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Constitution

May 2011

Index

PREAMBLE
Recognizing the benefits which an explicit constitution provides in terms of institutional memory, accountability, and transparency; and Intending to allow for the open and responsible government of the undergraduate Doctor of Medicine student body of the Faculty of Medicine at the University of Toronto, established in 1843; We hereby establish the following Articles which shall be binding on the Executive Council of the Medical Society and all bodies established under its authority.

ARTICLE 1: The University of Toronto Medical Society

The name of the Society shall be the University of Toronto Medical Society, hereinafter referred to as the Society. 1.1 - Medical Society Mandate The mandate of the Society shall be: i) To foster a thriving community of students based on their diverse interests and the commonality of being enrolled in the Doctor of Medicine program at the University of Toronto; ii) To implement students views and demands with regards to the role of Doctor of Medicine students within the Faculty of Medicine and Doctor of Medicine program, as well as catering for their specific and unique needs; iii) To act as the primary platform for debate and action on all matters pertinent to Doctor of Medicine students; iv) To act as the elected unifying body for all other Doctor of Medicine student organizations, councils and initiatives within the Faculty; v) To unify all Doctor of Medicine students across all five classes (Year I, II, III, IV, MD/PhD) within the Faculty of Medicine under a student-run governing body of elected representatives; vi) To keep and preserve a detailed archive of records and material which the Executive Council deems of value and interest to the Faculty and future Society members;

vii) To bring the ideas and opinions of Doctor of Medicine students to the attention of the CMA, OMA, CPSO, CFMS, IFMSA, University of Toronto, Medical Alumni Association, the Faculty of Medicine and their associated bodies, on any subject matter pertaining to the Medical School, Medical Education and the practice of Medicine; viii) To enhance the educational opportunities of Doctor of Medicine students within the faculty; ix) To enhance the quality of student life for Doctor of Medicine students both academically and non-academically; x) To encourage inter-professional collaboration with other students across the U of T campus, Canada and the world. 1.2 - Medical Society Logo The logo of the Society shall be:

The logo of the Society shall be prominently displayed on material generated by clubs and programs which receive Medical Society funding. The logo of the Society shall be used only for Medical Society sanctioned events. The digital version of this logo shall be accessible on the TorontoMeds website. It may not be altered in any way without the consent of the VP Communications.

ARTICLE 2: Membership in the Society

Medical Society By-Laws pertaining to Society membership shall be outlined in By-Law 1. 2.1 - Categories of Membership The following categories of membership shall be recognized, i) General Members; ii) Alumni Members; iii) Honorary Members; iv) Executive Members. Members shall be accorded the eligibility, rights, privileges and responsibilities designated to their category of membership as outlined in the Medical Society By-Laws.

ARTICLE 3: The Executive Council

Medical Society By-Laws pertaining to the Executive Council member responsibilities shall be outlined in By-Law 2 and eligibility criteria for the positions shall be outlined in By-Law 3. 3.1 - Duties of the Executive Council The Executive Council shall: i) Govern and represent the Society according to the articles and spirit of this Constitution. ii) Give reports at the Medical Society Annual General Meeting regarding, any constitutional amendments, budgets, year-end reports and other motions deemed necessary for review by the Executive Council. iii) Orientate new members of the Executive Council to the responsibilities of their office and contribute to the development and updating of their office (By-Law 11). 3.2 - Powers of the Executive Council The Executive shall be empowered to implement the Articles of this Constitution according to the following responsibilities: i) To enact, amend, repeal, and enforce By-Laws within the provisions of this Constitution, such that no By-Law be passed which contravenes the Articles or spirit of this Constitution; ii) To levy and arrange for the collection of a compulsory Student Activity fee from General Members of the Society. The fee amount may be changed only by a referendum of the General Members, as outlined in Article 8; iii) To administer the Student Activity fee and all other funds accruing to the Society; iv) To engage in any legal or commercial undertaking necessary to achieve the objectives or purposes of the Society; v) To call Medical Society General Meetings in accordance with Article 9; vi) To initiate Referendum proceedings in accordance with Article 4;

vii) To recognize Medical Society Affiliated Clubs; viii) To recognize any General Member of the Society who has been appointed as a spokesperson by a recognized Medical Society Affiliated Club, Committee or Faculty Committee; ix) To grant funds to any Medical Society Affiliated Club, Committee or Representative as requested for their activities. The Society shall retain regulatory control of funds granted, including the right to withdraw any grant of funds made to any Medical Society Affiliated Club, Committee or Representative under its jurisdiction if, in the opinion of the Executive, the monies so granted are being used for purposes for which they were not granted; x) To set financial criteria to which Medical Society Affiliated Clubs, Committees or Representatives applying for funds shall adhere (By-Law 2); xi) To further promote or advise the actions of any Medical Society Affiliated Clubs, Committees or Representatives as the Executive may deem necessary; xii) To employ personnel, provide for their remuneration and define their responsibilities; xiii) To provide for the maintenance of Society property and any facilities required for the furtherance of the objectives and purposes of the Society; xiv) To represent the student body at official functions and on public occasions; to the xv) To form Ad Hoc, Standing and Special Event Committees according procedures (By-Law 6).

3.3 - Membership of the Executive Council 3.3.1. All members of the Executive Council shall be elected according to the procedures outlined in Article 4 of the Medical Society Constitution. 3.3.2. The following elected Medical Society positions shall be recognized as voting members of the Executive Council; President of the Medical Society (1 member) President-Elect of the Medical Society (1 member) 7

Vice Presidents Internal Affairs St. George(2 members) Vice President Internal Affairs Mississauga (2 members) Vice Presidents Education (2 members) Vice Presidents Finance (2 members) Vice Presidents Communications (2 members) Vice Presidents External Affairs (2 members) Vice Presidents Global Health (2 members) Vice Presidents Community Affairs (2 members) Vice Presidents Inter-professional Education (2 members) Vice Presidents Publications (2 members) Year 1 Class Council Presidents (2 members) Year 2 Class Council Presidents (2 members) Year 3 Class Council Presidents (2 members) Year 4 Class Council Presidents (2 members) MD/PhD Class Council President (2 members) Executive Liaisons for the Mississauga Experience (1 member) Vice President Mississauga (2 members) 3.3.3. The following elected Medical Society positions shall be recognized as non-voting members of the Executive Council; Speaker of the Medical Society (1 member) Executive Administrator (1 member) 3.3.4. Quorum for an Executive Council meeting shall be sixteen (16) people. 3.4 - Meetings of the Executive Council 3.4.1 - Regular Executive Council Meetings Regular meetings of the Executive Council shall be held at a minimum of once per month during the academic year and shall be open to all members of the Society. All members of the Executive Council are mandated to attend all meetings (By-Law 2). 3.4.2 - Special Executive Council Meetings 3.4.2.1 Special meetings of the Executive Council may be called by the President at her/his discretion or at the request of any member of the Executive on twelve hours notice to all Executive members. 3.3.2.2 Actions and procedures which constitute notice shall include all reasonable effort by the President to communicate with the Executive. 3.4.3 - Closed Executive Council Meetings

Meetings of the Executive Council or a portion of a meeting of the Executive Council may be designated closed by a two-thirds vote of the Voting Members of the Executive Council by the following procedure: i) A motion must be brought forward by a member of the Executive Council to designate the meeting or a portion of the meeting closed. ii) Open justification for the Motion must be given by the chairperson prior to the meeting being closed. iii) Motions carried and recorded individual votes of such closed meetings shall be published separately after the meeting and kept on file, with access given upon request to any General Member of the Society. 3.4.4 - Executive Council Meeting Agendas, Motions, Rules of Order The conduct of Executive Council meetings with respect to agendas, motions, and debate shall be at the discretion of the Speaker. 3.4.5 - Executive Council Meeting Minutes 3.4.5.1 The recorded minutes of the meetings of the Executive Council shall comply with Robert's Rules of Order. 3.4.5.2 Information of a detailed nature to be discussed and/or presented at a meeting of the Executive Council shall be submitted in writing to the Executive Administrator for incorporation into the minutes. 3.4.5.3 Proposed meeting minutes shall be distributed to the Executive Council for review prior to the following meeting of the Executive Council for approval by a simple majority of the Executive Council at the meeting. Approved minutes shall be publicly posted on the TorontoMeds web site. 3.4.5.4. An electronic copy of the approved minutes shall be signed by the Executive Administrator and Speaker and submitted to the Medical Society office manager for auditing purposes. 3.4.6 - Executive Council Caucuses 3.4.6.1 To facilitate decision making at Executive Council meetings, the Speaker may convene the following Executive Council Caucuses to deliberate regarding the issue at hand: Internal Caucus - VP Internal Affairs, VP Finance, Executive Liaison for the Mississauga 9

Experience External Caucus - VP External Affairs, VP Global Health, VP Community Affairs Education Caucus - VP Education, VP Inter-Professional Education Communications Caucus - VP Communications, VP Publications Presidents Caucus - President, President-Elect, Class Presidents (Year I, II, III, IV, MD-PhD) 3.4.6.2 Caucus Spokespersons shall be appointed by their respective Executive Council Caucuses to communicate their ideas, questions and suggestions to the rest of the Executive Council. 3.4.6.3 Time spent in Executive Council Caucuses before calling a vote of the Executive Council is at the discretion of the Speaker. 3.4.7 - Expedited Motions To allow for motions to be voted upon electronically with the following rules: i) The motion is to be time-sensitive and require approval before the next monthly Executive meeting due to extenuating circumstances; ii) The motion is to be provided to the Speaker and posted on the online forum at least 7 days before voting; iii) Online discussion of the motion shall be encouraged by the Speaker and the Executive Council member that proposed the motion; iv) Voting should take place for a minimum of 24 hours; v) Two-thirds of the Executive Council must vote; vi) One option on the ballot must indicate whether the motion is inappropriate for expedition. If at least one-third of the collected votes suggest that the motion is inappropriate for expedition then the motion cannot pass electronically and will need to be discussed at the next meeting; vii) The motion passes by simple majority once quorum is reached.

3.5 - Responsibilities and Elected Terms of Executive Council Members 3.5.1 - President of the Medical Society

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3.5.1.1 The President of the Medical Society shall; i) Oversee all of the activities and programs of the Medical Society, including the Executive Council; ii) Ensure that the Medical Society remains true to its mandate; iii) Represent the Medical Society and its constituents to all external parties; iv) Enact their duties as outlined in the Medical Society By-Laws. 3.5.1.2 The incumbent President-Elect shall assume the role of President beginning on May 1st of their year of election and hold that office for a oneyear term. 3.5.2 - President-Elect of the Medical Society 3.5.2.1 The President-Elect shall; i) Assist the President in enacting their duties as outlined in the Medical Society By-Laws. 3.5.2.2 The President-Elect shall hold their office from January to May of their year of election and shall assume the office of President of the Medical Society on the 1st of May of that same year for a one-year term. 3.5.3 - Speaker of the Medical Society 3.5.3.1 The Speaker shall: i) Ensure that the rules and protocols outlined in this Constitution are duly observed by the members of the Executive Council; ii) Act as the Chief Electoral Officer; iii) Train the Executive Administrator to assume the role of Speaker; iv) Chair Medical Society Executive Council meetings; v) Enact their duties as outlined in the Medical Society By-Laws. 3.5.3.2 The incumbent Executive Administrator shall assume the role of Speaker on September 30th of the year following their election and hold that office for a one-year term. 3.5.4 - The Medical Society Executive Administrator 3.5.4.1 The Executive Administrator shall: 11

i) Assist the Speaker in enacting their duties in any reasonable capacity as determined by the Executive Council; ii) Enact their duties as outlined in the Medical Society By-Laws. 3.5.4.2 The Executive Administrator shall hold their office for a one-year term and shall assume the office of Speaker on September 30th of the year following their election for a one-year term. 3.5.5 - Vice Presidents Education 3.5.5.1 The Vice Presidents Education shall: i) Communicate student concerns and opinions with respect to the curriculum to Faculty; ii) Facilitate the process of change within the undergraduate medical school curriculum; iii) Be the official student representative for curriculum matters that pertain to all courses or to courses that are proposed; iv) Be the primary student representative for Medical Curriculum matters to the Faculty of Medicine and the University of Toronto as a whole; v) Enact their duties as outlined in the Medical Society By-Laws. 3.5.5.2 The Vice Presidents Education shall hold their office for a two-year term (until September 30th of the second year following their election). 3.5.6 - Vice Presidents Finance 3.5.6.1 The Vice Presidents Finance shall: i) Monitor the revenue and expenditures of the Medical Society to ensure that they are in accordance with the principles and protocols outlined in this Constitution; ii) Enact their duties as outlined in the Medical Society By-Laws. 3.5.6.2 The Vice Presidents Finance shall hold their office for a two-year term (until September 30th of the second year following their election). 3.5.7 - Vice Presidents Internal Affairs St George 3.5.7.1 The Vice Presidents Internal Affairs shall: i) Encourage and promote extracurricular programming within the Faculty of Medicine; 12

ii) Act as stewards in maintaining Medical Society resources and programming on the campus buildings and within hospitals; iii) Manage inter-academy affairs as chairs of the Inter-Academy Executive Council; iv) Enact their duties as outlined in the Medical Society By-Laws. 3.5.7.2 The Vice Presidents Internal Affairs shall hold their office for a twoyear term (until September 30th of the second year following their election). 3.5.8 - Vice Presidents Communications 3.5.8.1 The Vice President Communications shall: i) Be responsible for updating and the continual development of all aspects of the TorontoMeds website; ii) Provide technology related services to the Society including but not limited to the operation of the Electronic Voting System and surveys; iii) Provide research and advice to the Society and student body regarding all technology related issues; iv) Enact their duties as outlined in the Medical Society By-Laws. 3.5.8.2 The Vice Presidents Communications shall hold their office for a twoyear term (until September 30th of the second year following their election). 3.5.9 - Vice Presidents External Affairs 3.5.9.1 The Vice President External Affairs shall: i) Represent the Medical Society to: a) other medical schools and their societies, particularly through provincial or national medical student organizations; b) the medical profession and its organizations; c) organizations outside the Faculty of Medicine within the University of Toronto; d) other external organizations as necessary; ii) Facilitate communication of medical undergraduate concerns to the appropriate external organizations; iii) Inform medical undergraduates of important events occurring in external organizations;

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iv) Enact their duties as outlined in the Medical Society By-Laws. 3.5.9.2 The Vice Presidents External Affairs shall hold their office for a twoyear term (until September 30th of the second year following their election). 3.5.10 - Vice Presidents Community Affairs 3.5.10.1 The Vice Presidents Community Affairs shall: i) Maintain a strong, positive relationship between the University of Toronto Medical Society and its neighbouring communities; ii) Provide opportunities for medical students to gain leadership/teaching experience through community projects; iii) Provide opportunities for medical students to make a positive contribution to the community at large; iv) Enact their duties as outlined in the Medical Society By-Laws. 3.5.10.2 The Vice Presidents External Affairs shall hold their office for a twoyear term (until September 30th of the second year following their election). 3.5.11 - Vice Presidents Publications 3.5.11.1 The Vice Presidents Publications shall: i) Be responsible for the production and distribution of all publications produced directly by the Medical Society for sale or for use solely by the undergraduate medical education student body; ii) Manage all publications produced by members of the undergraduate medical student body which receive funding from the Medical Society; iii) Enact their duties as outlined in the Medical Society By-Laws. 3.5.11.2 The Vice Presidents Publications shall hold their office for a two-year term (until September 30th of the second year following their election). 3.5.12 - Vice Presidents Global Health 3.5.12.1 The Vice Presidents Global Health shall: i) Represent the Medical Society to: a) other medical schools and their societies in matters of international health, particularly through international medical student organizations especially the IFMSA;

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b) external organizations concerned with international aid, health, and development at the local, national, and international level; ii) Coordinate information and awareness events within the Medical Faculty, along with the help of other Global Health groups; iii) Communicate and promote Global Health events, education, conferences, and local and overseas opportunities to the student body, faculty, and to other groups as appropriate; iv) Advocate to Medical Faculty and Administration for inclusion of global health education in the medical curriculum; v) Enact their duties as outlined in the Medical Society By-Laws. 3.5.12.2 The Vice Presidents Global Health shall hold their office for a twoyear term (until September 30th of the second year following their election). 3.5.13 - Vice Presidents Inter-Professional Education 3.5.13.1 The Vice Presidents Inter-professional Education shall: i) Represent the Medical Society to: a) Non-medicine organizations both outside and within the Faculty of Medicine at the University of Toronto; b) The Centre for Interprofessional Education; c) Other professional organizations and their societies both within the University of Toronto and outside the University of Toronto; e) Other external organizations as necessary; ii) Facilitate communication of medical undergraduate concerns to external interprofessional organizations; iii) Inform medical undergraduates of important events occurring in Inter-professional Education; iv) Enact their duties as outlined in the Medical Society By-Laws. 3.5.13.2 The Vice Presidents Inter-Professional Education shall hold their office for a two-year term (until September 30th of the second year following their election). 3.5.14 - Executive Liaison for the Mississauga Experience 3.5.14.1 The Executive Liaison for the Mississauga Experience shall:

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i) Be responsible for representing the interests of students currently learning in Mississauga to the Executive Council of the Medical Society; ii) Enhance the student experience in the evolving Mississauga expansion project by engaging the broader student body, the administration, and the community of Mississauga in the development of the experience; iii) Enact their duties as outlined in the Medical Society By-Laws. 3.5.14.2 The Executive Liaison for the Mississauga Experience shall hold their office for a one-year term. This is a transitional position whose last year of office will be September 2011-September 2012. 3.5.15 - Vice Presidents Internal Affairs Mississauga 3.5.15.1 The Vice Presidents Internal Affairs Mississauga shall: i) encourage and promote extracurricular programming within the Mississauga Academy the Faculty of Medicine; ii) act as stewards in maintaining MedSoc resources and programming on MAM campus buildings and MAM-affiliated hospitals (similar to the role of VP Internal Affairs - St. George); iii) sit on the Mississauga Academy of Medicine Committee; 3.5.15.2 The Vice Presidents Internal Affairs Mississauga shall hold their office for a two-year term (until September 30th of the second year following their election). 3.5.16 Vice Presidents Mississauga 3.5.16.1 The Vice Presidents Mississauga shall: i) Attend Mississauga Academy of Medicine-related meetings with the Faculty, including the Mississauga Academy Steering Committee (MASC); ii) co-chair the Mississauga Academy of Medicine Committee; iii) provide research and advice to the Society and student body regarding Mississauga Academy; iv) provide feedback and continuous monitoring of the videoconferencing system for lecture halls and meeting rooms to the Society and Faculty;

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3.5.16.2 The Vice Presidents Mississauga shall hold their office for a two-year term (until September 30th of the second year following their election). 3.5.17 Class Presidents (Year I, II, III, IV, MD/PhD) 3.5.17.1 The Class Presidents shall: i) Be responsible for representing the interests of students currently in their respective years; ii) Enact their duties as outlined in the Medical Society By-Laws as well as their respective Class Council Constitutions. 3.5.14.2 The Class Presidents shall hold their office for the duration determined by their respective Class Council Constitutions.

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ARTICLE 4: Elections and Referenda

Medical Society By-Laws pertaining to Elections and Referenda shall be outlined in By-Law 3. Medical Society By-Laws pertaining to Votes of Confidence and Removal from Office shall be outlined in By-Law 4. Medical Society By-Laws pertaining to Referenda shall be outlined in By-Law 5. In this section, By-Election means an election held to fill a vacancy on the Executive Council arising after an Election but before the end of term of office for that position; 4.1. - Election Cycles and Dates 4.1.1 - Elections The Medical Society Executive Council positions shall be elected according to an annual cycle generally consisting of two separate elections. Elections for Medical Society positions may be coordinated with elections for Class Council positions, as appropriate. The two Medical Society elections shall be: i) Fall Medical Society election ii) Winter Medical Society election Additional elections may be convened as deemed necessary by the Medical Society Executive Council. 4.1.2 - Election Dates Elections shall be held within the timelines outlined in the Medical Society By-Laws. 4.1.3 - Electoral Officers The Speaker shall act as Chief Electoral Officer for all Medical Society affiliated elections. S/he may appoint Deputy Electoral Officers as necessary. 4.1.4 - Election Procedures 4.1.4.1 - Notice of Election

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The Medical Society shall make all eligible students aware of positions available for election. It is the responsibility of the Chief Electoral Officer to ensure that there is adequate advertisement of elections. 4.1.4.2 - Eligibility of Candidates Any student eligible for election, according to the Medical Society By-Laws, shall be allowed and encouraged to run for office. Members may not concurrently hold more than one Medical Society Executive Council position, with the exception of Year I Class Presidents, who remain eligible to run for President-Elect. Members may not run for more than one office on the same ballot. A candidate who has resigned or removed from office is ineligible for reelection (By-Law). 4.1.4.3 - Voting Voting for Medical Society Executive Council positions shall be by secret ballot. 4.1.4.4 - Campaigning Campaigning and debate by candidates shall be encouraged, provided the activities fall within the limits laid out in the Medical Society By-Laws, and shall be enforced by the Chief Electoral Officer. Campaigns shall be free of slanderous comments or any negative comments in violation of the Ontario Human Rights Code and the Code of Conduct of the Medical Society. 4.1.4.5 - Acclamations and Vacancies No candidate for an elected position shall be declared acclaimed. The student body must always vote to give a candidate a proper mandate. Any resulting vacancies shall be filled according to the procedures laid out in the Medical Society By-Laws. 4.1.4.6 - Disqualification Candidates may be disqualified from an election for gross breaching of the Medical Society electoral policy, as defined in the Medical Society By-Laws and ultimately determined by the Chief Electoral Officer.

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4.1.4.7 - Counting The Chief Electoral Officer shall be responsible for the fair tallying of votes cast. 4.1.4.8 - Reporting of Results The Chief Electoral Officer shall be responsible for reporting the election results. 4.1.6 - Resignation and Removal from Office 4.1.6.1- Request for Resignation Members of the Medical Society may request the resignation of a Medical Society Executive Council member as outlined in the Medical Society ByLaws. 4.1.6.2- Removal from Office Members of the Medical Society will be removed from Office upon receiving a Vote of Non-Confidence as outlined in By-Law 3. 4.1.6.3- Vacancies Vacant Medical Society Executive Council positions and Medical Society Affiliated Positions shall be the responsibility of the Medical Society Executive Council to fill, under the direction of the Speaker, as outlined in the Medical Society By-Laws. 4.1.7 - Referenda 4.1.7.1- Eligibility to Propose a Referendum Referendums may only be proposed by members of the Medical Society Executive Council. 4.1.7.2- Notice Any member of the Executive Council proposing a referendum shall give notice to the rest of the Executive Council at least seven calendar days prior to the meeting at which the motion to call a referendum is to be proposed. 4.1.7.3- Motion

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A motion to hold a referendum must be passed by a simple majority of the Medical Society Executive Council present. 4.1.7.4- Referendum Voting To be passed, a referendum requires a simple majority of those who cast votes unless otherwise stipulated by the Executive Council prior to the start of referendum polling. 4.1.7.5- Ratification Ratification of the referendum process and result shall be by a simple majority of the Medical Society Executive Council.

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ARTICLE 5: Medical Society Committees and Representatives to Faculty Committees

Medical Society By-Laws pertaining to Medical Society Committees and Representatives to Faculty Committees shall be outlined in By-Laws 6 and 7. 5.1 - Medical Society Committees 5.1.1 - Creation of Medical Society Committees Medical Society Committees shall be created on an Ad Hoc, Standing or Special Event basis by members of the Executive Council. 5.1.2 - Medical Society Ad Hoc Committees The Executive Council shall create Ad Hoc committees for the planning and development of events and initiatives requiring more time and attention than can be provided at regular meetings of the Executive Council. 5.1.3 - Medical Society Standing Committees The Executive Council shall create Standing committees for the planning and development of ongoing initiatives of the Executive Council. 5.1.4 - Medical Society Special Event Committees Special Event Committees shall be created for the planning, delivery and follow up of regular, large-scale events affiliated with but not exclusive to the Society. Medical Society Special Event Committees shall be affiliated with and accountable to the Society but are recognized as being independent of general Society activities. 5.2 - Medical Society Representatives to Faculty Committees Medical Society Representatives to Faculty Committees shall be elected or selected to represent the concerns, interests and ideas of Undergraduate Medical students to committees of the Faculty of Medicine concerned with admissions, curriculum, student assessment and awards for Undergraduate Medical students and/or the Faculty of Medicine as a whole. 5.3 - Accountability All Medical Society Committee members and Medical Society Representatives to Faculty Committees are responsible for submitting

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Annual Year-End and Transition Reports to the Executive Administrator as outlined in By-Law 6 and 7, respectively.

ARTICLE 6: Medical Society Affiliated Positions (MSAP)

Medical Society By-Laws pertaining to Medical Society Affiliated Positions shall be outlined in By-Law 8. 6.1 - Medical Society Affiliated Positions Medical Society Affiliated Positions are offices that carry out functions that are integral to the mandate of the Medical Society. Office bearers represent the Medical Society on specific faculty-mandated committees, serve as organizers of campus-wide or external events that require the Medical Societys participation, or co-ordinate other internal and external programs, events, and publications. Office-bearers of MSAP positions have autonomy in the planning and execution of their offices but shall be hired and undergo transition as outlined in the Medical Society By-Laws. A current list of MSAP offices shall be maintained in the Medical Society ByLaws and shall be reviewed annually in a spring meeting of the Executive Council. 6.2 - Creation of Medical Society Affiliated Positions The Executive Council shall designate certain offices as Medical Society Affiliated Positions. In creating Medical Society Affiliated Positions, the Executive Council shall give consideration to the degree of autonomy required in the position and the extent to which the mandate of the office is integral to the mandate of the Medical Society as a whole. 6.3 - Selection MSAP positions shall be filled through an open application process as described in By-Law 8. 6.4 - Accountability All Medical Society Affiliated Positions are responsible for submitting Annual Year-End and Transition Reports to the Executive Administrator as outlined in By-Law 8.

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ARTICLE 7: Medical Society Affiliated Clubs

Medical Society By-Laws pertaining to Medical Society Affiliated Clubs shall be outlined in By-Law 12. Medical Society Affiliated Clubs shall be recognized as clubs that represent specific interests of undergraduate medical students and/or provide opportunities for students to engage in activities outside of their academic experiences.

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ARTICLE 8: Finances of The Medical Society

Medical Society By-Laws pertaining to the finances of the Medical Society shall be outlined in By-Laws 9 and 10. 8.1 - Medical Society Organizational Status The Society shall operate as a non-profit organization. 8.2 - Membership Fee The Student Activities fee for all General Members of the Society shall be an amount periodically designated by the Executive Council. This shall be a compulsory fee included in the total registration fees payable to the University of Toronto. Fee changes shall be approved by a referendum of the student body. Any fee increase so approved shall be presented to Governing Council, with the appropriate documentation, for final consent. 8.3 - Funding of Medical Society Affiliated Clubs, Committees, Representatives and Subsidiary Organizations 8.3.1 - General The VPs Finance and the Executive Council shall determine annually the amount of funding available to funding applicants from Medical Society Affiliated Clubs, Committees and Representatives. The amount of funding granted to applicants shall be determined by the VPs Finance and subject to approval by the Executive Council. 8.4 - Annual Budget The fiscal year shall be from July 1 to June 30 of the following year. The VPs Finance, with other members of the Executive Council, shall prepare the annual budget of the Society and present it to the Executive Council for approval no later than the May meeting of the Executive Council. It shall be reasonable for the budget to contain a contingency fund. The VP Finance shall present the amount of funding requested and granted to each funding applicant, as well as the criteria used to determine budget allocations, to the Executive Council.

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8.4.1 - Funding Criteria Applications for funding for Medical Society Affiliated Clubs, Positions, Committees and Representatives will only be considered following attendance at the Annual Clubs Meeting in May and upon submission of the following to the VPs Internal and VPs Finance: i) Annual Year-End and Transition Reports by April 30th of each year; ii) Contact list of incoming and outgoing directors or representatives; iii) Approach to the inclusion of Mississauga Academy of Medicine students; Allocations of funds shall be based on consideration of the following factors, which shall be publicized to prospective applicants at least one week in advance of each deadline to apply for funding: i) Degree of medical student involvement in the event/group; ii) Degree to which the initiative endorses the values and goals of the Society and its represented students; iii) Degree to which the event builds spirit within the Medical School; iv) Potential for exposure of the Society; v) Proven reliability of event based on past year's experience; vi) Rationale and appropriateness of budget proposed; vii) Potential for benefit to medical students. 8.5 - Cheques and Accounts Cheques of the Medical Society shall only be valid if signed by the VPs Finance. Under exceptional circumstances (such as unforeseen absence of both VPs Finance), the President of the Medical Society may serve as an alternate signature. All monies of the Society shall be deposited in the name of the Society. 8.6 - Transparency 8.6.1 - Medical Society Accounts

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The accounts of the Society shall be open to all members of the Society and copies of the audited financial statement shall be available in the Medical Society Office via a meeting with the VPs Finance. 8.6.2 - Auditors Report All books and documents of the Society shall be audited by an Auditor selected by the VPs Finance at the end of the fiscal year. The Auditor's Report shall be presented to the first meeting of the Executive Council following the receipt of the report from the Auditor. 8.6.3 - Monthly Financial Report A Monthly Financial Report containing statements of total assets, income and expenditures compared against a budget for each of the committees and organizations financed by the Society shall be updated by the VPs Finance. The Monthly Financial Report shall be electronically available for the Medical Society Executive Council. 8.7 - Grants to External Organizations Any organization that does not fall within this Constitution wishing to apply to the Medical Society for monetary assistance must do so by approaching the Executive Council. Any such request must be granted by a 2/3 majority vote of the Executive Council. 8.8 - Current Accounts The Executive Council may authorize current accounts for Medical Society Affiliated Clubs, Committees and Representatives. It shall be the responsibility of the VPs Finance to compile a list of organizations with current accounts and to append such a list on a yearly basis. 8.9 - Member Debts The Society shall not be responsible for any debts assumed by any student or member of the Society unless such debt has been contracted with the full consent of the Executive Council and is within the bounds of the Constitution. Any member who expends Society funds without proper authorization shall be personally liable for such expenditure, and the Executive at its sole discretion shall have the right to recover from the member the amount of the unauthorized expenditure.

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ARTICLE 9: The Medical Alumni Association Lounge

The function of the Medical Alumni Association Lounge shall be dedicated to meeting the needs of the Medical Society Members. No organizations outside of the Faculty of Medicine shall be allowed to use the Alumni Lounge, unless their request is approved by the Executive Council. The VPs Internal Affairs shall be responsible for the upkeep and maintenance of the Lounge and its amenities, in consultation with the MAA and with assistance from the Medical Society Office Manager. Bookings must be made through the Medical Society Office Manager, under the supervision and ultimate authority of the VPs Internal Affairs.

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ARTICLE 10: Medical Society Annual General Meeting

10.1 - Medical Society Annual General Meeting Membership All members of the Society shall be voting members at the Medical Society Annual General Meeting. 10.2 - Medical Society General Meetings A Medical Society Annual General Meeting shall be held annually in January of each year. Additional General Meetings may be held when called upon by the Executive Council in extraordinary circumstances. Medical Society Annual General Meetings shall be chaired by the Speaker of the Medical Society and shall; i) Provide a forum in which any Society member can address the Executive Council on any issues pertaining to performance and Medical Society programming. ii) Provide a forum in which executive council members can address the student body and explain past, current and future programming. iii) Be an opportunity to grant honorary membership to nominees who are eligible.

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ARTICLE 11: The Medical Society Office

Medical Society By-Laws pertaining to the Medical Society Office shall be outlined in By-Law 13. The Medical Society Office shall serve as a hub for Medical Society groups and activities. A Medical Society Office Manager shall be hired and office equipment provided and maintained to enable the activities of the Medical Society and all affiliated groups and activities.

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ARTICLE 12: By-Laws and Constitutional Amendments

12.1 - Constitutional Amendments Proposed constitutional amendments shall be approved for presentation at the Annual General Meeting by a 2/3 vote of the Executive Council. Proposed amendments shall be initially presented at a meeting of the Executive Council provided that: i) Notice of motion for such amendments shall have been given in writing, with the text of the amendment, to the Executive Council no later than one week prior to the meeting at which they are to be voted upon; ii) 2/3 of the Executive Council is present to hear and vote on such amendments. Amendments to the Constitution shall be given final approval by a two-thirds vote of those in attendance at the Annual General Meeting. Should the Faculty of Medicine amend its bylaws such that the number or nature of student representation on any committee is changed, this Constitution shall be automatically changed to conform. 12.2 - By-Laws 12.2.1 - By-Law Creation Motions adopted by the Executive Council may be designated as By-Laws. To become a By-Law, a Motion shall be passed by a two-thirds majority of the Executive Council, provided that: i) Notice of motion for such amendments shall have been given in writing, with the text of the amendment, to the Executive Council no later than one week prior to the meeting at which they are to be voted upon; ii) 2/3 of the Executive Council is present to hear and vote on such amendments. If adopted, a Motion designated as a By-Law shall be updated by the Speaker. 12.2.2 - By-Law Repeals To repeal a By-Law, a Motion to repeal must be passed by a two-thirds majority of the members of the Executive Council.

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CONSTITUTIONAL HISTORY
Constitutional Draftees (Version May 2009): Cait Champion (1T2, Vice President External 2008-2010) Kenneth Lee (1T2, Vice President Communications 2008-2010) Jess Page (1T2, Vice President Internal 2008-2010) Raheem Peerani (1T2, Speaker 2009-2010) Rami Shoucri (1T2, President-Elect 2009) Kenneth VanDewark (1T2, Vice President Education 2008-2010) (Version December 2010): Raheem Peerani (1T2, Speaker 2009-2010) (Version May 2011): Diana Choi (1T4, Executive Administrator 2010-2011) Jana Dengler (1T3, Speaker 2010-2011) Reena Mohan (1T3, Executive Liaison for the Mississauga Experience 20092011) Jacob Surkont (1T4, Vice President Internal 2010-2012) Ahmed Taher (1T4, President-Elect 2011) We acknowledge the unnamed colleagues who came before us since 1843 and developed previous versions of this document. We hope to continue their legacy with this document.

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