, registration form
INVITATION FORM PLAN THE CONFERENCE Dear : Mr. Jenny Green Please our discussion on 5,6,7 October 20xx , I am the Chairperson I send this form to Mr. Jenny Green to invite his to attendant the meeting to discuss about solving the problem and developing launch product . The meeting has been scheduled for Monday 5 October at 8.00 am in the Board room 1st floor in Adelaide City I expect that Mr. Jenny Green can arrive right time. WRITER Chairperson install Secretary.

REGISTRATION FORM My names__________________________________________ Date:____ Address:_________________________________________________________ City/State/Zip:__________________________________________________ Phone (_____) ______________________________Fax (______) E-mail:___________________________________________________________

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Confirm transport, venue and accommodation with airline/hotel faxes or letters confirming dates, times, check in, ect
FORMAL INVITATION FAX PLAN THE CONFERENCE Event Information Name :_____________________________________________________ Carrier :____________________________________________________ Date :______________________________________________________ City:_______________________________________________________ State :______________________________________________________ Time :______________________________________________________ Venue :_____________________________________________________ Phone :_____________________________________________________ Fax :_______________________________________________________ Email :_____________________________________________________ Approximation Venue Seating Capacity :________________________ Writer : Secretary

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Special needs a list of any special needs of delegates with an action column stipulating who will organize this, with whom
Special need 1. James Redox Action
A. CATERING FOR SPECIAL NEEDS Do not plan for the days activities to start before 10 a.m. Many people with disabilities with high support needs cannot be upwardly mobile until later in the day. For full day or half a day conferences, allow adequate breaks (a halfhour for morning and afternoon tea) as continence is an issue for some people. Arrange for printed and other material to be in an accessible format B. ACCOMMODATION Let attendees/participants know exactly where the wheelchair accessible accommodation is in location to the venue using diagrams. Allow attendees/participants to choose their own accommodation as they are most familiar with their needs. I think that the chairperson will organize the above activities and will organize for any people who have special needs as James Redox, John Parker, and Mark Page 23

2. John Parker

3. Mark Taylor

4. Beverley L. Weynton

5. Jenny Green

6. David Suzuki ( keynote speaker )

7. Jasper Pik ( speaker )

Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011 Taylor... And speaker, keynote speaker as David Suzuki, Jasper Pik, and Jenny Green...

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Registration procedures letter of confirmation to delegates and instruction for registering on the day
Create a Registration Form Manage on Organize all attendee information List of the scale of fees Table curriculum vitae to fill in private information. CONFIRMATION LETTER PLAN THE CONFERENCE My Names : Now, I write this letter to confirm Mr. John Parker had finished the meeting of the company about the subject as solving the problem and developing launch product with responsible is attendee of the meeting. Responsible: listen and get idea for the above problem. I congratulation Mr. John Parker and hope that Mr. will have the best good idea in next meeting of the company.

Writer. Chairperson

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

I will use Registration Form to guide any attendees to know the way registration to attend the meeting of Plan the Conference the following reason. REGISTRATION FORM

Mr.__________Mrs.________ Ms_______Dr_______Other____ First Name ____________________________________________ Last Name _____________________________________________ Title / Position _________________________________________ Organization ___________________________________________ Address ________________________________________________ City ____________________________________________________ Province _________________________________________________ Country _________________________________________________ Postal Code ______________________________________________ E Mail _________________________________________________ Tel ______________________________________________________ Fax ______________________________________________________ Language Preference _______________________________________ Special Requirement _______________________________________

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

TASK FOUR: CO ORDINATION CONFERENCE PROCEEDINGS A detailed outline of registration procedures on the day for administration staff
I think that I will use the above registration form to help staff to understand all procedures about registration policy from that will create the working system effective for staffs by the way outline details clearly and explain for them to understand to them can guide everyone implement in registration procedure. Firstly, staff must ask name of person who will registration procedures, after that will continue require about positioning of them and the name the company of them to work. Next, staffs can ask about address and require them get on the registration form about private information of them as telephone, fax, city, country and e mail of them. The last, staffs will require them has special require about the policies of the company and have much idea about that policies from that help the company improve about the policies to fit with currently.

Outline of contingency procedures one speaker is unable to arrive until later in the day

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

While the conference is happing has the risk arrive as speaker had come late, I think that can apply the following way: Firstly, we will review that status, we think it has important for the conference. How will effect to the conference? How much risks will happen? How will everyone think about speaker? What will anything strong effect to attendees? How many percent will people accept speaker? How many percent will the conference be success?

I can also give a some of details as when the conference will start at 8 am , all attendees are inform come right time, but a situation risk happen is speaker when he goes to the conference , his motor is damaged now therefore he dont come right time and he phoned to chairperson said that he will come later. He expects that he will be sympathetic.

Provide a checklist and staff allocation to cover the days proceedings

Checklist
Initial Meeting with principal

Staffs Implement
3 Staffs ( $20,000)

Present the conference appropriate curriculum Discuss coordinator duties/identify coordinator candidates Schedule faculty presentation Determine implementation schedule Determine training and kick off dates, if appropriate may need to conduct with the coordinator Gain agreement to support Business Training program promotion through newsletter articles to attendees, etc.

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Determine volunteer recruitment strategy 4 Staffs brainstorm names, current parent ( $30,000) volunteers, and other community organizations involved with the conference. Obtain information attendees name, grade level, number of person per the conference. Follow-up includes the signing of alliance agreement. Confirm program schedule Confirm kick-off and training dates Discuss recruitment strategy, identify challenges and opportunities, schedule recruitment events Determine coordinators needs for promotional materials Determine coordinator Business Training of staff communication plan to keep information and problem solving on track

3 Staffs ($10,000)

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

TASK FIVE FOLLOW UP CONFERENCE PROCEEDINGS Prepare a checklist to finalize payment for all services
TASK 1. Obtain information 2. Determine implementation schedule 3. Confirm program schedule 4. Business Training of staff communication plan 5. Gain agreement to support Business Training program promotion FINALISE PAYMENT $ 60,000

Write a letter of thanks for presenters / speakers at the conference

LETTER OF THANKS PLAN THE CONFERENCE I am a chairperson is a person presentation for Plan the Conference Now, I write this letter say thank to speakers and presenters who have been attendance the conference and get their idea about the plan develop launch product also solving the problem of the company and from that help the company develop better. I expect that will have much idea more of speakers about the status developing of the company and I also hope that we will help to develop more strong together. The last, I send word thank to everyone and have a good job. Sin cerely

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Studentname: LeBaHiep BSBADM 503A riter

Class:DBA10B 10/23/2011 W

Chairpers on

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Write an evaluation questionnaire to be given to delegates

Questionnaire Excellent Very GoodGood 1. 1. How do you think about the 40% 25% 15% conference 2. of our company 3. 50% 30% 10% 4. 2. Do the products of the 5. company has to help you satisfaction? 35% 15% 25% 6. 3. How do you think about the Business 20% 10% 40% Training programs? 25% 7. 4. What favorable did the conference bring 8. for you? 9. 30% 10. 5. How do you think about the way service the staff of our company? 40% 11. 6. What do you think about 12. the way train employee of us. 35% 13. 7. How do you feel about the organize 29% 14. conference of us? 15. 8. Employee has knowledge, police and professional? 16. 17. 30% 20% Bad Very Bad 15% 5% 5% 10% 20% 15% 10% 15% 10% 10%

35% 15% 10% 26%

20% 25% 15% 23%

10% 10% 25% 12%

5% 10% 15% 10%

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Prepare a short report on questionnaire recommendation for future conference

REPORT MEMORANDUM PLAN THE CONFERENCE Date : 5,6,7, October 20xx Time : 8.00 am Venue : The Board Room , 1st Floor in Adelaide City Chairperson : Attendees: David Suzuki ( keynote speaker) , Jasper Pik ( speaker ), James Redox, John Parker, Mark Taylor, Beverley L. Weynton, Jenny Green and other people Reason : Discuss about developing launch products and solving problem Result: The questionnaire have had result better with the rate 29% the number of people said Excellent , 26% Very Good , 23% Good, 12% Bad and 10% Very Bad. Writer: SECRETARY. From that above result by questionnaire survey I think that we should improve many more the way training and solving problem better from that can fit attendee needs.

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

ASSESSMENT CHECKLIST
Task one : Plan details of the conference 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 Purpose & objectives of conference clarified Appropriate budget estimate GANNT chart for timelines Draft program aligns with purpose Relevant participants identified Time of conference arranged Venue of conference show specification listing of 3 venues Source of speakers/ presenters identified Special needs of participants anticipated ( e.g. diet,disabilities,technology) Promotion what ,when, where, how, why Task two : Promote conference details 2.1 2.2 2.3 2.4 An outline of your target audience A list of magazines, journals, newspapers where you will place advertisements One page flyer Include in GANNT chart when publicity material will go out Tick when complete d

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Studentname: LeBaHiep BSBADM 503A Task three : Organize conference details 3.1 3.2 3.3 Program details sample program with detailed session &break times Entertainment outline of functions planned , where , when , etc Invite and brief speakers write letter to invite and instruct repreparation , submission requirements, then a second letter to invite speakers , confirm dates, travel, accommodation, check in , program, any special needs ( eg technology , partner , child) Invite participants list of groups (names) covering letter or flyer or some means of enabling delegates to register , registration form Confirm transport , venue and accommodation with airline/hotel-faxes or letters confirming dates , times, check in ,etc Special needs a list of any special needs with an action column (hypothetical ) Registration procedures letter of confirmation to delegates and instruction for registering on the day

Class:DBA10B 10/23/2011

3.4

3.5

3.6 3.7

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Studentname: LeBaHiep BSBADM 503A Task four : Co ordinate conference proceeding 4.1 4.2 4.3 A detailed outline of registration procedures on the day for administration staff Outline of contingency procedures one speaker is unable to arrive until later in the day Provide a checklist and staff allocation to cover the days proceedings

Class:DBA10B 10/23/2011

Task five : Follow up conference proceedings 5.1 5.2 5.3 5.4 5.5 Prepare a checklist for any final payments required Write a letter of thanks to speakers Write a minimum of 5 questions for an evaluation questionnaire and state when you will conduct the evaluation Note arrangements for conference papers to be distributed Prepare a short report on questionnaire results & recommendations for future conferences

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Studentname: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

REFERENCES
http://nie.thewest.com.au/ http://www.haas.berkeley.edu/MBA/student/How%20to%20Plan%20a %20Conference.pdf http://www.ncjrs.gov/ovc_archives/reports/confguid/planprog.htm http://www.regonline.com/__articles/products/conference~registration ~software http://www.meetingtomorrow.com/cms-category/how-to-plan-aconference http://www.accessmylibrary.com/archive/5636-australian-journal-ofeducation.html http://www.ascilite.org.au/ajet/about/about.html http://waste.com.ua/cooperation/eobjective.html http://www.australianacademicpress.com.au/Publications/Journals/ajse/ http://www.marriott.com/meetings/meeting-planning-services.mi http://www.theconferenceguide.com/conferences/conf1.htm http://www.businesstrainingdirect.co.uk/index.php http://www.asianwaytravel.com/blog/tag/clip-doi-thoai-chao-hoi-bang-tieng-anh/

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