CN10443 File 1.1 Instructions To Tenderers (ITT)

INSTRUCTIONS
TO
TENDERER
ITT STC/LTC (040406) Page 1 of 34

TABLE OF CONTENTS
Part I (A) – Instructions to Tenderer
IT.1 General
IT.2 Validity of Tender
IT.3 Familiarization with Laws of Qatar
IT.4 Tender Documents and Acknowledgement
IT.5 Secrecy Declaration
IT.6 Site Visit and Mid-Tender Meeting
IT.7 Queries
IT.8 Fully Informed
IT.9 Tender Bulletins
IT.10 Governing Language
IT.11 Tender Rates and Prices
IT.12 Form of Tender
IT.13 Bank Guarantee
IT.14 No Alteration of Tender Documents
IT.15 Submission of Tenders
IT.16 Commercial Registration & Ownership Declaration
IT.17 Alternative Offers
IT.18 Correction of Arithmetical or Other Errors
IT.19 Acceptance or Rejection of Tenders and Incurred Costs
IT.20 Notification of Acceptance
IT.21 Failure to Sign the Contract
IT.22 Submission of Grievances
IT.23 Contract Award Details
IT.24 Return of Tender Documents
IT.25 Criteria for submission of Bids by Consortiums/Joint ventures
Part 1 (B) - Form of Acknowledgement

Part 1 (C) - Form of Tender and Appendix
Part 1 (D) - Form of Tender Bond (Specimen)
Part 1 (E) - Form of Secrecy Declaration
Part 1 (F) - Temporary Security Pass Application Form
Part 1 (G) - Declaration of Privately Owned Company
Part 1 (H) - Tender Check List
Part 1 (I) - Tender Submission Form
Tender No. LTC 07/102
IT.1 General
These Instructions to Tenderer issued by Qatar Petroleum (QP) outline the

procedures to be followed for completing and submitting Tenders. Tenderer shall
comply with any public tender advertisement or invitation to tender and these
Instructions to Tenderer while preparing its Tender submission. Failure to provide
all of the required materials and information, or failure to fully comply with these
instructions may result in the rejection of the Tender submission by QP.
IT.2 Validity of Tender
Tenders shall be valid for a period not less than one hundred twenty (120)
calendar days from the closing date for submission of the Tenders. QP intends to
notify all Tenderers of the result of their Tender submissions during this period. If
Tenderer retracts or withdraws its Tender during the period of its validity without
receiving authorisation from QP, QP may, at its sole discretion, without the need
for summons, notice or other legal formalities:
(i) encash the provisional Bank Guarantee (Tender Bond), and
(ii) exercise any other rights stipulated in the Tender Documents.
In the event that Qatar Petroleum estimates that the contract price bid exceeds
competitive limits, it may request the bidder to reconsider the contract price bid
with the aim to lower the price, and such a request shall not be considered as a
rejection or acceptance of its original bid, which shall remain valid and open for
acceptance by QP until the expiry of the validity period specified herein.
IT.3 Familiarization with Laws of Qatar
Before submitting a Tender, the Tenderer shall thoroughly familiarize itself with
all the laws, including but not limited to Qatar Labor laws, applicable to the work
or services to be performed, and the Qatar Ministry of Economy and Commerce
requirements regarding commercial registration of companies prior to
commencing any work or service activity in Qatar. By submitting a Tender, the
Tenderer is deemed to have made the necessary allowances in the Tender Price
for compliance with all laws, rules, regulations and procedures applicable in the
State of Qatar, or those applicable in any other country where any portion of the
work or services will be performed.
IT.4 Tender Documents and Acknowledgement
4.1 The documentation provided for the purpose of tendering (Tender Documents)
consists of:
a. Instructions to Tenderer
b. Form of Tender and Appendix
c. Form of Agreement
d. General Conditions of Contract and Appendices
4.2 Except for the documents listed below, QP is issuing the Tender Documents in
electronic format (viz. Compact Disc Rom “CD”) only. Such electronic Tender
Document (e-TD) is an exact copy of the Original Tender Document retained by
QP as a hard copy. QP makes no representations as to the data quality of the e-
TD.
Documents in Hard Copy
− nil
4.3 Tenderer shall complete the soft copy of the Schedule of Prices and Rates
electronically, and extract a hard copy of the duly completed Appendix B
(Schedule of Prices and Rates). Tenderer shall also extract a hard copy of the
Form of Tender from the e-TD and complete the Form of Tender on the hard
copy. The duly completed hard copies of the Form of Tender and Appendix B
shall be returned along with duly filled soft copy in Microsoft Excel latest version
when submitting the Tender submission in accordance with IT-15 below. The
Schedule of Prices and Rates must to be printed on A4 size paper, without any
page setup alterations. Tenderer shall sign and affix its company stamp to each
hard copy page.
4.4 Subject to Clause IT.9 (‘Tender Bulletins’), Tenderer shall use the e-TD on an ‘as
is’ basis, without making any alterations or amendments thereto whatsoever. In
the event of any discrepancies between the e-TD and the original Tender
Documents with QP, the original Tender Documents shall be regarded as the
final and governing documents in determining the correct content of the Tender
Documents. Any alternative proposals shall be submitted as separate sheets and
not included in Appendix B provided by QP as part of the Tender Documents.
4.5 The Tenderer shall ensure that the Tender Documents received are complete
and Tenderer must return the Form of Acknowledgment within five (5) working
days of receipt thereof. The Form of Acknowledgment must be completed, signed
and delivered by hand or transmitted by fax to the address indicated in the
attached Form of Acknowledgement.
4.6 Upon written request by the Tenderer made at least ten (10) working days prior
to the Tender closing date, the original Tender Documents hard copy shall be
made available for the Tenderer’s perusal at following QP office(s):
3rd Floor, Room 339, Al Dana Tower, West Bay, Doha, Qatar
4.7 The Tenderer should notify QP immediately if any discrepancy, omission or

ambiguities are discovered in the Tender Documents.
IT.5 Secrecy Declaration
The Tenderer shall abide by the terms of the Secrecy Declaration appended
hereto which must be completed and signed by the Tenderer and returned with
the Form of Acknowledgment. In addition, where the Tenderer is a foreign
company with a local Qatari sponsor or agent that will not perform work or
services as a subcontractor for the Tenderer, the Tenderer shall submit with the
Form of Acknowledgement a Secrecy Declaration signed by its local Qatari agent
or sponsor.
IT.6 Site Visit and Mid-Tender Meeting
6.1 The Tenderer may be requested to attend a site visit and/or a mid-tender meeting
in order to become familiar with the physical and other conditions pertaining to
the work or services to be performed. It is strongly recommended that the
Tenderer attend any scheduled site visit and mid-tender meeting.
6.2 The Security Pass Application Form to enable site visit is appended to the
Instructions to Tenderers. Tenderers are required to complete this Form and
return it together with a copy of the Passport and 2 (two) photographs of each
attendee, when so notified of the site visit details. The attendees nominated for
the site visit by Tenderer shall be in possession of a valid Qatar residence permit
or business/work visa. Persons holding any other category of visa shall not be
allowed to visit QP site/installations.
Tenderer’s representatives attending a site visit at any of QP’s facilities must be

in possession of a valid H2S/BA certificate. H2S/BA training courses are
conducted by QP free of cost. Tenderers are advised to make their own
arrangements for attending the same. Tenderers may also arrange the H2S/BA
certificate at their own cost from any of the following accredited training institutes
in Qatar, or any other third party training institute approved by QP:
a) Venture Gulf Safety Training School

b) National Academy for Professional Training
Tenderer shall provide its representatives who attend the site visit with the
necessary protective/safety clothing.
6.3 The Tenderer may designate no more than two (2) representatives to attend the
mid tender meeting and/or site visit on its behalf and at its own cost. Only one (1)
representative may be designated to attend a site visit at any of QP’s offshore
facilities. Attendance by representatives of Tenderer's Principal/Subcontractors
shall be permitted only in those cases where the Tenderer has informed QP in
writing, prior to the site visit/mid-term meeting date, the names of the companies
whom it intends to nominate as its Principal/ Subcontractors.
IT.7 Queries
7.1 All queries must be raised by the Tenderer and not by local agents/sponsors. Any
queries relating to the Tender Documents or submitting a Tender must not be
raised by telephone or personal contact, but must be submitted in writing,
preferably by fax, to the following address:

Engineering Department (Facilities)
Qatar Petroleum
P. O. Box 70
Doha, Qatar
Fax: 494-6584
E-Mail: not applicable
7.2 Correspondence should be directed to the attention of EDD (with copies to CNE.
Fax No. 494-6586). Any response issued will be in the form of a question and
answer and will be distributed to all Tenderers without revealing the identity of the
originator in the Form of Tender Bulletins. In order to prevent delays and ensure
QP and Tenderers easily establish the origin of the queries, the Tenderer is
required to specify the references of such queries in clear terms.
Queries must be received at the above address at least seven (7) calendar days
prior to the Tender closing date. Any queries received after such date will be
ignored.
7.3 Any queries or correspondence during the Tendering process, including the
Tender evaluation period, must not be directed to any QP employee by name nor
any other address or fax number other than that listed above. Any violation of this
instruction by the Tenderer may render the Tenderer’s submission invalid.
IT.8 Fully Informed
The Tenderer should inspect the worksite and surrounding locations and must
satisfy itself as to the nature of the work or services, the correctness and
sufficiency of the rates and prices submitted and general local conditions,
especially ground, climatic, sea, other water and weather conditions which could
affect the work or services.
IT.9 Tender Bulletins
Any addendums, clarifications or meeting minutes will be issued as Tender

Bulletins and sent to all Tenderers during the Tendering period. The Tenderer
shall acknowledge receipt of all Tender Bulletins on the “Form of Tender” and
shall allow for any costs in connection therewith in the Tender Price.
IT.10 Governing Language
The Tender Documents and all Tender submissions are to be made in the
English language.
IT.11 Tender Rates and Prices
The Tenderer shall submit prices and/or rates for all items required by the
Schedule of Prices and Rates. All amounts are to be quoted in Qatar Riyals
unless expressly required otherwise in the Schedule of Prices and Rates.

IT.12 Form of Tender
The Tenderer shall complete the enclosed Form of Tender which must be signed
by a person duly authorized to sign on behalf of the Tenderer. A valid Power of
Attorney must be attached to the Form of Tender identifying the authorized
signatory. QP may reject any Tender that is not submitted on the Form of Tender.
IT.13 Bank Guarantee (Applicable)
13.1 The Tenderer must submit a provisional Bank Guarantee, in the form of a Tender
Bond, with its Tender. The value of the provisional Bank Guarantee shall be QR.
50,000/- (Qatari Riyals Fifty Thousand only).
13.2 The provisional Bank Guarantee (Tender Bond) must be issued by a bank
operating in Qatar. Cash or cheques are not acceptable. A Bank Guarantee
issued in respect of another tender is not acceptable. Bonds issued by insurance
companies are not acceptable. The wording of the provisional Bank Guarantee
must be exactly in accordance with the format appended hereto.
13.3 The validity of the provisional Bank Guarantee must be for not less than one
hundred fifty (150) calendar days after the Tender closing date. In the event QP
request an extension of the Tender validity period, and the Tenderer agrees to
such extension, the Tenderer must revalidate its provisional Bank Guarantee for
the extended Tender validity plus thirty (30) calendar days.
13.4 Tenders not accompanied by the provisional Bank Guarantee that is exactly in
accordance with the format appended under Part 1(D) may be rejected without
the need to notify the Tenderer of the rejection.
13.5 In the event that the successful Tenderer is required to submit a Final Bank
Guarantee in the form of a Performance Bond as stipulated in the General
Conditions of Contract, the successful Tenderer’s provisional Bank Guarantee
shall remain valid until the Final Bank Guarantee is submitted and accepted by
QP. If the successful Tenderer fails to provide the Final Bank Guarantee within
the specified period, QP may immediately encash the full amount of the
provisional Bank Guarantee.
IT.14 No Alterations to Tender Documents
14.1 Any erasures, alterations, additions or deletions made to the Tender Documents
and any Tender submission shall be deemed unauthorized unless initialed by the
person authorized to sign the Tender. Any Tender that is incomplete or contains
unauthorized alterations may be rejected by QP
14.2 Any mistakes made in completing the Tender Documents and corrected before
the submission of the Tender shall be initialed by the person authorized to sign
the Tender.

IT.15 Submission of Tenders
15.1 The Tender and accompanying documents shall be bound securely together and
enclosed in a wax sealed envelope and shall be delivered to:
The Secretary, Limited Tenders Committee

Qatar Petroleum
4th Floor, J-Wing, Royal Plaza, Al Sadd Street
P. O. Box 3212
Doha - Qatar
not later than 11.00 hours on the due date.
15.2 The envelope shall be clearly marked on the outside with the name of the
Tenderer, the Tender number and work description stated on the Form of Tender
and with the official Tender closing date and time.
15.3 Tenderer must complete and submit with its Tender submission the form
attached hereto as Part 1 (I) (“Tender Submission Form”). This form must be
submitted with the Tender as a separate document and not included in the
sealed envelopes with the Tender. The Tenderer must affix its initialed company
stamp to the Tender Submission Form. If Tenderer fails to comply with the
requirements set forth in this 15.3 the acknowledgement of receipt as set forth
below will not be issued by QP.
15.4 The completed Tender Submission Form will be signed by the QP recipient and
returned to the person who delivered the Tender. This will serve only as
acknowledgement of receipt of a package with the same title and number as
printed on the Tender Submission Form. In the event that the Tender is
submitted by registered mail, the acknowledgement of receipt as set forth above
will not be issued by QP unless it is collected by the Tenderer from the office of
the Secretary of the QP Limited Tenders Committee.
15.5 The Tender must be received before the above time and date, at the above
address either by registered mail or by messenger. The method of delivery is the
sole responsibility of the Tenderer.
15.6 Any tender submitted after the time limit specified on the closing date may be
rejected.
15.7 The Tenderer must submit one (1) original and two (2) copies of its Tender. The
original shall be clearly marked “ORIGINAL”.
15.8 The Tenderer must affix its initialed company stamp to every hard copy page of
its original Tender submission which should include all parts of the Tender
Documents. Every page of the Tender Submission must be consecutively
numbered.
15.9 The Tenderer must submit its technical and commercial proposals in two
separate sealed packages and each package should be identifiable with clear
markings, either “TECHNICAL” or “COMMERCIAL” on the outer cover.
It is QP’s intention to open and evaluate the technical proposal first. The
“TECHNICAL” package should not contain any commercial proposals, but should
only contain the following:
a) Provisional Bank Guarantee (Tender Bond)

b) Completed Contract Appendices (except Appendix B)
c) Technical details of any Alternative proposal
d) Declaration of Privately Owned Company (if applicable)
e) Tender Check list duly filled up as per part- 1( H )
f) Un-priced Commercial proposal
g) Un-priced and signed Form of Tender acknowledging receipt of all
Tender Bulletins
h) Copy of Commercial Registration Certificate (if applicable)
i) Information in respect of consortium/joint venture tender stipulated in IT.25
The “COMMERCIAL” package should contain the following:
a) Completed and signed Form of Tender

b) Completed Schedule of Prices and Unit Rates (Appendix B) in hard copy
and soft copy. The electronic media containing the Schedule of Prices and
Unit Rates shall be placed in a separate envelope and included in the
sealed envelope of the COMMERCIAL package
c) Commercial details of any Alternative Proposal
15.10 The Tenderer shall complete and submit all details, forms and information as
required by the Contract Appendices. The accurate completion of the schedules
attached under the ”Contractor Resources” and “Contract Execution Plan”
appendices is mandatory, and shall form the basis for evaluation of the
Tenderer’s technical competence and ability to carry out the works and services,
and may become a part of the “CONTRACT”. Failure to submit a complete
Tender or failure to comply fully with these instructions in any way may result in
the Tender being rejected by QP.
IT.16 Commercial Registration & Ownership Declaration
Both foreign and local companies have to be in possession of valid registration

certificates in order to do business in Qatar. The registration requirements differ
depending on whether the service to be performed is an engineering consultancy
service or otherwise. Tenderer shall ensure that it complies with the relevant
Qatari legal requirements before submitting its bid.
Local companies shall submit a certified and updated copy of their Qatar
registration certificate with their Tender. Foreign Companies shall submit proof of
their application for registration within ten (10) days after receiving the written
notification of acceptance of their Tender proposal or written notification of
contract award by QP, and a copy of their registration certificate within thirty (30)
days after receiving the written notification of acceptance of their Tender proposal
or written notification of contract award by QP. This does not apply to foreign
companies who will not perform any work or services in Qatar.

Owners of local companies and agents of foreign companies are required to
provide copies of their ID cards with the Tender.
Privately owned Qatari companies shall complete and submit along with the
Tender the “Declaration of Privately Owned Company Form” appended to the
Instructions to Tenderers. A foreign company with a local Qatari agent or sponsor
shall also submit with its Tender the “Declaration of Privately Owned Company
Form” in respect of its sponsor or agent.
IT.17 Alternative Offers
Each Tenderer must submit a valid Tender in accordance with the terms and
conditions of the Tender Documents without any qualifications whatsoever.
If the Tenderer desires to propose the use of alternative procedures and/or

material to those stated in the Tender Documents, or if it has any reservations on
any of the contractual/commercial conditions, it may state them as an additional
separate alternative Tender to its unqualified Tender and full details in triplicate
shall be included.
Any alternate proposal (both Technical as well as Commercial) shall be

submitted in a separate envelope similar to the main compliant proposal as per
IT.15.
IT.18 Correction of Arithmetical or Other Errors
Should the tendered amount put in words differ from the amount put in figures, or
if there is an arithmethical error in the Tender, or if there is a variance or
discrepancy between the tendered amounts contained in the hard copy and the
soft copy of the Schedules of Prices submitted by the Tenderer as per IT.4, the
lesser amount shall be taken unless the difference is attributable to a calculation
error, whereupon the error may be corrected by QP and correct amount shall be
taken as the tendered price.
Any adjustment, correction, clarification or amendment made by QP to a Tender

shall be communicated to the Tenderer for his acknowledgment prior to award of
the Contract.
IT.19 Acceptance or Rejection of Tenders and Incurred Costs
QP is under no obligation to award a contract or accept the lowest or any Tender

and will not assign any reason for the rejection of any Tender. QP will not be
responsible for any costs or expenses incurred by the Tenderer in connection
with its Tender, any site visit, attending meetings, obtaining additional insurance,
etc., or for the formation of the Contract should the Tenderer be successful. The
Tenderer shall not have any recourse for any redress if QP, for whatever reason,
awards the Contract to another Tenderer or does not award any Contract.
IT.20 Notification of Acceptance/Award of Contract
QP shall notify the successful Tenderer in writing of QP’s acceptance of its

Tender, subject to the following conditions:
a) Submittal and acceptance by QP of Performance Bond in the form of a Final

Bank Guarantee,
b) Submittal and acceptance of necessary Insurances, as required per Appendix
C, and the attached GCOC.
c) Signing of the Contract.
If the successful Tenderer fails to submit documentation acceptable to QP per (a)

and (b) above within the time period stipulated in the acceptance notification
issued by QP, QP may, at its sole discretion, without the need for summons or
notice or other legal formalities, encash the Tender Bond and exercise any other
rights stipulated in the Tender Documents.
Generally, the successful Tenderer will be instructed to sign the Contract after
the submission of the above mentioned documentation.
IT.21 Failure to Sign the Contract
Following receipt and acceptance by QP of the submitted Performance Bond and

Insurances, QP shall prepare the Contract Document in accordance with the
Tender Documents, the successful Tenderer’s Tender and subsequent agreed
conditions (if any), and issue the same for signature.
If the successful Tenderer fails to sign the Contract on the specified date without
giving an acceptable justification, QP may, at its sole discretion, without the need
for summons or notice or other legal formalities:
a) Encash the Performance Bond,

b) Exercise any other rights stipulated in the Contract,
c) Notify the successful Tenderer that the Contract is, ipso facto, terminated.
IT.22 Submission of Grievances
The Tenderer shall have the right to submit a grievance to QP’s Chairman of the
Board of Directors in respect to any action(s) taken by QP under Clauses IT.2,
IT.20 or IT.21. The grievance must be submitted in writing within fifteen (15)
calendar days of the action. The Chairman’s decision in respect to the grievance
shall be final.
IT.23 Contract Award details
QP reserves the right to publish, in whatever manner it chooses, details of its

evaluation of the Tenders and award of Contract, including:
a) The identity of all Tenderers,

b) The identity of technically acceptable Tenders,
c) Tesult of the commercial evaluation of the technically acceptable Tenders,
including prices.
d) Contract award details.

IT.24 Return of Tender Documents
The Tender Documents, including any drawings, specifications, etc., forwarded to

the Tenderer are and shall continue to be the sole property of QP.
IT 25 Criteria for submission of Bids by Consortiums/Joint ventures
25.1 QP may in exceptional cases agree to the submission of Tenders by a

consortium or joint venture.
25.1 Where a Tender is submitted by a consortium or joint venture that is not a duly
registered separate legal entity, the following shall apply:
(a) It shall be indicated in the Tender submission that the Tender is submitted
by a consortium or joint venture. The name of the leader of the consortium
or joint venture shall also be specified.
(b) It shall be confirmed in the Tender submission that the parties to the
consortium or joint venture shall accept joint and several responsibility for
discharging all obligations under the contract.
(c) Where the Tender is submitted or signed by the leader of the consortium
or joint venture on behalf of the consortium or joint venture, the Tender
shall clearly define the respective roles and responsibilities of each
member. In this event the Tender shall also contain a duly signed Power of
Attorney from each member authorizing the leader to sign and/or submit
the Tender on behalf of the consortium or joint venture.
(d) QP shall exchange communication during tendering with the leader of the
consortium or joint venture only. Correspondence exchanged by QP with
the leader shall be binding on the Consortium members.
(e) In the event of award of contract to a consortium or joint venture, the

contract document shall be signed by all members of the consortium or
joint venture.
**

PART 1 – (B)
FORM OF ACKNOWLEDGEMENT

FORM OF ACKNOWLEDGEMENT
TENDER NO. LTC 07/102

TENDER TITLE FRONT END ENGINEERING DESIGN FOR REPLACEMENT OF HOT
OIL/CRUDE OIL HEAT EXCHANGERS AT DUKHAN FIELD
Address: QATAR PETROLEUM - CONTRACTS DEPARTMENT (ENGINEERING)

3rd Floor, Room 339, Al-Dana Tower
West Bay
P O Box 70
Doha Qatar
Attention: CNE
We hereby acknowledge having received the Tender Documents for the above mentioned Tender in
Compact Disc ROM “CD”. We furthermore confirm that we have used the e-TD on an ‘as is’ basis, without
making any alterations or amendments thereto whatsoever and advise you:
a) * that the Tender Documents have been received in good order and that we intend to complete
and submit the Tender in accordance with the tender Documents.
b) * that the Tender Documents are incomplete and request the following:
c) * that we are unable to complete the Tender and therefore wish in this instance to decline to
Tender.
Our representative for further contact in connection with this Tender is

Mr………………………………….
Signed : ……………………………………………………………………….
Name : ……………………………………………………………………….
Position Held : ……………………………………………………………………….
On behalf of : ……………………………………………………………………….
Company : ……………………………………………………………………….
Address : ……………………………………………………………………….
Country : ……………………………………………………………………….
Date : ……………………………………………………………………….
Notes:
* Delete whichever is not applicable
A fax with the same content as above may be sent instead of this document
( Fax: 494-6586)

PART 1 – (C)
− FORM OF TENDER AND APPENDIX

FORM OF TENDER
The Secretary, Limited Tenders Committee,
Qatar Petroleum,
P.O. Box 3212
Doha – Qatar
Tender No. : LTC 07/102

Tender Title : FRONT END ENGINEERING DESIGN FOR REPLACEMENT OF HOT
OIL/CRUDE OIL HEAT EXCHANGERS AT DUKHAN FIELD
Tender Issue Date : 02/04/2007

Tender Closing Date : 06/05/2007 Time: 11.00 hours
Dear Sirs,
1. Having carefully examined the Tender Documents for the execution of the above named
works, we the undersigned offer to execute the whole of the said works in conformity with the
above referred Tender Documents for the sum of Qatar Riyals
……………………………………………………………………………………………………...
…………………………………………………………(QR. ……..……………………) and/or such
other sums as may be ascertained in accordance with the CONTRACT.
2. We enclose herewith the original of the Tender Bond for QR...........…………....... valid until
.................……
3. The following documents [original + 2 copies] are returned herewith:-
Technical Package
a) Tender Bond (Applicable);
b) Completed Contract Appendices (except Appendix B);
c) Technical details of any Alternative proposal
d) Declaration of Privately Owned Company Form (if applicable).
e) Tender Check List as per PART 1 (H)
f) Un-priced Commercial Proposal
g) Un-priced and signed Form of Tender
h) Copy of Commercial Registration Certificate (if applicable)
i) Information on consortium/joint venture (if applicable)
Commercial Package
a) Completed and signed Form of Tender; and
b) Priced Schedule of Prices and Rates (Appendix B).
c) Commercial details of any Alternative proposal
4. We acknowledge receipt of the following Tender bulletins and these have been considered in
our Tender preparation:-
Ref. No. Subject Date
…………………………. .......................................... ...........................

…………………………. .......................................... ...........................
…………………………. .......................................... ...........................

5. This Tender shall remain valid for a period of 120 calendar days from the closing date for
submission of Tenders.
Signed : ………...……………………… Date : …………………...…………..

Name : ……………..…………………
Position : ……………..………………… Company : ………………………...….
Address : ………………..……………… (Company Seal) : ………………….….

APPENDIX TO FORM OF TENDER (LTC 07/102)
The following information relate to relevant Articles in the CONTRACT document:-
SL. Description Articles Remarks

No.
1 Amount of Tender Bond: IT/13/ITT QR 50,000.00
2 Amount of Performance Bond: GCOC 11.7 10% CONTRACT

PRICE
3 Validity of Performance Bond: GCOC 11.6 45 days after

Guarantee Period
4 Insurance:
i) Workmen Compensation Appendix C, Cl. 1.2 As per Qatar Law

Policy
ii) Third Party General Legal

and Contractual Liability Appendix C, Cl. 1.3 Max QR 2 million
per occurence
iii) Loss of or Damages to QP's Appendix C, Cl. 1.1
Property Max QR 2 million
per occurence
5 Liquidated Damages: GCOC 8.1 QR. 3,000/- per

day of delay to a
Appendix B, Cl. 4.0 maximum of 10%
of the CONTRACT
PRICE
6 Guarantee Period: GCOC 11.1 2 years after

Appendix A, Cl.4.5.7 COMPLETION
7 Payment of Invoices: GCOC 10.4 Appendix B, Cl. 3.0
8 Retention Percentage: not applicable not applicable
9 Release of Retention: not applicable not applicable
10 CONTRACT intended to commence Appendix G 01/08/2007

on: (tentative)
11 CONTRACT Duration Including Appendix G Six Months From

Mobilization and Demobilization: EFFECTIVE DATE

PART 1 – (D)
FORM OF TENDER BOND (SPECIMEN)

FORM OF TENDER BOND
(BANK LETTER OF GUARANTEE)
BANK’S NAME AND ADDRESS
Date : …………………
Guarantee No.: …………………
Qatar Petroleum
P.O. Box 3212,
Doha,
State of Qatar.
We _______________ (Bank’s Name) ________________Bank of P.O.Box No.

________ Qatar, refer to Tender (Title)___________ issued by Qatar Petroleum (QP) in
Doha, Qatar to M/s.__________________, having its main office at, (P.O. Box)
_______________ (City) ________________ (Country) _________________ hereby
irrevocably and unconditionally undertake to pay to Qatar Petroleum an amount of
Qatar Riyals______________________________(in words) QR._________________
(in figures) immediately upon first written demand by Qatar Petroleum not withstanding
any contestation or objection by M/s.
____________________________________________
This Letter of Guarantee (Tender Bond) is solely related to Tender No. LTC 07/102
This Letter of Guarantee shall be effective as from __________________ and it shall

remain valid in full force and effect until __________________(both days inclusive).
Upon expiration of the said validity, this Guarantee becomes null and void without
necessity of being returned to us.
Yours faithfully,
For: _________________
( Banks Name)
_______________________
AUTHORISED SIGNATORY

PART 1 – (E)
FORM OF SECRECY DECLARATION

SECRECY DECLARATION
TENDER/CONTRACT NO. LTC 07/102
…………………………… (hereinafter called “TENDERER”) declares that it has an

Invitation to Tender, with the tender number referenced above, issued by Qatar
Petroleum (hereinafter called “QP”). TENDERER agrees to observe and comply with,
and cause all its employees, agents, representatives and prospective sub-contractors to
observe and comply with the following:
TENDERER shall at no time without the prior written agreement of QP in

connection with any work or services (hereinafter referred to as Work) which QP
may wish to entrust to TENDERER from time to time or in connection with the
preparation by TENDERER of a tender (hereinafter referred to as Tender) in
response of the subject Invitation to Tender, for any purpose other than the
performance of the Work or the preparation of the Tender:
(a) disclose to any third party the fact that the Work may be or have been
entrusted to TENDERER and/or that TENDERER has been invited to submit
a Tender;
(b) reproduce, copy or use, disclose to, place at the disposal of or use on behalf
of any third party or enable any third party to peruse copy or use any
documents, data or other information
i) placed at the disposal of the TENDERER by or on behalf of QP for

carrying out the Work and/or the preparation of the Tender;
ii) which TENDERER may in any other way acquire from QP and which are
directly or indirectly related to the Work and/or the preparation of the
Tender;
iii) which TENDERER has prepared or will prepare in connection with the
preparation of the Tender, insofar as such documents, data and other
information contain any information placed at the disposal of TENDERER
or acquired by TENDERER as referred to in (i) and (ii) above.
In the event that the Work is not entrusted to TENDERER, TENDERER shall
immediately return to QP all documents and data referred to Item 1, paragraphs
(b) (i) and (ii).
The secrecy obligation as set forth in Item 1 above shall not apply:
(a) if and insofar as the fact and/or any of the documents, data and other
information referred to in Item 1 paragraphs (a) and (b) respectively are part
of public knowledge or literature at the date of their receipt by the
TENDERER as from such date;
(b) if and insofar as such fact and/or documents, data and other information
become part of public knowledge or literature to the date of their receipt by
the TENDERER as from such subsequent date;

(c) if and insofar as documents, data and other information similar to such
documents, data and information are already in the possession of the
TENDERER at the date of their receipt by the TENDERER as from such
date;
(d) if and insofar as documents, data and other information similar to such
documents, data and information are subsequent to the date of their receipt
by the TENDERER disclosed to TENDERER by a third party whose
possession is lawful and is under no obligation not to disclose as from such
subsequent date;
(e) if and insofar as documents, data and other information similar to such
documents, data and information are developed by the TENDERER
independently of the subject invitation to tender;
(f) to the use and disclosure of the fact and/or any of the documents, data and
other information referred to in Item 1 paragraphs (a) and (b) respectively
made by TENDERER more than five (5) years after the date when the
subject invitation to tender was obtained by TENDERER.
TENDERER shall ensure so far as reasonably possible, that if under the terms of
this declaration any of the documents, data and other information (or the facts
contained therein) referred to in Item 1, paragraph (a) and (b) respectively come
to the knowledge and/or in the possession of any third party through the actions
or fault of the TENDERER, such third party shall also be bound by the
stipulations contained in this declaration.
This declaration shall be construed under and governed by Qatari Law.
Signed : ..........................
Name : ..........................
Position held : ..........................
On behalf of : ..........................
Company : ..........................
Address : ..........................
Place : ..........................
Country : ..........................
Date : ..........................

PART 1 – (F)
TEMPORARY SECURITY PASS APPLICATION FORM

see separate insert.

PART 1-(G)
DECLARATION OF PRIVATELY OWNED COMPANY

DECLARATION OF PRIVATELY OWNED COMPANY
Tender No. LTC 07/102
I /We hereby represent the following:
1. The Tenderer is a privately owned Company, registered in the State of Qatar.
2. There are no current Qatar Petroleum (QP) employees or their close relatives
(spouse, parents, children, brothers, sisters) having ownership or interest (direct
or indirect) in the Company.
or
The names of current QP employees or their close relatives who have ownership
or interest (direct or indirect) in the Company are listed below.
…………………………………………………………………
…………………………………………………………………
…………………………………………………………………
3. Tenderer shall advise QP of any change in ownership during the term of the
CONTRACT.
On behalf of Tenderer (Company name): …………………………………………….
……………………………………………………………………………………………..
Signed : ______________________________________________
Name : ______________________________________________
Position Held : ______________________________________________
Address : ______________________________________________
______________________________________________
______________________________________________
Date : ______________________________________________

PART 1-(H)
TENDERER CHECK LIST

Tenderer Check List
Tenderers are advised to ensure that followings points /aspects have been complied
within their offer failing which the Tender may be rejected by QP.
• Please tick the box [√] which is applicable and cross [x] in the box(es)
whichever is/are not applicable.
• The check list duly filled in must be submitted along with the Tender.
1.a) Whether Bank Guarantee for the required Tender Bond amount strictly in the
Format prescribed has been enclosed with the Tender.
Yes [……] No [……] Not Applicable [……]
1 b) If Yes, following are the details:
i) Name of the Bank: ……

ii) Value: ……
iii) Validity of the Guarantee: ……
2a) Whether completed Form of Tender signed by a person duly authorised to sign
has been enclosed?
Yes [……] No [……]
2b) Whether a valid Power of Attorney document has been attached with the form of
Tender identifying the authorized signatory.
Yes [……] No [……]
2c) Copy of the Commercial Registration attached or not
Yes [……] No [……]
2d) Secrecy Declaration attached or not
Yes [……] No [……]
2e) Declaration of Privately owned Companies attached or not
Yes [……] No [……]

3. Have the rates, prices and totals etc been checked thoroughly and prices been
submitted strictly in the price format as per Appendix- B, Schedule of Prices and
Rates.
Yes [……] No [……]
3a. Whether soft copy of Appendix B in Excel version has been provided by the Bidder
in a separate envelope in commercial package
Yes [……] No [……]
4. Whether all the terms and conditions of tender document are accepted and
complied with.
Yes [……] No [……]
If not, enclose details of Articles/Clauses not acceptable in the format as per

attached annexure to the check list. Tenderer to note that any
exceptions/deviations mentioned elsewhere in the Tender shall not be
considered.
5. Has the Tender been prepared in accordance with the tender document
requirements and all the appendices duly filled in and enclosed.
Yes [……] No [……]
6. Are the pages of the Tender submission consecutively numbered an indication

given in the Form of Tender as to how many pages are contained in the Tender.
Yes [……] No [……]
7. Experience Criteria – Confirmation that the tenderer/others agencies meet the

minimum experience criteria indicated in the tender document.
Yes [……] No [……]
8. Confirmation of compliance that the tenderer/others agencies meet the

requirements of the scope of work.
Yes [……] No [……]
9. Confirmation of compliance that the tenderer/others agencies meet the schedule

requirements of the tender document and that a detail plan of execution for all
activities is included.
Yes [……] No [……]

10. Confirmation of compliance to mobilize and maintain adequate resources,
manpower, construction equipment, fabrication yard, installation barges/vessels
etc as per Scope of Work requirements.
Yes [……] No [……]
11.a) Whether the Tender is submitted by or on behalf of a consortium or joint venture.
Yes [……] No [……]
11 b) If Yes, all conditions for consortium or joint venture as indicated in this tender
document is complied with.
Yes [……] No [……]
11 c) Local sponsor’s / agent’s details provided or not
Yes [……] No [……]
……………………………………
Tenderer’s Signature

Annexure –1 to Check List
Format for List of Exceptions/Deviations proposed by the Tenderer
Tender QP tender requirement Deviation proposed Whether deviations

Reference by the Tenderer have time and cost
implications (only
indicate yes/no)

PART 1 (I)
TENDER SUBMISSION FORM

TENDER SUBMISSION FORM
TO:
The Secretary, Limited Tenders Committee,

Qatar Petroleum,
P.O. Box 3212
Doha – Qatar
Name of Tenderer: :
Tender Title : FRONT END ENGINEERING DESIGN FOR

REPLACEMENT OF HOT OIL/CRUDE OIL HEAT
EXCHANGERS AT DUKHAN FIELD
Tender Issue Date : 02/04/2007
Tender Closing Date and Time : 06/05/2007 11.00 hours
Dear Sirs,
We hereby declare that the accompanying sealed packages contain the commercial and technical proposals,
as well as the tender bond in respect of the above tender, and furthermore indemnifies Qatar Petroleum from
and against any and all liability of whatever nature in respect of the contents of the submitted packages. It is
furthermore declared that …………………………….. is authorized to submit the tender on our behalf (copy of
ID card to be provided).
Signed : ………...……………………… Date : …………………...…………..

Name : ……………..…………………
Position : ……………..………………… Company : ………………………...….
Address : ………………..……………… (Company Seal) : ………………….….
Acknowledgement of Receipt (*Return to Tenderer)
Qatar Petroleum hereby acknowledges receipt of ….. (*number of envelopes/packages) sealed packages
marked with the Name of Tenderer, Tender Number and Tender Title set forth above. Qatar Petroleum
accepts no liability of whatever nature in respect of the contents of the submitted packages.
Signed : ………...……………………… Date : …………………...…………..

Name : ……………..…………………
Position : ……………..…………………

CN10443 File 1.1 Instructions To Tenderers (ITT)

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INSTRUCTIONS

ITT STC/LTC (040406) Page 1 of 34

Part I (A) – Instructions to Tenderer

Part 1 (B) - Form of Acknowledgement

These Instructions to Tenderer issued by Qatar Petroleum (QP) outline the

IT.2 Validity of Tender

(i) encash the provisional Bank Guarantee (Tender Bond), and

(ii) exercise any other rights stipulated in the Tender Documents.

IT.3 Familiarization with Laws of Qatar

IT.4 Tender Documents and Acknowledgement

Documents in Hard Copy

4.7 The Tenderer should notify QP immediately if any discrepancy, omission or

IT.5 Secrecy Declaration

IT.6 Site Visit and Mid-Tender Meeting

Tenderer’s representatives attending a site visit at any of QP’s facilities must be

a) Venture Gulf Safety Training School

ITT STC/LTC (040406) Page 5 of 34

IT.8 Fully Informed

IT.9 Tender Bulletins

Any addendums, clarifications or meeting minutes will be issued as Tender

IT.10 Governing Language

IT.11 Tender Rates and Prices

ITT STC/LTC (040406) Page 6 of 34

IT.13 Bank Guarantee (Applicable)

IT.14 No Alterations to Tender Documents

ITT STC/LTC (040406) Page 7 of 34

The Secretary, Limited Tenders Committee

not later than 11.00 hours on the due date.

a) Provisional Bank Guarantee (Tender Bond)

The “COMMERCIAL” package should contain the following:

a) Completed and signed Form of Tender

IT.16 Commercial Registration & Ownership Declaration

Both foreign and local companies have to be in possession of valid registration

ITT STC/LTC (040406) Page 9 of 34

IT.17 Alternative Offers

If the Tenderer desires to propose the use of alternative procedures and/or

Any alternate proposal (both Technical as well as Commercial) shall be

IT.18 Correction of Arithmetical or Other Errors

Any adjustment, correction, clarification or amendment made by QP to a Tender

IT.19 Acceptance or Rejection of Tenders and Incurred Costs

QP is under no obligation to award a contract or accept the lowest or any Tender

IT.20 Notification of Acceptance/Award of Contract

QP shall notify the successful Tenderer in writing of QP’s acceptance of its

a) Submittal and acceptance by QP of Performance Bond in the form of a Final

If the successful Tenderer fails to submit documentation acceptable to QP per (a)

IT.21 Failure to Sign the Contract

Following receipt and acceptance by QP of the submitted Performance Bond and

a) Encash the Performance Bond,

IT.22 Submission of Grievances

IT.23 Contract Award details

QP reserves the right to publish, in whatever manner it chooses, details of its

a) The identity of all Tenderers,

ITT STC/LTC (040406) Page 11 of 34

The Tender Documents, including any drawings, specifications, etc., forwarded to

IT 25 Criteria for submission of Bids by Consortiums/Joint ventures

25.1 QP may in exceptional cases agree to the submission of Tenders by a

(e) In the event of award of contract to a consortium or joint venture, the

ITT STC/LTC (040406) Page 12 of 34

ITT STC/LTC (040406) Page 13 of 34

TENDER NO. LTC 07/102

Address: QATAR PETROLEUM - CONTRACTS DEPARTMENT (ENGINEERING)

Our representative for further contact in connection with this Tender is

We _ (Bank’s Name) __Bank of P.O.Box No.