ACTION PLANNING WORKSHOP ~ SUMMARY

How to boost Non State Actor participation in CAADP?

Johannesburg, 20th October 2010

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How to boost Non State Actor participation in the CAADP process?

Background
CAADP and Non-State Actors Multi-stakeholder participation ~ a core principle of the CAADP process Quality of participation recognised as inconsistent by the 6th Partnership Platform, and a working group formed

The role of Non State Actors Policy development and investment planning Implementation Accountability

The focus of the working group Inclusion of less powerful stakeholders i.e. not large private sector actors Producer Organisations, CSOs/ NGOs, Private Sector, Parliamentarians

How to boost Non State Actor participation in the CAADP process?

The process for developing solutions

Progress to date Joint Working Group - 17 members from all constituencies. Stocktaking exercise - Questionnaire, expert interviews, workshops, research Online consultation group - 200+ members. To become CAADP NSA inventory. Options paper - Concrete ideas to prompt debate. Based on stocktaking. Circulated to consultation group and to Africa Forum participants. Consultation workshop - CAADP Africa Forum, Oct 7th Input from options paper - compiled by constituency representatives Action planning workshop - Expert group to draft guideline standards and recommend interventions (based on options paper feedback). Guideline Standards and Recommended Interventions ~ Write and circulate working drafts Begin implementation as appropriate 7th CAADP PP - Seek endorsement of proposals and mandate for implementation
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Next steps

How to boost Non State Actor participation in the CAADP process?

Themes of options paper with feedback

The good news! High-level of consensus and support CAADP is boosting participation Opportunity to tackle structural problems, needing long-term solutions

Key issues limiting the participation of NSA in CAADP Legitimacy Resources Capacity - process & technical Awareness Standards Accountability - platforms and parliamentarians Balance of interests - gender, grassroots and comprehensiveness (all pillars) Leadership and co-ordination
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How to boost Non State Actor participation in the CAADP process?

Workshop outputs
How to translate clarity on issues, into a detailed plan to boost NSA participation?

1.

Guideline standards for participation of Non-State Actors in CAADP To establish a clear benchmark for quality participation, with detail on who, what, when and how. To provide a model for stakeholders to adapt to their own context To build on other reference documents e.g. implementation guide, post-compact guidelines, donor guidelines, mutual accountability framework Set of recommended interventions Concrete set of actions that will close the gap between the current reality and the desired state as articulated in the guidelines.

2.

These outputs incorporate feedback received on the options paper

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DRAFT CONTENT

Guideline standards for the participation of Non-State Actors in the CAADP process

CAADP Non-State Actor Working Group

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Guideline standards for the participation of Non-State Actors in CAADP

Content
1. COUNTRY-LEVEL Goals The purpose of Non-State Actor participation in CAADP Success criteria for quality participation State and Non-State Actors in the CAADP process The roles of key stakeholders in generating quality participation How? Choosing representative organisations Working in partnership Financing Non-State Actor participation Communicating with stakeholders Mutual accountability for performance Building capacity

Who?

What & when?

2. REGIONAL-LEVEL 3. CONTINENTAL-LEVEL

Guideline standards for the participation of Non-State Actors in CAADP

Goals ~ Purpose of NSA participation in CAADP

Planning improving the quality of strategy setting, policy development and investment planning due to their input, expertise and buy-in. Evidence-based advocacy for stakeholders aligning human and financial resources behind priorities acting as service providers holding CAADP partners accountable for delivery on behalf of target beneficiaries

Implementation

Accountability

Guideline standards for the participation of Non-State Actors in CAADP

Goals ~ Success criteria for quality participation

NSA with a stake in CAADP should: Be aware of the CAADP process, and understand it Have clear and timely channels for input that successfully influences decisions Provide representation for the interests of key constituencies during decision-making. This includes women and men, the grassroots, and across the four pillars. Ensure decisions and reporting are evidence-based Receive clear communication on progress Understand their role in implementation and align behind the strategy Have the capacity to participate as needed Generate adequate resources to fulfil their role Feel a joint sense of ownership for CAADP along with their government partners

All CAADP Partners (including NSA) have a role in meeting these criteria

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Guideline standards for the participation of Non-State Actors in CAADP

Who? ~ Non-State and State Actors with a stake in CAADP

CITIZENS

Consumers and producers Non-State Actors CBOs FBOs Academia CSO/NGOs Media Agri-businesses INGOs Commodity Associations Womens Orgs Farms SMEs Ag Workers Unions Co-operatives Alliances Producer Orgs Networks

CONSTITUENCIES

Parlt

Govt Multiple ministries

Devt Partners

COLLECTIVE BODIES

Techl Committee No rep to maintain separation of exec and legislative arms of govt

Ministry of Ag

Ag Donor Working Group

CAADP COUNTRY TEAM

Representative organisations for: Farmers/ producers Private Sector Women CSO/NGOs Knowledge Institutions

CAADP Focal Point plus others

ADWG Chair plus others

n to drive Core coalitio se n of 11 ctor ansformatio tr

Guideline standards for the participation of Non-State Actors in CAADP

Who? ~ The CAADP country team is key

The CAADP country team provides the core coalition for change and should drive the transformation of the sector. It is not a permanent structure. Instead it exists to strengthen existing structures and processes for managing the sector. It should transcend the traditional silos. The country team is government led but not government owned. At least 50% of the country team should be representatives of Non-State Actors. The Non-State Actor representatives on the country team are the key focus for efforts to boost the participation on NSA constituencies The country team should ensure equal and equitable participation by women and men.

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Guideline standards for the participation of Non-State Actors in CAADP

What, when? ~ roles of key stakeholders

Stages
1. ENGAGEMENT & PARTNERSHIP DEVELOPMENT

CAADP milestones (esp. for country team)

Launch Country team formed Roadmap Stocktaking Roundtable & compact Investment plan Technical review Business meeting Implementation plan Detailed programme design Alignment of existing programmes Policy reforms Investment M&E reports Mutual review Adapting and replanning

Non-State Actors - generally

Seeking awareness Choosing representative organisations Inputting to process via representative organisations Sharing policy expertise Improving capacity Seeking understanding Engaging media

2. ANALYSIS & PLANNING

3. IMPLEMENTATION

Aligning to new opportunities Increasing investment in priority areas Providing implementation capability

4. EVALUATION & REVIEW

Sharing best practice and performance data Inputting to review process via representative organisations

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Guideline standards for the participation of Non-State Actors in CAADP

What, when? ~ roles of key stakeholders

Ministry of Agriculture
GENERAL

Inclusive facilitation of the overall CAADP process in a country Manage formation of the country team, including supporting NSA in choosing representatives (see slide 16) Briefing relevant technical committee in parliament Raising awareness of CAADP and the process with relevant NSA Support country team in developing an annual CAADP roadmap/ action plan Engaging media Establishing and managing inclusive decision-making processes Ensuring NSA input informs outcomes

1. ENGT & PSHIP DEVT

2. ANALYSIS & PLANNING

3. IMPLEMENTATION

Communication campaign to highlight opportunities and promote alignment with NSA Outsourcing programmes to NSA as appropriate

4. EVAL & REVIEW

Generating accurate performance data for M&E reports Convening platforms for mutual review Reporting to technical committee

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Guideline standards for the participation of Non-State Actors in CAADP

What, when? ~ roles of key stakeholders

NSA Representative Organisations
GENERAL

Supporting and representing the interests of key constituencies

1. ENGT & PSHIP DEVT

Creating work plans and budgets for outreach and representation of their constituency Securing finance for their work Engaging with parliamentarians

2. ANALYSIS & PLANNING

Providing information and raising awareness of CAADP process with their constituency Consulting their constituency on key issues and advocating on their behalf Making expert input and commissioning policy research

3. IMPLEMENTATION

Communicating to their constituency to highlight opportunities and promote alignment Watchdog function Checking M&E data reflects grassroots reality Representing constituency interests during mutual review process Reporting outcomes to parliamentarians Report on own impact to constituency

4. EVAL & REVIEW

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Guideline standards for the participation of Non-State Actors in CAADP

What, when? ~ roles of key stakeholders

Parliament Technical Committee
Holding government accountable on behalf of citizens Liaise with rural constituencies Supporting any legislation necessary for policy reform and investments Meeting twice per year to review progress Receiving M&E and Mutual Accountability reports, and responding.

Ag Donor Working Group

Financial and technical support for NSA representative organisations once chosen Ensuring donorfinanced programmes involving NSA are aligned to CAADP agenda Support for NSA capacity building Ensuring parliamentarians are engaged

INGOs
Financial and technical support for NSA Capacity building Providing finance and implementation capability Aligning programmes Holding donors accountable

Media
Promoting awareness Public scrutiny Celebrating success

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Guideline standards for the participation of Non-State Actors in CAADP

How? ~ 1. Choosing NSA representative organisations

Step 1: Inventory key NSA organisations with a stake in CAADP Include all NSA that are: broadly engaged in agriculture or food security; legally registered; independent of government; have an annual budget of over [$50,000?] Organisations on the inventory to review the list for completeness Include at minimum seats for representative organisations for farmers/ producers, private sector, CSO/ NGO, women and knowledge institutions Consider further seats for additional constituencies e.g. media, INGOs. NSA seats should make up approximately 50% of the country team Briefing on CAADP and role of NSA. ToR for NSA rep orgs that sets expectation that when combined they should cover all constituencies; be able represent interests of women and grassroots; and have expertise across all pillars. NSA to self-manage choice of representative organisations. Where constituency struggling then external people come in to facilitate process e.g. RECs, regional rep orgs, resource group. Not the government. Where two organisations cut across a constituency consider creating two seats e.g. peasant farmers org, and a commercial farmers union. If multiple organisations exist, consider facilitating formation of umbrella body. Each representative organisation proposes a woman and a man to sit on the team on their behalf The country team then agrees actual representatives to ensure an equal number of men and women are on the team. 17

Step 2: Define the seats on the country team available to NSA

Step 3: Each constituency chooses representative orgs for their seat

Step 4: Ensure gender equity on country team

REPEAT EVERY 3 YRS

Guideline standards for the participation of Non-State Actors in CAADP

How? ~ 2. Working in partnership

The CAADP country team should: Create an annual plan for implementation of the CAADP process with clear priorities, timeline, and roles and responsibilities for each member. Ensure the plan allows adequate time for representative organisations to inform and consult with their constituencies throughout the process. Individual representative organisations create their own action plans for delivery of their responsibilities Meet regularly (monthly) to review progress and address emerging issues

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Guideline standards for the participation of Non-State Actors in CAADP

How? ~ 3. Financing NSA representative organisations

Step 1: Each representative organisation prepares a budget Based on action plan for delivery of their responsibilities within the CAADP Country Team plan To include staff costs, travel expenses, communication and consultation work, policy research etc. Proportion is self-financed Budgets of representative orgs submitted together Available finance allocated across organisations as appropriate

Step 2: Country financing round of CAADP fund for NSA representative orgs

See slide 28 on recommendation to establish funds for financing NSA participation

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Guideline standards for the participation of Non-State Actors in CAADP

How? ~ Other aspects

4. Accountability See mutual accountability framework See capacity development strategy See communication strategy Country teams to achieve outreach through promoting media coverage Engage media through: 1. 2. 3. General training on CAADP, NPCA and African governance and development Targeted briefings on CAADP Press releases 5. Capacity building 6. Communicate and consult with NSA constituencies

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Guideline standards for the participation of Non-State Actors in CAADP

2. Regional level ~ objectives for NSA representatives

Objective 1: Representing NSA interests in regional process Mirror to country-level Except ~ Choice of representative organisations is made at regional conference of country-level NSA reps

Objective 2: Supporting country-level NSA participation Communicate with national level constituency to ensure awareness Deliver value for money by addressing issues common across countries e.g. policy positions, capacity development, sharing best practice Advocacy and support for NSA participation at country-level Raising issues at REC level if irreconcilable at country-level Ensuring policy coherence between country and regional-levels Monitoring country-level performance through review of Mutual Accountability reports

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Guideline standards for the participation of Non-State Actors in CAADP

2. Regional level ~ two scenarios for regional NSA

Scenario 1: REC has initiated regional CAADP process NSA fulfil both objectives (previous slide) through their membership of regional team

Scenario 2: REC is not active in CAADP but countries are engaging NPCA to facilitate formation of regional NSA support group. This is made up of regional organisations representing key NSA constituencies Members of the regional NSA support group co-ordinate their efforts with regard to objective 2 on supporting country-level NSA participation. Members of the regional NSA support group should be considered for financial support Regional NSA support group to become foundation for regional team once REC engages.

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Guideline standards for the participation of Non-State Actors in CAADP

3. Continental level
Objective 1: NSA interests represented in continental-level process
Partnership Platform Regional representative organisations participate in general and business sessions Regional representatives nominate reps to participate in Mutual Accountability Report process Regional representatives nominate reps for NSA at PP Regional representatives nominate reps for NSA at PP

MDTF Partnership Committee PP Standing Committee

Objective 2: Quality NSA participation at country and regional-level NPCA to provide supporting function to regional and country teams e.g. inventory of NSA organisations; pool of policy expertise; communication tools; sharing best practice NPCA to oversee interventions that boost participation

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Guideline standards for the participation of Non-State Actors in CAADP

3. Continental level
Objective 3: Umbrella fora for dialogue and advocacy within constituencies Each constituency to develop a continental umbrella fora: To share best practice To discuss issues and develop common advocacy positions for continental level

E.g. Pan African Farmers Federation, Pan-African Parliament Agriculture Committee Objective 4: Link in to global-level processes and platforms For example: Feeding in to NSA participation in CFS

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DRAFT CONTENT

Recommended interventions to boost participation of Non-State Actors in CAADP

CAADP Non-State Actor Working Group

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Recommended interventions to boost participation of NSA in CAADP

Summary
1. 2. 3. 4. 5. 6. Finalise, communicate and initiate guidelines Establish Funds for NSA representatives Implement Capacity Development Strategy Establish co-ordination functions Expand communication Energise parliamentarians

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Recommended interventions to boost participation of NSA in CAADP

1. Finalise, communicate and initiate guidelines

Step 1: Finalise guidelines Ian to draft and circulate document based on discussion Participants and working group to review, revise and agree Translate in to French Circulate as working draft - by 31st Jan 2011 Present at PP for endorsement

Step 2: Communicate guidelines Step 3: Initiate guidelines ~ a roadshow! NPCA to request governments convene meeting of current country team and local NSA NPCA consultants to present guidelines, and facilitate dialogue on current reality, desired state, and develop an action plan. Co-ordinate and integrate the roadshow with implementation of strategies for capacity development and mutual accountability Initially pilot in 2-4 countries (by 31st May 2011), then train trainers for roll-out elsewhere Regional NSA reps to help with process.
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Recommended interventions to boost participation of NSA in CAADP

2. Establish funds for NSA representative orgs

Eligibility Available to representative organisations at country and regional level who have: Undergone a transparent selection process Created a shared action plan for the country/regional team (or regional NSA support group) Have prepared plans and budgets for CAADP work Are providing some self-finance

Structure National Basket Funds Primary source of additional finance for country-level NSA representatives Financed by national government, donors, REC, INGOs and private sector Established and administered in partnership Long-term goal of financing without donors Continental Basket Fund Primary source of additional finance for regional NSA representatives Also able to top-up short-falls in national basket funds Consider structuring as a Child-Trust Fund of the CAADP MDTF, which is already in place with governance through partnership committee.

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Recommended interventions to boost participation of NSA in CAADP

3. Implement capacity development strategy

See notes on capacity development workshop for more detail Priority capacities to boost NSA participation For Non State Actor representatives: Knowledge of the CAADP process Communication and sensitisation Advocacy Negotiation Consultation Policy-making processes Budget analysis and tracking Understanding of comprehensive approach to agriculture and food security Gender awareness Presentation skills Technical knowledge of policy issues e.g. climate change Analysis of M&E data Understanding of right to food and legal frameworks For Government representatives: The value and methods of participatory policy-making Effective management of meetings and processes Gender awareness Also: Ensure resources are user-friendly and do not require technical knowledge

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Recommended interventions to boost participation of NSA in CAADP

4. Establish co-ordination functions

Purpose To ensure NSA participation is championed and co-ordinated for CAADP How? 1. Hire dedicated NSA liaison officer at NPCA and possibly at RECs (by March 2011). Their role is to: 2. Create inventory of regional and continental NSA that meet key criteria for relevance and legitimacy Co-ordinate interventions to boost participation Monitor quality of participation against guideline standards Collaborate closely with work on Mutual Accountability and capacity building

Working group to propose ToR

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Recommended interventions to boost participation of NSA in CAADP

5. Expand communication
Purpose To increase the awareness and understanding of CAADP with Non-State Actors How? 1. Review the CAADP communication strategy to ensure it serves the interests of Non-State Actors. Consider: 2. 3. expanding the mailing list targetted communications increasing information flows extending planning horizon e.g. fix date of PP 6 months in advance

Develop standard communication resource to help country teams explain CAADP to NSA constituencies Engage media (national, regional and continental) through: 1. 2. 3. General training on CAADP, NPCA and African governance and development Targeted briefings on CAADP Press releases
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Recommended interventions to boost participation of NSA in CAADP

6. Energise parliamentarians
Purpose To energise parliamentarians as a source of accountability between government and citizens

How? 1. 2. 3. 4. 5. Guidelines roadshow should kick start improvements at country and regional-levels NPCA to present to Pan-African Parliament whenever possible including sharing continental-level MAF report Work through regional agencies to communicate with parliamentarians on CAADP Include parliamentarians in capacity building and awareness-raising efforts Promote field visits for parliamentarians to witness impact of improved policies, programmes and investments. NSA could proactively organise these.

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