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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

FINAL YEAR PROJECT REPORT (PROJECT STAGE I)

PAPERLESS HOSPITAL MANAGEMENT SERVICE (PHMS)

Submitted in partial fulfillment of the degree of Bachelor of Technology Rajasthan Technical University

By Nidhish Jain (CE/08/55)

DEPARTMENT OF COMPUTER ENGINEERING POORNIMA INSTITUTE OF ENGINEERING & TECHNOLOGY, JAIPUR (Academic Year 2011-12)

Designed By: Puneet Mathur

Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

FINAL YEAR PROJECT REPORT (PROJECT STAGE I)

PAPERLESS HOSPITAL MANAGEMENT SERVICE (PHMS)

Submitted in partial fulfillment of the degree of Bachelor of Technology Rajasthan Technical University

By

Nidhish Jain (CE/08/55)

DEPARTMENT OF COMPUTER ENGINEERING POORNIMA INSTITUTE OF ENGINEERING & TECHNOLOGY, JAIPUR (Academic Year 2011-12)

Project No: Guide: Mr. Praveen Kumar

Designed By: Puneet Mathur

Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

RAJASTHAN TECHNICAL UNIVERSITY POORNIMA INSTITUTE OF ENGINEERING & TECHNOLOGY, JAIPUR

CERTIFICATE

This is to certify that Final Year Project Report (Project Stage I) entitled PAPERLESS HOSPITAL MANAGEMENT SERVICE (PHMS) has been submitted by Nidhish Jain (CE/07/444) for partial fulfillment of the Degree of Bachelor of Technology of Rajasthan Technical University. It is found satisfactory and approved for submission. Date: 13th Nov, 2011

Mr. Praveen Kumar PROJECT GUIDE Sr. Lecturer, Computer Science PIET, Jaipur

Mr. Deepak Moud Head, Computer Science PIET, Jaipur

Mr. Manoj Gupta Director, PIET, Jaipur

Designed By: Puneet Mathur

Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

ABSTRACT

A comprehensive, integrated information type like service which is designed to manage the management services of various hospitals, either by managing the component of administrative, financial or care aspects of hospital. PHMS includeds registration of patients, storing their details iinto the databse, also provided a report in printed form along with the computerized billing in the pharmacy and labs. Our software provides a unquie registration number(URN). It includes the hashing(search) facility. The main & formal function of the software to store every part of record that acted upon a patient. Traditionally, each & every section of services acted upon an patient is being to be noted down on a paper. In order to minimize the time, e-forms technology is used which reduces the paper work upto 98%. PHMS is developed while keeping many things as assumable, that are : -cost effectively -user friendly -avoid data redundancy and inconsistency -easily accessibility of data -more integrity of data

Designed By: Puneet Mathur

Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

ACKNOWLEDGEMENT

A project of such a vast coverage cannot be realized without help from numerous sources and people in the organization. We are thankful to Mr. Shashikant Singhi, Director General, PGC and Mr. Manoj Gupta, Director, PIET for providing us a platform to carry out such huge projects successfully. We are also very grateful to Mr. Mohit Garg (Dean, PIET) and Mr. Deepak Moud (HOD, CE) for their kind support. We like to take this opportunity to show our gratitude towards Mr. Puneet Mathur (Coordinator, Training & Project, PIET) who helped me in successful completion of our Final Year Project Stage - I. He has been a guide, motivator & source of inspiration for us to carry out the necessary proceedings for the project to be completed successfully. We are also grateful to the Mr. Praveen Kumar for their guidance and support. We are thankful to <Domain Expert> for their kind support and providing us expertise of the domain to develop the project. We are also privileged to have Ms. Shikha Gautam, Mr. Sandeep Tuli who have flourished us with their valuable facilities without which this work cannot be completed. We would also like to express our hearts felt appreciation to all of our friends whom direct or indirect suggestions help us to develop this project and to entire team members for their valuable suggestions. Lastly, thanks to all faculty members of Computer Science department for their moral support and guidance.

Submitted by:

Team Members: Nidhish Jain Shubham Chauhan Shubham Singhal Sunil Kumar

Designed By: Puneet Mathur

Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

TABLE OF CONTENTS

Description 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24.

Pageno. i ii iii iv v vii

Title Page. Certificate. Preface.. Acknowledgement. Abstract. Table of Contents.vi List of Tables. List of Figuresviii List of Symbols, Abbreviations and Nomenclatureix Alumni Details.x Client Details (Project Charter) ..xi Main Report Chapter:1 Introduction to the Project.1 Chapter:2 Client Survey / Result (Details) ...2 Chapter:3 Requirements of Client (Project Objectives) ..3 Chapter:4Decompositionof functional requirements...4 Chapter:5 Modules, Division...5 Chapter:6 Work plan and work assignment (PERT, CPM, WBC) ..6 Chapter:7 Software Requirement Specification..7 Chapter:8 Client comments.....8 Chapter:9 Guide comments...9 Chapter:10 Expert comments.10 Chapter:11 FAQs About Projects..11 Chapter:12 References (Market, System, Website, Books) .12 Appendicesxii

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

LIST OF TABLES

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

LIST OF FIQURES

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

LIST OF SYMBOLS, ABBREVIATIONS and NOMENCLATURE

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

ALUMINI DETAILS

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

CLIENT DETAILS (PROJECT CHARTER)

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Chapter 1 INTRODUCTION TO THE PROJECT


The project entitled as PAPERLESS HOSPITAL MANAGEMENT SERVICE is fully computerized, no paperwork required. This paperless criteria introduced

in the project, only to make the software friendly, simple, fast and cost-effective. It is powerful, flexible and easy to use and a little bit easy to design. It provides the benefits of streamlining of operations, enhanced administration and control, improved reaponse, etc. A systematic approach to the way documents being managed. System has record management, scheduling management, care management, store management, finance management, report management, etc as the modules.

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Chapter 2 CLIENT SURVEY/RESULT

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Chapter 3 REQUIREMENT OF CLIENT (PROJECT OBJECTIVES)

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Chapter 4 DECOMPOSITION OF FUNCTIONAL REQUIREMENTS

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Chapter 5 MODULES/DIVISION
a.) Modules
1. CORE MODULE (Record Management) - Admin This module provides a comprehensive approach which is controlled by the firm administation that include Login criterian and information related to the admitted patients, addies doctors, report things of the patient and availability of equipements in the hospital.All the work related to this software is to be recorded by the administration only. 1.1 Login Using Secured Username, Password and awith login type. 1.2 Login as 1.2.1 Doctor 1.2.2 Patient 1.2.3 Accountant 1.2.4 Admitting Clerk

2. SCHEDULING (Patient Management) To be done by Admitting Clerk

This module provides a comprehensive approach for the management at the front office (reception) which includes patient registration, appointment scheduling, allotment of Doctor/Nurse/Ward and certain enquiries related to the admitted patients and availability of consulting doctors. 2.1 Registration Module 2.1.1 Registration of Patients 2.1.2 Registration of Insurance Company
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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

2.1

Captures detailed information of a patient by 2.1.1 By filling registration form for new patients 2.1.2 By verifying according to outpatient and inpatient

2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10 2.11

Patient image capture and storage. Mandatory fields for crucial patient information. Checks duplicate and junk data entry. Automatically generates a unique ID no. Enquiry assistance for Current In-patient details. Advanced multi-criteria search for registered patients. Recording Insurance Details. Recording overseas patient details. Appointment scheduling wrt admission type, date, time. Appointment scheduling wrt department and consulting doctor.

3. LABORATORY (Diagnostic management) The Laboratory Information system module is used by the pathology lab to record and disseminate the information regarding the tests performed. The Laboratory department receives online request from doctors and also allows laboratory personnel to generate requests..It includes 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10 3.11 3.12 3.13 3.14 3.15 General Surgery Cardiovascular surgery Endocrinology Nephrology Orthopedic Pediatries Radiology Microbiology Serology Cytology Hematology Gyneacology Physical And occupational Therapy Eurology Dermatology

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

4. NURSING AND WARD MANAGEMENT (Care Management) The ward management module provides the facility for nursing or Ward staffs to manage the floors. This module manages special units like ICU, OT activity and tracks the services given to the patient in their respective wards. Access Patient Administration system for user defined data items. Link in with the order communications Include notification of patient's pending arrival, current status, etc. Real time test, procedure and medication ordering to the concerned departments. 4.5 4.6 4.7 4.8 4.9 For surgery, the theatre schedule is notified, together with any preparation required. Record admissions, discharge and transfers at the wards to update the bed census. Confirm location of the patient and to notify ancillary departments such as dietary. Communicating with departments such as housekeeping, maintenance, security, etc. Comprehensive charts to monitor the patients condition.

4.1
4.2 4.3 4.4

5. HASHING (Record Management): 5.1 Finding record (search)-Keyword Searching

6. ADMIN (System Administrator) Admin keep a track on every activity by the doctor, patient, and nurses, ward allocated & unallocated, transaction and complete summary of payroll & HR Department. 7. BLOOD BANK (Store Management) Blood Bank Management module supports all the functionalities of Blood Bank such as receiving requisitions for blood and issuing blood and blood products.

7.1 Generating reports on Stocks-Blood Group wise, Area wise and Expiry date wise. 7.2 Donor Database-Blood Group wise and Area wise 7.3 Maintain and update Unique Donor Identifications.
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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

7.4 Accurate database/Record Management. 7.5 Blood Cross Match and Result Storage Facility. 7.6 Searched Facility for Destroyed and Expired Blood 7.7 Comprehensive Donor database with Search Facility. 7.8 Unique Donor Id and Patient record Id for managing future list. 7.9 Improve Blood Bank processes by providing efficient and continuous software
support. 8. PHARMACY (Store Management) The Pharmacy module caters to the drug information system, dispensing, stock management and control functions of the pharmacy department. The pharmacy module receives the prescriptions from respective departments and doctors in the form of eprescribing. 8.1 Quotation 8.2 Purchase order 8.3 Online approval 8.4 Pharmacy drug configuration 8.5 Pharmacy stores configuration 8.6 Drug issue to patients and billing 8.7 Unit dosage facility 8.8 Supplier information 8.9 Maintenance of drug inventory 8.10 Automatic reorder level setting 8.11 Purchase Requisitions 8.12 Purchase Order 8.13 Online request for stock from various sub-stores 8.14 Online stock transfer 8.15 Maintenance of stock at different sub-stores 8.16 Return of items nearing expiry 8.17 Destruction of expired items 8.18 Physical stock verification and adjustment 8.19 Goods receipt 8.20 Stock Transfer (inter store stock transfer) 8.21 Stock Adjustment 8.22 Stock in Hand reports
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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

8.23 Enquiry 9. BILLING (Finanace Management) The financial accounting module caters the entire gamut of accounting practices that is conducted in a typical healthcare setup/environment. This financial accounting system manages all the balance sheets, Income statements, petty cash, sales, purchases, revenues, expenses, ledgers and other books of accounts. 9.1 Balance Sheet 9.2 Consultant charges are automatically picked according to general or emergency charges. 9.3 Cash flow statement 9.4 Petty Cash book. 9.5 Record details of the concession & concession authority 9.7 Daily, weekly, quarterly and monthly financial statements. 9.8 Statistical tools for analysis. 9.9 Compatible with GAAP (Generally Accepted Accounting Principles) 10.PAYROLL AND HRD (Finance Management) Complete salary can be computed through this module. This module can be attached through Time machines also. All necessary formats can be generated through this module. It includes 10.1. Maintains complete record of all employees including the 10.1.1 Employee Code 10.1.2 Name 10.1.3 Demographic data, 10.1.4 Salary in different heads, 10.1.5 Department 10.1.6 Designation 10.1.7 ESI Account, etc. 10.2 Leaves as per defined by user. 10.3 Salary settings as per monthly basis, or on wages basis. 10.4 Daily/ Monthly attendance record. 10.5 Various key reports are 10.5.1 Salary Register. 10.5.2 Leave Register.
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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

10.5.3 Pay Slips. 10.5.4 Employee List with their complete details. 10.5.5 over time report. 10.5.6 Report of Leaving and new join employees. 11.REPORTS The purpose of this module is to provide you all the information; you need about the working of your hospital. This is an important tool to control and effectively manage the entire operation in the hospital in a very efficient manner and take it to the path of growth. 11.1 Collection Reports 11.1.1 Daily Collection Report 11.1.2 User Wise Payment Collection 11.1.3 Total Revenue Report 11.1.4 Main Department wise Report 11.2 Department Reports 11.2.1 Department wise Service Availed 11.2.2 Department wise Detailed Revenue 11.2.3 Service Wise Report 11.3 Consultant Report 11.3.1 Admitted Patient Report 11.3.2 Discharged Patient Report 11.3.3 Visiting Consultant Summary 11.4 Summary Reports 11.4.1 Department wise Consultant OPD Service Summary 11.4.2 Consultant wise OPD Service 11.5 Bills Printing 11.5.1 Detailed Bill (IPD & OPD) 11.5.2 Summarized Bills (IPD & OPD) 11.5.3 Daily Provisional Bills 11.6 Additional Reports 11.6.1 Room Summary 11.6.2 Discharge Register 11.6.3 Admission Register 11.6.4 Discharge\Admission Register 11.6.5 Consultant wise Performance
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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

11.6.6 Chemist Report 11.6.7 Admission\Consent form Bill register

b.) Division
Nidhish Jain

Module name 1. Login Module

Sub Module Name 1.1 Login Using secured Username and Password 1.2 Login for various users 1.3 Registration

2. Scheduling

2.1 Captures detailed information of a patient by 2.2 Patient image capture and storage. 2.3 Mandatory fields for crucial patient information. 2.4 Checks duplicate and junk data entry. 2.5 Automatically generates a unique ID no. 2.6 Enquiry assistance for Current In-patient details. 2.7 Advanced multi-criteria search for registered patients. 2.8 Recording Insurance Details. 2.9 Recording overseas patient details. 2.10 Appointment scheduling wrt admission type, date, time. 2.11 Appointment scheduling wrt department and consulting doctor.

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

3. Laboratory

3.1 General Surgery 3.2 Cardiovascular surgery 3.3 Endocrinology 3.4 Nephrology 3.5 Orthopedic 3.6 Pediatries 3.7 Radiology 3.8 Microbiology 3.9 Serology 3.10 Cytology 3.11 Hematology 3.12 Gyneacology 3.13 Physical And occupational Therapy 3.14 Eurology 3.15 Dermatology

8. Pharmacy

8.1Provides a comprehensive list of availabledrugs. 8.2 The Anatomical Therapeutic Chemical (ATC) classification of medicines is used for research purposes. 8.3 The medicines can be manipulated according to various aspects. 8.4 Deducting the stock depending on their batch nos., mfg. dates, exp. Dates 8.5 Accepts E-prescriptions from various departments and consulting doctors. 8.6 Auto generation of alerts when minimum stock levels are reached. 8.7 Reporting the consumption details.

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Shubham chauhan Module name 9. Billing Sub Module Name 9.1 Balance Sheet 9.2 Consultant charges are automatically picked according to general or emergency charges. 9.3 Cash flow statement 9.4 Petty Cash book. 9.5 Record details of the concession & concession authority 9.7 Daily, weekly, quarterly and monthly financial statements. 9.8 Statistical tools for analysis. 9.9 Compatible with GAAP(Generally Accepted Accounting Principles). 5. Hashing 11.Reports For searching data in database 11.1 Collection Reports 11.1.1 Daily Collection Report 11.1.2 User Wise Payment Collection 11.1.3 Total Revenue Report 11.1.4 Main Department wise Report 11.2 Department Reports 11.2.1 Department wise Service Availed 11.2.2 Department wise Detailed revenue 11.2.3 Service Wise Report 11.3 Consultant Report 11.3.1 Admitted Patient Report 11.3.2 Discharged Patient Report 11.3.3 Visiting Consultant Summary 11.4 Summary Reports 11.4.1 Department wise Consultant OPD Service summary. 11.4.2 Consultant wise OPD Service 11.5 Bills Printing 11.5.1 Detailed Bill (IPD & OPD)
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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

11.5.2 Summarized Bills (IPD & OPD) 11.5.3 Daily Provisional Bills 11.6 Additional Reports 11.6.1 Room Summary 11.6.2 Discharge Register 11.6.3 Admission Register 11.6.4 Discharge\Admission Register 11.6.5 Consultant wise Performance 11.6.6 Chemist Report 11.6.7 Admission\Consent form Bill regg. Sunil Kumar Module name 6. Admin 7.Blood Bank Sub Module Name To check all the links. 7.1 Generating reports on Stocks-Blood Group wise, Area wise and Expiry date wise. 7.2 Donor Database-Blood Group wise and Area wise 7.3 Maintain and update Unique Donor Identifications. 7.4 Accurate database/Record Management. 7.5 Blood Cross Match and Result Storage Facility. 7.6 Searched Facility for Destroyed and Expired Blood 7.7 Comprehensive Donor database with Search Facility. 7.8Unique Donor Id and Patient record Id for managing future list. 7.9 Improve Blood Bank processes by providing efficient and continuous software support.

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Shubham Singhal Module Name 10. Payroll and HRD management Sub Module Name 10.1. Maintains complete record of all employees including the 10.1.1 10.1.2 10.1.3 10.1.4 10.1.6 Employee Code Name Demographic data, Salary in different heads, Designation

10.1.5 Department 10.1.7 ESI Account, etc. 10.2 Leaves as per defined by user. 10.3 10.4 10.5 Salary settings as per monthly basis, Daily/ Monthly attendance record. Various key reports are 10.5.1 Salary Register. 10.5.2 Leave Register. 10.5.3 Pay Slips. 10.5.4 Employee List with their complete Details. 10.5.5 over time report. 10.5.6 Report of Leaving and new join Employees. 9. Nursing and Ward Management 4.1 Access Patient Administration system for user defined data items. 4.2 Link in with the order communications 4.3 Include notification of patient's pending arrival, current status, etc. 4.4 Real time test, procedure and medication ordering to the concerned departments. 4.5 For surgery, the theatre schedule is notified, together with any preparation required. 4.6 Record admissions, discharge and transfers at the wards to update the bed
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or on wages basis.

Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

census. 4.7 Confirm location of the patient and to notify ancillary departments such as dietary. 4.8 Communicating with departments such as housekeeping, maintenance, security, etc. 4.9 Comprehensive charts to monitor the patients condition.

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Chapter 6 WORK PLAN and WORK ASSIGNMENT (PERT, CPM, WBC)

TE = 4 2

TE = 11

5
2

TE = 22 4

TE = 2

1
2

TE = 9

4
3

TE = 18

7
6

TE = 6 3 2

TE = 12

6
3

TE = 23

9
1

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Time estimates Expected time (O+4M+P)/6 Normal (M)


2 2 2 3 2 3 4 4 1

Activity

Predecessor Dependency
-----------1 2 2,3 4 4 5,6 7 8

Optimim (O)
1 2 2 2 2 2 5 5 1

Pessimistic (P)
3 3 3 4 4 6 8 6 3 2 2.13 2.14 3 2.33 3.33 6.16 4.5 1.33

1 2 3 4 5 6 7 8 9

Activity No.
1. 2. 3. 4. 5. 6. 7. 8. 9.

Activity Name
Feasibility Study & Problem Finding Requirement gathering & Analysis High level design Report srs Data base design Low level design Coding Testing Implementation

Expected Completion
2 2 2 3 2 3 6 4 1

Dependency
---------1 2 2,3 4 4 5,6 7 8

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Chapter 7 SOFTWARE REQUIREMENT SPECIFICATION (SRS)

1.0 Introduction 1.1 Purpose 1.2 Scope 1.3 Definition, Acronyms, and Abbreviations 1.4 References 1.5 Overview 2.0 Overall Description 2.1 Product Perspective 2.2 Interfaces 2.2.1 System Interfaces 2.2.2 User Interfaces 2.2.3 System Interfaces 2.2.4 Hardware Interface 2.2.5 Communication Interface 2.3 Product Function 2.4 User Characteristics 2.5 Constraints 2.6 Assumptions and Dependencies

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

1.0 Introduction
1.1 Purpose This document is intended for the software requirement specification of PAPERLESS HOSPITAL MANAGEMENT SERVICE (PHMS). The Software is for the automation of Hospital Management. It maintains two levels of users: Administrator Level User Level Maintaining Patient details. Providing Prescription. Precautions and health advice. Providing and maintaining all kinds of tests for a patient. Billing and Report generation. Department Admin: Admin should be able to create/edit/view Patients profile. Appointing of Doctors/Nurses to a particular Department. Secure retrieval of information of Patients received from Admitting Clerk. Access to DataBase logs. Admin should be able to view all information about various departments like pharmacy, diagnostic etc.. Admitting Clerk: It will gather information about Patients. Able to create new profiles(Registration). Able to scan the photo of patient or click using webcam. Able to generate a hospital i-card with photo of patient. Able to send SMS of unique Patient ID to patients mobile .
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The Software includes:

Functional Requirements:

Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Billing Department: Should be able to see all billing records of patients. Generate bills. Ability to take payment using cash/credit cards/debit cards. Able to see information about insurance policy from insurance providers. Patient: Ability to see his/her profile of hospital. Ability to select from available doctors. Ability to give tips & suggestion. Doctor: Ability to see patient profile on whom he/she treated. Able to write diagnostic tests and medical subscriptions in patients profile. Healthcare Insurance Providers: Able to verify the insurance policy coverage. It will be an external Actor .

Non- Functional Requirements: Secure access of confidential data (users details). SSL can be used. 24 X 7 availability. Better component design to get better performance at peak time. Flexible service based architecture will be highly desirable for future extension.

User interface priorities Professional look and feel. Use of Graphical tool like JASPER to show strategic data. Reports exportable in .XLS, .PDF or any other desirable platform independent format .

Other important issues: Good hashing and encryption techniques to protect information.

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

SSL technique will be used for secure transmission of data.

Hardware Requirement: Webcam will be used to take photo of Patient at the time of registration.

1.2 Scope 1.2 Patient registration Appointments scheduling Billing and payment. Security of the whole system Pharmaceutical drugs(Medicines)/equipment Scheduling management (availability of Doctor/Nurse, scheduling, etc) Management (report generation, accounting, etc) System administration Resource allocation (booking rooms, operating theatres, etc) Comprehensive database Web interface (proposed for future) Definition, Acronyms, and Abbreviations PHMS : Paperless Hospital Management Service Its a web application that provides online medical management. Admin : Administrator Admin has an authority of viewing/edit every activites which manages within hospital. UID : Unique Identification Number UID provide an unique reference no. for the IPD/OPD patient. WASCE: Web Sphere Application Server Community Edition It is an application server that runs and supports J2EE and web service applications to host the appliaction. J2EE: Java 2 Enterprise Edition. A programming platform which is part of java platform for developing and running distributed java. JSP : Java Server Pages It is used to create dynamic web content. EJB : Enterprise Java Beans UML : Unified Modeling Language

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

For visualizing systems architectural blueprints, including of actors, activities, DB schemas, business processes. XML: Extensible Markup Language. To encode the code in machine redable form & internet media type. DB2 : Database_2 A database management system that provides for storing & retrieving the records of Patients in a efficient manner. HTTPS : Hypertext Markup Language. A service protocol. RAD : Rapid application Developer For planning the project efficiently. 1.3 References Project is related to Hospital Management System. The project maintains two levels of users: Administrator Level-Doctor User Level-Data Entry Operator Maintaining records of indoor/outdoor patients. Maintaining patients diagnosis details, advised tests to be done. Providing different test facilities to a doctor for diagnosis of patients. X-Ray Urine Test Stool Test Sonography Test Gastroscopy Test Colonoscopy Test Blood Test Biochemistry Test

1.4 Overview

Main facilities available in this project are:

Maintaining patients injection entry records. Maintaining patients prescription, medicine and diet advice details. Providing billing details for indoor/outdoor patients.

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Maintaining backup of data as per user requirements (between mentioned dates). If user forgets his/her password then it can be retrieved by hint question.

In this project collection of data is from different pathology labs. Results of tests, prescription, precautions and diet advice will be automatically updated in the database. Related test reports, patient details report, prescription and billing reports can be generated as per user requirements. User or Administrator can search a patients record by his/her name or their registration date. Patients diet advice can be provided in Hindi.

2.0 Overall Description


2.1 Product Perspective Independent, totally self contained part of a larger system. Relation with the other products: Chat API SSL

Research-oriented. Where it will be used It is used by various hospitals. It can also be used by various diagnostic centers. Management department of Hospital. Patients. Doctors and Nurses. Insurance agents. Communication and information sharing in secure way. Registration of Patients. Administrator of hospital. Staff members.
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To whom it will be benefited

What does it provide?

To whom it will have Interactions

Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Patients. Insurance companies. Internet. Security System (SSL). Google APIs. IBM API.

Interaction with other systems

Major components of the larger system, interconnections, and external interfaces Webcam.

2.2 Interfaces 2.2.1 System Interfaces Hardware Requirements Processor Core 2 Duo or Higher RAM 2GB or Higher Monitor VGA/SVGA Keyboard 104 keys Disk Space 1GB Mouse 2 buttons/3 buttons

Software Requirements Operating System WinXP, Linux or Higher version Front end Eclipse Backend IBM DB2 Design Tool Dreamweaver

2.2.2 User Interfaces 2.2.3 Software Interfaces Information Management IBM DB2 Websphere IBM Websphere Application Server IBM Websphere Application Server Express

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

2.2.4 Hardware Interface 1.3 MP Webcam will be used for better face image quality. Tablets for better interface for signature as well as for its portability. 2.2.5 Communication Interface Chat API. Blog preferences. Forums defined systems. E-mail interfaces. SMS facilities.

2.3 Product Function Simple user interface. Secure communication. Registration facility for user according to its category. View of the cases according to the category (detail view). Tips & Suggestion for patients. Admin console i.e. adding, deleting and editing user details. Login using secured password technique will be provided for registered patients. Google search facility for searching information. Information sharing among different departments. Profile management according to their access control. Chat communication among doctors. Report generation for patients according to their diagnosis criteria.

2.4 User Characteristics Admin Doctors Middle level authority of Hospital. Should be computer proficient.
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Higher authority of Hospital. Should be Computer proficient. Expatiation in management.

Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

Expatiation in medical fields. Appointed by Department Admin. Should be computer proficient Expatiation in gathering information Familiar with English language. Familiar with computers & Internet. Middle level authority of Hospital. Familiar with Insurance policies system. Should be computer proficient. It is an external actor only. It will only provide information about insurance policies of patients.

Admitting Clerk

Patient/Relative

Accountant

Healthcare Insurance Providers

2.5 Constraints Provide a general description of any other items that will limit the developer's options: SSL Security Regulatory policies Hardware limitations: Webcam JAVA HTTPS SSL SSL SSL Higher-order language requirements Protocols Reliability requirements Encryption of Information Safety and security considerations

2.6 Assumptions and Dependencies Appointments can be cancelled 24 hours in advance without penalty.
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Patient medical history can be viewed by concerned doctors at the hospital with approval of the patient. Hospital is covered by insurance policy. Staffs are assigned roles to interact with the system. Staffs have basic computer operating skills. Every month updating of knowledge for staff.

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Chapter 8 DIAGRAMS

8.1.Use case diagrams

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8.2 Class Diagrams

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8.3 Activity Diagram

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8.5 Sequence Diagrams


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Chapter 9 GUIDE COMMENTS

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Chapter 10 EXPERT COMMENTS

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Chapter 11 FAQs ABOUT THE PROJECT

1.What is post graduate diploma in hospital administration? Hospital administration is concerned with planning, organizing, staffing, co-ordinating, controlling and evaluation of health services offered by a health care institution (hospital...) to provide maximum patient care of superior quality at competitive cost so as to reduce morbidity and mortality. 2.How do I set up an appointment? You will have your appointment according to your registration as per done by our admitting clerk at the reception .According to your registration and problem you will be appointed and referred to your doctor. 3.What should I bring with me? Please bring with you to your appointment any medical records or X-ray reports you have related to your pain, medications you are currently taking, and any information you have relating to health insurance coverage.

4.How do I arrange treatment? If you contact us prior to a planned or non-acute admission, we will take care of all of the practical details in connection with a hospital admission. This allows you to concentrate on getting well. When you contact us we will: Check your cover and confirm that your treatment is covered by your plan. Help you find the right place of treatment if you wish. Just tell or send us medical information on your condition and we will provide you with information on appropriate providers of treatment or a specialist in the countries and/or cities of your choice. Confirm to the hospital that your treatment is covered and issue a payment guarantee, matched to the cover under your plan. Our medical staff can also offer advice and help to make sure you are receiving the most appropriate care. And well off course settle the bill directly with the hospital where possible.

5.Is there a Provision of Room Management (availability of Rooms and Beds)? -All of these services have been incorporated to the dash board of the software, which generates a comprehensive report to these queries.

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6.How will my medical costs be paid? We always aim to settle your claim directly with your treatment provider. If we cannot do this for any reason, we ask that you send us a claim by post. A claim consists of all the original invoices from your treatment with your policy number clearly stated on each document You can choose to let us pay you or your medical provider. We can pay by electronic bank transfer, cheque, reimburse your credit card or count it towards next years premium.

7.What if I have bills from another private health insurer? If you send us reimbursement statements and original bills that you have claimed from another private health insurer (e.g. a local plan) these will count towards your deductible if the benefits would have been covered under your International Health and Hospital Plan.

8.What is your complaints process? We are always pleased to hear about any aspect of your insurance cover that you have particularly appreciated, or that you have had problems with. If something does go wrong, we have a simple procedure to ensure your concerns are dealt with as quickly and effectively as possible.

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Chapter 12 REFERENCES
http://www.fortishealthcare.com/ http://www.apollohospitals.com/ http://www.hospitalinformationsystem.com/

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APPENDICES

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