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The standard setters in many countries have distinguished and separated the definition
of research from development in their accounting standards. For instance, in the UK,
the Standard Statement of Accounting Practice (SSAP) 13, classified R&D
expenditure into 1) pure research as an experimental/theoretical research to gain new
knowledge, 2) applied research as an original or critical investigation to acquire new
knowledge for entities’ own purposes and for a direct objective and 3) developments
activities as the use of scientific or technical knowledge to produce or improve new
products and services. On the international level, the International Accounting
Standard Board (IASB) defines research as “the original and planned investigation
undertaken with the prospect of gaining new scientific or technical knowledge and
understanding.” Development, on the other hand, is “the application of research
findings or other knowledge into a plan or design for the production of new or
substantially improved materials, devices, products, processes, systems or services
prior to the commencement of commercial production or use.” (Khadaroo and Shaikh,
2003).
1
Source : http://www.innovation.gov.uk/rd_scoreboard/index.asp
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The first principal problem is the discussion focusing on whether the costs incurred by
R&D should be capitalised as assets or written off as an expense. The fundamental
issue herein is related to asset recognition and criteria thereof. An asset is defined as
“rights or other access to future economic benefits controlled by an entity as a result of
past transactions or event” (Statement of Principles, Accounting Standards Board).
What has to be ascertained is whether assets will result from R&D activities. Standard
setters approached this issue in different ways, for instance UK and IAS GAAP require
all research costs and most development costs to be expensed immediately as they
were incurred in the current accounting period. Except for some portions of
development cost those have a clear defined project of commercial value to which
those costs can be reasonably matched against their related future economic benefits;
then, these portions of development costs incurred are allowed to capitalise. For US
GAAP, on the other hand, the standard setters apply even more conservative approach
which requires for all R&D costs to be written off as expenses.
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The next principal problem concerning R&D costs, also related to the above, is the
loose of a direct relation between R&D costs and specific future revenue or benefits.
Such relation will impact on the company reliability, objectivity, and value relevance,
given that the relation between R&D costs and future earnings will show the extent of
the future growth of a company (Zhao, 2002). Consequently, FASB has arrived at its
decision in 1974 to require more stringent recognition criteria than of IASB. Research
and development costs should be expensed as incurred, making the recognition of
internally generated intangible assets rare. However, separate rules apply to
development costs for computer software that is to be sold. Here, capitalisation (and
amortisation) applies one technological feasibility is established. Capitalisation ceases
when the product is available for general release to customers. Similar rules apply to
certain elements of development costs for computer software developed for internal
use.
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Accounting Concepts to Deal with the Problems
The main argument in R&D accounting concept is whether R&D costs should be
capitalised or expensed at the time of costs incurred. Currently, there are three major
approaches 1) full expensing; charge all costs to expense immediately when incurred
(e.g. US and Germany). 2) Full capitalisation; capitalise all cost as assets when
incurred (e.g. Switzerland and Netherlands). This approach is adopted by Switzerland
GAAP and Netherlands GAAP and 3) Selective capitalisation; some portions of cost
incurred would be capitalised upon certain conditions are met and the remaining
portions are charged to expense (e.g. IFRS and UK).
2
Oswald, D. and Zarowin, P. (2004), “Capitalization of R&D and the Informativeness of Stock Prices”
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Ruritania has an active stock market; thus, reasonably reliable and predictable
financial figures reported in financial statements are needed by investors and other
financial report users.
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Thereafter, the concept of selective capitalisation is implemented. That is when some
certain consequential portions of development costs are warranted for captialisation;
then, the portions of research costs that are previously connected with must be also
capitalised. On the contrary, the remaining portions of development costs that are not
qualified for capitalisation; thus, the related portion of research must not be also
capitalised.
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enable the income reported each accounting period to reflect the rate of return earned
by the asset.3 Secondly, historical cost, although highly reliable, may have little
relevance. It is the old adage as to whether it is better to be “precisely wrong” or
approximately right”. Judgment is required to provide the appropriate balance.
Nevertheless, from the perspective of auditors and preparers, they prefer to be
concerned with reliability (and legal liability) than relevance and have often opposed
the inclusion of less reliable data in financial statements. The concept applies to
revaluation of R&D costs. Lastly, in accordance with the definition of asset and
matching principle, the portion of capitalised R&D costs that are deemed no longer
future economic benefit should not be remained as unexpired costs (assets) and should
be cut down or eliminated to expired costs (expenses). This concept is applicable to
impairment and written-off of R&D costs.
3
Gerald I. White, Ashwinpaul C. Sondhi, and Dov Fried. “The Analysis and Use of Financial Statements”, Third
Edition, Willey, pp 259
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The Recommended Accounting Standard for R&D
The scope of this statement of accounting standard for research and development is
covered both internally generated costs of research and development activities
conducted by an organisation itself and external costs of research and development
incurred as a result from other organisations is hired by the organisation to conduct
research and development. Any costs incurred and reimbursed as a result from
research and development activities conducted for others under a contractual
arrangement is beyond the scope of this statement.
First-time Adoption
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Initial Recognition and Measurement
The portions of development costs that meet all these 6 criteria must be capitalised.
Again the portions of previous research costs incurred, which have a significant
contribution to the success of the development costs that have been capitalised, must
be also capitalised as they cannot be separated. The remaining portions of both
research and development costs incurred that fail to meet all these 6 criterions stated
above must be expensed in a current accounting period.
4
Source : IAS 38; Intangible Assets
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Again, research and development costs initially recognised as expenses cannot be
capitalised in a subsequent period.
The following accounting entries are provided below as a guideline for the R&D costs
recognition and measurement
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Amortisation and Impairment
After R&D costs are capitalised as assets, they are subject to amortisation and
impairment.
The amortisation of R&D costs must be commenced upon the R&D costs are put in a
commercial production or application of their consequential products and services.
R&D costs should be allocated on a systematic basis to each accounting period based
on the pattern of their associate future benefits over the foreseeable future period as the
more units of product are manufactured (or the more units of service are rendered), the
more amortisation of R&D costs are recorded. Therefore, the primary recommended
method of amortisation is “unit of output method”. The amortisation expense in each
accounting period is calculated using the following formula:
The entity must set salvage value equal to zero except its value can be reasonably
estimated with certainty and ability to sell at the end of its useful life then a certain
estimated salvage value can be brought to deduct from the value of R&D costs.
In case the entity is unable to estimate the total number of products/services units to be
manufactured or rendered as a result from R&D activities, the secondary
recommended method of amortisation is either straight-line or accelerated method
such as sum-of-the-year digit method or declining balance method. The choice
between straight-line and accelerated method depends upon the pattern of income
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generating from products or services. If products or services are expected to generate
the majority of income during the early stages of their life cycle such as technological
products or services, then accelerated methods of amortisation are recommended.
In some circumstances, economic benefits from R&D costs are considered parts of
costs of products manufactured rather than being a period expense. Consequently,
amortisation expenses must be deemed parts of inventoriable costs and included in the
carrying value of inventory accounts (Debit Work-in-Process Inventory and Credit
Research and Development costs).
Again, R&D costs are subjected to impairment. Upon there are impairment indicators
existed, the procedures for impairment of R&D costs must be applied pursuant to IAS
36.
Subsequent Expenditures
Additional research and development costs incurred after the original or previous
research and development costs have been recorded on the balance sheet must be
capitalised subsequently only if both two conditions as follows are met
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Otherwise, all additional research and development costs incurred must be expensed.
Revaluation to fair value is not permitted because research and development costs are
internally generated assets by the entity for their specific purposes, which are hardly
able to find comparable assets in the marketplace to measure a reliable fair value.
Accordingly, research and development costs must be carried at cost net of all
amortisation and impairment loss.
Written-Off
When there are no longer benefits of products or services arising from research and
development costs, entire research and development costs must be written off as an
expense in the current accounting period.
Conclusion
The recommendations in this paper are primarily based on the current situation in
Ruritania. In the process of setting the standards, we referred to many accounting
standards in some countries as well as some academic papers in combination with our
thoughts to eclectically arrive at the standards that are considered the most appropriate
to Ruritania. Nonetheless, the proposed standards herein may not be a quintessence as
Ruritania does not currently have its own conceptual framework and thereby there is
no forerunner in this area. In consequence of implementing these proposed standards;
standard setters must keep an eye with the potential problems arising and make
necessary revisions.
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References
“Accounting Standards for Research and Development Costs” (13 March 1998). The
Business Accounting Deliberation Council. 13 April 2006. Available from
http://www2g.biglobe.ne.jp/~ykawamur/n980403b.htm
ASB (1989), “SSAP 13 Accounting for Research and Development (Revised January
1989)”, 13 April 2006 Available from http://www.frc.org.uk/images/uploaded/docu
ments/SSAP%2013.pdf
Chan, L. K.C., Lakonishok, J., and Sougiannis, T., (2001) “The Stock Market
Valuation of Research and Development Expenditures, the Journal of Finance, Vol.
LVI, No. 6, pp. 2431-2456
Deloitte Touche Tohmatsu (2006), “IAS Plus International Accounting Standards IAS
38, Intangible Assets”, 13 April 2006 Available from
http://www.iasplus.com/standard/ias38.htm
Dopuch, N. and Sunder, S., (1980) “FASB’s Statement on Objectives and Elements of
Financial Accounting: A Review”, The Accounting Review, Vol. LV, No.1, pp. 1-21.
FASB (1974), “Statement No. 2, Accounting for Research and Development Costs”,
13 April 2006 Available from http://www.fasb.org/pdf/fas2.pdf
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Gerald I. White, Ashwinpaul C. Sondhi, and Dov Fried. “The Analysis and Use of
Financial Statements”, Third Edition, Willey
Johnson, Orace (Oct. 1976). “Contra-Equity Accounting for R&D”. The Accounting
Review, Vol.51, No.4, pp808-822
Khadaroo, M. Iqbal & Shaikh , Junaid M. (September 2003). “Toward Research and
Development Costs Harmonization”. The CPA Journal. 13 April 2006 Available from
http://www.nysscpa.org/cpajournal/2003/0903/dept/d095003.htm
"Opinions on Setting Accounting Standards for Research and Development Costs" (13
March 1998). the Business Accounting Deliberation Council. 13 April 2006. Available
from http://www2g.biglobe.ne.jp/~ykawamur/n980403a.htm
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Willmott, H., Puxty, A., Robson, K., Cooper, D. & Lowe, E. (1992), “Regulation of
Accountancy and Accoutants: A Comparative Analysis of Accounting for Research
and Development in Four Advanced Capitalist Countries”, Accounting Auditing &
Accountability Journal. Vol. 5 No.2, pp32-56
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