FrontRetail CS User Guide

PRESENTATION ..................................................................... 7 SALE OPERATIVE .................................................................. 8 Selection of Seller Screen ...................................................... 9 Sale Screen .......................................................................... 10 Customize screen in Retail Mode: ...................................... 10 Customize screen in Market Mode: .................................... 11 Collection Screen ................................................................. 16 Buttons of function of the sale screen .................................. 20 Sales client ......................................................................... 20 Margins ............................................................................... 20 Status.................................................................................. 20 Receipts.............................................................................. 20 Clearing .............................................................................. 20 Labels ................................................................................. 21 Intervention ......................................................................... 21 E-Mail.................................................................................. 21 Advanced Payment............................................................. 21 Serial number ..................................................................... 22 Cash daily ........................................................................... 23 Following............................................................................. 23 Messages ........................................................................... 24 Items Consult........................................................................ 25 Consult of Clients ................................................................. 28 CONFIGURATION ................................................................. 31 System.................................................................................. 32 Configuration of the Terminal ............................................. 32 Printers ............................................................................... 37 Cash drawers...................................................................... 39 Displays .............................................................................. 39 Scanners (Barcode reader) ................................................ 40 Scales ................................................................................. 40 External Scales................................................................... 40 External DLL ....................................................................... 41

TeleStock............................................................................ 42 Printout design:................................................................... 42 Communication..................................................................... 42 Step 1: Identification of the programs that are going to be communicated .................................................................... 42 Step 2: When do you want to make the communications?. 43 Step 3: Which method are you going to use to send and receive files?....................................................................... 44 Company .............................................................................. 46 Taxes .................................................................................... 46 Currency ............................................................................... 47 Payment Groups................................................................... 47 Payment Types..................................................................... 48 Types of User ....................................................................... 49 Access Fronts: .................................................................... 50 Employees............................................................................ 51 Sections ................................................................................ 52 Brands .................................................................................. 53 Items ..................................................................................... 53 Header of the file of the item:.............................................. 53 Additional Data (F1):........................................................... 54 Costs / Prices (F2): ............................................................. 57 Stocks (F9): ........................................................................ 59 Rates .................................................................................... 61 Creation of a New Rate ...................................................... 61 Maintenance of a sale rate already existing ....................... 61 Creation of an offer rate...................................................... 62 Fixed items ........................................................................... 62 Documents ........................................................................... 63 Graphic Design ................................................................... 64 Creation of a New design in Graphic Mode ........................ 64 Creation of a New Design (Text Mode) .............................. 68 Creation of a new Receipts Design .................................... 71 Creation of a new design Coupon ...................................... 74 REPORTS AND CHARTS ..................................................... 77 Cash Counts......................................................................... 78 X cash count ....................................................................... 78

Z Cash count ...................................................................... 80 Reports ................................................................................. 81 General options for the reports: .......................................... 81 Summary of sales by payment type.................................... 82 Abstract of commissions by seller ...................................... 82 Summary of returns by seller.............................................. 84 Abstract of returns by seller ................................................ 84 Sold items with different price............................................. 85 Margin and profit................................................................. 86 Loans by client.................................................................... 87 List of sale printouts............................................................ 87 Daily receipts summary ...................................................... 88 Daily SUMMARY of sales ................................................... 89 Sales by hours .................................................................... 90 List of sales with discount ................................................... 91 SUMMARY of modified items ............................................. 92 Items sale rates by family ................................................... 92 Abstract of taxes by family.................................................. 93 Abstract of sales by item..................................................... 94 Ranking of sales by item..................................................... 95 Pending collections............................................................. 96 Charts ................................................................................... 97 Summary of daily sales....................................................... 98 Summary of monthly sales ................................................. 99 Abstract of employees register ......................................... 100 Accumulated of the register of employees........................ 100 Abstract of items sales...................................................... 101 Statistic of monthly sales by item...................................... 102 Abstract of client sales...................................................... 102 Statistics of monthly sales by client .................................. 103

Iniciatives de Comunicacions Gminis, S.L Partida Pla de Mons, 54 25193 Lleida Spain Tel: +34-973 -228540 Fax: +34-973 -228592 http: //www.icg.es E-mail: international@icg.es

PRESENTATION
The ICG group born in 1985 with the goal to put at the users disposal computerized solutions to adjust perfectly to their needs. To reach this goal, we use the last technology in hardware and the most powerful development tools in management software. Almost 20 years later the ICG software solutions are translated to 6 languages and contemplate the commercial and fiscal needs of European Countries (Spain, Portugal, United Kingdom, Italy, Holland, Sweden, Norway and Finland), America (Canada, United States, Mexico, Panama, Argentina, Uruguay and Brazil) and Oceania (Australia and New Zealand). FrontCS has been thought for you and it is characterized by its interaction with the user and because it is easy to use, by an open design, by its functionality, by an internal structure with a professional and solid programming and by the use of a client / server data base that guarantees in every moment the security and liability of the data. We congratulate you for your choose and we hope that FrontCS helps you in your daily management and in the future plans of your(s) business(s) it fulfils satisfactorily, because, finally this has been the purpose of its development. The Management

Sale Operative

Selection of Seller Screen

When you enter in FrontRetail, the first screen that appears is the employees selection one. There are many options to choose an employee. If you have not defined any passwords for the users, the seller should touch over the photo or enter the number of employee in the numeric pad. If you have defined the passwords for the users, the sellers should enter their own password in the numeric pad. If you use seller cards, the seller should pass the card by the reader (of bar code or magnetic card) NOTE: To define passwords, see the section Configuration Employees. FrontRetail CS incorporates a system of presence control of employees. If it is active, in order that the photo of the seller appears on the screen, the seller should previously register the enter in the system from this screen of seller selection entering the password register or passing the card and then touching the button Enter. When the shift of work ends, the employee should register the exit in the system pressing the button Exit.

NOTE: To define passwords of register, see the section Configuration - Employees.

Sale Screen
There are two different screen configurations that can be selected from Configuration System Configuration of the Terminal: Mode Retail and Mode Market.

Customize screen in Retail Mode:

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Customize screen in Market Mode:

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The sale screen can be divided in these positions: 1. Frame Picture of the item. In this frame the picture of the last selected item (if this item has a picture) is displayed. Touching in this frame, the program makes a consult of the item to add a new sale line. 2. Field data enter. Field to enter the data by keyboard. 3. Warehouse button. Button to change the warehouse. The current sale will decrease the stock of the items in that warehouse. The warehouse cannot be changed if the user that

the seller has associated has not activated the property Change warehouse in the sale. 4. Rate Button. Button to change the sale rate. The sale rate cannot be changed if the user that the seller has associated has not activated the property Change rate in the sale. 5. Label Rate. Label where the rate of the sale is displayed. 6. Label Warehouse. Label where the warehouse is displayed. 7. Button References. Button to enter the alphanumeric references of the items with a terminal with touch screen. When we press this button, a numeric pad is displayed. 8. Label Date. Label that display the date of the current date. 9. Label Quantity. 10 Frame client data. The data of the client associated to the current sale will be displayed. The name, the address, the postcode, the city, the telephone and the fax. This frame acts also as a button. If we press it, it will appear a client consult in order to associate a client to the current sale. 11. Prompt Loans. Warning that is activated when the client associated to the sale, has loans. 12. Prompt Risk. Warning that is activated when the client associated to the sale, has surpassed the risk. The warning will be activated in three different situations: 1. If the total of the pending credit of the client surpass the amount of maximum risk assigned in the file.

2. If the client has delayed one of the pending collections, that is to say, if the current date is later than the expiration date of some of the pending collections. 3. If one of the already settled collections of the client have been returned. Ex: Return of a check etc. 13. Prompt Pending. Warning that is activated when the client associated to the sale has pending collections. With the button Collection the pending collections will be displayed, indicating the number of document, date and amount. 14. Prompt Advanced Payments Warning that actives if the client associated to the sale has advanced payments. See button Payment in advance. 15. Prompt Orders. Warning that actives if the client associated to the sale has items ordered pending to be server. See button Serve. 16. Prompt Repairs. Warning that is activated when the client associated to the sale has repairs pending to be delivered. See buttons Repairs and Consult Repairs. 17. Frame Seller. Picture where the photo of the seller that makes the sale is displayed. Pressing over the picture, the current sales pass to be in hold and you come back to the seller selection screen. When, later, the seller initiates a new sale process, the items of the sale in hold of the seller will be recuperated. 18. Label Hour. Label with the current hour minutes seconds. 19. Button Bar Code / Reference. Pressing over this button, the program runs a consult of the item sorted by reference to enter a new line of sale.

20. Button Description. Pressing over this button, the program runs a consult of item sorted by description to enter a new sale line. 21. Button Quantity. Pressing over this button, you can enter the quantity of the selected sale line. The quantity cannot be changed if the user that the seller has associated, has not active the property Change quantity in the sale. 22. Button Price. Pressing over this button, you can modify the price in the selected sale line. The sale price cannot be changed if the user that the seller has associated, has not active the property Change price in the sale. 23. Button % Discount. Pressing over this button, you can modify the percentage of discount of the selected sale line. The discount by line cannot be changed if the user that the seller has associated, has not active the property Change discount by line in the sale. 24. Button Total Line. Pressing over this button, you can modify the total amount of the selected sale line. When we change the amount of the line, the sale price is recalculated from the quotient between the amount and the quantity of the line. The total amount of the line cannot be modifying if the user that the seller has associated, has not active the property Change total line in the sale. 25. Buttons Advance and Backwards. If the current sale has more detail lines than the ones than can be displayed in the screen, with these buttons you can move through the lines. 26. Frame of Buttons. Frame where the 14 first buttons of function associated to the seller are displayed. NOTE: To configure the buttons and permissions associated to an employee, see the option Configuration Types of user.

NOTE: To know the function of each one of the buttons, see the option Buttons of function of the sale screen. 27. Frame of More buttons. If the seller has more than 14 buttons of function associated, touching here the rest of the buttons will be displayed. 28. Button of Fixed Items. Button to display in the upper part of the sale screen a group of items named Fixed Items for the quick sale of the items in a terminal with touch screen. See the option Configuration Fixed Items. 29. Label Quantity. Label that displays the sum of the quantities of all the sale lines entered. 30. Label Lines. Label that displays the number of sale lines entered. 31. Frame Numeric Pad. Pad to enter numbers in a terminal with touch screen. It appears in all the screens where it is necessary to enter the numbers. 32. Label Subtotal. Label where the total amount of the sale before applies the commercial discount is displayed. 33. Label Discount. Label where the amount of the commercial discount is displayed. 34. Label Total Net. Label where the total amount of the sale is displayed.

Collection Screen
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The collection screen is divided in the following areas: 1. Button Cancel. Come back to the sale screen. 2. Button do not Print. Finish the sale without printing the document. The sale cannot be finished without print the document if the user that the seller has associated, has not active the property Hide the button do not print in the sale screen. 3. Button Discount / Rounding. It displays a screen to enter the percentage of discount, the amount of the

discount or rounding directly the amount of the sale. This button is not operative in the user that the seller has associated, has not active the property Change commercial discount in the sale or if the type of user does not have assigned the button of the function Total Discount. 4. Selector Payment Types. In this selector the payment types will be displayed. Touching a payment type, this will be assigned to the sale. If the payment type has a different currency associated to the one of the document, FrontRetail CS will make the conversion in an automatic way and will display the amount to pay in the new currency. If the amount associated to the payment type is lower than the total of the sale, a new line in the frame of the selected payment types will be added to assign the rest of the amount to other payment type. If the amount is higher, it appears the extra payment in the frame to return. Depending on the total amount of the sale (if it is positive or negative), FrontRetail CS proposes the payment type to assign in function of the properties Payment types of positive amounts and Payment types of negative amounts of de the configuration of the terminal. 5. Selector of the design of the document. FrontRetail allows creating one or several printout design to each one of the documents (receipts, invoices, etc). To finish the sale with the printout of

the document, you have to select a printout design of the selector. To create or modify printout designs, consult Configuration - Documents. 6. Frame of selected payment types. It displays the payment types assigned to the sale. To enter the corresponding amount of each payment type you can use the numeric pad you should select the bills / currencies given bye the client in the selector of bills / currencies. 7. Frame to return. If the currency of the associated amounts to the payment types selected exceed the total amount of the sale, an extra payment will be done, and that will be displayed in the frame to return. FrontRetail CS allows selecting the currency in which this change will be returned to the client. 8. Selector of bills /currencies. In this selector the fractions in bills and currencies of the currency of the last selected payment type. To enter the amount given by the client you can use the numeric pad or select the bills and/ or currencies given by the client that are accumulated in the given amount. This selector is very helpfully to avoid errors when we enter the given amounts. 9. Label of Total. It displays the total amount of the sale, expressed always in the currency of the document

10. Frame of expirations. If the assigned payment type is credit, in this frame the different expirations with their corresponding date and amount will be displayed. If the client give us a check or a promissory note, etc, touching in this frame, FrontRetail CS gives the option of enter the number of check given by the client and also the date of collection of it. 11. Frame Numeric Pad. Pad to enter numbers in a terminal with touch screen.

Buttons of function of the sale screen

Indicating the quantity of sale, amount and commercial margin. Sales client This button will present a report of all the history of sales made of the selected client, indicating the item, the date of the sale, the quantity, the price of sale and the discount. With the button By months a comparative of monthly sales between the current and the previous year will be displayed, indicating the quantity of sale the amount and commercial margin Margins It displays a summary of the sale lines indicating the unitary cost of each one of the items, the total cost of the sale, the profit, the margin over the sale (%Sale) and the margin over the cost (%Purchase). Status It allows assigning a status to the document of the current sale. The creation of status and assignation of them to the different types of documents can only be done in ICGManager. Receipts This function button allows the printout of the receipt from the same sale document. Moreover, if you have configured a printout of a cheque, pressing the button receipt and selecting the corresponding design, it will be possible to print a cheque already completed, so that the client only have to sign it and then make the payment. Clearing It displays a report of the client invoices, indicating the date of the invoice, the amount of it, the amount already collected, the number of expirations and the number of expirations already

collected, the pending amount and the delay in days if we have reached the expiration date and it is still pending. Of each one of these invoices, with the button Detail, we can display a summary of each one of the expirations. Labels It allows printing labels, indicating the number of packages, the total weigh, the transport company and the shipment conditions. The design of the labels should be done in ICGManager. Intervention When a seller has to use a button of function that the seller has not assigned, other user can press the button Intervention to display the corresponding function buttons without need of leaving the sale on hold. This option is very useful if the way of working is printout line by line (See Configuration System - Terminal). E-Mail It allows sending a document through e-mail as Attached document or directly as message, marking or not the property send as a text file. To define the design of the e-mail, it is necessary to create a text document. (See Configuration Documents). The field To will be automatically completed with the e-mail entered in the client maintenance. Then we can press the button Send. To send e-mails, it is necessary to complete the parameters of the connection that request the application. (See Configuration Types of User). Advanced Payment

This button allows displaying all the advanced payment of the clients or even entering a new advanced payment manually, without the need of reserve items. It is also possible to recuperate an advanced payment entered previously, press over the advanced payment and it will appear over the sale that we are making of this client, discounting the amount of it over the total of the sale. Serial number If the items are different by serial number, with this button we can select the serial number or numbers (more than 1 unit of sale) corresponding to the item of the last entered sale line. To enter the serial number of any other sale line, select it first and press the button Serial Numbers. In the screen of serial numbers, as many positions as units has the sale line will be generated. In each position, it is necessary to enter a serial number. With the button Search or with the key F6, all the serial number available in stock in the assigned warehouse will be displayed. If we unmark the option show only serial numbers in stock of the warehouse, the program will display all the serial numbers of the item. There is a quick way to enter the serial numbers of an item. Normally, the serial number of the same item, although they are alphanumeric the difference is in the last numbers. If, for example, we have entered the serial number AXUG000802 and the next serial number is different only in the two last numbers, it will be enough with entering in the next position a point and the last two numbers (. 45) to obtain the serial number AXUG000845. With the button Propose, the application assigns automatically for each unit, a serial number (of this item) that is in stock in this moment. The program assigns the serial number by the

method FIFO (the first in is the first out). That means that the program will propose those that have passed more time in stock. If we have a barcode reader, it is also possible to pass the serial number. The button Propose all is similar to the previous one, but assign the serial numbers to all the items of the document. The button Enter all allows entering manually all the serial number of all the items of the document of the current sale. The button Copy assigns the same serial number to the number of positions that we have previously indicated. This button is very useful when we work with lot numbers, because all the units will have the same numeration. The button Numerate assign correlative serial numbers to the entered serial number. The button Generate is used to serialize items that do not have this numeration. For this it creates serial numbers taking into account the already entered in the program. Cash daily It displays a report with the detail of all the sales between a rank of dates and a payment mean totalised by client.

Following Once entered a serial number, all the movements where this serial number appears will be displayed: purchases, sales, transfers of warehouse, manufacturing orders, etc, indicating in this case the date of the movement, the client or supplier (in the case of sales or purchase) and the warehouses related with the movement.

Messages It allows entering a message addressed to another point of sale local or remote. You can select to which warehouses the message is addressed (you can select more than one) and which rank of dates should be displayed. NOTE: The messages are displayed when you enter in the application.

Items Consult
Pressing the key F6 in the field of Data Enter of the sale screen, an item consult is made to add a new sale line. When we enter in items the first screen that appears is this:

To locate quickly an item, it is necessary to write a chain of characters in the field Filter and press one of the following options: Reference (F7): It displays all the items which reference starts by the chain of characters entered in the field Filter Description (F8): It displays all the items which description starts by the chain of characters entered in the field Filter

Partial Filter (F2): If we press this button and enter in filter a chain of characters (letters and/or numbers), as a result of the search by reference or description will be those items that contain this chain of characters in any position of the reference or description, not only in the beginning. Dpto/Secc (F3): It displays the items of a department, section, family and/or subfamily. Brand (F4): It displays to all the items that belong to a Brand and/or Line. Bar Code (F9): It allows entering a barcode to locate the corresponding item. See Out-of-printing: It displays also the out-of-printing items. All the References (F5): if the item has more than one reference, pressing this icon, all the references of all the items will be displayed. File: To accede to the item maintenance. (See Configuration Items). To create a new item, select this button and then the button New Refresh: If you work with several terminals and you add or modify items from any of them, pressing this button all the fields in the screen of selection of the item selection. Remove Filters (Ctrl+Del): It removes the applied filters in order to initialise a new search. NOTE: All the filters are accumulative, that is to say that if we filter first by department and then by description, the result of the search will be probably less and the location of the item will be easier.

Sort of the selection: If you want to sort by any of the columns (reference, description, department, section, family, subfamily, brand, line) the only thing that you have to do is pressing over the upper part of the column, the back colour of the column will change from white to yellow and the result of the search will be sort by this column. Summary: If after pressing this button, an item is selected, it will appear an summary of sales of this item, indicating, client, date, quantity and price (See Buttons of function of the sale screen Items sale). Stock: If after pressing this button, an item is selected, the stock of it in the different warehouses of the company will be displayed (See Buttons of function of the sale screen Stocks).

Consult of Clients
To assign a client to the current sale, the most of the times it is necessary to locate the client in a quick and easy way, the application have a clients consult, that is displayed in two different ways: 1. Pressing in the Data frame of clients of the sale screen. 2. Pressing over the function button Client of the sale screen.

To locate quickly a client, we have to write a chain of characters in the field Filter and press one of the following options: Code: It displays all the clients, which code starts by the chain of characters entered in the field Filter

Accounting Code (F5): It allows entering an accounting account to locate the corresponding client. Name (F8): It displays all the clients, which name starts by the chain of characters entered in the field Filter. Partial Filter (F2): If we press this button and enter in filter a chain of characters (letters and/or numbers), as a result of the search by code, name, alias and city or VAT number, it will display those clients that have this chain of characters in any position of the selected field, not only at the beginning of it. Telephone (F7): It displays all the clients, which telephone number starts by the chain of characters entered in the field Filter. Nickname: It displays all the clients which nickname starts by the chain of characters entered in the field Filter. VAT Number (F10): It displays all the clients, which VAT number starts by the chain of characters entered in the field Filter. Summary: If after pressing this button, we select a client, it will appear a summary of sales of this client, indicating the items that have been sold, with the date, quantity and price (See Buttons of function of the screen Client Sales). File: To accede to the item file. To create a new client, you should select this button and then press the button new. Refresh: If you are working several terminals and you add or modify clients from any of them, pressing over this button, all this fields will be applied in the clients consult.

Remove Filters (Ctrl+Del): All the filters applied to start a new search. NOTE: All the filters are accumulative, that is to say that if we filter first by city and then by name, the result of the search will probably be less and the location of the client will be easier. Sort of the selection: If you want to sort by any of the columns (code, name, city, telephone....) you only need to press over the upper part of the column, the back colour of the column will change from white to yellow and as a result of the search, it will sort by this column. NOTE: You can change the column which is sort by default and which columns should be displayed in Configuration System Terminal.

Configuration

System
Configure from here the values by default and the way of working of each one of the terminals of the point of sale of the network. From here we will also configure the devices (printers, scanners, etc) connected to each one of the terminals. In screen all the terminals that we have in the network will be displayed.

Configuration of the Terminal To accede to the configuration of this concrete terminal we will press over Edit Element. GENERAL: Work with users: If the selected terminal acts as a server of remote terminals (Terminal Server) in an Intranet Solution for commerces, we have to mark this property.

Example: If the name of the server is SERVER and the remote terminal is TPV, when we run a remote request of the SERVER in the terminal TPV, the application cannot know that the terminal that runs the request is a remote terminal. Moreover, if we have several remote terminals, all of them will take the configuration of SERVER, at level values by default, working mode and devices, without existing any difference between them. To have different configurations for each one of them, we will mark the property Work with users in the SERVER, and we will add new configurations to the terminal (TPV1, TPV2,...) with the button New element. To difference between remote instances, the user name of the connection of Terminal Server should correspond with the name assigned to the terminal in the configuration of the system, that is to say, that if we add a new terminal in the Front with the name TPV1, the user name of the connection in Terminal Server should be also TPV1. PARAMETERS: Management company: by default the program assigns the company 1, If we want to change it we only have to modify the number. We should exit and enter again in the application so that the changes can be effective. Series / Business Area: This field identifies the cash assigned to this terminal. When we make cash count, the same number of cash count will be assigned to all the documents made from this terminal (series). NOTE: A cash count can ONLY have documents of the same day. When we make a cash count, the sum of amounts of all the receipts that belong to this cash count will be enter into

accounting in the same book keeping entry; the sale invoices will be enter in the accounting in an individual way. In installations with several local or remote terminals, with communications with a central ICGManager it is very important to configure the business area in an structure that allows to totalise or sub totalise the sales statistics depending on the different costs centres and also depending on the business.

Example of structure of business areas:

1st level: Area 2nd level: Shop number 3rd level: POS number

Series by sale documents: In order to have correlative and independent numbering for different documents, it is necessary to assign different series for different documents. ICG recommends that the series of the documents have as root the Series / Business Area of the terminal plus an additional digit that identifies the type of document. Payment types with positive amounts: When we make a sale from the Front and the total amount is positive it will appear by default the payment type that we have assigned here. Payment types with negative amounts: When we make a sale from the Front and the total amount is negative it will appear by default the payment type that we have assigned here. Warehouse code: It will be the warehouse that appears by default when we make a sale from the terminal. The items of sale will also decrease their stock from this warehouse Next cash count number: it informs about the number that the program will assign to a cash count from the Front, the numbering is automatic. Next payment number: it informs about the number that the program will assign when we make a payment from the Front, the numbering is automatic. Next client code: it informs about the number that the program will assign when we create a new client from the Front, the numbering is automatic. If we want to create new clients from several terminals that are not in the network, we should configure different numbering in each one of the terminals.

Next item code: it informs about the number that the program will assign when we create a new item from the Front, the numbering is automatic. If we want to create new items from several terminals that are not in the network, it will be necessary to create different numbering in each one of the terminals. In case we have ICGManager, we should be carefully and assign priorities (the items should be created in the manager or in the front). FRONT OPTIONS: Request seller for each operation: we will select this feature if we want that when we finish a sale the program request as the seller. Request to associate a client when we make a total: we will select this feature if we want that when we select the type of document (delivery note, invoice, receipt) it obliges to assign a client. Work with control of presence of employee: we will select the feature if we want to control the hour of in and out and the working hours of each employee. To be able to work with control of presence we should assign a register password to the employee (see Configuration - Employees). Show information of the cash counts: we will select the feature if we want that when we make an X or Z cash count, the program show the total amounts of the sales. Hide the button do not print in the total screen: we will select this feature to oblige to the employee to print all the made sales.

Hide the button do not print in the collections and payments screen: we will select this feature to oblige the employee to print all the in or out of money. Hide the button print again in the screen of selection of sellers: we will select this feature if we do not want to allow printing a document more than once. Line to line printout: we will select this feature if we want that as we are entering items the receipt is being printed, this option is very advisable for supermarkets, because they make sales entering a lot of items. Cash Blocking: We will assign the amount maximum accumulated to have in the cash drawer. Once we have arrived to the indicated amount, the program will oblige us to retire the money. Show accumulated in the sale screen: selecting this feature we will see the accumulated amount. Customize the sale screen: we can customize in Retail Mode or in Market Mode (See Sale Screen). Configuration of the selection of clients: You should define which column should be sorted by the clients consult by default and which fields should be shown on it. To add a new device, we will place over the terminal to which we want to add a new device and press New Element. Printers Select the button Printer and then the printer that we have created in Windows, in local mode or network printer. If from the screen of the printer you do not see the printer that you want to install you can press over the folder Printers... this will send you to the screen of creation of printers in Windows.

Open cash drawer using printers: the cash drawer is connected directly to the printer. Select this feature; if the cash drawer is connected directly to a serial port, you should install it as another device (See Configuration System Cash drawers) Reports Printer: if we select this feature the reports and the cash counts will be printed by the selected printers. Sequences: these are only used if the documents design is in text mode, if the designs are in graphic mode, the program will take by default the drivers of windows (See Configuration Documents). If you are going to create documents in text mode, you should assign the sequences for your printer; the program by default provides the EPSON printers ones. If your printer is not an EPSON one, you should request the manufacturer the sequences. To assign the sequences, press over the magnificent glasses, if they are not there, press over Sequences. To create a group of new sequences press over New, assign a group name and in each box for each type of letter write the sequences provided by the manufacturer of the printer. If the printer that you are installing is a receipt printer, you should know that it will always use documents in text mode and because of this it will be necessary to assign sequences. NOTE: If the receipt printer is serial, in order to print properly, you should configure the properties of the printer in Windows with the following parameters: Go to Details Configuration of the port, assign Hardware. Enter in Advanced options and unmark Use buffers FIFO.

You should also modify the size of the paper, because by default it has the size DIN A4, you should configure personalized and assign the maximum of wide and high that the printer allow us. Cash drawers The cash drawers should be configured here if it is not connected directly to the receipt printer. The most of the receipts printers have a connector to connect to the cash drawer, and the printers open the cash drawer through a group of sequences. Type of Cash drawer Serial Port: Mark the port where we have connected the serial cash drawer and the opening sequence o it (this sequence should be provided by the supplier). Type of Cash drawer of Memory: There are some terminals that have an special connector that calls directly to a BIOS zone (depending on the operative system we will have access or not to this area) We will indicate the Address of the Port proposed by the manufacturer of Hardware. Displays First we should create a device in Windows. For this, add a new printer, select as manufacturer Generic and printer Generic Only text. Select the port where you have connected the display and as name of the printer write DISPLAY (in capitals). Enter in the properties of the display and in Details / Configuration of the port, change to Hardware. Once configured, in the program select the model of the display, if the display that we have is not in the list of the

models, you should know if it is and configure the switches manufacturer says. Select the connected and the Initialisation Sequence.

compatible with nay of them depending on what the port where the display is Sequence and the Deletion

If the display is EPSON the sequences will be both 27,12. If the display is CD5220 or CD6220 the sequences will be both 12. Configure: from here we can configure a Welcome message or make appear the Hour and the Date. It has two rows upper and lower, in the text lines we can write what we want to display later, if what you want is to see the date and the hour press the button of Date Hour. Scanners (Barcode reader) Mark the port and the speed of the scanner. NOTE: If the scanner is with a keyboard you will not have to configure any scanner because the system by default recognized Scales Select the type of scale, assign the port and the speed of transmission. In the items that have the property Sale by weight, when we select one of these items, the FrontCS will read through the serial port where the scale is connected, the value of the weight that it is indicating and will enter it in the field Quantity.

External Scales

Use this option when the scale that we have instead of being connected directly to the computer and receive only the weight, will generate a bar code that identifies the item. There are two types of bar code generated by the scale: Bar-code by weight: You can use the letters R(reference), W(weight), V(seller) The positions 1 and 2 indicate if the barcode is weight or price (look which digits indicate the manufacturer). The positions 3 to 7 indicate the reference of the item (when you assign the reference to this item you should take into account if it is lower than 5 digits we should fill in the previous ones with ceros (ex If the Reference in the scale is 5 we should enter in the program 00005) The positions 8 to 12 indicate the weight. The position 13 indicates the control digit. Bar-code by amount: You can use the following letters R (reference), I (amount), V (seller) The positions 1 and 2 indicate if the barcode is weight or price (look at the digits of the manufacturer). The positions 3 to 7 indicate the reference of the item. When we assign the reference to this item we have to take into account that it is lower than 5 digits we should fill in the previous ones with ceros (ex. If the Reference in the scale is 5 we should enter in the program 00005). The positions 8 to 12 will indicate the amount. The position 13 will indicate the control digit. External DLL To run a file DLL when we select a determined payment type in the sale screen, it is necessary to assign here a name to this external file and also the path of the folder where it is.

With the button Configure, you can define the working of the DLL. TeleStock TeleStock is a system to control the inventory developed by ICG for hand terminals with operative system Windows CE (Pocket PC). Select here the serial port where the support is connected to the hand terminal. Printout design: Once you have defined the printers and the documents design (See Configuration Documents), from the button Printout Design, define for each terminal and type of document, the printers and designs. If you have an e-mail, you can also assign the design that will be sent by mail (to configure the e-mail, see Configuration Types of user) To select a printer or design we will press over the box F6.

Communication
Configure this option if you want that this point of sale application interchange information with an ICGManager or with other applications ICG point of sale. Step 1: Identification of the programs that are going to be communicated In all the communications systems between databases of ICG applications, it is necessary to assign a name and two control digits to each one of them in order to assure the correct working of it. Through this control digit you will be able to identify to which front belongs the file. If we work with several fronts and for example the communication are done through the FTP, the folder of interchange is common for all the fronts.

Assign here the name and the control digits of the database of this Front and the database, which we are going to interchange the information (Central) with. In the folder of communications that we will use for the interchange of files between databases, there should be two subfolders, with the names assigned to the databases of the Front and of the Central. The location of the folder of communication depends on the type of communication. The program by default, when we configure the communications, creates the folders in the local hard disk. Step 2: When do you want to make the communications? To automatism daily the communications with other data bases. It is very useful to make previously cash count and then to send all the information include in that cash count (sales, collections, transfers). For doing this, select the option when making a cash count. To update the database with the information that has been sent from other database, when have to select when entering in the application The process of the communications generates a text file for each try of communication (LOG file) explaining each of the steps done and if the communication has finished successfully or not. In the second case, it is also registered the cause that has provoked the failure of the communications process. These files are stored systematically in the folder \LOGS and have as name the date and hour of the communication. These files of control of the communications can be sent automatically by e-mail. By this, enter the address of e-mail where you want to send these files and the different configuration parameters of the e-mail server.

Step 3: Which method are you going to use to send and receive files? There are 4 different types of communication: 1. The central communicates: You have to use this option when the transactions of information are done by the remote terminal, through the network or through a phone call of the remote terminal, which will be in charge to take the information generated in this establishment and leave the information that should be received in the central. In case that the communication is through the network and the terminal that makes the communication is the central, the application will leave the information in the local hard disk, in the location where the program is. In case that the communication is through a phone call, the terminal should remain waiting the phone call of the remote terminal that: Should configure the operative system as Remote Access Server (R.A.S.). Share the folder where we will leave and receive the communication files (\ICG\Fronts\COMS) And create a user that has access to read and write to this folder. In the remote terminal that makes the phone call through modem or ISDN, you should configure a telephonic connection with the name of the user and password, defined in the Server of Remote Access, that calls to the telephone number where the modem and ISDN of the local terminal is connected. 2. Local Network: You should use this option in case that the database of the Front and the remote database are in the same local network. We only have to specify the folder that will be used to leave and receive the information. The location of this should be different to the one of the

application, because the process is this: it creates first the files in the folder \COMS of the local hard disk, then it copies in the folder where we have indicated the final location of the files and where the other program will take them and then the program will delete the files from the local hard disk. This option is very recommended when we do not want to keep the front working after making the cash count.

3. FTP Server: This system is recommended for communications between remote establishments. It is based in the use of a FTP server in Internet where the generated information is sent and from where the information to import is received. In this option we should specify the telephonic connection used to accede to Internet, in name of the FTP server and the user name and password to interchange information with the FTP server. We should also specify the communications folder in the FTP server, that is to say the path where the files of the communications remain. In the FTP server should, at least created two folders: one with the name assigned to the Front and another with the name assigned to the Central. It is possible to establish the maximum time to establish a connection and, in the case of failure in the communication, it is necessary to make again attempts (see option Automatic Control). For convenience of the users of ICG software and to guarantee the security and confidentiality of the

communication process, ICG has an Internet node to rent the FTP server and to validate the Internet connections. 4. R.A.S. Server: the same type of communication than the type number 1, but in this case, the local terminal is the one that makes the phone call through the modem or ISDN to the to the Remote Access Server. In the local terminal it will be necessary to configure the telephonic number where the modem or ISDN of the Remote Access Server is connected, indicating a user name and password that have access of read and write to the folder communications stored in the Remote Server. In order that the terminal remains waiting the call it is necessary that: Configure the operative system as Remote Access Server (R.A.S.). Share the folder where we leave and receive the communication files (\ICG\FrontCS\COMS) And create a user that has access to read and write to this folder. As in the type of communication through a FTP Server, you can establish the maximum time to establish the connection and, in the case of failure in the communication it is necessary to attempt again (see option Automatic Control).

Company
Enter here the data of the company.

Taxes

Define here the different taxes that the database has to work with. FrontCS allows configuring the taxes calculation depending on the tax system specific of the country.

Currency
FrontCS is a multi-currency application A currency can change its exchange rate with the main currency daily (dollar and euro) or keep it constant (euro and peseta). In the first case it is necessary to unmark the property Apply exchange rate by default and enter manually the daily exchange rates referring to the main currency in the option Exchange rates. In the second case, we should mark the property Apply exchange rate by default and enter the exchange rate that is constant in the field Exchange Def. The documents are saved internally in the currency that has been generated. Moreover, a document can be settled with amounts expressed in one or several different currencies of the document. To make appear in the collections screen the bills and coins of the currency in which the collection is done, you should enter the different fractions in the option Pieces. Ex: euro pieces: Bills: 500, 200, 100, 50, 20, 10, 5 Coins: 2, 1, 0.50, 0.20, 0.10, 0.05, 0.02, and 0.01

Payment Groups
The payment group defines the type of bill used to settle a collection or a payment. Examples of payment means are cash, credit card, bank transfer, promissory note, etc.

The cash count Z in the Front is totalised by payment group and by currency. Cash: Is the payment mean used in the cash count Z in the Front to compare it with the declared cash entered by the seller that makes the cash count.

Payment Types
Currency: The payment type has associated a currency. When in the collection screen we select the payment type, in the selector of currencies / coins we display the pieces defined in this currency. Associated DLL: FrontCS allows running a DLL file when we select a payment type in the collection screen Request client always: FrontCS does not allow selecting this payment type in the collection screen if we have not previously assigned a client to the sales. When we select this payment type, if we have not assigned any client to the sale, it will display us the consult of clients. Visible in the point of sale: If FrontCS shares the database with ICGManager, it is possible to hide some payment types defined in ICGManager so that it will not be possible to select them in the collection screen of FrontCS. Generate expirations: A payment type can have one or more expirations. From here, enter the number of expirations and the configuration by default that should have each one of them. Expirations: Define the number of days that you have to add to the date of the document to calculate the collection date of an expiration of this document.

Percentage: Proportion of the total amount assigned to the payment type that should be charged to the expiration. If there is an only expiration, the percentage should be 100%. Payment Mean: Payment mean assigned to the expirations. With F6 you can select from the list. Generate Entry: With F6 chooses how the expiration should affect to the treasury. Settled: This expiration of the payment type enters with status Settled in treasury. Expiration: This expiration of the payment type enters with status Pending in Treasury. The date of collection / payment is calculated from the date of the document depending on the number of days defined in terms. To settle this pending expiration from the FrontCS, use the button Collections. Root Collections: This field is the accounting entry that should be assigned when we automatically enter into the accounting the collection of this expiration in ICGManager. Normally we assign an account of cash or banks.

Types of User
The types of users serve to define different users profiles, because to the employee we assign a type of user.

Password: Password that we use to identify this profile of user when entering in ICGManager. This password has not any effect in the FrontCS.

E-mails: All the sale documents can be sent by e-mail. For this, you should configure first the name of the connection, the SMTP server and the User ID connection and password of the e-mail. Remittance and e-mail Address: Information that will be displayed in the field from of the e-mails sent by this type of user. CC: E-mail address where a copy of all the e-mails will be sent by this type of user. Connection to Internet: Name of the telephonic access to the network to connect to Internet from this terminal. If the connection to Internet is done through a router, we should leave this field blank. SMTP Server: Name of the Server of Internet Duster and Password: Identification of the e-mail address. Allow a % maximum of discount: If this option is selected, the sum of the discount by line plus the discount over the total of the document cannot exceed the maximum established discount.

Access Fronts:

Options: Select here the buttons (options) associated to this profile of user (See Buttons of function of the sale screen. With the button Sort you can change how these buttons will be displayed in the screen.

From the option Descriptions, you can customize also the name of each one of the buttons visible for the type of user. NOTE: If with the FrontCS use an alphanumeric keyboard or a programming keyboards you can assign a combination of keys to the description in order to select the button without the need of use the touch screen or the mouse. For this, write the character & in front of one of the letters of the description of the button. For example, &Payments. Because the character & is in front of the P, with the combination ALT+P this option will be selected. Check that the same letter is not repeated in two buttons. Documents: Select the available documents in the frame of buttons of the sale screen. Configuration cash counts: Configure here which reports should appear in the printout of the cash count (cash count Z or X). Value by default: Sale Rate: Select here the sale rate by default that will be applied in all the sales done by the sellers associated to this type of user.

Employees
Create a file for each seller with all your personal data. To establish the permissions and the function buttons in the sale screen available for a seller, it is necessary to assign to the seller a Type of user. Password: Password to start a sale of a seller. If this field is empty, to start the sale it is necessary to select with the finger (touch screen) or with the mouse over the photo of the seller in the screen of selection of seller.

Password register: FrontCS incorporates a system to control the presence of the employees. With the Password register a seller can register the in or the out in the system that control of presence. If you work with control of presence (See the properties Work with control of presence of employee of the option Configuration System) in the screen of selection of seller we will only see those sellers that have entered their register in the system. Summary: Sales statistics and working hours only available if you are working with presence control

Sections
The departments, sections, families and subfamilies are defined in a tree structure in four levels that allow determining the typology of the item. Because this structure does not depend of the code of the item, we can change the structure of departments and assign again a department, section, family and subfamily to the items already created to consult the sales historic with different criteria. To create a new department, select a department that already exists, press INS - Insert and enter the code and the description of the department. To create a new section, select first the department to which the section belongs and then press the direction arrows to the right. If the department already contains any section, place over it and then press INS Insert. To create families and subfamilies, the procedure is the same.

DEL - Delete: It removes all the levels and sublevels of the department structure, section, family and subfamily where the cursor is placed. F2 Modify: It allows modifying the component that we have selected in the tree

Brands
To create a new brand, select a brand that already exists, press INS - Insert and enter the code and the description of the brand. To create a new line, select first the brand to which the line belong and then press the direction arrows to the right. If the brand already contains any line, place over it and then press INS Insert. DEL - Delete: It removes the brand or the line where the cursor is placed. F2 Modify: It allows modifying the description of the brand or of the line where the cursor is placed.

Items
Header of the file of the item: Reference ICG does not oblige to give a mean to the digits of the reference, because all the properties of the item are defined in Additional data without the need that they take part in the reference (family, supplier, brand, etc). Moreover, the reference of the item can change at any moment without loosing for this any historical data of these items. You can create several references for the same item with the button located at the right. That way you can assign the reference of the supplier, assign multiple bar code to the item

or even differentiate the sales units depending on the bar code of the item. Bar code: You can assign until three bar code for the same item. In any screen of items search, the sort of the search will be the following: First the program search if the entered value exists for any of the bar code assigned to the item. If it isnt any bar code, it immediately searches by reference. For that reason, if an item has more than three bar codes, we can assign the rest of the bar code in the fields of the reference. Fro the items with serial number, the bar code should always have to be assigned in the reference, because instead of having three bar codes in the file of the item there are three serial numbers. For the items with size and colour, the three bar codes are different for each size and colour. Size and Colour: If the items have size and colours, here we will display the selected size and colour. Season: Only visible if FrontCS is configured with seasons. Alternative item: Each time that you sell the item you will also sell in an automatic way the item assigned in this field. For example: when we sell a pair of gloves you should also sell the scarf. Additional Data (F1): Department, Section, Family and Subfamily: This is the tree structure in four levels that allows to determine the typology of the item. Because this structure does not depend on the code of the item, we can change the structure of the departments

and assign again a department, section, family and subfamily to the items already created to consult the history of sales with different criteria. Brand and Line: This is the tree structure in two levels. We must not confuse brand with supplier. A supplier can provide several brands and items of the same brand can be purchased to several suppliers. Generate level when receiving. If we have ICGManager or ICGManager Basic and this field is selected, the labels of this item will be generated from the different options of labels printout. Sell by weight: In FrontCS you can connect a scale to the port RS232 of the terminal to read the weight of the item in the moment of the sale. The item has stock: It is unmarked in items that have not physical stock, for that reason the current stock is cero and it has not any change in the process related with the warehouse. Example: working hours, services, etc Out of print: In order not to loose the history of the item, ICG does not allow to delete items that in any moment have had purchase or sale movements. If an item is out of print, it exists internally in the database but we do not visualize in the selection of items by default. Additional description: Second description of the item that can be used in the printout of the documents. Sale tax: The type of tax only specifies the %; we have to go to each one of the sale rates to configure if they are working taxes inclusive or exclusive. Purchase tax: It is the same as the sale tax.

Units Purchase and Units Sale You can define until four dimensions to determine the units of sale and of purchase. For example: An item is bought in boxes of 6 units. In configuration item parameters you should define 2 purchase dimensions, in the file of the item we should define 1 X 6 in the field units of purchase, in the templates of the purchase documents we should define three columns (boxes, units by box and total units) and in the design of the corresponding purchase documents. For example: Wood boards that are sold depending on the wide and length and will be invoicing in squared meters. In configuration item - parameters we should define 3 sale dimensions, in the templates of the sale documents four columns (units, length, wide and total squared meters) and in the design of the corresponding sale documents. That way, we can sell 5 wood boards of 3 meters of length by 1,2 meters of wide, that means a total of 18 squared meters. Units transfer: Units that are proposed by default when we make a transfer between warehouses. Internal code: Assigned automatically by ICG. The user cannot modify it once an item is created because this number guarantees that any item is overwritten. If we have to communicate two ICG applications between them that work in real time and that both have to create items, the numbering of the internal code have to be different for each one of them. The user can modify this internal code only when it is creating an item and immediately before saving it for first time. Associated document: You can associate a Word document and display it for each item. Characteristics: You can assign three additional characteristics to an item and use them also in the selection

filters of the items. These three fields are only visible if the option Use characteristics is selected in the configuration of ICGManager. NOTE: You can customize the name of the three fields of the characteristics in ICGManager. Costs / Prices (F2): Costs: Purchase price, Line Discount and Net Purchase Price are the conditions of the last purchase in the currency that it has been done. Commercial Discount: Amount in the currency of purchase of the commercial discount over the total of the purchase invoice, shared between the different purchase lines. Expenses: Direct expenses associated to the purchase: transports, taxes, etc. Real purchase price: It is the purchase net price taking into account the expenses associated to the purchase delivery note and the commercial discounts assigned in the delivery note. Average cost: Average cost of the different costs of the item through its life. Expressed in the main currency. Stock Cost: Weighted average between the units in stock and their value, and the units of the last purchase and their value. Expressed in the main currency.

 Last Cost: This is the real purchase price expressed in the main currency. Calculated cost: This field is only visible if the currency of the purchase is different from the main currency. It is the real purchase price expressed in the main currency taking into account the current exchange rate of currency of the purchase. Change costs: ICG advise not to modify the costs information manually, because the software recalculates this information as we are entering the purchases. However, this button allows to modify all the informative fields of costs. NOTE: The items that have sizes and colours can have different costs in different sizes. If the option Assign costs to all the size and colour the costs entered with the button Change costs will update the costs of all the sizes and colours of the item. Sale prices: It displays the different sale rates of the item. The number of sale rates by item is unlimited. We can create a rate for a reduced group of items, a rate for special clients or different sale rates for different shops. X Y: to define promotions. A 3 X 2 promotion means: with the purchase of 3 units we present you 1. % S/C: Margin over the cost, that is to say the profit divided by cost and multiple by 100. % S/V: Margin over the sale, that is to say, profit divided by the net price of the sale and multiplied by 100. Last. %C: these columns serve to establish a fix margin over the cost.

 Last %S: The columns serves to establish a fix margin over the sale. Summary of sales: This button shows a summary of all the history of the sales done of the selected item, indicating the client, the date of the sale, the units, the sale price and the discount. With the button by months, you will see a comparative of the monthly sales of the item of the current year referring to the previous year. Change prices: Option to change prices of the rates assigned to the item, assign new sale rates to the item or eliminate the rates. The fields Gross, X, Y, Discount, Net, Profit, Margin over cost and Margin over sale are relational, entering a value in one of them, the rest will be recalculated. NOTE: ICGManager has an assistant to change prices of all the items of a rate or some of them in function of several criteria. Stocks (F9): This option is not available if it is not unmarked the option The item has stock of the option Additional Data (F1). Stocks by Sizes: If the item has sizes and colours, in the first matrix the program displays the stocks for the entire warehouses o all the sizes and all the colours of the item. Stocks by Warehouse: If the item has sizes and colours, the distribution of the stock of the selected size and colour in all the warehouses will be displayed. If the item does not have sizes and colours, the program will display directly how is distributed the stock of the item in the different warehouses of the company.

o Stock: Real stock available. o Order: Units of the purchase order pending to be received (if you have ICGManager or ICGManager Basic).

o Deposit: Units which supplier have left in deposit, that is to say, that can be returned if the sale is not done (if we have ICGManager or ICGManager Basic). o To Serve: Units of the sale orders and reservations done by the clients pending to be served. o Loan: Units that we have left in deposit to the clients. o In manufacturing: It is only different from cero in the composed items or in the sets that have manufacturing orders (if you have ICGManager o ICGManager Basic). o Minimum: Minimum stock that we want to keep of this item. o Maximum: Maximum stock that we want to keep of this item. o Location: Alphanumeric field of four digits that allows to determine the physical location of the item inside the warehouse. This field is used to sort the items in the process that affect to the warehouse: physical inventory, warehouses transfers, labels, etc. NOTE: If an item works with lots or have assigned different serial numbers, with the option See serial numbers you can

display the units in stock of each lot or the serial numbers available in stock.

Rates
Creation of a New Rate Press New and write the name of the rate. Assign the Start Date and the Final Date. These two dates define the period in which the rate will be active. We consider them when we create a rate. Alternative rate: is the rate that is applied in two different cases: If the rate has expired. If the item that we sell does not exist in the rate, the program searches its price in the alternative rate. Currency: Here we assign the currency by default of the rate. Inside the same rate, there can be items which price is referenced in a different currency. Delete: It removes the entire rate NOTE: We should take into account that the rate that we have deleted could be associated to clients, that way all these clients will automatically have assigned the sale rate by default. Search: The list of all the created rates will be displayed. Maintenance of a sale rate already existing New Price: It serves to add an item in the sale rate. Immediately it will appear in the items selection screen

Search: to search an item inside the sale rate, the program will display the items selection screen and will place over the item Delete Price: it removes the item that we have previously selected. Cancel: with that option we can cancel the changes done in the rate. Creation of an offer rate The creation of the offer rate is the same as the creation of any other rate; the difference is that when we press New, we should select the option Offer. Assign the Start Date y la Final Date. These two dates define the period in which the rate will be active. Follow the steps indicated in the previous point Creation of a new rate. The working of the offer rate in the sale operative is the following: When we select an item from the sale screen we check if this item exists in any rate in offer inside the rank of dates in which is active, showing in the detail line with a grey band to differentiate it with the normal rate. If this item does not exist in this rate or it has expired, the program will apply the rate by default to this item.

Fixed items
Use the option of fixed items to create groups of the most sold items. In the sale screen are shown if we press in icon fixed items.

Press New; write the name of the fixed items group. Choose the back and text colour to distinguish from the fixed item. Save: you can save the changes done in the fixed items. Cancel: you can cancel the changes done in the fixed items. Add item: you can add items to the same group of fixed items. When we press over the icon and it will appear the items screen selection, choose the willed item and OK. Delete item: you can delete items added to the fixed items group.

Documents
In this field are include all those documents that use in the mercantile work of the company and that it is necessary its printout. For this reason this option will be used to create the own and customized design of the documents that we want to print. These designs can be done through a text or graphic design.

Graphic Design The graphic design allow us to enter graphic elements as are lines, images, etc, meanwhile the design in text mode does not have the previous options, but offer us the advantage of printing the documents faster than those that are done in a graphic mode. New: That way we can create new model of documents. Design: It shows how the selected document has been selected, having the possibility of making modifications. Delete: It deletes a design that has been selected. Display: It shows the selected document, in appearance over an imaginary paper. Print: It prints the document that has been selected, indicating previously a series of filter values. This option is useful for printing again documents already printed, and without this option from its corresponding option. Name: You can change the name of the document selected by other. Comments: We can indicate three lines of comment that will appear in the document, when these fields are included in this. Creation of a New design in Graphic Mode NOTE: If your intention is to create a new design, you should know that this option is more difficult than the previous ones. For that reason we recommend that an expert person makes that operative, because even a little error in the design can provoke that we cannot run properly the application.

In first place we should enter in the new design screen, for that reason press over the option of the button panel New. Select the group where you want to include the design and indicate the title of the new document. Press next. Inside consult you can select a design that is included inside the group, to make modifications to our own criteria, or choose new consult to create one completely new. If you have selected and accepted new consult, it will automatically appear the screen of design of documents divided in four sections: NOTE: Before accept new consult you should indicate in which way you are going to design the document, text or graphic. a) In the first part the data of the header of the document we will indicate, like the data of the company, the supplier or client, the date, etc. Referring to all that should appear only once and in the upper part of the document. b) In the second part (detail) we will include the fields of items lines that are repeated more than once with different contents. Those will be the field reference, description, quantity, price, etc. c) In the foot of page, the field referring to sum of the total of the detail lines will be included. d) And in the foot of the group we will indicate the data that only appears once in the document, but are of normal location in the button of the document (Tax base, taxes, etc.). PANEL DESIGN BUTTONS

Horizontal line: It creates a horizontal line in the upper part of the location where we are placed with the possibility of increasing the length through the mouse. Frame: It creates a frame in the screen with the possibility of increasing the size. Vertical Line. Circle. Horizontal lines. Vertical lines. With this option we enter a fixed text inside the design. It shows the fields of data bases related with the document that we are creating, dividing them depending the need of location of the different parts that contain the screen. That is to say that it select the fields that are of the header of page, line, totals and the related with treasury. To display this list of fields it is necessary to be located in the part of the screen where we want to locate the field, after press this button and make a click in any empty space of the selected part of the screen. To select the field make double Click. With this option we can introduce a picture in the document. The procedure will be the same that in the previous paragraph. With this option we can introduce a field of the database in combination with a picture.

With this option we can create an expression with the possibilities of creating constants, functions (numeric, alphanumeric) and arithmetical and conditional operators. In order to be able display these possibilities, we can have marked the field of expression and then press the right button of the mouse, select, Properties. It creates fields with data of the system having the possibility to include the date, and the total number of registers (n of reports done it the selected model of document), current number of registers (n of selected reports that are going to be displayed or printed), number of page, title of the report and hour (property option). It also offers us the possibility to indicate the proceed to the selected text. It contains those fields that are constant in all the created documents, as the name of the company, city, telephone etc All the indicated buttons have some COMUN OPTIONS: Send to the bottom: Once you have selected the elements you can send them to the bottom of the page so these elements can have another elements superposed. Send to the front: The element does not allow other elements to superposed it. Justification: The text can be justified to the right, left or centre. Properties: This option is the only that changes depending of the selected button.

It allows selecting the type of letter and the size of it.

It is useful to define the button of the page, indicating the distance between the points in the page and the units the quantity of points that we want to display (by pixels or by 0,1 mm.). Select between vertical or horizontal direction. The options of the menu, in this folder, coincide with the defined in the buttons panel, including the option of Edition, which let us cut, copy and paste any of the components of the design. Creation of a New Design (Text Mode) Press the button new. Select the group where you want to include the design and indicate the title of the new document. Press next Inside Consult you can select a design that is included inside the group, to make modifications to our own criteria, or choose new consult to create one completely new. If you have selected and accepted new consult, it will automatically appear the screen of documents design: NOTE: Before accept new consult you should indicate in which way we are going to design new document graphic or text mode. First you should indicate the number of rows that will occupant each one of the parts that compose the document. The definition of these will be done by pressing the button

Options of the button panel:

Config: Pressing this button it will appear some fields which we are obliged to enter, because if we do not indicate the dimensions of the parts that composed the document and the paper dimensions (columns (wide) and rows (high)), it will not be possible to make the design of the document. Depending on the type of document that we are going to design, it will appear some fields to fill in by the user of the different part of the document and can be these: Components of purchase and/or sale documents: The number of Rows of the foot of the document, will be those that contain the fields of the total of the document already finished, that is to say, that if the document occupant several pages this option will not appear until the document is completely finished. In this we could indicate the bank data, the payment type, etc, including the fields related with the total of the total of the document. The num of rows of the header of totals will be those lines that will contain the description that we want to show in the total of the document. For example: Tax Base, Taxes, etc., normally it is only necessary to use a row. The num. Of total, are those lines that contain the content of the fields totals, as can be the tax base, VAT and quota? Referring to the number of rows of the foot of page, it will contain the fields that the user wants to appear in case that the document continues in other page (carried forward).

In number of rows of the header of the delivery note, the lines destined to contain the file that include the data of the delivery note that have relation with the document that we define, will be indicated. For example: In the definition of an invoice we could include several lines (defined in this field), that the source delivery notes of this invoice are indicated. The size of the page will be defined indicating the number or rows of the document (high) and the number of columns of this (wide). Components of a receipt: Referring to the definition of a receipt in text mode, you will only have to indicate, pressing CONFIG. The number of rows and of columns. NOTE: The numbering of columns and rows in this option starts by 0. Text: This option let the user to enter a text, indicating in which part of the document we want to include it through the election of one of the options that are shown in the frame Bancs. Referring to the fonts, we will select the size of the letter that we want to include in this text and the position where it is placed in the selected document, indicating the row, the column and the size (number of positions that occupant) Field: It will let you to select, pressing the side icon or F6, those fields related with the group where the document that we are creating is including, that is to say, that if the document that the program is creating is included in the group of purchase invoices, this option will show us the fields that appear in the introduction template of invoices of suppliers broken down in: Header of Invoice, Detail Lines of Invoice, Fields of totals, fields of data of the supplier and of the company.

Referring to the view of the selected field, we can select between several options: Justification: Select between centre, justify to the right or left, the text or quantity that contain the field selected inside the space, or size of the field that we have indicated (size option). Font: You will be able to select between the different possibilities the type of letter Size: It offer us two possibilities to choose which are: o Blank if value 0: it will leave the field blank if the value of this is equal to 0. o Write points each three numbers: It will insert a point each three numbers. NOTE: These options will only be active in the case that the selected field is numeric. In all the fields indicated in the design, we could consult its size or definition or even substitute by other field selecting this field and pressing the button CONFIG. Save: It saves the document inside the group that we have selected at the beginning of its creation Remove: It removes the design of the document that we have on the screen.

Creation of a new Receipts Design

The operative of creation of receipts design is equal to other designs in text mode (delivery notes, invoices) Header of the Receipt: The header of the receipt have all the information referring to the data of the company and the general data of the receipt that identify to each document. Name of the company: Address: Telephone: VAT No. Series of the receipt: Number of receipt: Date / Hour: Name of the Seller:

Detail of the receipt: The detail of the receipt breaks down the information of each item that is being sold. Units: Description: Sale Price: Disc: Amount of the Line Discount: use the expression (((ALBVENTALIN.UNIDADESTOTAL*ALBVENTALIN.PR ECIOIVA)* ALBVENTALIN.DTO)/100). Total of the Line: use the field of the group AlbVentaLin Total/TotalIVA, depending on the rate that uses for the sale. Totals of the receipt: The total of the receipt as it indicates, are the totals of the receipt, tax base, the VAT, the total of the document, the payment types and the currencies of each one. Subtotal: it indicates the sum of all the total of the lines of detail of the receipt. Use the expression SUM(ALBVENTALIN.UNIDADESTOTAL*ALBVENTALIN. PRECIOIVA)

Dis: it indicates the sum of all the discounts in amount applied to each detail line of the receipt. Use the expression SUM((((ALBVENTALIN.UNIDADESTOTAL* ALBVENTALIN.PRECIOIVA)*ALBVENTALIN.DTO)/100)) Name of Payment type: insert the field of the group Treasury Title Payment Type, as many times as payment types can apply when collecting a sale. That is to say, if you collect a receipt and a part of the payment is in cash and the other part is credit, you should insert the field Title FormaPago twice. Amount of the Payment type: insert the field of the group Treasury Amount, following the same steps that the previous point. In the properties of this field, mark the check of Exit blank if value 0. NOTE: if the amount to collect with the first payment type is less than the total of the sale, the application will request the different payment type with the same or with a different currency. Total of the document: Change: NOTE: If the amount to collect with the first payment type is less to the total of the sale, the application will request to settle the difference with another payment type, if the amount delivered in the last payment type exceed the amount to settle, it will propose the difference as change. If the amount to collect the first payment type should generate the amount of change, in the fields amount will show the delivered amount with each payment type and the change will be shown in negative and in the currency that we have configured by default. Creation of a new design Coupon

When the client returns us an item and we do not give back the amount in cash, we can give a document as Coupon. The creation of this is equal to the receipt but instead of break down in the foot of the document all the fields, we will only insert the field that indicates the amount of the return For this, enter the following expression: - (TESORERIA.ULTIMOIMPORTEFPAGO) Working of the Coupon: You should assign a payment type that is coupon; this should have a mean of payment, which is coupon and not cash.

In System Parameters we should assign to the payment type for negative amounts the coupon. Create a new receipt design that should be for the returns. 1st Case: The client returns the product: Sale operative: When the client returns the product, you should enter the negative units. When you enter in the Collection Screen, by default the program will assign a payment type Coupon, because the amount will be negative and will finish the sale with the receipt design Coupon 2nd Case: The client comes back with the coupon and the amount of the sale is less than the coupon one: Sale operative: When the client comes back with the coupon, enter the positive units. When you enter in the Collection screen select the payment type Coupon and enter the total

amount of the coupon. Because the amount of the coupon is more than the sale one, the difference will appear in the field to return. The payment type that will be assigned will be also Coupon by the amount to return and will finish the sale with the receipt design Coupon. 3rd Case: The client returns the product and the amount of the sale is more than the coupon one: Sale operative: When the client returns with the coupon, enter the positive units. When you enter in the Collection screen, select the payment type Coupon and enter the total amount of the coupon. Because the amount of the coupon is less than the sale one, you should select the payment type by the difference and finally finish the sale with the receipt design Receipt.

Reports and Charts

Cash Counts
X cash count It shows a partial close of the sales done in one day and since the last Z cash count. The information that it is shown, will depend on the options that each user have see Configuration / Types of users / Access Fronts / Cash count Configuration.

The cash count is divided in the following parts:

Header: It shows the name of the company, the number of cash count, date, the hour and the POS where the cash count is done and the seller who did it. Cash up: It divides for each currency (peseta, euro...) the total of sales done by payment mean. Showing the opening balance, sales, collections and credit sales. Abstract by Payment Mean: it divides by each currency (peseta, euro...) the sales by payment mean and the receipts that have been don in that mean. Sales by Seller: It totalises the sales and operations done by each seller. Abstract of Collections and Payments: It shows an abstract of all the Collections (E) and Payments (S) done in the day. Summary of Returns: It shows by seller the number of operations done, the total of returned items and the amount of the returns. Abstract of Returns: It shows by seller each item that has been credit, the amount the number of receipt in which the credit has been done. Items with changed Sale Item: Those items whose prices have been changed from the default price during the sale and the difference of price between the default price and the applied price. Taxes: it separates the tax base and the amount of each tax. Abstract of Sales by Departments: It shows by department/section the total of sold units and the total amount of the dales of this department. You should know that if you

sell an item that has not an associated department, it will not appear in this report. Z Cash count It shows the total closing the sales done in a same day and from the last cash count Z. In the moment that we make the close, the total of sales will be 0. It will not be possible to make the same closing again. The information that shows will depends on the options that each user have see Configuration / Types of users / Access Fronts / Cash count Configuration. The cash count that are shown in the Z cash count are the same that in the X cash count. See Cash counts / X Cash count.

Reports
It is possible to see the reports in the screen or pint them. In the system it is saved and historical of all the information. Select the icon of Reports. General options for the reports: Parameter icons: from this screen you can specify the parameters to modify the information of the system.

Calcul icon: when we have introduced the parameters, we select the function of Calculation to accede to the requested information.

Icon of Currency: if you want to display the economic data in another currency, you should select this icon.

Summary of sales by payment type It shows, by payment types, the amount and number of sales done in the cash counts that are in the defined parameters, divided in the different used payment types.

Abstract of commissions by seller Through this report you can display, by seller the amount of the sales done, the number of them and the corresponding amount of the commission calculated according to the % of the commission indicated in the sellers maintenance.

Summary of returns by seller The summary of returns show the number of credit operations done through the button Credit units the number of returned units, the total amount by seller (taxes not inclusive) ant the total of each section.

Abstract of returns by seller It displays in a detail way the returns done by seller, indicating date, hour, document series, document number, item description, number credit units and the amount. Besides it includes a subtotal by seller and a total of the abstract of the returned units and the amount.

Sold items with different price It indicates the document in which appear items sold with different price and the price difference respect to the price corresponding in the sale.

Margin and profit This report shows the number of sold units, the total amount of the sales, the cost and the profit obtained in amount and in percentage specified by department and section, indicating subtotals by department and totals of the report.

Loans by client It displays the items that have been loaned to clients and also their number and the sale price when it was loaned. It includes the total units by client and the totals of the report.

List of sale printouts

It shows a list of documents indicating the series number, document number, number of printouts done, date hour and amount.

Daily receipts summary List of the sale documents done, between the dates and belonging to the POS that we have indicated in Parameters, displaying the number of document, tax base, taxes and total, with subtotals by series and day and totals of the report.

Daily SUMMARY of sales It displays, divided by day, the number of sale document and the total of the amount that ascends by series for the rank of dates and the indicated POS in Parameters.

Sales by hours This report will be useful to check which are the peak hours in reference to the sales, because it indicates in tracks of one hour, the number of sold units, the total amount and the percentage of these sales referring to the other tracks of hours.

List of sales with discount It displays the date, the series and the document number in % of discount and in the total amount of sale of all the sales in which a commercial discount have been applied with the button Total Discount. If we want that also the delivery notes appear we should mark the check of include not invoiced documents in the screen of Parameters.

SUMMARY of modified items This report show the list of the items modified between the dates indicated through the button Parameters.

Items sale rates by family It displays the reference, description, size, colour and sale prices of the rates indicated through the button Parameters, of the items that belong to the department, section, family, and

subfamily brand and line that you indicate. If you do not fill in these data the program will take by default all the items. Finally you can select how they should appear sorted by, reference or description.

Abstract of taxes by family It display an abstract of the amounts of the taxes and the total of sales, divided by the different types of taxes for each family, for the sales that are in the rank of the entered data in the screen that appears when we press the button parameters.

Abstract of sales by item This report shows an abstract of the sales done, by item indicating the description, the number of sold units, the average price of sale by unit and the total amount of the sales. The data to be showed will depend as in all the other reports, of the data indicated in the street that is active when you press over the button Parameters.

Ranking of sales by item Through this report you can see, sorted from the biggest to the smallest, which are the most and the less sold items. Through the button Parameters you can determine if the sort has to be by amount or by units and discriminate by data referring to the items (department, section, etc.), to the clients (code, city, type, etc), between data, by warehouse, series or even of a determined seller.

Pending collections List, by client, the documents associated to this, indicating the date of the document, the series and the number, the expiration date and the amount of the debt. This amount is indicated for each document obtaining that way a subtotal by client and a total of the report.

Charts
The screen of Charts shows us in charts the information of the database. It lets the user to see the information that has been entered in commercial decisions When we select the icon of Charts, the following screen that give us access to the summaries that it indicates, will appear.

Summary of daily sales This chart shows the sales done by day of the week having the possibility of comparing them in four intervals of different dates. Its working is to indicate the first rank of dates through the button interval and press the button Calculate we indicate the second rank of date and press again Calculate. That way you can compare four different intervals.

Summary of monthly sales This report is equal to the daily sales summary but comparing by months, having the possibility to compare the sales of four different years. Selecting through the buttons Previous year and Next year, the year that we want to resume, we only have to press the button Calculate and you will obtain the first result. For comparing it with other year you should repeat the same operation.

Abstract of employees register This abstract is composed of two options: Abstract of in and out and Accumulated abstract. The first shows an accurate report referring to the clock-in, clock out, working hours done sales (total amount), number of operations of sale and average amount of them by hour and by sale operation for an interval of dates defined through the button Date and divided by employee.

Accumulated of the register of employees This abstract shows the accumulated of the results of the previous report.

Abstract of items sales This abstract is obtained from the sales screen. Once the item has been selected press the button Item Sales and it will appear this screen:

In this statistics appear all the history of the sales of this item indicating for each sale the name of units, the gross price by unit, the discount by line the net price by unit the total amount and the currency of the document.

If you want to see the amounts with taxes inclusive you should only mark the check Prices with VAT inclusive located in the top right side of the screen.

Statistic of monthly sales by item This statistics is obtained of the previous abstract pressing over the icon By months. As parameters you can indicate the year that you want to compare with the previous and also the series to compare. Depending on the level of this you will obtain more detailed results (see option Configuration / System / Parameters / Series Business Area). If you want to see this statistics referring to other item, you should only change it pressing over the button Item located in the top right side of the screen. After selecting it in the items screen selection it will appear the results corresponding to this new item. If some parameter changes you should press over the icon Calculate and the results will be updated. Abstract of client sales This report is obtained pressing over the button Client Sales located in the sale screen. If you do not have it, you can add it (See the option Access fronts of the section Types of user). Its working is similar to the one of the button Items sale. Once we have selected the client in the sale screen, pressing over this button we obtain an abstract of all the items sold to this client detailing size and colour (if they have), date of the document, number of units, gross price, discount by line and net price by unit, the total net of the sale and the currency of the document.

Statistics of monthly sales by client This statistics is obtained from the previous one pressing over the icon By Months. Its working is similar to the Statistics of monthly sale by item, indicating a year; this is compared with the previous one and calculate the differences. Also depending on the number of the indicated digits in the series we will obtain a more detailed report (see option Configuration / System / Parameters / Series Business Area). If we want to see this statistic but for other client we just have to select it by pressing over the button Client. Finally, remember that each time that we change a parameter we have to press over the icon Calculate to obtain the new results.