Quality Hotel LAX

Los Angeles International Airport

5249 W. Century Blvd., Los Angeles, CA 90045 USA Catering Office (310) 645-2200 ext. 1320 / Fax (310) 649-2856

GROUP NAME: ADDRESS:

INTER BONDING EDUCATION

EVENT DAY/DATE: ROOM NAME:

SAT & SUN, NOV. 8 & 9, 2003

Rental fees $250.00 P/DAY PER DAY

2531 SAWTELLE BLVD. LOS ANGELES, CA 90064 INTER BONDING EDUCATION VALERIE LIPINCOT 310-390-5993 FX:310-390-1903 CHARGE TO CC ON FILE PGUAR.CLIENT PAY MARILYN GAMS
20

SUNBURST

AUDIO VISUAL EQUIPMENT (list below) TIME: 8:00am-5:00PM ROOM SET BY: 7:00AM

POST AS: CONTACT: PHONE: FAX

METHOD OF PAYMENT: SALES MANAGER: FUNCTION TYPE:

DANCE FLOOR (size): SET UP FEES (list): MISC. RENTAL (list): OTHER (list): SALES TAX: TOTAL RENTAL FEES

EXPECTED MEETING ATTENDANCE: EXPECTED ATTENDANCE (FOOD ONLY): GUARANTEED ATTENDANCE (FOOD ONLY):

BANQUET SCHEDULE

MENU

SATURDAY & SUNDAY 8:00AM-5:00PM SUNBURST ROOM Set-up: THEATRE STYLE SEATING FOR 20 WATER SERVICE REAR (ON OPPOSITE SIDE OF DISPLAY) 2 8 DISPLAY TABLES REAR WITH 2 CHAIRS STANDING LAMPS

6 TABLE IN FRONT OF ROOM (NO CHAIR)

GUEST ROOMS: ARRIVAL/DEPARTURE/RATE

SERVICE CHARGE: 18% PARKING FEE:

SALES TAX: 8.25%

Guests responsible for own room reservations

Discounted parking charge of $5.00

This information is our understanding of your requirements. Please review, sign, and return one copy to us. Arrangements will be considered tentative until this contract is signed and received by our office. Space will be released after ten (10) days without receipt of this signed Booking Agreement. Other Cancellation Policies may apply. Thank you for selecting the Quality Hotel LAX for your upcoming function, your business is important to us. We reserve the right to cancel your function if there is any alcoholic beverages or food brought to our property.____ A Minimum Guaranteed Attendance is required for all food functions at least four (4) business days prior to the commencement of the function. If we are not contacted at least four (4) business days prior to your function, we will consider your Expected Attendance to be your actual Guaranteed Attendance and you will be billed for that amount. Should the number of people in attendance exceed the guarantee, you will be billed for the additional people at the contracted meal rate. The hotel is prepared to serve 5% more meals than stated in the final guaranteed attendance. Any changes or revisions to your room set-up during the contracted times and dates of your function may be assessed an ADDITIONAL LABOR FEE of $75. By signing this contract, I (we) accept the terms and conditions as stated above. PRINTED NAME SIGNATURE

VALERIE LIPINCOT

DATE 9-12-03 9-11-03

CATERING CONTRACT
This contract is entered into by and between the Quality Hotel LAX, hereinafter known as The Hotel, and Business Payment Systems, known as The Group. GUARANTEES: We require the Final Guaranteed Attendance for the number of guests who will attend the function at least four (4) business days prior to all food and/or beverage functions. The Hotel cannot guarantee all items on the contract if there is more than a ten (10%) percent variance from the original Expected Attendance guarantee. This count is not subject to reduction. Should the coordinator not receive the requested final guaranteed attendance at least four (4) business days prior to the commencement of the function, the original expected attendance amount will be charged. Should your final guaranteed attendance reflect a reduction of more than fifteen (15%) percent of the original expected attendance as outlined on the Banquet Event Order, hereinafter known as BEO, The Group will be responsible to pay for eighty-five (85%) percent of the original expected attendance. If additional meals are requested after the final guaranteed attendance is given, please notify our Catering & Meeting Specialist, Judith Miller, hereinafter known as Sales Coordinator immediately, and we will make every effort to accommodate your request.
1.

FOOD FACTS: All food and beverages that are served or consumed on The Hotel premises must be purchased exclusively from The Hotel. A final and complete menu decision must be submitted to your Sales Coordinator at least fourteen (14) days prior to the commencement of the function. The Hotel reserves the right to make reasonable substitutions on the menus to adjust for fluctuations in market prices and/or commodity shortages.
2.

BEVERAGE SERVICE: Alcoholic beverages that are served on The Hotel premises (or elsewhere under The Hotels alcoholic beverage license) may only be dispensed by bartenders and servers employed by The Hotel. The Hotels alcoholic beverage license requires it to 1) request proper identification (photo ID) of any person who, in its judgement, appears intoxicated or, 2) any person who appears to be under the age legal drinking age. The Hotel, as a licensee, is responsible for the administration of the sales and service of alcoholic beverages in accordance with the State of California Alcoholic Beverage Commission regulations. It is a house policy; therefore, The Hotel must supply all alcoholic beverages.
3.

FUNCTION ROOM ASSIGNMENTS: Function rooms are held only between the hours indicated on the BEO. The Hotel assigns function rooms based on the final guaranteed number of attendees. The confirmation of a specific function room can be made when the final guaranteed attendance is given. All function rooms are subject to change. If The Group requires a function room to be reset less than twenty-four (24) hours prior to the commencement of or during the function are subject to a reset fee of seventy-five ($75) dollars.
4.

DEPOSIT AND PAYMENT REQUIREMENTS: The following payment schedule is required to guarantee your program: An initial deposit equal to twenty-five (25%) percent of the total contracted price as outlined on the BEO is required to guarantee and secure your function date(s) and time(s). The remaining balance shall be paid as follows: An additional payment equal to fifty (50%) percent of the contract price must be paid at least thirty (30) days prior to the function. The remaining balance of twenty five (25%) percent of the contract price must be paid at least four (4) business days prior to the commencement of the function, and may be submitted with the final guaranteed attendance commitment. The initial deposit of twenty-five (25%) percent is accepted by The Hotel as a non-refundable deposit. Failure to submit the initial deposit and additional payments in a timely manner as outlined herein, may result in cancellation of your function date(s) unless other written arrangements are made in advance. The initial deposit amount and subsequent payment due dates are itemized below for your convenience.
5.

PAYMENT TYPE Bill charges to cc on file

DUE DATE OCT. 9, 2003

AMOUNT DUE $325.00(APPROX.)

DIRECT BILL ACCOUNT: Organizations that wish to open a direct bill account must submit a completed credit application at least sixty (60) days prior to the start of the function. The approval process generally takes 14 21 days to complete. 7. VERIFICATION OF NUMBER OF ATTENDEES: In the cases where food and/or alcoholic beverages are served, The Group will be required to sign the banquet check at the time the meal is served verifying the number of attendees served. At that time, any discrepancies that exist must be brought to the immediate attention of the Banquet Manager or his/her designee. 8. CANCELLATION POLICY: Function cancellations may only be made by the person whose name appears on this contract. If you need to cancel your function, you must call and speak directly with your Sales Coordinator, anytime Monday through Friday between the hours of 8:30 a.m. and 5:00 p.m. Pacific Standard Time (PST). If The Group cancels their function within sixty (60) days of the function date, the initial deposit of twenty-five (25%) will be forfeited. If the cancellation is made within thirty (30) days of the function date one hundred (100%) of the contract price as outlined on the BEO will be forfeited. The hotel also reserves the right to cancel the event under circumstances that are deemed a violation of hotel policies and procedures.
6.

SALES TAX AND SERVICE CHARGES: All food and beverage functions are subject to California State Sales Taxes of 8.25% and a Hotel Service Charge of 18%. These items will be added, where applicable, to all banquet checks and are subject to the terms and conditions of this contract. In addition, sales tax will be added to all equipment rentals. Bar set-up fees, dance floor labor charges and room rental charges are not subject to sales tax or service charges.
9. 10. RESPONSIBILITY FOR PERSONAL ITEMS: The Hotel cannot be responsible for damage or loss of any articles or

merchandise left in The Hotel prior to, or following your function. Security arrangements should be made for all merchandise or articles set-up prior to the planned function, or left unattended at any time.
11. SECURITY: The Hotel, at its sole discretion, may require The Group/Client to provide licensed, uniformed security

personnel for social functions that exceed 75 persons in attendance at The Groups expense. Security personnel, if required, are retained to insure the safety of both The Groups attendees as well as guests of The Hotel.
12. OVERTIME CLAUSE: Should The Groups function need to run beyond the contracted time(s) as outlined in the BEO,

approval for such time may be granted by the Banquet Manager or his/her designee. Upon such approval, an overtime surcharge of seventy-five ($75) dollars per hour may be assessed.
13. AUDIO/VISUAL EQUIPMENT: A wide selection of audio/visual equipment and services are available on a rental basis from

The Hotel. Orders may be placed with your Sales Coordinator. While most of the audio/visual equipment is readily available from The Hotel, some equipment may not be available and will need to be ordered from outside sources. If audio/visual equipment for your function is rented from an outside source, we require a forty-eight (48) hour cancellation notice prior to the start of your function or you will be charged the full rental fees for this equipment.
14. PACKAGE RECEIVING AND/OR STORAGE: The Hotel will accept packages within seventy-two (72) hours of the start of

your function. The Catering Department can recommend warehousing companies for large shipments. Packages need to include the following information: 1) name of the group, 2) name of company contact, 3) name of the Sales Coordinator, 4) name of actual meeting, and 5) date(s) of the actual function. At the conclusion of your set-up operation, all related equipment, crates, boxes etc., must be removed from the premises and returned no later than the last day of the scheduled function, otherwise a rental storage fee may be assessed. The Hotel accepts no responsibility for stored items. No CODs will be accepted.
15. SIGNAGE: Signs, banners, posters, or any other items may not be affixed to any walls, ceilings, or doors without the

express written consent of the Sales Coordinator or Banquet Manager or his/her designee. An additional labor fee may be assessed for hanging services.
16. MARKETING: The Group/Client is prohibited to use the hotels name, logos, trademarks, hotel images (including

photographs) from the hotels web site to promote the Group/Client event without authorization by hotel management.
17. MIS REPRENSENTATION: If the Group/Client books the event under false pretences or displays any activities during the

event other than what which was contracted, the hotel reserves the right to cancel the event and all deposits made will then be forfeited.
18. ELECTRICAL AND TELEPHONE REQUIREMENTS: Special electrical needs can be arranged through our Engineering

Department. Charges will be based on the materials and labor involved and the power drain. Special electrical and/or telephone requirements must be specified at least fourteen (14) days prior to the function. All meeting rooms are wired for in-house as well as outside phone lines. Additional charges may apply for these services. Should you require a dedicated phone line, The Hotel will make arrangements with the local Phone Company to provide this service. A quote will be provided based upon your actual needs.
19. INDEMNITY: The Group/Client agrees to assume responsibility for any claims for loss or damage to you, your exhibitors

and/or attendees personal property, displays and/or equipment while at The Hotel. The Group/Client shall also indemnify and hold The Hotel harmless for any injury to persons or damage except in claims due to The Hotels gross negligence. By signing this agreement I/we accept the preceding terms and conditions. It is provided that there shall be no right of termination for the sole purpose of holding the same or reasonably similar function in another hotel or in another city. Reasonable cause for termination to include acts of God, war, government regulation, disaster, strikes, civil disorder, curtailment of transportation facilities, or other emergencies will be accepted. This contract is executed this _________ day of _____________________, 2003.

Signed

Printed Name