A Report Submitted to Webcom Technologies, New Delhi As a part fulfillment of Post Graduate Program (industry integrated) in Entrepreneurship and

Business.

Submitted To: Prepared By: Mr. Bharat Jain Sonia Punshi Webcom Technologies Sonia_punshi_2009@yahoo.in

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New Delhi DBS/08-10/S-335 Internal Guide: July 08-10 Mrs. Sweta Seth (Sr. Lecture IT) 4th SEM

Delhi Business School B-II/58, M.C.I.E., Mathura Road, New Delhi, Website: www.dbs.edu.in

ACKNOWLEDGEMENT

I would like to express my gratitude to all those who gave me the possibilities to complete this Project. I would like to thank Dr. Grish Kathuria (Director) and Mrs. Sweta Seth, Delhi Business School, New Delhi, Mr. Bharat SAP Consultant, Webcom Technologies, New Delhi and college authorities first for providing me the opportunity to work with one the prestigious organization. With a deep sense of gratitude and humble submission I would like to express my heartiest gratefulness to my Faculty Guide Delhi Business School , whose help, stimulating suggestions and encouragement helped me in all the times of research for and writing of this Project.

Date: Signature:
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DECLARATION

I hereby declare that the project report entitled FI & CO PROJECT is the produce of my sincere effort. This Summer Internship Project Report is being submitted by me at WEBCOM TECHNOLOGIES, New Delhi, for the partial fulfillment of the course PGP (Industry Integrated), and the report has not been submitted to any other educational institutions for any other purpose.

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Date: Signature

INDEX
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1. SAP INTRODUCTION 6 2. R3 8 3. SAP IN FICO MODULE 9 4. ADVANTAGES OF SAP 10 5. LANDSCAPE 12 6. ASAP METHODOLOGY 14 7. COMPARISON OF SAP WITH COMPETITORS 16 8. LOGGING ON TO THE SYSTEM 18 9. LOGON SCREEN FOR AN SAP SYSTEM 19 10.SCREEN STRUCTURE 20 11.ENTERPRISE STRUCTURE OF SAP FICO 22 11.1: DEFINE COMPANY 24 11.2: DEFINE COMPANY CODE 25 11.3: ASSIGN COMPANY CODE TO COMPANY 27 11.4: DEFINE FISCAL YEAR VARIANT 28 11.5: ASSIGN COMPANY CODE TO FSY 30 11.6: DEFINE POSTING PERIOD VARIANT 31 11.7: OPEN & CLOSE POSTING PERIOD 32 5| Page

11.8: ASSIGN COMPANY CODE TO POSTING PERIOD VARIANT 33 12. DEFINE DOCUMENT NUMBER RANGE 34 12.1: DEFINE FIELD STATUS GROUP 35 12.2: ASSIGN COMPANY CODE TO FIELD STATUS VARIANT 37 13. CHART OF ACCOUNT 38 13.1: DEFINE CHART OF ACCOUNT AS PER INDIAN REQUIREMENTS 38 13.2: ASSIGN COMPANY CODE TO CHARTS OF ACCOUNTS 39 14. DEFINE ACCOUNT GROUPS 40 15. DEFINE RETAINED EARNING ACCOUNT 41 16. DEFINE TOLERANCE GROUPS FOR G/L ACCOUNTS 42 16.1: DEFINE TOLERANCE GROUPS FOR EMPLOYEES 43

17. TAX PROCEDURE 45 17.1: DEFINE TAX PROCEDURE AS PER INDIAN LEGAL REQUIREMENTS 45

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17.2: ASSIGN COUNTRY INDIA TO TAX PROCEDURE 47 18. DEFINE TAX ACCOUNT 48 19. DEFINE TAX CODE 50 20. DEFINE CUSTOMER ACCOUNT GROUPS 52 21. CREATION OF CUSTOMER 54 22. DEFINE VENDOR ACCOUNT GROUPS 58 23. UNDER & OVER PAYMENT 61 24. TO LINK OVER/UNDER PAYMENT G/L TO CHART OF ACCOUNTS 62 25. CASH DISCOUNT 63 26. DEFINE TERMS OF PAYMENT 64 27. PARK ENTRY 68 28. DUNNING PROCEDURE 71 29. AUTOMATIC PAYMENT PROGRAMME TO VENDOR 79 30. INTEREST CALCULATION 88 31. DEFINE CONTROLLING AREA 92 32. INVOICE ENTRIES OF ALL TRANSACTIONS 94 33. CARRY FORWARD RECEIVABLE/PAYABLE 99 33.1: BALANCE CAARY FORWARD LEDGER 101 7| Page

34. DEFINE FINANCIAL STATEMENT VERSIONS 102 34.1: TO SEE THE FINANCIAL BALANCE SHEET 104

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1. SAP (SYSTEM APPLICATION & PROGRAM IN DATA PROCESSING): Introduction:

SAP is the name of the biggest European software company. The head office is in Walldorf, Germany. The 1970s: A Real-Time Vision In 1972, five former IBM employees Dietmar Hopp, Hans-Werner Hector, Hasso Plattner, Klaus Tschira, and Claus Wellenreuther launch a company called Systems Applications and Products in Data Processing in Mannheim, Germany. Their vision: to develop standard application software for real-time business processing. One year later, the first financial accounting software is complete, forming the basis for the continuous development of other software components in what later came to be known as the "R/1 system." "R" stands for real-time data processing. By the end of the decade, intensive examination of SAP's IBM database and dialog control system leads to the birth of SAP R/2. The 1980s: Rapid Growth SAP moves into the company's first building on Max-Planck-Strasse in an industrial park in Walldorf, near Heidelberg. Our software development area and its 50 terminals are all now under one roof. Fifty of the 100 largest German industrial firms are already SAP customers. The SAP R/2 system attains the high level of stability of the previous generation of programs. Keeping in mind its multinational customers, SAP designs SAP R/2 to handle different languages and currencies. With this and other innovations in SAP R/2, SAP sees rapid growth. By the middle of the decade, SAP founds its first sales organization outside Germany, in Austria. The company makes its first appearance at the CeBIT computer fair in Hanover, Germany. Revenues reach DM 100 million (around $52 million), earlier than expected. In August 1988, SAP GmbH becomes SAP AG. Starting on November 4, 1.2 million shares are listed on the Frankfurt and Stuttgart stock exchanges.

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Germany's renowned business journal, manager magazine, names SAP its Company of the Year a distinction we would receive twice more in the next few years. With the founding of subsidiaries in Denmark, Sweden, Italy, and the United States, SAP's international expansion takes a leap forward. The 1990s: A New Approach to Software and Solutions SAP R/3 is unleashed on the market. The client-server concept, uniform appearance of graphical interfaces, consistent use of relational databases, and the ability to run on computers from different vendors meets with overwhelming approval. With SAP R/3, SAP ushers in a new generation of enterprise software from mainframe computing to the three-tier architecture of database, application, and user interface. To this day, the client-server architecture is the standard in business software. A growing number of subsidiaries are managed out of Walldorf. The new Sales and Development Center in Walldorf officially opens it doors. It symbolizes the global success of the company. In our twentieth year, our business outside Germany exceeds 50 percent of total sales for the first time. By 1996, the company has earned 1,089 new SAP R/3 customers. At the end of the year, SAP R/3 has been installed in more than 9,000 systems worldwide. SAP celebrates its twenty-fifth anniversary in 1997 and now employs approximately 12,900 people. We continue to strengthen our industry focus and build more and more industry-specific solutions. Henning Kagermann becomes Co-Chairman and CEO of SAP AG with Hasso Plattner. On August 3, 1998, the letters S-A-P appear for the first time on the Big Board at the New York Stock Exchange (NYSE), the largest stock exchange in the world. As the decade draws to a close, Hasso Plattner, Co-Founder, Co-Chairman, and CEO announces the mySAP.com strategy, heralding the beginning of a new direction for the company and our product portfolio. MySAP.com links e-commerce solutions to existing ERP applications, using state-of-the-art Web technology. The 2000s: Innovation for the New Millennium With the Internet, the user becomes the focus of software applications. SAP develops SAP Workplace and paves the way for the idea of an enterprise portal and role-specific access to information. Currently, more than 12 million users work each day with SAP solutions. There are now 140,000 installations worldwide, More than 2,400 certified partners, over 25 industry-specific business solutions, and more than 75,000 customers in 120 countries. SAP is the world's thirdlargest independent software vendor.

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With service-oriented architecture and the underlying integration and application platform SAP Net Weaver, SAP is providing our customers with solutions for end-to-end business processes. With SAP Net Weaver, your company can integrate people, information, and processes within the company and beyond. 2.

What Is R3?

R/3 is the comprehensive set of integrated business applications from SAP, the German company that states it is the market and technology leader in business application software. R/3 replaced an earlier system, R/2, which is still in use. R/3 uses the client/server model and provides the ability to store, retrieve, analyze, and process in many ways corporate data for financial analysis, production operation, human resource management, and most other business processes. A recent release of R/3 makes it possible to get to the R/3 database and applications through Internet access and Web browsers. A sales representative can initiate the workflow for a sales order by filling out an electronic form on a laptop that will be "translated" into input for the R/3 system. Other interfaces such as Lotus Notes can also be used. The Web implementation adheres to the Workflow Client API standard of the Workflow Management Coalition (WfMC). A more recent version of R/3 adds features designed to speed product delivery by helping to manage the supply chain.

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3. Sap in FICO Module:

SAP FI CO stands for financing and costing. This is the module which helps you optimize your financial processes easily. So that if anyone want to check the data it can do it

Financial Accounting is broken down into the following sub modules:

General Ledger accounting Accounts Receivable Accounts Payable Legal Consolidations Special Purpose ledger Asset Accounting

Controlling is broken down into the following sub modules:

Overhead Cost Controlling Product Cost Controlling Sales and Profitability Analysis Activity Based Costing

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1. Advantages of SAP:
Functionality: The R/3 System offers you a software solution that covers all commercial processes and transactions commonly occurring in a company or group of companies. Integration: All work processes within a company or group of companies are linked through data and functions using the R/3 System. User Friendliness: The R/3 System has a uniform graphical user interface for all application areas. Individual Solutions: System-controlled customizing procedures allow you to create solutions from a wide variety of prepared application variants to satisfy individual requirements. Flexible Structure: Whether in a departmental organization or on the warehouse or factory floor, change is the only facet of your business that will not vary. Adaptability must be universal, and the R/3 Systems flexible structure and extensive integration helps make that easier. Enterprise-Wide Integration: SAPs enterprise-wide R/3 System solutions meet the needs of constantly changing, continually evolving businesses. The R/3 Systems application components are fully integrated. Transaction-related process chains trigger the next activity as needed from engineering to materials management, to production planning, to sales and distribution. The R/3 Systems full integration pulls your enterprise together, promoting data access, flexibility, and productivity. No other product or suite of products provides the R/3 Systems functional links between processes that multiply the power of each persons work. Real-Time Information: The R/3 Systems ability to drill down to whatever level of detail you need is legendary. More than any other product, the R/3 System provides up-to-the-minute, real-time information wherever and whenever you need it. Mission-Critical Business Processes: SAP has more than 20 years of experience designing sophisticated application software for backbone and mission critical business processes. Nine of the top ten Fortune 500 companies use SAP software. SAP developed most of the R/3 Systems functionality in close cooperation with these customers. Consequently, it has integrated the best business practices of the worlds most successful companies into the R/3 System. The R/3 Systems business processes are flexible, pragmatic and well documented. Today they form a widely acknowledged standard for Business Process Reengineering (BPR). Best of Breed: Users want standard software as well as standard business processes and guidance on how to implement them successfully. With the R/3 System you get the best of breed for all common business processes. You do not need to compromise on flexibility. If you need or want to fine tune or tailor your R/3 System, the capability is there. Enterprise-wide three-tiered architecture: The R/3 System remains the only enterprise-wide,
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three-tiered architecture. The R/3 Systems three-tiered client/server architecture separates the system into areas devoted to database, application functionality, and desktop presentation. This structure promotes maximum flexibility, freedom of application component choice and the ability to change and add to the system as your organization grows. The development of the Internet, including the World-Wide Web, promises to make dramatic changes in communications between businesses and customers. SAP is working with several partners to develop enhanced Internet extensions for the R/3 System. Concurrent engineering: Concurrent engineering cuts time-to-market by stacking up business processes whenever functions can take place concurrently rather than consecutively. The R/3 Systems flexibility and integration help you form the real-time workflow application links required for concurrent engineering. Lean Implementation: The R/3 System promotes lean implementation through its modular structure. By selecting key portions of the R/3 System for first-time implementation, and minimizing customization, new users bring the full power of the R/3 System to address their business issues with great speed, at a reasonable cost. Once running, the R/3 System makes it easy to add more functional pieces. Tools on various system levels allow you to fine tune all R/3 System functional modules. Gradually adding functionality makes core solutions available sooner without sacrificing long-term application muscle. Desktop Integration: Desktop integration in the R/3 System means that whenever you want data moved into a desktop PC application, it is a mouse-click away. Download or export a file to your PCs hard drive and then open it in your favorite spreadsheet or word processor. No awkward or failure-prone communications between hardware or to hinder hinders your productivity Online Integrated Graphics: Online integrated graphics in the R/3 System save you time and effort, while making your information more meaningful. From most locations in the R/3 System, you can instantly create full-color 2-D or 3-D graphics from your data. If you change any data, you can instantly see it affect the graphics you have selected. You can also use your mouse to change graphics manually.

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5. Landscape:

They system landscape basically is the set-up or arrangement of your SAP servers. Ideally, in an SAP environment, a three-system landscape exists. A three-system landscape consists of the Development Server-DEV, Quality Assurance Server-QAS and the Production ServerPROD. This kind of set-up is not primarily designed to serve as server clusters in case of system failure, the objective to enhance "configuration pipeline management".

A typical SAP Three-System Landscape. At this juncture, it is important to state that a test system - Sandbox can also exit separately. The essence of the sandbox is to test the configuration of the business processes of a company, especially at the inception of the project (before the Business Blue Print is signed). It can also serve as a practice environment, even after go-live. Pipeline is the environment where the configuration in the development system is moved to the quality assurance system and finally to the production system. The whole idea is to ensure that the configuration of these systems is in sync at any point in time. Suffice to say that, configuration/changes are first made in the Development system, thoroughly tested in the Quality Assurance system before been loaded into the production (Live) system. This approach throws up the transport management system concept. Transport management system is the coordination of the movement of objects and configuration changes from the
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development system to the Quality Assurance system and then to the Production system. At times, this sequence of movement is not possible, especially in cases where an SAP note mandates that changes be made directly on the production system. In such rare cases, objectively confirm that the change transport cannot be performed. Very likely, your system must have been configured to "not modifiable" (a system locking strategy that enforces the three-system landscape change transport rule); unlock the system by changing the global setting option to "modifiable" using transaction SE03. After you have done that, effect the change(s) on the system. Immediately lock the system back by changing the global setting option to "not modifiable" using transaction SE03. Replicate the changes on the other system. Note that transaction SCC4 can also be used to lock the system so that client dependent and independent configuration changes are not carried out directly on the production system. By and large, the SAP system landscape ensures that the integrity of data is enhanced via enforcing a controlled configuration changes effect on the target system - production.

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6. ASAP Methodology:
(Accelerated Systems Application and Products in Data Processing)

All implementation projects have the following phases: Scoping: What is to be implemented i.e. which sub modules are to be implemented some clients may not require credit management for example. Look at the project scope document carefully it will tell you what SAP sub-modules in SAP you should be prepared for. Usually the sales people along with project manager do it. As is - Here you understand the existing business processes of the client. Your BPO collect all the ISO-documentation (if client is ISO certified), reports and forms at this stage and you analyses how and when the reports/forms are generated, where the data is coming from. You also do a Level -2 training for your BPO so he is made aware of all the required transactions in SAP. Once this is over BPO can start learning with the consultants help more about SAP. This is crucial because if you miss out any transactions the BPO may forget about some of his Business processes which may come up later. It is a good practice to ask the BPO to make flow charts to explain business processes. Business blueprint: Here the as-is and to-be and gap analysis is explained. This is the document that you will be using to do your configuration in the realization phase. Realization phase: Here you do the configuration in the development server (there are three clients -development, quality, production). You also decide on the master data format, so that BPO can go collect the master data. You also Gove ABAP specifications for forms, reports etc, system modifications etc. Unit testing: Your BPOs and a few key users sit down and test your configuration in your module only. It is good to test the BDCs that you need for uploading data at this stage so you have more realistic data and your BDCs are tested.

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Integration testing: Once all modules unit testing is over then the configuration is transported to the Quality server, where testing for all the modules is done by BPOs and end user, this is to check if any problems are there in integration between various modules. Once all is okay from the QA server configuration is transported to the production server. Goes live preparation Data uploading: The collected master data is checked and the uploaded into production server (server and client I have used interchangeably). Now you are ready for go live i.e. users can now use the production server.

7. Comparison of SAP with competitors

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SAP is a German software development and consulting corporation, which provides enterprise software applications and support to businesses of all sizes globally. Headquartered in Walldorf, Germany, with regional offices around the world, SAP is the largest software enterprise in Europe and the fourth largest software enterprise in the world as of 2009. The company's best known product is its SAP Enterprise Resource Planning (SAP ERP) software.

Competitors
SAP Business one competes with Microsoft Dynamics globally, and with a variety of national packages such as those sold by Sage in many countries around the world. Recently new competitors with online offerings have emerged in the marketplace. Companies such as Net Suite (CRM & ERP) and Salesforce.com (CRM only) offer similar functionality in web based applications. Oracle is the main competitor of SAP.

Business and markets

SAP is the world's largest business software company and the third-largest independent software provider in terms of revenues (as of 2007). It operates in three geographic regions EMEA, which represents Europe, Middle East and Africa; the Americas (SAP America, headquartered in Newtown Square, Pennsylvania), which represents both North America and Latin America; and Asia Pacific Japan (APJ), which represents Japan, Australia, India and parts of Asia. In addition, SAP operates a network of 115 subsidiaries, and has R&D facilities around the globe in Germany, Turkey, Canada, China, Hungary, India, Israel, Bulgaria, and North America. SAP claims to grow organically in contrast to its main rival, Oracle, which has been spending US$20 billion since 2004 acquiring 30 smaller competitors. SAP was able to increase its annual profits by 370% since 2002. In something of a departure from its usual organic growth, on 7 October 2007, SAP announced that it would acquire Business Objects, the market leader in business intelligence software, for $6.8Bn.

Oracle and SAP

From 1988 Oracle Corporation and the German company SAP AG had a decade-long history of cooperation, beginning with the integration of SAP's R/3 enterprise application suite with Oracle's relational database products. The marketplace regarded the two firms' products as complementing one another, rather than as substitutes. Despite the current SAP partnership with Microsoft, and the increasing integration of SAP applications with Microsoft products (such as Microsoft SQL Server, a competitor to Oracle Database), Oracle and SAP continue their cooperation. According to Oracle Corporation, the majority of SAP's customers use Oracle databases.
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In recent[update] years, however, competition between Oracle and SAP has increased, and as a result, the rivalry between the two companies has grown, even developing into a feud between the co-founders of the two companies, where one party would frequently voice strong negative comments about the other company. In 2004 Oracle began to increase its interest in the enterprise-applications market (in 1989, Oracle had already released Oracle Financials). A series of acquisitions by Oracle Corporation began, most notably those of PeopleSoft, Siebel Systems and Hyperion. SAP recognized that Oracle had started to become a competitor in a market where SAP had the leadership, and saw an opportunity to lure in customers from those companies that Oracle Corporation had acquired. SAP would offer those customers special discounts on the licenses for its enterprise applications. Oracle Corporation would resort to a similar strategy, by advising SAP customers to get "OFF SAP" (a play on the words of the acronym for its middleware platform "Oracle Fusion for SAP"), and also by providing special discounts on licenses and services to SAP customers who chose Oracle Corporation products. Currently[update] Oracle and SAP also compete in the third-party enterprise-software maintenance and support market (the latter through its recently acquired subsidiary Tomorrow Now). On March 22, 2007, Oracle filed a suit against SAP. The complaint alleged that Tomorrow Now, which provides discount support for legacy Oracle product lines, used the accounts of former Oracle customers to systematically download patches and support documents from Oracle's website and to appropriate them for SAP's use. Some analysts have suggested the suit could form part of a strategy by Oracle Corporation to decrease competition with SAP in the market for third-party enterprise software maintenance and support. On July 3, 2007, SAP admitted that Tomorrow Now employees had made "inappropriate downloads" from the Oracle support web site. However, it claims that SAP personnel and SAP customers had no access to Oracle intellectual property via Tomorrow Now. SAP's CEO Henning Kagermann stated that "Even a single inappropriate download is unacceptable from my perspective. We regret very much that this occurred." Additionally, SAP announced that it had "instituted changes" in Tomorrow Now's operational oversight. Market share according to Gartner Dataquest

Sr. no. 1 2
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Vendor SAP Oracle Applications

Revenue (million$) 1949 1374

Market share (%) 30.33 21.38

3 4 5

The Sage Group Microsoft Dynamics SSA Technologies Global

1121 916 464

17.44 14.25 7.22

8. Logging on to the System

You can access SAP systems using front-end programs with a variety of designs; for example, the front end for the SAP Business Information Warehouse (SAP BW) is the Business Explorer (BEx). All SAP solutions are, however, accessible using a general front-end program, the SAP GUI (Graphical User Interface). The SAP GUI is the standard program for accessing almost all SAP solutions. Several variants of the SAP GUI are available; these variants are all graphically equivalent, but adapted for use in different environments. For the sake of simplicity, further descriptions refer to the SAP GUI for the Windows environment. The SAP GUI program connects the front-end computer with a specific SAP system. Theoretically, you can specify the SAP system required at the command-line level when calling the SAP GUI program; in practice, you never need to do this. For starting SAP GUI, SAP provides another program: SAP Logon. When you call up SAP Logon, it displays a list of SAP systems for which you can start the logon process. This list derives from a file on the front-end computer: saplogon.ini. This file is normally preconfigured centrally and made available to end users. During logon, the SAP Logon program also enables logon load distribution using there sources available for the system selected.

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When logging on to an SAP system, you will be prompted to enter the following information: user and password. If you have implemented a SingleSignOn (SSO) solution, you may not need to enter this information. You also have the option of specifying a client when logging on; the client field usually already contains an appropriate default value. When logging on, you can select a logon language supported by that system. SAP systems can support a large number of languages, the minimum being English and one other selected language. The number of installed languages determines which languages your system supports. On the logon screen, you also have the option of using the new password pushbutton to change your password, at the most once per day. Your system administrator can add additional text to your logon screen.

9. The logon screen for an SAP system

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User data is stored in the system by client, that is, you can, for instance, log on to client 800 in your system, but you will not have a user for client 200, even if your system has a client 810. The data for a particular user within a client is called the user master record. Multiple logons are logged as of SAP R/3 4.7. This is for reasons of both security and licensing. If the same user logs on more than once, then for each subsequent logon, the system displays a warning message that offers the user the following three options: Continue with this logon and end any other logons in the system Continue with this logon without ending any other logons in the system (this is Logged) Terminate this Logon

Once you have logged on successfully, the initial screen of the SAP system appears; this screen is also known as the SAP EASY ACCESS SCREEN.

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6. Screen Structure
The SAP Easy Access screen is the default initial screen in SAP systems. The left side of the screen contains a tree hierarchy of the menus available to you in the SAP system; you can use the right side of the screen to display your company logo. This graphic is made available centrally by your system administrator and cannot be customized by individual users.

You can find a detailed description of how to configure the graphic in SAP Easy Access under Extras Administration information (if you have the correct authorization). Please note that the graphic is stored in the system and transported to the front end every time a user logs on. Although it is transported in compressed form, the graphic should not exceed 20 KB. You can also prevent the graphic from being displayed by either choosing the setting Low Speed Connection in the SAP Logon program (see SAP Note 161053), or by using Extras Settings in the SAP Easy Access screen. You can display a typical screen (with various elements) by, for example, choosing System User profile Own data, followed by the Defaults tab page. You will then see this screen with the data for your own user:

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An SAP screen can contain the following simple screen elements:

Command field: you can start applications directly by entering their transaction code in the command field (this is hidden as default). You can find the transaction code for an application either in the overview menu on the SAP Easy Access screen, in the status bar (see below), or in the application itself under System Status. Menu bar: the menu bar is the top line of any primary window in the SAP system. The menus shown here depend on which application you are in. These menus may also contain cascading menus.

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Standard toolbar: The pushbuttons in the standard toolbar are shown on every SAP screen. If they are not available in an application, pushbuttons that you cannot use on that screen are deactivated. If you place the cursor over a pushbutton for a short time, the system displays a flag with the name or function of the pushbutton. If appropriate, the corresponding function key setting is also displayed. Title bar: the title bar names the function that you are currently in. Application toolbar: this shows the pushbuttons available in the application that you are currently in. Checkboxes: checkboxes allow you to select several options from a group of fields. Tab: this allows you to organize several screen areas to improve clarity. Status bar: the status bar displays information on the current system status, such as warnings and errors. You can also change the display variant to show, for example, the transaction code of the transaction you are currently in. Other elements include, for example, input fields and pushbuttons.

6. ENTERPRISE STRUCTURE OF SAP FICO

SAP enterprise structure is organizational structure that represents an enterprise in SAP R/3 system. It consists of some organizational units which, for legal reason or for other specific business-related reason or purposes, are grouped together. Organizational units include legal company entities, sales offices, profit centers, etc. Organizational units handle specific business functions. Organizational units may be assigned to a single module (such as a sales organization assigned to Sales and Distribution (SD) module, or to several modules (such as a plant assigned to Materials Management (MM) and Production Planning (PP) module). SAP R/3 system can represent a complex enterprise structure. Its flexibility can integrate the structure of an enterprise by linking its organizational unit. Enterprise structure design is a fundamental process in a SAP implementation project. The design is mainly determined by the business scenarios performed in an enterprise. Once the design is determined, it will affect many things such as how to perform a transaction and generate reports on SAP system.

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A Client is the highest-level element of all organizational units in SAP R/3 system. The client can be an enterprise group with several subsidiaries. An SAP client has its own master data (Data which is used long-term in the R/3 System for several business processes such as customers, materials, and vendors master data). In SAP, a client is represented by a unique 3-digit number. A Company Code is a unit included in the balance sheet of a legally-independent enterprise. Balance sheets and Profit and Loss statements, required by law, are created at company code level. The Company Code is the smallest organizational unit for which we can have an independent accounting department within external accounting, for example, a company within a corporate group (client). In SAP, a company code is represented by a unique 4-digit alpha-numeric for a specific client. It is the central organizational element of Financial Accounting. At least there is one company code in a client. We can set up several company codes in one client in order to manage various separate legal entities simultaneously, each with their own balanced set of financial books. Besides company code, in FICO module there is also another important organizational unit which is Controlling Area. The Controlling Area is the business unit where Cost Accounting is carried out. Usually there is a 1:1 relationship between the controlling area and the

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company code. For the purpose of company-wide cost accounting, one controlling area can handle cost accounting for several company codes in one enterprise. A plant is the place of production or simply a collection of several locations of material stocks in close physical proximity. A plant is represented by a unique 4-digit alphanumeric for a specific client. Plant is used in Material Management (MM), Production Planning (PP), and Plant Maintenance (PM) module. A plant is assigned to one company code. A Storage Location is a storage area comprising warehouses in close proximity. A Storage Location is represented by a unique 4-digit alpha-numeric for a specific plant. Material stocks can be differentiated within one plant according to storage location (inventory management). Storage locations are always created for a plant.

Enterprise Structure
11.1: Define Company Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Select
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Enterprise Structure Definition Financial Accounting Define Company OX15 SONIA PUNSHI

Data provided: Field Name Company Company Name Name of Company 2 Street Postal Code City Country Language Key Currency Description Company Company Name Name of Company 2 Street Postal Code City Country Language Key Currency User Action and Values SP04 Sonia Punshi Sri Ganganagar 335001 Delhi India En INR Note

11.2: Define Company Code

Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date 1. Choose
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Enterprise Structure Definition Financial Accounting Edit, Copy, Delete, Check Company Code Edit Company Code Data OX02 SONIA PUNSHI

Data provided: Field Name Company Code Company Name City Country Currency Language Description Company Code Company Name City Country Currency Language User Action and Values SP04 Sonia Punshi Delhi IN INR EN Note

2. Choose Address or press Shift+F5 to enter the address details of the company code:

3. Update the following: Field Name Title Name

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Description Title Name

User Action and Values Company Sonia Punshi

Notes Choose appropriate Title Enter the value

Search Term Street House number Postal code City Country Region Time zone Jurisdiction Code Language Telephone No.

Search Term Street House number Postal code City Country Region Time zone Jurisdiction Code Language Telephone No.

Sonia Punshi D-83, Sector-2 201301 Delhi IN 30 India English 129-4135956

Enter the value Enter the value Enter the value Enter the value Enter the value Leave it Blank Enter the value

Click on Green tick and Save the Document. Result Company code SP04 is created.

11.3Assign Company Code to Company

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Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Data provided: No. 1 Co Code SP04 Company SONIA PUNSHI Enterprise Structure Assignment Financial Accounting Assign company code to company OX16 SONIA PUNSHI

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Result: Company code SP04 is assigned to company SP04.

11.4Define Fiscal Year Variant

Function / Object / Organizational element IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Maintain Fiscal Year Variant (Maintain Shortened Fiscal Year) OB29 SONIA PUNSHI

Transaction Code Transport Request Activity Date Choose Data provided: FV SA

Description Apr.- March

No. of Posting Period No. of Special Period 12 4

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Click on New entries and fill the data as above and press enter and select fiscal year variant and double click on periods to enter the following fiscal year detail. Month 1 2 3 4 5 6 7 8 9
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Day 31 28 31 30 31 30 31 31 30

Period 10 11 12 1 2 3 4 5 6

Year shift -1 -1 -1 0 0 0 0 0 0

10 11 12

31 30 31

7 8 9

0 0 0

Year Shift: Save year select 0 and Next year select -1.

Save the entries and back. Result: Fiscal Year Variant SA is created for the company code SP04

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11.5: Assign Company Code to Fiscal Year Variant

Function / Object / Organizational element IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Assign Company Code to a Fiscal Year Variant OB37 SONIA PUNSHI

Transaction Code Transport Request Activity Date Data provided:

On the Change view Posting Periods: Define Variants Overview screen, make the following entries. Field Name Variant Name Description Variant Key Name of the Variant User Action and Values SP04 SA Note Enter the input value Enter the input value

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Click on position write the company code and select your fiscal year and save the entries

11.6: Define Posting Period Variant

Function / Object / Organizational element IMG Menu Financial Accounting Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Define Posting Period OBBO SONIA PUNSHI

Transaction Code Transport Request Activity Date Choose

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Data provided: Variant: SP04 NAME: Posting Period variant

Save the entries. Result: Posting Period Variant SP04 is created.

11.7: Open & Close Posting Periods

Function / Object / Organizational element

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IMG Menu

Financial Accounting Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Open and Close Posting Periods OB52 SONIA PUNSHI

Transaction Code Transport Request Activity Date Choose Data provided:

On the Open and Close Posting Periods screen, make the following entries. Var. A Fr. To Fr Year To Year Fr. Year A/c A/c Per Per Per 2 1 2 SP04 + 12 2010 12 2010 13 2008

To Per 2 16

Year 2010

Save the entry. Result: Posting periods have been maintained for variant SP04.
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11.8: Assign Company Code to Posting Period Variant

Function / Object / Organizational element IMG Menu Financial Accounting Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Assign Variants to Company Code OBBP SONIA PUNSHI

Transaction Code Transport Request Activity Date Click on position. Data provided:

On the Assign Company Code to Posting Period Variants Overview screen, make the following entries. Field Name Co. Code Variant Description Company Code Key Posting Period Key User Action and Values SP04 SP04 Note

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Save the document.

12. Define Document Number Range

Function / Object / Organizational element IMG Menu Financial Accounting Financial Accounting Global Settings (New) Document Document Number Ranges Documents in Entry View Define Document Number Ranges for Entry View FBN1 SONIA PUNSHI

Transaction Code Transport Request Activity Date Data provided:

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1. On the number Range for Accounting Documents screen, enter the company code 5001 and select the Change Intervals. 2. On the Maintain Number Range Intervals screen, make the following entries by Selecting Insert Interval push button or press Shift+F1

Result: Document number range has been created for company code SP04.

12.1: Define Field Status Group

Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date
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Financial Accounting Financial Accounting Global Settings (New) Ledgers Fields Define Field Status Variants OBC4 SONIA PUNSHI

Choose Data Provided: FSYV: SK Field status name: Field Status Variant

Enter the document.

Then double click on Field Status Group Field Status Group

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Text

1234 4567 7890 0123

Assets Liability Revenue Expenses

Save the entries.

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12.2: Assign Company Code to Field Status Variant

Function / Object / Organizational element IMG Menu Financial Accounting Financial Accounting Global Settings (New) Ledgers Fields Assign Company Code to Field Status Variants OBC5 SONIA PUNSHI

Transaction Code Transport Request Activity Date Click on position Data Provided:

On the Assign Company Code to Field Status Variant: Overview screen, make the following entries. Field Name Co.Cd Company Name City Fld. stat. var. Description Company Code Key Name of the Company Code Field Status Variant Key User Action and Values SP04 SONIA PUNSHI DELHI SP04 Note Defaulted Defaulted Defaulted Assign the Field Status Variant which is maintained

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13. Chart of Account 13.1: Define Chart of Accounts as per Indian Requirements
Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Choose Data provided: On the Change View List of All Chart of Accounts: Overview screen, enter following data: Field Name Chart of Accts
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Financial Accounting General Ledger Accounting (New) Master Data G/L Accounts Preparations Edit Chart of Accounts List OB13 SONIA PUNSHI

Description Chart of Account ID

User Action and Values SA

Note

Description Maintain Language Length of GL account number Controlling Integration Group Chart of Accts Status-Blocked

Chart of Account Description Chart of Account maintenance language No of Digits of GL Account Code

Chart of accounts EN English 6 Check Check for the No. of Digits for the GL

Creation of Cost Element Cost Elements Assignment of Group Chart of Account Blocking for creation of new GL Accounts

Unchecked

13.2: Assign Company Code to Chart of Accounts

Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Click on position
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Financial Accounting General Ledger Accounting (New) Master Data G/L Accounts Preparations Assign Company Code to Chart of Accounts OB62 SONIA PUNSHI

Data provided: 1. On the Change view Assign Company Code -> Chart of Accounts: Overview screen, make the following entries: Field Name Company Code Company name City Chrt/Act. Cty Ch/ act. Description Company Code Company Code Description City Chart of Accounts Country specific Chart of Accounts User Action and Values SP04 Sonia Punshi Delhi SA Note Display Display Display Input the Value Leave Blank

Save the Document Result: Chart of Accounts SA has been assigned to company code SP04.

14. Define Account Groups

Function / Object / Organizational element

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IMG Menu

Financial Accounting General Ledger Accounting (New) Master Data G/L Accounts Preparations Define Account Group OBD4 SONIA PUNSHI

Transaction Code Transport Request Activity Date Choose Data provided:

1. The following entries should be maintained for chart of account LOI on Change View G/L Accounts Groups: Overview screen. Chart of Account SP04 SP04 SP04 SP04 Account Group 1 2 3 4 Name Asset Liability Expenses Revenue From Account 1 1001 2001 3001 To Account 1000 2000 3000 4000

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Save the entries.

15. Define Retained Earnings Account

Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Choose Data provided: Assign a retained earnings account to each P&L account by specifying a P&L statement account type in the chart of accounts area. At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained earnings account. Retained Earnings account is specific to the Chart of Account. The following entries maintained for Chat of Account ZCAI on Maintain FI Configuration: Automatic Posting Accounts screen. Field Name Chart of Accounts Transaction P&L statement Account Type Account Description Chart of Accounts Transaction Symbol to identification of P & L statement Account Type General Ledger Account User Action & Values SA BIL X Note Enter Chart of Account SP04 Defaulted and in display Will be assigned to all Expenses and Revenue GL Accounts System will carry forward the Profit or Financial Accounting General Ledger Accounting (New) Master Data G/L Accounts Preparations Define Retained Earnings Account OB53 SONIA PUNSHI

200004

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Save the entries Result: Retained Earnings account has been created.

16. Define Tolerance Groups for G/L Accounts

Function / Object / Organizational element IMG Menu Financial Accounting General Ledger Accounting (New) Business Transactions Open Item Clearing Clearing Differences Define Tolerance Groups for G/L Accounts OBA0 SONIA PUNSHI

Transaction Code Transport Request Activity Date Choose Data provided:

Enter company code as SP04 and tolerance group description as default.

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Save the document entries. Result: Tolerance Group for G/L account is maintained for company code SP04

16.1: Define Tolerance Groups for Employees

Function / Object / Organizational element IMG Menu Financial Accounting General Ledger Accounting (New) Business Transactions Open Item Clearing Clearing Differences Define Tolerance Groups for Employees OBA4 SONIA PUNSHI

Transaction Code Transport Request Activity Date

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Data provided: 1. In this activity, you predefine various amount limits for your employees with which you determine: The maximum document amount the employee is authorized to post The maximum amount the employee can enter as a line item in a customer or vendor account The maximum cash discount percentage the employee can grant in a line item The maximum acceptable tolerance for payment differences for the employee 2. On the Change view FI Tolerance Groups for Users: Overview screen, select 3. On the New Entries: Details of Added Entries screen, make the following entries: Field Name Group Company code Currency Amount per document Amount per open item account item Cash discount per line item Amount Percent Cash discount Adj. to Description User Action and Values Keep blank. No value to be entered SAM INR 5,00,000 5,00,000 10.000% Revenue: 50.00 Expense: 50.00 Revenue:1% Expense: 1% Revenue: Nil Expense: Nil Note

Defaulted from Company Code

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Save the document entries. Result: Tolerance Group for Employees has been defined.

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17. Tax Procedure 17.1: Define Tax Procedure as Per Indian Legal Requirements
Function / Object / Organizational element IMG Menu Financial Accounting Financial Accounting Global Settings (New) Tax on Sales/Purchases Basic Settings Check Calculation Procedure Define Procedures OBYZ SONIA PUNSHI

Transaction Code Transport Request Activity Date Choose Data provided:

On the Change View Procedures: Overview screen, select procedure ZTAXIN and choose Control Data in the dialog box.

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2. On the Change View Control Data: Overview screen, enter tax procedure.

Data provided: Step 100 110 120 C. type BASB MWAS MWVS 100 100 MWS VST From Act key

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Save the document entries. Result: Tax calculation procedure has been defined as per Indian Legal Requirements.

17.2: Assign Country India to Tax Procedure

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Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Data provided: Assign tax procedure TAXSM to Country India Financial Accounting Financial Accounting Global Settings (New) Tax on Sales/Purchases Basic Settings Assign Country to Calculation Procedure OBBG SONIA PUNSHI

Save the document entries. Result: Tax calculation procedure has been assign as per Indian Legal Requirements.

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18. Define Tax Account

Function / Object / Organizational element IMG Menu Financial Accounting Financial Accounting Global Settings (New) Tax on Sales/Purchases Posting Define Tax Accounts SONIA PUNSHI

Transaction Code Transport Request Activity Date Data provided:

Select chart of account and search out tax MWS and click on open and save.

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Go to account and select the output tax G/L account and save the document. Result: Tax calculation procedure on sale and purchase has been created.

Function / Object / Organizational element IMG Menu Financial Accounting Financial Accounting Global Settings (New) Tax on Sales/Purchases Posting Define Tax Accounts SONIA PUNSHI

Transaction Code Transport Request Activity Date

Select chart of account and search input VST and click on open and save.

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Go to account and select the input tax G/L account and save the document.

Result: Tax calculation procedure on sale and purchase has been created. 19. Define Tax Codes Function / Object / Organizational element

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IMG Menu

Financial Accounting Financial Accounting Global Settings (New) Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases FTXP SONIA PUNSHI

Transaction Code Transport Request Activity Date

Data provided: 1. Select country (IN) India. 2. Maintain Input tax @ 4% and Output tax@12%

Press enter and fill the entries. And save the document and same as output tax@5%

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Link the input tax on G/L account ledgers Rent. And save the entries.

Link the input tax on G/L account ledgers Income. And save the entries
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20. Define Customer Account Groups 20.1: Define Account Groups with Screen Layout (Customers) Function / Object / Organizational element IMG Menu Financial Accounting Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Define Account Groups with Screen Layout (Customers) OBD2 SONIA PUNSHI

Transaction Code Transport Request Activity Date

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Choose Data provided: 1. On the Change View Customer Account Groups : Overview screen, make the following entries: Field Name Account group Name User Action and Values SP04 Customer of SGNR

Result: Account groups have been specified for the customer master data. 20.2: Assign Number Ranges to Customer Groups Function / Object / Organizational element

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IMG Menu

Financial Accounting Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Assign Number Ranges to Customer Account Groups OBAR SONIA PUNSHI

Transaction Code Transport Request Activity Date Click on position Data provided:

Select number range 06 from the list and assign the same to domestic customer group SP04.

Save the document entries.

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Result: Number range has been assign to customer group.

21. Creation of Customer

Function / Object / Organizational element IMG Menu Financial Accounting Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Assign Number Ranges to Customer Account Groups FD01 SONIA PUNSHI

Transaction Code Transport Request Activity Date Data provided:

Account group and company code. Press enter.

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Then go to company code data and fill the necessary entries.

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Fill the necessary entries and save the document.

21.1Alternative Reconciliation for Customer Down Payments

Function / Object / Organizational element IMG Menu Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Down Payment Received Define Reconciliation Accounts for Customer Down Payments OBXR SONIA PUNSHI

Transaction Code Transport Request Activity Date Data provided:

On Maintain Accounting configuration: Special G/L List, select special G/L indicator A
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for down payment. Click on down payment.

On Maintain Accounting configuration: Special G/L Accounts screen, enter reconciliation account (Debtor) and special G/L account (Advance for customer)

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Save the document entries. Result: Down payment has been created.

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22. Define Vendor Account Groups 22.1: Define Account Groups with Screen Layout (Vendors)
Function / Object / Organizational element IMG Menu Financial Accounting Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Define Account Groups with Screen Layout (Vendors) OBD3 SONIA PUNSHI

Transaction Code Transport Request Activity Date Data provided:

On the Change View Vendor Account Groups: Overview screen, select the following: Field Name Account Group Name User Action and Values SP04 Vender of SGNR

and enter

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Result: Account groups have been specified for the customer master data. Number Ranges to Vendor Groups Function / Object / Organizational element IMG Menu Financial Accounting Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Assign Number Ranges for Assign Vendor Accounts OBAS SONIA PUNSHI

Transaction Code Transport Request Activity Date Click on position

Data provided Select number range 06 from the list and assign the same to domestic vendor group SP04.

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Save the document entries. Result: Number range has been assign to vendor group.

22.2: Define Alternative Reconciliation Account for Down Payments

Function / Object / Organizational element IMG Menu Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Down Payment Made Define Alternative Reconciliation Account for Down Payments

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Transaction Code Transport Request Activity Date Data provided:

OBYR SONIA PUNSHI

On Maintain Accounting configuration: Special G/L List, select special G/L indicator A for down payment. Click on down payment.

On Maintain Accounting configuration: Special G/L Accounts screen, enter reconciliation account (Creditor) and special G/L account (Advance to vender) and save the document

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Down payment has been created.

23. Under and Over Payment

Create a G/L account and select expense ledger and make underpayment. Create a G/L account and select revenue ledger and make over payment.

Save the document entries. Result: Under & Over Payment has been created.

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24. To link Over/under payment G/L to Chart of accounts

Data provided: T-code: OBXL and select your chart of account and tick in debit and credit then select debit (under payment) and in credit select over payment.

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25. Cash Discount

Function / Object / Organizational element IMG Menu Financial Accounting General Ledger Master Record G/L Account Individual Edit G/L Account Centrally

Transaction Code FSOO Discount allowed and Discount received Ledger Create Activity Date Data provided: T-Code OBXI selects your chart of account and link the discount allow. T-Code OBXU selects your chart of account and link the discount receive.

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Save the document.

Save the document.

26. Define Terms of Payment

Function / Object / Organizational element

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IMG Menu

Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Maintain Terms of Payment OBB8 SONIA PUNSHI

Transaction Code Transport Request Activity Date Data provided:

On the Change View Accounting Clerks : Overview screen, select the following data.

and enter

Save the document entries. Result:

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Term of Payment has been created.

Fixed Payment: Insurance, rent fix for month

Data provided: T-Code FBN1- document no. ranges go to edit intervals. Add interval- X1 2010 8001 to 9000 T-Code FBD1

Save the document entries. Result: Fixed Payment has been created.
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To run entries Automatics

Data provided: System service batch input session Block select dbs Click on display error only Exit process process

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Click on Executive and go to systemServices---Batch Input---Sessions

Data provided: Select the whole line and go to process and tick on display only

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27. Park Entry

Data provided: Invoice entries and then go to post and press post and this document not add in the G/L.

Save the document.

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Delete, check and change of park entries Data provided: Go to document list and click on execute and double click on the park entries and Post.

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Then click on 7004 document and open customer vendor invoice entries and post.

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28. Dunning Procedure

Function / Object / Organizational element IMG Menu Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedure SP04

Transaction Code Transport Request Activity Date

Data provided: Interval in day 10, Number of dunning 3, Due item 1, Tick on standard transaction dunning.

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Data provided: Tick on always dun and print all item.

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Data provided: Write dunn level and dunning charges.

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Data provided: Write minimum accounts.

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Data provided: Write Dunning from in below and back and save the document.

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28.1: Run Dunning Procedure

Data provided: T-Code F150 write run date and double click on parameter and write dunning date and posting date, company name and customer no then go to additional log customer account no and click on status and tick on yes then enter. Go to schedule individual write start date , tick on Immediately then write output device and schedule. Go to dunning print out and write output device then dunning print out is complete. Go to sample print out write customer account no then click on print. Go to system then service, output control write output device then click on clock.

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Data provided: Click on parameter. Data provided: Write current date, company code and customer no. then go to additional data.

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Data provided: Write customer no and go to status and click on yes.

Data provided:
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Go to schedule and press enter

Data provided: Click on dunning printout and tick on immediately and also write output device.

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Data provided: Click on sample printout and write output device and customer no.

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29. Automatic Payment Programmer to vendor

Data provided: T-code: FBZP click on All company codes: write Company code SP04 and Sending company code SP04 and save it

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Data provided: New entries and write Company code: SP04 and save the document.

Data provided: New entries fill the data which are below. Country code, payment method, description, Payment method classification: - check Posting details:-document payment SA and save the data.

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Data provided: New entries, payment method company code then paying company code SP04. Payment method: d and save the document.

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Data provided: House Bank ICICI, Country IN, Bank Key: 12345

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Double click on bank account Company code Sam and House bank ICICI, Account Id SBI5, Description house bank and bank account no.123301. Currency INR and G/L Account: bank.

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Data provided: Bank determination Block select paying company code

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Data provided: Double click on rating order Pmt method D currency INR ranking order House bank 1 ICICI

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Data provided: House bank ICICI pmt method D currency account id INR IC01

Save the document.

29.1: Automatic payment transaction run

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Data provided: T-code: F110 Run date: 30.06.2010 ID : SP04

Data provided: Company code SP04, Pmt method D, date, Vendor (1 to 9999999999) then go to additional log

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Data provided: Status yes proposal immediately enter

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Data provided: Double click on amount and relocate and payment method D, House Bank ICICI and House Bank Id IC01 and save and back then payment run.

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29.2: CUSTOMER LINE ITEM DISPLAY

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30. Interest Calculation

Data provided: Create G/L for Interest and T-Code is FS00 Revenue: Interest received and Interest indicator T-Code OB46 Interest Indicator SP Name Item interest Item Interest Interest calculation type P

Data provided: Maintain General setting T-code is OB82. Write interest indicator and calendar type G.

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Data provided: Maintain reference interest rate and T-code is OBAC Fill following interest data. Ref int. rate: SS, Define reference interest Rate, Long text: Interest, short text: Int. Date from: 01:04:2010 Currency: INR

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Data provided: Maintain: Interest rate, Reference: SONIA, Short text: Int., Effective from: 01.04.2010, Int. rate: 10

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Data provided: Assign reference interest rate to interest indicator, T-code: OB81, Int. indicator: SP, Currency: INR, Effective From: 01.04.2010, Sequential Number: 01, Term: debit interest arrears int. calendar, Interest reference: SONIA.

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Data provided: Assign Int. G/L to Automatic Posting. And T-code: OB41, Click on Account, Account: Chart of Account, G/L: Interest Receive, Currency: INR, Acc. Symbol: 001

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30.1: Run Interest Calculation

Data provided: T-code: F.2B, Customer account: Change in Customer Master data T-code FD01, Company code SP04, Further selection: Calculation period, Interest indicator, Go in multiple delete all and back Posting control: Batch input session name: Sonia, Date: 26.06.2010

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31. Define Controlling Area

IMG Menu Transaction Code Transport Request Activity Date Data provided 1. In the Choose activity, choose Maintain Controlling Area. Enterprise Structure Definition Controlling Maintain Controlling Area OX06 SONIA PUNSHI

2. On the Change View Basic Data overview screen, select New Entries. 3. Enter controlling area code, name, and select assignment control from the drop down list, select currency type and currency.

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4. Select Activate Components. 5. Mark Component Active for Cost Centers, order management, and commit management. 6. Activate check boxes for Profit Center Accounting, Projects, Sales Order, Cost Objects. And W. Commit mgmt.

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32. INVOICE ENRIES OF ALL TRANSACTONS

Data Provided: Describe in picture T-code FS50

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Data Provided: Customer invoice Describe in picture T-code FB70

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Data Provided: Vendor invoice Describe in picture T-code FB60

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Data provided: customer invoice of tax Describe in picture T-code FB70

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Data provided: vendor invoice of tax Describe in picture T-code FB60

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33. CARRY FORWARD RECEIVABLE / PAYABLE: T-CODE: /NF.07

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33.1: BALANCE CARRY FORWARD LEDGER T-CODE: /NF.76

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34. Define Financial Statement Versions

Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Data provided: On the Change View Financial Statement Versions: Details screen, enter the following: Financial Accounting General Ledger Accounting (New) Master Data G/L Accounts Define Financial Statement Versions OB58 SONIA PUNSHI

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Fin. Stat. Version LOI

Name Financial Statement Version for SAM

Maint. Language EN

Item Keys Auto TICK

Chart of A/C SA

Grp A/C No. Leave Blank

Fun. Area Perm. Leave Blank

Select Select Liabilities and click Enter all the items related to liability and check the boxes for display total. Select Current Liabilities and click Similarly select Assets and click
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Result Financial Statement Version has been created.

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34.1: To see the financial balance sheet

Data provided: T-code: F.01

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Limitations:
High understanding of the process. Time consuming for implementation. Huge documentation. Not easy to understand. Any user can change data of other users. If there is any error in any transaction it will affect other transaction.
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Conclusion

SAP provides user friendly environment, integration of data, flexible

Structure and real time information for the users.

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 The best part of SAP is accessibility. Data can be access any time whenever required. One user can check all data. Every organization can use SAP for their operations.

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Bibliography

I have gathered all data from the SAP Help Menu & various websites like:

www.sap.com www.thespot4sap.com www.sap-img.com www.sdn.sap.com www.sap.ittoolbox.com www.en.wikipedia.org/SAP_AG www.SAP.com/India www.nickmutt.com

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