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PROJECT CHARTER/PLAN
FOR
SMALL PROJECTS
This document outline is based on the IEEE Standard 1058.1-1987 for Project Management Plans. This is the controlling document for managing a Production Services project, and it defines the technical and managerial processes necessary to deliver the project requirements. The paragraphs written in the Comment style are for the benefit of the person writing the document and should be removed before the document is finalized.
PROJECT NAME:
PROJECT NUMBER:
RFP 123456
VERSION: 1.0
[24-11-2011]
M L ADITYA
11/24/11
Initial draft created for distribution and review comments Second draft incorporating initial review comments, distributed for final review First complete draft, which is placed under change control Revised draft, revised according to the change control process and maintained under change control Revised draft, revised according to the change control process and maintained under change control TBD
Revision 2
TBD
TBD
etc.
TBD
TBD
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DRAFT CONTENTS
New paragraphs formatted as Heading 1, Heading 2, and Heading 3 will be added to the table automatically. To update this table of contents in Microsoft Word, put the cursor anywhere in the table and press F9. If you want the table to be easy to maintain, do not change it manually.
REVISION CHART....................................................................................................................2 CONTENTS..............................................................................................................................3 1. INTRODUCTION ...................................................................................................................5 PROJECT BACKGROUND AND RATIONALE.....................................................................................5 RESPONSIBILITY........................................................................................................................5 SCOPE.....................................................................................................................................5 1.4 PROJECT OBJECTIVES..........................................................................................................5 1.5 PROJECT DELIVERABLES......................................................................................................7 1.6 MILESTONES......................................................................................................................7 BUSINESS CASE........................................................................................................................7 PROJECT ORGANIZATION.........................................................................................................8 ORGANIZATIONAL STRUCTURE....................................................................................................8 2.2 PROJECT RESPONSIBILITIES...................................................................................................9 MANAGERIAL PROCESS..........................................................................................................10 ASSUMPTIONS, DEPENDENCIES, AND CONSTRAINTS......................................................................10 3.2 RISK MANAGEMENT........................................................................................................10 MONITORING AND CONTROLLING MECHANISMS..........................................................................10 QUALITY PLAN .....................................................................................................................10 CHANGE CONTROL PLAN ........................................................................................................11 3.6 STAFFING PLAN...............................................................................................................11 4. TECHNICAL PROCESS.........................................................................................................12 4.1 SYSTEM DOCUMENTATION.................................................................................................12 4.2 PROJECT SUPPORT FUNCTIONS............................................................................................12 5. WORK BREAKDOWN STRUCTURE, SCHEDULE, AND BUDGET..................................................13 5.1 WORK BREAKDOWN STRUCTURE........................................................................................13 5.2 BUDGET..........................................................................................................................14 5.3 SCHEDULE.......................................................................................................................14 6. ADDITIONAL COMPONENTS.................................................................................................15
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DRAFT
7. APPENDICES......................................................................................................................16
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DRAFT 1. INTRODUCTION
The project proposed is the Hotel Management system for TAJ HOTEL, Visakhapatnam. The purpose of the project is manage the Taj Hotel in which it includes the manging of the rooms, restaurant and nominal audit of the hotel . the nominal audit include the general management operations and services provide by the hotel to all the customers and also the monitoring the functions of hotels. The end users of this project (HMS) are the hotel staff, cooking people (chefs), Hotel Mangers etc. The project designed in such a way that it serves or helps the end-users from the reception to the room service, restaurant billing and services. So that customer can have a better communication regarding the room availability, extension of the room, and also the billing in restaurant and room will be accurate.
Responsibility
Executive Sponsor: Project Sponsor: Project Manager: Acceptors:
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Reviewers:
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Scope
Identify project boundaries, whats included, and what is not covered by this project..
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DRAFT
How will the infrastructure be different once the project is successfully completed?
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DRAFT
1.6 Milestones
List those significant points that will occur during the execution of the project that can be used to assess its progress.
Business Case
State whether a business case has been prepared or not and if one has been developed provide a reference to the document. Indicate whether the business case was approved. Is this project to be gated or not? If so, what is the composition of the gating committee.
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y p e y p e
a m t it le
e h
h e r e r e e h h e r e r e
y p e y p e
a m T ey p h e e rn e a m T ey p h e e rn e a m t i t l e T h y e p r e e t i t l e T h y e p r ee t i t l e
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DRAFT
Activities
Establish project Start-Up team Create Project W orkbook Develop Start-Up project plan Establish customer relationship Outline project scope Set up project management environment Establish change m anagem ent process Determine financial procedures Identify project risk Announce project Review project Start-Up
C S R S
Key R = Responsible for the process A = Approves/accepts the deliverables from the process S = Supports steps in the production of the deliverables I = Information needed about the status and content of the deliverables C = Consult for inputs, information, and/or contributory deliverables * For each role you choose to use on your project, you should include a narrative role definition on an attachment.
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Quality Plan
A sample plan is provided.
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DRAFT
Description
Action IDR
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Estimated Duration: Resources Needed: Personnel: Skill: Tools: Travel: Work Products (ie. Deliverables) Predecessors: Successors: Completion Criteria: Risks: Implementation: Personnel assignment Starting Date Completion Date: Costs Budgeted: Costs Actual: Comments
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DRAFT
5.2 Budget
Describe the projects budget allocated to capital, staffing costs, and consulting
As of mm-dd-yy Capital Costs Actual Budget Task 1 Task 2 Task 3 . . . . . . Task n Manpower Actual Expected Remainder 0 0 0 0 0 0 0 0 0 0 0
5.3 Schedule
Describe the schedule for the various project functions, activities, and tasks, taking into account the various dependencies and required milestone dates and deliverable dates. You can express schedules either as absolute calendar dates or as times relative to key project milestones (e.g., requirements signed off + 60 days).
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DRAFT 7. APPENDICES
Include supporting detail that would be too distracting to include in the main body of the document.
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