Organizational Structure

Chief
Executive
Officer

Human
Finance Operations Marketing
Resources
Manager Manager Manager
Manager

Market
Jeans
Accountant Cashier Designer Cutter Researcher/
Engineers
Purchaser

Chief Executive Officer

General Function: in-charge with the overall management of the firm
Duties and Responsibilities:
Formulates overall policy for Pant Saloon
Sets goals and objectives for the company
Acts as the primary decision-maker regarding ideas and suggestions
proposed by the managers
Conducts regular meetings with managers to discuss business issues as
well as to ensure smooth operations of the business
Keeps Board of Directors and stock owners posted on the status of the
business

Finance Manager
General Function: In-charge of investment and financing decisions for the
company
Duties and Responsibilities:
Takes charge of the budgeting, capital allocation, and cost control
Handles credit management
 Forecast funds
Allocates dividends and incentives
Prepares long-range plans which include capital budgeting decisions on
expansion, replacement, etc., and cost appropriations
Determines the financing mix and sources of funds optimal to the needs
of the firm
Coordinates with the accountant and cashier regarding the firm’s
financial status

Accountant
General Function: In-charge of generating financial reports and documents
to the stockholders and regulatory agencies
Duties and Responsibilities:
Handles bookkeeping responsibilities
Prepares financial statements
Prepares payroll for employees
Handles the receivables and payables account

Cashier
General Function: In-charge of daily sales transactions
Duties and Responsibilities:
Gives receipt to customer after every payment of purchase
Calculates daily sales
Assists Operations Manager in generating monthly sales report
Turns over daily sales to the Finance Manager
Acts as receptionist inside the store

Human Resources Manager

General Function: In-charge of all Human Resources activities which include
recruitment and selection, training and development, performance appraisal,
compensation, benefits and incentives regulation, among others
Duties and Responsibilities:
 Administers recruitment and selection of employees
Conducts examinations and interviews for applicants
Implements personnel rules and regulations
Conducts performance appraisals
Approves staff loans
Manages work hours, day-offs, and leaves of employees
Spearheads planning of recreational activities for the employees
Studies current wage levels in the industry

Ensures compliance with labor laws regarding compensation and benefits

Decides on resignation or termination of an employee

Operations Manager
General Function: In-charge of the overall management of the production
and operations
Duties and Responsibilities:
Manages the store’s daily operations
Generates monthly reports on sales, inventory, utilities, and other
necessary items concerning the store
Receives and records incoming supplies delivered to the store
Acts as the cashier whenever the cashier is out

Assists the cashier and designer in dealing with customers in periods of

high customer traffic
Performs quality checks
Updates finished jeans checklist on a daily basis
Ensures that store personnel act according to Eala Inc. rules and policies
Generates monthly reports on store employees attendance
Performs necessary sanctions for store employees’ offenses in tardiness
and absences by issuing memos or by oral reprimand

Designer
General Function: In-charge of conceptualizing designs for Pant Saloon
Duties and Responsibilities:
Studies the latest trend in denim jeans
Submits designs subject to the approval of the managers
Handles pre-production procedures such as getting customers’
measurements and recommending fabric type and style of the jeans as
well as post-production procedures like checking the fit of the jeans to
the customers and deciding whether it needs alteration

Cutter
General Function: In-charge of cutting the fabric for each denim jeans to be
sewed
Duties and Responsibilities:
Cuts the fabric for each jeans after the customer’s vital statistics are
measured
Assists the designer in getting customers’ measurements in case of high
customer traffic

Jeans Engineers
General Function: In-charge of sewing denim jeans
Duties and Responsibilities:
Sew denim jeans
Assist the designer in getting customer measurements
Alter denim jeans whenever applicable

Marketing Manager
General Function: In-charge of marketing activities for Pantsaloon
Duties and Responsibilities:
Formulates marketing strategies such as product, pricing, place and
promotional strategies for Pantsaloon to gain a favorable share of the
market
Evaluates Pantsaloon products’ market performance
Studies Pantsaloon’s competitors
Analyzes marketing opportunities for Pantsaloon
 Determines the type/s of promotional activities
Determines the most appropriate marketing communication medium in
order to increase market awareness and market performance
Identifies the cost of advertising and promotional activities
Estimates the growth in sales after executing promotional program
Performs cost-benefit analysis on promotional expenditures and
increased sales expected as a result of such
Compares target and actual sales
Monitors sales and expenses

Market Researcher / Purchaser

General Function: In-charge of doing marketing research for Pantsaloon and
purchasing supplies needed for the production of denim jeans
Duties and Responsibilities:
Assists and coordinates with the marketing manager in studying and
investigating Pantsaloon’s closest competitors
Forecasts appropriate pricing scheme
Assesses demand and supply forecast
Handles purchasing of raw materials

Ensures the replenishment of production supplies

Qualifications
Since the business is just starting, the qualifications of the officers would be
simple enough for them to do their functions in the organization.

Chief Executive Officer

Male/female
Must be a graduate of any business course
Should be knowledgeable in the apparel industry
Work experience is an advantage
Must possess excellent communication skills in English and Filipino
Must have strong leadership and decision-making skills
Finance Manager
Male/female
Must be a graduate of any business course, preferably major in Finance
Must be familiar with investment management and analysis
Must be familiar with financing, loan and credit management

Accountant
Male/female
Must be a Certified Public Accountant
Must be hardworking and willing to work long hours if necessary

Cashier
Male/female
Must have attained at least 2 years of any college or vocational course
Must possess good communication skills in English and Filipino
Must be customer-oriented and with pleasing personality
Must be trustworthy in handling daily sales

Human Resources Manager

Male/female
Must be a graduate of Psychology, Behavioral Science or any business
course
Must be knowledgeable in employee relations, in making compensation
packages, and in other HR functions
Must have strong leadership qualities

Operations Manager
Male/female
Must be graduate of any undergraduate degree, preferably any business
course
Must possess excellent communication skills in English and Filipino
 Must have strong leadership skills to manage subordinates
Must be customer-oriented
Preferably has knowledge and experience in apparel business
Must be willing to work long hours if deemed necessary

Designer
Male/female
Must be graduate of Clothing Technology or any related course
Must be creative and full of innovative ideas
Must be customer-oriented
Work experience is an advantage

Cutter
Male/female
Highly-skilled in cutting fabrics for denim jeans

Jeans Engineers
Male/female
Highly-skilled in denim jeans production
Work experience as a tailor is an advantage
Must be able to meet deadlines

Marketing Manager
Male/female
Must be graduate of any business course, preferably major in Marketing
Must be familiar with the apparel industry
Knowledgeable in advertising and marketing communications strategies,
consumer behavior, product and brand management, distribution
management, and other marketing principles
Must be updated with the latest fashion in denim jeans
Must possess excellent communication skills in English and Filipino
Market Researcher / Purchaser
Male/female
Must be graduate of any business course, preferably major in Marketing
and/or Operations
Knowledgeable in market research methods and consumer research
studies
Knowledgeable in purchase and supplies management

Scheduling
Scheduling is one of the most important tasks of store management, yet it is
often one of the most neglected. Many Operations Managers simply repeat
the same schedule each week, neglecting to analyze changes in store traffic

For Pantsaloon, all store employees are required to report thirty minutes
before the scheduled opening time. This is to provide ample time for
cleaning, stock replenishment and cash wrap counter preparation.

Furthermore, breaktime during lunch to ensure that there are employees

during the lunch hours.

Sample Weekly Schedule for Pantsaloon

Mon Tue Wed Thu Fri Sat Sun
Operations
OC OC OC OC OC OC OC
Manager
Cashier OC OC OC OC OC OC DO
Designer OC OC OC OC OC OC OC
Cutter OC OC OC OC OC OC OC
Jeans Engineer 1 OC OC DO OC OC DO OC
Jeans Engineer 2 OC OC OC DO OC OC DO
Jeans Engineer 3 OC DO OC OC DO OC OC

Time In Lunch Time Out

 11:00-12:00
Weekdays 11:00 am 8:00 pm
/ 12:00-1:00
11:00-12:00
Weekends 10:00 8:30 pm
/ 12:00-1:00

Sample schedule for lunch breaks

11:00- 12:00-
12:00 1:00
Operations
X
Manager
Cashier X
Designer X
Cutter X
Jeans Engineer 1 X
Jeans Engineer 2 X
Jeans Engineer 3 X

Policies on Tardiness and Absences

All employees will be required to be at the store at 10:30 am during
weekdays and 9:30 am during weekends. They would be considered late if
they come 15 minutes after the call time. Any fraction after that, they will be
considered under time and there would be a corresponding deduction from
their pay. An overtime cannot offset an under time. An employee will only be
allowed to be late for a maximum of three times per month. Should they
exceed, a memo will be issued to call their attention.

In the event that they would absent themselves from work, they must call
before or one hour before the call time to inform the operations manager of
their absence. All store employees will only be allowed a maximum of one
absence every month. Should the maximum be reached, a memo will be
issued to call their attention. An absence without leave will be considered a
serious offense. A memo will be issued upon returning to work.

Uniform and Dress Code

The store managers and all store staff will be provided with official uniforms.
Uniforms will vary and will depend on the season and budget. These
employees are expected to wear their uniforms at all times. The store staff
will enjoy free uniform privileges. The prescribed color and style of shoes will
be provided by the employee themselves. Stockings shall be worn when the
uniform consists of skirt. Female staff should maintain their hairstyles neatly
combed and make-ups should be appropriate for daywear and theme of the
season. Accessories should be minimized. Body marks, including tattoos,
body paints or stickers are not allowed.