Excise Manual

Version 1.
Financial Accounting (FI) User Manual Excise Process

TR6 Challan Creation
Page 1 of 8
Created by : Syed Azharuddin Created on 01/06/2009
PROCESS TITLE: TR6 CHALLAN CREATION Overview The trigger for this transaction is the requirement to pay the TR6 Challan
Business Process Overview TR6 Challan Payment Process
Input - Required Fields
Field Value / Comments
Output - Results
Comments
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PROCEDURAL STEPS 1) General Ledger Document Creation (FB50)
System does not update the PLA Register with the above entry. When you update the TR6 Challan updating process, the system will update the PLA Register and PLA Account and reverse the PLA on Hold Account. 2) Invoice to Tax Authority (FB60/F-43)
In this activity, you debit the PLA Interim Clearing Account so that the same is nullified and credit the Tax Authority for the payment of PLA.
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3) Payment to Tax Authority (F-58)
In this activity, the Cheque has been issued to the Tax Authorities/Bank. 4) TR6 Challan Posting
India Localization Menu Transaction Code Indirect Taxes Excise JV Create J1IH
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On Excise JV Main Menu, select the TR6 Challan Tab. Once you click on the TR6 Challan.
You have to enter the GL Document created in the 1 step, Document Year, Company Code, Plant and Excise Group for which the PLA Payment is being made. Press Enter.
st
You can observe that the PLA on Hold Account is getting credited which was 1 debited in the GL Account Document creation. Enter the PLA BED, PLA EduCess & PLA SHECess amounts to debit the same.
TR6 Challan Creation Page 5 of 8 Created by : Syed Azharuddin Created on 01/06/2009
st
After filling the required amounts post the document. Once you save the document, the following line will appear at the bottom of the sap screen.
You can view the same by clicking on the Main Menu Excise JV Display and fill the following:
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Click on the Accounting Document Tab:
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The Result of the above document is: The PLA on Hold Account has been nullified & PLA BED, PLA EduCess & PLA SHECess has been debited.
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Lakshmi Precision Screws Ltd.

Version 1.0

CENVAT Utilization
SAP Channel Partner KPIT Cummins Infosystems Ltd Hinjawadi, Pune
CENVAT Utilization
Page 1 of 10
PROCESS TITLE: CENVAT Utilization Process Overview The trigger for this transaction is the requirement of CENVAT Utilization. It is used to calculate how much Excise Duty you must remit to the authorities. Legislation requires you to remit excise duty monthly. Companies are allowed 5 days to remit excise duty except for the Month of March. Once the report has determined how much you have to pay, it allows you to specify where the money should be paid from i.e. whether it should be deducted from the CENVAT credits that you have accumulated in RG23A Register or RG23C Register, or whether it should be deducted from the Personal Ledger Account (PLA). You have the option of selecting the appropriation amounts as required. Prerequisites: User must be assigned to the Country India Specific Menu i.e. J1ILN. Excise Invoices must be posted in the System to arrive the CENVAT Payable for deliveries made from the Factory. The CENVAT Payable amount should be credited to a Clearing Account as a Liability. At the time of Utilization of CENVAT, the system will post the Debit entry to the same account based on the Account assignments in the Customization.
Output Results
Comments
CENVAT Utilization
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PROCEDURAL STEPS 1) Utilization of CENVAT (J2IUN)
CENVAT Utilization
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In the above screen, you have to input the following: Sub Transaction Type
ADC Sub Transaction Type
Excise Invoice Selection Period: It is the period of all the Excise Invoices for which you are running a Utilization Entry. Excise Invoice: You can restrict the selection of Invoices here by selecting them in Exclude Single Invoice or Invoice Range.
CENVAT Utilization
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Business Area: This is below the Plant Level. Note: There is no multiple Business Area selection in this field & the filling of Business Area is compulsory otherwise the GL Entry is not possible. Display Last Utilization Date Tab: It shows you when the last Utilization was made. The next utilization can be done only if you put a date which is next to the last Utilized Date. Display Pending Invoices: It shows the pending invoice to be selected in this Utilization Run. (Including the Invoices given in the Excise Invoice Selection Restriction Field - Excise Invoice) Once you have input all the Necessary Fields, you will see the following screen:
CENVAT Utilization
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Now select the Duty which you want to adjust against the available credit, and select on select duty view button, you can view the concerned Duty Credit Available in related Excise Registers as well as the Amount available in PLA for the same will appear as shown below: In the above, screen the Registers Balance in RG23A BED is available so you can utilize it for the payment of Excise Duty otherwise you have to use the balance available in PLA Register also. You have to utilize it as follows:
CENVAT Utilization
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After selecting the ECS Duty, click on the Balances Availability, the following screen appears:
button to view the concerned
Enter the Duty as applicable.
CENVAT Utilization
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After selecting the ECS Duty, click on the Balances Availability, the following screen appears:
button to view the concerned
CENVAT Utilization
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Click on the following screen appears where you can check the accuracy of the Accounts and then post the same.
Once you save the above entry, the following message appears at the bottom of the SAP Screen. You can view the Accounting Document through FB03.
CENVAT Utilization
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In the above document, one can observe that the CENVAT Credit/Availed Accounts have been credited and the CENVAT Payable Accounts have been debited.
CENVAT Utilization
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Version 1.0

Registers Updation
Registers Updation
Page 1 of 12
PROCESS TITLE: RG23 REGISTERS UPDATION
Process Overview RG1 Register maintained at Manufacturing Plants for excisable Finished Goods. The Register shows the Goods Movements from the Factory to a Store and Stores to Customer, specifically for excisable Finished Goods. R/3 System generates all the necessary entries in the Register. This Report only creates Register Entries for Goods Movements that have not already been entered. It does not create duplicate entries. Using the same activity, you can also update the Goods Issues into RG23A Part I and RG23C Part I Register by selecting the Radio Button option in the Registers. Prerequisites: To Extract the Data to RG1 Register, Material Numbers has to be maintained in the Table J_2IRG1BAL Opening/Closing balance table for RG1.
Output Results
Comments
Registers Updation
Page 2 of 12
PROCEDURAL STEPS 1) Update RG23A/C Issues and RG1 (J1I5)
In the above screen, Company Code, Plant, Excise Group, Posting Date Range, Classification, Document Dates & Register Selection is mandatory. Other Fields are optional for further Restrictions.
Registers Updation Page 3 of 12 Created by : Syed Azharuddin Created on 01/06/2009
Document Date: You have to select any one of the Three Dates available. System treats the selected date as the Register Updation Date. Normally it is Document Entry Date. Registers: By selecting the Registers Radio Buttons, you can update RG 23A/C Part 1 & RG1 Registers. The following Classification codes need to be used while updating the Excise Registers: Register Type RG 23A Goods issues IIM IPD IWD RG23C IIM IPD IWD RG1 IDH IDE IWE IWT IWO RMA ROP ROP Goods receipts ROP
Registers Updation
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The above Receipt/Issue Indicators have the linked importance with the Movement Types as follows:
Registers Updation
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IIM IPD IWD ROP
201/261 161 541 101
Issue to cost center for consumption Returns to Vendor Issue to Job Work Vendor Received from Purchase
Having filled the required fields, Press on Execute Button which will bring the following screen depending on the Classification & Register Combination Selection. (In this case RG1 Register & Classification RMA)
System displays all the Line Items which meet the Selection Criteria to update the RG1 Register. Select the Line Items which needed to be updated to RG1 Register by selecting the Check Box at the beginning of the each line item.
Registers Updation
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Select the Line Items to be updated and click on the Simulate Button to view the following screen:
The system shows the Line Items which can be updated with Green Traffic Lights and the Line Items which can not be updated with Red Traffic Lights.
Registers Updation
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Now you have to select, to be updated Line Items with Green Traffic Lights and click on the Create Button i.e. Register Entry Button. Once the Processing is over the System gives the message as shown below:
2) Update RG23A/C Issues and RG1 (J1I5)
Registers Updation
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The following Classification codes need to be used while updating the Excise Registers: Register Type
RG 23A
Goods issues
IIM IPD IWD
Goods receipts
ROP
RG23C
IIM IPD IWD
ROP
RG1
IDH IDE IWE IWT IWO
RMA ROP
Registers Updation
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Click on
button.
Registers Updation
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3) Update RG23A/C Issues and RG1 (J1I5)
The following Classification codes need to be used while updating the Excise
Registers Updation Page 11 of 12 Created by : Syed Azharuddin Created on 01/06/2009
Registers:
Registers Updation
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Register Type
RG 23A
Goods issues
IIM IPD IWD
Goods receipts
ROP
RG23C
IIM IPD IWD
ROP
RG1
IDH IDE IWE IWT IWO
RMA ROP
Registers Updation
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Click on
button.
Registers Updation
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Version 1.0

Registers Extraction
Page 1 of 8
PROCESS TITLE: RG1, RG23 & PLA REGISTERS EXTRACTION Process Overview This activity needs to be performed in order to create the RG1, RG23 & PLS details into the respective Tables. Prerequisites for RG1 & RG23 Registers: You should have performed the RG1, RG23 Registers updation before performing this step. Prerequisites for PLA Register: The following Transactions should have been executed, if any transactions took place during the period of PLA Register Extraction for payment of CENVAT and Sale of Goods. 1) TR6 Challan Updation (J1IH) & 2) Utilization of CENVAT (J2IUN)
Output Results
Comments
Page 2 of 8
PROCEDURAL STEPS 1) Extract (J2I5)
In the above screen, you have to fill the Start & End Date to extract the details of the Respective Registers to their Table Entries for the purposes of taking print outs in the next step. If you select the All Registers Radio Button, all the concerned Registers will be updated. You can also update the Registers Individually by clicking on the Select Any Register Radio Button and selecting any of the Registers you want to update.
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You have selected the Select any Register Radio Button and RG1 Registers Indicator. This will update only the RG1 Register and not the Other Registers. Likewise you can update all the Registers concerned individually.
The above Pop-up Screen appears informing you the Period from and to of the Extraction of the RG1 Register or any other Registers. Click on Yes Option to view the following screen.
Registers Extraction Page 4 of 8 Created by : Syed Azharuddin Created on 01/06/2009
System will execute the report and display the Pop-Screen with Register Name & Green Tick mark, if it is successfully extracted. Otherwise it will show the Red Cross. Using this activity, you can also extract the RG23 & PLA Registers as well.
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PLA has not been extracted as the same has not been utilized during the Excise Utilization J2IUN. Otherwise, it would have been extracted like other registers.
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SAP ECC 6.0 Implementation Project:Vijay Sankalp

Version 1.0

Registers Print Utility
Page 1 of 5

PROCESS TITLE: RG1, RG23 & PLA REGISTERS PRINT UTILITY Process Overview The objective of this activity is to print the RG1, RG23 & PLA Registers or to display them on the screen.
Output Results
Comments
Page 2 of 5

PROCEDURAL STEPS 1) Print Utility program (J2I6)
On the Print Excise Registers Initial Screen, select the Register you want to print and press on the Execute Button, then you will see the following screen which should be input as follows:
Excel Form: For the Excel Down Load of the Registers Now you Press the Execute Button which will take you to the following Pop Up window wherein you have to define the Name of the Excel File to which you are transferring the following Data.
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Fill the File Name as shown below for the respective Registers with their Respective Names.
Now Click on the Save Button. Then go to Desktop and identify the Excel File which has been save as follows:
Now open the Excel File and see the contents of the same as follows:
Registers Print Utility Page 4 of 5 Created by : Syed Azharuddin Created on 01/06/2009
Follow the above process for all the Registers Excel Download.
Registers Print Utility Page 5 of 5 Created by : Syed Azharuddin Created on 01/06/2009

Version 1.0

CENVAT Register
CENVAT Register
Page 1 of 10
PROCESS TITLE: CENVAT Register Process Overview User requires CENVAT Register to submit an Annexure to the Excise Authorities as a Monthly Return under Rule 57AE of the Central Excise Rules 2001. CENVAT Register displays the Input Credit details for Raw Materials or Capital Goods. This report can be generated detailed as Annexure or Summary as Abstract.
Output Results
Comments
CENVAT Register
Page 2 of 10

PROCEDURAL STEPS 1) CENVAT Register - J2I9
Print Document Annexure: Select this Radio Button if the Output is being generated for Annexure. At a time you can generate an Annexure or Abstract. Print Document Abstract: Select this Radio Button if the Output is being generated for Abstract. At a time you can generate an Annexure or Abstract. Print Annexure for Material Type Inputs: Select this Radio Button if the Output Annexure is being generated for Input Materials. At a Time you can generate an Annexure for Input Materials or Capital Goods. Print Annexure for Material Type Capital Goods: Select this Radio Button if the Output Annexure is being generated for Capital Goods. At a Time you can generate an Annexure for Input Materials or Capital Goods.
CENVAT Register
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CENVAT Register
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CENVAT Register
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CENVAT Register
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CENVAT Register
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CENVAT Register
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CENVAT Register
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CENVAT Register
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Version 1.0

ER1 Report
ER1 Report
Page 1 of 6

PROCESS TITLE: ER1 Report Process Overview ER1 Report requires generate the Form E.R.-1 to be filed with the Excise Authorities by all the Assessees (as defined under Central Excise Act) on a monthly basis for production and removal of: Goods and other relevant particulars and CENVAT Credit. You can run the report for a Plant for a Particular Month. The system displays and prints the various sections of the form for a Registration Number of a Plant for a particular month. Prerequisites: The following should have been executed 1) Utilization of CENVAT 2) Data Extract to RG23A Part II Register 3) Data Extract to RG23C Part II Register 4) Data Extract to PLA Register J2IER1 has NO Menu and should be directly put into the Command Box of the Main Menu.
Output Results
Comments
ER1 Report
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PROCEDURAL STEPS 1) ER1 Report J2IER1
ER1 Report
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ER1 Report
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ER1 Report
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ER1 Report
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Excise Manual

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Version 1.

Financial Accounting (FI) User Manual Excise Process

TR6 Challan Creation

Created by : Syed Azharuddin Created on 01/06/2009

Business Process Overview TR6 Challan Payment Process

Input - Required Fields

Field Value / Comments

TR6 Challan Creation

Created by : Syed Azharuddin Created on 01/06/2009

PROCEDURAL STEPS 1) General Ledger Document Creation (FB50)

TR6 Challan Creation

Created by : Syed Azharuddin Created on 01/06/2009

3) Payment to Tax Authority (F-58)

TR6 Challan Creation

Created by : Syed Azharuddin Created on 01/06/2009

TR6 Challan Creation

Created by : Syed Azharuddin Created on 01/06/2009

Click on the Accounting Document Tab:

TR6 Challan Creation

Created by : Syed Azharuddin Created on 01/06/2009

TR6 Challan Creation

Created by : Syed Azharuddin Created on 01/06/2009

Lakshmi Precision Screws Ltd.

Financial Accounting (FI) User Manual Excise Process

Created by : Syed Azharuddin Created on 01/06/2009

Input - Required Fields

Field Value / Comments

Created by : Syed Azharuddin Created on 01/06/2009

PROCEDURAL STEPS 1) Utilization of CENVAT (J2IUN)

Created by : Syed Azharuddin Created on 01/06/2009

ADC Sub Transaction Type

Created by : Syed Azharuddin Created on 01/06/2009

Created by : Syed Azharuddin Created on 01/06/2009

Created by : Syed Azharuddin Created on 01/06/2009

button to view the concerned

Enter the Duty as applicable.

Created by : Syed Azharuddin Created on 01/06/2009

button to view the concerned

Created by : Syed Azharuddin Created on 01/06/2009

Created by : Syed Azharuddin Created on 01/06/2009

Created by : Syed Azharuddin Created on 01/06/2009

Lakshmi Precision Screws Ltd.

Financial Accounting (FI) User Manual Excise Process

Created by : Syed Azharuddin Created on 01/06/2009

PROCESS TITLE: RG23 REGISTERS UPDATION

Input - Required Fields

Field Value / Comments

Created by : Syed Azharuddin Created on 01/06/2009

PROCEDURAL STEPS 1) Update RG23A/C Issues and RG1 (J1I5)

Created by : Syed Azharuddin Created on 01/06/2009

Created by : Syed Azharuddin Created on 01/06/2009

IIM IPD IWD ROP

201/261 161 541 101

Created by : Syed Azharuddin Created on 01/06/2009

Created by : Syed Azharuddin Created on 01/06/2009

2) Update RG23A/C Issues and RG1 (J1I5)

Created by : Syed Azharuddin Created on 01/06/2009

IIM IPD IWD

IDH IDE IWE IWT IWO

Created by : Syed Azharuddin Created on 01/06/2009

Created by : Syed Azharuddin Created on 01/06/2009

3) Update RG23A/C Issues and RG1 (J1I5)