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PeopleSoft HRMS Project Overview

1. Project Overview The Human Resources System implementation will support the HR offices at our 23 colleges and System Office. The HRMS development and implementation includes the integration with the VCCS Student Information System using a shared database infrastructure. The end result of this project is the development and implementation of the Human Resource modules within the Oracle/PeopleSoft Human Resource Management System/Campus Solutions (HRMS/CS) application. Project Goals The goals of the HRMS project are to: 1. Create a unified personnel database to manage HR functions, such as position management, 2. Improve the efficiency of HR transactions and the interfaces with multiple state systems, 3. Implement policy improvements, best business practices and improved compliance reviews, and 4. Streamline service delivery to our customers, i.e. VCCS students, faculty, and staff. 2. Project Scope: Oracle/PeopleSoft HR Modules 1. Human Resources 2. Payroll 3. Benefits 4. Time and Labor 5. Absence Management 6. Employee Self Serveice (ESS) 7. Managers Self Service (MSS)

Date Created: 2/11/2011

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3. HRMS Project Objectives (Aligned to Project Goals) 1. Create a unified personnel database to manage HR functions, such as position management. -- Provide a single repository of employee information -- Improve reporting capabilities 2. Improve the efficiency of HR transactions and the interfaces with multiple state systems. -- Simplify employee transactions by storing all employee information in a single system (reduces double entry) -- Process transactions in a more timely manner, allowing efficient transmission of data to external systems -- Complete mission critical administrative functions efficiently and effectively (i.e., position management) 3. Implement policy improvements, best business practices and improved compliance reviews. -- Standardize business processes across both colleges and the system office -- Improve compliance review results 4. Streamline service delivery to our customers, i.e. VCCS students, faculty, and staff. -- Make self-service available to all staff for broader access to information -- Promote more timely and accurate reporting of employee information -- Increase efficiency and effectiveness of current review and approval processes 4. Benefits of the Implementation For VCCS: -- One unified HR System for all 23 colleges and the System Office -- Improved Reporting -- Standardized Processes -- Increased Efficiency For Faculty and Staff: -- Anytime access to review and update personal information -- Online access to time-reporting for wage and non-exempt employees -- Online access to leave balances and request -- One Employee ID across all colleges, including faculty or students who are also employees For Managers: -- Electronic access to employees leave balance and requests -- Automated time-reporting approval process -- Improved managerial decision-making, with better reporting outputs -- Flexible system able to respond to changing HR/Payroll needs -- Automated, workflow-driven approvals and denials, with delegation and proxy capabilities

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Date Created: 2/11/2011

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5. Benefits of the Implementation (con't) For Colleges: -- Single repository with a common set of data elements -- Shared information and resources, allowing colleges to better manage their business and work in collaboration with each other -- Real-time access to transaction activity for all employee classifications -- Platform for single-employer strategy -- Ability to segregate college-specific activities and confidential information For HR Employees: -- Increased productivity, enabling the colleges and the System Office to increase effectiveness through automated processing -- Streamlined business processes to drive efficiency -- Improved reporting capabilities, with instantaneous query tools allowing staff to view data across all modules -- Improved service delivery to VCCS students, faculty and staff -- Automated, workflow-driven manager approval requests for personnel actions 6. You should now be more familiar with the HRMS project goals, project overview, HR modules, objectives, and benefits. End of Procedure.

Date Created: 2/11/2011

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