Professional Documents
Culture Documents
Topics
Introduction & Principles Tasks that everyone will want to complete
Finding existing documents & submitting new ones Updating person & membership records
Technical Details
Architecture Structure and Technology
Introduction
http://www.t11.org is NOT a marketing web site
It is a support system for T11 that serves as a:
Document (and draft standard) Library Membership Roster Personnel and Attendance History Project Repository Meeting Calendar Online Balloting Scheme
Its really not a web site at all, rather an HTMLbased view into a bunch of dynamic databases
Site Structure
Document & draft files not stored in the database, but in project-specific directories on a related FTP site (ftp://ftp.t11.org) Each piece of information stored only once, in only one database
E.g. Your Name and address is only in the People DB Elesewhere people are referenced by e-mail address
Site Principles
All of t11.org is viewable via anonymous access
Both database contents and files on the FTP site
Generally a password is needed to create new content in the databases and to submit new files to the FTP site
Passwords
Everybody who has attends a T11 Plenary meeting has a person record in the People database
Display your record and click on the button Mail me my Personal password to have your password sent to your e-mail address That password will work for everything to do with databases
The ONLY password which works with FTP access is the t11member password
System tells you that password if you need to use it
Multiple-level views
Used in many places
List of TC & TG Minutes People Database Views by Surname & Organization Complete Multi-Level Document Register
User
Start
System
Access existing Doc Register Entry New Revision? Press Create Revision N
New Submission?
Y
Complete Doc Register Form (includes selecting 1 or more file formats) Press Submit User creates 1 or more files, each with assigned File Name + different file extensions (formats) User uploads files to writable directory on ftp.t11.org (per instructions) N
Y
Within 30 mins Doc Register detects file Creates link on web page
To next page
User
System
Y From Previous page
System moves file(s) to non-writable directory determined by project or type (e.g. mins)
Document Register updates link to file, Calculates file size Displays both on web site
Done
Radio button prevents you entering the same thing twice Name of submitter & date gets added to the change reason automatically
Thanks! Thanks for numbering a document. Please upload file: 03-345v0.pdf using any of the following methods: 1) A graphical or command line ftp client (or Win2K network shortcut) to the /t11/member/incoming directory at ftp.t11.org using a UserID of "t11member" (without the quotes) and 2) A web browser pointed at ftp.t11.org/t11/member/incoming with the file "dragged & dropped" on the window or uploaded using an item on the file menu. 3) A web browser pointed at the following static URL - http://www.t11.org/t11/docreg.nsf/fupload. 4) By e-mail to t11webmaster@psrsoftware.com with a subject containing "::File Upload:: C55B5EFB631553E3" (without the quotes). Note that because methods 2) thru 4) above may provide little progress indication, method 1) is recommended for large files. If you need more information about the document submission process please see Annex A of the User Guide
/pub
/FC /FS /PI etc.
/member
/FC /PH /PH-3 etc.
Project Directories
/docs
/HIPPI
/HIPPI
IPI
Mail Reflectors
You do NOT get added automatically to any of the T11 mail lists
And the t11webmaster does NOT handle the lists See http://www.t11.org/reflect.html for details of how to subscribe & unsubscribe
And addresses for reporting problems
And finally
Once youve got used to the web site, Id suggest you start to use the Center page (see center link in navigation frame)
All the links youll need on one page Some static link formats to use if you want to create a bookmark for a document or draft etc.
Technical Information
Background
Why was this site created?
Replacement for the onerous paper distribution system
Implementation
Set of seven special-purpose Lotus Notes databases
Why Lotus Notes ? Because it was free (my company @ the time used it as their e-mail system)
Implementation
There is very little static html on the web site (about 8 files)
Most of what you see is HTML generated on the fly from the Notes databases
URLs of the form
http://www.t11.org/t11/docreg.nsf/f73cce86889dfd9f882565f000610324/e 4deb0fc1017568c85256d3c006f491d?OpenDocument