Creating and Scanning Assessments in Global Scholar Instructions and Tips Creating Assessments

Logging On
1. Go to http://kippnyc.globalscholar.com 2. Enter Login/Password (case sensitive): username: password:

Categorizing the Assessment

1. Click on the Organizations tab 2. Select School 3. Select Curriculum from the menu bar across the top of the window 4. Pick Curriculum you are making the test for by selecting the blue underlined description of your curriculum, e.g.: 5th Grade ELA 5th Grade Math 6th Grade ELA 6th Grade Math Etc

Creating a New Assessment

Define Assessment Specifications
1. 2. 3. 4. 5. 6. 7. 8. Select KIPP NYC Assessments in the left tab Select New in the upper right hand corner Select New Assessment from the drop-down list Name the test using your first letter and full last name as a prefix (e.g. RSheehan Math Unit 1) Select I want to attach question sheets Make Max Points equal the maximum number of points possible on your assessment. Enter a duration (e.g. 60) Scroll down and click Next.

Creating and Scanning Assessments in Global Scholar Instructions and Tips

Select Standards
1. Option 1: In the upper right-hand corner, click All. You should see all of the standards checked off now. This will give you access to all standards when you are entering the test specifications. 2. Option 2: If there are only certain standards that you know are being assessed, find them in the list and check them off individually.

TIP: Use CTL+F to activate the search functionality. This enables you to search for specific standards.

Creating and Scanning Assessments in Global Scholar Instructions and Tips

Define Question Specifications
1. Attach Question Sheet: This works just like any other attachment: Click Browse Locate your file and highlight it Click open Click the Upload button 2. Enter the number of questions on the test and then click update 3. For each question, do the following: Click Choose Standard o You will see the list of standards that you selected in the previous step o You can use the CTL+F feature to search for the standard OR scroll through the list to find the standard o Once you find the standard, click the check box and click Add Select the Question Type from the drop-down choices Select the correct answer for MC or T/F Enter the correct answer for Fill in the Blanks Assign the correct number of points 4. Make sure that your Total Points: _(a)_ of _(b)_ a=b 5. When done, scroll down and click Next 6. On the next screen click Finished and Schedule

Creating and Scanning Assessments in Global Scholar Instructions and Tips

Schedule the Test by Assigning Sections and/or Students to Take the Exam
1. You will see your assessment name in the Assignment Name box with a timestamp appended 2. Select the kids that you want to schedule to take the test: Click drop-down box next to Schedule to: Select Selected Sections Click Add More Click on the sections that you want to assign to this test

3. Scroll down and click Schedule TIP: You can also assign a test to individual students (e.g. an intervention group), just click on the + sign by the section name to see the list of students and select only those that you would like to take the assessment

TIP: There are several formatting options that can help to reduce the number of pages for an assessment. The most effective we have found so far is Change layout from single to multiple column for longer assessments.

Creating and Scanning Assessments in Global Scholar Instructions and Tips

View and Print your Scantrons 1. When done, your test will be back in the Assignments Tab - go back to the main navigation screen and select Assignments from the top menu bar 2. Find your test in the list 3. Click on the PDF icon to open and print out your scantrons. (Note: you can also save the file as a PDF and print them later.

TIP: Verify the quality of the scan sheets. Scan sheet that are poor quality will be more difficult to upload with no errors. Some things to check: Low-toner Bar code cut off Any portion of the 4 corners cut off

Creating and Scanning Assessments in Global Scholar Instructions and Tips Scanning, Uploading, and Checking Assessment Results
Scanning the Bubble Sheets
1. Go to your friendly photocopier 2. Select scan on your photocopier 3. Select FTP OR find your email address FTP: Find your schools shared FTP folder. o AMP: AMPM Scanning Share o INF: INF Teacher Scanning Share o STAR: STAR Scanning Share o ACA: ACAM Scanning Share o NYCCP: KCP Scanning Share 4. Select scan settings: 1. Select 200 dpi 2. Press darker twice 5. Press Start

Loading Results
1. Log on to Global Scholar 2. Select Upload Response Sheets from the left hand menu bar 3. Click browse to locate your scantron file. TIP: If you are using your schools shared scanning folder there may be lots of files in the folder. The best way to do this is to view the files using the detailed view. This will show the date and time when the files were created. If you scroll all the way to the bottom, you should see the most recently loaded files there. You can also first save the scantrons to your own folder and load them from there.

4. Once you locate and select your file, click Upload All Files 5. It will take a few minutes for the file to load. To check the status, click on the School option in the left hand menu bar 6. Click on Assignments in the menu bar that goes across the top of the screen 7. You will see your assignment in the list. 8. Click your browsers refresh button. You will see the status of your test start to change as the data is loaded. The number of submissions will increase, and you may see a message like this:

Creating and Scanning Assessments in Global Scholar Instructions and Tips

Fixing Scanning Errors - Requires Review
1. This is the part where you have to look at the question to determine whether or not the student should get a point because Global Scholar was unable to make this determination. Examples include: Blank response Double bubble (2 answers bubbled in) Erasure that Global Scholar thinks is still bubbled in A scanning error may occur .

2. Click on the red requires review message and you will be taken to the tests that require review.

In some cases the student response is displayed. In the example above, GS cannot determine if the student selected B or D. Since the correct answer is D, you have to investigate further. In some cases, you may have to click on Full Screen to see the scanned student scantron to determine whether or not to award points. Scanning errors means that the sheet that did not scan must be rescanned and re-uploaded. You can scan individual sheets or groups of sheets that did not scan. You did not need to rescan an entire test if one sheet did not scan.

TIP: If the test does not scan on the 2nd attempt, here are some tricks that may work: Darken the setting on the photocopier and rescan Turn the scan sheet upside down and rescan Make a photocopy of the scan sheet and rescan If all else fails, print that students scan sheet from the original PDF file and bubble in their answer and rescan

Creating and Scanning Assessments in Global Scholar Instructions and Tips

Checking Assessment Reports
1. Once all tests are checked the requires review message will no longer be displayed. 2. Once all tests are clean, it is time to check out the results! Click on the graph icon to the far right of the row where your test is displayed: 3. Select the section that you would like to review by choosing from the Filter By drop-down. 4. Select the report that you would like to view by choosing from the Reports drop-down: Total Score = Overall Score by Student (% of points earned) Proficiency = Result by Standard (this is N/A for you guys) Item Analysis = Result by Question Item Response = Student Responses to Each Question Performance Summary = You can select Show Incorrect Only and a report for each student will be generated that shows which questions they got incorrect. TIP: If you would like to save the reports, here are some options Create a PDF file o Right click on the report and select Print o From the Print menu, select Adobe PDF o Select your file location and name your file Copy data to Excel or Word, etc o Highlight the data that you would like to copy o Right click and select copy o Paste data to Excel or Word, etc