HER

LIFEBOOK

Harriet E. Richards Cooperative House Policies and Procedures 2011-2012

Table of Contents CHAPTER 1: BACKGROUND .............................................................................................................................. 5 A. LETTER FROM THE PRESIDENT OF THE HARRIET E. RICHARDS COOPERATIVE HOUSE................................................................................................................................................................... 5 B. LETTER FROM THE PRESIDENT OF THE HARRIET E. RICHARDS ALUMNAE ASSOCIATION (HERAA) ................................................................................................................................. 6 C. HER MISSION STATEMENT ..................................................................................................................... 7 1. Alumnae Room........................................................................................................................................ 8 CHAPTER 2: HOUSE RESIDENTS ................................................................................................................... 9 A. MEMBERS ....................................................................................................................................................... 9 1. Application Process............................................................................................................................... 9 2. House Director Selection Process.................................................................................................... 9 3. Membership .......................................................................................................................................... 10 4. Leave of Absence Policy (Includes Study Abroad) ................................................................. 10 5. Re-admittance to the House ........................................................................................................... 11 B. HOUSE MEMBER RESPONSIBILITIES .............................................................................................. 12 C. MEMBER REVIEWS .................................................................................................................................. 12 D. CONDUCT REVIEW .................................................................................................................................. 12 CHAPTER 3: ELECTED HOUSE OFFICERS ................................................................................................ 13 A. OFFICERS ..................................................................................................................................................... 13 1. President ................................................................................................................................................ 13 2. Vice President ...................................................................................................................................... 14 3. Treasurer ............................................................................................................................................... 14 4. Secretary ................................................................................................................................................ 14 5. Clerk ......................................................................................................................................................... 15 6. Steward ................................................................................................................................................... 15 7. House Director ..................................................................................................................................... 16 B. OFFICER ELECTIONS .............................................................................................................................. 16 C. OFFICER REVIEWS ................................................................................................................................... 17 D. OFFICER REPORTING ............................................................................................................................. 17 CHAPTER 4: HOUSE FINANCES AND EXPECTATIONS: ....................................................................... 18 A. RENT POLICY ............................................................................................................................................. 18 CHAPTER 5: ROOMING POLICIES AND PROCEDURES: ..................................................................... 20 A. MOVE IN & MOVE OUT DATES ............................................................................................................ 20 B. HOUSE PROPERTY ................................................................................................................................... 20 1. Furniture ................................................................................................................................................ 20 2. Key and Room Condition Policy .................................................................................................... 20 C. ROOM CONDITION REPORTS & CHARGES ..................................................................................... 20 D. MAINTENANCE REQUESTS .................................................................................................................. 21 E. ROOM SELECTION.................................................................................................................................... 21 1. Room Selection in Presence of Leave of Absence................................................................... 21 F. ROOMMATES .............................................................................................................................................. 21 1. Roommate Conflicts ........................................................................................................................... 22 G. SUMMER ROOMING POLICIES ............................................................................................................ 22 1. Pull-Ins .................................................................................................................................................... 22 H. STORAGE SPACE....................................................................................................................................... 22 I. THE DONATIONS PILE............................................................................................................................. 23 2

CHAPTER 6: CLEANING DUTIES AND EXPECTATIONS: ..................................................................... 24 A. CLEANING DUTIES................................................................................................................................... 24 B. WEEKLY DUTIES ...................................................................................................................................... 24 C. WEEKEND SPECIALS............................................................................................................................... 24 D. ROTATIONAL DUTIES ............................................................................................................................ 24 1. Weekend Kitchen Patrol (KP) ........................................................................................................ 24 2. Refrigerator........................................................................................................................................... 25 3. Bathrooms ............................................................................................................................................. 25 E. CONSEQUENCES FOR NOT COMPLETING DUTIES ..................................................................... 25 1. Points ....................................................................................................................................................... 25 2. Job Jar ...................................................................................................................................................... 25 3. Fines ......................................................................................................................................................... 26 CHAPTER 7: COOKING DUTIES AND EXPECTATIONS........................................................................ 27 A. MEALS........................................................................................................................................................... 27 1. BREAKFAST & LUNCH ...................................................................................................................... 27 2. DINNER ................................................................................................................................................... 27 B. COOK DAYS ................................................................................................................................................. 27 C. LEFTOVERS ................................................................................................................................................. 27 D. GUEST MEALS............................................................................................................................................ 28 CHAPTER 8: FOOD EXPECTATIONS ........................................................................................................... 29 A. BULK ORDER .............................................................................................................................................. 29 B. WEEKLY SHOPPING ................................................................................................................................ 29 C. PERSONAL SHELVES ............................................................................................................................... 29 D. PERSONAL FOOD LISTS ......................................................................................................................... 29 E. FREEZERS .................................................................................................................................................... 29 CHAPTER 9: HOUSE EVENTS AND PARTICIPATION EXPECATIONS ............................................. 30 A. HOUSE MEETINGS ................................................................................................................................... 30 B. SOCIAL FUNCTIONS ................................................................................................................................ 30 C. CONSEQUENCES FOR NOT ATTENDING MANDATORY EVENTS .......................................... 31 CHAPTER 10: HOUSE COMMITTEES AND PARTICIPATION EXPECTATIONS: .......................... 33 A. COMMITTEE GUIDELINES .................................................................................................................... 33 1. Committee Chair ................................................................................................................................. 33 2. Committee Participant ...................................................................................................................... 33 B. RENOVATIONS & LIFEBOOK COMMITTEE .................................................................................... 34 C. INTERVIEWING, MARKETING & PR COMMITTEE....................................................................... 34 D. ACTIVITIES COMMITTEE ...................................................................................................................... 35 E. FALL FACULTY WELCOME/ ALUMNAE TEA COMMITTEE...................................................... 35 CHAPTER 11: COMMON AREAS POLICIES AND EXPECATIONS FOR BEHAVIOR ..................... 36 A. COMMON AREA POLICIES .................................................................................................................... 36 1. Functions of the French Room & Dining Room ....................................................................... 36 2. Reservations ......................................................................................................................................... 36 3. Kitchen .................................................................................................................................................... 36 4. Foyer ........................................................................................................................................................ 37 B. GUEST POLICY ........................................................................................................................................... 37 C. FAMILY GUEST POLICY .......................................................................................................................... 37 D. NOISE POLICY ............................................................................................................................................ 37 E. ALCOHOL POLICY ..................................................................................................................................... 38 3

F. SMOKING POLICY ..................................................................................................................................... 38 G. WINDOWS, FRONT & BACK DOORS & KEY POLICY.................................................................... 38 H. FIRE SAFETY .............................................................................................................................................. 38 I. DRUG and ALCOHOL POLICY (from the Boston University LifeBook) ................................. 39 J. ADHERENCE TO BU POLICIES .............................................................................................................. 40 CHAPTER 12: MISCELLANEOUS ITEMS ................................................................................................... 41 A. CLEANING SUPPLIES .............................................................................................................................. 41 B. DISHES .......................................................................................................................................................... 41 1. Silverware .............................................................................................................................................. 41 2. Dish raids ............................................................................................................................................... 41 3. Dishwasher............................................................................................................................................ 42 C. MAIL............................................................................................................................................................... 42 D. NEWSPAPER .............................................................................................................................................. 42 E. RECYCLING ................................................................................................................................................. 42 F. CONSERVATION ........................................................................................................................................ 42 G. CONSEQUENCES AND FINES ............................................................................................................... 43 APPENDICIES TO FOLLOW ............................................................................................................................ 43 Residence License Agreement Sample Officer Review Sample Personal Assessment Form

CHAPTER 1: BACKGROUND
A. LETTER FROM THE PRESIDENT OF THE HARRIET E. RICHARDS COOPERATIVE HOUSE
2011-2012 HER House Residents, Cooperative living can potentially have tremendous benefits- low cost of living, less harmful impact on the environment and more lifelong friends. It is a privilege to live in a house that has helped so many women to receive a college education and it is important that we maintain the legacy to allow countless more to gain the same benefits. In order for the house to function properly, house members have to take on certain responsibilities and maintain the order outlined by the Lifebook. Whether you are a new or returning house member, please take some time to read the updated edition of the Lifebook. In it you will find an outline of what is expected of you as a house member and all the responsibilities for which each Executive Board position is accountable. By knowing the rules of the house, you can mitigate potential conflict and ensure that the Lifebook serves as a check to all house members behavior. If you have any questions or concerns about the contents of the Lifebook, do not hesitate to ask me or another E-board member. You can also consider joining the Lifebook and Renovations Committee to take an active role in keeping the Lifebook updated. Thank you for taking the time to read through the Lifebook and making the HER House a comfortable living environment! Carly Fleming HER House President 2011-2012

B. LETTER FROM THE PRESIDENT OF THE HARRIET E. RICHARDS ALUMNAE ASSOCIATION (HERAA)
My Dearest Members, We are entering the Harriet E. Richards Cooperative Houses eighty-fourth year! Most certainly there have been many changes in that time, but for over eight decades, this organization has been working to maintain its original goal. As far back as 1928, women of your age saw the HER House as their only means of affording college and furthering their education. And for many of you, this idea still holds true today. It is this sense of our history and a respect for what the Harriet E. Richards Cooperative House stands for that I hope to focus on this year. By understanding that such an organization cannot be successful without the continued dedication and contributions of its members, I hope that you will all strive to build this House into a community that we can all be proud of. Each of you can help to maintain the cooperative atmosphere in many ways from something as apparent as joining a committee, to something as subtle as displaying a positive attitude towards the house, its members, and your house responsibilities/duties. The Alumnae Associations primary role is to guide the House and to ensure that the Cooperative is run fairly and smoothly, and I can guarantee that we will all do our best to keep up our end of the bargain. However, the years success is most dependent upon the actions and attitudes of each member herself. It is as members of the HER House that you each have the power to generate enthusiasm and involvement and to foster friendships and fun. Only as conscientious members will you succeed in improving your home and community as well as continue the traditions decades of women have brought to the House. This years House is most certainly as diverse as ever with members varying greatly in ages, nationalities, religions, and interests. However, the tie that binds us to this historical organization is the expressed desire by each young woman to become a member of this cooperative community in her own way. I know that you will all have much to contribute to the House in a variety of areas. I hope that you are as excited as I am to begin the new year! We have so much to accomplish this year, but I have no doubt that with this crew, we can do it quite easily. All I ask for is your help and your continued dedication to the Harriet E. Richards Cooperative House. Some of my best and longest lasting friendships began in this house; it was such a wonderful part of my undergraduate career that I get very excited thinking about the adventures and memories you will undoubtedly make this year! If you have any questions or concerns, do not hesitate to contact me (johnson.hillary@gmail.com) or the HERAA board. Good luck this year! Hillary Johnson, MHS HERAA President 2011-2012 CAS - Environmental Analysis and Policy HER House Member 1998 2001 HER House President 2000-2001 HER House Treasurer Spring 1999

C. HER MISSION STATEMENT

The Harriet E. Richards Cooperative House strives to provide housing to financially challenged women in a cooperative, family atmosphere. It is a privilege to live in the HER House; the House can only function smoothly and successfully through a spirit of selflessness, consideration, respect, understanding for others, and pride in the House. HISTORY OF THE HER COOPERATIVE HOUSE The Harriet E. Richards Cooperative House, established in 1928, is one of the first cooperative dormitories in the nation. A residence for women who could not otherwise afford the cost of a university education, the House provides living arrangements at a nominal cost. The residents were expected to maintain the living quarters and cook for themselves. The House continues to be a model for many similar residences around the country. The first Dean of Women, Lucy Jenkins Franklin founded the House, after she visited France in the 1920s and saw similar houses run by and for college women who could not afford the cost of university living. Fascinated by the cooperative concept, she brought the idea back to the United States and she started a cooperative for women here at Boston University. Originally located at 328 Bay State Road (the present site of the Boston University Law School), the HER Cooperative House represented the first womens dormitory on the Boston University campus. Initially, Dean Franklins good friend, Harriet Eliza Richards, contributed $100 to get the House operating. In turn, the residents decided to name the House for its benefactress. The Hollander mansion (328 Bay State Road) was purchased with the many donations from Ms. Richards and money raised by the House residents. The money was given to Boston University to purchase the building. By accepting the money, Boston University agreed to be trustee of the Harriet E. Richards Cooperative House. Then, in 1940, the Cooperative House and all its new spirit relocated to 191 Bay State Road, a beautiful 19th century brownstone originally owned by a wealthy Boston merchant. The brownstone was built in 1897 by architects Little and Brown for the merchant James Means, Esq. Highlights of the House include a French Room, oval paneled dining room with 14K gold accents, and a sitting room with four Greek columns and Roman frescoes with a glass atrium above. Today, current House residents find comfort in Harriet Richards spirit, which, along with the spirit of many women who have come before us, still graces the rooms. HER ALUMNAE ASSOCIATION The Harriet E. Richards Alumnae Association (HERAA) is a non-profit incorporated organization dedicated to ensuring the continued existence of the Harriet E. Richards Cooperative House by advancing and protecting the shared issues and interests of HER alumnae and residents. A volunteer Board of Directors consisting of a small number of alumnae located in the Boston area leads the HERAA who meet monthly. The officers, President, Vice President, Treasurer, Clerk and Secretary, are elected at the Alumnae Tea in April and serve for one year. The Boards role is to liaise with Boston University officials, co-sponsor social events, publish an annual newsletter, and maintain historical records. By raising money from alumnae, the 7

Board purchases and maintains furnishings and equipment, sponsors four annual awards (two for residents and two for Board members). The alumnae have been active in House affairs since the beginning. Because House residents have been active in the affairs of the House for only a few years, the alumnae provide a longterm perspective and help maintain the traditions of HER. While the House recognizes the HERAA as an organization associated with the House, it does not give any power or authority in this record or elsewhere in the matters of the House. In the case of the absence of the President and House Director at the Harriet E. Richards Alumnae Association meetings, the vacant voting seats will be filled in the following order: Vice President, Treasurer, Secretary, Clerk and Steward.

1. Alumnae Room
Located in the basement, the Alumnae Room contains most of the Houses archives including HER and HERAA documents, former social function invitations, cookbooks, photograph albums, membership files and address files. There is also an assortment of novels, nonfiction books, old textbooks, class notes, and career planning pamphlets and brochures on the bookshelves for HER residents and alumnae to enjoy. However, all material found in the Alumnae Room is property of the House and must stay in the Alumnae Room at all times. The House computer is also located in the Alumnae Room, offering House members access to email, internet service and word processing. Please be considerate of the women living downstairs next to the Alumnae Room by not typing or conversing late at night and/or early in the morning. Note: the Alumnae Room is not a storage facility. Do not store personal property there.

CHAPTER 2: HOUSE RESIDENTS

A. MEMBERS
1. Application Process
The application process is open to all Boston University full-time undergraduate women who have a 2.0 cumulative GPA and demonstrate financial need. No women may be restricted from applying because of race, religion, creed, nationality, sexual orientation, or special need. The Office of Residence Life will verify Financial need. 1. Applicants will be admitted based on submission of: a. An application and documentation of financial need by the annual designated deadline, and b. An interview by the Interviewing Committee who will vote on admittance using selection criteria developed by the House. 2. Upon receiving the application from the Office of Residence Life, the applicants application is forwarded to the Interviewing Committee. 3. Interviews/information sessions shall be presided over by the President, who will take notes on the applicants responses to questions. Prior to the interview process, an interviewing committee of seven House members shall be formed. The Committee Head shall oversee the scheduling and organization of this committee. If the House President is not available for an interview, the Committee Head shall run the interview. 4. The minimum number interviewers necessary to interview shall be 7. Candidates must be accepted with a majority +1 vote by House Members attending the interview. (Example: For 7 members, majority =4 +1 =5. For 10 members, majority =6 +1 =7.) 5. Friends or acquaintances of a new applicant may not participate in the interview/information/session for that applicant. 6. A formal invitation shall be sent to all applicants the House wishes to extend a living invitation to, stating their acceptance and house members responsibilities, including a deadline for submitting their agreement and deposit. 7. Once the application process is complete, the accepted applicants must notify the Interviewing committee head of their decision to accept or decline. a. Septembers rent and a $30.00 activities fee must be paid by the last day of the semester prior to move-in to ensure membership in the House (Last day of Spring Semester if moving in during fall. Due last day of Fall Semester if moving in during Spring Semester. If an accepted applicant decides after paying these fees that she no longer wants to live in the house, she can not have these monies refunded.

2. House Director Selection Process

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1.

The House Director must be a full-time female graduate student attending Boston University. After submitting an application to the Office of Residence Life, all candidates will be interviewed by the same Interviewing Committee that interviewed House member applicants. 2. The term for the House Director shall not exceed two years. She will be reviewed at the end of the first and second semesters. She must notify the House of her decision to stay for a second year by March 31. 3. In addition to free room and board, the House Director will receive free local telephone service.

3. Membership
Residents who 1) prove cooperative in work, conduct and spirit, 2) who maintain at a 2.0 cumulative GPA, and 3) remain financially needy per the Office of Financial aid will be allowed continuous membership. If a members GPA falls below a 2.0 cumulative average, she will be placed on probation for one semester. If her cumulative average does not improve to at least a 2.0 the following semester, she will be evicted from the HER House. Moreover, membership will be terminated when a resident decides to reside elsewhere for at least two consecutive semesters, except during a leave of absence from Boston University. Note: The House Director is an honorary member of the house is thus entitled to all privileges and holds the same responsibilities as a House officer.

4. Leave of Absence Policy (Includes Study Abroad)

The house operates successfully due to established chores/duties assigned and performed by a full house, as well as a yearly operating budget that accounts for a full house of incoming rent. Students wishing to terminate their academic year Residence License Agreement and leave the house to study abroad or for a personal and approved leave of absence should comply with the following requirements. Steps for a Temporary Leave of Absence from the House: Any student wishing to return to the House following an approved leave of absence must comply with the following: 1. She must write a letter of petition to ORL explaining the reason and dates for her leave of absence in order to save her membership in the House (including studying abroad). In her petition, she should request release from her academic year Residence License Agreement for the designated semester, and with her petition she must submit a copy of the notification of her acceptance into the semester study abroad or internship programs. She should complete this petition process as soon as she receives her acceptance letters. Copies of the letter must be given to the House President, House Director, and House Treasurer. 2. Before the beginning of her pre-approved absence, she must submit one months rent as deposit for the first month of her return. The House Treasurer must confirm this with the House Board. Students wishing to return during a Spring Semester (where a vacancy is not guaranteed), should also submit this deposit. Refunds will be distributed if needed. 10

If the House member leaves the house for more than three consecutive semesters that house member forfeits her spot in the house. If the house member would like to return to the house, she must go through the application process again, which will determine her acceptance into the house.

5. Re-admittance to the House

In order to gain re-admittance into the house, such leaves of absence must also comply with the following criteria: Departure Dates: 1. Students abroad for Spring Semester may be guaranteed a return spot in the Fall Semester (if they have been deemed a productive member of the house during their tenure as a resident). Only students departing for Spring Semester can be guaranteed a returning spot in the fall due to the likelihood of graduating seniors leaving in the spring and allotting a vacancy for the fall. 2, Students studying abroad in the Fall Semester and wishing to return in the Spring WILL NOT be guaranteed a spot for Spring Semester Residency in the HER House. A returning House Member in good standing will have priority for Spring residency over new house applicants, but will be dependent upon an opening from another exiting student vacating the House. As popularity in study abroad programs increases, the likelihood for a vacancy is high, however the HER House may not leave a vacancy unfilled for a semester in order to accommodate a returning House Member in a later Semester. Students wishing to guarantee their spot upon return from study abroad should keep this in mind when applying for Fall academic programs. 3. Students studying abroad for a full year (Fall and Spring Semesters consecutively) may be guaranteed a return spot in the subsequent Fall Semester (if they have been deemed a productive member of the house during their tenure as a resident). This assumes a Fall vacancy will occur due to a graduating senior that Spring. Should the number of returning House Members in a semester outnumber the available vacancies, priority placement will be given to the House Members in good standing with the most seniority (in the house, followed by years at BU). If all other seniority is equal, the returning students should reapply to the house interviewing committee, and preference will be given to the individual(s) that have demonstrated the most commitment to the Cooperative House and its purpose. REMEMBER: The House Officers will make every effort to accommodate returning House Members in good standing, however, due to the need for rent income and chore/activity participation, no vacancies will be held for a semester. Women wishing to return to the house who do not pay deposits in a timely fashion or who do not have an acceptable record in the house risk being unable to return. 11

B. HOUSE MEMBER RESPONSIBILITIES

1. Responsibilities of House members include: Making the House her first non-academic priority Completing cleaning duties as assigned by the clerk Cooking the specified number of meals per the academic year as designated by the Steward 4. Prompt payment of monthly rents, fees and fines 5. Participation in new applicant interviews/information sessions, while residing in the House 6. Attendance, active participation, preparation, and clean-up for all mandatory events 7. Active participation in fundraising events 8. Maintaining the general upkeep of the House 9. Consideration of other members and their personal belongings 10. Offering support and encouragement to both the House as a unit and individual members 11. Attendance at monthly House meetings and mandatory social events with a maximum of one absence per semester with a valid excuse. An absence deemed invalid by the President is subject to a $25 fine after the first excused absence (see list of fines). 12. Filling out a Personal Assessment Form at the end of the fall semester and reviewing it with the House President and House Director 13. Adherence to House policy as set forth in the Harriet E. Richards Lifebook 14. Participate on at least one committee, or to hold an Executive Board position, one semester per academic year 1. 2. 3.

C. MEMBER REVIEWS
Each House member will complete a Personal Assessment Form at the end of each fall semester. (See Appendix for PAF example). Upon her return in the spring, she will schedule a confidential 15 minute meeting with the President and House Director to review her past semesters strengths and areas of improvement in terms of House member responsibilities; thus evaluating her fit with the cooperative lifestyle. Opportunity will be allotted for each person present to express concerns, ask questions, give comments and gauge responses. Members are asked to declare their future intention in respect to the House and their position in it. A signed Personal Assessment Form by the member, President, and House Director confirm all parties witness to, understand, and pledge to the stated intentions. Personal Assessment Forms will remain in each members respective file located in the Alumnae Room. They, as well as officer records, may be used as evidence in the case that the House calls a members standing in the House to question.

D. CONDUCT REVIEW
If a House member continually violates House rules and regulations or her conduct is questioned by the House, she may be subject to disciplinary action and/or eviction. The President and House Director will attempt to resolve the matter with the House member. If the behavior 12

continues, a second meeting will take place with other House officers. If the conduct of the House member persists, the House member, President and House Director will meet with the Office of Residence Life to determine final action, which may result in judicial action and possible termination of HER Residence License Agreement. Note: All decisions made by the eboard can be taken up with the Renovations & Lifebook Committee.

CHAPTER 3: ELECTED HOUSE OFFICERS

A. OFFICERS
There are six officers: President, Vice President, Treasurer, Secretary, Clerk, and Steward. Officers must be House members in good standing (i.e. meeting or exceeding all House member responsibilities and requirements set forth by the HER Lifebook). President, Vice President and Treasurer are full year positions, unless certain circumstances arise (see voting and eligibility section) Note: The House Director serves as a non-voting member on the HER executive board.

1. President
The responsibilities of the President include: a) Presiding at all House meetings b) Appointing such temporary committees as may be necessary c) Presiding over elections and room drawings d) Acting as a liaison and meeting with the Office of Residence Life e) Ensuring, with the assistance of the House Director and any necessary committees, that declared structural renovations are performed and conditions of House furniture are maintained yearly f) Acting in conjunction with the House Director and any affiliated House officer, as an objective, confidential mediator to conflicts or problems which arise in the House g) Monitoring in conjunction with other House officers, the compliance of House members to stated rules and regulations h) Issuing in May, with the House Treasurer, the budget for the upcoming fiscal year i) Advising officers j) Attending all Harriet E. Richards Alumni Association meetings k) Having executive decision over all House matters, not including safety or maintenance. Note: the Renovations & Lifebook Review Committee & E- Board according to the standards detailed can veto or over-ride any contested Presidential decision. l) Taking attendance at mandatory events m) In the absence of the President, the highest-ranking officer shall preside n) Maintain and update an official House President Officer Binder that includes schedules, activities, responsibilities, and additional important items for each subsequent officer and term of office.

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2. Vice President
The responsibilities of the Vice President include: o) p) Assisting the President in all matters deemed necessary Serving as the President in the absence of the President, including over academic breaks, vacations, etc. q) Scheduling and organizing all interviews/information sessions with new House member and House Director applicants, in the absence of an Interviewing Committee Head r) Acknowledging all birthdays, illnesses, deaths, and congratulatory/gratitude communications s)Setting up calendar dates for House functions with the exception of house monthly meetings t) Posting and updating as necessary the semesters calendar of events and other relevant bulletins u) Orienting new House members to rules and activities of the House as well as assigning new members to rooms v)Coordinating set-up and clean-up for all mandatory House meeting and functions w) Maintain and update an official House Vice President Officer Binder that includes schedules, activities, responsibilities, and additional important items for each subsequent officer and term of office.

3. Treasurer
The responsibilities of the Treasurer include: a) Issuing in May, in conjunction with the President, the budget for the upcoming fiscal year b)Attending to the general financial business of the House, including all rents, fees and fines assessed to members c) Submitting bills in a timely fashion to the Students Activities Business Office (SABO) d)Ensuring that SABO pays bills promptly e) Issuing at the last House meeting of each semester and summer a complete list of expenditures to date. f) Ensuring prompt payment of rents, fees and fines g)Keeping a ledger of all accounts payable and accounts receivable h)Requesting SAO activities each month and Endowment Fund activity each quarter i) Making sure all outstanding debts are paid j) Providing a monthly balance of the House funds to the President and HERAA k) Informing all officers and committee heads about their budgets for the semester. l) Maintain and update an official House Treasurer Officer Binder that includes schedules, activities, responsibilities, and additional important items for each subsequent officer and term of office.

4. Secretary
The responsibilities of the Secretary include: 14

a) Recording and posting minutes of the House meetings b) Keeping the mail table in order and forwarding mail of alumnae c) Serving as a liaison between the House and the HERAA Clerk (secretary), including notification of all House events, which occur during the academic year. d) Keeping a scrapbook of all House functions and events and recording a written account of all House events which occurred during the academic year e) Updating and maintaining the historical records of the House f) Keeping a current list of alumnae g) Record contact information of graduating seniors before the Senior Supper event. g) Working with the Treasurer with fundraising events h) Reviewing and approving committee timelines and minutes i) Seeing that all committee and officer work is placed into binders j) Seeing that all necessary forms and attendance sheets are completed k) Writing appropriate or necessary letters, cards or notes to contacts l) Creating a Profile Book of all current House Members during the fall and spring m) Maintain and update an official House Secretary Officer Binder that includes schedules, activities, responsibilities, and additional important items for each subsequent officer and term of office.

5. Clerk
The responsibilities of the Clerk include: a) Assigning cleaning duties to House members, including weekend specials, bathroom rotations, meal duties, cook duties, and any other duties the clerk deems necessary b) Monitoring completion of stated duties and imposing extra duties and/or fines to those member who are lax in their duties c) Coordinating and managing the All House Clean d) Arranging any good-will donations (Amvets) e) Maintain and update an official House Clerk Officer Binder that includes schedules, activities, responsibilities, and additional important items for each subsequent officer and term of office.

6. Steward
The responsibilities of the Steward include: a) Stocking the freezer and pantry b) Working with the shopper to ensure that the weekly shopping is done in a timely fashion c) Ordering and keeping a steady supply of staple food in the House d) Scheduling and monitoring cook weeks, volunteer days, and approving menus e) Keeping within weekly and semester bulk food budgets f) Maintain and update an official House Steward Officer Binder that includes schedules, activities, responsibilities, and additional important items for each subsequent officer and term of office.

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7. House Director
The responsibilities of the House Director include: a) Attending to all maintenance problems, including upkeep of appliances and serving as a liaison to Boston Universitys Buildings and Grounds b)Being available for objective, nonpartisan advice if a problem arises which cannot be solved or mitigated by members or officers of the House c) Relaying safety standards and codes to House members d)Coordinating one fire drill in the first semester of the school year e) Holding all warranties for appliances, recording dates of purchases, and keeping a log of all repairs done to the House f) Insuring inventory control of House property, which includes doing Room Condition Reports at the beginning and end of the school year and updating the inventory log at the end of the spring term g)Meeting with the Office of Residence Life every other week with the House President h)Attending all HERAA meetings i) Maintain and update an official House Director Binder that includes schedules, activities, responsibilities, and additional important items for each subsequent officer and term of office.

B. OFFICER ELECTIONS
1. No one except the treasurer may be elected to the same position twice consecutively, unless if there is only one running candidate; then the previous officer may run again. If a person has attained a position past the half way point of the election term, this stipulation does not apply. 2. Semester positions begin the first day of the semester, while yearly positions begin thirty days before the last day of spring classes. 3. Only three officers will be elected during the summer---President, Treasurer, and Clerk/Steward. The Presidents responsibility includes overseeing House renovations, the interviewing committee and ensuring fall occupancy. The Treasurers responsibility will include both the Treasurer and any Secretary responsibilities that may arise. The Clerks responsibilities will include both the Clerk and any Steward responsibilities that may arise. Summer officer elections will take place at the last House meeting of the academic year. If both the old and the new officer holder wants the position during the summer, the House will vote between them. If neither the old or new officer will be residing in the House during the summer, the next ranking officer can take the position. If no other lower ranking officer wants the position, nominations and voting may be open to the House at large. 4. Elections for any office that exclude competition due to Harriet E. Richards qualifications as defined below, will be opened up to other interested persons who do not meet those requirements. a) Elections for full year officers shall be held annually one month before the end of the academic year for the following year b) Candidates for year offices must be a resident of the House for at least one year previously and must have held a previous office or been head of a committee; in the case that no one can run 16

for the yearly positions because she lacks the eligibility, the yearly officer elections shall be opened to anyone who has lived in the house for 2 semesters and will be residing for the entire academic year of term in the house. c) Elections for offices held for one semester shall be held semiannually in December and April. Note: Summer positions do not carry the same weight as semester positions. d) Candidates must be a House member for at least one semester e) Members living abroad who wish to run for a semester position must send a written statement of intent which will be read at the election meeting f) Members studying abroad for a semester but who fulfill eligibility requirements may run for yearlong positions. g) At the last house meeting, the outgoing senior class will elect its own class agent, who will keep account of the members addresses in her graduation class 5. Officers will be elected by blind vote. a) House members who are studying abroad for a semester and will be returning to the House the following semester have the right to cast an absentee ballot for officer elections.

C. OFFICER REVIEWS
House members shall review all Officers and the House Director by the third House meeting of the Fall and Spring semester. Reviews (see Appendix) shall be discussed by the e-board and used to assess and evaluate goals and directions.

D. OFFICER REPORTING
To insure effective communication and operation in the House, House members are encouraged to discuss perceived problems first with the person(s) directly engaged in the problem. If no resolution develops, all parties concerned should see the officer to which the realm of the problem lies (i.e. for duty problems, see the Clerk). The President and/or House Director should be contacted for consultation if the problem persists. While direct communication is suggested as the most effective means to conflict resolution, House members may also submit comments and problems to the House Suggestion Envelope.

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CHAPTER 4: HOUSE FINANCES AND EXPECTATIONS:

A. RENT POLICY
1. Rent is due on the 1st of every month during the summers and academic school year and will be increased each academic year due to the cost of inflation. The treasurer may adjust the date at her discretion. 2. Rent is set at $245 per month for the 2011/2012 school year, however budgetary issues may require this amount to be changed later in the school year. 3. December 2011 Rent will be $185. For the month of May only, rent is $165, as food is not supplied for the entire month ($125 if a student departs by the end of finals). January rent is $160. Summer rent for 2012, unless changed during budgeting discussions in May 2012, will be $165 per month. Summer rent for guests will be $250 per month. Note: Pull-ins/guests must be undergraduate BU women. 4. All returning House members must pay Septembers rent and $30 Activities Fee to guarantee their room and membership in the House in the coming year by May 15th of the previous school year. 5. All new House members must pay Septembers rent and a $30.00 activities fee by the previous May 31st to guarantee their room and membership in the House in the coming year. 6. Septembers rent, along with the room reservation fee and activities fee are non-refundable. 7. All graduating seniors must have their accounts settled by April 1. 8. Summer pull-ins must provide the following: $50 key deposit, 1 month damage deposit, and first and last months rent before move-in to guarantee their spot. 8. If you experience sudden financial difficulty and need to temporarily delay your monthly rent and fee payments, always speak to the Treasurer as soon as possible. 9. If rent and monthly fees are unpaid after the 1st of the month, the Treasurer will seek out the House member for explanation. Note: Late rent without a valid excuse and proper notification to the Treasurer is subject to a fine as determined by the President. 10. If the rent and monthly fees have not been paid in full by the 1st of the second month, the Treasurer and the President will meet with the House member. If outstanding rent, fees, and fines are collectively $400 or over, a written payment and plan for the House member will be developed and signed by the Treasurer and House member. This payment plan will be placed in the House members file and put on record with the Office of Residence Life. 11. If rent and monthly fees remain unpaid by the 15th of the second month and the House member has made little attempt to adhere to the policies as set forth in her payment plan, the House member will be contacted for repayment by the Treasurer, President, and House Director. 12. If rent is again delinquent on the 1st of the third month and the House member continues to make little attempt to adhere to the policies as set forth in her payment plan, the House member, President, Treasurer and House Director will meet with the Office of Residence Life at Boston University as a last resort. Note: Eviction is a strong possibility at this time. 13. The President and Vice President of the House both receive credit for two months of rent. All other officers will receive one free month of rent during their term in office. Summer officers will be compensated with half a months rent. These months should be credited during the last month of the Term (ex, December, May, and August). If a summer officer does not plan to live in the house for the entire summer (this should be avoided), they will 18

not be credited a different months rent. CONSEQUENCES FOR NOT MEETING RENT POLICY Failure to meet the rent policy and/or fines can lead to the holding of transcripts and diploma by Boston University. Action Consequences Unexcused late rent $20 fine/month FEES 1. $30 Activities Fee---A $30 activities fee will be charged with first months rent to cover for the expenses of all social events. The activities fee for one semester is $15. All house members, returning and new, shall pay the activities fee for each year.

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CHAPTER 5: ROOMING POLICIES AND PROCEDURES:

A. MOVE IN & MOVE OUT DATES
House members may move into the House at a date specified by the President. Summer residents are required to move out of incoming House members room 7 days before the first day of classes. They may choose to move into another empty room, which will not be occupied, but this is not guaranteed. House members will have priority to their rooms over summer residents. If you would like to move in earlier, arrangements may be made with the Vice President. Requests will be honored based on space availability. All house members must complete a move in/out form at least 1 day before Move In/Move Out. An example is provided in the appendix. When leaving, your forwarding address should be left with the Secretary and your financial standing should be confirmed with the Treasurer.

B. HOUSE PROPERTY
House property is to remain in the House. Under no conditions should House property be removed from the premises. Gifts donated to the House become House property and are subject to the aforementioned policy.

1. Furniture
The House will provide you with a bed frame, mattress, desk, dresser, chair, and wardrobe or closet. You may bring some of your own furniture, but remember to bring only what you need because space is limited. When switching rooms within the House, you may bring furniture from room to room with you. Otherwise, you must leave it in the room you are leaving for the next House member moving into that room.

2. Key and Room Condition Policy

Upon moving into the house, all members must submit a one-time deposit of $50 for her house key. Should she lose her key, the house member must pay a fine of $50 dollars to replace the key. Upon move-out of the HER House, members may receive their $50 deposit back when they turn in their key and the clerk, president, or House Director deems their room clean.

C. ROOM CONDITION REPORTS & CHARGES

You will need to fill out a room condition report once you move into a room. The House Director will issue room condition reports to assure that you are not charged for any damages already present in your new room. Room condition charges will be assessed if House members damage rooms during occupancy. The Office of Housing at Boston University in conjunction 20

with the House Director will determine a dollar amount based on an estimate of what it will cost to repair the damages. Prior to the last day of class, the House Director will assess damages and discuss them with the resident(s) who are responsible.

D. MAINTENANCE REQUESTS
Ask the House Director to contact Boston Universitys Buildings and Grounds (B&G) to repair, replace, or update something in your room or common area by submitting a Maintenance Request (this assures documentation of the request). For non-emergency requests, allow up to three weeks for B&G to respond. If B&G does not respond within three weeks, you should follow-up with the House Director. Note: Do not contact B&G unless it is an emergency and both the House Director and President cannot be reached. Additionally, do not request B&G to replace light bulbs and the like. The House is charged for each B&G visit.

E. ROOM SELECTION
Room selection for the following academic year and the summer occurs at the last House meeting of the school year. Academic year room selection occurs before summer room selection. Room choice is first based on same room selection and then on House seniority. BU seniority will be considered after House seniority in the case of equal House seniority. In the case of equal BU seniority, a draw may be performed. BU seniority is based on year of graduation. Summer occupancy does not count toward same room selection nor in house seniority.

1. Room Selection in Presence of Leave of Absence

You neither gain nor lose your house seniority in the state of a leave of absence, provided that you have abided by the leave of absence policy (Chapter II.) With Presidential notification, you may appoint another House member to do you room selection. You may not claim same room selection rights if you are not occupying the room at the point of room selection. You may not claim same room rights upon return from a leave of absence. If you take a leave of absence the semester immediately after your acceptance into the house, that semester does not count towards house seniority. Summers do not count towards house seniority. If you move-in mid semester, the whole semester counts towards house seniority. Semesters abroad do not count towards house seniority.

F. ROOMMATES
In keeping with the cooperative spirit of the House, all new members will be given a roommate(s) and possibly suite mates that they do not know their first semester in the House. This encourages a sense of community. After your first semester has passed, you may choose your roommates. 21

1. Roommate Conflicts
It is important to the well being of the House that conflicts do not erupt out of control. If you are having difficulties, the House Director is an impartial person with whom to speak.

G. SUMMER ROOMING POLICIES

During summer room selection, first priority will be given to present house members. Incoming new house members and pull-ins will be on the same level of second priority. Lastly, alumni will be offered a room pending on space availability. The present house members may select to remain in their current room; then room selection is based on house seniority. In the case of equal house seniority, BU seniority will be considered. In the case of equal BU seniority, a draw may be performed. BU seniority is based on year of graduation.

1. Pull-Ins
A pull-in is a BU student and non-House member who lives with a House member during the summer and pays their first, last, key deposit, and damage deposit up front. Pull-ins must abide by HER policies and regulations in addition to doing duties like other House members. Recently graduated seniors (who are not House members the year they graduate) and House Alumnae can be summer pull-ins if they fill out a residential contract and pay last months rent up front.

H. STORAGE SPACE
You may store your belongings in the designated storage areas on the 3rd and 4th floors for extended periods. However, all possessions must be in boxes clearly labeled with name, year of graduation and contact number. Note that you store at your own risk. The House is not responsible for damaged or stolen goods. You must also remove all personal belongings from the house, including the storage rooms, no later than two weeks after your final move out date, once you will not be returning to the house. Storing the belongings of non-house members is not allowed. Failure to comply with this regulation will result the forfeit of any remaining items. During an approved leave of absence, such as studying abroad, returning house members may store a reasonable amount of personal belongings in one of the designated storage areas if they meet the following criteria: 1. All belongings must be in sealed containers with labels including: NAME, CONTACT INFORMATION DURING ABSENCE, and EXPECTED DATE OF RETURN. 2. No food items may be stored due to rodent/insect concerns. 3. All stored materials must fit in a designated shelf/drawer. 22

4. Additional materials cannot be stored on the floor of the storage room without approval by the house clerk. Examples of items that may be approved: a small bookshelf, lamp, etc. All items must be labeled as stated above. 5. Storage of personal effects at the HER House during a leave of absence is a privilege, not a right, and should be reasonable. Students with large quantities of goods should pursue alternative storage options outside the house if needed/deemed necessary by the e-board or House Director. Students may not store personal items in a bedroom unless they are paying rent for that space. No items may be stored in the hallways. Current House members may seek an exemption from the House President and House Director to keep a bureau in the hallway. Pending approval to use the common space for their personal item, the house member will be responsible for extra care in keeping the item and hallway clean and presentable at all times.

I. THE DONATIONS PILE

At the end of each semester and summer term, many residents may have personal items they wish to donate or put up for grabs. Due to dangers in rodent and insect infestation, as well as the need to maintain a clean common space, an up for grabs pile will be allowed on a limited basis at the end of each term, but cannot exist past the duration of 1 week. Each term, the clerk will outline the timeline and deadline for the pile (after a removal plan has been established). During that week, residents may add or remove items from the pile. At the one week deadline, the clerk must ensure the removal/donation plan is completed. This may be a Job Jar, All House Clean, volunteer job, calling a company to pick up the remaining items, or some other disposal plan. Unless a removal plan has been decided, residents may not dispose of personal items in the common areas. The Pile may only be implemented for one week at the end of Fall, Spring, and Summer. Residents wishing to dispose of used items at other times should use the dumpster behind the House or find a donation box in the city. Residents moving out of the house are responsible for ensuring their discarded items are not left in the HER House, or they are subject to a fine.

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CHAPTER 6: CLEANING DUTIES AND EXPECTATIONS:

A. CLEANING DUTIES
The clerk based on the guidelines below sets cleaning duties and policies at the beginning of each semester. The Clerk shall explain the semesters jobs, expectations, and point system at the first House Meeting of each term (September, January, and June). Each house member should sign at the beginning of the term that they acknowledge and will abide by the system.

B. WEEKLY DUTIES
Each House member is assigned two weekly duties for the entire semester. These duties include setting the table, assisting the cook, clearing the table after dinner, doing pots and pans, pantry duty, and/or kitchen patrol. Each job description is posted in the kitchen and takes approximately 30-45 minutes to complete. When the job is completed, it is the House members responsibility to initial the duty sheet posted in the kitchen to signify that the job has been done.

C. WEEKEND SPECIALS
Weekend specials are also assigned to each House member with the exception of the House officers for the entire semester. These duties are to be completed between Friday morning and Monday morning. Examples of weekend specials include cleaning the foyer, the French Room, the Dining Room, the stove, the Gallery, etc. Each job description is posted in the area to be cleaned. These weekend specials are designed to take 1 hour to complete. Completing these jobs each week helps keep the House looking its best and makes cleaning in the long run that much easier. There is also a duty sheet posted in the kitchen for weekend specials that House members should initial with the time and date at which the job was completed. Note: All officers---summer included--are exempt from weekend specials.

D. ROTATIONAL DUTIES
1. Weekend Kitchen Patrol (KP)
Weekend KP is assigned on a rotational basis determined by the clerk. Each House member will be assigned this duty once or twice each semester so that no one will be assigned to clean the kitchen every weekend. This job description is posted in the kitchen and takes approximately 45 minutes to complete. When the job is completed, it is the House members responsibility to initial the weekend KP duty sheet posted in the kitchen with time and date to signify that the job has been done. 24

2. Refrigerator
The refrigerator is cleaned twice per week and can be assigned as a weekend special or on a rotational basis at the discretion of the clerk. This job description is posted in the kitchen and takes approximately 1 hour to complete. It is very important that this job is done well so that there is room for the groceries each weekend and that spoiled food is not left in the refrigerator. When the job is completed, it is the House members responsibility to initial the refrigerator duty sheet posted in the kitchen with time and date to signify that the job has been done.

3. Bathrooms
There are six bathrooms in the House excluding the bathroom in the House Directors room. Each bathroom must be cleaned weekly. Rotations are posted in each bathroom to indicate who is to clean the bathroom each week. Each House member is assigned to clean the bathroom in the suite where they live three or four times each semester. This job description is posted in each bathroom. When the job is completed, it is the House members responsibility to initial the bathroom rotation duty sheet to signify that the job has been done.

E. CONSEQUENCES FOR NOT COMPLETING DUTIES

1. Points
If a House member fails to complete an assigned duty, a point penalty will be given to that person. Weekly duties, weekend specials, refrigerator, weekend KP, and bathroom rotational duties all carry point values, which are set by the clerk at the beginning of each semester. Points do not carry over from one semester to the next. Note: It is every House members responsibility to initial duty sheets after completion of a job within the time frame as set by the clerk at the beginning of each semester. Forgetting or failure to do so can result in point accumulation.

2. Job Jar
Points are cumulative. When a House member reaches a certain point value set by the clerk, they will receive a Job Jar duty. These duties involve cleaning an area of the House that is in need of extra attention. Once the Job Jar duty has been completed, the persons point count will return to zero. Failure to complete a Job Jar on time will result in another Job Jar. Job Jars should be completed within 48 hours of being assigned or by a timeframe designated by the Clerk.

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3. Fines
Not completing the first Job Jar will result in a $25 fine. Reaching a second Job Jar, by accumulating points, will result in a $75 fine and a meeting with ORL.

Action Consequences 3 Clerk points 1 job jar: no fine 1 job jar not completed on time: Warning, plus another job jar Failure to complete job jar entirely: $25 fine Second job jar by accumulated points: Meeting with ORL, plus $75 fine

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CHAPTER 7: COOKING DUTIES AND EXPECTATIONS

A. MEALS
1. BREAKFAST & LUNCH
The House provides some staples and limited amounts of breakfast and lunch food. House members should supplement this with their own personal food.

2. DINNER
Dinner is cooked Sunday through Thursday and served at 6pm in the kitchen on all nights except Sunday. Sunday night dinners are held in the dining room. All House members are encouraged to try to make it to dinner, as this is a time for all House members to mingle with one another. If you cannot make it to dinner, you may opt to sign up for a Late on the menu only if you will be absent from the house at supper time. A Late is a plate of that nights dinner, prepared by the person who sets the dinner table, labeled with your name and date and placed in the refrigerator or counter. Please remember that if you eat a late with someone elses name on it because you forgot to sign up, someone will go hungry! Any Late plate that is still available at noon the next day is considered up for grabs. Please eat your Late plate; we dont want to waste food.

B. COOK DAYS
Each House member is required to cook a minimum of 3 days (subject to change depending on House occupancy) each school year. Though the Steward will assign these days in a one-week block, House members are permitted to trade days in order to space them out, provided they make all annotations on the cook calendar. Cooks should have their menus to the Steward no later than midnight on the Wednesday before their cook week so that the Steward may make any necessary changes due to budget and formulate the shopping list. Meals should be less than a $25 budget per night (not including the bulk ordered foods). Vegetarian or meat alternatives can be offered on all nights if budgeted correctly. For dinner the cook is required to have a wellbalanced meal planned. Cooks should leave the kitchen as clean as they found it and keep the use of pots and pans to a minimum. Note: Pots and pans can only be left for cleaning if the cook prepares the dinner on the same day as it is served. If the cook prepares dinner on a day other than it is to be served, she is responsible for washing her own pots and pans.

C. LEFTOVERS
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Leftovers are up for grabs for all House members and free to guests. During your cook week, it is always a good idea to have more food than not enough food, but keep in mind when planning meals to not go overboard either.

D. GUEST MEALS
If you would like to have a guest over for dinner, please sign up for a guest meal on the menu and check with the cook to ensure that there will be enough food prepared for dinner. It is crucial to ask for the cook's permission. Guest meals are $2.50 each and should be recorded on your personal food list (see Chapter VIII).

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CHAPTER 8: FOOD EXPECTATIONS

A. BULK ORDER
At the beginning of each semester and as needed throughout the semester, the Steward will order food in bulk from Associated Buyers. This includes frozen vegetables, chicken breasts, and canned goods and spices that are to be used for cooking dinners. All food is placed in the pantry. Some of the food is also dated for rationing purposes. It is very important that none of the bulk food be opened before the labeled date. House members should ration other House foods as well. Some items will not be reordered once they are eaten. Please be considerate when eating and remember that House foods are provided for 24 people not one individual.

B. WEEKLY SHOPPING
Designated as a weekend special, the shopper and the cook for the following week go to Shaws between Friday and noon on Sunday to buy all necessary food for that week. Shopping normally takes 2-3 hours. Note: House members should help carry the groceries in, unload and put food away.

C. PERSONAL SHELVES
Every House member is entitled to shelf space in the kitchen for storing all personal food. ALL FOOD STORED IN THE HOUSE (PARTICULARLY IN THE KITCHEN OR PANTRY) IS REQUIRED TO BE IN A SEALED PLASTIC BIN TO PREVENT RODENTS. This shelf will be marked with each House members name. Please be courteous of other House members, and do not remove items from others personal shelves. All items must be labeled with your name and the date that it was put there.

D. PERSONAL FOOD LISTS

Personal food lists are located inside one of the kitchen cabinets. With these lists is a price list of House food. If you make something using House products that are not intended for House consumption, you are required to record all ingredients used and their prices on the Personal Food List,. When you have guests over who drink or eat any House food, you must record and pay for the items. This includes cooking for outside clubs or groups - All food made for guests or other organizations should be paid for by the house member cooking, not the house.

E. FREEZERS
The freezer on the right is reserved for House and cook food. The freezer on the left is reserved for personal food and surplus House food. You are required to refill the ice trays that you have used. 29

CHAPTER 9: HOUSE EVENTS AND PARTICIPATION EXPECATIONS

A. HOUSE MEETINGS
1. The House shall meet as a group once a month at a day and time decided by everyone. 2. The President will preside over the meetings. 3. Each officer will give a report. 4. Voting matters shall be taken in by a blind vote. Note: Votes are taken by voice or hand. The House Director does not vote; she helps the President count votes. 5. Each committee chairperson will give an update on committee matters. 6. General announcements and discussion may be made by House members. 7. All meetings will generally proceed in the following format: Call to Order Officer Reports Committee Reports Old Business New Business Adjournment 8. All meetings will demand the following protocol: a) No non-House related books/materials. A House meeting is not the forum for doing homework or studying. b) No talking when someone else has the floor. c) Moderate adherence to Parliamentary Procedures (see Appendix). d) No late stragglers or early leavers. 9. A writing instrument and date book are handy to bring to meetings. 10. If you desire to be specifically on the agenda, consult the President at least 48 hours in advance. Moreover, time will be allotted under New Business for miscellaneous discussion.

B. SOCIAL FUNCTIONS
As part of the HER community, you will partake in many social functions during the academic year. The following starred items indicate a mandatory event. 1. First Supper*---Traditionally held the first night of class, the First Supper is one of the few times that the entire House will be at dinner. The E-Board will prepare dinner and welcome the new house members. 2. House Retreat*---Held either the first or second weekend of the fall semester, this activity is a single day or weekend trip geared at ice breaking and fostering a sense of partnership and team building among House members. 3. All House Clean*---At the beginning of each semester and the summer, all House members participate in a six hour cleaning project. This usually takes place on the first Saturday morning 30

of the semester starting at 9am until the task is completed. The Vice President and volunteers will cook breakfast before the All House Clean for all house members (Fall and Spring only), then each person is assigned to clean one area of the House. When a person finishes her assigned duty, she should move on to help others until all of the cleaning is completed. The All House Clean is demanding, but at the end of the day, the House looks great, and everyone can be proud to call this House our home. 4. Faculty Fall Welcome*---This is a chance for House members to get to know their faculty as well as many University officials in a less academic setting. It is usually held on a November afternoon, and each House member is required to prepare a dish. The recipes used for this event are collected into the annual Fall Faculty Welcome Cookbook 5. Halloween Party---Each Halloween, the House carves pumpkins, makes caramel apples, bakes pumpkin seeds and prepares other goodies for a fun yet eerie night. 6. Holiday Party*---During the festive holiday season, the House celebrates by giving Secret Snowflake gifts to other House members and decorating the foyer with a tree, ornaments and lights. Each House member is also required to purchase a $25 gift for the House. Members may group together to purchase larger gifts for the House. 7. Alumnae Tea*---This is the largest gathering of HER Alumnae each year. The Tea provides an opportunity for current House members to hear the history of the House from those who lived it. It is also the time when graduating seniors are inducted into HERAA and the Miss Cooperative and Emma Sleeper awards are given to the most upstanding House Member and Graduating Senior (as voted by the house). 8. HERAA Meetings---Our very active Alumni Association holds monthly meetings at the House. All House members are encouraged to attend and participate. The House President ensures there is Tea available during the meeting. 9. HERAA Dinner Nights---HERAA members are traditionally invited to dinner at the House the first Sunday of each month. 10. Senior Supper*---This is a party given by the underclassmen for the seniors every spring, thanking them for all their House contributions, wishing them future good luck, and letting them know they will be missed. It is coordinated by the other non-graduating House members and generally held during the last week of school. 11. Senior Dinner---The seniors who are interested may choose a day to cook a meal for their families that are in town for graduation. The families can then get a feel for the House and all the great meals we have enjoyed as HER House members.

C. CONSEQUENCES FOR NOT ATTENDING MANDATORY EVENTS

Attendance at House meetings and mandatory social events is required. Failure to do so results in a $25 fine or a Job Jar (given by the Clerk), unless the President deems that the absence is 31

valid. To be excused from an event, House members must provide a written excuse and obtain permission from the President 48 hours before the event. Each House member may be excused from one mandatory event during the term (provided the president approves), and following absences will adhere to the fine. In the event that a House member chooses to do a Job Jar in lieu of a fine, failure to complete this chore within an established amount of time will result in a $50 fine.

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CHAPTER 10: HOUSE COMMITTEES AND PARTICIPATION EXPECTATIONS:

A. COMMITTEE GUIDELINES
Each committee is formed at the beginning of each year. All House members are required to participate on at least one Committee each semester per academic year. Committee participants are responsible for the existence and maintenance of a committee. Membership on all committees is a semester-long commitment and should therefore be taken seriously. All committee heads are elected semi-annually by House members during one of the first House meetings of the fall semester. The head of each committee is responsible for making sure the committee runs efficiently and pursues originally specified purposes. Failure to serve on a committee during the academic year will result in a $50 fine.

1. Committee Chair
The responsibilities of the committee head include: a) Creating a timeline of set goals to accomplish for the semester b) Meeting with the Secretary each month to ensure the committee is accomplishing its goals c) Planning meetings: Meetings should be held at least once a month. Two committees cannot meet at the same time on the same day. Meeting times should be posted on the refrigerator in advance of the meeting. d) Running the meetings according to proposed agenda e) Being prepared to update the rest of the House members on committee progress (i.e. current issues, projects, events) at each House meeting f) Appointing a member of the committee as note-taker g) Completing all appropriate forms, attendance sheets, timelines, etc. h) Maintaining an organized committee binder with copies of all materials (i.e. committee agendas, minutes, poster originals-updated, changes to policies, etc.) i) Taking attendance at meetings and excusing absences at their discretion j) Delegating work to participants to involve everyone in the committee k) Keeping track on the progress of delegated work

2. Committee Participant
The responsibilities of the committee participant include: a) Attending all meetings unless excused by the committee chair b) Participating at committee meetings c) Making a substantial time commitment to the committee d) Being able to give time outside of meetings to help accomplish the goals of the committee.

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B. RENOVATIONS & LIFEBOOK COMMITTEE

Renovations Committee Mission Statement:

The members of the Renovations & Lifebook Committee are dedicated to planning, organizing, and strategizing creative and cost-efficient ways to renovate, modernize and improve the quality of the living environment, while maintaining the historic integrity of the HER house. The committee is also responsible for the review of the HER Lifebook annually and making any recommendations or appropriate changes to the HER Lifebook with House approval. It should be the goal of future chair-people of this committee to adhere to this Constitution and add Amendments when necessary. It will be important for the future chairperson to update and make changes to the Constitution, while still maintaining the authenticity of the original document. The chairperson is also responsible for updating the Lifebook. The chairperson of this committee should also take note of any and all problems concerning general areas of the house, personal rooms, furniture and other structural concerns of the House. The chairperson is then obliged to bring forth these concerns during meetings and devise creative and cost-effective ways to remedy them. When necessary, it will be important to meet with HERAA. The alumnae association will be better able to address concerns of the House and financial questions concerning future projects. All large-scale, long-range future projects involving renovation or restructuring of the House should be consulted thoroughly with committee members, house mates, E-board, the House director, and HERAA.

C. INTERVIEWING, MARKETING & PR COMMITTEE

Involvement with the interviewing section of this committee has historically been very popular throughout the House. This section is responsible for interviewing House Member and House Director applicants and making the final decisions in accepting or deferring applicants. The committee also reviews the application and interviewing process annually. Recent improvements have been made on the applications and in the interviewing process to better gage candidates applying for House membership. The committee consists of the chairperson, who must sit in on all interviews, at least one new House member, and at least 5 other interested House members. Other detailed interviewing procedures are described in the Interviewing Process and Format Guidelines, which can be obtained from the President or committee chairperson. The Marketing/PR section of this committee is responsible for publicizing the H.E.R. House. In the past this has been accomplished via email, flyers, a website, the Daily Free Press, word of mouth, and through the Specialty Housing Expo. in the spring of each year. The Harriet E. Richards email address is: her.cooperative@gmail.com and the password is BayState191. The 34

committee should check the email regularly and forward the messages on to the appropriate person. Emails dealing with Alum or the Alumni Association should be sent to the President and financial eligibility questions to Ken Douglass. Through extra effort, the committee has attracted an increasing number of applicants to the House. Committee members have given House tours and provided information sessions to interested applicants.

D. ACTIVITIES COMMITTEE
The Activities committee promotes fun and relaxation for House members throughout the hectic year. The committee generally plans one activity per month. Some recent activities held are Eat for Equity dinners, ice cream socials, movie night, trips to Walden Pond, dress-up dinners, iceskating trips, and various community service events. Everyone is encouraged to attend, have a good time and further build the community and family environment of the House.

E. FALL FACULTY WELCOME/ ALUMNAE TEA COMMITTEE

Run by the Vice President to plan either of these events during their respective semesters.

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CHAPTER 11: COMMON AREAS POLICIES AND EXPECATIONS FOR BEHAVIOR

A. COMMON AREA POLICIES
It is expected that common areas will be kept clean and free of dishes, personal belongings, and trash. It is important to help maintain a clean environment by either picking up after yourself or by leaving the area looking better than you found it. HERAA spends significant amounts of money refurbishing this room often, so it is our job to respect the policies and behaviors that will keep it clean and presentable. This is one of the main tenets of the HER House, When you leave a room, it should be cleaner than it was when you entered it. In recent years, the house has experienced significant rodent problems. The House Director and HERAA may use their judgment in requiring additional actions on the part of House Residents to remove or clean personal and/or house items in order to meet cleanliness standards.

1. Functions of the French Room & Dining Room

The French room is primarily used for watching TV and studying. The dining room is firstly used as a place to eat dinner and secondly used as a study room.

2. Reservations
You may reserve the French room or dining room for various non-House activities. To do this, mark the reservation calendar on the refrigerator as far in advance as possible specifying the room you would like to reserve, the date, time and the activity involved. (This comes in when the House is considering noise levels, etc. i.e. reserving the French room for oboe practice at midnight). House Members that reserve these rooms for activities that include non-house members must abide by the escorted guest policy (all guests must be under the responsible house members eye at all times) and house members assume responsibility for any damage their guests cause to the house. Having guests over to the House is a privilege, not a right.

3. Kitchen
House members, in addition to their assigned kitchen duties and weekend specials, are expected to help keep the kitchen tidy. Wash your dishes and put them in the dishwasher once you are done eating. The dishwashing machine is only a sanitizer and all house members should wash their personal dishes by hand before putting them into the dishwasher. Do not leave dirty dishes or pots and pans for the person with the pots & pans duty. Wash your dishes as you use them. 36

As soon as the dishwasher has finished running all house members that are in the kitchen are responsible for helping to unload it. (If everyone does this immediately, it takes less than 2 minutes of time, so all studying and additional activity should pause for unloading). As a general rule, leave the kitchen clean enough so that you can proudly bring your mother in to see it!

4. Foyer
House members may allow guests to sleep on the couches if there is nowhere else for them to stay (an emergency or weekend that is in high demand for visitors like Marathon Monday and graduation). If having a guest, a member should inform the house and gain the consent of those living in the basement bedroom. All guests and house members must abide by the escorted guest policy; if a guest is sleeping in a common room, the house member must sleep in the same room with them.

B. GUEST POLICY
There should be no wanderers in the House at ANY time. If you would like to host an overnight guest, you must consult with your roommate and suite members (who share your bathroom) in advance and determine whether this is acceptable to all parties. Each House member has an equal right to their room and consideration of your roommate/suitemates is appreciated. Guests may stay up to one week without presidential notification. If a guest desires to stay more than one week, a written request must be submitted to the President. Note: if the doorbell rings, answer the door. If it is a non-House member looking for someone in the House, ask her/him to use a telephone outside to call her.

C. FAMILY GUEST POLICY

Unaccompanied family members will be allowed in the house while the hosting house member is not present, on the basis that the house has been informed of their visit three days before hand by a group message and posting a note in the kitchen. Access to bedrooms should be discussed with your roommate(s) and the general guidelines in the guest policy apply. It is the house members responsibility that their family members are aware of the house rules and also that guests are respectful of house members. A house key should NOT be given to any non-house member. It is the house members responsibility to be here when family arrives and arrangements must be made to lock the door anytime they leave the house. Young children must be supervised (10 & under). Refer to guest policy for overnight and length of visit guidelines.

D. NOISE POLICY
Be considerate of your roommates and other House members. Please see that your stereos/TV volumes are kept to a reasonable level. Noise level in each room/suite should be worked out between roommates/suitemates. The piano may not be played after 10PM each night. House members must adhere to all University policies regarding finals quiet hours. 37

E. ALCOHOL POLICY
Please see Boston Universitys Student Lifebook. HER House members are to be in adherence with all policies as outlined in the BU Student Lifebook.

F. SMOKING POLICY
There is no smoking in the HER House. Historical preservation concerns necessitate this.

G. WINDOWS, FRONT & BACK DOORS & KEY POLICY

Safety is our first concern. PLEASE NOTE: BOTH THE DINING ROOM WINDOWS AND AN UNLOCKED FRONT DOOR HAVE BEEN USED BY THIEVES TO ENTER THE HER HOUSE AND COMMIT THEFT. ALL WINDOWS AND DOORS MUST REMAIN LOCKED UNLESS BEING USED AT THAT MOMENT. Windows of the common areas must not be kept open over night. 1) All House windows must be locked in unoccupied rooms. Remember: the fire escapes are easily accessible to anyone. If first or second floor windows are left unlocked and the room is unoccupied, the guilty party will be subject to a $25 fine. All house members should frequently check windows to ensure they are locked. 2) It is essential that House members make sure that the front door and rear door are shut tightly and locked upon entry and exit from the House. If a House member witnesses another member leaving the front or back door unlocked or propped open, she is to report the incident, including time and date, to the President. The President will issue the $25 fine for leaving the front or back door unlocked. 3) If you lose your front door key, please notify the House Director immediately. You are endangering the security of 23 other persons and will be subject to a $50 fine by the President. Action Consequences Losing front door key $50 fine ($40 fine + $10 replacement) Leaving front door unlocked $25 fine

H. FIRE SAFETY
1. Drills---In the fall semester, the House Director will coordinate one fire drill. Learn where all fire extinguishers and windows with access to fire escapes are. 2. Trash---Personal trash should not be kept in the hallways or common areas. Any trash in hallways is not only unsanitary but serves as a serious fire hazard and could impede a quick exit 38

from the building. Please be considerate of the safety of fellow House members. All trash must be disposed of in the dumpster located behind the building. Do not empty personal trash in the kitchen or pantry garbage cans!

I. DRUG and ALCOHOL POLICY (from the Boston University LifeBook)

Boston University's campuses and activities are not a sanctuary from federal, state, and local laws. Boston University prohibits the unlawful use, possession, sale, distribution, or manufacture of controlled substances or alcohol on University property or as part of University activities. Boston University's alcoholic beverage policy is in accord with the laws of the Commonwealth of Massachusetts at all times. Moreover, the University's standards of personal conduct substantially exceed the minimum expectations of civil law and custom. Students found in violation of University alcohol policy or engaging in misconduct related to the abuse of alcohol, whether on or off campus, will be subject to disciplinary action under the Code of Student Responsibilities, and prosecution. Boston University also enforces the Massachusetts underage drinking law, and state and federal drug laws. Boston University neither permits nor condones the possession, use, or sale of illegal drugs and narcotics. Violators are subject to University disciplinary procedures, as well as criminal prosecution under state and federal laws. Dealing in narcotics or illegal drugs anywhere on campus will result in expulsion from the residence system and further disciplinary action by the University. Conviction for drug-related offenses in any jurisdiction may affect a student's eligibility for federal, state, or University financial aid. The University falls within the federal and state Drug Free School Zone laws. Boston University recognizes that alcoholism, drug addiction, and substance abuse may represent illnesses or conditions that require professional counseling, assistance, or treatment. Faculty, students, and staff with problems related to or stemming from alcohol or other substance abuse or dependency are encouraged to make use of the services provided through the University or other resources. However, neither addiction nor substance abuse is an excuse for any member of the University community to violate the rights of others, or for neglecting or inadequately handling academic or job-related responsibilities. Violations of drug and liquor laws are reported under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, and under Massachusetts Law. Standards of Conduct The unlawful possession, use, or distribution of illicit drugs or alcohol by any student or employee on University property or in conjunction with any University activity is prohibited. Disciplinary Sanctions The University will impose disciplinary sanctions on students and employees who violate University standards of conduct. In addition, students or employees who violate public law may be subject to criminal prosecution. Conviction may result in fines, imprisonment, and revocation or loss of eligibility to receive federal funding (such as grants and financial assistance) and other privileges. University-imposed discipline may include sanctions up to and including expulsion of a student or termination of employment, in addition to referral for criminal prosecution. Disciplinary sanctions may include participation in a treatment, counseling, or other approved rehabilitation program. Substance Abuse Education and Counseling Programs

Substance abuse prevention and education programs are held each year. Information and materials are available at the Counseling and Wellness Center and at Student Health Services. Many well-qualified professionals are available to provide assistance to individuals with problems of substance abuse and dependency. Boston University students may obtain counseling or referrals to assist them with treatment of alcohol or drug problems through the Mental Health Clinic and the Danielsen Institute. Employees may obtain assistance at the Faculty-Staff Assistance Program or the Danielsen Institute. Referral to outside agencies and long-term treatment or rehabilitation can be arranged through these resources.

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J. ADHERENCE TO BU POLICIES
In addition to all the policies, rules and regulations set forth in this document, the HER Lifebook, HER House members must adhere to all applicable Boston University polices as set forth in the BU Student Lifebook. See Attachment for the Residence License Agreement for additional regulations and polices (i.e. use of illegal drugs, term/cancellation, pets, etc.).

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CHAPTER 12: MISCELLANEOUS ITEMS

A. CLEANING SUPPLIES
The 4th floor contains a storage closet where all cleaning supplies are kept. Cleaning supplies for the 2nd and 3rd floors are found under the sinks in the bathrooms on that floor. The 1st floor cleaning supplies are located in the closet of the 1st floor pantry. Basement cleaning supplies are located in the butlers john next to the kitchen. Note: a toilet that is not used is also in this closet. Water must be kept in the toilet at all times to prevent sewage backup. If you find the butlers john empty, please take a bucket and fill it with water. Each supply storage area has a list of supplies posted on the door. Each item on the list should be in the closet. If supplies are missing, more cleaning supplies can be found in the basement pantry. Tissues, napkins, and toilet paper can be found in the closet next to the basement pantry. If you still cannot locate the cleaning supplies, notify the Clerk so that an order can be placed for the needed products. When you notice that supplies are running low, notify the Clerk to avoid running out.

B. DISHES
You must wash any dishes, cups, or utensils before placing them into the dishwasher. The dishwasher is unable to remove very sticky and greasy foods (i.e. cheese, etc). Please remember that the dishwasher gets heavy use and needs to last multiple runs each day. House members should wash their own dishes by hand and consider the dishwasher a sanitizer. Washing dishes, cups and utensils by hand first can better ensure that they are cleaned properly and sanitized.

1. Silverware
The dishes and silverware in the kitchen and pantry should remain in their respective places (i.e. if you use a plate from the kitchen, make sure you return it to the kitchen). The newer dishes and silverware will also remain in better condition if they are only used for dinner.

2. Dish raids
You may bring dishes from the kitchen up to your room, but they must be cleaned before you place them into the dishwasher. The Clerk conducts Dish raids when the number of dishes in the cupboard gets low. The Clerk collects all of the dishes in the rooms throughout the House, and the suite with the most kitchen dishes in their rooms must clean all of the dishes collected in the dish raid. These dish raids are unannounced; so make sure that you return dishes to their proper place promptly.

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3. Dishwasher
Everyone likes having clean dishes; therefore, if the dishwasher is too full to place anymore dishes, the person who places the last dish inside should start the dishwasher cycle. In keeping with the cooperative spirit of the House, anyone who comes into the kitchen when the dishes are done should stay to help unload the dishes.

C. MAIL
When the mail is received in a bundle each day, it should be separated into the appropriate mailboxes by the first person that sees that it has been delivered. Do not take anyone elses mail, including magazines and catalogs. All mail addressed to the Harriet E. Richards House should be placed in the Treasurers mailbox.

D. NEWSPAPER
The House subscribes to the Boston Globe. The newspaper is to be kept in the kitchen at all times. No one is to take it up to her room, cut anything out of it, or throw it out until the next day, with the exception of coupons. If you want an article saved, write SAVE FOR 'your name' across the top.

E. RECYCLING
The House recycles newspaper, cans, cardboard, plastics, bottles and glass jars. All Recyclables can be placed in the boxes under the backstairs. Cans and bottles must be rinsed out before being placed into the recycling containers.

F. CONSERVATION
Be conservative. Extended showers cost the House money and raise the rent. Turn off the lights in the kitchen, dining room, French room, and your bedroom when they are not being used. Do not leave radios, computers, and fans on when you are not in the room. Do not open windows when the heat is on. Note: 1) The heat will remain between 70 and 75 degrees Fahrenheit. 2) The kitchen phone, paid for by the House, is to be used for on campus and local calls only. Guests often call House members who are awaiting their arrival; therefore please keep this line free. All personal calls should be made from your room.

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G. CONSEQUENCES AND FINES

This is a consolidated chart of all the consequences and fines that are throughout Lifebook. For further explanation look in the corresponding sections of the Lifebook
ACTIONS CONSEQUENCE

ACTIONS

CONSEQUENCE

Missing a mandatory event w/o a valid excuse or permission from the president

$25 fine or Job Jar (Failure to complete Job Jar within an established amount of time will result in a $50 fine) $25 fine $50 fine ($40 fine + $10 replacement fee) $20 fine / month $75 fine plus forfeiture of belongings 1 job jar, no fine 1 warning, plus another Job Jar $25 fine Meeting with ORL, plus $75 fine

Leaving the front door OR back door unlocked or propped open. Loosing your key Unexcused late rent Failure to remove personal belongings after your final move out date 3 clerk points 1 job jar not completed on time Failure to complete job jar entirely Second job jar by accumulated by points

APPENDICIES TO FOLLOW
Residence License Agreement Sample Officer Review Sample Personal Assessment Form

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HARRIET E. RICHARDS COOPERATIVE HOUSE/BOSTON UNIVERSITY RESIDENCE LICENSE AGREEMENT Full 2011/2012 ACADEMIC YEAR I, the undersigned student, agree to become a contributing member and resident of the Harriet E. Richards Cooperative House for the full 2011/2012 academic year. I acknowledge receipt of the 2011/2012 H.E.R. Lifebook and my responsibilities to uphold and comply with the policies therein. I hereby agree to comply with the terms and conditions set forth in this Agreement and in the documents incorporated within the Lifebook, as well as with any subsequent revisions hereof authorized by the members of the Harriet E. Richards Cooperative House and Boston University. I agree to be responsible for reading all such documents and revisions and knowing their contents. I understand and acknowledge the receipt of copies of this Residence Agreement and the Harriet E. Richards Lifebook. Monthly rent for the 2011/2012 academic year will be due on or before the 1st of each month, unless otherwise noted by the House President. Should I wish to decline housing within the Harriet E. Richards Cooperative House for the Spring Semester for the purposes of an academic leave of absence or acceptance into a BU internship or study abroad program, I will submit a letter of petition requesting release from this academic year Residence License Agreement, per instructions within the Lifebook. I acknowledge that failure to meet the financial and/or cooperative responsibilities required with membership (as outlined within the Lifebook) may result in the termination of my membership and residence within the Harriet E. Richards Cooperative House. Date:
Student Signature

Students Name:
Last Name First name Middle Initial

Expected Grad Year Cell Phone Number ( Permanent Address:

Street City/Town State

BU Student ID# ) Email address

Box/Apt. # Zip Country

Emergency Contact Information:

Name

Phone

Relationship

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OFFICER REVIEWS (SAMPLE)

Harriet E. Richards Cooperative House OFFICER REVIEW

(To be completed by all House Members each Semester) Position: Responsibilities per HER Constitution: Date

(The respective officers job responsibilities per the HER Lifebook are inserted here.)

1. Please comment on any of the above responsibilities or other areas you feel this person has done well in. Be specific.

2. Please comment on any of the above responsibilities or other areas you feel this person can improve in. Be specific.

Thank You. 45

HOUSE MEMBER PERSONAL ASSESSMENT FORMS (SAMPLE)

Harriet E. Richards Cooperative House PERSONAL ASSESSMENT FORM

(To be completed by all House Members each Semester) Members Name: President: Responsibilities per HER Lifebook: Semester of Review: House Director:

(Member responsibilities per the HER Lifebook are inserted here.)

1. Please comment on any of the above responsibilities or other areas you feel you have done well in. Be specific.

2. Please comment on any of the above responsibilities or other areas you feel you can improve in. Be specific.

3. Additional Comments (by member, President and/or House Director)

I have reviewed the contents of this form with the HER President and House Director. My signature is confirmation that an assessment took place. Comments written by me are self-reflective and attempt to detail my goals to maintaining the interests of the House. My signature does not mean I necessarily agree with what was written or orally stated by the President of House Director. Members Signature Date of Review Meeting

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