Presentation skills (version 1)

Aim of session Presentation skills

Provide a framework for presentations Discuss what works and what does not work Provide opportunity to practice and gain feedback

Having completed the two sessions you will:

Be able to plan a presentation Have gained and given feedback on presentations Have made a presentation

Which talks were memorable and why?

Three Rules
Keep it short and simple Dont worry about repeating yourself Practice makes perfect

Four P approach
Plan Prepare Practice Present

Presentation skills (version 1)

Plan
Purpose of presentation? Audience? Audio-visual aids?

Purpose
Define your aim Set your objectives Think of your audience Its not about me, its about them

Audience
Who are they? Prior knowledge How will you get their attention?
Attention level

Attention level

Time

How can we improve attention?

Improving attention
Variations in stimulation Change of activity Include breaks Audience participation Enthusiasm

Audio-visual aids
Flipchart OHP transparencies 35 mm slides PowerPoint Video Audio Props

You cant not communicate!

Presentation skills (version 1)

Summary - Plan
Clearly define: Why you are doing it Know your audience What you want to achieve

Prepare
Content Structure Slide design

Content
Objective Key points Supporting material Transitions Summary and close Opening

Structure of talk
Beginning Middle End

Keep It Short and Simple

Benefits of good structure

Keep attention Help understanding Make a memorable message

Presentation skills (version 1)

First slide?
Title of presentation Who you are

Beginning
Purpose of your talk Identify key issues Provide a map of your talk Tell them what you are going to say

Attention grabber

Middle
Why the work was done? How was it done? What was found? What it means? Tell them

Dont worry about repeating yourself

End
Clear summary of main points Take home message Finish decisively Tell them what you said

Slide design
Keep each slide simple and brief About 6 words per line About 6 lines per slide Be consistent How many slides?

Presentation skills (version 1)

Colour
Easy on the eye, easy to read A little is good, too much is distracting

Text
Informal and friendly style Size - use the slide space
Title - size 60 Main text - size 36

Figures
Allele G associated with disease
100 80 60 40 20 0 Cases Controls
Frequency (%)
GG AG AA

Tables
Absence of BRCA1 is greater in CRC patients over 65 years
CRC group Younger Older P = 0.036 Positive 44 (94%) 37 (79%) Negative 3 (6%) 10 (21%)

Visuals - images
Never use Clipart Quality reproduction Context A picture paints a thousand words

Summary - Prepare
Keep it short and simple Clear logical structure Use visual aids only to add value

Presentation skills (version 1)

Communication Practice makes perfect

Verbal Vocal Visual

Practice
Vocal clarity Timing Transitions Body posture and image Using audio-visual aids Beginning and end

Practice notes
No notes at all Use your visual aids Written script Prompt cards

How to rehearse
Be serious Talk to yourself Audio recording Video recording In front of colleagues

Summary - Practice
Practice, practice, practice Get constructive feedback
It usually takes me more than three weeks to prepare a good impromptu speech Mark Twain Chance favours only the prepared mind Louis Pasteur

Presentation skills (version 1)

Present
Before During After Preparation 7 steps to success Dealing with questions

Before your talk

Arrive early Meet the chairman Check equipment Final preparation on stage

7 steps to success
Good start Mood Voice Body Aids Timing Good ending

A good start
Be confident Be enthusiastic Grab their attention

Voice
Be audible Variety
Pace Pitch Volume

Body
Positioning Hands Mannerisms Eye contact Speak to your audience
Touch, turn, talk

Do not rush slow down

Presentation skills (version 1)

A good ending
Clear and concise ending Take home message Not with a whimper but a bang

Why are questions asked?

To humiliate Seek the limelight Obtain additional information Clarify doubts Support the speaker Express interest Express another point of view

Three donts
Dont defend Dont debate Dont disparage

Dealing with questions

Prepare and rehearse your reply Listen - take notes Concise and clear response Keep calm Be honest

Summary - Present
Keep calm Speak to your audience not at them Signpost throughout

Reflect
Return to the experience Attend to feelings Re-evaluate the experience
What are you doing right? What areas need attention? How can you improve?