TITLE of the Policy: MTNL,Transfer Policy, 2011

Purpose: The purpose of the Transfer Policy is to provide greater/ diverse opportunities to the employees from within the organisation, to improve the upward mobility potential for qualified staff in their career path, matching the employees skill set with job requirement, control the movement of staff in the sensitive posts, meet other administrative and personal requirements. The policy is designed to provide equal employment opportunity to all employees. Objectives of transfer policy: The role/ profile of employees needs to be augmented from time to time to keep them updated with the changing business environment. They including the executives and non-executives, need to be given on-the-job training and exposure to different work situations, so as to develop them to be an important entity in that position of the Business Cycle. In the process they get trained, retrained and redeployed on new jobs/ locations as per the technology/ market and business need of the company. The objectives of transfer policy are: (i) (ii) (iii) To achieve MTNLs corporate objectives by ensuring right people manning right posts. To have a mix of personnel positioned at different locations/jobs who have gained varied experience systematically. To distribute the available manpower as per work requirement in both the Units i.e. Delhi and Mumbai and within both these units as per workload, personal, administrative and other business related requirements. To enhance productivity by eliminating monotony caused due to repetitive work and to expose staff to various aspects of the work of their function by moving there through various posts so that they are exposed to important areas of the function. To ensure periodic replacement of the personnel from sensitive posts. To practice succession planning by ensuring feeder groups of highly competent individuals who can take up crucial posts as and when the need arises. To fulfill the needs of employees nearing retirement for possible placement close to their home town or a location of their choice. Page 1 of 5

(iv)

(v) (vi)

(vii)

1. Need for transfer: Transfer can be effected due to any of the following criteria. (i) (ii) (iii) (iv) (v) (vi) To provide replacement for a specific post with a specialized experience or desired qualification and/or suitable experience, as per company need. To meet the business requirement of MTNL. To bridge manpower deficit or to provide reinforcement in view of business requirement. To rationalize manpower by filling vacant posts as per requirement with transfer of employees from overstaffed sections. To adhere to government regulation/ ruling/guidelines as applicable (as amended from time to time). To implement rotational transfers.

2. Basis for transfer: Transfer shall be based on: (i) (ii) (iii) (iv) (v) (vi) Tenure - Rotational transfers shall be invariably followed. Vacancies created due to promotions, retirements and creation of additional posts. Competencies and skills required to execute the work. Past experience in various functions and nature of jobs handled. Surplus and/or shortages at any location. Need for exposure to different variety of work.

3. Applicability: All on-roll regular employees including trainees, probationers, and deputationists are covered under the policy. 4. Transferring Authority: The Competent Authority to approve transfers of employees of all streams shall be as per table shown below, unless otherwise specified in any specific context:S. Grade No. 1. 2. 3. 4. E8 to E9+ E5 to E7 E1 to E4 NE1-NE12 Intra-Unit Transfers i.e. within the Unit/ Corporate Office. CMD ED of respective unit /Dir(HR) for CO GM(A) of respective unit/ GM(HR) for CO. GM(A) of respective unit/ GM(HR) for CO. Inter-Unit Transfers i.e. between Corporate Office/ Delhi and Mumbai CMD Dir (HR) Dir (HR) Dir (HR) Page 2 of 5

5. Guidelines A) General Guidelines applicable to all employees: (i) All employees of the Company are liable to be transferred to any place of Companys operations as per administrative exigencies. (ii) The Competent Authority for considering such transfer cases shall be as prescribed in para 6 above.

(iii) List of officers due for rotational transfer on completion of tenure shall be reviewed in the month of January and July every year on the basis of completion of tenure as per para 8 (A) as on 31 st December. Units shall display such list on the intranet MTNL website. Such of those covered in the list will be rotated by the April/ August end following. However no rotational transfers which have fallen due by Jan 2011 shall be held up on account of the implementation of this new transfer policy by Mid 2011 or later i.e. rotational transfer due as on Jan 2011 shall not be held uptill 2012. (iv) Corporate Office as a whole and each GM area in Delhi/ Mumbai Units shall be treated as a separate area for the purpose of rotational transfers. (v) Under no circumstances shall an official be allowed to work on a sensitive post, defined in the directives issued from time to time, like Civil (Execution post), MM, Cable construction, Commercial, Stores, Banking, works and Cash for more than 3 years. (refer Annexure-I CVC guidelines) A list of sensitive posts is enclosed as Annexure I. This is to be reviewed once in a year. (vi) On inter-unit transfers, the entitlements shall be governed by MTNL Traveling and Daily Allowance Rules, 2006 and prevailing Rules for Allotment of MTNL Residences, as amended from time to time. (vii) Transfers shall be ordered in such a way that the employees aged 58 years and above, are not affected adversely. (viii) No employee will be exempted from the conditions of this policy in the name of indispensability/ non-availability of suitable substitute or pending disciplinary proceedings. B) Guidelines for Executives: (i) Rotational transfers shall be intra-unit/ inter-unit on completion of tenure as per 8(A). (ii) Rotational Transfer of officers due for retirement: In case of inter-unit rotational transfer i.e. transfer from Delhi Unit to Mumbai Unit or vice versa, an official who is due for retirement on superannuation within 2 (Two) years from the date of review, will be exempted from such transfers unless there is a request for transfer from the official concerned. This clause shall not be applicable in case of intra-unit transfers i.e. within Delhi Unit or Mumbai Unit. Page 3 of 5

C) (i) (ii)

Guidelines for Non Executives:

Rotational transfers shall be intra-unit only on completion of tenure as per 8(A). For the purpose of calculating the stay in a GM area, the entire stay of the non-executive including all NE level shall be taken into account including service rendered as casual labour, if any. 6. Transfer Rules: A) Transfer on completion of Tenure: Annual list of officers due for rotational transfer shall be drawn on the basis of following tenure: S No. 1. 2. 3. 4. Grade E9+ E6-E9 E1-E5 NE1-NE12 Intra GM area 3 3 Inter GM area 3 6 6 Inter Unit 5 8 12 -

B) Inter Unit Transfer on own request by employees: (i) Inter Unit Transfer of officials/ officers upon their request, shall be considered subject to availability of vacancies and shall be considered on case to case basis, if they can be made without injury to the rights of others. The prescribed form for this purpose is at Annexure II. The following shall be guidelines for transfer on own request by the employee concerned: a) No relocation financial benefits or Joining Time shall be admissible irrespective of the period of stay in the existing office/ place. Only actual Journey Time shall be permissible. The request for transfer to a particular Unit, shall normally be considered only if there is a vacancy available in the Unit requested for. Upon transfer on request of an employee to a Unit, he cannot ask for his transfer back or to any other place till he completes a minimum period of 3 years. Transfer on request shall not be taken as a matter of right and it will be the prerogative of the management. Page 4 of 5

(ii)

b)

c)

d)

e)

In case of an eventuality wherein the Management receives a large number of applications from existing employees, for transfer to a particular Unit, then the case shall be decided on first come first serve basis of the written request. In the case of new recruits undergoing training, it will be on the basis of the seniority, or any other criterion as decided by the Management at the given point of time. Official with pending vigilance/ disciplinary case shall be transferred out of that unit to another unit and to a non-sensitive seat. As far as possible and within the constraints of administrative feasibility, request for posting of husband and wife at the same station shall be considered if the employees spouse is serving in Central/ State Government or a Public Sector Undertaking (PSU).

f) g)

C) Transfer on Promotion: Employees on post based promotion, both executives and non-executives, shall be transferred to unit/ area other than the area of posting at the time of promotion. Executives may be transferred intra-unit or inter-unit as per administrative conveniences. Non-executives may be transferred intra unit only. D) Deputation: (i) (ii) Upon completion of Deputation, executive can be posted in the Unit/ area other than the area he was deputed from. The Deputation period of an employee shall be counted towards residency period in the Unit from where he was deputed, for the purpose of rotational transfers.

7.

Savings: (i) Chairman and Managing Director, MTNL shall have the power to relax any provisions of these Rules to mitigate hardship in any individual case or where the organizational interest so warrants, in consultation with respective Functional Director, on written reasons placed on record. In case any employee tries to influence transfer through other than normal channel, it shall be taken as violation of the Conduct Rules/ Standing Orders. In respect of matters, which are not specifically covered in the above Rules, the Central Government Rules, in so far they are not inconsistent with these rules, shall be followed. These Rules shall supersede all rules, regulations, orders and instructions issued earlier in respect of rotational transfers. Page 5 of 5

(ii)

(iii)

(iv)

ANNEXURE I

CATEGORIZATION OF POSTS IN MTNL

SN 1. 2. 3. 4. 5. 6. 7. 8.

9.

Posts categorized as sensitive* All officers/ officials in areas, units and Corporate office. Material Management Section All officers and staff in areas, units and Corporate office Invitation, evaluation and finalization of --do-tenders, civil and electrical works. Cable construction (Development & All officers and staff in areas and units. Rehabilitation works) Passing and payment of bills of staff, All officers and staff in CO and Units vendors, contractors and other outside agencies. Finance function dealing with procurement. --do-and Banking division of CO Store Depots All officers and staff in central and area stores, including sub-stores, if any. Other posts not covered above Officers and staff dealing with commercial and customer care in the areas, SDEs and staff dealing with local purchase. Officers and staff dealing with TR billing work upto CAO level, and Officers and staff working in legal cell. Personnel/ Admn. matters including exams, All officers and staff of the level of DE and recruitment & hiring of vehicles. below, in the Areas, Units and CO. Department/ Section/ Activity Sanchar Haats / Customer service centres OP and Headquarter functions Posts categorized as sensitive** All officers and staff

Department/ Section/ Activity Vigilance administration

* Incumbents of all these posts are required to be rotated after every 4 years as per CVCs instructions No. 98/VGL/60 dated 15.04.99 and 02.11.01.

SN 1. 2. 3.

Provision and maintenance of (outdoor) 4. Provision and maintenance of service All officers and staff other than those (indoor) authorized to operate sensitive commands. 5. Leased Circuit/ MLDN/ PCM All officers and staff other than those involved in commercial and billing activities. 6. Other posts not covered above ED(O), CGM (CETTM), GM(C Sales), GM (Electronics), GM(Admn / HR), GM (LC), GM(Plg), GM(TP), GM(Wireless Plg), CE(CO), GM (VAS), GM (BB), GM (BD), GM (RA & Coml), GM (Trns/ CO).,GM(Tech) CO, GM(IT) CO, GM(TR). ** Rotational transfers on these posts may be regulated as per the approved transfer policy.

All officers and staff in area, circle, unit and CO service All officers upto the level of DGM and staff

Annexure II PROFORMA FOR IINTER UNIT TRANSFER ON OWN REQUEST BY EMPLOYEES 1. 2. 3. 4. 5. Name of the employee Designation and Staff No. Date of Birth: Unit to which the transfer is sought for. Unit where presently working. 6. a) Whether served for 5 years in the present Unit/ Div. b) Date of appointment in the Present grade post. c) Date of entry in the Deptt. and grade. d) Present station of duty. 7. 8. 9. Whether temporary/ on probation/Confirmed Whether SC/ST/OBC/PH etc. Reason(s) for seeking transfer 10. I Shri/ Smt./Kum. declare that the above information furnished by me are true to the best of my knowledge and belief. Signature of the candidates Designation Staff No. Date: Recommendations of the Controlling Officer (Signature of the Controlling Officer With Designation and Stamp) Date: . Page 1 of 4

REMARKS OF THE HEAD OF THE DIVISION/UNIT The above application of Shri/ Smt. Kum. seeking transfer under MTNL Rules has been scrutinized by me and I am satisfied with the correctness of the information furnished by the employee in the application. Information on the following points are also furnished: i. Whether the employee is involved in any loss, fraud & criminal cases Whether any disciplinary case is pending/being contemplated against the employee. Whether recommended the transfer is

ii.

iii. iv. v.

Whether the official can be relieved:without substitute Whether PVR/ Health Certificate are available in P/F or S/B vi. Dues if any/ other remarks, if any :

Signature of the Head of the Unit/Division

Dated:

Page 2 of 4

MAHANAGAR TELEPHONE NIGAM LIMITED DECLARATION I Shri/ Smt./ Kum. transfer to do hereby declare that on my .

1. I will abide by the MTNL Rules and as amended from time to time. 2. I will rank juniormost to all the employees in seniority list corresponding to the year of recruitment in that cadre. 3. I am willing to perform all shift duties in vogue in 4. I will not claim any joining time. 5. I will not claim any TA/DA. 6. I will not request for transfer back to the old Unit till completion of minimum period of 3 years. 7. I will forgo all claims for confirmation in my present unit even if a permanent vacancy is available or becomes available because of retrospective permanency of posts for any reasons whatsoever to which I may become entitled to for confirmation if I had remained in my present Unit. 8. I will, after transfer to the New Unit, be eligible for confirmation in the new unit only according to my position in the seniority list in the new unit. 9. I am willing to be posted to any outlying exchange in unit. unit.

10. I will not claim to appear for the departmental examination till I complete the minimum prescribed period of service in the Circle/ Unit to which the transfer is sought for and also I understand that my pat service in the other Circle/ Unit will not be counted for the purpose. Signature. Designation. Office. Date. . (Signature of the Controlling Officer with designation) Page 3 of 4 . . .

DECLARATION

I, Shri/ Smt./Kum. Designation Staff No. hereby declare that I am ready to get reverted to the post of I am transferred to Division

. . . if Unit.

Signature of the Official Name Designation Staff No. Office Address

. . . . .

Date:

Attested by: . (Controlling Officers Signature and Office Stamp)

Page 4 of 4