Conferences

Study the following definitions and examples.

1. accommodate(iu thit) v., to fit(ph hp); to provide with something needed

a. The meeting room was large enough to accommodate the various(khc nhau) needs of the groups using
it. b. Because the deadline for reserving rooms was past, the hotel manager could not accommodate our need for more rooms.

2. arrangement(sp xp) n., the plan or organization(t chc)

a. The travel arrangements were taken care of by Sara, Mr. Billings's capable(c nng lc) assistant(tr l). b. The arrangement of speakers was alphabetical to avoid(trnh) any hurt(tn thng) feelings. 3. association(hip hi) n., an organization of persons or groups having a common(chung) interest(quyn

li); a relationship(quan h) or society(tp on)

a. Membership(thnh vin) in a trade(hi thng mai) or professional association(ngh nghip) provides

business contacts(quan h) and mutual(qua li)l support(h tr).

b. Local telephone companies formed(thnh lp) an association to serve(phc v) common goals(mc tiu),
meet(p ng) their common needs(nhu cu), and improve(nng cao) efficiency(hiu qu).

4. attend(d) v., to go to; to pay attention(ch ) to a. We expect(mong ch) more than 100 members to attend the annual(thng nin) meeting. b. The hotel manager attended(phc v) to all our needs promptly(nhanh chng).

5. get in touch(lin lc) v., to make contact with

a. As soon as(ngay khi) we arrive(n) at the hotel, we will get in touch with the manager about the
unexpected(bt ng) guests(khch). b. The registration(ng k) desk is a good central location for people to get in touch with each other.

6. hold(gi-cha) v., to accommodate( ph hp); to conduct( ch o)

a. This meeting room holds at least 80 people comfortably(thoi mi). b. She holds an annual seminar(hi tho) that is very popular.

7. location(v tr) n., a position or site

a. The location of the meeting was changed from the Red Room to the Green Room. b. Disney World was the perfect location for the annual meeting since many members could bring their
families.

8. overcrowded(qu ti) adj., too crowded(qu ng c)

a. As soon as the guests entered the dining room for dinner, Sue Lin could see that the room would
become overcrowded.

b. To avoid being overcrowded, we limited the number of guests that members could bring.

9. register(ng k) n., a record(ghi danh); v., to record

a. According(theo) to the register, more than 250 people attended the afternoon seminar. b. Hotels ask all guests to register and give a home address.

10. select(chn) v., to choose from a group; adj., specially chosen

a. The conference(hi ngh) participant(ngi tham d) selected the marketing seminar(hi tho) from the various(khc nhau) offerings(dch v). b. The winners were a select group.

11. session(phin hp)n n., a meeting

a. The morning sessions tend(xu hng) to fill up(y) first, so sign(ng k) up early. b. Due to(do) the popularity of this course(kha hc), we will offer(chung cp) two sessions.

12. take part in(tham gia) v., to join (tham d)or participate(tham d)
a. The format(nh dng) for the session is very informal(khng chnh thc), which makes it easier for
people to take part in the discussion(tho lun). b. We could not get enough people to take part in the meeting, so we canceled it.

Read the following conversations and see how the new words are used. [M] Has the committee(y ban) selected a site for our conference(hi ngh) next year? [W] Not yet. it's been difficult to find a site that can accommodate(iu tit) a group of our size. [M] With so many conference facilities(lnh vc) available(tn ti) in this area, I would think we could find one that could hold the event. [M] We'll tour the hotel about a month before our association(lin kt) has its conference. [W] I'll want to see that ail the arrangements for meeting rooms and audio equipment are taken care of. [M] While we are there, we'll get in touch with the manager to check on all the details.

[M] This is the room where the morning session will take place. [W] It looks too small. Are you sure it can hold all the members who signed up? [M] It is the best room available. I hope it doesn't become overcrowded.

[M] Since you decided to attend after the deadline passed, you will have to select from the workshops that are still available. [W] There are already too many participants registered for my first choice. [M] I'm sorry, but there are plenty of other sessions for you to take part in.

verb noun adjective

accommodate

The hotel staff was able to accommodate our many needs for the conference.

accommodation The accommodations at the hotel include swimming pool, gym, and restaurant. accommodating The conference center manager was extremely accommodating and tried to make our stay pleasant.

noun verb adjective noun verb adjective verb noun noun verb noun adjective verb noun noun

arrangement arrange arranged

Nobody could understand the seating arrangement. We will arrange the chairs in a circle. The arranged flowers didn't look like those we chose from the catalog.

association associate associated attend attendee attendance select

Any association with the former company will put us in a negative light. Do you think customers will associate the failed upstart with ours? The associated costs will put this project out of our reach. Gillian attended the reception for visiting ambassadors. More than 500 attendees packed the ballroom. Attendance was low for this year's annual meeting. Since there are overlapping workshops, participants will have to select which one most appeals to them.

selection

His dinner selection of stuffed quail sounded better on the menu than it looked on the plate.

selective register register registration

The planning committee was very selective about who received invitations. He registered for his classes via the Internet. The hotel's register showed that only half the members had arrived. Registration is a detail-oriented and crucial part of running any meeting.

Fill in each gap with a suitable word or phrase:

get in touch register

overcrowded sessions

select location

accommodate associations

attending takepart in

hold arrangements

Many can can

and organizations hold annual conferences so that their members with each other and educational programs. When planning a so people for

conference, event coordinators try to have a variety of a conference, they look for a site that will The site should be able to meeting rooms being

a workshop or meeting that best suits their needs. When making all their needs. the number of people expected to attend, without the

. Good event coordinators tour +he site before making a final

decision because brochures cannot show all the necessary details. Having meetings in a fun can really encourage people to for the meeting.