Oracle Project Billing

Oracle Project Billing is a complete project billing solution that allows you to simplify your client invoicing, improve your cash flow, and measure the profitability of your contract projects. Oracle Project Billing is part of Oracle Applications, an integrated suite of business solutions designed to support continuous process improvement for enterprises competing in time-critical markets.
Improved Visibility

Oracle Project Billing maintains all the information you need for detailed and timely profitability and performance reporting. It is built upon the functionality of Oracle Project Costing , which supports flexible work breakdown structures, detailed burdened cost transactions, and project performance tracking for your projects. This cost information, together with revenue and invoice amounts, allows you to measure the profitability of your contract projects.

Project Status Inquiry

Review a projects billing status, including revenue, invoices, and unbilled items, in a single, easy-to-use window Simplified Invoicing

You can automate your project invoicing cycle with Oracle Project Billing to fit the needs of the contract, project, or your company schedule. You configure your projects to record the contract periods of performance and funding limits negotiated

with your clients. You can also proactively control which items will be billed to your clients. You can then invoice based on time and materials bill rates, cost plus buildup, or milestones entered during project setup. Retroactive rate changes result in credits or new invoices while maintaining an audit of what was previously billed.
Streamlined Business Flows

Oracle Project Billing provides business flows that accelerate your learning curve, improve your ability to research and resolve problems, and increase your daily productivity. All Oracle Applications include features that allow you to find critical information in a flexible way, see the results in your preferred format, and selectively take appropriate action. For example, use Oracle Project Billings Project Status Inquiry to find specific projects. You can easily review the billing status of the projects and then review and adjust the invoices that need approval.
Flexible Billing Terms

Todays competitive business environment requires you to process unique and varied billing arrangements. With Oracle Project Billing, you can configure your projects to record the contract terms and funding limits negotiated with your clients. Oracle Project Billing can generate invoices based on time and material bill rates and markups, cost plus buildup, percent complete, percent spent, or milestones. You can also specify additional billing components, including retention, fees, and surcharges based on rules that you define.

Project Setup

Record any unique negotiated billing terms for your projects

Flexible Invoice Review and Approval

Oracle Project Billing automatically creates draft invoices for online review and approval based on billing cycles and invoice formats that you specify. You can adjust the invoice on-line, and the source transaction is automatically adjusted. These online review and adjustment capabilities simplify and shorten your invoicing cycle and allow you to reconcile your client invoices to detail transactions. Alternately, you can use a client extension to automatically approve and release invoices when you generate them. Oracle Project Billing is also fully integrated with Oracle Receivables, so your project managers can easily view collection activity for project invoices and drill down to summary or detail invoice information.

Invoice Review

Easily review and adjust the details of each invoice line. Flexible Revenue Accrual

With Oracle Project Billing, you can accrue revenue according to your company policiesbased on time and material bill rates and markups, cost plus buildup, percent complete, percent spent, or any algorithm that you define. You can easily track your unbilled receivables, or you may choose to accrue revenue only after you invoice the project. In addition, you can accrue revenue and costs in the same period to account for the matching principle. Oracle Project Billing automatically generates accounting transactions for your revenue and unbilled receivables amounts. You can implement revenue accrual controls and limits, as well as report backlog.

Billing Extensions

Oracle Project Billings flexibility allows you to define unique revenue accrual and billing rules.

You can assign sales credit for revenue generated. You can also motivate organizations to share resources with borrowed and lent revenue transactions. To review and record changes to revenue amounts, you can enter summarized revenue amounts or adjust detailed transactions. You may change the bill rate or set the transaction to be nonbillable.
Multiple Organization Support

You can implement multiple organization features with a single installation of Oracle Project Billing. Multi-org support allows you to accrue revenue and generate invoices based on expenditure items incurred by different operating units and charged to a project owned by your operating unit, providing that the expenditure and project operating units share the same GL set of books, PA period type, and HR business group. Each expenditure operating unit must process its own project costs before the operating unit owning the project can perform billing functions on these project expenditures. The project operating units billing options and accounting rules drive how Oracle Project Billing calculates draft revenue and invoice amounts and generates related accounting transactions.
Multiple Reporting Currencies

Oracle Project Billing allows you to report and maintain accounting records at the transaction level in more than one functional currency. You can define one or more reporting sets of books in addition to your primary set of books. In your reporting sets of books, you maintain records in a functional currency other than your primary functional currency. You can set up as many reporting sets of books as you need, and associate them with a primary set of books.

Oracle Project Billing supports MRC for all accounted amounts in:

Costs Revenue Invoices Asset costs

Powerful Graphical Features

Improve your productivity dramatically with easier access to critical information. Oracle Project Billings feature-rich graphical user interface is easy to learn and packed with accelerators for power users. The intuitive windowing, mouse actions, icons, and built-in drilldown allow transactions and inquiries to flow naturally and quickly.

Transaction Review

A graphical interface makes Oracle Project Billing easy to use, and powerful features make complex functions invisible

You can attach word processing documents, images, or spreadsheets to many windows within Oracle Project Billing to provide users with additional information or required documentation. For example, you can attach a Statement of Work to give users an understanding of a projects parameters, or you can attach images of signed agreements required by your accounting department when accruing revenue or generating invoices. You can also easily export data from Project Billing windows to your favorite spreadsheet or text file for incorporation into desktop reports or for further analysis.
Integration with Oracle and non-Oracle Applications

Oracle Project Billing is fully integrated with other Oracle Applications to provide comprehensive, distributed web-based solutions for your project billing needs. Oracle Activity Management Gateway provides integration with external or legacy

systems, providing a complete, world-class project management solution. This integration creates a seamless flow of data across the enterprise and allows instant access to time-critical information with a single point of data entry. Oracle Project Analysis Collection Pack integrates Oracle Project Billing with Oracle Applications Data Warehouse or a variety of analysis packages. This integration enables you to perform multidimensional analysis of project information across projects and organizations. Several functions within Oracle Project Billing call an approval process that you can set up in Oracle Workflow. Use this integration to place sophisticated controls on changing the status of projects and budgets (via submission or baselining). Oracle Project Billing also integrates with Project Manufacturing and Oracle Inventory. Track manufacturing costs and inventory issues and receipts in the respective systems and send them to Oracle Project Billing when you are ready to assign them to a project. Oracle Project Billing integrates with Oracle Inventory in manufacturing or non-manufacturing environments. Using Oracles market-leading technology, you can rapidly implement solutions that integrate corporate information regardless of the system or format, tailor functionality to meet your specific requirements, and expand your system to keep pace with dynamic business evolution. Oracles engineering standards ensure that Oracle Applications deliver the highest return on your software investmenttoday and tomorrow.

Key Features
Projects

Define contract project types Define contract project templates Define billability controls Track multiple customers with billing percentages Include billing, shipping, and other customer contacts Define sales credit receivers Define billing cycles

Set hard limits for revenue accrual and invoice generation Fund multiple projects and/or tasks Track proposals

Revenue/Invoicing

Budgets

Budget revenue along with cost and units Create and maintain separate cost and revenue budgets

Agreements

Define agreement types

Accrue revenue and generate invoices using time and material method Accrue revenue using the percent spent or cost plus methods Accrue revenue using the percent complete method Accrue revenue and generate invoices based on project expenditure items incurred in other operating units Generate invoices based on defined milestones Specify retention

Accrue revenue and generate additional invoice amounts using company-specific algorithms Accrue costs in the same period that you generate revenue (e.g., accounting for the matching principle) Define labor and nonlabor unitbased rate schedules Define override rates, skills, and billing titles by project and task Record rate discounts Use flexible invoice line formats to summarize invoice lines by task, person, skill level, expenditure type, and more Review and adjust invoices online Drill down from invoice to detail transactions online Report detailed invoice backup Define billing holds Manage unbilled receivables and unearned revenue Manage borrowed and lent revenue transactions

Apply actual rates for provisional cost plus billing rates Manage revenue and invoice write-offs

Queries and Reports

Track and make inquiries on project status, including:

Raw and burdened costs Revenue Invoices Unbilled costs Unbilled receivables Receivables Backlog

Monitor employee utilization, including:

Billable and nonbillable hours and cost Revenue amounts

View receivables status and activity of project invoices in Oracle Receivables Choose from more than 35 views for custom reports Generate reports to show accounting amounts in currencies other than the primary functional currency

Billing Adjustments

Reclassify billable status of transactions Recalculate revenue and invoice amounts for retroactive rate changes

Oracle Corporation World Headquarters 500 Oracle Parkway Redwood Shores, CA 94065 USA Worldwide Inquiries: 650.506.7000 Fax 650.506.7200 http://www.oracle.com/ Oracle Corporation is the worlds leading supplier of software for information management, and the worlds second largest software company. With annual revenues of over $6 billion, the company offers its database, tools, and application products, along with related consulting, education, and support services, in more than 140 countries around the world.

Features and screen shots shown may not correspond exactly to the released product. Oracle is a registered trademark, and Enabling the Information Age is a trademark or registered trademark of Oracle Corporation. All other company and product names mentioned are used for identification purposes only, and may be trademarks of their respective owners. Copyright Oracle Corporation 1998 All Rights Reserved