I

CONTRACT LABOUR (REGULATION & ABOLITION) ACT & Tamil Nadu RULES - 1974 SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Section 7 [Rule 17 (1)] Section 12 [ Rule 25(1)] Rule 74 Sec 29 / Rule 81 STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES FORMATS APPLICABLE COMPLIANCE STATUS AT THE TIME OF EVAULATION 1.

SL. NO. 1 2 3 4

REMARKS

Registration of M/s MindTree, MTC, Chennai is required since more than 20 employees are working under contractors. Any contractor employing more than 20 workmen shall obtain the license under the act Register of contractor to be maintained by the principal employer The Following Notice are required to be displayed by Principal Employer or the contractor and copies sent to Inspector (a) Rates of Salary (b) Hours of work (c) Wage period (d) Date of payment of unpaid salary (e) Name and address of the Inspector (f) Abstract of the Act in English and Tamil Annual Return to the Registering Officer by 15th February Every Year by Principal employer The contract workers are to be provided the facilities of Canteen, Rest Shelter, Drinking Water, Latrines & Urinals, and Washing & First Aid. Principal Employer to Nominate his authorized representative to be present at the time of disbursement of Wages by Contractors.

Form I Form VI Form XII

5 6 7

Rule 82 (2) Section 20 Section 21(2)

Rule 78

Contractors to maintain Register of Wages, OT, Advances, Fines, Muster Roll, etc., as per the act and Principal Employer should ensure the same.

Register of workmen employed by the Contractor - Form XVI, Register of Wages XVII, Register of deductions XX, Register of fines XXI, Register of advances XXII, Register of overtime XXIII, Wage Slips XIX, Register of persons employed XIII, Employment Card XIV, Services Certificate, XV Form XXVI Not complied

To be verified

Rule 82 (3)

Notice of commencement / completion of contract work

To be submitted as and when the contractors change.

SL. NO. 1

SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Regulation 11

STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES Employees who are drawing less than Rs.15,000/p.m. are to be covered under the ESI Act by obtaining the particulars of employees in Form 1 and submit the same to ESIC with photo for obtaining ESI card Contributions payable under the Act (Employer4.75% and Employee - 1.75%) shall be recovered from employees covered under the Act and remitted through Challans in SBI Half yearly returns together with monthly Challans (quadruplicate) is required to be sent for the period ending March and September every year to ESIC. Accident Register in Form 15 is to be maintained the establishment and Report of Accidents in Form 16 to be maintained by Employer Inspection book to be maintained

FORMATS APPLICABLE Form I

COMPLIANCE STATUS AT THE TIME OF EVALUATION

REMARKS

Section 39

Section 44

Form 6

4 5

Regulation 66 & 68 Regulation 102 A

Form 15 & 16

IV

EMPLOYMENT EXCHANGES (COMPULSORY NOTIFICATION OF VACANCIES) ACT 1959 AND Tamil Nadu RULES 1960 SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Rule 6

SL. NO. 1

STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES Quarterly Return in ER-I to be submitted to Local Employment Exchange for Quarter ending March, June, September and December. Occupational Return in ER-II to the local Employment Exchange once in 2 Years Notification of vacancies

FORMATS APPLICABLE Form ER1

COMPLIANCE STATUS AT THE TIME OF EVALUATION

REMARKS

Form ER2 Form A

Rule 4

EQUAL REMUNERATION ACT 1976 SL. NO. 1 SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Rule 6 STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES Register of employment FORMATS APPLICABLE Form D COMPLIANCE STATUS AT THE TIME OF AUDIT Complied

AUDIT TEAM'S REMARKS Needs updation.

INDUSTRIAL EMPLOYMENT (STANDING ORDERS) ACT 1946 AND INDUSTRIAL EMPLOYMENT (STANDING ORDERS) Tamil Nadu RULES SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Section 2(13) STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES This Act applies to every establishment wherein fifty or more workmen are employed or were employed on any day of the preceding 12 months. Any establishment is required to submit draft standing order in 5 copies to the Certifying Officer within 6 months from the date on which this act becomes applicable to the establishments COMPLIANCE STATUS AT THE TIME OF AUDIT

SL. NO. 1

FORMATS APPLICABLE

AUDIT TEAM'S REMARKS

IMPORTANT NOTE: The Unit has to constitute Complaint Committee under the prevention of sexual harassment policy. Immediate action need to be taken to constitute a committee in which there are 3 male representatives and 3 female representative. The committee shall be headed by an woman employee. The names of committee members to be informed to all the employees through a notice displayed on the Notice Board. There shall be quarterly meeting and a minutes book be maintained.

Tamil Nadu INDUSTRIAL ESTABLISHMENTS (NATIONAL & FESTIVAL HOLIDAYS) ACT. SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Rule 3 [5]

SL. NO. 1

STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES Certificate of Establishment. Registration of the

FORMATS APPLICABLE FORM III

COMPLIANCE STATUS AT THE TIME OF EVALUATION Complied

REMARKS

Every employee shall be allowed 4 National Holidays and 7 Festival Holidays. Rule 7 Register of National and Festival Holidays.

FORM V

Complied

FORM VI

Complied

IX

Tamil Nadu LABOUR WELFARE FUND ACT 1965 AND RULES 1968 SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Rule 29

SL. NO. 1

STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES Unpaid accumulation and claims to be remitted to the welfare commissioner by Jan 31st of every year. Register of wages

FORMATS APPLICABLE Form-C

COMPLIANCE STATUS AT THE TIME OF EVALUATION

REMARKS

2 3

Rule 29 Rule 12(4)

Form B

X SL. NO.

Employer has to deduct contribution of Rs Form-A 7/- from the salary of each employee in the month of December every year and remit management contribution of Rs 14/in respect of each employee and send the total contribution to the Secretary, Labour Welfare Fund Board, Chennai, Tamil Nadu SHOPS & COMMERCIAL ESTABLISHMENTS ACT 1961 AND RULES 1963 STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES FORMATS APPLICABLE COMPLIANCE STATUS AT THE TIME OF EVALUATION Complied Complied Complied Complied Complied Complied

1 2 3 4 5 6

SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Rule 16(1) Rule 11(4) Rule 11(5)

REMARKS

Attendance Register Register of advances, deductions and fines Register of wages Name Board of the Establishment to be in Tamil Display of an extract of the Act & Rules in English and Tamil A visit Book

FORM Q FORM P FORM R

XI

MATERNITY BENEFIT ACT 1961 AND MATERNITY BENEFIT (Tamil Nadu) RULES SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Section 4 Section 5 (Rule 5) Section 8 (Rule 5) Section 20 Section 19 (Rule 15) Annual Return (Rule 16)

SL. NO. 1 2 3

STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES Employment of, or work by, prohibited during certain period Payment of 'Maternity Benefit' women

FORMATS APPLICABLE

COMPLIANCE STATUS AT THE TIME OF EVALUATION Complied Complied Complied

REMARKS

4 5 6

Every Woman employee entitled to Maternity Benefit is also eligible to receive a Medical Bonus of Rs.2500/- from the employer. Muster Roll An Abstract of the Act in English and Kannada to be displayed on Notice Board. Annual Returns to be submitted to the Inspector

Form A Abstract Form K

Complied Complied Complied

To be updated

XII

MINIMUM WAGES ACT 1948 AND MINIMUM WAGES (Tamil Nadu) RULES 1950 SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Section 18 Rule 22 (4), 28 (2) Rule 22(4) COMPLIANCE STATUS AT THE TIME OF EVALUATION Complied

SL. NO. 1 2 3 4

STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES Register of Fines Register of Deductions Register of Overtime Annual Return for deduction from Wages to be sent to the Inspector having jurisdiction over the area before 1st February of every year. An abstract of Minimum Wages Act & Rules to be displayed on Notice Board.

FORMATS APPLICABLE FORM I FORM II FORM IV FORM III

REMARKS

Complied

Rule 23

Form X

Complied

XIII

PAYMENT OF BONUS ACT 1965 AND PAYMENT OF BONUS (Tamil Nadu) RULES

SL. NO. 1 2

SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Sec.2 (13) Maintenance of Registers Rule 4 (a) (b) (c) Annual Return (Rule 5)

STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES Employees defined under Sec.2 (13) are alone eligible to receive Bonus as per the Act. Register of Computation of Allocable Surplus Register of Set on and Set-off allocable Surplus Register of Bonus paid to employees Annual Return in Form D is required to be sent to Inspector within 30 days of the time limit prescribed (before 31st December)

FORMATS APPLICABLE

COMPLIANCE STATUS AT THE TIME OF EVALUATION

REMARKS

Form A Form B Form C Form D

Due to be submitted in December 2011.

XIV

PAYMENT OF GRATUITY ACT 1972 AND TamilNadu PAYMENT OF GRATUITY RULES SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Rule 3(1)

SL. NO. 1

STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES Any Establishment within 30 days the rules become applicable to submit an application in Form A (Notice of Opening) to the controlling authority of the area. Nominations to be obtained from all employees and retained in the custody of the employer. A Notice mentioning the Name of the Officer Authorized to receive the Notice under Payment of Gratuity Act is required to be displayed in Notice Board. Compulsory Insurance, from LIC of India An Abstract of Payment of Gratuity Act and Rules to be displayed in the Notice Board.

FORMATS APPLICABLE Form A

COMPLIANCE STATUS AT THE TIME OF EVALUATION

REMARKS

2 3

Section 6 [Rule 6 (1)]4 Rule 4

Form F

4 5

Section 4-A Rule 20

Form U

XV
SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Rule 3 Rule 4 Rule 5 Rule 21 Rule 9 Rule 20 Rule 19

PAYMENT OF WAGES ACT 1936 AND PAYMENT OF WAGES (Tamil Nadu) RULES

SL. NO. 1 2 3 4 5 6 7

STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES Register of Fines Register of Deductions for Damages Register of Wages The abstract of Payment of Wages Act & Rules to be displayed on Notice Board. A Notice has to be displayed on the Notice Board indicating the date of payment of salary to employees in the establishment. Annual Return to be sent to the Inspector having jurisdiction over the area before 1st February of every year. Register of Advances

FORMATS APPLICABLE FORM I FORM II FORM III Abstract

COMPLIANCE STATUS AT THE TIME OF EVALUATION

REMARKS

Form IV Form III

Tamil Nadu Industrial Establishment (Conferment of permanent status to workmen) Act

SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Sub Rule 1

SL. NO. 1 2

STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES Register of workmen Annual Returns

FORMATS APPLICABLE

COMPLIANCE STATUS AT THE TIME OF EVALUATION

Tamil Nadu Payment of Subsistence Allowance Rules.

SECTION / RULE / RELEVANT PROVISION OF THE ACT & RULES Rule 3 COMPLIANCE STATUS AT THE TIME OF EVALUATION Complied Complied

SL. NO. 1 2

STATUTORY REQUIREMENTS / OBLIGATIONS AS PER THE ACT & RULES Register of employees placed under suspension Annual Returns

FORMATS APPLICABLE FORM 1 FORM 2