Professional Documents
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Organizational Structure
General Manager
CEO
Purchasing /
Operations Marketing Finance Production
Logistics HR Manager
Manager Manager Manager Manager
Manager
Daily Operations
The call time for salesladies is at 9:30am. This will give them time to prepare and clean the
store for the customers. At exactly ten, the mall opens and so the store is expected to be open
for customers by then. There will be a total of three people manning the store, the Manager and
two salesladies. All of them will be working in shifts to avoid overstaffing and understaffing.
When a customer enters the store, the salesladies are expected to greet them with a smile. One
saleslady will assist one customer if possible. The cashier is stationed at the counter.
If traffic is high, the Manager will help in assisting the customers. Once a customer will make a
purchase, the cashier is expected to ask the customer if payment will be made in cash or card.
As soon as the customer hands the payment to the cashier, she should read out to the customer
the amount of the transaction and the payment she received. She should count the change out
loud to the customer. Tags must be removed from the merchandise. These tags will help keep
track of the items sold during the day. After payment, the items will be placed inside a paper
bag and the cashier should thank the customer. This way the buyer will recognize Lilliput to be a
boutique that has warm and courteous employees.
During lunchtime, the employees will take turns at having lunch. The same policy applies to 30-
minute coffee breaks. If there is no customer to assist, the salesladies are expected to clean the
place and fix clothes on display. The store closes at 8:30pm. Before leaving, the store must be
cleaned and the cash must be balanced by the cashier. The cash for the day will be handed to
the store manager who will, in turn, deposit it in the bank. If, for any reason, the cash is not
balanced then it should immediately be reported to the manager.
Daily Operations
Store people, the store manager and sales ladies, must arrive at the store at least 30 minutes
before the opening hour of the mall. This will be done in order to prepare the store before
customers start to arrive. During this period, the store should be cleaned; displays should be
fixed and all necessary preparations should be done. Shift schedules will be established to
ensure that the store has enough people to man the store.
During periods wherein customer traffic is high, the manager should also assist in the
operations. As part of the company’s standard operating procedure, the cashier should say out
loud the amount given by the customer and the change handed out. Courtesy and an
atmosphere of warmth and friendliness should always be practiced by store personnel. The tags
of the items should also be removed for sales monitoring purposes.
To avoid the lack of manpower within the store, personnel will have alternate lunch breaks.
During periods where there is minimal customer traffic, the sales clerk should use the time
cleaning the store and arranging merchandise on display. The store will close on the same time
that the mall premises does. At the end of each store operation, the cashier must check the
cash register and reconcile this with the actual cash on hand, any discrepancy should be
immediately reported to the manager. The cash will be kept at the vault kept inside the store
and deposited by the store manager first thing in the morning the next day.
Scheduling
Scheduling is one of the most important tasks of store management, yet it is often one of the
most neglected. Many Store Managers simply repeat the same schedule each week, neglecting
to analyze changes in store traffic
For Lilliput, Store Staff on the opening shift are required to report thirty minutes before the
scheduled opening time while those in the closing shift are extended thirty minutes after closing
time. This is to provide ample time for cleaning, stock replenishment and cash wrap counter
preparation.
Sample Weekly Schedule
Mon Tue Wed Thu Fri Sat Sun
Store Manager O OC DO DO C C C
Sales Staff 1 DO O O O O O O
Sales Staff 2 O DO C C O O O