Um 4400-124 FMF Sassy Using Unit Procedures Search Able)

FMF SASSY USING UNIT PKOCEDURES
FOREWORD
1. The objectives of this Marine Corps Users Manual are to provide user oriented documentation on functional procedures of FMF SASSY Using Units; to be instructive to all personnel who must make reference to the SASSY Subsystem; and to serve as a guide for training and educating personnel, thereby reducing the impact during personnel turnover. This Users Manual is not intended to establish policy. In the event a contradict ion to published HQMC policies, procedures, or regulations is noted, request clarification from Commanding General (7701, MCLB, Albany, Georgia 31704.
2. This Marine Corps Users Manual, FMF SASSY Using Unit Procedures, UM-4400-124, replaces the following:
a. Marine Corps Users Manual, SASSY Consumer Level Accounting, UM-4400-124 dated April 1981.
b . Marine Corps Users Manual, SASSY Using Units ADPE-FMF Prompting , Editing , and Mini File Management, UM-4400-127 dated November 1982.
3.
UM-4400-124, is divided into four parts as follows:
a. Part I portrays the overall relationship of using units to the supply organization/command structure within the Department of Defense (DOD).
b. Part 11 is intended to Familiarize users with the Marine Corps supply organizational levels and their concepts of operations.
c. Part 111 prescribes the procedures and techniques to be utilized by using units for effective control of equipment and materiel. Each section discusses a separate area of management procedures to be utilized. Files/reports are referred to by their Class I name. ADPE-FMF files/reports may be substituted for their Class 1 equivalents if the local commander has opted to use ADPE-FMF in lieu of the Class I system. The Class I system must be maintained/updated with current data as this is the data source for compiling and submitting SASSY reports to higher authority and for producing and maintaining ADPE-FMF Phase TI (mini-files). Tf processing problems occur in processing ADPE-FMF files, the Class I files are considered to be the "Master File." d. Part IV is a collection of functional information that provides detailed descriptions of Automated Data Processing Equipment, prompts and edits, codes and indicators, acronyms, term definitions, and an index.
4. Numbering System Used

a. Parts. Each of the four parts in this manual is numbered consecutively, using Roman numerals. b. Sections. Each of the Sections within the Parts is numbered consecutively within the Part, using Arabic numerals. c. Paragraphs/Subparagraphs. These are numbered consecutively within the Sections. Arabic numerals are used with a period to separate the numbers representing each breakdown as follows:
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17 Sep 1984 iv
FMF SASSY USING UNIT PROCEDURES
F i r s t paragraph F i r s t subparagraph Second s u b p a r a g r a p h Second p a r a g r a p h F i r s t subparagraph Second s u b p a r a g r a p h
1.1 1.1.1 1.1.2 1.2 1.2.1 1.2.2
d. Itemization. Itemization within a paragraph o r subparagraph i s i d e n t i f i e d by lower c a s e l e t t e r s followed by a p e r i o d . e . Pages. Pages a r e numbered u s i n g Arabic n u m e r a l s s e p a r a t e d by hyphens. The f i r s t p o r t i o n of t h e number i d e n t i f i e s t h e P a r t w i t h i n t h e manual. The second p o r t i o n c o n s i s t s of one o r more numerals which i d e n t i f i e s t h e S e c t i o n w i t h i n t h e Part. The t h i r d p o r t i o n c o n s i s t s of one o r more numerals which s e r i a l l y i d e n t i f y t h e pages w i t h i n t h e S e c t i o n .
he f i r s t p a r t i s f . Figures. F i g u r e s a r e numbered u s i n g A r a b i c n u m e r a l s . a n A r a b i c numeral i d e n t i f y i n g t h e P a r t . The second p a r t d e n o t e s t h e s e r i a l number of t h e f i g u r e w i t h i n a P a r t .
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17 Sep 1984
FHF SASSY USING UNIT PROCEDURES
TABLE OF CONTENTS

Title FOKEWARD LIST OF ILLIJSTRATIONS PAKT I PART 11 PART I11 SECTION 1 SECTION 2 SUPPLY/COMMAND STRUCTURE SUPPLY ORGANIZATION/OPERATIONS USING UNIT PROCEDURES G e n e r a l Management I n f o r m a t i o n I n v e n t o r y C o n t r o l P r o c e d u r e s For Allowance I t e m s ( p u r p o s e Code C ) Inventory Control Procedures For Operating S t o c k ( p u r p o s e Code A) A d d i t i o n a l Demands P r o c e d u r e s Demand L i s t a n d R e c e i p t s Miscellaneous Procedures F i s c a l Procedures P r o c e d u r e s F o r U n i t s Deployed o r T r a n s f e r r e d Page iv v iii 1-1-1 2-1-1 3-1-1 3-1-1
SECTION 3
SECTION 4 SECTION 5 SECTION 6 SECTION 7 SECTION 8 SECTION 9 SECTION 10
MIMMS/ SASSY
Ammunition ( C l a s s V (w)) S u p p o r t and I n v e n t o r y Control Procedures Storage C o n t r o l l e d Item Procedures USING UNIT FUNCTIONAL INFORMATION Automated D a t a P r o c e s s i n g Equipment (ADPE) SASSY/MIMMS Prompt a n d E d i t P r o c e s s SASSY S u b s y s t e m F i l e s Codes and I n d i c a t o r s
SECTION 11 SECTION 1 2 PART I V SECTION 1 SECTION 2 SECTION 3 SECTION 4

Title SECTION 5 SECTION 6 SECTION 7 Acronyms/Abbreviations Definitions Index
Page
4-5-1 4-6-1 4-7-1
FYF SASSY USING UNIT PK0CEL)URZS
LIST OF ILLUSTRATIONS Number 2- 1 2-2 2-3 3- 1 3-2 3 -4 3-5 Title S U Functional Chart M G e n e r a l Account F u n c t i o n a l C h a r t Using Unit F u n c t i o n a l Chart Unit Performance Report B a l a n c e A n a l y s i s LUHF R e p o r t M L Over/Short Report A
CMR L i s t i n g
Page 2-1-22
2-1-23 2- 1-21,
Ct4R Cover L e t t e r KUAF L i s t i n g Xemorandum X e c e i p t f o r I n d i v i d u a l / G a r r i s o n Equipment ( NAVMC 1057 7) Weapon C u s t o d y R e c e i p t (NAVXC 10520) A p p r o v a l t o Submit A d j u s t m e n t T r a n s a c t i o n s Memorandum R e c e i p t f o r I n d i v i d u a l Weapons and A c c e s s o r i e s (NAVMC 10576) D e c i s i o n T a b l e f o r A j u s t r n e n t s t o Onhand d Quaut i t i e s on t h e LUAF/WJ, D e c i s i o n T a b l e f o r ~ d j l l s t m e n t o f Allowarlce D a t a on t h e LlJAF/?IAL D e c i s i o n T a b l e f o r T M E x c e p t i o n and P u r p o s e A C o d e / C o n d i t i o n Code T r a n s f e r P u r p o s e Code T r a n s f e r 1)IC DAC T r a n s f e r Message Format f o r SASSY A d d i t i o n a l Demand(s) Noasystem I t e m R e q u i s i t i o n Message Format RU'S Z e q u e s t f o r A l l o w a n c e I t e m s ( G S A FORM 1348) RU'S R e q u e s t f o r A l l o w a n c e I t e m s (NAVMC 10694) A d d i t i o n a l Demand F i l e
FMF SASSY USING UNIT PROCEDlJRES
Number 3-21 3-22 3-23 3-24 3-25 3-26 3-27 3-28
Title Demand L i s t i n Document Number Sequence Demand L i s t i n S t o c k Number Sequence Demand L i s t i n ERO Number Sequence Demand L i s t i n RU Sequence R e c e i p t Document (DD 1348-1) D e c i s i o n Table f o r Overages D e c i s i o n Table f o r S h o r t a g e s D e c i s i o n Table f o r C a n c e l l a t i o n Confirmed, BQ S t a t u s Received D e c i s i o n Table f o r Erroneous M a t e r i e l o r Nonsuitable S u b s t i t u t e D e c i s i o n Table f o r D u p l i c a t e Shipment o r Shipped t o Wrong Address D e c i s i o n Table f o r Damaged M a t e r i e l D e c i s i o n Table f o r M a t e r i e l f o r which She1 f -Li f e E x p i r e d D e c i s i o n Table f o r Aged M a t e r i e l L e t t e r o f V e r i f i c a t i o n o f Delivery L e t t e r o f V e r i f i c a t i o n of Receipt D e c i s i o n Table f o r Shipment Received a t T O M Report o f D i s c r e p a n c y ( S F 364) D e c i s i o n Table f o r D i s t r i b u t i o n of t h e SF 364 Cash S a l e s (NAVMC ) 6 Request f o r Checkage f o r Government P r o p e r t y (NAVMC ) 6 Voucher f o r Disbursement a n d / o r C o l l e c t i o n (NAVCOMPT 2277) Request f o r Checkage f o r Government P r o p e r t y f o r D e s e r t e r (NAVMC 6 ) Request f o r Checkage f o r Government P r o p e r t y f o r Deserter--Recovered P r o p e r t y ( NAVNC 6 )
Page 3-5- 17
F F SASSY USING U N I T PROCEDURES M
Number
Title L e t t e r o f Appointment o f A u t h o r i z e d C u s t o d i a n C o n f i r m a t i o n of Appointment f o r t h e A u t h o r i z e d C~lsod i an t L e t t e r o f Revocation o f Appointment L e t t e r o f Appointment of Audit and V e r i f i c a t i o n Officer Customer F l o a t Item Survey L e t t e r Kequest For I n v e s t i g a t i o n Endorsement o n Request f o r I n v e s t i g a t i o n Request f o r I n v e s t i g a t i o n Endorsement on Request f o r I n v e s t i g a t i o n Records R e t e n t i o n Chart Sample P o s t i n g s t o t h e Equipment Custody Record (NAVMC 10359) (Temporary Loan) M i l i t a r y Working Dog S e r v i c e Record (DD 1834) Format f o r t h e ~ o r s e / M u l eS e r v i c e Record/Stock Record I n v o i c e t o C o n t r a c t o r / V e n d o r (DD 1348-1) L e t t e r Request For Deployment Records Management and I n v e n t o r y P r i n t o u t Stock ~ e c o r d / I n v e n t o rC o n t r o l Card ~
ERO Shopping L i s t Code S h e e t (NAVMC 10925)
Page 3-6-57
ERO Shopping L i s t Data Flow
Sample R e q u i s i t i o n f o r Ammunition Timeframes f o r Followup Action Annual C l a s s V(W) M a t e r i e l Requirements Report
R e q u i s i t i o n from a n Organic Unit t o t h e Base Ammunition C o n t r o l O f f i c e
Numb e r
Title R e q u i s i t i o n from a n A i r c r a f t Wing o r A i r S t a t i o n R e q u i s i t i o n from a U n i t Designated by a MARSO t o a U.S. Naval S t o r a g e A c t i v i t y Amrnuni t i o n NSN/LOT Number Record ( NAVMC 107 7 4 ) Wooden Box I n s e r t s f o r Wooden Box Box P a l l e t Bin S t o r a g e Unit Markings
Page 3-10-17
3-63 3-64
x i / ( x i i blank)
F F SASSY USING UNIT PROCEDURES M
PART I Supply/Command Structure Paragraph 1.1 Purpose Background Flow of Policy and Guidance Data President of the United States Headquarters, Military Services General Services Administration Defense Logistics Agency Structure of the Xarine Corps Fleet Marine Force 'Service Units Organic Supply Supporting Establishment Marine Corps Reserve Supported Activities Supply System Supply System Operation Title Page 1-1-1 1-1-1
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1-i/(l-ii blank)
PART I SUPPLY/COMMAND STRUCTURE 1.1 Purpose. This part of the FMF SASSY Using Unit Users Manual is intended to convey the overall relationship of using units to the supply organizationlcownand st-ructurewithin the Marine Corps.
1.2
Background -
a. The United States Marine Corps is an integral part of the Department of the Navy, and is at all times subject to the laws and regulations established for the Department of the Navy. Within the department there are two services, the Navy and che Marine Corps. Each is a separate service; although individuals and forces of one may be assigned service with and become a part of specified units of the other. b. The Commandant of the Marine Corps is directly responsible to the Secretary of the Navy for Marine Corps administration, discipline, internal organization, efficiency, readiness, operstion of its material support system, and for the total performance of the Marine Corps. c. The primary missions of the Marine Corps are to:
(1) Provide Fleet Marine Forces (FMFB) of combined arms and supporting ai.r, for the seizure and/or defense of advanced naval bases in land operations essential to naval campaigns. (2) Provide detachments for service on armed vessels of the Navy and security detachments for the protection of naval stations and bases.
Develop, in coordination with other services, the tactics, techniques, and equipment for landing forces in amphibious operations; and similarly, to develop doctrine, procedures, and equipment of interest to the Marine Corps for airborne operations, which are not provided by the Army.
(4) expansion.
(5)
(3)
Be prepared, in accordance with joint mobilization plans, for wartime Perform other missions as the President may direct.
d. To support these missions, the Marine Corps has been authorized by the Secretary of the Navy to develop a separate and distinct supply system. The mission of the Marine Corps Supply System is to provide and manage those items necessary for the maintenance and operation of the Fleet Marine Forces, supporting establishment, and the Marine Corps Reserve. e. The system is controlled by the Commandant and is designed for effective operation in both peace and war, with the capability of rapid transition from one to the other, thus making the Marine Corps essentially self-sustaining in logistics operations. It is dedicated to the single purpose of providing the necessary support to Marines in combat and is structured to be responsive to the needs of the operating and supporting forces, no matter where they are located.
FMF SASSY USING UNIT PROCEDURES It is characterized by centralized management, decentralized distribution, and maximum use of automated data systems. f. In support of the Marine Corps Supply System, the Navy provides aviation supplies directly to Marine Corps units. To manage this aspect of the system, Navy supply officers are assigned to the Marine Corps, and Marines are specifically trained in Navy supply matters. g. within stores Marine 1.3 Headquarters Marine Corps is the inventory management point for ammunition the Marine Corps; however, the physical handling of the major portion of assets is accomplished at Army and Navy ammuniti.on depots rather than at Corps storage activities.
Flow of Policv and Guidance Data
1.3.1 President of the United States. The National Security Act of 1947 created the National Security Council (NSC) to advise the President with respect to the integration of domestic, foreign, and military policies relating to national security. The NSC's statutory members are the President (chairman); the Vice President; the Secretary of State; and Secretary of Defense. They are charged with the responsibility of providing guidance t h a t the President will use in his formulation of national security policies . The ultimate authority for deciding such policies and selecting national objectives relative to security is vested in the President. The President's national security policies exert a major influence over the activities of the DOD and military service supply systems and the related materiel management functions to include requirements determination and procurement direction.
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18 DEC 1985
1.3.2
Headquarters, Military Services
Annually, the military services a. Program Objectives Memorandum (POM). prepare and submit to the Secretary of Defense a POM document which is based on the strategic guidance as stated in the Consolidated Guidance (CG). The POM expresses total service program requirements recommendations to include force, manpower, cost, and materiel.
b. Military Department Force Program. This program shows, in d e t a i l , the force structure approved by each Department Secretary for the current and budget years. This document drives the updating and publishing of the following:
(1) The detailed planning and policy guidance for the procurement of aircraft, missiles, weapons and tracked combat vehicles, ammunition, and other end items.
(2) Updated planning and policy guidance for the distribution of major items to the field and logistics support for these items. This guidance includes planning, programming, and budgeting guidance for the individual item managers to use in determining their requirements for secondary items such as repair parts to support the major items of equipment.
( 3 ) Guidance for planning, programming, and budgeting for depot level maintenance of major items and reparable secondary items.
( 4 ) Planned locations of the selected force to be studied during the Tt also gives the major item initial issue quantitative programmed years. requirements and aurhorizations.
1.3.3 General Services Administration (GSA). This is an organization within the executive branch and is unofficially referred to as the Government's housekeeping agency. Among the functions of GSA are development of standards and Federal specifications for common items procured by Federal agencies; custody of Federal specifications; executing contracts for common classes of supplies and services for Federal agencies, including DOD; and distribution of copies of the Federal Supply Schedule. Further responsibilities include the coordination and distribution of supplies of the Federal Prison Industries and the central nonprofit agencies to include the National Industry for the Blind by the actual operation of stores, depots, and the publication of the Stores Stock Catalog. 1.3.4 Defense Logistics Agency (DLA). Established originally in October 1961 as the Defense Supply Agency for the purpose of providing supplies and services that are commonly used by the military departments. The director of DLA is directly responsible to the Secretary of Defense for furnishing effective logistics support to the operating forces of all military services and to all Federal unit agencies as assigned. Noreover, it provides contract administrative services in support of the military departments, other DOD components, and all Government agencies upon request
1.4 Structure of the Marine Corps. following three elements: 1.4.1 Fleet Marine Force (FMF)
The Marine Corps is organized into the
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EMF SASSY USING UNIT PROCEDURES
a. The EMF is the combat element of the Marine Corps containing the deployable mobile airlground forces which consist of combat, combat support, and combat service support units. b. The mission of the FMF dictates that all component units maintain a high degree of operational readiness so that designated assignments can be accomplished with maximum effici.ency. Units are designed to be sel -supporting in supply matters and their assigned missions dictate that the range and depth of items carried be kept to a minimum to preserve mobility in the amphibious role. c. Supply management is governed by standard procedures and policies emanating from Headquarters Marine Corps. Supply procedures are as simple as possible so that maximum effort can be applied to the combat effort instead of to the complexities of supply. In the FMF supply management is performed at both the service unit level and the organic or "using unit" level. 1.4.1.1 Service Units
a. The term "service unit" applies to those functions of a Force Service Support Group (FSSG), Brigade Service Support Group (BSSG), or Marine Task Organized Support Units designated by appropriate directive to perform centralized supply, maintenance, and other logistics support to combined division/wing teams (~arineAmphibious Force ( M A F ) ) . The FSSGIBSSGS may also provide detachments to support smaller Marine Amphibious Units (MAu). The FSSGIBSSGS are mobile and may deploy with the major command or any task element. b. Within the FSSGIBSSG are the intermediate supply elements called SASSY The SMUs are the connecting links between the unit level Managment Units (SMU). account and the ICP. They are mechanized, mobile, capable of deploying with the major troop unit, and stock the materiel necessary to support the major unit for a prescribed level of operation. The SMUs perform the supply acquisition and accounting duties in the FMF for Marine Corps owned materiel. (1) Within the SMU are the general account, which stocks and prepositioned war reserve materiels for Class IX; which hold materiel' for specific missions; and initial issue receives, stores, and issues repair parts for new items of force.
(2)
controls operating maintenance floats, provisioning, which support within the
At
the discretion of the Force Commander, Materiel Issue Points
(MIPS) may be established to provide Purpose Code A (P/C A) supply support to FMF
using units. This method provides a greater range and depth of stocks for customers when compared to stocking consumer level P/C A solely within the using unit. This also allows for positioning of P/C A stocks in close proximity to the end user when compared to stocking PIC A stocks solely within the general account
1.4.1.2
Organic Supply
a. Each Marine Air Group, battalion, separate squadron, separate company, and separate battery has a property account and is administered as a supply element. Procurement, control, and disposition of materiel are accomplished at the unit supply level. Materiel required by subordinate units is reflected on property
CH 1 17 Sep 1984
F F SASSY USING UNIT PROCEDURES M r e c o r d s and custody r e c o r d s prepared and maintained by t h e supply element. In a Marine d i v i s i o n each regiment a t t h e h e a d q u a r t e r s company o r b a t t e r y l e v e l h a s a p r o p e r t y account which i s a d m i n i s t e r e d a s a supply element f o r t h e purpose of p r o v i d i n g immediate support t o t h e h e a d q u a r t e r s elements only. b. I n o r d e r t h a t u n i t commanders may e x e r c i s e command r e s p o n s i b i l i t y i n supply o p e r a t i o n s , it i s e s s e n t i a l t h a t item c o n t r o l , based on e s t a b l i s h e d allowance t a b l e s a n d / o r usage d a t a , be r i g i d l y a p p l i e d . S p e c i f i c allowances of i t e m s a r e e s t a b l i s h e d i n i n d i v i d u a l T a b l e s of Equipment ( T I E ) f o r a l l F l e e t Marine Force a i r and ground u n i t s . The q u a n t i t i e s c o n t a i n e d i n t h e T a b l e s of Equipment a r e mandatory allowances t h a t t h e u n i t i s t o have on hand o r on o r d e r . 1.4.2 Supporting E s t a b l i s h m e n t . T h i s g e n e r i c term i n c l u d e s a l l p o s t s , camps, and stations. The s u . . o r t i n g e s t a b l i s h m e n t c o l l e c t i v e l y c o n s t i t u t e s t h e "non-Fleet pp ~arine Force'' elements of t h e a c t i v e f o r c e s . I n o r d e r t o permit r a p i d deployment of t h e combat e l e m e n t s , t h e support ing e s t a b l i s h m e n t and t h e P l e e t Marine Force are distinct and s e p a r a t e command elements w i t h autonomous o p e r a t i o n a l , a d m i n i s t r a t i v e and funding c h a n n e l s . 1 . 4 . 3 Marine Corps Reserve. These a r e t h e i n a c t i v e f o r c e s t h a t permit r a p i d expansion i n time of emergency. The organized Marine Corps Reserve i s s t r u c t u r e d i n t o a m i r r o r image of t h e a c t i v e F l e e t Marine Force u n i t and i s d e s i g n a t e d a s t h e F o u r t h D i v i s i o n I A i r Wing. 1.5 Supported A c t i v i t i e s Supply System
a . SASSY f u n c t i o n s a s a c e n t r a l i z e d r e c o r d k e e p e r , s t o c k manager, f o r e c a s t e r , and a s a c e n t r a l d a t a bank o r i n f o r m a t i o n p o i n t f o r t h e u s i n g u n i t s without n e g a t i n g command r e s p o n s i b i l i t y . The SASSY i s o r i e n t e d toward removing from t h e u s i n g u n i t t h e supply accounting and recordkeeping f u n c t i o n s and, i n r e t u r n , p r o v i d e s management r e p o r t s t o a i d t h e u n i t commander i n m a i n t a i n i n g s u r v e i l l a n c e o v e r t h e m a t e r i e l r e a d i n e s s of h i s command. Computer-produced documentation i s provided t o f a c i l i t a t e t h e r e c e i v i n g , i s s u i n g , and a c c o u n t i n g f o r m a t e r i e l . Computerization reduces t h e load of mathematical and c l e r i c a l f u n c t i o n s a t t h e u s i n g u n i t . Manual r e p o r t i n g i s reduced p r i m a r i l y t o d a i l y t r a n s a c t i o n r e p o r t i n g This t r a n s a c t i o n reporting between t h e u s i n g u n i t and t h e SASSY Management U n i t . i s t h e s o u r c e f o r t h e automatic u p d a t i n g of t h e c e n t r a l f i l e s and t h e i n i t i a t i o n o f mult i p l e a p p l i c a t i o n s ; i . e . , s t o c k r e p l e n i s h m e n t , i n c r e a s e s and d e c r e a s e s t o onhand allowance i t e m s , and computer-generated management r e p o r t s . b. U t i l i z i n g computer equipment t o c e n t r a l i z e i n one l o c a t i o n and computerize t h e a c c o u n t i n g and recordkeeping f u n c t i o n s of t h e u s i n g u n i t s , t h e SASSY i s designed t o : ( 1 ) Reduce t h e amount of manual r e p o r t i n g , h a n d l i n g , and p r o c e s s i n g of documents and r e c o r d s t o t h e minimum p o s s i b l e w i t h i n t h e u s i n g u n i t s . (2) Provide a system t h a t i s s u f f i c i e n t l y f l e x i b l e t o : major revision equally well in a combat
( a ) O p e r a t e without environment a s i n g a r r i s o n .
(b)
Absorb changes i n p o l i c y without d i s r u p t i n g normal procedures.
M F SASSY U I NG UNIT PROCEDURES S
( c ) P e r m i t l a t i t u d e a t b o t h t h e S U and u s i n g u n i t l e v e l s i n M a d j u s t i n g t o v a r i o u s s i t u a t i o n s and c o n d i t i o n s w i t h o u t h a v i n g t o change t h e b a s i c system.
( 3 ) Use computer equipment t o t h e maximum e x t e n t p o s s i b l e w h i l e r e t a i n i n g t h e a b i l i t y t o c o n t i n u e s u p p l y o p e r a t i o n s w i t h o u t h a v i n g t o change t h e b a s i c system.

( 4 ) P r o v i d e f o r a u t o m a t i c r e p l e n i s h m e n t of o p e r a t i n g s t o c k and a l l o w a n c e s t o the using u n i t .
( 5 ) P r o v i d e f o r a c c u m u l a t i o n of usage i n f o r m a t i o n a s a byproduct of normal o p e r a t i o n .

c. Essential Features
data
and
other
management
( 1 ) One " i n v e n t o r y c o n t r o l t y p e account" i s m a i n t a i n e d a t t h e SMU. T h i s o n e a c c o u n t w i l l c o n t r o l o p e r a t i n g s t o c k s , and in-use a l l o w a n c e s by i n d i v i d u a l units.

(2)
Reorder r e v i e w w i l l be computer performed a f t e r each r e c o r d u p d a t e .
(3) Requisitions reorder point.
will
be
automatically
created
for
items
at
o r below
( 4 ) Manual p r e p a r a t i o n of one i n p u t document w i l l i n i t i a t e a p p l i c a t i o n s w i t h s u c c e e d i n g documentation b e i n g computer c r e a t e d .
multiple
(5)
Computer programs w i l l p r o v i d e f o r a u t o m a t i c :
(a)
(b)
S u b s t i t u t a b i l i t y of s t o c k i t e m s . C r e a t i o n of i n p u t d a t a f o r t h e f i s c a l a c c o u n t i n g f u n c t i o n . Be capable of referring high p r i o r i t y demands t o o t h e r u s i n g
(c) units. (d) 1.6
Cause r o l l b a c k of e x c e s s e s .
Supply System O p e r a t i o n
a . The i n t e r r e l a t e d a c t i o n s produced by a c u s t o m e r ' s - r e q u e s t f o r m a t e r i e l i l l u s t r a t e t h e o v e r a l l o p e r a t i o n of t h e Marine Corps s u p p l y system. E s s e n t i a l l y , t h e u s i n g u n i t o r i n d i v i d u a l customer p l a c e s demands on t h e system i n two ways-t h e i n f o r m a l , n o n r e q u i s i t i o n demand and t h e SASSY a d d i t i o n a l demand. b . The m a j o r i t y of i n f o r m a l demands a r e p r o c e s s e d w i t h i n t h e D i r e c t Support S t o c k C o n t r o l s u b s y s tern, t h r o u g h such o u t l e t s a s t h e s e l f - s e r v i c e c e n t e r , r e t a i l c l o t h i n g s t o r e , and shop s t o r e s . I n f o r m a l demands a r e a l s o p l a c e d upon t h e Maintenance F l o a t s y s t e m , whereby u n s e r v i c e a b l e b u t r e p a r a b l e secondary i t e m s and components a r e exchanged f o r s e r v i c e a b l e a s s e t s .
F F SASSY USING UNIT PROCEDURES M c . The u s i n g u n i t s i n t h e F l e e t Marine Force, submit SASSY a d d i t i o n a l demands d i r e c t l y t o t h e SMU. The SMU p r o c e s s e s t h e demand a g a i n s t t h e t o t a l a s s e t s of t h e system and t r a n s m i t s a m a t e r i e l r e l e a s e o r d e r d i r e c t i n g t h e General Account t o r e l e a s e the materiel. I f t h e m a t e r i e l i s not i n s t o c k , t h e requirement i s e i t h e r placed on backorder o r passed t o the ICP, t h e Defense L o g i s t i c s Agency, o t h e r m i l i t a r y s e r v i c e , o r commercial source f o r d i r e c t d e l i v e r y t o t h e r e q u i s i t i o n e r i n accordance with t h e urgency of t h e p r i o r i t y assigned t o t h e r e q u i s i t i o n .
1-1-7/(1-1-8
blank)
PART I1 Supply Organization/Operations Paragraph 1.1 Purpose Organization of the Marine Corps Supply System Headquarters Marine Corps In-Stores Element Out-of-Stores Element Marine Corps Logistics Support Systems and Concepts Levels of Inventory Management Controls Funding Concepts Marine Corps Unified Materiel Management System Mission Objectives Functions Organization Organization and Responsibilities Headquarters Marine Corps Marine Corps Logistics Base, Albany Direct Support Stock Control Activities Fleet Marine Force and Supporting Establishment Supported Activities Supply System SASSY Management Unit Supported Using Unit Accounts Summary Title Page 2-1-1 2-1-1 2-1-1 2-1-2 2-1-2 2-1-3 2-1-4 2- 1- 5 2-1-6 2-1-7 2-1-7 2-1-7 2-1-7 2-1 -1 0 2-1-1 2 2-1 -1 2 2-1-12 2-1-14 2-1 -1 4 2-1-15 2-1-16 2-1 -1 7 2-1-19
FMF SASSY USING UNIT PROCEDURES Figure Title Page 2-1-22
2-1 2-2 2-3
SMU Functional Chart

General Account Functional Chart Using Unit Functional Chart
FMF SASSY USING UNIT PROCEDURES PART I1
1.1 Purpose. This part of the FMF SASSY Using Unit user's Manual is intended to familiarize users with the organization of the various supply entities and their concept of operations. 1.2 Organization of the Marine Corps Supply System. The ~ a r i n eCorps Supply System consists of three essential elements or managerial levels: ~ a r i n eCorps Headquarters, the in-stores, and the out-of-stores functional elements. The Marine Corps Supply System extends from Headquarters Marine Corps down to the user. Concepts, policies, and guidance emanate from Headquarters Marine Corps, distribution is performed by the in-stores or wholesale element, while the using units are the retail or out-of-stores element. 1.2.1 Headauarters Marine C o r ~ s(HOMC) such, is directly
a. The Commandant commands the Marine Corps and, as responsible for the total performance of the Marine Corps.
b. Direction of the supply system by the Commandant encompasses planning and determining the support needs of the Marine Corps for equipment, weapons and weapons systems, materials, supplies, facilities, maintenance, and supporting services.
c. Further responsibilities include providing staff assistance to the Secretary of the Navy (Installations and Logistics) in matters pertaining to supply, determining military characteristics for Marine Corps equipment to be procured or developed, and the training required to prepare Marine Corps personnel for combat. The Headquarters Staff assists the Commandant with these responsibilities.
d. The Deputy Chief of Staff, Installations and Logistics, is the principal logistician on the General Staff of the Commandant. He is responsible for Marine Corps logistics plans and policies, materiel program objectives, and programs relating to materiel readiness. He plans and establishes requirements for research and development efforts in the area of logistics and is responsible for the materiel development program which produces new equipment required for support of Marine Corps operations. e. The Deputy Chief of Staff, Installations and Logistics is also the principal staff adviser to the Commandant in supply matters and is responsible for the management of the Marine Corps Supply Systems, to include system design, development of procedures, distribution, warehousing, inventory control, issue, salvage, disposal, interservice supply support, and ~articipation in the Security Assistance Program. f. In addition, he is responsible for documentation, quality control and equipment modification, management of the Marine Corps equipment maintenance systems, management of the Marine Corps Stock Fund, and procurement of materiel and services.
\
FMF SASSY USING UNIT PROCEDURES g. Further responsibilities include facilities management, transportation and traffic management, supervision and direct ion of service support functions which include subsistence, food services, commissary sales stores, laundry and drycleaning facilities, and the maintenance and operation of Marine Corps exchanges. h. Although the Deputy Chief of Staff, Installations and Logistics is the principal staff officer concerned with the management of the Marine Corps supply system, significant contributions to the overall system are made by other staff agencies. Examples of these are the Fiscal Director, who provides the fiscal policy and manages the funding and financial aspects of the system; the Director of Information Systems and Management who develops data systems concepts, policies, and objectives, and provides the automated data processing hardware fqr the system; and the Deputy Chief of Staff (Research, Development, and Studies), who directs and coordinates the areas of Research, Development, Test, Evaluation, and Studies. 1.2.2 The In-Stores Element
a. The in-stores element includes those assets, together with the management functions pertaining thereto, which are under central inventory management and financial accountability and control.
b. The in-stores element is managed under the Marine Corps Unified Materiel Management System (MUMMS). This system incorporates all standardized requirements of the Department of Defense. It is compatible with the Defense Logistics Agency, the General Services Administrat ion, and other military services through the use of standardized formats and languages. The in-stores element consists of the following organizational components: Inventory Control Point (ICP), MCLB, Albany, two Remote Storage Activities (RSA's), and Direct Support Stock Control (DSSC) activities.
1.2.3
Out-of-Stores Element
a. The third portion of the Marine Corps supply system is the out-of-stores or user element. This element consists primarily of the assets held by units of the Fleet Marine Forces (Division, Air Wing, and Service Support units), posts, camps, stations, and Marine Corps Recruiting/~eserveDistricts. b. Materiel in the out-of-stores element is not centrally managed. Stockage objectives at the using unit level are based either on mandatory table of equipment allowances published for each unit by HQMC, on actual usage, or in certain special situations, according to the commander's judgement, to support a particular operation. c. All phases of supply accounting, at the using unit, including procurement control and disposition of materiel, are performed under the rules of the Supported Activities Supply System (SASSY) which eliminates most of the manual accounting in the Fleet Marine Forces through a centralized, computer management system.
FMF SASSY USING UNIT PROCEDURES 1.3 Marine Corps Logistics Support Systems and Concepts a. The Marine Corps supply system is an integral part of the DoD supply system, extending and adapting the latter in order to accomodate the unique mission and operating environment of the Fleet Marine Force (FMF). It is designed for effective operation in both peace and war with the capability of rapid transition from one to the other. Although dedicated primarily to the support of the FMF, the system also is responsive to the needs of the Supporting The Establishment, the Marine Corps Reserve, and other customers world wide. Marine Corps supply system is characterized by centralized management, decentralized distribution, maximum use of advanced digital communications networks and automatic data processing systems. The system, which is compatible with all DoD standard logistics systems, is designed to minimize the administrative and logistics burden on the mobile tactical units of the FMF. b. Fundamental changes in the Marine Corps logistics support concept have resulted in the adoption of a system which is designed to be compatible with and in support of DoD logistics management objectives. The characteristics of the concept involve the following:
(1) Elimination of centrally managed retail stocks of integrated materiel manager items in the Marine Corps.
( 2 ) Continuation of the Marine Corps as a DoD-designated Weapons Integrated Materiel Manager (WIMM) for selected items for which there is no other DoD management responsibility.
( 3 ) Emphasis on logistics control through management informat ion systems in lieu of extensive ownership of inventories for insurance purposes.
( 4 ) Emphasis on support directly from supply source to user.
(5) A FMF logistics support structure which is the same in deployment as in garrison, concurrently increasing the support interfaces between the FMF and the Supporting Establishment.
it is
(6)
Emphasis on weapons
system support as opposed to secondary item logistics skills to the maximum degree
management.
( 7 ) Centralization of scarce consistent with support requirements.
( 8 ) Marine Corps management and control to include ownership of prepositioned war reserve stocks to ensure Marine Corps force-in-readiness capability.
( 9 ) Reduct ion of the logistics burden and associated administrative burden on deployed forces, while increasing reliance on rapid communication and distribution techniques.
c. Major aspects of the Marine Corps supply system as it has evolved are summarized as follows:
( 1 ) R e o r g a n i z a t i o n o f Combat S e r v i c e S u p p o r t (CSS) r e s o u r c e s i n t h e FMF which b r i n g s t o g e t h e r t h e p r i m a r y CSS c a p a b i l i t y u n d e r a s i n g l e F o r c e S e r v i c e S u p p o r t Group (FSSG) f o r e a c h ~ i v i s i o n / ~ iteam. n ~

(2) Elimination of centralized inventory management of peacetime o p e r a t i n g s t o c k s o f I n t e g r a t e d M a t e r i e l Manager (IMM) i t e m s . Concurrently, r e q u i s i t i o n i n g c h a n n e l s f o r t h e FMF were changed t o d i r e c t r e q u i s i t i o n i n g on t h e IMM
( 3 ) R e o r i e n t a t i o n o f t h e M a r i n e C o r p s L o g i s t i c s Base, Albany, G e o r g i a . T h i s r e o r i e n t a t i o n i s away from i n v e n t o r y management of s e c o n d a r y i t e m s o f s u p p l y WS/ESM t o w a r d i n t e n s i v e Weapons S y s t e m s / E q u i p m e n t S u p p o r t Management (WS/ESM). e m b o d i e s t h e DoD e m p h a s i s on l i f e c y c l e s u p p o r t management o f weapons and equipment. The e f f o r t expended a t MCLB Albany i n WS/ESM i s f o c u s e d on s u s t a i n i n g M a r i n e C o r p s weapons and e q u i p m e n t a t t h e h i g h e s t s t a t e o f r e a d i n e s s a t t h e l e a s t possible cost.
( 4 ) MCLB Albany s e r v e s a s t h e P r i m a r y I n v e n t o r y C o n t r o l A c t i v i t y (PICA) f o r nonconsumable a s s e t s o f which t h e M a r i n e C o r p s h a s b e e n d e s i g n a t e d a s t h e w o r l d w i d e I n t e g r a t e d M a t e r i a l Manager. I n a d d i t i o n , MCLB Albany is d e s i g n a t e d a s t h e S e c o n d a r y I n v e n t o r y C o n t r o l A c t i v i t y (SICA) f o r nonconsumable a s s e t s used b y t h e M a r i n e Corps b u t which a n o t h e r s e r v i c e h a s been d e s i g n a t e d a s t h e PICA.
( 5 ) MCLB Albany c o n t r o l s M a r i n e C o r p s war r e s e r v e i t e m s and p r i n c i p a l i t e m s n o t i n t h e h a n d s of t h e FMF.
s t o c k s of
secondary
( 6 ) MCLB Albany w i l l a l s o m a i n t a i n i n v e n t o r y c o n t r o l c a p a b i l i t y i n o r d e r t o p r o v i d e f o r management o f s e c o n d a r y d e p o t l e v e l r e p a r a b l e i t e m s and t h e r e s i d u a l c o n s u m a b l e i t e m s n o t y e t a s s i g n e d t o a DoD IMM.
(7) I n t h e m a t e r i e l management a r e a , H e a d q u a r t e r s , M a r i n e Corps (HQMC) continues i t s r o l e i n policy determination, requirements determination, planning, programming, and b u d g e t i n g , and weapon s y s t e m / e q u i p m e n t a c q u i s i t i o n management.
1.3.1 Levels of Inventory. Within t h e Marine Corps, t h e r e a r e t h r e e i n v e n t o r y l e v e l s of s u p p l y : w h o l e s a l e , i n t e r m e d i a t e , and consumer. a . W h o l e s a l e I n v e n t o r y . An i n v e n t o r y o v e r which a manager a t t h e n a t i o n a l l e v e l h a s a s s e t knowledge and e x e r c i s e s u n r e s t r i c t e d a s s e t c o n t r o l t o s u p p o r t worldwide i n v e n t o r y r e s p o n s i b i l i t i e s . b. I n t e r m e d i a t e I n v e n t o r y . An i n v e n t o r y t h a t i s r e q u i r e d between t h e consumer and w h o l e s a l e L e v e l s o f i n v e n t o r y f o r s u p p o r t of a d e f i n e d g e o g r a p h i c a r e a o r f o r t a i l o r e d s u p p o r t of s p e c i f i c o r g a n i z a t i o n s o r a c t i v i t i e s . c . Consumer I n v e n t o r y . An i n v e n t o r y u s u a l l y o f l i m i t e d r a n g e and d e p t h , h e l d by t h e f i n a l e l e m e n t i n a n e s t a b l i s h e d s u p p l y d i s t r i b u t i o n s y s t e m f o r t h e s o l e purpose of i n t e r n a l consumption w i t h i n t h e f i n a l element. d . A p p r o x i m a t e l y 90 p e r c e n t o f t h e m a t e r i e l s u p p o r t r e q u i r e d by Marine Corps u s e r s , i n c l u d i n g t h e FMF, f l o w s t o them d i r e c t l y from t h e d i s t r i b u t i o n s y s t e m o f Thus, t h e Marine t h e s u p p l y i n g a g e n c y , p r i m a r i l y DLA, GSA and t h e U . S. Army. C o r p s m a t e r i e l d i s t r i b u t i o n f u n c t i o n is l i m i t e d t o p r i n c i p a l end i t e m s , d e p o t l e v e l s e c o n d a r y r e p a r a b l e i t e m s and c o n s u m a b l e s e c o n d a r y i t e m s f o r which t h e
Marine Corps is t h e PICA. The p r i m a r y m i s s i o n i s t o s u p p o r t t h e combat element of t h e Marine C o r p s , t h e FMF, t h r o u g h s u p p l y and m a i n t e n a n c e of weapons systems and e q u i p m e n t , and t h r o u g h s u p p l y of a l i m i t e d r a n g e of Marine Corps managed consumable s e c o n d a r y i t e m s . e . MCLB Albany manages two c a t e g o r i e s of i n t e r m e d i a t e l e v e l s t o c k s : war r e s e r v e s t o c k and i n i t i a l i s s u e p r o v i s i o n i n g . These s t o c k s i n c l u d e s e c o n d a r y i t e m s which have been a s s i g n e d t o DLA, GSA o r U . S. Army Tank Automotive Command, o r have been a s s i g n e d t o o t h e r S e r v i c e s a s a Wholesale I n t e g r a t e d M a t e r i e l Manager. I n t h e l a t t e r i n s t a n c e , MCLB Albany p e r f o r m s t h e f u n c t i o n s of a Secondary I t e m C o n t r o l A c t i v i t y . f . A s s e t s managed by t h e D i r e c t Support S t o c k C o n t r o l (DSSC) a c t i v i t i e s r e p r e s e n t an i n t e r m e d i a t e l e v e l of s u p p l y . The D i r e c t Support S t o c k C o n t r o l (DSSC) a c t i v i t i e s s t o c k o n l y t h o s e i t e m s which a r e f o r day-to-day s u p p o r t of t h e b a s e a c t i v i t i e s where t h e y a r e l o c a t e d . While i n g a r r i s o n , t e n a n t FMF u n i t s a l s o r e c e i v e s u p p l y s u p p o r t from DSSC a c t i v i t i e s f o r h o u s e k e e p i n g i t e m s , c l o t h i n g , s u b s i s t e n c e , ammunition and b u l k f u e l r e q u i r e m e n t s . g . The i n v e n t o r i e s managed w i t h i n t h e SASSY s y s t e m a r e managed a s a n interdependent e n t i t y . T h i s c o n c e p t r e c o g n i z e s t h e unique r e q u i r e m e n t s i n h e r e n t i n s u p p o r t i n g mobile t a c t i c a l f o r c e s i n an o p e r a t i o n a l e n v i r o n m e n t . The m o b i l i t y r e q u i r e m e n t s of Marine Corps d o c t r i n e i n v o l v e h i g h l y m o b i l e combat and combat s u p p o r t f o r c e s w i t h .minimal i n t e r n a l s u p p o r t c a p a b i l i t y i n t h e form of consumer level inventory. A c c o r d i n g l y , t h e d i r e c t s u p p o r t l e v e l of i n v e n t o r y h e l d by t h e combat s e r v i c e s u p p o r t u n i t s of t h e FSSGs i s c r i t i c a l t o t h i s o p e r a t i o n a l c o n c e p t . S e p a r a t i o n of t h e s e two i n t e r d e p e n d e n t and i n t e r r e l a t e d l e v e l s is c o n s i d e r e d impractical. To do s o would encompass fundamental change t o d e p l o y a b l e f o r c e For t h e s e l o g i s t i c s c o n c e p t s and c a p a b i l i t i e s regardin: o r g a n i z a t i o n a l s t r u c t u r e . r e a s o n s , t h e SASSY s y s t e m i s viewed a s a s i n g l e o p e r a t i o n a l e n t i t y under t h e c o n t r o l of t h e FMF commander. h. I n t h e Support ing E s t a b l i s h m e n t , t h e term " o r g a n i c a c c o u n t " i s g e n e r a l l y used t o i d e n t i f y t h e consumer l e v e l o f m a t e r i e l . Organic a c c o u n t s c o n s i s t s of non-FMF b a s e u n i t s , f u n c t i o n a l a c t i v i t i e s , Marine b a r r a c k s , r e s e r v e u n i t s , e t c . T h i s l e v e l of i n v e n t o r y c o n s i s t s p r i m a r i l y of demand based i t e m s . U n i t s not l o c a t e d n e a r a DSSC a c t i v i t y o b t a i n r e q u i r e d m a t e r i e l d i r e c t l y from t h e IMM, t h r o u g h i n t e r s e r v i c e s u p p o r t a g r e e m e n t s , GSA c o n t r a c t s o r , when a p p r o p r i a t e , l o c a l procurement.
1.3.2 Management C o n t r o l s . The p r i m a r y c h a r a c t e r i s t i c of t h e Marine Corps s u p p l y s y s t e m i s c e n t r a l i z e d management. B a s i c m a n a g e r i a l c o n t r o l is c e n t r a l i z e d a s d e s c r i b e d be low.

a . Uniform p o l i c i e s and p r o c e d u r e s f o r e v e r y system Compliance w i t h t h e p o l i c i e s and p r o c e d u r e s i s mandatory. emanate from HQMC.
b . S p e c i f i c s t o c k a g e c r i t e r i a f o r r a n g e and d e p t h of s t o c k a t e v e r y l e v e l a r e promulgated from HQMC
c. Specific reparable items.
a 1 lowances
are
established
for
control
of
secondary
depot
FMF SASSY USING UNIT PROCEDURES d. The Field Supply and Maintenance Analysis Offices (FSMAO's) are established to provide the Commandant of the Marine Corps with direct field representation by analyzing the effectiveness of supply and maintenance management procedures and methods. The objective of FSMAO analysis is to promote efficiency in supply and maintenance management operations by: (1) Providing clarification of directives and technical publications.
(2)
Marine
Corps
Supply
and
maintenance
Isolating problems related to supply and maintenance procedures, recommending appropriate correct ive act ions, and providing instruct ions in the proper procedures. (3) Identifying significant deficiencies, trends to commanders in the chain of command. discrepancies, and problem
( 4 ) Providing the Commandant of the Marine Corps information on the effectiveness of Marine Corps supply and maintenance directives, to include recommendations for changes, when appropriate.
e. Appraisal of the effectiveness and efficiency of both the wholesale and retail systems is accomplished through the following monthly reports which are submitted to HQMC. (1) MCLB Albany submits Military Supply and Transportation Evaluation Procedures (MILSTEP) reports concerning performance of Marine Corps storage and distribution operations.
(2)
The DSSC activities submit statistics concerning supply performance.
( 3 ) The SMU's submit supply performance reports that display general account requisition performance, obligation status and priority utilization. Also displayed is a balance file analysis which portrays a statistical profile of the general account from both an item and dollar value standpoint.
( 4 ) Summary financial inventory accounting MCLB Albany for all "stores" assets.
statistics are reported by
f. A key feature of the SASSY system is the extensive range of available management reports. These reports are applicable at all levels of managementoperational level (SMU); intermediate level (Division/Wing, FSSG, FMF headquarters) ; and top level (HQMC)
1.3.3
Funding Concepts
a. The Marine Corps Stock Fund Account (SEA), which is a revolving fund, finances the procurement and holding of expense items both for resale and for mobilization reserves. All materiel in the SEA is part of the stores element and is identified as Stores Account Code (SAC) 1. Issues of this materiel result in a charge to the funds cited by the requisitioner.
b. Principle end items, secondary reparable items and major selected components and assemblies which can be categorized general 1 y as investment items, are purchased with Procurement Marine Corps (PMC) appropriation funds. Secondary
FMF SASSY USING UNIT PROCEDURES reparable items and major components and assemblies are identified in the store element as SAC-2, and principle end items are identified as SAC-3. Issues of this materiel result in a statistical charge to the requisitioning unit. c. Both the war reserve stock and initial issue provisioning (IMMIDLAJGSA) and WIMM (other Service) expense items managed by MCLB Albany are financed with stock fund monies. This materiel is part of the stores element. The SFA also extends into the intermediate level in the case of the DSSC activities. As total inventory management has been decontrol led to the DSSC activities, they purchase expense type items with stock funds directly from IMMs or through local procurement. In the case of the Marine Corps being the Integrated Materiel Manager, no actual reimbursement takes place as these assets at the DSSC activities are within SFA. These items in the DSSC activities are also part of the stores element on a money value only basis. d. Expense items managed by the EMF SASSY system are funded from expense Operating Budgets under O&MMC, and issues of investment items (PMC) result in a statistical charge upon issue to the FMF. This level of inventory is part of the out-of-stores element. 1.4 Marine Corps Unified Materiel Management System
1.4.1 Mission. The Marine Corps Unified Materiel Management System is designed to provide the Commandant of the Marine Corps with the capability to retain the integrity of a total supply system and to perform logistics support responsive to Marine Corps Forces in Readiness. Simply defined, MUMMS is an integrated supply management system which satisfies internal and external requirements through full use of modern management techniques and automatic data processing equipment. 1.4.2 Objectives. The MUMMS concept has converged the elements of requirements
determination, Inventory control, financial management, and warehouse management

into a single integrated system. a. The objectives of MUMMS are more effective management, improved response time to requisitions, and accurate and timely response to Department of Defense reporting requirements. The attainment of these objectives has reduced the complexity of accounting by eliminating echelons of recordkeeping, providing more effective utilization of people and resources at the Inventory Control Point and Remote Storage Activities, and avoiding duplication of effort by clarifying responsibilities at these levels. b. The system provides for a standardization of management policies, adequate organization structure, timely and responsive control devices, and definitive assignment of responsibilities This, in turn, produces effective supply support to using units, increased inventory control through item accounting, timely accumulation and production of inventory data for more efficient financial management, and the maximum effective use of data processing and communication equipment. The system will furnish information that is tlmely, pertinent, and manageab 1 e
1.4.3 Functions. The administrative tasks and functions required in the operations or MUMMS are organized into 15 subsystems operated as one integrated system from the ICP through a large-scale computer program. The subsystems are interrelated and data in each subsystem are available to the others for use. The subsystems fall into three general areas. Two areas, supply/financial and technical, pertain to the functions at the ICP. The third area pertains to RSA functions. There are eight subsystems in the supply/financial area. These are concerned primarily with inventory control, accounting, procurement, budget, and supply management reports. The five subsystems in the technical area perform such functions as provisioning, technical data, war reserve, data control, and
FMF SASSY US ING UNIT PROCEDURES

applications. The remaining two subsystems deal with the RSA functions of Mechanization of Warehousing and Shipping Procedures (MOWASP) and Direct Support Stock Control. A brief summary of each of the 15 subsystems follows: a. Data Control Subsystem (SS 02). The Data Control Subsystem provides central control, at the ICP, of all data element terms, definitions, abbreviations, and codes used in all subsystems of the MUMMS. Control of the data serves to insure standardization in terminology and compatibility in usage. The Inventory Control Subsystem b. Inventory Control Subsystem (SS 03). provides central control of stocks, issues, receipts, and requirements. Inherent in the subsystem is the ability to segment the inventory in the central computer record by purpose, condition, project, and location; control issues, pass, and backorder routines; produce status for the customer automatically; forecast demand; compute stock levels and attain requirements; and allow the managers to identify requirements from initial planning to ultimate issue.
4 . The Stores Accounting Subsystem is c. Stores Accounting Subsystem (SS 0 ) designed as an automated operation to record and accumulate all data required for financial analysis of inventory movement and to control and account for cash resources as well as financial inventory balances. From the input data, current and timely management and financial control reports are produced for review and decision making and for financial control actions under the budget process. This system receives transactions which affect the Marine Corps Stock Fund (MCSF) and Marine Corps Appropriation Stores Account (MCASA) Master Inventory and Direct Support Stock Control records, computes the dollar value of the transactions, and updates the store's inventory balance records. These transactions are accumulated into various files to be used for the preparation of bills, management reports, financial reports, budget reports, and reconciliation of supply and fiscal transactions.
The Automated Procurement d. Automated Procurement Subsystem (SS 05). Subsystem provides semiautomated purchase requests for commercial purchases generated by the Inventory Control Subsystem. In addition, it provides previous procurement history for the items and other data necessary for the buyer to select bidders, evaluate responses, and process the award. e. Mechanization of Warehousing and Shipment Processing (SS 06). The MOWASP Subsystem is an automated procedure for shipment of supplies, receipts, in-storage operations, and preparation of management reports. This subsystem is required due to the adoption of the MILSTRIP and MILSTAMP automated procedures. It covers the following functions: the receiving process, the issue and shipment process, the preservation and packaging process, operat ion inspect ion of technical items, and space reporting.
f . Direct Support Stock Control Subsystem (SS 07). The DSSC Subsystem is designed to record and accumulate all data required for routine recordkeeping; requisitioning, reporting to the Inventory Control and Stores Accounting Subsystems; and maintaining history. The accounts within the subsystem are: self-service centers ; retail clothing out lets; subsistence accounts; ammunit ion accounts; petroleum, oil, and lubricant (POL) ; and separate individual clothing accounts.
FMF SASSY USING UNIT PROCEDURES g. Technical Data Management Subsystem (SS 0 8 ) . The Technical Data Management Subsystem is designed to capture and record the elements of technical and management data related to items of supply and/or ~roduction. The detailed procedures of this subsystem out line specific functions and responsibilities necessary to maintain pertinent files of data related to items of supply and production and provide a means of ready retrieval of stored data through the use of inquiry techniques. The subsystem provides notification of cataloging and management data changes to Marine Corps organizations and certain DOD activities; interfaces with, and provides information to, other materiel management systems; and is compatible with DOD/DLA materiel management systems.
h. Applications Subsystem (SS 09) The Applications Subsystem provides an automated capability to maintain certain elements of current management data for all preferred stock numbered items in the supply system. It computes retention levels for special item categories to insure protection of assets. It is also the source for the Marine Corps Stock List, SL-6; and it provides- data for the maintenance of other stocklists. i. Provisioning Subsystem (SS 10). The Provisioning Subsystem insures that initial spares, repair parts, special tools, test equipment, and support equipment required for initial support of new items are procured and protected from general issue and distributed on a timely basis to appropriate organizations. This subsystem, through other subsystems, causes supply support with Integrated Materiel Managers (.DLA/GSA) to be established; updates/establishes applications files; causes new items to be entered into the Inventory Control Subsystem; and prepares Marine Corps Stock List, SL-4.
j. War Reserve Subsystem (SS 11). This subsystem develops the record of mobilization ( ~ ) - d a ~materiel requirements authorized for acquisition in the Marine Corps. Requirements, estab 1ished by various withdrawal plans, are processed routinely in the Inventory Control Subsystem to insure protection of assets attained. The records developed by this subsystem provide input to approved forces acquisition objective calculation in the stratification process. Upon execution of a withdrawal plan, this subsystem generates the necessary transactions to the Inventory Control Subsystem to cause the release of the required materiel. The overall concept is tailored to provide immediate response to the Fleet Marine Force materiel support requirements at M-day or any "short of war" situation. k. Controlled Item Management Subsystem (SS 13). Each military service is required to maintain detailed asset records of selected items that continuously reflect the materiel readiness status of approved forces. These records must also permit rapid computation of requirement for critical items, additional forces, changes to logistical standards, and financial reporting. The Controlled Item Management Subsystem provides the means for individual item management of controlled items within the parameters of MUMMS with a minimum of administrative effort. The subsystem provides the vehicle to compute allowances, records the inventory of in-use assets, produces reports to elements external to the Marine Corps, and provides preprogramed file status reports, as may be required.
1. Stratification Subsystem (sS 14). The Stratification Sybsystem extracts, accumulates, and projects basic data which is summarized in different ways for various budget and financial management reports. Materiel requirements and financial assets are collated into an accurate determination of deficiencies by
time sequence. The product of t h i s subsystem i s a c o h e r e n t , j u s t i f i c a t i o n r e q u e s t f o r peacetime o p e r a t i n g s t o c k funds and m o b i l i z a t i o n f u n d s . I t produces a r e f i n e d workable budget document which includes gross requirements, net funding r e q u i r e m e n t s , and a s a l e s f o r e c a s t . A f t e r funds a r e made a v a i l a b l e t o t h e ICP, t h i s subsystem p r o v i d e s t h e a n a l y s i s needed t o e v a l u a t e each f u n d i n g f o r e c a s t .
m. S p e c i a l Programs Subsystem (SS 1 5 ) . The S p e c i a l Programs Subsystem i s i n t e n d e d t o s u p p o r t t h o s e programs s p e c i a l i n n a t u r e which c a n n o t be r o u t i n e l y c o n t r o l l e d o r p r o c e s s e d by o t h e r subsystems w i t h i n M M S U M. I t addresses those programs, r e g a r d l e s s of s i z e , which i n v o l v e c o n s i d e r a b l e i n t e r f a c e w i t h two o r more s u b s y s t e m s , w i t h t h e p r i m a r y o b j e c t i v e t o more c l e a r l y p o r t r a y an overview of the required actions or functions.
n. Supply Management I n f o r m a t i o n Subsystem (SS 1 6 ) . M M S i s a v e r y broad UM system. A system of t h i s magnitude needs a f o c a l p o i n t f o r c o l l e c t i n g u s e f u l d a t a from a l l of t h e subsystems and f o r c o l l a t i n g i t i n t o meaningful r e p o r t s f o r management p e r s o n n e l . The Supply Management l n f o r m a t ion Subsys tem is d e s igned t o f u l f i l l t h i s v i t a l role within M M S U M. T h i s subsystem w i l l i n c o r p o r a t e a l l o f the p r o c e s s e s and p r o c e d u r e s n e c e s s a r y t o s u p p o r t t h i s c e n t r a l i z e d m a t e r i e l management approach. Each subsystem d e s i g n i n c l u d e s p r o c e s s e s f o r g e n e r a t i n g p r e s c r i b e d o u t p u t t o t h i s subsystem. A l l of t h i s d a t a w i l l be c o l l e c t e d i n t h e SS 16 d a t a bank, from which it w i l l be r e t r i e v e d f o r i n t e g r a t e d p r o c e s s i n g on s c h e d u l e . The Allotment Accounting o . A l l o t m e n t Accounting Subsystem (SS 1 7 ) . Subsystem i s a manual/mechanized system which w i l l r e c o r d f u n d i n g d a t a from t h e t i m e t h e ICP i n i t i a t e s a r e q u i s i t i o n u n t i l i t s funds a r e l i q u i d a t e d . This subsystem p r o v i d e s up-to-date i n f o r m a t i o n on funds a l l o t t e d t o t h e ICP on an a c c e l e r a t e d b a s i s , i n c l u d i n g t h e r e c o r d i n g of n e c e s s a r y f u n d i n g d a t a from compu t e r - g e n e r a t e d buy recommendat i o n s , manual l y gene r a t e d buy recommendat i o n s , In a d d i t ion, it provides d i r e c t d e l i v e r y buy not i c e s , and MILSTRIP r e q u i s i t i o n s . t e c h n i q u e s f o r m o n i t o r i n g funds t o i n s u r e t h a t o v e r c o m m i t m e n t s / o b l i g a t i o n s do not occur. The a l l o t m e n t f i l e and o t h e r a s s o c i a t e d f i l e s f u r n i s h a l l n e c e s s a r y d a t a f o r t h e p r e p a r a t i o n of r e p o r t s f o r l o c a l management and f o r s u b m i s s i o n t o t h e Commandant of t h e Marine Corps. 1.4.4 O r g a n i z a t i o n . The o r g a n i z a t i o n a l s t r u c t u r e t o s a t i s f y t h e M M S o b j e c t i v e s UM c o n s i s t s of H e a d q u a r t e r s Marine C o r p s , I n v e n t o r y C o n t r o l P o i n t , MCLB, Albany, two Remote S t o r a g e A c t i v i t i e s , and D i r e c t S u p p o r t S t o c k C o n t r o l a c t i v i t i e s . a . H e a d q u a r t e r s Marine Corps. A s w i t h t h e o v e r a l l s u p p l y system, p o l i c y f o r t h e o p e r a t i o n of Marine Corps U n i f i e d M a t e r i e l Management System emanates from H e a d q u a r t e r s Marine Corps under t h e a u s p i c e s of t h e Deputy Chief of S t a f f , I n s t a l l a t i o n s and L o g i s t i c s . Within h i s r e s p o n s i b i l i t i e s f o r t h e o p e r a t i o n , m a i n t e n a n c e , and improvement of M M S t h e Deputy Chief of S t a f f f o r I n s t a l l a t i o n s U M, and L o g i s t i c s d e v e l o p s p r o c e d u r e s and management o b j e c t i v e s , and a n a l y z e s t h e system's effectiveness. H e a d q u a r t e r s Marine Corps a l s o manages a s m a l l range of u n i q u e m a t e r i e l and major end i t e m s , and c o o r d i n a t e s w i t h e x t e r n a l a g e n c i e s i n a l l m a t t e r s of p o l i c y i n c l u d i n g t h e f i n a l c o o r d i n a t i o n o f J o i n t S e r v i c e D i r e c t i v e s .
b.
I n v e n t o r y C o n t r o l P o i n t , MCLB, Albany
( 1 ) The ICP i s t h e c e n t r a l s u p p l y ~ r o c e s s i n gp o i n t f o r t h e Marine Corps s u p p l y system and i s t h e c e n t r a l c o o r d i n a t i o n and t e c h n i c a l d i r e c t i o n agency f o r
t h e o p e r a t i o n of M M S A s s u c h , t h e ICP c o n t r o l s a l l t h e a c t i o n s r e q u i r e d i n t h e U M. a c q u i s i t i o n , a v a i l a b i l i t y , and d i s p o s a l of t h e m a t e r i e l a s s e t s i n t h e s y s t e m .
(2) The ICP s e r v e s a s t h e P r i m a r y I n v e n t o r y C o n t r o l A c t i v i t y (PICA) nonconsumable a s s e t s of which t h e Marine Corps h a s been d e s i g n a t e d a s worldwide I n t e g r a t e d M a t e r i a l Manager. I n a d d i t i o n , t h e ICP i s d e s i g n a t e d a s Secondary I n v e n t o r y C o n t r o l A c t i v i t y (sICA) f o r nonconsumable a s s e t s used by Marine Corps b u t which a n o t h e r s e r v i c e h a s been d e s i g n a t e d a s t h e PICA.
for the the the
( 3 ) The Commanding G e n e r a l , M a r i n e C o r p s L o g i s t i c s B a s e , (MCLB, Albany, GA) i s d e s i g n a t e d a s t h e commander of t h e ICP. He i s r e s p o n s i b l e f o r t h e i n v e n t o r y c o n t r o l of a l l c e n t r a l l y managed and c e n t r a l l y procured i t e m s ( o t h e r t h a n s u b s i s t e n c e and commissary i t e m s ) p r o c u r e d under t h e Marine Corps S t o c k Fund, p l u s t h e m a j o r i t y of t h e A p p r o p r i a t i o n S t o r e s Account items ( e x c l u d i n g ammunition). The f u n c t i o n s conducted a t t h e ICP i n c l u d e r e q u i r e m e n t s d e t e r m i n a t i o n , p r o c u r e m e n t , r e c e i p t c o n t r o l , s t o c k and i s s u e c o n t r o l , inventory analysis, b u d g e t i n g , f i n a n c i a l s t o r e s a c c o u n t i n g , performance measurement, and d e t e r m i n a t i o n o f Marine Corps e x c e s s e s . A d d i t i o n a l l y , t h e ICP p e r f o r m s t h e f u n c t i o n s r e l a t i v e t o p ~ - i c i n g , c a t a l o g i n g , r e p o r t i n g , and computing m o b i l i z a t i o n r e s e r v e r e q u i r e m e n t s f o r c e n t r a l l y managed, l o c a l l y p r o c u r e d i n t e g r a t e d manager i t e m s . Further, the I C Y e x e r c i s e s t e c h n i c a l d i r e c t i o n o v e r t h e RSA's and DSSC's.
c.
Remote S t o r a g e A c t i v i t i e s . MCLB. Albany. and Barstow
( 1 ) The Remote S t o r a g e A c t i v i t i e s a r e t h e d e p o t s under t h e t e c h n i c a l There a r e two RSA's which a r e an i n t e g r a l p a r t o f t h e Marine c o n t r o l of t h e ICP. Corps D i s t r i b u t i o n System. These a r e l o c a t e d a t Albany, G e o r g i a ; and Barstow, California. The RSA's a r e g e o g r a p h i c a l l y l o c a t e d n e a r t h e CONUS u n i t s t h e y s e r v e and f o r e f f e c t i v e s u p p o r t of u n i t s deployed o v e r s e a s from e i t h e r c o a s t of t h e The United S t a t e s . Each RSA i s a p a r t of t h e b a s e a t which i t is l o c a t e d . commanders e x e r c i s e a l l a s p e c t s of command o v e r t h e RSA e x c e p t i n t h e a r e a of t e c h n i c a l d i r e c t i o n , which i s under t h e c o g n i z a n c e of t h e Commanding Genera,l of t h e ICP.
(2) The f u n c t i o n s conducted a t e a c h RSA a r e g e n e r a l l y w a r e h o u s i n g , m a t e r i e l movement, c u s t o m e r s e r v i c e , d e c e n t r a l i z e d s t o c k c o m p l e t e management of l o c a l l y c o n t r o l l e d i t e m s . The a c t i v i t i e s G e o r g i a , and Barstow, C a l i f o r n i a , have t h e a d d i t i o n a l r e s p o n s i b i l i t y s u p p o r t of u n i t s deployed o u t s i d e t h e C o n t i n e n t a l United S t a t e s ; f o r and r e b u i l d ; and a s t h e p r i n c i p a l s t o r a g e s i t e s of p r e - p o s i t i o n e d s t o c k s f o r b o t h p r i n c i p a l and s e c o n d a r y i t e m s .
limited t o c o n t r o l , and a t Albany, f o r primary depot r e p a i r mobilization
( 3 ) S t o c k s a r e r e c e i v e d a t t h e RSA's d i r e c t l y from t h e I n t e g r a t e d M a t e r i e l Managers and commercial s o u r c e s i n r e s p o n s e t o p r o c u r e m e n t s p l a c e d by t h e ICP. M a t e r i e l i s r e l e a s e d f o r d e l i v e r y i n a c c o r d a n c e w i t h m a t e r i e l r e l e a s e o r d e r s i s s u e d by t h e ICP i n r e s p o n s e t o customer r e q u i s i t i o n s . All m a t e r i e l t r a n s a c t i o n s a t t h e RSA's a r e r e p o r t e d i n t e r n a l l y from remote i n p u t - o u t p u t s t a t i o n s . T h i s d a t a i s used i n t h e v a r i o u s M M S subsysterns f o r shipment p l a n n i n g , UM warehouse management, work measurement, and c o m p u t a t i o n s of o t h e r r e q u i r e m e n t s f o r t h e o p e r a t i o n of t h e RSA.
FMF SASSY USING UNIT PROCEDWRES
d.
D i r e c t Support Stock Control A c t i v i t i e s
( 1 ) I n t e r n a l s u p p o r t a t m a j o r b a s e s and s t a t i o n s is p r o v i d e d t h r o u g h DSSC Subsystem i s s u e p o i n t s . A l t h o u g h p o s i t i o n e d and managed a t t h e b a s e l e v e l , m a t e r i e l h e l d i n t h e DSSC a c t i v i t i e s is p a r t of t h e s t o r e s d i s t r i b u t i o n s y s t e m and i s a c c o u n t e d f o r a t MCLB, A l b a n y , by d o l l a r v a l u e o n l y .

( 2 ) The DSSC a c t i v i t i e s a r e a s s i g n e d a b a s e s u p p o r t m i s s i o n . This r e s p o n s i b i l i t y i n c l u d e s s u p p o r t o f t e n a n t FMF u n i t s f o r s e l e c t e d h o u s e k e e p i n g and a d m i n i s t r a t i v e items. M a t e r i e l s t o c k e d i n t h e DSSC a c t i v i t i e s i s g e n e r a l l y l i m i t e d t o low-cost, fast-moving consumable i t e m s . Utilizing a r e t a i l concept, t h e s e issue points a r e generally available f o r authorized customer's personal s e l e c t i o n o r on demand w i t h o u t f o r m a l r e q u i s i t i o n i n g . DSSC a c t i v i t i e s r e q u i s i t i o n A l l m a t e r i e l h e l d i n t h e DSSC a c t i v i t i e s is d i r e c t l y on t h e v a r i o u s I M M s . f i n a n c e d t h r o u g h t h e M a r i n e C o r p s S t o c k Fund.
1.5 1.5.1
O r e a n i z a t i o n and R e s ~ o n s i b i l i it e s H e a d q u a r t e r s Marine Corps
a . Under t h e N a t i o n a l S e c u r i t y A c t , a s amended, t h e Commandant o f t h e M a r i n e Corps i s r e s p o n s i b l e f o r t h e m a t e r i e l r e a d i n e s s of t h e M a r i n e C o r p s . b . The Deputy C h i e f o f S t a f f f o r I n s t a l l a t i o n s and L o g i s t i c s (DC/S I&L) i s r e s p o n s i b l e t o t h e Commandant f o r M a r i n e C o r p s l o g i s t i c p l a n s and p o l i c i e s , m a t e r i e l program o b j e c t i v e s and programs r e l a t i n g t o m a t e r i e l r e a d i n e s s . He is t h e M a r i n e C o r p s a p p r o p r i a t i o n s p o n s o r f o r t h e P r o c u r e m e n t M a r i n e Corps (PMC) and O p e r a t i o n s and M a i n t e n a n c e M a r i n e C o r p s (O&MMC) a p p r o p r i a t i o n s u n d e r which M a r i n e C o r p s weapons s y s t e m s a r e a c q u i r e d and s u p p o r t e d . He i s r e s p o n s i b l e f o r i n t e g r a t e d l o g i s t i c s s u p p o r t p l a n n i n g and l i f e c y c l e s u p p o r t management f o r a l l weapons s y s t e m s and e q u i p m e n t i n t h e M a r i n e C o r p s i n v e n t o r y . I n t h e e x e c u t i o n of t h e s e d u t i e s , h e p r o v i d e s f o r t h e l o g i s t i c s i n t e r f a c e between t h e Marine C o r p s , o t h e r m i l i t a r y S e r v i c e s and DoD a g e n c i e s e n s u r i n g maximum r e l i a n c e on t h e l a t t e r .
1.5.2 M a r i n e C o r p s L o g i s t i c s B a s e , Albany. The M a r i n e Corps L o g i s t i c s Base, A l b a n y , G e o r g i a i s a l o g i s t i c s management a c t i v i t y . It is the Inventory Control P o i n t (ICP) f o r t h e Marine Corps. I t s major f u n c t i o n a l r e s p o n s i b i l i t i e s i n c l u d e :
a . P e r f o r m i n g d e s i g n a t e d a s p e c t s o f weapons s y s t e m / e q u i p m e n t s u p p o r t and s e c o n d a r y i t e m management f o r a l l m a t e r i e l i n t h e M a r i n e C o r p s S t o r e s D i s t r i b u t i o n System e x c e p t s p e c i f i c commodit i e s managed e l s e w h e r e a t t h e d i r e c t i o n of t h e Commandant o f t h e M a r i n e C o r p s . b . O p e r a t e s and m a i n t a i n s L o g i s t i c s I n f o r m a t i o n S y s t e m s a s d i r e c t e d by t h e Commandant of t h e M a r i n e C o r p s . c . P r o v i d e s s u p p o r t t o t h e O p e r a t i n g F o r c e s , S u p p o r t i n g E s t a b l i s h m e n t s and R e s e r v e E s t a b l i s h m e n t s i n t h e r e s o l u t i o n of r e a d i n e s s / s u p p o r t m a t t e r s w i t h o t h e r S e r v i c e / ~ g e n c y I n t e g r a t e d M a t e r i e l Managers. d , P e r f o r m s c e n t r a l i z e d s t o r e s a c c o u n t i n g i n s u p p o r t of worldwide o p e r a t i o n s of t h e Marine Corps S t o r e s D i s t r i b u t i o n System.
FMF SASSY USING UNIT PROCEDURES e. Exercises technical direction over the Marine Corps Logistics Base, Barstow. Additionally, MCLB Albany exercises technical direction over the primary and specialized Direct Support Stock Control elements of the Stores Distribution System. f. Develops and maintains standard Automated Logistics Systems as directed by the Commandant of the Marine Corps. g. Provides equipment maintenance, repair, overhaul/rebuild service to the Fleet Marine Forces and the organized Marine Corps Reserve. Additionally, MCLB Albany provides inspection, maintenance and preservation services for prepositioned war reserve stocks and other stocks held in the Marine Corps Stores Distribution System. h. Receives, stores, maintains, issues, and ships materiel managed by the Marine Corps Unified Materiel Management System (MuMMs). i. Stores and distributes specified items of clothing, textiles, heraldic items and flags. j. Acts as the central distribution point for all Marine Corps publications and direct ives . k. Conducts such formal schools and other training courses as the Commandant of the Marine Corps may direct.
1. Receives and effects payment of transportation-type movement of all Marine Corps-sponsored traffic.
vouchers
for the
m. Maintains liaison with cognizant overland, water and air transportation activities for the purpose of expediting shipments of Marine Corps supplies to forces overseas.
n. Provides common and interservices support to other military and government organizational entities as directed by the Commandant of the Marine Corps. o. Maintains a state of readiness to support contingency accordance with estab 1 ished defense condition requirements. operations in
p. Marine Corps Unified Materiel Management System (MUMMS) is the Materiel Management System employed and administered by MCLB, Albany.
(1) MUMMS objectives are effective management, improved responsiveness to requirements, accurate and timely information for all levels of management and The attainment of compatibility with standardized DoD systems and procedures. these objectives has reduced accounting complexity; provided more effective resource utilization through increased visibility and control of available assets; and avoided duplication of effort through clarification of responsibilities.
(2) The organizational structure involved in supporting MUMMS objectives consists of HQMC; MCLB, Albany, GA; MCLB, Barstow, CA; and Direct Support Stock Control (DSSC) activities located at Marine Corps bases and stations.

( 3 ) As with the overall logistics system, policy for the operation of MUMMS emanates from HQMC under the auspices of the Deputy Chief of Staff for Installations and Logistics (DC/S I&L). Within his responsibilities for the operation, maintenance and improvement of MUMMS, the DC/S I&L develops procedures and management objectives, and analyzes the system's effectiveness. HQMC also coordinates with external agencies in all matters of policy including the final coordination of Joint Service Directives.
( 4 ) MCLB Albany is the prime logistics management activity and is the central coordination and technical direct ion agency for the operat ion of MUMMS. The primary role of MCLB Albany has been oriented toward intensive Weapon System/Equipment Support Management (WS/ESM). This responsibility relates to Logistics those principal (investment type) items procured with PMC funds. management also encompasses inventory control of expense type items procured under the Marine Corps Stock Fund. Those inventory control functions conducted by MCLB Albany include requirements determination, procurement, receipt control, stock and issue control, inventory analysis, budgeting, financial stores account ing, performance measurement and excess determination. In support of its WS/ESM responsibilities, MCLB Albany performs those functions relative to technical data, provisioning and computation of mobilization reserve and war reserve materiel requirements. Add it ional ly, MCLB Albany exercises technical direct ion over MCLB Barstow and the DSSC activities.
1.5.3 Direct Support Stock Control Activities support at major bases and stations is provided through DSSC points. Although positioned and managed at the base level, the DSSC activities is part of the stores distribution system and at MCLB Albany by dollar value only.
a. Internal Subsystem issue materiel held in is accounted for
b. The DSSC activities are assigned a base support mission. This responsibility includes support of tenant FMF units for selected housekeeping and administrative items. Materiel stocked in the DSSC activities is general ly limited to low-cost, fast-moving consumable items. Utilizing a retail concept, materiel is positioned at issue points close to on-base customers. Assets at these issue points are generally available for personal select ion by authorized customers or on demand without formal requisitioning. DSSC act ivi t ies requisition directly on the various IMMs. All materiel held in the DSSC activities is financed through the Marine Corps Stock Fund.
1.5.4
Fleet Marine Force and Supporting Establishment
a. The third portion of the Marine Corps supply system is composed of the EMF and the Supporting Establishment. This segment is composed of the assets held by units of the F M F -(Division, Air Wings and Force Service Support Groups), posts, camps, stations, and Marine Corps ~ecruiting/ReserveDistricts.
b. Marine Corps doctrine holds that supply is a function of command. Responsibility and accountability therefore are inherent in an organic supply support capability. It is the responsibility of each commanding officer to perform his internal supply management, requisition his needs, account for his materiel, perform or seek maintenance and dispose of his excesses under uniform Marine Corps procedures.
FMF SASSY USING UNIT PROCEDURES c . M a t e r i e l t o s u p p o r t b a s e s , p o s t s , and s t a t i o n s i s e i t h e r o b t a i n e d t h r o u g h A d d i t i o n a l l y , the Supporting DSSC a c t i v i t i e s o r r e q u i s i t i o n e d from t h e I M M . E s t a b l i s h m e n t and t h e Marine Corps Reserve may o b t a i n m a t e r i e l ram c r o s s s e r v i c i n g , mandator- procurement from GSA, F e d e r a l P r i s o n I n d u s t r i e s and s i m i l a r s o u r c e s , o r l o c a l procurement. It i s t h e b a s e commander's r e s p o n s i b i l i t y t o m a i n t a i n a c a p a b i l i t y t o s e c u r e s u p p l i e s and m a t e r i e l t h r o u g h t h o s e s o u r c e s . d . Those a s s e t s h e l d by t h e FME, whether by t h e combat, combat s u p p o r t o r combat s e r v i c e s u p p o r t u n i t s , a r e p a r t of t h e o u t - o f - s t o r e s element and a r e t h e r e s p o n s i b i l i t y of t h e r e s p e c t i v e o r g a n i z a t i o n a l commanders. They a r e not s u b j e c t t o r e d i s t r i b u t i o n by M L Albany. CB e . Under t h e Marine Corps l o g i s t i c s c o n c e p t , e x i s t i n g o r g a n i c s u p p l y and m a i n t e n a n c e c a p a b i l i t i e s a r e r e s i d e n t i n most FYF u n i t s . Improved s u p p l y and m a i n t e n a n c e s u p p o r t t o t h e s e u n i t s comes d i r e c t l y from a n FSSG, which i s a s u c c e s s o r o r g a n i z a t i o n t o t h e p r e v i o u s Force S e r v i c e Regiment. The FSSG e x i s t s on a s e p a r a t e but p a r a l l e l p l a n e w i t h t h e ~ i v i s i o n / W i n gh e a d q u a r t e r s , and i s d i r e c t l y One FSSG i s under t h e command of t h e r e s p e c t i v e FMF commander i n p e a c e t i m e . p r o v i d e d f o r e a c h Division/Wing team and i s a s s i g n e d under t h e command of t h e d e s i g n a t e d Marine Amphibious Force (MAF) commander when t h e M F i s a c t i v a t e d f o r A operations. (1) The FSSG p r o v i d e s c e n t r a l i z e d s u p p l y , m a i n t e n a n c e and o t h e r l o g i s t i c s s u p p o r t t o t h e Division/Wing team (MAF) and p r o v i d e s Table of O r g a n i z a t i o n i d e n t i f i e d d e t a c h m e n t s t o s u p p o r t s m a l l e r Marine a i r - g r o u n d t a s k f o r c e s , such a s Marine amphibious u n i t s and b r i g a d e s . Maintenance c a p a b i l i t i e s a r e c e n t r a l i z e d t o a l a r g e r e x t e n t w i t h i n t h e FSSG i n o r d e r t o p r o v i d e a n " i n t e r m e d i a t e " l e v e l of m a i n t e n a n c e t o t h e Division/Wing team.
(2) By p r o v i d i n g d i r e c t l o g i s t i c s u p p o r t t o FMF combat and combat s u p p o r t u n i t s , t h e FSSG f u n c t i o n s a s t h e c o n n e c t i n g l i n k between u n i t l e v e l ( o r g a n i c ) FSSGs a r e a n i n t e g r a l p a r t of t h e FMF. They a r e mob;le and a c c o u n t s and t h e I M M . d e p l o y w i t h t h e major command o r any t a s k e l e m e n t . Among o t h e r l o g i s t i c s s u p p o r t f u n c t i o n s , t h e FSSGs perform t h e t o t a l r a n g e of i n v e n t o r y management f u n c t i o n s f o r t h e e n t i r e M E from s t a n d a r d HQMC c o n t r o l l e d c o m p u t e r i z e d p r o c e d u r e s known a s t h e A Supported A c t i v i t i e s Supply System (SASSY).
1.5.5
Supported A c t i v i t i e s Supply System
a. SASSY i s t h e automated s u p p l y management s y s t e m s p e c i f i c a l l y d e v e l o p e d t o s u p p o r t t h e FMF. SASSY i s d e s i g n e d t o a c c o m p l i s h s u p p l y a c c o u n t i n g f o r a l l e l e m e n t s of a MAF. I n a d d i t i o n t o improving t h e FMF commander's c a p a b i l i t y f o r r e s o u r c e a l l o c a t i o n through t o t a l a s s e t v i s i b i l i t y and c e n t r a l i z e d c o n t r o l , SASSY m i n i m i z e s t h e r e q u i r e m e n t t o perform manual a c c o u n t i n g ope r a t i o n s . Additionally, a n e x t e n s i v e d a t a b a s e f u r n i s h e s t h e commander w i t h t i m e l y and a c c u r a t e a l l o w a n c e and i n v e n t o r y performance management i n f o r m a t i o n . b. SASSY o c c u p i e s a p o s i t i o n i n t h e Marine Corps Supply System below t h e g e n e r a l s u p p o r t o r d i s t r i b u t i o n system level--MUMMS. Operating a t the d i r e c t s u p p o r t l e v e l of Marine Corps s u p p l y , SASSY works d i r e c t l y f o r t h e o p e r a t i n g f o r c e s of t h e EMF.
FMF SASSY USLNG UNIT PROCEDURES
1.5.6
SASSY Management U n i t (SMU)
a. The S U i s t h e s y s t e m ' s c e n t r a ! ;zed r e c o r d k e e p i n g , c o n t r o l and d a t a M It i s r e s p o n s i b l e f o r t h e f u l l r a n g e of i n v e n t o r y management c o l l e c t i o n agency. i s s u e and a c t i o n s to include requirements determinaton, stock replenishment, The r e d i s t r i b u t i o n a c t i o n s , i n q u i r y r e s p o n s e and e x c e s s / d i s p o s a l d e t e r m i n a t i o n . S U i s a n i n t e g r a l e l e m e n t of t h e F S S G ~ B S S G . To m a i n t a i n i t s f i l e s and r e c o r d s up M t o d a t e , t h e S U r e l i e s on a t i m e l y and a c c u r a t e f l o w of i n f o r m a t i o n from t h e M supported accounts. T h i s i n c l u d e s a 1 1 t r a n s a c t i o n s which a f e c t t h e a c c o u n t ' s i n v e n t o r y , s u c h a s i s s u e s , r e c e i p t s , g a l n s and l o s s e s . These t r a n s a c t i o n s p r o v i d e t h e SMU w i t h t h e i n f o r m a t i o n r e q u i r e d t o f u n c t i o n a s t h e c e n t r a l i z e d r e c o r d M k e e p e r , s t o c k m a n a g e r and r e q u i r e m e n t s f o r e c a s t e r . The S U h a s t o t a l a s s e t v i s i b i l i t y on a n i t e m q u a n t i t a t i v e b a s i s f o r a l l e l e m e n t s w i t h i n a M F . b. A b a s i c f u n c t i o n a l c h a r t of t h e S U i s d e p i c t e d i n f i g u r e 2 - 1 . M The O f f i c e r i n C h a r g e (OIC) o f t h e SHU may v a r y i n e s t a b l i s h i n g s e p a r a t e s e c t i o n s ; b u t i t i s e s s e n t i a l that the basic organization, as established, r e l a t e to the e s t a b l i s h e d s u p p l y f u n c t i o n s d e s c r i b e d i n t h e r e m a i n d e r of t h i s c h a p t e r . The f u n c t i o n a l c h a r t ( f i g u r e 2-1) and r e s p o n s i b i l i t i e s d i s c u s s e d a r e n o t i n t e n d e d t o c h a n g e t h e T a b l e of O r g a n i z a t i o n ( T / o ) , m i s s i o n , and f u n c t i o n of tile s e r v i c e s u p p o r t o r g a n i z a t i o n and o p e r a t i o n .
(1) A d m i n i s t r a t i v e S e c t i o n . a d m i n i s t r a t i v e f u n c t i o n s of t h e SMU.
This
Section
w i l l
perform
the
(2) Operations Section. his S e c t i o n h a s t h e o v e r a l l r e s p o n s i b i l i t y of c o o r d i n a t i n g t h e p o l i c i e s and p r o c e d u r e s f o r t h e o p e r a t i o n s of t h e SMU and p r o v i d i n g d i r e c t l i a i s o n w i t h t h e R e g i o n a l Automated S e r v i c e s C e n t e r ( R A S C ) and h i g h e r a u t h o r i t y concerning systems problems. The o t h e r s e c t i o n s w i t h i n t h e SMIJ must provide d a i l y input requirements, r e c e i v e d a i l y o u t p u t , s c h e d u l s system p r o c e s s i n g , and o t h e r d a y - t o - d a y o p e r a t i o n a l t y p e r e q u i r e m e n t s w i t h t h e O p e r a t i o n s Sec t i o n .
(3) Materiel Issue Point. The F o r c e Commander h a s t h e d i s c r e t i o n t o e s t a b l i s h M a t e r i e l I s s u e P o i n t s (MIP) t o p r o v i d e P u r p o s e Code A ( P / C A ) s u p p l y s u p p o r t t o FMF u s i n g u n i t s . T h i s method p r o v i d e s a g r e a t e r r a n g e and d e p t h of s t o c k s f o r c . l s t o m e r s when compared t o s t o c k i n g c o n s u m e r l e v e l P / C A s t o c k s s o l e l y within the using u n i t . T h i s a l s o a l l o w s f o r p o s i t i o n i n g of P / C A s t o c k s i n c l o s e r p r o x i m i t y t o t h e end u s e r when compared t o s t o c k i n g P / c A s t o c k s s o l e l y w i t h i n t h e General Account.
(4) Special Accounts Section. This Sect ion has the overall r e s p o n s i b i l i t i e s f o r m a n a g i n g t h o s e s p e c i a l a c c o u n t s a s a s s i g n e d by t h e OIC, SMU.
( 5 ) Customer S e r v i c e S e c t i o n . This Section has the overall r e s p o n s i b i l i t y f o r managing u s i n g u n i t r e c o r d s o n an e x c e p t i o n b a s i s . Tne U s i n g U n i t s w i l l h a v e d i r e c t a c c e s s t o t h e i r manager f o r management p r o b l e m s and w i l l c o o r d i n a t e a l l r e q u i r e m e n t s w i t h t h e m a n a g e r i n t h e a r e a s of i n v e n t o r y , d a t a e n t r y a s s i s t a n c e , i n q u i r y r e q u e s t s , and t h e p r o v i s i o n of v a r i o u s SASSY r e p o r t s . This S e c t i o n s h o u l d a l s o p r o v i d e a T e c h n i c a l R e s e a r c h U n i t which w i l l m a i n t a i n a r e s e a r c h l i b r a r y and p r o v i d e s e r v i c e s i n p e r f o r m i n g t h e n e c e s s a r y r e s e a r c h on d o c u m e n t s , c o n t r o l t h e p r o c e s s i n g o f c h a n g e t r a n s a c t i o n s , and a s s i s t s s u p p o r t e d u n i t s i n t h e a r e a s of t e c h n i c a l r e s e a r c h when r e q u e s t e d . The C u s t o m e r S e r v i c e S e c t i o n may a l s o b e i d e n t i f i e d a s t h e " U s i n g U n i t Account S e c t i o n . "
CH 1 1 7 Sep 1 9 8 4
2-1-16
FMF SASSY U I NG UNIT PROCEDURES S
( 6 ) Maintenance F l o a t . The Maintenance F l o a t i s a s u p p o r t a c t i v i t y w i t h i n which t h e r e i s a pool of s e c o n d a r y r e p a r a b l e a s s e t s a v a i l a b l e f o r d i r e c t exchange by u s i n g u n i t s . It s e r v e s a s t h e i n t e r m e d i a r y between u s i n g u n i t s and F l o a t managers p o s i t i o n t h e i r r e p a r a b l e a s s e t s i n supporting repair f a c i l i t i e s t h e manner deemed most e f f i c i e n t t o s u p p o r t t h e i r p a r t i c u l a r o p e r a t i o n s a t main f l o a t s and s u b f l o a t s i s s u e p o i n t s .
(7) Deployed Systems. T h i s S e c t i o n p r o v i d e s t h e d i r e c t l i n k between t h e A l l r e q u i r e m e n t s r e c e i v e d by t h i s S e c t i o n a r e a c t u a l deployed u n i t and t h e SMU. e x p e d i t i o u s l y processed. I d e n t i c a l r e c o r d s of t h e deployed u n i t a r e managed by Deployed Sys tems. An a d d i t i o n a l r e s p o n s i b i l i t y i s t o p r e p a r e o p e r a t i o n a l A d e p l o y m e n t , C l a s s I X , r e p a i r b l o c k s , based on t h e d e p l o y i n g M G Task F o r c e M a t r i x , A l l a s s e t s w i l l be drawn down from t h e s u p p o r t i n g i n s u p p o r t of d e p l o y i n g u n i t s . G e n e r a l Account, and picked up i n d e p l o y i n g u n i t s a s s i g n e d A c t i v i t y Address Code (AC). Record k e e p i n g of a s s e t s w i t h i n t h e b l o c k s w i l l be t h e r e s p o n s i b i l i t y of Deployed Systems u n t i l a c t u a l consignment of p h y s i c a l a s s e t s t o t h e d e p l o y i n g using u n i t s . ( 8 ) I n v e n t o r y S e c t i o n . The primary f u n c t i o n s of t h e I n v e n t o r y S e c t i o n i s t o c o o r d i n a t e and conduct a c y c l i c p h y s i c a l i n v e n t o r y program. ( 9 ) G e n e r a l Account S e c t i o n . A b a s i c f u n c t i o n a l c h a r t of Account i s d e p i c t e d i n F i g u r e 2-2. The G e n e r a l Account h a s r e s p o n s i b i l i t y of b e i n g t h e primary s o u r c e of s u p p l y f o r a l l u s i n g G e n e r a l Account i n c l u d e s t h e s t o r a g e f u n c t i o n s of r e c e i v i n g , s t o r i n g , General Account s t o c k s .
the General the o v e r a l l units. The and i s s u i n g
1.5.7
S u p p o r t e d Using Unit Accounts s i z e o r g a n i z a t i o n s and c a n a l s o be They a r e t h e a c t u a l consumers o r end
a . Using u n i t s a r e normally b a t t a l i o n s e p a r a t e companies o r independent s q u a d r o n s . p o i n t s of t h e SASSY system.
b . The u s i n g u n i t s u p p l y o f f i c e h a s t h e p r i m a r y r e s p o n s i b i l i t y f o r r e c e i v i n g , s t o r i n g , i s s u i n g f o r use and t u r n i n g i n of s u p p l i e s , and r e p o r t i n g s u p p l y d a t a t o t h e SMU by t r a n s a c t i o n r e p o r t i n g . c . The s u p p l y p e r s o n n e l s t r u c t u r e of a u s i n g u n i t i s t a i l o r e d t o t h e c o m p l e x i t y of t h e s u p p l y m i s s i o n . A b a s i c functional c h a r t f o r the using u n i t is d e p i c t e d i n F i g u r e 2-3. A l l u s i n g u n i t s a r e s t r u c t u r e d a s a n independent e n t i t y w i t h a n o r g a n i c s u p p l y s u p p o r t c a p a b i l i t y ; however, t h e s u p p l y element of t h e u s i n g u n i t w i l l n o r m a l l y c o n s i s t of t h e f o l l o w i n g s e c t i o n s : ( 1 ) Supply O f f i c e . Whenever located a t the u n i t ' s issue point. Issue Point ( a ) Each u s i n g u n i t i s r e q u i r e d t o m a i n t a i n one i s s u e p o i n t c e n t r a l l y located within i t s respective u n i t . A d d i t i o n a l i s s u e p o i n t s may be established, i f required. Under SASSY, t h e i s s u e p o i n t i s t h e main a r e a f o r supply operations. possible, the supply office should be
(b)
The i s s u e p o i n t c o n t a i n s t h e f o l l o w i n g w o r k i n g a r e a s :
Administrative Area. in the administrative area.
1. 2 -.
The
f i l e s and r e c o r d s a r e m a i n t a i n e d
.-
I s s u e Area. Designated bins f o r responsible u n i t s ( R U ' s ) a r e m a i n t a i n e d i n t h e i s s u e a r e a . M a t e r i e l r e q u i r e d by s p e c i f i c RU's i s p l a c e d i n This a r e a should t h e a p p l i c a b l e b i n and s u b s e q u e n t l y i s s u e d t o t h e RU c o n c e r n e d . be i n c l o s e p r o x i m i t y t o t h e r e c e i v i n g a r e a .
3 -. R e c e i v i n g A r e a . M a t e r i e l r e c e i v e d from t h e s u p p l y s o u r c e i s placed i n t h i s area. The u s i n g u n i t i s s u e s t h e m a t e r i e l d i r e c t l y t o a n o u t s t a n d i n g back o r d e r o r p l a c e s t h e m a t e r i e l i n s t o c k .
1
/
-. S t o r a g e A r e a . 4 Operating stocks, unissued authorized a l l o w a n c e , and g a r r i s o n p r o p e r t y s t o c k s w i l l b e s e g r e g a t e d by p u r p o s e c o d e and warehoused i n t h e s t o r a g e a r e a . Storage procedures a r e contained i n the current e d i t i o n s o f MCO P4450.7 and DoD 4145.19-R-1.
Armory. F i l e s and r e c o r d s r e q u i r e d t o be m a i n t a i n e d i n t h e a r m o r y i n c l u d e NAVMC 10576 (Memorandum R e c e i p t f o r I n d i v i d u a l Weapons a n d A c c e s s o r i e s ) .
(3)
( 4 ) Responsible Unit Accounts. S e c t i o n s , c o m p a n i e s , s q u a d r o n s , and b a t t e r i e s within a using unit requiring supply support a r e designated, i n w r i t i n g , The RU w i l l d e s i g n a t e , i n w r i t i n g , a s RU a c c o u n t s by t h e commanding o f f i c e r . A l l RU's w i l l be representatives to r e c e i p t for materiel a t the issue point. assigned a two-digit a l p h a a n d / o r n u m e r i c p e r m a n e n t a c c o u n t number by t h e commanding o f f i c e r . The number of RU's s h o u l d be k e p t t o a minimum, u s i n g a s a b a s e t h e u n i t ' s o r g a n i z a t i o n s t r u c t u r e and s o u n d s u p p l y management.
d. I n o r d e r t o p r e s e r v e t a c t i c a l m o b i l i t y , t h e SMli p r e - p o s i t i o n s a very r e s t r i c t e d r a n g e and d e p t h of s t o c k a t s u p p o r t e d u s i n g u n i t s . D e t e r m i n a t i o n of s t o c k a g e i s i n a c c o r d a n c e w i t h computer c a l c u l a t e d uniform s t o c k a g e c r i t e r i a e s t a b l i s h e d by HQMC. T h i s m a t e r i e l i s consumed by t h e u s i n g u n i t i n t h e c o u r s e of normal o p e r a t i o n s . The d o c u m e n t a t i o n which r e p o r t s t h e s e i s s u e t r a n s a c t i o n s t o t h e S U r e c o r d s u s a g e h i s t o r y f o r t h e c a l c u l a t i o n of i n v e n t o r y c o n t r o l d a t a and M i n i t i a t e s a u t o m a t i c s t o c k r e p l e n i s h m e n t a c t i o n . A l l e x p e n s e m a t e r i e l i n t h e SASSY s y s t e m h a s b e e n p r o c u r e d w i t h O&MMC f u n d s and i s u n d e r t h e o p e r a t i o n a l c o n t r o l o f t h e FMF commander. A l l s t o c k s on hand i n t h e u s i n g u n i t s r e m a i n u n d e r t h e t e c h n i c a l c o n t r o l of t h e S U and c a n be r e t u r n e d t o t h e g e n e r a l a c c o u n t o r M r e d i s t r i b u t e d t o designated "cross-supporting" using u n i t s . Statistical financial d a t a a r e r e p o r t e d by u s i n g u n i t t o s u p p o r t t h e b u d g e t i n g p r o c e s s . e . When a r e q u i r e d i t e m i s n o t a v a i l a b l e w i t h i n a u s i n g u n i t ' s s t o c k s , t h e u n i t f o r w a r d s a n a d d i t i o n a l demand t r a n s a c t i o n t o t h e SMU. An a d d i t i o n a l demand i s a formal r e q u i s i t i o n i n M i l i t a r y Standard Requisitioning & Issue Procedures (MILSTRIP) f o r m a t w h i c h i s g e n e r a t e d when a r e q u i r e m e n t c a n n o t be i m m e d i a t e l y s a t i s f i e d a t the using u n i t . A d d i t i o n a l demands w i l l n o r m a l l y be f i l l e d by t h e SMU f r o m t h e g e n e r a l a c c o u n t o r p l a c e d o n b a c k o r d e r . However, i f t h e r e q u i r e d m a t e r i e l i s n o t a v a i l a b l e w i t h i n t h e g e n e r a l a c c o u n t and t h e r e q u i r e m e n t i s a s s i g n e d i s s u e p r i o r i t y d e s i g n a t o r 0 1 t h r o u g h 08, t h e S U w i l l r e d i s t r i b u t e a s s e t s M between mutually supporting using u n i t s accounts. I f t h e r e q u i r e m e n t c a n n o t be
CH 1 17 S e p 1984
FMF SASSY USING UNIT PROCEDURES satisfied in this manner, the requisition will be passed to the IMM for direct delivery to the requesting using unit. 1.6 Summary
a. The flow of fundamental supply management policy is from the Office of Secretary of Defense, to the Secretary of the Navy, to the Assistant Secretary of the Navy, to the Commandant of the Marine Corps. The Commandant of the Marine Corps is responsible for operation of the Marine Corps Unified Materiel Management System. The Chief of Naval Materiel, under the Chief of Naval Operations, is responsible to the Commandant of the Marine Corps for providing total aviation materiel support to the Marine Corps. b. The Navy also provides substantial subsistence and petroleum, oils, and lubricants support to the Marine Corps Supply System. Additionally, medical and dental supplies are provided by the Navy for Marine Corps units. All other items are provided entirely by or through the Marine Corps' own supply system, except that the Marine Corps does not maintain depot level facilities for ammunition storage; this service is provided by the Army and the Navy. c. At the Headquarters Marine Corps level, the Deputy Chief of Staff, Installations and Logis tics, is responsible for the overall effective supply support of all Marine Corps organizations. Within Headquarters Marine Corps, uniform policy and procedures are developed and promulgated directly to all field commands. For principal items, HQMC has retained responsibility for programing, budgeting, requirements determination, procurement, and depot maintenance scheduling. d . The Commanding General, Marine Corps Logistics Georgia, is responsible for the following functions: Base, (MCLB) , Albany,
( 1 ) Serves as the Weapons System Integrated Manager (WIMM) and Primary Inventory Control Activity (PICA) for items for which the Marine Corps is assigned as DoD Integrated Materiel Manager.
(2) Serves as the Service Item Control Center (SICC) and Secondary Inventory Control Activity (SICA) for items of which the Marine Corps is a registered user.
( 3 ) Participates as a logistic/element manager (LEM) in the acquisition of new items of equipment and provides life cycle support requirements and costs for designated elements associated with the acquisition of new equipments and weapons systems.
( 4 ) Serves as the Marine Corps focal point in the Federal cataloging system and performs delegated standardization functions.
( 5 ) Serves as system sponsor for assigned logistics management systems and provides technical direction for their use Marine Corps-wide. ( 6 ) Provides central contracting in support of Command requirements as well as for Marine Corps FMF Units without local contracting support.
( 7 ) Monitors and evaluates equipment readiness of Marine Corps Units and assures effective response to FMF logistics readiness requirements, to include coordinating with Headquarters, U.S. Marine Corps, EMF Commands, GSA and other DoD integrated materiel managers.
( 8 ) Performs centralized stores accounting in support operations of the Marine Corps Stores Distribution System.
of
world-wide
(9)
Exercises technical direction of the Marine Corps Quality Assurance
Program, (10) Receives, stores, maintains, support of Marine Corps requirements. issues, and ships materiel held in
(11) Provides depot level equipment overhaul, rebuild, and calibration services to the Fleet Marine Force, the Organized Marine Corps Reserve, and to other military services. Provides the Fleet Marine Forces with overflow repair and maintenance support, as required. (12) (13) clothing. Provides mail order clothing services for Marines world-wide. Designs and develops new articles of Marine Corps peculiar uniform
(14) Operates the central publications and directives.
distribution
point
for
all
Marine
Corps
(15) Conducts such formal schools and other training courses as the Commandant of the Marine Corps may direct. Provides fourth echelon maintenance and calibration support fot Test Measurement and Diagnostic Equipment/Small Missile Systems (TMDE/SMS) equipment utilized by Schools Company. Manages the maintenance float ( M M A H ~in support of the TMDE/SMS school. (16) vouchers. Receives and effects payment of Marine Corps transportation
( 1 7 ) Maintains liaison with cognizant overland, water and air transportation activities for the purpose of expediting shipments of Marine Corps supplies to forces overseas.
Provides common and interservice support to other military and government organizational entities as directed by the Commandant of the Marine Corps.
(18)
(19) Maintains a state of readiness to support contingency operations in

accordance with established defense condition requirements. (20) Provides technical direction for the Marine Corps Supply System.
e. Marine Corps doctrine holds that supply is a function of command, and responsibility and accountability are inherent in command. Thus, although the "in-stores" portion of the supply system pushes supplies as far toward the point of consumption as is prudent, it is the responsibility of the commanding officer of each organization to perform his internal supply management functions. In
M o r d e r t h a t E F u n i t s m a i n t a i n a h i g h d e g r e e of r e a d i n e s s , u n i t commanders must e x e r c i s e command r e s p o n s i b i 1 i t y r e l a t i v e t o t h e s u p p l y f u n c t i o n . Under t h i s p r o c e d u r e , t h e p r i n c i p l e of i t e m c o n t r o l i s extended t o p r o v i d e r e a d i n e s s d a t a t o a l l e c h e l o n s of command and t o t h e Commandant of t h e Marine Corps. f . Those a s s e t s h e l d by t h e F l e e t Marine F o r c e s , whether by t h e combat, combat s u p p o r t , o r combat s e r v i c e s u p p o r t u n i t s , a r e the r e s p o n s i b i l i t y of the r e s p e c t i v e o r g a n i z a t i o n commanders and a r e not s u b j e c t t o r e d i s t r i b u t i o n by t h e Inventory Control P o i n t . F l e e t Marine Force o r g a n i z a t i o n s a r e r e s p o n s i b l e f o r e n t e r i n g i n t o l o c a l I n t e r s e r v i c e Supply Support Agreements whenever t h i s is o p e r a t i o n a l l y f e a s i b l e and e c o n o m i c a l .
g . Commanders of b a s e s , p o s t s , and s t a t i o n s draw from t h e Marine Corps "ins t o r e s " system p e c u l i a r m i l i t a r y t y p e i t e m s , such a s i n d i v i d u a l c l o t h i n g , and common s u p p l i e s n o r m a l l y s t o c k e d b e c a u s e of t h e i r h a v i n g a p p l i c a t i o n w i t h i n t h e F l e e t Marine F o r c e s . The normal s o u r c e o f s u p p l y f o r a Marine Corps o r g a n i z a t i o n n o t p a r t of t h e F l e e t Marine F o r c e s i s c r o s s - s e r v i c i n g ; mandatory procurement from G e n e r a l S e r v i c e s A d m i n i s t r a t i o n ; F e d e r a l P r i s o n I n d u s t r i e s , and s i m i l a r s o u r c e s ; It is t h e base l o c a l procurement o r through c o o r d i n a t e d procurement c h a n n e l s . commander's r e s p o n s i b i l i t y t o m a i n t a i n a c a p a b i l i t y t o s e c u r e s u p p l i e s and m a t e r i e l through t h e s e s o u r c e s .
F'MF SASSY USING UNIT PROCEDURES
SASSY MANAGEFLENT
0
ADMIN SECTION
OPERATIONS SECTION
Il , j ]
I
f
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MAINTENANCE FLOAT
DEPLOYED SYSTEMS
INVENTORY SECTION
GENERAL ACCOL'NT SECTION S E E F I G 2-2
F i g u r e 2-1 .--SMU
Functional Chart
2-1-22
GENERAL ACCOUNT SECTION

J
FISCAL
I
STORAGE
I
ACCOUNTING
u
w
OPERATIONS AND QUALITY CONTROL
M H E
L
I I P
r
RECEIPT CONTROL
BULK STORAGE
RECEIPTS P P & P
ISSUE CONTROL STOCK CONTROL

I
ISSUE P P & P
MEDIUM STORAGE
BIN STORAGE
PROCUREMENT
F i g u r e 2-2.--General
Account F u n c t i o n a l C h a r t
2-1-23
USING UNIT
SUPPLY OFFICE
I
RESPONSIBILE
I
RESPONSIBILE UNIT
I
RESPONSIBILE UNIT
I
RESPONSIBILE UNIT
UNIT
ISSUE POINT
ADMIN AREA
ISSUE AREA
RECEIVING AREA
STORAGE AREA
Figure 2-3.--Using
Unit Functional C h a r t
2-1-24
FMF SASSY USING UNIT PROCEDURES PART 111 SECTION 1 General Management Information Paragraph
1.1
Title General Mechanized Reports Using Unit Performance Report Daily History Edit Errors Listing Money Value Gain/Loss Report Inquiry Reply Reports Balance Analysis Report File Print Restrictions
MARK IV Capabilities
Page
3-1-3 3-1-3 3-1-3 3-1-3
File Maintenance Mechanized File Usage Directives and Publications Marine Corps Supply Manual Table of Authorized Materiel Table of Equipment Marine Corps SL's and ML's Marine Corps ~ublications/~rinting Regulations Semiannual Checklist of Directives Marine Corps Orders/Bulletins Other Military Services Publications Department of Defense Catalogue Handbooks Marine Corps Users Manuals

Figure
Title Unit Performance Report Balance Analysis LUBF Report
Page
3- 1 3-2
3-1-9 3-1-14
F F SASSY USING UNIT PROCEDURES M PART I11 SECTION 1 . GENERAL MANAGEMENT INFORMATION
1.1 General. The purpose of t h i s P a r t i s t o p r e s c r i b e t h e procedures and t e c h n i q u e s t o be used f o r t h e e f f e c t i v e c o n t r o l of equipment and m a t e r i e l u t i l i z e d by F F u n i t s . M The accounting procedures p r e s c r i b e d h e r e i n do n o t apply t o t h e perishable subsistence, individual clothing, f o l l o w i n g t y p e s of m a t e r i e l : g a r r i s o n p r o p e r t y , lumber, and bulk f u e l . Such m a t e r i e l w i l l be accounted f o r i n accordance w i t h c u r r e n t a p p l i c a b l e Marine Corps d i r e c t i v e s . 1.2 Mechanized Reports. T h i s paragraph c o n t a i n s i n f o r m a t i o n concerning mechanized r e p o r t s which a r e generated f o r u s i n g u n i t s . The r e p o r t s a r e produced a s a byproduct of t h e inventory update o r on an as-required b a s i s when r e q u e s t e d by t h e u n i t . These r e p o r t s a r e provided t o a s s i s t t h e u s i n g u n i t i n t h e o v e r a l l c o n t r o l and management of i t s a s s e t s . 1.2.1 Unit Performance Report. The monthly/cumulative performance r e p o r t p r o v i d e s t h e supply o f f i c e r and commander w i t h t h e number of t r a n s a c t i o n s s e n t t o t h e SMU, how many were r e j e c t e d , f i l l r a t e s , d o l l a r v a l u e of g a i n s and l o s s e s , t h e A number of back o r d e r s , and a d d i t i o n a l d a t a accumulated throughout t h e month. c a r e f u l s c r e e n i n g of t h i s r e p o r t w i l l keep t h e supply o f f i c e r and commander a p p r i s e d of many s i t u a t i o n s , such a s t h e t o t a l number of t r a n s a c t i o n s submitted f o r t h e period covered and t h e number which were r e j e c t e d . Numerous r e j e c t s might i n d i c a t e more t r a i n i n g f o r supply c l e r k s i s necessary. Another item of i n t e r e s t f o r t h e supply o f f i c e r and of p a r t i c u l a r i n t e r e s t t o t h e commander w i l l be t h e i n v e n t o r y g a i n s and l o s s e s and t h e i r a s s o c i a t e d d o l l a r v a l u e s . This i t e m w i l l i n d i c a t e t o t h e cqmmander how w e l l t h a t u n i t ' s a s s e t s a r e being c o n t r o l l e d . A l a r g e number of Inventory l o s s e s might i n d i c a t e t i g h t e r s e c u r i t y around t h e warehouse i s needed. Also, comparison w i t h p r e v i o u s r e p o r t s can h e l p t o spot trends. ( s e e f i g u r e 3-1 f o r r e p o r t layout and legend.) T h i s r e p o r t w i l l be maintained i n t h e supply o f f i c e f o r a p e r i o d of 1 y e a r . 1.2.2 Daily History. A l l t r a n s a c t i o n s t h a t passed through t h e master e d i t a r e l i s t e d on t h e D a i l y H i s t o r y t r a n s a c t i o n l i s t i n g . The D a i l y H i s t o r y i s p r i n t e d by a f f e c t e d AC i n PNSN sequence and p r o v i d e s t h e supply o f f i c e r and commander w i t h The supply t h e t r a n s a c t i o n image which i s processed i n t o t h e update system. o f f i c e r and t h e commander may f i n d t h i s r e p o r t u s e f u l i n c o n j u n c t i o n w i t h t h e performance r e p o r t t o monitor t h e u n i t ' s p r o g r e s s by r e l a t i n g t h e NSN's on t h e d a i l y h i s t o r y t o the c o u n t e r s on t h e performance r e p o r t . 1 . 2 . 3 E d i t E r r o r s L i s t i n g . Those t r a n s a c t ions t h a t f a i l e d t o make i t through t h e m a s t e r e d l t p r o c e s s of t h e i n v e n t o r y update a r e l i s t e d on t h e e d i t e r r o r l l s t i n g and a r e a s s i g n e d an e d i t e r r o r code which d e s c r i b e s t h e e r r o r c o n d i t i o n ( s ) found. Upon r e c e i p t of an e d i t e r r o r l i s t i n g , t h e u s i n g u n i t w i l l : a . Follow t h e l o c a l l y p r e s c r i b e d procedures concerning c o r r e c t i o n of e d i t errors. These procedures should c l e a r l y d e s c r i b e i n s t a n c e s when t h e SMU's Customer S e r v i c e S e c t i o n w i l l c o r r e c t t h e e r r o r s and i n p u t t h e c o r r e c t t r a n s a c t i o n s , and when t h e u s i n g u n i t should be r e s p o n s i b l e f o r t h e c o r r e c t i v e action. Regardless of t h e methodology used, t h e u s i n g u n i t supply o f f i c e r must e n s u r e t h a t t h e t i m e l y r e i n d u c t i o n of a l l e d i t e r r o r s i s completed by t h e next inventory update. b. Perform t h e n e c e s s a r y c o r r e c t i o n s f o r t h o s e e d i t e r r o r s not r e s o l v e d by t h e SMU's Customer S e r v i c e S e c t i o n . E x p l a n a t i o n s of t h e e d i t e r r o r codes a s s i g n e d
FMF SASSY USING UNlT PROCEDURES
c a n be found on t h e l e g e n d a c c o m p a n y i n g t h e e d i t e r r o r l i s t i n g , and t h e c o r r e c t i v e a c t i o n s t a t e m e n t f o r t h e a p p r o p r i a t e c o d e c a n be found i n S e c t i o n 4 o f P a r t IV. 1.2.4 Money V a l u e G a i n / L o s s R e p o r t . T h i s r e p o r t provides each a c t i v i t y with a l i s t i n g o f a l l a d m i n i s t r a t i v e , i n v e n t o r y and m i s c e l l a n e o u s g a i n / l o s s t r a n s a c t i o n s and t h e e x t e n d e d d o l l a r v a l u e s of t h e g a i n s / l o s s e s . This report w i l l t e l l the A s i g n i f i c a n t number of l o s s e s o r command how w e l l a s s e t s a r e b e i n g c o n t r o l l e d . g a i n s s h o u l d a l e r t t h e s u p p l y o f f i c e r and t h e commander t o i n v e s t i g a t e t h e c a u s e s of t h e s e d i s c r e p a n c i e s
1.2.5 I n q u i r y Reply R e p o r t s . The i n q u i r y t r a n s a c t i o n (DIC ZQI) i s u t i l i z e d by t h e u s i n g u n i t t o o b t a i n d e s i r e d i n f o r m a t i o n which i s not p r o v i d e d by normal SASSY output. The i n f o r m a t i o n r e q u e s t e d i s p r o v i d e d t o t h e u s i n g u n i t on c o m p u t s r p r i n t o u t p a p e r w i t h a t i t l e r e l a t e d t o t h e f i l e q u e r i e d ; i . e . , LUAF i n q u i r y r e p l y , LUBF i n q u i r y r e p l y , e t c . The ZQI h a s t h e c a p a b i l i t y , t h r o u g h u s e of t h e f i l e i n d i c a t o r c o d e and i n q u i r y a c t i o n c o d e , t o i d e n t i f y t h e f i l e t o be q u e r i e d Two f i l e s , t h e and what i n f o r m a t i o n (NSN o r document number) i s t o be e x t r a c t e d . DASF and GIDF, c a n be q u e r i e d d u r i n g t h e d a i l y i n v e n t o r y by p l a c i n g an i n q u i r y a c t i o n c o d e "1" i n C C 4 6 , A l l o f t h e r e m a i n i n g f i l e s must be q u e r i e d d u r i n g t h e p r o c e s s i n g of t h e i n q u i r y subsystem. An i n q u i r y a c t i o n c o d e of "2" i n CC 46 directs this action. The t r a n s a c t i o n l a y o u t f o r 3 1 C ZQI, f i l e i n d i c a t o r c o d e s , and t h e i n q u i r y a c t i o n c o d e s a r e found i n P a r t I V of t h i s manual u n d e r "PROMPTS and EDITS". 1.2.6 Balance A n a l y s i s Report. The b a l a n c e a n a l y s i s r e p o r t i s an a s - r e q u e s t e d I t p r o v i d e s t h e commander and s u p p l y o f f i c e r w i t h a v i e w of t h e s t o c k report. s t a t u s of t h e a c c o u n t . The r e p o r t p r o v i d e s a breakdown of t h e a c c o u n t by t h e number of l i n e i t e m s and t h e i r d o l l a r v a l u e . In a d d i t i o n , t h e r e p o r t provides the u s e r w i t h i n f o r m a t i o n c o n c e r n i n g e x c e s s m a t e r i e 1 on h a n d , d u e - i n , and t o t a l a s s e t s on h a n d w i t h i n t h e a c c o u n t . (See f i g u r e 3-21. 1.2.7 File Print Restriction. The o p t i o n of h a v i n g a c o m p l e t e f i l e p r i n t of a l l the a c t i v e r e c o r d s on a f i l e f o r a p a r t i c u l a r a c t i v i t y s h a l l be i n i t i a t e d o n l y when i t i s c o n s i d e r e d e s s e n t i a l f o r r e v i e w i n g h i g h p r i o r i t y t r a n s a c t i o n s . The u s e A r e q u e s t must be o f a f i l e p r i n t on a r e g u l a r b a s i s is t o be d i s c o u r a g e d . s u b m i t t e d t o t h e S U and w i l l c o n t a i n a s t a t e m e n t o f j u s t i f i c a t i o n f o r p r i n t i n g M the a c t i v i t y ' s records. The o f f i c e r i n c h a r g e of t h e S U w i l l a u t h o r i z e t h e f i l e M p r i n t o n l y i f t h a t i n d i v i d u a l deems i t e s s e n t i a l t o p r o v i d e t h e i n f o r m a t i o n which would a s s i s t t h e u n i t i n o b t a i n i n g a h i g h p r i o r i t y combat o r m i s s i o n e s s e n t i a l item. R e g u l a r i n q u i r i e s w i l l b e h a n d l e d by Z Q I i n q u i r y t r a n s a c t i o n s o r f o r ( A D L ) i s used t o manage a unit's example, the additional demands list requisitions. C o n s e q u e n t l y , a dump of t h e DASF, t h e f i l e which p r o d u c e s t h e ADL, i s not needed. 1.2.8
MARK I V C a ~ a b i l i t i e s
a . The u s i n g u n i t c o m m a n d e r / s u p p l y o f f i c e r h a s a v a i l a b l e a c o m p u t e r i z e d i n f o r m a t i o n r e t r i e v a l method c a l l e d MARK I V . SMU' s s u p p o r t i n g t h e s e u s i n g u n i t s h a v e t h e c a p a b i l i t y , t h r o u g h u s e of t h i s s p e c i a l c o m p u t e r r e t r i e v a l method, t o p r o v i d e s p e c i f i c i n f o r m a t i o n t o t h e u s i n g u n i t s n o t u s u a l l y p r o v i d e d by r e g u l a r periodic reports or inquiry r e p l i e s . I t is e m p h a s i z e d t h a t MARK 1 V c a p a b i l i t i e s are utilized only to f u l f i l 1 unusual information requirements or random i n f o r m a t i o n r e q u i r e m e n t s and a r e n o t i n t e n d e d f o r u s e a s a r e p l a c e m e n t of any SASSY r e p o r t .
FMF SASSY USING UNIT PROCEDURES b. Using units with an unusual or random information requirement should follow locally developed SOPS for requesting this information via MARK IV. 1.3 File Maintenance 1.3.1 Files and Records in Using Unit Supply Office. Files and records required to be maintained in the using unit supply office include: (a) The mechanized allowance list (MAL) overlshort report. (Retain 6 months).
(b) The responsible unit's original signed consolidated memorandum receipt (CMR) or equipment custody record cards. (Retain 1 year).
(c) Memorandum fiscal records. (Retain 5 years). (d) Supply and maintenance directives. (Retain as required). (e) General correspondence files. (Retain 2 years). (f) Voucher files. (Retain 5 years). (g) Serialized item susidiary file. (Retain as required). (h) Additional demand file. (Retain until processed). (i) Latest demand list and the previous four (4) copies. (j) Logbook identifying assignment of requirement codes. (Retain 2 years from date of last
-
entry). (1) Letters of appointment and revocation file. (Retain 5 years). (m) Performance reports. (Retain 1 year). (n) Exception reports. (Retain 6 months). (0) Due and status file (DASF) review error listing. (Retain 6 months). (p) Balance analysis report. (Retain 1 year). (q) Edit error code listing. (Retain 6 months). (r) Daily history. (Retain 6 months). (s) Recycle listing. (Retain 6 months). (t) DASF exception/inquiry list. (Retain 6 months). (u) Completed receiptslshipping mats. (Retain 2 years from the date the item(s) was received by the unit. File in document number sequence.) 1.3.2 Files and Records at Issue Point. Files and records required to be maintained at the issue point include: (a) Letters of authorization to receipt for materiel file. (The supply officer should reviewlupdate at a minimum on a quarterly basis.)
F M F SASSY liSING I,'N17' PROCELIURF,S (b) Locator files. (c) Individual memorandum receipt file. (d) Temporary loan file. are 1.3.3 File Usage. T h e data processing programs utilized in SASSY o j ~ r ; i t i o n s Tl:lss I progranli. Changes, modifications, and maintenance will he performed excl~~sively tile iystern sponsor. C'(;, by MCLB, Albany, Ga.
1.4 Directives and Publications. The Marine Corps pi~blishes both procedural instruction and reference publications for supply guidance. I n certain instances, p~~blications other ien.ices r71:1>. of be utilized. T h e significant references and publications norrn:llly required hy unit supply officeri are as follows:
1.4.1 Marine C o r ~ Policv Manuals. Two manuals constitute the broad policieh and reg~!lation\ s for operations and are required for retention and utilization: management conirol of si~pply a. Consumer Level Supply Policy Manual ( M C O P3400.150-.)
b. Intermediate Level Supply Management Policy Manual (MCO P4400.15 1).
1.4.2 Table of Authorized Materiel (TAM). T h e primary purpose o f SAV.MC 1017 (Table of Authorized Materiel (TAM)) is to specify Marine Corps-furnished end items of materiel umith pertinent logistic planning data authorized for issue to FMF using units. I t also provide.; a listing of equipment found in the units' Tables of Equipment (TjEs).
1.4.3 Table of Eauipment (TIE). T h e TIE, published by the Comm;rndant of the Marine Corps (Code LMO-3), lists iequired allowances of authorized equipment for each unit of the FMF. donm to the Battalion, Battery, and Squadron levels. Allowances listed are the anticipated combat conditions. T h e T I E is not designed for supply administration purposes, i.e., requisitioning and/or accounting. Item data for use in requisitioning will be obtained from the Marine Corps Stock I.ist (SL) or Management List (ML), as applicable.
1.4.4 Marine Corps SLs and MLs. T h e term "Marine Corps stocklist" is established for the various types of SLpublications published by the Marine Corps. These lists are the result of the review of previous publications and formats, adopting the best features of all and incorporating them into a standardized set. The MLs are prepared to provide management data for all items of supply in the Federal Supply Group and Federal Supply Class(es).
a. These lists have been organized and presented as complete and integrated reference ~t-orks for supply and maintenance operations. T h e S L Publication System consists of :1 basic publications as follows: (1) SL-1-1, Introduction to Marine Corps Stocklist Publications. It also provides instructions on how to use each Marine Corps stocklist.
(2) SL-1-2, Index of Authorized Publications for equipment support.
C H 4 31 MAY 1990
J?MF SASSY USING UNIT PROCEDURES
(3) (4) (5) (6)
SL-1-3,
I n d e x of A u t h o r i z e d P u b l i c a t i o n s i n S t o c k .
SL-3 S e r i e s , Components L i s t s . SL-4 S e r i e s , R e p a i r P a r t s L i s t s . SL-6-1, A p p l i c a t i o n L i s t f o r End Items and Components.
(7)
(8)
SL-6-2, A p p l i c a t i o n s L i s t f o r N a t i o n a l S t o c k Numbers.
SL-8 S e r i e s , S p e c i a l L i s t s .
( 9 ) ML-MC, Marine Corps Management L i s t .

(10) (11) IL-MC, Marine Corps I d e n t i f i c a t i o n L i s t . RL-MC, Marine Corps Cross-Reference List.
b . The SL-1-2 and 1-3 s e r i e s s h o u l d be u t i l i z e d a s a c h e c k l i s t t o e n s u r e t h a t a l l r e q u i r e d p u b l i c a t i o n s a r e on hand and up t o d a t e f o r a u t h o r i z e d equipment i n the unit. As changes a r e r e c e i v e d t o t h e s e p u b l i c a t i o n s , t h e y w i l l a l s o be reviewed a g a i n s t a u t h o r i z e d p u b l i c a t i o n s on hand. 1.4.5 Marine Corps P u b l i c a t i o n s and P r i n t i n g R e g u l a t i o n s . This publication, the i s a c o m p i l a t i o n of e s t a b l i s h e d p o l i c y r e g u l a t i o n s , c u r r e n t MCO P5600.31, g u i d e l i n e s , and p r o c e d u r e s t o be employed i n p u b l i c a t i o n s and p r i n t i n g m a t t e r . F u r t h e r , C h a p t e r 3 o f MCO P5600.31E c o n t a i n s i n f o r m a t i o n r e l a t i v e t o t h e ~ u b l i c aito n s s y s tems and s o u r c e s , a 1 lowances , d i s t r i b u t i o n c o n t r o l , p u b l i c a t i o n s i n d e x e s and s p e c i a l l i s t i n g . R e q u i s i t i o n i n g i n s t r u c t i o n s f o r s t o c k and n o n s t o c k p u b l i c a t i o n s a s w e l l a s back-order v a l i d a t i o n p r o c e d u r e s a r e c o n t a i n e d i n C h a p t e r 3 of MCO P5600.31E. 1.4.6 Semiannual C h e c k l i s t o f D i r e c t i v e s . The semiannual c h e c k l i s t of d i r e c t i v e s i s a l i s t of c u r r e n t , e f f e c t i v e Marine Corps d i r e c t i v e s and t h e l a t e s t changes e.g., thereto. I s s u a n c e s i n t h e 5215 s e r i e s a r e p u b l i s h e d b y a l l e c h e l o n s ; Commandant of t h e Marine C o r p s , F o r c e , D i v i s i o n , B a t t a l i o n , and Company. The semiannual c h e c k l i s t i n t h e 5215 s e r i e s s h o u l d be reviewed a g a i n s t a l l s u p p l y d i r e c t i v e s maintained i n t h e supply o f f i c e . 1.4.7 Marine Corps O r d e r s and B u l l e t i n s . Marine Corps O r d e r s a r e of c o n t i n u i n g a u t h o r i t y o r r e f e r e n c e v a l u e and a r e e f f e c t i v e u n t i l c a n c e l e d o r s u p e r s e d e d . B u l l e t i n s have t h e same f o r c e and e f f e c t a s O r d e r s ; however, t h e y a r e used t o p u b l i s h m a t e r i e l which i s e i t h e r i n f o r m a t i v e o r o t h e r w i s e d i r e c t i v e i n n a t u r e b u t i s not of c o n t i n u i n g a u t h o r i t y o r r e f e r e n c e v a l u e . Supply o f f i c e r s a r e r e q u i r e d t o have on hand o n l y t h o s e Marine Corps O r d e r s and B u l l e t i n s a s may be n e c e s s a r y f o r t h e o p e r a t i o n of t h e i r r e s p e c t i v e s u p p l y s e c t i o n . 1.4.8 Other M i l i t a r y S e r v i c e s P u b l i c a t i o n s . The Marine Corps h a s a common i n t e r e s t i n numerous s u b j e c t s and equipments w i t h one o r more of t h e o t h e r military services. I n many c a s e s such s u b j e c t s and equipments a r e s u p p o r t e d by a f u l l r a n g e of p u b l i c a t i o n s , o f which p a r t o r a l l a r e a d e q u a t e f o r Marine Corps use.
1.4.9 D e p a r t m e n t o f D e f e n s e C a t a l o g u e tiandbooks. D e p a r t m e n t of D e f e n s e (DOD\ C a t a l o g i n g Handbooks a r e a s e r i e s of c r o s s - r e f e r e n c i n g i n d e x e s of mate r i a l s and s u p p l i e s used w i t h i n DOD. Of p a r t i c u l : . ! i n t e r e s t and v a l u e w i t h i n t h e M a r i n e C o r p s S u p p l y S y s t e m a t t h e u s i n g u n i t l e v e l a r e t h e H2-1 ( I n d e x of Gr:)ups and C l a s s e s ) and t h e H2-3 ( A l p h a b e t i c I n d e x ) .
1.4.10 Marine Corps Users Manuals. The o b j e c t i v e of (MC UM) i s t o p r o v i d e u s e r - o r i e n t e d d o c u m e n t a t i o n on t i m e t h a t t h e p r o c e d u r e s and s y s t e m s a r e i m p l e m e n t e d . o f s u p p l y MC U M ' s is t h e r e s p o n s i b i l i t y o f t h e s y s t e m M a r i n e C o r p s L o g i s t i c s Base (MCLB), A l b a n y , GA).
a M a r i n e C o r p s U s e r s Yanual f u n c t i o n a l p r o c e d u r e s a t Lhe P u b l i c a t i o n and m a i n t e n a n c e s p o n s o r (Commanding G e n e r a l ,
E F SASSY USLNG UNIT PROCEDURES M
I -
Legend Line 1 , Total Input Transactions. The t o t a l number of a l l t h e d i f f e r e n t t y p e s of t r a n s a c t i o n s t h a t p r o c e s s e d a g a i n s t t h e u n i t ' s f i l e s which p a s s t h e m a s t e r e d i t process for t h a t given update. L i n e 2 , E d i t e d Out T r a n s a c t i o n s . Those i n p u t t r a n s a c t o n s t h a t f a i l e d t h e The r e j e c t e d t r a n s a c t i o n s m a s t e r e d i t p r o c e s s o t h e r t h a n E d i t E r r o r Code A . a r e t o be c o r r e c t e d and r e i n d u c t e d i n t o t h e n e x t u p d a t e . L i n e 3 , Unmatched T r a n s a c t i o n s . Those t r a n s a c t i o n s t h a t f a i l e d t h e m a s t e r Consequently, Edit e d i t p r o c e s s b e c a u s e t h e NSN was n o t found on t h e MHIE. E r r o r Code A was a s s i g n e d . A l i s t i n g o f a l l unmatched NSN's i s p r o v i d e d t o the supply o f f i c e r . The r e j e c t e d t r a n s a c t i o n s a r e t o be c o r r e c t e d and reinducted i n t o the next update. L i n e 5 , T o t a l Demands. The t o t a l number of t r a n s a c t i o n s t h a t p r o c e s s e d d u r i n g 7 , and DAD ( o n l y when t h e i t e m i s t h e u p d a t e which h a v e D I C ' s Z O , D t r a n s f e r r e d from P u r p o s e Code A t o - p u r p o s e Code C ) . L i n e 6 , T o t a l I s s u e s Made. The t o t a l number of t r a n s a c t i o n s t h a t p r o c e s s e d d u r i n g t h e u p d a t e which had D I C ' s D7 and DAD ( o n l y when t h e i t e m i s s e t r a n s f e r r e d from P u r p o s e Code A t o ~ u r ~ o Code C ) . Line 7 , % Complete I s s u e s . number of demand t i m e s 1 0 0 . The t o t a l number o f i s s u e s d i v i d e d by t h e t o t a l
L i n e 9 , T o t a l Demands f o r R I t e m s . O The t o t a l number o f O h a v e D L C ' s D7 , Z -, and DAD which were s u b m i t t e d f o r g r e a t e r t h a n 0,
t r a n s a c t i o n s which i t e m s h a v i n g a RO
L i n e 1 0 , T o t a l RO Demands I s s u e d . The t o t a l number of t r a n s a c t i o n s w h i c h have DLC's D7- and DAD t h a t f i l l e d a demand f o r i t e m s h a v i n g a RO g r e a t e r t h a n 0 . L i n e 1 1 , % RO Demands I s s u e d . The t o t a l number o f t r a n s a c t i o n s which h a v e D I C ' s DAD and D7 w h i c h were s u b m i t t e d f o r items h a v i n g an R g r e a t e r t h a n 0 O d i v i d e d by t h e t o t a l number o f t r a n s a c t i o n s s u b m i t t e d f o r R demands t i m e s O 100. L i n e 1 3 , T o t a l Demands f o r Combat E s s e n t i a l i t y - - C r i t i c a l i t y Code (CEC) I t e m s . The t o t a l number o f a d d i t i o n a l demands ( D I C ' S ZO ' s ) h a v i n g CEC o f 1 and 5 s u b m i t t e d by t h e u s i n g u n i t . The i t e m s requests by t h e a d d i t i o n a l demand m u s t be i t e m s r e p o r t a b l e i n a c c o r d a n c e w i t h t h e c u r r e n t M a r i n e C o r p s B u l l e t i n i n t h e 3000 s e r i e s . L i n e 1 4 , T o t a l CEC Demands I s s u e d . The t o t a l number of demands f o r CEC i t e m s which were f i l l e d by i s s u e s d i r e c t e d by t h e s u p p l y s o u r c e . The t o t a l number o f i s s u e s made f o r CEC L i n e 1 5 , % CEC Demands I s s u e d . demands d i v i d e d by t h e t o t a l number o f a d d i t i o n a l demands f o r CEC i t e m s t i m e s
100.
F i g u r e 3-1.--Unit Performance Report (con.).
3-1-10
Legend ( c o n . ) L i n e 1 6 , T o t a l Demands f o r RO CEC I t e m s . The demands f o r CEC i t e m s h a v i n g a RO g r e a t e r t h a n 0 . total number of additional
L i n e 1 7 , T o t a l RO CEC Demands I s s u e d . The t o t a l number o f a d d i t i o n a l demands f o r C E C i t e m s w i t h a RO g r e a t e r t h a n 0 w h i c h were f i l l e d b y a n i s s u e from t h e supply source. Line 18, RO CEC Demands I s s u e d . The t o t a l number o f i s s u e s made f o r CECi t e m s w i t h a RO g r e a t e r t h a n 0 d i v i d e d by t h e t o t a l number o f a d d i t i o n a l demands f o r CEC i t e m s h a v i n g a RO g r e a t e r t h a n 0 t i m e s 1 0 0 . L i n e 1 9 , T o t a l Back O r d e r s . The t o t a l number o f o r d e r s h e l d a t t h e SMU p l u s a l l t h e r e q u e s t s i n t e g r a t e d manager. a l l t h e u s i n g u n i t ' s back w h i c h were p a s s e d t o a n
L i n e 2 0 , Number o f T o t a l Back O r d e r s R e l e a s e d . The t o t a l number o f b a c k o r d e r s which were r e l e a s e d upon s u b m i s s i o n o f DIC Z Z Z ' s by t h e u s i n g u n i t . L i n e 2 1 , Number o f P a r t i a l Back O r d e r s R e l e a s e d . The number o f p a r t i a l b a c k o r d e r s r e l e a s e d which were not f o r t h e f u l l q u a n t i t y r e q u i s i t i o n e d by t h e using unit. The number e s t a b l i s h e d a s a r e s u l t o f L i n e 2 2 , T o t a l Back O r d e r s E s t a b l i s h e d . t h e d i f f e r e n c e b e t w e e n t h e t o t a l demands s u b m i t t e d and t h e t o t a l i s s u e s made. L i n e 2 3 , T o t a l Back O r d e r s E s t a b l i s h e d RO I t e m . The number e s t a b l i s h e d as a r e s u l t of t h e d i f f e r e n c e b e t w e e n t h e t o t a l demands f o r RO i t e m s s u b m i t t e d and t h e t o t a l RO demands i s s u e d . The number e s t a b l i s h e d a s a L i n e 2 4 , T o t a l Back O r d e r s E s t a b l i s h e d CEC I t e m . r e s u l t of t h e d i f f e r e n c e b e t w e e n t h e t o t a l demand f o r CEC i t e m s and t h e t o t a l CEC demands i s s u e d . L i n e 2 5 , T o t a l Back O r d e r s E s t a b l i s h e d RO CEC I t e m s . The number e s t a b l i s h e d a s a r e s u l t of t h e d i f f e r e n c e b e t w e e n t h e t o t a l demands f o r R CEC i t e m s and O t h e t o t a l RO CEC i t e m s i s s u e d by t h e s u p p l y s o u r c e . L i n e 2 6 , T o t a l C o m p l e t e Back O r d e r s C a n c e l l e d . The number r e s u l t i n g f r o m t h e a d d i t i o n of t h e number of DIC ZC1 c a n c e l l a t i o n r e q u e s t s and D I C ZZZ ERO c a n c e l l a t ion r e q u e s t s which r e s u l t i n t h e complete c a n c e l l a t i o n of requisitions. L i n e 2 7 , T o t a l P a r t i a l Back O r d e r s C a n c e l l e d . The number r e s u l t i n g from t h e a d d i t i o n o f t h e number o f DIC ZCl c a n c e l l a t i o n r e q u e s t s and D I C Z Z Z ERO c a n c e l l a t i o n r e q u e s t s which r e s u l t in the partial cancellation of requisitions. L i n e 2 8 , Number o f R e c e i p t s With Back O r d e r s . The number o f r e c e i p t t r a n s a c t i o n s l i s t i n g a "1" i n CC 70 p l u s m a n u a l l y f o r m u l a t e d DIC ZZZ's. F i g u r e 3-1.--Unit Performance Report (con.). input
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The number o f r e c e i p t i n p u t L i n e 2 9 , Number o f R e c e i p t s W i t h o u t Back O r d e r s , not t r a n s a c t i o n s - l i s t i n g a "1" i n C C 7 0 and not h a v i n g a u s i n g u n i t - p l - e p a l - e d D I C Z Z Z transaction s u b m i t t e d f o r t h a t same document number. L i n e 3 0 , Number o f R e c e i p t s From Due. u n i t which were due t h a t u n i t . L i n e 3 1 , Number o f R e c e i p t s Not From Due. made. The number of receipts credited to a
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L i n e 3 2 , Number o f R e c e i p t s C l o s e d R e c o r d s , The number of DIC t r a n s a c t i o n s t h a t p r o c e s s e d a g a i n s t a DASF r e t i r e d r e c o r d ( H D I S ) . Line 3 3 , Total Receipts. The t o t a l s i n c e the l a s t inventory update. numbzr of receipt
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The number of L i n e 3 4 , Number o f I n v e n t o r y L o s s e s . r e c o r d e d and s u b m i t t e d s i n c e t h e l a s t i n v e n t o r y u p d a t e . The t o t a l L i n e 3 5 , Number o f I n v e n t o r y G a i n s . recorded s i n c e the l a s t inventory update.
DIC D - t r a n s a c t i o n s 9
number of DIC D8- t r a n s a c t i o n s r e d i s t t - i b u t i o n s made
The t o t a l number of L i n e 3 6 , Number o f R e d i s t r i b u t i o n s . by t h e u s i n g u n i t o r o t h e r u s i n g u n i t s .
The t o t a l numbel- df DIC L i n e 3 7 , Numbet- o f I s s u e s P l u s B a c ~O r d e r s R e l e a s e d . D 7 a n d D6T t r a n s a c t i o n s w i t h a "1" i n C C 70 o r w i t h a s e p a l - a t e DIC 22.2. ~ h e s e t r a n s a c t i o n s a r e b r o k e n down by SAC 1 i t e m s ( s t o c k Fund Account ( S F A ) ) I and SAC's 2 + 3 ( ~ ~ ~ r o p r i a t S t on e s A c c o u n t ( A S A ) ) . i o r L i n e 3 8 , $ V a l u e o f I s s u s s P l u s Back O r d e r s R e l e a s e d . down b y SAC 1 i t e m s ( S F A a : ~ < jSAC'S 2 + 3 (ASA). The v a l u e 1s b r o k e n
Line 39, I n v e n t o r y Gain $ Value. The t o t a l v a l u e of a l l DIC D 8 inven- t o r y g a i n t r a n s a c t i o n s b r o k e n down by S A C ' s . SAC 1 (SFA) and SAC'S 2 7 3 (ASA). Line 4 0 , I n v e n t o r y Loss Value. The t o t a l v a l u e of a l l DIC D9 i n v e n t o r y l o s s t r a n s a c t i o n s b r o k e n down by SAC. S A C 1 ( S F A ) and S A C ' S 2 + 3 TASA). L i n e 4 1 , Number o f T o t a ! P l u s P a r t i a l Back O r d e r s R e l e a s e d . The t o t a l number The t i m e f rames o f t o t a l l y r e l e a s e d b a c k o r d e r s b r o k e n down by d a y t i m e f r a m e s . d e s c r i b e p e r i o d s of t i m e w h i c h u s e t h e document d r a f t d a t e a s t h e o r i g i n a t i n g d a t e and show t h e p e r i o d of t i m e d u r i n g t h e r e l e a s e o c c u r r e d i n r e l a t i o n t o I the originating date. L i n e 4 3 , Number o f T o t a l P l u s P a r t i a l Back O r d e r s C a n c e l l e d . The t o t a l number o f b a c k o r d e r s c a n c e l l e d b r o k e n down by d a y t i m e f r a m e s . The e x p l a n a t i o n of t i m e f r a m e s is t h e same a s i n t h e p r e c e d i n g , e x c e p t a c a n c e l l a t i o n o c c u r r e d ' i n s t e a d of a r e l e a s e . I F i g u r e 3-1.--Unit Performance Report ( c o n . ) .
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Legend ( c o n . ) L i n e 4 5 , Number o f F i r s t R e c e i p t s . The t o t a l number of f i r s t r e c e i p t s ; A f i r s t r e c e i p t being t h e f i r s t r e c e i p t s processed b r o k e n down i n t i m e f r a m e s . f o r some p a r t i c u l a r document numbers and r e q u i s i t i o n s , w h e t h e r t h e y a r e partial or full quantities. T i m e f r a m e s a r e t h e same as i n t h e p r e c e d i n g , e x c e p t t h e a c t i o n o c c u r r i n g was a r e c e i p t . L i n e 4 6 , Number o f A l l R e c e i p t s . The t o t a l number o f c o m p l e t e d r e c e i p t s b r o k e n down by t i m e f r a m e s , l i s t i n g t h e number of c o m p l e t e d r e c e i p t s i n a g i v e n time frame. L i n e 4 7 , Number o f Back O r d e r s E s t a b l i s h e d . The t o t a l number of b a c k o r d e r s e s t a b l i s h e d , b r o k e n down by t h e p r i o r i t y of t h e a d d i t i o n a l demands c a u s i n g t h e back o r d e r s . L i n e 4 8 , Number o f D I C WCA R e p o r t s . the using units. L i n e 4 9 , Number o f D I C W S R e p o r t s . C the using units.
WCA r e p o r t s a r e no l o n g e r s u b m i t t e d b y
W S r e p o r t s a r e n o l o n g e r s u b m i t t e d by C
Line 50, R e q u i s i t i o n s R e j e c t e d . The t o t a 1 number o f r e q u i s i t i o n s ( a d d i t i o n a l demands) which a f t e r p a s s i n g t h e m a s t e r e d i t p r o c e s s a r e r e j e c t e d by t h e s o u r c e of s u p p l y t o which t h e a d d i t i o n a l demands w e r e s e n t . The t o t a l d o l l a r v a l u e o f t h e s e r e j e c t e d t r a n s a c t i o n s i s b r o k e n down by S A C ' S . SAC 1 ( S F A ) and SAC'S 2 + 3 (ASA).
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Legend L i n e 1 , Number With RO. R t i m e s U/P. O L i n e 2 , Number With ROP. t h e ROP t i m e s U/P. The RO i s g r e a t e r t h a n z e r o , and t h e v a l u e e q u a l s t h e
The ROP i s g r e a t e r t h a n z e r o , and t h e v a l u e e q u a l s
L i n e 3, Number With Onhand P u r p o s e Code A I C o n d i t i o n Code A (AA). i s g r e a t e r t h a n z e r o , and t h e v a l u e e q u a l s OH(AA) t i m e s U/P.
The OH(AA)
L i n e 4 , Number With RO OH(AA). The OH(AA) i s g r e a t e r t h a n z e r o , and t h e RO i s g r e a t e r t h a n z e r o . The v a l u e e q u a l s OH(AA) t i m e s U/P. Line 5 , Number With OH(AA) Less Than RO. The RO i s g r e a t e r t h a n z e r o , and t h e OH(AA) i s l e s s t h a n RO. The v a l u e e q u a l s OH(AA) t i m e s U/P. L i n e 6 , Number With OH(AA) Equal t o RO. The RO i s g r e a t e r t h a n z e r o , and t h e OH e q u a l s RO. The v a l u e e q u a l s OH(AA) t i m e s OH. Line 7 , Number With OH(AA) G r e a t e r Than RO. The RO i s g r e a t e r t h a n z e r o , and t h e OH i s g r e a t e r t h a n RO. The v a l u e OH(AA) t i m e s U/P. Line 8 , Number With RO Requirement Not on O r d e r . and t h e OH i s l e s s t h a n RO: The RO i s g r e a t e r t h a n z e r o ,
a . The BO l e s s t h a n due o r BO e q u a l s z e r o o r BO e q u a l s due and R minus O d u e p l u s BO i s g r e a t e r t h a n z e r o ; t h e v a l u e e q u a l s RO minus OH minus due p l u s BO t i m e s U/P. b. The BO i s g r e a t e r t h a n d u e ; t h e v a l u e e q u a l s RO minus OH t i m e s U / P . and t h e
L i n e 9 , Number With OH(AA) Over RO. The OH(AA) i s g r e a t e r t h a n RO, O v a l u e e q u a l s OH(AA1 minus R t i m e s U/P.
L i n e 1 0 , Number With OH(AA) Over R P l u s 30 Days. O The OH(AA) i s g r e a t e r t h a n R p l u s 30-day u s a g e , and t h e v a l u e e q u a l s OH(AA) minus RO minus 30-day usage. O L i n e 1 1 , Number With OH(AA) Over R P l u s E x c e s s ~ e t e n t i o n u a n t i t y ( E R Q ) . The O Q OH(AA) i s g r e a t e r t h a n R p l u s ERQ ( i n d a y s ) o v e r 30 t i m e s 30-day usage. O The v a l u e e q u a l s OH(AA) minus ERQ ( i n d a y s ) o v e r 30 times 30-days u s a g e t i m e s VIP. L i n e 1 2 , Number With Dues. e q u a l s due t i m e s U/P. The d u e s a r e g r e a t e r t h a n z e r o , and t h e v a l u e
L i n e 1 3 , Number With Excess Dues f o r R I t e m s . O The d u e s a r e g r e a t e r t h a n RO p l u s BO, and t h e v a l u e e q u a l s d u e p l u s BO t i m e s U / P .
F i g u r e 3-2.--Balance
A n a l y s i s LUBF R e p o r t ( c o n . ) .
3-1-15
Legend ( c o n . ) L i n e 1 4 , Number With E x c e s s Dues a. The d u e s a r e g r e a t e r t h a n z e r o ; a n d , i f OH i s g r e a t e r t h a n RO p l u s BO, t h e v a l u e e q u a l s d u e s t i m e s U/P. b. The d u e i s g r e a t e r t h a n z e r o , and t h e d u e m i n u s RO m i n u s BO p l u s OH i s g r e a t e r than zero. The v a l u e e q u a l s due m i n u s RO m i n u s BO p l u s OH t i m e s U/P. L i n e 1 5 , Number W i t h E x c e s s Dues Over R e q u i s i t i o n (REQ) P l u s ERQ a. The d u e i s g r e a t e r t h a n z e r o , a n d , i f OH i s g r e a t e r t h a n RO p l u s ERQ ( i n d a y s ) o v e r 30 t i m e s 30-days u s a g e p l u s B O Y t h e v a l u e e q u a l s d u e t i m e s U/P. b. The d u e i s g r e a t e r t h a n z e r o , and due m i n u s RO m i n u s ERQ m i n u s BO p l u s OH i s g r e a t e r t h a n z e r o . The v a l u e e q u a l s d u e minus RO m i n u s ERQ m i n u s BO p l u s O t i m e s UIP. H
L i n e 1 6 , Number With OH and E x c e s s Dues Over REQ P l u s ERQ. The d u e is g r e a t e r t h a n z e r o , and t h e OH m i n u s RO m i n u s ERQ i s g r e a t e r t h a n z e r o . The v a l u e e q u a l s d u e p l u s OH m i n u s RO m i n u s ERQ t i m e s U/P.
L i n e 1 7 , Number With Back O r d e r s . e q u a l s B t i m e s UIP. O
The BO i s g r e a t e r t h a n z e r o , and t h e v a l u e
L i n e 1 8 , Number With Back O r d e r s With R O . v a l u e e q u a l s BO t i m e s U/P.
The BO i s g r e a t e r
than zero.
The
L i n e 1 9 , Number With Back O r d e r R e q u i r e m e n t Not On O r d e r . than due. The v a l u e e q u a l s BO m i n u s d u e t i m e s U / P .
The BO i s g r e a t e r
L i n e 2 0 , Number With A s s e t s . The O H ( A A ) p l u s OH u n s e r v i c e a b l e ( U N S E R V ) l u s p p r o v i s i o n i n g (PROV) OH i s g r e a t e r t h a n z e r o . The v a l u e e q u a l s O H ( A A ) p l u s OH(UNSERV) p l u s PROV OH t i m e s U/P. L i n e 2 1 , Number W i t h A s s e t s G r e a t e r RO. The OH(AA) p l u s OH(UNSERV)p l u s PROV O m i n u s RO i s g r e a t e r t h a n z e r o and RO g r e a t e r t h a n z e r o . H The v a l u e e q u a l s OH(AA) p l u s OH(UNSERV) p l u s PROV OH m i n u s RO t i m e s U/P. L i n e 2 2 , Number With 30-Day U s a g e . The 30-day u s a g e i s g r e a t e r t h a n z e r o , a n d t h e v a l u e e q u a l s 30-day u s a g e t i m e s U/P. L i n e 2 3 , Number With MSL RO. e q u a l s MSL R t i m e s U/P. O MSL RO i s greater than zero, and the value
L i n e 2 5 , Number W i t h F r o z e n R e c o r d s .
The f r e e z e d a t e is g r e a t e r t h a n z e r o .
A n a l y s i s LUBF R e p o r t ( c o n . ) .
3-1-16
Legend (con. ) Line 26, Number Average F i r s t R e c e i p t s by Days. The count of NSN f a m i l i e s which f a l l i n each range of OST days a s determined by c a l c u l a t i n g a v e r a g e OST t h e number of f i r s t r e c e i p t s f o r each i n d i v i d u a l f a m i l y of NSN's ( e . g . , d i v i d e d i n t o t h e number of days f i r s t r e c e i p t s e q u a l s t h e a v e r a g e OST i n d a y s of t h e N N f a m i l i e s ) . S Line 27, Number Requirement Code. The t y p e of s t o c k a g e s p e c i f i e d by t h e numeric code: one--fixed l e v e l s , t h e RO and ROP a r e d e f i n e d by t h e u s i n g u n i t ; two--defined l e v e l s , t h e ROP and 0L a r e e x p r e s s e d i n days of s u p p l y ; and t h r e e - - v a r i a b l e l e v e l s , t h e ROP i s based on a n a c t u a l l e a d t i m e .
A code a s s i g n e d t o each i t e m , b a s e d on a Line 28, Management Value F a c t o r . combinat i o n of replenishment demand and do1 l a r v a l u e ~ r ~ t e r i awhich , c a t e g o r i e s t h e item a s t o what p e r c e n t i l e of t h e t o t a l SASSY i n v e s t m e n t , i n d o l l a r s and a c t i v i t y , i s r e p r e s e n t e d by t h e management d a t a c o n t a i n e d i n t h e It i s designed t o a s s i s t a n a l y s t s i n management review d e c i s i o n s a s record. r e l a t e s t o fast-moving, high-usage i t e m s . It may a l s o a s s i s t i n i d e n t i f y i n g p o t e n t i a l e x c e s s i t e m s o r i t e m s t o be purged from t h e r e c o r d s due t o inactivity.
Code
A
V Cumulative M F % 1-10 Top %
NOTE:
I t e m s a s s i g n e d M F Code A a r e t h o s e t h a t have t h e t o p 10 p e r c e n t of V a c t i v i t y o r d o l l a r value investment. M F Code B i t e m s i n t h e V t o p 11 t o 2 0 p e r c e n t of t h e i t e m s . The number of i t e m s w i t h MVF c o d e s .
L i n e 2 9 , Number With MVF.
Line 30, Usage D o l l a r ~ a l u e l ~ u m b eWith BO'S/BO D o l l a r Value. r The usage d o l l a r valuelnumber w i t h back o r d e r s l b a c k - o r d e r d o l l a r v a l u e of t h e management v a l u e f a c t o r code.
A n a l y s i s LUBF Report ( c o n . ) .
3-1-17/(3-1-18
blank)
FMF SASSY USING UNIT PROCEDURES PART I11 SECTION 2 Inventorv Control Procedures for Allowance Items (Purpose Code C) Paragraph 2.1 2.2 2.2.1 2.3 2.4 2.4.1 2.4.2
2.4.3
Title
General Information Concerning the Inventory Control Procedures for Authorized Allowance Items Loaded Unit Allowance File Assignment of Local TAM Control Numbers Allowance Change Transaction Mechanized Allowance List Over/Short Report Disposition of MAL Excess Quantities Disposition of MAL Excess Dues MAL Adjustments Consolidated Memorandum Receipt Reporting Unit Allowance File Serialized Item Subsidiary Card File Memorandum Receipt for Individual/Garrison Equipment Memorandum Receipt for Individual Weapons and Accessories Voucher File Serialized Control of Small Arms System Control Measures for Band Instruments Procedures for Center-Folding Suitcase, Trunk Locker, Personnel Tag Identification, and Necklace I. D. Tag Accounting for Major End Items Title MAL OverjShort Report
2.5 2.6
- 2.7
2.8 2.9 2.10

2.11
2.12 2.13 2.14 Figure

3-4
3-5 3-6
CMR Listing CMR Cover Letter
F M F SASSY USING UNI'T P R O C E D U R E S
R U A F Listing Memorandum Receipt for Individual/(;arrison Equipment (NAVMC 10577) Weapon Custody Receipt (NAVMC 10520) Approval to Submit Adjustment Transactions Memorandum Receipt for Indiviciual Weapons and A c c e s ~ ~ ) r i e s (NAVMC 10576) Decision Table for Adjustments to Onhand Oilantitie:, on the LUAFJMAL Decision Table for Adjustment of Allowance Ilata on the LUAF/MAI, Decision Table for T A M Exception and Purpose Code! Condition Code Transfer Unit Allowance Reconciliation Listing. ( L U A F vs R U A F ) Report N o . 030 1
CH 4 31 M A Y 1000
E F SASSY USING UNIT PROCEDURES M

1 PART 1 1
2.1. G e n e r a l I n f o r m a t i o n Concerning t h e I n v e n t o r y C o n t r o l P r o c e d u r e s f o r A u t h o r i z e d Allowance I t e m s . It i s t h e r e s p o n s i b i l i t y of t h e u s i n g u n i t commander t o have on hand o r on o r d e r a t a l l t i m e s q u a n t i t i e s of a u t h o r i z e d a l l o w a n c e s as d i r e c t e d by t h e u n i t ' s TIE and o t h e r a1lo;ance-type publications o r directives i s s u e d by h i g h e r h e a d q u a r t e r s . a . A1 lowance p u b l i c a t i o n s a r e c o n s i d e r e d a s g u i d a n c e d i r e c t i v e s t o u s i n g units. The s p e c i f i c a l l o w a n c e p u b l i c a t i o n s o r d i r e c t i v e s w i l l n o r m a l l y i n d i c a t e t h e d e g r e e o r l a t i t u d e which t h e commander i s p e r m i t t e d i n d e a l i n g w i t h such a l l o w a n c e s and s t o c k s . b.
EMF u s i n g u n i t s w i l l e s t a b l i s h and m a i n t a i n s t o c k l e v e l s a s f o l l o w s :
(1)
Type I .
In a c c o r d a n c e w i t h t h e
TIE.
( 2 ) Type I1 (As R e q u i r e d ) . On hand q u a n t i t i e s of Type I1 i t e m s are s t o c k e d i n a c c o r d a n c e w i t h t h e d e t e r m i n a t i o n of t h e u s i n g u n i t commander e x c e p t when s p e c i f i c a l l o w a n c e s a r e d i r e c t e d by h i g h e r h e a d q u a r t e r s .

(3)
Type 111.
As a u t h o r i z e d by t h e c u r r e n t e d i t i o n of MCO 4000.10.
c . SASSY u s e s purpose c o d e s t o p r o v i d e t h e owner of m a t e r i e l w i t h a means o f i d e n t i f y i n g t h e reas.on f o r which t h e m a t e r i e l i s r e c o r d e d . Purpose Code C i s u s e d t o d e n o t e a u t h o r i z e d a l l o w a n c e s t o c k s w i t h i n t h e u s i n g u n i t s s u p p o r t e d by SASSY. d . P e r s o n n e l w i t h i n t h e Customer S e r v i c e S e c t i o n of t h e S U w i l l be t h e u s i n g M u n i t p o i n t of c o n t a c t f o r t r a n s a c t i o n r e p o r t i n g . ( 1 ) Using u n i t s w i l l have d i r e c t a c c e s s t o t h e Customer S e r v i c e S e c t i o n on any problems which a r i s e and f o r c o o r d i n a t i o n of a l l t h e r e q u i r e m e n t s f o r t h e u s i n g u n i t i n t h e a r e a s of i n v e n t o r y , d a t a e n t r y , i n q u i r y r e q u e s t s , and r e p o r t requests.
(2) A l l user-oriented system o u t p u t e . , e x c e p t i o n s , r e p o r t s , and i n q u i r i e s f o r i n f o r m a t i o n and a c t i o n ) i s d e l i v e r e d t o t h e u s i n g u n i t v i a t h e S U M Customer S e r v i c e S e c t i o n .
2.2. Loaded Unit Allowance F i l e (LuAF). The LUAF i s t h e p r i m a r y means by which a u n i t COmmander e s t a b LlSheS and m a i n t a i n s t h e r e q u i r e d r e c o r d s of a u t h o r i z e d allowance-type i t e m s . a . Every u n i t commander who h a s a T/E e s t a b l i s h e d by H e a d q u a r t e r s Marine Corps and s p e c i a l a l l o w a n c e s by t h e f o r c e commander w i l l e s t a b l i s h and m a i n t a i n a The u s i n g u n i t i s r e s p o n s i b l e f o r t h e c o n t i n u i n g LUAF t o c o n t r o l T I E a s s e t s . m a i n t e n a n c e and s e r v i c e of a l l o w a n c e a s s e t s and r e q u i r e m e n t s l o a d e d t o t h e LUAF. ( 1 ) The LUAF m a i n t a i n s a r e c o r d of a u t h o r i z e d a l l o w a n c e s f o r T / E and On t h e f i l e a r e r e c o r d e d a l l o w a n c e q u a n t i t i e s s p e c i a l allowance requirements. which a r e on h a n d , due and o t h e r c o n t r o l i n f o r m a t i o n .
( 2 ) The u s i n g u n i t ' s a l l o w a n c e i t e m s a r e c a r r i e d on t h e Loaded U n i t Allowance F i l e (LUAF) a s Purpose Code C C o n d i t i o n Code A. T o t a l allowance a s s e t s
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a r e e q u a l t o t h e onhand q r i a n t i t y p l u s any a u t h o r i z e d due q u a n t i t i e s . IZuthorized allowance requirements represent a l l T / E a l l o w a n c e s and s p e c i a l a l l o w a n c e s . R e p l e n i s h m e n t of a l l o w a n c e - t y p e i t e m s must be by a n a d d i t i o n a l demand s u b m i t t e d from t h e u s i n g u n i t o r i s s u e d from e x i s t i n g o p e r a t i n g s t o c k s . ( 3 ) The a l l o w a n c e r e c o r d may c o n t a i n a p r i m a r y n a t i o n a l s t o c k number (PNSN) a n d u p t o n i n e s u b s t i t u t e s . The r e c o r d s a r e s e q u e n c e d b y a c t i v i t y a d d r e s s c o d e , p r i m e NSN, f a m i l y r e l a t i o n c o d e , a n 3 r e c o r d NSN. b. The LUAF i s u p d a t e d d u r i n g t h e i n v e n t o r y - 1 p d a t e p r o c e s s . F:xcept ior. c o d e s a r e i d e n t i f i e d f o r management when e x c e p t i o n a l c o n d i t i o n s e x i s t e d a t t h e t i m e o f processing. E x c e p t i o n c o d e s and r e q u i r e d a c t i o n s t o be t a k e n by t h e Clistomer S e r v i c e S e c t i o n c a n be f o u n d i n P a r t Z V .
c . The LUAF g e n e r a t e s t h e M L O v e r / S h o r t R e p o r t . A The MAL i s a management t o o l ( r e p o r t ) w h i c h a l l o w s t h e commander t o p r e v e n t s h o r t a g e s a n d / o r u n a u t h o r i z e d e x c e s s e s of t h e allowance-type a s s e t s .

d. F i g u r e s 3-11 t h r u 3-13 c o n t a i n d e c i s i o n t a b l e s f o r u s e when t a k i n g m a i n t e n a n c e / c o r r e c t i v e a c t i o n on t h e LI!AF. The d e c i s i o n t a b l e s a r e a m p l i f i e d by d e t a i l e d i n s t r u c t i o n s c o n t a i n e d i n p a r a g r a p h I11 5 . 3 d .
2.2.1
A s s i g n m e n t o f L o c a l T M C o n t r o l Numbers A
a. O c c a s i o n a l l y , i t e m s a r e h e l d by u s i n g u n i t s which must be c o n t r o l l e t i a s a l l o w a n c e s , b u t which h a v e n o t b e e n a s s i g n e d T M C o n t r o l Numbers, e . g . , f l a g s , A band i n s t r u m e n t s , and c a p t u r e d enemy w e a p o n s . In o r d e r t o load i t ~ m s to the CMR/MAL i t i s n e c e s s a r y t o h a v e a TAMCN and a n a l l o w a n c e f o r t h e i ~ e m s . The s o u r c e f o r a s s i g n i n g l o c a l T M C o n t r o l Numbers i s t h e C u s t o m e r S e r v i c e S e c t i o n , A The s o u r c e f o r a p p r o v a l o f l o c a l a l l o w a n c e s i s t h r o u g h t h e u s i n g u n i t ' s SMU. c h a i n of command i n a c c o r d a n c e w i t h N V C 1017 and l o c a l p o l i c y . AM b. The u s i n g u n i t w i l l s u b m i t a m e m o r a n d u m / l e t t e r t o t h e C u s t o m e r S e r v i c e S e c t i o n , S U r e q u e s t i n g a l o c a l TAMCN b e a s s i g n e d t o a p a r t i c u l a r i t e m . M The r e q u i r e d i n f o r m a t i o n t o a s s i g n a l o c a l TAMCN i s i t e m n o m e n c l a t u r e , NSN, and I f no NSN e x i s t s , p r e p a r e D I C ZNS t r a n s a c t i o n s # 1 , j / 2 , and 8 3 and commodity a r e a . f o r w a r d them a l o n g w i t h t h e c o r r e s p o n d e n c e . 2.3. A l l o w a n c e Change T r a n s a c t i o n . Whenever t h e r e i s need t h e LUAF, t h e a l l o w a n c e c h a n g e t r a n s a c t i o n must b e u s e d . t o make a c h a n g e on
a . You s h o u l d q u a r t e r l y r e c o n c i l e y o u r T / E ( w h i c h i s p r o b a b l y a v a i l a b l e t o you on t h e e q u i p m e n t a l l o w a n c e f i l e EAF) w i t h t h e WL. I f t h e M L d o e s not a g r e e A Vou s h o u l d a l s o w i t h t h e c u r r e n t T I E , i n d u c t an allowance change t r a n s a c t i o n . i n d u c t t h e a l l o w a n c e c h a n g e t r a n s a c t i o n i m m e d i a t e l y upon r e c e i p t of a c h a n g e t o y o u r T/E. b . A word of caution, be c a r e f u l when you induct allowance change t r a n s a c t i o n s f o r new e q u i p m e n t b e i n g f i e l d e d . An a l l o w a n c e i n a n a d v a n c e l o g i s t i c s o r d e r i s not e f f e c t i v e f o r your u n i t u n t i l i t i s loaded t o t h e EAF; t h e r e f o r e do not induct the allowance change t r a n s a c t ion premature1y. F u r t h e r m o r e , make s u r e you do n o t c o n f u s e p l a n n e d a l l o w a n c e s on t h e EAF w i t h a c t u a l ones. F i n a l l y , a n a p p r o v e d a l l o w a n c e f o r new e q u i p m e n t i s n o t a l w a y s a u t h o r i t y t o r e q u i s i t i o n the equipment. New e q u i p m e n t i s f i e l d e d i n a v a r i e t y of
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ways. Sometimes i t i s f o r c e f e d and sometimes t h e r e a r e i n s t r u c t i o n s . C a l l your m a j o r command s u p p l y o f f i c e f o r a d v i c e .
special
funding
c . The a l l o w a n c e change t r a n s a c t i o n (DIC YAL) i s used t o b u i l d , c h a n g e , o r d e l e t e t h e d a t a e l e m e n t s i n t h e LUAF. To l o a d a new NSN, e n t e r t h e D I C YAL t r a n s a c t i o n i n a c c o r d a n c e w i t h t h e prompts and e d i t s i n P a r t I V . d . To change d a t a r e s i d e n t on t h e f i l e , e n t e r t h e YAL t r a n s a c t i o n p e r t h e An o v e r l a y p r o c e s s w i l l u p d a t e t h e prompt and e d i t w i t h t h e c o r r e c t i n f o r m a t i o n . new a p p r o p r i a t e i n f o r m a t i o n c o n t a i n e d i n t h e D I C YAL. e . To d e l e t e d a t a r e s i d e n t on t h e LUAF, e n t e r t h e D I C YAL t r a n s a c t i o n T h i s w i l l d e l e t e a complete T M e n t r y f o r t h e A e n s u r i n g t h a t an "R" i s i n CC 6 7 . Each NSN i n t h e r e l a t e d f a m i l y prime r e c o r d N N and a l l of t h e s u b s t i t u t e NSN's. S must have a z e r o onhand b a l a n c e . Other q u a n t i t y f i e l d s a r e n o t examined f o r r e c o r d s b e i n g d e l e t e d from t h e LUAF. Due and a l l o w a n c e q u a n t i t i e s a r e n o t c o n s i d e r e d , s i n c e t h e r e c o r d i s d e l e t e d because t h e a l l o w a n c e is no l o n g e r authorized. Dues on d e l e t e d a l l o w a n c e i t e m s s h o u l d be c a n c e l e d o r t r a n s f e r r e d t o An e x c e p t i o n remark i s produced d i s p l a y i n g a n 80-byte Purpose Code A s t o c k s . image of t h e i n p u t D I C Y L t r a n s a c t i o n and a n image of t h e LUAF T M r e c o r d s A A deleted. 2.4. Mechanized Allowance L i s t Over/Short R e p o r t . The p r i m a r y purpose of t h e MAL i s t o c o n t r o l T/E and s p e c i a l a l l o w a n c e s w i t h i n t h e command. a . The M L p r o v i d e s c u r r e n t i n f o r m a t i o n , such a s NSN, u n i t p r i c e , o v e r a g e s , A s h o r t a g e s , and o t h e r such i n f o r m a t i o n f o r allowance-type m a t e r i e l w i t h i n t h e command. The o r i g i n a l copy of t h e MAL, t o g e t h e r w i t h c o p i e s of a l l i n c r e a s e / d e c r e a s e t r a n s a c t i o n s , w i l l be m a i n t a i n e d i n a b i n d e r by t h e u n i t s u p p l y o f f i c e r . As changes o c c u r , t h e o r i g i n a l copy of t h e M L w i l l be updated and i n i t i a l e d by A investigations, t h e supply o f f i c e r i n p e n c i l . S u p p o r t i n g documents ( e . g . , c h e c k a g e s , o r s a l e s s l i p s ) w i l l be m a i n t a i n e d i n t h e u s i n g u n i t ' s v o u c h e r f i l e . b . The M L i s p r i n t e d i n two p a r t s . A Each p a r t w i l l be p r i n t e d i n T M and NSN A sequence. P a r t 1 c o n s i s t s of t h e u n i t ' s t y p e 1 T/E i t e m s , t y p e 1 TIE a l l o w a n c e s from o t h e r u n i t s ' TIE'S t h a t have b e e n t r a n s f e r r e d t o your u n i t by competent a u t h o r i t y ( o f c o u r s e t h i s would r e d u c e t h e t y p e 1 a l l o w a n c e s on t h e owning u n i t s ' MALs), and i t e m s w i t h l o c a l l y a s s i g n e d t y p e 1 TAMCNs f o r which you have a s p e c i a l A l l i t e m s i n P a r t 1 o f t h e M L w i l l have a Memorandum R e c e i p t A allowance. P a r t 2 c o n s i s t s of t h e u n i t ' s Type 2 T/E i t e m s , I n d i c a t o r Code (MRIC) o f "1." t y p e 2 T/E a l l o w a n c e s from o t h e r u n i t s ' TIE'S t h a t have been t r a n s f e r r e d t o your u n i t by competent a u t h o r i t y , and i t e m s w i t h l o c a l l y a s s i g n e d t y p e 2 TAMCNs f o r which you have a s p e c i a l a l l o w a n c e . I f Type 3 i t e m s a r e a u t h o r i z e d , t h e y w i l l a l s o be l i s t e d i n P a r t 2 o f t h e MAL. A l l i t e m s i n P a r t 2 of t h e HAL w i l l have a n M R I C o f "2." (See f i g u r e 3 - 4 ) . I f your a c c o u n t s u p o r t s more t h a n one TIE, t h e a l l o w a n c e s on t h e MAL w i l l be t h e sum o f t h e a l l o w a n c e s on t h e T / E ' s you s u p p o r t . c . A l l Marine Corps c o n t r o l l e d i t e m s r e s i d e n t on t h e Master Header I n f o r m a t i o n F i l e (MHIF) w i l l be i d e n t i f i e d on t h e MAL w i t h C I C ' s of A t h r o u g h I. I f t h e i t e m l i s t e d on t h e M L i s l o c a l l y c o n t r o l l e d a s d e s i g n a t e d by t h e f o r c e o r A l o c a l commander, C I C 2 w i l l be a s s i g n e d . I f t h e i t e m i s not d e s i g n a t e d a s a c o n t r o l l e d i t e m , t h i s column w i l l be b l a n k . ( s e e f i g u r e 3-4).
F F SASSY USING UNIT PROCEDURES M '
d . Allowance q u a n t i t i e s a r e r e c o r d e d a g a i n s t t h e prime N S N , w i t h t h e onhand q u a n t i t y p r i n t e d f o r t h e a c t u a l NSN of t h e item on h a n d . The t o t a l of t h e onhand q u a n t i t i e s p l u s d u e s s h o u l d e q u a l t h e a u t h o r i z e d a l l o w a n c e f i g u r e shown f o r t h e prime NSN. When t h e s e q u a n t i t i e s a r e not e q u a l , t h e u n i t i s e i t h e r deficier:t o r i n e x c e s s of i t s a u t h o r i z e d a l l o w a n c e i t e m s . E x c e s s e s w i l l be i n d i c a t e d by t h e The o v e r / s h o r t number of i t e m s i n e x c e s s a s shown i n t h e o v e r / s h o r t column. column i n d i c a t e s s h o r t a g e s by showing t h e q u a n t i t y f i g u r e s h o r t and a minus s i g n
(-1.
e . Allowance q u a n t i t i e s s p e c i f i e d on t h e M L a r e mandatory a l l o w a n c e s . A They w i l l be on hand o r on o r d e r a t a l l t i m e s . When t h e onhand and due q u a n t i t i e s f a l l below t h e a l l o w a n c e q u a n t i t y , t h e u n i t concerned w i l l p r e p a r e an a d d i t i o n a l demand (DIC ZO ) f o r t h e d e f i c i e n t q u a n t i t y w i t h t h e purpose code "Ct' i n C C 6 8 o f t h e a d d i t i o n a l demand; and forward t h e t r a n s a c t i o n t o t h e SMU. The addi t i o n a l demand t r a n s a c t i o n f o r c o n t r o l l e d i t e m s w i l l c i t e t h e a p p r o p r i a t e 4 s e r i e s Advice Code.
2.4.1
D i s ~ o S i t i o no f MAL E x c e s s O u a n t i t i e s
a . When t h e MAL Over/Short R e p o r t r e f l e c t s t h a t an a l l o w a n c e item ( ~ a r i n e Corps-controlled item, C I C ' s A through I ) h a s an excess q u a n t i t y , the u n i t w i l l r e q u e s t d i s p o s i t i o n i n s t r u c t i o n s i n a c c o r d a n c e w i t h p r o c e d u r e s e s t a b l i s h e d by t h e l o c a l command. E x c e s s consumable i t e m s w i l l be t r a n s f e r r e d t o P u r p o s e Code A f o r r o l l b a c k t o t h e s u p p o r t i n g G e n e r a l Account d u r i n g t h e s c h e d u l e d i t e m review. When d i s p o s i t i o n i n s t r u c t i o n s a r e f u r n i s h e d t o r e d i s t r i b u t e a s s e t s between u s i n g u n i t s w i t h i n t h e major command, t h e f o l l o w i n g a c t i o n w i l l b e t a k e n . ( 1 ) The D I C Z2M t r a n s a c t i o n w i l l be used t o a c c o u n t f o r a managementdirected redistribution. The u n i t s i n v o l v e d w i l l , upon d i r e c t i o n from h i g h e r a u t h o r i t y , s h i p g e a r t o be r e d i s t r i b u t e d by u s i n g a D I C A2- s h i p p i n g i n v o i c e .
( 2 ) Upon c o m p l e t i o n of t h e s h i p p i n g a c t i o n , s u b m i t t o t h e SKU a D I C Z2M r e d i s t r i b u t i o n document, t h e prompts and e d i t s i n P a r t I V .
the originating unit w i l l u s i n g t h e format found i n
( 3 ) The S U w i l l forward computer-generated C o n t r o l l e d I t e m E x t r a c t M R e p o r t s t o MCLB, Albany, f o r i n d u c t i o n i n t o Subsystem 13. No change w i l l be made t o D I C W R t r a n s a c t i o n s e x t r a c t e d and forwarded t o MCLB, Albany. C
b. I f the using unit w i l DIC WIR's w i l l number. Upon w i l l be taken: e x c e s s a s s e t s c a n n o t be r e d i s t r i b u t e d w i t h i n t h e major command, t h e l submit t o MCLB, Albany, a R e c o v e r a b l e I t e m Report (DIC W I R ) . A ~ ~ c o n t a i n t h e l e t t e r "El' i n t h e f i r s t p o s i t i o n of t h e document s e r i a l r e c e i p t of d i s p o s i t i o n i n s t r u c t i o n s , one of t h e f o l l o w i n g a c t ions
( 1 ) Turn-In t o t h e MCLB1s. P r e p a r e a D I C D7P ( i s s u e t o r o l l b a c k ) , w i t h t h e same document number a s t h e one on t h e D I C WIR; and p l a c e t h e AC of t h e r e c e i v i n g MCLB i n CC1s 45-50. A D I C A5 i n v o i c e w i l l be produced f o r t h e u n i t t o ship the materiel a s instructed. The DIC W S g e n e r a t e d by t h e D I C D7P w i l l be C d i s c a r d e d and n o t t r a n s m i t t e d t o Subsystem 1 3 ; however, a copy of t h e D I C W I R w i t h d i s p o s i t i o n i n s t r u c t i o n s w i l l be r e t a i n e d i n t h e u s i n g u n i t ' s Voucher F i l e . ( 2 ) Turn-In t o D i s p o s a l . P r e p a r e a D I C D7J ( i s s u e t o d i s p o s a l ) w i t h t h e same document number a s t h e one on t h e D I C WIR t r a n s a c t i o n , and forward i t t o t h e SMU. A D I C A55 i n v o i c e w i l l be produced f o r t h e u n i t t o t u r n m a t e r i e l i n t o t h e

disposal activity. A copy of the DIC WIR with disposition instructions and a copy of the invoice (DD 1348-1) receipted for by disposal will be retained in the using unit's Voucher File. c. While awaiting disposition instructions on equipment reported as excess, necessary maintenance will be accomplished to prevent deterioration of the equipment and to maintain the equipment in the same condition as reported. (Corrective maintenance will not b e initiated to upgrade the condition of excess equipment.) d. For those items not requiring disposition instructions (e.g., consumables or expendables), prepare a DIC D7P transaction to roll the excess assets back to the general account. Insure that assets to be rolled back are in Purpose Code A, Condition Code A. Accordingly, enter the routing identifier code (RIC) of the general account in card columns 4-6 of the D7P rollback transaction. When the SMU processes the D7P transactions, it will produce D D 1348-1 shipping mats. Upon receipt of the shipping mats, the using unit will attach them to the excess items and deliver the excess materiel to the SMU. If a large number of items is being processed at the same time, the using unit may be required to schedule the delivery in accordance with local SMU procedures. e. If excess consumables or expendables are unserviceable, do not route them back to the general account. Instead, transfer the items to purpose code A, condition code F using a DIC DAC transaction. When the DACs have hit the daily history report, prepare D7J (turn in to disposal transaction). When the SMU processes the D7Js, it will produce D D 1348-1 invoices. Attach the invoices to the unserviceable materiel and turn the items in to the local defense property disposal office (DPDO). The transfer to purpose code A, condition code F is a required prerequisite to the disposal action because DPDO requires unserviceable materiel to be appropriately classified prior to turn in and purpose code C assets can only be classified as condition code A in SASSY.
2.4.2 Disposition of MAL Excess Dues. In those instances when the MAL OverIShort Report reflects an Excess Quantity Due because of assets on requisition, the unit will request instructions in accordance with local command procedures. The local command will consider the following: a. Supply or shipping status on the open requisition indicates the asset has been released or is already in the shipping cycle. The local command will determine whether shortages exist at other using units within the command for the item. If a requirement exists, redistribution may b e directed when the asset is attained. If no command requirement exists, cancellation may be attempted by directing the using unit to submit a cancellation request (DIC ZC-) into the inventory cycle requesting total or partial cancellation of the requirement at the source of supply. b. Last status received indicates the asset has not been released for shipment. T h e using unit should be directed to submit a Cancellation Request (DIC ZC-) into the inventory cycle requesting cancellation of the requirement at the source of supply. 2.4.3 MAL Adjustments. Adjustments to the MAL shall be in accordance with paragraph 2.10b(2) of this manual.
F M F SASSY USING UNIT P R O C E D U R E S
2.5. Consolidated Memorandum Receipt. T h e CMR is provided by the SMU upon request of the
using units. T h e CMR is provided in AC/RU/TAMCN sequence. T h e C M R lists authorized allowance items in the hands of responsible units. T h e CMR will resemble the printout of the MAL, except that it will have the USMCIserial number of all onhand allowance-type items. (See figure 3-5) T h e CMR will list both expendable and nonexpendable allowance items. Whenever the CMR is to be used for control purposes, the using unit will ensure that a sufficient number of copies are reproduced. Any expendable items which the Commanding Officer designates in writing as locally controlled items will be treated as nonexpendable and will be loaded to the L U A F and R U A F with CIC 2. a. Using unit actions are as follows:
(1) Maintain the signed copy of the C M R for each RU together with all pending adjustment transactions (receipts, issues, and inventory adjustments) in T A M sequence.
(2) Quarterly, or upon change of responsible officer, the supply officer will prepare a cover letter (see figure 3-6) and enclose two copies of the CMR to b e forwarded to the RU. T h e allowance figure column will be completed with the RU's authorized TIE and special allowances. A semi-annual vice quarterly reconciliation is authorized when approved in writing by the appropriate Commanding General/Commanding Officer.
(3) Upon receipt of the signed copy of the CMR from the responsible officer, reconcile any difference that may exist. Once the new CMR has been reconciled, the old copy with adjustment transaction documents must be retained o n file for 1 year. (4) T h e USMC/serial numbers, for which the R U is responsible, will be recorded on all copies of the CMRs. b. Responsible unit actions are as follows:
(1) Quarterly, and/or with change of responsible officers, the R U will receive two copies of the CMR from the supply officer.
(2) When the responsible officer receives a new CMR, the onhand balance and USMCIserial numbers will be verified and a signed copy returned to the supply officer with the bottom of each page initialed. If discrepancies are noted by the responsible officer, reconcile any differences that may exist by providing supporting source documents. This action will be completed within 15 days from the day of receipt. (a) If the supply officer and the responsible officer agree that the CMR is in error, the supply officer will pen change the erroneous quantities, and both he and the responsible officer will initial the changes. (b) If the supply officer does not agree with the responsible officer where CMR quantities are disputed, the responsible officer will report the discrepancies in accordance with local procedures and paragraph 111.6.14 of this manual. Even though the responsible officer disputes the quantities on the CMR, he will still sign the endorsement to the CMR update letter (Figure 3-6), certifying the CMR to be correct. However, since he will be simultaneously submitting a letter to the supply officer in accordance with paragraph 111.6.14 of this manual, pointing out the discrepancies in the account; it will be this letter that will document the responsible officer's position on disputed quantities. (3) Records at the R U level will be kept to a minimum. Responsible officers must ensure that their records are maintained current on a day-to-day basis. O n e copy of the CMR with pending increases and decreases is required to be maintained at the R U level. T h e responsible officer's copy of the CMR will be updated in pencil, when required. Only when these records are maintained
CH 4 3 1 MAY 1990
3-2-8
FMF SASSY USING UNIT PROCEDURES current will the responsible officer be discharging his duties of supply management and effectivenesswhich will in turn, assist the commanding officer to be combat-ready and guard against critical shortages and unauthorized excesses. (4) Responsible officers may designate one or more individuals as their authorized representatives to receipt for and requisition supplies; however, notice of delegation of authority will be made, in writing, and signed by the responsible officers concerned. The original of the delegation of authority will be held by the supply officer. items.
(5) Information appearing on the CMR will be utilized when requisitioning allowance-type
2.6. Reporting. Unit Allowance File. The RUAF is designed to provide the using unit a data base which depicts allowance items that are within the confines of the R U and receipted for by the responsible officer. The RUAF will be a duplicate of the CMR, except that it will be in ACIRUINSN sequence. (See figure 3-7.) a. Using unit actions are as follows:
will contain those items assigned to an RU. The DIC YRU manual transaction will be utilized when
(1) The RUAF will be constructed and maintained by the unit supply officer. The RUAF
loadingtupdating the RUAF. For the initial loading process, ensure that the allowance indicator and the onhand indicator are "R"(replace). (2) When changing the data on the RUAF, DD 1348, NAVMC 10694, or the general purpose coding sheets may be used; however, regardless of the type of form used one copy will remain in the unit's supply office, in an RUAFfCMR pending file until a new RUAF or CMR has been produced. (3) Upon receipt of the new RUAFICMR, the information appearing on the new files will be matched against the pending RUAFICMR file for validity; and, if the DIC YRU transactions appear on the RUAFICMR list, the pending DIC YRU will be retained along with the old RUAFICMR on file for a one year period. Those transactions not appearing on the RUAFICMR list will be researched to determine the reason for not appearing on the file.
(4) Ensure that, when trailers (serial or USMC numbers) are to be loaded to the RUAF, USMC numbers are utilized in all cases where they have been assigned. If no USMC number exists, the manufacturer's serial number of the item will be used.
(5) Follow the prompts and edits found in Part IV for all input transactions related to the RUAFICMR. All formats with explanations are contained therein.
b. Unit Allowance Reconciliation Listing (LUAF vs RUAF), Report 0301. This report displays a numeric comparison between the allowance and on hand fields of the LUAF and RUAF and provides a discrepancy code for each ap licable record and legend of the exception code on the last page of the report (see Figure 3-13a .
2.7. Serialized Item Subsidiary Card File. Supply officers will maintain a record of serial numbers of ordnance items, band instruments, office equipment and devices $100 or above in value (see the current edition of the Cataloging Handbook H2-I), and other serialized items which are highly negotiable in nature. a. Serialized control of ordnance equipment will be accomplished using NAVMC form 11003, Ordnance Serialized Item,Rounds Fired Data Card. This card will be prepared in accordance with T M 4700-1511. Even though these forms are normally filed in the armory, they serve as the unit's serialized item subsidiary records for ordnance items. Consequently, no other method for serialized control of ordnance equipment is required.
CH 4 31 MAY 1990 3-2-9
F M F SASSY USING UNIT P R O C E D U R E S
b. T h e I imary purpose of this file is for controlling/reporting missing serialized items. For serialized ite ns that are not ordnance equipment, serial numbers recorded on the CMR records wiil suffice as a 2:rialized subsidiary record and act as a cross-reference to the original forms NAVMC 10576 whic: are separately filed in alphabetical sequence.
c. T h e only elements of information required on these cards are the manufacturer's name, make, mo;'el, serial number, and location of the item.
d. This file will b e maintained in manufacturer's serial number sequence within item name sequence. If desired, the NSN and USMC serial number may be added; and the files may be in NSN/USMC serial number sequence.
e. As items are disposed of, the serial card will be removed and destroyed. 2.8. Memorandum R e c e i ~ for IndividualIGarrison Equipment. Items of individual equipment, t other than weapons and accessories issued to individuals, will be issued and controlled by using NAVMC 10577. This form is a two-part snap set, consisting of a hard card and one carbon copy. T h e hard card will be retained by the issuing office, and the carbon copy will be given to the individual signing for the property. A sample of the memorandum receipt for individual/garrison equipment is shown in figure 3-8. a. Quarterly, the Individual Memorandum Receipts (IMR's) will be reconciled with the MAL.
b. When circumstances do not permit centralized control, individual equipment may be issued to responsible officers.
c. O n a monthly basis, the using unit supply officer will reconcile all IMRs with a current unit personnel roster. 2.9. Memorandum Receipt for Individual Weapons and Accessories. Individual weapons (rifles, pistols, or revolvers) will be issued to individuals using the NAVMC 10576. Upon completion of the issue, the original document will be retained on file by the unit supply officer, except in those cases indicated in paragraph 2.9.c of this section. T h e carbon copy will be given to the individual signing for the weapons and/or accessories. T h e serial number(s) and signatures on the NAVMC 10576 will not be altered, erased, or crossed out. Other entries on the form may be altered as necessary. Each alteration must be initialed by the individual making the change. a. When a weapon is issued to an individual, the information shown in figure 3-10 will be entered on the memorandum receipt for individual weapons and accessories. b. T h e commanding officer will designate a commissioned officer, warrant officer, staff noncommissioned officer, or qualified armorer to witness the issue and recovery of individual weapons. If a qualified armorer is designated as witnessing officer, the written designation will be on display o r readily available within the armory. T h e witness will carefully inspect the bore, chamber, and stock condition of each weapon at the time of issueirecovery and will record any defects on NAVMC 10576. Inspection of weapons will be erformed in accordance with the current edition of TI-8005-1514. Additionally, the commanding of icer may delegate authority to any subordinate officer to sign the ordnance custody receipt card (NAVMC 10520) by direction, providing the officer is not tasked with maintaining weapon custodylsecurity (armorer) or recordkeeping (supply). This authority to delegate does not relieve the commanding officer of responsibility for weapon accountability. 'The NAVMC 10520 may be serialized and the serial number should be annotated in the remarks column of the NAVMC 10576 for better control.
(1) Issue Inspection. T h e extent and location o f defects, or if no defects are observed will be recorded on the receipt document in the space provided for issue inspection data. Extreme care will be taken to ensure the accuracy of these notations.
CH 4 31 MAY 1990
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(2) Recovery Inspection. Upon completion of the recovery inspection, the witnessing officer will compare the condition of the weapon at the time of recovery with its condition at the time of issue, taking into consideration the period of time the weapon was in the possession of the individual. If the weapon shows no evidence of improper care or negligence, the witnessing officer will not record recovery inspection data, and the receipt document will be returned to the individual. If the weapon shows evidence of improper care or negligence, the witnessing officer will record these facts in the recovery inspection data position of the original NAVMC 10576 and immediately report this information to the commanding officer.
(3) Checkout Procedures. Before a Marine is transferred from a command, he must present the returned receipt document to the company administrative section. The company administrative section will ensure that its checkout procedures verify that the Marine being transferred possesses the NAVMC 10576 and that the weapon recovery inspection has been made. After a Marine has been properly released by the command for transfer, the NAVMC 10576 may be destroyed.
c. Exceptions to maintaining the NAVMC 10576 on file at the unit supply office may b e made at the discretion of the local commander when the following procedures are more feasible: (1) The supply officer will issue weapons, using the CMR, to responsible officers.
(2) Responsible officers will issue, recover, and inspect weapons in accordance with the procedures prescribed in paragraphs 2.9.a - 2.9.c.
d. If the local command desires to store and issue bayonets or combat knives from the Armory, "Bayonets" or "Combat Knives" may be typed on one of the lines of NAVMC 10576 in lieu of entering them on NAVMC 10577. The method to be used is the prerogative of the command. e. When individuals are required to turn in individual weapons to an armory for storage, NAVMC 10520 (ordnance custody receipt card) will be given to each individual who is assigned a weapon. When the Marine receives the weapon, he will surrender the NAVMC 10520 to the armorer. Personnel will have the ordnance custody receipt card or the weapon in their possession at any given time. A sample of a completed NAVMC 10520 is shown in figure 3-9. The DD Form 2-MC (armed forces identification card) will not be used in place of the NAVMC 10520 as a receipt for a weapon.
(1) T o expedite the issue and turn-in of weapons, rifle racks and pistol chests will b e le ibly numbered, and the individual ordnance custody receipt card will be annotated with the indivi ual's assigned weapon storage space. When issuing a weapon, the armorer will verify the serial number of the weapon on the custody receipt card and the identity of the person via an I.D. card. Upon completion of the issue, the individual's custody receipt card will be placed in his assigned weapon storage slot. This procedure will be reversed upon turn-in of the weapon.
cf
(2) When the Marine is transferred, the command will recover the weapon in accordance with the instructions contained in paragraph 2.9.b(2) of this section. The ordnance custody receipt card will be recovered from the individual and destroyed. 2.10. Voucher File a. In order to provide an audit trail of transactions affectin certain nonexpendable and expendable property, voucher files will be maintained as part o the property acount. Basically, voucher files will contain various supply documents to support certain transactions which have been fbnvarded to the SMU. Voucher files will be maintained by the following categories:
(1) Cash collection vouchers.
(2) Money value gain loss report.
CH 4 31 MAY 1990
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(3)
Miscellaneous transactions--DIC1s D7J, D7P, ZZM, and D7L.
( 4 ) Checkage s a l e s t r a n s a c t i o n s .
(5)
Reports of i n v e s t i g a t i o n s . L e t t e r s of u n s e r v i c e a b i l i t y D I C W I R ' s w i t h d i s p o s i t i o n i n s t r u c t i o n s .
(6)
b. Procedures. Supply documents t h a t w i l l p r o v i d e t h e h i s t o r y of voucher r a n s a c t i o n s s h o u l d be placed i n a pending f i l e u n t i l t h e t r a n s a c t i o n i s i n d u c t e d y t h e S U and a p p e a r s on t h e d a i l y h i s t o r y t r a n s a c t i o n l i s t i n g . M Procedures f o r p r o c e s s i n g t h e v a r i o u s documents placed i n voucher f i l e s a r e c o n t a i n e d i n o t h e r The f o l l o w i n g c r i t e r i a and f i l e maintenance p r o c e d u r e s a r e a s of t h i s Manual. a p p l y t o documents p l a c e d i n t h e voucher f i l e : (1) C o l l e c t i o n Vouchers. R e g a r d l e s s of d o l l a r v a l u e , a copy of NAVCOMPT 2277 ( C o l l e c t i o n Voucher) s i g n e d by t h e d i s b u r s i n g o f f i c e r w i l l be p l a c e d i n a s e p a r a t e voucher f i l e i n document number s e q u e n c e . S u p p o r t i n g document a t i o n , t o i n c l u d e NAVMC 6 ' s ( c a s h S a l e s Request f o r Checkage f o r Government p r o p e r t y ) and c o p i e s of any D I C D7Y t r a n s a c t i o n s , w i l l be a t t a c h e d . Documents p l a c e d i n t h i s f i l e w i l l be m a i n t a i n e d f o r 5 y e a r s , a f t e r which t h e y w i l l be d e s t r o y e d l o c a l l y by shredding o r burning. ( 2 ) Adjustment Vouchers. Voucher t h e money v a l u e g a i n / l o s s document a l l a d j u s t m e n t s t o t h e s u p p l y a c c o u n t . notice to
( a ) Adjustment t r a n s a c t i o n s a r e D8 - ( g a i n ) and D9 - ( l o s s ) s e r i e s transactions. The t h i r d d i g i t of t h e document i d e n t i f i e r code d e p i c t s t h e t y p e of gain o r loss. Although you might f e e l t h a t one t y p e of l o s s o r g a i n i s " b e t t e r " t h a n a n o t h e r , from a n a c c o u n t i n g s t a n d p o i n t t h e r e i s no d i f f e r e n c e . When i n doubt a s t o what document i d e n t i f i e r code t o u s e , i n d u c t a D8Z ( m i s c e l l a n e o u s g a i n ) f o r g a i n s and a D9Z ( m i s c e l l a n e o u s l o s s ) f o r l o s s e s . A D8Z may s u b s t i t u t e f o r o t h e r g a i n t r a n s a c t i o n s , and i s always c o r r e c t when p o s t i n g a n i n c r e a s e t o t h e a c c o u n t balance. S i m i l a r l y , a D9Z i s n e v e r i n c o r r e c t when p o s t i n g a d e c r e a s e t o t h e account b a l a n c e . The more s p e c i a l i z e d a d j u s t m e n t s a r e d i s c u s s e d below:
1 . D8A and D9A document i d e n t i f i e r codes a r e i n v e n t o r y g a i n s W recommend t h a t you c o n f i n e t h e i r u s e t o a d j u s t m e n t s e and l o s s e s r e s p e c t < v e l y . Otherwise, determined by w a l l - t o - w a l l and f o r m a l l y s c h e d u l e d c y c l i c i n v e n t o r i e s . one c o u l d a r g u e t h a t any time i t i s determined t h a t t h e account b a l a n c e needs a d j u s t i n g t h a t an i n v e n t o r y h a s i n e f f e c t been c o n d u c t e d . F u r t h e r m o r e , you s h o u l d s u b m i t a D8A a D9A when t h e d e c i s i o n t a b l e s f o r p r o c e s s i n g shipment d i s c r e p a n c i e s r e q u i r e you t o do s o .
D8B and D9B a r e a c c o u n t i n g o r a d m i n i s t r a t i v e a d j u s t m e n t s . Do n o t u s e t h e s e t r a n s a c t i o n s m e r e l y because you have determined t h e account b a l a n c e t o be i n e r r o r . I f you a r e u n a b l e t o d e t e r m i n e t h e s p e c i f i c a c c o u n t i n g e r r o r , submit a D8Z o r D9Z a s a p p r o p r i a t e . I f you a r e a b l e t o d e t e r m i n e what t h e However, do s o o n l y a c c o u n t i n g e r r o r was, t h e n you may submit t h e D8B o r D9B. a f t e r you have a s c e r t a i n e d t h a t you cannot c o r r e c t t h e e r r o r by r e v e r s i n g t h e t r a n s a c t i o n t h a t caused t h e e r r o r . Your S U customer s e r v i c e might be a b l e t o M help. 2. -
M F SASSY USING UNIT PROCEDURES
3 . A D9L i s a s h i p p i n g l o s s . You must have s u p p o r t i n g d o c u m e n t a t i o n f r o m your SMU o r TMO t o i n d u c t t h i s t r a n s a c t i o n o r when you a r e r e q u i r e d by t h e d e c i s i o n t a b l e s on shipment d i s c r e p a n c i e s t o submit t h e D9L. Note t h a t t h e s e d e c i s i o n t a b l e s might r e q u i r e you t o submit a D9A o r D9Z t o d e c r e a s e I f you a r e a c c o u n t b a l a n c e s f o l l o w i n g a d i s c r e p a n t shipment, i n s t e a d of t h e D9L. u n c e r t a i n a s t o whether t h e D9L i s a p p r o p r i a t e , submit a D9Z.
( b ) The commanding o f f i c e r , o r a representative designated i n w r i t i n g ( o t h e r t h a n t h e s u p p l y o f f i c e r ) , must approve t h e f o l l o w i n g g a i n and l o s s adjustments p r i o r t o induction:
1 -.
A l l c o n t r o l l e d item adjustments.
Adjustments t o non-controlled i t e m s w i t h an extended v a l u e
2.
of $800.00 o r more.
( c ) Do n o t b r e a k a d j u s t m e n t s t o n o n - c o n t r o l l e d items i n t o m u l t i p l e t r a n s a c t i o n s m e r e l y t o c i r c u m v e n t t h e $800.00 t h r e s h o l d . You may submit m u l t i p l e a d j u s t m e n t s t o t h e same NSN i f t h e a d j u s t m e n t s r e f e r t o s e p a r a t e i n c i d e n t s . However, i f you p r e f e r , you may submit a combined n e t a d j u s t m e n t f o r t h e N S N , u n l e s s an a d j u s t m e n t f o r a s p e c i f i c q u a n t i t y i s r e q u i r e d for some p u r p o s e , such as t o document a c t i o n t a k e n f o l l o w i n g a n i n v e s t i g a t i o n . To g i v e you an i d e a of what c o n s t i t u t e s a n i n c i d e n t , h e r e a r e some examples:
incident.
1. -
Each
loss
supported
by
missing
gear
statement,
is
an
2 -. An a d j u s t m e n t made a s a r e s u l t of a n i n v e n t o r y ; e i t h e r w a l l to-wall, c y c l i c , o r s p o t ; i s an i n c i d e n t . The a d j u s t m e n t i s a s i n g l e i n c i d e n t , evn though t h e r e may be more t h a n one c o n t r i b u t o r t o t h e d i s c r e p a n t q u a n t i t y .
3 -. An a d j u s t m e n t made t o c o r r e c t a n a c c o u n t i n g e r r o r i s a separate incident. For example, a d u p l i c a t e t r a n s a c t i o n of a r e c e i p t i s p o s t e d The a d j u s t m e n t t r a n s a c t i o n t o a n d , f o r some r e a s o n , a r e v e r s a l w i l l n o t p r o c e s s . r e d u c e t h e e r r o n e o u s q u a n t i t y p o s t e d by t h e d u p l i c a t e r e c e i p t i s a s i n g l e incident.

( d l You may use one of two methods t o document a d j u s t m e n t s i n thost i n s t a n c e s where p r i o r approved by t h e commanding o f f i c e r i s r e q u i r e d .
1. F i l l o u t NAVMC Form 10694 i n t h e D8 o r D9 format c o n t a i n e d manual. W r i t e o r t y p e t h e j u s t i f i c a t i o n for t h e a d j u s t m e n t i n P a r t I V of thi; on t h e back of t h e form. O b t a i n t h e commander's s i g n a t u r e ( o r t h a t of h i s r e p r e s e n t a t i v e ) b e f o r e i n d u c t i n g i t i n t o SASSY.
2 -. F i l l i n t h e a p p r o p r i a t e i n f o r m a t i o n i n t h e form l e t t e r shown i n f i g u r e 3-9-1. O b t a i n t h e commander's s i g n a t u r e ( o r t h a t of h i s r e p r e s e n t a t i v e ) before inducting t h e t r a n s a c t i o n s t o e f f e c t the adjustments. Once you have i n d u c t e d t h e ad jus tment t r a n s a c t i o n s , annot a t e t h e i r document i d e n t i f i e r codes and document numbers on t h e o m l e t t e r .
(e) When you r e c e i v e t h e money v a l u e g a i n / l o s s n o t i c e , a n n o t a t e i t w i t h t h e 01 lowing s t a t e m e n t , "1 have reviewed and u n d e r s t a n d a l l s u p p o r t i n g documentation f o r a l l t h e above t r a n s a c t i o n s , and i t i s d e t e r m i n e d t h a t no f a u l t
FMF SASSY U S I N G UNIT PROCEDURES
or negligence i s involved." Present the annotated n o t i c e with the supporting d o c u m e n t a t i o n t o t h e commander ( o r r e p r e s e n t a t i v e d e s i g n a t e d i n w r i t i n g ) and o b t a i n h i s s i g n a t u r e . M a i n t a i n t h e s i g n e d n o t i c e i n c h r o n o l o g i c a l sequence i n t h e voucher f i l e f o r two y e a r s . 1 -. The o n l y formal s u p p o r t i n g documentation r e q u i r e d c o n s i s t s o f t h e l e t t e r s o r forms s i g n e d by t h e commander a u t h o r i z i n g you t o make a d j u s t m e n t s t o c o n t r o l l e d items and a d j u s t m e n t s v a l u e d a t $800 o r more. However, t h e commander w i l l p r o b a b l y want you t o s u b s t a n t i a t e t h e o t h e r a d j u s t m e n t s a s well. T h e r e f o r e , you s h o u l d a n n o t a t e t h e r e a s o n f o r a d j u s t m e n t s on t h e d a i l y h i s t o r y r e p o r t , and use t h e s e comments t o s u b s t a n t i a t e a d j u s t m e n t s t h a t do n o t r e q u i r e t h e commander's p r i o r a p p r o v a l . 2 You a r e r e q u i r e d t o m a i n t a i n t h e s u p p o r t i n g d o c u m e n t a t i o n -. f o r a d j u s t m e n t s t h a t r e q u i r e d t h e commander's p r i o r a p p r o v a l . The r e t e n t i o n p e r i o d i s two y e a r s . I f you use t h e form l e t t e r d e p i c t e d i n f i g u r e 3-9-1, file t h e l e t t e r s i n a c c o r d a n c e w i t h your u n i t ' s c o r r e s p o n d e n c e p r o c e d u r e s . Discard the form l e t t e r s when you d i s p o s e of t h e r e s t of t h e c o r r e s p o n d e n c e f o r t h a t c a l e n d a r year. I f you use NAVMC 10694, f i l e t h e a d j u s t m e n t documents i n a s e p a r a t e f i l e . D i s c a r d a l l c a l e n d a r y e a r 1984 a d j u s t m e n t s on o r j u s t a f t e r 2 J a n u a r y 1987. Use t h e same l o g i c i n d i s c a r d i n g a d j u s t m e n t s f o r o t h e r c a l e n d a r y e a r s .
3. You a r e n o t r e q u i r e d t o m a i n t a i n any s u p p o r t i n g documentat i o n t o s u b s t a n t i a t e a d j u s t m e n t s t h a t d i d n o t r e q u i r e t h e commander's p r i o r approval. Once he h a s s i g n e d t h e money v a l u e g a i n / l o s s n o t i c e , you may d i s c a r d i t o r , i n t h e c a s e where you may have a n n o t a t e d a SASSY r e p o r t , f i l e i t i n accordance with the procedures e s t a b l i s h e d f o r t h a t r e p o r t .
(f) Do not f o r g e t t o submit a m i s s i n g , l o s t , s t o l e n , o r r e c o v e r e d (MLSR) p r o p e r t y r e p o r t , i f r e q u i r e d by t h e c u r r e n t e d i t i o n of SECNAVINST 5000.4.
( 3 ) M i s c e l l a n e o u s T r a n s a c t i o n s . D I C D 7 J , D7P, Z2M, and D7L t r a n s a c t i o n s w i l l be p l a c e d i n t h e voucher f i l e i n TAMCN/document number sequence i n a c c o r d a n c e w i t h t h e 01 lowing p r o c e d u r e s :

(a) Copies of a l l D I C D7J, D7P, Z2M, and D7L t r a n s a c t i o n s w i l l be p l a c e d i n t h e voucher f i l e , e x c e p t t h o s e t r a n s a c t i o n s f o r e x p e n d a b l e i t e m s t h a t have an extended money v a l u e of l e s s t h a n $800 which do n o t r e q u i r e v o u c h e r i n g .
(b) S u p p o r t i n g documents ( l e t t e r s of u n s e r v i c e a b l e p r o p e r t y , DIC WIRs, r e c e i p t e d copy of DD 1348-1 s h i p p i n g m a t s , t u r n - i n l e t t e r s / i n v o i c e s , e t c . ) w i l l be a t t a c h e d t o t h e D I C D7J, D7P, Z2M, and D7L t r a n s a c t i o n s which w i l l be m a i n t a i n e d i n t h e voucher f i l e f o r 2 y e a r s , a f t e r which t h e y may be d e s t r o y e d locally. (c) D7L t r a n s a c t i o n s . Approval s i g n a t u r e s a r e not r e q u i r e d f o r D I C D 7 J , D7P, Z2M, and
( 4 ) Checkage S a l e s T r a n s a c t i o n s . When a c a s h s a l e t r a n s a c t i o n c a n n o t be e f f e c t e d , a checkage s a l e may be used f o r v o l u n t a r y reimbursement t o t h e government f o r l o s t , d e s t r o y e d , o r damaged p u b l i c p r o p e r t y . NAVMC 6 w i l l be used t o e f f e c t checkage s a l e s , which a r e vouchered a c c o r d i n g t o t h e f o l l o w i n g p r o c e d u r e s :
FMF SASSY U S I N G U N I T PROCEDURES
( a ) Checkage s a l e s f o r i n d i v i d u a l c l o t h i n g s h a l l n o t be a u t h o r i z e d i f t h e e n l i s t e d p e r s o n i s i n a nonpay s t a t u s , i f t h e d o l l a r v a l u e of t h e s a l e i s l e s s t h a n $ 5 0 ( e x c e p t u n d e r e x t r a o r d i n a r y c i r c u m s t a n c e s ) , o r f o r M a r i n e s who a r e s c h e d u l e d f o r s e p a r a t i o n w i t h i n 9 0 d a y s ( S e e MCO ~ 1 0 1 2 0 . 2 8 ) . ( b ) R e g a r d l e s s o f d o l l a r v a l u e , a copy o f a l l c h e c k a g e s a l e s , w i t h a t t a c h e d s u p p o r t i n g d o c u m e n t a t i o n , w i l l be p l a c e d i n t h e u s i n g u n i t ' s v o u c h e r f i l e i n document number s e q u e n c e o r TAM number/document number s e q u e n c e . ( c ) Checkage s a l e s t r a n s a c t i o n s w i l l b e m a i n t a i n e d i n t h e v o u c h e r 5 y e a r s , a f t e r which t h e y may be d e s t r o y e d l o c a l l y by s h r e d d i n g o r
f i l e for burning.
(5) Report(s) of Investigation. Only t h o s e r e p o r t s of i n v e s t i g a t i o n i n v o l v i n g l o s s / g a i n o r damage t o g o v e r n m e n t p r o p e r t y r e q u i r e v o u c h e r i n g . When a l l r e q u i r e d a c t i o n h a s b e e n c o m p l e t e d , t h e s i g n e d copy of t h e a p p r o v e d r e p o r t of i n v e s t i g a t i o n w i l l b e r e t a i n e d i n t h e v o u c h e r f i l e f o r 5 y e a r s from t h e d a t e of t h e v o u c h e r number, a f t e r which i t may be d e s t r o y e d l o c a l l y by s h r e d d i n g o r burning.
( 6 ) L e t t e r s o f U n s e r v i c e a b i l i t y D I C WIRs. G u i d a n c e r e g a r d i n g l e t t e r s of u n s e r v i c e a b i l i t y D I C WIRs i s contained i n paragraph 2.4. L e t t e r s of u n s e r v i c e a b i l i t y D I C WIRs n o r m a l l y a r e n o t v o u c h e r e d s e p a r a t e l y b u t a r e t h e s u p p o r t i n g documents i n a c c o r d a n c e w i t h p a r a g r a p h 2.10b(3) o f t h i s s e c t i o n .

c . M i s s i n g o r L o s t V o u c h e r s . When i t i s d e t e r m i n e d t h a t a v o u c h e r i s m i s s i n g o r L o s t and a f t e r a t h o r o u g h s e a r c h h a s b e e n made, a s t a t e m e n t i n l i e u of t h e l o s t o r m i s s i n g v o u c h e r w i l l be p l a c e d i n t h e v o u c h e r f i l e ; t h e word " l o s t " w i l l b e e n t e r e d i n t h e r e m a r k s column o f t h e document r e g i s t e r on t h e same l i n e a s s i g n e d t o t h e document number. The s t a t e m e n t w i l l b e s i g n e d by t h e u n i t s u p p l y o f f i c e r and w i l l c o n t a i n t h e f o l l o w i n g i n f o r m a t i o n :
( 1)
Transact ion. Description of the item(s). A s s i g n e d document number a s w e l l a s o t h e r i d e n t i f i a b l e i n f o r m a t i o n .
(2)
(3)
Using u n i t s h a v i n g a n a l l o w a n c e , 2.11. S e r i a l i z e d C o n t r o l o f Small A r m s System. e i t h e r p e r m a n e n t o r t e m p o r a r -y , f o r s m a l l arms a n d / o r h a v i n g f i r e a r m s i n t h e i r p o s s e s s i o n w i l l b e r e q u i r e d t o r e p o r t t h e s e r i a l numbers o f t h e s e arms i n a c c o r d a n c e w i t h t h e i n s t r u c t i o n s c o n t a i n e d i n t h e c u r r e n t e d i t i o n of MCO 8 3 0 0 . 1 . a. D I C A5A, A51, A5J, D8 , D9- D7J, D7P, and D7Y t r a n s a c t i o n s w i l l c a u s e To r e p o r t c h a n g e s s m a l l arms a c c o u n t a b l e b a l a n c e s - t o change f o r t h e u s i n g u n i t s . c a u s e d b y D I C s A6A, A51, and A5J, a copy of t h e DD 1348-1 w i l l b e f o r w a r d e d t o t h e Commanding O f f i c e r , Naval Weapons S u p p o r t C e n t e r (NWSC), C r a n e , I N , a s r e q u i r e d by MCO 8 3 0 0 . 1 . I f a s u f f i c i e n t number o f c o p i e s i s n o t p r o v i d e d t o t h e u s i n g u n i t , a d u p l i c a t e copy i s m a n u a l l y p r o d u c e d . T r a n s a c t i o n s w i l l be vouchered i n accordance w i t h p a r a g r a p h 2.10 of t h i s s e c t i o n . b. F o r D I C s D 8 , D9-, and D7Y, t h e u s i n g u n i t w i l l m a n u a l l y p r e p a r e a DD 1348-1 f o r s u b m i s s i o n t o NWSC, C r a n e , I n .
2.12. C o n t r o l Measures f o r Band I n s t r u m e n t s . For t h o s e u n i t s r a t i n g band i n s t r u m e n t s which do n o t have NSN a s s i g n m e n t s , nonsystem NSN'S s h o u l d be a s s i g n e d . A l o c a l l y a s s i g n e d TAM number s h o u l d a l s o be a s s i g n e d and l o a d e d t o t h e MAL, c i t i n g t h e c u r r e n t e d i t i o n of MCO 4225.2 a s a u t h o r i t y . a . Band i n s t r u m e n t s w i l l be c o n t r o l l e d e i t h e r by RUAF/CMR o r ECR c a r d s when i s s u e d t o a n RU.
b. A s e r i a l i z e d item s u b s i d i a r y r e c o r d c a r d f i l e s h o u l d a l s o be e s t a b l i s h e d f o r t h o s e band i n s t r u m e n t s which a r e s e r i a l i z e d .
2.13. -
P r o c e d u r e s f o r C e n t e r - F o l d i n g S u i t c a s e , Trunk L o c k e r , P e r s o n n e l Tag . I d e n t i f i c a t i o n , and-Necklace I . D. Tag. Although t h e s e f o u r i t e m s a r e l i s t e d i n 7 t h e TAM a s Type 1 i t e m s , i t 1 s not r e q u i r e d t h a t t h e y be loaded t o t h e MAL. S t o c k a g e i s n o t a u t h o r i z e d e x c e p t a s Purpose Code A s t o c k s based on r e c u r r i n g demand. A l l i n i t i a l i s s u e s w i l l be r e c o r d e d a s n o n r e c u r r i n g demands. When a c c o u n t i n g f o r m a j o r end i t e m s by 2.14. Accounting f o r Major End I t e m s . s e r i a l / r e g i s t r a t i o n number, t h e number u t i l i z e d w i l l be u n i q u e t o t h e m a j o r end i t e m of equipment ( t h e a c c o u n t a b l e end i t e m ) and n o t t h a t of a major component ( e i t h e r s e c o n d a r y r e p a r a b l e o r end i t e m of t h e a c c o u n t a b l e m a j o r end i t e m ) . Unique s e r i a l numbers w i l l be a s s i g n e d t o each major end i t e m of equipment ( t h e a c c o u n t a b l e end i t e m ) i n t h e f o l l o w i n g manner i f s e r i a l numbers c a n n o t b e ascertained: a . The u n i q u e s e r i a l number w i l l b e comprised of t h e l a s t f i v e d i g i t s of t h e owning u n i t ' s a d d r e s s code p l u s t h r e e a d d i t i o n a l numbers; e . g . , f o r a n AN/PRC-77 owned by t h e 1 s t B a t t a l i o n , 1 s t M a r i n e s , t h e s e r i a l number c o u l d be 11110001. b. The s e r i a l number w i l l be a f f i x e d i n such a way t o t h e a c c o u n t a b l e end i t e m s o t h a t i t w i l l n o t be l o s t t h r o u g h major component r e p l a c e m e n t . c . The s e r i a l number may be p l a c e d on a d a t a p l a t e which may b e r e t a i n e d and r e a p p l i e d when t h e major component t o which i t i s a f f i x e d i s r e p l a c e d . d . When t h e s e r i a l number i s p l a c e d on a s u p p l y r e s o u r c e fonu o r system t r a n s a c t i o n , t h e l a s t 1 0 c h a r a c t e r s , r i g h t - j u s t i f i e d , w i l l be u t i l i z e d , i n c l u d i n g a l p h a n u m e r i c s a n d / o r symbols, e x a c t l y a s on t h e equipment. S p a c e s w i l l n o t be d e p i c t e d ; r a t h e r , t h e s e r i a l number w i l l be c o l l a p s e d t o e l i m i n a t e s p a c e s . For example, 2109 8A 421-8 would be p l a c e d on t h e a p p r o p r i a t e s u p p l y form o r s y s t e m t r a n s a c t i o n a s 21098A421-8, and s e r i a l number 639 452 would be p l a c e d on t h e a p p r o p r i a t e s u p p l y form o r system t r a n s a c t i o n a s 639452.
FMF SASSY USING U N I T PROCEDURES
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A c t i v i t y Address Code (Ac). Date t h e MAL was p r e p a r e d . Table of A u t h o r i z e d M a t e r i e l . The s i x t h d i g i t d e n o t e s t h e c l a s s of s u p p l y ; e . g . , A07602, C l a s s 11 s u p p l y . N a t i o n a l S t o c k Number o r l o c a l l y a s s i g n e d s t o c k number. I t e m name, t o c l e a r l y i d e n t i f y t h e i t e m . U n i t of i s s u e . T o t a l q u a n t i t y on hand a s of t h e run d a t e of t h e MAL. Allowance q u a n t i t y r a t e d by t h e u n i t i n i t s TIE. S p e c i a l allowance--the q u a n t i t y a u t h o r i z e d by e i t h e r l o c a l o r f o r c e commanders a s a s p e c i a l a l l o w a n c e . Tot a1 a 1 lowance, t o i n c l u d e T / E and s p e c i a l a 1 lowance. Unit p r i c e of t h e i t e m .
12 13
S t o r e s Account Code (SAC). Memorandum R e c e i p t I n d i c a t o r Code ("1" f o r i t e m s i n P a r t 1 o f t h e CMRIMAL and "2" f o r i t e m s i n P a r t 2 of t h e CMR/MAL). C o n t r o l l e d I t e m s Code. ( I t h e i t e m i s a Marine C o r p s - c o n t r o l l e d i t e m , t h e C I C w i l l he A t h r o u g h I ( l o c a l c o n t r o l " 2 " ) . ) T o t a l q u a n t i t y due i n . T o t a l a l l o w a n c e w i l l always be l o a d e d t o a prime NSN. When a l l o w a n c e i t e m s a r e t a r i f f e d , t h e a l l o w a n c e w i l l be loaded t o t h e prime NSN. When t h e negative hand and quantity equal t o t o t a l on hand and due is l e s s t h a n t h e a l l o w a n c e , a f i g u r e i s shown i n t h i s column. When t h e sum o f t h e on due i s l a r g e r t h a n t h e a l l o w a n c e q u a n t i t y , t h e e x c e s s w i l l be shown. I f t h e sum o f t h e on hand and due i s t h e a l l o w a n c e q u a n t i t y , t h i s column w i l l be l e f t b l a n k .
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CMR D a t e .
T a b l e of A u t h o r i z e d M a t e r i e l . The s i x t h d i g i t d e n o t e s t h e c l a s s o f s u p p l y ; e . g . , A07602, C l a s s I 1 s u p p l y . N a t i o n a l S t o c k Number. I t e m name ( n o m e n c l a t u r e ) . U n i t of i s s u e . T o t a l q u a n t i t y o n h a n d a s of t h e r u n d a t e . A l l o w a n c e q u a n t i t y r a t e d by t h e u n i t . U n i t p r i c e of t h e i t e m . S t o r e s Account Code. Memorandum R e c e i p t I n d i c a t o r Code. C o n t r o l l e d I t e m Code. Number of s e r i a l number t r a i l e r s . T r a i l e r s , s e r i a l number of i t e m on h a n d .
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UNITED STATES MARINE CORPS 2d Tank B a t t a l i o n 2d Marine D i v i s i o n , F F M F l e e t Marine Force, A t l a n t i c Camp Pendleton, CA 92055
21:SPO:ops 4400 29 Feb 1984 MM R N U E OADM From: To: Subj: Encl: Supply O f f i c e r Responsible O f f i c e r Account Number 01 Update of t h e CMR ( 1 ) CMR
1. P l e a s e v e r i f y t h e on-hand columns and U M S C or serial numbers c o n t a i n e d i n e n c l o s u r e ( 1 ) . Sign one copy and r e t u r n i t t o m w i t h i n 15 days of r e c e i p t o r , i f you a r e on e a u t h o r i z e d absence, w i t h i n 15 days of your r e t u r n .
2. Enclosure (11, when signed previous CMRs f o r t h i s account. and returned, supersedes a l l
............................................................
821:SPO:msm 4400 8 Mar 1984 FIRST ENDORSEMENT on SupO, 2d TkBn memo 21:SPO:ops 29 Feb 1984 From: To: Sub j : 1. Responsible O f f i c e r Account Number 01 Supply O f f i c e r Update of t h e CMR 4400 of
S . P. O'BRIAN
Enclosure ( 1 ) i s r e t u r n e d .
2. I c e r t i f y t h a t t h e p r o p e r t y a s l i s t e d assume r e s p o n s i b i l i t y f o r t h e q u a n t i t i e s shown.
is
onhand
and
0. T. LYON F i g u r e 3-6.--CMR Cover L e t t e r .
t C T I V TY PUlC53
Q h5h
RLbF F I L E L I S T I h G
TAP
PLLCW OTY
O H OTY
0-
YHIC
LT C A T
UNIT P k I C E
Q SO CQ U AC C
TPLS
F i g u r e 3-7.--RUAF
Listing
LEGEND
Activity Address Code Activity Address Code Responsible Unit Code (RU) National Stock Number Table of authorized materiel. The sixth digit denotes the class of supply: e.g., A0005Z, Class VII supply. Allowance quantity rated by unit. Total quantity on hand as of the run date Memorandum Receipt Indicator Code RUAF date (last transaction date) Unit price of the item Unit of issue Stores Account Code Controlled items Code Number of serial number trailers Trailers, serial number of item on hand
Figure 3-7. RUAF Listing (con't)
rrw mn im 1-3 rlt:oam+u+we
1
1
,
Legend
I
2 4
5
6 7
Name, g r a d e , and s o c i a l s e c u r i t y number o f t h e i n d i v i d u a l r e c e i v i n g the property. ~ n d i v i d u a l ' sparent o r g a n i z a t i o n . Date of issue. Quantity i s s u e d , a s a p p l i c a b l e . I n i t i a l s o f i n d i v i d u a l r e c e i v i n g the p r o p e r t y . P a y r o l l a i g n a t u r c o f t h e i n d i v i d u a l r e c e i v i n g the p r o p e r t y . A l t e r n a t e l o c a t i o n f o r name, g r a d e , and s o c i a l s e c u r i t y number, i f desired.
F I G U R E 3-8 .--Memorandurn Receipt f o r I n d i v i d u a l / C a r r i s o n Equipment
(NAVHC 10577)
FIGURE 3-9. Ordnance Custody Receipt (NAVMC 10520) CH 4 31 MAY 1990

3-2-26
UNITED STATES MARINE CORPS 1 s t B a t t a l i o n , 2d M a r i n e s 2d Marine D i v i s i o n , FMF Camp LeJeune, North C a r o l i n a 28542 21 :MAG: jrs 440012 17 Mar 1984 From: To: Subj: Ref: Commanding O f f i c e r Supply O f f i c e r Approval t o submit a d j u s t m e n t t r a n s a c t i o n s
(a)
UM4400-124
1. P l e a s e make t h e a d j u s t m e n t s a s i n d i c a t e d below. This l e t t e r is the p r i o r a p p r o v a l r e q u i r e d by t h e r e f e r e n c e t o s u p p o r t a d j u s t m e n t s of c o n t r o l l e d i t e m s and n o n - c o n t r o l l e d i t e m s w i t h a n e x t e n d e d v a l u e of $800 . O O o r more.

T e TMN A C YP-NN S Nomenclature Qty TIP Justification
1 -/
2 -/
G a i n E0990 1005006057710 Machinegun, 7.62 1 2715.00 The machinegun was r e c o v e r e d from a 31 d e s e r t e r who was apprehended by 41 members of t h i s b a t t a l i o n . .It w i l l be u s e d a s e v i d e n c e i n h i s courtmartial and s h o u l d be p i c k e d up on o u r r e c o r d s , s o i t c a n be p r o p e r l y accounted f o r .
J . L. M D O ADX
NOTES:
1/
Enter gain or loss. code.
Do n o t s p e c i f y t h e document i d e n t i f i e r
21 31 -
E n t e r TAMCN, i f a p p l i c a b l e .
The s u p p l y o f f i c e r pens i n t h e document i d e n t i f i e r code and document number of t h e a d j u s t m e n t t r a n s a c t i o n a f t e r t h e commander s i g n s t h e l e t t e r and upon i n d u c t i o n o f t h e a d j u s t m e n t . M u l t i p l e a d j u s t m e n t s may be i n c l u d e d i n one l e t t e r .
4 -/
F i g u r e 3-9-1.--Approval
t o Submit Adjustment T r a n s a c t i o n s
F F SASSY U I NG UNIT PROCEDURES M S

--
NAME i i e r t F,rs! M,ddle )nili,IJ
RAGMAN, J O S E P H S.
ORGANIZATION
CPL
OATE
?53-33-!96+ 1984
IstBn, Loth M r a
24 F e b r u a r :
@
-
M E M O R A N D U M RECEIPT FOR I N D I V I D U A L W E A P O N S A N D ACCESSORIES I44001

N A V M C 10578
(REV.7 - 8 3 ) 17-82
sd,l,on r o l l D O
WEAPONS
~TEM
'( 4 ) c 5 )
';
-I
3
SN C K X B 0 3 W 8 0 7 U/l SET ACCESSORIES

ITEM
INIT
( 4 ) / 0 ~ ~~NIT
[ 5)
N~
.TEU
L A ~ Y C ~ GREhbOE AOUU U103 SER N O F F

P . S T O L CAL . S E R "10 ) 9EvOLYEY CAL I8 5EP N O
U8F:E
U.4
1 l
~j A ~ O N E T W ~ S C A ~ ~ A R O ~I % * I ~ ~ E 1 8 1 ~ 0 0 uz BRISTLE
.
'
"5.c.
-
*I
rl
i
A
:Y
I1
5ER NO
~ ) - r 2303032
( 1 . b~ n u s *C L U H ~ N G ~ ,
1
I 1
i i ---- n , i . ~ u r ~ ~ z
ROO i . t ~ n .rii
U'11">6
. -
1 15&
" ,
n,f.~ u,? SER

'?,;hi
L6 1
. CASE O I . E R A N 0
:I
G WlRE
. 1 J+$g L ~ W G U S
5.G-7
ALIPVS.(
SER NO
iMONG
t
7
I
&
ILL
TOOL C O W B rr*..Z*
Cf*
- p U -
ISSUE ~ N S P E C T ~ O N
80&:xQl"
17 )
,P O N I N S P E C T I O N D A T A WEA
1 KNLFE COMBAT
-p
'?.#M~!&"AT 9 O'CLOCK
STOCK C O V 0 : T I O N
NO DEFECTS
~ A T ~ e v u c E 10520 ~ ~ S U E D
(9)
Y ,
11
R E C O V E R Y ~scoN.N TN@ ~~ E BORE ,OR BARREL) CONOlTlON

--
,! STOCK CONOlTlON
n
"
- . .-
24Feb86
~ A T NAVMC 10520 RECOVERED E
(0 1)
34TE
REUAPKS
: REMARKS
NQNE
INSPEZTING O F F i C i R
----.
. -
I C E 2 T I F Y :ha! I h a v e r e c e l v e d
governmen! propeny
NAME
a. bZa-49
!he
above
DATE
INSPECTING OFFICER
24Feb84
anlcles
of
1 --.- .. . .
~
~n the c o n a r t t o n as
nolad
SIGNATURE
0J -
J
GRADE
.57--I
1
.as:
;.rrr
Midor.
rn,!?.~~
SSN
RAGMAN,
JOSEPH $ .
CPL
253-58-1964
Legend
1
Name, g r a d e , and s o c i a l s e c u r i t y number of t h e i n d i v i d u a l r e c e i v i n g the property. lndividualts parent organization. Date of i s s u e . Quantity issued, as applicable. I n i t i a l s of i n d i v i d u a l f o r each i t e m r e c e i v e d .
5
6
S e r i a l number of weapon. Inspection data. ( T h i s i n f o r m a t i o n w i l l be e n t e r e d on t h e document p r i o r t o o b t a i n i n g t h e r e c e i p t from t h e i n d i v i d u a l . I n s p e c t i o n d a t a , when t h e weapon i s r e c o v e r e d . Date weapon c u s t o d y r e c e i p t i s s u e d . D a t e weapon c u s t o d y r e c e i p t r e c o v e r e d . P a y r o l l s i g n a t u r e i s r e q u i r e d of t h e i n d i v i d u a l r e c e i p t i n g f o r t h e property. A l t e r n a t e l o c a t i o n f o r name, g r a d e , and s o c i a l s e c u r i t y number, i f desired. P a y r o l l s i g n a t u r e i s r e q u i r e d of t h e i n s p e c t i n g o f f i c e r . is not required. Rank/MOS
7
8 9
10 11 12 13
F i g u r e 3-10.--Memorandurn
R e c e i p t f o r I n d i v i d u a l Weapons and A c c e s s o r i e s (NAVMC1 0 5 7 6 ) .
FMF SASSY W I N G UNIT PROCEDURES

. ----.
Figure 3-11.--
Decision Table for Adjustments to Onhand ~ u a n t i t i e s on the LUAFfMAL CH 2
18 DEC 1985
FMF SASSY IJSCNG UNIT PROCEDURES
-- - - - - ------ - -- - ---- --- - -- - ---CONDITION:- - - - - - - - - - -- - -.- - - - - - - - - - - -- --. - - - - - - .1 Load New I tern t o LUAF
2,-----'
I n c o r r e c t A l l o w a n c e Q u a n t i t y o n LUAF
--- - - -- -3.
4.
- - -- - -- -- -- - -- -- --- -- - - --- ---C h a n g e A 1 l o w a n z e F r o m T/E A1 I o w a n c ? t o S p e c i a l A l l o w a n c e o r R e v e r s e -- - - - - - - - -- - - - - - - -- - - - - - - - TAM Number L o a d e d t o T n c o y r z c t NSN

- - - - -. - - - - - - --. - - - - -.- - - - - - - - - - - - .- - -- - - - - -- -- -
? . - - - I n c c ~ r r e ? c t Yemorarldum R e c e i p t I n d i c a t e r C o d e s o n LUAF - - - - - - - - - - - - - - - - - -- -.- - - - - --- - -- - - -- - 6 . Load a C o n t r o l l e d I r e m Code 2 y
7.
D e l e t e a C o n t r o l l e d I t e m c o d e 2-
.----.----.------------r,--------------
- -- - - - - - --_ _ -- _ - - _ - - -_ - 8:- D e l e t e Ent. r e TAX Number F r o m LUAF
1.
-- - - -- - - -- - - - - -. - - - -
ACT ION : - - -. - -- - - - - - - -- - -- - - -- - - --S u b m i t YAL t o L o a d S u b m i t YAL f o r New A l l d w a n c e

- - - - - - - - - - - -- - -- - - - - .- - - - - - - - - -
2.
- - - - - -.- -
3.
- - .- - - - - - - - - - - - - - - - - - - - -. - - - - - - - - - - - - - - - - - - .- - - - - - - S u b m i t YAT, W i t h A1 low an^-^? f o r C o r r s c t NSN 2/ - - - -- - - - - - - - - - - - - - --- -
4.
5.
6.
-
S u b m i t YAL W i t h C o r r e c t MZIC
- - - - - - - - - - - - --- - - - - - - - ---
- - - --
------ -- - - - -S u b m i t YAL W i t h C o r r e c t C I C i n CC 5 7
- - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - Submi t YAL W i t h "X" i n CC 5 7

S u b m i t YAI, Wi t h "R"
- - - - - -- - - - - - - - -
7.
i n CC 67 -/ 3 ~ n C C s 36-45) f o r T n c c ) r r e c . t
$,--Submit YAL iJi t h NSN 2 1
----
---
- - - - ---
--- -
- - - - - - - - - - - - - - - - - - - - - --- - - -- - - - - ----- -
1/ -
T h e u s i n g u n i t an o n l y a d d / d e l e t e a C I C 2 ( l o c a l C o n t r o l ) . R e q u e s t f o r t h e a d d i t i o n l d e l e t i o n o f CIC's A-I w i l l b e s u b m i t r e d L O t h e C o ~ n r n a n d i n g G e n e r a l ( c o d ? 820), M C L R , A l b a n y . T h e s e T r a n s a i t i o n s wi 11 n o t a f f e ~ . t a n y i n c a r r e < - t o n h a n d quantities. T h e LUAF c ~ n h a n d q u a n t i t y f o r t h e TAN .~nuli~be nus t be z c rt) r
2/ -
- - - - -.-- - - - - - - .- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - .- - - - - .- - - - .- - - - - - - - .--
3/
F i g u r e 3-12.--Decision
T a h l e f o r A d j u s t m ~ n t s o f . A l l o w a n c e Dnc-a o n t h L U A F ~ M A L ~
FMF SASSY USING UM!T PROCEDURES
FIGURE 3-13. Decision Table for TAM Exceptions and Purpose Codelcondition Code Transfer
Report Number
0301
TLi( HUWR
PRIX KOiVE#CLATURE
U5N
RECGRD NSM
LUbF LUW LM U U I SAC ALLOW S ALU OM H N a D
LUAF
DUE
RUAF RlPp RlW 4LLOU 0 HIND SERIALS EF.FKI1S 1
4??:2:
CHFRGER.PATTERI
TOTAL
61300104134?0 613?0105131?0 E A
i ?
:03??7
10 10
2
r.
(I
?,3
n s:n
A03197
1103197
CDNTRN,RADIO SET TOTAL
5820009303597 5820009303597 EA
2
2
0 0
2 2
2 7 D
Frequency: Note:
As required
This r e p o r t d i s p l a y s a numeric comparison between the LUkF and RUAF and p r o v i d e s a d i s c r e p a n c y c o d e f o r each a p p l i c a b l e r e c o r d and l e g e n d o f t h e exceprion code on t h e l a s t page of t h e r e p o r r .
UNIT ALLOU,tVCE RECONCILIATIOS LISTI1;G (LUU V S WAF)
PART I11 SECTION 3 Inventory Control Procedures for Operating Stocks (purpose Code A) Paragraph
3.1 3.2 3.3 3.3.1 3.3.1.1 3.3.1.2 3.3.1.3 3.3.1.4 3.3.2 3.4 3.4.1 3.4.1.1 3.4.1.2 3.4.1.3 3.4.2 3.5 3.5.1 3.5.2
Title General Information Operating Stock Levels Issues Using Unit Initiated Issues Over-the-counter Issues to RU1s Preexpended Bins Issues to Purpose Code C Issues to Assembly
SMU Directed Issues
Page
3-3-2 3-3-2
Receipts Types of Receipt Transactions Materiel Receipt Transaction (A5-) Materiel Receipt Transaction ( 2 2-) Materiel Receipt from RU ( D ~ A ) Processing Receipts Purpose Codelcondition Transfers Purpose Code Transfers Condition Code transfers Title Purpose Code Transfer DIC DAC Transfer Page 3-3-9
Figure
3-14 3-15
PART 111
SECTION 3 .
INVENTORY CONTROL PROCEDURES FOR OPERATING STOCK (PURPOSE CODE A)
3.1 General Information. This Section contains the procedures and related i n f o r m a t i o n p e r t a i n i n g t o t h e e f f e c t i v e c o n t r o l of P u r p o s e Code A stocic a u t h o r i z e d within a using u n i t . U s i n g u n i t s may have on hand and m a i n t a i n i n s e r v i c e a b l e c o n d i t i o n s p e c i f i c q u a n t i t i e s of c e r t a i n i t e m s which a r e c o c s i d e r e d e s s e n t i a l t o T h e s ~ items a r e r e f e r r e d t o a s e l t h ~ r t h e o p e r a t i o n and m i s s i o n of t h e i ! n i t s . a l l o w a n c e s o r o p e r a t i n g stocks. Allowancas were d i s c u s s e d in Section 2 . O p e r a t i n g s t o c k s a r e d e f i n e d a s m a t e r l c l a u t h o r i z e d o r d i r e c t e d t o be h e l d i n a n t i c i p a t i o n of f u t u r e demands.
a.
P u r p o s e Code A s t o c k i s d e f i . n e d i n f o u r c a t e g o r i e s .
( 1 ) S t o c k s w h i c h meet c o m p u t e r - d e t e r m i n e d R O ' s r e s u l t i n g from t h e m o n t h l y i t e m r e v i e w and f o r c e - f e d from t h e g e n e r a l a c c o u n t t o t h e u s i n g u n i t .

( 2 ) S t o c k s w h i c h w e r e r e q u i s i t i o n e d a s an a d d i t i o n a l demand ( D I C ZO ) f o r P u r p o s e Code A , C , o r G and w h i c h became u n s e r v i c e a b l e o r e x c e s s t o t h e n e e d s of the unit. T h e s e s t o c k s a r e p l a c e d i n P u r p o s e Code A , u s i n g a D I C DAD p u r p o s e c o d e t r a n s f e r t r a n s a c t i o n i f t h e s t o c k s w e r e o r i g i n a l l y o t h e r t h a n P u r p o s e Code A , i n o r d e r t o a w a i t r e c e i p t of d i s p o s i t i o n i n s t r u c t i o n .
(3)
requirement. 4400.141.
S t o c k s w h i c h a r e m a i n t a i n e d t o meet a C r i t i c a l Low D e n s i t y (CLD) CLD i t e m s a r e a s s i g n e d a r e q u i r e r r l e n t code i n a c c o r d a n c e w i t h MCO
( 4 ) S t o c k s w h i c h a r e r e c e i v e d a s a r e s u l t of a n a d d i t i o n a l demand h e l d i n P u r p o s e Code A p r i o r t o b e i n g p l a c e d i n P u r p o s e Codes C, E , and G .
and
b. P u r p o s e Code A s t o c k b e l o n g s t o t h e S U u n t i l t h e a s s e t s a r e i s s u e d t o end M u s e o r consumed by t h e u s i n g u n i t . Assets i d e n t i f i e d i n paragraph 3 . l . a ( 2 ) , p r e c e d i n g , a r e t e c h n i c a l l y S U a s s e t s which a r e h e l d by t h e u s i n g u n i t u n t i l M r e d i s t r i b u t i o n , rollback, turn i n to salvage, or other i n s t r u c t ions a r e e f f e c t e d . c. R e g a r d l e s s of t h e c a t e g o r y of t h e P u r p o s e Code A s t o c k , t h e u s i n g u n i t i s s u e p o i n t i s r e s p o n s i b l e f o r r e c e i v i n g , i d e n t i f y i n g , i s s u i n g , and s t o r i n g t h i s materiel. 3.2 Operating Stock Level
a. O p e r a t i n g s t o c k s a r e c a r r i e d on t h e Loaded U n i t B a l a n c e F i l e ( L U R F ) a s L e v e l s of o p e r a t i n g a v a i l a b l e f o r i s s u e , P u r p o s e Code A C o n d i t i o n Code A i t e m s . s t o c k s a r e a u t o m a t i c a l l y c a l c u l a t e d , when r e q u e s t e d , u t i l i z i n g d a t a g e n e r a t e d by the using unit transactions. b. U s i n g u n i t s w i l l r e c e i v e o p e r a t i n g s t o c k r e p l e n i s h m e n t from t h e s u p p o r t i n g General Account. When t h e u s e r ' s r e c o r d s i n d i c a t e t h a t t h e u s e r ' s a s s e t s h a v e f a l l e n b e l o w t h e e s t a b l i s h e d ROP, s t o c k r e p l e n i s h m e n t a c t i o n w i l l be a c c o m p l i s h e d i n t h e form of a u t o m a t i c c o m p u t e r - g e n e r a t e d s t o c k r e p l e n i s h m e n t r e q u i s i t i o n s . The computer-generated stock replenishment r e q u i s i t i o n s w i l l process against the G e n e r a l A c c o u n t ' s r e c o r d s and c a t l s e r e p l e n i s h m e n t a s s e t s from G e n e r a l A c c o u n t
stocks or subsequent source of supply to be sent to the user. Therefore, it is essential that issue to end use be reported to the general account on a daily basis. c. All items on the LUBF will be assigned one of the following levels for the determination of stock replenishment: Fixed Levels objectives/reorder points (a) Fixed level. requisitioning (ROS/ROPS) are assigned by the using unit upon approval of the unit commander or the designated representative. Certain closely managed items require a fixed level RO/ROP which does not change during the item review process; e.g, major TIE end items, self-service center items, and high usage items which require maintenance of on-hand quantities. The using unit assigns a requirement code to the item to identify it as a fixed level item. The SMU is responsible for ensuring that the assigned code appears on the supported unit's balance file record. This assignment prohibits the automatic recalculation of the RO and ROP. The quantities for RO and ROP must be loaded into the item balance record via a change transaction document identifier code (DIC) YUB to the SMU. (b) The assigning using unit must ensure that fixed level assignments are within the levels prescribed for insurance stockage and are not lower than any CLD RO and ROP assigned to the item. (c) Fixed level stocks are assigned a requirement code, and the first digit must be 1. The remaining three digits are used for local control purposes. In some. cases, the SMU may assign a code to those three digits. For example, it may use a lSSV code to identify self service items. If the SMU chooses not to use the last three digits, the using unit may assign them for its own control purposes by inducting a DIC YUB transaction with a 1 in card column 4 and the three digit local control code in card columns 5 through 7.
1. Fixed level requirement codes will be maintained in a logbook by the using-unit to identify the reasons/conditions for assignment of the level. A logbook record is required only for those items with locally assigned fixed levels. T/E items which appear on the unit's MAL are not included in .the logbook. The log entries will aid in the future deletions of fixed level assignments.
2. Newly provisioned items may be considered for a fixed level assignment; however, logbook entries for provisioning should only reflect the requirement code assigned to the provisioning project and not reflect each item in the project. (dl Controlled items and Marine Corps Self-Service Center/Navy ServMart items will be assigned a fixed level requirement code and assigned a fixed level RO/ROP of zero. (el Using a MARK IV or NATURAL Program on a quarterly basis, the SMU will provide the using unit with a listing of balance file records containing a fixed level requirement (1) with an assigned RO. Using units are required to review this listing and return the results to the SMU with related change transactions. Local command procedures will contain prerequisites for the use of a fixed level requirement code (1) with an assigned RO/ROP.
CH 3
1 AUG 86
(2)
Defined Levels
( a ) Defined l e v e l ROs/ROPs a r e a s s i g n e d by t h e u s i n g u n i t w i t h i n t h e p o l i c y of t h e major command, based on days of s u p p l i e s a u t h o r i z e d by H e a d q u a r t e r s Marine Corps. The d e f i n e d l e v e l i d e n t i f i e s t h e number of days of s u p p l y a u t h o r i z e d f o r an ROP and an o p e r a t i n g l e v e l . The l e v e l s a r e r e c a l c u l a t e d on a monthly b a s i s . R e c a l c u l a t i o n w i l l r e p l a c e t h e o l d RO/ROP w i t h a new R@/ROP. ( b ) An a v e r a g e 30 d a y s of s u p p l y i s c o m p u t e r - c a l c u l a t e d c o m b i n a t i o n w i t h t h e r e q u i r e m e n t code t o d e v e l o p t h e RO/ROP f i g u r e s . and used i n
( c ) Defined l e v e l s a r e a s s i g n e d a r e q u i r e m e n t code, and t h e f i r s t The r e m a i n i n g t h r e e d i g l t s d e f l n e t h e number of days of s u p p l y d i g i t must be 2 . a u t h o r i z e d f o r t h e o p e r a t i n g l e v e l , o r d e r - s h i p t i m e , and s a f e t y l e v e l . When e x t e n d e d by t h e usage d a t a and a p p r o p r i a t e l y combined, t h e f i g u r e f o r RO and ROP i s produced. (3) Variable Levels
( a ) V a r i a b l e l e v e l ROs/ROPs a r e a s s i g n e d by t h e u s i n g u n i t w i t h i n e a c h major command. Based on days of s u p p l y a u t h o r i z e d by H e a d q u a r t e r s Marine C o r p s , t h e v a r i a b l e l e v e l d e f i n e s t h e days of s u p p l y t o be used f o r an o p e r a t i n g level. The number of days of s u p p l y needed f o r t h e RO i s developed from t h e The l e v e l s a r e a c t u a l l e a d t i m e d a t a c o l l e c t e d on t h e i t e m b a l a n c e r e c o r d . r e c a l c u l a t e d under t h e same c o n d i t i o n s a s t h e d e f i n e d l e v e l s . The r e c a l c u l a t e d RO/ROP w i l l r e p l a c e t h e o l d RO/ROP. A v a r i a b l e l e v e l w i l l be used f o r a l l i t e m s of s u p p l y a s i n d i c a t e d i n MCO 4400.112. ( b ) V a r i a b l e l e v e l s a r e a s s i g n e d a r e q u i r e m e n t c o d e , and t h e f i r s t d i g i t must be 3. The second d i g i t d e f i n e s t h e number of days of s u p p l y a u t h o r i z e d f o r an o p e r a t i n g l e v e l . The t h i r d d i g i t r e p r e s e n t s l e a d t i m e ; however, t h e ROP w i l l be based on t h e b a l a n c e f i l e f i r s t r e c e i p t d a t a c a l c u l a t i o n . The f o u r t h d i g i t d e f i n e s t h e number of days of s u p p l y a u t h o r i z e d f o r a s a f e t y l e v e l . ( c ) The l e a d t i m e i s c a l c u l a t e d from t h e o r d e r - s h i p time d a t e of r e c e i p t s days d i f f e r e n c e between t h e document d r a f t d a t e and t h e d a t e r e c e i v e d d i v i d e d by t h e number of receipts. ( d ) Once a c t u a l o r d e r - s h i p time i s d e t e r m i n e d , t h e ROP and RO a r e c a l c u l a t e d f o r a d e f i n e d l e v e l w i t h t h e o r d e r - s h i p time r e p l a c i n g t h e l e a d t i m e i n d i c a t e d i n t h e r e q u i r e m e n t code.
(4)
C r i t i c a l Low D e n s i t y S t o c k a g e
( a ) C r i t i c a l low d e n s i t y ( C L D ) end i t e m s a r e combat/mission e s s e n t i a l i t e m s which a r e p u r c h a s e d i n v e r y s m a l l q u a n t i t i e s . To r e d u c e r e p a i r t i m e , u n i t commanders a r e a u t h o r i z e d s t o c k s of s e c o n d a r y r e p a r a b l e s and c r i t i c a l r e p a i r p a r t s t o s u p p o r t t h e s e CLD end i t e m s . The i n i t i a l i s s u e p r o v i s i o n i n g p r o c e s s p r o v i d e s s t h e i n i t i a l s t o c k s of r e p a r a b l e ~ / ~ a r twhich a r e t r e a t e d a s a l l o w a n c e s d u r i n g t h e demand development phase (2-4 y e a r s ) of an i t e m ' s h i s t o r y ( s e e MCO P4400.79). In a d d i t i o n , t h e u n i t commander, w i t h t h e a p p r o v a l of t h e f o r c e commander, may d e s i g n a t e a d d i t i o n a l items t o be s t o c k e d a s i n s u r a n c e i t e m s . I t e m s which s u p p o r t CLD equipment a r e l i s t e d on t h e u s i n g u n i t ' s b a l a n c e f i l e w i t h a f i x e d r e u i r e m e n t code. The r e q u i r e m e n t code a l s o i d e n t i f i e s t h e end i t e m a p p l i c a t i o n ( s ? of t h e part. 1 - The f i r s t d i g i t of t h e RC w i l l b e 1 . 2 The 2nd through 4 t h d i g i t s w i l l be e i t h e r t h e i n i t i a l i s s u e p r o v i s i o n i n g p r o j e c t code, weapons s y s tem c o d e , o r a l o c a l l y a s s i g n e d 3 - c h a r a c t e r code which r e p r e s e n t s a p p l i c a t i o n s t o more than one end i t e m . CH 3
1 A U G 86
FMF SASSY USING UNIT PROCEDURES 3.3 Issues 3.3.1 us in^ Unit-Initiated Issues. The following issue transactions are initiated at the using unit issue point: 3.3.1.1 Over-the-counter Issues to RUs (DIC D7Ab Issue of materiel by the using unit from operating stock (Purpose Code A) to an end use in response to the immediate demand of an RUIERO is considered an over-the-counter issue. An over-the-counter issue from operating stock, less issues to assembly (DIC D7L), results in a statistical charge to the using unit and a financial transaction generated to the fiscal officer. 3.3.1.2 Preexpended Bins. Preexpended bin (PEB) stocks are modest stocks of low-cost, fast-moving expendable items which are designed to facilitate the maintenance function by making everyday use items readily available at the maintenance site. Preexpended bins may be established at any unit performing maintenance or repair of equipment. a. Use of preexpended bins should be closely coordinated with the supporting supply sectiordissue point. This will help avoid the layering of stocks and ensure that usage data is accumulated which will update RO/ROPs and, thus maintain a continuous flow of supplies. Items selected for inclusion in the preexpended bin will be approved in writing by the Commanding Officer and must meet the following criteria: Stockage Criteria Unit of Issue EA or PR All Others Unit Price Per Item less than or equal to $25.00 less than or equal to $50.00
b. Issues to preexpended bins are accomplished by the issue point to replenish stocks. Once issued to the preexpended bin, no further supply accounting action is required; however, issues from PEBs against an ERO must be documented on a MIMMS-AIS 4 card with an advice code of PB, in accordance with the current edition of MCO P4790.2. 3.3.1.3 Issues to Purpose Code C. Issues made to Purpose Code C will be accomplished by the use of a purpose code transfer (DIC DAD). Operating Stock (Purpose Code A) will be used to replenish allowances when an item is found by the using unit to be unserviceable, lost, damaged, or sold and a replacement item is available from operating stock. Appropriate drop transaction (e.g., DIC's D7J, D7Y, D9L, D7P, and D9Z) will be prepared in duplicate. The original, with appropriate signatures or statements, is filed in the using unit voucher file, and the duplicate is forwarded to the SMU for processing. 3.3.1.4 Issues to Assembly (DIG D7L). Issues to assembly (DIC D7L) include materiel issued from operating stock to complete sets, kits, and chests or items received from the supply source with components or accessories missing. The DIC D7L transaction does not result in a fiscal charge to the using unit. 3.3.2 SMU-Directed Issues. A redistribution issue transaction is provided by the SMU when a using unit has a high priority additional demand and a cross-support using unit has serviceable operating stock on hand. a. The SMU will forward to the unit possessing the assets a DIC Z7K redistribution notice and
a DIC A2- shipping invoice (DD 1348-1).
b. When a DIC Z7K is effected, the using unit receiving the stock will have a DIC Z2K with "UH" status posted to the additional demand list corresponding to the document number of the DIC ZO that was submitted. CH 4 3 1 MAY 1990 3-3-5

c. Using units in receipt of the DIC Z7K and the A2 shipping invoice will ship the quantity to the designated AC from operating stock and attach the DIC A2 to the materiel. The DIC Z7K is discarded when the materiel requested is furnished. d. If the using unit cannot furnish the total quantity required by the DIC Z7K, the quantity stock-denied will be annotated in CC's 76-80. The quantity on the DIC A2 attached will be forwarded to the designated AC, and the DIC Z7K is returned to the SMU. e. When a using unit stock-denies a DIC Z7K, a requirement exists for the unit to prepare an inventory count transaction (DIC DKA) for submission to the SMU to adjust the unit's LUBF. f. A using unit in receipt of a DIC A2 shipping invoice with a partial quantity stock-denied will receipt(D1C D6T) for the quantity received and release back orders corresponding to the quantity received. g. When a redistribution issue is stock-denied by the redistributing using unit for the full or partial quantity, the requesting unit's document will be passed by the SMU to the next source of supply; and the appropriate status will be posted to the additional demand list.
3.4 Recei~ts.The issue point established at the using unit physically receives all materiel marked for the unit and makes the appropriate distribution to the respective RUIEROs or places the materiel in stock. Section 5 contains the procedures and instructions on the reporting of receipt of materiel from all supply sources. 3.4.1 T p e s of Receipt Transactions. The following are receipts most commonly received by the using unit issue point:
3.4.1.1 Materiel R e c e i ~Transaction (DIC A5 1 t .
a. The DD 1348-1 containing DIC A5 is received with the materiel as a result of SMU-processed requests to the supply source. The majority of the receipt transactions (DIC AS-)will come from the supporting general account; however, other supply sources (i.e., IMM's) will provide materiel, as requested. The materiel receipt transaction (DIC A5-) will contain the unit's document number
F F SASSY USING UNIT PROCEDURES M w i t h NSN r e q u e s t e d o r t h e s u b s t i t u t e NSN f u r n i s h e d . i n f o r m a t i o n is d i s p l a y e d on t h e D I C A5 In a d d i t i o n , o t h e r r e l a t e d
-.
b. M a t e r i e l r e c e i p t t r a n s a c t i o n s (DIC A 5 r e c e i v e d c o n t a i n i n g document numbers w i t h 3000 o r 5000 s e r i e s s e r i a l numbers- a r e computer-produced documents from t h e S U t o r e p l e n i s h up t o RO o p e r a t i n g s t o c k ( p u r p o s e Code A ) l o c a t e d i n t h e M using unit. c . Upon r e c e i p t of m a t e r i e l under a 3000 s e r i e s document s e r i a l number, t h e a d d i t i o n a l demands c l e r k s h o u l d check t h e NSN s e q u e n c e of t h e ADL t o s e e i f he h a s o u t s t a n d i n g b a c k o r d e r s a g a i n s t t h e NSN. I f s o , he s h o u l d immediately r e l e a s e t h e b a c k o r d e r ( s ) w i t h t h e h i g h e s t p r i o r i t y , u s i n g D I C ZZZ ( o r a n 8 c a r d , a u t h o r i t y code A i f t h e b a c k o r d e r a p p l i e s t o a document i n MIMMS) w i t h t h e document number(s) o f t h e b a c k o r d e r ( s ) h e is r e l e a s i n g . He s h o u l d r e c e i p t f o r t h e f o r c e He s h o u l d downgrade f e d m a t e r i e l , D I C D6T, and i s s u e i t t o f i l l t h e b a c k o r d e r . ~ r i o r i t i e sof b a c k o r d e r s t h a t a r e c o m p l e t e l y f i l l e d by t h e f o r c e fed m a t e r i e l t o t h e a p p r o p r i a t e urgency of need d e s i g n a t o r (UND) C p r i o r i t y , i f t h e b a c k o r d e r was a UND A o r B document. Force fed m a t e r i e l t h a t remains a f t e r e x i s t i n g b a c k o r d e r s a r e f i l l e d a r e p l a c e d i n s t o c k and a r e used t o make o v e r - t h e - c o u n t e r i s s u e s . 3.4.1.2 M a t e r i e l R e c e i ~ tT r a n s a c t i o n (DIC 22 )
a . The D I C 22 r e c e i p t t r a n s a c t i o n is a r e d i s t r i b u t i o n o r d e r from t h e S U t o M M a u s i n g u n i t , d i r e c t i n g t h e t r a n s f e r of m a t e r i e l t o a n o t h e r u s i n g u n i t by t h e S U where i t is a s c e r t a i n e d t h a t t h e r e q u i s i t i o n c o n t a i n s a Cross-Support Group Code (CSGC). A r e v i e w is made of u n i t s w i t h i n t h e major command h a v i n g t h e same CSGC I f an excess item is so t o d e t e r m i n e i f a u n i t is e x c e s s t h e r e q u e s t e d i t e m . located, the S U w i l l issue the DIC A M 2 and t h u s i n i t i a t e t h e r e d i s t r i b u t i o n action.
b. Marine C o r p s - c o n t r o l l e d i t e m s ( C I C ' s A t h r o u g h I ) may be r e d i s t r i b u t e d w i t h i n t h e major command by u s e of D I C Z2M t r a n s a c t i o n s a s d i r e c t e d by h i g h e r authority. 3.4.1.3 ater riel R e c e i p t From a R e s p o n s i b l e U n i t (DIC D ~ A ) . When a n RU t u r n s i n s e r v i c e a b l e m a t e r i e l t o t h e i s s u e p o i n t , a m a t e r i e l r e c e i p t t r a n s a c t i o n (DIC D6A) w i l l be t r a n s m i t t e d i n a c c o r d a n c e w i t h t h e prompts and e d i t s shown i n P a r t I V . 3.4.2 Processing Receipts. Manua 1. 3.5 3.5.1 R e c e i p t s p r o c e s s i n g is c o v e r e d i n S e c t i o n 5 o f t h i s
P u r p o s e Code/Condition T r a n s f e r s Purpose Code T r a n s f e r s
a . Using U n i t s w i l l p r e p a r e a D I C DAD t r a n s a c t i o n t o t r a n s f e r a s s e t s from one p u r p o s e code t o a n o t h e r . F i g u r e 3.14 shows t h e a u t h o r i z e d purpose code transfers.
b . When t h e u s i n g u n i t t r a n s m i t s t h e p u r p o s e code t r a n s f e r t r a n s a c t i o n (DIC DAD) a s o u t l i n e d i n t h e prompts and e d i t s i n P a r t I V Y t h e D I C DAD i s t r a n s m i t t e d t o t h e SMU. The D I C DAD t r a n s a c t i o n must a p p e a r on t h e d a i l y h i s t o r y l i s t i n g p r i o r t o any i s s u e , r e d i s t r i b u t i o n , o r r o l l b a c k a c t i o n s . c . A l l a s s e t s c o n c e r n e d w i l l be p h y s i c a l l y moved; a n d , i f t h e p u r p o s e code t r a n s f e r p e r t a i n s t o i t e m s a p p e a r i n g i n t h e MALICMR, r e c o r d s w i l l be u p d a t e d accordingly.
3.5.2
C o n d i t i o n Code T r a n s f e r s -
a . Using u n i t s a r e r e q u i r e d t o t r a n s m i t c o n d i t i o n code t r a n s f e r s (DIC DAC) t o t h e S U when i t e m s i n P u r p o s e Code C , o r G become u n s e r v i c e a b l e t o t r a n s f e r t h e M The D I C DAC t r a n s a c t i o n must a p p e a r on i t e m t o P u r p o s e Code A C o n d i t i o n Code F. t h e d a i l y h i s t o r y l i s t i n g p r i o r t o any f u r t h e r t r a n s a c t i o n s u b m i s s i o n s . T h i s is r e q u i r e d b e c a u s e of t r a n s a c t i o n p r o c e s s i n g s e q u e n c e s i n SASSY. For e x a m p l e , i f a DAC and a D7 w e r e t o b e s u b m i t t e d s i m u l t a n e o u s l y , t h e D7 would p r o c e s s f i r s t c o r r e c t purpose b e f o r e t h e i t e m ' s t r a n s f e r t o t h e c o r r e c t c o n d i t i o n code-(and code, i f required). The i t e m s may be r e p a r a b l e o r c o n t r o l l e d o r s e c u r i t y i t e m s r e q u i r i n g s p e c i a l d i s p o s i t i o n i n s t r u c t i o n s and a r e h e l d i n P u r p o s e Code A C o n d i t i o n Code F u n t i l d i s p o s i t i o n of t h e i t e m s h a s b e e n c o m p l e t e d . (See f i g u r e 3-15) b. U n s e r v i c e a b l e i t e m s n o t of a r e p a r a b l e n a t u r e , o t h e r t h a n c o n t r o l l e d s e c u r i t y i t e m s i n P u r p o s e Codes A , C , and G , w i l l b e t r a n s f e r r e d t o P u r p o s e Code A C o n d i t i o n Code F and issued d i r e c t l y t o disposal, u t i l i z i n g a DZC D7J transaction.
From Purpose/Condition Code
AA
To ~ur~ose/~on~tion Code CA
AA
CA
GA
AA AA
Code Transfer.
GA
Figure 3-14.--Purpose
From ~urpose/Condition Code
To Purpose / ~ o n x ion Code t AF
AA
AF GA CA Figure 3-15.--DIC DAC Transfer.
AA
AF AF
CH 1 3-3-9/ (3-3-10 blank)
17 Sep 1984
FMF SASSY USING UNIT PROCEDURES PART I11 SECTION 4 Additional Demands Procedures Paragraph 4.1 4.2 4.2.1
4.2.2
Title General Information Types of Additional Demands Non-System Items Not Mission Capable Supply Requisitions High Priority Additional Demands Request From Responsible Units/Maintenance Shops Preparation of Additional Demands Distribution of Additional Demand Source Document Walk-thru Additional Demands Part Number Additional Demands Non-System Item Additional Demands Priority 1-3 Additional Demands NMCS Additional Demands Filing Additional Demands Followups and Inquiries Cancellation of Additional Demands Additional Demand Modifiers Additional Demand List Self-service Procedures Additional Demand Submission Times
Page 3-4-3 3-4-4 3-4-4 3-4-5 3-4-6 3-4- 6 3-4- 7 3-4-7 3-4- 7 3-4-8 3-4-9 3-4-9 3-4-9 3-4-9 3-4- 9 3-4-10 3-4-1 1 3-4-1 1 3-4-1 2 3-4-1 2
4.2.3 4.3
4.4
4.4.1 4.4.2 4.4.3
4.4.4
4.4.5 4.4.6 4.5 4.6 4.7 4.8 4.9 4.10 4.11
CH 1
17 Sep 1984
FMF SASSY USING UNIT PROCEDURES Figures Figure 3-16 3-17 3-18 Title Message Format for SASSY Additional Demand (s) Nonsystem Item Requisition Message Format RU'S Request for Allowance Items (GSA FORM 1348) Page 3-4- 13
3-19
3-20
RU'S Request f o r Allowance Items (NAvMC 10694)

Additional Demand File
FMF SASSY USING UNIT PROCEDURES PART I11 SECTION 4 ADDITIONAL DEMANDS PROCEDURES
4 1 General Information .
a. When responsible units have a valid requirement for assets which are not available for over-the-counter issue, an addit ipnal demand will be transmitted to the using unit issue point or materiel Issue point. b. The supply officer transmitting the additional demand is responsible for ensuring that before an additional demand is transmitted, the materiel is The transmission of additional demands will authorized and funds are available result in a statistical financial card being produced and fqrwarded to the fiscal officer for obligation of using unit funds. Memorandum fiscal records will be maintained in accordance with local policy and procedures.
c. Requests for materiel from responsible units/maintenance shops can be by any means available dependent on the urgency of need and combat situation. When possible and if the situation permits, the request for materiel will be in writing in the format prescribed by local operating procedures. Formats most likely will vary dependent on the type of materiel being requested and end use application. The supply element submitting the additional demand will use the request as a source document in preparation of the additional demand. d. Additional demands will be transmitted using the ADPE-FMF prompting and editing routines if possible.
1,
(1) Under exceptional circumstances, when other methods of transmission not considered adequate, additional demands may be submitted offline by E;ephone, radio, or message. When submitted by telephone or radio, the additional demand will be.prepared on DD 1348, NAVMC 10694, or a keypunch coding When sheet and read to the SMU/supply source in exact columnar alignment. messages are used, each message transmission will be limited to a maximum of seven transactions. When explanatory comments are required, the appropriate entry will be entered on the line immediately following each transaction. All transactions The formats on a single message must use the same Routing Identifier Code (RIC). for the messages are shown in figures 3-16 and 3-17. Cancellations and followups submitted by message will be in the same format as an additional demand, except that the first line in the body of the message will be shown as "SASSY Cancellation" or "SASSY Followup," as appropriate.
( 2 ) Regardless of the method of transmission, when a requisition is submitted to the supply source (other than the SMU), the using unit must build a DASF record. This will insure the general account and using unit's money is obligated for the requisition. The using unit will prepare and induct in the next I SASSY update, a DIC DGA to build a backorder and obligate the unit's funds. Also, in the same update, a DIC AE1 with BM status with source of supply (SOS) will be 1 inducted. This transaction will create DIC ZBE with a due in appearing on the unit's DASF. In addition to the preceding action, the using unit must prepare a manual DIC A3A (~inancial Obligation Transaction) and forward it to the fiscal section of the General Account.
I
I
e. Stock replenishment requisitions for Purpose Code A stocks which have an established RO are automatically generated for LUBF records. These requisitions for stock replenishment do not enerate any . financial transact ions nor will they appear on the unit's demand fist. Receipts for these requ~sitions can be identified by the document serial number which will have a 5000 series serial number. Stock replenishment requisitions are managed using the DASF.
CH 1
17 Sep 1984
4.2
Types o f A d d i t i o n a l Demands.
a . A d d i t i o n a l demands a r e s u b m i t t e d w i t h e i t h e r z f d l / Z @ A o r Z05/ZfdE t y p e document i d e n t i f i e r c o d e s . The document i d e n t i f i e r code depends on t h e g e o g r a p h i c l o c a t i o n of t h e s u b m i t t i n g u n i t and w h e t h e r t h e a d d i t i o n a l demand i s b e i n g o r d e r e d by N a t i o n a l S t o c k Number o r P a r t Number. b . T h e r e a r e v a r i o u s t y p e s o f N a t i o n a l S t o c k Numbers a s u b m i t t i n g u n i t may e n c o u n t e r . They a r e : ( 1 ) N a t i o n a l S t o c k Numbers on t h e M a s t e r Header I n f o r m a t i o n F i l e f o r The which t h e Marine Corps i s a r e g i s t e r e d u s e r w i t h t h e Department of Defense. management d a t a on t h e s e s t o c k numbers a r e updated monthly by t h e I n v e n t o r y C o n t r o l P o i n t , Albany, Ga. The Z O l / Z O A document i d e n t i f i e r code i s used f o r s u b m i t t i n g t h e a d d i t i o n a l demand. ( 2 ) N a t i o n a l S t o c k Numbers which a r e i n t h e Department of Defense system f o r which t h e Marine Corps i s n o t a r e g i s t e r e d u s e r . These S t o c k Numbers have a non-system i n d i c a t o r o f "2" a s s i g n e d when t h e y a r e l o a d e d t o t h e Master Header Information F i l e . The "2" becomes a "3" when t h e monthly f i e l d change i s r u n and a n o u t p u t t r a n s a c t i o n i s c r e a t e d f o r r e p o r t i n g t h e N a t i o n a l S t o c k Number t o t h e I n v e n t o r y C o n t r o l P o i n t , Albany, Ga. The ZOl/ZOA document i d e n t i f i e r code i s used f o r s u b m i t t i n g t h e a d d i t i o n a l demand.
( 3 ) N a t i o n a l S t o c k Numbers l o c a l l y a s s i g n e d f o r Non-system items. L o c a l l y a s s i g n e d s t o c k numbers a r e not r e c o g n i z e d by anyone e x c e p t t h e s u p p o r t i n g SASSY Management U n i t and s h o u l d n o t be r e f e r e n c e d i n any c o r r e s p o n d e n c e o u t s i d e t h e a r e a s e r v i c e d by t h e SASSY Management U n i t . The l o c a l l y a s s i g n e d N a t i o n a l S t o c k Number w i l l have a Non-system i t e m i n d i c a t o r of "1" on t h e M a s t e r Header Information F i l e . The ZOI/ZOA document i d e n t i f i e r c a n be used f o r s u b m i t t i n g t h e a d d i t i o n a l demand i f t h e l o c a l l y a s s i g n e d S t o c k Number i s u s e d , o r a z O E / Z O ~ i f t h e m a n u f a c t u r e r ' s code and p a r t number i s u s e d .
4.2.1 Non-Svstem
Items
a . Non-system i t e m s a r e i t e m s f o r which N a t i o n a l S t o c k Numbers have not been a s s i g n e d o r i t e m s which have N a t i o n a l S t o c k Numbers which a r e not loaded t o t h e M a s t e r Header I n f o r m a t i o n f i l e by t h e I n v e n t o r y C o n t r o l P o i n t , Albany, Ga. b . When a r e q u i r e m e n t i s r e c e i v e d f o r a p a r t number, t h e u n i t s u p p l y o f f i c e r s h o u l d v a l i d a t e t h e i t e m w i t h t h e m a i n t e n a n c e shop t o i n s u r e t h a t t h e p a r t number d o e s n o t have a c o r r e s p o n d i n g N a t i o n a l S t o c k Number i n a c u r r e n t r e f e r e n c e manual. c . The r e q u i r e m e n t s h o u l d be s c r e e n e d a g a i n s t t h e l o c a l SASSY Management U n i t ' s Non-system i t e m c a t a l o g by m a n u f a c t u r e r ' s code and p a r t number and by t h e i t e m ' s nomenclature. d. The S o u r c e , Maintenance, and R e c o v e r a b i l i t y Code (SMRC) o f t h e i t e m s h o u l d b e reviewed t o d e t e r m i n e t h e manner of a c q u i r i n g s u p p o r t i t e m s f o r m a i n t e n a n c e , r e p a i r , o r o v e r h a u l o f end i t e m s .

e. When items required by the using unit are part numbered items, have been assigned a nonsystem NSN by the SMU, and are listed in the NSI catalog, the using unit will submit additional demand transaction (DIC zOl/ZOA). f. When items required by the using unit are part numbered items and are not listed in the NSI catalog, the using unit will submit additional demand transaction (CID zO~/ZOE). In addition, the using unit will prepare three item description transactions (DIC ZNS). DIC ZNS transactions are only submitted after it has been verified that the required item is not already listed in the NSI catalog. g. It is mandatory that the manufacturer's code and part number be cited exactly as they appear in the publication. This includes the special characters for dashes and slashes Spaces are not to be used between the manufacturer's code and part number. Spaces are not to be used between the alpha/numeric characters of the part number.
h. When a requirement is received for a National Stock Number not on the Master Header Information File (MHIF), the Source, Maintenance, andpRecoverability Code (SMRC), and Acquisition Advice Code should be reviewed to determine the manner of acquiring support items for maintenance, repair, or overhaul of end items. Local procedures will be published by the SASSY Management Unit based on the Acquisition Advice Code of the required item. i. The SASSY Management Unit will also publish local procedures for items to be procured under the JZ Program. See Part IV for definition of JZ program. The procedures will vary by geographic location. Items to be obtained in this manner are identified by the Weapon System Code of the end item. The SASSY Management Unit will publish a list of these items, the Weapon System Code and Project Code which will identify them. 4.2.2 Not Mission Capable Supply Requisitions Not Mission Capable Supply (NMCS) is a materiel condition indicating that and equipment are not capable of performing any of their assigned missions of maintenance work stoppage due to a supply shortage. NMCS additional will be used only when the following conditions are met:
(1)
a. systems because demands
Only units with a Force/Activity Designator (FAD) I, 11, or 111.
(2) The additional demands will be limited to the quantity of materiel required to return the deadlined equipment or system to an operational status. Not Mission Capable Supply Requisitions will not be submitted for replacement of end items, TIE deficiencies, stock replenishment, or items which do not directly cause a piece of equipment or a system to be deadlined.
( 3 ) Additional demands for Not Mission Capable Supply Requisitions will be identified by the entries in the required delivery date field of the additional demand. The entry will depend on the urgency of need and the priority of the additional demand. The priority will be assigned In accordance with the Force/Activity Designator (FAD) and the mission of the unit.
(4) When an additional demand is submitted directly to the SASSY Management Unit in a ZO format, the Weapons System Code (wsC) will be entered. The Combat ~ s s e n iality~riticality(CRIT) Code should be verified to insure that t the item being requisitioned is eligible. When the additional demand is submitted in a "4" transaction format, the Weapon System Code will be entered by the MIMMS Class I update process. The applicable WSC is listed in the current Marine Corps Bulletin in the 3000 series and in Part IV of this manual.
CH 1
17 Sep 1984
b. A l l a t t e m p t s w i l f i r s t . I f the supporting i t e m b a c k o r d e r w i l l be r e q u i r e m e n t w i l l a l s o be 4.2.3
l be made t o f i l l Not Mission Capable Supply R e q u i s i t i o n s g e n e r a l account does not have t h e i t e m ( s ) i n s t o c k , a h o t r e c o r d e d on t h e g e n e r a l a c c o u n t b a c k o r d e r f i l e and t h e passed t o t h e Department o f Defense Item Manager.
High P r i o r i t y A d d i t i o n a l Demands
a . Commanding o f f i c e r s of u s i n g u n i t s a r e r e s p o n s i b l e f o r t h e a c c u r a t e a s s i g n m e n t of p r i o r i t y d e s i g n a t o r s c o n s i s t e n t w i t h t h e F o r c e j A c t i v i t y D e s i g n a t o r s a s s i g n e d by h i g h e r a u t h o r i t y and w i t h e x i s t i n g urgency of need; and t h e ' v a l i d i t y of r e q u i r e d d e a d l i n e d a t e s when a s s i g n e d t o r e q u i s i t i o n s . b. Commanders w i l l e i t h e r p e r s o n a l l y r e v i e w , o r d e l e g a t e i - ~ r i t i n g t o w s p e c i f i c p e r s o n n e l t h e a u t h o r i t y t o r e v i e w , a l l r e q u i r e m e n t s based on urgency of need i n a c c o r d a n c e w i t h t h e c u r r e n t e d i t i o n of MCO 4400.16. c . Commanders w i l l a l s o be r e s p o n s i b l e f o r r e v i e w i n g t h e P r i o r i t y U t i l i z a t i o n Report produced monthly by t h e SASSY Management U n i t t o i n s u r e t h a t t h e number of h i g h p r i o r i t y r e q u i s i t i o n s i s n o t o u t of p r o p o r t i o n t o t h e m i s s i o n of t h e u n i t and i t s combat r e a d i n e s s . Persons authorized 4.3 R e q u e s t s From R e s p o n s i b l e Units/Maintenance Shops. draw m a t e r i e l from t h e u s i n g u n i t o r m a t e r i e l i s s u e p o i n t w i l l be a u t h o r i z e d , w r i t i n g , b y t h e RU t o r e c e i p t f o r m a t e r i e l . An a p p r o p r i a t e means i d e n t i f i c a t i o n w i l l be used t o e n s u r e t h a t o n l y p e r s o n s a u t h o r i z e d i n w r i t i n g drawing m a t e r i e l from t h e i s s u e p o i n t . to in of are
AM a . DD 1348 ( s e e f i g u r e 3-18) o r N V C 10694 ( s e e f i g u r e 3-19) w i l l be used by t h e RU when r e q u i s i t i o n i n g i t e m s t h a t a p p e a r on t h e CMR. Upon r e c e i p t of t h e r e q u e s t from t h e RU, t h e u s i n g u n i t w i l l check t h e R U ' s CMR; and, i f m a t e r i e l i s a u t h o r i z e d and a v a i l a b l e f o r i s s u e , t h e u s i n g u n i t w i l l p r o v i d e t h e m a t e r i e l . If t h e m a t e r i e l i s not a v a i l a b l e f o r i s s u e , t h e u s i n g u n i t w i l l u s e t h e r e q u e s t a s a s o u r c e document i n p r e p a r a t i o n of t h e a d d i t i o n a l demand (DIC ZO ) forwarded t o t h e SMU.
b . Formal r e q u e s t s a r e not r e q u i r e d f o r any o t h e r t y p e item. Authorized u s e r s may r e q u e s t items o r a l l y o r by means of a shopping l i s t . , Maintenance shops w i l l u t i l i z e NAVMC 10925 (ERO Shopping ~ i s t )f o r r e q u e s t s of p a r t s o r m a t e r i a l s r e q u i r e d f o r t h e performance of equipment maintenance. I f t h e item r e q u e s t e d i s a v a i l a b l e f o r i s s u e , t h e i s s u e w i l l be made on N V C 10925 and t h e n forwarded AM according t o t h e procedure contained i n Section 9 , following. I f t h e item i s not a v a i l a b l e f o r i s s u e , t h e i s s u e p o i n t w i l l f i l l i n t h e a p p r o p r i a t e i n f o r m a t i o n on N V C 10925 and forward t h e form t o t h e Supply O f f i c e r f o r i n d u c t i o n . AM I M R e s p o n s i b i l i t y f o r i n d u c t i o n of MM S "4" c a r d s v a r y a t d i f f e r e n t l o c a t i o n s ; s e e l o c a l procedures. c . Each demand w i l l be r e c o r d e d s e p a r a t e l y . i n t e r p r e t a t i o n of t h e word "demand" i s a s f o l l o w s : A d d i t i o n a l guidance a s t o t h e
( 1 ) R e q u e s t s f o r t h e same NSN from s e p a r a t e R U ' s a r e s e p a r a t e demands and s h o u l d n o t be c o n s o l i d a t e d .

(2) R e q u e s t s f o r t h e same NSN b u t a p p l i c a b l e t o d i f f e r e n t ERO's a r e separ a t e demands and s h o u l d n o t be c o n s o l i d a t e d . However, t h e t o t a l r e q u i r e m e n t f o r a l l l i k e NSN's on an ERO s h o u l d '.e c o n s o l i d a t e d i n a s i n g l e demand t r a n s a c t i o n . A t t h e d e s c r e t i o n of t h e commanding o f f i c e r , t h e u n i t may e l e c t t o c o n s o l i d a t e NSN's f o r SL-3 components i n t o one r e q u i s i t i o n . This w i l l reduce unnecessary burden on t h e s u p p l y system t o p r o c e s s m u l t i p l e demands f o r l i k e NSN1s. S p e c i f i c a l l y , m u l t i p l e demands s h o u l d n o t be p r e p a r e d f o r t h e s o l e purpose of r e c o r d i n g a d d i t i o n a l movements on i n f r e q u e n t l y r e q u e s t e d NSN's.
( 3 ) P r e p a r a t i o n of a d d i t i o n a l demand t r a n s a c t i o n s s h o u l d n o t be d e l a y e d pending p o s s i b l e r e q u e s t s f o r a d d i t i o n a l q u a n t i t i e s of t h e same NSN.
( 4 ) Not M i s s i o n Capable Supply/Ant i c i p a t e d Not M i s s i o n Capable (NMCS/ANMCS) d d i t i o n a l demands w i l l be s e p a r a t e demands i n a l l i n s t a n c e s . a
Supply
4 . 4 P r e p a r a t i o n of A d d i t i o n a l Demands. When r e q u e s t i n g m a t e r i e l , t h e u s i n g u n i t w i l l c o m p l e t e t h e a p p l i c a b l e p o r t i o n s of t h e a d d i t i o n a l demand. ( S e e t h e t r a n s a c i n Prompts and E d i t s of P a r t IV.) The DD 1348, N V C AM t i o n l a y o u t f o r D I C ZO 10694, o r g e n e r a l p u r p o s e coding s h e e t s may be used t o r e c o r d a d d i t i o n a l demands. p r i o r t o t h e p r e p a r a t i o n of t h e a d d i t i o n a l demand, t h e ML1s w i l l be reviewed t o e n s u r e t h a t c u r r e n t and a c c u r a t e s u p p l y management d a t a a r e e n t e r e d .
4.4.1 D i s t r i b u t i o n o f A d d i t i o n a l Demand Source Document. D ~ t S i b u t i o n w i l l be r made by means o f DD 1348, NAVMC 10694 o r c o u r i e r d i s k e t t e a s f o l l o w s : a . A copy of t h e d a i l y t r a n s a c t i o n s i n p u t t o ADPE and t h e c o u r i e r d i s k e t t e w i l l be forwarded t o t h e SMU. I f t h e r e q u i s i t i o n was s u b m i t t e d by a DD 1348 o r o t h e r s i m i l a r form i n s t e a d of c o u r i e r d i s k e t t e , t h e o r i g i n a l copy of t h e form should be forwarded t o t h e SMU. b. c. d. One copy w i l l be f u r n i s h e d t h e RU c o n c e r n e d . One copy w i l l be f u r n i s h e d t h e f i s c a l c l e r k . One copy w i l l be f i l e d i n t h e a d d i t i o n a l demand f i l e .
When t h e g e n e r a l purpose c o d i n g s h e e t o r ADPE i s u s e d , t h e u s i n g u n i t w i l l e s t a b l i s h i n t e r n a l p r o c e d u r e s f o r d i s t r i b u t i o n between t h e RU' s c o n c e r n e d , f i s c a l c l e r k , and a d d i t i o n a l demands c l e r k . 4.4.2 Walk-Thru A d d i t i o n a l Demands
'
a . Walk-through a d d i t i o n a l demands may be s u b m i t t e d f o r u r g e n t r e q u i r e m e n t s . Commanding o f f i c e r s of r e q u i s i t i o n i n g a c t i v i t i e s w i l l e n s u r e t h a t a l l r e q u i s i t i o n s which c o n t a i n p r i o r i t y d e s i g n a t o r s based on Urgency of Need D e s i g n a t o r s A and B a r e i n f a c t f o r m a t e r i e l w i t h o u t which t h e u n i t i s n o t c a p a b l e of p e r f o r m i n g i t s m i s s i o n o r w i t h o u t which t h e u n i t ' s mission i s impaired. The r e q u i s i t i o n s w i l l b e reviewed by t h e commanding o f f i c e r s o r d e s i g n a t e d r e p r e s e n t a t i v e s t o e n s u r e p r o p e r a p p l i c a t i o n s of Uniform M a t e r i e l Movement and I s s u e P r i o r i t y System (UMMIPS) c r i t e r i a . Walk-throughs w i l l be s u b m i t t e d d i r e c t l y t o t h e s u p p o r t i n g G e n e r a i Account. I f i s s u e i s made, t h e S U w i l l i n s e r t C o n t r o l Code 1 (walkM t h r o u g h i n d i c a t o r ) i n CC 67 o f t h e r e q u i s i t i o n . The u s i n g u n i t w i l l n o t p r e p a r e a D I C D7A i s s u e t r a n s a c t i o n when a walk-through i s s u e i s made, a s one i s a u t o m a t i c a l l y c r e a t e d when a D I C ZO-is p r o c e s s e d by t h e SMU. CH 1 17 Sep 1984
3-4-7
FMF SASSY USING UNIT PROCEDURES b . When t h e G e n e r a l Account cannot f u r n i s h t h e m a t e r i e l a s r e q u i r e d by t h e walk-through, t h e a d d i t i o n a l demand w i l l be p r o c e s s e d by t h e S U i n t h e i n v e n t o r y M update f o r passing t o t h e next supply source. 4.4.3 P a r t Number A d d i t i o n a l Demands A d d i t i o n a l demands f o r i t e m s w i t h a p a r t number and no NSN, o r r e q u e s t s t h a t c o n t a i n nonsystem NSN's, w i l l be prepared i n a c c o r d a n c e w i t h p a r a g r a p h s 4 . 2 , 4.2.1, and Prompts and E d i t s of P a r t IV of t h i s manual. items received a t the S U w i l l M i n s t r u c t i o n s contained i n the c u r r e n t e d i t i o n of MCO 4410.9. When a p p l i c a b l e , t h e u s i n g u n i t w i l l a s s i g n a W C S i n CC's 21-22 whenever s u b m i t t i n g an a d d i t i o n a l demand f o r a n i t e m a s s i g n e d a l o c a l NSN. The S U w i l l p u b l i s h , on a t i m e l y b a s i s , a c a t a l o g c o n t a i n i n g a l l M l o c a l NSN's and t h e c o r r e s p o n d i n g p a r t numbers and nonsystem NSN1s. The c a t a l o g w i l l be i n l o c a l / n o n s y s t e m NSN, n o m e n c l a t u r e , and p a r t number sequence. Once t h e p a r t number o r nonsystem NSN i t e m s appear i n t h e l o c a l NSI c a t a l o g , a d d i t i o n a l demands f o r t h o s e i t e m s w i l l be s u b m i t t e d a s D I C Z O l ' s o r Z O A ' s u s i n g t h e a s s i g n e d l o c a l NSN o r nonsystem NSN i n a c c o r d a n c e w i t h t h e format o u t l i n e d i n Prompts and Followups, m o d i f i e r s , and c a n c e l l a t i o n s f o r p a r t number o r E d i t s of P a r t I V . nonsystem NSN a d d i t i o n a l demands w i l l be s u b m i t t e d u s i n g t h e l o c a l NSN o r nonsystem NSN shown on t h e demand l i s t i n g p r o v i d e d by t h e SMU. a. Those a d d i t i o n a l demands f o r part-numbered
b e a s s i g n e d a l o c a l NSN i n a c c o r d a n c e w i t h t h e
b. The t h r e e D I C ZNS d e s c r i p t i o n c a r d s f o r nonsystem NSN's w i l l be t h e same a s f o r part-numbered i t e m s , e x c e p t t h a t t h e D I C ZNS d e s c r i p t i o n c a r d s w i l l c o n t a i n t h e nonsystem NSN i n C C ' s 8-20. The nonsystem NSN w i l l be p e r p e t u a t e d i n t h e NSI catalog.
c . Under e x c e p t i o n a l c i r c u m s t a n c e s , when o t h e r methods of t r a n s m i s s i o n a r e n o t c o n s i d e r e d a d e q u a t e , a d d i t i o n a l demands may be s u b m i t t e d by t e l e p h o n e , r a d i o , When o r a d m i n i s t r a t i v e message a s d i s c u s s e d i n p a r a g r a p h 4 . l d ( l ) , p r e c e d i n g . s u b m i t t e d by t e l e p h o n e o r r a d i o , t h e a d d i t i o n a l demand w i l l be prepared on DD 1348, N V C 10694, o r a keypunch c o d i n g s h e e t and r e a d t o t h e SMU/supply s o u r c e i n AM e x a c t columnar a l i g n m e n t . ( 1 ) Using u n i t s s u b m i t t i n g a d d i t i o n a l demands by t e l e p h o n e o r r a d i o w i l l have l o c a l p r o c e d u r e s e s t a b l i s h e d f o r t h e d i s t r i b u t i o n of t h e a d d i t i o n a l demand i n accordance with t h e procedures contained i n paragraph 4.4.1, preceding.
( 2 ) G u i d e l i n e s f o r c r e a t i n g a SASSY r e c o r d and t h e o b l i g a t i o n of 1 a r e contained i n paragraph 1 1 4 . l . d ( 2 ) preceeding. (3)
funds
a maximum of
When messages a r e u s e d , each message t r a n s m i s s i o n w i l l be l i m i t e d t o seven t r a n s a c t i o n s . When e x p l a n a t o r y comments a r e r e q u i r e d , t h e a p p r o p r i a t e e n t r y w i l l be e n t e r e d on t h e l i n e immediately f o l l o w i n g each transaction. A l l t r a n s a c t i o n s on a s i n g l e message must use t h e same Routing I d e n t i f i e r Code (RIC). The f o r m a t s f o r t h e messages a r e shown i n f i g u r e s 3-16 and 3-17.
( 4 ) C a n c e l l a t i o n s and followups s u b m i t t e d by message w i l l be i n t h e same f o r m a t as i n a d d i t i o n a l demand e x c e p t t h a t t h e f i r s t l i n e i n t h e body of t h e m e s s a g e w i l l b e shown a s "SASSY C a n c e l l a t i o n " o r "SASSY F o l l o w u p , " a s appropriate.
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( 5 ) Local p r o c e d u r e s w i l l be e s t a b l i s h e d f o r t h e d i s t r i b u t i o n of m e s s a g e s used t o submit a d d i t i o n a l demands i n a c c o r d a n c e w i t h t h e p r o c e d u r e s contained i n paragraph 4.4.1, preceding.

4.4.4 Non-System I t e m A d d i t i o n a l Demands. R e q u e s t s f o r i t e m s t h a t c o n t a i n nons y s t e m NSN1s w i l l be p r e p a r e d i n a c c o r d a n c e w i t h p a r a g r a p h 4 . 2 , 4 . 2 . 1 , and P a r t I V of t h i s manual. 4.4.5 P r i o r i t y 01-03 A d d i t i o n a l Demands. P r i o r i t y Designator 01 through 0 3 r e q u i s i t i o n s m e e t i n g t h e c r i t e r i a f o r e x p e d i t e d h a n d l i n g o f c r i t i c a l l y needed i t e m s c o n t a i n e d i n MCO 4400.16 w i l l be i d e n t i f i e d by e n t e r i n g "999" i n C C ' s 62-64 o f t h e demand i n l i e u of t h e Required ~ e l i v e r yDate (RDD). Code 999 w i l l p r o v i d e i d e n t i f i c a t i o n o f documents r e l a t e d t o c r i t i c a l l y needed i t e m s r e q u i r i n g e x p e d i t e d handling. These m a t e r i e l r e q u i r e m e n t s w i l l be c o n s i d e r e d t h e most u r g e n t demands among o t h e r s b e a r i n g a n e q u a l p r i o r i t y d e s i g n a t o r . When e n t e r e d i n t o demands, code 999 i s p e r p e t u a t e d on m a t e r i e l r e l e a s e o r d e r s (MRo's) and B 1348-1. D This p r o c e d u r e a p p l i e s o n l y t o m a t e r i e l b e i n g s h i p p e d t o U.S. f o r c e s o v e r s e a s and t o f o r c e s a l e r t e d f o r deployment w i t h i n 30 d a y s of t h e document d r a f t d a t e of t h e demand. 4.4.6 N C A d d i t i o n a l Demands MS
a . NMCSIANMCS c o n d i t i o n s P r i o r i t y D e s i g n a t o r s 0 1 t h r o u g h 0 8 , o n l y which do n o t meet t h e c r i t e r i a f o r e x p e d i t e d h a n d l i n g , w i l l be d e s i g n a t e d by t h e e n t r y o f MS a n a l p h a ' I N " t o i d e n t i f y N C and a l p h a "E" t o i d e n t i f y ANMCS i n CC 62 o f t h e a d d i t i o n a l demands. E n t r i e s i n C C ' S 63-64 may i n d i c a t e a s h o r t r e q u i r e d d a t e e x p r e s s e d i n t h e number o f days from t h e r e q u i s i t i o n d a t e . However, i f t h e RDD i s less t h a n 10 d a y s and t h e r e i s no on-hand b a l a n c e a t t h e G e n e r a l Account o r c r o s s s u p p o r t i n g u s i n g u n i t s and Advice Code 2C, 25, o r 2T i s e n t e r e d , "CB" s t a t u s w i l l result. b . A l l NMCS/ANMCS demands w i l l be approved, o f f i c e r of the requisitioning activity or representative. i n w r i t i n g , by t h e commanding t h e commander's d e s i g n a t e d
4 . 5 F i l i n g A d d i t i o n a l Demands. The a d d i t i o n a l demand f i l e w i l l c o n t a i n c o p i e s of a l l a d d i t i o n a l demands s u b m i t t e d t o t h e SMU. ( S e e f i g u r e 3-20.) T h i s f i l e w i l l be m a i n t a i n e d i n document number sequence and may be s e p a r a t e d by c a t e g o r i e s ; e . g . , a d d i t i o n a l demands, pending c a n c e l l a t i o n s , p a r t numbers, back-order releases, f o l l o w u p s , m o d i f i e r s , and nonsystem NSN demands. When t h e method o f s u b m i s s i o n of t h e a d d i t i o n a l demand i s by g e n e r a l p u r p o s e c o d i n g s h e e t , t e l e p h o n e , o r message, a c a r d w i l l be p r e p a r e d f o r t h e f i l e w i t h t h e method o f s u b m i s s i o n a n n o t a t e d . NAVMC 10925 w i l l be f i l e d i n a s e p a r a t e f i l e and w i l l be i n ERO number s e q u e n c e . 4.6 Followups and I n q u i r i e s . The S U w i l l a u t o m a t i c a l l y g e n e r a t e f o l l o w u p a c t i o n M o n a d d i t i o n a l demands r e c o r d e d on t h e due and s t a t u s f i l e . When ~ n a d d i t i o n a l demand d o e s n o t a p p e a r on t h e u n i t ' s d a i l y h i s t o r y w i t h i n two u p d a t e s , a D I C ZT f o l l o w u p t r a n s a c t i o n w i l l be s u b m i t t e d t o t h e SMU. The D I C Z T ~ / Z T E f o l l o w u p i s v a l i d t r a n s a c t i o n and does not r e q u i r e t h r e e D I C ZNS c a r d s t o be s u b m i t t e d i f t h e I f t h e NSI i s n o t l o a d e d t o t h e MHIF, t h e n t h e t h r e e NSI i s l o a d e d t o t h e MHIF. D I C ZNS c a r d s must be s u b m i t t e d w i t h t h e D I C Z - f o l l o w u p . T The D I C Z - w i l l T d u p l i c a t e t h e i n f o r m a t i o n from t h e o r i g i n a l a d d i t i o n a l demand a s o u t l i n e d i n P a r t I V o f t h i s manual. A copy of t h e f o l l o w u p t r a n s a c t i o n w i l l be f i l e d i n t h e A d d i t i o n a l Demand F i l e .
a . An i n q u i r y t r a n s a c t i o n (DIC ZQI) i s a management t o o l which e n a b l e s t h e u s e r t o a c q u i r e i n f o r m a t i o n from v a r i o u s SASSY f i l e s m a i n t a i n e d a t t h e SMU. S t a t u s i n f o r m a t i o n c o n c e r n i n g a d d i t i o n a l demands w i l l a p p e a r on t h e Document Number Demand L i s t . However, when t h e need a r i s e s f o r more c u r r e n t s t a t u s , an i n q u i r y t r a n s a c t i o n (DIC ZQI) may be p r e p a r e d a s o u t l i n e d i n Prompts and E d i t s of P a r t I V of t h i s manual.
(1) I n r e s p o n s e t o an i n q u i r y r e q u e s t , t h e S U w i l l p r o v i d e t h e u s i n g M u n i t with an i n q u i r y p r i n t o u t f o r t h e p a r t i c u l a r document number o r NSN.

( 2 ) An i n q u i r y t r a n s a c t i o n may be s u b m i t t e d t o i n q u i r e any of t h e f o l l o w i n g f i l e s : AUAF, DASF, LUAF, LUBF, and VOCF. An i n q u i r y t r a n s a c t i o n may be s u b m i t t e d whenever i n f o r m a t i o n from t h e s e f i l e s i s r e q u i r e d and n o t c o n t a i n e d i n available reports. A copy of t h e i n q u i r y t r a n s a c t i o n w i l l be f i l e d i n t h e A d d i t i o n a l Demand F i l e u n t i l t h e i n q u i r y r e p l y i s r e c e i v e d from t h e SMU. b. I f more c u r r e n t s t a t u s i s needed, t h e u n i t h a s s u b m i t t e d a m o d i f i e r t o upgrade t h e p r i o r i t y , and a problem s t i l l e x i s t s , t h e u n i t w i l l c o n t a c t t h e Customer S e r v i c e S e c t i o n of t h e SMU. The Customer S e r v i c e S e c t i o n w i l l c o n t a c t t h e IMM i n a c c o r d a n c e w i t h t h e p r o c e d u r e s c o n t a i n e d i n t h e c u r r e n t S U M Procedures. C a n c e l l a t i o n of A d d i t i o n a l Demands. C a n c e l l a t i o n of a d d i t i o n a l demands w i l l be a c c o m p l i s h e d , when r e q u i r e d , u s i n g t h e t r a n s a c t i o n format a s shown i n P a r t I V o f t h i s manual. When u s i n g u n i t s d e s i r e t o c a n c e l a s p e c i f i c document number, When u s i n g u n i t s wish t o c a n c e l a l l of t h e y w i l l p r e p a r e a D I C ZC c a n c e l l a t i o n . t h e documents o u t s t a n d i n g n d e r a g i v e n ERO number, t h e u n i t w i l l p r e p a r e a D I C ZZC ERO c a n c e l l a t i o n r e q u e s t Processed c a n c e l l a t i o n r e q u e s t s f o r u s i n g u n i t a d d i t i o n a l demands w i l l g e n e r a t e r e v e r s a l a c t i o n f o r s t a t i s t i c a l o b l i g a t i o n a g a i n s t using u n i t funds. Based on Command P o l i c y , c a n c e l l a t i o n of p r i o r f i s c a l y e a r a d d i t i o n a l demands s h o u l d be avoided.
4.7
I I
a. Depending on t h e l o c a t i o n of t h e u s i n g u n i t , t h e means of t r a n s m i t t i n g t h e AM c a n c e l l a t i o n may be a s a manual c a n c e l l a t i o n on DD 1348, N V C 10694, message, keypunch coding s h e e t , t e l e p h o n e , r a d i o , o r ADPE c o u r i e r d i s k e t t e . When a d d i t i o n a l demand c a n c e l l a t i o n s a r e r e l a y e d by t e l e p h o n e , r a d i o , o r message, confirmation copies a r e not required.
b. D i s t r i b u t i o n procedures w i t h i n t h e using u n i t f o r c a n c e l l a t i o n r e q u e s t s w i l l be i n a c c o r d a n c e w i t h t h e i n s t r u c t i o n s c o n t a i n e d i n p a r a g r a p h 4.4.1, preceding. c. C o n f i r m a t i o n of c a n c e l l a t i o n r e q u e s t s w i l l be a s f o l l o w s :
(1) I f t h e a d d i t i o n a l demand c a n c e l l a t i o n r e q u e s t i s p r o c e s s e d by t h e SMU d u r i n g t h e same week a s t h e o r i g i n a l a d d i t i o n a l demand, t h e a b s e n c e of a n e n t r y on t h e Weekly Demand L i s t i n g f o r t h e document w i l l i n d i c a t e t h a t t h e c a n c e l l a t i o n h a s been e f f e c t e d . ( 2 ) I f t h e a d d i t i o n a l demand c a n c e l l a t i o n r e q u e s t i s p r o c e s s e d a f t e r t h e o r i g i n a l a d d i t i o n a l demand h a s appeared on t h e demand l i s t i n g , t h e absence of any e n t r y on t h e f o l l o w i n g demand l i s t i n g f o r t h e document number w i l l i n d i c a t e t h a t t h e c a n c e l l a t i o n h a s been e f f e c t e d .
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d. When t h e c a n c e l l a t i o n r e q u e s t i s i n p u t i n t o t h e d a i l y i n v e n t o r y u p d a t e t h e b a c k o r d e r f i e l d s w i l l be reduced by t h e q u a n t i t y submitted on t h e c a n c e l l a t i o n . The due q u a n t i t y , however, w i l l remain on t h e DASF u n t i l c a n c e l l a t i o n c o n f i r m a t i o n s t a t u s i s r e c e i v e d and processed i n t h e d a i l y i n v e n t o r y update. 4.8 A d d i t i o n a l Demand M o d i f i e r s . When i t becomes n e c e s s a r y t o modify a p r e v i o u s l y submitted a d d i t i o n a l demand, an a d d i t i o n a l demand m o d i f i e r document (DIC ~ ~ l ) - m a y submitted t o t h e S U a s shown i n P a r t I V of t h i s manual. be M a. FAD'S a r e upgraded o r downgraded upon implementation of contingency p l a n s o r f o r o t h e r reasons. b. Required d a t e s f o r p r e v i o u s l y r e q u e s t e d m a t e r i e l have changed due t o unplanned o r u n f o r e s e e n emergencies. Such i n s t a n c e s i n c l u d e d e c l a r e d n a t i o n a l emergencies and l o c a l emergencies c r e a t e d by l a c k of m a t e r i e l r e q u i r e d f o r :
(1)
(2)
Performances of assigned o p e r a t i o n a l m i s s i o n s o r t a s k s . Emergency r e p a i r s t o combat-essential weapons and equipment.
c . Depending on t h e l o c a t i o n of t h e u n i t , t h e means of t r a n s m i t t i n g t h e demand m o d i f i e r may be on DD 1348, NAVMC 10694, message, keypunch coding s h e e t , t e l e p h o n e , r a d i o , o r ADPE c o u r i e r d i s k e t t e . When submitted by telephone, r a d i o , o r message, c o n f i r m a t i o n c o p i e s a r e not r e q u i r e d . ) d. Modifier documents (DIC Z M ~ w i l l be t r a n s m i t t e d by t h e u s i n g u n i t as shown i n P a r t IV. The document number used w i l l be t h e same a s t h a t used on t h e o r i g i n a l a d d i t i o n a l demand. e. D i s t r i b u t i o n of t h e m o d i f i e r document w i l l be by means of DD 1348 o r NAVMC 10694 a s f o l l o w s : ( 1 ) The o r i g i n a l w i l l be forwarded t o t h e S U i f t h e r e q u i s i t i o n i n g u n i t M does not have a c c e s s t o ADPE; o t h e r w i s e , a copy of t h e d a i l y t r a n s a c t i o n s i n p u t t o ADPE w i l l be forwarded.
(2)
(3)
One copy w i l l be placed i n t h e a d d i t i o n a l demand f i l e . One copy w i l l be provided t o t h e a p p l i c a b l e RU.
I f means o t h e r t h a n NAVMC 10694 o r DD 1348 a r e u t i l i z e d t o t r a n s m i t t h e m o d i f i e r document, t h e u s i n g u n i t w i l l e s t a b l i s h i n t e r n a l procedures f o r d i s t r i b u t i o n between t h e RU concerned and t h e a d d i t i o n a l demands c l e r k .
4.9
A d d i t i o n a l Demand L i s t . An a d d i t i o n a l demand l i s t w i l l be provided f o r u s i n g u n i t s on a scheduled b a s i s by t h e SMU. The demand l i s t i s i n f o u r sequences: A l l a d d i t i o n a l demands f o r a ~ u r p o s e document number, NSN, RU, an; ERO number. Codes A, C , and D w i l l appear on t h e demand l i s t . Computer-generated s t o c k r e p l e n i s h m e n t r e q u i s i t i o n s and a d d i t i o n a l demand walk-through r e q u i s i t i o n s f i l l e d by t h e General Account w i l l not appear on t h e demand l i s t . The a d d i t i o n a l demand c r e a t e s a back-order e n t r y on t h e LUBF and DASF. Refer t o S e c t i o n 5 , f o l l o w i n g , f o r f u r t h e r i n f o r m a t i o n on t h e a d d i t i o n a l demand l i s t s .
FMF SASSY USA k~ UNIT PROCEDURES

S e l f S e r v i c e Procedures. The s u p p o r t i n g D i r e c t Support Stock Control (DSSC) S e l f - S e r v i c e C e n t e r i s t h e i n i t i a l source of supply of t h e using u n i t f o r items l i s t e d i n t h e l o c a l DSSC c a t a l o g . Using u n i t s a r e allowed t o s t o c k a 10-day maximum supply of s e l f - s e r v i c e items. a. I f t h e DSSC S e l f - S e r v i c e Center i s i n a not-in-stock (NISI s t a t u s f o r a r e q u i r e m e n t , t h e u n i t i s a u t h o r i z e d t o p l a c e t h e u n f i l l e d requirement a s a n a d d i t i o n a l demand upon SASSY, u s i n g Advice Code 2A.
4.10
b. A d d i t i o n a l demands f o r s e l f - s e r v i c e items w i l l be submitted t o t h e S U M when u s i n g u n i t s a r e deployed and unable t o o b t a i n support d i r e c t l y from a S e l f S e r v i c e Center.
c . A demand c a r d (DIC DHA) w i l l be prepared a s shown i n P a r t I V f o r each item o b t a i n e d a t t h e time i t was o b t a i n e d and forwarded t o t h e S U f o r p r o c e s s i n g . M T h i s i s r e q u i r e d t o accumulate usage d a t a , a s no RO w i l l be e s t a b l i s h e d f o r s e l f s e r v i c e items. A demand c a r d need not be prepared i f t h e l o c a l S e l f - S e r v i c e M C e n t e r p r o v i d e s t h e S U w i t h a magnetic t a p e of t h e demand t r a n s a c t i o n s on a monthly o r q u a r t e r l y b a s i s .
d. A m i s c e l l a n e o u s g a i n t r a n s a c t i o n ( D I C DSZ) a s shown i n P a r t I V w i l l be s u b m i t t e d t o t h e S U by t h e u s i n g u n i t s f o r s h o r t a g e s of T/E and allowance-type M i t e m s o b t a i n e d from a S e l f - S e r v i c e Center. The document s e r i a l number of t h e D I C D8Z w i l l c o n t a i n "DSSC."
e. I f , when r e p l a c i n g allowance-type items, t h e onhand allowance q u a n t i t y i s n o t a d j u s t e d v i a a loss-type t r a n s a c t i o n ( e . g . , D I C D7J, D7Y, o r D ~ z ) ,t h e n t h e D I C D8Z w i l l not be prepared. A d d i t i o n a l Demand Submission Times. The frequency f o r s u b m i t t i n g a d d i t i o n a l demands remains t h e p r e r o g a t i v e of t h e commanding o f f i c e r . Demands w i l l be However, t h e s u b m i t t e d , when necesiary, t o meet requirements f o r - immediate use. d a t e of t h e demand ( a s shown i n t h e document number f i e l d ) , r e g a r d l e s s of t h e p r i o r i t y a s s i g n e d , should be t h e a c t u a l d a t e of t r a n s m i t t a l of t h e demand t o t h e SMU.
4.11
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Figure 3-16 .--Message Format for SASSY Additional ema and( s)
FROM: T : O UNCLAS/ /N04400/ / SUBJ : NONSYSTEM ITEM REQUISITION 1
/ ~ 1 ~ 6 9 ~ R L / / / N 1 . z @ ~ / M R ~ / 2 5 ~ ~ 1 ~ ~ ~ /MI200041 39 ~ J/~ ~ /~ / B~ N K / A~ C B~ B L~ K /0 ~~NK/@6/~/~~NK/~~~~~~/l9207/11639647-1///0155/ 0001 2 1 ~ 1 5 1500 1

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F i g u r e 3-17.--Non
System I t e m R e q u i s i t i o n Message Format
3-4- 14
Legend Entry E n t e r t h e AC of t h e supply o f f i c e . used, i f d e s i r e d .

A
I
The i n - t h e - c l e a r a d d r e s s may be a d d r e s s may be u s e d ,
I I
E n t e r t h e R U ' s account number. i f desired.
The i n - t h e - c l e a r Entry
CC -
8-20 23-24 125-29 36-39
E n t e r t h e NSN. E n t e r t h e u n i t of i s s u e . Enter t h e quantity required. Enter t h e J u l i a n date; e . g . , t h e f i r s t d i g i t i n d i c a t e s t h e l a s t numeric of t h e c a l e n d a r year (1 f o r 1981). The l a s t t h r e e d i g i t s i n f i i c a t e t h e numeric c o n s e c u t i v e day f o r t h e c a l e n d a r y e a r ; e . g . , 152 i s 31 May. E n t e r t h e l o c a l l y a s s i g n e d s e r i a l number. Commencing w i t h 1 October of each y e a r , s t a r t w i t h 0001; and c o n t i n u e i n sequence f o r t h e remainder of t h e f i s c a l y e a r . E n t e r "R" i f r e c u r r i n g demand; e n t e r "N" i f n o n r e c u r r i n g . d e f i n i t i o n s which a r e c o n t a i n e d i n P a r t I V . Enter the p r i o r i t y designator. (See P a r t IV.) (See t h e
40-43
160-61
44
!1
I
1
E n t e r t h e b r i e f nomenclature and t h e r e s p o n s i b l e o f f i c e r ' s s i g n a t u r e . L-v Note: Item d a t a appearing on t h e allowance l i s t w i l l be used i n t h e p r e p a r a t i o n of t h e DD 1348; i . e . , NSN o r u n i t of i s s u e . s Request f o r Allowance Items (GSA Form 1348).
F i g u r e 3-18 .--Rut
Legend
E n t e r t h e AC of t h e supply o f f i c e . used, i f d e s i r e d . E n t e r t h e R u t s account number. used, i f d e s i r e d .
The in-the-clear
a d d r e s s may be
The i n - t h e - c l e a r
a d d r e s s may be
E n t e r t h e NSN. E n t e r t h e Weapons System Code (WSC) E n t e r t h e u n i t of i s s u e . E n t e r t h e u n i t of q u a n t i t y r e q u i r e d . E n t e r t h e J u l i a n d a t e ; e.g., t h e f i r s t d i g i t i n d i c a t e s t h e l a s t numeric of t h e c a l e n d a r y e a r ( 1 f o r 1981). The l a s t t h r e e d i g i t s i n d i c a t e t h e numeric c o n s e c u t i v e day f o r t h e c a l e n d a r y e a r ; e.g., 152 i s 31 May. E n t e r t h e l o c a l l y assigned s e r i a l number. Commencing w i t h 1 October of each y e a r , s t a r t w i t h 0001; and c o n t i n u e i n sequence f o r t h e remainder of t h e f i s c a l year. E n t e r "R" i f r e c u r r i n g demand; e n t e r "N" i f n o n r e c u r r i n g . d e f i n i t i o n s which a r e contained i n P a r t IV.) Enter t h e p r i o r i t y designator, ( s e e P a r t IV.) (See t h e
F i g u r e 3-19 .--Responsible
Unit ' s Request f o r Allowance Items (NAVMC 10694).
A d d i t i o n a l Demands. T h i s s e c t i o n c o n t a i n s a copy of a l l a d d i t i o n a l issues) originated demands, i n q u i r i e s , and D I C D7A1s (over-the-counter i n document number sequence. w i t h i n t h e u s i n g u n i t f o r system N S N ' S , Note: When a D I C D 7 t r a n s a c t i o n shows up on t h e d a i l y h i s t o r y and a l l of t h e information is F i g u r e 3-20.--Additional Demand F i l e
Legend (con. ) 2 P a r t Number and Nonsystem N N A d d i t i o n a l Demands. S A d d i t i o n a l demands maintained i n t h i s f i l e i n c l u d e r e q u e s t s f o r p a r t numbers and r e q u e s t s which c o n t a i n nonsystem NSN's. They w i l l be f i l e d i n document number sequence and r e c o n c i l e d w i t h t h e weekly demand l i s t i n g . Pending C a n c e l l a t i o n s . C a n c e l l a t i o n s f o r a d d i t i o n a l demands a r e f i l e d i n t h i s s e c t i o n . They w i l l remain h e r e u n t i l they f a i l t o appear on t h e weekly demand l i s t i n g . When t h e demand f a i l s t o appear on t h e demand l i s t i n g , t h e pending copy may be d i s c a r d e d . Pending Back-Order R e l e a s e s . Copies of back-order r e l e a s e s (DIC ZZZ o r D6T w i t h a "1" i n CC 70) a r e f i l e d i n t h i s s e c t i o n . In addition, the demand l i s t should be a n n o t a t e d t o i n d i c a t e t h a t a back-order r e l e a s e h a s been accomplished. When t h e demand f a i l s t o appear on t h e demand l i s t i n g , t h e pending copy of t h e back-order r e l e a s e may be d i s c a r d e d . Followups. A l l followup t r a n s a c t i o n c o p i e s w i l l be f i l e d i n document number sequence. They w i l l be r e c o n c i l e d w i t h t h e weekly demand l i s t i n g ; and, when they show on t h e demand l i s t , they w i l l be d i s c a r d e d . Modifiers. Copies of D I C ZM m o d i f i e r s w i l l be f i l e d i n t h i s s e c t ion. I n a d d i t i o n , t h e demand l i s t should be annotated t o i n d i c a t e t h a t a m o d i f i e r h a s been submitted. Once t h e demand l i s t shows t h e modificat i o n , t h e m o d i f i e r should be d i s c a r d e d .
F i g u r e 3-20.--Additional
Demand F i l e ( c o n . ) .
FMF SASSY USING UNIT PROCEDURES PART I11 SECTION 5 Demand List and Receipts Paragraph 5.1 5.1.1 5.1.2 5.1.3 5.1.4 5.2 5.2.1 5.2.2 5.3
,
Title
Page 3-5-3 3-5-3 3-5-4 3-5-4 3-5-6 3-5-6
General Information Purpose Demand Lists in Four Separate Sequences Demand List Reconciliation Materiel Obligation Validation Receipts Transactions Processing Receipts Transactions Against the Demand Listing Backorder Release Processing Discrepancies in Shipment Title Demand List in Document Number Sequence Demand List in Stock Number Sequence Demand List in ERO Number Sequence Demand List in RU Sequence Receipt Document (DD 1348-1) Decision Table for Overages Decision Table for Shortages Decision Table for Cancellation Confirmed, BQ Status Received Decision Table for Erroneous Materiel or Nonsuitab le Substitute Decision Table for Duplicate Shipment or Shipped to Wrong Address
Figure 3-21
Page 3-5-1 7
FMF SASSY US ING UNIT PROCEDURES Figure

3-3 1 3-32
Title Decision Table for Damaged Materiel Decision Table for Materiel for which Shelf-Life Expired Decision Table for Aged Materiel Letter of Verification of Delivery Letter of Verification of Receipt Decision Table for Shipment Received at TMO Report of Discrepancy (SF 3 6 4 ) Decision
Page
3-5-32
able
for Distribution of the SF 364
M F SASSY USING U N I T PROCEDURES
1 PART 1 1
SECTION 5.
D M N LIST AND RECEIPTS E AD
5.1 General I n f o r m a t i o n . Working t h e demand l i s t i s a n e s s e n t i a l f u n c t i o n i n t h e o p e r a t i o n of t h e supply account. Cognizant personnel must e n s u r e t h a t t h e demand l i s t i s used f o r t h e purpose f o r which i t was designed. a . The demand l i s t i s provided by t h e S U f o r t h e u s i n g u n i t on a r e g u l a r l y M scheduled b a s i s . The demand l i s t i s a v a i l a b l e i n four sequences: (1) (2) Document number NN S
(4)
ERC number
These four demand l i s t i n g s w i l l provide a l l r e q u i r e d i n f o r m a t i o n r e l a t i v e t o t h e u n i t ' s a d d i t i o n a l demands. b. The Demand L i s t Subsystem p r o v i d e s t h e c a p a b i l i t y t o s e l e c t t h e d e s i r e d o u t p u t r e p o r t s and t h e a c t i v i t y f o r which the r e p o r t s a r e t o be produced. The A c o n t r o l c a r d format f o r t h i s Demand L i s t Subsystem i s c o n t a i n e d i n P a r t I V . maximum of 400 c o n t r o l c a r d s can be inducted a t one t i m e . Demand L i s t s w i l l be produced f o r only t h e sequence l i s t i n g i n d i c a t o r s not l e f t blank and f o r t h e a c t i v i t i e s f o r which a con!rol card was submitted. An i n v a l i d i n d i c a t o r code i n t h e s p e c i f i e d card column w i l l r e s u l t i n t h e d e s i r e d l i s t i n g not being produced.
c. With t h e submission of an a d d i t i o n a l demand, a back-order e n t r y i s c r e a t e d on t h e LUBF, LUAF ( i f t h e demand i s f o r a Purpose Code C Item) and on t h e DASF. A l l a d d i t i o n a l demands r e g a r d l e s s of purpose code w i l l appear on t h e demand l i s t , e x c l u d i n g t h o s e computer-generated s t o c k replenishment r e q u i s i t i o n s (3000 s e r i e s document number) and a d d i t i o n a l demand walk-through r e q u i s i t i o n s f i l l e d by t h e General Account.
5.1.1 Purpose
a . The purpose of t h e demand l i s t p r o c e s s i s t o provide loaded u s i n g u n i t s and maintenance f l o a t s w i t h demand l i s t s t h a t d i s p l a y : (1) The c u r r e n t s t a t u s of a l l o u t s t a n d i n g a d d i t i o n a l demands.
( 2 ) The onhand s u b s t i t u t e a s s e t s , when a v a i l a b l e , which could be i s s u e d t o s a t i s f y a demand.
( 3 ) Back o r d e r s t o R U ' s and ERO's i n o r d e r t o v a l i d a t e and/or r e l e a s e back o r d e r s w i t h t h e R U ' s on a c o n t i n u i n g b a s i s .

b. The demand l i s t w i l l be u t i l i z e d t o accomplish M a t e r i e l O b l i g a t i o n V a l i d a t i o n (MOV) between t h e u s e r and t h e supply source on a c o n t i n u i n g b a s i s .
c . A by-product of t h e demand l i s t p r o c e s s i s t o g e n e r a t e automatic followup t r a n s a c t i o n s once t h e demand h a s been r e g i s t e r e d on t h e DASF i n accordance w i t h e s t a b l i s h e d time frames w i t h i n t h e SASSY programs.

5.1.2 Demand L i s t s i n Four S e p a r a t e Sequences. sequences a r e a s follows: The demand l i s t s i n f o u r s e p a r a t e
a . Document Number Sequence. T h i s l i s t d i s p l a y s i n document number sequence t h o s e r e c o r d s on t h e DASF which have a u s i n g u n i t back o r d e r . This l i s t i n g ( s e e f i g u r e 3-21.) d i s p l a y s t h e most c u r r e n t s u p p l y s t a t u s and r e c e i p t s t o d a t e . b . NSN Sequence. T h i s l i s t d i s p l a y s a d d i t i o n a l demands which have a u s i n g u n i t b a c k o r d e r r e s i d e n t on t h e DASF i n NSN s e q u e n c e . The onhand a v a i l a b l e f o r i s s u e q u a n t i t y of b o t h prime and s u b s t i t u t e i t e m s h e l d by t h e u s i n g u n i t a r e d i s p l a y e d a f t e r e a c h back-order e n t r y i f a s s e t s a r e a v a i l a b l e . ( S e e f i g u r e 3-22.) c . ERO Number Sequence. T h i s l i s t d i s p l a y s f o r t h e u n i t t h o s e r e c o r d s which have a u s i n g u n i t b a c k o r d e r on t h e DASF which c o n t a i n a n ERO number. The ERO demand l i s t i s i n ERO sequence and is p r o v i d e d t o r e c o n c i l e o u t s t a n d i n g requirements with t h e maintenance shops. ( S e e f i g u r e 3-23. ) d . RU Sequence. T h i s l i s t d i s p l a y s f o r t h e u n i t t h o s e r e c o r d s which have a The RU demand l i s t u s i n g u n i t b a c k o r d e r on t h e DASF which c o n t a i n a n RU number. i s provided t o r e c o n c i l e o u t s t a n d i n g demands w i t h t h e R U ' s . By r e c o n c i l i n g t h e RU demand l i s t w i t h t h e RU and m a i n t e n a n c e s h o p s , a c o n t i n u o u s M a t e r i a l O b l i g a t i o n V a l i d a t i o n (MOV) is i n p r o c e s s . ( S e e f i g u r e 3 - 2 4 ) . 5.1.3 Demand L i s t R e c o n c i l i a t i o n . The a d d i t i o n a l demand l i s t w i l l be r e c o n c i l e d by t h e a d d i t i o n a l demands c l e r k w i t h t h e a d d i t i o n a l demand f i l e upon r e c e i p t of a new demand l i s t from t h e SMU. I n f o r m a t i o n a p p e a r i n g on t h e demind l i s t "ill be matched a g a i n s t t h e pending c o p i e s o f t h e a d d i t i o n a l demands f o r v a l i d i t y ; e . g . , NSN and q u a n i t i t y . Once a n a d d i t i o n a l demand a p p e a r s on t h e demand l i s t , t h e d u p l i c a t e copy f i l e d i n t h e demand f i l e w i l l be d i s c a r d e d . When t h e new a d d i t i o n a l demand l i s t h a s been r e c o n c i l e d , t h e o l d may be d i s c a r d e d . a . The a d d i t i o n a l demand l i s t w i l l be r e c o n c i l e d w i t h t h e RU's and m a i n t e n a n c e s h o p s e v e r y 2 weeks. The demand List i n ERO number sequence w i l l be used t o r e c o n c i l e w i t h t h e m a i n t e n a n c e s h o p s . ( 1 ) Upon c o m p l e t i o n o f t h e v a l i d a t i o n , a copy of t h e demand l i s t , w i t h r e q u i r e d a c t i o n s n o t e d and s i g n a t u r e of t h e p e r s o n n e l p e r f o r m i n g t h e v a l i d a t i o n , c e r t i f y i n g a r e c o n c i l i a t i o n was a c c o m p l i s h e d , w i l l be f i l e d i n t h e u s i n g u n i t s u p p l y o f f i c e and m a i n t a i n e d f o r 30 d a y s .
(2) F o l l o w i n g t h e r e c o n c i l i a t i o n , a l l a p p l i c a b l e t r a n s a c t i o n s w i l l be forwarded t o t h e S U f o r i n d u c t i o n i n t o t h e n e x t u p d a t e . M MOV c o n t r o l c a r d s w i t h D I C AN t r a n s a c t i o n s and l i s t i n g s when r e c e i v e d from t h e IMM w i l l be immediately forwar&d t o S U f o r p r o c e s s i n g M
( 3 ) The f o l l o w i n g r e c o r d s a r e r e q u i r e d t o be on hand and reviewed d u r i n g each v a l i d a t i o n : (a) RU/Shop/~ommodity Manager
1 2 -
Open ERO. ERO Shopping L i s t (NAVMC 10925).

3 4 -
MM S d a i l y process r e p o r t . I M Demand l i s t (ERO/RUsequence).
(b)
Supply O f f i c e r
1 2 3 -
ERO Shopping L i s t ( A M 10925) NV C
Demand l i s t (document number s e q u e n c e ) . Pending demand f i l e .
A l l l i s t i n g s u t i l i z e d must be c u r r e n t and r e f l e c t d a t a from t h e l a t e s t u p d a t e .
b. Processing c a n c e l l a t i o n / r e j e c t s t a t u s r e c e i v e d from t h e SMU r e q u i r e s c l o s e monitoring of t h e document number a d d i t i o n a l demand l i s t by t h e u s i n g u n i t . C a n c e l l a t i o n / r e j e c t s t a t u s w i l l reduce t h e due-in f o r a p a r t i c u l a r document number but does not reduce t h e corresponding back o r d e r . ( 1 ) I f t h e back o r d e r i s a high p r i o r i t y o r t h e item does not have a n RO, a c a n c e l l a t i o n r e q u e s t (DIC zC1) must be prepared t o reduce t h e back o r d e r ; a new a d d i t i o n a l demand, c o n t a i n i n g a new document number, must be submitted i f t h e requirement i s s t i l l v a l i d . ( 2 ) I f t h e o r i g i n a l t r a n s a c t i o n i s a MIMMS-generated document and a c a n c e l l a t i o n r e q u e s t i s r e q u i r e d , t h e a p p r o p r i a t e "8" card t r a n s a c t i o n w i l l be completed i n accordance with t h e procedures o u t l i n e d i n P a r t 111, S e c t i o n 9. ( 3 ) I f t h e a d d i t i o n a l demand i s low p r i o r i t y and i s f o r an RO i t e m , an automatic buy w i l l be generated i f t h e q u a n t i t y (OH + due-backorder) i s l e s s t h a n t h e ROP. I f t h e document r e j e c t e d ( e . g . , CG, CH, C J , CT, e t c . 1, t h e NSN needs management a c t i o n because t h e generated buy w i l l c o n t i n u e t o r e c e i v e r e j e c t s t a t u s i f c o r r e c t i v e a c t i o n i s not i n i t i a t e d . ( 4 ) Unless t i m e l y submission of D I C ZC1 t r a n s a c t i o n s i s accomplished, e x c e s s dues may r e s u l t when t h e requirement f o r t h e item no l o n g e r e x i s t s by t h e using u n i t . c . The using u n i t is r e s p o n s i b l e f o r proper SASSY t r a n s a c t i o n r e p o r t i n g f o r a l l a s s e t changes of c o n t r o l l e d items. P r o c e s s i n g of t h e s e t r a n s a c t i o n s c r e a t e s c o n t r o l l e d items r e p o r t s . The S U i s r e s p o n s i b l e f o r forwarding t h e c o n t r o l l e d M items r e p o r t s t o t h e MCLB, Albany, f o r i n d u c t i o n i n t o Subsystem 1 3 and f o r d i s t r i b u t i o n of c o n t r o l l e d items l i s t i n g s , a s r e q u e s t e d by t h e f o r c e commanders. d . The management of e x c e s s dues w i l l be r e q u i r e d by both t h e S U and t h e M using u n i t . The S U w i l l be r e q u i r e d t o c o n t r o l t h e e x c e s s D I C ZQI i n q u i r y M t r a n s a c t i o n s generated d u r i n g item review, t o i n c l u d e t h e e x c e s s due l i s t i n g . It i s t h e r e s p o n s i b i l i t y of t h e using u n i t t o p r e p a r e D I C ZC c a n c e l l a t i o n r e q u e s t s f o r t h o s e demands which a r e t r u e e x c e s s e s and not i n r e c e i p t of s h i p p i n g s t a t u s / r e l e a s e s t a t u s o r document(s) i n r e c e i p t of e i t h e r BP o r BV s t a t u s .
e . A "hot item" back o r d e r (DIC QGA) i s e s t a b l i s h e d whenever a h i g h p r i o r i t y (1-8) demand i s submitted by a loaded u s i n g u n i t and t h e demand i s passed t o t h e n e x t h i g h e r source of supply. I f t h e s u p p o r t i n g g e n e r a l account a c q u i r e s a s s e t s which may be u t i l i z e d t o f u l f i l l t h e requirement e s t a b l i s h e d by t h e hot item back o r d e r , t h e a s s e t s a r e f o r c e fed under t h e u s i n g u n i t I s document number.
(1) The using unit is responsible for the preparation of the DIC AC cancellation request to the next higher source of supply when assets are furnishz through redistribution action or from the local source of supply.
(2) The DIC AC cancellation request will be delivered to the Customer Service Section of the S ~ U for induction into AUTODIN to the source of supply. 5.1.4 Materiel Obligation Validat ion. A Materiel Obligation Validation (MOV) is conducted between a requisitioner and the source of supply to validate obligations held at the supply source. The source of supply will initiate the validation by requesting the requisitioner to validate the obligations, therefore, a1 lowing the supply source to update its records. a. Validating Obligations with the IMM. The MOV between the source of supply and requisitioner is conducted once every 3 months to validate obligations held at the supply source.
b.
Schedules. The following schedule will be utilized for MOV. Cycle Number 1
2
Cutoff Date for IMM to Prepare Validation Request

20 Jan
Reply Date for Requisitioner to Respond to Val idat ion Request
5 Mar
5 June 5 Sep 5 Dec
20 Apr
2 0 Jul
20 Oct
c. IMM Application. Prior to the cutoff dates listed above the IMM1s will prepare reconciliation request transactions (DIC AN ) for those requisitions to which Status Codes BB, BC, BD, BP and BV are applicable. The transactions will then be transmitted with an MOV control card (DIC AN91 not later than 5 days after the cutoff date to the requisitioning activity via AUTODIN or mail. d. SMU Action. Due to the flexibility of reconciliation request transact ions (DIC AN ) being received by both the Input/Output Control Unit (via AUTODIN) and the reqyisitioning activity (via mail) in an untimely manner and the intensity of the MOV subsystem process, the receipts control unit of the general account will control all functions relating to the MOV for requisitioning activities loaded to SASSY. Upon receipt of reconciliation request transactions for loaded requisitioning activities, the transactions with control cards will be immediately forwarded to the receipts control unit for further processing.
5.2 Receipt Transactions. Under SASSY, the using unit issue point becomes the focal point for most of the using unit's business. The issue point is responsible for receiving, identifying, and processing all incoming materiel. Materiel received at the issue point is furnished for various purposes; i.e., for stock to meet computer-determined requisitioning objectives (RO'S), to fill additional demands for RU'S/ERO~S, and to maintain authorized levels. The issue point must physically receive the materiel, issue it to a specific RU/ERO, or place it in stock.

a . When t h e m a t e r i e l i s r e c e i v e d a t t h e u s i n g u n i t i s s u e p o i n t , i t w i l l be v e r i f i e d a g a i n s t the shipping invoice t o ensure t h a t the item received a c t u a l l y c o r r e s p o n d s t o t h e i t e m l i s t e d on t h e i n v o i c e . P e r t i n e n t i n f o r m a t i o n , a s r e q u i r e d by f i g u r e 3-25, w i l l be e n t e r e d by t h e warehouseman and t h e a d d i t i o n a l demands c l e r k on t h e D D 1348-1 b e f o r e a r e c e i p t t r a n s a c t i o n i s p r e p a r e d and forwarded t o t h e S U v i a c o u r i e r d i s k e t t e o r o t h e r a u t h o r i z e d means. M b . Copies of t h e s h i p p i n g i n v o i c e (DIC A5A) o r a m a n u a l l y p r e p a r e d DD 1348-1 w i l l be d i s t r i b u t e d by t h e warehouseman a s f o l l o w s : (1) (2) A t t a c h two c o p i e s s e c u r e l y t o t h e m a t e r i e l . Send one copy t o t h e a d d i t i o n a l demands c l e r k .
c . The u s i n g u n i t r e c e i v i n g m a t e r i e l w i l l r e p o r t t h e r e c e i p t t o t h e SMU. The 6 a d d i t i o n a l demands c l e r k w i l l p r e p a r e a D I C D - t r a n s a c t i o n t o r e p o r t t h e r e c e i p t . d . When t h e m a t e r i e l r e c e i v e d d o e s not b e l o n g t o t h e u s i n g u n i t , t h e m a t e r i e l concerned w i l l be s h i p p e d t o t h e c o r r e c t u s i n g u n i t . e . When m a t e r i e l i s r e c e i v e d w i t h o u t a s h i p p i n g i n v o i c e , t h e warehouseman w i l l a t t e m p t t o i d e n t i f y t h e m a t e r i e l by i n s p e c t i n g t h e package f o r an NSN, w i t h o u t d e s t r o y i n g t h e l e v e l of packaging of t h e i t e m . I f a n N N i s found, a S n o t i c e w i l l be forwarded t o t h e a d d i t i o n a l demands c l e r k , g i v i n g q u a n t i t y and s t o c k number. A f t e r thorough r e s e a r c h and i f t h e m a t e r i e l a b s o l u t e l y cannot be i d e n t i f i e d w i t h a s s i s t a n c e from t h e S U T e c h n i c a l R e s e a r c h U n i t , t u r n t h e m a t e r i e l M i n t o s a l v a g e , ~ t i l i z i n gl o c a l p r o c e d u r e s .
5.2.1 P r o c e s s i n g R e c e i p t T r a n s a c t i o n s A g a i n s t t h e Demand L i s t i n g . When t h e a d d i t i o n a l demands c l e r k h a s r e c e i v e d t h e r e c e i p t paperwork from t h e i s s u e p o i n t , i t w i l l be p r o c e s s e d immediately a g a i n s t t h e demand' l i s t i n g s .

a . A l l documents s h o u l d be a g a i n s t t h e NSN demand l i s t i n g . arranged in NSN sequence and processed first
( 1 ) I f more t h a n one document i s on t h e Demands L i s t , and t h e r e i s a b a c k o r d e r w i t h a h i g h e r p r i o r i t y t h a n t h e incoming m a t e r i e l , r e c e i p t f o r t h e m a t e r i e l (DIC D6T) b u t do not r e l e a s e t h e b a c k o r d e r . R e l e a s e t h e b a c k o r d e r (DIC ZZZ) f o r t h e document w i t h t h e h i g h e s t p r i o r i t y and i s s u e t h e m a t e r i e l a g a i n s t t h a t document. Then downgrade t h e p r i o r i t y of t h e document whose b a c k o r d e r you f i l l e d t o t h e p r i o r i t y of t h e incoming m a t e r i e l t h a t you used t o f i l l t h a t b a c k o r d e r (DIC ZM1). ( 2 ) I f t h e r e i s no b a c k o r d e r w i t h a h i g h e r p r i o r i t y t h a n t h e incoming m a t e r i e l , a D I C D6T s h o u l d be p r e p a r e d w i t h a 1 i n c a r d column 70 a g a i n s t t h e document number of t h e incoming m a t e r i e l . The D I C D6T t r a n s a c t i o n w; 11 c a u s e t h e d u e t o be reduced by t h e amount r e c e i p t e d f o r and t h e on-hand AA q u a n t i t y t o be i n c r e a s e d by t h e same amount. The 1 i n c a r d column 70 w i l l c a u s e a D I C ZZZ t r a n s a c t i o n t o be i n t e r n a l l y c r e a t e d i n t h e system. The D I C ZZZ w i l l c a u s e t h e b a c k o r d e r q u a n t i t y t o be reduced by t h e amount r e c e i p t e d f o r and t h e on-hand AA q u a n t i t y t o b e reduced by t h e same q u a n t i t y .
( 3 ) The a d d i t i o n a l demands c l e r k w i l l a n n o t a t e ZZZ i n b l o c k DD o f t h e 1348-1 and w i l l a n n o t a t e on t h e document number demands l i s t "D6T/1CC7On, t h e d a t e r e c e i v e d , and t h e q u a n t i t y .
( 4 ) A f t e r p r e p a r i n g t h e r e c e i p t t r a n s a c t i o n , t h e a d d i t i o n a l demands c l e r k w i l l forward t h e a n n o t a t e d copy of t h e 1348-1 back t o t h e warehouse and forward a copy of t h e r e c e i p t t r a n s a c t i o n s f o r d a t a e n t r y .

( 5 ) An a l t e r n a t i v e of p l a c i n g t h e 1 i n c a r d column 70 o f D I C D6T i s t o m a n u a l l y p r e p a r e a D I C ZZZ t o r e l e a s e t h e b a c k o r d e r . A copy of t h e D I C ZZZ t r a n s a c t i o n must be f i l e d i n t h e pending b a c k o r d e r r e l e a s e s e c t i o n of t h e pending a d d i t i o n a l demand f i l e . The document number demand l i s t w i l l be a n n o t a t e d "D6T/ZZZU, t h e d a t e t h e m a t e r i e l was r e c e i v e d , and t h e q u a n t i t y r e c e i p t e d f o r .
b. R e c e i p t f o r A s s e t Not Appearing on t h e NSN Demand L i s t . S h o u 1 d t h e NSN on t h e r e c e i p t not a - p e a r on t h e NSN demand l i s t , r e v i e w t h e document number p. demand l i s t i n g . ( 1 ) Check t h e pending a d d i t i o n a l demand f i l e t o a s c e r t a i n whether t h e m a t e r i e l i s t h e r e s u l t of a v a l i d a d d i t i o n a l demand. I f document numbers c o r r e s p o n d , c h e c k t h e Management L i s t (ML) t o d e t e r m i n e i f t h e NSN i s a s u b s t i t u t e f o r t h e r e q u e s t e d item. I f s o , r e l e a s e t h e back o r d e r and i s s u e t h e g e a r by I f t h e NSN i s not i n d u c t i n g a D I C D6T t r a n s a c t i o n w i t h a "1" i n c a r d column 7 0 . found on t h e MDL, i n q u i r e t h e M a s t e r Header I n f o r m a t i o n F i l e f o r p e r t i n e n t i n f o r m a t i o n and forward t h e i n q u i r y t o t h e S U a l o n g w i t h a recommendation t h a t a M D I C YCM b e s u b m i t t e d t o l o a d t h e NSN t o t h e M a s t e r Header I n f o r m a t i o n F i l e .
(2) I f t h e r e c e i p t t r a n s a c t i o n i s f o r a back-order item previously r e l e a s e d by a f o r c e - f e d r e c e i p t , s i m p l y p r e p a r e a D I C D6T t r a n s a c t i o n f o r t h e q u a n t i t y r e c e i v e d w i t h o u t a "1" i n CC 70 and p l a c e t h e m a t e r i e l on l o c a t i o n a s operating stock.
c . Backorder R e l e a s e o f Force-Fed Item. When p r o c e s s i n g r e c e i p t s a g a i n s t t h e NSN demand l i s t , keep i n mind t h a t a back o r d e r can be r e l e a s e d by a r e c e i p t document w i t h a d i f f e r e n t document number and q u a n t i t y . A s a n example, d u r i n g t h e p r o c e d u r e of p r o c e s s i n g r e c e i p t s a g a i n s t t h e NSN demand l i s t , a 3000 s e r i e s r e c e i p t document i s r e c e i v e d . T h i s is a f o r c e - f e d - t y p e document w i t h a q u a n t i t y o f 10. An i n v e s t i g a t i o n of t h e NSN demand l i s t i n g shows a r e c e n t h i g h p r i o r i t y a d d i t i o n a l demand f o r t h i s i t e m w i t h a q u a n t i t y of 5. A c h e c k of a l l remaining A D I C D6T t r a n s a c t i o n r e c e i p t s shows n o t h i n g f o r t h a t document number o r NSN. w i t h o u t a "1" i n CC 70 must be p r e p a r e d t o r e c e i p t f o r t h e f o r c e - f e d document. P r e p a r e a manual D I C ZZZ b a c k - o r d e r r e l e a s e t r a n s a c t i o n , c i t i n g t h e document number of t h e o r i g i n a l h i g h p r i o r i t y a d d i t i o n a l demand o r a MM S "8" w i t h a I M a u t h o r i t y code "A", i f a p p l i c a b l e . P l a c e t h e r e m a i n i n g q u a n t i t y of t h e force-fed i t e m s i n o p e r a t i n g s t o c k s . Do n o t c a n c e l t h e pending a d d i t i o n a l demand. Submit a D I C ZM- t o downgrade t h e p r i o r i t y . d . R e c e i p t f o r a n A s s e t Whose Record Does Not Yet Appear on t h e Demands L i s t . Keep i n mind t h a t an a d d i t i o n a l demand w i l l n o t a p p e a r on t h e demand l i s t i n g u n t i l t h e n e x t u p d a t e of t h e Demand subsystem, p r o v i d i n g t h e r e a r e no e x c e p t i o n s o r e d i t errors. I n some c a s e s , a r e c e i p t w i l l be p r o c e s s e d f o r an i t e m b e f o r e t h e a d d i t i o n a l demand a p p e a r s on t h e demand l i s t .

(1) Submit t h e D I C D6T r e c e i p t t r a n s a c t i o n , r e g a r d l e s s .
( 2 ) Depending on what d a y t h e r e c e i p t was p r o c e s s e d and forwarded and what day t h e S U h a s s c h e d u l e d i t s u p d a t e s , t h e a d d i t i o n a l demand may o r may not M a p p e a r on t h e n e x t demand l i s t .
( 3 ) I f i t d o e s not a p p e a r , you may assume t h a t t h e t r a n s a c t i o n s p r o c e s s e d c o r r e c t l y ; and no f u r t h e r a c t i o n i s needed.
( 4 ) I f t h e demand d o e s a p p e a r on t h e demand l i s t , g i v e i t one a d d i t i o n a l If t h e demand s h o u l d s t i l l remain on t h e demand l i s t i n g a f t e r update t o process. t h e r e q u i r e d w a i t i n g p e r i o d , c o n t a c t t h e Customer S e r v i c e S e c t i o n of t h e SMU.
e . P a r t i a l R e c e i p t . When a p a r t i a l q u a n t i t y is r e c e i v e d , a check of t h e When a match i s made between t h e NSN and document demand l i s t w i l l be made. number on t h e r e c e i p t and t h e one on t h e demand l i s t , a DIC D6T w i t h o u t a "1" i n CC 70 w i l l be p r e p a r e d f o r t h e q u a n t i t y r e c e i v e d ; a D I C ZZZ w i l l be p r e p a r e d f o r t h e b a c k o r d e r q u a n t i t y b e i n g r e l e a s e d and t h e t r a n s a c t i o n s s u b m i t t e d t o t h e SMU. T h i s a c t i o n w i l l b r i n g a b o u t a back-order r e l e a s e f o r t h e amount r e c e i v e d .
( 1 ) I n t h e c a s e where a back o r d e r f o r a q u a n t i t y h a s b e e n e s t a b l i s h e d and a r e v i e w of r e q u i r e m e n t s shows t h a t p a r t of t h a t q u a n t i t y is no l o n g e r needed, a c a n c e l l a t i o n document (DIC Z C 1 w i t h a "B" i n CC 7 ) i s s u b m i t t e d .

( 2 ) A t t i m e s , t h e m a t e r i e l w i l l be s h i p p e d b e f o r e t h e S U r e c e i v e s t h e M c a n c e l l a t i o n document ; t h u s , when t h e c a n c e l l a t i o n p r o c e s s e s , i t w i l l r e d u c e t h e back o r d e r l i s t e d on t h e a d d i t i o n a l demand l i s t i n g (ADL).
(a) I n t h i s instance, the using unit receiving the original quantity w i l l p r e p a r e a D I C D6T t r a n s a c t i o n w i t h o u t a "1" i n CC 70 f o r t h e q u a n t i t y r e c e i v e d and w i l l p r o c e s s t h e DD 1348-1 by a n n o t a t i n g t h e q u a n t i t y r e c e i v e d i n b l o c k EE.
(b) A d d i t i o n a l l y , t h e u s i n g u n i t w i l l submit a manual D I C ZZZ f o r t h a t p o r t i o n of t h e r e c e i p t e d f o r q u a n t i t y , i f any, r e m a i n i n g on back o r d e r . The q u a n t i t y no l o n g e r r e q u i r e d w i l l b e p l a c e d i n P u r p o s e Code A s t o c k s .

f . R e c e i p t f o r A s s e t s Without a S h i p p i n g I n v o i c e . When t h e m a t e r i e l i s r e c e i v e d w i t h o u t a s h i p p i n g i n v o i c e (DIC A ~ A ) t h e f o l l o w i n g w i l l be accomplished , by t h e a d d i t i o n a l demands c l e r k . I f t h e m a t e r i e l c a n be i d e n t i f i e d w i t h a n NSN and document number, p r e p a r e a r e c e i p t t r a n s a c t i o n (DIC D ~ T )a s shown i n P a r t I V o f t h i s manual and forward i t t o t h e SMU. I f t h e m a t e r i e l is used t o r e l e a s e a I f t h e NSN is b a c k o r d e r , e n s u r e t h a t "1" is i n CC 7 0 o f t h e DLC D6T t r a n s a c t i o n . i d e n t i f i e d b u t a document number c a n n o t be d e t e r m i n e d , r e c e i p t f o r t h e m a t e r i e l w i t h a D I C D6A t r a n s a c t i o n . g. M a t e r i e l R e c e i p t From t h e RU
( 1 ) The m a t e r i e l r e c e i p t t r a n s a c t i o n (DIC D6A) i s used by t h e u s i n g u n i t t o r e p o r t t h e t u r n - i n of s e r v i c e a b l e m a t e r i e l from an RU w i t h i n t h e u s i n g u n i t . The D I C D6A t r a n s a c t i o n i s a l s o used t o r e c e i p t f o r items f o r which t h e r e is no d u e on t h e DASF. The D I C D6A t r a n s a c t i o n is p r e p a r e d . i n a c c o r d a n c e w i t h P a r t I V of t h i s manual.
( 2 ) When t h e m a t e r i e l i s r e t u r n e d t o o p e r a t i n g s t o c k ( P u r p o s e Code A), a s t a t i s t i c a l f i s c a l c r e d i t may be p r o v i d e d , based on command p o l i c y .

( 3 ) The m a t e r i e l i s p l a c e d i n o p e r a t i n g s t o c k s a t t h e i s s u e p o i n t . A DD 1348-1 s h o u l d be m a n u a l l y p r e p a r e d by t h e ADL c l e r k . The 1348-1 s h o u l d c o n t a i n D I C "D6AU, NSN, U / I , q u a n t i t y , shipped from and t h e following information: shipped t o . The DD 1348-1 s h o u l d t h e n be a n n o t a t e d by t h e warehouse p e r s o n n e l r e c e i v i n g t h e g e a r i n a c c o r d a n c e w i t h f i g u r e 3-25. (4) D i s t r i b u t i o n of t h e m a n u a l l y p r e p a r e d DD 1348-1 i s a s f o l l o w s : (a) (b) (c) O r i g i n a l t o t h e A L c l e r k f o r input i n t o the system. D One copy t o t h e RU t u r n i n g i n t h e m a t e r i e l . Remaining c o p i e s a t t a c h e d t o t h e m a t e r i e l .
( 5 ) When m a t e r i e l i s t u r n e d i n by a r e s p o n s i b l e u n i t and t h e document number from which t h e m a t e r i e l was o r i g i n a l l y i s s u e d c a n be i d e n t i f i e d , r e s u b m i t t h e o r i g i n a l D I C D7A i s s u e t r a n s a c t i o n w i t h a c r e d i t r e v e r s a l i n d i c a t o r e n t e r e d . The D 7 A w i t h a c r e d i t r e v e r s a l i n d i c a t o r s h o u l d o n l y be s u b m i t t e d i f f i s c a l c r e d i t i s a u t h o r i z e d i n a c c o r d a n c e w i t h l o c a l command p o l i c y ; o t h e r w i s e , submit a D I C D6A as outlined herein.
h.
Processing Direct Delivery Receipts
( 1 ) When m a t e r i e l is r e c e i v e d under a d i r e c t d e l i v e r y document number, t h e m a t e r i e l h a n d l i n g w i l l be t h e same a s f o r a normal r e c e i p t . The r e c e i p t t r a n s a c t i o n w i l l be p r o c e s s e d a g a i n s t t h e N N demand l i s t t o o b t a i n a l l S o u t s t a n d i n g document numbers f o r t h e i t e m . ( 2 ) A f t e r o b t a i n i n g t h e o u t s t a n d i n g document numbers, t h e y w i l l be p r o c e s s e d by t h e a d d i t i o n a l demands c l e r k a g a i n s t t h e document number demand l i s t which c o n t a i n s t h e D I C AB- c r o s s - r e f e r e n c e s t a t u s c a r d t r a i l e r , c i t i n g t h e d i r e c t d e l i v e r y document number. Once t h e c r o s s - r e f e r e n c e h a s been e s t a b l i s h e d , p r o c e s s the r e c e i p t t r a n s a c t i o n s using the procedures previously o u t l i n e d .
i. R e c e i p t s T r a n s a c t i o n s f o r Maintenance ERO Documents. The 8-card p o r t i o n o f NAVMC 10925 w i l l be f i l l e d i n , i n p u t i n t o t h e system, and d i s t r i b u t e d i n accordance with t h e procedures contained i n S e c t i o n 9 , following.
5.2.2 Backorder R e l e a s e . When p r e p a r i n g t h e D I C D6T r e c e i p t t r a n s a c t i o n r e l e a s e a back o r d e r , e n s u r e t h a t t h e f o l l o w i n g i n s t r u c t i o n s a r e reviewed: to
a . B e f o r e i n d u c t i n g t h e D6T ("1" i n CC 701, compare t h e q u a n t i t y of t h e backo r d e r r e l e a s e w i t h t h e back-order q u a n t i t y on t h e DASF by r e v i e w i n g t h e ADL. In o r d e r f o r t h e t r a n s a c t i o n t o p r o c e s s , t h e back-order r e l e a s e q u a n t i t y must be e q u a l t o o r l e s s t h a n t h e DASF b a c k - o r d e r q u a n t i t y .
b. Check t o s e e i f t h e NSN t o r e l e a s e t h e back o r d e r i s w i t h i n t h e f a m i l y of NSN's of t h e back-ordered i t e m and a l s o e n s u r e t h a t t h e u n i t s of i s s u e a r e e q u a l . I f e i t h e r of t h e s e c o n d i t i o n s i s not met, a DASF D29 o r D32 e x c e p t i o n w i l l be produced; and t h e back-order r e l e a s e w i l l n o t p r o c e s s .
c . Ensure t h a t t h e m a t e r i e l r e c e i p t e d f o r was back-ordered under t h e same document number a s t h e r e c e i p t p r i o r t o a t t e m p t i n g t o r e l e a s e a back o r d e r ("1" i n CC 70) f o r t h a t item. I f an attempt i s made t o r e l e a s e a back o r d e r f o r a n item n o t back-ordered on t h e DASF o r not an i d e n t i c a l document number, t h e t r a n s a c t i o n w i l l process. The document w i l l p o s t t o t h e DASF review e r r o r l i s t i n g w i t h a back-order q u a n t i t y t o be r e l e a s e d g r e a t e r t h a n t h e DASF back-order q u a n t i t y which w i l l s u b s e q u e n t l y c r e a t e an on-hand q u a n t i t y i n t h e u n i t ' s o p e r a t i n g s t o c k . d . I f a D6T ("1" i n CC 70) i s submitted f o r an item when t h e back-order r e l e a s e q u a n t i t y i s g r e a t e r t h a n t h e back-order q u a n t i t y on t h e DASF, t h e D I C D6T w i l l p r o c e s s ; b u t t h e back o r d e r w i l l not be r e l e a s e d . To r e l e a s e t h e back o r d e r , a manual back-order r e l e a s e (DIC ZZZ) w i t h a back-order r e l e a s e q u a n t i t y equal t o o r less t h a n t h e back-order q u a n t i t y on t h e DASF must be i n d u c t e d . S e . When a back o r d e r i s t o be r e l e a s e d upon r e c e i p t of an N N under a d i f f e r e n t document number t h a n t h e r e c e i p t , a manual back-order r e l e a s e (DIC ZZZ) o r a MM S "8" c a r d with an A u t h o r i t y code of "A" must be submitted u s i n g t h e I M document number of t h e back-order being r e l e a s e d . 5.3 P r o c e s s i n g D i s c r e p a n c i e s i n Shipment. D i s c r e p a n c i e s i n shipments c o n s i s t of t h o s e t y p e s l i s t e d i n paragraph 5 . 3 e , f o l l o w i n g , and may be a c c e p t a b l e o r u n a c c e p t a b l e , depending on extended d o l l a r v a l u e , s h i p p e r , and/or type item s h i p p e d . R e s p o n s i b i l i t y f o r d i s c r e p a n c i e s may l i e w i t h t h e c a r r i e r o r s h i p p e r a s e x p l a i n e d i n paragraphs 5.3b and c , f o l l o w i n g . a . Claims r e g i s t e r e d a g a i n s t t h e c a r r i e r w i l l be handled by t h e T r a f f i c Management O f f i c e (TMO), u t i l i z i n g a SF 361. Claims r e g i s t e r e d a g a i n s t t h e s h i p p e r w i l l be handled by t h e u s i n g u n i t , u t i l i z i n g a SF 364. When a r e q u e s t f o r a b i l l i n g adjustment (DIC FAE) i s a p p r o p r i a t e , a c t i o n w i l l be t a k e n by t h e For c o m p t r o l l e r i n accordance with t h e c u r r e n t e d i t i o n of DoD 4000.25-7-M. a d d i t i o n a l i n s t r u c t i o n s not covered i n t h e s e procedures, r e f e r t o t h e c u r r e n t e d i t i o n of MCO 4430.3. b. C a r r i e r L i a b i l i t y . Shipment d i s c r e p a n c i e s a t t r i b u t a b l e t o t h e c a r r i e r w i l l normally be i d e n t i f i e d by t h e T O upon r e c e i p t of t h e shipment. M However, when a shipment h a s been r e c e i v e d by a using u n i t - ( v i a t h e T M O ~ and i t i s t h a t M u n i t ' s o p i n i o n t h a t t h e c a r r i e r i s l i a b l e , t h e T O w i l l be c o n t a c t e d immediately. Once a c a r r i e r - t y p e d i s c r e p a n c y i s i d e n t i f i e d by t h e TMO, an SF 361 w i l l be p r e p a r e d and t h e u s i n g u n i t n o t i f i e d . Normally, t h e m a t e r i e l w i l l be forwarded t o t h e u s i n g u n i t , except i n t h e c a s e where extreme damage has o c c u r r e d . Upon r e c e i p t of t h e known d i s c r e p a n t shipment by t h e u s i n g u n i t , a c t i o n w i l l be t a k e n i n accordance with t h e d e c i s i o n t a b l e s c o n t a i n e d i n t h i s S e c t i o n , except t h a t t h e SF 364 w i l l not be prepared. I n t h e c a s e where a damaged shipment i s h e l d by TMO, t h e m a t e r i e l w i l l be r e c e i p t e d f o r u t i l i z i n g a D I C D6T w i t h a space i n CC 70 t h e n dropped u t i l i z i n g a D I C D9Z. I f t h e document number i s r e s i d e n t on t h e ADL, t h e back o r d e r w i l l be reduced by t h e q u a n t i t y shipped, u t i l i z i n g a D I C ZC1 w i t h a "B" i n CC 7, then r e r e q u i s i t i o n e d . c . Shipper L i a b i l i t y . Identifying discrepancies a t t r i b u t a b l e to the shipper w i l l normally be made by t h e u s i n g u n i t upon r e c e i p t of t h e shipment, except i n t h e c a s e of aged shipment. Once a shipper-type d i s c r e p a n c y o r aged shipment i s i d e n t i f i e d , a c t i o n w i l l be t a k e n i n accordance w i t h t h e d e c i s i o n t a b l e s c o n t a i n e d i n t h i s section.

d . Using t h e Decision T a b l e s . The purpose of t h e d e c i s i o n t a b l e s i n t h i s S e c t i o n i s t o provide management a t o o l which can a s s i s t i n determining t h e a c t i o n r e q u i r e d f o r a g i v e n type of d i s c r e p a n c y . The c o n d i t i o n of a discrepancy i s i n t h e upper p a r t of t h e t a b l e s and c o n t a i n s t h r e e t y p e s of e n t r i e s : "Y" f o r yes, 11 11 N f o r no, and "blank" f o r not a p p l i c a b l e . The a c t i o n f o r t h e c o n d i t i o n of a d i s c r e p a n c y i s i n t h e lower p a r t of t h e t a b l e s and c o n t a i n s only two t y p e s of e n t r i e s : "X" f o r a c t i o n and "blank" f o r not a p p l i c a b l e . The following i s an example of how t o u s e t h e d e c i s i o n t a b l e s :
(1) Condition. A shipment from AKZ of seven items i s r e c e i v e d , f o r which two a r e i n a damaged c o n d i t i o n .
( a ) Turn t o t h e "DAMAGED" d e c i s i o n t a b l e ( f i g u r e 3-31) and go t o As you l i n e two, i n d i c a t i n g "From DOD o r GSA," f o r which AKZ i s a DOD a c t i v i t y . w i l l n o t e , columns 1-4 and 13-16 a r e blank, r e p r e s e n t i n g not a p p l i c a b l e , because t h e shipment i s not from t h e g e n e r a l account o r a commercial vendor; and colutuns 5-12 c o n t a i n "Y" r e p r e s e n t i n g "From DOD o r GSA". N w you know t h a t t h e c o n d i t i o n o o f t h e d i s c r e p a n c y i s w i t h i n columns 5-12, and a f u t u r e check of t h e c o n d i t i o n s must be made t o determine which column r e p r e s e n t s t h e c o n d i t i o n of t h e discrepancy. ( b ) Go t o l i n e f o u r , from a DOD a c t i v i t y . To determine must be made, i n which t h e document back-order q u a n t i t y of 10. Nw o e l i m i n a t e d because they c o n t a i n an t h e ADL. passing l i n e t h r e e , because the shipment i s t h e c o n d i t i o n of l i n e f o u r , a check of t h e ADL number i s found and c o n t a i n s both a due-in and you w i l l n o t e t h a t columns 9-12 have been "N" i n d i c a t i n g t h e document number i s not on
( c ) Go t o l i n e f i v e . To determine t h i s c o n d i t i o n , a check of t h e r e c e i p t (RPR) must be made, i n which case you w i l l f i n d t h a t t h e r e c e i v i n g o f f i c i a l c i t e d a C o n d i t i o n Code F, which i n d i c a t e s t h a t t h e two items received i n a damaged c o n d i t i o n a r e r e p a i r a b l e . Now you w i l l n o t e t h a t columns 7 and 8 have been e l i m i n a t e d because they c o n t a i n an "N" i n d i c a t i n g t h a t t h e m a t e r i e l i s not reparable. ( d ) P r i o r t o going t o l i n e s i x , you w i l l m u l t i p l y t h e u n i t p r i c e of t h e m a t e r i e l r e c e i v e d by t h e number of items r e c e i v e d i n a damaged c o n d i t i o n t o a c q u i r e t h e t o t a l d o l l a r v a l u e of t h e d i s c r e p a n c y , i n t h i s case t h e u n i t p r i c e i s $52.00 m u l t i p l i e d by 2 e q u a l i n g $104.00. ( e ) Your l a s t s t e p w i l l t a k e you t o l i n e s i x , because t h e d o l l a r As a r e s u l t , column 5 w i l l be v a l u e of t h e d i s c r e p a n c y i s g r e a t e r t h a n $100.00. e l i m i n a t e d , l e a v i n g column 6 t o r e p r e s e n t t h e c o n d i t i o n of t h e d i s c r e p a n c y .
(2) Action. i n d i c a t e d by an "X".
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( a ) P r e p a r e a D I C D6T (from o t h e r t h a n a commercial vendor) w i t h a s p a c e i n CC 70 ( a "1" i n CC 70 would cause t h e m a t e r i e l t o be i s s u e d ) f o r t h e q u a n t i t y invoiced ( 7 ) t o reduce t h e due-in and i n c r e a s e t h e onhand. ( b ) P r e p a r e a D I C D9Z f o r t h e damaged q u a n t i t y ( 2 ) t o reduce t h e on hand, t h u s e n s u r i n g t h a t t h e damaged q u a n t i t y i s n o t i s s u e d .
( c ) P r e p a r e a D I C ZZZ f o r t h e nondamaged q u a n t i t y ( 5 ) t o i s s u e t h e m a t e r i e l and r e d u c e b o t h t h e onhand and back o r d e r . ( d l P r e p a r e a D I C ZC1 w i t h a "B" i n CC 7 ( a I'D" o r s p a c e would c a u s e an AC1 t o be g e n e r a t e d ) f o r t h e damaged q u a n t i t y ( 2 ) t o r e d u c e t h e back o r d e r
( e l P r e p a r e a D I C ZO - w i t h a new document number f o r t h e damaged q u a n t i t y ( 2 ) t o r e o r d e r t h e demand.

( f ) P r i o r t o re paring t h e SF 364, a check of t h e ADL must be made t o d e t e r m i n e t h e mode of s h i p m e n t , i n which c a s e i t was found a s mode "A". As a r e s u l t , p r e p a r e t h e SF 364 w i t h a C1 d i s c r e p a n c y code ( D C ) and 1A a c t i o n code indicating that t h e damaged m a t e r i e l is b e i n g h e l d a w a i t i n g d i s p o s i t i o n instructions. ( g ) The l a s t a c t i o n i s t o e n s u r e t h a t t h e damaged m a t e r i e l is n o t i s s u e d , by p l a c i n g t h e damaged q u a n t i t y ( 2 ) i n a h o l d i n g a r e a t o a w a i t d i s p o s i t i o n instructions. e . Type o f D i s c r e p a n c i e s . The f o l l o w i n g is a l i s t of d i s c r e p a n c i e s which may o c c u r and t h e a p p r o p r i a t e a c t i o n t o b e t a k e n when t h e y o c c u r : ( 1 ) Overage. The q u a n t i t y r e c e i v e d i s g r e a t e r t h a n t h e q u a n t i t y ( s e e f i g u r e 3-26.) When re paring t h e SF 364, t h e f o l l o w i n g w i l l be invoiced. e n t e r e d i n b l o c k 12:
(a)
For A c t i o n Code l B , e n t e r "Overage Being U t i l i z e d . " For Action Code lA, enter "Overage Being Held Awaiting
(b)
I n s t r u e t ions". ( 2 ) Shortage. The q u a n t i t y r e c e i v e d is l e s s t h a n t h e q u a n t i t y i n v o i c e d . ( S e e f i g u r e 3-27.) When p r e p a r i n g t h e SF 364, t h e f o l l o w i n g w i l l be e n t e r e d i n b l o c k 12: (a) (b) For A c t i o n Code 1 2 , e n t e r " S h o r t a g e Being R e r e q u i s i t i o n e d " . For A c t i o n Code l A , e n t e r " D i s p o s i t i o n Requested on S h o r t a g e " .
( 3 ) Cancel l a t i o n Confirmed The m a t e r i e l i s r e c e i v e d a f t e r t h e r e c e i p t o f c a n c e l l a t i o n c o n f i r m a t i o n (BQ s t a t u s ) . ( S e e f i g u r e 3-28. ) When p r e p a r i n g t h e SF 364, t h e f o l l o w i n g w i l l be e n t e r e d i n b l o c k 12: (a) For A c t i o n Code lB, e n t e r " M a t e r i e l Being U t i l i z e d " . Code lA, enter "Materiel Being Held Awaiting
( b ) For A c t i o n Disposition Instructions1'.
( 4 ) Erroneous M a t e r i e l o r Nonsuitable S u b s t i t u t e . The m a t e r i e l r e c e i v e d i s o t h e r t h a n t h a t which was o r d e r e d o r is a n o n s u i t a b l e s u b s t i t u t e . (See f i g u r e 3-29.) When p r e p a r i n g t h e SF 364, t h e f o l l o w i n g w i l l be e n t e r e d i n b l o c k 12:
FMF SASSY USING UNIT PROCEDURES (a) For Action Code lB, enter "Materiel Being Utilized". Code lA, enter "Materiel Being Held Awaiting
(b) For Action Disposition Instruct ions".
(5) Duplicate Shipment or Shipped to Wrong Address. The materiel received has been previously processed or contains an address other than that of the receiving unit. (See figure 3-30.) When preparing the SF 364, the following will be entered in block 12:
(a) (b) Instructions". For Action lB, enter "Materiel Being Utilized". For Action lA, enter "Materiel Being Held Awaiting Disposition
( 6 ) Damaged. The materiel received is in a damaged condition. (See figure 3-31.) When preparing the SF 364, the following will be entered in block 12:
(a) For Action Code lA, enter "Materiel Is Reparable and Being Held Awaiting Instructions".
(b)
For Action Code lZ, enter "Materiel Is Nonreparable and Being
Disposed of".
( 7 ) Shelf-Life Expired. The materiel received contains an expiration date less than the current processing date. (see figure 3-32.) When preparing the SF 364, enter in block 12 "Materiel Shelf-Life Has Expired and Is Being Disposed".
(8) Technical Data Marking. The materiel received has incomplete or missing technical data markings, regardless of dollar value. Normally, this discrepancy will not be identified until after the receipt has processed. Therefore, only an SF 364 will be required containing the appropriate T discrepency code and 1Z action code. Block 12 will contain the appropriate technical data requested.
( 9 ) Documentation. When the materiel received has improper or missing supply documentation, regardless of dollar value, the materiel normally will be processed in accordance with paragraph 5.2, preceding. Therefore, only an SF 364 will be required containing the appropriate D- discrepancy code and 1Z action code. Block 12 will contain the appropriate supply documentation requested.
(10) Repetition. Materiel received can be characterized by repetitious discrepancies, regardless of dollar value. Normally, these discrepancies will have been previously reported. However, an additional SF 364 will be reqt ired containing a Z1 discrepancy code and no action code. Block 12 will contain the repetitious discrepancy. (11) Aged. An aged discrepancy exists when a DIC AE1 (from the general account) with a "BA" status or an AS shipping status has been posted and the materiel has not been received within established timeframes. Normally, aged shipments are identified during the weekly Demand Subsystem by the output of a "possible TMl action required" inquiry. (see current SMU ~rocedures.)
FMF SASSY USING U N I T P R O C E D U R E S

(a) Shipments From the General Account to Co-located Units. Normally, the "BA" status will be accepted as proof of delivery, in which case action will b e taken as shown in figure 3-33. However, when deemed appropriate, commanders may challenge the "BA" status by submitting a letter to the SMU, requesting a verification of delivery (see figure 3-34). In the case where the "BA" status has been challenged and the document number is not to be reinstated, action will be taken as shown in figure 3-33. Instructions for units not colocated with the general account are outlined in the paragraphs immediately following.
(b) Shipments From DLA. GSA, or Commercial Vendor Other Than Shipment Mode G,
H. 5. or 6. Submit a letter to the TMO requesting that a verification of receipt be made and tracer
action taken if required (see figure 3-35). If the shipment has been received, query the LUBF; conduct a spot inventory; then, take action as shown in figure 3-36. If the shipment has not been received, take action as shown in figure 3-33. Pending issues and receipts must be taken into consideration when taking action as shown in figure 3-36. (c) Shipments Via Mode G. H, 5. or 6. Action will be taken as shown in figure 3-33. When preparing the S F 364 the following will be entered in block 12: 1. For Action Code lZ, enter "Materiel Being Rerequisitioned".
2. For Action Code lA, enter "Disposition Requested on Lost Materiel".
NOTE: A n A F T transaction is to report non-receipt of a traceable parcel post shipment. Submission should b e made only after a thorough in-house search for the missing shipment, including examination of local delive records. Submission time frame should be 30 days after date of shipment for CONUS and 60 days or outside CONUS. Submission should be an exception to the norm as traceable shipments are expected to b e delivered.
f. Preparing. Distributing. and resuonding to the S F 364. T h e S F 364, with envelopes clearly marked "SF 364", will be prepared and'distributed as shown in figures 3-37 and 3-38 within 15 working days upon identifying a discrepant shipment. Once a response to an SF 364 has been received, using units will take action in accordance with the instructions provided andlfonvard a copy of the response to both the SMU and comptroller. When the materiel is to be returned to the sh~pper, copy of the response will be included with the shipment. a
g. Following U p or Canceling the S F 364. When a response to an S F 364 has not been received within 60 calendar days, using un6s will initiate followup action by resubmitting a copy of the original SF 364 to the activity in block 3, annotaticg "followup" above block 1. T h e date on which the followup was submitted will b e included in this entry. When an S F 364 has been submitted and later found to be invalid, using units will initiate cancellation action by resubmitting a copy of the original S F 364 to all activities indicated in block 20, annotating "cancelled" above block 1. T h e date on which the cancellation was submitted will be included in this entry. h. TMI Tracer Action. T h e T M O will be responsible for preparing and submitting DIC TMI tracers for aged shipments (see D o D 4500.32-R, Volume I, Chapter 9). However, the using unit will initiate the action as stated in paragraph 5.3e(ll), preceding. Once a response to a DIC TMI has been received and it was found that the shipment was delivered to a carrier, the T M O will be notified to take appropriate action. In the case where the shipment was not delivered to a carrier, an S F 364 will be prepared containing a Z1 discrepancy code and 1Z action code. Block 12 will contain an entry of
CH 4 3 1 MAY 1990

"shipment tracer submitted indicates shipment was not delivered to carrier". If the shipment is from the general account, the DIC AS (shi ping status) will be accepted as proof of delivery. However, when deemed appropriate, comman ers may challenge the DIC AS status by submitting a letter to the general account requesting a verification of delivery (see figure 3-34).
FMF S A S S Y U S I N G U N I T PROCEDURES
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*?!A
d u d - . &.-N
m00 mvo N O 0 -00 ooo OGO 4

U
040
mok, m o w
NNU e
&-N
NNQ n
NNU
. 0 z o r 0 J T 0 P P P e P N d N NdN N r -4N-H NMd mow m o u m o mow mow mow NN4 N ( U NN NU4 2-4 :u N m m m m
r - P C F *
o u l o u l o
-.-2., * d + d
ur
I CI
Legend 1 Unit a c t i v i t y a d d r e s s code. Name of l i s t i n g . Date l i s t i n g was p r i n t e d . A d d i t i o n a l demand document number. Prime N N f o r t h e item o r d e r e d . S
2
3
4.
5
6
7 8
RU, EROnumber, o r both.

Purpose code. Unit of i s s u e . Q u a n t i t y on back o r d e r . Q u a n t i t y s t i l l due on document number.
9
10
11 Q u a n t i t y r e c e i v e d a g a i n s t t h e document number.
12 13 14 P r i o r i t y of t h e demand. Unit p r i c e of item. S t o r e s account code. Item name. Required d e l i v e r y d a t e . Contingency code. Advice code used i n t h e o r i g i n a l r e q u i s i t i o n . N N o r i g i n a l l y ordered by t h e u n i t . S Supplementary a d d r e s s .
D I C of s t a t u s c a r d .
R I C of s t a t u s c a r d .
15
16 17 18 19
20
21 22 23
Document number s u f f i x s t a t u s c a r d . Q u a n t i t y on s t a t u s c a r d . Unit of i s s u e on s t a t u s c a r d . F i g u r e 3-21.--Demand L i s t i n Document Number Sequence (con).
24 25

L
Legend
26
27
Status code. Date s t a t u s was r e c e i v e d . Date item was shipped. Document number, transportation control number (TCN), or s u b s t i t u t e NSN. Mode of shipment. Date o f TCN. Figure 3-21 .--Demand L i s t i n Document Number Sequence (con.
28
29
30
31
>.
Figure 3-22.--Demand
List in Stock Number Sequence
Legend
1 2
3
Unit a c t i v i t y a d d r e s s code. Name of l i s t i n g . Date l i s t i n g was p r i n t e d . Prime N N f o r t h e item o r d e r e d . S A d d i t i o n a l demand document number.
RU, ERO number, o r both.
5.
6
7
8
9
Purpose code. Unit of i s s u e . Q u a n t i t y on back o r d e r . Q u a n t i t y s t i l l due on document number. Q u a n t i t y r e c e i v e d a g a i n s t t h e document number. P r i o r i t y of t h e demand.
10 11 12
13 Unit p r i c e of item.
14
15 16 S t o r e s account code. Item name. Required d e l i v e r y d a t e . Date t h e S U e s t a b l i s h e d t h e r e c o r d . M Advice code used i n t h e o r i g i n a l r e q u i s i t i o n . N N o r i g i n a l l y o r d e r e d by t h e u n i t . S Supplementary a d d r e s s . Q u a n t i t y of a s s e t s on hand under t h e s u b s t i t u t e NSN. Substitute N N with a s e t s available f o r issue. S
17
18
I
1
19 20 21
22
F i g u r e 3-22.--Demand
L i s t i n Stock Number Sequence (con.).
Legend
1
2
Unit a c t i v i t y a d d r e s s code. Name of l i s t i n g . D a t e l i s t i n g was p r i n t e d .
3
4
ERO number.
RU number.
5
6.
A d d i t i o n a l demand document number. Prime NSN f o r t h e i t e m o r d e r e d . U n i t of i s s u e . Q u a n t i t y on back o r d e r . Q u a n t i t y s t i l l due. Q u a n t i t y r e c e i v e d a g a i n s t t h e document number. P r i o r i t y of t h e demand. U n i t p r i c e of i t e m . S t o r e s account code. Blank. D a t e t h e SMU e s t a b l i s h e d t h e r e c o r d . Advice code used i n t h e o r i g i n a l r e q u i s i t i o n .
NSN o r i g i n a l l y o r d e r e d by t h e u n i t .
8 9
10
11 12
13
14
15 16
17
18
F i g u r e 3-23.--Demand
L i s t i n ERO Number Sequence ( c o n . ) .
C N
#8'g%ne*Hmmm @2~:2~~%;2222 0000000.4000

L
VM099069@066 00000000000
dd+d.4.4Nddd
m m~9awrn-1~9 (yRw-N-~*~ln *@OF999
mmmmmmlncntnmln mnmmonmoooo mmmmdmm-Hm-i
Legend
1
2
U n i t a c t i v i t y a d d r e s s code. Name of l i s t i n g . Date l i s t i n g was p r i n t e d . Blank.

RU number.
4 5
6.
A d d i t i o n a l demand document number. Prime NSN of t h e i t e m o r d e r e d . U n i t of i s s u e . Q u a n t i t y on back o r d e r . Q u a n t i t y s t i l l due.
7
8
9
10
11 Q u a n t i t y r e c e i v e d a g a i n s t t h e document number.
12
P r i o r i t y of t h e demand.
13 U n i t p r i c e of t h e item.
14 S t o r e s a c c o u n t code. Blank. Date t h e SMU e s t a b l i s h e d t h e r e c o r d . Advice code used i n t h e o r i g i n a l r e q u i s i t i o n . N N o r i g i n a l l y o r d e r e d by t h e u n i t . S
15
16
17
19
F i g u r e 3-24.--Demand L i s t i n RU Sequence ( c o n . ) .
Legend
I
1
The c o n d i t i o n code w i l l be e n t e r e d i n b l o c k BB. of materiel w i l l sign payroll
2. The i n d i v i d u a l v e r i f y i n g t h e r e c e i p t s i g n a t u r e and i n d i c a t e t h e J u l i a n d a t e .
3 E n t e r t h e q u a n t i t y r e c e i v e d i n b l o c k EE.
I
I
E n t e r Z Z Z i n b l o c k DD t o i n d i c a t e t h e r e l e a s e of a back a p p r o p r i a t e . This w i l l be done by t h e a d d i t i o n a l demands c l e r k . Note:
order
if
Upon r e c e i p t of an item which i s back-ordered a g a i n s t a n ERO, annot a t e t h e ERO number, a u t h o r i t y code, q u a n t i t y r e c e i v e d , and whether t h e r e c e i p t was a complete f i l l o r p a r t i a l receipt. T h i s i n f o r m a t i o n may be e n t e r e d on t h e DD 1348-1 i n accordance w i t h l o c a l p r o c e d u r e s .
F i g u r e 3-25.--Receipt
Document (DD 1348-1).
3-5-26
Figure 3-26.--Decision Table for Overages.
FMF SASSY US1NG UNIT PROCEDURES
Figure 3-27 .--Decision Table for Shortages.

k
CONDITION: 1.
2.
4.
1 Y
From General Account From DOD or GSA
Y Y
Y N Y
Y N N Y Y Y Y N Y Y N N Y N N
3. From Commercial Vendor Requirements Exist for Mater ie 1 Received

5. Over $100 Y
ACT ION: 1. 2.
3. 4.
-========
X X X X
X X
D6A for Materiel Received SF 364 Utilizing ( Z 1 DC and 1B Action Code) SF 364 Holding ( ~ 1 DC and IA Action Code) Hold Materiel Awaiting Instruction
X
X
X
X
X X X
Figure 3-28.--Decision Table for Cancellation Confirmed, BQ Status Received.
/-
For nonsuitable s u b s t i i u t e , use W DC. 2 Figure 3-29 .--Decision Table f o r Erroneous Materiel o r Nonsuitable Substitute.
CONDITION:
M a t e r i e l Received
1.
D6A f o r M a t e r i e l R e c e i
C o r r e c t Using U n i t
D6A f o r m a t e r i e l r e c e ~ v e d ,
1/ 2/ -
For d u p l i c a t e s h i p m e n t , u s e 03 DC. For s h i p p e d t o wrong a d d r e s s , u s e M 1 DC.
F i g u r e 3-30.--Decision
T a b l e f o r D u p l i c a t e Shipment o r Shipped t o Wrong Address
CONDITION: 1. 2. From General Account From DOD or GSA
1 2 3 Y Y Y Y
7 8
101112131415~16
-----
Y Y Y Y Y N Y N
3. From Commercial Vendor
4. Document Number on ADL
Y Y
N Y
5. Repairable
6. Over $100 ACTION:
1.
Y N Y N Y Y N N Y Y N N Y N Y N N Y N Y N Y N Y
2.
Invoiced (1 in CC 70) D4T/D6T for Quantity Invoiced (Space in CC 70) 3. DAC for Damaged Quantity (From A to F)_-----
X v --------- -----X X
X X
X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X
X X X
4. D7J for Damaged Quantity

5. D9Z for Damaged Quantity 6. ZZZ for Nondamaged Quantity 7. ZC1 for Damaged Quantity (B in CC 7)
X
X
8. Z L for Damaged Quantity 9. SF 364 Holding ( ~ 3 DC and 1A Action Code) 11 10. SF 364 Disposing ( ~ 1 DC and 1Z Action Code) 2/
11. 12. Take Repair Act ion Hold Damaged ater riel Awaiting Instructions 1/ 21 -
X X X
X X X X X X
X X
..-.
For shipments via mode G , H, 5, or 6 use C3 DC. For shipments via other than mode G, H, 5, or 6 use C1 DC.
-- --
----------------Figure 3.31.--Decision Table for Damaged Materiel.
CH 1
17 Sep 1984
Figure 3-32.--Decision
Table for ater riel for Which Shelf-Life Expired.
CONDITION:
1 2 3 Y Y
4 5 6 7
Y
y
8 9
y Y
10 11 12 13 14 15 16 17 18
1.
2. 3.
From General Account Y
From DOD or GSA From Commercial Vendor 4. Using Unit Co-located 5. Shipment Via Mode G, H, 5, or 6 6 . Document Number on ADL
Y Y Y Y Y
N Y
N Y N
N N Y Y
N N Y
N N N
Y
N N N Y Y Y Y Y N Y N N Y N N Y Y Y N N N
N
-C
Y N
7.
Under $25
8. Over $25
9.
Over $100
--
Y
N Y N Y
ACTION: 1. D4TlDbT for Shipped ~ ~ ~ X Quantity (space in CC 70) 2. D9L for Shipped X X X X X X Quantity 1 / 3. ZC1 for Shipped X X X X Quantity (B in cc 7) 4. ZO for Shipped X X X X ~uant ity 5. SF 364 Rerequisitioning ( ~ DC 3 and 1Z Action Code) 6. SF 364 Disposition (S3 DC and 1A Actioncode) 7. TMO Taking X Tracer Act ion 11 -
RX-~RXXXXXXX
X X X X X X X X X X X X X X X X
X X
X X
For D9L greater than $800, place copy in voucher file
--
Figure 3-33.--Decision Table for Aged Materiel.
CH 1
17 Sep 1984
UNITED STATES MARINE CORPS 7th Engineer B a t t a l i o n 1 s t M a r i n e D i v i s i o n , FMF Camp P e n d l e t o n , C a l i f o r n i a 92055
WMJ/msm 4400 (Date)

From: To: Commanding O f f i c e r O f f i c e r i n Charge, SASSY Management U n i t , 1 s t F o r c e S e r v i c e S u p p o r t Group, FMF, Camp P e n d l e t o n , C a l i f o r n i a 92055
Subj: Ref: Encl:
Request f o r R e s e a r c h of D e l i n q u e n t Shipments ( a ) UM 4400-124 ( 1 ) L i s t of Shipments R e q u i r i n g R e s e a r c h
1. The r e f e r e n c e i n d i c a t e s t h a t commanders may r e q u e s t a v e r i f i c a t i o n of d e l i v e r y when s h i p p i n g s t a t u s h a s been f u r n i s h e d and t h e shipment h a s n o t been r e c e i v e d w i t h i n t h e e s t a b l i s h e d timeframe. A c c o r d i n g l y , i t is r e q u e s t e d t h a t your r e c o r d s be s e a r c h e d t o v e r i f y d e l i v e r y of t h o s e document numbers l i s t e d on t h e e n c l o s u r e . I n d i c a t e i n t h e remarks column t h e name of t h e r e c i p i e n t and d a t e d e l i v e r e d , and r e t u r n t h i s l e t t e r t o t h e S u p p l y O f f i c e r , 7 t h E n g i n e e r B a t t a l i o n , w i t h i n 5 working d a y s .
F. X . LAWLER By d i r e c t i o n
F i g u r e 3-34.--Letter
of Verification o f Delivery.
Document Number
Date Ship
Figure 3-34.--Letter
of Verification of Delivery (con.).
UNITED STATES MARINE CORPS 2d B a t t a l i o n , 1 0 t h Marines M 2d Marine D i v i s i o n , F F Camp Lejeune, North C a r o l i n a 28542
From: To:
Commanding O f f i c e r T r a f f i c Management O f f i c e r , Headquarters and S e r v i c e B a t t a l i o n , Marine Corps Base, Camp Lejeune, North C a r o l i n a 28542 Request f o r Research of Delinquent Shipments ( a ) UM 4400-15 ( b ) DoD 4500.32-R ( 1 ) L i s t of Shipments Requiring Research
Subj : Ref:
I
I
Encl:
Reference ( a ) r e q u i r e s t h a t a s e a r c h be-conducted through t h e l o c a l T r a f f i c Management O f f i c e r p r i o r t o s u b m i t t i n g t r a c e r a c t i o n on shipments which have exceeded t h e o v e r a l l s h i p p i n g time e s t a b l i s h e d by c u r r e n t supply p r o c e d u r e s . Accordingly, i t i s r e q u e s t e d t h a t your r e c o r d s be searched t o d e t e r m i n e r e c e i p t o r n o n r e c e i p t of those shipments l i s t e d on t h e e n c l o s u r e . I f t h e shipment has been r e c e i v e d , i n d i c a t e i n t h e remarks column t h e d a t e r e c e i v e d and d i s p o s i t i o n . However, i f t h e shipment h a s n o t been r e c e i v e d , i n i t i a t e t r a c e r a c t i o n i n accordance with r e f e r e n c e ( b ) ; and i n d i c a t e "TM1 submitted" i n t h e remarks column. 2. Upon completion of t h e a c t i o n r e q u i r e d i n paragraph 1, p r e c e d i n g , r e t u r n t h i s l e t t e r t o t h e Supply O f f i c e r , 2d B a t t a l i o n , 10th Marines, w i t h i n 5 working days.
1.
D. L. JONES By d i r e c t i o n
---
---
-F i g u r e 3-35.--Letter
---o f V e r i f i c a t i o n of R e c e i p t .
-LIST OF SHIPMENTS REQUIRING R S A C EE R H Document Number M1230-3215-5002 CBL, GBL, TCN, Etc. M1230-3215-5002-XX
7
POE/
POD -
Mode R
Date Ship 3300
TMO Remarks
Figure 3-35.--Letter
o f V e r i f i c a t i o n of Receipt ( c o n . ) .
CH 1
17 Sep 1984 3-5-38
F i g u r e 3-36 .--Decision
T a b l e f o r Shipment Received a t TMO.
3-5-39
REPORT OF DISCREPANCY (ROD)

SHIPPING 3. T O (Name and address. include ZIP Code1 PACKAGING
1. OATE OF PREPARATION
2. REPORT NUMBER
4. FROM (Nome and oddreaa. include ZIP Codel
52.. SHIPPER'S N A M E
50. NUMBER A N 0 O A T E O F INVOICE
6. TRANSPORTATION DOCUMENT NUMBER (CBL. Waybill. TCN. erc.1
SHIPPER'S NUMBER (Purehare Order/Shipment. Contract, etc.1

7..
7b. OFFICE ADMINISTERING CONTRACT
8. ,REQUISlTIONER'S NUMBER IRequd/IItton, Purchase I1eque.t. etc.1
I
10.
QUANTITY OUAN. DISCREPANCY D A T A
'
9.
SHIPMENT. B I L L I N G . A N D RECEIPT D A T A NSNIPART NUMBER A N D QUANTITY
11
UNIT
TOTAL
NOMENCLATURE
S
(bl
~
IcI
RECEIVED
(a)
Idl
~ TITY ~ ial
PRICE
'
COST
(c)
AC.' TION CODE
(b)
Id)
12. REMAR U S IConrinue o n sepamte ahert o f Paper i f neerswoll
1 DISCREPANCY CODES CONDlTlON OF M A T E R I A L PRODUCT Q U A L I T Y DEFICIENCIES Cl I n condition other than that inalcataa o n Q l ---Deficient material (Applicable to Grant Aid releaswrecalut aocumsnt and FMS shipments only) C 2 - EXDlreu shelf life SHORTAGE OF M A T E R I A L S ~ p ~ ~ ~ n ~ ~ M IPment~ ~ A y ; ; ~ h 1 ~ ~ 5 QUdntlIy less than tnat o n recelpt .documant 52 Quantltv less tnat that reouated (Other than D l - N o t recelned - .. , . - - - - ., 0 2 - lllegiole or mutilated 53 N o n - r e c e l ~o f Parcel oost mlDmsnts t 03 lncomolete lmprooar or wlthout autnority ITEM TECHNICAL D A T A MARKINGS fi.e. Vome (Only when receipt connot be properly Plater. L o g Books. Operating Handbook.. ~ph;ial I n a t r u c t i o ~ ere.) , MISDIXFC'?&~LATERIAL T I Mlrrln T2 llteglb?e or rnutllatsd T3 Proaut~onary oPeraflonal marklngs mlulng 0 1 -Quantity In excess of that on recelot docuT4 InsDection data mlsslng or Incomplete ment T5 -Serviceability ooeratlng data mlsslng or 02-Quantlty In excess o f that reguested (Other ~ncomplete then unlt of isrue pack) T6 -Warranty aata missing 0 3 -Quantity auullcatas shirrmant WRONG ITEM (Identify reouortod item or a PACKING OISCREPANCY PI Imorooar pressrvatlon P2 - Improper packing P3 Imorooer marklng . -. -. . . . . .. . . P4 ImPropef unltlzatlon 2 1 -Sea remarks
ACTION CODES
- --
O"V~A"G"E"~?P"L~"CA"~"E"B~?~'~?NTS
-
-- -
ioiS'purchase matarla1 t o be returned at rupoller's exDanla unless alsoosltlon onstruct#ons t o tne COntrdtY are received wlthln 15 days (Reply o n reverse1 l N o t 11ppI1cobleto FMSJ RtPiacement SnlDment requestea l N o t applicable to F.MS) Reshipment not requlrca. Item t o be re-requisitlonsd. NO dctlon reaulred. Information only Other actlon requested (See
remark,)
I
1 3 FUNDING A N D ACCOUNTING D A T A
14a. TYPED OR PRINTED NAME. TITLE. A N D PHONE NUMBER OF P R E 140. SIGNATURE PARING O F F I C I A L
1 15. DISTRIBUTION ADDRESSEES FOR COPIES
1.
364-101
7uD.oo-15P-U42
(~mviarr editiat i obsolete.) s
S T A N D A R D CORM 114 (REV. 2.W PraICrIbwJ by OSA FPMR 101-26.8
F i g u r e 3-37 --Report
o f Discrepancy (SF 3 6 4 ) .
3-5-40
16. FROM:
17. OISTRIBUTtON ADDRESSEES FOR C W E S
Use window envelope to m s t l d o c u m e n t . Insert n a m e and address, i n c l u d i n g Z I P Code.
this
starting one typing space below the l e f t dot. Each address l i n e must NOT e x t e n d beyond r i g h t dot. Address m u s t not exceed four single space typing lines.
A N ADJUSTMENT I N BILLCREDIT OEBIT
Id.
112)
%%%PdLL
le.
PROOF OF OELIVERY (Parcel Port
%?&e&?%~~~%~cEOF
~ ~ ~
,,
ill
~ DISCREPANCY W I NL NOT BE PROCESSED FOR THE FOLLOWING REASON ~ ~ ~ L T ~ ~ L ~ ~ ~ ~ C ~ ~ ~
REASON FOR NOT PROCESSING
, . . -..
20.
a.
c.
1I.I DISCREDANCY WAS NOT REPORTED WITHIN THE TIME , ALLOWE&ANO/OR --
--
I /
PRESCRIBING REGULATION
-
(a) CHAPTER 5 OF THE GSA HANOBOOK. IDISCREPANCIES OR a...r...LNTS. MATERIAL. DEFICIENCIES I N GSA OR D O 0 C Y ' D . A C OR BILLINGS (FPMR 101.26.8)
( b l DOLLAR V A L U E DOES NOT MEET T H E CRITERIA PRESCRIBED I N THE REGULATION OR AGREEMENT INOI.CATEO I N 19112) THE FOLLOWING DISPOSITION IS TO BE MADE OF THE REFERENCED MATERIAL
I
O P R O C E S S FOR DISPOSAL I N ACCORDANCE WITH SER~ICEIAGENCY DIRECTIVES. b .
l~
P V C
~5":o'N"c"o'N"cE"R'N'~5"dkE59'TYo'N"PNo1scus~
OAYS O M A T E R I A L W I L L BE PICKED u p IN:
RETAIN MATERIAL A T N o CHARGE. n S H a p MATERIAL(Spre1fy locotton):
d.
*-
x! i,
hmn
(1) U a B L APPFtoPRlATtoN CHARGEABLE:
(21 U C H A R G E S COLLECT-VIA: n F R E I G H T
OEXPRESS
U P A R C E L POST
(3)
PARCEL POST L A B E L ATTACHED
(4) 0 F R E 1 G H T PREPAID
IS P o r h # r aduanccd hcreluath . NOTE: Plear melore portage. MaIor&l csnnot be returned Parcel Peat collect.)
21.
~ ~ ~ ~ $ & E ~ & L ~ ~ ~ ~ \ ~ & P $ $ 122.~ R fE' A ' . ~ 4 ~ ~ ~ ~ L " ~ ' E H M " A ~ ~ ' o ' N ^ % ' R 0 8 " ~ F O R E : u 0 i o T
I
I
I
OATE
2 . REMARKS (Continue o n repamte rheet ofpaper if 3 nsceuory)
2 U . TYPED OR PRINTED NAME A N D PHONE NUMBER OF PREPARING OFFICIAL
24b. SIGNATURE
24c. OATE
Figure 3-37.--Report
o f Discrepancy ( S F 3 6 4 ) ( c o n . ) . 3-5-41
STANDARD FORM 364, INSTRUCTIONS FOR PREPARATION Indicate whether shipping discrepancy or packaging discrepancy by placing an Mailing envelopes will be conspicuously marked "SF 364".
X in appropriate box at top of form.

Item -
Explanation or Entry Date of Preparation. Report is prepared in sequence of year, month, and day. This sequence should also be used in a1 1 date entries. For example, March 23, 1982 is written 8 2 MAR 23 and June 1, 1982 is written 82 JUN 01. Report Number. The country and record control number must be shown for Grant Aid as part of the report number. To. In the clear Name, Address, ZIP Code and Activity Address E d e or Routing Identifier Code and attention symbol/code of action activity. When both shipping-type (item) discrepancies and packaging discrepancies are reported for the same item, enter "see item 15" and enter addresses and/or codes of both action activities in item 15. From. Name, Address, and ZIP Code of the reporting activity (consignee). The "in-the-c lear" address will be entered. Shipper's Name. Enter the name and address of shipper tconslgnorl wKen different from item 3. Number and Date of Invoice. Enter number and date of vendor's involce or sh~pper'sbill number. Attach copy of invoice to SF 364. (Not applicable to packaging discrepancies.) Transportation Document. Enter the type of transportation document, G B m i f e s t, waybi 11, insuredlcert ified parcel post number, or transportation control and movement document (TCMD) and the identifying number assigned to such document. This is a mandatory entry when shipment received was made via traceable means, e.g., GBL, CBL. Further, for shipment type (item) discrepancies include following statement in item 12--"Shortage has been verified as not being transportation related." Grant Aid include a copy of the CBL/GBL if available.)
1.
2.
3.
4.
5.3.
5b.
6.
or
7a.
Shipper's Number. Enter shipment number (when more than one shlpment 1s made under a contract or requisition) and contract/document number (e.g., contract, purchase order). Office Administering Contract. Name, Address, and ZIP Code of the contract administration office. (CAO activity which directed/arranged shipment.) Requisitioner's Number. Enter the requisitioning activity's number, e.g., requls~tion,purchase request. Entry of the applicable requisit ion document number is mandatory in a1 1 instances, even though a ~ontract/~urchase order is involved. Figure 3-37.--Report of Discrepancy (SF 364) (con).
7b.
8.
Item 9a.
-- -
Explanation or Entry
----
Instructions for Preparing the SF 364 (con.)
~sN/PartNumber and Nomenclature. If item received is different than item shown on shipping documents, or different from item ordered, show each item on a separate line. Unit of Issue. Enter unit of issue as billed or indicated on shipplng document for each item listed in item 9a. (Not appl~cableto packaging discrepancies.) Quantitiy Shipped/Billed. Enter quantity of item shipped or billed. When code C1 is applicable, enter the quantity and the supply condition code (see DoD 4140.17-M) of the item when shipped, e.g., 980A as shown on shipping document. (Not applicable to packaging discrepancies.) Quantity Received. Enter quantity of item received.
II
9b.
9c.
9d. 10a.
Discrepancy Quantity. Enter the discrepant quantity. If code C1 is applrcable, enter the quantity and the supply condition code (see DoD 4140.17-M) of the item received. If total quantity received is classified under more than one condition code, enter separately each partial quantity so classified, followed by the applicable condition code, e . g . , 960A, 20F. Note: Where product quality deficiencies in Grant Aid shi ments are involved or when overaged materiel (expired shelf life7 is received, and code Q1 or C2 is applicable, enter the following information under item 12, remarks: Manufactor's name. ~ontract/~urchase order number if not shown in item 7a. Date of manufacture, pack, or expiration. 4. Lot/batch number. 5. Location of materiel. 6. Name, address, and telephone number of contact. 7. Nature of complaint stating in detail why materiel is unsatisfactory. 1. 2. 3.
lob. 10c.
Discrepancy Unit Price. Enter the unit price as billed or shown on shipping document. ( ~ o tapplicable to packaging discrepancies.) Discrepancy Total Cost. For shipping-type (item) discrepancies, enter the total value of materiel (10a x lob). For packaging - deficiencies, enter cost of corrective action. Discrepancy Code. Nature of the discrepancy using the discrepancy codes listed on the face of the form. If a condition exists that is not listed, use code Zl and describe discrepancy in item 12, remarks. Action Code. Enter requested action from codes listed on the face of the form. If action is other than that covered by listed action codes, use code IZ and explain act ion requested in item 12, remarks. Action code ID or IF will not be used on reports prepared to cover shipments of DoD stock funded items and from GSA. Materiel still required must be re-requisitioned. Action code IE applies only to local purchase items.
I
I
10d.
11.
---- ----
----------._-----
--
- _- ___--
- . A
Figure 3-37.--Report of Discrepancy (SF 364) (con.). CH 1 3-5-43 17 Sep 1984
Instructions for Preparing the SF 364 (con.) Item Explanation or Entry Remarks. Use for any supplemental information where the combination of discrepancy codes and action codes need clarification, where shipping-type (item) discrepancies and packaging discrepancies need explanation, and where a breakout of cost to reports in terms of time and materiels is required. Specific data such as appearance, lotlbatch number, manufacture/ packaging date, inspector number and inspection date, probable cause of improper packaging, and suggested corrective action. When reporting MAP/Grant Aid product quality deficiencies or packaging discrepancies, cite the specific violation of specification, regulation, packaging instruction, or contract. When reporting shortages or nonreceipt of items shipped by parcel post to GSA, a statement must be included in item 12 to indicate whether all packages shown as shipped in item 5 of GSA Form 1348-1 were received. Include telephone number (AUTOVON and commercial) of the individual to be contacted for additional information if different than what is entered in item 14a. If medical materiel requiring refrigeration or frozen storage is involved, provide the information requested on the special instruction sheet which is included with shipments of such materiel. Provide photos where it would assist the shipping activity in determining the cause of the discrepancy/deficiency. 13. Funding and Accounting Data. For packaging discrepancies, enter the accounting/appropriation data needed by the action activity to credit the account of the reporting activity for costs involved in correcting the reported discrepancies. his item does not apply to shipping-type (item) discrepancies. Typed or Printed Name, Title and Phone Number of Preparing Offical. Self-explanatory. When non-DoD action activitres are involved include both commercial and AUTOVON numbers. Signature. Self-explanatory. Enter other addressees
I I
14a.
14b. 15.
Distribution Addresses for Copies. receiving copies of the report.
The reverse of SF 364 is to be completed by the action activity. 16. From. The address of the activity preparing the reply.
17.
18. 19.
Distribution Addressees for Copies. Enter addresses receiving copies of the reply in addition to addressee listed in item 18. To. Enter address of the activity indicated in item 4 on face of TTie form. Enter advice of action taken by responsible action office by placing an X in appropriate box(es). Figure 3-37.--Report of Discrepancy (SF 364) (con.).
3-5 -44

L
Instructions for Preparing the SF 364 (con.) Item 20. 21.

22.
Explanation or Entry Enter disposition instructions by placing an X in appropriate box(es). Enter an X to indicate to the reporting activity that a new requisition is required if the materiel is still needed. Enter an X to indicate a replacement shipment will be made and the appropriate date of the shipment. Remarks. Enter any clarification or information necessary for a e reply. Enter corrective action taken to preclude future packaging discrepancies. Typed or Printed Name and Phone Number of Preparing Official. Self-explanatory. When item 18 is a non-DoD activity include both commercial and AUTOVON numbers. Signature. Self-explanatory.
23.
24a.
24b. 24c.
Date.
Self-explanatory.
Figure 3-37.--Report of Discrepancy (SF 364) (con.).
CONDITION : 1 2 3 4 5 6 7 8 9 1 0 Y Y Y Y Y Y Y Y Y Y N Y N Y N Y N Y Y N
1.
2.
From Marine Corps From DOD
From GSA 4. From Commercial Vendor, DOD-Procured 5. From Commercial Vendor, GSA-Procured
6.
3.
Shipped to Wrong Address
ACTION :
A - - - - _ - - - -
I.
2.
One Copy Filed 1/ One Copy to SMU (Financial Accounting Section) Copy to Comptroller Copy to Shipper, if
--
X X X X
X X X X X X X X X X X X X X X X
3 . One 4. One DOD 5. One Was
X X - X X X X X X X X X X X X X X X
Copy to the Activity Which to Receive the Shipment 1/
6. Two Copies to Shipper 11 7. Two Copies to MPB
X X X X X X X X X X X X X X X X X X
8. Original and One to IMM 9 . Original and Two to GSA Regional Office "Attn Inquiry and ~djustments" 1/ 10. Original and One to ZMM Contracting Officer 1/ 11. Two Copies to Officer Administering Contract, if Other Than IMM
11 - Attach
copy of receipt.
Figure 3-38.--Decision Table for Distribution of the SF 364.
FMF SASSY USING UNIT PROCEDURES PART I11 SECTION 6 Miscellaneous Procedures Paragraph 6.1 6.2 6.3 6.4 6.5 6.6 6.7 6.8 6.9 6.10 6.11 6.12 6.13 6.14 6.15 6.16 Title Accounting For Kits, Sets, And Chests Cash/~heckageSales Procedures Custody of Public Funds Data Change Requests Maintenance Float Direct Exchange Procedures Operational Readiness Float Disposal of Unserviceable Materiel Document Number Assignment Requisitions for Modification Kits Garrison/Station Property Missing, Lost, Stolen, or Recovered Government Property Inventory Adjustments Inventory Procedures Supply Investigations Local Procurement Maintenance, Retention. and Disposal of Supply Accounting Files and Records Relief of Commanding Officers, Supply Officers, and Responsible Officers Provisioning Responsible Unit Account Number Assignment Rollback of Excess Materiel Security of Controlled Blank Forms Loans of Organic Property to Individuals or Organizations on a Temporary Basis Page 3-6-4 3-6-5 3-6-9 3-6-1 0 3-6-1 1 3-6-1 2 3-6-1 3 3-6-1 5 3-6-1 5 3-6-1 5 3-6-1 6 3-6-1 6 3-6-17 3-6-18 3-6-2 7 3-6-28
Paragraph 6.23 6.24 6.25
Tit l e C a p t u r e d Enemy S u p p l i e s and Equipment I n s t r u c t i o n s f o r Turn-In o r Exchange o f Gas C y l i n d e r s
Page 3-6-33 3-6-33
F l a g s o r C l o t h i n g I s s u e d f o r B u r i a l o f Deceased Marine Corps and Navy P e r s o n n e l R e p a i r , Replacement, and D i s p o s i t i o n of F l a g s and Standards P u b l i c Animals I n s t r u c t i o n s f o r Transfer of Property t o a ~ o n t r a c t o r / V e n d o r f o r R e p a i r / R e t u r n t o User Money Value Report of t h e I n v e n t o r y
B i l l s of M a t e r i e l
Personal E f f e c t s Procedures Packaged O p e r a t i o n a l R a t i o n s Accounting f o r C l a s s i f i e d M a t e r i a l R a d i o l o g i c a l Hazardous I t e m s Accounting f o r Medical and D e n t a l S u p p l i e s and Equipment T r a n s f e r o f P r o p e r t y t o F o r e i g n Governments Government-Furnished Equipment/Government F u r n i s h e d Materiel Items S e r i a l i z e d C o n t r o l o f I n d i v i d u a l Crew Served Weapons Accounting f o r P r o p e r t y Recovered From D e f e n s e P r o p e r t y D i s p o s a l O f f i c e (DPDO) 6.40 Figure 3-39 3-40 3-41 Mount Out Title Cash S a l e s (NAvMC 6) 6 Request f o r Checkage f o r Government P r o p e r t y (NAVMC ) Voucher f o r Disbursement a n d / o r C o l l e c t i o n (NAVCOMPT 2277) Request f o r Checkage f o r Government P r o p e r t y f o r D e s e r t e r (NAVMC ) 6 Page 3-6-47

Figure 3-43 Title Request for Checkage for Government Property for Deserter--Recovered Property (NAvMC 6) Letter of Appointment of Authorized Custodian Confirmation of Appointment for the Authorized Custodian Letter of Revocation of Appointment Letter of Appointment of Audit and Verification Officer Customer Float Item Survey Letter Request For Investigation Endorsement on Request for Investigation Request for Investigation Endorsement on Request for Investigation Records Retention Chart Sample Postings to the Equipment Custody Record (NAVMC 10359) (Temporary Loan) Military Working Dog Service Record (DD 1834) Format for the Horse/Mule Service Record/Stock Record Page -
(DD Invoice to ~ontractor/~endor 1348-1)
PART I11 SECTION 6 . 6.1 MISCELLANEOUS PROCEDURES
Accounting f o r K i t s , S e t s , and C h e s t s a.
K i t s , s e t s and c h e s t s w i l l be a c c o u n t e d f o r a s c o m p l e t e u n i t s .
b. Replacement of components w i l l be made from o p e r a t i n g s t o c k s ( p u r p o s e Code A) by s u b m i t t i n g a d d i t i o n a l demands t o t h e S U o r S e l f - S e r v i c e C e n t e r . M c . An o r i g i n a l o r photocopy of t h e c u r r e n t a p p l i c a b l e SL-3 w i l l be p r o v i d e d t o each RU o r i n d i v i d u a l t o whom a k i t , s e t , o r c h e s t i s i s s u e d . E x t r a c o p i e s of SL-3's may be o b t a i n e d i n a c c o r d a n c e w i t h t h e i n s t r u c t i o n s c o n t a i n e d i n MCO P5600.31. d. E x c e s s e s may r e s u l t from when a c o n d i t i o n c a u s e s a s s e t s g r e a t e r t h a n q u a n t i t i e s authorized. On-hand e x c e s s e s w i l l be t r a n s f e r r e d from Purpose Code C s t o c k (DIC DAD) t o Purpose Code A o p e r a t i n g s t o c k by t h e u s i n g u n i t . The u s i n g u n i t w i l l p h y s i c a l l y t r a n s f e r t h e e x c e s s k i t , s e t , o r c h e s t t o P u r p o s e Code A stock.
(1) S e r v i c e a b l e K i t s , S e t s , o r C h e s t s . K i t s , sets, or chests containing 6 5 p e r c e n t o r more s e r v i c e a b l e components a r e c o n s i d e r e d s e r v i c e a b l e . S e r v i c e a b l e k i t s , s e t s , o r c h e s t s , w i l l be c a r r i e d i n Purpose Code A s t o c k u n t i l such time a s a r e d i s t r i b u t i o n o r r o l l b a c k i s d i r e c t e d by t h e SMU.
( 2 ) Unserviceable K i t s , S e t s , o r Chests. Kits, sets, c o n t a i n i n g l e s s t h a n 65 p e r c e n t s e r v i c e a b l e components a r e unserviceable.
or chests considered
( a ) I f t h e k i t c a n o n l y be r e q u i s i t i o n e d by c o n s t i t u e n t component, the s u p p l y o f f i c e r w i l l r e t a i n t h e k i t and r e q u i s i t i o n t h e m i s s i n g o r u n s e r v i c e a b l e component. ( b ) I f t h e k i t c a n be r e q u i s i t i o n e d a s a complete u n i t , t h e s u p p l y o f f i c e r w i l l d r o p t h e k i t from h i s r e c o r d s a f t e r he h a s t r a n s f e r r e d t h e I f he i s n o t a u t h o r i z e d t o m a i n t a i n P / C A s e r v i c e a b l e components t o P/C A s t o c k s . s t o c k s , he w i l l t h e n submit D7P t r a n s a c t i o n s t o r o l l t h e s e r v i c e a b l e components back t o t h e g e n e r a l a c c o u n t . Any u n s e r v i c e a b l e components w i l l be t u r n e d i n t o t h e l o c a l p r o p e r t y d i s p o s a l o f f i c e . The s u p p l y o f f i c e r w i l l d r o p t h e k i t from h i s records a s follows:
1. I f t h e k i t ' s box o r c o n t a i n e r i s u n s e r v i c e a b l e , i t w i l l be t u r n e d i n t o t h e p r o p e r t y d i s p o s a l o f f i c e under t h e NSN o f t h e complete k i t on a D I C D7J transaction. T h i s w i l l r e d u c e t h e on-hand q u a n t i t y of t h e k i t on t h e using u n i t ' s records.
2. I f t h e k i t ' s c o n t a i n e r i s s e r v i c e a b l e o r m i s s i n g and w i l l n o t be t u r n e d i n - t o t h e d i s p o s a l of f i c e , t h e s u p p l y o f f i c e r w i l l a d j u s t h i s r e c o r d s w i t h a D I C D9Z t r a n s a c t i o n ( m i s c e l l a n e o u s l o s s ) . e . A l l pending a d d i t i o n a l demands f o r component items of k i t s , s e t s , o r c h e s t s t r a n s f e r r e d t o P u r p o s e Code A s t o c k a s e x c e s s w i l l be c a n c e l e d by t h e u s i n g unit.
F F SASSY USING UNIT PROCEDURES M f. I n v e n t o r i e s w i l l be conducted a s follows by a l l Marine Corps a c t i v i t i e s :
(1) The following c r i t e r i a w i l l be u t i l i z e d t o determine t h e frequency of inventories: ( a ) For t o o l k i t s , s e t s , o r c h e s t s which a r e not s e c u r e l y s t o r e d , annual i n v e n t o r i e s a r e r e q u i r e d . i s s u e d and a r e
( b ) Tool k i t s , s e t s , o r c h e s t s which a r e issued t o and used by the same i n d i v i d u a l where l o c k s and a s e c u r e s t o r a g e a r e a a r e provided w i l l be inventoried a t l e a s t q u a r t e r l y . (c) monthly b a s i s .
A l l other tool k i t s ,
s e t s , o r c h e s t s w i l l be i n v e n t o r i e d on a
(2) I n v e n t o r i e s w i l l be conducted by the immediate s u p e r v i s o r of the i n d i v i d u a l t o whom the equipment is i s s u e d or by an i n d i v i d u a l des'ignated by the responsible o f f i c e r . Discrepancies noted d u r i n g e i t h e r a monthly, q u a r t e r l y , o r annual i n v e n t o r y ( e . g . , m i s s i n g o r damaged components) w i l l be r e s o l v e d i n accordance with the p r o v i s i o n s of t h i s S e c t i o n , MCO P4400.19, and/or t h e Manual of t h e Judge Advocate General (JAG ~ a n u a l )
g. Shortages of k i t s , s e t s , and c h e s t s discovered a t t h e time of i n i t i a l r e c e i p t from t h e s t o r e s system/supporting SMU w i l l be completed from t h e o p e r a t i n g M s t o c k (Purpose Code A) w i t h the i s s u e r e p o r t e d t o t h e S U a s an i s s u e t o assembly (DIC D ~ L ) . U t i l i z a t i o n of an i s s u e t o assembly t r a n s a c t i o n (DIC D7L) w i l l prevent a s t a t i s t i c a l charge t o t h e using u n i t . When the r e q u i r e d item i s not a v a i l a b l e f o r i s s u e , an a d d i t i o n a l demand t r a n s a c t i d n (DIC ZO w i l l be submitted.
6.2
Cash/Checkage S a l e s Procedures
a . General I n s t r u c t i o n s P e r t a i n i n g t o t h e Acceptance of R e s p o n s i b i l i t y f o r Loss, Damage, o r D e s t r u c t i o n of Government P r o p e r t y (1) A v o l u n t a r y reimbursement f o r l o s s , damage, o r d e s t r u c t i o n of Government p r o p e r t y w i l l be considered as a f r e e a c t f o r personal reasons and w i l l not imply an admission of r e s p o n s i b i l i t y f o r f a u l t o r negligence f o r any purpose.
( 2 ) N t h r e a t of d i s c i p l i n a r y a c t i o n o r o f f e r t o withhold such a c t i o n o s h a l l be made t o an i n d i v i d u a l t o i n f l u e n c e t h a t p e r s o n ' s d e c i s i o n whether t o a c c e p t r e s p o n s i b i l i t y f o r l o s s , damage, o r d e s t r u c t i o n of Government p r o p e r t y and I f reimbursement i s o f f e r e d i n case of t o v o l u n t a r i l y reimburse t h e Government. l o s s , damage, o r d e s t r u c t i o n , such reimbursement should be f o r t h e f u l l v a l u e of t h e p r o p e r t y o r , i f a p p l i c a b l e , t h e c o s t of r e s t o r i n g the p r o p e r t y t o i t s previous condition.
( 3 ) There i s no l e g a l a d m i n i s t r a t i v e process whereby an i n d i v i d u a l may be r e q u i r e d t o reimburse t h e Government f o r l o s s , damage, o r d e s t r u c t i o n of Government p r o p e r t y . I n a p p r o p r i a t e c a s e s , j u d i c i a l a c t i o n t o recover damages may be i n s t i t u t e d by t h e Government.
( 4 ) Voluntary o f f e r s t o reimburse t h e Government f o r l o s s , damage, o r d e s t r u c t i o n does not r e l i e v e an i n d i v i d u a l from the consequences of wrongful a c t s . When an i n d i v i d u a l c o n s e n t s t o reimburse the Government f o r Government p r o p e r t y
FMF SASSY US I NG UNIT PROCEDURES
l o s t , damaged, o r d e s t r o y e d , t h e t r a n s a c t i o n w i l l be handled e i t h e r a s a c a s h o r checkage s a l e . I n t h e i n t e r e s t of economy, t h e checkage s a l e procedure should not be used i f t h e t r a n s a c t i o n can be accomplished by means of a cash s a l e . tob. S p e c i f i c Action - Be Taken Voluntary Reimbursement Prior to Acceptance - an ~ n d i v i d u a l ' s of -
( 1 ) P r i o r t o acceptance of an i n d i v i d u a l ' s v o l u n t a r y reimbursement, t h a t i n d i v i d u a l w i l l be a d v i s e d , i n w r i t i n g , by a d i s i n t e r e s t e d i m p a r t i a l o f f i c e r not i n t h a t i n d i v i d u a l ' s c h a i n of command, of t h e c o n t e n t s of paragraph 6 . 2 a p r e c e d i n g ; such a d v i c e w i l l be acknowledged, i n w r i t i n g , by t h e i n d i v i d u a l so advised.
(2) I n a d d i t i o n t o t h e a c t i o n r e q u i r e d i n t h e preceding paragraph, p r i o r t o a c c e p t a n c e of an i n d i v i d u a l ' s v o l u n t a r y reimbursement, t h a t i n d i v i d u a l w i l l be a d v i s e d , i n w r i t i n g , t h a t he w i l l be a f f o r d e d t h e o p p o r t u n i t y t o c o n s u l t w i t h a Judge Advocate concerning t h e reimbursement, i f a Judge Advocate i s r e a s o n a b l y a v a i l a b l e i n t h e immediate g e o g r a p h i c a l a r e a . I n t h e event a Judge Advocate i s not a v a i l a b l e , o r i n any c a s e i n which t h e i n d i v i d u a l waives, i n w r i t i n g , h i s r i g h t t o c o n s u l t w i t h a Judge Advocate, a w r i t t e n s t a t e m e n t of such n o n a v a i l a b i l i t y , o r t h e w r i t t e n waiver, w i l l be a t t a c h e d t o t h e r e l e v a n t i n v e s t i g a t i v e r e p o r t ; and a copy w i l l be a t t a c h e d t o t h e v o l u n t a r y consent f o r reimbursement.
c . S a l e s of Government P r o p e r t y . I n a d d i t i o n t o a n i n d i v i d u a l reimbursing t h e Government f o r p u b l i c p r o p e r t y l o s t , damaged, o r d e s t r o y e d , s a l e s of Government p r o p e r t y may be made t o a u t h o r i z e d persons when t h e i t e m ( s ) i s intended f o r t h e use of t h e i n d i v i d u a l p u r c h a s e r , a s r e f l e c t e d i n MCO P4400.19. Cash S a l e s Procedures ( 1 ) Normally, when a n i n d i v i d u a l v o l u n t a r i l y c o n s e n t s t o r e p l a c e an item o f Government p r o p e r t y which t h a t i n d i v i d u a l h a s l o s t , d e s t r o y e d , o r damaged, t h e replacement item w i l l come from t h e o p e r a t i o n a l s t o c k of t h e a p p l i c a b l e u s i n g unit.
( 2 ) NAVMC 6 ( c a s h ~ a l e s l ~ e ~ u e o rt Checkage f o r Government p r o p e r t y ) fs w i l l be prepared by t h e d e s i g n a t e d a u t h o r i z e d c u s t o d i a n / a g e n c y . NAVMC 6 w i l l be prepared i n t r i p l i c a t e a s shown i n f i g u r e 3-39. The o r i g i n a l document w i l l be r e t a i n e d by t h e u s i n g u n i t and a t t a c h e d t o t h e u s i n g u n i t ' s f i l e copy of t h e c a s h c o l l e c t i o n voucher f o r r e t e n t i o n i n t h e u s i n g u n i t ' s voucher f i l e . The d u p l i c a t e w i l l be given t o t h e p u r c h a s e r ; and t h e t r i p l i c a t e w i l l be d e s t r o y e d , u n l e s s l o c a l requirements s t a t e o t h e r w i s e .
e.
Checkage S a l e s P r o c e d u r e s
( 1 ) When a c a s h s a l e s t r a n s a c t i o n cannot be e f f e c t e d , a checkage s a l e may b e u t i l i z e d t o reimburse t h e Government f o r l o s t , d e s t r o y e d , o r damaged p u b l i c p r o p e r t y . NAVMC 6 w i l l be used t o e f f e c t t h e checkage s a l e .
( 2 ) Checkage s a l e s w i l l be processed by t h e i n d i v i d u a l ' s p a r e n t command. NAVMC 6 Normally, NAVMC 6 i s prepared by t h e u s i n g u n i t ' s a u t h o r i z e d c u s t o d i a n . w i l l be prepared a s i n d i c a t e d i n f i g u r e 3-40.

( a ) The o r i g i n a l and two c o p i e s w i l l be forwarded t o t h e ~ a r i n e ' s commanding o f f i c e r . The commanding o f f i c e r w i l l e n t e r t h e u n i t d i a r y number and d a t e , a u t h e n t i c a t e t h e f i r s t endocsement, and r e t u r n t h e a u t h e n t i c a t e d d u p l i c a t e t o the originator. ( b ) Procedures f o r followup on o u t s t a n d i n g checkages e s t a b l i s h e d s o t r a c e r a c t i o n can be made a f t e r 10 days and 60 days. will be
f . P r e p a r a t i o n and D i s t r i b u t i o n of NavCompt 2277 (voucher f o r Disbursement and/or c o l l e c t i o n )

( 1 ) Cash c o l l e c t e d by a u t h o r i z e d c u s t o d i a n s from t h e s a l e of p r o p e r t y t o i n d i v i d u a l s w i l l be turned i n a s p r e s c r i b e d by t h e NavCompt Manual. Collect ions t u r n e d i n d u r i n g t h e month e . , d a i l y , twice weekly, o r weekly) w i l l be submitted e i t h e r by t h e u s e of t h e NavCompt 2277 ( a s agreed upon between t h e d e p o s i t o r and l o c a l d i s b u r s i n g o f f i c e r ) o r on a NavSup 470 (Cash Receipt ~ o o k ) . The NavSup 470 a c t s a s an " i n t e r i m r e c e i p t t 1 a s p r e s c r i b e d i n t h e NavCompt Manual.
(2) When t h e t u r n - i n of funds t o a d i s b u r s i n g o f f i c e r i s i m p r a c t i c a l , d e p o s i t s w i l l be made t o a Government d e p o s i t o r y under arrangements worked out w i t h t h e d i s b u r s i n g o f f i c e r . O t h e l a s t b u s i n e s s day of t h e month, r e g a r d l e s s of n t h e normal t u r n - i n frequency, a l l funds on hand w i l l be d e l i v e r e d t o t h e d i s b u r s i n g o f f i c e r o r d e p o s i t e d with a Government d e p o s i t o r y .
( 3 ) I f t h e NavCompt 2277 i s used d u r i n g t h e month, t h e end of t h e month turn-in w i l l r e f l e c t only those f i s c a l t r a n s a c t i o n s occurring s i n c e t h e l a s t turni n . However, i f t h e NavSup 470 had been used t o r e c o r d f i s c a l t r a n s a c t i o n s d u r i n g t h e month, t h e d e p o s i t o r w i l l p r e p a r e on t h e l a s t working day of t h e month a NavCompt 2277, c i t i n g a l l c a s h c o l l e c t i o n t r a n s a c t i o n s o c c u r r i n g f o r t h e e n t i r e period.
( 4 ) I n a d d i t i o n t o t h e aforementioned a c t i o n , an adding machine t a p e showing t h e breakdown by d a t e s and amount of funds d e l i v e r e d t o t h e d i s b u r s i n g o f f i c e r on NavSup 470 w i l l be a t t a c h e d t o t h e o r i g i n a l NavCompt 2277. Whichever procedure i s u t i l i z e d t o c i t e t h e t u r n - i n of funds d u r i n g t h e month, t h e form w i l l become p a r t of t h e supply o f f i c e r ' s f i s c a l f i l e s .
(5) The NavSup 470 w i l l be k e p t i n t h e a u t h o r i z e d c u s t o d i a n ' s c a s h box. When t h e booklet i s completely f i l l e d i n , it w i l l be f i l e d w i t h t h e supply officer's fiscal files.
( 6 ) Vouchers f o r Disbursement and/or C o l l e c t i o n w i l l i n d i c a t e t h e a p p r o p r i a t i o n t o which t h e funds a r e t o be c r e d i t e d . Funds r e c e i v e d from replacement s a l e s and %reimbursement s a l e s w i l l be c r e d i t e d t o t h e Navy General Fund Receipt Account, as a s s i g n e d by t h e NavCompt Manual.
(7) I n s t r u c t i o n s f o r p r e p a r a t i o n of Vouchers f o r Disbursement C o l l e c t i o n a r e c o n t a i n e d i n NavComptInst 7000.43. (See F i g u r e 3-41).
and/or

g. Reimbursement Deserters
(1)
for
Government
Property
Lost,
Destroyed,
or
Damaged by
Action Required When an Absentee I s Declared a D e s e r t e r
( a ) When an a b s e n t e e i s d e c l a r e d a d e s e r t e r , a l l Government property l e f t behind will. be i n v e n t o r i e d . The r e s u l t s of t h i s i n v e n t o r y , along w i t h t h e s i g n e d copy of t h e I n d i v i d u a l Memorandum Receipt Card (IMR c a r d ) , and a l l p r o p e r t y l e f t behind w i l l be turned i n t o t h e u n i t supply o f f i c e r who w i l l p r e p a r e NAVMC 6 f o r any missing i t e m s . (b) The r e q u e s t accordance with f i g u r e 3 - 4 2 . f o r checkage w i l l be prepared i n q u a d r u p l i c a t e i n
( c ) A f t e r t h e commanding o f f i c e r and supply o f f i c e r have signed t h e checkage, t h e o r i g i n a l and two c o p i e s and t h e signed IMR Card w i l l be forwarded t o t h e i n d i v i d u a l ' s u n i t f o r i n c l u s i o n i n t h a t p e r s o n ' s s e r v i c e record book. ( d l The t e n t a t i v e copy w i l l be r e t a i n e d i n t h e voucher f i l e t o support t h e checkage s a l e s t r a n s a c t i o n (DIC D ~ Y r)e p o r t e d t o t h e SMU. The D I C D7Y document number w i l l be a n n o t a t e d on t h e copy r e t a i n e d by t h e supply o f f i c e r . ( e l Missing f i r e a r m s on charge t o a b s e n t e e s and d e s e r t e r s w i l l be r e p o r t e d i n accordance with t h e p r o v i s i o n s of MCO P4400.19.
(2)
Action Required Upon Return of a D e s e r t e r t o Marine Corps C o n t r o l
( a ) Upon r e t u r n of a d e s e r t e r t o Marine Corps c o n t r o l , t h e Commandant of t h e Marine Corps w i l l forward t h e o r i g i n a l and two c o p i e s of NAVMC 6 and t h e c o p i e s of t h e i n v e n t o r i e s , w i t h t h e s e r v i c e r e c o r d book, t o t h e commanding o f f i c e r of t h e o r g a n i z a t i o n t o which t h e d e s e r t e r r e p o r t e d . (See f i g u r e 3-43.) ( b ) Items of Government property i n t h e d e s e r t e r ' s p o s s e s i o n which correspond t o t h o s e on NAVMC 6 w i l l be recorded on t h e checkage and deducted from t h o s e q u a n t i t i e s p r e v i o u s l y l i s t e d a s l o s t o r missing. Any o t h e r items of Government p r o p e r t y recovered from a d e s e r t e r which do not appear on t h e NAVMC 6 w i l l be picked up on t h e s t o c k record by means of a m i s c e l l a n e o u s g a i n adjustment document (DIC D ~ z ) . The consent-to-checkage p o r t i o n of t h e NAVMC 6 w i l l be completed by t h e d e s e r t e r . The commanding o f f i c e r w i l l e n t e r t h e u n i t d i a r y number and d a t e , a u t h e n t i c a t e t h e f i r s t endorsement, and r e t u r n t h e a u t h e n t i c a t e d d u p l i c a t e t o t h e s u p p l y / p r o p e r t y c o n t r o l o f f i c e r f o r f i l i n g i n t h e voucher f i l e . ( c ) Before t h e s i g n a t u r e i s obtained acknowledging r e s p o n s i b Q i t y , t h e i n d i v i d u a l concerned w i l l be informed t h e r e i s no a d m i n i s t r a t i v e p r o c e s s f o r r e q u i r i n g reimbursement; a l t h o u g h , i n a p p r o p r i a t e c a s e s , j u d i c i a l a c t i o n t o I f o f f e r t o consent t o r e c o v e r damages may be i n s t i t u t e d by t h e Government. checkage f o r t h e purpose of reimbursing t h e Government i s made, it w i l l be done f r e e l y and v o l u n t a r i l y . Voluntary o f f e r t o reimburse t h e Government f o r l o s s , damage, o r d e s t r u c t i o n does not r e l i e v e an i n d i v i d u a l from t h e consequences of wrongful a c t s . ( d ) I f a d e s e r t e r r e f u s e s t o consent t o checkage f o r property e n t e r e d on NAVMC 6 , t h e o r i g i n a l and two c o p i e s of t h e form, annotated t o i n d i c a t e
t h e r e f u s a l , w i l l be t r a n s m i t t e d t o t h e Commandant of t h e Marine Corps (code MSRB20) f o r i n s e r t i o n i n t h e c a s e f i l e of t h e i n d i v i d u a l concerned. The s a l e of items a p p e a r i n g on t h e u n i t ' s h. Reporting S a l e s t o t h e SMU. allowance and/or b a l a n c e f i l e a t t h e SMU w i l l be r e p o r t e d f o r r e c o r d u p d a t i n g and Cash/checkage s a l e s w i l l be r e p o r t e d t o t h e SMU, p o s s i b l e replenishment a c t ion. u t i l i z i n g a D I C D7Y i s s u e t o cash s a l e s t r a n s a c t i o n a s o u t l i n e d i n P a r t I V . 6.3 Custodv of P u b l i c Funds
a . General Information. The r e s p o n s i b i l i t y of commanding o f f i c e r s and i n d i v i d u a l s having custody of p u b l i c funds i&c o n t a i n e d i n t h e NavCompt Manual, Volume 4 , Chapter 1 , P a r t C. A l l commanding o f f i c e r s w i l l e n s u r e p e r i o d i c reviews of l o c a l o p e r a t i n g procedures r e l a t e d t o t h e custody of p u b l i c funds a r e conducted and t h e i n s t r u c t i o n s c o n t a i n e d i n paragraph 6.3b, f o l l o w i n g , a r e complied w i t h . b. Establishment of P o s i t i o n s and Appointments. Individuals collecting monies from t h e s a l e of Government p r o p e r t y and/or i n d i v i d u a l s a u t h o r i z e d t o have The custody of p u b l i c funds w i l l be duly appointed a u t h o r i z e d c u s t o d i a n s . p o s i t i o n s of t h e s e i n d i v i d u a l s w i l l be e s t a b l i s h e d i n accordance w i t h t h e i n s t r u c t i o n s c o n t a i n e d i n t h e NavCompt Manual. ( 1 ) Authorized Custodian. An a u t h o r i z e d c u s t o d i a n i s an i n d i v i d u a l a p p o i n t e d by a commanding o f f i c e r t o perform d u t i e s r e l a t i n g t o t h e c o l l e c t i o n of o f f i c i a l funds, i n c l u d i n g funds h e l d f o r s a f e k e e p i n g , a t a p o i n t o t h e r t h a n a disbursing office. The maximum amount a u t h o r i z e d t o be c o l l e c t e d d a i l y o r d u r i n g p e r i o d s between d e p o s i t s w i t h t h e d i s b u r s i n g o f f i c e r i s $500. Appointments w i l l be made, i n w r i t i n g ( s e e f i g u r e 3-44), and i n accordance w i t h t h e NavCompt Manual. The newly appointed a u t h o r i z e d c u s t o d i a n w i l l acknowledge t h e appointment, i n writing. (See f i g u r e 3-45.)
( 2 ) Safekeeping of P u b l i c Funds. The a u t h o r i z e d c u s t o d i a n w i l l keep t h e funds e n t r u s t e d f o r s a f e k e e p i n g i n a s a f e a s s i g n e d e x c l u s i v e l y f o r t h a t i n d i v i d u a l 's use. The combination w i l l be known only t o t h a t p e r s o n and w i l l n o t b e communicated t o o r placed i n t h e custody of anyone e l s e . The combination t o t h e s a f e w i l l be changed every 6 months and upon r e l i e f of t h e a u t h o r i z e d custodian. The c o m b i n a t i o n l o c k w i l l b e a n i n t e g r a l p a r t (built i n t o / n o n d e t a c h a b l e ) of t h e s a f e . S a f e s which have been modified t o accommdate a h i n g e and h a s p a r e not a u t h o r i z e d f o r t h e s a f e k e e p i n g of funds. Field safes will n o t be used f o r t h e safekeeping of funds, u n l e s s they have been chained o r b o l t e d i n a p l a c e i n such a manner t h a t they cannot be removed. A c a s h box w i t h key must be provided t o t h e a u t h o r i z e d c u s t o d i a n .
(3) Limitations. The i n d i v i d u a l appointed a s a u t h o r i z e d c u s t o d i a n w i l l n o t be assigned d u t i e s i n v o l v i n g t h e h a n d l i n g of funds o t h e r t h a n t h o s e connected with t h a t position. Other l i m i t a t i o n s w i l l be s p e c i f i e d i n th- l e t t e r of appointment t o t h e p o s i t i o n a s c o n t a i n e d i n t h e NavCompt Manual. ( 4 ) A l t e r n a t e Custodians. When r e q u i r e d , one o r more i n d i v i d u a l s may be a p p o i n t e d a s a l t e r n a t e c u s t o d i a n s t o s e r v e only i n t h e absence of t h e r e g u l a r ( p r i m a r y ) c u s t o d i a n . A l t e r n a t e s w i l l be a p p o i n t e d , i n w r i t i n g , i n t h e same manner a s t h e primary c u s t o d i a n by t h e commanding o f f i c e r . The a l t e r n a t e i s a n a g e n t of t h e commanding o f f i c e r and, when s e r v i n g i n t h e p l a c e of t h e primary c u s t o d i a n , i s governed by a l l r e g u l a t i o n s a p p l i c a b l e t o t h e primary c u s t o d i a n . Separate safes
and r e c o r d s w i l l be m a i n t a i n e d t o e s t a b l i s h t h e amount f o r which each person i s a c c o u n t a b l e . A l t e r n a t e s w i l l not s e r v e c o n c u r r e n t l y w i t h t h e primary c u s t o d i a n i n t h e h a n d l i n g of p u b l i c f u n d s .
(5) Revocation o f Appointment. Appointments made t o t h e p o s i t i o n of a u t h o r i z e d c u s t o d i a n may be revoked a t any t i m e . A s e p a r a t e l e t t e r w i l l be p r e p a r e d r e v o k i n g t h e i n d i v i d u a l ' s appointment and w i l l be a d d r e s s e d t o t h e i n d i v i d u a l c o n c e r n e d . ( See f i g u r e 3-46. )
( 6 ) Audit and S u r p r i s e V e r i f i c a t i o n of Funds. Commanding o f f i c e r s w i l l a p p o i n t one o r more i n d i v i d u a l s who a r e not d i r e c t l y a s s o c i a t e d i n t h e performance o f - t h e c u s t o d i a l fund c o n t r o l f u n c t i o n t o t h e f u n c t i o n s o f - a u d i t and s u r p r i s e v e r i f i c a t i o n of f u n d s , h e l d by d e s i g n a t e d c u s t o d i a n s i n accordance w i t h t h e i n s t r u c t i o n s c o n t a i n e d i n t h e NavCompt Manual. Appointments t o t h e p o s i t i o n o f c a s h v e r i f i c a t i o n o f f i c e r w i l l be i n w r i t i n g . ( S e e f i g u r e 3-47.) Individuals a s s i g n e d a s c a s h v e r i f i c a t i o n o f f i c e r s w i l l conduct unannounced s u r p r i s e v i s i t s a t i r r e g u l a r i n t e r v a l s , a t l e a s t once q u a r t e r l y ( e v e r y t h r e e months), and submit a w r i t t e n r e p o r t t o t h e commanding o f f i c e r c o n c e r n i n g t h e r e s u l t s of t h e funds verification. The v e r i f i c a t i o n o f f i c e r w i l l be f a m i l i a r w i t h c u r r e n t d i r e c t i v e s which p e r t a i n t o t h e h a n d l i n g , t u r n - i n , c a s h s a l e s p r o c e d u r e s , and t h e s a f e k e e p i n g of p u b l i c f u n d s , p r i o r t o such a u d i t s and v e r i f i c a t i o n s of f u n d s .
( 7 ) F i l i n g L e t t e r s o f Appointment and Revocation. L e t t e r s of appointment a s w e l l a s l e t t e r s of r e v o c a t i o n w i l l be f i l e d i n t h e permanent f i l e of t h e a c t i v i t y f o r a p e r i o d of n o t l e s s t h a n 5 y e a r s a f t e r which t h e agent c e a s e s t o serve.

( 8 ) Cash C o l l e c t i o n . A u t h o r i z e d c u s t o d i a n s r e c e i v i n g c a s h payments f o r o t h e r t h a n cash s a l e s of government p r o p e r t y ( e . g . , SGLI payments, reimbursement f o r unauthorized telephone c a l l s , e t c . ) w i l l provide a r e c e i p t t o the individual The form w i l l be prepared making such payment. NAVCOMPT 2114 w i l l be u t i l i z e d . i n d u p l i c a t e with the o r i g i n a l given t o the i n d i v i d u a l . The d u p l i c a t e w i l l be r e t a i n e d by t h e Using Unit and a t t a c h e d t o t h e u s i n g u n i t s f i l e copy of t h e Voucher f o r Disbursement a n d / o r C o l l e c t i o n f o r r e t e n t i o n i n t h e Using U n i t s Voucher F i l e .
6.4
Data Changes R e q u e s t s . Using u n i t s may r e q u e s t changes t o d a t a e l e m e n t s , i n t h e f o l l o w i n g SMU f i l e s , by l e t t e r from t h e u s i n g u n i t s u p p l y o f f i c e r : a. b. c. d. e. SAIF. LUBF. LUAF. ICAF. RUAF.

6.5
Maintenance F l o a t D i r e c t Exchange Procedures General Information ( 1 ) The SMU w i l l e s t a b l i s h t h e procedures and s u p p o r t i n g o r g a n i z a t i o n a l guidance t o e n s u r e e f f e c t i v e o p e r a t i o n a l i n t e r f a c e of t h e repair/management phases of t h e Maintenance F l o a t program. (2) The F l o a t s a r e t h e s o l e s o u r c e s of supply f o r secondary depot ~ r e p a r a b l e s ( ~ e c o v e r a b i l i tCodes D and L) and those secondary nondepot r e p a r a b l e s 0 , and H) which t h e commander h a s d e s i g n a t e d t h e f l o a t t o ( ~ e c o v e r a b i l i t yCodes F, manage. ( 3 ) A 1 1 secondary depot r e p a r a b l e s and secondary nondepot r e p a r a b l e s managed by t h e F l o a t s w i l l be published i n t h e Maintenance F l o a t c a t a l o g .
( 4 ) The normal o p e r a t i o n of t h e f l o a t program i s t o t r a d e u n s e r v i c e a b l e i t e m s turned i n by using u n i t s f o r s e r v i c e a b l e l i k e items on hand a t t h e Maintenance F l o a t .

e b. Using ~ n i t / ~ a i n t e n a n cA c t i v i t i e s P r o c e s s i n g Requirements f o r Maintenance F l o a t Items ( 1 ) When a using u n i t o r maintenance a c t i v i t y h a s a requirement f o r a maintenance f l o a t item, e i t h e r a replacement f o r an u n s e r v i c e a b l e item ( w i t h exchange) o r a replacement f o r a l o s t o r destroyed item (without exchange), t h e SASSY Maintenance F l o a t procedures w i l l be followed a s o u t l i n e d i n t h e c u r r e n t e d i t i o n of UM 4400-125. ( 2 ) When an u n s e r v i c e a b l e t u r n - i n i s not a v a i l a b l e , t h e u s i n g u n i t w i l l submit a survey l e t t e r , c i t i n g t h e r e a s o n why an u n s e r v i c e a b l e item i s not a v a i l a b l e f o r turn-in. I f t h e survey item exceeds $500 i n v a l u e , t h e s i g n a t u r e of A copy of t h e u n i t commanding o f f i c e r o r d e s i g n a t e d agent t h e r e o f i s r e q u i r e d . t h i s l e t t e r w i l l be r e t a i n e d i n t h e supply o f f i c e a d m i n i s t r a t i v e correspondence f i l e . (See f i g u r e 3-48.) c. Customer V a l i d a t i o n
( 1 ) The u s i n g u n i t should v a l i d a t e shop ERO r e q u i r e m e n t s p r i o r t o t h e F l o a t back-order r e c o n c i l i a t i o n w i t h t h e F l o a t I s s u e P o i n t Manager, i n accordance w i t h t h e procedures c o n t a i n e d i n MCO P4790.2.
( 2 ) Customer v a l i d a t i o n of a l l Maintenance F l o a t back o r d e r s should be done semimonthly by t h e u s i n g u n i t supply o f f i c e r and/or t h e MMO, o r t h e i r designated representatives. The Maintenance F l o a t back-order l i s t i n g i s provided t o customers weekly f o r v a l i d a t i o n .
( 3 ) Upon completion of t h e semimonthly customer v a l i d a t i o n , i n d i v i d u a l s conducting t h e r e c o n c i l i a t i o n w i l l j o i n t l y s i g n t h e i s s u e p o i n t f i l e copy a f t e r a n n o t a t i n g a c t i o n s r e q u i r e d . C o r r e c t i o n t r a n s a c t i o n s must be immediately inducted f o r p r o c e s s i n g i n t h e next f l o a t update. ( 4 ) Copies of t h e signed v a l i d a t i o n l i s t i n g s w i l l be r e t a i n e d by f l o a t i s s u e p o i n t f o r 6 months i n t h e F l o a t Back-Order L i s t F i l e . the
6.6
O p e r a t i o n a l Readiness F l o a t a. General ~ n f o r m a t i o n
(1) The O p e r a t i o n a l R e a d i n e s s F l o a t (ORF) Program p r o v i d e s t h e FMF commanders w i t h t h e pool of m i s s i o n - e s s e n t i a l , m a i n t e n a n c e - s i g n i f i c a n t end i t e m s o f ground equipment which a r e used by maintenance s u p p o r t u n i t s t o a s s i s t them i n
S p e c i f i c a l l y , t h e ORF i s used t o t h e t h i r d / f o u r t h e c h e l o n maintenance e f f o r t . enhance combat r e a d i n e s s by p r o v i d i n g r e p l a c e m e n t i t e m s f o r u n s e r v i c e a b l e , r e p a r a b l e end i t e m s which cannot be r e p a i r e d i n time t o meet an o p e r a t i o n a l commitment.
(2)
To be e l i b i b l e f o r i n c l u s i o n i n t h e ORF, equipment must be: (a) (b) (c) Mission-essential. An end i t e m .

A c o n t r o l l e d i t e m a s set f o r t h i n MCO P4400.82.
( d ) A m a i n t e n a n c e - s i g n i f i c a n t item i n t h a t t h e item would r e q u i r e a c o n s i d e r a b l e e x p e n d i t u r e i n work-hours, m a t e r i e l , and u s e of f a c i l i t i e s t o perform p r e v e n t i v e and c o r r e c t i v e maintenance.
( e l Not p r i n c i p a l l y comprised of a s s e m b l i e s , s u b a s s e m b l i e s , and modular components which a r e secondary r e p a r a b l e components a s s e t f o r t h i n MCO P4400.82. ORF ~ e q u e s t s / R e s p o n s i b i l i t y
( 1 ) I n t h e e v e n t a n u r g e n t o p e r a t i o n a l r e q u i r e m e n t is a s s i g n e d and t h e r e q u i r e d equipment r e p a i r s cannot be e f f e c t e d w i t h i n a v a i l a b l e time l i m i t s , ORF a s s e t s may be r e q u e s t e d t o e f f e c t r e p l a c e m e n t . I n t h e e v e n t a c r i t i c a l TIE d e f i c i e n c y e x i s t s , a r e q u e s t f o r ORF replacement w i l l be e f f e c t e d .

(2) The u n i t ' s maintenance management o f f i c e r and r e s p o n s i b l e f o r e n s u r i n g t h a t t h e f o l l o w i n g c r i t e r i a a r e met:
supply o f f i c e r
are
( a ) P r o p e r p r e p a r a t i o n of ERO's w i t h r e s p e c t t o assignment of R D D 1 s on c o m b a t - e s s e n t i a l equipment e v a c u a t e d t o t h e s u p p o r t i n g maintenance f a c i l i t y . R D D ' s must be i n a c c o r d a n c e w i t h t h e c r i t e r i a c o n t a i n e d i n MCO 4400.16. (b) "If When a s s i g n i n g RDD's, r e q u e s t ORF f l o a t exchanges, i f r e q u i r e d , r e p a i r c a n n o t be completed w i t h i n a s s i g n e d RDD, r e q u e s t ORF
by s t a t i n g float
."
( c ) When n o t i f i e d t h a t r e p a i r s cannot be completed i n time and t h a t a n ORF exchange i s approved, an exchange document i s p r e p a r e d i n a c c o r d a n c e w i t h current directives.
F F SASSY USING UNIT PROCEDURES M c. Issues (1) basis.

(2) Only when t h e r e i s a c r i t i c a l T I E d e f i c i e n c y which impairs the combat e f f e c t i v e n e s s of the u n i t concerned w i l l an i s s u e be made from the ORF without an exchange.
Issues w i l l
be made
to
float
customers
on a one-for-one
exchange
( 3 ) Approval by the commander r e q u i r e d p r i o r t o i s s u e without t u r n i n . 6.7 Disposal of Unserviceable M a t e r i e l
designated
by
the
force
commander
is
a . P r o p e r t y i s normally rendered u n s e r v i c e a b l e a s a r e s u l t of obsolescence, d e s t r u c t i o n , d e t e r i o r a t i o n , wear, o r condemnation. b. Determination of maintenance procedures. unserviceability

will
be
in
accordance
with
current
c. Unserviceable m a t e r i e l , c l a s s i f i e d as i d e n t i f i e d , tagged, and processed f o r d i s p o s a l .
waste
or
salvage,
must
be
d . Documentation t o support the d i s p o s a l of u n s e r v i c e a b l e m a t e r i e l and t o e f f e c t replacement w i l l be prepared a t t h e using u n i t l e v e l i n accordance with the following procedures:
( 1 ) The using u n i t i s r e s p o n s i b l e f o r d i s p o s i n g of u n s e r v i c e a b l e p r o p e r t y M and r e p o r t i n g the d i s p o s a l t r a n s a c t i o n t o t h e S U f o r record u p d a t i n g .

( 2 ) Turn-in of u n s e r v i c e a b l e m a t e r i e l w i l l not a f f e c t t h e f i n a n c i a l r e c o r d s ; however, t h e replacement of SAC-1 a s s e t s f o r purposes o t h e r t h a n Purpose Code A w i l l r e s u l t i n a s t a t i s t i c a l c h a r g e .
When supporting t h i r d and f o u r t h echelon e . Controlled Recoverable Items. maintenance a c t i v i t i e s determine t h a t a using u n i t ' s r e c o v e r a b l e i t e m cannot be r e p a i r e d , t h e maintenance a c t i v i t y w i l l submit a D I C WIR, i n accordance with MCO P4400.82, t o MCLB, Albany. They w i l l use the using u n i t ' s AC i n t h e document number. The owning o r g a n i z a t i o n w i l l account f o r t h e item u n t i l d i s p o s i t i o n R i n s t r u c t i o n s a r e received from MCLB, Albany. The E O and o u t s t a n d i n g r e q u i s i t i o n s f o r r e p a i r p a r t s i n support of t h e ERO w i l l remain open u n t i l r e c e i p t of disposition instructions. Upon r e c e i p t of d i s p o s i t i o n i n s t r u c t i o n s t o r e t u r n t o s t o r e s o r d i s p o s a l , t h e m a i n t e n a n c e a c t i v i t y w i l l i s s u e t h e L e t t e r of Unserviceable P r o p e r t y .
(1) Upon r e c e i p t from t h e maintenance a c t i v i t y of the L e t t e r of Unserviceable P r o p e r t y , the owning u n i t w i l l process a D I C D7P f o r r e t u r n t o t h e s t o r e s system or D I C D7J t o i s s u e t o d i s p o s a l , using t h e same document number of t h e D I C WIR t o drop the item from t h e LUAF/LUBF. An A 5 J i n v o i c e w i l l be f u r n i s h e d by t h e S U a s a r e s u l t of t h e D I C D 7 J . M
(2) The d i s p o s i t i o n i n s t r u c t i o n s , L e t t e r of Unserviceable P r o p e r t y , and
D I C D7J/D7p t r a n s a c t i o n along with a copy of the i n v o i c e r e c e i p t e d f o r by the T O M

o r disposal a c t i v i t y , u n i t ' s voucher f i l e i n d i c a t i n g T N and mode of shipment, w i l l be f i l e d i n the C
( 3 ) I n s t r u c t i o n s concerning end item components t o accompany the end item being evacuated a r e c o n t a i n e d i n MCO P4400.84.
( 4 ) A D I C ZO a d d i t i o n a l demand f o r replacement of the u n s e r v i c e a b l e item w i l l be prepared and-forwarded t o the SMU, c i t i n g Advice Code 4B, 4D, o r 4G, as a p p r o p r i a t e . MCO P4400.82 r e l a t e s .
f. E x ~ e n d a b l eItems
(1) When expendable items ( e .g , r e p a i r p a r t s , type 2 consumables , and s e l f - s e r v i c e items) become u n s e r v i c e a b l e i n Purpose Code A, the using u n i t w i l l p r e p a r e a c o n d i t i o n code t r a n s f e r (DIC DAC) t o t r a n s f e r t h e onhand unserviceable In a d d i t i o n , the u n i t w i l l prepare a D I C D7J i s s u e t o s t o c k s (Condition Code F) d i s p o s a l t r a n s a c t i o n and forward i t a f t e r t h e DAC has appeared on the d a i l y history report. The D I C A5J i n v o i c e w i l l be machine-created and r e t u r n e d t o the u n i t t o be a t t a c h e d t o t h e m a t e r i e l . Those items r e q u i r i n g d i s p o s i t i o n i n s t r u c t i o n s from h i g h e r a u t h o r i t y w i l l be disposed of i n accordance with applicable d i r e c t i v e s .
( 2 ) When expendable items i n Purpose Code C become u n s e r v i c e a b l e , prepare a purpose code t r a n s a c t i o n (DIC DAC) t o move the a s s e t s from the LUAF t o the LUBF onhand u n s e r v i c e a b l e s t o c k s ; e . g . , CA t o AF. An i s s u e to d i s p o s a l t r a n s a c t i o n (DIC D7J) w i l l be prepared and inducted a f t e r t h e DAC has h i t the d a i l y h i s t o r y report. The D I C A5J i n v o i c e t r a n s a c t i o n w i l l be machine-produced and forwarded back t o t h e using u n i t t o be a t t a c h e d t o t h e m a t e r i e l . Those items r e q u i r i n g d i s p o s i t i o n i n s t r u c t i o n s w i l l be disposed of i n accordance with a p p r o p r i a t e directives.
g. In-Use Items. Items p r e v i o u s l y dropped from t h e p r o p e r t y r e c o r d s to end u s e which become u n s e r v i c e a b l e w i l l be invoiced t o the P r o p e r t y Disposal O f f i c e r . I f D D r e q u i r e s a machine-produced D I C A5J i n v o i c e , t h e u n i t must: PO
(1) P r e p a r e a D I C D6A t r a n s a c t i o n t o pick the a s s e t up i n Purpose Code A, Condition Code A.

(2) Prepare a D I C DAC t o t r a n s f e r t h e a s s e t s t o Condition Code F .
(3) P r e p a r e a D I C D7J I s s u e Disposal t r a n s a c t i o n . ( ~ o t e : The D6A and t h e DAC may be input i n t o the same i n v e n t o r y update but the D7J must wait u n t i l t h e D6A and t h e DAC have appeared on t h e d a i l y h i s t o r y r e p o r t .) ( 4 ) A computer-generated shipping mat w i l l be forwarded a t t a c h e d t o t h e u n s e r v i c e a b l e a s s e t and turned i n t o DPDO. to the unit,
h. SMU-Furnished Disposal I n s t r u c t i o n s . D i s p o s i t i o n i n s t r u c t i o n s , i n the , M form of t h e t u r n - i n t o d i s p o s a l t r a n s a c t i o n (DIC A ~ J ) w i l l be provided by the S U This document f o r those items d e c l a r e d o b s o l e t e o r condemned by MCLB, Albany. w i l l i n d i c a t e the NSN, q u a n t i t y , and purpose code from which the m a t e r i e l should b e removed. Since t h e balance onhand q u a n t i t y i s reduced t o zero f o r t h a t NSN, i t i s not n e c e s s a r y t o r e t u r n any documentation t o the SMU. The m a t e r i e l i s disposed of a s salvage o r waste.
6.8
Document Number Assignment
a . Each supply t r a n s a c t i o n i n i t i a t e d by t h e S U o r using u n i t w i l l be M assigned a document number. The S U h a s a r e s e r v e d block of s e r i a l numbers f o r M each using u n i t so t h a t t h e using u n i t w i l l not d u p l i c a t e an SMU-produced document number. This number w i l l i d e n t i f y a p a r t i c u l a r t r a n s a c t i o n and must not be d u p l i c a t e d on t h e same day. b. The use of 3000 and 5000 s e r i e s document s e r i a l numbers a r e r e s t r i c t e d f o r t h e use of t h e S U o n l y . M c . The use of 6000, 7000, 8000, o r 9000 s e r i e s r e s t r i c t e d , i n t h e u s i n g u n i t , f o r i n p u t i n t o MIMMS. serial numbers w i l l be
d. A d d i t i o n a l demands f o r TIE i t e m s w i l l use document s e r i a l numbers beginning w i t h G f o r t h o s e items t h a t degrade t h e r e a d i n e s s of t h e command. 6.9 Requisitions f o r Modification K i t s be adhered to when requisitioning
a . The f o l l o w i n g p r o c e d u r e s w i l l m o d i f i c a t i o n k i t s f o r second e c h e l o n :
(1) When r e q u i s i t i o n i n g m o d i f i c a t i o n k i t s t h a t a r e l i s t e d on t h e ML/Master Header I n f o r m a t i o n F i l e a s SAC 2 i t e m s , a D I C ZBR t r a n s a c t i o n with Control Code 4 and S i g n a l Code W w i l l be u t i l i z e d . The BOM number w i l l be e n t e r e d i n CC's 57-59.
( 2 ) When i t i s a s c e r t a i n e d t h e m o d i f i c a t i o n k i t r e q u i r e d i s l i s t e d on t h e ML/Master Header I n f o r m a t i o n F i l e a s a SAC 1 i t e m , a D I C ZBR t r a n s a c t i o n with Control Code 4 , S i g n a l Code A, and BOM number i n CC's 57-59 w i l l be submitted. In a d d i t i o n , t h e S U w i l l be informed of t h e d i s c r e p a n c y so t h a t l i a i s o n can be M e s t a b l i s h e d with MCLB, Albany, t o r e s o l v e t h e problem.
( 3 ) M o d i f i c a t i o n k i t s which a r e r e q u i s i t i o n e d without a BOM requirement w i l l be r e q u i s i t i o n e d by use of a D I C ZO- t r a n s a c t i o n .
( 4 ) It should be noted t h a t , when u t i l i z i n g t h e D I C ZBR f o r a SAC 1 d e s i g n a t e d m o d i f i c a t i o n k i t , t h e r e q u i s i t i o n could be r e j e c t e d ; o r , i f not r e j e c t e d , a b i l l i n g t r a n s a c t ion could be g e n e r a t e d t o t h e r e q u i s i t i o n e r
( 5 ) I f a m o d i f i c a t i o n k i t , which i s r e q u i r e d t o f u l f i l l a BOM, i s l i s t e d on t h e MLIMaster Header I n f o r m a t i o n F i l e a s a SAC 2 item having a supply source code o t h e r t h a n MCLB, Albany, a DIC ZBR w i t h S i g n a l Code W w i l l be s u b m i t t e d .
b. Third and f o u r t h echelon m o d i f i c a t i o n a p p r o p r i a t e i n t e r m e d i a t e maintenance shops. c. Further d e t a i l e d technical instruction. instructions
kits
will
be in
ordered the
by
the
will
be
contained
appropriate
6.10
Garrison/Station Property
a . G a r r i s o n s u p p l i e s and equipment a u t h o r i z e d f o r FMF u n i t s a r e i s s u e d by t h e s t a t i o n p r o p e r t y c o n t r o l o f f i c e r o r o t h e r d e s i g n a t e d g a r r i s o n accounts on a r e c e i p t b a s i s . G a r r i s o n p r o p e r t y w i l l n o t be r e f l e c t e d on t h e SASSY r e c o r d s . b. The maintenance of g a r r i s o n p r o p e r t y r e c o r d s w i l l be i n accordance with the procedures provided by t h e b a s e l s t a t i o n p r o p e r t y c o n t r o l o f f i c e r
c . When an F F u n i t i s g a r r i s o n e d under c o n d i t i o n s which preclude g a r r i s o n M i t e m s being f u r n i s h e d by a s t a t i o n a c c o u n t , a s e p a r a t e g a r r i s o n account w i l l be
e s t a b l i s h e d upon r e q u e s t t o t h e Commandant of t h e Marine Corps (code LMM) by t h e commanding o f f i c e r of t h e u n i t . 6.11 M i s s i n g , L o s t , S t o l e n , o r Recovered Government P r o p e r t y
a. The c u r r e n t e d i t i o n s of SECNAVINST 5000.4 and MCO P4400.19 p r e s c r i b e t h e p o l i c y and procedures f o r r e p o r t i n g m i s s i n g , l o s t , s t o l e n , o r recovered (M-L-S-R) Government p r o p e r t y . Reports r e q u i r e d by t h o s e d i r e c t i v e s a r e mandatory t o u p d a t e d a t a b a s e s a t Headquarters Marine Corps and a t t h e N a t i o n a l Crime I n f o r m a t i o n Center (NCIC)
b. The need f o r immediate, d i r e c t r e p o r t i n g of M-L-S-R Government p r o p e r t y t o t h e Commandant of t h e Marine Corps (code MPS) i s e s s e n t i a l , p a r t i c u l a r l y i n t h e c a s e of ordnance l o s s e s / t h e f t s , t o provide r e q u i r e d i n f o r m a t i o n t o F e d e r a l , S t a t e , and l o c a l law enforcement a g e n c i e s . 6.12 I n v e n t o r y Adjustments. C o u r i e r D i s k e t t e , NAVMC 10694 o r DD 1348 w i l l be used by u s i n g u n i t s when r e p o r t i n g i n v e n t o r y g a i n / l o s s a d j u s t m e n t s t o t h e SMU. a. I n v e n t o r y Gain Adjustment (DIC DL)
( 1 ) I n v e n t o r y g a i n a d j u s t m e n t s a r e prepared by t h e u s i n g u n i t t o r e p o r t The g a i n s of m a t e r i e l found i n s t o c k not c a r r i e d on t h e SMU's b a l a n c e r e c o r d s . m a j o r i t y of i n v e n t o r y g a i n a d j u s t m e n t s a r e generated by u s i n g u n i t s a s a r e s u l t of scheduled wall-to-wall and c y c l i c i n v e n t o r i e s . ( 2 ) I n v e n t o r y g a i n a d j u s t m e n t s f o r a1 1 nonexpendable items and expendable i t e m s w i t h an extended v a l u e of $800 o r g r e a t e r w i l l ' r e q u i r e a p p r d v a l . ~ e n t a t i v e c o p i e s of a l l a d j u s t m e n t s w i l l be maintained u n t i l an approval s i g n a t u r e i s o b t a i n e d from t h e commanding o f f i c e r o r h i s d e s i g n a t e d r e p r e s e n t a t i v e . Vouchering p r o c e d u r e s w i l l be i n accordance w i t h S e c t i o n 2 , P a r t 111, of t h i s manual. I n v e n t o r y g a i n s of c o n t r o l l e d items w i l l c o n t a i n t h e c o n t r o l l e d item adjustment code i n t h e D I C D8A.
( 3 ) I n v e n t o r y g a i n a d j u s t m e n t s w i l l be t r a n s m i t t e d a s shown i n Prompts The o r i g i n a l w i l l be r e t a i n e d u n t i l r e c e i p t of t h e money and E d i t s i n P a r t I V . A v a l u e g a i n and l o s s n o t i c e . The M L and CMR w i l l be updated, i f r e q u i r e d ; one copy of t h e D I C D8- w i l l be f i l e d w i t h t h e MAL.
( 4 ) I f t h e g a i n causes t h e u n i t t o have an e x c e s s t o i t s a l l o w a n c e s , t h e u n i t w i l l t a k e t h e a p p r o p r i a t e a c t i o n i n accordance w i t h t h i s manual, dependent upon t h e i t e m ' s purpose and c o n d i t i o n codes. b. I n v e n t o r y Loss Adjustments (DIC ~ 9 - )
( 1 ) I n v e n t o r y l o s s a d j u s t m e n t s a r e prepared by t h e u s i n g u n i t t o r e p o r t t h e l o s s of m a t e r i e l n o t covered by o t h e r t r a n s a c t i o n s . Inventory 10ss a d j u s t m e n t s a r e normally prepared a s a r e s u l t of i n v e s t i g a t i o n s o r known i n v e n t o r y l o s s e s . I n v e n t o r y l o s s a d j u s t m e n t s a r e generated by t h e u s i n g u n i t a s a r e s u l t of scheduled wall-to-wall and c y c l i c i n v e n t o r i e s . ( 2 ) When a replacement f o r t h e l o s s of a Purpose Code C a s s e t i s a v a i l a b l e i n o p e r a t i n g s t o c k s (Purpose Code A ) , an i n v e n t o r y l o s s t r a n s a c t i o n i s r e q u i r e d and w i l l be forwarded t o t h e SMU, The u n i t w i l l p r e p a r e a D I C DAD
p u r p o s e c o d e t r a n s f e r Erorn o p e r a t i n g s t o c k s t o t h e l o s i n g p u r p o s e c o d e . If a r e p l a z e m e ~ ~ ti t m i s n o t a v a i l a b l e i n o p e r a t i n g s t o c k , t h e i n v e n t o r y l o s s a d j u s t m e n t i s f o r w a r d e d t o t h e SMU; and t h e u n i t w i l l s u b m i t a DIC ZO- w h i c h w i l l r e f l e c t t h e purpose code t h e m a t e r i e l is f o r . ( 3 ) I n v e n t o r y l o s s a d j u s t m e n t s f o r a l l n o n e x p c n d a b l e i t e m s and e x p e n d a b l e items w i t h an e x t e n d e d d o l l a r v a l u e o f $800 o r g r z a t e r w i l l r e q u i r e a p p r o v a l . T e n t a t i v e c o p i e s of a l l a d j u s t m e n t s w i l l be maintained u n t i l a p p r o v a l . s i g n a t u r e i s o b t a i n e d from t h e commanding o f f i c e r o r d e s i g n a t e d representative t h e r e o f . V o u c h e r i n g p r o c e d u r e s w i l l h e i n a c c o r d a n c e w i t h S e c t i o n 2 , P a r t 111, o f t h i s manual. A d u p l i c a t e copy w i l l be forwarded t o t h e S U f o r p r o c e s s i n g . M Inventory l o s s a d j u s t m e n t s w i l l b e p r e p a r e d a s shown in P a r t I V o f t h i s m a n u a l . The M L and A CMR w i l l b e u p d a t e d , i f r e q u i r e d ; and o n e copy w i l l b e f i l e d w i t h t h e MAL. Losses f o r c o n t r o l l e d i t z m s w i l l i e f l e c t t h e a p p r o p ; i a t e c o n t r o l l e d i-tern a d j u s t m e n t c o d e i n t h e DIC D9A. 6.13 Inventorv Procedures General Informat i o n ( 1 ) With c e n t r a l i z e d a c c o u n t i n g and d e c e r l t r a l i z e d s t o c k a g e o f m a t e r i e l , Controlled inventories a c c u r a t e and t i m e l y p h y s i c a l i n v e n t o r i e s a r e e s s e n t i a l . a r e r e q u i r e d f o r a l l a s s e t s c a r r i e d on t h e b a l a n c e r e c o r d o f c h e S W .
(2) The u s i n g u n i t h a s t h e r e s p o n s i b i l i t y f o r c o n d u c t i n g r e q u i r e d When c o n d u c t i n g i n v e n t o r i e s , an i n d i v i d u a l t h o r o u g h 1 y fami 1i a r wi t h inventories t h e type o f i t e n s t o be i n v e n t o r i e d should be placed i n c h a r g e of t h e i n v e n t o r y team. TJpon r e q u e s t , t e c h n i c a l a s s i s t a n c e Eor c o n d u c t i n g i n v e n t o r i e s w i l l be p r o v i d e d from t h e I n v e n t o r y S a c t i o n o f t h e SASSY Management U n i t .
( 3 ) The u s i n g u n i t w i l l c o o r d i n a t e w i t h t h e SMU t o e s t a b l i s h t h e c u t o f f d a t e s f o r t h e d i f f e r e n t t y p e s of i n v e n t o r i e s . ( 4 ) When a s p e c i . f i c t y p e o f i n v e n t o r y i s s c h e d u l e d t o b e conduct:ed, t h e O p e r a t i o n s S e c t i o n o f t h e S U r~i.11 p r e p a r e an i n v e n ~ o r y r e q u e s t t r a n s a c t i o n (DIG M DJA). The SMU w i l l f u r n i s h i n v e n t o r y c o u n t t r a n s a c t i o n s (DIC DKA) f o r i t e m s t o b e inventoried. T h i s t y p e o f i n v e n t o r y s h o u l d n o t be a c c o m p l i s h e d f o r p u r p o s ? c o d e 11 I f C a s s e t s , h e l d by u s i n g u n i t s .
( 5 ) When t h e SMU ~ r o v i d e sc o u n t t r a n s a c t i o n s , r h e r e c o r d s o f t h e i t e m ( s ) being inventoried a r e frozen.

b. Annually. A l l items i n o p e r a t i n s t o c k ( P u r p o s e Code A ) a t t h e i s s u e Location v e r i f i c a t i o n w i l l p o i n t ( s ) w r l l be i n v e n t o r i e d ( w a l l - t o - w a l l $ annually. when a l s o be accomplished a t t h i s time. New l o c a t o r c a r d s w i l l be p r e p a r e d required. The a n n u a l i n v e n t o r y w i l l be c o n d u c t e d i n a c c o r d a n c e w i t h t h e f o 11owing: ( 1 ) P r i o r t o t h e p r e s c r i b e d cutoEE d a t e , t h e u s i n g u n i t w i l l e s t a b l i s h a p r e c u t o f f d a t e and e n s u r e c h a t a l l p3nding r e c e i p t / i s s u e t r a n s a c t i o n s a f f e c t i n g t h e i n v e n t o r y h a v e b e e n r e p o r t e d t o t h e SMU. All a s s e t s received during t h e i n v e n t o r y w i l l be h e l d i n t h e r e c e i v i n g a r e a o f t h e i s s u e p o i n t and n o t i n c l u d e d A l l i s s u e s accomplished d u r i n g t h e i n v e n t o r y w i l l be recorded i n the inventory. and u t i l i z e d i n t h e i n v e n t o r y . R e c e i p t and i s s u e t r a n . ; a c t i o n s w i l l c o n t i n u e t o b e f o r w a r d e d t o t h e SMU.
CH 2
18 DEC 1985
(2) Match the NSN and unit of issue in the count transaction (DZC DKA), which is provided by the SMU, with the NSN and unit of issue in the warehouse locator card. When they match, go to the location, inventory the iten concernad, and annotate the quantity and date on the count transaction.
( 3 ) If the unit of issue does not match, update the warehouse locator card to agree with the count transaction provided, go to the location, inventory the item concerned, and annotate the quantity and date on the count transaction.
( 4 ) When items are on location and there is no count transaction provided, manually prepare a DKA count. transaction as shown in Part IV. Also, prepare a locator card if one is required. Steps must be taken to ensure that only one count transaction is submitted for each NSN regardless of the number of locations for an item.
(5)
Forward all count transactions to the SMU for processing.
c. Monthly. Items appearing on the MAL will be reconciled monthly upon receipt of the MAL. These items will be physically sighted and inventoried at least semiannually and prior to the relief of the commanding officer or unit supply officer. d. S ~ o tInventories
(1) A spot inventory is a one-time physical inventory of selected items outside oE the scheduled inventories.
(2) Spot inventories are required when known or suspected differences occur between the balances on the SMU's records and the assets in storage.
(3) the SMU.
Spot Inventories may be originated by the using unit or requested by
(4) Spot inventories should not be posted.

e. Inventory Adjustments. When the SMU processes the inventory count transactions against the unit's balance file, those count transactions contain gains losses greater than $800 will be returned to the using unit for a second count. Upon completion of the second count, the DIC DKA will be returned to the SMU for processing. Gains or losses reflected by DIC DKA count transactions for controlled items and SAC 3 items will not process. The SMU will provide the using unit with a balance record exception (l301), and the using unit will be responsible for submitting the appropriate DIC D L or D9- inventory adjustment for controlled items and SAC 3 items.
6.14 -- Supply -Investigations a. When funds in your organization turn up missing or property becomes missing or damaged, an investigation may or may not be required. Many investigations are conducted which are not required. Conversely, instances which should be investigated often are not. Furthermore, frequently when supply investigations are conducted, they do not make the required determinations and/or recommendations. It is the supply officer's duty, as a special staff officer to his commander, to advise hi.m when investigations are or are not required and to
a s s i s t the issues.
commander
i n ensuring
that
the
i n v e s t i g a t i o n covers
the
required
b. The c u r r e n t e d i t i o n of MCO P4400.150 provides Marine Corps p o l i c y on investigations. The JAG Manual (JAGMAN) d i s c u s s e s t h e v a r i o u s types of i n v e s t i g a t i o n s , d e s c r i b e s how t o o b t a i n statements from witnesses and s u s p e c t s , and provides the i n v e s t i g a t i o n format. Most of t h e d i s c u s s i o n h e r e assumes we a r e c o n s i d e r i n g an informal i n v e s t i g a t i o n , s i n c e t h a t i s t h e most common. However, t h e i n v e s t i g a t i o n could be an informal f a c t f i n d i n g body, a formal f a c t f i n d i n g body, o r court of inquiry. c. It i s t h e accountable o f f i c e r - - t h e commander of t h e u n i t w i t h t h e organic supply account--who determines whether o r not t o conduct t h e i n v e s t i g a t i o n . (1) following: Investigations are conducted to perform one or more of the
( a ) Determine t h e f a c t s r e l a t e d t o t h e l o s s , damage, o r d e s t r u c t i o n of government property. (b) Determine t h e c o n d i t i o n property suspected t o have been damaged. (c) Inquire a g a i n s t t h e government. into the of damaged government property or
circumstances
surrounding a p o s s i b l e
claim
(d) Make recommendat ions concerning t h e d i s p o s i t i o n , r e t e n t i o n , and f u r t h e r a c c o u n t a b i l i t y of damaged property. ( e l Make recommendations concerning t h e f u r t h e r a c c o u n t a b i l i t y of missing property.
( 1 Determine r e s p o n s i b i l i t y and e x t e n t of r e s p o n s i b i l i t y f o r t h e l o s s o r damage of government property.
(2) Supply i n v e s t i g a t i o n s c o n d i t i o n s apply:
a r e not
required when any of
t h e following
investigation
( a ) A l l of t h e functions l i s t e d i n paragraph I I I . 6 . 1 4 c ( l ) t h a t an would perform, a r e e i t h e r a l r e a d y known o r a r e not r e q u i r e d .
(b) The accountable commander i s of t h e opinion t h a t no negligence i s i n d i c a t e d i n t h e l o s s , damage, o r d e s t r u c t i o n of t h e government property. ( c ) The accountable commander i s of t h e opinion t h a t f a u l t o r negligence might have occurred; however, t h e r e a r e i n s u f f i c i e n t f a c t s t o a s c e r t a i n responsibility. I n such an i n s t a n c e , the i n v e s t i g a t i o n would serve l i t t l e purpose, be c o s t l y i n terms of o r g a n i z a t i o n a l r e s o u r c e s (time, personnel, a d m i n i s t r a t i v e s e r v i c e s ) , and d e t r a c t from t h e o p e r a t i o n a l e f f i c i e n c y of t h e u n i t . The account a b l e commander has t h e a u t h o r i t y t o d i r e c t d i s p o s i t i o n of t h e property and a d j u s t t h e accounting r e c o r d s , i f he f e e l s t h e i n v e s t i g a t i o n would c o n s t i t u t e an unnecessary a d m i n i s t r a t i v e burden.
(dl tear.
Damage
to
property
occurred
as
a result
of
normal
wear
and
( e l An i n d i v i d u a l a c c e p t s r e s p o n s i b i l i t y f o r t h e l o s s o r damage and v o l u n t a r i l y o f f e r s t o r e i m b u r s e t h e government. However, t h e commander might s t i l l d e c i d e t o convene a n i n v e s t i g a t i o n , i f , f o r example, h e f e e l s t h e i n d i v i d u a l i s a b s c o n d i n g w i t h government p r o p e r t y f o r h i s own u s e o r s u b s e q u e n t r e s a l e . In o t h e r words, t h e commander s h o u l d be r e a s o n a b l y s u r e t h a t t h e m o t i v e s of t h e individual accepting responsibrlity a r e not suspect.
(1 A v e h i c l e a c c i d e n t meets t h e c r i t e r i a c o n t a i n e d i n MCO P4400.150 and a SF 91A c a n be forwarded t o t h e r e v i e w i n g a u t h o r i t y i n l i e u of an investigation. Check your i n s t a l l a t i o n t r a f f i c r e g u l a t i o n s t o d e t e r m i n e who i s r e s p o n s i b l e f o r p r e p a r i n g t h e SF 91A.
( g ) A l o s s of funds does not meet P4400.150 and d o e s n o t r e q u i r e a n i n v e s t i g a t i o n . the c r i t e r i a contained i n MCO
d. M i s s i n g p r o p e r t y under i n v e s t i g a t i o n u s u a l l y m e e t s t h e c r i t e r i a c o n t a i n e d i n SECNAVINST 5500.4 r e q u i r i n g t h e s u b m i s s i o n of a m i s s i n g , l o s t , s t o l e n , o r r e c o v e r e d r e p o r t (MLSR). MJ.,SRs a r e a l s o o f t e n r e q u i r e d , even when t h e c o n d i t i o n o f t h e p r o p e r t y does n o t need i n v e s t i g a t i o n . ( 1 ) Do n o t d e l a y t h e s u b m i s s i o n of a n i n i t i a l government p r o p e r t y w i l l be o r might be i n v e s t i g a t e d .
(2)
MLSR b e c a u s e
missing
MLSRs perform t h e f o l l o w i n g f u n c t i o n s : to data bases at the National Crime
( a ) Provide information I n f o r m a t i o n C e n t e r (NcIC) and HQMC.
( b ) To e n a b l e CMC (code MPS) t o p r o v i d e F e d e r a l , S t a t e , and l o c a l law enforcement a g e n c i e s . (c)
required
information t o
To a s s i s t t h e Department of t h e Navy i n l o s s - t r e n d a n a l y s i s .
( d ) To inform t h e Naval Weapons Support C e n t e r (NwSC), Crane, I n d i a n a when weapons a r e r e c o v e r e d o r become m i s s i n g . Remember t o p r o v i d e N S WC Crane w i t h an i n f o r m a t i o n copy of t h e MLSR i f i t d e a l s w i t h weapons. ( 3 ) SECNAVINST 5500.4 p r o v i d e s you w i t h t h e MLSR r e p o r t format and s u b m i s s i o n i n s t r u c t i o n s ; however, check your l o c a l r e g u l a t i o n s . Although t h e MLSR i s i n i t i a t e d by t h e u n i t t h a t h a s l o s t o r r e c o v e r e d t h e p r o p e r t y , u s u a l l y your m a j o r command w i l l a s s i g n t h e r e p o r t number and t r a n s m i t t h e MLSR b y Naval message.
( 4 ) You must submit a n MLSR when your o r g a n i z a t i o n l o s e s o r r e c o v e r s t h e below l i s t e d i t e m s . Check t h e c u r r e n t e d i t i o n of SECNAVINST 5500.4 f o r a more detailed discussion:
(a) S e r i a l i z e d p r o p e r t y w i t h a u n i t p r i c e o f $100.00 o r more.
( b ) S e r i a l i z e d o r u n s e r i a l i z e d p r o p e r t y w i t h a c u m u l a t i v e v a l u e of $500.00 o r more l o s t o r r e c o v e r e d d u r i n g a s i n g l e i n c i d e n t . Note t h a t t h e l o s t o r r e c o v e r e d i t e m s need n o t be i d e n t i c a l .

(c) value. (dl C o n t r o l l e d s e r i a l i z e d blank forms r e g a r d l e s s of do1 l a r v a l u e .
All
firearms,
ammunition,
and e x p l o s i v e s ,
r e g a r d l e s s of
their
( 5 ) Provide t h e i n v e s t i g a t i n g o f f i c e r w i t h c o p i e s of a l l MLSRs submitted on p r o p e r t y he i s i n v e s t i g a t i n g .

e. Missing o r damaged property might o r might not be c u s t o d i e d out t o e i t h e r a responsible individual or a responsible o f f i c e r .
( 1 ) I f missing property i s not on charge t o a r e s p o n s i b l e i n d i v i d u a l o r o f f i c e r , and i t i s not a c o n t r o l l e d item o r non-controlled items w i t h a n extended v a l u e of $800 o r more, t h e supply o f f i c e r w i l l a d j u s t t h e r e c o r d s . When t h e money v a l u e g a i n / l o s s n o t i c e is produced, t h e supply o f f i c e r w i l l b r i e f t h e commander on t h e a d j u s t m e n t s and o b t a i n h i s c e r t i f i c a t i o n on t h e n o t i c e . P a r t 111, s e c t i o n 3 of t h i s manual c o n t a i n s d e t a i l e d procedures concerning t h e adju$tment of t h e , account, c e r t i f i c a t i o n of t h e money v a l u e g a i n l l o s s n o t i c e , and vouchering of t h e notice.
(2) I f t h e missing p r o p e r t y i s not on charge t o a r e s p o n s i b l e i n d i v i d u a l o r o f f i c e r , and i s e i t h e r a c o n t r o l l e d item o r non-controlled items w i t h an extended v a l u e of 800.00 o r more, you must have t h e commander's approval b e f o r e a d j u s t i n g t h e supply r e c o r d s . P a r t 111, s e c t i o n 3 of t h i s manual d e s c r i b e s how t o document t h i s p r i o r approval and t h e c e r t i f i c a t i o n and vouchering of t h e money I f t h e commander f e e l s t h a t t h e l o s s i s d i s p r o p o r t i o n a t e value gainlloss notice. c o n s i d e r i n g t h e s i z e of the account and t h e degree of s e c u r i t y , he may decide t o convene an i n v e s t i g a t i o n . His d e c i s i o n might be based on t h e following:
( a ) The manner i n which t h e items were s t o r e d . Were they guarded? Were they s t o r e d i n s i d e o r o u t s i d e ? What type of p h y s i c a l s e c u r i t y was a f f o r d e d ? Were t h e items i n boxes, a s e c u r i t y cage, e t c ? Was t h e r e an alarm? ( b ) The degree of p h y s i c a l s t o r a g e of s u p p l i e s i s determined by t r a d i n g o f f t h e r i s k of t h e f t o r l o s s , t h e impact of t h e f t o r l o s s , and t h e v a l u e of t h e items a g a i n s t t h e c o s t of i n c r e a s e d c o n t r o l ( p e r s o n n e l , f a c i l i t i e s , I n s t a n c e s of t h e f t o r p i l f e r a g e should be e v a l u a t e d t o equipment, e t c . ) . determine whether o r not t h e p h y s i c a l c o n t r o l over t h e items should be improved. I n some c a s e s , t h e c o s t of t h e a d d i t i o n a l s e c u r i t y i s g r e a t e r t h a n t h e v a l u e of t h e items being p i l f e r e d . ( c ) The manner i n which t h e items were accounted. Were they c o n t r o l l e d items? Did they r e q u i r e s e r i a l i z e d c o n t r o l ? Were they warehoused i n such a manner t h a t t h e warehouse l o c a t i o n could be l o s t , although t h e items themselves might s t i l l be on hand? ( d ) Often, n e t adjustments over a p e r i o d of time can i n d i c a t e whether g e a r i s a c t u a l l y being l o s t o r whether accounting e r r o r s a r e o c c u r r i n g . For example, i f over t h e l a s t s i x months adjustment documents f o r $30,000 had been p r e p a r e d ; however, t h e n e t adjustment ( g a i n s l e s s l o s s e s ) i n d i c a t e d a n e t l o s s of $4,000, one would suspect t h a t s u p p l i e s a r e c o n s t a n t l y being " l o s t " and "found" i n t h e warehouse. I f t h e d o l l a r v a l u e of t h e i n v e n t o r y were $3,000,000, t h e On t h e o t h e r hand, i f t h e account were a d j u s t m e n t s would not be of concern. valued a t $100,000, t h e adjustments would i n d i c a t e some s e r i o u s a d m i n i s t r a t i v e
FMF SASSY US1 NG UNIT PROCEDURES

d e f i c i e n c i e s i n p r o p e r t y accounting. Although t h e l a t t e r account would probably n o t r e q u i r e i n v e s t i g a t i o n , i t most c e r t a i n l y would w a r r a n t a thorough review of i t s operating procedures. ( 3 ) I f damaged p r o p e r t y i s not on charge t o a r e s p o n s i b l e i n d i v i d u a l o r o f f i c e r , and t h e damage a p p e a r s not t o be t h e r e s u l t of normal wear and t e a r , t h e n i t must be r e l e a s e d from i n v e s t i g a t i o n b e f o r e r e p a i r . Marine Corps maintenance a c t i v i t i e s r e q u i r e a r e l e a s e from i n v e s t i g a t i o n c e r t i f i c a t i o n from t h e a c c o u n t a b l e The accountable o f f i c e r o f f i c e r where t h e y s u s p e c t damage i s due t o negligence. s i g n s t h i s c e r t i f i c a t i o n upon determining t h e following: (a)
An i n v e s t i g a t i o n i s not r e q u i r e d .
( b ) The damaged equipment i s no l o n g e r r e q u i r e d by t h e i n v e s t i g a t i n g o f f i c e r , a l t h o u g h t h e i n v e s t i g a t i o n may n o t have been completed. ( c ) The damaged e q u i p m e n t i s no l o n g e r r e q u i r e d f o r i n v e s t i g a t i o n because t h e i n v e s t i g a t i o n has been s a t i s f a c t o r i l y completed. the
( 4 ) Missing o r damaged p r o p e r t y on charge t o a r e s p o n s i b l e i n d i v i d u a l i s n o r m a l l y i d e n t i f i e d t o t h e commander and t h e supply o f f i c e r by means of a m i s s i n g o r damaged g e a r s t a t e m e n t . The missing o r damaged g e a r s t a t e m e n t i s u s u a l l y a I t i s f i l l e d out by t h e form l e t t e r p r e s c r i b e d by t h e major command SOP. r e s p o n s i b l e i n d i v i d u a l and submitted t o t h e commander through a p p r o p r i a t e channels determined by l o c a l procedures. The l e t t e r i t e m i z e s t h e p r o p e r t y , s t a t e s i t s c o n d i t i o n ( m i s s i n g o r damaged), d e s c r i b e s t h e circumstances surrounding i t s c o n d i t i o n , s t a t e s whether t h e i n d i v i d u a l a c c e p t s r e s p o n s i b i l i t y , and whether t h e u s u a l l y , p r o p e r t y on i n d i v i d u a l d e s i r e s t o v o l u n t a r i l y reimburse t h e government. c h a r g e t o i n d i v i d u a l s i s not of t h e n a t u r e where i t would r e q u i r e i n v e s t i g a t i o n s h o u l d i t become m i s s i n g o r damaged. However, i f t h e commander determines t h a t an i n v e s t i g a t i o n i s r e q u i r e d , he a p p o i n t s an i n v e s t i g a t i n g o f f i c e r who conducts t h e i n v e s t i g a t i o n i n t h e same manner a s an i n v e s t i g a t i o n i n t o t h e circumstances s u r r o u n d i n g l o s t o r damaged p r o p e r t y on charge t o a r e s p o n s i b l e o f f i c e r .
( 5 ) When a r e s p o n s i b l e o f f i c e r d i s c o v e r s t h a t p r o p e r t y charged t o h i s account i s m i s s i n g o r damaged, he must r e p o r t i t by l e t t e r t o t h e accountable commander v i a t h e supply o f f i c e r .
(a) F i g u r e 3-48-1 i s a n e x a m p l e of a l e t t e r r e q u e s t f o r i n v e s t i g a t i o n s u b m i t t e d by a r e s p o n s i b l e o f f i c e r . The example shown i s a form l e t t e r . Although form l e t t e r s can be designed t o cover many i n s t a n c e s of p r o p e r t y l o s s o r damage, it would be impossible t o have a form l e t t e r t h a t could cover e v e r y c o n c e i v a b l e t y p e of p r o p e r t y l o s s o r damage. Note, however, some e s s e n t i a l f e a t u r e s of t h i s l e t t e r :
1. - The ( m i s s i n g o r damaged).
property
i s itemized and i t s c o n d i t i o n i s d e s c r i b e d
2. The r e s p o n s i b l e o f f i c e r s t a t e s whether o r not he a c c e p t s r e s p o n s i b i l i t y f o r t h e c o n d i t i o n of t h e p r o p e r t y . 3. The r e s p o n s i b l e o f f i c e r s t a t e s whether o r not he wants t o O f c o u r s e , i f he does not a c c e p t v o l u n t a r i l y reimburse t h e government. r e s p o n b i b i l i t y f o r t h e l o s s o r damage, he w i l l probably not want t o reimburse t h e government.
4 -. The r e s p o n s i b l e o f f i c e r b r i e f l y d e s c r i b e s t h e c i r c u m s t a n c e s s u r r o u n d i n g t h e l o s s o r damage, i f h e i s aware of them.

( b ) F i g u r e 3-48-2 i s t h e s u p p l y o f f i c e r ' s endorsement t o t h e l e t t e r . The s u p p l y o f f i c e r e v a l u a t e s t h e c i r c u m s t a n c e s s u r r o u n d i n g t h e l o s s o r damage t o t h e p r o p e r t y and recommends whether o r not an i n v e s t i g a t i o n i s r e q u i r e d . The s u p p l y o f f i c e r ' s recommendation i s based l a r g e l y on t h e p o l i c y c o n c e r n i n g i n v e s t i g a t i o n s c o n t a i n e d i n MCO P4400.150.
1 -. I n t h i s p a r t i c u l a r c a s e , t h e s u p p l y o f f i c e r c o n s i d e r s t h a t t h e c i r c u m s t a n c e s meet t h e c r i t e r i a c o n t a i n e d i n MCO P4400.150 and t h a t a n i n v e s t i g a t i o n s h o u l d b e condr:cted t o d e t e r m i n e r e s p o n s i b i l i t y f o r t h e l o s s . Note, however, t h a t even though t h e s i t u a t i o n meets t h e c r i t e r i a c o n t a i n e d i n MCO P4400.150, t h e commander might s t i l l d e c i d e n o t t o convene a n i n v e s t i g a t i o n . 2 . The example i s more d e t a i l e d t h a n i s r e q u i r e d f o r t h e s u p p l y o f f i c e r ' s endorsement. However, i f a l l h e d o e s i s p l a c e a s i m p l e f o r w a r d i n g endorsement on t h e r e s p o n s i b l e o f f i c e r ' s l e t t e r , t h e r e s p o n s i b l e o f f i c e r might have j u s t a s w e l l s e n t t h e l e t t e r d i r e c t l y t o t h e commander w i t h a n i n f o r m a t i o n copy t o t h e s u p p l y o f f i c e r . N e v e r t h e l e s s , MCO P4400.150 r e q u i r e d t h e l e t t e r t o be s e n t v i a t h e s u p p l y o f f i c e r , and f o r good r e a s o n . The s u p p l y o f f i c e r ' s d u t y i s t o a d v i s e h i s commander on s u p p l y m a t t e r s . C o n s e q u e n t l y , i t i s a p p r o p r i a t e t h a t he p r o v i d e d e t a i l e d i n f o r m a t i o n i n h i s endorsement.
3 -. The s u p p l y o f f i c e r h a s i s o l a t e d t h e f u n c t i o n s which t h e i n v e s t i g a t i o n i s r e q u i r e d t o perform. He o m i t s t h o s e f u n c t i o n s which s u p p l y i n v e s t i g a t i o n s sometimes p e r f o r m , b u t which a r e n o t r e q u i r e d i n t h i s c a s e . 4 . The s u p p l y o f f i c e r h a s a l s o d e t e r m i n e d t h a t a n MLSR i s r e q u i r e d and s t a t e s t h a t he h a s p r e p a r e d i t . Had a n MLSR n o t b e e n r e q u i r e d , i t would be b e n e f i c i a l t o s o s t a t e i n t h e endorsement. I f you make i t a h a b i t t o a l w a y s i n c l u d e a p a r a g r a p h on MLSRs i n t h e s u p p l y o f f i c e r ' s e n d o r s e m e n t , t h i s n o t o n l y s e r v e s a s a u s e f u l check f o r you, b u t a l s o a s s u r e s t h e commander t h a t you h a v e a d o p t e d a t h o r o u g h s y s t e m a t i c approach t o t h e i s s u e .
( c ) F i g u r e s 3-48-3 and 3-48-4 a r e examples where t h e s u p p l y o f f i c e r recommends t h a t a n i n v e s t i g a t i o n n o t be c o n d u c t e d . I n t h i s c a s e , we know what happened t o t h e p r o p e r t y , how i t happened, who i s r e s p o n s i b l e , t h a t t h e i n d i v i d u a l i s w i l l i n g t o r e i m b u r s e t h e government, and what d i s p o s i t i o n a c t i o n needs t o b e taken. S i n c e t h e i n d i v i d u a l who would have b e e n i n v e s t i g a t e d i s a c a p t a i n , t h e i n v e s t i g a t i n g o f f i c e r would n o r m a l l y have t o be a m a j o r . The b a t t a l i o n c o u l d i l l a f f o r d a s s i g n i n g o n e of i t s two m a j o r s away from h i s r e g u l a r d u t i e s t o w r i t e a n i n v e s t i g a t i o n t o t e l l t h e commander what h e a l r e a d y knows.
( 6 ) I f t h e convening a u t h o r i t y d e c i d e s t o i n v e s t i g a t e , he w i l l a p p o i n t a n o f f i c e r , s t a f f noncommissioned o f f i c e r , o r s e n i o r c i v i l i a n t o conduct t h e investigation. He may n o t a p p o i n t t h e f o l l o w i n g i n d i v i d u a l s t o conduct a s u p p l y i n v e s t i g a t i o n , a s r e q u i r e d by MCO P4400.150:

(a) The commanding o f f i c e r . The s u p p l y o f f i c e r o r s u p p l y c h i e f .
(b)
( c ) The r e s p o n s i b l e o f f i c e r o r s u b j e c t of an i n v e s t i g a t i o n .
i n d i v i d u a l whose equipment interest a
i s the
( d ) Anyone who may have a p e r s o n a l i n v e s t i g a t i o n with regard t o r e s p o n s i b i l i t y . ( e ) Anyone t h e supply determines performance r a t i n g s . officer
i n t h e outcome of an fitness report on or
writes
( f ) Any o f f i c e r , SNCO, o r c i v i l i a n who i s j u n i o r t o the i n d i v i d u a l i m p l i c a t e d i n the i n v e s t i g a t i o n , except when circumstances do not allow f o r t h i s c o n d i t i o n t o be met. f . While a supply i n v e s t i g a t i o n i s i n p r o g r e s s , make s u r e you c o o r d i n a t e with t h e l e g a l o f f i c e r , a d j u t a n t , o r whoever i n your o r g a n i z a t i o n i s assigned t o a d m i n i s t e r t h e conduct of i n v e s t i g a t i o n s . Do not allow t h e damaged o r l o s t p r o p e r t y t o remain i n limbo, while you wait f o r a r e p o r t of i n v e s t i g a t i o n t o m i r a c u l o u s l y appear on your d o o r s t e p . Keep a b r e a s t of how the i n v e s t i g a t i o n i s proceeding, know t h e due d a t e (normally 10 days a f t e r t h e appointment of the i n v e s t i g a t i n g o f f i c e r , and be aware of any e x t e n s i o n s requested and/or g r a n t e d . Although not r e q u i r e d , you may want t o o b t a i n c o p i e s of the appointment l e t t e r , r e q u e s t s f o r e x t e n s i o n , and r e p l i e s t o r e q u e s t s f o r e x t e n s i o n . g. You a r e r e q u i r e d t o r e c e i v e an approved, signed copy of the i n v e s t i g a t i o n . It does not have t o be t h e o r i g i n a l r e p o r t of i n v e s t i g a t i o n , but i t must have an When you r e c e i v e t h i s copy, you should do t h e o r i g i n a l s i g n a t u r e on i t . following:
(1) Dispose of the p r o p e r t y a s d i r e c t e d and c a r r y out any o t h e r approved recommendations of t h e i n v e s t i g a t i n g o f f i c e r ( s ) . ( 2 ) C e r t i f y a t t h e bottom of the l a s t page of t h e r e p o r t of i n v e s t i g a t i o n t h a t t h e p r o p e r t y has been disposed of as d i r e c t e d and include t h e document number(s) of t h e document(s) used t o a d j u s t supply r e c o r d s .
( 3 ) A f t e r completing a l l r e q u i r e d a c t i o n , r e t a i n a signed copy of the approved r e p o r t of i n v e s t i g a t i o n i n t h e voucher f i l e f o r a period of f i v e y e a r s .
( 4 ) Rule o u t , with red l i n e s on t h e r e p o r t of i n v e s t i g a t i o n , a l l r e f e r e n c e s t o items f o r which t h e i n d i v i d u a l found r e s p o n s i b l e reimburses the government. You must a l s o r u l e out with red l i n e s , a l l r e f e r e n c e s t o items t h a t a r e r e p a i r e d and r e t a i n e d , r e g a r d l e s s of whether the damage i s paid f o r . Draw the r e d l i n e s n e a t l y so t h a t t h e words r u l e d out a r e s t i l l l e g i b l e . Account f o r t h e s e items a s f o l l o w s :
( a ) Items which a r e t o be r e p a i r e d and r e t a i n e d . remain on t h e p r o p e r t y r e c o r d s of t h e i n v e s t i g a t i n g a c t i v i t y . These items w i l l
( b ) Items f o r which t h e Government i s reimbursed by cash/checkage s a l e . These items w i l l remain on the p r o p e r t y r e c o r d s u n t i l salejcheckage a c t i o n i s e f f e c t e d , then drop them from t h e r e c o r d s with a D I C D7Y.
(5)
r e p o r t of
Reference t h e p r e p a r a t i o n d a t e and document number of the approved i n v e s t i g a t i o n on a l l papers and documents used i n the a c t u a l d i s p o s a l
M E SASSY USING UNIT PROCEDURES

( D D 1348-1 s h i p p i n g m a t s , l e t t e r s , e t c . ) . Forward one c o m p l e t e copy of a n approved r e p o r t of i n v e s t i g a t i o n , o r a n e x t r a c t of t h e approved f i n d i n g s and recommendations w i t h i n v o i c e s on i n v e s t i g a t e d p r o p e r t y of a l l c l a s s e s when shipped, o r otherwise delivered, f o r r e p a i r or f u r t h e r disposition. The s u p p l y o f f i c e r ' s r e t a i n e d s i g n e d copy of t h e approved r e p o r t of i n v e s t i g a t i o n i n v o l v i n g d i s p o s a l w i l l be s u p p o r t e d by r e c e i p t s , whenever p o s s i b l e . ( 6 ) When d i s p o s i t i o n of a r t i c l e s a p p e a r i n g on a n approved r e p o r t of i n v e s t i g a t i o n i n v o l v e s t h e p r e p a r a t i o n and use of o t h e r documents ( i n v o i c e s , r e q u e s t s f o r checkage, c a s h c o l l e c t i o n vouchers, e t c . ) , t h e following processing procedures w i l l apply: (a) Invoices. Voucher and mark t h e s u p p l y o f f i c e r ' s c o p i e s , "RECORD PURPOSES ONLY," r e f e r e n c i n g t h e r e p o r t of i n v e s t i g a t i o n . retained
( b ) Checkages. P r e p a r e two e x t r a c o p i e s of t h e i n d i v i d u a l ' s checkage form. A t t a c h one copy t o e a c h of t h e o r i g i n a l and d u p l i c a t e r e p o r t of i n v e s t iga t ion involved. When t h e d u p l i c a t e of t h e i n d i v i d u a l ' s checkage form i s r e t u r n e d t o t h e s u p p l y o f f i c e r , v o u c h e r i t and use i t a s t h e a c c o u n t i n g document t o d r o p t h e p r o p e r t y from t h e u n i t p r o p e r t y r e c o r d e , r e f e r e n c i n g t h e r e p o r t of investigation. ( c ) Cash C o l l e c t i o n Vouchers. When t h e d u p l i c a t e c a s h c o l l e c t i o n v o u c h e r i s r e t u r n e d from t h e d i s b u r s i n g o f f i c e r , f i l e i t i n the appropriate f i l e i n t h e s u p p l y o f f i c e , r e f e r e n c i n g t h e r e p o r t of i n v e s t i g a t i o n .
(7) T h e r e i s no p r e s c r i b e d format f o r t h e s u p p l y o f f i c e r ' s c e r t i f i c a t e ; however, you may f i n d t h e f o l l o w i n g examples h e l p f u l :
I c e r t i f y t h a t I have complied w i t h t h e i n v e s t i g a t i o n recommendations a s approved by t h e commanding o f f i c e r ' s endorsement a s f o l l o w s : R i f l e , 5.56mm, M16A1 (NSN 1005-00-930-0584), T M N E1440, A C S e r i a l Number 1234567: Dropped on Document 4119-0015.
officer's
R i f l e , 5.56mm, M16A1 (NSN 1005-00-930-0584), T M N E1440, A C S e r i a l Number 1234567: Dropped by checkage on document document 4119-0015. I n v e s t i g a t i o n voucher f o r r e c o r d purposes only.
R i f l e , 5.56mm, M16A1 (NSN 1005-00-930-0584), TAMCN E1440, S e r i a l Number 1234567: R e p a i r e d and r e t u r n e d t o s e r v i c e on 1119. I n v e s t i g a t i o n vouchered f o r r e c o r d p u r p o s e s o n l y . h. I f t h e approved r e p o r t of i n v e s t i g a t i o n r e q u i r e s you t o a d j u s t t h e s u p p l y r e c o r d s , you w i l l p r o b a b l y u s e one of t h e below t r a n s a c t i o n s . P a r t I V of t h i s manual shows you t h e t r a n s a c t i o n f o r m a t :
( 1 ) D7Y ( i s s u e t o c a s h s a l e s ) . When a p e r s o n o r p e r s o n s v o l u n t a r i l y r e i m b u r s e s t h e Government f o r p r o p e r t y l o s t , damaged, o r d e s t r o y e d .

( 2 ) D7J ( i s s u e t o d i s p o s a l ) . When Government p r o p e r t y s u b j e c t t o a n i n v e s t i g a t i o n i s found t o be uneconomical t o r e p a i r and no r e s p o n s i b i l i t y i s d e t e r m i n e d o r t h e r e s p o n s i b l e i n d i v i d u a l ( s 1 e l e c t s n o t t o r e i m b u r s e t h e Government f o r damage o r d e s t r u c t i o n .
( 3 ) D7P ( r o l l b a c k ) . When t h e Government p r o p e r t y s u b j e c t t o i n v e s t i g a t i o n i s found t o be e x c e s s t o u n i t a l l o w a n c e s o r a l e t t e r u n s e r v i c e a b l e p r o p e r t y i s r e c e i v e d from a n a p p r o p r i a t e maintenance f a c i l i t y .

( 4 ) D 9 Z (inventory/miscellaneous transactions are applicable.
loss). When none of the
an of
preceding
i . I f t h e approved r e p o r t of i n v e s t i g a t i o n r e q u i r e s you t o i n i t i a t e r e p a i r a c t i o n , you might have t o p r e p a r e a r e l e a s e from i n v e s t i g a t i o n c e r t i f i c a t i o n on t h e m a i n t e n a n c e work r e q u e s t and o b t a i n t h e commander's s i g n a t u r e . For ground t a c t i c a l equipment, t h e m a i n t e n a n c e work r e q u e s t i s t h e equipment r e p a i r o r d e r (ERO). The c u r r e n t e d i t i o n of TM 4700-1/15 d e s c r i b e s i t s p r e p a r a t i o n . You may n o t have t o p r e p a r e t h e ERO o r o t h e r m a i n t e n a n c e work r e q u e s t , b u t you s h o u l d be p r e p a r e d t o c o o r d i n a t e w i t h t h e m a i n t e n a n c e management o f f i c e r (MMO) t o e n s u r e t h a t a l l r e q u i r e m e n t s of t h e s u p p l y i n v e s t i g a t i o n a r e s a t i s f i e d . F o r example, i f you r e c e i v e a n approved s i g n e d r e p o r t of i n v e s t i g a t i o n d i r e c t i n g t h a t a j e e p be r e t a i n e d and r e p a i r e d you s h o u l d do t h e f o l l o w i n g :
Direct the responsible o f f i c e r to i n i t i a t e repair action. Ensure t h a t t h e ERO c o n t a i n s t h e commander's c e r t i f i c a t i o n t h a t h e h a s r e l e a s e d t h e j e e p from i n v e s t i g a t i o n . Depending on l o c a l p r o c e d u r e s , you s h o u l d r e f e r e n c e t h e r e p o r t of i n v e s t i g a t i o n , p r o v i d e a n e x t r a c t of t h e i n v e s t i g a t i o n , o r p r o v i d e t h e m a i n t e n a n c e a c t i v i t y a copy of t h e i n v e s t i g a t i o n when you submit t h e ERO.
( 2 ) Upon p r o c e s s i n g t h e r e q u i s i t i o n s for appropriate repair parts s u b m i t t e d by t h e motor t r a n s p o r t m a i n t e n a n c e s e c t i o n , you s h o u l d c e r t i f y on t h e l a s t page of t h e a p p r o v e d , s i g n e d r e p o r t of i n v e s t i g a t i o n , t h e r e p a i r p a r t s o r d e r e d and l i s t t h e a p p r o p r i a t e document numbers a s s i g n e d .
(1)
( 3 ) Rule o u t by r e d l i n e s on t h e r e p o r t of i n v e s t i g a t i o n , a l l r e f e r e n c e s t o t h e jeep.
j. I n some c a s e s , you may be d i r e c t e d t o e f f e c t d i s p o s i t i o n of government p r o p e r t y a n d / o r a d j u s t t h e s u p p l y r e c o r d s b e f o r e t h e i n v e s t i g a t i o n i s completed. F o r example, i f damaged equipment i s needed f o r u r g e n t o p e r a t i o n a l commitments; o r i t s c o n d i t i o n w i l l d e t e r i o r a t e i f i t i s n o t e x p e d i t i o u s l y r e p a i r e d ; and t h e i n v e s t i g a t i n g o f f i c e r no l o n g e r r e q u i r e s i t f o r t h e i n v e s t i g a t i o n , t h e a c c o u n t a b l e commander might d i r e c t i t s r e p a i r . A second example i s when a c o n v e n i n g / r e v i e w i n g a u t h o r i t y d i s a p p r o v e s t h e r e p o r t of i n v e s t i g a t i o n b e c a u s e h e d i s a g r e e s w i t h t h e i n v e s t i g a t i n g o f f i c e r ' s f i n d i n g s . The e n t i r e r e c o r d must t h e n be forwarded t o t h e Commandant of t h e Marine Corps, a s r e q u i r e d by MCO P4400.150. Where p r a c t i c a l and n o t d e t r i m e n t a l t o t h e f i n a l a c t i o n by h i g h e r a u t h o r i t y , t h e c o n v e n i n g / r e v i e w i n g a u t h o r i t y may d i r e c t t h e s u p p l y o f f i c e r t o e f f e c t d i s p o s i t i o n , a d j u s t m e n t , and r e p l a c e m e n t a c t i o n i n t h e f o r w a r d i n g endorsement.
k. The f o l l o w i n g a c t i o n s a r e n e c e s s a r y when an i n d i v i d u a l i s found t o be r e s p o n s i b l e f o r t h e l o s s , damage o r d e s t r u c t i o n of Government p r o p e r t y by r e a s o n of h i s f a u l t o r n e g l i g e n c e :
( 1 ) The m a t t e r w i l l be r e f e r r e d t o t h e r e s p o n s i b l e i n d i v i d u a l i n w r i t i n g f o r him t o make a s t a t e m e n t .

(2) The r e s p o n s i b l e p a r t y w i l l s t a t e whether o r not h e w i l l c o n s e n t t o v o l u n t a r i l y reimburse t h e Government f o r t h e amount of l o s s o r damage.
( 3 ) Should t h e person concerned consent t o v o l u n t a r i l y reimburse t h e Government, a cash s a l e s / r e q u e s t f o r checkage w i l l be prepared and s u b m i t t e d , i n accordance w i t h P a r t 111, s e c t i o n 6 . 2 of t h i s manual.
( 4 ) The convening/reviewing a u t h o r i t y w i l l conduct a f i n a l review and make a remark i n t h e forwarding endorsement a s t o whether o r not d i s c i p l i n a r y a c t i o n i s t o be taken.
( 5 ) A r e p o r t f i n d i n g a n i n d i v i d u a l n e g l i g e n t w i l l be forwarded t o t h e Commandant of t h e Marine Corps, i f t h e i n d i v i d u a l is an a c c o u n t a b l e a g e n t .
1. MCO P4400.150 sometimes r e q u i r e s a copy of t h e i n v e s t i g a t i o n t o be Although you w i l l probably not forward i t y o u r s e l f , you should forwarded t o CMC. be aware of when i t must be forwarded.
m. I n c o n c l u s i o n , supply i n v e s t i g a t i o n s a r e v e r y t r i c k y . d i f f i c u l t i e s , c o n s u l t your major command supply o f f i c e r o r advocate f o r a d v i c e .
6.15 Local Procurement. submitted t o t h e SMU. I f you e x p e r i e n c e your s t a f f judge
A l l r e q u e s t s f o r s u p p l i e s , s e r v i c e s , and equipment a r e
a. Request f o r Local Purchase A s s i s t a n c e . P r e s e n t Marine Corps p o l i c y r e q u i r e s t h a t items stocked i n t h e Marine Corps Supply System ( i t e m s a p p e a r i n g i n t h e management l i s t s ) , o r c a t a l o g e d i n o t h e r Defense ~ o g i s t i c s Agency (DM) s e r v i c e p u b l i c a t i o n s , w i l l be r e q u i s i t i o n e d through normal supply c h a n n e l s . When normal supply channels do not respond w i t h i n e s t a b l i s h e d timeframes t o meet t h e urgency of need based on e s s e n t i a l i t y of t h e r e q u i r e m e n t , prudence may d i c t a t e l o c a l procurement a s s i s t a n c e from t h e SASSY Management U n i t o r t h e I n s t a l l a t i o n P u r c h a s i n g Off i c e f o r items commercially a v a i l a b l e . b. Local purchase a s s i s t a n c e may be r e q u e s t e d from t h e a p p r o p r i a t e s u p p o r t element under t h e f o l l o w i n g c o n d i t i o n s : (1) When t h e i t e m r e q u i r e d h a s been s u b m i t t e d on a n NMCS r e q u i s i t i o n by t h e u s i n g u n i t and s t a t u s i n f o r m a t i o n i n d i c a t e s t h a t t h e item w i l l n o t be r e c e i v e d i n time t o meet t h e requirement.
( 2 ) When a FMF maintenance f a c i l i t y , r e p a i r i n g a u n i t ' s c o m b a t - e s s e n t i a l equipment, h a s submitted t h e requirement on a n NMCS r e q u i s i t i o n and s t a t u s

i n f o r m a t i o n i n d i c a t e s e x c e s s i v e d e l a y t h a t would c a u s e e v a c u a t i o n of a major item t o t h e next higher echelon. c . When l o c a l p u r c h a s e a s s i s t a n c e r e s u l t s i n commercial procurement of i t e m , a p p r o p r i a t e d funds w i l l be made a v a i l a b l e t h r o u g h command c h a n n e l s . the
d. When t h e SASSY Management U n i t i s d i r e c t e d o r a u t h o r i z e d t o p r o c u r e m a t e r i e l from a commercial s o u r c e , t h e p u r c h a s e p r i c e may i n c l u d e t h e v a l u e of In c o n t a i n e r s ( b a r r e l s , drums, o r c a r b o y s ) i n which t h e materiel i s d e l i v e r e d . t h e i n t e r e s t of good s u p p l y economy and d i s c i p l i n e , e v e r y e f f o r t s h o u l d be made t o r e c o v e r and r e t u r n t o t h e i r commercial s o u r c e t h o s e c o n t a i n e r s f o r which i t i s possible t o receive c r e d i t . e. Limitations
( 1 ) Only t h e r e q u i r e d q u a n t i t y t o e f f e c t r e p a i r w i l l be r e q u e s t e d from t h e SASSY Management U n i t when r e q u e s t i n g l o c a l p u r c h a s e a s s i s t a n c e .
( 2 ) L o c a l procurement of i t e m s s t o c k e d i n t h e Marine Corps Supply System, o r c a t a l o g e d i n o t h e r service p u b l i c a t i o n s , w i l l be l i m i t e d t o $5,500.

6.16
Maintenance, R e t e n t i o n , and D i s p o s a l o f Supply Accounting F i l e s and Records
a . R e t e n t i o n and d i s p o s a l i n s t r u c t i o n s f o r Marine Corps f i l e s and r e c o r d s a r e c o n t a i n e d i n t h e c u r r e n t e d i t i o n of SECNAVINST 5212.5 ( ~ i s p o s a lof Navy and Marine Corps ~ e c o r d s ) . The c u r r e n t e d i t i o n of MCO P5210.11 and o t h e r Marine Corps d i r e c t i v e s a l s o p r e s c r i b e r e t e n t i o n s t a n d a r d s and a d m i n i s t r a t i v e i n s t r u c t i o n s f o r r e t e n t i o n and d i s p o s a l of Marine Corps r e c o r d s .
b. To a s s i s t s u p p l y o f f i c e r s i n t h e maintenance, r e c o r d s , t h e following procedures a r e provided:
r e t e n t i o n , and d i s p o s a l of
(1) Cutoff Periods. e a c h f i l e s e r i e s accumulated.
S p e c i f i c c u t o f f p e r i o d s s h o u l d be e s t a b l i s h e d f o r
( a ) The c o r r e s p o n d e n c e f i l e and most o t h e r g e n e r a l f i l e s s h o u l d be broken a n n u a l l y a t t h e end of t h e c a l e n d a r y e a r .

( b ) The f i s c a l and a c c o u n t i n g r e c o r d s s h o u l d be broken a n n u a l l y a t t h e end of t h e f i s c a l y e a r .
( 2 ) R e t i r i n g C u t o f f F i l e s . C u t o f f o r t e r m i n a t e d f i l e s s h o u l d be moved t o lower f i l e drawers o r l e s s c o n v e n i e n t o f f i c e s p a c e u n t i l r e f e r e n c e t h e r e t o h a s diminished s u f f i c i e n t l y t o permit t h e i r r e t i r e m e n t Most r e c o r d s a r e s h o r t - t e r m temporary r e c o r d s e l i b i b l e f o r d e s t r u c t i o n i n l e s s t h a n 5 y e a r s , and t h e b u l k of t h e s e have r e t e n t i o n p e r i o d s of 2 y e a r s o r l e s s .
(3)
than 5 years.
Records E l i b i b l e f o r Local R e t i r e m e n t (a) Short-Term Records. Records e l i g i b l e f o r d e s t r u c t i o n i n l e s s

(b) Long-Term Records. Records which must be r e t a i n e d c l o s e a t hand u n t i l frequency of r e f e r e n c e t o t h e r e c o r d s w i l l permit t h e i r t r a n s f e r t o t h e F e d e r a l Record Center.
(4)
equipment.
Establishment of Local S t o r a g e Areas (a) Records are stored without use of specialized storage
( b ) Unusual storage-type a r e a s , which i s not s u i t a b l e f o r normal o f f i c e u s e , may be used. Usable o f f i c e space should not be u t i l i z e d . c . Records. The maintenance, r e t e n t i o n , and d i s p o s a l of t h e m a j o r i t y of u s i n g u n i t accounting f i l e s and r e c o r d s w i l l be accomplished by t h e SMU. Figure 3-49 c o n t a i n s a l i s t of f i l e s and r e c o r d s considered t o be t h e most common w i t h i n t h e using u n i t o p e r a t i n g under SASSY. The " r e t e n t i o n code" column-in f i g u r e 3-49 c o n t a i n s t h e a p p l i c a b l e paragraph r e f e r r a l i n SECNAVINST 5212.5B. Supply t r a n s a c t i o n f i l e s may be kept i n v a r i o u s f i l i n g modes; i. e. , a nonmechanized mode o r a mechanized mode, using source d a t a automation (sDA) o r minicomputer equipment. Regardless of t h e format i n which t h e f i l e s a r e r e t a i n e d , a v i a b l e a u d i t t r a i l must be e s t a b l i s h e d t o r e p r e s e n t t h e t r a n s a c t i o n h i s t o r y . 6.17 a. R e l i e f of Commanding O f f i c e r s , Supply O f f i c e r s , and Responsible O f f i c e r s Commanding O f f i c e r s
(1) R e l i e v i n g commanding o f f i c e r s w i l l c o n d u c t n e c e s s a r y s u p p l y i n s p e c t i o n s t o a s s u r e themselves of t h e c o n d i t i o n of m a t e r i e l , r e c o r d s , and o p e r a t i n g procedures. A t a minimum, t h e s e i n s p e c t i o n s w i l l i n c l u d e p e r s o n a l spotchecking of m a t e r i e l i n s t o c k and p e r s o n a l examination of r e c o r d s and procedures s u f f i c i e n t l y i n d e t a i l t o provide an e v a l u a t i o n of t h e accuracy of t h e r e c o r d s and e f f i c i e n c y of supply o p e r a t i o n s .
(2) T h i s i n s p e c t i o n w i l l be completed by t h e commanding o f f i c e r o r d e s i g n a t e d r e p r e s e n t a t i v e t h e r e o f w i t h i n 30 days a f t e r assumption of command, o r a s soon t h e r e a f t e r a s circumstances permit.
( 3 ) P r i o r t o r e l i e f , t h e commanding o f f i c e r w i l l f u r n i s h a c e r t i f i c a t e t o t h e r e l i e v i n g commanding o f f i c e r , i n d i c a t i n g t h e s t a t u s of supply o p e r a t i o n s w i t h i n t h e command. Any major d e f i c i e n c i e s w i l l be included i n t h i s c e r t i f i c a t e .

b. Supply O f f i c e r s
(1) Immediately p r i o r t o t h e r e l i e f of t h e supply o f f i c e r , an i n v e n t o r y and r e c o n c i l i a t i o n of p r o p e r t y r e c o r d s , t o i n c l u d e v e r i f i c a t i o n t h a t r e c e i p t s i g n a t u r e s a r e c u r r e n t and v a l i d , w i l l be accomplished. A l l n e c e s s a r y a d j u s t m e n t s r e s u l t i n g from t h e inventory w i l l be made, and r e q u i r e d r e c e i p t s i g n a t u r e s w i l l be obtained. Upon completion of t h e inventory and r e c o n c i l i a t i o n of t h e p r o p e r t y c o n t r o l r e c o r d s , t h e supply o f f i c e r being r e l i e v e d w i l l p r e p a r e and s i g n a c e r t i f i c a t e t h a t t h e inventory and r e c o n c i l i a t i o n have been completed. The supply o f f i c e r w i l l f u r n i s h t h i s c e r t i f i c a t e , d a t e d a s of t h e d a t e of r e l i e f , t o t h e r e l i e v i n g supply o f f i c e r .
(2) W i t h i n 15 days a f t e r assuming a d m i n i s t r a t i o n of t h e p r o p e r t y account, t h e r e l i e v i n g supply o f f i c e r w i l l conduct a c a r e f u l i n s p e c t i o n of t h e c o n d i t i o n of t h e r e c o r d s , s u p p l i e s , p e r s o n n e l , o r o t h e r m a t t e r s coming t o t h a t p e r s o n ' s attention. I f n o t s a t i s f i e d w i t h t h e c o n d i t i o n of t h e e n t i r e account, t h e supply o f f i c e r w i l l immediately r e p o r t t h e f a c t s t o t h e commanding o f f i c e r f o r a p p r o p r i a t e a c t i o n by endorsement on t h e c e r t i f i c a t e provided by t h e r e l i e v e d supply o f f i c e r . Request f o r e x t e n s i o n t o t h e preceding time frame w i l l be submitted t o t h e commanding o f f i c e r f o r a d j u d i c a t i o n .
( 3 ) I n t h e c a s e of d e a t h , suspension from d u t y , o r t r a n s f e r without r e l i e f of an o f f i c e r o r noncommissioned o f f i c e r having charge of p u b l i c p r o p e r t y , commanding o f f i c e r s w i l l f o l l o w t h e procedures o u t l i n e d i n MCO P4400.150.
c. Responsible O f f i c e r s
(1) The r e s p o n s i b l e o f f i c e r w i l l r e p o r t a l l overages and s h o r t a g e s t o t h e supply o f f i c e r p r i o r t o t r a n s f e r r i n g t h e r e s p o n s i b i l i t y f o r the property to the responsible o f f i c e r ' s successor.
(2) The r e l i e v i n g r e s p o n s i b l e o f f i c e r w i l l i n v e n t o r y a l l of t h e items a p p e a r i n g on t h e u n i t ' s CMR and make a c a r e f u l i n s p e c t i o n of t h e c o n d i t i o n of t h e materiel.
( 3 ) When c i r c u m s t a n c e s permit, t h e new and o l d r e s p o n s i b l e o f f i c e r s w i l l conduct a j o i n t i n v e n t o r y . When t h e r e l i e v i n g o f f i c e r i s s a t i s f i e d t h a t t h e p r o p e r t y r e f l e c t e d on t h e CMR i s p h y s i c a l l y on hand o r p r o p e r l y accounted f o r , t h a t i n d i v i d u a l w i l l s i g n t h e o r i g i n a l cover s h e e t t o t h e CMR, which i s maintained by t h e supply o f f i c e r , t h e r e b y acknowledging r e c e i p t of t h e equipment concerned. T h i s a c t i o n w i l l be t a k e n w i t h i n 1 5 days a f t e r assignment a s a r e s p o n s i b l e officer. Request f o r e x t e n s i o n t o t h i s time frame w i l l be submitted t o t h e commanding o f f i c e r f o r a d j u d i c a t i o n .
( 4 ) I f t h e r e l i e v i n g o f f i c e r i s not s a t i s f i e d w i t h t h e c o n d i t i o n of t h e r e c o r d s , s u p p l i e s , p e r s o n n e l , o r o t h e r m a t t e r s coming t o h i s a t t e n t i o n , t h e r e l i e v i n g o f f i c e r w i l l immediately r e p o r t t h e f a c t s t o t h e commanding o f f i c e r f o r such a c t i o n a s may be deemed n e c e s s a r y .
(5) The r e s p o n s i b l e o f f i c e r w i l l r e t a i n t h e r e s p o n s i b i l i t y f o r t h e items o n charge u n t i l t h e o r i g i n a l cover s h e e t of t h e CMR i s signed by t h e new r e s p o n s i b l e o f f i c e r and/or d i s c r e p a n c i e s a r e a p p r o p r i a t e l y r e s o l v e d .

d. Supply O f f i c e r / R e s p o n s i b l e S e p a r a t e d From P r o p e r t y Officer/Responsible Individual Temporarily
(1) A supply o f f i c e r / r e s p o n s i b l e o f f i c e r / r e s p o n s i b l e i n d i v i d u a l w i l l n o t , when i t can be avoided, be d e t a i l e d f o r duty which w i l l s e p a r a t e t h a t i n d i v i d u a l from t h e p u b l i c p r o p e r t y f o r which he i s r e s p o n s i b l e .

(2) I f a supply of f i c e r / r e s p o n s i b l e o f f i c e r / r e s p o n s i b l e i n d i v i d u a l i s d e t a i l e d f o r such duty which t e m p o r a r i l y s e p a r a t e s him from such p r o p e r t y , t h e commanding o f f i c e r w i l l designate another supply off i c e r l r e s p o n s i b l e o f f i c e r / r e s p o n s i b l e i n d i v i d u a l t o t a k e charge o f , r e c e i v e , and i s s u e such p r o p e r t y i n t h e name o f t h e temporarily separated supply o f f i c e r / r e s p o n s i b l e officer/responsible individual.
( 3 ) I f t h e r e i s no o t h e r i n d i v i d u a l a v a i l a b l e f o r such d e s i g n a t i o n , t h e commanding o f f i c e r w i l l t a k e p e r s o n a l charge of such p r o p e r t y .
( 4 ) Any p e r s o n t a k i n g c h a r g e of Government p r o p e r t y u n d e r s u c h c i r c u m s t a n c e s assumes d i r e c t r e s p o n s i b i l i t y f o r t h e h a n d l i n g and d i s p o s i t i o n of a l l such p r o p e r t y l e f t t o h i s charge and f o r t h e maintenance of t h e r e c o r d s thereof.

( 5 ) I n t h e absence of t h e supply o f f i c e r / r e s p o n s i b l e o f f i c e r / r e s p o n s i b l e i n d i v i d u a l , due t o temporary a d d i t i o n a l duty (TAD) , l e a v e , h o s p i t a l i z a t i o n , e t c , extended beyond a p e r i o d of 30 d a y s , a r e g u l a r t r a n s f e r of p r o p e r t y t o a n o t h e r supply o f f i c e r / r e s p o n s i b l e o f f i c e r / r e s p o n s i b l e i n d i v i d u a l w i l l be made.
6.18 P r o v i s i o n i n g . I n i t i a l p r o v i s i o n i n g i s t h e p r o c e s s by which i n i t i a l supply Initial s u p p o r t i s f u r n i s h e d t h e u s i n g u n i t f o r new items of equipment. p r o v i s i o n i n g p r o v i d e s t h e u s i n g u n i t w i t h t h e range and d e p t h i n r e p a i r p a r t s , s p e c i a l t o o l s , and s u p p o r t i n g equipment u n t i l such time a s t h e u s i n g u n i t can e s t a b l i s h s u f f i c i e n t supply h i s t o r y f o r new item s u p p o r t .
a . MCLB, Albany, i s r e s p o n s i b l e f o r computing t h e range and d e p t h of i n i t i a l M p r o v i s i o n i n g and p r o v i d e s t h e S U w i t h l i s t i n g and c a r d s f o r i n i t i a l p r o v i s i o n i n g stock. b. P r o v i s i o n i n g s t o c k s w i l l normally be r e c e i v e d and s t o r e d a t t h e General Account and r e l e a s e d down t o t h e u s i n g u n i t s . I n some c a s e s , p r o v i s i o n i n g s t o c k s may be forwarded d i r e c t l y t o t h e u s i n g u n i t s concerned. Provisioning stocks r e l e a s e d t o u s i n g u n i t s by t h e General Account w i l l be placed i n o p e r a t i n g s t o c k s o r using u n i t maintenance f l o a t accounts a s per t h e t a i l o r e d l i s t i n g . P r o v i s i o n i n g s t o c k s which a r e forwarded d i r e c t l y t o u s i n g u n i t s w i l l be h e l d a t M t h e u s i n g u n i t s a s p r o t e c t e d s t o c k s u n t i l t h e u n i t i s n o t i f i e d by t h e S U t o move t h e materiel t o operating stocks. P r o v i s i o n i n g s t o c k s , when p r o t e c t e d , w i l l be c a r r i e d on t h e LUBF a s Purpose Code G a s s e t s . c . The SMU w i l l inform t h e u s i n g u n i t s of t h e P r o j e c t Codes which w i l l appear on t h e u n i t ' s r e c e i p t s f o r p r o v i s i o n i n g s t o c k s . When r e c e i p t s a r e r e c e i v e d a t u s i n g u n i t s f o r p r o v i s i o n i n g u s i n g a D I C D6A t r a n s a c t i o n s t o c k s , t h e u n i t w i l l p l a c e t h e item i n o p e r a t i n g s t o c k s Purpose Code A. The S U w i l l h o l d t h e u s i n g M u n i t ' s p r o t e c t e d s t o c k s i n Purpose Code G on t h e u s i n g u n i t ' s b a l a n c e f i l e . 6.19 R e s p o n s i b l e U n i t Account Number Assignment. The assignment of a n R u t s account number p r o v i d e s t h e u s i n g u n i t w i t h a means of d i f f e r e n t i a t i n g between each RU w i t h i n t h e u s i n g u n i t . T h i s permanent account number w i l l be used on a l l t r a n s a c t i o n s between t h e RU and u s i n g u n i t . When r e q u i r e d , t h i s number i s p e r p e t u a t e d throughout t h e system by t h e SMU.
6.20
Rollback of Excess M a t e r i e l
General I n f o r m a t i o n . During t h e item review p r o c e s s , t h e u s i n g u n i t ' s e x c e s s onhand i s computed based on usage d a t a e x t r a c t e d from t h e AUAF.
a.
(1) When an e x c e s s o c c u r s , a D I C D7P r o l l b a c k i s s u e t r a n s a c t i o n w i l l be produced c o n t a i n i n g s p a c e s i n C C ' s 25-29 and a n e x c e s s r o l l b a c k l i s t i n g g e n e r a t e d , The purpose of b l a n k q u a n t i t y f i e l d i s t o i d e n t i f y i n g t h e NSN and e x c e s s onhand. a l l o w t h e u n i t t o e n t e r t h e a c t u a l on hand q u a n t i t y .

( 2 ) The S U w i l l forward t h e D I C D7P t r a n s a c t i o n with t h e excess r o l l b a c k M l i s t i n g t o t h e u n i t concerned, d i r e c t i n g t h e u n i t t o a n n o t a t e t o t h e D I C D7P t h e t r u e e x c e s s onhand.
b. P r o c e s s i n g . Once t h e D I C D7P t r a n s a c t i o n w i t h t h e e x c e s s r o l l b a c k l i s t i n g h a s been r e c e i v e d by t h e using u n i t , t h e u n i t w i l l a n n o t a t e on t h e D I C D7P t h e t r u e e x c e s s onhand, e n t e r t h e t r a n s a c t i o n on d i s k e t t e ( i f a p p l i c a b l e ) and r e t u r n the t r a n s a c t i o n t o the S U f o r processing. M When p r o c e s s e d , t h e t r a n s a c t i o n w i l l reduce t h e u n i t ' s onhand q u a n t i t y and produce a D I C A5A s h i p p i n g i n v o i c e . The S U M w i l l forward t h e D I C A5A s h i p p i n g i n v o i c e t o t h e u s i n g u n i t , d i r e c t i n g t h e u n i t t o r o l l back t h e m a t e r i e l t o t h e General Account. ( 1 ) When a D I C D7P t r a n s a c t i o n i s r e c e i v e d and no excess onhand e x i s t s , t h e t r a n s a c t i o n w i l l be d i s c a r d e d and t h e e x c e s s r o l l b a c k l i s t i n g annotated Tn a d d i t i o n , t h e LUBF onhand must be reviewed t o determine i f accordingly. adjustments should be made.
( 2 ) When a D I C A A s h i p p i n g i n v o i c e i s r e c e i v e d and no e x c e s s onhand 5 e x i s t s , t h e s h i p p i n g i n v o i c e w i l l be d i s c a r d e d , and no a d d i t i o n a l a c t i o n t a k e n .
c . Management Rollback. Management d e c i s i o n s t o r o l l back excess m a t e r i e l w i l l be c o o r d i n a t e d with t h e s u p p o r t i n g General Account. When arrangements have been made between t h e General Account and u s i n g u n i t t o r o l l back e x c e s s m a t e r i e l , t h e u n i t w i l l manually p r e p a r e t h e D I C D7P r o l l b a c k i s s u e t r a n s a c t i o n and forward i t t o t h e S U f o r processing. M The following s e c u r i t y 6.21 S e c u r i t y of C o n t r o l l e d / S e n s i t i v e Blank Forms. measures a r e r e q u i r e d f o r u n i t s m a i n t a i n i n g onhand a s s e t s of c o n t r o l l e d blank forms ( i n accordance with MCO P4400.150 and Marine Corps S t o c k l i s t SL-8-09993A). a. Items s h a l l be kept i n locked s t o r a g e .
b . A r e g i s t e r s h a l l be maintained i n d i c a t i n g a l l t r a n s a c t i o n s r e f l e c t i n g t h e r e c e i p t and i s s u e of c o n t r o l l e d / s e n s i t i v e blank forms. c . I n v o i c e s / s h i p p i n g documents, when a p p l i c a b l e , numbers of a l l c o n t r o l l e d / s e n s i t i v e blank forms. d. mail. shall show the serial
Shipments of c o n t r o l l e d / s e n s i t i v e blank forms s h a l l be made by r e g i s t e r e d
e . Commanding o f f i c e r s m a i n t a i n i n g onhand a s s e t s of c o n t r o l l e d / s e n s i t i v e b l a n k forms i n t h e supply o f f i c e s h a l l cause monthly i n v e n t o r i e s t o be conducted. I n v e n t o r y b a l a n c e s s h a l l be compared with t h e r e g i s t e r f o r a l l c o n t r o l l e d / s e n s i t i v e blank forms. Commanding o f f i c e r s s h a l l , upon r e p o r t of a s h o r t s g e , cause an i n v e s t i g a t i o n t o be conducted and t a k e whatever d i s c i p l i n a r y a c t ion i s warranted as a r e s u l t of t h e f i n d i n g s of t h e i n v e s t i g a t i o n . f . Missing o r recovered m i l i t a r y i d e n t i f i c a t i o n c a r d s which cannot be accounted f o r s h a l l be r e p o r t e d i n accordance with SECNAVINST 5500.4 and MCO P4400.150.
6.22
Loans of Organic P r o p e r t y t o Individuals/Organizations on a Temporary B a s i s
a . Temporary l o a n of o r g a n i c p r o p e r t y t o a n o r g a n i z t i o n under a n o t h e r command w i t h i n t h e Marine Corps i s n e i t h e r d e s i r e d n o r e n c o u r a g e d . However, upon t h e d e t e r m i n a t i o n by t h e consumer-level s u p p l y a c t i v i t y commander t h a t such a l o a n i s n e c e s s a r y and i s i n t h e b e s t i n t e r e s t of t h e Marine C o r p s , a l o a n may be authorized. Examples a r e , t h e f u r n i s h i n g of weapons o r i t e m s of i n d i v i d u a l equipment t o o f f i c e r s and s t a f f noncommissioned o f f i c e r s f o r equipment r e q u i r e d f o r s p e c i a l o c c a s i o n s ( p a r a d e s , p r e s e n t a t i o n s , o r change of command c e r e m o n i e s ) , o r nonallowance-type i t e m s r e q u i r e d by an o r g a n i z a t i o n f o r t h e purpose of a c c o m p l i s h i n g a n a s s i g n e d m i s s i o n , t h e items w i l l be i s s u e d o n a temporary l o a n ( S e e f i g u r e 3-50.) A d d i t i o n a l l y , t h e due d a t e and b a s i s , u t i l i z i n g NAVMC 10359. a u t h o r i t y f o r making t h e t e m p o r a r y l o a n w i l l be a n n o t a t e d on t h e document; and a Temporary l o a n s s e p a r a t e f i l e e n t i t l e d "TEMPORARY LOANS" w i l l be m a i n t a i n e d . i n i t i a t e d i n t e r n a l l y may be u s e d , u t i l i z i n g NAVMC 10576 o r 10577. NAVMC 10576 w i l l be used f o r t h e i s s u e o f weapons f o r r a n g e f i r i n g . b . As a g e n e r a l r u l e , temporary l o a n s of o r g a n i c p r o p e r t y w i l l not be made f o r more t h a n 30 d a y s . However, t h e t i m e p e r i o d may be e x t e n d e d a t t h e d i s c r e t i o n o f t h e commanding o f f i c e r e x e r c i s i n g c o n t r o l o f t h e a c c o u n t o r d e s i g n a t e d representative thereof. Except under unusual c i r c u m s t a n c e s , a t t h e e x p i r a t i o n o f 30 d a y s from t h e d a t e of i s s u e , a complete r e v i e w of a l l i t e m s on temporary l o a n w i l l be c o n d u c t e d ; and t h e i t e m s w i l l e i t h e r be r e c o v e r e d , t h e l o a n e x t e n d e d , o r o t h e r s u p p l y a d m i n i s t r a t i v e a c t i o n , a s a p p r o p r i a t e , w i l l be t a k e n . c . The commanding o f f i c e r e x e r c i s i n g c o n t r o l of t h e a c c o u n t o r d e s i g n a t e d r e p r e s e n t a t i v e t h e r e o f w i l l e s t a b l i s h l o c a l p r o c e d u r e s t o e n s u r e t h e r e c o v e r y of p r o p e r t y i s s u e d on a t e m p o r a r y l o a n b a s i s o r t o e f f e c t a p p r o p r i a t e s u p p l y a d m i n i s t r a t i v e a c t i o n p r i o r t o t h e i n d i v i d u a l ' s s e p a r a t i o n from t h e command. 6.23 C a p t u r e d Enemy S u p p l i e s and Equipment. Any c a p t u r e d enemy s u p p l i e s and equipment r e t a i n e d by a u n i t f o r t r a i n i n g o r d i s p l a y p u r p o s e s w i l l be picked up on the u n i t ' s property records. When enemy s u p p l i e s and equipment a r e t a k e n up on t h e p r o p e r t y r e c o r d s , a l o c a l s t o c k number w i l l be a s s i g n e d by t h e S U a s i n t h e M c a s e of any o t h e r n o n c a t a l o g e d p r o p e r t y and a DIC D8Z m i s c e l l a n e o u s g a i n t r a n s a c t i o n w i l l be p r e p a r e d and p r o c e s s e d when t h e l o c a l s t o c k number i s r e c e i v e d from t h e SASSY Management U n i t The same a c c o u n t i n g p r o c e d u r e s p r t a i n i n g t o expendable/nonexpendable p r o p e r t y a r e a p p l i c a b l e . When c a p t u r e d enemy s u p p l i e s and equipment a p p e a r i n g on t h e p r o p e r t y r e c o r d s a r e r e q u i r e d f o r e x p e r i m e n t a l o r t e s t i n g p u r p o s e s and c a n no l o n g e r be employed f o r t r a i n i n g o r d i s p l a y purposes b e c a u s e o f t h e i t e m ( s ) l o s i n g i t s i d e n t i t y a s a r e s u l t of e x p e r i m e n t s o r t e s t i n g , i t w i l l be dropped from t h e p r o p e r t y r e c o r d s by u t i l i z i n g D I C D9Z ( M i s c e l l a n e o u s Loss A d j u s t m e n t ) and d i s p o s e d o f a s s c r a p .
6.24
I n s t r u c t i o n s f o r Turn-In o r Exchange o f Gas C y l i n d e r s
a . C y l i n d e r s , whether f i l l e d o r empty, w i l l be c a r r i e d on t h e u n i t s b a l a n c e / a l l o w a n c e f i l e under t h e a p p l i c a b l e s t o c k numbers and p r i c e s f o r empty c y l i n d e r s . The c o n t e n t s of t h e c y l i n d e r s w i l l be c a r r i e d under t h e a p p l i c a b l e s t o c k numbers and p r i c e s f o r t h e m a t e r i e l . C y l i n d e r s w i l l be i s s u e d on a free-exchange b a s i s , o r c r e d i t w i l l be a l l o w e d f o r empty c y l i n d e r s t u r n e d i n w i t h o u t e x c h a n g e , s u b j e c t t o the following l i m i t a t i o n s : ( 1 ) No exchange w i l l be made o r c r e d i t g i v e n f o r u n s e r v i c e a b l e c y l i n d e r s which a r e d e t e r m i n e d t o be u n f i t f o r r e i s s u e and beyond economical r e p a i r .

(2) The d e c i s i o n a s t o whether f r e e exchange c a n be made o r c r e d i t g i v e n f o r t u r n - i n c y l i n d e r s w i l l be made by t h e r e p r e s e n t a t i v e of t h e S U who w i l l M determine i f c y l i n d e r s a r e ready f o r i s s u e o r economically r e p a r a b l e .
( 3 ) The commanding o f f i c e r h a s t h e o p t i o n of d e s i g n a t i n g c y l i n d e r s a s l o c a l l y c o n t r o l l e d items. When c y l i n d e r s a r e l o c a l l y c o n t r o l l e d , t h e c y l i n d e r s w i l l be i s s u e d t o t h e r e s p o n s i b l e u n i t , u t i l i z i n g a DIC D7A i s s u e t r a n s a c t i o n The c y l i n d e r w i l l be c a r r i e d on t h e u n i t ' s a l l o w a n c e f i l e and ( P u r p o s e Code C). I f c y l i n d e r s a r e not l o c a l l y a p p e a r s on P a r t I1 of t h e MAL and CMR l i s t i n g . When t h e i t e m s a r e c o n t r o l l e d , t h e y w i l l be c a r r i e d i n t h e u n i t ' s b a l a n c e f i l e . i s s u e d t o a n R U , t h e c y l i n d e r s w i l l n o t be dropped by an i s s u e t r a n s a c t i o n but w i l l be c o n t r o l l e d by t h e u n i t s u p p l y o f f i c e r by means of c u s t o d y r e c e i p t t o t h e RU
b. When a c y l i n d e r i s i s s u e d on a free-exchange b a s i s , t h e empty c y l i n d e r w i l l be exchanged f o r a f u l l c y l i n d e r of t h e same s t o c k number. The o n l y c h a r g e t o t h e r e q u i r i n g a c t i v i t y w i l l be t h e m a t e r i a l ( g a s ) i s s u e d . No a c c o u n t i n g a c t i o n is r e q u i r e d f o r t h e exchange of t h e c y l i n d e r . c . When a r e q u i r i n g a c t i v i t y r e q u i s i t i o n s a f u l l c y l i n d e r of g a s w i t h no exchange of c y l i n d e r s i n v o l v e d , two r e q u i s i t i o n s w i l l be p r e p a r e d : one w i l l be f o r t h e g a s and t h e o t h e r f o r t h e c y l i n d e r . Each r e q u i s i t i o n w i l l be c r o s s r e f e r e n c e d t o t h e o t h e r . I f an exchange of c y l i n d e r s i s i n v o l v e d , t h e r e q u i s i t i o n f o r g a s w i l l be a n n o t a t e d t o i n d i c a t e no c h a r g e w i l l be made f o r t h e c y l i n d e r i s s u e d , s i n c e an empty c y l i n d e r i s b e i n g t u r n e d i n f o r exchange.
6.25 Flags Personnel
or
Clothing Issued
f o r B u r i a l of Deceased Marine Corps and Navy
a . A c t i v i t i e s r e q u i r i n g f l a g s a n d / o r c l o t h i n g f o r b u r i a l of deceased Marine Corps o r Navy p e r s o n n e l w i l l r e q u i s i t i o n r e q u i r e m e n t s from t h e i r normal s o u r c e s of supply. When t h e s e items a r e n o t immediately a v a i l a b l e o r o r g a n i z a t i o n s a r e n o t w i t h i n t h e g e o g r a p h i c a l l o c a t i o n of a r e t a i l c l o t h i n g o u t l e t , immediate use r e q u i r e m e n t s w i l l be r e q u e s t e d from MCLB, Albany, u t i l i z i n g DD 1348 o r message, a s appropriate. The D I C A E o r A05, S i g n a l Code E o r N , and Fund Code 9 9 , a s O a p p l i c a b l e , w i l l be u s e d ; and t h e f o l l o w i n g w i l l be e n t e r e d i n t h e "remarks" b l o c k s ( a l l o t h e r r e q u i r e d r e q u i s i t i o n d a t a w i l l a l s o be e n t e r e d ) : " R e p l a c e m e n t / ~ e ~ u i r e df o r I s s u e f o r B u r i a l of (name, g r a d e , s o c i a l s e c u r i t y number) USMC/USN, Deceased, B i l l t o O p e r a t i o n s and Maintenance, Navy. I ' b. The u n i t ' s s u p p l y o f f i c e r making t h e i s s u e w i l l r e c e i v e a s i g n e d c e r t i f i c a t i o n by t h e commanding o f f i c e r o r r e p r e s e n t a t i v e of t h e u n i t on two c o p i e s of t h e i s s u e document a s f o l l o w s :
"I c e r t i f y t h a t I have r e c e i v e d t h e above i t e m s t o be used f o r t h e (USMC/USN), b u r i a l of (name, g r a d e , and s o c i a l s e c u r i t y number) deceased .I'
c . I n d i v i d u a l s r e c e i p t i n g f o r items f o r b u r i a l of deceased p e r s o n n e l w i l l r e t a i n a copy of t h e i s s u e document, a n n o t a t e d w i t h t h e q u a n t i t y and t o t a l p r i c e of a r t i c l e s issued. The p r i c e d copy w i l l be d e l i v e r e d t o t h e commanding o f f i c e r of t h e r e q u e s t i n g a c t i v i t y .
FMF SASSY USING UNIT PROCEDURES d. Items received from the distribution system for burial purposes will not be taken up on the property records of the requesting activity. The cost of these items will be charged to the appropriation Operations and Maintenance, Navy by MCLB, Albany Ga. e. When circumstances prevent delivery of the burial items to the next of kin or designated representative thereof, the items will be returned to the issuing activity. The returned items will be accompanied by a memorandum showin the name, grade, and social security number of the deceased and a statement of the reason or the return.
6.26 Repair. Re~lacement. Dis~osition Flags and Standards and of

a. Repair and disposition instructions for flags and standards are contained in the current edition of MCO P10520.3. b. Flags which are old and worn out and standards of deactivated organizations which have no historical value and are beyond economical repair will be burned locally in accordance with the following instructions: ( I ) Flags and standards which are to be disposed of by burning will be dropped from the property records by means of a miscellaneous adjustment document (DIC D9Z). The statement "This flaglstandard does not contain any historical value and is beyond economical repair" will appear in blocks L - 0 of the adjustment document. The following certification will appear on the reverse side of the adjustment document:
"I certify that on this date I have burned the flag/standard appcaring on this adjustment document."
(Name and Grade)
(Date)
(2) The adjustment document will be approved by the commanding officer prior to the flagstandard being destroyed.
c. Requisitions for flags and standards for units operating under SASSY will be in accordance with the following: (1) Requisitions for national colors should be submitted directly to the SMU.
(2) Requisitions for organizational colors will be submitted in accordance with MCO P10520.3, to MCLB, Albany. Requisitions for organizational streamers will be submitted in accordance with MCO P10520.3 to the Commandant of the Marine Corps (Code HD).
6.27 Public Animals a. Records

(1) Public animals will be carried on property records as nonexpendable property. Each animal will be accounted for using either the Equipment Custody Record (NAVMC 10359), or on a Consolidated Memorandum Receipt. National Stock numbers may be found in the Identification Lists (FSC 8820) except in the case of military working dogs which have received, and successfully completed, specialized training. These animals will receive Local Stock Numbers (LSN) assigned by the dog handler in coordination with unit supply personnel as per MCO 4410.9-. Units loaded to SASSY must contact the customer service section of the SMU for assignment of an LSN and loading to the SASSY MHIF. Records will contain the "brand number" of each animal as recorded in the Military Working Dog Service Record (DD 1834) or other veterinary record and will be used as a serial number for accounting purposes.
C H 4 31 MAY 1000 3-6-35
FMF SASSY USING UNIT PROCEDURES (2) When the need arises, horses and mules will be accounted for by use of a locally printed form patterned after figure 3-52. The locally designed form need not exactly duplicate the sample form, but all information found on the sample form will be included in the local form.
b. Military Working DOEService Record (MWDSR). The Military Working Dog Service Record (DD 1834), is t o be maintained by the Kennelmaster for each dog and serves much like an equipment record. The MWDSR is not used as an accounting document. c. Use of HorseIMule Service RecordIStock Record. The supply officer will maintain the horselmule record cards. The form will be completed as indicated by the instructions found on it and maintained as a memorandum receipt. Horseslmules acquired which do not have record cards or horses/mules which are presently assigned to a unit which do not have record cards presently made out on them will have a record filled out for each animal. Upon transfer of a horselmule, the service recordlstock record will be forwarded, with the invoice, to the receiving officer. The name and short description of the animal will appear on all vouchers, invoices, and other documents involving the purchase, acquisition, transfer, or disposition of public animals. d. Disposal of Public Animals. Public animals which die of sickness or are killed because of contagious disease or incurable injury will be dropped from the roperty records of the supply officer upon receipt of a certificate of the responsible officer and an af idavit of the veterinarian. If a veterinarian's affidavit cannot be obtained, the certificate of a disinterested officer, approved by the commanding officer, may be used.
6.28 Instructions for Transfer of Pro~ertv a Contractor/Vendor For Repair/Return to User to

a. Government-Furnished Eaui~ment.Certain items are designated to be shipped to a contractor/vendor for repair. Theseitems are commonly referred to as Government-Furnished Equipment (GFE) and listed in supply instructions or Marine Corps Orders/Bulletins. These items require repair beyond the capability of the using unit and have a maintenance recoverability code of "D" or "L." b. Returning of Items for R e ~ a i r .When end items or secondary reparable components as listed in the Supply Instructions become unserviceable or require repair beyond the using unit's maintenance capability, they will be reported by message in accordance with MCO P4400.82. The subject line of the message will reference the applicable Supply Instruction (SI). The text will contain a statement as to whether the unserviceable item is causing combat-essential equipment to be deadlined and will indicate if a replacement is required. Detailed reporting formats and instructions are contained in the applicable SI and UM 4400.123. c. Dis~osition Instructions. Upon receipt of the repair request at MCLB, Albany, action will be taken to fuknish disposition instructions and replacement. from MCLB, Albany, indicate (1) Return to Stores Svstem. If the disposition instr~ictions return to a Remote Storage A-ctivity, an automatic issue of a replacement will occur. (a) Using units will prepare a DIC DAC purpose/condition code transfer and a DIC D7P for submission to the SMU, The DIC D7P will contain the document number which the item is to be returned under and a "1" in rp 67. The LUAFILUBF balance files will be adjusted accordingly. (b) Upon receiptlnotification of the replacement item's document number, the using unit will prepare a DIC ZBE (management-created due) with assigned using unit document number and a DIC AB1 (direct delivery supply status) and submit them to the SMU to build a due-in on the unit's DASF. The DIC AB1 will contain the using unit's document number and MCLB, Albany PIIN under which the item is being supplied.
CH 4 3 1 MAY 1990
F M F SASSY USING U N I T P R O C E D U R E S
(2) Repair and Return to Stores
(a) If the disposition instructions from MCLB, Albany, indicate return t o the contractor for "repair only," a n automatic issue of a replacement item will also occur. The contractor will subsequently be notified by MCLB, Albany, to return the item to the stores system upon completion of repair. (b) Using units will take action as prescribed in paragraphs 6.28c(l)(a) and (b), preceding.
(3) R e ~ a i and Return to Unit r

(a) If the disposition instructions from MCLB, Albany, direct the using unit to evacuate the item to a contractor for "repair and return," it is indicative of a lack of replacement in the stores system. (b) Using units will prepare a DIC D7M (issue to maintenance) transaction and forward it to the SMU for processing. T h e A C or identity code of the contractorJvendor will be entered in the suppleme~~tary address field and "RSAM9" will be entered in the E R O field. T h e DIC D7M will adjust appropriate unit's files and establish a due-in (DIC Z B E ) on the DASF. D o not submit a controlled item report. Controlled item records will continue to reflect the unit as accountable.
(4) Washo~it (Attrition]. When the item shipped is washed out, the Commanding General, MCLB, Albany, will advise the owning unit by message that the item will not be returned. Upon notification, the owning unit will:
(a) Submit a DIC D9 to the SMU to adjust the unit's balance files. File one copy of the DIC D9 in the unit's voucher file, citing the MCLB, Albany, message as authority. T h e DIC D9 will conkin the document number used to ship the item. Submit a DIC AE-IRA status card to the SMU to delete the due-in from the DASF. (b) It' a replacement is required, submit an additional demand (DIC 2 0 ) with appropriate
3- series advice code.
d. Preparation of the D D 1338-1. When an item is to be shipped to a contractor/vendor, the DD 1348-1 shipping invcice will be utilized and prepared as shown in figure 3-53. T h e shipping invoice will contain the reference a~ithorizing shipment to a contractorlvendor. Distribution of the DD 1348-1 will be as follows:
(1) T h e original copy accompanies the shipment.
(2) O n e copy will be sent to the Commanding C;ene::iI, Albany, Georgia 3 1703.
Marine Corps Logistics Base,
(3) O n e copy will be retained by the using unit.

(4) O n e copy ivill be sent to the USMC representative, if available, at the contractor's
plant. e. Follow ups and Validation. Once an item has been shipped to a contractorlvendor, the using unit will not contact the contractor/vendor for any reason. All follow ups or modifications will be submitted to MCLB, Albany, in clear text message format. T h e message heading must read "DO NOT INDUCT." Validation of the requirements at MCLB, Albany, will be accomplished on the same cycle as the regular validation; however, the validation must be done by separate letter or special message sent directly to MCLB, Albany.
FMF SASSY USING UNIT PROCEDURES f. MCLB. Albanv. Res~onsibilities (1) MCLB, Albany, will ensure the item is returned within the UMMIPS timeframe as designated b the priority originally assigned by the using unit. This is accomplished by either issuing a rep acement from the stores system or ensuring the item is repaired on time.
(2) MCLB, Albany, will provide status to the using unit on a quarterly basis. MCLB, Albany, wiIl also furnish complete shipping data when information becomes available. The minimum data to be provided are document number, NSN, location of the item, and the estimated shipping date. This information will be furnished to the unit designated by rp 30-35 of the original shipping invoice.
g. R e c e i ~From Maintenance Transaction. A receipt from maintenance transaction (DIC t D6M) will b e prepared upon receipt of the repaired item from the contractor/vendor or replacement from the stores system and will be forwarded to the SMU for processing. The document number of the original DIC D7M submitted will be used.
t 6.29 Monev Value R e ~ o rof the Inventory a. After the close of each fiscal year, a money value report of the inventory will be generated. The supply officer at the lowest supply echelon will originate and forward through each successive command echelon the units' money value report of inventory. The report will be endorsed by the Commanders of the Division/Base/Wing/Group, appropriate, and submitted to the Commandant as of the Marine Corps (Code LPP). Report Symbol MC-7320-04 has been assigned to this report. Copies will be furnished to the appropriate force activity commanders. b. The SMU will provide a computer generated listing, Dollar Value of Physical Inventory (report number 0300), for all SASSY loaded units. The report is produced in two parts for each Activity Code (AC), with a page break at the AC.
(1) Part One. Part one displays the aggregate dollar values for both controlled and noncontrolled TAM numbered items in separate paragraphs as follows:
REPORT OF THE MONEY VALUE OF PHYSICAL INVENTORY
AC:
DATE:
The total value of the controlled items (CIC A-J) which have an assigned TAM number on the property records of this command is $ The total value of all other items (without a CIC A-J) which have a standard unit price of $5,000 or more, and have an assigned TAM number on the property records of this command is $
(2) Part Two. Part two displays the TAMCN, NSN, CIC, on-hand quantity, unit price, and extended price of all items meeting the selection criteria for the report.
CH 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES c. The report should be prepared by the supply officer in normal letter format on plain bond or appropriate letterhead paper, citing the Report Symbol MC-7320-04. The text of the letter should read as follows:
(1) AAC (of the unit submitting the report)
(2) Table of Equipment (TIE) number and date

(3) Table of Organization (TIO) number and date (4) In-the-clear address (of the unit submitting the report)
( 5 ) Report Symbol MC-7320-04

(6) The total value of those TAMCNs which have a standard unit price of $5,000 or more and are Marine Corps controlled items is $ . (7) The total value of those TAMCNs which have a standard unit price of $5,000 or more and are not Marine Corps controlled items is $ . (8) The point of contact for this report is (position/title) (Autovon telephone number).
(9) Narrative Justification: (This paragraph is necessary only if the dollar value reported represents variation (plus or minus) of 10 percent or greater from the previous year's report).
d. The following definitions and guidelines are provided for the preparation and submission of the money value report of the inventory:
(1) A Marine Corps controlled item is any item reportable per the guidance contained in MCO P4400.82.
(2) Only those items that have been assigned a TAM number and appear in the NAVMC 1017 may be considered for reportability. (3) The standard unit price of an item shall be that unit price which appears on the unit's property records on the last day of the fiscal year for which the report is being prepared. (4) An extended value shall be calculated as follows: (standard unit price) times (quantity on hand) equals (extended value). Note: The standard unit price must be $5,000 or greater to be included in the "all other items" category of this report.
(5) The total value is the summation of the extended values for all eligible items.
(6) The following items will not be included in this report: (a) All classes of plant property (b) Class V (W) (c) Class IX Note: Equipment which has been borrowed from other organizations should not be included in this report; however, equipment which is on loan to another organization should be considered for reportability. (7) The following categories of equipment, which meet the reporting criteria stated above, will be included. C H 4 31 MAY 1990 3-6-39
I I
I
(a) Newly provisioned end items. Equipment temporarily held at the FSSG's which are not in stores nor issued to field units. (b) PWR assets recorded on the inventory records of the FSSG. (c) Medical and dental equipment not reflected in the TAM.
(8) Endorsed reports are to be forwarded to the Commandant of the Marine Corps (Code LPP) to arrive not later than 15 days after the end of the fiscal year.
(9) Further clarification and questions may be referred to the Commandant of the Marine Corps (Code LPP), Autovon 224-1759.
(10) The Commandant of the Marine Corps (Code LPP) will consolidate reports for further transmittal to the Office of the Navy Comptroller.
II
I I
(11) For CG MCLB, Albany, Georgia. The Comptroller of the Navy has also required that MPSNorway assets, which meet the reporting criteria stated above, be reported in the money value report. It is requested that you provide a consolidated report in the format provided in paragraph 4, preceding. In addition, request you provide, as separate entries, the total dollar value of MPS assets and the total dollar value of Norway assets. d. Existing computer programs may be utilized by the SMU to provide using units with numerical data from which to prepare the money value report of the inventory. The using unit should provide the initial management review and any applicable narrative explanations. e. The following formats are provided for preparation and submission of the money value report of the inventory for the Commanding Generals FMFPAC, FMFLANT, 4th MarDiv and 4th
(1) The Commanding Generals FMFPAC, FMFLANT, 4th MarDiv, and 4th MAW, will provide consolidated reports in the following formats:
I II
(a) Organic Propertv of the FMFs 1 - United States - located in the fifty states and the District of Columbia
2 Possessions - located in the Virgin Islands, Canal Zone, Guam, Marianas, Marshall, Caroline, Midway, Wake, Johnston, and other islands, American Samoa, and the Commonwealth of Puerto Rico.
3 - Foreign - all other areas
(b) Organic Pro~ertv Non-FMFs of
- United States 1
2 Possessions
3 Foreign
4 - Ship detachments
I
I
(2) The Commanding General, FMFPAC, will report for all FMF and non-FMF activities in the Pacific theater to include the Marine Barracks. CH 4 3 1 MAY 1990
3-6-40

(3) The Commanding General, FMFLANT, will report for all F M F and non-FMF activities in the Atlantic theater to include the Marine Barracks. This report will include the Security Detachment, Ground Defense Force, Guantanamo Bay, Cuba, under the heading non-FMF foreign.
(4) The Marine Barracks, Washington, D C and the Marine Barracks, Annapolis, MD will report directly to CMC (LPP-1).
(5) A narrative explanation will be provided if the dollar value reported exceeds 10 percent or greater variation (plus or minus) from the previous year.
2. Any changes to the above reporting criteria will be provided via an ALMAR.
6.30 Bills of Materiel

a. Concewt (1) T h e concept of a BOM is a method by which repair parts may be obtainedfor a scheduled maintenance project. The BOM may also be used on a limited basis for routine maintenance projects. Normally, BOM's will not be required for such routine projects, except when unusual requirements are generated which cannot be supported by normal stockage criteria within a unit. Care should be exercised to ensure that items requisitioned under the BOM procedures which represent recurring demands are, at the time of issue to the maintenance officer, recorded as individual demands and not as one demand for multiple quantities.
(2) T o ensure the necessary repair parts are on hand when the project begins, the shop officer will provide a list of the required items to the issue point far enough in advance to allow for leadtime. The BOM requirements will be forwarded to the SMU. Issue point operating stocks are not normally depleted to satisfy a BOM requirement. The SMU will receive and maintain, in segregated stock, the BOM items until such time as the maintenance shop is ready to begin the applicable project. At this time, the BOM will be issued in its entirety.
b. Authorization. The commanding officer of a using unit or the commander's designated representative has the authority to establish BOM's for collection of repair parts required in performing corrective and/or preventive maintenance, except when requisitioning modification kits which require reporting to MCLB, Albany, in accordance with the current edition of MCO P4400.84. The authorization will include a three-digit BOM number and the priority to be used. For initial provisioning BOMs, MCLB, Albany, assigns the BOM number. BOMs initiated at the SMU level will be assigned a BOM number by the Special Projects Section. Priorities will be determined by the urgency of the maintenance project, utilizing the priority system set forth in MCO 4400.16. c. Preparation of Inuut
(1) The maintenance officer will provide the appropriate issue point with the list of items required for the BOM. The issue point will prepare buy recommendation transactions (DIC ZBR), assigning the maintenance BOM number in rp 57-59 and Control Code E in rp 67. DIC ZBRs are then sent to the SMU via courier diskette, if applicable.
(2) All assets will be ositioned at the supporting issue point until the maintenancy officer is ready to begin the project or which the BOM was designated. Bills of materiel stock will be carried on the LUBF as Purpose Code G assets.
I?
C H 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES d. Functions

(1) Functions of the Maintenance Officer
(a) Assemble and provide a list of items required for the BOM to the issue point. (b) Request, as required, and review the BOM status report (DIC ZP3) and forward all additions or deletions to the SMU through the issue point.
(c) Determine and request the timing of the BOM release from Purpose Code G to Purpose Code A from the SMU.
(d) Notify the issue point when the BOM items are to be issued. (e) Use the BOM items initially for only that BOM project and not for other maintenance projects. (f) Return to the issue point any BOM items which were not needed.
(2) Functions of the Materiel Issue Point

(a) Prepare buy recommendation transactions (DIC ZBR) from the listings provided by the maintenance shop officer. (b) Process receipts from the SMU, and segregate incoming BOM items from operating stocks. SMU. (c) Release and issue BOM items to the maintenance officer when directed by the
(d) Forward any additional requirements or cancellations desired by the maintenance officer to the SMU. (e) Process returns of BOM excesses from the maintenance officer, and forward requests for the disposition of such items to the SMU.
(3) Functions of the SMU

(a) Account for BOM items as received and routed to the appropriate issue points. (b) Release BOM items when requested by the maintenance officer. (c) Provide a BOM status report (DIC ZP3) to the maintenance officer, as required. (d) Process any additions or cancellations requested by the maintenance officer as forwarded by the issue point. e. Status Reports
(1) Status will generally fall into two categories:

(a) p a r t i c u l a r BOM. (b) BM p r o j e c t . O
( 2 ) To o b t a i n s t a t u s on o u t s t a n d i n g d e f i c i e n c i e s of a n e n t i r e BOM, t h e shop o f f i c e r w i l l submit h i s / h e r r e q u e s t s f o r s t a t u s t o t h e S U by l e t t e r , M s p e c i f y i n g t h e BOM number.
S t a t u s of
a l l o u t s t a n d i n g documents and t h e q u a n t i t i e s
for a
S t a t u s of an i n d i v i d u a l o u t s t a n d i n g document w i t h i n a s p e c i f i c
( 3 ) To o b t a i n s t a t u s on an i n d i v i d u a l document w i t h i n a s p e c i f i c BOM, u s e d i r e c t communication w i t h t h e SMU. S t a t u s of t h i s n a t u r e may be o b t a i n e d on a d a i l y b a s i s , v i a i n q u i r y t r a n s a c t i o n s (DIC zQI). ( 4 ) The S U w i l l i s s u e a BOM s t a t u s r e p o r t (DIC Z P ~ )i n e i t h e r of M preceding instances. f. I s s u i n g BOM's the
(1) The BOM's w i l l be t r a n s f e r r e d from s e g r e g a t e d s t o c k s ( p u r p o s e Code G) t o o p e r a t i n g s t o c k s ( p u r p o s e Code A) i n t h e same manner a s p r o v i s i o n i n g i t e m s . However, B O M ' s w i l l be i s s u e d by t h e i s s u e p o i n t immediately upon b e i n g To r e l e a s e a BOM, a B M r e l e a s e r e q u e s t O t r a n s f e r r e d t o P u r p o s e Code A. t r a n s a c t i o n (DIC BOM) i s p r e p a r e d by t h e i s s u e p o i n t upon r e q u e s t t o t h e m a i n t e n a n c e o f f i c e r . T h i s t r a n s a c t i o n a u t o m a t i c a l l y moves t h e a s s e t s from P u r p o s e Code G t o P u r p o s e Code A and g e n e r a t e s D I C D7A i s s u e t r a n s a c t i o n s t o d r o p t h e A l l t r a n s a c t i o n s a r e l i s t e d i n and a f f e c t t h e i t e m s from onhand P u r p o s e Code A. l i s t i n g s i n t h e LUBF and DASF f o r t h e p e r t i n e n t u s i n g u n i t . A l l o u t s t a n d i n g d u e s f o r t h e BOM w i l l be t r a n s f e r r e d t o o p e r a t i n g s t o c k d u e s . The i s s u e p o i n t s w i l l be G f u r n i s h e d a D I C D A back-order t r a n s a c t i o n f o r e a c h o u t s t a n d i n g due.
( 2 ) When t h e D I C DGA's a r e r e c e i v e d by t h e u s i n g u n i t i s s u e p o i n t , t h e y w i l l be reviewed by t h e m a i n t e n a n c e o f f i c e r t o d e t e r m i n e i f t h e i t e m s a r e s t i l l required. I f t h e i t e m s a r e s t i l l r e q u i r e d , t h e D I C DGA's w i l l be r e t u r n e d t o t h e SMU and c a u s e back o r d e r s t o be e s t a b l i s h e d . These w i l l a p p e a r on t h e weekly demand l i s t i n g . F o r t h o s e i t e m s no l o n g e r r e q u i r e d , t h e i s s u e p o i n t w i l l submit DIC Z C c a n c e l l a t i o n s , u s i n g t h e c o r r e s p o n d i n g D I C DGA document number.
( 3 ) BOM's w i l l t h e n be t u r n e d o v e r t o t h e r e s p e c t i v e m a i n t e n a n c e o f f i c e r s by t h e i s s u e p o i n t s . g. R e t u r n of Unused M a t e r i e l . M a t e r i e l which was i s s u e d i n t h e BOM b u t was n o t r e q u i r e d w i l l be r e t u r n e d t o t h e s u p p o r t i n g i s s u e p o i n t . The i s s u e p o i n t w i l l p r e p a r e a t u r n - i n document (DIC D ~ A ) and forward i t t o t h e SMU.
6.31
Personal E f f e c t s Procedures
a . The p r o c e d u r e s f o r h a n d l i n g u n i f o r m c l o t h i n g p e r s o n a l e f f e c t s , and Government p r o p e r t y f o r i n d i v i d u a l s i n a n a u t h o r i z e d a b s e n c e s t a t u s a r e c o n t a i n e d i n t h e c u r r e n t e d i t i o n s of MCO P4400.19, M O P5800.8, and MCO P4050.38. C b. A d d i t i o n a l g u i d a n c e r e l a t i v e t o reimbursement f o r Government p r o p e r t y l o s t , d e s t r o y e d , o r damaged by d e s e r t e r s i s o u t l i n e d i n p a r a g r a p h 6 . 2 , p r e c e d i n g .
F F SASSY USING UNIT PROCEDURES M 6.32 Packaged O p e r a t i o n a l R a t i o n s
a . Packaged o p e r a t i o n a l r a t i o n s (POR'S) w i l l be r e q u i s i t i o n e d on a n "as r e q u i r e d ' ' b a s i s and i n accordance w i t h MCO P4400.84 and MCO P10110.14. Rations s h a l l n o t be stocked a t t h e u s i n g u n i t l e v e l u n l e s s d i r e c t e d by h i g h e r headquarters. b. S a l e s of POR's w i l l be conducted i n accordance w i t h MCO P10110.14.
6.33 Accounting f o r C l a s s i f i e d M a t e r i e l . Using u n i t s w i l l account f o r , s t o r e , L i n accordance w i t h t h e and i s s u e c l a s s i f i e d m a t e r i e l appearing i n t h e M i n s t r u c t i o n s c o n t a i n e d i n S e c t i o n 2 , preceding. 6.34 R a d i o l o g i c a l Hazardous Item. R a d i o l o g i c a l hazardous-type items w i l l be c o n t r o l l e d , s t o r e d , d i s p o s e d o f , and r e p o r t e d when l o s t o r s t o l e n i n accordance w i t h t h e c u r r e n t e d i t i o n s of TI-01592~-1511, TI-1340-1512, TI-03726~-1511, TI0 4 4 2 7 ~ - 1 5 / 1 , and TI-5960-15/2. 6.35 Accounting f o r Medical and Dental S u p p l i e s and Equipment. A l l FMF supply e l e m e n t s p r o v i d i n g supply support f o r medical and d e n t a l s u p p l i e s and equipment w i l l comply w i t h t h e i n s t r u c t i o n s c o n t a i n e d i n t h e c u r r e n t e d i t i o n s of BUMEDINST's 6700.16 and 6700.19, a s a p p l i c a b l e . I n a d d i t i o n , t h e s e s u p p l i e s and equipment w i l l be i s s u e d , r e c o r d e d , and c o n t r o l l e d i n t h e same manner a s o t h e r Marine Corps organic property. 6.36 T r a n s f e r of P r o p e r t y t o F o r e i g n Governments. S e p a r a t e accounting i n s t r u c t i o n s f o r t h e t r a n s f e r of Marine Corps p r o p e r t y t o f o r e i g n governments w i l l be f u r n i s h e d by Headquarters Marine Corps w i t h t h e t r a n s f e r a u t h o r i t y .
6.37
Government-Furnished Eaui~ment/~overnment-~urnisheda t e r i e l Items M
a. Definition. Government-Furnished Equipment/Government-furnished m a t e r i e l (GFE/GFM)may be d e f i n e d a s any major end item of s u p p l y , owned o r accounted f o r by t h e Marine Corps, and s u b s e q u e n t l y d e l i v e r e d t o a c o n t r a c t o r o r o t h e r Government agency; o r any m a t e r i e l owned o r accounted f o r by t h e Marine Corps i n t h e hands of a c o n t r a c t o r t o be used on o r i n c o r p o r a t e d i n t o an end p r o d u c t . b. Loans
(1) GFE/GFM may be i s s u e d on a temporary b a s i s t o o t h e r Government agencies; t o a g e n c i e s of f o r e i g n , S t a t e , o r l o c a l governments; t o commercial A l l loans f i r m s ; o r t o i n d i v i d u a l s f o r a s p e c i f i c p e r i o d not t o exceed 1 y e a r . must be a u t h o r i z e d by t h e Commandant of t h e Marine Corps (Code LMM). Any e x t e n s i o n s of l o a n s beyond t h e 1-year l i m i t r e q u i r e approval by t h e Commandant of t h e Marine Corps (Code LMM).
( 2 ) GFE/GFM which a r e system items w i l l be i s s u e d from s t o c k through MCLB, Albany, i n compliance w i t h paragraph 0204 of t h e c u r r e n t MCO P4400.84. ( 3 ) GFE/GFM which a r e nonsystem items w i l l be accounted f o r i n accordance w i t h paragraph 2.6 and 6.22 preceding.

6.38 S e r i a l i z e d C o n t r o l of ~ n d i v i d u a l / C r e w - S e r v e d Weapons
a . Record weapons on p r o p e r t y c o n t r o l r e c o r d s under t h e b a s i c NSN ( w i t h o u t ) e q u i p m e n t ) i d e n t i f i e d f o r t h a t T M number and I D number. A b . Account f o r a c c e s s o r i e s ( s l i n g s , c l e a n i n g r o d s , e t c . ) a s o t h e r e x p e n d a b l e items. E n s u r e t h e y a r e added t o t h e u n i t s c u r r e n t a l l o w a n c e l i s t and c o n t r o l l e d accordingly. c . When r e q u i s i t i o n i n g r e p l a c e m e n t s Code 4B o r 4G, a s a p p r o p r i a t e . d . When r e q u i s i t i o n i n g o r 4C a s a p p r o p r i a t e . 6.39 Accounting ( DPDO) For initial issue f o r washed out equipment, c i t e Advice
requirements,
utilize
Advice
Code 4A
Property
Obtained
From Defense
Property
D-isposal O f f i c e
a. U n i t s a r e encouraged t o r e q u i s i t i o n a s s e t s from DPDO t o s u p p o r t l e g i t i m a t e r e q u i r e m e n t s . A l l m a t e r i e l w i t h d r a w a l s from t h e DPDO w i l l be c o o r d i n a t e d w i t h t h e u n i t s u p p l y s e c t i o n o r Base P r o p e r t y O f f i c e so t h a t a p p r o p r i a t e r e c o r d k e e p i n g f u n c t i o n s c a n be a c c o m p l i s h e d . b. Once t h e u n i t h a s d e t e r m i n e d a s s e t s a r e a v a i l a b l e i n DPDO t h a t c a n b e used t o f i l l l e g i t i m a t e r e q u i r e m e n t s , t h e f o l l o w i n g a c c o u n t i n g p r o c e d u r e s s h o u l d be followed. ( 1 ) TIE S h o r t a g e s ( L e s s P r i n c i p a l End I t e m s / C o n t r o l l e d ~ t e m s ) . End i t e m s drawn from t h e DPDO s h o u l d be r e c e i p t e d f o r by means of a "D6A1' t r a n s a c t i o n . These a s s e t s s h o u l d t h e n be p o s t e d to t h e Loaded U n i t Allowance F i l e (LuAF) by means of a "DAD" t r s r n s a c t i o n . To encourage maximum u t i l i z a t i o n of DPDO a s s e t s , t h e u n i t s h o u l d be p e r m i t t e d t o a c q u i r e t h i s m a t e r i e l w i t h o u t c h a r g e . Therefore, t h e "DAD" t r a n s a c t i o n s h o u l d be p r o c e s s e d w i t h a "no-cost" J O N t o a v o i d a MAGFARS billing.
(2) Repair Parts. R e p a i r p a r t s r e q u i r e d f o r immediate a p p l i c a t i o n t o a p r i n c i p a l end i t e m (PEI) t o a c c o m p l i s h r e p a i r o f t h e PEI s h o u l d be r e q u i s i t i o n e d from DPDO, i f a v a i l a b l e , and a n a u d i t t r a i l l u s a g e s h o u l d b e e s t a b l i s h e d by s u b m i s s i o n of a MIMMS "4" c a r d t r a n s a c t i o n w i t h a n "SC" a d v i c e c o d e .
( 3 ) PEB I t e m s . M a t e r i e l o b t a i n e d from DPDO and i n t e n d e d f o r shop u s e a s PEB a s s e t s w i l l n o t be p i c k e d up on t h e u n i t ' s r e c o r d s . L a t e r , when t h e p a r t i s r e q u i r e d t o r e p a i r a p i e c e of equipment, i t s u s a g e w i l l b e r e c o r d e d on a MIMMSAIS 4 c a r d w i t h a d v i c e code PB. Note t h a t t h i s usage a c c o u n t i n g f o r PEB p a r t s o b t a i n e d from DPDO d o e s not d i f f e r from t h e MIMMS-AIS a c c o u n t i n g of PEB p a r t s obtained through r e g u l a r channels.
( 4 ) Insurance Items. I n s u r a n c e i t e m s a l s o s h o u l d be r e c e i p t e d f o r by Subsequent i s s u e , a g a i n , s h o u l d be w i t h o u t c h a r g e . means of a "D6A" t r a n s a c t i o n . However, t o impose some d i s c i p l i n e on t h e u s e of "no-charge" i s s u e s of i n s u r a n c e i t e m s , a log book s h o u l d be e s t a b l i s h e d t o r e c o r d i n i t i a l r e c e i p t q u a n t i t i e s of i n s u r a n c e i t e m s drawn from t h e DPDO and c o r r e s p o n d i n g "no-charge" i s s u e s . This l o g book s h o u l d b e used by management p e r s o n n e l t o c o n t r o l "no-charge" i s s u e s s o t h a t i s s u e q u a n t i t i t e s do n o t exceed r e c e i p t q u a n t i t i e s .

c . U n i t s a l s o may s a t i s f y l e g i t i m a t e requirements through t h e withdrawal of a n u n s e r v i c e a b l e , non-reparable PEI ( e .g. , v e h i c l e ) from D D P O and subsequent removal ( i . e . , c a n n i b a l i z a t i o n ) of a u t h o r i z e d components and r e p a i r p a r t s t o f i l l existing unit deficiencies. Care must be t a k e n i n accounting f o r PEIs drawn from DPDO f o r t h i s purpose so t h a t allowance r e c o r d s and c o n t r o l l e d item r e p o r t i n g a r e not distorted. That i s , many PEIs a r e c o n t r o l l e d items t h a t have been s e n t t o DPDO based on d i s p o s i t i o n provided by MCLB, Albany through Subsystem 13. I f t h e S PEI were t o be loaded under i t s o r i g i n a l N N t o e i t h e r t h e u n i t ' s LUBF o r LUAF a f t e r i t was drawn from DPDO, it would appear t h a t t h e u n i t p o s s e s s e s a s e r v i c e a b l e o r , a t l e a s t , r e p a r a b l e c o n t r o l l e d item t h a t p r e v i o u s l y was washed o u t o f Subsystem 13. To c o n t r o l t h e above adverse e v e n t u a l i t y : (1) The l e a s t burdensome procedure would r e q u i r e t h e u n i t t o simply voucher t h e r e c e i v i n g documentation f o r t h e PEI. I n t h i s i n s t a n c e , no p o s t i n g s would be made t o mechanized accounting r e c o r d s . Once r e q u i r e d components/repair p a r t s have been removed, a p p r o p r i a t e t r a n s a c t i o n s f o r t h e s e items should be p r o c e s s e d a s o u t l i n e d i n paragraphs 6.39b(1) through 6.39b(4) above.
(2) The PEI c a r c a s s should be turned back i n t o DPDO. Again, t h e t u r n - i n documents should be r e t a i n e d i n t h e voucher f i l e . Both t h e r e c e i v i n g documents and t h e t u r n - i n document should be c r o s s-referenced t o one a n o t h e r by a n n o t a t i o n of t h e r e l e v a n t document number.
6.40
Mount Out normally h e l d and managed by the supporting combat
a . Mount-out w i l l be s e r v i c e support u n i t .
b. When mount-out a s s e t s a r e provided t o a u n i t , they w i l l be placed i n a p r o t e c t e d s t o c k ( p u r p o s e Code D) u n t i l a u t h o r i z a t i o n i s g i v e n by h i g h e r a u t h o r i t y t o expend o r use t h e mount-out a s s e t s . P r o t e c t e d s t o c k means mount-out a s s e t s a r e p h y s i c a l l y s e g r e g a t e d from o t h e r a s s e t s and prominently i d e n t i f i e d a s "mount-out stock". c . When a u t h o r i z e d t o u s e mount-out assets, the unit p r o t e c t e d mount-out s t o c k s a s i f t h e y were o p e r a t i o n a l s t o c k s .
will
issue
from
'
I
CASH SALES/REPUEST FOR CHECKAGE FOR GOVERNMENT PROPERTY (7430)
NAVMC 6 ( R e v . 7 - 6 8 )
P r e v i o u s e d i t i o n s will n o t be u s e d .
CASH S A L E
CHECKAGE S A L E
DAMAGED FROM (Originafmg O f f i c e r ) ORGANIZATION
DESTROYEO
3dBn, 4thMar, 3rdMarDiv, FMF

TO (Disbursing O f f i c e r ) C H E C K E E (Name, Grade, Service N m S e r )
IVAND.LOSSITYPFC234106700
V I A (Commanding O f f i c e r ) TOTAL CHECKAGE
I
QUAlTlPT
STOCK NUMBER
1
I
iTEM
j
1
I
~y~~-00-392I
KNIFE, Combat, EA (~00000-4058-0003) BELT, I n d i v i d u a l Equipment, EA (MOOOOO-4058-0004) Paragraph 1 1 6.2.a. 1
18465-01- 120/ 0674
/ ~ o u n s e l l e d n accordance w i t h UM 4400-124, i
Supply Voucher Lumber MO0000-4058-1100.
rrl-L
I. M. LAW Capt USMC Judge Advocate ( I f a p r o p r i a t e )
DATE
1
I
/
$
TOTAL
14-50
It i s requested that total checkage indicated be charged againet checkee's pay record.
SIGNATURE
@
DATE
I hereby consent to cash slsi a /n ethe amount indicated above and do so freely after being advised that I may not-administratively be required to reimburse the Government for the Ioss. damage or destruction of the Government property lieted hereon.
!
--
3 3 Y +
FIRST ENDORSEYENT
ORGANIZATION
C ROM (Cornnundin# O f f i c e r )
1 Approved .
DATE SIGNATURE
SECOND ENBOlSEMUIT
FROM (DJ#bur*ing O f f l o o r ) T O (Ori#Inaffn# O f l f c s r )
--
ORGANIZATION D A T E P A Y RECORD OPENED

-- - - -
- I i i i
I
. .
The htzcheckage-indiGted abovehas beencharged against checkee's pay record.

V O U C H E R NO.
~CERIOD
'
1 SYMBOL
1 DATE
I SIGNATURE
Figure 3-39 .--Cash
1
S a l e s (NAVMC 6)
1
2 3
Cash S a l e . E n t e r an "X" t r a n s a c t ion.
i n t h i s block t o i n d i c a t e t h i s i s a c a s h s a l e
L o s t , Damaged, Destroyed. E n t e r an "Xu i n t h e a p p r o p r i a t e block t o d e n o t e t h e purpose of t h e cash s a l e . Organization. Enter the i n d i v i d u a l ' s organization.
4 5
6
Checkee. For t h e purpose of a c a s h s a l e t r a n s a c t i o n , e n t e r t h e name, g r a d e , and s o c i a l s e c u r i t y number of t h e i n d i v i d u a l making t h e purchase. Quantity. E n t e r t h e q u a n t i t y of t h e i t e m ( s ) purchased. E n t e r t h e NSN(S) of t h e i t e m ( s ) purchased.
Stock Number.
Item. E n t e r t h e d e s c r i p t i o n of t h e i t e m ( s ) checked. In parenthesis behind each item, e n t e r t h e document's s e r i a l number on which t h e t r a n s a c t i o n was r e p o r t e d t o t h e SMU. Unit Cost. T o t a l Cost. Total. E n t e r t h e c o s t of t h e item. E n t e r t h e extended c o s t of t h e item.
8 9
10 11
E n t e r t h e t o t a l amount of t h e cash s a l e .
Individual C e r t i f i c a t i o n . Line out t h e words "checkage of m pay" when y u s i n g t h i s form as a cash s a l e document. Date. The i n d i v i d u a l making t h e purchase w i l l e n t e r t h e d a t e of purchase i n t h i s b l o c k . Signature. The i n d i v i d u a l making t h e purchase w i l l s i g n h e r e . the
12
13
14 C e r t i f i c a t i o n .
T h i s c e r t i f i c a t i o n must appear on t h e c a s h s a l e document. The name, g r a d e , and p o s i t i o n of t h e c o u n s e l i n g o f f i c e r w i l l be typed below t h e s i g n a t u r e . Supply Voucher Number. E n t e r a document number which i d e n t i f i e s t h e cash/checkage s a l e s . T h i s i s i n a d d i t i o n t o t h e document number(s1 f o r each t r a n s a c t i o n .
15
F i g u r e 3-39.--Cash
S a l e s (NAVMC 6) ( c o n . ) .
CASH SALES/REQUEST FOR CHECKAGE FOR GOVERNMENT PROPERTY (7430)

NAVMC 6 (Rev. 7-68)
Pnviau.redition*
I
CHECKAGE S A L E DESTROYED
w f l t n o t be u a d .
CASH SALE
@
FROM (Originating Officer) TO (Disbursing Officer)
LOST
DAMAGED ORGANIZATION
Supply O f f i c e r , 3dBn, 4 t h Mar 3 r d Marine D i v i s i o n

V I A ( C o m m a d l n g Offfcn)
@
ITEM
3dBn, 4thMar, 3rdMarDiv. FMF

CHECKEE (Name, Grade. S n v i c e Nmnber) TOTAL
3rdBn, L t h M a r , SrdMarDiv, FMF

I
ROBERT B. JONES PVT 226 53 3 1 00 u S M C ( ~ ~ CHECKAGE $92.78) Ninety-Two D o l l a r s e v e n t y E i g h t Cent

I
UNIT
cosr
TOTAL
cosr
PARKA, Man's, EA (MOOOOO-4059-0008)
BLANKET, Bed, Green, EA (MOOOOO-4059-0009)

BAG, S l e e p i n g , EA (MOOOOO-4059-0010)
Counselled i n Supply Voucher
cordance w i t h UM 4400-124,
Paragraph I11 6.2.a.

I
umber M00000-4060-0002.
!
I
I
I. M. L W A I I Capt U M S C Judge Advocate ( I f d p p r o p r i a t e )
I
TOTAL
92.78
It i s requested that total checkage indicated be charged against checkee's pay record. .
-
DATE
SIGNATURE
29 February 1984
@
DATE
63 ---
I hereby consent to cYUr/ checkage of my pay in the amount indicated above and do so freely after being advised that I may not administratively be required to reimburse the Government
for the 108s. damage or destruction of the Government property listed hereon.
SIGNATURE
a.
29 February 1984
FROM (C-ndlng Officer)
ROBERT B. JONES
FIRST EWDOISEYEWT
B N L. DAVIS, LtCol, U M 65) E S C

TO (Diaburahrg Officer)
3 r d Marine D i v i s i o n
1. Approved
DATE
6 6)
SIGNATURE
ORGANIZATION
I 3rdBn.
4thMar. 3r-
FMF
1 March 1984
FROM ( D i e b u e i n g Officer)
0 -
SECOWl ENOOllSEYLWT
I ORGANIZATION
O A T E P A Y RECORDOPENED
TO (Olrginatfna Ofiicer)
I
The total checkage indicated above has been charged against checkee's pay record.
VOUCHER NO. PERIOO SYMBOL DATE SIGNATURE
F i g u r e 3-40 .--Request
f o r Checkage f o r Government p r o p e r t y (NAVMC 6 )
Checkage S a l e . sale.
E n t e r an "XI' i n t h i s block t o i n d i c a t e t h i s i s a checkage
L o s t , Damaged, Destroyed. E n t e r an "X" i n t h e a p p r o p r i a t e block t o denote t h e purpose of t h e checkage s a l e . From. To. Via. E n t e r t h e t i t l e of t h e o f f i c e r o r i g i n a t i n g t h e checkage r e q u e s t . E n t e r t h e d i s b u r s i n g o f f i c e which w i l l accomplish t h e checkage. E n t e r t h e commanding o f f i c e r of t h e checkee. E n t e r t h e o r g a n i z a t i o n of t h e checkee.
Organization. Checkee. checkee.
E n t e r t h e name, grade, and s o c i a l s e c u r i t y number of t h e E n t e r t h e amount of t h e checkage.
T o t a l Checkage.
Item. E n t e r t h e d e s c r i p t i o n of t h e i t e m ( s ) checked. I n p a r e n t h e s i s behlnd each item, e n t e r t h e document's s e r i a l number on which t h e t r a n s a c t i o n was r e p o r t e d t o t h e SMU. Total. Date. E n t e r t h e t o t a l amount of t h e checkage. E n t e r t h e d a t e t h e checkage was prepared. The supply o f f i c e r s i g n s h e r e .
Signature.
I n d i v i d u a l C e r t i f i c a t i o n . Line out t h e words "cash s a l e s " when u s i n g t h i s form f o r a checkage s a l e . Date. The i n d i v i d u a l making t h e purchase w i l l e n t e r t h e d a t e of t h e p u r c h a s e and s i g n h i s name i n t h e s i g n a t u r e block ( p a y r o l l s i g n a t u r e ) . From. To. E n t e r t h e name and o r g a n i z a t i o n of t h e commanding o f f i c e r . E n t e r t h e d i s b u r s i n g o f f i c e r who w i l l accomplish t h e checkage.
Approval. E n t e r t h e d a t e of t h e checkage approval and t h e s i g n a t u r e of t h e commanding o f f i c e r . C e r t i f i c a t i o n . This c e r t i f i c a t i o n must appear on t h e checkage s a l e document. The name, g r a d e , and p o s i t i o n of t h e counseling o f f i c e r w i l l be typed below t h e s i g n a t u r e . Supply Voucher Number. E n t e r a document number which i d e n t i f i e s t h i s cashlcheckage s a l e s . This i s i n a d d i t i o n t o t h e document number(s1 f o r each t r a n s a c t i o n . F i g u r e 3-40.--Re u e s t f o r Checkage of Government P r o p e r t y (NAQNC ) (con.) 6

VOUCHER FOR DISBURSEMENT AND/OR COLLECTION-NAVCOMPT FORM 2277 (8PT.I (2-811 S/N 0104-LF-702-2770 A A A A A A A A A A A A 4. Bill Number 1. Purpose 2. Date 3. Reference Document No. ~ l s 0 . n 6. FROM: COLLECT
Page 1 of
A 5. Voucher No.
Pages
29 FEB 1984
M)0000-4060-0009
7. PAID BY: CHECK NO.
3rd Bn, 4 t h Mar, 3rd MarDiv, FMF, FPO San Francisco, CA 9660
8. TO:
1
1
9.
A. INVOICE OR ORDER NO. 0. C. DATE OF DELlVERYlSERVlCE
ARTICLES, SERVICES OR ITEMS DESCRIPTION (REMITTER, EXPLANATION, DETAILS, ETC.) D. E. UNIT PRICE F. QUANCOST PER TITY AMOUNT
From: 25 Feb 1984 To: 29 Feb 1984 Recoveries f o r government property 10s , t destroyed, o r damaged n o t otherwise C l a s s i f i e d . S a l e s r e p o r t e d hereon submitted by cash s a l e s form (NAMVC 61, DocNr's: M00000-4058-0003, 4058-0004. S a l e s of r a t i o n s reported hereon supported by SerNrts 11433, 11434, and
14.50
I I I /
I
H.
I
CURRENCY. C. SUBHEAD
I
EXCHANGE RATE
I
=$1.00 11. TOTAL DEDUCTIONS
13. B. A. APPROPRIAACRN TION
ACCOUNTING CLASSIFICATION TO BE CHARGED (DISBURSEMENTI 0. F. E. G. H. I. J. OBJ. BUREAU AAA TT PAA 'ODE CLASS CONTROL
K.
AMOUNT fU.S CURRENCY ONL Yl
I
I
L.
14. INSPECTION REPORT NOS 16. APPROVED
TOTAL NET AMOUNT TO BE PAID (BLOCK 9-HMINUS BLOCK 12-11
-7-
116.90
115. GOV'T B/L NOS: 17. CERTIFIED
BY
2 9 F e b 1 9 8 4 ~WYf i c e r 1 ~ ~ ~ Of
(DATE1
I
Disbursing O f f i c e r
lgFeb1984TITLE
(DATE)
18. PAYMENT RECEIVED:

PAYEEPERTITLE-
F i g u r e 3-41.--Voucher
f o r Disbursement and/or C o l l e c t i o n (NAVCOMPT 2277)
block
I1
Legend Purpose: Date: P l a c e an "xu i n t h e c o l l e c t box. E n t e r t h e d a t e of p r e p a r a t i o n . the receiving
Reference Document Number: E n t e r t h e voucher number of o f f l c e c o l l e c t ~ o nvoucher number.
4 5
6
B i l l Number:
Leave blank. Leave blank.
Voucher Number: From:
E n t e r t h e n a m e and a d d r e s s of t h e v o u c h e r p r e p a r i n g a c t i v i t y . Leave blank.
P a i d By: To:
Leaveblank.
9
A.
B.
A r t i c l e s , S e r v i c e s o r Items: I n v o i c e o r Order No: Leave b l a n k . Leave blank.
Date o f D e l i v e r y / S e r v i c e :
C.
D e s c r i p t i o n : E n t e r t h e d a t e s f o r t h e e r i o d covered by t h e voucher and a complete d e t a i l e d d e s c r i p t i o n of t h e Furpose f o r which c o l l e c t i o n s were made; a s t a t e m e n t identifying t h e n a t u r e of t h e s a l e s ; t h e i n c l u s i v e numbers of t h e s a l e s s l i p s t h a t support the. s a l e s ; and t h e name, g r a d e , e n ~ and t i t l e of t h e s ~ p p l y / ~ r o ~ c or tt r o l o f f l c e r . Quantity: Unit P r i c e : Amount: Leave blank. Leave b l a n k .
D.
E.
F.
E n t e r t h e amount of s a l e s f o r t h e period covered. Leave blank.
G.
H.
Discount Terms: Total:
E n t e r t h e t o t a l amount of s a l e s . Leave Blank. Enter the Enter the
10 11
Type of Payment o r B i l l :
Accounting C l a s s i f i c a t i o n t o be C r e d i t e d ( c o l l e c t i o n ) : a p p r o p r i a t i o n t o which funds a r e t o be c r e d i t e d i n Block B. t o t a l I n Block K . Deduct i o n s : Leave blank.
12
13 14
Accounting C l a s s i f i c a t i o n t o be Charged ( ~ i s b u r s e p e n t : Leave Blocks A ) through K b l a n k . E n t e r t h e t o t a l amount of s a l e s I n Block L. I n s p e c t i o n Report Nos: Govt B i l l of Lading Nos: Approved: remltter. Certified: Enter the Leave b l a n k . Leave b l a n k . date of turn in, name, and signature of the
Il 5
(16
l7
18
Leave b l a n k . Leave b l a n k .
Payment r e c e i v e d :
F i g u r e 3-41.--Voucher
2277) ( c o n . ) f o r Disbursement a n d / o r C o l l e c t i o n (NAVCOMPT
:
1

NAVMC 6 (Rev. 7-68) P r e v i o u s e d i t i o n s will n o t e b e u s e d .
CASH S A L E
CMECKAGC~ALE
@
F R O M !Originating Officer) T O (Disbursing Olficar)
LOST
DAMAGED
DESTROYED
Supply O f f i c e r , I s t B n , 2dMar
0
rn
w
ITEM
ORGANIZATION
C H E C K E E (Name, Grade. S e r v i c e N m b e r )
I s t B n , 2dMar, 2dMarDiv. FMF
ROBERT B. JONES PVT 225 63 31 00 U M S C

V I A (Commanding Officer)
() ;
1 s t Bn, 2dMar, 2dMarDiv, Camp L e j e u n e , North C a r o l i n a

S O K NUMBER TC
I
TOTAL
CHECKAGE
QUANTlN
UNIT C S OT
TTLCS OA OT
1095-00-3924102 7210-00-2827950
/ 8465-01-04910888
I
1'
I
KNIFE, Combat, EA (MOOOOO-4059-0008) BLANKET, Bed, Green, EA (MOOOOO-4059-0009) BAG, S l e e p i n g , EA (M00000-4059-0010)
9.78 18.60 40.68
9.78 36 .OO 40.68 86.46
j Supply
!
I
Voucher Elumber M00000-4060-0006
1 --s.
IAnRovm-
IE W R R T O A D AD HM ILtCol US M Commanding
+ E
DECLARED A DESERTER ON 29 PEB 1984
i
TOTAL
It i s requested that total checkage indicated be charged against checkee's pay,record.DATE SIGNATURE
c i / -
/?.
29 February 1984
I hereby consent to cash ~ n i ~ s / ' c b e c k a gof my pay in the amount indicated above and do so e freely after being advised that I may not administratively be required to reimburse the Government
for the loss, damage or destruction of the Government property listed hereon.
OAT E SIGNATURE
FIRST EMDORSEMENT
F R O M (Commanding Officer) ORGANIZATION
T O (Diaburaing Officer)
1. Approved
DATE SIGNATURE
SECONO EWOORSEMENT
F R O M (Disbureing Officer) ORGANIZATION
T O (Originating Officer)
D A T E P A Y RECORD OPENED
The total checkage indicated above has been charged against checkee's pay record.
V O U C H E R NO. PERIOD
1 SYMBOL
DATE
SIGNATURE
Figure 3-42.--Request for Checkage for Government Property for ~ e s e r t e r (NAVMC 6 )
3-6-5 3
Checkage S a l e . sale.
E n t e r an "X" i n t h i s block t o i n d i c a t e t h i s i s a checkage i n t h e a p p r o p r i a t e block to
L o s t , Damaged, Destroyed. E n t e r a n "x" denote t h e purpose of t h e checkage s a l e .
From.
E n t e r t h e t i t l e of t h e o f f i c e r o r i g i n a t i n g t h e checkage r e q u e s t . E n t e r t h e o r g a n i z a t i o n of t h e checkee.
4
5
6
Organization. Checkee. checkee.
E n t e r t h e name, g r a d e , and s o c i a l s e c u r i t y number of t h e
Via.
E n t e r t h e o r g a n i z a t i o n of t h e commanding o f f i c e r of t h e checkee.
Item. E n t e r t h e d e s c r i p t i o n of t h e i t e m ( s ) checked. In parenthesis behrnd each item, e n t e r t h e document's s e r i a l number on which t h e t r a n s a c t i o n was r e p o r t e d t o t h e SMU. Total. E n t e r t h e t o t a l amount of t h e checkage. Enter date declared a d e s e r t e r . The commanding o f f i c e r s i g n s t h i s space.
9
10
Statement. Approval.
11
12
13
Date.
E n t e r t h e d a t e of t h e checkage r e q u e s t . The supply o f f i c e r s i g n s h e r e .
Signature.
Supply Voucher Number. E n t e r a document number which i d e n t i f i e s t h i s cashlcheckage s a l e s . T h i s i s i n a d d i t i o n t o t h e document number(s) f o r each t r a n s a c t ion.
F i g u r e 3-42.--Request
f o r Checkage of Government P r o p e r t y f o r D e s e r t e r (NAVMC ( c o n . ) . 6)

NAVMC 6 (Rev. 7-68)
Previoue editlona will n o t be used.
CASH S A L E CHECKAGE SALE
LOST FROM (Orrgbsring O f f i c e r )
DAMAGED ORGANIZATION
DESTROYED
Supply O f f i c e r , I s t B n , 2dMar
TO (Dieburalng Officer) VIA (Commadtng Officer) is tBn,
I s t B n , 2dMar, PdMarDiv, FMF

C H E C K E E (Name. Grade. Service Number)
Marine Barracks, Great Lakes, IL ZdMar, 2dMarDiv, MF. Camu Leieune. North C a r o l i n a
STOCK NUYOEI
ROBERT B. JONES, PVT 225 53 31 00 U M S C (76.68) ts Seventy- S i x r s S

ITEM
TOTAL COST
QUANTW
1
2
I
1095-00-3924102 7210-00-2827950 8465-01-0490888
KNIFE, Combat, EA (MOOOOO-4059-0008) BLANKET, Bed, Green, EA (MOOOOO-4059-0009)

BAG, S l e e p i n g , EA
9.78' I 18.00 40.68
9.78 36 .OO
1
i
$
(M0000~4059~0010) DECLARED A DESERTER ON 29 FEB 1984 RECOVERED PROPERTY KNIFE, Combat, EA (MOOOOO-4070-0004)
40.68 86.46
I
I
1095-00-3924 102
9.781
--w E W R R. THOMAS D AD
LtCol Commanding UM S C
TOTAL
APPROVED
9.78 76.68
I I
I
I 1
I
I
76.68
OATE
29 February 1984
freely after being advlsed that I may not administratively be required to reimburse the Government for the loss, damage or deshction of the Government property ltsted hereon.
OATE SIGNATURE
10 March 1984
FROM (CommMdin# O f f i c e r )
ROBERT B. JONES, PVT 225 53 31 00 U M S C

FIRST EIIDORSEYENT
ORGANIZATION
P-c-t 4.-
ROBERT E. BLACK, Col, U M S C

T O (DIaburaing O f f l c e r )
Marine Barracks. Great Lakes. I L

w
a
63 -
Marine Barracks, Great Lakes, I L

1. Approved
DATE
# d
10 March 1984
SECDIID u r o o n s r r m t
FROM (Disbureing O f f i c e r ) ORGANIZATION
T O (Orfghutlng Officer)
D A T E P A Y RECORD OPENED
C
The total checkage inbcatad above ha8 been charged againat checkee's pay record.
V O U C H E R YO. PER100 SYY DOL DATE SIGNATURE
Figure 3-43 .--Request for Checkage for Government Property for Deserter-Recovered Property (NAVMC 6 )

C
1
2
To.
E n t e r t h e d e s i g n a t i o n of t h e d i s b u r s i n g o f f i c e r h o l d i n g t h e pay r e c o r d of t h e i n d i v i d u a l whose pay i s t o be checked. T o t a l Checkage. Notation. E n t e r t h e amount of t h e checkage. "RECOVERED PROPERTY."
3
4
Annotate:
Item.
Date.
E n t e r t h e a p p r o p r i a t e i n f o r m a t i o n f o r t h e i t e m ( 8 ) recovered.
5
6
T o t a l . E n t e r t h e t o t a l of t h e checkage l e s s t h e c o s t of i t e m ( s ) recovered. E n t e r t h e d a t e on which t h e checkee c o n s e n t s t o checkage. The checkee w i l l s i g n i n t h i s space.
Signature.
From.
To.
E n t e r t h e name of t h e commanding o f f i c e r . E n t e r t h e d e s i g n a t i o n of t h e commanding o f f i c e r ' s
9
10
11
Organization. organization.
E n t e r t h e d e s i g n a t i o n of t h e d i s b u r s i n g o f f i c e r .
Date. E n t e r t h e d a t e on which t h e commanding o f f i c e r approves t h e TGEkage. Signature.
12
The commanding o f f i c e r w i l l s i g n i n t h i s space.
F i g u r e 3-43.--Request f o r Checkage f o r Government P r o p e r t Deserter--Recovered P r o p e r t y (NAVMC 6 ) (con.
7 .f o r
UNITED STATES MARINE CORPS 2d B a t t a l i o n , 2d Marines 2d Marine D i v i s i o n , E F M Camp L e j e u n e , North C a r o l i n a 28542 21: THK:msm 4400 (Date) From : To: Subj : Ref: Commanding O f f i c e r Gunnery S e r g e a n t H a r r y E . DALTON220 2 8 8 4 8 2 / 3 0 4 3 U S M C Appointment of a u t h o r i z e d c u s t o d i a n (PRIMARY) (a) (b) (c) NavCompt Manual, vo1.4 UM 4400-124 MCO P10110.14are hereby
Y
1 . I n a c c o r d a n c e w i t h p a r a g r a p h 041512 o f r e f e r e n c e ( a ) , you a p p o i n t e d a s A u t h o r i z e d c;sto;iai (PRIMAKY) f o r t h i s command - v i c e r e l i e v e d . The e f f e c t i v e d a t e of t h i s appointment i s
a . Duties. Your d u t i e s a r e t o c o l l e c t f u n d s d e r i v e d from t h e s a l e of Government p r o p e r t y and packaged o p e r a t i o n a l r a t i o n s t o i n d i v i d u a l s of t h i s command. You w i l l n o t a c c e p t a n o t h e r p o s i t i o n i n v o l v i n g t h e h a n d l i n g of public funds. P r ~ o rt o p e r f o r m i n g t h e f u n c t i o n s of a u t h o r i z e d c u s t o d i a n , you a r e d i r e c t e d t o thoroughly f a m i l i a r i z e y o u r s e l f with the c u r r e n t i n s t r u c t ions and p r o c e d u r e s a p p l i c a b l e t o t h i s p o s i t i o n a s c o n t a i n e d i n r e f e r e n c e s ( a ) through ( c ) . b. use ( to the placed n o t be In t h e S a f e g u a r d i n g o f Funds. You w i l l be p r o v i d e d a s a f e f o r o u r e x c l u s i v e k o m b i n a t ion f o r y w i l l be a c c e s s i b l e o n l y t o you. s a f e w i l l be known o n l y t o vou and w i l l n o t be communicated t o o r i n t h e c u s t o d y of anyone e l s e . The p u b l i c f u n d s e n t r u s t e d t o you w i l l i n t e r m i n e l e d w i t h o t h e r f u n d s . n o r w i l l c l a s s i f i e d m a t e r i a l be s t o r e d s a f e p r o t i d e d you f o r t h e s a f e k e e p i n g of p u b l i c f u n d s .
c . Limitations. You a r e a u t h o r i z e d t o have i n your p o s s e s s i o n p u b l i c f u n d s f o r t h e s a l e of government p r o p e r t y not i n e x c e s s of $500. Cash c o l l e c t i o n s from t h e s a l e o f government p r o p e r t y w i l l be t u r n e d i n t o t h e a p p r o p r i a t e d i s b u r s i n g o f f i c e r i m m e d i a t e l y a f t e r t h e c l o s e of b u s i n e s s e a c h m o n t h , p r o v i d e d t h e amount a u t h o r i z e d h a s not been e x c e e d e d . Funds c o l l e c t e d w i l l be t u r n e d i n t o t h e d i s b u r s i n g o f f i c e r , d a i l y when p r a c t i c a l ; o r a t l e a s t t w i c e a week when d a i l y d e p o s i t i s i m p r a c t i c a l and weekly volume i s o v e r $ 2 0 0 , o r a t l e a s t weekly when d a i l y d e p o s i t i s i m p r a c t i c a l and w e e k l y volume i s $200 o r l e s s , a s p r e s c r i b e d by p a r a g r a p h 043003.1 o f r e f e r e n c e ( a ) . A c h a n g e fund i s not a u t h o r i z e d f o r t h i s p o s i t i o n .
-- - - --
o f Appointment o f A u t h o r i z e d C u s t o d i a n .
CH 1
17 Sep 1984
Subj:
Appointment of a u t h o r i z e d c u s t o d i a n (PRIMARY)
2 . You w i l l i n d i c a t e by endorsement h e r e t o your a c c e p t a n c e o f t h i s p o s i t i o n and a g r e e t o h o l d y o u r s e l f a c c o u n t a b l e t o t h e Government o f t h e United S t a t e s f o r -. l l p u b l i c funds r e c e i v e d . a T h i s appointment may b e revoked a t any t i m e . Revocation w i l l be i n w r i t i n g , a d d r e s s e d t o you, and w i l l show t h e e f f e c t i v e date.
T h i s l e t t e r of a p p o i n t m e n t , w i t h endorsement, w i l l be m a i n t a i n e d i n t h e permanent f i l e of t h i s command t o show t h e s u c c e s s i v e h o l d e r s ( r e v o c a t i o n ) o f t h i s p o s i t i o n and w i l l be r e t a i n e d f o r a p e r i o d of n o t l e s s t h a n 5 y e a r s a f t e r you c e a s e t o s e r v e .
3.
/ s / F . A. GROUP
----
---.--
--o f Appointment o f A u t h o r i z e d C u s t o d i a n ( c o n . ) .
+
(~ode) (Date) FIRST ENDORSEMENT CO, 2dRn, 2dMar, 2dMarDiv, FMF, CamLej , l t r 21 :THK:msm over 4400 of ( d a t e ) From: To: Subj: S C Gunnery S e r g e a n t Harry E. DALTON 220 28 84 8213043 U M Commanding O f f i c e r Appointment of a u t h o r i z e d c u s t o d i a n (PRIMARY)
1 . I have read and understand t h e i n s t r u c t i o n s and procedures c o n t a i n e d i n r e f e r e n c e s ( a ) through ( c ) which apply t o c a s h s a l e s , h a n d l i n g , and t u r n - i n of p u b l i c funds. 2. I hereby a c c e p t t h i s appointment a s Authorized C u s t o d i a n (PRIMARY), and I a g r e e t o h o l d myself a c c o u n t a b l e t o t h e Government of t h e United S t a t e s f o r a l l p u b l i c funds r e c e i v e d .
/ s/ HARRY E. DALTON
F i g u r e 3-45.--Confirmation
of Appointment f o r t h e Authorized Custodian.
UNITED STATES MARINE CORPS 2d B a t t a l i o n , 2d Marines 2d Marine D i v i s i o n , FMF Camp Lejeune, North C a r o l i n a 28542
From: To: Sub j : Ref:
Commanding O f f i c e r S C Gunnery S e r g e a n t Rosco E. WINN 221 18 64 02/3043 U M Revocation of appointment of a u t h o r i z e d c u s t o d i a n (PRIMARY) (a) NavCompt Manual, Vo1.4 ( r e f e r t o l e t t e r of appointment)
(b)
1 . I n accordance w i t h paragraph 0 4 1 5 0 2 . 8 ~ of r e f e r e n c e ( a ) , you a r e hereby r e l i e v e d of a l l d u t i e s a s c o n t a i n e d i n r e f e r e n c e (b) by r e a s o n of (
.
On t h a t i n your
2 . T h i s r e v o c a t i o n i s e f f e c t i v e on (date) d a t e , you w i l l d e l i v e r t o t h e d i s b u r s i n g o f f i c e r a l l p u b l i c funds p o s s e s s i o n i n accordance with your a p p l i c a b l e o p e r a t i n g d i r e c t i v e s .
/ s / R. J . KING
of Revocation of Appointment.
UNITED STATES MARINE CORPS 2d B a t t a l i o n , 2d Marines 2d Marine D i v i s i o n , FMF Camp Lejeune, North C a r o l i n a 28542
H S /msm A 4400 ate) From: To: Subj: Ref : Commanding O f f i c e r S C F i r s t L i e u t e n a n t Linda COBURN W312 01 12 40/0402 U M Appointment of a u d i t and v e r i f i c a t i o n o f f i c e r (a) (b) (c) NavCompt Manual, vo 1. 4
UM 4400-124
MCO P10110.14-
1. I n accordance w i t h paragraph 041502.6 o f r e f e r e n c e ( a ) , you a r e hereby appointed Cash V e r i f i c a t i o n O f f i c e r f o r t h i s a c t i v i t y . The e f f e c t i v e d a t e of t h i s appointment i s

a. D u t i e s . You w i l l perform unannounced, s u r p r i s e v i s i t s t o t h e a g e n t s of t h i s a c t i v i t y who have been appointed t o handle p u b l i c funds on b e h a l f of t h e Government of t h e United S t a t e s . These a g e n t s a r e l i s t e d i n paragraph l b , following. You w i l l f a m i l i a r i z e y o u r s e l f w i t h t h e a p p l i c a b l e i n s t r u c t i o n s contained i n r e f e r e n c e s ( a ) through ( c ) r e l a t i v e t o c a s h s a l e s procedures, vouchers, s a f e k e e p i n g of p u b l i c funds, and t u r n - i n p r o c e d u r e s , a s w e l l a s v e r i f y i n g t h a t t h e funds i n t h e hands of a g e n t s a r e p r o p e r l y accounted f o r .
b. R e o r t s You w i l l p r e p a r e a r e p o r t addressed t o t h e commanding T h i s r e p o r t w i l l i n d i c a t e t h e amount o f f i c e r % h & h agent v i s i t e d . a u t h o r i z e d each agent t o have on hand, a c t u a l r e c e i p t s and e x p e n d i t u r e s , and A any o t h e r items t h a t should be brought t o t h e a t t e n t i o n of t h e command. copy of each r e p o r t w i l l be f u r n i s h e d t o t h e d i s b u r s i n g o f f i c e r a s w e l l a s t h e agent v i s i t e d .
of Appointment of Audit and V e r i f i c a t i o n O f f i c e r .
HAS/msm 4400 Subj: Appointment of a u d i t and v e r i f i c a t i o n o f f i c e r Position Authorized C u s t o d i a n ( PRIMARY 1 Authorized Custodian (Alternate) Authorized Custodian A g e n t ' s Name SSgt J . P. JONES 216 04 32 3113043 Sgt W. I. SMITH 216 18 42 11/3043 Sgt W. W. GRIFFITH Locat i o n Bldg 510 Bldg 516 Bldg 1108
2 . You w i l l c o n d u c t t h e s e s u r p r i s e v e r i f i c a t i o n v i s i t s c o m p l e t e l y unannounced, a t i r r e g u l a r i n t e r v a l s , and a t l e a s t once each q u a r t e r ( e v e r y t h r e e months. T h i s appointment may be revoked a t any t i m e . Revocation w i l l be i n w r i t i n g , a d d r e s s e d t o you, and w i l l show t h e e f f e c t i v e d a t e . 3 . A s i g n e d copy of t h i s l e t t e r of appointment w i l l be m a i n t a i n e d i n t h e permanent f i l e of t h i s a c t i v i t y and w i l l be r e t a i n e d f o r a p e r i o d of n o t l e s s t h a n 5 y e a r s a f t e r you c e a s e t o s e r v e .
/ s / R. J . KING
F i g u r e 3-47--Letter
of Appointment of Audit and V e r i f i c a t i o n O f f i c e r ( c o n . ) .
UNITED STATES MARINE CORPS Headquarters B a t t a l i o n 2d Marine D i v i s i o n , FMF Camp Lejeune, North C a r o l i n a 28542 21 :SPO:opg 4400 20 Mar 1984 From: To: Subj: Ref: Commanding O f f i c e r O f f i c e r i n Charge, Maintenance F l o a t (MMFAF~) Request f o r replacement of r e c e i v e r t r a n s m i t t e r 505
(a)
UM 4400-124
1. I n accordance w i t h t h e i n s t r u c t i o n s c o n t a i n e d i n t h e r e f e r e n c e , t h e following information i s furnished. T h i s item was l o s t d u r i n g t h e i n i t i a l l a n d i n g of O p e r a t i o n E x o t i c Dancer V I . A l l a v a i l a b l e means of recovery have been exhausted. Replacement i s r e q u i r e d f o r o p e r a t i o n a l r e a d i n e s s of combat/ mission-essential e uipment. I determine t h a t an i n v e s t i g a t i o n i s not required. (see note
'f .
Priority Customer ERO Quantity NN S Unit P r i c e
N C MS
DOC #
(MI? a s s i g n e d )
Fund Code Cost Code End Item I D
D. L. JAROSZ
NOTE: -
I f an i n v e s t i g a t i o n a p p r o p r i a t e comment.
was
made,
it
should
be
referenced
with
F i g u r e 3-48.--Customer
F l o a t Item Survey L e t t e r .
UNITED STATES MARINE CORPS 1st B a t t a l i o n , 2d Marines 2d Marine D i v i s i o n , FMF Camp Lejeune, North C a r o l i n a 28542 21:RBB:jas 4400 8 Mar 1984 From: To: Via: Subj: Ref: Responsible O f f i c e r , Account AA Commanding O f f i c e r Supply O f f i c e r Request f o r i n v e s t i g a t i o n (a) (b)
JAGMAN MCO P4400.150B
1. P r o p e r t y on charge t o m h a s t u r n e d up missing. Accordingly, I am e p r o v i d i n g i n f o r m a t i o n t o determine whether a n i n v e s t i g a t i o n s h o u l d be conducted, i n accordance w i t h r e f e r e n c e s ( a ) and ( b ) . 2. The f o l l o w i n g p r o p e r t y may be s u b j e c t t o i n v e s t i g a t i o n : NN S 6625 01 036 3319 Cond i t i o n Missing
Nomenclature/ S e r i a l Number AN/uR~-203 I2110134
T MN A C A3007
T/ P 500.00
3. I do not a c c e p t r e s p o n s i b i l i t y f o r i t s c o n d i t i o n . v o l u n t a r i l y reimburse t h e government.
I do n o t want t o
4 . The f o l l o w i n g i n f o r m a t i o n i s provided concerning t h e p r o p e r t y ' s condition: W t u r n e d t h e t e s t s e t i n f o r c a l i b r a t i o n , and have t h e yellow copy of t h e e E O a s t h e r e c e i p t document. When I c a l l e d t o a s k when i t would be ready I R was t o l d t h a t t h e c a l i b r a t i o n l a b had never r e c e i v e d i t . I went t o t h e c a l i b r a t i o n l a b and showed t h e O I C t h e yellow copy of t h e ERO, which he However, we c o u l d n o t f i n d admitted had been signed by h i s r e p r e s e n t a t i v e . the t e s t set.
A. J . T O A HMS
F i g u r e 3-48-1.--Request
for Investigation
UNITED STATES MARINE CORPS 1st B a t t a l i o n , 2d Marines 2d Marine D i v i s i o n , F F M Camp Lejeune, North C a r o l i n a 28542 21 :BAB:dac 4400 8 Mar 1984 FIRST ENDORSEMENT on R O , Acct AA l t r 21:RBB:jas 4400 of 8 Mar 1984 From: To: Subj: Ref: 1. Supply O f f i c e r Commanding O f f i c e r Request f o r i n v e s t i g a t i o n (c) SECNAVINST 5500.4D
Forwarded.
y 2. It is m o p i n i o n t h a t t h e c i r c u m s t a n c e s s u r r o u n d i n g t h e l o s s of t h e p r o p e r t y w a r r a n t an i n v e s t i g a t i o n . I recommend t h a t you a p p o i n t a n i n v e s t i g a t i n g o f f i c e r and charge him t o : a. Determine t h e f a c t s r e l a t i n g t o t h e l o s s of t h e p r o p e r t y .
b . Determine t h e r e s p o n s i b i l i t y and e x t e n t of r e s p o n s i b i l i t y f o r t h e l o s s of t h e p r o p e r t y . I f t h e i n v e s t i g a t i n g o f f i c e r cannot d e t e r m i n e who i s r e s p o n s i b l e f o r t h e l o s s , he should s p e c i f y why he cannot determine i t . c. Recommend what a c t i o n should be t a k e n t o account f o r t h e m i s s i n g property.
3.
I have prepared an i n i t i a l MLSR r e p o r t , i n accordance w i t h r e f e r e n c e ( c ) ,
and a m sending i t t o you s e p a r a t e l y f o r your a p p r o v a l and s i g n a t u r e .
B. A.
BROWN
F i g u r e 3-48-2.--Endorsement
on Request f o r I n v e s t i g a t i o n
E M SASSY USING UNIT PROCEDURES 'F
-t
UNITED STATES MARINE CORPS 1st Battalion, 2d Marines 2d Marine Division, FMF Camp Lejeune, North Carolina 28542 21 :RBB: jas 4400 13 Mar 1984 From: To: Via: Subj: Ref: Responsible Officer, Account AA Commanding Officer Supply Officer Request for investigation (a) JAGMAN (b) MCO P4400.150B
1. Property on charge to me has turned up damaged. Accordingly, I a m providing information to determine whether an investigation should be conducted, in accordance with references (a) and (b).
2. The following property may be subject to investigation: NSN 7430 00 184 8943 Condition Damaged
Nomenclature/ Serial Number IBM Selectric 1579M3547
TAMCN A3007
T/P Unknown
3. I accept responsibility for its condition. reimburse the government. condition:
I want to voluntarily
4. The following information is provided concerning the property's

I checked out the typewriter from battalion supply on 13 March 1984, and was going to take it to my of ice. I put it on the top of my car, while I unlocked the door. One of the supply clerks called me to say I'd forgotten my cover. I went to get it and when I came back I forgot about the typewriter. While I was driving, it fell off the car and appears to be completely destroyed.
A. J
. THOMAS
Figure 3-48-3.--Request for Investigation

3-6-66
-- -----
--- - -
__.__I____III_-..I----------
UNITED STATES MARINE CORPS 1st Battalion, 2d Marines 2d Marine Division, FMF Camp Lejeune, North Carolina 28542 21 :BAB:dac
4400
13 Mar 1984 FIRST ENDORSEMENT on RO, Acct AA Itr 21:RBB:jas 4400 of 13 Mar 1984 From: To : Supply Officer Commanding Officer
Subj: Request for investigation Ref: (c)
UM 4400-124
1. Forwarded. 2. It is my opinion we do not need an investigation to inquire into the circumstances surrounding the damaged typewriter. Capt Thomas accepts responsibility for the damage and is willing to reimburse the government. Reference (b) states that under these circumstances an investigation is usually not required. Although Capt Thomas was careless, I do not consider him to be culpably negligent as defined in reference ( ) b.
3. I can substantiate part of Capt ~homas'description of the circumstances. He did check out the typewriter today and called shortly after he left that he had broken it. He returned the damaged typewriter and I am holding it pending your decision.
4. If you decide not to hold the investigation, I will turn the typewriter
in to DPDO, in accordance with reference (c), because it is obviously unserviceable. Furthermore, I suggest we take Capt Thomas up on his offer to reimburse the government. T have already prepared the necessary paperwork and will submit it to him, if you concur.
5. An MLSR report should not be submitted, since damaged property is not reported.
R. A. BROWN
---------
---
Figure 3-48-4.--Endorsement on Request for Investigation
---.--
---.----
- - ----
--------Retention Code
-.-
- --Retain Period
---
Record Type 1. Additional Demands Supporting Documents a. DD 1155 ($2,500 or less) Originated by the Unit Purchasing Agent. SF 44 ($2,500 or less) Originated by the Unit Purchasing Agent
4280 (1) 4280 (1)
3 years after completion of act ion
b.
3 years after completion of action
c.
Completed requisition (i.e., DD 1348 shipping mat).
2 years from the date the item was received by the unit
2.
Voucher Files and Supporting Documents

a.
Cash Sales Vouchers With Supporting Sales Slips. Adjustment Vouchers and Supporting Documents
4400
(6)
7320
5 years
2 years
b.
(1)
7320
c. d.
Request for Checkage. Investigations.
5 years
(1)
5830
(1)
5 years, provided no
local administrative, judicial, or other action is in process pending 5 years
3. Letters of Appointment and Revocation of Agents (See the NavCompt Manual, volume 4, chapter 1 ) .
4. Letters of Appointment and

Revocation of Cash Verification Officers and Reports of Surprise Auqiit and Verification of Funds.
5 years
5.
Supply Accounting Records. a. b. Publications. Grade Insignia Service Stripes, Trouser Stripes, and Staff Noncommissioned Officers' Waistbands. 2 years 2 years
I
--
-.--
--
----
----
--_-- - -- -
_ 3
Figure 3-49.--Records Retention Chart.
CH 2
18 DEC 1985
c.
Organizat ional Colors and Streamers.
2 years
--
d.
Packaged Rat ions.
Operational Center (i.e.,
2 years 2 years
e.
Self-service Transactions Shopping List).
Figure 3-49.--Records
Retention Chart (cont'd).
F F SASSY USING UNIT PROCEDURES M '
Front
EQUIPMENT CUSTODY RECORD (4440)
SIGNATURE
CARRIED FORWARD CONTROL NUMBER DESCRIPTION ALLOWANCE
d Subtracting Machine
STOCK NUMBER
7426-815-558-1886
0
8
Reverse
( ~ e m p o r a r yLoan)

L
1
2
Res o n s i b l e U n i t . Enter t h e complete u n i t a d d r e s s o r name of d v i d u a l t o whom t h e item i s being t e m p o r a r i l y loaned. Date. E n t e r t h e J u l i a n d a t e preceded by x n d a r year t h e temporary l o a n i s e f f e c t e d . Voucher Number. Balance. Remarks. Enter t h e words "TEMP LOAN." the last digit of
the the
3
4
5
Enter t h e q u a n t i t y which i s t o be loaned o u t . Enter t h e J u l i a n d a t e preceded by the l a s t d i g i t of the year of which the item i s t o be r e t u r n e d (30 days from d a t e The s i g n a t u r e of the r e s p o n s i b l e representative of the
r of l o a n ) .
Signature. unit.
Control Number. Enter t h e f i v e - d i g i t AM (when a v a i l a b l e ) .
c o n t r o l number a s l i s t e d i n the
8
9
10
Stock Number. The N N w i l l be t h e same a s contained on t h e a p p l i c a b l e S l i s t ; i . e . , MAL, CMR, and LUAF. Descri t i o n . &SASSY Enter t h e item name and d e s c r i p t i o n a s contained on t h e l i s t ; i . e . , MAL, CMR, and LUAF.
Record o f Serial/USMC Regi_strati o n Numbers. E n t e r t h e s e r i a l number/ USRL r e g r s t r a t l o n numDer o r cne Item appearing i n b l o c k 9.
Authority. Enter t h e name of the i n d i v i d u a l t h a t a u t h o r i z e d the temporary l o a n ; i . e . , commanding o f f i c e r o r h i s d e s i g n a t e d r e p r e s e n t a tive
11
Figure 3-50.--Sample P o s t i n s t o t h e Equipment Custody Record (NAVMC 10359 k ~ e m ~ o r Loan) (con. ) ar~
MILITARYWORKING DOG SERVICE RECORD

I.
.RAND
NO.
C A L L NAME
COLOR
HEIGHT
WE161T
D A T E WHELPED
SEX
OREED
D A T E ACCEPTED
FEDERAL S T O C K NO. IUnttalnoQ
A
RECORD OF FORMAL TRAIN
COURSE NO. DATE ENTERED DATE CERTIFIED FEDERAL STOCK N SIGNED NOMENCLATURE
A +
REMARKS
Sb*'
DATE REASON
!
FINAL DISPOSITION
L A S T UNIT OF ASSIGRTXUT
OD1:$P+M,,1834
-
REPLACES
A F FORM 323. F E B 60, WHICH
IS O B S O L E T E .
HANDLER
ORADE
SOCIAL S E C U R I T Y NO.
DATE ASSIGNED
U N I T OF ASSIGNMENT
Figure 3-51.--Military
Working Dog Service Record (DD 1834)
M F SASSY US1NG UNIT PROCEDURES
wild
- - --- --- - ---NN A
--
- ------- ---- ---- -- RECORD/STOCK RECORD HORSEIMULE SERVfCE

DRAFT PK K TRANIFERRED TO RIDE
hORSE
MULE
IAN
XGAHMlIOH
DMt ACCfPliD
JRhNSIfRRED FROM
DATE TRANSFERREO
DATE RECEIVED
I
SIGNAXIRE OF REC. OfflCIU
PtHIIIKIIVfRBUDfXRPTKm
9 '
DISPOSIIION
GAlI OLD
TIME
dbG
#St ff CtAlH
PLACE (# SALE
1 i
PRKE
DAN
(Y
AC1N
SmVEYED/CONDtMNED/SOID
CAUR FOR SE U
RtWM
F i g u r e 3-52.--Format
l f o r t h e ~ o r s e / ~ u S e r v i c e R e c o r d / ~ t o c kR e c o r d .
DATA
oacM*UY
0 t REIJUEmD)
I REaM C
U
J
m m~ ~ U n J W .
ITEM NOMCHCUW
jv j
IY
E
C
Refer t o Legend duth: MCLB, Albany mag

3018272 Dec80
HYCCRDIYANDMn
*u
::
3
TOIALCW
rr *HD
K)OfCONI*W(LS
::
rn
7 WALHOVSED BY AH0 D A n
8
W A I n O l M LOCATIOH
UllD
i..
A
!U
11
,%
10
Mode of Shipment j
M
~TOUM*MNADDRSS !CC O A R WPPD
LF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
................................
,,
I 4 I/-.
lOAug8l
~ ~ ~ ~ 0 0 9 7 2 1 2 0 9 0 0 2 7 x 7[ 7 ,
15 I C M R ' S DOCUMEHT N U M B
la l m N 3 u M T A T I O H OURGEABLL TO
A W . O I R K E M l S SGNATUIL: (AND OAR]
#)rOlM1%8-1 S/N 0100-LT-013-1010
I YU 74
COmONff 1 1 W 6 4 M A Y E U S L O U m L EXUAUSlD
DOD W L E UN ITEM ELEASEIRECERT DOCUMEFn
Legend
1
1
I1
1
1
Column 1-3 8-20 23-24 25-29 30-43 Enter DIC D7M. Enter the NSN. Enter the unit of issue. Enter the quantity shipped. Enter the document number. Leave b lank.
Entry
I
I
1 I
44-80
Enter the in-the-clear address of the contractor/vendor. Enter the in-the-clear address of the shipper. Enter the manufacturer's part numberlcode if the item does not have an assigned NSN and all of the data connot be placed in CC's 8-20.
I I
Y
I I II I I
Enter the item's nomenclature and serial number. Enter the authorit for shipment, including the contract number and applicagle Military Interdepartmental Purchase Request (MIPR) number if cited in the disposition instructions. Figure 3-53.--Invoice to Contractor/Vendor (DD 1348-1)

L
Legend ~lock/Card Column

AA
Entry Enter the mode of shipment. Enter the date shipped. Enter information on previously evacuated items. Enter the TCN.
12
EE
FF
Figure 3-53.--Invoice
to Contractor/Vendor (DD Form 1348-1) (con.).
3-6-75/( 3-6-76 blank)
PART 111
SECTION 7 Fiscal Procedures
Paragraph
Title General Information Budgeting Job Order Number File Maintenance Fiscal Records Fiscal Transactions
Page
3-7-2 3-7-3 3-7-3 3-7-3
7.1
7.2 7.3
7.4
7.5
3-7-4
PART I11 SECTION 7. FISCAL PROCEDURES
7.1 General Informat i o n . The p r e p a r a t i o n and updat ing of formal f i s c a l r e c o r d s a r e accomplished through t h e use of t h e Marine Air/Ground F i n a n c i a l Accounting and R e p o r t i n g System (MAGFARS). a . The b a s i s f o r u n d e r s t a n d i n g f i s c a l management i s t h e u n d e r s t a n d i n g of t h e terms OFFS ( O p e r a t i n g F o r c e s F i n a n c i a l system) and OPBUD ( O p e r a t i n g Budget). To understand t h e s e terms i t i s f i r s t n e c e s s a r y t o understand budgeting and what a budget a c t u a l l y i s . ( 1 ) Budgeting i s simply planning f o r f u t u r e expenses. A budget i s an Every y e a r each u n i t i n t h e Marine Corps i t e m i z e d l i s t of t h e s e expenses. p r e p a r e s and submits a budget.
( 2 ) When budgeting, t h e Budget O f f i c e r e s t i m a t e s t h e amount of money needed f o r r e p a i r p a r t s , replacement of TIE ( t a b l e of equipment) m a t e r i e l , POL ( ~ e t r o l e u m , o i l , and l u b r i c a n t s ) , DSSC ( s e l f s e r v i c e ) p u r c h a s e s , open p u r c h a s e s , and o t h e r expenses. These expenses a r e l i s t e d , j u s t i f i e d and submitted a s a budget
( 3 ) A t t h e beginning of each f i s c a l y e a r , an a u t h o r i z a t i o n i s provided t o each u n i t based upon t h e budget submitted t h e p r e v i o u s y e a r . The a u t h o r i z a t i o n s a r e d i v i d e d i n t o two s e p a r a t e amounts. One amount is f o r a l l t h e i t e m s r e q u i s i t i o n e d through t h e SMU1s General Account such a s TIE d e f i c i e n c i e s and repair parts.
( 4 ) T h i s amount i s t h e u n i t ' s OFFS ( o f t e n c a l l e d " s o f t d o l l a r s 1 ' o r 'IRA (requisitional authority)" authorization. An OFFS a u t h o r i z a t i o n r e p r e s e n t s t h e M maximum c a s h v a l u e of merchandise a u n i t may r e q u i s i t i o n from t h e S U i n one f i s c a l year. The o t h e r amount i s t h e OPBUD ( o f t e n c a l l e d "hard d o l l a r s " o r "PE ( p l a n n i n g e s t i m a t e s ) a u t h o r i z a t i o n which i s used f o r open purchase, POL, s e l f s e r v i c e , and e t c .
( 5 ) An OPBUD a u t h o r i z a t i o n r e p r e s e n t s t h e c a s h t h a t i s a c t u a l l y s p e n t f o r merchandise. The General Account does t h e a c u t a l purchasing of supplies to support t h e u s i n g u n i t s and i s t h e r e f o r e provided OPBUD Funds.
( 6 ) An OFFS a u t h o r i z a t i o n only g i v e s a u n i t p e r m i s s i o n t o r e q u i s i t i o n items from t h e General Account up t o t h e d o l l a r v a l u e of t h e i r a u t h o r i z a t i o n .

b. With an u n d e r s t a n d i n g of t h e d i f f e r e n c e i n t h e terms OFFS and OPBUD and u s i n g t h e v a r i o u s l o c a l f i s c a l procedures e s t a b l i s h e d a t t h e u s i n g u n i t , t h e budget o f f i c e r can f u l f i l 1 t h e b a s i c f i s c a l r e q u i r e m e n t s of budgeting f o r , a c c o u n t i n g f o r , and developing requirements f o r a u t h o r i z e d funds.
7.2
Budgeting
a . Budgeting i s p l a n n i n g f o r f u t u r e e x p e n d i t u r e s and a budget is a n i t e m i z e d l i s t of t h e s e e x p e n s e s . b. When p r e p a r i n g a budget it is n e c e s s a r y t o c o n s i d e r c e r t a i n a r e a s f o r funding. SAC 1 i t e m s a r e t h e o n l y i t e m s t h a t need be c o n s i d e r e d . (SAC 2 and 3 i t e m s w i l l always be funded by a n o t h e r s o u r c e ( n o r m a l l y SAC 2 r e q u i s i t i o n s a r e funded by MCLB Albany and SAC 3 r e q u i s i t i o n s a r e funded by H e a d q u a r t e r s Marine Corps and a r e not budgeted f o r by t h e u s i n g u n i t . ) ( 1 ) When b u d g e t i n g , t h e f i s c a l o f f i c e r must c o n s i d e r i n c r e a s e s / d e c r e a s e s i n t o t a l a l l o w a n c e s r e s u l t i n g from changes i n s p e c i a l a l l o w a n c e s , TIE a l l o w a n c e s , c r i t i c a l low d e n s i t y i n s u r a n c e l e v e l s , o p e r a t i o n a l commitments, u n s e r v i c e a b l e r e p l a c e m e n t s , and R e q u i s i t i o n i n g O b j e c t i v e s ( ~ 0 s ) . ( 2 ) The i n i t i a l p r o v i s i o n i n g a l l o w a n c e is p r o v i d e d t o t h e u s i n g u n i t f r e e of c h a r g e and is not i n c l u d e d i n t h e b u d g e t i n g p r o c e s s .
( 3 ) The u s i n g u n i t must budget f o r a l l SAC 1 a s s e t s r e q u i s i t i o n e d due t o s h e l f l i f e l o s s e s , h a n d l i n g l o s s e s , i n v e n t o r y l o s s e s , damaged m a t e r i a l , l o s t s h i p m e n t s , washouts, and i s s u e s t o t h e Maintenance F l o a t w i t h o u t t u r n - i n . If OPBUD f u n d s a r e a u t h o r i z e d t h e n p r e s e r v a t i o n , p a c k a g i n g , and p a c k i n g , POL, open p u r c h a s e , and DSSC p u r c h a s e s must b e c o n s i d e r e d i f a p p l i c a b l e .
c . Y e a r l y , funds a r e a u t h o r i z e d and d i s t r i b u t e d by f i s c a l q u a r t e r s t o t h e u s i n g u n i t by t h e Major Command (FSSG, Wing, o r D i v i s i o n ) C o m p t r o l l e r , based upon t h e budget s u b m i t t e d t h e p r e v i o u s y e a r and t h e amount of funds a v a i l a b l e . d. I f , d u r i n g t h e monthly r e v i e w of r e q u i r e m e n t s , i t i s noted t h a t more funds a r e r e q u i r e d , a r e q u e s t f o r a d d i t i o n a l funds s h o u l d be forwarded a s d i c t a t e d by local procedures.
7.3
J o b Order Number F i l e Maintenance
a . The JONF c o n t a i n s d a t a t h a t must be k e p t c u r r e n t f o r f i s c a l t r a n s a c t i o n s I t is u l t i m a t e l y t h e Supply O f f i c e r ' s r e s p o n s i b i l i t y t o t o process c o r r e c t l y . F i l e d e f i n i t i o n s and t r a n s a c t i o n f o r m a t s are ensure t h i s f i l e is c o r r e c t . c o n t a i n e d i n P a r t I V of t h i s manual.
b. The JONF must c o n t a i n t h e u s i n g u n i t ' s c o s t code, fund c o d e , and m a j o r It i s t h e r e s p o n s i b i l i t y of t h e C o n s o l i d a t e d F i s c a l Accounting command code. O f f i c e (CFAO) t o o r i g i n a l l y load t h e r e q u i r e d i n f o r m a t i o n i n t o t h e JONF. The G e n e r a l Account w i l l u s e a D I C JONF ( f o u r d i g i t document i d e n t i f i e r code) t r a n s a c t i o n t o u p d a t e t h e JONF.
7.4
F i s c a l Records
a. I n f o r m a l f i s c a l l e d g e r s a r e r e q u i r e d t o be m a i n t a i n e d by u s i n g u n i t s , p r i m a r i l y t o e n s u r e t h a t funds a r e not o v e r o b l i g a t e d . The i n f o r m a l f i s c a l l e d g e r i s a r e c o r d o f a l l f i n a n c i a l t r a n s a c t i o n s and s u b s e q u e n t a d j u s t m e n t s t o t h o s e t r a n s a c t i o n s , p l u s t h e c u r r e n t s t a t u s of f u n d s r e m a i n i n g . The l e d g e r w i l l be k e p t c u r r e n t a t a l l times i n accordance with l o c a l f i s c a l procedures.
F F SASSY USING UNIT PROCEDURES M b. Document r e c o n c i l i a t i o n w i l l be p r o c e d u r e s f u r n i s h e d by t h e f i s c a l o f f i c e . ADL a s an a i d i n t h i s r e c o n c i l i a t i o n . i n accordance with l o c a l command Using u n i t s w i l l u t i l i z e the c u r r e n t
7.5 Fiscal Transactions. The S U w i l l provide t h e n e c e s s a r y f i s c a l s t a t i s t i c a l M f i n a n c i a l t r a n s a c t i o n s ( O p e r a t i n g Forces F i n a n c i a l System (OFFS)) and f i n a n c i a l o b l i g a t i o n t r a n s a c t i o n s ( O p e r a t i n g Budget (OPBUD)) t o t h e l o c a l f i s c a l o f f i c e r as they accrue. These t r a n s a c t i o n s w i l l be forwarded under t h e f o l l o w i n g conditions: a. S t a t i s t i c a l Charges (OFFS)
( 1 ) An over-the-counter i s s u e made by t h e u s i n g u n i t w i l l r e s u l t i n a D I C D7A f i s c a l t r a n s a c t i o n , c i t i n g t h e c o s t code a s s i g n e d and t h e a p p l i c a b l e fund code. A r e v e r s a l of t h e over-the-counter issue w i l l result in a D I C DA 7 ( r e v e r s a l ) f i s c a l t r a n s a c t i o n , c i t i n g t h e c o s t code a s s i g n e d and t h e a p p l i c a b l e fund code. ( 2 ) Using u n i t purpose code t r a n s f e r from Purpose Code A t o Purpose Code C w i l l r e s u l t i n a D I C D7A f i s c a l t r a n s a c t i o n , c i t i n g t h e c o s t code assigned and t h e a p p l i c a b l e fund code.
( 3 ) When an a d d i t i o n a l demand i s g e n e r a t e d by t h e u s i n g u n i t , a D I C DGA f i s c a l t r a n s a c t i o n w i l l be c r e a t e d , c i t i n g t h e c o s t code assigned and a p p l i c a b l e fund code.
( 4 ) When an a d d i t i o n a l demand i s canceled by the using u n i t , a D I C DGA ( r e v e r s a l ) f i s c a l t r a n s a c t i o n w i l l be c r e a t e d .

( 5 ) When t h e u s i n g u n i t r e l e a s e s a back-order D I C D 6 f i s c a l t r a n s a c t ion w i l l be c r e a t e d . G
t o an end-use customer, a
( 6 ) When t h e u s i n g u n i t walks through an a d d i t i o n a l demand a t t h e General Account, a D I C D7A f i s c a l t r a n s a c t i o n w i l l be c r e a t e d , c i t i n g t h e c o s t code a s s i g n e d and t h e a p p l i c a b l e fund code.
b. F i n a n c i a l O b l i g a t i o n T r a n s a c t i o n (OPBUD)
( 1 ) A d d i t i o n a l demands submitted by using u n i t s which a r e passed t o a s u p p l y s o u r c e r e q u i r i n g t h e c i t a t i o n of funds w i l l have a D I C A3 - f i n a n c i a l o b l i g a t i o n card created. ( 2 ) When passed a d d i t i o n a l demands a r e r e j e c t e d o r c a n c e l l a t i o n r e q u e s t s M a r e confirmed, t h e S U w i l l be n o t i f i e d by t h e supply source with the D I C AE status transaction. These s t a t u s t r a n s a c t i o n s w i l l be passed t o MAGFARS v i a t ; h SASSY f i s c a l tape. MAGFARS w i l l cause f i n a n c i a l o b l i g a t i o n ( r e v e r s a l ) t r a n s a c t i o n s t o be c r e a t e d from t h e s t a t u s t r a n s a c t i o n s r e c e i v e d .
FMF SASSY USING UNIT PROCEDURES PART I11 SECTION 8 Procedures For Units Deployed or Transferred Paragraph Title General Information Deployment Deployed Using Units Utilizing Transaction Reporting Using Unit Deployment Using Manual Procedures Transfers Between Sassy Management Units Title Letter Request For Deployment Records Management and Inventory Printout
Stock Record/Inventory Control Card
Page 3-8-2 3-8-2
81 .
8.1.1
8.2
8.3 8.4
Figure
3-54 3-55 3-56
Page
3-8-5
PART I11 SECTION 8. PROCEDURES F R UNITS DEPLOYED OR TRANSFERRED O
8.1
General I n f o r m a t i o n
a . SASSY can o p e r a t e e q u a l l y w e l l i n support of deployed u n i t s a s i t does i n s u p p o r t of u n i t s i n g a r r i s o n . T h i s i s t r u e , even though t h e system depends on some h i g h l y s o p h i s t i c a t e d e l e c t r o n i c d a t a p r o c e s s i n g equipment and f r e q u e n t l y o p e r a t e s i n support of Marines i n a r a t h e r u n s o p h i s t i c a t e d environment. b. When a u n i t d e p l o y s , one of t h e following t h r e e t h i n g s can happen:
( 1 ) The u n i t may remain a t t a c h e d t o a rear-based s u p p o r t i n g S U and M c o n t i n u e t o t r a n s a c t i o n - r e p o r t v i a m a i l , Naval message, o r o t h e r means. The s u p p o r t i n g S U w i l l m a i n t a i n c u r r e n t u n i t r e c o r d s and perform a l l r e q u i r e d support M functions.
( 2 ) The u n i t may be moved from one s u p p o r t i n g S U t o a n o t h e r i n c l o s e r M g e o g r a p h i c a l proximity t o t h e a r e a of o p e r a t i o n s . When t h i s o c c u r s , a l l r e c o r d s w i l l be t r a n s f e r r e d on t a p e t o t h e new s u p p o r t i n g SMU.
I n t h o s e i n s t a n c e s when t r a n s a c t i o n - r e p o r t i n g i s not p r a c t i c a l o r f e a s i b l e , f o r example when a deployed u n i t i s not drawing support from a Marine Corps s e r v i c e support o r g a n i z a t i o n , t h e u n i t w i l l be provided w i t h a p r i n t o u t of i t s r e c o r d s and w i l l p r o c e s s manually f o r t h e d u r a t i o n of t h e deployment. The u n i t w i l l be guided by t h e manual recordkeeping procedures a s o u t l i n e d i n Upon paragraph 8 . 3 , f o l l o w i n g , and i n t h e c u r r e n t e d i t i o n of UM 4400-15. r e t u r n i n g from t h e deployment, a l l manual r e c o r d s w i l l be coded f o r computer i n d u c t i o n and d e l i v e r e d t o t h e SMU. 8.1.1 Deployment. Using u n i t s a r e c o n s i d e r e d t o be t e m p o r a r i l y deployed when i t h a s been determined by t h e u s i n g u n i t commander o r h i g h e r a u t h o r i t y t h a t d a i l y M t r a n s a c t i o n r e p o r t i n g t o t h e S U i s not f e a s i b l e o r p o s s i b l e f o r a p e r i o d of time because of geographic l o c a t i o n , communication l i m i t a t i o n s , o r o t h e r r e a s o n s . The l e n g t h , type of deployment t a s k o r g a n i z a t i o n , and command d e c i s i o n s w i l l determine which of s e v e r a l a l t e r n a t i v e methods of o p e r a t i o n i s t o be used d u r i n g t h e deployment. One of t h e prime c o n s i d e r a t i o n s i n making t h e d e t e r m i n a t i o n t o remain a t t a c h e d t o t h e S U o r t o r e v e r t t o a manual recordkeeping system i s t h e M c a p a b i l i t y of t h e deployed u n i t t o t r a n s a c t i o n - r e p o r t t o t h e SMU t o keep i t s r e c o r d s updated.
(3)
8.2 Deployed Using U n i t s U t i l i z i n g T r a n s a c t i o n Reporting. Dependent on t h e type of o p e r a t i o n , a v a i l a b l e supply s u p p o r t , and command p o l i c y , v a r i o u s methods of o p e r a t i o n a r e a v a i l a b l e t o a u n i t when i t i s deployed and a b l e t o communicate w i t h t h e source. R e g a r d l e s s of t h e method u s e d , t h e deployed u s i n g u n i t s w i l l t r a n s a c t i o n - r e p o r t back t o a rear-based SMU.
a . Use o f Preexpended Stocks. T h i s method may be used when a n element of t h e u n i t i s deploying a l o n e o r i n support of a n o t h e r u n i t and w i l l be o u t s i d e of t h e s u p p o r t i n g d i s t a n c e of t h e p a r e n t u n i t . ( 1 ) Required Purpose Code A o p e r a t i n g s t o c k s a r e preexpended i s s u e p o i n t and provided t h e deploying element. from t h e

(2) Control of allowance items will be through the use of internal manually prepared CMR's between the deploying element and parent unit.
( 3 ) The using unit will forward to the SMU on a periodic basis all of the using unit's transactions.
( 4 ) Upon completion of deployment, any unused stock is returned to the parent unit's issue point where a receipt from the RU (DIC D ~ A )is prepared for the SMU and the materiel is returned to stock.
b. Establishment of Separate Activity. If desired, a separate AC may be established for a task organization. Materiel to support this unit would be involved in the obtained through redistribution of assets for the <*it(s) deployment. This redistribution of assets will facilitate materiel control for all of the attached elements. Transaction reporting would be done only by the created AC. Upon termination of the deployment, the supporting unit(s) will be detached from the deployed using unit in the following manner:
(1) The supporting unit(s) will conduct an inventory of the remaining materiel which was taken to be used on the deployment. One copy of the results of the inventory will be given to the deployed using unit supply officer.
(2) The deployed using unit supply officer will prepare redistribution notices (DIC Z ~ M ) for those items listed on the attached unit's inventory list. The redistribution notices will be processed by the SMU and cause the materiel to be moved from the deployed using unit's balance file to the supporting unit's parent unit. The supporting unit will turn in the remaining materiel to its parent unit to be placed in stock. Using Unit Deployments Using Manual Procedures. Prior to deployment, using units converting to manual records will submit a letter to the SMU, requesting deployment records as shown in figure 3-54. In response to the letter, the using unit will receive an entire printout of its records, as follows: a. stocks order, of the orders Management and inventory printouts will be provided for all operating and allowance assets, to include all items with an onhand, due-in, or back as shown in figure 3-55. The printouts will reflect the stock position as most current run date. All expected materiel receipt documents and back for a specific NSN will appear on the printout.
8.3
b. The management and inventory printout replaces NAVMC 708 (Stock Record Card) and will be utilized in accordance with the instructions outlined in figure 3-55 and UM 4400-15. c. The management and inventory printouts will be utilized as stock record cards until replaced by revised stock record and inventory control cards (figure 3-56), as required. d.
8.4
The SMU will provide to each deploying unit an updated demand listing.
Transfers Between SASSY Management Units
a. When a using unit is deployed to another geographical area for an extended period of time and will be supported by another SMU, the using unit's supply

r e c o r d s w i l l be t r a n s f e r r e d on Additionally, a d u p l i c a t e tape w i l l M t h e new S U i n t h e event of l o s s p o s s i b l e , t h e r e c o r d s w i l l be t a p e from t h e o l d S U t o t h e new SMU. M be provided t h e deploying u n i t t o d e l i v e r t o o r damage t o t h e o r i g i n a l t a p e . Whenever t r a n s f e r r e d i n a d v a n c e t o t h e new SMU.
b. A l l t r a n s a c t i o n s which occur a f t e r d e p a r t i n g t h e o l d SMU w i l l be r e p o r t e d t o t h e new S U f o r p r o c e s s i n g . M
UNITED STATES MARINE CORPS 1st Battalion, 8th Marines 2d Marine Division, FMl? Camp Lejeune, North Carolinea 28542 21:SPO:msm
4400
Date MEMORANDUM From: Supply Officer To: Officer in Charge, SASSY Management Unit Subj: Ref: Request for deployment records for AC M12210 (a) UM 4400-124
date ) for a period of 1. This organization is going to deploy on ( about ( time It is requested the SASSY Management Unit (SMU) provide the records as outlined in the reference.
2.
It is requested this organization's requirement code be changed to ( 1, based on the length and area of deployment and command policy.
3. It is also requested the support level factor be increased/decreased to ( This is based on anticipated increase/decrease in manning level.
4. This unit will/will not return to this SMU.
(In case the unit is not returning to its parent SMU, the unit will state, if known, what SMU it will be attached to when the deployment terminates; the SMU will forward the unit's records to the new SMU.)
/s/ W. M. JAROSZ NOTE: Dates and times of deployments that are classified will be omitted from this letter.
Figure 3-54 --Letter Request for Deployment Records.

3-8-5
Figure 3-55 --Management and Inventory Printout.
L -
Legend 1 The u n i t ' s a c t i v i t y a d d r e s s code i s e n t e r e d i n t h i s b l o c k . 2 The u n i t ' s requirement code i s e n t e r e d i n t h i s block. Unit commanders must ensure t h a t t h e i r new a n t i c i p a t e d requirement code is f u r n i s h e d t h e S U i n t h e i r r e q u e s t f o r deployment r e c o r d s . M I f t h e balance f i l e has u n s e r v i c e a b l e a s s e t s on hand, t h e q u a n t i t y w i l l 3 appear i n t h i s block. The T M number of t h e item is e n t e r e d i n t h i s block. A 4 This is a The I D number ( i f a v a i l a b l e ) i s e n t e r e d i n t h i s block. 5 mandatory e n t r y f o r end item o n l y , when p r o v i s i o n i n g a s s e t s a r e on hand and t h e end item has not been placed i n s e r v i c e .
6
7
The number of movements which occurred d u r i n g t h e p r i o r 6 months, upon which t h e RO was based, i s e n t e r e d i n t h i s b l o c k . The r e c u r r i n g demands block. for t h e p r i o r 6-1nonth p e r i o d i s e n t e r e d i n t h i s
The average monthly r e c u r r i n g demand i s e n t e r e d i n t h i s b l o c k , based on t h e l a s t 12 months of usage. The u n i t ' s a u t h o r i z e d T/E allowance i s e n t e r e d i n t h i s block.
9
The q u a n t i t y of a u t h o r i z e d TIE allowance onhand i s e n t e r e d i n t h i s block. 10 I f the q u a n t i t y on hand exceeds the TIE allowance, t h e overage q u a n t i t y w i l l be placed i n b l o c k 1 2
The as-required Type I1 allowance ( s p e c i a l allowances) n o t l i s t e d i n t h e 11 TIE, but a u t h o r i z e d by t h e commanding o f f i c e r , w i l l be placed i n t h i s block.
12 The excess onhand q u a n t i t y from b l o c k 10 o r t h e a c t u a l on hand of an a s

r e q u i r e d q u a n t i t y is e n t e r e d h e r e .
13 The t o t a l i n i t i a l p r o v i s i o n i n g allowance, based on t h e sum of t h e t a i l o r e d l i s t i n g ( s 1 , i s e n t e r e d i n t h i s block.
14 The i n i t i a l p r o v i s i o n i n g allowance q u a n t i t y . a c t u a l l y on hand i n Purpose It w i l l not be included i n b l o c k 40 Code G i s e n t e r e d i n t h i s block. The i n i t i a l p r o v i s i o n i n g d e f i c i e n c y r e p o r t q u a n t i t i e s w i l l be t h e d i f f e r e n c e between b l o c k s 13 and 14 Once t h e end item has been placed i n s e r v i c e and a l l due q u a n t i t i e s r e c e i v e d , e n t e r t h e i n - s e r v i c e d a t e of t h e end item i n t h i s b l o c k t o prevent premature e x c e s s d e c l a r a t i o n s .
. I
F i g u r e 3-55 --Management
and I n v e n t o r y P r i n t o u t ( c o n . ) .
3-8-7

I-
Legend ( c o n . ) 15 The CLD a l l o w a n c e , b a s e d on P a r t V of t h e SL-4, (MSL RO).
i s entered i n t h i s block
16 The CLD q u a n t i t y on hand i s e n t e r e d i n t h i s b l o c k . R e q u i s i t i o n s and r e c e i p t s f o r CLD i t e m s w i l l be p o s t e d a s any o t h e r i t e m , b u t t h i s b l o c k w i l l be updated w i t h each CLD t r a n s a c t i o n . To e n s u r e t h a t t h e CLD a l l o w a n c e q u a n t i t y i s on hand o r on o r d e r , t h i s onhand q u a n t i t y is i n c l u d e d a s p a r t of t h e q u a n t i t y a p p e a r i n g i n b l o c k 41. T h i s p o r t i o n of t h e on hand may be l e s s t h a n o r e q u a l t o t h e q u a n t i t y b l o c k 1 5 . The CLD q u a n t i t y w i l l a l s o be e n t e r e d i n b l o c k 24 when t h e i n v e n t o r y c o n t r o l document (ICD) i s n o t computed; i . e . , t h e computer ROP i s l e s s t h a n t h e CLD a l l o w a n c e . 17 The sum of t h i s block. t h e a u t h o r i z e d mount-out allowance q u a n t i t i e s
is e n t e r e d i n
1 8 The sum of t h e mount-out onhand q u a n t i t i e s 'is e n t e r e d i n t h i s b l o c k . T h i s I f a u n i t d e p l o y s and t a k e s q u a n t i t y is not i n c l u d e d as p a r t of b l o c k 40. o n l y i t s s t o c k s , t h e mount-out onhand q u a n t i t y w i l l be manually e n t e r e d i n column 40. 19 The t o t a l of a l l a u t h o r i z e d a l l o w a n c e s is e n t e r e d i n t h i s b l o c k . of b l o c k s 9 , 11, 1 3 , 15, and 1 7 . ) (The sum
20 The sum of a l l a u t h o r i z e d a l l o w a n c e s on hand is p l a c e d i n t h i s b l o c k . he sum of b l o c k s 1 0 , 1 2 , 1 4 , 1 6 , and 1 8 . ) T h i s i s an o p t i o n a l e n t r y only as-required allowance i s a u t h o r i z e d . 21 T h i s b l o c k w i l l be u s e d , a s r e q u i r e d . T h i s b l o c k w i l l be u t i l i z e d s p e c i a l a l l o w a n c e s n o t p r o v i d e d f o r e l s e w h e r e on t h e c a r d . for
22 The d a y s of s u p p l y a u t h o r i z e d a s a S a f e t y Level (SL) i s e n t e r e d i n t h i s b l o c k . The q u a n t i t y a u t h o r i z e d a s t h e S a f e t y l e v e l w i l l be e n t e r e d i n t h e b l o c k immediately above.

23 The days of s u p p l y a u t h o r i z e d f o r o r d e r - s h i p time (OST) i s e n t e r e d i n t h i s block. The q u a n t i t y a u t h o r i z e d a s OST w i l l be e n t e r e d i n t h e b l o c k immediately above. 24 The ROP q u a n t i t y i s e n t e r e d i n t h i s b l o c k (SL + OST = ROP). 25 The d a y s of s u p p l y r e p r e s e n t e d by t h e ROP q u a n t i t y i s e n t e r e d block. (The sum of b l o c k s 22 and 2 3 . ) in this
26 The days of s u p p l y t h a t t h e o p e r a t i n g l e v e l (OL) r e p r e s e n t s i s e n t e r e d i n t h i s block. The q u a n t i t y a u t h o r i z e d a s O w i l l be e n t e r e d i n t h e b l o c k L immediately above.
3-8-8
Legend ( c o n . )
2 7 The RO q u a n t i t y i s e n t e r e d i n t h i s b l o c k (ROP + OL = RO).

28 The days of s u p p l y r e p r e s e n t e d by t h e RO i s e n t e r e d i n t h i s b l o c k .
29 The PNSN North A t l a n t i c T r e a t y O r g a n i z a t i o n (NATO) s t o c k number i s e n t e r e d i n t h i s block.

30 The s u b s t i t u t e s t o c k numbers (maximum of n i n e ) a r e blocks. The s u b s t i t u t e NSN's w i l l o n l y be e n t e r e d i f onhand, due o r back o r d e r f o r t h e r e s p e c t i v e NSN.
entered i n these t h e LUBF shows an
31 This b l o c k w i l l c o n t a i n one of two d a t e s , a s a p p l i c a b l e :

a. I f t h e i t e m i s an i n i t i a l p r o v i s i o n i n g i t e m , t h e d a t e t h e end i t e m was p l a c e d i n s e r v i c e a p p e a r s h e r e , denoted by an a s t e r i s k .
I f the item i s o t h e r than i n i t i a l p r o v i s i o n i n g , t h e d a t e appearing b. h e r e r e p r e s e n t s t h e d a t e t h e f i r s t demand was p l a c e d a g a i n s t t h e PNSN.
32 The u n i t of i s s u e i s e n t e r e d i n t h i s b l o c k .
33 The u n i t p r i c e i s e n t e r e d i n t h i s b l o c k .
34 The SAC i s e n t e r e d i n t h i s b l o c k .
35 The noun n o m e n c l a t u r e / i t e m name is e n t e r e d i n t h i s b l o c k .

36 The J u l i a n d a t e on which block.
the t r a n s a c t i o n was recorded appears in this
37 The document
number of t h e r e c o r d e d t r a n s a c t i o n a p p e a r s i n t h i s b l o c k ( d a t e and s e r i a l number o n l y ) . E n t e r t h e R U ' s account number when i s s u i n g m a t e r i e l t o o r m a t e r i e l from RU. 1/
38 This b l o c k c o n t a i n s t h e t y p e of t r a n s a c t i o n by D I C . 39 The p r i o r i t y of t h e document i s r e c o r d e d i n t h i s b l o c k . When a c o n t r o l l e d i t e m i s dropped o r r e c e i v e d and a r e c o v e r a b l e i t e m s r e p o r t (WIR) was not s u b m i t t e d , t h e c o n t r o l l e d i t e m r e p o r t i n g code w i l l be p l a c e d i n t h i s b l o c k on t h e same l i n e a s t h e r e c e i p t l d r o p is p o s t e d .
40 The t o t a l s e r v i c e a b l e a s s e t s on hand and a v a i l a b l e f o r i s s u e a p p e a r s i n

t h i s block. T h i s i n l u d e s onhand a s s e t s of TIE a l l o w a n c e , a s - r e q u i r e d a l l o w a n c e s , CLD q u a n t i t i e s , p l u s o p e r a t i n g s t o c k s . Not i n c l u d e d i n t h i s q u a n t i t y is i n i t i a l p r o v i s i o n i n g and mount-out q u a n t i t i e s on hand. The b a l a n c e i n t h i s column w i l l be used a s t h e onhand q u a n t i t y when computing a s s e t s and r e o r d e r q u a n t i t i e s . T h i s column w i l l be updated ( c a r r i e d 21 f o r w a r d ) w i t h each p o s t i n g . F i g u r e 3-55 --Management and I n v e n t o r y P r i n t o u t ( c o n . ) .
Legend ( c o n . ) 41 Cumulative r e c u r r i n g demands and movements w i l l be e n t e r e d i n t h i s b l o c k and w i l l be s e p a r a t e d by a s l a s h ( 1 ) . I f t h e demand was r e c u r r i n g , i n c r e a s e t h e c u m u l a t i v e r e c u r r i n g demands by t h e q u a n t i t y e n t e r e d i n column 51; and i n c r e a s e t h e c u m u l a t i v e movements by one i f t h e t r a n s a c t i o n r e p r e s e n t s an o v e r - t h e - c o u n t e r i s s u e , o r by t h e number of demands shown on t h e d r o p s h e e t i f t h e t r a n s a c t i o n r e p r e s e n t s i s s u e s by an i s s u e p o i n t . Accumulate r e c u r r i n g demands and movements t h r o u g h o u t each f i s c a l q u a r t e r , s t a r t i n g w i t h z e r o a t t h e b e g i n n i n g of each new q u a r t e r . Draw a c i r c l e around t h e c u m u l a t i v e r e c u r r i n g demand q u a n t i t y and movements a t t h e end of each q u a r t e r . Draw a d i a g o n a l l i n e from t h e lower l e f t - h a n d c o r n e r i n t h e BROUGHT FORWARD b l o c k of t h i s column, and e n t e r t h e t o t a l c u m u l a t i v e r e c u r r i n g demands and movements of t h e t h r e e p r e c e d i n g f i s c a l q u a r t e r s t o t h e l e f t of t h e d i a g o n a l l i n e . Enter the t o t a l cumulative r e c u r r i n g demands and movements f o r t h e c u r r e n t f i s c a l q u a r t e r ( t o d a t e , when b r o u g h t f o r w a r d ) t o t h e r i g h t of t h e d i a g o n a l l i n e . EXAMPLE :
CUM REC
3 6 1
Demands 5/ 10 1/ 3
42 The q u a n t i t y r e q u i s i t i o n e d w i l l be r e c o r d e d i n t h i s column. The q u a n t i t y r e c e i v e d w i l l be r e f l e c t e d by making a p p r o p r i a t e e n t r i e s i n columns 3 6 , 37, 3 8 , 5 0 , and 40 ( a l s o column 52 f o r nonexpendable t r a n s a c t i o n s ) . When
p a r t i a l r e c e i p t s o c c u r , new l i n e e n t r i e s w i l l be made u n t i l t h e t o t a l q u a n t i t y is received. The o r i g i n a l q u a n t i t y w i l l be l i n e d o u t and t h e r e m a i n i n g due q u a n t i t y f o r t h a t document e n t e r e d i n t h i s column, on t h e l i n e which r e f l e c t s t h e p a r t i a l r e c e i p t . Column 37 w i l l have t o be This e n t r y compared t o d e t e r m i n e i f a p a r t i c u l a r document i s c o m p l e t e . w i l l be t h e t o t a l q u a n t i t y o f a l l e x p e c t e d r e c e i p t s f o r t h e i t e m . This 4 3 column w i l l be u p d a t e d w i t h e a c h r e q u i s i t i o n and r e c e i p t l i n e e n t r y . T h i s column w i l l be updated ( c a r r i e d f o r w a r d ) w i t h e a c h p o s t i n g . A/
3/
3-8- 10
C-
Legend ( c o n . ) 44 The p r i o r i t y c i t e d i n t h e RU's r e q u i s i t i o n a p p e a r s i n t h i s column. 45 The a s s i g n e d RU's account number appears i n t h i s column. 46 The q u a n t i t y back-ordered t o an RU a p p e a r s i n t h i s column. When t h e backo r d e r e d q u a n t i t y i s f u l l y i s s u e d , l i n e out t h e q u a n t i t y to i n d i c a t e t o t a l back-order r e l e a s e . When t h e back o r d e r i s p a r t i a l l y f i l l e d , p o s t t h e q u a n t i t y i s s u e d , u t i l i z i n g columns 36, t h e n 38, and columns 51, t h e n 41, as a p p l i c a b l e . On t h e same l i n e , t h e p a r t i a l i s s u e i s p o s t e d , u t i l i z i n g columns 44 through 47 t o r e f l e c t t h e RU1s c u r r e n t back-order q u a n t i t y ; and l i n e out t h e p r i o r back-order q u a n t i t y above. 47 The t o t a l q u a n t i t y of accumulated back o r d e r s i s e n t e r e d i n t h i s column. 48 T h i s block c o n t a i n s c o n t r o l l e d item i n f o r m a t i o n : a. If c o n t r o l l e d by Headquarters Marine Corps, it will "CONTROLLED ITEM, See MCO P4400.82" (CIC's A through I ) . read
b.
I f c o n t r o l l e d l o c a l l y , i t w i l l read "LOCALLY CONTROLLED" (CIC 2 ) .
49 The RNSN appears i n t h i s b l o c k .

50 The q u a n t i t y of t h e item r e c e i v e d appears i n t h i s column. /
51 The q u a n t i t y of t h e item i s s u e d o r dropped a p p e a r s i n t h i s column.

52 The t o t a l q u a n t i t y of nonexpendable items t o be accounted f o r appears i n t h i s column. Charges i n t h i s column w i l l be made o n l y as a r e s u l t of p r o c e s s i n g t r a n s a c t i o n s which change t h e q u a n t i t y i n c r e a s e o r d e c r e a s e columns. This column w i l l be updated ( c a r r i e d forward) f o r each nonexpendable i t e m p o s t i n g . 21
53 Enter t h e reportinglmanagement code f o r t h e i t e m , i f a p p l i c a b l e .

54 Upon r e c e i p t of t h e management and i n v e n t o r y d a t a p r i n t o u t (708 c a r d f o r m a t ) , t h e u n i t commander must determine t h e t y p e of a c c o u n t a b i l i t y r e q u i r e d f o r each item based on t h e d e f i n i t i o n c o n t a i n e d i n UM 4400-15 and i n s e r t one of t h e f o l l o w i n g : a. b.
#IF
"I." -
ll
Formal a c c o u n t , nonexpendable i t e m s . Informal a c c o u n t , expendable i t e m s .
55 The t o t a l TIE,
as r e q u i r e d , and Purpose Code A a s s e t s w i l l appear i n column 40 l e s s mount-out and p r o v i s i o n i n g q u a n t i t i e s . When t h e t y p e of a c c o u n t a b i l i t y ( f o r m a l / i n f o r m a l ) i s determined, accomplish t h e f o l l o w i n g :
3-8- 11
Legend (con.) a. For formal accounting, enter the column 40 quantity into the accountable balance file. b. Enter the quantity actually available for issue in column 40
56 Compute and enter the total assets of the item, as follows:

a. Expendable (I) = on hand + dues - back order = assets. After computing assets with each posting, compare assets to ROP to determine if a requisition must be prepared; and, then, compare assets to ROP and then to RO to determine the quantity to requisition. If assets are greater than RO, the item has an excess quantity on hand. b. Nonexpendable (F) = accountable balance + dues = assets. After computing assets with each posting, compare assets to the total allowance authorized or RO/ROP (if ICD is computed) to determine the amount to requisition or excess quantity. 4/ This column must be updated with each posting
NOTE: -
The last quantity entered in columns 40, 41, 43, 46, 47, and 52 will be carried forward to the new card when the old card is filled. A carried forward entry in column 47 specifies that the old card contains RU back orders.
11 -
If materiel is due in to fill an initial provisioning project, the entire document number, as derived from the tailored listing, will be entered.
EXAMPLE: DATE Doc. NR.

2 -/
If the materiel received is on an initial provisioning document, the quantity received will not be entered in block 50, 40, or 52. The quantity due on an initial provisioning document will be posted in block 11 but WILL NOT be shown as a part of column 43. In instances where a negative asset quantity appears, it will be posted as a minus (-1 quantity. EXAMPLE: - + - - BO's = Assets OH Dues 0 + 5 1 0 = -5
-
31 41 -
--
Figure 3-55 --Management and Inventory Printout (con.).
NOTE:
T h i s figure u t i l i z e s t h e same legend a s f i g u r e 3-55
F i g u r e 3-56 --Stock
Record and I n v e n t o r y C o n t r o l Card (NAVMC 708-2).
3-8-13/(3-8-14
blank)
PART I11 SECTION 9
MIMMS/ SASSY
Paragraph 9.1 9.1.1
9.2
Title General Information CormnandlStaff Responsibilities Supply Support Requisitioning Procedures Instructions for Completing the ERO Shopping List (NAVMC 10925) Special Instructions
Disposition/~istributionof NAVMC 10925
Page 3-9-2
9.2.1 9.2.2 9.2.3 9.2.4 9.2.5 9.3 Figure
MIMMS Transactions MIMMS Field Subsystem Procedures Title Page 3-9-1 0 3-9-1 2
3-57
3-58
ERO Shopping List Code Sheet (NAVMC 10925)

ERO Shopping List Data Flow
PART I11 Section 9 MIMMS/SASSY
9.1 General I n f o r m a t i o n . The purpose of t h i s s e c t i o n i s t o provide a comprehensive g u i d e , a s w e l l a s p r o c e d u r e s , f o r t h e management of ground equipment maintenance a t a l l l e v e l s of command and echelons of maintenance. Further, it i d e n t i f i e s command and s t a f f r e l a t i o n s h i p s and i n t e r f a c e s between t h e MM S and I M SASSY o p e r a t i n g p r o c e d u r e s . a . The g e n e r a l o b j e c t i v e of minimum c o s t and e f f o r t . MM S I M
i s t o maximize
equipment
readiness
at
b. S p e c i f i c o b j e c t i v e s of t h e system which w i l l enhance t h e commander's a b i l i t y t o a c h i e v e t h e g e n e r a l o b j e c t i v e of MM S and t o e s t a b l i s h e f f e c t i v e I M maintenance programs a r e t o :
( 1 ) Define and e s t a b l i s h uniform management p o l i c i e s and procedures f o r equipment maintenance. ( 2 ) Improve t h e maintenance a c t i v i t i e s . planning, organization, direction, and control of
( 3 ) Improve t h e m a i n t a i n a b i l i t y and r e l i a b i l i t y of equipment through t h e documentation of o p e r a t i o n a l performance and maintenance e x p e r i e n c e .

( 4 ) P r o v i d e f o r t h e t i m e l y c o l l e c t i o n and d i s s e m i n a t i o n of informat i o n r e q u i r e d f o r e f f e c t i v e maintenance management t o a l l command l e v e l s having a need for it.
c . C o n s i s t e n t and c o n t i n o u s c o o r d i n a t i o n between maintenance and supply i s e s s e n t i a l t o t h e proper f u n c t i o n i n g of t h e maintenance program and c o n t r i b u t e s s i g n i f i c a n t l y t o t h e equipment r e a d i n e s s p o s t u r e . ~ o m m a n d / ~ t a fR e s p o n s i b i l i t i e s . f The MIMMS/SASSYProgram does not r e l i e v e 9.1.1 t h e commanding o f f i c e r of i n h e r e n t maintenance/supply r e s p o n s i b i l i t i e s . a . MM S i s e s t a b l i s h e d t o provide commanding o f f i c e r s a t a l l l e v e l s I M a s s i s t a n c e r e q u i r e d t o accomplish t h e f o l l o w i n g command r e s p o n s i b i l i t i e s : the
(1) E v a l u a t e r e a d i n e s s p o s t u r e s i n t h e a r e a s of equipment r e l i a b i l i t y and maintainability.
(2)
Determine support requirements f o r s u s t a i n e d o p e r a t i o n s . over the unit's logistics support
(3) Establish positive control r e s o u r c e s w i t h t h e support of SASSY.

(4)
MCO P4790.1,
Ensure t h a t MMO's, a s s i g n e d i n accordance w i t h t h e c u r r e n t e d i t i o n of i n t e r f a c e and i n t e g r a t e t h e i r e f f o r t s w i t h t h o s e of t h e u n i t supply o f f i c e r s on supply and maintenance o p e r a t i o n s .
b. The u n i t supply o f f i c e r i s d i r e c t l y r e s p o n s i b l e t o t h e commander and w i l l a d h e r e t o t h e p o l i c i e s a s s e t f o r t h i n c u r r e n t supply d i r e c t i v e s i n m a i n t a i n i n g a n i n t e r f a c e between supply and maintenance w i t h i n t h e u n i t .
FMF SASSY USING UNIT PROCEDURES (1) The supply officer is the officer whom the Commander has assigned in writing to administer the unit's supply records. As such, it is the supply officer who has the final review and approval of all supply transactions prior to induction. Inasmuch as MIMMS-AIS 4 and 8 cards create SASSY transactions and update supply and fiscal records, the supply officer is responsible for their induct ion. (2) A using unit supply officer is not only the individual who administers the organization's supply account, but is also a special staff officer of the Commander. In this latter capacity, his responsibilities regarding maintenance management include, but are not limited to, the following: (a) readiness. (b) Analyzing current policies and procedures recommendations to modify them where improvements are necessary. and making Advising the Commander of the impact of supply on equipment
(c) Coordinating with the MMO to ensure that the supply program supports the using unit's maintenance effort in such a way as to optimize the organizational goals.
( 3 ) In his capacity as supply account administrator, the supply officer discharges his responsibilities related to the maintenance program by the following:
(a) researched.
Ensuring
that 4 cards
and
other
requisitions are properly
(b) Ensuring that 4 cards, 8 cards, and other requisitions are properly inducted and correctly update the appropriate supply, fiscal, and MIMMS.AIS records. (c) Ensuring that materiel is properly and expeditiously issued to customers upon receipt. (d) Rendering appropriate assistance maintenance officers, and other supply customers. (el to responsible officers,
Conducting reconciliations with responsible officers.
( f) Advising and assisting responsible officers regarding the supply aspects of their internal shop reconciliations conducted in accordance with the current edition of MCO P4790.2.
c.
The MMO has the following responsibilities:

(1)
Serves as a special staff officer to the commanding officer under the staff cognizance of the G-4/S-4 with respect to organizat ional equipment maintenance management.
( 2 ) Advises the commander on all matters related to equipment maintenance and the impact of the unitt.smaintenance effort on equipment readiness.
( 3 ) Assures the proper recording of maintenance proper upkeep of required maintenance records.
information and
the
( 4 ) Ensures close coordination with the unit supply officer in order to provide for the maximum effectiveness in supply support of the command's maintenance program.
( 5 ) Ensures all requests for materiel and supplies for maintenance requirements are authorized in accordance with current directives and that valid signatures are timely obtained on ERO shopping lists for appropriate priorities of requests
( 6 ) Ensures ERO shopping lists are timely processed through the supply section and on a daily basis are converted to machine media for input to the Field Maintenance Subsystem of the MIMMS Automated Information System (AIS).
( 7 ) Establishes procedures to ensure MIMMS AIS output destined for SASSY is promptly delivered to the SMU for further processing into SASSY. The decision to permit tape-to-tape interface of SASSY transactions generated by the Field Maintenance Subsystem or to require visible output from the Field Maintenance Subsystem for subsequent review by the SMU prior to submission to SASSY is up to the discretion of the officer in charge of the SMU.
( 8 ) Effects timely pick-up and receipt for materiel from the unit supply officer and the supporting maintenance floats, ensuring prompt reporting to the Field Maintenance Subsystem of receipts and timely processing of output destined for SASSY.
( 9 ) Ensures prompt reporting of cancellations and receipts from other than SASSY sources to the Field Maintenance Subsystem of the MIMMS AIS and the delivery of generated SASSY transactions to the SMU in either card, diskette or tape media as determined by the officer in charge of the SMU.
(10) Establishes procedures to ensure appropriate Field Subsystem MIMMS AIS reports are provided to the unit supply officer.
Maintenance
9.2 Supply Support. The efficient conduct of the unit's equipment maintenance program requires that supplies for its performance be available when and where needed. This requirement is satisfied through timely requisitioning, distribution, and replenishment of secondary reparables, repair parts, and other required supplies. The total supply support required for a unit's maintenance program is determined by the types and quantities of equipment to be maintained by the unit and the rates at which supplies are consumed in the maintenance effort. In general, units are not authorized to requisition or hold items of supply involving use above their authorized echelon of maintenance. Supply support of maintenance includes the establishing of materiel issue points, positioning of items of supply in the proper quantities, and requisitioning procedures. 9.2.1 Requisitioning Procedures. The procedures contained herein will be adhered to when requisitioning maintenance-peculiar items and repair parts: a. Requests for repair parts and secondary reparables from maintenance shops will be forwarded to the materiel issue points or maintenance floats as applicable.

S b. A t a minimum, t h e s h o p p i n g l i s t w i l l c o n t a i n a n ERO number, p r i o r i t y , N N o r p a r t number, t y p e demand, and s o u r c e . 9.2.2 I n s t r u c t i o n s f o r Completing t h e ERO Shopping L i s t (NAVMC 10925)
a . The ERO Shopping L i s t (EROSL) (NAVMC 10925) i s d i v i d e d i n t o two s e c t i o n s : a h e a d e r s e c t i o n f o r s u p p l y / m a i n t e n a n c e i n f o r m a t i o n ( b l o c k s 1-10), and a "4" and I t 11 8 card t r a n s a c t ion s e c t i o n f o r p a r t s requested, back-ordered, i s s u e s received, p a r t i a l l y received, or canceled. ( S e e f i g u r e 3-57 f o r c o m p l e t i n g t h e h e a d e r s e c t i o n and P a r t I V o f t h i s manual. f o r c o m p l e t i n g the " 4 " , " 5 " , "7", and "8" c a r d sect ion). b. The ERO h o l d e r is r e s p o n s i b l e f o r t h e i n i t i a l p r e p a r a t i o n of NAVMC 10925, t o i n c l u d e t h e ERO number, u n i t , d a t e , i n i t i a l s , and d a t e on which p e r s o n n e l p r e p a r e t h e EROSL; c i r c l i n g t h e c o r r e c t m a t e r i e l usage code ("6" is f o r components is f o r c o r r e c t i v e m a i n t e n a n c e (CM), "8" is f o r o f a major end i t e m , "7" m o d i f i c a t i o n (MOD), and "9" i s f o r p r e v e n t i v e m a i n t e n a n c e ( P M ) ) , and e n t e r i n g t h e shop s e c t i o n and r e f e r e n c e s o u r c e which a r e n o t e d i n t h e h e a d i n g . c . The i s s u e p o i n t / s u p p l y s e c t i o n i s r e s p o n s i b l e f o r i n i t i a l l y r e c e i v i n g NAVMC 10925 from t h e m a i n t e n a n c e shop: ( 1 ) Researching when r e c e i v e d .
(2)
the
following
when
pertinent
information,
which
is
included
on
the
form,
I s s u i n g p a r t s on hand o v e r t h e c o u n t e r .
( 3 ) Completing t h e v a r i o u s p a r t s of NAVMC 10925 i n a c c o r d a n c e w i t h t h e i n s t r u c t i o n s contained h e r e i n .

(4) F i l i n g a copy o f t h e s h o p p i n g l i s t i n t h e p e n d i n g f i l e . the shopping list with the next day's MIMMS daily
(5) Validating transaction l i s t i n g .
( 6 ) Notifying t h e maintenance a v a i l a b l e through t h e supply system. (7)
shop
when
required
parts
have
become
Performing f i s c a l f u n c t i o n s i n accordance with l o c a l procedures.
d . N V C 10925 i s c o n f i g u r e d i n a pad of 100 s e l f - c a r b o n i z i n g s h e e t s , AM c o n t a i n i n g s e v e n t e m p l a t e s w i t h s i m p l i f i e d i n s t r u c t i o n s f o r p r e p a r i n g MIMMS AIS inputs. The m a i n t e n a n c e shop w i l l f i l l i n t h e i n f o r m a t i o n f o r t h e r e q u i s i t i o n of p a r t s as i n d i c a t e d on t h e t e m p l a t e f o r s u p p l y r e q u e s t s ("4" c a r d ) , e x c e p t f o r t h e document number (CC's 28-40) and t h e a d v i c e c o d e (CC's 68-69).
e . NAVMC 10925 i s t o be used a s t h e d a t a e n t r y s o u r c e document t o e s t a b l i s h b a c k o r d e r s and r e c o r d o v e r - t h e - c o u n t e r i s s u e s a g a i n s t a n ERO. Upon r e t u r n from d a t a e n t r y , NAVMC 10925 w i l l be f i l e d i n a p e n d i n g f i l e . The MIMMS d a i l y p r o c e s s When a l l r e p o r t w i l l be r e c o n c i l e d on a d a i l y b a s i s w i t h t h e pending f i l e . t r a n s a c t i o n s reflected on NAVMC 10925 have been p o s t e d t o t h e MIMMS d a i l y p r o c e s s report, the o r i g i n a l w i l l be returned t o the originator.
f . Upon r e c e i p t o f an i t e m which i s b a c k - o r d e r e d a g a i n s t a n ERO, t h e DD 1348-1 w i l l b e a n n o t a t e d w i t h t h e ERO number, q u a n t i t y r e c e i v e d , a u t h o r i t y c o d e , and w h e t h e r t h e r e c e i p t was a c o m p l e t e f i l l o r p a r t i a l r e c e i p t . T h i s i n f o r m a t i o n After data may b e e n t e r e d on t h e DD 1348-1 i n a c c o r d a n c e w i t h l o c a l p r o c e d u r e s . e n t r y , t h e DD 1348-1 w i l l b e f i l e d i n a p e n d i n g f i l e u n t i l i t i s p o s t e d t o t h e MIMMS d a i l y p r o c e s s r e p o r t and t h e SASSYJADL, a t which t i m e i t w i l l be d i s p o s e d of. One c o p y , s i g n e d by t h e p e r s o n r e c e i v i n g t h e g e a r , must be f i l e d i n t h e r e c e i p t f i l e a s proof of d e l i v e r y . The DD 1348-1 w i l l be used a s t h e d a t a e n t r y s o u r c e document.
9.2.3
Special Instructions
a. Full Issue. When a f u l l i s s u e is made, t h e i s s u e p o i n t is r e s p o n s i b l e f o r c o m p l e t i n g t h e document number, e n t e r i n g "D7" i n t h e a d v i c e code f i e l d , r e s e a r c h i n g p a r t s i n f o r m a t i o n t o e n s u r e a c c u r a c y , and i s s u i n g p a r t s on hand o v e r t h e counter. I n a d d i t i o n , t h e i s s u e p o i n t is r e s p o n s i b l e f o r i n i t i a l i n g t h e "supply-IP" l i n e (block 4 ) a f t e r ensuring t h e accuracy of t h e "parts requested" i n f o r m a t i o n and t h e n f o r w a r d i n g t h e NAVMC 10925 f o r d a t a e n t r y . b. P a r t i a l Issue. When a f u l l i s s u e c a n n o t be made, t h e i s s u e p o i n t c l e r k w i l l l i n e o u t t h e q u a n t i t y r e q u e s t e d and a n n o t a t e t h e q u a n t i t y i s s u e d above i t . The i s s u e p o i n t c l e r k w i l l p l a c e "D7" i n t h e Advice Code f i e l d . For p a r t i a l i s s u e s , t h o s e i t e m s n o t i s s u e d must b e b a c k - o r d e r e d . The i s s u e p o i n t c l e r k w i l l p r e p a r e a n o t h e r t r a n s a c t i o n l i n e , u s i n g t h e " t e m p l a t e f o r s u p p l y r e q u e s t s " ("4" c a r d ) t o r e q u i s i t i o n t h e d i f f e r e n c e b e t w e e n t h e q u a n t i t y r e q u e s t e d and t h e q u a n t i t y i s s u e d . The A d v i c e Code w i l l b e l e f t b l a n k o r a v a l i d s u p p l y t y p e Advice Code w i l l b e e n t e r e d . c . No P a r t s I s s u e d o n Demand. I f t h e i s s u e p o i n t cannot s a t i s f y any of t h e demands on any one o r more o f t h e "4" t r a n s a c t i o n l i n e e n t r i e s , t h e i s s u e p o i n t w i l l c o m p l e t e t h e document number and q u a n t i t y b a c k - o r d e r e d i n a c c o r d a n c e w i t h t h e template for supply requests. The i s s u e p o i n t w i l l a l s o c o m p l e t e t h e i s s u e p o i n t a u t h o r i z a t i o n s i g n a t u r e l i n e , and f o r w a r d t h e N V C 10925 (EROSL) f o r d a t a e n t r y . AM When a n o u t s t a n d i n g q u a n t i t y is f i n a l l y r e c e i v e d , p a r t i a l l y r e c e i v e d , c a n c e l e d , s c r o u n g e d , o r a c r e d i t r e c e i v e d , a n "8" t r a n s a c t i o n l i n e e n t r y w i l l b e c o m p l e t e d . d. S u b s t i t u t e Items. The f o l l o w i n g w i l l b e a c c o m p l i s h e d by t h e i s s u e p o i n t i n t h e c a s e of s u b s t i t u t e items: ( 1 ) S u b s t i t u t e I t e m ( s ) I s s u e d Upon Demand. When a s u b s t i t u t e i t e m c a n b e i s s u e d which w i l l c o m p l e t e l y s a t i s f y a demand on a "4" t r a n s a c t i o n l i n e e n t r y , t h e i s s u e point w i l l l i n e out t h e o r i g i n a l e n t r y and, i n conjunction with the t e c h n i c i a n / m e c h a n i c , c o m p l e t e a new "4" t r a n s a c t i o n l i n e . The new e n t r y w i l l c o n t a i n t h e s u b s t i t u t e i t e m ( s ) NSN, U n i t o f I s s u e , q u a n t i t y i s s u e d , Advice Code D7, and document s e r i a l number i n a c c o r d a n c e w i t h t h e t e m p l a t e f o r s u p p l y r e q u e s t s and P a r t IV o f t h i s manual.
( 2 ) P a r t i a l I s s u e o f a S u b s t i t u t e I t e m ( s ) Upon Demand, If a partial i s s u e of a s u b s t i t u t e i t e m c a n b e made, t h e i s s u e p o i n t c l e r k w i l l c o m p l e t e a new "411 t r a n s a c t i o n l i n e w i t h t h e s u b s t i t u t e i t e m ' s -NSN, u n i t o f i s s u e , q u a n t i t y
The q u a n t i t y f i e l d on t h e o r i g i n a l e n t r y w i l l be i s s u e d , and A d v i c e Code "D7" l i n e d o u t and t h e d i f f e r e n c e b e t w e e n t h e q u a n t i t y r e q u e s t e d and q u a n t i t y i s s u e d a n n o t a t e d above i t .
( 3 ) Back-Ordered R e l e a s e o f S u b s t i t u t e I t e m . When a s u b s t i t u t e i t e m ( s ) i s r e c e i v e d l p a r t i a l l y r e c e i v e d a f t e r a "4" t r a n s a c t i o n back-order document number h a s b e e n p r o c e s s e d b u t t h e item i s not r e c e i v e d under t h e o r i g i n a l "4" t r a n s a c t i o n document number, t h e f o l l o w i n g a c t i o n s w i l l be completed by t h e i s s u e p o i n t :
( a ) The o r i g i n a l document number w i l l be c a n c e l e d w i t h t r a n s a c t i o n e n t r y i n a c c o r d a n c e w i t h t h e t e m p l a t e of s u p p l y r e c e i p t s . an "8"
( b ) A new "4" t r a n s a c t i o n e n t r y w i l l be completed w i t h t h e s u b s t i t u t e i t e m ( s ) NSN, number i s s u e d , and ~ d v i c eCode D 7 . If the s u b s t i t u t e i t e m ( s ) s a t i s f i e s o n l y a p a r t i a l demand, a n a d d i t i o n a l "4" t r a n s a c t i o n e n t r y w i l l b e completed f o r t h e o r i g i n a l r e q u e s t e d NSN f o r t h e d i f f e r e n c e between t h e o r i g i n a l back-order q u a n t i t y and t h e q u a n t i t y i s s u e d . e . Receipts. When a n o u t s t a n d i n g q u a n t i t y i s r e c e i v e d , p a r t i a l l y r e c e i v e d , c a n c e l e d , s c r o u n g e d , o r a c r e d i t r e c e i v e d , an "8" t r a n s a c t i o n l i n e e n t r y w i l l be completed i n a c c o r d a n c e w i t h t h e t e m p l a t e f o r s u p p l y r e c e i p t s . 9.2.4
Disposition/Distribution o f NAVMC 10925
a. Upon c o m p l e t i o n of t h e r e q u i r e d r e q u i s i t i o n i n f o r m a t i o n by t h e u s i n g u n i t and r e v i e w by a u t h o r i z e d p e r s o n n e l , t h e s h o p p i n g l i s t is t a k e n t o t h e l o c a l i s s u e p o i n t where i s s u e s a r e made, i f p o s s i b l e . b. The i s s u e p o i n t completes i t s r e q u i r e d i n f o r m a t i o n f o r r e p a i r p a r t s , r e t u r n s t h e second copy o f t h e NAVMC 10925 t o t h e o r i g i n a t o r and forwal-ds t h e o r i g i n a l t o data entry personnel.
c. The i s s u e outstanding.
point
retains
the
first
copy
for
local
use
while
parts
are
d . For s e c o n d a r y r e p a r a b l e s , t h e m a i n t e n a n c e f l o a t i s s u e p o i n t w i l l r e t u r n a completed copy t o t h e c u s t o m e r . The m a i n t e n a n c e f l o a t i s s u e p o i n t p e r s o n n e l a r e responsible for a l l data entry for f l o a t 4 cards. e . The d a t a e n t r y p e r s o n n e l s e c t i o n r e t u r n s t h e o r i g i n a l copy t o t h e i s s u e point for repair part transactions. The i s s u e p o i n t w i l l r e t u r n t h e o r i g i n a l NAVMC 10925 t o t h e o r i g i n a t o r , i n d i c a t i n g t h a t a l l t r a n s a c t i o n s have appeared on the d a i l y process r e p o r t . f . The copy o f t h e NAVMC 10925 provided t h e i s s u e p o i n t may be d i s p o s e d of i n a c c o r d a n c e w i t h l o c a l SOP'S. g . The o r i g i n a t o r w i l l o r i g i n a l copy of t h e ERO. attach t h e o r i g i n a l copy of t h e NAVMC 10925 t o t h e
h . The second copy o f t h e NAVMC 10925 w i l l be a t t a c h e d t o t h e s h o p ' s copy of t h e ERO.
i. The o r i g i n a t o r w i l l f i l e t h e NAVMC 10925 and ERO i n t h e open ERO f i l e or equipment f o l d e r a t t h e a p p r o p r i a t e t i m e . ( S e e f i g u r e 3-58)

9.2.5 MIMMS Transactions
a. "4" Transaction. This transaction is used to add a parts record in MIMMS and to automatically create required SASSY transactions. There are two types of MIMMS "4" cards applicable to the using unit: MIMMS "4" Part and MIMMS "4" Float. The MIMMS "4" Part transaction is used for requisitioning repair parts and components, issuing, backordering, and reporting usage. The MIMMS "4" Float transact ion is used for requisitioning, backordering, backorder reinstatement and issuing secondary reparables from the maintenance float. b. "8" Transaction. This transaction is used to close out or cancel a parts record in MIMMS and to automatically create transactions to receipt and cancel requisitions in SASSY.
C. "5" Card. This input transact ion is used to change the document number of any non-SASSY document. It will be used to record any possible changes to documents of an open purchase request or blanket purchase agreement. This card will normally be completed by supply personnel.
d. "7" Card. The purpose of this input transaction is to manually enter the supply status on an open record. It is used to enter the supply status received from any source other than MILSTRIP. It may also be used to correct any previous status already in system files. This card will normally be completed by supply personnel and submitted after a parts record has been established in the system.
9.3 MIMMS Field Subsystem Procedures

11 1 1 a. MIMMS AIS Input to SASSY. After data entry of "4", 1 8 , 11 51 , and 11711 cards, these transactions will be processed in the MIMMS Automated Information System (AIS).
(1) When the required data is submitted to the MIMMS AIS after data entry, DIC D7A1s for all issues made and DIC ZO-Is to establish back orders for the nonissued items will be computer-generated.
(2)
The DIC ZO-/D7- will be input into SASSY for the required supply
functions.
( 3 ) Other SASSY part transactions which are produced in the MIMMS AIS system and passed to SASSY include DICs of ZC1, ZM1, DHA, D6T, D7L, and ZZZ.
(4) Sassy float transactions which are produced in the MIMMS AIS are DGA, DG6, DAC, D6A, D7A and DHA.
(5) The MIMMS AIS will produce all applicable transactions (i.e., DIC ZO, D7 , D6T, etc.) pertaining to maintenance items/repair parts. The issue point wirl ensure that all MIMMS-generated transactions have been input to SASSY and any errors corrected in accordance with current SASSY directives.
b. Management Reports for Control of MIMMS-Generated Transactions. Following the interface of MIMMS and SASSY, three reports will be generated for management purposes and forwarded on a daily basis to the issue point. These reports will be in addition to the normal SASSY-generated reports (i.e., daily history, additional
demand, etc.) and will contain similar information but will be maintenance-support oriented only. The three MIMMS/SASSY reports are as follows: (1) Daily Transaction List i ? n . This daily report provides the originator with visibility of all in~uttransactions which were reiected and the associated error number,- and also -those transactions which were accepted with suspect field(s) blanked out or with zeros, as appropriate. In addition, it also provides the originator with a listing of all transactions which have been accepted.
(2) Daily Process Report. This 'daily report lists active ERO's in their shops for maintenance managers at all levels. Current supply and maintenance data are portrayed for managerial purposes.
( 3 ) Daily SASSY Transactions. This daily report lists selected SASSY image transactions generated by the "4" and "8" cards.
Figure 3-57 .--ERO
Shopping L i s t Coding S h e e t (NAVMC 1 0 9 2 5 ) .

C
Legend
1
2
-a b l e sn.t e r Unit. E repar

Date. Maint. Enter p a r t s needed mechanic from is a u t h o r i z e d indicated. Su
t h e name of
the unit
requesting repair partslsecondary
E n t e r t h e J u l i a n d a t e on which t h e u n i t i n i t i a t e s t h e EROSL. t h e d a t e on which t h e m e c h a n i c J t e c h n i c i a n d e t e r m i n e s t h e t o " e f f e c t r e p a i r s and t h e i n i t i a l s of t h e t e c h n i c i a n / t h e maintenance f a c i l i t y who i s performing t h e r e p a i r s and t o r e q u i s i t i o n p a r t s from t h e i s s u e p o i n t f o r t h e p r i o r i t y
T i i Y x h i supply
NOTE: 5
This block w i l l c o n t a i n t h e supply c l e r k ' s i n i t i a l s and d a t e personnel from t h e i s s u e p o i n t e n s u r e t h e d a t a e n t r y personnel t h a t a l l i n i t i a l supply a c t i o n has been completed and t h a t t h e EROSL is ready f o r d a t a automation. \ T h i s block is i n i t i a l e d a f t e r t h e i s s u e p o i n t r e c e i v e s t h e EROSL, checks i t f o r accuracy, and i s s u e s o r back-orders t h e r e q u i r e d part.
1 -1P.
'
Data Clerk. E n t e r t h e c l e r k ' s i n i t i a l s and t h e d a t e on which a l l of t h e r e q u i r e d i n f o r m a t i o n has been e n t e r e d i n a machine r e a d a b l e form ( d i s k e t t e , punched c a r d , e t c . )
ERO No.
E n t e r t h e ERO number t o which t h e EROSL a p p l i e s .
M a t e r i e l Usage Code. C i r c l e t h e c o r r e c t usage code: "6" is i s f o r c o r r e c t i v e maintenance (CM), "8" is components, "7" M o d i f i c a t i o n (MOD), and "9" is f o r P r e v e n t a t i v e Maintenance (PM)
for for
zhzg E-::;;L5.Enter
t h e a p p r o p r i a t e shop s e c t i o n code found i n appendix
A.
E n t e r t h e s o u r c e r e f e r e n c e u t i l i z e d by t h e technician/mechanic i n SL-4, T e c h n i c a l Manual, o r d e r i n g r e a i r p a r t s informat i o n ; i .e., Manufacturer s P a r t s L i s t , e t c .
10
B Through R.
These a r e u t i l i z e d a s d i c t a t e d by l o c a l procedures.
NOTE:
The ERO h o l d e r is r e s p q n s i b l e f o r t h e i n i t i a l p r e p a r a t i o n of t h e EROSL, t o i n c l u d e t h e E O number, u n i t , d a t e , ~ n i t i a l s , and d a t e R on which personnel prepared t h e EROSL; c i r c l i n g t h e c o r r e c t m a t e r i e l usage code; and e n t e r i n g t h e shop s e c t i o n code and r e f e r e n c e s o u r c e i n b l a n k A which a r e noted i n t h e heading. The i s s u e p o i n t is r e s p o n s i b l e f o r completing t h e document number and t h e a d v i c e code, researching parts information t o ensure accuracy, i s s u i n g p a r t s on hand o v e r t h e c o u n t e r , and backo r d e r i n g t h o s e p a r t s which a r e not on hand. In a d d i t i o n , t h e line i s s u e p o i n t is r e s p o n s i b l e f o r i n i t i a l i n g t h e "supply-IP" after e n s u r i n g t h e accuracy of t h e p a r t s r e q u e s t e d information.
F i g u r e 3-57.--ERO
Shopping L i s t Coding S h e e t , -NAVMC 10925 (con.).
Maintenance Shop
MMO /Cus tomer
SASSY/Maintenance Float I s s u e Point
Data Automation
Field Maint Subsys tem
SASSY System
_
Daily Process
I
No. Seq -Pend
Fild , ' P Returned a f t e r
Daily Validat ion Trans
Additional Demand L i s t
FMF SASSY USING UNIT PROCEDURES PART 111 SECTION 10 Ammunition (class V W ) () Paragraph 10.1 10.1.1 10.1.2 10.1.3 10.1.4 10.1.5 10.2 10.2.1 10.2.2 Support Procedures Command Responsibilities General Characteristics of Class V(W) Materiel Affecting Management, Asset Accounting, and Inventory Control Instructions for Requisitioning from the Armnunition ICP Marine Corps Ammunition Supply Point Support Procedures Marine Corps Ammunition Requirement Support Order Procedures Inventory Control Procedures Preparation and Maintenance of NAVMC 10774 Reclassification of Class V(W) Ma-riel Title Sample Requisition for Ammunition Timeframes for Followup Action Annual Class v(W) Materiel Requirements Report Requisition from an Organic Unit to the Base Ammunit ion Control Office Requisition from an Aircraft Wing or Air Station Requisition from a Unit Designated by a MARSO to a U.S. Naval Storage Activity Ammunition NSN/LOT Number Record (NAvMC 107741.3-10-18 3-10-17 3-1 0-1 3 3-10-14 3-10-14 Page 3-10-15 3-10-15
3-10-16
Support and Inventory Control Procedures Title Page 3-10-2 3- 10-2 3- 10-3 3- 10-4 3-10-10
Figure
3-59 3-60
3-61
3-62 3-63 3-64 3-65
PART 111
SECTION 1 0 .
AMMUNITION (CLASS v ( w ) ) SUPPORT AND INVENTORY CONTROL PROCEDURES
10.1 Support P r o c e d u r e s . The purpose of t h i s S e c t i o n i s t o p r o v i d e e f f e c t i v e c o n t r o l -rocedures f o r Class V(W) m a t e r i e l . These p r o c e d u r e s a r e a p p l i c a b l e t o a l l u n i t s of t h e r e g u l a r e s t a b l i s h m e n t . The e s s e n t i a l f e a t u r e s of t h e system are: a . The u s e of MILSTRIP forms and codes f o r f o l l o w u p s , and t r a n s f e r s of C l a s s V(W) m a t e r i e l . requisitions, cancellations,
b. The u s e of NAVMC 10774 (Ammunition Lot/NSN ~ e c o r d ) f o r a c c o u n t i n g a t t h e organic level. T h i s form w i l l be used a s a s t o c k c o n t r o l r e c o r d f o r each l o t numbered i t e m and w i l l p r o v i d e a s s e t d a t a and i s s u e h i s t o r y of each l o t and DOD I d e n t i f i c a t i o n Code (DODIC). It a l s o c o n t a i n s d a t a r e q u i r e d f o r e f f e c t i v e management o f C l a s s v(W) m a t e r i e l s . c . The i n c o r p o r a t i o n of C l a s s v(W) m a t e r i e l . 10.1.1 s p e c i f i c i n f o r m a t i o n t o e n s u r e e f f e c t i v e c o n t r o l of
Command R e s p o n s i b i l i t i e s
a . H e a d q u a r t e r s Marine Corps i s t h e i n v e n t o r y c o n t r o l p o i n t (ICP) f o r c l a s s V ( W ) m a t e r i e l w i t h i n t h e Marine Corps. The Commandant of t h e Marine Corps ( c o d e LMG) i s r e s p o n s i b l e f o r e s t a b l i s h i n g , m a i n t a i n i n g , and p r o m u l g a t i n g p r e s c r i b e d a l l o w a n c e s f o r C l a s s V ( W ) m a t e r i e l and changes t h e r e t o and f o r d i r e c t i n g t h e s t o r a g e , i s s u e , d i s t r i b u t i o n , r e n o v a t i o n , and d i s p o s a l of C l a s s V(W) m a t e r i e l .
b.
Commanders a t a l l e c h e l o n s a r e r e s p o n s i b l e f o r :
( 1 ) A l l o c a t i o n and e x p e n d i t u r e of a u t h o r i z e d a l l o w a n c e s f o r o r g a n i c u n i t s a n d / o r p e r s o n n e l w i t h i n t h e i r r e s p e c t i v e commands. E n s u r i n g t h a t o r g a n i c u n i t s a n d / o r p e r s o n n e l w i t h i n t h e i r commands do (2) n o t r e q u i s i t i o n o r expend C l a s s V(W) m a t e r i e l i n e x c e s s of t h e o v e r a l l t o t a l a l l o w a n c e a n d / o r r e q u i r e m e n t under t h e c o g n i z a n c e of t h e command, u n l e s s a u t h o r i z e d a s a s p e c i a l a l l o w a n c e by t h e Commandant of t h e Marine Corps (Code LMG )
( 3 ) P r o v i d i n g t h e Commandant of t h e Marine Corps (Code LMG) w i t h p r e s c r i b e d management d a t a and r e p o r t s on a t i m e l y b a s i s .

( 4 ) P r e p a r i n g and s u b m i t t i n g r e q u i s i t i o n s normal d e l i v e r y / p i c k u p o f C l a s s V ( W ) m a t e r i e l . in sufficient
the
time t o p e r m i t
(5) I n i t i a t i n g r e q u e s t s f o r a l l o w a n c e s t o meet s p e c i a l r e q u i r e m e n t s i n s u f f i c i e n t t i m e t o p e r m i t normal a p p r o v a l and r e q u i s i t i o n p r o c e s s i n g .
( 6 ) O b s e r v i n g p r e s c r i b e d s a f e t y p r e c a u t i o n s i n s t o r i n g and t r a n s p o r t i n g C l a s s V ( W ) m a t e r i e l , and o b s e r v i n g t h e r e g u l a t i o n s a p p l i c a b l e t o h a n d l i n g of c l a s s P(w) m a t e r i e l r e q u i s i t i o n e d f o r l o c a l e x p e n d i t u r e . ( s e e t h e c u r r e n t e d i t i o n of MO 8020.1.) C
( 7 ) Accounting f o r C l a s s V ( W ) m a t e r i e l i n a c c o r d a n c e w i t h p r o c e d u r e s c o n t a i n e d h e r e i n i r r e s p e c t i v e of q u a n t i t y on hand. ( F o r example, a 1 1 ammunition w i l l be a c c o u n t e d f o r i n c l u d i n g s m a l l q u a n t i t i e s on hand f o r g u a r d / s e c u r i t y purposes. F u r t h e r , a l l ammunition must be a c c o u n t e d f o r even i n t h o s e i n s t a n c e s when t h e m a t e r i e l i s under t h e p h y s i c a l c o n t r o l ( o c c u p i e s t h e s t o r a g e f a c i l i t y ) of another service.) Additionally, a l l c o n d i t i o n c o d e s of ammunition ( e . g . , s e r v i c e a b l e , u n s e r v i c e a b l e , and snspended) must be r e f l e c t e d on a p p r o p r i a t e forms NAVMC 10774. c . Although this sect ion includes i n s t r u c t ions f o r manually operated a c c o u n t s , i t d o e s not p r e c l u d e t h e u s e of dat-a p r o c e s s i n g equipment and t e c h n i q u e s t o improve s u p p l y o p e r a t i o n s ( e . g . , machine l i s t i n g s , i f d e s i r e d , and mechanized b a l a n c e c a r d s i n l i e u of p r e s c r i b e d s t o c k r e c o r d c a r d s , e t c . ) when d a t a p r o c e s s i n g equipment c a p a b i l i t y i s a v a i l a b l e . 1 0 . 1 . 2 G e n e r a l C h a r a c t e r i s t i c s o f C l a s s V(W) M a t e r i e l A f f e c t i n g Management, A s s e t A c c o u n t i n g , and I n v e n t o r y C o n t r o l . The f o l l o w i n g g e n e r a l c h a r a c t e r i s t i c s r e l a t e d t o C l a s s V(W) m a t e r i e l a r e provided t o g i v e t h e u s e r of t h i s manual a c l e a r e r u n d e r s t a n d i n g of t h e management, asset accounting, and i n v e n t o r y c o n t r o l t e c h n i q u e s and p r o c e d u r e s which a r e unique f o r e f f e c t i v e l y c o n t r o l l i n g C l a s s v(W) materiel: a . Due t o t h e h a z a r d o u s n a t u r e of C l a s s V ( W ) m a t e r i e l , s t r i n g e n t c o n t r o l s f o r s t o r i n g , h a n d l i n g , and u t i l i z i n g t h e m a t e r i e l a r e mandatory. Numerous s a f e g u a r d s a r e imposed t o p r o t e c t p e r s o n n e l and equipment. b. The r e q u i r e m e n t s d e t e r m i n a t i o n of C l a s s V ( W ) m a t e r i e l i s one of t h e most p e c u l i a r and f l u c t u a t i n g of any s u p p l y c l a s s . B a s i c a l l y , requirements a r e developed from a l l o w a n c e s a s opposed t o demands based on a s p e c i f i c f i s c a l y e a r .
Interchangeability/substitutability p a t t e r n s f l u c t u a t e w i t h t h e s i t u a t i o n , c. g e o g r a p h i c l o c a t i o n of t h e u s e r , and t h e i n t e n d e d u s e of t h e i t e m . A s opposed t o o t h e r c l a s s e s of s u p p l y , i n which t h e r e i s a p r e f e r r e d i t e m and some l i m i t e d number of s u b s t i t u t e s (which a r e s u b s t i t u t e s i n a l l c a s e s ) , many i t e m s of C l a s s V ( W ) m a t e r i e l have m u l t i p l e s u b s t i t u t e i t e m s on which p r e f e r e n c e depends on t h e s i t u a t i o n and i n t e n d e d u s e .
d . Procurement l e a d t i m e f o r C l a s s V(W) m a t e r i e l i s n o r m a l l y d i s c u s s e d i n t e r m s of y e a r s . R e q u i s i t i o n i n g and a d m i n i s t r a t i v e l e a d t imes a r e d i s c u s s e d i n t e r m s of weeks. The normal UMMIPS ( s e e MCO P4400.16) i s not always c o m p a t i b l e w i t h m a t e r i e l which moves i n i n c r e m e n t s of t o n s and i s s u b j e c t t o c r i t i c a l Department o f T r a n s p o r t a t i o n (DOT) and U.S. C o a s t Guard r e s t r i c t i o n s .
e . Accounting f o r C l a s s V ( W ) m a t e r i e l i s performed by t h e Commandant of t h e Marine C o r p s ( c o d e LMG) u n t i l i t i s i s s u e d t o t h e u s e r , r e g a r d l e s s of whether t h e C l a s s V(W) m a t e r i e l is i n s t o r a g e o r i n t r a n s i t o r w i t h i n t h e f i n a n c i 1 accounting system. The u s e r i s r e q u i r e d t o m a i n t a i n p r o p e r t y c o n t r o l r e c o r d s i f t h e C l a s s V ( W ) m a t e r i e l i s r e c e i v e d and t e m p o r a r i l y s t o r e d l o c a l l y , u n t i l expended. f . S i t u a t i o n s may d e v e l o p which c o u l d n e c e s s i t a t e t h a t a c t i v i t i e s c o n t a c t t h e e . g., Commandant of t h e Marine Corps (Code LMG) (ammunit i o n ICP)t e l e p h o n i c a l l y ; q u e s t i o n s r e g a r d i n g a u t h o r i z e d a 1 lowances, r e q u i s i t i o n s , and o t h e r s u p p l y / s t o r a g e problems. I n t h e s e i n s t a n c e s , t h e ICP c a n be reached on AUTOVON 225-3188 o r c o m m e r c i a l 695-1191 a n d 695-3188 d u r i n g normal l o c a l working hours.
F F SASSY USING UNIT PROCEDURES M 10.1.3 I n s t r u c t i o n s f o r R e q u i s i t i o n i n g from t h e Ammunition ICP
A l l u n i t s of t h e Regular Establishment w i l l submit a. Applicability. r e q u i s i t i o n s t o t h e Commandant of t h e Marine Corps (code LMG) i n accordance w i t h t h e f o l l o w i n g i n s t r u c t i o n s , except f o r t h o s e u n i t s supported by t h e Marine Corps Ammunition Supply P o i n t (ASP), an FSSG o r BSSG ammunition u n i t , o r a Marine Corps Ammunition Requirement Support Order (MARSO). S p e c i f i c i n s t r u c t i o n s r e l a t i v e t o ASP and MARS0 s u p p o r t procedures a r e c o n t a i n e d i n paragraphs 1 0 . 1 . 4 and 1 0 . 1 . 5 , respectively.
b.
S i n g l e Line Item Documentation
( 1 ) DD 1348 (Manual). The s i x - p a r t s i n g l e l i n e document w i l l be used f o r DD r e q u i s i t i o n i n g a1 1 ammunition, u n l e s s an a d m i n i s t r a t i v e - t y p e message i s used. 1348 (Manual) w i l l a l s o be used f o r t h e following supply t r a n s a c t i o n s : (a) (b) (c) only). (d) only). (e) Passing orders. Supply s t a t u s . Followup r e p l i e s . Supply d i r e c t i v e s (Commandant of t h e Marine Corps (Code LMG) Followups. Cancellations. Referral orders (Commandant of t h e Marine Corps (Code
LMG)
(f)
(g)
( 2 ) DD 1348-1. This s i x - p a r t s i n g l e l i n e item document w i l l be used f o r t h e f o l l o w i n g ammunition supply t r a n s a c t i o n s :
(a)
Release document from t h e d i s t r i b u t i o n p o i n t t o t h e c o n s i g n e e .
( b ) Release document f o r m a t e r i e l r e t u r n s from t h e consignee t o t h e distribution point. ( c ) R e c e i p t document a s a r e q u i s i t i o n , DD 1348 w i l l be prepared f o r (See f i g u r e 3-59). The r e q u i s i t i o n w i l l be each l i n e i t e m a s i n d i c a t e d h e r e i n . s i g n e d by the commander o r d e s i g n a t e d r e p r e s e n t a t i v e . S i g n a t u r e s h a l l be placed on t h e r e v e r s e s i d e of t h e o r i g i n a l copy. R e q u i s i t i o n s w i l l be submitted 45 days i n advance of t h e Required D e l i v e r y Date (RDD). c. Requisitions. When used a s a r e q u i s i t i o n , DD 1348 w i l l be prepared f o r each l i n e item a s i n d i c a t e d h e r e i n . ( s e e f i g u r e 3-59). The r e q u i s i t i o n w i l l be s i g n a t u r e s h a l l be s i g n e d by t h e commander o r t h e d e s i g n a t e d r e p r e s e n t a t i v e . p l a c e d on t h e r e v e r s e s i d e of t h e o r i g i n a l copy. R e q u i s i t i o n s w i l l be submitted 45 days i n advance of t h e r e q u i r e d d e l i v e r y d a t e (RDD).
E F SASS USING UNIT PROCEDURES M

(1)
Preparation Legend Entry Leave blank. E n t e r t h e r e q u i s i t i o n e r ' s a d d r e s s and AC. E n t e r one of t h e following t h r e e - d i g i t D I C ' S , appropriate: Request f o r Domes t i c Shipment Request: f o r Overseas Shipment A04
Block
A
B
Send t o R e q u i s i t i o n i s From Document I d e n t i f i e r
as
AOD
with w r i t t e n except i o n data
Routing I d e n t i f i e r
E n t e r t h e t h r e e - d i g i t code "MHQ" t h a t i d e n t i f i e s t h e Commandant of t h e Marine Corps (Code LMG). Enter code. the a p p r o p r i a t e media and status (M&s?
Media and S t a t u s Stock Number 1/ Unit of I s s u e
Leave blocks 4 and 5 b l a n k . b l o c k 6.
E n t e r t h e DODIC i n
E n t e r t h e a p p l i c a b l e u n i t of i s s u e ; e . g . , CN, e t c . Enter t h e quantity being requisitioned. w i l l precede s i g n i f i c a n t numerics. E n t e r t h e a p p r o p r i a t e document number. E n t e r t h e I'M" organization. E n t e r t h e AC requisition. of to identify activity
FT, EA,
Zeros
Q u a n t i t y 21 Document Number Service Requi s it i o n e r
a Marine
Corps
the
submitting
the
Date Ser i a1
E n t e r t h e J u l i a n Date. S e r i a l numbers w i l l be a s s i g n e d s e q u e n t i a l l y and w i l l not be d u p l i c a t e d on t h e same day. Serial numbers w i l l b e a s s i g n e d by f i s c a l y e a r , beginning w i t h 0001 through 9999 o r i n block sequence. I f volume w a r r a n t s , s t a r t w i t h 0001 e a c h d a y , week, month, or quarter as appropriate. E n t e r Demand Code R o r N, a s a p p r o p r i a t e .
13
Demand
Block 14-15
Legend Supplementary Address
Entry E n t e r t h e s e r v i c e assignment code and AC of t h e a c t i v i t y t o receive the materiel i f o t h e r than the requisitioner. E n t e r t h e a p p r o p r i a t e s i g n a l code. E n t e r t h e a p p r o p r i a t e fund code. Enter the applicable p r i o r i t y designator. T h i s i s normally l e f t b l a n k , a s t h e p r i o r i t y a s s i g n e d w i l l determine t h e d e l i v e r y d a t e . E n t e r t h e a p p r o p r i a t e a d v i c e code, i f r e q u i r e d . The p a r a g r a p h ( s ) of t h e c u r r e n t e d i t i o n of MCO P8011.4 e s t a b l i s h i n g t h e allowance f o r t h e item which i s being r e q u i s i t i o n e d w i l l be l i s t e d i n b l o c k S. Also, e n t e r any a d d i t i o n a l i n f o r m a t i o n n o t provided f o r i n t h e r e q u i s i t i o n format. Leave b l o c k s L , T , and U blank.
16
Signal Fund Priority Required D e l i t z r y Date Advice Remarks
17
20 21
22
M-V
Note:
A l l b l o c k s o t h e r t h a n t h o s e e x p l a i n e d h e r e i n w i l l be l e f t blank by t h e requisitioner.
1 -/
The N N w i l l be e n t e r e d by t h e Commandant of t h e Marine Corps (Code LMG). S I n t h o s e i n s t a n c e s when t h e allowance l i s t shows no D O D I C , t h e u n i t w i l l e n t e r t h e N N i n b l o c k s 4 and 5. S R e q u i s i t i o n s prepared by u n i t s and submitted t o t h e Commandant of t h e Marine Corps (code LMG) w i l l be processed a t Headquarters Marine Corps and r e f e r r e d t o t h e a p p r o p r i a t e s t o r a g e a c t i v i t y f o r supply a c t i o n . For v a r i o u s reasons, t h e quantity f i e l d (block 8) w i l l frequently r e q u i r e a l t e r a t i o n s by H e a d q u a r t e r s M a r i n e C o r p s . To a l l o w f o r t h i s , r e q u i s i t i o n e r s w i l l e n t e r t h e q u a n t i t y r e q u i r e d i n t h e lower p o r t i o n of b l o c k 8, a l l o w i n g room f o r t h e f i g u r e t o be c r o s s e d o u t and a new q u a n t i t y i n s e r t e d above. (2) Distribution. The DD Form 1348 w i l l be d i s t r i b u t e d a s f o l l o w s :
Copy
Original Forward t o (Code LMG) the
To
Commandant of t h e Marine Corps
Second (Green)
Retained by o r i g i n a t o r
Third ( ~ e d ) F o u r t h (Yellow)
t
Forward t o t h e Commandant of t h e Marine Corps (Code LMG)
F i f t h (White) Sixth ( ~ u f f )
l-
d . Followup. A followup w i l l be submitted by t h e r e q u i s i t i o n e r , provided s t a t u s d a t a i s not on hand and t h e timeframe f o r r e c e i v i n g such d a t a h a s e l a p s e d , o r t h a t t h e timeframe f o r t h e r e c e i p t of m a t e r i e l h a s e l a p s e d i n accordance w i t h t h e following provisions:
( 1 ) Followup procedures a r e designed t o a f f o r d r e q u i s i t i o n e r s t h e o p p o r t u n i t y t o o b t a i n t h e l a t e s t s t a t u s of t h e i r r e q u i s i t i o n s . Although t h e use o f t h e followup procedures a r e not mandatory i n a l l c a s e s , i t i s i n t h e i n t e r e s t of o b t a i n i n g e f f e c t i v e supply support f o r a c t i v i t i e s t o u t i l i z e t h e s e p r o c e d u r e s I f t h e need f o r t h e item i s w i t h i n t h e timeframes set f o r t h i n f i g u r e 3-60. e s t a b l i s h e d and t h e c o r r e c t p r i o r i t y h a s been c i t e d , i t f o l l o w s t h a t t h e r e q u i s i t i o n e r e i t h e r s t i l l d e s i r e s t h e item; o r , i n t h e c a s e t h e r e q u i s i t i o n e r no the requisition. Therefore, l o n g e r needs i t , t h e r e q u i s i t i o n e r should c a n c e l followup procedures o r r e q u i s i t i o n c a n c e l l a t i o n w i l l be i n i t i a t e d i n a l l c a s e s f o r p r i o r i t i e s 01 through 08 a c c o r d i n g t o t h e timeframes s e t f o r t h i n f i g u r e 3-60. For p r i o r i t i e s 09 through 1 5 , t h e procedures should be used w i t h t h e timeframes e s t a b l i s h e d h e r e i n , depending upon t h e urgency of need f o r t h e item; i . e . , i f a r o u t i n e p r i o r i t y h a s been c i t e d by t h e item and i s n o t needed w i t h i n t h e e s t a b l i s h e d timeframe, no followup procedures should be i n i t i a t e d u n t i l a r e a s o n a b l e t i m e h a s lapsed subsequent t o t h e e s t a b l i s h e d timeframe. This w i l l n e c e s s a r i l y be dependent upon t h e urgency of need f o r t h e item.
( a ) I f s t a t u s i n f o r m a t i o n was r e q u e s t e d under t h e p r o v i s i o n s of t h e M6S code on t h e o r i g i n a l r e q u i s i t i o n and t h e m a t e r i e l / s t a t u s h a s n o t been r e c e i v e d , o r i f u p d a t e s t a t u s i s r e q u i r e d , followups may be submitted i n accordance w i t h t h e c o n d i t i o n s and time frames c o n t a i n e d i n f i g u r e 3-60.
( b ) When i n i t i a t i n g followups, c o n s i d e r a t i o n must be g i v e n t o t h e i n t e r m e d i a t e p r o c e s s i n g r e q u i r e m e n t s and method of t r a n s m i s s i o n of t h e o r i g i n a l r e q u i s i t i o n t o e s t a b l i s h t h e normal timeframe f o r r e c e i p t of s t a t u s . As an example, r e q u i s i t i o n s may be forwarded through f i s c a l c h a n n e l s f o r c i t a t i o n of funds o r through h i g h e r echelons f o r approval. I n t h e s e i n s t a n c e s , Marine Corps u n i t s should not use t h e p r e s c r i b e d time frames when i t i s known t h a t t h e timeframe f o r t h e r e c e i p t of s t a t u s exceeds t h o s e p r e s c r i b e d i n f i g u r e 3-60. A d d i t i o n a l l y , a c t u a l shipment r e c e i p t e x p e r i e n c e and t h e r e q u i s i t i o n e r ' s b e s t judgement should be used i n t h e submission of followups.
( c ) The p r i o r i t y o r RDD timeframes, i n conjunction with the c o n s i d e r a t i o n s d i s c u s s e d i n t h e preceeding paragraph, must be c o n s i d e r e d p r i o r t o i n i t i a t i n g followup a c t i o n ,

(2) When t h i s s i t u a t i o n e x i s t s and a followup i s deemed n e c e s s a r y , i t w i l l be prepared on DD 1348 and forwarded t o t h e Connnandant of t h e Marine Corps (Code LMG) a s follows: (a) Block 1 Title Document I d e n t i f i e r When no s t a t u s h a s been r e c e i v e d from t h e supply s o u r c e s : Entry E n t e r t h e a p p r o p r i a t e code i n t h e A - s e r i e s . T E n t e r d u p l i c a t e e n t r i e s from t h e o r i g i n a l requisition. Also, e n t e r a d d i t i o n a l i n f o r m a t i o n i n s e r t e d by t h e Commandant of t h e Marine Corps (Code LMG) b e f o r e t h e r e q u i s i t i o n was passed t o t h e supply source. This additional information c a n be obtained from t h e copy r e t u r n e d t o t h e r e q u i s i t i o n e r by t h e Commandant of t h e Marine Corps (code LMG). When some type of supply s t a t u s has been r e c e i v e d Entry E n t e r t h e a p p r o p r i a t e code i n t h e AF E n t e r MHQ. Duplicate received. When cancellation the entries in the last status card from t h e
A l l Other Blocks
(b) supply s o u r c e : Block Title
1
2
Document I d e n t i f i e r Routing I d e n t i f i e r
- series.
A l l Other Blocks
e. C a n c e l l a t i o n . prepared a s follows: Block Title
is
necessary,
the
DD
1348 w i l l
be
Entry E n t e r D I C AC1. E n t e r MHQ. Enter t h e requested. quantity for which cancellation
1
2
Document I d e n t i f i e r Routing I d e n t i f i e r Quantity
is
A l l Other
E n t e r i d e n t i c a l i n f o r m a t i o n i n o t h e r blocks shown on t h e s t a t u s c a r d , i f s t a t u s h a s been r e c e i v e d ; otherwise, e n t e r i n f o r m a t i o n from o r i g i n a l requisition, i n c l u d i n g d a t a added by the Commandant of t h e Marine Corps (Code LMG).
f. Methods of Submission. Methods of submission of r e q u i s i t i o n s , followups, and c a n c e l l a t i o n s t o t h e Commandant of t h e Marine Corps (Code LMG) a r e a8 follows:
(1) (2) (3) (4)
A i r o r r e g u l a r m a i l , with c o n t a i n e r conspicuously marked "MILSTRIP".

Courier. Telephone. Naval Message.
g. Naval Message. Naval message w i l l be t r a n s m i t t e d i n accordance w i t h t h e p r o v i s i o n s and format contained i n S e c t i o n 4 , preceding.

h. Telephone R e q u i s i t i o n s . Under e x c e p t i o n a l c i r c u m s t a n c e s , when o t h e r methods of t r a n s m i s s i o n a r e not considered adequate, r e q u i s i t i o n s may be t r a n s m i t t e d by telephone. When deemed n e c e s s a r y , r e q u i s i t i o n s w i l l be prepared on DD 1348 and read over t h e telephone i n t h e exact columnar alignment. When r e q u i s i t i o n s a r e r e l a y e d i n t h i s manner, c o n f i r m a t i o n c o p i e s a r e r e q u i r e d and s h a l l be forwarded t o t h e Commandant of t h e Marine Corps (code LMG), r e f e r e n c i n g t h e telephone c o n v e r s a t i o n i n t h e "remarks" block.
i.
Excess Serviceable/Unserviceable M a t e r i a l Returns
( 1 ) Marine Corps ammunit ion s t o r a g e p o i n t s / u n i t s whose supply source i s t h e ammunition ICP w i l l r e q u e s t d i s p o s i t i o n i n s t r u c t i o n when t h e following criteria exists: ( a ) Ammunition suspended o r o t h e r w i s e r e c l a s s i f i e d by a Notice of Ammunition R e c l a s s i f i c a t i o n (NAR) o r NavOrd OD17190 which r e n d e r s i t unusable f o r t h e purpose intended and f u r t h e r r e t e n t i o n of which c o n s t i t u t e s a s t o r a g e problem. ( b ) Ammunit i o n l o c a l l y determined t o be u n s e r v i c e a b l e o r suspected of being d i s c r e p a n t . ( c ) Ammunition purpose f o r which o b t a i n e d . (dl no longer required for the training or security
Unit d e a c t i v a t i o n o r d e l e t i o n of weapons.
( 2 ) Requests f o r d i s p o s i t i o n i n s t r u c t i o n s w i l l be submitted t o t h e Commandant of t h e Marine Corps (Code LMG) (by l e t t e r o r message, c o n t i n g e n t upon t h e degree of urgency), with t h e following d a t a :
(a)
NSN.
DODIC.
(b) (c) (d)
Nomenclature. Lot Number. Quantity. Condition code.
(el
(f)
(g) Reason f o r t h e r e q u e s t . (Excess and r e t e n t i o n c r e a t e a s t o r a g e For l o c a l s u s p e n s i o n s , provide problem, u n s e r v i c e a b l e ( p r o v i d e NAR number). b a s i s ; e . g . , m o i s t u r e c o n t a m i n a t i o n , l o s s of i d e n t i t y , e t c . ) ( h ) The a v a i l a b i l i t y and i d e n t i t y of U . S. m i l i t a r y a c t i v i t i e s w i t h i n t h e a r e a c a p a b l e and w i l l i n g t o d i s p o s e of t h e C l a s s V ( W ) m a t e r i e l i n q u e s t i o n . Comment r e l a t i v e t o u n i t o r g a n i c d i s p o s a l c a p a b i l i t y . ( i ) The a v a i l a b i l i t y and i d e n t i t y of U . S. m i l i t a r y a c t i v i t i e s w i t h i n t h e a r e a w i l l i n g t o a c c e p t s e r v i c e a b l e a s s e t s , on a nonreimbursable b a s i s , i f t h e Commandant of t h e Marine Corps (Code LMG) f i n d s t h a t s p e c i f i c i t e m q u a n t i t i e s a r e t o o small t o economically repackage and s h i p t o a n o t h e r l o c a t i o n .
j. Supply S t a t u s , Shipment S t a t u s , and Followup R e p l i e s From a Supply Source. Supply s t a t u s , shipment s t a t u s , and followup r e p l i e s from a supply s o u r c e w i l l be a s o u t l i n e d i n c u r r e n t d i r e c t i v e s .
10.1.4 a. Marine Corps Armnunition Supply P o i n t Support Procedures Applicability. The i n s t r u c t i o n s i n t h i s paragraph a r e a p p l i c a b l e t o : support from the
(1) The a c t i v i t i e s d e s i g n a t e d t o r e c e i v e ammunition ASP's which a r e enumerated i n paragraph 1 0 . 1 . 4 . b , f o l l o w i n g .
( 2 ) Any u n i t scheduled t o conduct t r a i n i n g a t a l o c a t i o n which h a s an ASP located thereat.

b. Marine activities:
Corps ASP's.
Marine Corps ASP's
a r e located a t the
following
(1) (2) (3) (4) (5)
Marine Corps Base, Camp Lejeune, North C a r o l i n a . Marine Corps Base, Camp P e n d l e t o n , C a l i f o r n i a . Marine Corps Air-Ground Combat C e n t e r , Twentynine Palms, C a l i f o r n i a . Marine Corps Development and Education C e n t e r , Quantico, V i r g i n i a . Marine Corps R e c r u i t Depot, P a r r i s I s l a n d , South C a r o l i n a .
c . Statement of Annual Requirements. I n order t o ensure t h a t the supporting ASP h a s s u f f i c i e n t ammunition on hand t o support t h e requirements of a l l u n i t s , an annual s t a t e m e n t of r e q u i r e m e n t s must be submitted t o t h e ammunition c o n t r o l o f f i c e a t t h e s u p p o r t i n g ASP a s f o l l o w s : ( 1 ) Ninety days p r i o r t o t h e commencement of each f i s c a l y e a r , t h e a p p r o p r i a t e commander w i l l provide a l i s t of ammunition requirements broken down by f i s c a l q u a r t e r s , a s i n d i c a t e d i n f i g u r e 3-61. This l i s t w i l l represent those ammunition items which t h e u n i t ( s ) w i l l r e q u i s i t i o n from t h e ASP d u r i n g t h e c o u r s e of the year. These r e q u i r e m e n t s s h a l l be reviewed q u a r t e r l y and t h e a p p r o p r i t e ammunition c o n t r o l o f f i c e a p p r i s e d of any n e c e s s a r y changes.

(2) In those instances when an annual ~rojectionof requirements cannot be made, primarily in the case of Marine Barracks and ships detachments which may have an opportunity to conduct training at one of the activities enumerated in paragraph 10.1.4 preceding, during the course of the year, the unit desiring support from the ASP will notify the ammunition control office of its specific requirements at least 30 days in advance of the date on which the materiel is required.
d. Requisitioning. Units requisitioning materiel from a Marine Corps ASP will prepare a DD Form 1348 (manual) document for each item with the following exceptions. (See figures 3-62 and 3-63.)
Block A Title Sent to Entry Enter the location of the appropriate ASP; e.g., Marine Corps Base, Camp Lejeune. Enter the appropriate RIC of the ASP. Use only for pertinent remarks. In CC's 69-80, enter the local JON.
2 M-V 23 supply.
Routing Identifier Remarks Not Applicable
(1) Submit three copies (original, yellow, and green) to the source of Retain the remaining copies.
(2) Requisitions will be delivered or forwarded to the ammunition conti-01 office at least 5 days in advance of the desired pickup date. Under emergency conditions, the requisition(s) can be submitted at any time. In these instances, a telephone call will precede the requisition to ~ r o v i d e justification for emergency request. (3) The original copy of all requisitions will be signed by the commander or designated representative. Signature shall be placed on the reverse side of the document. e. Followups. Normally, requisitions submitted to an ASP result in no shipment per se, in that the ammunition is picked up by the requisitioning unit. Accordingly, the use of formal 01 lowup procedures is not necessary. f. Cancellations (1) follows : Block 1 2 Title Document Identifier Routing Identifier Enter DIC ACl. Enter the RIC of the ASP to which the requisition was submitted. Enter the requested. quantity for which cancellat ion is Entry When cancellation is necessary, the DD 1348 will be prepared as
Quantity
A l l others
E n t e r i d e n t i c a l i n f o r m a t i o n which was i n c l u d e d i n the original requisition. Submit the original copy to the ASP, and retain the remaining
(2) copies. 10.1.5
Marine Corps Ammunition Requirements Support Order P r o c e d u r e s
a. General Information. To p r o v i d e t i m e l y s u p p o r t t o s p e c i f i c Marine Corps u n i t s and a c t i v i t i e s l o c a t e d throughout t h e w o r l d , t h e Commandant of t h e Marine Corps ( c o d e LMG) i s s u e s a n i n d i v i d u a l MARS0 t o d e s i g n a t e d Marine Corps and Naval storage activities. The MARSO's p r e s c r i b e a p r e d e t e r m i n e d q u a n t i t y of C l a s s V ( W ) m a t e r i e l t o be p r e p o s i t i o n e d i n s u p p o r t of code p r o j e c t (PWR) and annual t r a i n i n g requirements. The p r e d e t e r m i n e d q u a n t i t i e s l i s t e d w i t h i n t h e MARSO's a r e based on r e q u i r e m e n t s s u b m i t t e d t o t h e Commandant of t h e Marine Corps (Code LMG) by t h e u n i t s and a c t i v i t i e s c o n c e r n e d . Upon v a l i d a t i o n of t h e r e q u i r e m e n t s , t h e i n d i v i d u a l MARSO'S a r e p r e p a r e d and i s s u e d t o t h e d e s i g n a t e d s o u r c e of s u p p l y . By copy of t h e MARSO, t h e commands/units/activities a r e a u t h o r i z e d t o r e q u i s i t i o n C l a s s V ( W ) m a t e r i e l , a g a i n s t t h e p r e d e t e r m i n e d l e v e l e s t a b l i s h e d w i t h t h e MARSO, d i r e c t l y from t h e d e s i g n a t e d s t o r a g e a c t i v i t y . b. Requirements Computation and Submission
(1) Code P r o j e c t . The Commanding G e n e r a l s , FMFLANT and FMFPAC, a r e r e s p o n s i b l e f o r s u b m i t t i n g code p r o j e c t r e q u i r e m e n t s t o t h e Commandant of t h e Marine Corps (Code LMG) i n a c c o r d a n c e w i t h t h e c u r r e n t e d i t i o n of MCO P4400.39.
(2) Training. Annually, by 1 A p r i l of each y e a r , t h e commanders d e s i g n a t e d h e r e i n w i l l s u b m i t , f o r t h e forthcoming f i s c a l y e a r , a l i s t of t h e i r ammunit i o n t r a i n i n g r e q u i r e m e n t s , b r o k e n down by major command and i n d i c a t i n g t h e d e s i r e d s o u r c e of s u p p l y . ( a ) FMFLANT. A MARSO w i l l b e i s s u e d t o s u p p o r t FMFLANT r e q u i r e m e n t s f o r ammunition t o be expended o u t s i d e CONUS by u n i t s from t h e 2d Marine D i v i s i o n , F o r c e Troops A t l a n t i c , and t h e 2d Marine A i r c r a f t Wing. ( b ) FMFPAC. MARSO1s w i l l be i s s u e d t o s u p p o r t t h e t r a i n i n g r e q u i r e m e n t s of a l l u n i t s / a c t i v i t i e s l o c a t e d i n Hawaii, J a p a n , and Okinawa.
.
(See f i g u r e 3-64).
(1)
U n i t s r e q u i s i t i o n i n g m a t e r i e l a u t h o r i z e d i n a MARSO w i l l document f o r each item w i t h t h e f o l l o w i n g e x c e p t i o n s
P r e p a r a t i o n of t h e DD 1348 (manual) w i l l be a s f o l l o w s : Title Entry E n t e r t h e name of MARSO. t h e a c t i v i t y designated i n t h e
Block
A
Send t o
Routing I d e n t i f i e r
E n t e r t h e R I C of t h e a c t i v i t y e n t e r e d i n b l o c k A .
( 2 ) Submit t h r e e c o p i e s of t h e r e q u i s i t i o n ( o r i g i n a l , y e l l o w , and w h i t e ) t o t h e s o u r c e of s u p p l y . R e t a i n t h e r e m a i n i n g c o p i e s .
( 3 ) The o r i g i n a l w i l l be signed by t h e commander o r d e s i g n a t e d r e p r e s e n t a t i v e . S i g n a t u r e s h a l l be placed on t h e r e v e r s e s i d e of t h e document.

d . Followups and C a n c e l l a t i o n s . Followups and c a n c e l l a t i o n s w i l l be prepared a s provided f o r i n paragraphs 10.1.3d and e , r e s p e c t i v e l y , except t h a t , i n e v e r y i n s t a n c e , t h e DD-1348 documents w i l l be submitted d i r e c t l y t o t h e source of supply. e . Materiel Returns. Comply w i t h the i n s t r u c t i o n s contained i n paragraph 10.1.3e. A DD 1348-1 s h a l l be prepared f o r each t r a n s a c t i o n , i r r e s p e c t i v e of whether t h e r e t u r n i s consigned t o a Marine Corps s t o r a g e a c t i v i t y ( e . g . , 3dFSSGICamp B u t l e r ) o r a Naval S t o r a g e A c t i v i t y . 10.2 I n v e n t o r y Control Procedures. Control procedures a r e a s f o l l o w s : General i n s t r u c t i o n s concerning I n v e n t o r y
a . For purposes of accounting f o r C l a s s V ( W ) m a t e r i e l a t t h e u n i t l e v e l , NAVMC 10774 w i l l be u t i l i z e d . It i s t h e r e s p o n s i b i l i t y of each commanding o f f i c e r o r d e s i g n a t e d r e p r e s e n t a t i v e t o e n s u r e t h a t NAVMC 10774 i s prepared f o r each l o t of ammunition s t o r e d l o c a l l y , r e g a r d l e s s of t h e q u a n t i t y on hand o r due, and update immediately upon r e c e i p t , i s s u e , o r o t h e r a d j u s t m e n t s a s s o c i a t e d with the lot. I n t h i s r e g a r d , i t is a command r e s p o n s i b i l i t y t o e n s u r e t h a t ammunition i s o n l y issued/expended f o r a u t h o r i z e d purposes and t h a t t h e i d e n t i t y of t h e p e r s o n ( s ) t o which i s s u e d i s v e r i f i e d . b. C l a s s V(W) m a t e r i e l w i l l be accounted f o r a s nonexpendable i t e m s , and r e c o r d s w i l l be maintained i n accordance with t h e legend provided i n f i g u r e 3-65. The Equipment Custody Record Card (NAVMC 10359) w i l l be used f o r t h e manual a c c o u n t i n g procedures f o r t h e subcustody of C l a s s V(W) m a t e r i e l . c . A p h y s i c a l i n v e n t o r y of C l a s s V(W) m a t e r i e l w i l l be conducted a t l e a s t a n n u a l l y ; and r e c o r d s w i l l be a d j u s t e d , a s a p p r o p r i a t e . A separate l i n e entry, i n d i c a t i n g t h e d a t e t h e i n v e n t o r y was t a k e n , t h e a c t u a l a d j u s t e d q u a n t i t y , a s a p p l i c a b l e , and t h e words "annual i n v e n t o r y " , w i l l be a n n o t a t e d on t h e s t o c k record c a r d s . d . Any d i s c r e p a n c y noted between t h e q u a n t i t y p h y s i c a l l y counted and t h e q u a n t i t y recorded w i l l be i n v e s t i g a t e d t h o r o u g h l y by the commanding o f f i c e r o r designated representative. Should any q u a n t i t y of C l a s s V(W) m a t e r i e l be determined m i s s i n g , t h e f o l l o w i n g a c t i o n w i l l be taken: ( 1 ) Prepare an adjustment document and post i t t o t h e r e c o r d s . t h e l o s s i n accordance with MCO P4400.19, i f a p p r o p r i a t e . Report
(2) Have t h e adjustment document approved by t h e commanding o f f i c e r o r designated representative.
( 3 ) ~ i s c r e p a n c i e s between t h e q u a n t i t y p h y s i c a l l y counted and t h e q u a n t i t y recorded which a r e found t o be caused by c l e r i c a l / p o s t i n g e r r o r s w i l l be c o r r e c t e d immediately.

e . Ammunition NSN/lot number r e c o r d s on which a zero balance a r e a t t a i n e d through an i s s u e o r an a d j u s t m e n t , o r when f i l l e d on a l l s i d e s , w i l l be f i l e d i n a Addit i o n a l l y , the following i n s t r u c t ions a r e completed record h i s t o r y f i l e . applicable. ( 1 ) The ammunition NSN/lot number number sequence w i t h i n DODIC sequence. record cards w i l l be filed in lot
( 2 ) A l l r e c o r d s placed i n the completed record h i s t o r y f i l e w i l l be maintained f o r a minimum of 1 year from t h e d a t e of e n t r y i n t o t h e f i l e . Should a q u a n t i t y of m a t e r i e l be r e c e i v e d o r an adjustment o c c u r , f o r which a p r i o r record h a s been e s t a b l i s h e d and u t i l i z e d t o record the s t o r a g e of Class V(W) m a t e r i e l , t h e a p p r o p r i a t e record w i l l be withdrawn from t h e completed record h i s t o r y f i l e and be r e t u r n e d t o t h e a c t i v e f i l e , except i n those c a s e s when e n t r i e s have been made on a l l s i d e s . 10.2.1 P r e p a r a t i o n and Maintenance of NAVMC 10774. A l l Marine Corps u n i t s / a c t i v i t i e s s t o r i n g any q u a n t i t y of c l a s s V(W) m a t e r i e l w i l l m a i n t a i n a copy of t h i s record f o r each l o t . The ammunition NSN/lot number record w i l l be prepared and m a i n t a i n e d i n accordance with t h e legend f o r f i g u r e 3-65.
10.2.2 Reclassificationof C l a s s V(W) M a t e r i e l . O c c a s i o n a l l y , Class V(W) m a t e r i e l f a i l s t o perform a s designed. In t h e s e i n s t a n c e s , a n o t i c e of ammunition r e c l a s s i f i c a t i o n (NAR) i s promulgated t o a p p r a i s e a l l u s e r s of a p p r o p r i a t e MCO 8020.1 provides a d d i t i o n a l information on t h i s r e s t r i c t i o n s on i t s use. subject. Upon r e c e i p t of r e c l a s s i f i c a t i o n i n s t r u c t i o n s o r when i t i s determined o r suspected t h a t ammunition on hand may be hazardous t o u s e , ammunition i n s t o c k w i l l be s e g r e g a t e d from o t h e r s t o c k and conspicuously marked t o preclude i s s u e o t h e r t h a n a s a u t h o r i z e d under i t s newly assigned c l a s s i f i c a t i o n . NAVMC 10744 w i l l be r e v i s e d t o i n d i c a t e t h e new c o n d i t i o n code.
---
F i g u r e 3-59-
Sample R e q u i s i t i o n f o r ~ m m u n i t i o n
Conditions M a t e r i e l r e q u e s t e d h a s not been r e c e i v e d and s t a t u s i n f o r m a t i o n h a s been r e q u e s t e d under t h e p r o v i s i o n s of t h e M&S code Followup Action TIME: Top-to-bottom f i g u r e s below refer to priorities 01-03 04-08 Fo 1 1owup DIC 09-15 r e s p e c t i v e l y AT FOLLOWUP 5 days a f t e r document 1U d r a f t d a t e o r 30 p r e v i o u s followup submission d a t e . FOLLOWUP 5 days a f t e r p r i o r i t y 1 T delivery date/~DD; C ' 3W o r e s t i m a t e d a v a i l a =lity d a t e , i f known. 5 days a f t e r r e c e i p t of C status to activity lT ' - i n d i c a t e d i n C C ' s 67-69; n o t a p p l i c a b l e i f no subsequent s t a t u s of materiel received. AF-
1.
No s t a t u s l m a t e r i e l r e c e i v e d
2. S t a t u s received i n d i c a t i n g back o r d e r , item delayed, o r d i r e c t d e l i v e r y procurement; e . g . , S t a t u s Codes BB, BC, BD, BT, BV, M5, M9, and MA.
3.
Status received indicating r e q u i s i t i o n forwarded t o a n o t h e r a c t i v i t y (PASSED); e.g., S t a t u s Codes BK, BL, and BM.
FOLLOWUP
A T
4 . S t a t u s r e c e i v e d . Item being processed f o r r e l e a s e and/or shipment; e . g . , S t a t u s Codes BA, BH, BN, M6, M 7 and M8.
FOLLOWUP
When m a t e r i e l i s not AF r e c e i v e d w i t h i n normal s h i p p i n g time Normal s h i p p i n g time i s based on the requisitionerts e x p e r i e n c e , mode of shipment, and t h e UMMIPS processing t i m e standards.
F i g u r e 3-60.--Timeframes
f o r Followup Action.
3-1 0-1 5

I -
Organization: Requirements for Fiscal Year Par. No. 11 DO1 1 Quantity Fiscal Quarter 2 3 4 12,500 12,500 12,500
DODAC Item Name 1 1305CTG 7.62mm 12,500 A1 30 M80 5-4d Clip 11 Refers to the paragraph(s1 in MCO P8011.4 which authorizes the particular item required. Figure 3-61--Annual Class V(W) Materiel Requirements Report.
Total 50,000
Figure 3-62.--Requisition From an Organic Unit to the Base Ammunition Control Office.
FMF SASSY U S I N G UNIT P R O C E D U R E S
Figure 3-63.--Requisition From an Aircraft Wing or Air Station Unit to a Marine Corps ASP.
F i g u r e 3-64.--Requisition From a U n i t D e s i g n a t e d b y a MARSO t o a U.S. Naval S t o r a g e Activity.
AMMUNITION NSNlLOT NUMBER RECORD (6015) ednllon w ~ l l used) SN OX!GCOOWM02 UlI.EA be N A W C 10774 (REV 1 2 8 0 1 (1 1-
Figure 3-65 .--Ammunit i o n ~ s N / L o tNumber Record (NAVMC 1 0 7 7 4 ) .

CH 2
18 DEC 1985
3-10-18

LEGEND
1
Enter the 17-character NSN/DODIC. Enter a short narrative description of the item; e.g., CTG, Cal. .45 ball, M 1 9 1 1 . Enter the lot number of the item. Enter the appropriate condition code. Enter the Julian date on which the transaction is posted, prefixed by the last digit of the calendar year. Enter document draft date and serial number appearing on the transaction document. Enter the appropriate DIC for issue, receipts, and adjustments. Transaction Code
B6A
2
3
4
5
6
Explanation Receipt from a Responsible Officer Receipt from an ammunition supply point or supply source other than a Responsible Officer Expenditure. Return to an ammunition supply point or other supply source Issue by cash/checkage sale. Increase resulting from an inventory. Increase to correct a previous administrative error. Miscellaneous increase not covered by another transaction. Decrease resulting from an inventory. Decrease to correct a previous administrative error. Miscellaneous decrease not covered by another transaction. ~edistributionto another using unit.
B6K
B7A BWA
B7Y B8A B8B
B8Z
B9A B9B
B9Z
B7K
Figure 3-65. Ammunition NSNILot Number Record (NAVMC 10774) (con.)
CH 4 31 MAY 1090
3-10-19
8 9
Enter the quantity of the asset increase, when applicable. Enter the quantity of the asset decrease, when applicable. Enter the latest onhand balance of serviceable assets (Condition Codes A, B, and C). This column will be maintained on a cumulative basis. Enter the document draft date and serial number of the outstanding due-in document. When a new card is prepared, all due-in document data will be transferred to the new card. Enter the quantity shown on the due-in document. (NOTE: Initially, the quantity due-in must be entered on a separate card, since the lot number being provided is not indicated in shipping documents). Enter the actual quantity received against the due-in documents. If the quantity received is less than the quantity requisitioned, the procedures for 11 and 12 will be reported as a separate line entry for the remaining quantity due in. Enter the unit pack, or leave blank unless the desired data is required. Enter the weight of the unit pack, or leave blank unless the desired data is required. Enter cube of the unit pack, or leave blank unless the desired data is required. Leave blank unless there is a local requirement for the insertion of desired data. Enter the appropriate unit of issue.
10
11
12
13
14 15
16
17
18
19-27 Leave these blocks blank, unless local requirements for insertion of data is deemed necessary. 28 The total quantity of nonexpendable items to be accounted for. Changes to quantities in this column will be made only as a result of entries to the I1Quantity Increasew or IqQuantityDecreasevq columns. Mount out stocks for nonexpendable items are included in the accountable balance.
Figure 3-65. Ammunition NSN/Lot Number Record (NAVMC 10774) (con.)
LEGEND 1
2
Res~onsibleUnit. of the activity.
Insert the complete military designation
Authority. This block shall be used to indicate the allowance list or authority for establishment of the allowance indicated in block 13. Date. Enter the Julian date preceded by the last digit of the calendar year. Voucher Number. Enter the voucher number effecting the transaction as a result of an inventory adjustment, miscellaneous adjustment, or report of investigation. Voucher numbers are not required to identify initial issues, replacement issues, turn-ins by the responsible officer, or change of responsible officers. Increase. officer. The quantity actually issued to the responsible
Decrease. The quantity returned to stock or otherwise disposed of for which the responsible officer is relieved of responsibility. Balance. This figure will be the actual current total on custodial receipt to the unit shown in block 1. Remarks. Entries will be made to this block to clearly identify all transactions recorded; e.g., initial issue, replacement issue, miscellaneous adjustment, etc. Sisnature. Each new entry made shall be attested to by the signature of the responsible officer of the unit shown in block 1 (except when a balance is reduced to zero). Control Number. The lot number is contained on the Ammunition NSN/Lot Number Record (NAVMC 10774). Stock Number. Enter the 17-character stock number DODIC as contained on the NAVMC 10774. Description. The item name and description as contained on form NAVMC 10774. The unit of issue will be inserted at the end of each item description. Allowance. The authorized allowance as designated by the authority entered in block 2.
7
8
10 11 12
13
Figure 3-65a. Equipment Custody Record, NAVMC 10359 (con.)
CH 4 31 MAY 1990
3-10-20b
14
Account Number. The account number assigned to identify the unit designated in block 1. Entries may be typewritten or made in ink.
NOTE:
Figure 3-65a. Equipment Custody Record, NAVMC 10359 (con.)
C H 4 31 MAY 1990
FMT SASSY USING UNIT PROCEDURES

PART 111 SECTION 11 Storage Paragraph 11.1 Title General Instructions Field Storage Categories Bin Storage Medium Storage Bulk Storage Field Warehousing Containers Bin Storage Unit Pal let Wooden Box Inserts Page 3-1 1-3 3-1 1-3 3-1 1-3 3-1 1-3 3-1 1-3 3-1 1-3 3-1 1-3 3-1 1-4 3-1 1-4 3-1 1-4 3-1 1-4 3-1 1-4 3-1 1-4 3-1 1-4 3-1 1-5 3-1 1-5 3-1 1-5 3-1 1-5 3-1 1-5 3-1 1-5 .3-11-6 3-1 1-6 3-1 1-6
Box Pallet
Medium Storage Unit Bulk Storage Unit Maintenance Support Package Cabinets Stock Location Number System Marking of Field Storage Containers Lettering Colors Painting of Storage Unit Markings Storage Unit Tactical/~mbarkation Bin Storage Unit Markings Medium Storage Unit Markings Bulk Storage Unit Markings Preservation, Packaging, and Packing
Paragraph 11.7 11.8 11.9 Stock L o c a t i o n F i l e Stocking Procedures
Title
Page 3-1 1-6 3-1 1-6 3-1 1-7 Page 3-1 1-8 3-1 1-9 3-1 1-10 3-11-1 1
DoD S t o r a g e and M a t e r i e l s Regulations
Figures 3-66 3-67 3-68 Wooden Box
Title
I n s e r t s f o r Wooden Box Box P a l l e t Bin S t o r a g e Unit Markings
F F SASSY USING UNIT PROCEDURES M PART I11 SECTION 11. 11.1 STORAGE
General I n s t r u c t i o n s
M a . F F u n i t s a r e r e q u i r e d t o maintain a l l o p e r a t i n g , o r g a n i c , and mountout/deployment block s t o c k s i n a s t a t e of r e a d i n e s s i n f i e l d s t o r a g e c o n t a i n e r s . The information contained i n t h i s Sect i o n out l i n e s t h e procedures f o r s t o r a g e of M m a t e r i e l t o be u t i l i z e d by F F Ground and A i r using u n i t s when i n g a r r i s o n and/or deployed. b. Supplies maintained i n g a r r i s o n s h a l l be i n s p e c t e d r e g u l a r l y t o e n s u r e s e r v i c e a b l i l i t y , adequacy of p r e s e r v a t i o n , item i d e n t i f i c a t i o n , and completeness of t a c t i c a l , l o c a t i o n , and embarkation markings. 11.2 Field Storage Categories. Field storage i s divided i n t o t g r e e categories: b i n , medium, and bulk. These c a t e g o r i e s a r e based on t h e p h y s i c a l c h a r a c t e r i s t i c s of t h e s u p p l i e s . 11.2.1 Bin Storage
a . Bin s t o r a g e i s designed p r i m a r i l y t o accommodate small s i z e r e p a i r p a r t s and hardware items. b. A b i n of metal-edged a s t a n d a r d 32 a r e considered s t o r a g e u n i t c o n s i s t s of a wooden box, t o g e t h e r w i t h a combination f i b e r b o a r d i n s e r t s . S i x b i n s t o r a g e u n i t s , arranged and secured on by 40-inch p a l l e t i n a manner which p e r m i t s e n t r y from two s i d e s , t o be a s t a n d a r d b i n s t o r a g e u n i t .
c . F F u n i t s which m a i n t a i n organic m a t e r i a l s h a n d l i n g equipment a r e M a u t h o r i z e d t o s u b s t i t u t e a 32 by 40-inch box p a l l e t f o r t h e s i x s t o r a g e u n i t s . Such a box p a l l e t must permit e n t r y from two s i d e s and must be compatible w i t h t h e s t a n d a r d metal-edged f i b e r b o a r d i n s e r t s a s o u t l i n e d i n paragraph 11.3.1.3 following. 11.2.2 Medium S t o r a g e
a . Medium s t o r a g e u n i t s a r e those u n i t s designed t o accommodate items which a r e t o o l a r g e f o r b i n s t o r a g e but not l a r g e enough, i n themselves, t o warrant being placed i n t o i n d i v i d u a l box p a l l e t s o r c r a t e s . b. A medium s t o r a g e u n i t c o n s i s t s of a box p a l l e t i n which medium s t o r a g e s e c t i o n s a r e c o n s t r u c t e d t o s t o r e those medium-sized items which have been afforded the required u n i t protection.
A bulk s t o r a g e u n i t c o n s i s t s of those items which, 11.2.3 Bulk Storage. themselves, warrant being placed i n t o an i n d i v i d u a l s t o r a g e c o n t a i n e r .
in
11.3 F i e l d Warehousing C o n t a i n e r s . The type of c o n t a i n e r used i n f i e l d warehousing s h a l l be d i c t a t e d by t h e m a t e r i e l which i s being s t o r e d . The s t o r a g e u n i t s , a s o u t l i n e d i n paragraph 11.2, preceding, a r e a u t h o r i z e d f o r use w i t h i n t h e f i e l d warehousing system.
11.3.1 Bin S t o r a g e Unit. material:
The b a s i c b i n s t o r a g e u n i t i s composed of t h e following
11.3.1.1 P a l l e t . The p a l l e t may be procured through t h e Marine Corps Supply System under N N 3990-00-542-3294, PALLET, Wooden, 4-Way E n t r y , 32 X 40 I n c h e s . S 11.3.1.2 Wooden Box. The s t a n d a r d b i n s t o r a g e u n i t w i l l c o n s i s t of s i x wooden boxes ( s e e f i g u r e 3-66), t h e i n s i d e dimensions of which a r e 37 by 10 by 1 4 112 inches. Boxes w i l l be obtained from l o c a l on- o r of f-base manufacturing sources and w i l l normally be c o n s t r u c t e d of 112 inch plywood w i t h 1-inch framing m a t e r i a l . 11.3.1.3 I n s e r t s . The i n s e r t s ( s e e f i g u r e 3-67), which a r e used w i t h i n t h e wooden boxes, s h a l l be procured through t h e Marine Corps Supply System under t h e f o l l o w i n g four N S N ' S depending on t h e s i z e of t h e i n s e r t r e q u i r e d . Such i n s e r t s r e q u i r e assembly p r i o r t o use; t h e r e f o r e , it i s e s s e n t i a l t h a t u n i t s u t i l i z i n g such i n s e r t s have a c c e s s t o a metal-edged s t a y e r machine. N N 8115-00-753-5033 S N N 8115-00-753-5034 S N N 8115-00-753-5035 S N N 8115-00-753-5036 S
BOX, F i b e r b o a r d , Metal-Edged, 1 4 1 / 4 X 12 X 1 3/4 Inches
Box, Fiberboard, "etal-Edged, 14 1 / 4 X 12 X 4 7 / 8 Inches

BOX, Fiberboard, Metal-Edged, 14 1 / 4 X 6 X 7 718 Inches
Box, F i b e r b o a r d , Metal-Edged, 14 1/4 X 6 X 3 1 / 4 Inches
11.3.1.4 Box P a l l e t . U n i t s which have organic m a t e r i e l s handling equipment may The s u b s t i t u t e t h e box p a l l e t ( s e e f i g u r e 3-68) f o r wooden box ( s e e f i g u r e 3-66). box p a l l e t i s compatible w i t h t h e family of metal-edged i n s e r t s which a r e standard i n t h e wooden box u n i t . Box p a l l e t s w i l l be obtained from l o c a l on- o r of f-base manufacturing s o u r c e s and w i l l normally be c o n s t r u c t e d of 112-inch plywood w i t h 1inch framing m a t e r i e l . The i n s i d e s h e l f dimensions w i l l be 37 and 40 by 1 4 112 i n c h e s . Box p a l l e t s w i l l be mounted on s t a n d a r d 32- by 40-inch p a l l e t s , N N 3990S 00-542-3294. 11.3.2 Medium S t o r a g e U n i t . The medium s t o r a g e u n i t may be composed of t h e s t a n d a r d box p a l l e t ( s e e f i g u r e 3-68) modified f o r one-way e n t r y o r may be of t h e same d e s i g n except l a r g e r , and mounted on a s t a n d a r d 40- by 48 inch p a l l e t . Medium s t o r a g e u n i t s w i l l be obtained from l o c a l on-or off-base manufacturing s o u r c e s and w i l l normally be c o n s t r u c t e d of 3/8- o r 112-inch plywood w i t h 1-inch framing m a t e r i e l . 11.3.3 Bulk S t o r a g e Unit. The bulk s t o r a g e u n i t may be composed of e i t h e r a r e u s a b l e s h i p p i n g and s t o r a g e c o n t a i n e r o r a wooden c r a t e o r box l o c a l l y manufactured i n accordance w i t h t h e s p e c i f i c a t i o n s out l i n e d i n t h e c u r r e n t e d i t i o n of MCO P4030.21. 11.3.4 Maintenance Support Package Cabinets. Marine Corps A i r c r a f t Wing u n i t s a r e a u t h o r i z e d use of maintenance support package c a b i n e t s f o r f i e l d warehousing of a i r c r a f t r e p a i r p a r t s . Such c a b i n e t s w i l l be procured w i t h Navy funds and w i l l not be u t i l i z e d f o r s t o r a g e of ground equipment s u p p l i e s .
11.4 Stock Location Number System. The b a s i c s t o c k l o c a t i o n number s h a l l c o n s i s t of n i n e alphanumeric d i g i t s as i n d i c a t e d i n t h e following:
' $7 I I,,eu:::~aI:: -
1
1
t i b e r b o a r d i n s e r t number. ooden box numberlshelf number. p a l l e t , and c r a t e number.
I I
1 2
Bin s t o r a g e u n i t . Medium s t o r a g e u n i t . Bulk s t o r a g e . Vehicles.
I- I
1
3
4
5-9 As r e q u i r e d l o c a l l y . arehouse o r supply dump number. Mount-out or operating stock: stocks.
Alpha d i g i t ( l e s s 0 and I) f o r mount-out Numeric d i g i t f o r o p e r a t i n g s t o c k s .
11.5 Marking of F i e l d Storage C o n t a i n e r s . Standard markings of s t o c k l o c a t i o n numbers on f i e l d s t o r a g e c o n t a i n e r s a r e e s s e n t i a l f o r t h e r a p i d and o r d e r l y assembly and l o c a t i o n of s u p p l i e s . Markings should appear where p o s s i b l e and a t a minimum should i n c l u d e one end, one s i d e , and t h e t o p of t h e c o n t a i n e r . 11.5.1 L e t t e r i n g Colors. Colors of l e t t e r i n g s h a l l c o n t r a s t w i t h t h e c o l o r of t h e box o r i n s e r t being marked. For example, dark c o l o r background c a l l s f o r light color lettering. 11.5.2 P a i n t i n g of S t o r a g e Unit. P a i n t i n g of s t o r a g e u n i t s i s not r e q u i r e d . Block p a i n t i n g i s a c c e p t a b l e when r e - l e t t e r i n g of a s t o r a g e u n i t i s r e q u i r e d . 11.5.3 S t o r a g e Unit Tactical/Embarkation Markings. T a c t i c a l / e m b a r k a t i o n markings o f s t o r a g e u n i t s s h a l l be i n accordance w i t h c u r r e n t Marine Corps d i r e c t i v e s on embarkation. The a b i l i t y t o c l e a r l y read and i n t e r p r e t markings i s more e s s e n t i a l than o v e r a l l appearance. The s t a n d a r d b i n s t o r a g e u n i t s h a l l 11.5.4 Bin S t o r a g e Unit Markings. a s shown i n f i g u r e 3-69. L e t t e r i n g s h a l l be 1-inch block l e t t e r s b o ~ e s / ~ a l l e tand 112-inch block l e t t e r s on f i b e r b o a r d i n s e r t s . s When a box p a l l e t f o r b i n s t o r a g e , t h e l o c a t i o n markings w i l l be a s shown i n 69 except t h e o u t s i d e markings w i l l be i n 3-inch l e t t e r s . be marked on wooden utilizing f i g u r e 3-
11.5.5 Medium S t o r a g e Unit Markings. Shelf u n i t s s h a l l be marked "AA", "BB" , and "CC" i n 1/2-inch l e t t e r s , s t a r t i n g a t t h e bottom of t h e u n i t . Outside l o c a t i o n markings w i l l be i n 3-inch l e t t e r s a n d w i l l c o n s i s t of t h e mount-out o r o p e r a t i n g s t o c k d e s i g n a t o r , warehouse o r supply dump number, type of s t o r a g e number, and box p a l l e t number ( a t o t a l of seven d i g i t s ) . 11.5.6 Bulk S t o r a g e Unit and w i l l c o n s i s t of t h e supply dump number, type followed by "AA" f i l l f o r 11.6 Markings. Location markings w i l l be i n 3-inch l e t t e r s mount-out o r o p e r a t i n g s t o c k s d e s i g n a t o r , warehouse o r of s t o r a g e number, p a l l e t , c r a t e , o r c o n t a i n e r number a t o t a l of n i n e d i g i t s .
P r e s e r v a t i o n , Packaging, and Packings.
a'. A l l o p e r a t i n g organic/deployment block s t o c k s s h a l l be a f f o r d e d t h e d e g r e e of p r o t e c t i o n r e q u i r e d t o a s s u r e s e r v i c e a b i l i t y a t t h e u s i n g u n i t . b. A l l items which a r e a d a p t a b l e t o b i n and medium s t o r a g e and s u s c e p t i b l e t o c o r r o s i o n and d e t e r i o r a t i o n s h a l l be preserved and packaged t o conform t o t h e Level A requirements and w i l l subsequently be s t o r e d i n f i e l d warehousing c o n t a i n e r s without d e s t r o y i n g t h e i n t e g r i t y of t h e Level A p r o t e c t i o n . c. Bulk items (major components/end i t e m s ) s h a l l be processed requirements of a p p l i c a b l e s p e c i f i c a t i o n s and s t a n d a r d s . t o Level A
d. It i s e s s e n t i a l t h a t a l l i n d i v i d u a l items be c l e a r l y i d e n t i f i e d w i t h t h e c o r r e c t NSN. I n d i v i d u a l packaging, t a p i n g , t a g g i n g , e t c . , may be u t i l i z e d t o e n s u r e t h a t item i d e n t i t y i s not l o s t . A s t o c k l o c a t i o n f i l e w i l l be maintained i n N N S 11.7 Stock L o c a t i o n F i l e . sequence. The f i l e w i l l c o n s i s t of a s u i t a b l e hard c a r d w i t h t h e NSN a n n o t a t e d i n upper left-hand c o r n e r , l o c a t i o n i n t h e upper right-hand c o r n e r , and u n i t of i s s u e i n the center. I f p o s s i b l e l a r g e Purpose Code A i n v e n t o r i e s w i l l be c o n t r o l l e d u s i n g t h e mechanized ADPE-FMF Locator System. 11.8 Stocking Procedures
a . M a t e r i e l r e c e i v e d a t t h e u n i t warehouse/storage l o c a t i o n / i s s u e p o i n t w i l l b e placed i n t h e d e s i g n a t e d r e c e i v i n g a r e a . Once t h e m a t e r i e l h a s been i d e n t i f i e d and counted, and d i s t r i b u t i o n of t h e r e c e i p t documents h a s been accomplished, t h e m a t e r i e l w i l l be placed i n s t o c k o r processed w i t h e s t a b l i s h e d r e c e i v i n g / b a c k o r d e r r e l e a s e procedures. b. P r i o r t o p l a c i n g t h e m a t e r i e l on l o c a t i o n , t h e l o c a t o r f i l e w i l l be reviewed. I f l i k e items appear on t h e l o c a t o r f i l e , t h e m a t e r i e l r e c e i v e d w i l l be p l a c e d on t h e same l o c a t i o n . I f t h e item i s s u s c e p t i b l e t o d e t e r i o r a t i o n , t h e o l d Items f o r which no l o c a t o r c a r d s a r e on f i l e a r e s t o c k i s moved t o t h e f r o n t . placed on a d e s i g n a t e d l o c a t i o n , and a manual l o c a t o r card i s prepared. c . M a t e r i e l i s s u e d t o s p e c i f i c ERO's w i l l be l o c a t e d and s t o r e d w i t h i n t h e supply i s s u e p o i n t o r t h e RU's maintenance shop which i n i t i a t e d t h e demand and programed t h e maintenance by ERO number.

d . M a t e r i e l i s s u e d t o a B M w i l l be stocked by t h e BOM p r o j e c t code, and O These a s s e t s l o c a t o r c a r d s w i l l be prepared t o r e f l e c t t h e l o c a t i o n of t h e BOM. w h i l e i n s t o r a g e have not been charged t o t h e u n i t . e. Damaged m a t e r i e l w i l l be M from t h e S U a s t o d i s p o s i t i o n . located i n a separate area u n t i l notification
11.9 DOD S t o r a g e and M a t e r i e l s R e g u l a t i o n . FMF u n i t s w i l l u t i l i z e DoD 4145.19-R1 a s a s t o r a g e t e c h n i c a l guide. This r e g u l a t i o n r e p l a c e s NAVMC 1101 which h a s long been used i n t h e Marine Corps a s a s t o r a g e t e c h n i c a l guide.
- ..----
Figure 3-66--Wooden Box.
Figure 3-67--Inserts
for Wooden Box.
E F SASSY USING UNIT PROCEDURES M '
I
Figure 3-68--Box Pallet.
FMF SASSY U S I NG UNIT PROCEDURES
SUPPLY DUMP OR BLD6. NO. 1

BIN SM 6 UNIT 1 T AE +, DESIGNATOR
r\
\
BIN UNIT NO.

1
WOODEN BOX/SHELF 10.

Figure 3-69.--Bin Storage Unit Markings
3-11-11/(3-11-12
blank)

PART I11 Section 12 Controlled Item Procedures Paragraph 12.1 12.2 12.3 12.4 12.5 12.6 12.7 12.8 12.9 12.10 12.11 General Controlled Item Reportable Items SASSY-Controlled Items Reporting Controlled Item Extract Nonsubmission of Reports for Controlled Items Reporting Redistribution of Excesses Redistribution Procedures Use of National Stock Numbers Records Required Title Page 3-1 2-2 3-1 2-2 3-1 2-2 3-1 2-2 3-1 2-3 3-1 2-3 3-1 2-4 3-1 2-4
PART I11 SECTION 12. CONTROLLED ITEMS PROCEDURES
12.1 G e n e r a l . Each m i l i t a r y s e r v i c e i s r e q u i r e d t o m a i n t a i n d e t a i l e d a s s e t r e c o r d s of s e l e c t e d i t e m s t h a t c o n t i n u o u s l y r e f l e c t t h e m a t e r i e l r e a d i n e s s s t a t u s o f approved f o r c e s . These r e c o r d s must a l s o p e r m i t r a p i d computation of requirements f o r c r i t i c a l items, a d d i t i o n a l f o r c e s , changes t o l o g i s t i c a l s t a n d a r d s , and f i n a n c i a l r e p o r t i n g . The C o n t r o l led I t e m Management Subsystem (SS 1 3 ) p r o v i d e s t h e means f o r i n d i v i d u a l i t e m management of c o n t r o l l e d i t e m s w i t h i n t h e p a r a m e t e r s of t h e Marine Corps U n i f i e d M a t e r i e l Management System (MUMMS) w i t h a minimum of a d m i n i s t r a t i v e e f f o r t . The subsystem r e c o r d s t h e i n v e n t o r y of in-use a s s e t s and p r o d u c e s r e p o r t s t o e l e m e n t s e x t e r n a l t o t h e Marine Corps, a s w e l l a s p r o v i d e s preprogramed f i l e status reports, a s may be r e q u i r e d . A d d i t i o n a l l y , t h i s subsystem i n c l u d e s t h e i n f o r m a t i o n and management d a t a r e q u i r e d f o r v a l i d a t i o n of r e q u i s i t i o n s a g a i n s t a l l o w a n c e s f o r t h o s e u n i t s not s u p p o r t e d by SASSY. The predominant f e a t u r e s of t h i s subsystem are a s f o l l o w s : a . F u l l in-use a s s e t d a t a of c o n t r o l l e d i s s u e s / d i s p o s i t i o n d e c i s i o n s a r e made. b. F u l l a l l o w a n c e d a t a requisitions prior to issue. is available items i s a v a i l a b l e and a d j u s t e d a s for the purpose of monitoring
c . P r o v i s i o n of a means f o r r e q u e s t i n g d i s p o s i t i o n of t h o s e i t e m s t h a t a r e e i t h e r e x c e s s o r a r e beyond t h e u n i t ' s c a p a b i l i t y t o r e p a i r . 12.2 C o n t r o l l e d i t e m i s an i t e m which r e q u i r e s Marine Corps-wide in-use a s s e t v i s i b i l i t y i n o r d e r t o f a c i l i t a t e r e q u i r e m e n t c o m p u t a t i o n s , c o n t r o l of i s s u e s , and A c o n t r o l l e d i t e m n o t i c e i s produced d u r i n g each d e t e r m i n a t i o n of d i s p o s i t i o n s . i n v e n t o r y u p d a t e when a t r a n s a c t i o n p r o c e s s e s a g a i n s t an NSN h a v i n g a C I C of A t h r o u g h I . These n o t i c e s a r e provided f o r i n f o r m a t i o n o n l y i n t h e management of c o n t r o l l e d items. 12.3 Reportable Items. Reportable items a r e a l l items:
a . I d e n t i f i e d on t h e SASSY m a s t e r h e a d e r i n f o r m a t i o n f i l e w i t h a c o n t r o l l e d i t e m code (CIC) A t h r o u g h I. b . That have a f a m i l y r e l a t i o n s h i p t o an NSN t h a t i s c o n t r o l l e d even though t h a t s p e c i f i c NSN i s n o t ; e . g . , s u b s t i t u t e i t e m s , f a m i l y i t e m s , e t c . , t h a t may have been i n a d v e r t e n t l y o m i t t e d . c. I d e n t i f i e d and p u b l i s h e d by MCLB, Albany, t o non-FMF o r g a n i z a t i o n s .
12.4 SASSY-Controlled I t e m s R e p o r t i n g . A f t e r t h e l a s t SASSY i n v e n t o r y u p d a t e c y c l e a t t h e end of t h e month, t h e S U w i l l e x e c u t e t h e C o n t r o l l e d I t e m E x t r a c t M P r o c e s s . The p r o c e s s w i l l b u i l d an e x t r a c t r e c o r d f o r a l l c o n t r o l l e d i t e m s loaded t o t h e SASSY b a l a n c e f i l e s . The e x t r a c t e d r e c o r d i s i n t h e format of a WCR t r a n s a c t i o n c o n t a i n i n g a t o t a l on-hand q u a n t i t y and t h e c u r r e n t d a t e . In a d d i t i o n , t h e a c t i v i t y v o u c h e r f i l e (VOCF) i s scanned f o r c u r r e n t c o n t r o l l e d item r e c e i p t s . The r e c e i - t i n f o r m a t i o n i s f o r m a t t e d i n t o a W6A/W4A, which c o n t a i n s t h e t o t a l q u a n t i t y r e c e i v e d and t h e d a t e of r e c e i p t .
12.5
C o n t r o l l e d Item E x t r a c t
a . The C o n t r o l l e d Item E x t r a c t i s used t o produce t r a n s a c t i o n s f o r submission t o MCLB, Albany. These t r a n s a c t i o n s perform n e c e s s a r y a d j u s t m e n t s t o t h e r e c o r d s c o n t a i n e d i n t h e v a r i o u s f i l e s of t h e Marine Corps C o n t r o l l e d Items Subsystem (Subsystem 1 3 ) . This t r a n s a c t i o n i s produced from a l l onhand f i e l d s of t h e ( 1 ) D I C WCR. General Account Balance F i l e (GABF), LUBF, LUAF, UMOF, and Maintenance F l o a t Balance F i l e (MFBF) r e g a r d l e s s of purpose o r c o n d i t i o n code. ( 2 ) D I C W6A/W4A. These t r a n s a c t i o n s a r e produced from t h e VOCF from D I C D -/ ~- i n o r d e r t o c l o s e t h e c o n t r o l l e d item i n t r a n s i t f i l e (LIF). 6 4 b.
D I C WCR's produced from t h e MFBF use t h e following formula:
(1)
(2)
WCR q u a n t i t y = t o t a l on hand
i s s u e p o i n t dues.
Customer back o r d e r = t o t a l back o r d e r
customer back o r d e r .
( 3 ) Negative q u a n t i t i e s from t h e s e computations w i l l cause a count of z e r o t o be c a r r i e d forward.
12.6 -
Nonsubmission submitted when:
of
Reports
for
Controlled
Items.
Reports
will
not
be
a . A item i s shipped t o t h e s t o r e s system o r disposed of a s a r e s u l t of n i n s t r u c t i o n s r e c e i v e d from MCLB, Albany, i n accordance w i t h t h e Recoverable Items and Replacement and Evacuation Programs. MCLB, Albany, w i l l p o s t t h e s e d e c r e a s e s t o t h e r e c o r d s of t h e owning o r g a n i z a t i o n shown i n t h e document number of t h e DIC WIR o r replacement and e v a c u a t i o n r e p o r t (DIC WER).
b. D e l e t i o n s a r e made t o e x i s t i n g items appearing on t h e MHIF. These d e l e t i o n s w i l l be made by MCLB, Albany, on t h e e f f e c t i v e d a t e t h a t t h e item was dropped from Subsystem 13.
c . An a s s e t i s t e m p o r a r i l y loaned f o r exchange (even though t h e exchange Similarly, t h e i t e m h a s not changed. t h e p r e v i o u s l y e s t a b l i s h e d f l o a t back r e q u i r e r e p o r t i n g , inasmuch a s t h e changed. 12.7 Reporting
t o a n o t h e r u n i t o r i s turned i n t o a f l o a t i s not immediately a f e c t e d ) . Ownership of subsequent r e t u r n of t h e l o a n o r r e l e a s e of o r d e r r e l a t i n g t o customer a s s e t s does not u n i t o r f l o a t i n v e n t o r y p o s t u r e h a s not
a . Reporting w i l l be i n accordance w i t h t h e i n s t r u c t i o n s contained h e r e i n and i n accordance w i t h MCO P4400.82. b. The S U i s r e s p o n s i b l e f o r forwarding computer-created c o n t r o l l e d item M e x t r a c t r e p o r t s t o MCLB, Albany, f o r i n d u c t i o n i n t o Subsystem 13. N changes w i l l o b e made t o D I C WCR t r a n s a c t i o n s e x t r a c t e d and forwarded t o MCLB, Albanv; however, t h e q u a n t i t y must be v e r i f i e d a s c o r r e c t a s s e t s t a t u s . I f an e r r o r i s d e t e c t e d , t h e a p p l i c a b l e f i l e must be c o r r e c t e d u s i n g t h e a p p r o p r i a t e t r a n s a c t ion.
12.8 R e d i s t r i b u t i o n of Excesses. Reportable items w i l l n o t be r e p o r t e d a s s e r v i c e a b l e a n d / o r r e p a r a b l e e x c e s s t o MCLB, Albany, u n l e s s p r i o r s c r e e n i n g i s conducted w i t h t h e command t o e f f e c t r e d i s t r i b u t i o n . As a minimum, e x c e s s s c r e e n i n g must be conducted a t t h e d i v i s i o n / w i n g / f o r c e s e r v i c e support group level. I n those c a s e s wherein d e f i c i e n c i e s e x i s t and a r e on o r d e r , t h e item w i l l n o t be r e p o r t e d but w i l l be r e d i s t r i b u t e d and a c t i o n taken t o cancel any excess due-ins
12.9 R e d i s t r i b u t i o n Procedures. MCLB, Albany, i s r e q u i r e d t o c o n t i n u a l l y review r e p o r t e d in-use a s s e t s a - a i n s t a1 lowances and t o d i r e c t r e d i s t r i b u t i o n of e x c e s s e s g under t h e following r u l e s : a. b. F i l l back o r d e r s on t h e same c o a s t . F i l l back o r d e r s on t h e o p p o s i t e c o a s t . priority 01 through 0 3 back orders at any location from any
c. Fill l o c a t ion.
d . R e d i s t r i b u t i o n w i l l not be attempted from an o u t s i d e C o n t i n e n t a l United S t a t e s (CONUS) l o c a t i o n t o a CONUS l o c a t i o n f o r p r i o r i t y 04 through 15 back orders. e . R e d i s t r i b u t i o n w i l l not be d i r e c t e d from a u n i t not p h y s i c a l l y l o c a t e d a t i t s home p o r t b a s e ; i . e . , u n i t s aboard s h i p , extended t r a i n i n g e x e r c i s e s , e t c . f . R e d i s t r i b u t i o n from non-CONUS a c t i v i t i e s w i l l not be e f f e c t e d i f t h e requirement can be s a t i s f i e d from i n - s t o r e s a s s e t s o r c a n be procured f o r d i r e c t d e l i v e r y i n time t o meet t h e RDD. g. Prior coordination o r negation i s not required. referral orders (DIC A4-)
will
h . MILSTRIP redistribution.
be
used
to
direct
the
i.
A l l such r e f e r r a l o r d e r s w i l l c o n t a i n Advice Code 2C.
R e p l i e s t o r e f e r r a l o r d e r s w i l l be i n s t a n d a r d MILSTRIP shipment s t a t u s f o r m a t , except when shipment of a l l o r a p a r t of a document i s not f i l l e d . For q u a n t i t y not shipped, s t a n d a r d MILSTRIP s t a t u s w i l l be provided t o MCLB, Albany, w i t h S t a t u s Code CB.
j.
k. R e f e r r a l o r d e r s w i l l not be honored by h o l d e r s of t h e m a t e r i e l when such a c t i o n w i l l r e s u l t i n r e o r d e r i n g a l i k e item f o r replacement; however, s u f f i c i e n t d a t a w i l l be provided MCLB, Albany, t o j u s t i f y t h e r e j e c t i o n .
1. R e f e r r a l o r d e r s w i l l always be t r a n s m i t t e d v i a message and w i l l r e q u i r e message response.

m. R e f e r r a l o r d e r s w i l l b e a d d r e s s e d t o t h e command l e v e l h a v i n g r e d i s t r i b u t i o n a u t h o r i t y ; i . e . d i v i s i o n , wing, f o r c e s e r v i c e support group, f o r c e t r o o p s , b a s e , e t c . In t h e c a s e of Reserves, t h e r e f e r r a l w i l l be addressed t o t h e Commanding G e n e r a l , 4 t h Marine D i v i s i o n .

n I n s t r u c t i o n s concerning end item components and c o l l a t e r a l m a t e r i e l t o accompany shipments based on r e f e r r a l o r d e r s a r e c o n t a i n e d i n MCO P4400.84.
o . M a t e r i e l shipped i n response t o MCLB, Albany, r e f e r r a l o r d e r s must be i n C o n d i t i o n Code D o r b e t t e r and must be o p e r a b l e . p. R e c i p i e n t s of r e f e r r a l o r d e r s may s u b s t i t u t e NSN's i n o r d e r t o accomplish t h e shipment, so long a s t h e s u b s t i t u t e i s an a c c e p t a b l e item f o r t h e a p p l i c a b l e c o n t r o l number.
q. Disputes between MCLB, Albany, and p a r t i c i p a t i n g commands which cannot be r e s o l v e d through c o o r d i n a t i o n w i l l be r e f e r r e d t o t h e Commandant of t h e Marine Corps (Code LM) f o r r e s o l u t i o n . Such r e q u e s t s f o r r e s o l u t i o n w i l l c o n t a i n t h e command's response and MCLB, Albany, comments.
12.10 Use o f National Stock Numbers of NSN's on all documentation
a . The f o l l o w i n g r u l e s apply t o t h e use p r e s c r i b e d by t h i s Manual f o r c o n t r o l l e d items:
(1) E R O ' s . ERO's w i l l always r e f l e c t t h e N N o f t h e item a s i t i s c a r r i e d S on t h e accountable/owning u n i t ' s r e c o r d s .

( 2 ) Recoverable Items Reports (DIC WIR). The maintenance f a c i l i t y w i l l c i t e Under no circumstances may t h e s u p p o r t i n g t h e N N r e f l e c t e d i n t h e ERO. S maintenance f a c i l i t y change t h a t NSN without p r i o r concurrence of t h e a c t i v i t y which prepared t h e ERO. b. I n t h e a r e a of paragraphs 1 2 . 1 0 a ( l ) and (Z), p r e c e d i n g , r e i d e n t i f i c a t i o n of t h e item i s n e c e s s a r y due t o t h e item being found t o have a d i f f e r e n t NSN; i.e., f o r a s u b s t i t u t e item w i t h equipment, o r without equipment, t h e owning o r g a n i z a t i o n i s r e s p o n s i b l e f o r s u b m i t t i n g n e c e s s a r y adjustment t r a n s a c t i o n s t o d e c r e a s e t h e m i s i d e n t i f i e d N N and i n c r e a s e t h e c o r r e c t NSN on t h e SASSY f i l e s . S 12.11 Records Required. The following r e c o r d s o r f i l e s w i l l be maintained c u r r e n t a s a r e s u l t of t r a n s a c t i o n r e p o r t i n g and r e p r e s e n t t h e o n l y requirement f o r r e c o r d s a t t h e using/command d e s i g n a t o r l e v e l : a. Using Unit
( 1)
LUAF (mechanized)
. .
(2)
( 3)
DASF (mechanized). VOCF (mechanized)
(4)
(5)
HDIS (mechanized). LUBF (mechanized).
Command Dee ignator (1) Controlled item listing (manual).

(2)
Current semiannual reconciliation (manual).
FMF SASSY USING UNIT PROCEDURES PART IV SECTION 1 Automated Data Processing Equipment (ADPE) Paragraph Title General Information Description of ADPE-FMF Equipment Diskette Handling Diskette Storage Software Security Execution SASSY Using Unit Main Option Menu Table Maintenance Daily Transactions RUAF Transactions Inquiry Transactions MIMMS Supply Transaction SCAN Data Transaction File Print Transaction File Update Master File Recreate Courier Diskette Print History Volume Directory Input Publication Transactions Edit Errors and Exceptions Process Subsystem Output End Processing Page 4-1-5 4-1-5 4-1-7 4-1-7
Class I Break Out

SASSY System Maintenance Process
E M SASSY USING UNIT PROCEDURES 'F Paragraph 1.4.1 1.4.2 Title Main Option Menu Change Activity Code Initialize Diskette Duplicate Diskette Mini Unit File Update Process SASSY System File Table Document Validation Process Mini Unit Balance File Transaction Update Mini Unit Locator File Update Process Mini Unit Serial Number Update Process Mini Unit Allowance File Update Process Mini Unit Document File Update Process Mini Unit ~ackorderlLayetteUpdate Process Create Courier Diskette and History Diskette Add/Delete Display (A41009) Procedures Mini Unit Locator File Mini Unit Balance File Mini Unit Allowance File Mini Unit Serial Number File Mini Unit Document File Mini Unit Backorder Layette File Mini Unit Report Process (A41011/ A41012/A41014/~41018 Mini Unit Locator File Reports Mini Unit Balance File Reports Mini Unit BackorderILayette File Reports Mini Unit Serial Number Reports Page -
4-1-43
4-1 -44
FMF SASSY USING UNIT PROCEDURES Paragraph 1.7.5 1.7.6 1.7.7 1.8 1.8.1 1.8.2 1.8.3 1.8.4 1.8.5 1.8.6 1.8.7 1.9 1.9.1 1.9.2 1.9.3 1.9.4 1.9.5 1.9.6 1.9.7 1.10 1.10.1 1.10.2 1.10.3 1.10.4 1.10.5 1.10.6 Title Mini Unit Allowance File Reports Mini Unit Document File Reports Printed Output Mini Unit Inventory Processes (~41010) MUBF Inventory Update Program MUBF~MULFMatch Program Frequency of Inventory Adjustment Transactions Vouchering Procedures Retention Period of Vouchers Lost/Missing Vouchers Mini Unit Buy Process (A410131 Document File Extract and Sort Merge "B01" Transaction Build Process Exception Report Process Mini Unit File Update Process Create Courier and History Diskette Restart Procedures General Procedures SASSY Status Update Process (~41016) Due and Status File Extract Diskette Copy Program Procedures Update Mini Unit Document File Mini Unit Document File Exceptions Update Mini Unit Backorder/Layette File Page 4-1-89 4-1-90 4-1-91 4-1-91 4-1-92 4-1-95
FMF SASSY USING UNIT PROCEDURES Paragraph 1.10.7 1.10.8 Title Mini Unit Backorder Layette File Exceptions Print Status Procedure Backup Master Files SASSY "YUB" Transaction Update Process (~41017) ADPE Indicator Codes YUB Create Process Program Procedures Update Mini Unit Balance File Print YUB Transactions Procedures Diskette Responsibility Reconciliation Mini Files with Mainframe Files Page 4-1-102 4-1-102 4-1-102 4-1-102 4-1-103 4-1-103 4-1-103
MUAF~LUAFReconciliation
MUSF/RUAF Reconciliation MUDF/MUBLF/DASF Reconciliation MUBF/LUBF Reconciliation
F F SASSY USING UNIT PROCEDURES M PART I V
1.1 General I n f o r m a t i o n . The o b j e c t i v e of t h i s S e c t i o n i s t o provide t h e i n f o r m a t i o n n e c e s s a r y t o e f f e c t i v e l y e x e c u t e t h e SASSY Prompting and E d i t i n g The d i s k e t t e volume I D numbers programs on t h e IBM s e r i e s "1" mini computer. required a r e a s follows: Volume I D Function T r a n s a c t i o n F i l e and F i l e Update Programs. Prompting and E d i t i n g Programs. Courier Diskette History Diskette F i l e Maintenance Programs. ( A d d l ~ e l e t eDisplay and Management update). (Note) Mini I n v e n t o r y Update Programs. (Note) MUBF, M B F Report P r o c e s s . ( ~ o t e ) UL MUAF, M S Report P r o c e s s . UF (Note) Mini Unit Automatic Stock Buy P r o c e s s . (Note) M D Report P r o c e s s . (Note) UF C l a s s 1A System Maintenance Programs. M D S t a t u s Update Programs. UF (~ote) M B RO/ROP Update Programs. (Note) UF M L Report P r o c e s s . (Note) UF E d i t E r r o r s and Exceptions P r o c e s s E d i t E r r o r s and Exceptions C o u r i e r Subsystem Output P r o c e s s Subsystem Output C o u r i e r
Note:
For Using U n i t s on ADPE-FMF Phase I1 o n l y .
a . During J u l y of 1978, t h e Marine Corps was a u t h o r i z e d t o procure minicomputers f o r u t i l i z a t i o n a t t h e b a t t a l i o n / s q u a d r o n l e v e l s t o provide o r g a n i c d a t a processing c a p a b i l i t y . T h i s would allow l o c a l commanders t o e n t e r i n f o r m a t i o n i n t o major automated i n f o r m a t i o n systems and provide them w i t h an automatic accounting system t h a t could be used i n a d e p l o y e d l g a r r i s o n environment.
b. During February 1979, MCLB, Albany, GA was t a s k e d w i t h developing l o g i s t i c a p p l i c a t i o n s f o r ADPE-FMF f o r u t i l i z a t i o n by l o c a l commanders. There a r e f o u r t e e n o t h e r C l a s s 1A a p p l i c a t i o n s which w i l l use t h e ADPE-FMF mini computer.
c . The l o g i s t i c s programs a r e prompting and e d i t i n g r o u t i n e s designed t o "walk" t h e novice o p e r a t o r through t h e d a t a e n t r y process. The number of k e y s t r o k e s r e q u i r e d f o r a given t r a n s a c t i o n a r e minimized through t h e use of t a b l e s c o n t a i n i n g c o n s t a n t o r r e p e t i t i v e d a t a elements. 1.1.1 D e s c r i p t i o n of ADPE-FMF Equipment. The S e r i e s 1 (Model 4110) m i n i computer i s composed of a C e n t r a l P r o c e s s i n g U n i t , Keyboard, P r i n t e r , Magnetic Tape D r i v e , and Paper Tape Punch. The Magnetic Tape Drive and Paper Tape Punch w i l l o n l y be issued t o s e l e c t e d u n i t s .
a.
Unit.
Central Processing Units.
There a r e f o u r a r e a s of5 a C e n t r a l P r o c e s s i n g
( 1 ) Power Switch - The power s w i t c h (ON/OFF s w i t c h ) i s l o c a t e d below the r i g h t c o r n e r of t h e v i s u a l s c r e e n . Turn t h e power on by pushing inward on t h e t o p When t h e power i s o n , t h e power "ON" i n d i c a t o r , a p o r t i o n of t h e ON/OFF s w i t c h . red l i g h t t o t h e r i g h t of t h e s w i t c h , w i l l l i g h t up.
(2) C o n t r o l Box - I n t h e c o n t r o l box, which is l o c a t e d d i r e c t l y below t h e v i s u a l s c r e e n , t h e r e i s a load b u t t o n , t h r e e f u n c t i o n a l l i g h t s , an i n i t i a l program load s w i t c h , a mode s w i t c h , a b r i g h t n e s s knob, and a c o n t r a s t knob.
( 3 ) D i s k e t t e Box - The d i s k e t t e box h a s two s l o t s f o r i n s e r t i n g The s l o t l o c a t e d t o t h e immediate r i g h t of t h e d i s k e t t e s , S l o t "1" and S l o t "2." v i s u a l s c r e e n , a s you look a t t h e C e n t r a l P r o c e s s i n g U n i t , w i l l be r e f e r r e d t o a s S l o t "1." The s l o t l o c a t e d n e x t t o t h e extreme r i g h t hand edge of t h e C e n t r a l P r o c e s s i n g U n i t , a s you look a t i t , w i l l be r e f e r r e d t o a s S l o t "2." A f t e r t h e d i s k e t t e i s i n s e r t e d , t h e d i s k e t t e load s w i t c h , l o c a t e d on t h e upper r i g h t s i d e of t h e s l o t must be t u r n e d t o t h e l e f t and upward, c l o c k w i s e . There is a l s o an I n i t i a l Program Load (LPL) s w i t c h l o c a t e d i n t h e lower c e n t e r of t h e d i s k e t t e box. There a r e two p o s i t i o n s , "1" which i s t o t h e l e f t and "2" which i s t o t h e r i g h t . I t should be t u r n e d t o p o s i t i o n "1" ( t o t h e l e f t ) f o r t h e SASSY programs.
( 4 ) V i s u a l S c r e e n - The v i s u a l s c r e e n i s a nine-inch CRT (Cathode Ray Tube) which d i s p l a y s twenty-four 1 i n e s of e i g h t y c h a r a c t e r s e a c h .

b. Keyboard. typewriter. The machine.
The l e f t s i d e of t h e keyboard i s s i m i l a r t o a s t a n d a r d numerics on t h e r i g h t s i d e a r e s i m i l a r t o a s t a n d a r d adding
c . P r i n t e r . The p r i n t e r i s a n impact t y p e which w i l l use up t o f o u r ( 4 ) p a r t p a p e r and produce "132" c h a r a c t e r s p e r l i n e a t a r a t e of "120" c h a r a c t e r s p e r second. d. Diskette. The d i s k e t t e s t o r a g e medium is a magnetic d i s k t h a t i s permanently enclosed i n a j a c k e t . Small s l o t s i n t h e j a c k e t a1 low t h e r e a d l w r i t e heads t o c o n t a c t the s u r f a c e s as t h e d i s k r o t a t e s w i t h i n t h e j a c k e t . The d i s k and jacket together are referred to as a d i s k e t t e . The IBM Model 4110 m i n i computer u t i l i z e s a d u a l d e n s i t y 2D s e r i e s d i s k e t t e . One d i s k e t t e w i l l h o l d 1 , 0 0 0 , 0 0 0 b y t e s of i n f o r m a t i o n . The p a r t s of a d i s k e t t e a r e : ( 1 ) Permanent D i s k e t t e Label T h i s l a b e l is permanently a f f ixed t o t h e j a c k e t and c a n be used t o r e c o r d t h e d i s k e t t e i d e n t i f i c a t i o n number f o r a q u i c k v i s u a l i d e n t i f i c a t i o n of t h e d i s k e t t e .
(2) Temporary Adhesive I d e n t i f i c a t i o n L a b e l d e s c r i b e d a t a s t o r e d on t h e d i s k e t t e o r t o r e c o r d about t h e d i s k e t t e .
T h i s l a b e l can be used t o o t h e r temporary i n f o r m a t i o n
( 3 ) D r i v e S p i n d l e Hole i n Disk A f t e r t h e d i s k e t t e is loaded i n t o t h e d i s k e t t e u n i t , t h e d r i v e s t a t i o n clamps o n t o t h e p o r t i o n of t h e d i s k exposed by the drive access hole i n the jacket.
( 4 ) Head S l o t The head s l o t e x p o s e s t h e r e c o r d i n g s u r f a c e of t h e d i s k as the disk turns in its jacket i n the diskette unit.
( 5 ) S t r e s s R e l i e f Notches - The s t r e s s r e l i e f n o t c h e s i n t h e d i s k e t t e jacket a i d i n d i s t r i b u t i n g t h e s t r e s s i n the s l o t i f t h e d i s k e t t e i s bent.

It i s important t o h a n d l e t h e d i s k e t t e p r o p e r l y . 1.1.2 D i s k e t t e Handling. Always handle t h e d i s k e t t e by i t s l a b e l t o avoid touching t h e r e c o r d i n g s u r f a c e . To remove a d i s k e t t e from i t s o u t e r p r o t e c t i v e envelope, hold t h e d i s k e t t e by i t s upper edge and p u l l . Put t h e d i s k e t i e i n i t s o u t e r p r o t e c t i v e envelope when you a r e not using i t o r when you a r e w r i t i n g on i t s l a b e l . Never w r i t e on a d i s k e t t e with a pencil. Use f e l t t i p pen o r b a l l p o i n t pen f o r l a b e l i n g d i s k e t t e s . Do not use a d i s k e t t e i f i t i s t o r n , f o l d e d , o r c r e a s e d . D n o t a t t a c h paper c l i p s t o a o d i s k e t t e o r touch o r c l e a n t h e r e c o r d i n g s u r f a c e . Most i m p o r t a n t , keep t h e d i s k e t t e away from magnets. Any d i s k e t t e exposed t o a magnetic f i e l d w i l l l o s e information.
1.1.3 Diskette Storage. S t o r a g e of d i s k e t t e s i s a s important a s t h e p r o p e r handling. S t o r e often-used d i s k e t t e s i n t h e i r envelopes. I f t h e d i s k e t t e s a r e l a i d f l a t , put no more t h a n t e n ( 1 0 ) i n one s t a c k . I f t h e d i s k e t t e s a r e s t o r e d on edge, support t h e d i s k e t t e s so t h e y do not l e a n o r s a g . S t o r e seldom used d i s k e t t e s i n t h e i r o r i g i n a l s h i p p i n g c a r t o n s , w i t h each d i s k e t t e i n i t s p r o t e c t i v e envelope. Shipping c a r t o n s may be s t o r e d e i t h e r v e r t i c a l l y o r h o r i z o n t a l l y . 1.1.4 Software S e c u r i t y . The guidance f o r t h e s e c u r i t y of ADPE-FMF, equipment, s o f t w a r e , and o u t p u t , i s provided i n MCO P5230.10. including
1.1.5 Execution. There a r e two ways t o begin e x e c u t i o n of t h e SASSY Using U n i t E d i t i n g and Prompting programs. They a r e manual I n i t i a l Program Load (IPL) o r a u t o m a t i c I n i t i a l Program load (IPL).
a.
Manual I n i t i a l Program Load
( 1 ) Open t h e door t o t h e box d i r e c t l y below t h e v i s u a l s c r e e n and push upward on t h e s w i t c h marked "IPL Source Switch." The s w i t c h should be i n t h e p o s i t i o n marked "Primary." ( 2 ) I n t h e same box, d i r e c t l y below t h e IPL Source Switch, move t h e switch marked "Mode Switch" t o t h e c e n t e r p o s i t i o n , l a b e l e d "Normal." ( 3 ) Open t h e door l o c a t e d t o t h e r i g h t of t h e v i s u a l s c r e e n , and t u r n t h e Primary IPL Source Switch l o c a t e d i n t h e lower c e n t e r t o t h e l e f t (toward t h e v i s u a l s c r e e n ) t o t h e p o s i t i o n l a b e l e d "1
."
( 4 ) Turn t h e mini computer on. T h i s i s done by pushing inward on t h e t o p p o r t i o n of t h e red on-off switch l o c a t e d below t h e r i g h t hand c o r n e r of t h e v i s u a l screen. The power l i g h t i n d i c a t o r , l o c a t e d t o t h e r i g h t of t h e power s w i t c h a s you look a t i t , w i l l come on.
( 5 ) Remove d i s k e t t e l a b e l e d A41001 from t h e o u t e r p r o t e c t i v e envelope, ( w i t h o u t touching any of t h e exposed a r e a s of t h e magnetic d i s k ) , and i n s e r t i t i n t o S l o t "1," w i t h t h e permanent s q u a r e l a b e l f a c i n g t o t h e r i g h t , and on t h e bottom of t h e d i s k e t t e edge c l o s e s t t o t h e o p e r a t o r . Turn t h e d i s k e t t e load s w i t c h ( l o c a t e d on t h e t o p r i g h t of S l o t "1") upward t o t h e l e f t .
( 6 ) Remove d i s k e t t e l a b e l e d A41002 from t h e o u t e r p r o t e c t i v e envelope, ( w i t h o u t touching any of t h e exposed a r e a s of t h e magnetic d i s k ) , and i n s e r t i t
i n t o S l o t t'2," w i t h t h e permanent s q u a r e l a b e l f a c i n g t o t h e r i g h t , and on t h e b o t t o m of t h e d i s k e t t e edge c l o s e s t t o t h e o p e r a t o r . Turn t h e d i s k e t t e load s w i t c h ( l o c a t e d on t h e t o p r i g h t o f S l o t "2") upward t o t h e l e f t .
(7) Open t h e door t o t h e box d i r e c t l y below t h e v i s u a l s c r e e n and push inward on t h e b l u e b u t t o n marked "LOAD." The s c r e e n w i l l l i g h t up and t h e f o l l o w i n g message w i l l a p p e a r :
ADPE-FMF SASSY DISKETTE: A41001 VERSION: 83.1 A DISKETTE: A41002 VERSION: 8 3 . 1 B
ENTER CURRENT DATE (DDMMMYY)
* * * *
b.
A = VOLUME LABEL AND VERSION OF DISKETTE MOUNTED I N D R I V E 1
...................................
Automatic I n i t i a l Program Load ( I P L )
B = V L M LABEL AND VERSION OF OU E DISKETTE MOUNTED I N DRIVE 2
* * * *
(1) Open t h e door t o t h e box d i r e c t l y below t h e v i s u a l s c r e e n and push upward on t h e s w i t c h marked "IPL Source Switch." The s w i t c h s h o u l d be i n t h e p o s i t i o n marked "Primary." (2) I n t h e same box, d i r e c t l y below t h e Source S w i t c h , s w i t c h marked "mode" upward, t o t h e upward p o s i t ion l a b e l e d "Auto."
I1
move
the
( 3 ) Open t h e door l o c a t e d t o t h e r i g h t of t h e v i s u a l s c r e e n and t u r n t h e P r i m a r y IPL Source1' s w i t c h t o t h e l e f t (toward t h e v i s u a l s c r e e n ) t o t h e p o s i t i o n l a b e l e d "1
."
( 4 ) Remove d i s k e t t e labeled A41001 from t h e o u t e r p r o t e c t i v e e n v e l o p e , ( w i t h o u t t o u c h i n g any of t h e exposed a r e a s of t h e magnetic d i s k ) , and i n s e r t it i n t o S l o t "1," w i t h t h e permanent s q u a r e l a b e l f a c i n g t o t h e r i g h t , and o n t h e bottom of t h e d i s k e t t e edge c l o s e s t t o t h e o p e r a t o r . Turn t h e d i s k e t t e load s w i t c h ( l o c a t e d on t h e t o p r i g h t o f S l o t "1") upward t o t h e l e f t .
( 5 ) Remove d i s k e t t e l a b e l e d A41002 f r o m t h e o u t e r p r o t e c t i v e e n v e l o p e , ( w i t h o u t t o u c h i n g any of t h e exposed a r e a s of t h e magnetic d i s k ) , and i n s e r t i t i n t o S l o t "2," w i t h t h e permanent s q u a r e l a b e l f a c i n g t o t h e r i g h t , and on t h e bottom of t h e d i s k e t t e edge c l o s e s t t o t h e o p e r a t o r . Turn t h e d i s k e t t e load s w i t c h ( l o c a t e d on t h e t o p r i g h t o f S l o t "2") upward t o t h e l e f t . ( 6 ) Turn t h e m i n i computer on. T h i s i s done b y pushing inward on t h e t o p p o r t i o n of t h e red on-off s w i t c h l o c a t e d below t h e r i g h t hand c o r n e r of the v i s u a l s c r e e n . The power l i g h t i n d i c a t o r l o c a t e d t o t h e r i g h t of t h e power s w i t c h ( a s you look a t i t ) w i l l come o n , t h e s c r e e n w i l l l i g h t up and t h e f o l l o w i n g message w i l l a p p e a r :
A P E- FMF D SASSY DISKETTE: A41001 VERSION: 83.1 A ENTER CURRENT DATE : DISKETTE: A41002 VERSION: 83.1 B
DDMMMYY
.................................... * A = VOLUME LABEL AND VERSION OF * * DISKETTE MOUNTED I N DRIVE 1 * * B = VOLUME LABEL AND VERSION OF * * DISKETTE MOUNTED I N DRIVE 2 * ....................................
c. The c u r r e n t d a t e must be e n t e r e d u t i l i z i n g t h e f o l l o w i n g f o r m a t : ( 1 ) DD Two p o s i t i o n day o f t h e month. 7 O c t o b e r would be 07; 13 October would be 13, e t c . (2)
MMM
Three p o s i t i o n month. The a c c e p t a b l e a b b r e v i a t i o n s a r e :
January JAN February FEB - MR A March -APR April May - MAY June - JUN
July August September October November December
JUL AUG SEP OCT NOV DEC
( 3 ) YY Two ~ o s i t i o ny e a r . 1980 would be "80," 1981 would be "81," e t c . Julian The c u r r e n t d a t e when e n t e r e d w i l l i n t e r n a l l y c r e a t e a f i v e (5) p o s i t i o n d a t e which w i l l be used i n t h e e d i t i n g and prompting r o u t i n e s .
Example: 7 October 1980 would be keyed "070CT80."
( 4 ) The computed J u l i a n d a t e would be "80281." A11 o t h e r d a t e s keyed d u r i n g t h e e d i t i n g and prompting r o u t i n e s w i l l be f i v e (5) p o s i t i o n J u l i a n d a t e s . The e d i t i n g and prompting programs w i l l e d i t 7 Oct 1980 would be keyed "80281 t h e d a t e s a s r e q u i r e d and p l a c e t h e p r o p e r v a l u e s where r e q u i r e d . A f t e r t h e d a t e i s keyed and t h e " ~ n t e r " key d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l t h e n a p p e a r :
."
ADPE F F M SASSY WEDNESDAY 070CT8 1 8 1280 IS THIS DATE CORRECT?
( 5 ) A l l q u e s t i o n s a r e answered w i t h a "YES" o r "NO." T h i s can be done i n two d i f f e r e n t ways. For "YES," t h e "Y" k e y c a n be d e p r e s s e d followed by d e p r e s s i n g t h e "Enter" key, o r t h e "PF8" key l o c a t e d on t h e t o p row of t h e key board c a n be t h e "N" key can be d e p r e s s e d followed by d e p r e s s i n g t h e depressed. For "NO,"
" E n t e r " k e y o r d e p r e s s t h e "PF9" k e y l o c a t e d on t h e t o p o f t h e k e y b o a r d . "PF" k e y is d e p r e s s e d , t h e " E n t e r " k e y i s n o t r e q u i r e d t o b e d e p r e s s e d .
When t h e
(6) I f t h e d a t e keyed i s n o t c o r r e c t , o p e r a t o r w i l l be told t o e n t e r the current d a t a d e p r e s s t h e "PF8" k e y and i f i t is t h e f i r s t t i m e a r e b e i n g r u n and t h e document s e r i a l number i s s c r e e n w i l l be d i s p l a y e d :
d e p r e s s t h e "PF9" k e y and t h e again. I f the date is correct, t h a t day t h a t t h e SASSY p r o g r a m s n o t s e t a t "0001," t h e f o l l o w i n g
ADP E-FMF SASSY DEFAULT SERIAL NUMBER = 0003 RESET DEFAULT SERIAL NUMBER (Y/N)?
( 7 ) I f t h e "PF8" k e y (YES) i s d e p r e s s e d , t h e document s e r i a l number w i l l b e r e s e t t o "0001." I f t h e "PF9" k e y (NO) i s d e p r e s s e d , t h e document s e r i a l number w i l l r e m a i n a s i s . The o p e r a t o r w i l l b e g i v e n t h e o p p o r t u n i t y t o r e s e t t h e document s e r i a l number o n l y one t i m e e a c h d a y . A f t e r t h e q u e s t i o n i s answered, YES o r NO, t h e f o l l o w i n g s c r e e n w i l l b e d i s p l a y e d :
ADPE FMF SASSY TRANSACTION COUNT I S = 31
( 8 ) T h i s i s a c o u n t o f t r a n s a c t i o n s on t h e t r a n s a c t i o n f i l e which h a v e n o t been copied t o a c o u r i e r d i s k e t t e . I f t h e t r a n s a c t i o n f i l e is empty, t h e c o u n t d i s p l a y e d w i l l be "0000." T h i s message w i l l a p p e a r a f t e r a b o u t t h r e e s e c o n d s , a t which t i m e t h e f o l l o w i n g s c r e e n w i l l a p p e a r :
ADP E- FMF SASSY SOURCE DATA AUTOMATION M A I N OPTION MENU OPTION NBR. PROCESS TABLE MAINTENANCE INPUT DAILY TRANSACTIONS INPUT RUAF TRANSACTIONS INPUT INQUIRY TRANSACT IONS INPUT MIMMS SUPPLY TRANSACTIONS SCAN TRANSACTION FILE PRINT TRANSACTION FILE UPDATE MASTER FILES ( N o t e ) RE-CREATE COURIER DISKETTE PRINT HISTORY VOLUME DIRECTORY INPUT PUBLICATIONS TRANSACTIONS PROCESS EDIT ERRORS AND EXCEPTIONS PROCESS SUBSYSTEM OUTPUT END SASSY PROCESSING E n t e r O p t i o n Number: Note:
F o r u s e b y Using U n i t s o n ADPE-FMF P h a s e I1 o n l y .
1 . 2 SASSY Using U n i t Main O p t i o n Menu. T h e r e a r e f o u r t e e n f u n c t i o n s on t h e SASSY d i s k e t t e s . The o p t i o n numbers a r e o n e ( 1 ) t h r o u g h f o u r t e e n ( 1 4 ) . The f i r s t o p t i o n t h a t s h o u l d b e keyed is one ( I ) , T a b l e ~ a i n t e n a n c e , f o l l o w e d by d e p r e s s i n g t h e II Enter" key. I t i s n o t n e c e s s a r y t o k e y "01 .I1 I f a number is keyed o t h e r t h a n one t h r o u g h f o u r t e e n , t h e s c r e e n w i l l b l i n k and d i s p l a y t h e main menu.
1.2.1
Table Maintenance
a . When o p t i o n one ( I ) , T a b l e M a i n t e n a n c e , d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
is keyed
and
the
"Enter1' k e y
ADPE FMF SASSY TABLE MAINTENANCE OPTION NR. PROCESS UPDATE DEFAULT TABLE UPDATE COST CODE TABLE INITIALIZE TABLES DEFINE SYSTEM FILES ( N o t e ) END TABLE MAINTENANCE ENTER OPTION NUMBER: Note:
F o r u s e b y U s i n g U n i t s o n ADPE-FMF P h a s e I1 o n l y .
b.
T h e r e a r e f i v e f u n c t i o n s under T a b l e Maintenance. This is a table of
They a r e : information which
( 1 ) Update D e f a u l t T a b l e . s t a n d a r d a t t h e Using U n i t l e v e l .
is
(2) Update Cost Code T a b l e . A l l t h e Cost Codes a s s i g n e d t o a U n i t should be loaded t o t h i s t a b l e . I t is used t o e d i t Cost Codes e n t e r e d on a t r a n s a c t i o n .
( 3 ) I n i t i a l i z e Table. This process w i l l d e l e t e e n t e r e d i n t h e D e f a u l t T a b l e and t h e Cost Code T a b l e .
all
the
information
( 4 ) D e f i n e System F i l e s . T h i s i s a t a b l e of f i l e s t h a t can be m a i n t a i n e d by a Using U n i t on t h e ADPE-EMF P h a s e 11.
( 5 ) End T a b l e Maintenance. SASSY M A I N MENU.
This option w i l l r e t u r n the operator to the
c. I f t h e o p e r a t o r keys o p t i o n one ( 1 ) k e y , t h e f o l l o w i n g menu w i l l be d i s p l a y e d :
f o l l o w e d by d e p r e s s i n g t h e "ENTER"
SASSY DEFAULT TABLE ACTIVITY CODE

COST CODE
****** ************
GENERAL ACCOUNT ACTIVITY CODE
NO CHARGE COST CODE

PRIORITY CODE
****** ************
FUND CODE
**
**
DISTRIBUTION CODE
DISPOSAL ACTIVITY CODE
******
d . There a r e no prompts f o r e n t e r i n g d a t a i n t o t h e D e f a u l t T a b l e . The c u r s o r w i l l move from f i e l d t o f i e l d a s e n t r i e s a r e made. The S U R I C and G e n e r a l Account M R I C w i l l be i n t e r n a l l y c r e a t e d from t h e S u p p o r t i n g G e n e r a l Account e n t r y . Enter the following informat ion. ( 1 ) A c t i v i t y Code E n t e r t h e a c t i v i t y code of t h e a p p l i c a b l e u s i n g u n i t o r Materiel Issue Point (MIPI.
( 2 ) G e n e r a l Account S u p p o r t i n g G e n e r a l Account.
Activity
Code
Enter
the
activity
code
of
the
( 3 ) Cost Code E n t e r t h e most commonly used c o s t code o r e n t e r a "1" t h e f i r s t p o s i t i o n and b l a n k o u t t h e r e m a i n i n g p o s i t i o n s .
in
( 4 ) No Charge Cost Code - E n t e r t h e no c h a r g e c o s t code o r e n t e r a "1" t h e f i r s t p o s i t i o n and b l a n k o u t t h e r e m a i n i n g p o s i t i o n s .
in
(5)
Fund Code
E n t e r t h e a s s i g n e d fund c o d e .
(6)
P r i o r i t y Code
E n t e r t h e p r i o r i t y code most w i d e l y used.
(7) D i s t r i b u t i o n Code - E n t e r t h e d i s t r i b u t i o n code from MCO P4400.126, t h a t p e r t a i n s t o t h e s u p p o r t i n g SMU.
( 8 ) D i s p o s a l A c t i v i t y Code disposal unit.
E n t e r t h e a c t i v i t y code of
the supporting
( 9 ) I n d i v i d u a l A c t i v i t y Code Number number f o r r e q u i s i t i o n i n g p u b l i c a t i o n s . (10)
E n t e r t h e i n d i v i d u a l a c t i v i t y code
Depress t h e "ENTER" KEY and t h e D e f a u l t T a b l e w i l l be u p d a t e d .
e . A f t e r t h e D e f a u l t T a b l e i s u p d a t e d , t h e T a b l e Maintenance -Menu w i l l a g a i n b e d i s p l a y e d . Key i n o p t i o n two (21, d e p r e s s t h e "Enter" key, and t h e f o l l o w i n g SASSY Cost Code T a b l e w i l l be d i s p l a y e d : SASSY COST CODE TABLE
f . There a r e no prompts f o r e n t e r i n g d a t a i n t o t h e SASSY Cost Code T a b l e . The SASSY Cost The c u r s o r w i l l move from f i e l d t o f i e l d a s e n t r i e s a r e keyed. Code T a b l e w i l l h o l d n i n e t y - f i v e ( 9 5 ) e n t r i e s . The f i r s t p o s i t i o n is t h e f i s c a l y e a r , s p a c e , and t h e remaining p o r t i o n of t h e c o s t code. To d e l e t e a Cost Code, o v e r l a y i t w i t h a s t e r i s k s ( * ) . Do not l e a v e b l a n k s o r (*) between e n t r i e s . When a l l t h e Cost Coaes h a v e been e n t e r e d , d e p r e s s t h e "Enter" key. g. I f o p t i o n number t h r e e ( 3 ) I n i t i a l i z e T a b l e s , i s keyed and t h e "Enter" key d e p r e s s e d , t h e f o l l o w i n g warning message w i l l be d i s p l a y e d : ADPE F F M SASSY TABLE INITIALIZATION PROCESS
*** WARNING ***

ALL DEFAULT AND COST CODE ENTRIES WILL BE DELETED! DO YOU WANT TO INITIALIZE THE TABLES? (Y/N)
h. I f t h e o p e r a t o r wants t o completely e r a s e a l l e n t r i e s i n t h e D e f a u l t Table key. The f o l l o w i n g s c r e e n w i l l be and C o s t c o d e T a b l e , d e p r e s s t h e "PF8" d i s p l a y e d w h i l e t h e i n i t i a l i z a t i o n is i n p r o c e s s : ADPE FMF SASSY TABLE INITIALIZATION PROCESS TABLE INITIALIZATION I N PROGRESS
i . When t h e i n i t i a l i z a t i o n p r o c e s s i s c o m p l e t e d , a m e s s a g e w i l l be d i s p l a y e d s o s t a t i n g and t h e n t h e T a b l e M a i n t e n a n c e Menu w i l l be d i s p l a y e d . I f , when t h e w a r n i n g m e s s a g e i s d i s p l a y e d , t h e o p e r a t o r d o e s n o t want t o e r a s e a l l t h e key and t h e T a b l e i n f o r m a t i o n e n t e r e d i n t o t h e t a b l e s , d e p r e s s t h e "PF9" M a i n t e n a n c e Menu w i l l be d i s p l a y e d .
j . I f a u n i t i s o n ADPE-EMF P h a s e I1 and i s m a i n t a i n i n g t h e SASSY M i n i U n i t F i l e s , o p t i o n f o u r ( 4 ) SASSY S y s t e m F i l e D e f i n i t i o n , w i l l h a v e t o be e x e c u t e d . When o p t i o n f o u r ( 4 ) i s k e y e d and t h e " E n t e r " k e y i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :

ADPE FMF SASSY SYSTEM FILE DEFINITION INDICATOR
N
FILE 1. LOCATOR FILE BALANCE FILE SERIAL NUMBER FILE ALLOWANCE FILE DOCUMENT FILE BACKORDERILAYETTE FILE
2.
Y
Y
N N
3.
4.
5.
6.
Y = FILE MAINTAINED N = FILE N T MAINTAINED O
KEY I N FILE INDICATORS
DEPRESS ENTER KEY W E FINISHED HN
A l l i n d i c a t o r s s h o u l d be "N" f o r u s i n g u n i t s which d o n o t m a i n t a i n m i n i f i l e s . I f a n i n d i c a t o r of "N1' i s keyed n e x t t o e a c h f i l e , when o p t i o n e i g h t ( 8 ) U p d a t e M a s t e r F i l e s i s s e l e c t e d , t h e p r o m p t s f o r c r e a t i n g a c o u r i e r d i s k e t t e w i l l be displayed. To r e t u r n t o t h e SASSY Main Menu, key o p t i o n f i v e ( 5 ) and d e p r e s s t h e "Enter" key.

1.2.2
a.
Daily Transactions
I f o p t i o n number two ( 2 1 , DAILY TRANSACTIONS, i s keyed and t h e " ~ n t e r " key d e p r e s s e d , t h e Eol l o w i n g SASSY D a i l y T r a n s a c t i o n E d i t P r o c e s s Menu w i l l be displayed: ADPE-FMF SASSY DAILY TRANSACTION EDIT PROCESS AA O A0 1 A 1 B AB2 AB3 A 1 C AC2 AE 1 AE2 AE 3 AFC AFX AE'Z AF1 AA M AM1 ASZ AS1 AS2 AS3 ATA A 1 T AUl AU2 B01 D6T D6A D6M D 7A D7J D7L D 7M D7P D7Y D8A D8B D8Z D9A D9 B D9L D9Z DC A DD A DGA DG6 DHA DA K ME1 M2 E ME3 M1 S MS2 Z05 Z2K Z2 M Z 6K Z 7K ZB E ZB R ZC 1 Z A M ZM1 ZTA ZT 1 z UZ
YAL
YCF YMO YUB ZO A zo 1 ZOE
zzc
AK1
AK2
ZZF ZZZ
ENTER DIC CODE O 'IEND": R
---
b. I f one o f t h e Document I d e n t i f i e r Codes (DICS) l i s t e d o n t h e SASSY D a i l y T r a n s a c t i o n E d i t P r o c e s s Menu i s keyed and t h e "Enter" key d e p r e s s e d , t h e f i e l d s f o r t h a t t r a n s a c t i o n and t h e prompt f o r t h e f i r s t f i e l d w i l l b e d i s p l a y e d . Example: A A i s keyed and t h e "Enter" k e y d e p r e s s e d , t h e f o l l o w i n g w i l l a p p e a r on O the visual screen:
SASSY DAILY DIC A A O
1 MEDIA AND STATUS CODE
NSN ACTIVITY CODE DEMAND CODE
3
6
UNIT OF ISSUE JULIAN DATE SUPP ADDRESS DIST CODE PRIORITY CODE
4
7
QUANTITY SERIAL NUMBER SIGNAL CODE
5
8
9
12
10
11 FUND CODE
14 17 PROJECT CODE ADVICE CODE
13 WEAPON SYSTEM
16 REQD DELIVERY DATE
15
18 COST CODE
ENTER MEDIA A D STATUS CODE: N ALPHA/NUMERIC, DEFAULT = s
CH 2
18 DEC 1985

c. If the default value is acceptable, depress the "Enter" key. The "S" will and Status Code), and the prompt for appear on the screen next to Eield "1" (~edia the next field will be displayed. If the wrong transaction is called up, or all the information is not available to complete a transaction, key a question mark 11 3 1 .1 and depress the "Enter" key. The transaction screen will be erased and the SASSY Daily Transaction Edit Process Menu will be displayed.
d. When all the daily transactions are entered or it is desired to go to one of the other options, key the word "END," depress the "Enter" key and the SASSY Main Option Menu will appear. 1.2.3 RUAF Transactions
a. If option number three ( 3 1 , INPUT RUAF TRANSACTIONS, is keyed and the "Enter1' key depressed, the following screen will be displayed:
SASSY RUAF YRU

1
NSN
TAMN
3 AAC
4 RESPONSIBLE UNIT
7 ON HAND IND 10 SERIAL NO IND
ALLOWANCE IND
6 ALLOWANCE ADJ
8 ON HAND ADJ
11
9 MRIC
SERIAL~USMCNO
NOTE: TO DUPLICATE DATA FROM A PREVIOUS YRU TRANSACTION DEPRESS THE FIELD DUP KEY WHEN THE PROMPT MESSAGE APPEARS FOR THE FIELD THAT YOU WANT TO DUPLICATE.
ENTER NSN: POSITIONS 1-4 N1MERIC, 7-13 ALPHA/NUMERIC. b. For the "YRU" transaction, the capability of duplicating information from a previous transaction, field by field has been provided. Also, if the "Allowance Indicator," "On Hand Indicator," or "Serial Number Indicator" is left blank, the corresponding, "Allowance Adjustment," "On Hand Adjustment," or "Serial/USMC NO" fields will be skipped. A question mark In?" entered in any position of any field being prompted will erase the screen and return the operator to the SASSY Main Option Menu. c. After all the fields on the "YRU" have been prompted and the question, " the question, "Is the next transaction a "YRU," will be asked. If this question is answered "NO," the SASSY Main Option Menu will again be displayed.
"Is the "YRU" correct" has been answered with a "YES
FMF SASSY USING UNIT PKOCEDURES
1.2.4 a. key
Inquiry Transactions
T E o p t i o n number f o u r ( 4 ) , I N Q U I R Y TRANSACTION, is keyed and t h e "Enter" depressed, t h e following screen w i l l be displayed:

ADPE-FMF SASSY INQUIRY TRANSACTION EDIT PROCESS
INQUIRY ACTION CODE
MEANING
INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY
LUAF B NSN Y LUAF BY TAMNR ALL ALLOWANCE F ILES GIDF DASF B DOC-NR Y DASF B NSN Y GBOF MHIF U O MF LURF AUAF VOCF
ENTER I N Q U I R Y ACTION CODE O "END" : R b. I f o n e o f t h e I n q u i r y A c t i o n Codes is keyed and t h e " ~ n t e r " k e y d e p r e s s e d , the f i e l d s f o r t h a t p a r t i c u l a r t r a n s a c t i o n and t h e prompt f o r t h e f i r s t f i e l d w i l l be displayed. Example: I n q u i r y A c t i o n Code " A L ~ " i s keyed (INQUIRY LUAF BY TAMNR) and t h e "Enter" k e y i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l b e displayed : SASSY I N Q U I R Y ZQI/AL3
1 REQUESTORS AAC
AC A
TAMNR
ENTER REQUESTERS ACTIVITY CODE: -----ALPHANUMERIC, DEFAULT = MMR117 c. I f t h e d e f a u l t v a l u e i s a c c e p t a b l e , d e p r e s s t h e "Enter" key and t h e d e f a u l t v a l u e d i s p l a y e d on t h e s c r e e n w i l l b e e n t e r e d and t h e prompt f o r t h e n e x t f i e l d w i l l be displayed. d. I f t h e wrong t r a n s a c t i o n i s c a l l e d u p o r a l l t h e i n f o r m a t i o n i s n o t a v a i l a b l e t o c o m p l e t e a t r a n s a c t i o n , k e y a q u e s t i o n mark "?" and d e p r e s s t h e " E n t e r " key. The t r a n s a c t i o n s c r e e n w i l l b e e r a s e d and t h e 1 n q u i . r ~T r a n s a c t i o n Henu w i l l b e d i s p l a y e d .
e. When a l l i n q u i r i e s a r e e n t e r e d o r it i s d e s i r e d t o go t o o n e o f t h e o t h e r o p t i o n s , k e y t h e word "END" and t h e SASSY Main O p t i o n Menu w i l l a p p e a r .

1.2.5 MIMMS S u p p l y T r a n s a c t i o n s and t h e
a . I f o p t i o n number f i v e ( 5 1 , MIMMS SUPPLY TRANSACTION, i s keyed " E n t e r " k e y d e p r e s s e d , t h e f o l l o w i n g menu w i l l t h e n be d i s p l a y e d : ADPE-FMF MIMMS SUPPLY TRANSACTION EDIT PROCESS POUR ( 4 ) ADD PARTS FOUR ( 4 ) CHANGE 3 . FIVE ( 5 ) 4 . SEVEN (7) 5. EIGHT ( 8 ) 6 . END. ENTER OPTION NUMBER
1. 2.
b. I f o p t i o n o n e ( 1 ) t h r o u g h f i v e ( 5 ) i s keyed and t h e "Enter" k e y d e p r e s s e d , t h e f i e l d s f o r that. p a r t i c u l a r t r a n s a c t i o n w i l l b e d i s p l a y e d and t h e prompt f o r the first field. Example: O p t i o n o n e ( 1 ) i s k e y e d , FOUR ( 4 ) A D PARTS, and t h e D " E n t e r " k e y i s d e p r e s s e d . The f o l l o w i n g s c r e e n w i l l b e d i s p l a y e d : MIMMS SUPPLY 'PRANSACTION "4" ADD PARTS TRANS
1 EQUIP REPAIR ORDER NUMBER
2 4
NSN ACTIVITY CODE SERIAL NUMBER PRIORITY CODE UNIT OF ISSUE COST CODE N C INDICATOR MS PART NAME
3
5 7
QUANTITY JULIAN DATE SIGNAL CODE SUPPLEMENTARY ADDRESS
10
12 14 16
11 FUND CODE
13 15 DEMAND CODE ADVICE CODE
ENTER EQUIPMENT REPAIR ORDER NUMBER ALPHA/ NUMERIC, N DEFAULT ALLOWED. O
------
c . A f t e r t h e f i r s t F o u r ( 4 ) add t r a n s a c t i o n i s c o m p l e t e d and t h e q u e s t i o n " I S THE TRANSACTION CORRECT? " i s answered "YES" and when t h e n e x t q u e s t i o n " I S THE NEXT TRANSACTION A "4" ADD?" i s answered "YES ,I1 t h e n e x t q u e s t i o n w i l l b e "Do you want t o u s e p r e v i . o u s r e c o r d ? (Y o r N) I f "YES" i s e n t e r e d a l l f i e l d s w i l l be d u p l i c a t e d from t h e p r e v i o u s t r a n s a c t i o n w i t h t h e e x c e p t i o n o f t h e NSN, f i e l d two ( 2 ) and t h e Document S e r i a l Number, f i e l d s i x ( 6 ) .
."
CH 2
18 DEC 1985
4-1-18
d. A q u e s t i o n mark "?" keyed i n any p o s i t i o n o f a n y of t h e f i e l d s b e i n g prompted w i l l r e t u r n t h e o p e r a t o r t o t h e "MIMMS SUPPLY TRANSACTION EDIT PROCESS" To r e t u r n t o t h e SASSY Main O p t i o n Menu, menu when t h e "Enter" k e y is d e p r e s s e d . key o p t i o n number s i x ( 6 ) and d e p r e s s t h e "Enter" k e y . 1.2.6 Scan T r a n s a c t i o n F i l e
a . I f o p t i o n number s i x ( 6 ) , Scan T r a n s a c t i o n F i l e s , is keyed and t h e "Enter" key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l a p p e a r : ADPF FMF SASSY TRANSACTION FILE SCAN OPTION NBR.PROCESS 1. 2. 3. 4. SCAN TRANSACTION FILE SCAN COURIER FILE SCAN HISTORY FILE END FILE SCAN
ENTER OPTION :
b. I f o p t i o n number one ( 1 ) Scan T r a n s a c t i o n F i l e , key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l a p p e a r :
is keyed and t h e "Enter"
0001 AElMLlS1005005929974 0002 AElMLlS5855010273628 0003 AElS9CS5855010273628 0004 AEIMLlS1005007266408 0005 AElML1S1005009879681 0006 AE1MLls1005009879681 0007 AE1MLls2590010661270 0008 AE1AKZS9150001900907 0009 AE1ML1S9150001900907 0010 AE1ML1S9150001900907
.......::1:......::2......... ........ ......... .. . . . . . ...... .........3: ........4.........5:::::::::6:::::::::7:::::::::8

EA00005MML20511530001 EA00001MML20511530006 EA00001MML20511530006 EA00001MML20511530007 EA00001MML20511530008 EA00001MML20511530009 EA0001MML20511530012 EA00002MML20511530022A EA00002MML20511530022A EA00002MML20511530022 YO1
AAA
TRANSACTION SCANIDELETE UTILITY
BATCH: 8117400 1190
13168BB
AAA
13168BMS9C 12168BA 12168BA 12168CS 12168CS 12168RA 12168BA 12168BMAKZ 12168BA PF4 = EXIT 1169
AA A
AAA
AAA
AAA
AAA
AA A
AAA
AAA
:::::::::1:::::::::2:::::::::3:::::::::5:::::::::6:::::::::7:::::::::8 ENTER = PAGE FWD PF1 = PAGE BKWD PF2 = LOCATE PF3 = DELETE
c . The "Enter" k e y and PF1 t h r o u g h PF4 have been p r o g r a m e d f o r u s e w i t h t h i s (Keys PF1 t h r o u g h PF4 a r e l o c a t e d on t h e t o p row o f t h e k e y b o a r d ) . The program. s c r e e n w i l l d i s p l a y t e n t r a n s a c t i o n s a t a t i m e from t h e t r a n s a c t i o n f i l e . The t r a n s a c t i o n s a r e on t h e t r a n s a c t i o n file i n t h e o r d e r i n which t h e y were i n p u t ,
and t h a t i s t h e sequence i n which t h e y w i l l be d i s p l a y e d . w i l l h o l d up t o 1498 t r a n s a c t i o n s .
The T r a n s a c t i o n F i l e
( 1 ) "E.nterl' key Each t i m e t h i s key i s d e p r e s s e d , i t w i l l page forward d i s p l a y i n g t h e n e x t s e t of t e n t r a n s a c t i o n s on t h e t r a n s a c t i o n f i l e . When a l l t r a n s a c t i o n s have been d i s p l a y e d , t h e message "END OF DATA" w i l l be d i s p l a y e d . The T r a n s a c t i o n F i l e w i l l h o l d 1498 t r a n s a c t i o n s . ( 2 ) PF1 key I f t h i s key i s d e p r e s s e d , i t w i l l page backward d i s p l a y i n g a s e t of t e n t r a n s a c t i o n s a t a t i m e . Each time t h i s key i s d e p r e s s e d , i t w i l l d i s p l a y a p r e v i o u s s e t of t r a n s a c t i o n s on t h e t r a n s a c t i o n f i l e u n t i l t h e f i r s t t r a n s a c t i o n on t h e f i l e i s r e a c h e d .
( 3 ) PF2 key I f t h i s key i s d e p r e s s e d , a message w i l l a p p e a r on t h e t o p After the l e f t hand c o r n e r t e l l i n g t h e o p e r a t o r t o e n t e r t h e t r a n s a c t i o n number. t r a n s a c t i o n number i s k e y e d , and t h e "Enter" key d e p r e s s e d , t h e group of t r a n s a c t i o n s c o n t a i n i n g t h e number t h a t was keyed w i l l a p p e a r on t h e s c r e e n w i t h t h e t r a n s a c t i o n t h a t was s p e c i f i e d b e i n g t h e f i r s t t r a n s a c t i o n d i s p l a y e d on t h e screen.
( 4 ) PF3 key I f t h i s key i s d e p r e s s e d , a message w i l l a p p e a r i n t h e u p p e r l e f t hand c o r n e r of t h e s c r e e n , t e l l i n g t h e o p e r a t o r t o e n t e r t h e number of t h e t r a n s a c t i o n t h a t is t o be d e l e t e d . A f t e r t h i s number i s keyed and t h e "Enter" key d e p r e s s e d , t h e q u e s t i o n "DELETE TRANS 0006. (Y/N) ?I1 w i l l be a s k e d . I f "YES" i s e n t e r e d , t h e t r a n s a c t ion w i l l be d e l e t e d and t h e message "TRANSACTION DELETED'' w i l l a p p e a r below t h e t r a n s a c t i o n number. I f "NO" is d e p r e s s e d , t h e t r a n s a c t i o n number w i l l e r a s e w i t h no a c t i o n . The P F 3 key is not a v a l i d s e l e c t i o n when scanning the c o u r i e r or h i s t o r y d i s k e t t e . The f o l l o w i n g messages w i l l appear (INVALID O COURIER" o r "INVALID ON HISTORY." N
(5) PF4 key - A f t e r r e v i e w i n g t h e t r a n s a c t i o n s d e s i r e d , d e p r e s s t h e "PF4" key and t h e SASSY SCAN TRANSACTION FILE SUBMENU w i l l a p p e a r .
d. I f o p t i o n number two ( 2 ) SCAN C o u r i e r F i l e , is depressed, the following screen w i l l appear:
i s keyed and t h e "Enter" key
ADPE FMF SASSY TRANSACTION FILE SCAN REMOVE DISKETTE F O DRIVE 2 AND INSERT A41003 RM e . When A41003, c o u r i e r d i s k e t t e , i s i n s e r t e d p l a c e , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : i n t o Slot-2 and locked into

TRANSACTION SCAN/DELETE UTILITY BATCH: 8117400
................. :2:::::::::3:::::::::4:::::::::5:::::::::6:::::::::7:::::::::8 ......... 1. .......

YRU
000 1 1005007105599 El1202 M1200146 0002 YRU 10050071005599 El1202 M1200146 0003 YRU 1005007105599 El1202 MI200146 0004
YRU
1 1 1
8943 10092 10090
A
D
1005007105599 0005 1005007105599 0006 1005007105599 0007 1005006528157 0008 1005006528157 0009 1005006528157 0010 1005006307192
El1202 MI200146 El1202 M1200146 El1202 M1200146
YRU
1
1
A
A
YRU
YRU
K41822 M1200101A0000001A00000012 K41822 MI20012 A0000001A00000012 K41822 M1200103A0000001A00000012 K41822 M1200149S00000011
YRU YRU YRU
......... .........1:::::::::2:........ ........3 : ................. ........4.........5:::::::::6:::::::::7:::::::::8

PF1 = PAGE BKWD PF2 = LOCATE PF3 = DELETE PF4 = EXIT
ENTER = PAGE FWD
f . The "Enter" k e y and PFl t h r o u g h PF4 keys f u n c t i o n t h e same a s e x p l a i n e d i n Paragraph 1 . 2 . 6 ~ .

g. I f o p t i o n number t h r e e ( 3 ) Scan H i s t o r y f i l e is keyed and t h e "Enter" key is d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l a p p e a r :
ADPE M F SASSY TRANSACTION FILE SCAN REMOVE DISKETTE F O DRIVE 2 AND INSERT A41004 RM h. When A41004, H i s t o r y d i s k e t t e , is i n s e r t e d p l a c e , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : i n t o Slot-2 and locked into
ADPE M F SASSY TRANSACTION FILE SCAN ENTER BATCH NUMBER: YYDDDNN
i . A f t e r t h e b a t c h number i s keyed and t h e "Enter" key is d e p r e s s e d , t h e f i l e r e q u e s t e d w i l l a p p e a r a s shown i n p a r a g r a p h 1.2.6b o r 1.2.6e.

I f a wrong b a t c h number is keyed o r t h e b a t c h number r e q u e s t e d is not on t h e H i s t o r y d i s k e t t e i n S l o t - 2 , t h e f o l l o w i n g messages w i l l be d i s p l a y e d :
j.
ADPE FMF SASSY TRANSACTION F I L E SCAN BATCH 8117401 NOT FOUND ON HISTORY VOLUME
DO YOU WANT TO TRY ANOTHER HISTORY VOLUME? ( Y / N )
k. I f t h e o p e r a t o r a n s w e r s , "YES," by d e p r e s s i n g t h e P F 8 k e y , a message w i l l b e d i s p l a y e d t e l l i n g t h e o p e r a t o r t o i n s e r t a n o t h e r H i s t o r y d i s k e t t e , A41004, i n t o Slot-2. I f a wrong b a t c h number was e n t e r e d , t h e o p e r a t o r would respond "NO," by d e p r e s s i n g t h e P F 9 key and t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
ADPE M F SASSY TRANSACTION F I L E SCAN BATCH 8 1 17401 NOT FOUND ON HISTORY VOLUME DO YOU WANT TO TRY ANOTHER HISTORY VOLUME? ( Y / N ) DO YOU WANT TO TRY ANOTHER BATCH NUMBER? ( Y / N )
1. A r e s p o n s e of "NO" made by d e p r e s s i n g t h e "PF9" key w i l l r e t u r n t h e o p e r a t o r t o t h e Scan T r a n s a c t i o n f i l e s submenu. I f answered "YES" by d e p r e s s i n g t h e "PF8" k e y , t h e o p e r a t o r w i l l be d i s p l a y e d a s c r e e n a s shown i n p a r a g r a p h 1.2.6h.
m. I f an i n c o r r e c t c h a r a c t e r is keyed when e n t e r i n g t h e b a t c h number, when t h e " E n t e r " key i s d e p r e s s e d t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
ADPE FMF SASSY TRANSACTION F I L E SCAN ENTER BATCH NUMBER: A117000 I N V A L I D BATCH NUMBER CHARACTERS 1 - 5 = J U L I A N DATE BATCH CREATED CHARACTERS 6 - 7 = SEQUENTIAL F I L E NUMBER OF BATCH DO YOU WANT TO RETRY? ( Y / N )
n . When t h e o p e r a t o r h a s completed s c a n n i n g t h e h i s t o r y d i s k e t t e and e x i t s by d e p r e s s i n g t h e P F 4 key, t h e f o l l o w i n g q u e s t i o n w i l l be asked:

ADPE M F SASSY TRANSACTION F I L E SCAN
o . I f the o p e r a t o r wishes t o continue processing SASSY t r a n s a c t i o n s , d e p r e s s t h e " P F 8 " key and t h e f o l l o w i n g message w i l l a p p e a r :
ADPE M F SASSY TRANSACTION F I L E SCAN REMOVE D I S K E T T E FROM DRIVE 2 AM> I N S E R T A41002
p. When d i s k e t t e A41002 h a s b e e n i n s e r t e d i n t o S l o t - 2 and locked i n t o p l a c e , t h e Main SASSY Menu w i l l be d i s p l a y e d . I f t h e o p e r a t o r i n s e r t s a wrong d i s k e t t e i n S l o t - 2 , t h e f o l l o w i n g e r r o r message w i l l be d i s p l a y e d : ADPE F F M SASSY TRANSACTION FILE SCAN E INCORRECT V L M I N DRIVE 2 - SHOULD B A41002 OU E DO YOU W N T RETRY? ( Y / N ) AT O
q. I f t h e o p e r a t o r d o e s n o t wish t o c o n t i n u e SASSY, o r does not want t o r e t r y a n o t h e r d i s k e t t e i n t h e c a s e where t h e wrong d i s k e t t e was i n s e r t e d i n t o S l o t - 2 , The f o l l o w i n g s c r e e n w i l l be d e p r e s s t h e " P F ~ " key and p r o c e s s i n g w i l l end. d i s p l a y e d u n t i l t h e machine is t u r n e d o f f o r t h e i n i t i a l program load f u n c t i o n i s p e r formed :
SASSY PROCESSING ENDED 1.2.7 P r i n t Transaction F i l e
a. I f o p t i o n number s e v e n (71, PRINT TRANSACTION FILE, " ~ n t e r " key d e p r e s s e d t h e 01 lowing s c r e e n w i l l be d i s p l a y e d : A P E- FMF D SASSY FILE PRINT OPTION NBR. PROCESS
is keyed
and
the
1. 2. 3.
4.
PRINT TRANSACTION FILE PRINT COURIER FILE PRINT HISTORY FILE END FILE PRINT ENTER OPTION:
and the " ~ n t e r " key
b. I f o p t i o n one ( 1 1 , P r i n t T r a n s a c t i o n F i l e , d e p r e s s e d t h e f o l l o w i n g i n s t r u c t i o n w i l l be d i s p l a y e d :
ADPE FMF SASSY TRANSACTION FILE PRINT
is
ALIGN PRINTER PAPER
DEPRESS ENTER KEY W E READY HN s w i t c h l o c a t e d on t h e l e f t " P r i n t " t o "TOF" ("Top of and t h e "SASSY TRANSACTION f o l l o w i n g message w i l l be
c . At t h i s t i m e , a l i g n t h e p a p e r , move t h e mode hand s i d e o f t h e p r i n t e r from t h e p o s i t i o n l a b e l e d Form") and b a c k t o " P r i n t . " D e p r e s s t h e "Enter" k e y PASSED EDIT LISTING" w i l l b e g i n p r i n t i n g and t h e d i s p l a y e d on t h e s c r e e n :
T CANCEL PRINT DEPRESS ATTN KEY AND ENTER "CAW O The "ATTN" k e y is t h e f i r s t key on t h e l e f t hand s i d e of t h e t o p row of t h e keyboard. D e p r e s s t h i s key, key t h e l e t t e r s "CA" and d e p r e s s t h e "Enter" key. T h i s w i l l t e r m i n a t e t h e p r i n t i n g of t h e t r a n s a c t i o n f i l e and a message w i l l be
p r i n t e d on t h e l a s t l i n e of t h e "SASSY TRANSACTION PASSED EDIT LISTING" s t a t i n g : "PRINT CANCELLED." I f t h e t r a n s a c t i o n f i l e i s empty, t h e f o l l o w i n g message w i l l be displayed: ADPE M F SASSY TRANSACTION FILE PRINT
NO DATA ON TRANSACTION FILE O DEPRESS ENTER KEY T RETURN
Depress t h e "Enter" key and t h e " P r i n t T r a n s a c t i o n ~ i l e "submenu w i l l r e a p p e a r . d. I f o p t i o n number two ( 2 ) , P r i n t C o u r i e r F i l e i s keyed and t h e "Enter" key d e p r e s s e d , t h e f o l l o w i n g message w i l l be d i s p l a y e d : ADPE F F M SASSY FILE PRINT REMOVE DISKETTE F O D R I V E 2 AND INSERT A41003 RM When d i s k e t t e A41003, c o u r i e r d i s k e t t e , has b e e n i n s e r t e d i n t o S l o t - 2 and locked i n t o p l a c e , t h e f o l l o w i n g i n s t r u c t i o n w i l l be d i s p l a y e d : ADPE F F M SASSY TRANSACTION FILE PRINT ALIGN PRINTER PAPER
DEPRESS ENTER K Y W E READY E HN s w i t c h l o c a t e d on t h e l e f t " P r i n t " t o "TOF" ("Top of and t h e "SASSY T r a n s a c t i o n s f o l l o w i n g message w i l l be
e . A t t h i s t i m e , a l i g n t h e p a p e r , move t h e mode hand s i d e o f t h e p r i n t e r from t h e p o s i t i o n l a b e l e d Form") and back t o " P r i n t . " Depress t h e "Enter" key P a s s e d E d i t L i s t i n g w w i l l s t a r t p r i n t i n g and t h e d i s p l a y e d on t h e s c r e e n :
The "ATTN" key i s t h e f i r s t key on t h e l e f t hand s i d e of t h e t o p row of the keyboard. Depress t h i s key, key t h e l e t t e r s "CAM and d e p r e s s t h e "Enter" key. T h i s w i l l t e r m i n a t e t h e p r i n t i n g o f t h e T r a n s a c t i o n F i l e and a message w i l l be p r i n t e d on t h e l a s t l i n e o f t h e "SASSY TRANSACTION PASSED EDIT LISTING" s t a t i n g : "PRINT CANCELLED". When t h e t r a n s a c t i o n f i l e h a s completed p r i n t i n g , t h e o p e r a t o r w i l l be r e t u r n e d t o t h e " P r i n t T r a n s a c t i o n F i l e s " submenu. I f an i n c o r r e c t l y l a b e l e d d i s k e t t e is i n s e r t e d i n t o S l o t - 2 when d i s k e t t e A41003 i s asked f o r , t h e f o l l o w i n g e r r o r message w i l l be d i s p l a y e d : ADPE F F M SASSY FILE PRINT SHOULD B A41003 E INCORRECT VOLUME I N DRIVE 2 DO YOU WANT TO RETRY? ( Y / N ) Should t h e o p e r a t o r respond "YES" by d e p r e s s i n g t h e "PF8" k e y , t h e message w i l l be d i s p l a y e d a s k i n g f o r A41003 t o be i n s e r t e d i n t o S l o t - 2 . I f the operator decides
FMF SASSY USING UNIT PROCEDURES n o t t o r e t r y , and answers "NO" by d e p r e s s i n g t h e " P F ~ " key, d i s p l a y e d a s k i n g i f "SASSY" is t o b e c o n t i n u e d . a q u e s t i o n w i l l be
f . I f option three (3) P r i n t History File, d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :

ADPE FMF SASSY FILE PRINT
is keyed
and
t h e "Enter"
key
REMOVE DISKETTE F O D R I V E 2 AND INSERT A41004 RM When d i s k e t t e A41004, H i s t o r y F i l e , h a s been i n s e r t e d i n t o S l o t - 2 and locked i n t o p l a c e , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE F F M SASSY FILE PRINT ENTER BATCH NUMBER: YYDDDNN A f t e r t h e o p e r a t o r e n t e r s t h e b a t c h number f o l l o w i n g i n s t r u c t i o n s w i l l be d i s p l a y e d : and depresses the " ~ n t e r " key the
ADPE F F M SASSY TRANSACTION FILE PRINT ALIGN PRINTER PAPER

g.
DEPRESS ENTER K Y W E READY E HN s w i t c h l o c a t e d on t h e l e f t " P r i n t " t o "TOF" ("Top of and t h e "SASSY TRANSACTION f o l l o w i n g message w i l l b e
A t t h i s t i m e , a l i g n t h e p a p e r , move t h e mode hand s i d e o f t h e p r i n t e r from t h e p o s i t i o n l a b e l e d Form") and b a c k t o " P r i n t . " D e p r e s s t h e "Enter" key PASSED EDIT LISTING" w i l l s t a r t p r i n t i n g and t h e d i s p l a y e d on t h e s c r e e n :
T CANCEL PRINT DEPRESS ATTN KEY AND ENTER "CA" O
The "ATTN" k e y is t h e f i r s t key on t h e l e f t hand s i d e of t h e t o p row of t h e keyboard. D e p r e s s t h i s key, key t h e l e t t e r s "CA" and d e p r e s s t h e "Enter" key. T h i s w i l l t e r m i n a t e t h e p r i n t i n g of t h e t r a n s a c t i o n f i l e and a message w i l l be p r i n t e d on t h e l a s t l i n e of t h e "SASSY TRANSACTION PASSED EDIT LISTING" s t a t i n g : I'PRINT CANCELLED
."
h. I f t h e b a t c h number t h a t was keyed i s not on t h e H i s t o r y volume which was i n s e r t e d i n t o S l o t - 2 , t h e f o l l o w i n g message w i l l be d i s p l a y e d : ADPE F F M SASSY FILE PRINT BATCH 0 1 17499 N T FOUND ON HISTORY VOLUME O DO Y U W N T TRY ANOTHER HISTORY' VOLUME? (Y/N) O AT O
The o p e r a t o r s h o u l d v e r i f y t h e b a t c h number.
I f t h e b a t c h number is c o r r e c t and
t h e u n i t h a s more t h a n one h i s t o r y volume, d e p r e s s t h e "PF8" key, "YES," and a message w i l l a p p e a r i n s t r u c t i n g t h e o p e r a t o r t o i n s e r t t h e o t h e r A41004 i n t o S l o t -
i . 2 . I f t h e b a t c h number e n t e r e d is i n c o r r e c t , answer "NO" t h e PF9 key and t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :

ADPE F F M SASSY FILE PRINT BATCH 8117499 N T FOUND ON HISTORY VOLUME O DO YOU WANT TO TRY ANOTHER HISTORY VOLUME?( Y / N ) DO YOU W N T T Y ANOTHER BATCH NUMBER? ( Y / N ) AT O R
by d e p r e s s i n g
j. I f t h e c o r r e c t b a t c h number i s known answer "YES" by d e p r e s s i n g t h e "PF8" k e y and a prompt f o r b a t c h number w i l l a p p e a r . I f t h e c o r r e c t b a t c h number i s not known, d e p r e s s t h e "PF9" key and t h e P r i n t T r a n s a c t i o n F i l e s Submenu w i l l be displayed. Should t h e o p e r a t o r e n t e r a n i n v a l i d b a t c h number, t h e f o l l o w i n g e r r o r message w i l l be d i s p l a y e d :
ADPE F F M SASSY FILE PRINT ENTER BATCH NUMBER: A117000 INVALID BATCH N M E U BR CHARACTERS 1-5 = JULIAN DATE BATCH CREATED CHARACTERS 6-7 = SEQUENTIAL FILE NUMBER OF BATCH DO YOU W N T RETRY? (Y/N) AT O
To c o r r e c t t h e b a t c h number, answer "YES" by d e p r e s s i n g t h e "PF8" key and a prompt f o r b a t c h number w i l l a p p e a r . To r e t u r n t o t h e SASSY F i l e P r i n t submenu, answer "NO" by d e p r e s s i n g t h e "PF9" key. k . The SASSY T r a n s a c t i o n P a s s e d E d i t L i s t i n g w i l l have t h i r t y t r a n s a c t i o n s p r i n t e d p e r page. The p r i n t e d o u t p u t i s s e t f o r 14 718 by 8 112 i n c h p a p e r . Each page w i l l be numbered and d a t e d . The b a t c h number a s s i g n e d d u r i n g t h e prompting and e d i t i n g w i l l be w r i t t e n on t h e t o p of each l i s t i n g n e x t t o t h e Report T i t l e . Each t r a n s a c t i o n w i l l have a number on t h e l e f t hand s i d e of t h e t r a n s a c t i o n image. I f a t r a n s a c t i o n was d e l e t e d i n t h e SCAN T r a n s a c t i o n F i l e , o p t i o n number s i x ( 6 ) , o r i n t h e Master F i l e Update, o p t i o n number e i g h t ( 8 1 , t h e message " T r a n s a c t i o n D e l e t e d " w i l l a p p e a r where t h e t r a n s a c t i o n image would n o r m a l l y appear. The t r a n s a c t i o n l i s t i n g w i l l c o n t a i n a l l t r a n s a c t i o n s t o i n c l u d e t h e SASSY DAILY TRANSACTIONS, THE RUAF TRANSACTIONS, THE INQUIRY TRANSACTIONS, AND THE MIMMS SUPPLY TRANSACTIONS. The t r a n s a c t i o n s a r e p r i n t e d i n t h e o r d e r i n which A C l a s s I program, A4100SDA, t h a t w i l l be executed a t t h e l o c a l t h e y were i n p u t . R e g i o n a l Automated S e r v i c e C e n t e r (RASC) w i l l r o u t e t h e t r a n s a c t i o n s t o t h e c o r r e c t Class I system. Header r e c o r d s f o r t h e MM S t r a n s a c t i o n s w i l l be b u i l t I M a t t h i s time u t i l i z i n g t h e MIMMS "AA" f i l e . 1. I f o p t i o n number f o u r ( 4 1 , end, is keyed and t h e "Enter" key d e p r e s s e d , and t h e i n p u t t r a n s a c t i o n f i l e was b e i n g p r i n t e d , t h e SASSY Main O p t i o n Menu w i l l be displayed. I f t h e c o u r i e r d i s k e t t e , o r a b a t c h from t h e h i s t o r y volume was If b e i n g p r i n t e d t h e o p e r a t o r w i l l be asked i f t h e y want t o c o n t i n u e SASSY. answered "YES" by d e p r e s s i n g t h e "PF8" key, a message w i l l a p p e a r i n s t r u c t i n g t h e o p e r a t o r t o i n s e r t A41002 i n t o S l o t - 2 . When i t is i n s e r t e d and locked i n t o p l a c e , I f p r o c e s s i n g is c o m p l e t e d , t h e t h e SASSY Main O p t i o n Menu w i l l be d i s p l a y e d . o p e r a t o r answers "NO" by d e p r e s s i n g t h e "PF9" key and a s c r e e n w i l l be d i s p l a y e d s a y i n g p r o c e s s i n g i s completed.
F F SASSY USING UNIT PROCEDURES M 1.2.8 Update Master F i l e s
a . I f o p t i o n number e i g h t ( 8 1 , Update Master F i l e i s keyed and t h e "Enter" key d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE MF SASSY MASTER FILE UPDATE ALIGN PRINTER PAPER
DEPRESS ENTER KEY WHEN READY
b. A t t h i s time a l i g n t h e paper, move t h e mode switch l o c a t e d on t h e l e f t hand s i d e of t h e p r i n t e r , from t h e p o s i t i o n l a b e l e d "PRINT" t o "TOF" ("Top of ~ o r m " ) and back t o "PRINT." Depress t h e "Enter" key and a prompt w i l l be d i s p l a y e d i n s t r u c t i n g t h e o p e r a t o r t o p l a c e t h e d i s k e t t e i n t o Slot-2. c . The d i s k e t t e t h e o p e r a t o r w i l l be i n s t r u c t e d t o p l a c e i n t o S l o t - 2 depends I f a u n i t i s n o t m a i n t a i n i n g any f i l e ( s ) , and on which f i l e ( s ) a u n i t m a i n t a i n s . h a s an i n d i c a t o r of "N" i n f r o n t of a l l the f i l e s l i s t e d on t h e F i l e T a b l e ( s e e Table ~ a i n t e n a n c e ) t h e o p e r a t o r w i l l be i n s t r u c t e d t o p l a c e t h e c o u r i e r d i s k e t t e , A41003, i n t o Slot-2. When A41002 is removed from Slot-2 and A41003 i n s e r t e d i n t o Slot-2 and locked i n t o p l a c e , t h e t r a n s a c t i o n s on t h e t r a n s a c t i o n f i l e w i l l be copied t o t h e c o u r i e r d i s k e t t e . A message w i l l be d i s p l a y e d s a y i n g "SASSY CREATE COURIER I N PROGRESS." A f t e r a l l t h e t r a n s a c t i o n s on t h e t r a n s a c t i o n f i l e have been copied t o t h e c o u r i e r d i s k e t t e , a message w i l l be d i s p l a y e d i n s t r u c t i n g t h e o p e r a t o r t o i n s e r t t h e H i s t o r y F i l e , A41004, i n t o Slot-2. When t h e c o u r i e r d i s k e t t e is removed from Slot-2 and t h e H i s t o r y D i s k e t t e i n s e r t e d and locked i n t o p l a c e , a message w i l l be d i s p l a y e d s a y i n g "SASSY CREATE HISTORY I N PROGRESS." When a l l t h e t r a n s a c t i o n s have been copied t o t h e h i s t o r y d i s k e t t e , t h e b a t c h number w i l l be d i s p l a y e d . The b a t c h number i s composed of t h e year (79,80, e t c . ) , t h e l a s t t h r e e p o s i t i o n s of t h e J u l i a n d a t e (001,002, e t c . ) , and a two p o s i t i o n b a t c h number beginning w i t h 00. U t o 99 b a t c h e s can be c r e a t e d p e r day. p The b a t c h numbers w i l l be i n t e r n a l l y a s s i g n e d . d. I f a courier d i s k e t t e is inserted t h a t h a s not been a g g r e g a t e d ( t r a n s a c t i o n s processed a t t h e c e n t r a l i z e d c o l l e c t i o n p o i n t f o r i n p u t i n t o t h e C l a s s I s y s t e m ) t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE M F SASSY UPDATE MASTER FILE PROCESS WARNING V L M A41003 CONTAINS A TRANSACTION FILE WHICH H S N T BEEN INPUT INTO THE OU E A O H S THIS D T MEN A AA CLASS I SYSTEM V I A THE SASSY/MIMMS AGGREGATION PROCESS ! ! I PROCESSED VIA MEPS (YES/NO)?
****
****
( 1 ) T h i s q u e s t i o n should o n l y be answered "YES" i f a u n i t is o p e r a t i n g aboard s h i p and t h e t r a n s a c t i o n s a r e aggregated t o paper t a p e f o r t r a r s m i s s i o n v i a t h e naval shipboard communication system. ( 2 ) When t h e q u e s t i o n is answered "NO," a message w i l l be d i s p l a y e d I f the operator asking the operator i f another d i s k e t t e i s a v a i l a b l e t o r e t r y . h a s a n o t h e r A41003, t h e q u e s t i o n should be answered "YES1' by d e p r e s s i n g t h e '1PF8t' key. A message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t o remove t h e A41003 from S l o t - 2 and p l a c e t h e new A41003 i n t o Slot-2. I f a n o t h e r A41003 d i s k e t t e is n o t a v a i l a b l e , answer t h e q u e s t i o n "NO" by d e p r e s s i n g t h e "PF9" key. I f no A41003
d i s k e t t e is a v a i l a b l e , s e e p a r a g r a p h 1 . 4 . 3 t o i n i t i a l i z e a new d i s k e t t e t o A41003. The f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE M F
key.
( 3 ) To c o n t i n u e SASSY, t h e o p e r a t o r answers "YES" by d e p r e s s i n g t h e "PF8" The f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :

ADPE FMF
REMOVE DISKETTE F O DRIVE 2 AND INSERT A41002 RM

( 4 ) Remove d i s k e t t e load s w i t c h its outer protective p r o t e c t i v e envelope upward, t o t h e l e f t . t h e d i s k e t t e l a b e l e d A41003 from S l o t - 2 by t u r n i n g t h e downward, t o t h e r i g h t . Remove t h e d i s k e t t e and r e t u r n i t t o envelope. Remove t h e d i s k e t t e l a b e l e d A41002 from i t s o u t e r Turn t h e d i s k e t t e load s w i t c h and i n s e r t i t i n t o S l o t - 2 . The SASSY main menu w i l l be d i s p l a y e d . SASSY p r o c e s s i n g , A message w i l l be t h e o p e r a t o r answers "NO" by d i s p l a y e d s a y i n g "SASSY PROCESS
(5)
depressing ENDED. "
To "END" the t h e " P F ~ " key.
e . A f t e r t h e e d i t e d t r a n s a c t i o n s a r e c o p i e d t o t h e c o u r i e r d i s k e t t e and h i s t o r y f i l e d i s k e t t e , a message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t h a t t h e t r a n s a c t i o n f i l e is b e i n g c l e a r e d . A f t e r t h e t r a n s a c t i o n f i l e h a s been c l e a r e d , a I f the message w i l l be d i s p l a y e d a s k i n g t h e o p e r a t o r i f SASSY is t o be c o n t i n u e d . If o p e r a t o r answers "NO" by d e p r e s s i n g t h e "PF9" k e y , t h e SASSY P r o c e s s w i l l end. t h e o p e r a t o r answers "YES" by d e p r e s s i n g t h e "PF8" key, a message w i l l be d i s p l a y e d i n s t r u c t i n g t h e o p e r a t o r t o p l a c e A41002 i n t o S l o t - 2 . When A41002 h a s b e e n i n s e r t e d i n t o S l o t - 2 and locked i n t o p l a c e , t h e SASSY main menu w i l l be displayed. 1.2.9 Recreate Courier Diskette
a . When o p t i o n n i n e ( 9 1 , R e c r e a t e C o u r i e r D i s k e t t e is keyed and t h e "Enter" key d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE F F M SASSY COURIER DISKETTE RE-CREATE PROCESS REMOVE DISKETTE F O DRIVE 2 AND INSERT A41003 RM b. Remove d i s k e t t e l a b e l e d A41002 from S l o t - 2 by t u r n i n g t h e d i s k e t t e load s w i t c h downward t o t h e r i g h t . Remove t h e d i s k e t t e and r e t u r n i t t o i t s o u t e r p r o t e c t i v e envelope. Remove t h e o u t e r p r o t e c t i v e e n v e l o p e from t h e d i s k e t t e l a b e l e d A41003 and i n s e r t i t i n t o S l o t - 2 . Turn t h e load s w i t c h upward, t o t h e l e f t . The f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
ADPE E F M SASSY COURIER DISKETTE RE-CREATE PROCESS REMOVE DISKETTE F O D R I V E 1 AND INSERT A41004 RM c . Remove d i s k e t t e l a b e l e d A41001 from S l o t - 1 , by t u r n i n g t h e d i s k e t t e load s w i t c h downward t o t h e r i g h t . Remove t h e d i s k e t t e and r e t u r n i t t o i t ' s o u t e r p r o t e c t i v e envelope. Remove t h e o u t e r p r o t e c t i v e e n v e l o p e from t h e d i s k e t t e Turn t h e load s w i t c h upward, t o t h e l a b e l e d A41004 and i n s e r t i t i n t o S l o t - 1 . l e f t . The f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE E F M SASSY COURIER DISKETTE RE-CREATE PROCESS ENTER COURIER BATCH NUMBER:
YYDDDNN
d . The b a t c h number can be o b t a i n e d from t h e t r a n s a c t i o n l i s t i n g o r t h e D i r e c t o r y L i s t i n g o f t h e H i s t o r y D i s k e t t e . A f t e r t h e b a t c h number i s e n t e r e d , and t h e "Enter" key is d e p r e s s e d , t h e f o l l o w i n g s c r e e n s w i l l be d i s p l a y e d i f t h e h i s t o r y d i s k e t t e c o n t a i n s t h e b a t c h number keyed: REMOVE DISKETTE F O DRIVE 1 AND INSERT A41004 RM ADPE E F M SASSY COURIER DISKETTE RE-CREATE PROCESS FILE COPY I N PROGRESS BATCH NUMBER 8304000 COPIED T A41003 O
e. I f t h e o p e r a t o r keys message w i l l be d i s p l a y e d :
"NO"
by d e p r e s s i n g
the
"PF9"
key,
the
following
SASSY PROCESSING ENDED I f t h e o p e r a t o r keys "YES" w i l l be d i s p l a y e d : by d e p r e s s i n g t h e "PF8" key, t h e f o l l o w i n g messages
ADPE ME SASSY COURIER DISKETTE RE-CREATE PROCESS REMOVE DISKETTE F O DRIVE 1 AND INSERT A41001 RM ADPE FMF SASSY COURIER DISKETTE RE-CREATE PROCESS REMOVE DISKETTE FROM DRIVE 2 AND INSERT A41002 f . Remove d i s k e t t e l a b e l e d A41004 from S l o t - 1 by t u r n i n g t h e d i s k e t t e load s w i t c h downward t o t h e r i g h t . Remove t h e d i s k e t t e from S l o t - 1 and r e t u r n i t t o i t s o u t e r p r o t e c t i v e e n v e l o p e . Remove t h e o u t e r p r o t e c t i v e e n v e l o p e from d i s k e t t e Turn t h e l o a d s w i t c h upward, t o t h e l a b e l e d A41001 and i n s e r t i t i n t o S l o t - 1 . left. Remove d i s k e t t e l a b e l e d A41003 from S l o t - 2 by t u r n i n g t h e d i s k e t t e load s w i t c h downward t o t h e r i g h t . Remove t h e d i s k e t t e from S l o t - 2 and r e t u r n i t t o i t s o u t e r p r o t e c t i v e e n v e l o p e . Remove t h e o u t e r p r o t e c t i v e e n v e l o p e from d i s k e t t e
l a b e l e d A41002 and i n s e r t i t i n t o S l o t - 2 . Turn t h e load s w i t c h upward, t o t h e left. The SASSY M A I N OPTION M N w i l l a g a i n a p p e a r and t h e o p e r a t o r may b e g i n EU i n p u t i n g SASSY and MIMMS s u p p l y t r a n s a c t i o n s . g. occur: During t h e d i s k e t t e r e c r e a t e p r o c e s s , t h e f o l l o w i n g e r r o r c o n d i t i o n s may
(1) I f a c o u r i e r d i s k e t t e i s i n s e r t e d t h a t h a s not been a g g r e g a t e d ( t r a n s a c t ions processed a t t h e c e n t r a l i z e d c o l l e c t ion point f o r input i n t o the C l a s s I s y s t e m ) , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
ADPE F F M SASSY COURIER DISKETTE RE-CREATE PROCESS ****WARNING**** V L M A41003 CONTAINS A TRANSACTION FILE WHICH HAS OU E N T BEEN INPUT INTO THE CLASS I SYSTEM V I A THE SASSY/MIMMS O AGGREGATION PROCESS ! ! ! HAS THIS D T BEEN AA PROCESSED VIA MEPS (YES/NO)? ( a ) T h i s q u e s t i o n s h o u l d o n l y be answered "YES" o p e r a t i n g aboard s h i p and t h e t r a n s a c t i o n s a r e a g g r e g a t e d t o t r a n s m i s s i o n v i a t h e n a v a l s h i p b o a r d communication system. i f a u n i t is paper t a p e f o r
( b ) I f t h e o p e r a t o r answers "NO," a q u e s t i o n w i l l be d i s p l a y e d Should t h e a s k i n g t h e o p e r a t o r i f a n o t h e r A41003 d i s k e t t e is a v a i l a b l e t o r e t r y . o p e r a t o r not have an A41003 d i s k e t t e t o r e t r y , t h e SASSY p r o c e s s w i l l have t o be ended by answering t h e q u e s t i o n "NO" ( D e p r e s s t h e "PF9" k e y ) . The o p e r a t o r w i l l h a v e t o c r e a t e an A41003 by u s i n g o p t i o n f i v e (5) I n i t i a l i z e D i s k e t t e , on t h e A41015 d i s k e t t e . I f a n o t h e r A41003 i s a v a i l a b l e , t h e o p e r a t o r answers "YES," (Depress t h e "PF8" k e y ) . A message w i l l be d i s p l a y e d i n s t r u c t i n g t h e o p e r a t o r t o remove t h e d i s k e t t e from S l o t - 2 and i n s e r t t h e A41003 d i s k e t t e . ( 2 ) When c r e a t i n g a c o u r i e r d i s k e t t e from a h i s t o r y f i l e , i f t h e b a t c h number s p e c i f i e d c a n n o t be found on t h e h i s t o r y d i s k e t t e i n S l o t - 2 , t h e f o l l o w i n g message w i l l be d i s p l a y e d : ADPE F F M SASSY COURIER DISKETTE RE-CREATE PROCESS BATCH 8120401 N T FOUND ON HISTORY VOLUME O DO YOU WANT TO TRY ANOTHER BATCH? ( Y / N ) ( a ) I f t h e b a t c h number is c o r r e c t and a second h i s t o r y m a i n t a i n e d , answer "NO" and t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE F F M SASSY COURIER DISKETTE RE-CREATE PROCESS BATCH 8120401 N T FOUND ON HISTORY VOLUME O DO YOU WANT TO TRY ANOTHER BATCH? ( Y / N ) DO YOU WANT TO TRY ANOTHER HISTORY VOLUME? ( Y / N ) ( b ) Answer t h e q u e s t i o n "YES" f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : by d e p r e s s i n g t h e "PFS" key and the
\
file
is
F F SASSY USING U N I T PROCEDURES M ADPE F F M SASSY COURIER DISKETTE RE-CREATE PROCESS

REMOVE DISKETTE F O DRIVE 2 AND INSERT A41004 RM
( c ) Remove t h e f i r s t d i s k e t t e l a b e l e d A41004 from S l o t - 2 by t u r n i n g t h e d i s k e t t e load switch downward, t o t h e r i g h t and remove t h e d i s k e t t e from S l o t 2 and r e t u r n i t t o i t s o u t e r p r o t e c t i v e envelope. Remove t h e second d i s k e t t e l a b e l e d A41004 from i t s o u t e r p r o t e c t i v e envelope and i n s e r t i t i n t o S l o t - 2 . Turn t h e d i s k e t t e load s w i t c h upward, t o t h e l e f t . The h i s t o r y d i r e c t o r y w i l l immediately be r e s e a r c h e d f o r a matching b a t c h number. I f found, t h e r e c r e a t e c o u r i e r p r o c e s s w i l l begin and a message w i l l be d i s p l a y e d i n s t r u c t i n g t h e o p e r a t o r t h a t t h e r e - c r e a t e c o u r i e r d i s k e t t e is i n p r o c e s s .
( 3 ) When c r e a t i n g a c o u r i e r d i s k e t t e from a h i s t o r y f i l e , i f a wrong b a t c h number i s e n t e r e d and cannot be found on t h e A41004 d i s k e t t e , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE F F M SASSY COURIER DISKETTE RE-CREATE PROCESS
OU E BATCH 8120401 N T F U D ON HISTORY V L M O ON DO YOU W N T T Y ANOTHER BATCH? (Y/N) AT O R ( a ) The o p e r a t o r answers t h i s q u e s t i o n The f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
'
"YES,"
by
depressing
the
"PF8" key.
ADPE F F M SASSY COURIER DISKETTE RE-CREATE PROCESS ENTER BATCH NUMBER: YYDDDNN ( b ) The o p e r a t o r keys t h e c o r r e c t b a t c h "Enter" key. I f a match is found on t h e A41004 d i s k e t t e A message w i l l r e c r e a t e c o u r i e r process w i l l begin. o p e r a t o r t h a t t h e r e c r e a t e c o u r i e r d i s k e t t e procedure is number and d e p r e s s e s t h e i n s e r t e d i n t o Slot-2, the be d i s p l a y e d t e l l i n g t h e i n progress.
( 4 ) When c r e a t i n g a c o u r i e r d i s k e t t e from a h i s t o r y f i l e , i f a n i n v a l i d b a t c h number is keyed, and t h e "Enter" key d e p r e s s e d , t h e f o l l o w i n g message w i l l be d i s p l a y e d : ADPE F F M SASSY COURIER DISKETTE RE-CREATE PROCESS ENTER BATCH NUMBER: 8200000 INVALID BATCH N M E U BR
CHARACTERS 1 5 = JULIAN DATE BATCH CREATED 7 = SEQUENTIAL FILE NUMBER O BATCH F CHARACTERS 6 DO YOU WANT TO RETRY? ( Y / N ) ( a ) I f t h e o p e r a t o r h a s t h e c o r r e c t b a t c h number, answer "YES" d e p r e s s i n g t h e "PF8" key. The b a t c h number prompt w i l l t h e n be d i s p l a y e d .
/
by
( b ) I f t h e o p e r a t o r does not know t h e c o r r e c t b a t c h number, answer "NO" by d e p r e s s i n g t h e "PF9" k e y . A message w i l l be d i s p l a y e d a s k i n g t h e o p e r a t o r I f t h e q u e s t i o n is answered "NO" (by d e p r e s s i n g t h e i f SASSY i s t o be c o n t i n u e d . "PF9" k e y ) t h e SASSY p r o c e s s w i l l end. I f t h e q u e s t i o n is answered "YES" (by d e p r e s s i n g t h e "PF8" k e y ) t h e o p e r a t o r w i l l be i n s t r u c t e d t o remove A41004 from When t h e d i s k e t t e l a b e l e d A41002 i s locked S l o t - 2 and i n s e r t d i s k e t t e A41002. i n t o p l a c e , t h e SASSY Main Menu w i l l be d i s p l a y e d . 1.2.10 P r i n t H i s t o r v Volume D i r e c t o r v
a . When o p t i o n t e n ( 1 0 1 , P r i n t H i s t o r y Volume D i r e c t o r y "Enter" key d e p r e s s e d , t h e 01lowing s c r e e n w i l l be d i s p l a y e d :

ADPE F F M HISTORY DISKETTE DIRECTORY LIST PROCESS REMOVE DISKETTE F O DRIVE 2 AND INSERT A41004 RM
is keyed and
the
b. Remove d i s k e t t e l a b e l e d A41002 from S l o t - 2 by t u r n i n g t h e d i s k e t t e load s w i t c h downward, t o t h e r i g h t . Remove t h e d i s k e t t e and r e t u r n i t t o i t s o u t e r p r o t e c t i v e e n v e l o p e . Remove t h e o u t e r p r o t e c t i v e e n v e l o p e from a d i s k e t t e l a b e l e d A41004. ( I n s u r e i t is t h e h i s t o r y volume f o r which a d i r e c t o r y l i s t i n g i s Turn t h e d i s k e t t e load s w i t c h upward t o t h e r e q u i r e d ) and i n s e r t i t i n t o S l o t - 2 . l e f t . The f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE FMF HISTORY DISKETTE DIRECTORY LIST PROCESS ALIGN PRINTER PAPER
DEPRESS ENTER K Y W E READY E HN
c . A t t h i s t i m e , a l i g n t h e p a p e r , move t h e mode s w i t c h , l o c a t e d on t h e l e f t hand s i d e of t h e p r i n t e r , from t h e p o s i t i o n l a b e l e d " P r i n t " t o "TOF" ("Top of Form") and back t o " P r i n t . " Depress t h e "Enter" key and t h e H i s t o r y Volume D i r e c t o r y L i s t w i l l be' p r i n t e d .
d. The H i s t o r y Volume D i r e c t o r y L i s t g i v e s t h e b a t c h numbers, number of r e c o r d s , and t h e number o f a v a i l a b l e r e c o r d s s t i l l on a H i s t o r y D i s k e t t e . Each r e c o r d h o l d s t h r e e t r a n s a c t i o n s ; t h e r e f o r e i f a b a t c h number shows a r e c o r d count o f 0016, t h a t means t h e r e a r e a p p r o x i m a t e l y 48 t r a n s a c t i o n s t o t h a t b a t c h number. The f o l l o w i n g is what a D i r e c t o r y L i s t w i l l look l i k e :

DATE: 03APR82 BATCH 8 120400 8 120500 81 20800 8121000 8121100 8121500 8121600 8121700 8121800 8121900 8122400 8122500 8122900 HISTORY VOLUME DIRECTORY LIST PAGE: 0001
RECORD COUNT 0108 0 152 0195 0 168 0046 0 1 18 0077 0202 01 12 0080 0178 0130 00 12 TOTAL AVAILABLE RECORDS 2119
1.2.11
I n ~ u t ublication Transactions P
a . I f o p t i o n e l e v e n ( 1 1 1 , INPUT PUBLICATION TRANSACTIONS, is keyed and t h e "Enter" key d e p r e s s e d , t h e f o l l o w i n g menu w i l l t h e n be d i s p l a y e d : ADPE FMF PUBLICATIONS TRANSACTION EDIT PROCESS A0 4 AOD
AT4
AD T AC 1 AF1
b . I f Document I d e n t i f i e r Code "A04" t h r o u g h "AF1" i s keyed and t h e "Enter" k e y d e p r e s s e d , t h e f i e l d s f o r t h a t p a r t i c u l a r t r a n s a c t i o n w i l l be d i s p l a y e d and D I C o f "A04" i s keyed and t h e "Enter" t h e prompt f o r t h e f i r s t f i e l d . Example: key is d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
F F SASSY USING U N I T PROCEDURES M PUBLICATIONS D I C A04
1 PN C
2 QUANTITY
3 ACTIVITY 6 DEMAND CODE

9 DIST CODE
4 JULIAN D T AE
7 SUPP ADDRESS
10 PRIORITY CODE
5 SERIAL NR
8 SIGNAL CODE
11 REQD DELIVERY
12 IACN
ENTER PREFIX C N R L NR: OTO NUMERIC, NO DEFAULT A L W D LO E c. The o p e r a t o r w i l l e n t e r t h e P r e f i x Control Number f o r t h e p u b l i c a t i o n t o b e ordered. A f t e r depressing t h e "Enter" key, t h e next- f i e l d w i l l be prompted. I f t h e f i e l d has an a c c e p t a b l e d e f a u l t value, d e p r e s s t h e "Enter" key. I f the wrong t r a n s a c t i o n was s e l e c t e d o r not a l l t h e information i s a v a i l a b l e t o complete t h e t r a n s a c t i o n , key a q u e s t i o n mark "?" and depress t h e "Enter" key. The t r a n s a c t ion s c r e e n w i l l be erased and t h e INPUT PUBLICATION TRANSACTIONS menu w i l l be displayed. d. When a l l t h e p u b l i c a t i o n t r a n s a c t i o n s a r e entered o r i t i s d e s i r e d t o go t o another option; key t h e word "End," depress t h e " ~ n t e r " key and t h e SASSY Option Menu w i l l appear. e. A b a t c h number i s i n t e r n a l l y c r e a t e d when a new t r a n s a c t i o n f i l e i s opened ( f i r s t t r a n s a c t i o n e n t e r e d a f t e r t h e t r a n s a c t i o n f i l e i s copied t o a c o u r i e r d i s k e t t e ) and does not change u n t i l t h e t r a n s a c t i o n s a r e copied t o a c o u r i e r diskette. The batch number i s composed of t h e l a s t two d i g i t s of t h e c a l e n d a r y e a r , t h e t h r e e p o s i t i o n J u l i a n d a t e and a two d i g i t batch number s t a r t i n g w i t h 00. Batch number 8100200 means t h e t r a n s a c t i o n f i l e was opened on 2 J a n 1981 and it was t h e f i r s t batch f o r t h a t day. 1.2.12 Process Exceptions and E d i t E r r o r s . During t h e SASSY Mainframe Update Process, a t r a n s a c t i o n E d i t / V a l i d a t i o n i s performed and a l l input t r a n s a c t i o n t h a t do not pass t h i s e d i t w i l l be assigned an ~ r r o r / ~ x c e p t i oCode. n The purpose of e d i t e r r o r s / e x c e p t i o n s i s t o i d e n t i f y f o r management what e r r o r l e x c e p t i o n The ~ r r o r / ~ x c e p t i oCode, LUBF n c o n d i t i o n s e x i s t e d a t t h e t i m e of processing. r e c o r d and an 80-byte image of t h e input t r a n s a c t i o n a r e displayed on an E d i t ~ r r o r / ~ x c eip n L i s t i n g ot Those SASSY Using Units and Maintenance F l o a t s w i t h a PCAM-IDENT-Code (PIC) "Dl1 loaded t o t h e SAIF w i l l r e c e i v e t h e i r e d i t e r r o r s and Each e x c e p t i o n s t h a t were p r e v i o u s l y punched t o c a r d on t h e (A4100U) d i s k e t t e . e d i t e r r o r and exception output t o d i s k e t t e h a s a suspense number assigned w i t h a matching t r a n s a c t i o n contained i n t h e Suspense F i l e i n t h e mainframe computer. Each e r r o r / e x c e p t i o n must be c o r r e c t e d and resubmitted w i t h t h e suspense number back i n t o t h e D a i l y Inventory Cycle. The S M w i l l p e r i o d i c a l l y provide u n i t s a U . . l i s t i n g of t r a n s a c t i o n s i n t h e Suspense F i l e which have not been c o r r e c t e d .
F F SASSY USING UNIT PROCEDURES M a. The E d i t E r r o r s and Exception L i s t i n g s s t o r e d on t h e A4100U d i s k e t t e a r e :
( 1 ) Unmatched N N S Provides a l i s t i n g of t r a n s a c t i o n s which contained NSN1s t h a t a r e not r e s i d e n t on t h e Master Header Information F i l e (MHIF). (2) Edit Errors Provides a l i s t i n g of t r a n s a c t i o n s which could not be processed due t o i n c o r r e c t d a t a e n t r i e s . The e r r o r s a r e i n d i c a t e d by t h e e d i t e r r o r codes assigned t o t h e t r a n s a c t i o n s . ( 3 ) LUBF Exception P r o v i d e s a l i s t i n g of t r a n s a c t i o n s t h a t r e c e i v e d an e x c e p t i o n c o n d i t i o n during p r o c e s s i n g a g a i n s t t h e Load Unit Balance F i l e (LUBF) The e x c e p t i o n s a r e i n d i c a t e d by t h e e x c e p t i o n code assigned t o t h e t r a n s a c t i o n . ( 4 ) DASF Except i o n / I n q u i r y L i s t - Provides an except i o n t r a n s a c t i o n and e x c e p t i o n r e a s o n code along w i t h due r e c o r d so t h a t management a c t i o n may be t a k e n t o resolve the exception. b. I f o p t i o n number (121, E d i t E r r o r and Exception P r o c e s s , i s keyed and t h e "Enter" key i s depressed, t h e f o l l o w i n g s c r e e n w i l l appear: ADPE FMF SASSY EXCEPTIONS AND EDIT ERRORS PROCESS MAIN OPTION MENU OPTION N M E U BR PROCE SS
-------
CORRECT U M T H D FSN N AC E CORRECT EDIT ERRORS CORRECT LUBF EXCEPTIONS CORRECT DASF EXCEPTION INQUIRIES INPUT MISCELLANEOUS TRANSACTIONS PRINT TRANSACT IONS CREATE COURIER DISKETTE ED N ENTER OPTION NUMBER:
--
c. key i s
I f o p t i o n number one (11, c o r r e c t unmatched N N i s keyed, and t h e "ENTER" S d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l appear:
SASSY UNMATCHED NSN
REPORT % 0004
---AFX
----I----
----2----
----3----
----4----
----+j---- ----6----
----7----
----8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
1005008788355 EA00001MMC1003206B040 SZ3139 RFSN: EDIT ERROR CODES: SUSPENSE INFORMATION: ENTER = UPDATE 1005008788355
A
MMC100833630001000400 TAFX PF1 = EXIT PF2 = DELETE
The "ENTER" k e y , PF1 key and PF2 key have b e e n programmed f o r u s e w i t h t h i s The process. (Keys PF1 and PF2 a r e l o c a t e d on t h e t o p row of t h e key b o a r d ) . To c o r r e c t t h e t r a n s a c t i o n , s c r e e n w i l l d i s p l a y one e r r o r t r a n s a c t i o n a t a t i m e . t h e o p e r a t o r moves t h e c u r s o r t o t h e f i e l d t h a t i s i n e r r o r and t y p e s i n t h e correct entry. "Enter" Key - Once t h e o p e r a t o r h a s made a change t o t h e t r a n s a c t i o n , and t h e "ENTER" key i s d e p r e s s e d , t h e t r a n s a c t i o n w i l l be u p d a t e d and t h e n e x t e r r o r w i l l a p p e a r on t h e s c r e e n . PF1 Key I f t h i s key is d e p r e s s e d , t h e s c r e e n w i l l r e t u r n t o t h e SASSY e x c e p t i o n s and e d i t e r r o r s p r o c e s s main o p t i o n menu. PF2 Key - I f t h i s key i s d e p r e s s e d , t h e program w i l l p l a c e a "D" i n t h e s u s p e n s e number, i n d i c a t i n g t h a t t h e t r a n s a c t i o n w i l l be d e l e t e d from t h e s u s p e n s e f i l e and t h e n e x t e r r o r w i l l a p p e a r on t h e s c r e e n . d. I f o p t i o n number two ( 2 1 , c o r r e c t e d i t e r r o r s i s keyed and t h e "ENTER" key depressed, t h e following s c r e e n w i l l appear: SASSY EDIT ERROR REPORT $1 0004
is
----
----I-------2-------3-------4-------5-------6-------7-------8 12345678901234567890123456789012345678901234567890123456789012345678901234567890
EA00002MMC10031311464 RFSN: EDIT ERROR CODES: SUSPENSE INFORMATION: ENTER = UPDATE
ADC
AElAKZS4720001829121
13273BMS9C
26
4720001823121 B f.IMC100833630001000500 TAEl PFl = EXIT PF2 = DELETE
e.
, "ENTER"
I f o p t i o n number t h r e e ( 3 1 , c o r r e c t LUBF e x c e p t i o n s , key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l a p p e a r :
i s keyed and t h e
4-1-35
SASSY LUBF EXCEPTION REPORT
REPORT
001 1
----
EXC CODE : B21
----2-------3-------4-------5-------6-------7---8 12345678901234567890123456789012345678901234567890123456789012345678901234567890 AFX 1005008788355 EA00001MMC1003206B040 SZ3139 ENTER = UPDATE PF1 = EXIT PF2 = DELETE
----I----
----
The "ENTER" k e y , PF1 and PF2 keys f u n c t i o n t h e same as e x p l a i n e d i n paragraph 1.2.12~.

f.
the
I f o p t i o n number f o u r ( 4 ) , c o r r e c t DASF e x c e p t i o n i n q u i r i e s i s keyed and "ENTER" key i s d e p r e s s e d , t h e f o l l o w i n g w i l l appear: SASSY DASF EXCEPTION / INQUIRY LIST REPORT 0019
E C CODE: Dl6 X
----
...---I-------2-------3-------4-------5-------6-------7-------8 12345678901234567890123456789012345678901234567890123456789012345678901234567890
EA00002MMC10031311464 PRIME FSN COST CODE DT AE STAT SAC
DOC NO. FSN O TSN F
AElAKZS4720001829121 DOC N M E U BR
ADC
13273BMS9C PURP QTY D E U
26
RECORD FSN
ERO QTY REC
UI
QTY ORD
QTY BO
DIC
SUPPADD
RIC
RUF SF
QTY
UI
STAT
DATE SHIP
MODE
TCNDT
ENTER = UPDATE The "ENTER" key, 1.2.12.c.
PF1 = EXIT PF2 = DELETE
PF1 and PF2 keys f u n c t i o n t h e same a s explained i n paragraph This option
g. I f o p t i o n number f i v e ( 5 1 , i n p u t m i s c e l l a n e o u s t r a n s a c t i o n s . w i l l a l l o w an o p e r a t o r t o i n p u t a n 80 o r 120-byte t r a n s a c t i o n .
h. I f o p t i o n number s i x ( 6 1 , p r i n t t r a n s a c t i o n f i l e , and t h e " ~ n t e r " key i s d e p r e s s e d , t h e f o l l o w i n g i n s t r u c t i o n w i l l be d i s p l a y e d : AP F F DE M SASSY TRANSACTION FILE PRINT ALIGN PRINTER PAPER
DEPRESS ENTER K Y W E R A Y E HN E D
i. A t t h i s time, a l i g n t h e paper, move t h e mode switch l o c a t e d on t h e l e f t hand s i d e of t h e p r i n t e r from t h e p o s i t i o n l a b e l e d " P r i n t " t o "TOF" ("Top of Form") and back t o " P r i n t . " Depress t h e "Enter" key and t h e "SASSY TRANSACTION LISTING" w i l l b e g i n p r i n t i n g , and t h e following message w i l l be d i s p l a y e d on t h e screen:
F F SASSY USING UNIT PROCEDURES M T CANCEL PRINT DEPRESS ATTN K Y AND ENTER "cA" O E The "ATTN" key i s t h e f i r s t key on t h e l e f t hand s i d e of t h e t o p row of t h e keyboard. Depress t h i s key, key t h e l e t t e r s "cA" and d e p r e s s t h e "Enter" key. T h i s w i l l t e r m i n a t e t h e p r i n t i n g of t h e t r a n s a c t i o n f i l e and a message w i l l be p r i n t d on t h e l a s t l i n e of t h e "SASSY TRANSACTION PASSED EDIT LISING" s t a t i n g " I f t h e t r a n s a c t i o n f i l e i s empty; t h e f o l l o w i n g message w i l l "PRINT CANCELLED." be d i s p l a y e d : ADPE F F M SASSY TRANSACTION FILE PRINT NO D T ON TRANSACTION FILE AA O DEPRESS ENTER KEY T RETURN Depress t h e "Enter" key and t h e " P r i n t T r a n s a c t i o n F i l e " submenu w i l l r e a p p e a r .
j. I f t h e o p t i o n number seven ( 7 ) , C r e a t e C o u r i e r D i s k e t t e i s keyed, and t h e "ENTER" key is depressed t h e f o l l o w i n g s c r e e n w i l l appear:

R M V DISKETTE SLOT 1 AND INSERT A41OUU E OE When d i s k e t t e A410UU, ' c o u r i e r D i s k e t t e , h a s been i n s e r t e d i n t o S l o t 1 and locked i n t o p l a c e , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d . SASSY CREATE COURIER I N PROCESS A f t e r a l l t r a n s a c t i o n s on t h e E d i t E r r o r / E x c e p t i o n F i l e h a s been copied t o t h e c o u r i e r d i s k e t t e , a messge w i l l be d i s p l a y e d i n s t r u c t i n g t h e o p e r a t o r t o i n s e r t t h e A41001 d i s k e t t e i n t o Slot-1. A f t e r t h e A41001 d i s k e t t e h a s been i n s e r t e d i n t o Slot-1 and locked i n t o p l a c e , t h e s c r e e n w i l l r e t u r n t o t h e main o p t i o n menu. 1.2.13 Subsystem Output a.
"ENTER"
I f Option Number T h i r t e e n (131, P r o c e s s Subsystem Output, i s keyed and t h e key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l appear: Remove d i s k e t t e from Drive 2 and i n s e r t A4100S
When d i s k e t t e A4100S, C o u r i e r D i s k e t t e , h a s been i n s e r t e d i n t o D r i v e 2 and locked i n t o p l a c e , t h e f o l l o w i n g s c r e e n w i l l appear: Subsystem P r o c e s s Busy

A t t h i s time t h e t r a n s a c t i o n s a r e being s o r t e d f o r f a s t e r review and p r o c e s s i n g . When t h i s p r o c e s s i s completed, t h e f o l l o w i n g s c r e e n w i l l appear:
ADPE FMF SASSY DKB a n d SUBSYSTEMS PROCESS M A I N OPTION MENU Option N R B Process Update T r a n s a c t i o n s Scan T r a n s a c t i o n s P r i n t Transactions Create Courier Diskette End b. I f O p t i o n Number One ( 1 ) Update T r a n s a c t i o n s i s k e y e d , s c r e e n w i l l appear: SASSY SUBSYSTEM TRANSACTION UPDATE PROCESS TRANSACTION N M E 1 4 U BR the following
AOASgES2530000261756 AOAS9ES2530000261756 AOAS9ES2530000261756
EA00004MML10032970025R EA00004MML10032970028R EA00101MML10032970027R
ACC
ACC
13
13 13
2L 2L
ACC
21,
ENTER = UPDATE
PF1 = DELETE
PF2 = SET TAB
PF3
- EXIT
The "ENTER" k e y , PFl k e y , PF2 k e y , and PF3 key have been programmed f o r u s e w i t h t h i s process. (Keys PF1, PF2, and PF3 a r e l o c a t e d on t h e t o p row of t h e k e y b o a r d ) . The s c r e e n w i l l d i s p l a y t h r e e t r a n s a c t i o n s a t a time. Top T r a n : T h i s i s a n image of t h e t r a n s a c t i o n p r e v i o u s l y r e v i e w e d l u p d a t e d . T h i s i s a n image of t h e c u r r e n t t r a n s a c t i o n b e i n g r e v i e w e d / u p d a t e d . T h i s i s a n image of t h e n e x t t r a n s a c t i o n t o be r e v i e w e d / u p d a t e d .
Middle T r a n : Bottom Tran:
To change t h e t r a n s a c t i o n s , t h e o p e r a t i o n moves t h e c u r s o r t o t h e f i e l d t h a t i s t o be changed and t y p e s i n t h e new d a t a . "ENTER KEY" - Once t h e o p e r a t o r h a s made a change t o t h e t r a n s a c t i o n and t h e "ENTER" key i s d e p r e s s e d , t h e t r a n s a c t i o n w i l l be updated and t h e t r a n s a c t i o n s on t h e s c r e e n w i l l i n c r e m e n t by one. PF1 KEY
I f t h e PF1 key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l a p p e a r :
F F SASm USING UNIT PROCEDURES M
AOAS9ES2530000261756 EA00004MML10032970025R AOAS9ES2530000261756 EA00004MML10032970028R AOAS9ES2530000261756 EA00101MML10032970027R ENTER UPDATE PF1 = DELETE
ACC ACC ACC
13 13 13 PF3
2L 2L 2L
PF2 = SET T B A
EXIT
DELETE THIS RECORD? (Y OR N) I f t h e o p e r a t o r wants t o d e l e t e t h i s t r a n s a c t i o n and t h e PF8 key i s depressed o r t h e word "YES" i s keyed and t h e "ENTERf1 key i s d e p r e s s e d , t h i s t r a n s a c t i o n w i l l be d e l e t e d . I f t h e PF9 key i s d e p r e s s e d , t h e s c r e e n w i l l be r e s e t .
PF2 KEY
- If
t h e PF2 key i s depressed, t h e following s c r e e n w i l l be d i s p l a y e d . SASSl SUBSYSTEM TRANSACTION UPDATE PROCESS 16
AOAS9ES2530000261756 EA00101MML10032970027R AOAS9CS2810010241333 EA00009MML10032970038R AOAS9CS2810010241333 EA00004MML10032970037R ENTER = UPDATE ENTER TAB LOCATION: PF1 = DELETE
ACC ACC
ACC
13 13 13 PF3
2L 2L 2L
PF2 = SET TAB
EXIT
--
T h i s o p t i o n w i l l allow t h e o p e r a t i o n t o determine a t which l o c a t i o n w i t h i n t h e t r a n s a c t i o n t h e c u r s o r w i l l be l o c a t e d during t h i s p r o c e s s . PF3 KEY
W i l l r e t u r n t h e o p e r a t o r t o t h e main o p t i o n menu.
c . I f Opt i o n Number Two ( 2 ) SCAN T r a n s a c t i o n s i s keyed and t h e "ENTERt1 key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l appear:
F F SASSY USING UNIT PROCEDURES M CN SUBSYSTEM TRANSACT ION S A
AElMLlS5855010273628 0003 AElS9CS5855010273628 0004 AE1ML1S1005007266408 0005
EA00001MML20511530006
AAA
13168BMS9C
EA00001MML20511530006 EA00001MML20511530007
AAA
AAA
12168BA 12168BA
1169
AElMLlS1005009879681 0007
EA00001MML20511530009
AAA
12168CS
AE1ML1S2590010661270 EA0001MML20511530002 0008 AElAKZS9150001900907 0009 AE1ML1S9150001900907 0010 AE1MLlS9150001900907 EA00002MML20511530022A
AAA
AAA
12168BRA
12168BA
EA00002MML20511530022A
AAA
12168BMAKZ
EA00002MML20511530022
AAA
12 168BA PF3 = EXIT
ENTER = P G FWD PF1 = PAGE BKWD PF2 AE
LOCATE
The "ENTER" key and PF1 through PF3 have been programmed f o r use w i t h t h i s (Keys PFl through PF3 a r e l o c a t e d on t h e t o p row of t h e keyboard). The program. s c r e e n w i l l d i s p l a y t e n t r a n s a c t i o n s a t a time from t h e t r a n s a c t i o n f i l e . The t r a n s a c t i o n s a r e on t h e t r a n s a c t i o n f i l e i n t h e o r d e r i n which they were i n p u t , The T r a n s a c t i o n F i l e and t h a t i s t h e sequence i n which they w i l l be d i s p l a y e d . w i l l h o l d up t o 1498 t r a n s a c t i o n s . Each t i m e t h i s key i s d e p r e s s e d , i t w i l l page forward d i s p l a y i n g t h e "Enter" key n e x t set of t e n t r a n s a c t i o n s on t h e t r a n s a c t i o n f i l e . When a l l t r a n s a c t i o n s have been d i s p l a y e d , t h e message "END O DATAt' w i l l be d i s p l a y e d . The T r a n s a c t i o n F i l e F w i l l h o l d 1498 t r a n s a c t i o n s . PFl key I f t h i s key i s d e p r e s s e d , i t w i l l page backward d i s p l a y i n g a s e t of t e n Each t i m e t h i s key i s d e p r e s s e d , it w i l l d i s p l a y a t r a n s a c t i o n s a t a time. p r e v i o u s s e t of t r a n s a c t i o n s on t h e t r a n s a c t i o n f i l e u n t i l t h e f i r s t t r a n s a c t ion on t h e f i l e i s reached.
F F SASm USING UNIT PROCEDURES M
PF2 key I f t h i s key i s depressed, a message w i l l appear on t h e t o p l e f t hand c o r n e r t e l l i n g t h e o p e r a t o r t o e n t e r t h e t r a n s a c t i o n number. After the t r a n s a c t i o n number i s keyed, and t h e "Enter" key d e p r e s s e d , t h e group of t r a n s a c t i o n s c o n t a i n i n g t h e number t h a t was keyed w i l l appear on t h e s c r e e n w i t h t h e t r a n s a c t i o n t h a t was s p e c i f i e d being t h e f i r s t t r a n s a c t i o n d i s p l a y e d on t h e screen. A f t e r reviewing t h e t r a n s a c t i o n d e s i r e d , d e p r e s s t h e "PF4" key and t h e PF3 key SASSY S A TRANSACTION FILE S B E U w i l l appear. CN UMN d. I f o p t i o n t h r e e (31, P r i n t T r a n s a c t i o n F i l e d e p r e s s e d , t h e following i n s t r u c t i o n w i l l be d i s p l a y e d : and the "Enter" key
is
ADPE F F M SASSY SUBSYSTEM TRANSACTION FILE PRINT ALIGN PRINTER PAPER
DEPRESS ENTER KEY W E R A Y HN E D
A t t h i s time, a l i g n t h e paper, move t h e mode switch l o c a t e d on t h e l e f t hand s i d e of t h e p r i n t e r from t h e p o s i t i o n l a b e l e d " P r i n t t o "TOF" ("Top of ~ o r m " ) and back t o "Print." Depress t h e "Enter" key and t h e "SASSY TRANSACTION LISTING" w i l l begin p r i n t i n g and t h e following message w i l l be d i s p l a y e d on t h e s c r e e n :
T CANCEL PRINT DEPRESS A T K Y AND ENTER "CA" O TN E The "ATTN" key i s t h e f i r s t key on t h e l e f t hand s i d e of t h e t o p row of t h e keyboard. Depress t h i s key, key t h e l e t t e r s ."CA1' and d e p r e s s t h e "Enter" key. T h i s w i l l determine t h e p r i n t i n g of t h e t r a n s a c t i o n f i l e and a message w i l l be p r i n t e d on t h e l a s t l i n e of t h e "SASSY SUBSYSTEM TRANSACTION LISTING" s t a t i n g : "PRINT CANCELLED." I f t h e t r a n s a c t i o n f i l e i s empty, t h e f o l l o w i n g message w i l l be d i s p l a y e d : ADPE F F M SASSY TRANSACTION FILE PRINT
NO D T ON TRANSACTION FILE AA
DEPRESS ENTER K Y T RETURN E O Depress t h e "Enter" key and t h e " P r i n t T r a n s a c t i o n F i l e " submenu w i l l r e a p p e a r . e. I f o p t i o n number f o u r (41, c r e a t e c o u r i e r d i s k e t t e , i s keyed and t h e " e n t e r " key i s d e p r e s s e d , t h e o p e r a t o r w i l l be i n s t r u c t e d t o p l a c e t h e c o u r i e r When A41001 i s removed from S l o t - 1 and A410SS d i s k e t t e , A41OSS, i n t o Slot-1. i n s e r t e d i n t o S l o t - 1 and locked i n t o p l a c e , t h e t r a n s a c t i o n s on t h e t r a n s a c t i o n A message w i l l be d i s p l a y e d saying f i l e w i l l be copied t o t h e c o u r i e r d i s k e t t e . "SASSY CREATE COURIER I N PROGRESS." A f t e r a l l t h e t r a n s a c t i o n s on t h e t r a n s a c t i o n f i l e have been copied t o t h e c o u r i e r d i s k e t t e , a message w i l l be d i s p l a y e d i n s t r u c t i n g t h e o p e r a t o r t o i n s e r t t h e A41001 d i s k e t t e i n t o Slot-1. Once t h i s i s done, t h e s c r e e n w i l l r e t u r n t o t h e main o p t i o n menu. 1.2.14
End P r o c e s s i n g
a. To end p r o c e s s i n g , key opt i o n number f o u r t e e n (141, END. The s c r e e n w i l l E r a s e and t h e load b u t t o n w i l l have t o be pushed i f you want t o key more
F F SASSY USING UNIT PROCEDURES M transactions. The t r a n s a c t i o n f i l e w i l l remain open, and t r a n s a c t i o n s c a n be added a s r e q u i r e d . The T r a n s a c t i o n F i l e w i l l not be e r a s e d u n t i l i t h a s been copied t o a c o u r i e r d i s k e t t e and t h e h i s t o r y d i s k e t t e . I f the transaction f i l e becomes f u l l , a message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t h e transaction f i l e i s f i l l e d and needs t o be copied t o a c o u r i e r d i s k e t t e . No t r a n s a c t i o n s can b e e n t e r e d u n t i l t h i s has been done. The t r a n s a c t i o n f i l e w i l l h o l d 1498 transactions. b. Turn t h e machine "Off" by pushing inward on t h e bottom p o r t i o n of t h e ON/OFF switch his switch i s l o c a t e d under t h e r i g h t c o r n e r of t h e v i s u a l s c r e e n ) . To remove t h e d i s k e t t e s , t u r n t h e d i s k e t t e load s w i t c h e s downward t o t h e right. Remove t h e d i s k e t t e s (do not touch any of t h e exposed a r e a s of t h e magnetic d i s k ) and r e t u r n them t o t h e p r o t e c t i v e envelopes. Store the diskettes i n accordance w i t h l o c a l p o l i c y . 1.3 C l a s s I Breakout
a . The C l a s s I Breakout i s a program t h a t is run on t h e I B M Main Frame Computer a f t e r a l l d a t a from t h e c o u r i e r d i s k e t t e is c o l l e c t e d a t t h e l o c a l , I Regional Automatic S e r v i c e s Center (RASC).
b. T h i s program s o r t s t h e t r a n s a c t i o n s c r e a t e d on t h e ADPE-FMF equipment and b u i l d s an i n p u t d a t a s e t . There a r e e i g h t d a t a s e t s c r e a t e d from t h i s program. They a r e :
(1) (2)
MM S D a i l y i n p u t d a t a s e t . I M SASSY Daily i n p u t d a t a s e t . SASSY I n q u i r y i n p u t d a t a s e t . SASSY Mount-Out input d a t a s e t .
(3)
(4)
(5)
(6)
SASSY Reporting Unit Allowance F i l e (RUAF) i n p u t d a t a s e t . MM S ADPE I n p u t . I M M R S Weekly Readiness. AE M a t e r i e l Return Program.
(7)
(8)
c . Besides t h e input d a t a s e t s , a l i s t i n g i s produced of t h e t r a n s a c t i o n s t h a t a r e w r i t t e n t o each i n p u t d a t a s e t .
(1) MM S D a i l y Cycle T r a n s a c t i o n Report. I M The r e p o r t i s i n ERO P r e f i x R and ERO number w i t h i n P r e f i x and type sequence ( f i r s t two ~ o s i t i o n sof E O NUMBER) R The r e p o r t w i l l s k i p t o a new page when t h e E O transact ion within l & Number. p r e f i x changes.
( 2 ) SASSY D a i l y T r a n s a c t i o n Report. T h i s r e p o r t i s i n A c t i v i t y Code The r e p o r t w i l l sequence and N a t i o n a l Stock Numbers (NSN) w i t h i n A c t i v i t y Code. s k i p t o a new page when t h e A c t i v i t y Code changes.
( 3 ) SASSY I n q u i r y T r a n s a c t i o n Report. T h i s r e p o r t i s i n A c t i v i t y Code The r e p o r t sequence and type i n q u i r y ( I n q u i r y Action code) w i t h i n A c t i v i t y Code. s k i p s t o a new page when t h e A c t i v i t y Code changes.
( 4 ) Mount Out T r a n s a c t i o n Report. T h i s r e p o r t i s i n A c t i v i t y Code The r e p o r t s k i p s sequence and N a t i o n a l Stock Number (NSN) w i t h i n A c t i v i t y Code. t o a new page when t h e A c t i v i t y Code changes.
( 5 ) RUAF T r a n s a c t i o n Report. T h i s r e p o r t i s i n A c t i v i t y Code sequence and N a t i o n a l Stock Number w i t h i n A c t i v i t y Code. The r e p o r t s k i p s t o a new page each time t h e A c t i v i t y Code changes.
d . I n q u i r i e s (ZQI1s) w i t h an a c t i o n i n d i c a t o r of "DS1" o r DF1" a r e r o u t e d t o t h e SASSY d a i l y i n p u t d a t a s e t . T h i s means t h a t t h e d a t a e. A l l data s e t s created a r e generation data s e t s . s e t s c r e a t e d o u t of t h i s program w i l l remain u n t i l c a l l e d i n t o t h e p r o c e s s f o r which they a r e i n t e n d e d . I f d e s i r e d through a change i n t h e J o b C o n t r o l Language (JCL), t h e f u n c t i o n a l manager can c r e a t e c a r d o u t p u t v i c e a d a t a s e t f o r any o r a l l of t h e d a t a s e t s c r e a t e d i n t h e C l a s s 1 Breakout. f . Execution of t h e Breakout program and d i s t r i b u t i o n of t h e l i s t i n g s w i l l be determined l o c a l l y . The r e p o r t s can be o u t p u t v i a m i c r o f i c h e , v i c e paper, o r can b e s u p r e s s e d i f i t i s determined by t h e f u n c t i o n a l manager t h a t they a r e not required. 1.4 SASSY System Maintenance P r o c e s s (A41015). The SASSY System Maintenance U t i l i t y programs have been s p e c i f i c a l l y t a i l o r e d f o r t h e SASSY o p e r a t o r . The programs have been designed so t h a t t h e l e a s t experienced o p e r a t o r can perform normal housekeeping t a s k s w i t h o u t any s p e c i a l i z e d t r a i n i n g . Using t h e A41015 d i s k e t t e , an o p e r a t o r can c r e a t e backup c o p i e s of t h e program d i s k e t t e s , i n i t i a l i z e new d i s k e t t e s o r c r e a t e master f i l e s . It i s important t h a t t h e o p e r a t o r thoroughly understands a l l t h e system maintenance p r o c e s s e s and how they interrelate. There a r e two ways t o begin e x e c u t i o n of t h e SASSY System Maintenance P r o c e s s . They a r e manual I n i t i a l Program Load o r automatic I n i t i a l Program Load (IPL) a s p r e v i o u s l y d i s c u s s e d w i t h t h e e x c e p t i o n t h a t d i s k e t t e A41015 i s i n s e r t e d i n t o s l o t t'l'l and t h a t s l o t "2" may be l e f t empty. 1.4.1 Main Option Menu. A f t e r t h e A41015 d i s k e t t e h a s been l o a d e d , t h e f o l l o w i n g s c r e e n w i l l appear i f a n A c t i v i t y Code h a s n o t been e n t e r e d p r e v i o u s l y : ADPE-FMF SASSY SYSTEM MAINTENANCE ENTER ACTIVITY CODE: a . E n t e r t h e A c t i v i t y Code of t h e u n i t f o r whom t h e A41015 d i s k e t t e i s i n t e n d e d o r program d i s k e t t e s a r e being produced. I f an A c t i v i t y Code was p r e v i o u s l y e n t e r e d , t h e f o l l o w i n g s c r e e n w i l l be produced:
FMF SASSY USING UNIT PROCEDURES ADPE-FMF SASSY SYSTEM MAINTENANCE UNIT ACl'IVITY CODE: M21820 OPTION NBR. 01. 02. 03. 04. 05. 06. 07. PROCESS CHANGE ACTIVITY CODE FORMAT MASTER FILE DISKETTE BACKUP MASTER FILE DISKETTE CREATE MASTER FILE DISKETTE INITIALIZE DISKETTE DUPLICATE DISKETTE E D SYSTEM MAINTENANCE N
ENTER OPTION N M E : U BR Note:
O p t i o n 02-04 f o r u s e by Using U n i t s on ADPE-FMF Phase I1 o n l y .
It b. The u n i t A c t i v i t y Code i s d i s p l a y e d on t h e t h i r d l i n e of t h e s c r e e n . i s i m p o r t a n t t h a t t h e c o r r e c t A c t i v i t y Code i s e n t e r e d because t h a t i s t h e A c t i v i t y Code which w i l l be loaded t o t h e Owner I D f i e l d of t h e v a r i o u s system/file diskettes.
1.4.2 Change A c t i v i t y Code. I f t h e o p e r a t o r w i s h e s t o change t h e A c t i v i t y Code, key o p t i o n one ( I ) , Change A c t i v i t y Code, and d e p r e s s t h e " ~ n t e r " key, and t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE FMF SASSY SYSTEM MAINTENANCE ENTER ACTIVITY C D : OE A f t e r t h e A c t i v i t y Code i s keyed and t h e "Enter" key i s d e p r e s s e d , t h e SASSY System Maintenance Main Opt i o n Menu w i l l be d i s p l a y e d . The A c t i v i t y Code t h a t i s e n t e r e d , w i l l be t h e A c t i v i t y Code t h a t w i l l loaded t o t h e Owner-ID when a d i s k e t t e i s i n i t i a l i z e d o r i f a system d i s k e t t e i s d u p l i c a t e d . O p t i o n s 02 t h r u 0 4 a r e used o n l y by u n i t s m a i n t a i n i n g mini f i l e s . 1.4.3 I n i t i a l i z e Diskette. I f t h e o p e r a t o r k e y s o p t i o n number f i v e ( 5 ) , I n i t i a l i z e D i s k e t t e , and d e p r e s s e s t h e "Entert' key, t h e f o l l o w i n g s c r e e n w i l l be displayed:
ADPE F F M SASSY DISKETTE INITIALIZATLON PROCESS SYSTEM
A ~ ~ O ( X USING UNIT/SMU X)
P O R M DISKETTE RGA
XX=01,02,05,06,09,10,11,12,13,14,15,16,17,18,21,22
COURIER~HISTORY DISKETTE A4100A LOCATOR MASTER FILE DISKETTE A4100B BALANCE MASTER FILE DISKETTE A4100C SERIAL N M E MASTER FILE DISKETTE U BR A4100D A L W N E MASTER FILE DISKETTE LO A C A4100E D C M N MASTER FILE DISKETTE OU ET ~ 4 1 0 0 ~ BACKORDER~LAYETTE MASTER FILE DISKETTE A410AA LOCATOR BACKUP FILE DISKETTE A410BB - BALANCE BACKUP FILE DISKETTE A410CC SERIAL NUMBER BACKUP FILE DISKETTE A410DD A L W N E BACKUP FILE DISKETTE LO A C A410EE D C M N BACKUP FILE DISKETTE OU ET A41OFF BACKORDER/LAYETTE BACKUP FILE DISKETTE RETURN T M A I N OPTION M N O EU
ENTER OPTION N M E : U BR Note:
--
Option 03-15 f o r use by Using U n i t s on ADPE-FMF Phase I1 o n l y .
a. The I n i t i a l i z e D i s k e t t e p r o c e s s i s t h e means by which a new d i s k e t t e , o r a d i s k e t t e t h a t was used f o r a n o t h e r purpose i s f o r m a t t e d f o r use w i t h t h e SASSY system. During t h e i n i t i a l i z a t i o n p r o c e s s , t h e Owner I D and Volume I D a r e w r i t t e n t o the diskette. The Owner I D w i l l be t h e A c t i v i t y Code d i s p l a y e d on l i n e t h r e e of t h e main o p t i o n menu. b. To i n i t i a l i z e a d i s k e t t e t h e o p e r a t o r w i l l key number. The program d i s k e t t e s a r e : USING UNIT Volume I D DISKJ3TTE NAME T r a n s a c t i o n Update Programs Prompting and E d i t i n g Programs F i l e ~ a i n t e n a n c e / A d dD e l e t e Programs ( ~ o t e ) I n v e n t o r y P r o c e s s Programs ( ~ o t e ) MUBF/MUBLF Report P r o c e s s ( ~ oe t ) MUSFIMUALReport P r o c e s s ( ~ oe t ) Mini Unit Buy P r o c e s s ( ~ o t e ) M D Report P r o c e s s ( ~ o t e ) UF SASSY System Maintenance Programs M D S t a t u s Update Programs ( ~ o t e ) UF M B RoIROP Update Programs ( ~ o t e ) UF M L Report P r o c e s s ( ~ o t e ) UF the appropriate option
AAE ET SAS SY M N G M N UNITS A41 005 A41006 A4100R Prompting and E d i t i n g Programs Prompting and E d i t i n g Programs C o n t r o l Records Prompts and E d i t s
The C o u r i e r and H i s t o r y F i l e D i s k e t t e s a r e : A4 1003 A41007 A4 1004 A4 1008 A41 OUU A41OSS A4 10RR Using Unit C o u r i e r D i s k e t t e SMU C o u r i e r D i s k e t t e Using Unit H i s t o r y F i l e S U History F i l e M E d i t E r r o r s and Exceptions C o u r i e r Subsystem Output C o u r i e r C o n t r o l Records Courier
The SASSY Master Mini F i l e s a r e : (Note) A41 00A A4100B A4 1OOC A41 001) A4 100E A4100F A4100U A4100S Mini U n i t Locator F i l e (KULF) Mini U n i t Balance F i l e (MUBF) Mini Unit S e r i a l Number F i l e (MUSF) Mini U n i t Allowance F i l e (MUAF) Mini U n i t Document F i l e (MUDF) Mini U n i t Backorder L a y e t t e F i l e (MUBLF) E d i t E r r o r s and Exceptions F i l e Subsystem Output F i l e
The SASSY Backup Mini F i l e s a r e : (Note) A4 1OAA A41OBB A4 1OCC A4 1ODD A 1O E 4 E A 1OFF 4 Note: Backup Backup Backup Backup '~ack Backup Locator F i l e Balance F i l e S e r i a l Number F i l e Allowance F i l e u~ Document F i l e Backorder L a y e t t e F i l e
These F i l e s a r e f o r use by Using U n i t s on APPE-FMF Phase I1 o n l y .
c . I f t h e o p e r a t o r keys o p t i o n number two (Z), and d e p r e s s e s t h e " e n t e r " key, t h e f o l l o w i n g s c r e e n w i l l appear:
M ADPE F F SASSY DISKETTE INITIALIZATION PROCESS COURIE RIHISTORY DISKETTE A41003 - USING UNIT COURIER DISKETTE USING UNIT HISTORY DISKETTE A41004 S U COURIER DISKETTE M A41007 S U HISTORY DISKETTE M A41008 MAINTENANCE FLOAT COURIER DISKETTE A41023 MAINTENANCE FLOAT HISTORY DISKETTE A41 024 A41OGG GENERAL ACCT EXCEPTIONS & ERRORS COURIER A410UU USING UNIT EXCEPTIONS & ERRORS COURIER A410SS SUBSYSTEMS COURIER DISKETTE A410RR CONTROL RECORDS COURIER DISKETTE RETURN T M A I N OPTION MENU O
ENTER OPTION NUMBER d. A f t e r t h e o p e r a t o r e n t e r s t h e o p t i o n number of t h e d i s k e t t e t o b e i n i t i a l i z e d , and d e p r e s s e s t h e "Enter" key, a message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t o p l a c e t h e d i s k e t t e t o be i n i t i a l i z e d i n t o Slot-2. I f the diskette c o n t a i n s any t y p e of i n f o r m a t i o n , t h e f o l l o w i n g message w i l l b e d i s p l a y e d : ADPE FMF SASSY DISKETTE INITIALIZATION PROCESS
OU E E ALL D T ON V L M A41003 WILL B DESTROYED! AA DO YOU WANT TO CONTINUE ( Y / N ) ? e . I f t h e o p e r a t o r answers "NO" by d e p r e s s i n g t h e PF9 key, a message w i l l b e d i s p l a y e d t e l l i n g t h e o p e r a t o r t o remove t h e d i s k e t t e from Slot-2 and d e p r e s s t h e "Enter" key t o c o n t i n u e . When t h e d i s k e t t e i s removed from Slot-2 and t h e "Enter" key d e p r e s s e d , t h e D i s k e t t e I n i t i a l i z a t i o n submenu w i l l be d i s p l a y e d . f . To c o n t i n u e t h e i n i t i a l i z a t i o n p r o c e s s , t h e o p e r g t o r d e p r e s s e s t h e PF8 key f o r '%IS." A message w i l l f l a s h on and o f f which s a y s , "DISKETTE INITIALIZATION I N PROGRESS." When t h e d i s k e t t e h a s been i n i t i a l i z e d , t h e f o l l o w i n g message w i l l be displayed : ADPE FMF SASSY DISKETTE INITIALIZATION PROCESS DISKETTE INITIALIZATION COMPLETE! R M V SYSTEM DISKETTE F O DRIVE 2 E OE RM O DEPRESS ENTER KEY T CONTINUE g . A f t e r t h e d i s k e t t e i s removed from Slot-2 and t h e "Enter" key d e p r e s s e d , After a l l the diskettes t h e D i s k e t t e I n i t i a l i z a t i o n submenu w i l l be d i s p l a y e d . have been i n i t i a l i z e d , t h e o p e r a t o r keys t h e word "END" and d e p r e s s e s t h e "Enter1' key. The main menu w i l l be d i s p l a y e d .

(61,
1.4.4 Duplicate Diskette. I f t h e o p e r a t o r keys D i s k e t t e , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
option
six
Duplicate
AP F F DE M SASSY DISKETTE DUPLICATION PROCESS A41001 A41002 A41005 A41006 A41009 A41010 A41011 A41012 A41013 A4 1014 A41015 A41016 A41017 A41018 A41021 A41022
RETURN END
- FILE UPDATE PROGRAM DISKETTE - S U TRANSACTION PROGRAM DISKETTE M - SMU TRANSACTION PROGRAM DISKETTE - FILE MAINTENANCE DISKETTE - INVENTORY PROCESS DISKETTE - REPORT GENERATION DISKETTE - REPORT GENERATION DISKETTE - M I N I BUY PROCESS DISKETTE - REPORT GENERATION DISKETTE - SYSTEM MAINTENANCE DISKETTE - MUDF~MUBLF STATUS DISKETTE - MUBF STATUS UPDATE DISKETTE - REPORT GENERATION DISKETTE - MAINTENANCE FLOAT PROGRAM DISKETTE - MAINTENANCE FLOAT PROGRAM DISKETTE - RETURN TO M A I N OPTION MENU - END SYSTEM MAINTENANCE
ENTER OPTION:
FILE UPDATE P O R M DISKETTE RGA
a. The D i s k e t t e D u p l i c a t i o n P r o c e s s was f u r n i s h e d t o enable t h e o p e r a t o r t o d u p l i c a t e program d i s k e t t e s f o r backup purposes and t o allow program d i s k e t t e s t o b e produced a s r e q u i r e d by t h e Major Commands and SASSY Management U n i t . Before a program d i s k e t t e c a n be c o p i e d , t h e d i s k e t t e which t h e programs a r e going t o be copied t o h a s t o be i n i t i a l i z e d u s i n g o p t i o n f i v e ( 5 ) on t h e A41015 d i s k e t t e . Option f i v e i s t h e "SASSY D i s k e t t e I n i t i a l i z a t i o n Process." b. The o p e r a t o r keys t h e volume l a b e l number of t h e d i s k e t t e t o be d u p l i c a t e d A messge w i l l be d i s p l a y e d i n s t r u c t i n g t h e and d e p r e s s e s t h e "Enter" key. o p e r a t o r , t o remove t h e A41015 d i s k e t t e from Slot-1 and i n s e r t t h e d i s k e t t e t o be copied "from" i n t o Slot-1
c . When t h e d i s k e t t e t o be copied "from" i s i n s e r t e d i n t o Slot-1 and locked i n t o p l a c e , a message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t o p l a c e t h e d i s k e t t e t o be copied "to1' i n t o Slot-2. I f t h e d i s k e t t e i n s e r t e d i n t o Slot-2 h a s not been i n i t i a l i z e d u s i n g t h e A41015 " D i s k e t t e I n i t i a l i z a t i o n P r o c e s s , " a n e r r o r message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r a n i n c o r r e c t volume was i n s e r t e d . An e r r o r message w i l l a l s o occur i f t h e Owner I D does not match t h e A c t i v i t y Code on l i n e t h r e e of t h e main menu.
d . When b o t h d i s k e t t e s have been i n s e r t e d and locked i n t o p l a c e , a message w i l l be f l a s h e d on and o f f s t a t i n g "DUPLICATION I N PROCESS."
e.
When t h e d u p l i c a t i o n process i s completed, a message w i l l be d i s p l a y e d :
F F SASSY US1NG UNIT PROCEDURES M
M ADPE F F SASSY DISKETTE DUPLICATION PROCESS
DUPLICATION COMPLETE R M V DISKETTE A41001 F O SLOT-1 E OE RM R M V DISKETTE A41001 F O SLOT-2 E OE RM DEPRESS "ENTER" T CONTINUE. O A f t e r t h e d i s k e t t e s have been removed from Slot-1 and Slot-2 and t h e " E n t e r f f key d e p r e s s e d , t h e D i s k e t t e D u p l i c a t i o n P r o c e s s Submenu w i l l be d i s p l a y e d , f . To end t h e SASSY System Maintenance P r o c e s s , t h e o p e r a t o r keys t h e word "END" and d e p r e s s e s t h e "Enter" key. I f t h e o p e r a t o r wishes t o r e t u r n t o t h e main o p t i o n menu, t h e word "RETURN" i s keyed and t h e " ~ n t e r " key d e p r e s s e d . 1.5 Mini Unit F i l e Update P r o c e s s
a . The Master F i l e update p r o c e s s i s t h e means by which t h e u n i t ' s m i n i f i l e s a r e updated by t h e t r a n s a c t i o n s c r e a t e d d u r i n g t h e prompting and e d i t i n g routines. The f i l e which w i l l be updated i s determined by a T a b l e of F i l e s by which a u n i t i n d i c a t e s whether t h a t f i l e i s maintained o r n o t . b. There a r e s i x mini f i l e s which a u n i t h a s t h e o p t i o n of m a i n t a i n i n g based on t h e type of a s s e t s a u n i t h o l d s . The s i x f i l e s a r e : (1)
(2)
Mini U n i t L o c a t o r F i l e (MULF) ~ 4 1 0 0 ~ Mini Unit Balance F i l e (MUBF) A4100B Mini Unit S e r i a l Number F i l e (MUSF) A4100C Mini Unit Allowance F i l e (MUAF) A4100D Mini U n i t Document F i l e (MUDF) A4100E
(33
(4)
(5)
( 6 ) Mini Unit Backorder/Layette F i l e (MUBLF)A4100F

1.5.1 SASSY System F i l e T a b l e
a . To update t h e SASSY System F i l e Table, t h e o p e r a t o r must key Option One ( 1 1 , Table Maintenance, on t h e SASSY Source D a t a Automation Main O p t i o n Menu. The f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
M ADPE F F SASSY TABLE MAINTENANCE OPTION NR. PROCESS UPDATE DEFAULT TABLE UPDATE COST CODE TABLE INITIALIZE TABLES DEFINE SYSTEM FILES END TABLE MAINTENANCE
1.
2.
3. 4. 5.
ENTER OPTION NUMBER :The o p e r a t o r must key Option Four ( 4 1 , DEFINE SYSTEM FILES, t o d i s p l a y t h e b. When Option Four ( 4 ) i s keyed and t h e "Enter1' key d e p r e s s e d , System F i l e T a b l e . t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE F F M SASSY SYSTEM FILE DEFINITION INDICATOR
Y Y Y Y Y Y
FILE -
1. 2. 3. 4.
5. 6.
LOCATOR FILE BALANCE FILE SERIAL N M E FILE U BR A L W N E FILE LO A C D C M N FILE OU ET BACKORDER/LAYETTE FIWE
Y = FILE MAINTAINED
N = FILE N T MAINTAINED O
KEY I N FILE INDICATORS
DEPRESS ENTER KEY WHEN FINISHED
(1) The o p e r a t o r d e s i g n a t e s t h e f i l e s t h a t a u n i t m a i n t a i n s by keying a n i n d i c a t o r code of "Y" next t o t h e f i l e name. An i n d i c a t o r code of "N" means t h e u n i t does n o t m a i n t a i n a f i l e .
( 2 ) The f i l e s a u n i t w i l l m a i n t a i n depends on t h e t y p e of a s s e t s a u n i t I f a u n i t h o l d s Purpose Code "A" a s s e t s ( o p e r a t i n g s t o c k s ) , t h e f o l l o w i n g holds. f i l e s w i l l be maintained:
(a) (b) (c)
Mini U n i t L o c a t o r F i l e Mini Unit Balance F i l e Mini U n i t Document F i l e
( 3 ) Any u n i t having a T a b l e o f Equipment (T/E) o r s p e c i a l allowance determined by a h i g h e r h e a d q u a r t e r s w i l l m a i n t a i n t h e f o l l o w i n g f i l e s :
(a) (b) (c)
Mini U n i t S e r i a l Number F i l e Mini Unit Allowance F i l e Mini Unit Document F i l e
(4)
Materiel Issue Points w i l l maintain t h e following f i l e s : (a) (b) (c) (dl Mini U n i t Locator F i l e Mini Unit Balance F i l e Mini Unit Document F i l e Mini Unit BackorderILayette F i l e
c . The SASSY System F i l e Table w i l l only have t o be updated i f t h e r e i s a change i n t h e f i l e s a u n i t m a i n t a i n s .
1.5.2
Document Number V a l i d a t i o n P r o c e s s
a . The Document Number V a l i d a t i o n P r o c e s s w i l l be t h e f i r s t s t e p of t h e Master F i l e Update P r o c e s s i f a u n i t m a i n t a i n s a Mini U n i t Balance F i l e . The o p e r a t o r w i l l be i n s t r u c t e d t o p l a c e t h e Mini U n i t Document F i l e i n t o Slot-2 p r i o r t o t h e v a l i d a t ion beginning. The f o l l o w i n g t r a n s a c t i o n s a r e v a l i d a t e d : D ~ M , D ~ T , MM S "8" TRAN, ZZZ. I M b. The Mini Unit Document F i l e i s not updated d u r i n g t h e v a l i d a t i o n p r o c e s s . The main purpose of t h e v a l i d a t i o n p r o c e s s i s t o e n s u r e t h a t t h e document numbers keyed i n t h e v a r i o u s t r a n s a c t i o n s a r e r e s i d e n t on t h e Mini U n i t Document F i l e p r i o r t o u p d a t i n g t h e o t h e r mini f i l e s . c. are: During t h e v a l i d a t i o n p r o c e s s , except ions w i l l be c r e a t e d . The except i o n s
The document number i n t h e t r a n s a c t i o n V a l i d a t e t h e document number i n t h e t r a n s a c t i o n f o r an input e r r o r . I f t h e document number i s v a l i d , r e s e a r c h t h e e a r l i e r input l i s t i n g s for a duplicate transaction.
(1)
Document Number Not on M D UF
i s not r e s i d e n t on t h e Mini U n i t Document F i l e .
( 2 ) Purpose Code E r r o r C o r r e c t e d and Processed - The i n p u t t r a n s a c t i o n had a Purpose Code o t h e r t h a n what was on t h e f i l e . T h i s i s an i n f o r m a t i o n message. N a c t i o n i s r e q u i r e d by t h e o p e r a t o r . o
( 3 ) M D B/O Qty Equal Zero UF Tran Deleted - A t r a n s a c t i o n was inducted which was t o r e l e a s e a backorder. The backorder q u a n t i t y on t h e Mini U n i t Document ~ i l was zero. e Review procedures t o i n s u r e d u p l i c a t e i n p u t i s not being submitted UF RN A t r a n s a c t i o n was ( 4 ) Tran Qty G r e a t e r Than M D B/O Qty - T A DELETED i n d u c t e d which was t o r e l e a s e a backorder. The t r a n s a c t i o n q u a n t i t y was l a r g e r t h a n t h e backorder q u a n t i t y on t h e Mini Unit Document P i l e . Adjust t h e t r a n s a c t i o n q u a n t i t y and resubmit t h e t r a n s a c t i o n .
F F SASSY U I NG UNIT PROCEDURES M S ( 5 ) M D B/O Qty Equal Zero - Tran BORI Blanked UF A "D6T1' t r a n s a c t i o n w i t h a one ( 1 ) i n card column 70 was inducted. The backorder q u a n t i t y on t h e Mini U n i t Document F i l e was z e r o . The Backorder i n d i c a t o r , c a r d column 70 i n t h e "D6T" t r a n s a c t i o n was changed t o blank. This i s an i n f o r m a t i o n message. N other o a c t i o n i s r e q u i r e d f o r t h i s t r a n s a c t i o n ; however, t r a n s a c t i o n q u a n t i t y was added t o t h e MUBF. A review of t h i s c o n d i t i o n i s r e q u i r e d . A s s i s t a n c e can be o b t a i n e d from t h e Command Supply Management Team/Customer S e r v i c e , S U M. ( 6 ) Tran Qty Less Than M D B/O Qty Date Rec Blanked UF A MIKMS "8" t r a n s a c t i o n w i t h an A u t h o r i t y Code of "1" was inducted w i t h a d a t e i n t h e d a t e received f i e l d . The t r a n s a c t i o n q u a n t i t y was l e s s t h a n t h e q u a n t i t y due on t h e Mini U n i t Document F i l e . The d a t e i n t h e d a t e r e c e i v e d f i e l d was e r a s e d . T h i s i s an i n f o r m a t i o n message. N o t h e r a c t i o n i s r e q u i r e d . o UF ( 7 ) M D B / O Qty Zero - A u t h o r i t y Changed t o 0. A MIMMS "8" t r a n s a c t i o n The backorder q u a n t i t y on t h e Mini U n i t w i t h A u t h o r i t y Code "1" was inducted. Document Fil; was zero. The A u t h o r i t y Code i n t h e MIMMS "8" t r a n s a c t i o n was T h i s i s an i n f o r m a t i o n message. N o t h e r a c t i o n i s r e q u i r e d f o r o changed t o "0." t h i s t r a n s a c t i o n , however, t r a n s a c t i o n q u a n t i t y was added t o t h e MUBF. A review of t h i s c o n d i t i o n i s r e q u i r e d . A s s i s t a n c e can be o b t a i n e d from t h e command supply management team/Customer S e r v i c e , SMU.
(8) BORI Error C o r r e c t and Processed - A "D6T1' t r a n s a c t i o n was inducted w i t h t h e backorder r e l e a s e i n d i c a t o r ( c a r d column 70) blank. The Mini U n i t Document F i l e i n d i c a t e s a backorder o u t s t a n d i n g . A one ( 1 ) was placed i n t h e b a c k o r d e r r e l e a s e i n d i c a t o r ( c a r d column 70) f i e l d of t h e "D6T1' t r a n s a c t i o n . T h i s i s an i n f o r m a t i o n message. N a c t i o n i s r e q u i r e d . o ( 9 ) ERO Does noT Match ERO; Tran Deleted A t r a n s a c t i o n processed and t h e Equipment R e p a i r Order number on t h e t r a n s a c t i o n was not t h e same a s t h e one on t h i Mini ~ n i ; Document F i l e . Review t h e t r a n s a c t i o n t o e n s u r e t h e Equipment R e p a i r Order number was keyed c o r r e c t l y . C o r r e c t t h e t r a n s a c t i o n and r e s u b m i t .
(10) Tran Qty Reduced To M D Qty Rec UF A "DAD" t r a n s a c t i o n processed w i t h a q u a n t i t y g r e a t e r t h a n t h e q u a n t i t y r e c e i v e d f i e l d on t h e Mini U n i t Document File. I f t h e "DAD" t r a n s a c t i o n h a s z e r o e s i n t h e q u a n t i t y f i e l d t h e n a "D6T" and "DAD" were inducted i n t h e same update. Resubmit t h e o r i g i n a l "DAD" a f t e r t h e "D6T1' p r o c e s s e s . (11) RNSN Does n o t Match M D RNSN; Tran Deleted UF A transaction p r o c e s s e d and t h e RNSN i n c a r d column 8-20 was d i f f e r e n t t h a n t h e RNSN on t h e file. Review t h e t r a n s a c t i o n . I f i t i s determined t h a t a s u b s t i t u t e item was f u r n i s h e d , submit an "AE1" t r a n s a c t i o n w i t h t h e RNSN of t h e item r e c e i v e d i n c a r d column 8-20 w i t h S t a t u s Code BH. Resubmit t h e t r a n s a c t i o n . d. The except ions a r e p r i n t e d on t h e Document Number V a l i d a t i o n E x c e p t i o n r e p o r t . A f t e r t h e except ions r e q u i r i n g c o r r e c t ion have been worked, t h e except ion r e p o r t should be f i l e d and r e t a i n e d f o r one y e a r . 1.5.3 Mini Unit Balance F i l e T r a n s a c t i o n Update
a. I f a u n i t h o l d s Purpose Code "A" a s s e t s , o p e r a t i n g s t o c k s , t h e Mini U n i t Balance F i l e update w i l l be t h e second s t e p of t h e Master F i l e Update process.
The o p e r a t o r w i l l be i n s t r u c t e d t o p l a c e t h e A4100B d i s k e t t e i n t o Slot-2 p r i o r t o t h e update beginning. The f o l l o w i n g t r a n s a c t i o n s update t h e Mini Unit Balance F i l e i n t h e sequence which t h e y a r e l i s t e d : O U U I M UH DKA, YUB, D6M, D6A, D6T MM S "8" A T "0, "D8, DAD T P R "A," DAC TO P R "A," DAD F O R M PUR "A," DAC F O P R "A," ZZZ, MIMMS "8" A T "A," D , RM U UH 7 MM S WITH ADVICE D7, o r DL, D9, ZZM, ZOA, 201, ZB , BO , and MM S "4" I M I M T A ADDITIONAL DEMAND RN b. The NSNs and u n i t s of i s s u e on the v a r i o u s t r a n s a c t i o n s a r e v a l i d a t e d d u r i n g t h e Mini Unit Balance F i l e Update P r o c e s s . The t r a n s a c t i o n s p r i m a r i l y add and s u b t r a c t from t h e onhand balance f i e l d . c . During t h e Update P r o c e s s , v a r i o u s e x c e p t i o n s a r e c r e a t e d . a r e t h e e x c e p t i o n s t h a t may be produced: The f o l l o w i n g
( 1 ) N M B Record, Build Record and Resubmit Tran - A t r a n s a c t i o n was o UF If inducted f o r an N N which was not on t h e Mini Unit Balance. V a l i d a t e t h e NSN. S a v a l i d NSN, b u i l d a Mini Unit Balance F i l e record u s i n g t h e A41009 d i s k e t t e . A f t e r t h e Mini Unit Balance F i l e r e c o r d i s b u i l t , resubmit t h e t r a n s a c t i o n . ( 2 ) PNSN n o t on MUBF, Build Record and Resubmit Tran A transaction processed with an RNSN. The R S was changed t o t h e PNSN. NN The PNSN was not on t h e Mini Unit Balance F i l e . Build a PNSN r e c o r d using t h e A41009 d i s k e t t e . A f t e r t h e r e c o r d i s b u i l t , resubmit t h e t r a n s a c t i o n . ( 3 ) Item Obsolete - Requires Advice Code 2F, Tran Deleted - A t r a n s a c t i o n o r "T." Revi ew t h e processed f o r an R S N N with a Phrase Code of "L," "N," requirement. I f t h e item cannot be obtained from t h e l o c a l d i s p o s a l f a c i l i t y , resubmit t h e t r a n s a c t i o n with a "2F" Advice Code. ( 4 ) N N t o be F a b r i c a t e d o r Assembled Tran Deleted - A t r a n s a c t i o n S processed f o r an R S with a Phrase Code of "Q." NN Review t h e requirement t o d e t e r m i n e i f t h e item can be f a b r i c a t e d o r assembled l o c a l l y . I f i t cannot, resubmit t h e t r a n s a c t i o n u s i n g Advice Code "2A."
A t r a n s a c t i o n processed f o r an RNSN (5) Order by Component Tran Deleted "P," o r "R." Unless i n i t i a l i s s u e , item w i l l have t o w i t h a Phrase Code of "M," be ordered by component. I f i n i t i a l i s s u e , resubmit t h e t r a n s a c t i o n with Advice Code "4A."
( 6 ) I n c o r U / I Not F a c t o r a b l e Resubmit W/Cor U / I - A t r a n s a c t i o n was processed w i t h an i n c o r r e c t U n i t of I s s u e . The Unit of I s s u e was not f a c t o r a b l e t o t h e c o r r e c t Unit of I s s u e . Correct t h e Unit of I s s u e and a d j u s t t h e q u a n t i t y o r d e r e d . Resubmit t h e t r a n s a c t i o n . ( 7 ) O/H > Review O/H Assets Tran Deleted A t r a n s a c t i o n f o r an a d d i t i o n a l demand processed f o r an RNSN t h a t t h e Mini U n i t Balance F i l e r e f l e c t s onhand a s s e t s a r e a v a i l a b l e f o r i s s u e . Check t o s e e i f a r e c e i p t was processed f o r s t o c k . I f a r e c e i p t cannot be l o c a t e d , v e r i f y t h e l a s t known l o c a t i o n . I f no a s s e t s can be l o c a t e d , submit a "DKA" t r a n s a c t i o n f o r a q u a n t i t y of z e r o . Resubmit t h e t r a n s a c t i o n .
M F SASSY U I NG UNIT PROCEDURES S

( 8 ) Sac 2 O r 3 I t e m Cannot b e A d j u s t e d Submit D8/D9 - A "DKA" t r a n s a c t i o n p r o c e s s e d f o r a n RNSN t h a t i s a SAC 2 o r 3 i t e m . Submit a D8 o r D9- t r a n s a c t i o n t o a d j u s t t h e onhand b a l a n c e .
( 9 ) T r a n s Qty > MUBF O / H Qty T r a n D e l e t e d An i s s u e t y p e t r a n s a c t i o n p r o c e s s e d w i t h a q u a n t i t y g r e a t e r t h a n t h e onhand q u a n t i t y on t h e Mini U n i t B a l a n c e F i l e . Check t h e incoming r e c e i p t s t o s e e i f a s s e t s have b e e n r e c e i v e d f o r which t h e r e c e i p t h a s not p r o c e s s e d . I f a d d i t i o n a l a s s e t s cannot be l o c a t e d , submit a "DKA" f o r t h e t r a n s a c t i o n q u a n t i t y . Resubmit t h e t r a n s a c t i o n . ( 1 0 ) A d j u s t e d $ Value E x c e s s i v e , 2nd Count Required A "DKA" p r o c e s s e d and t h e t o t a l d o l l a r v a l u e of t h e a d j u s t m e n t was g r e a t e r t h a n $700.00. Take a second count and r e s u b m i t t h e DKA t r a n s a c t i o n w i t h a c o u n t i n d i c a t o r o f "2." ( 1 1 ) Remark S t o c k F r p , 1005002394711 - A t r a n s a c t i o n p r o c e s s e d f o r a n RNSN t h a t had a P h r a s e Code of "A" o r I'D" o r had onhand a s s e t s . The onhand a s s e t s have b e e n added t o t h e Mini U n i t Balance F i l e RNSN onhand q u a n t i t y . Remark t h e s t o c k on l o c a t i o n from t h e NSN d i s p l a y e d i n t h e e x c e p t i o n message t o t h e NSN i n c a r d column 8-20 of t h e t r a n s a c t i o n image. ( 1 2 ) R e c e i p t P r o c e s s e d f o r Sac 2 o r 3 I t e m Review Record - A r e c e i p t V e r i f y t h e c o r r e c t NSN was e n t e r e d p r o c e s s e d f o r a SAC 2 o r 3 i t e m of s u p p l y . i n t o the input transaction. I f t h e NSN i s c o r r e c t , d i s p o s e of t h e i t e m i n accordance with l o c a l policy. d . The e x c e p t i o n s a r e p r i n t e d on t h e Mini U n i t Balance F i l e E x c e p t i o n r e p o r t . A f t e r t h e e x c e p t i o n s have been c o r r e c t e d and r e s u b m i t t e d , t h e e x c e p t i o n l i s t s h o u l d be f i l e d and r e t a i n e d f o r one y e a r . 1.5.4 Mini U n i t L o c a t o r F i l e Update P r o c e s s
a . The u s i n g u n i t w i l l be r e q u i r e d t o m a i n t a i n a Mini U n i t L o c a t o r F i l e i f i t m a i n t a i n s o p e r a t i n g s t o c k s ( P u r p o s e Code A). The o p e r a t o r w i l l be i n s t r u c t e d t o p l a c e t h e A4100A i n t o S l o t - 2 p r i o r t o t h e u p d a t e b e g i n n i n g . The f o l l o w i n g t r a n s a c t i o n s u p d a t e t h e Mini U n i t L o c a t o r F i l e : D6T and D6A. b. are: During t h e u p d a t e p r o c e s s , two e x c e p t i o n s c a n b e produced. The e x c e p t i o n s
(1) T r a n P a s s e d (Could n o t Add F i l e ~ u l l ) A t r a n s a c t i o n p r o c e s s e d which would have added a r e c o r d t o t h e f i l e . There was no room t o add a r e c o r d i n t h e a r e a r e q u i r e d t o keep t h e f i l e i n s e q u e n c e . The o p e r a t o r w i l l have t o back t h e f i l e up, r e f o r m a t t h e Master Mini U n i t L o c a t o r F i l e (A4100A) and r e c r e a t e i t from t h e backup (A41OAA). The NSN and l o c a t i o n c a n t h e n be added u s i n g t h e A41009 diskette.
(2) Tran Passed (NO Location A v a i l a b l e ) A t r a n s a c t i o n processed t h a t would have added a new l o c a t i o n t o a n e x i s t i n g r e c o r d . The r e c o r d a l r e a d y had four l o c a t i o n s recorded. C o n s o l i d a t e l o c a t i o n s where p o s s i b l e .
c . The e x c e p t i o n s a r e p r i n t e d on t h e Mini U n i t L o c a t o r F i l e E x c e p t i o n R e p o r t . A f t e r t h e e x c e p t i o n s have been c o r r e c t e d , t h e e x c e p t i o n l i s t s h o u l d be f i l e d and r e t a i n e d f o r one y e a r .

1.5.5 Mini Unit S e r i a l Number Update P r o c e s s
a . The Mini Unit S e r i a l Number F i l e i s only updated w i t h one t r a n s a c t i o n ; t h e "YRU" t r a n s a c t i o n . The o p e r a t o r w i l l be i n s t r u c t e d t o p l a c e t h e A4100C d i s k e t t e i n t o Slot-2 p r i o r t o t h e update beginning.
b.
process.
There a r e two e x c e p t i o n s c r e a t e d d u r i n g t h e Mini S e r i a l Number F i l e u p d a t e The e x c e p t i o n s a r e :
( 1 ) S e r i a l Number on MSF, Tran Processed A "YRu" t r a n s a c t i o n processed t o add a s e r i a l number which was a l r e a d y r e s i d e n t on t h e f i l e . T h i s i s an i n f o r m a t i o n message. No a c t i o n i s r e q u i r e d . ( 2 ) S e r i a l Number n o t on MSF, Tran Processed A "YRU" transaction processed t o d e l e t e a s e r i a l number from t h e Mini U n i t S e r i a l Number F i l e . The s e r i a l number was not on t h e f i l e . This i s an i n f o r m a t i o n message, N action is o required. C. The e x c e p t i o n s a r e p r i n t e d on t h e Mini U n i t S e r i a l Number F i l e Exception Report. The e x c e p t i o n r e p o r t should be f i l e d and r e t a i n e d f o r one y e a r .
1.5.6
Mini Unit Allowance F i l e U ~ d a t eProcess
a . The Mini U n i t Allowance F i l e w i l l be updated by t r a n s a c t i o n s t h a t a r e r o c e s s e d f o r Purpose Code "C" assets. P r i o r t o t h e update beginning, t h e o p e r a t o r w i l l be i n s t r u c t e d t o p l a c e A4100D i n t o Slot-2. The f o l l o w i n g t r a n s a c t i o n s update t h e Mini Unit Allowance F i l e i n t h e sequence i n which they a r e listed: YAL, YRU, DKA, D6T, D8 , DAD T P R "C O U DAC F O PUR "C , D 7 , % 9 , and Z2M. RM
," DAC
T P R "C O U
,I1
DAD F O PUR "C, RM
"
b. There a r e v a r i o u s e x c e p t i o n s c r e a t e d d u r i n g t h e Mini U n i t Allowance F i l e update p r o c e s s . The e x c e p t i o n s a r e : (1) which was t o Validate the b u i l d a Mini No M F Record, Build Record and Resubmit A A t r a n s a c t i o n processed update a Mini U n i t Allowance F i l e r e c o r d . There w a s no r e c o r d b u i l t . I f they a r e c o r r e c t , NSN and T M number t o e n s u r e they a r e c o r r e c t . A Unit Allowance F i l e r e c o r d u s i n g t h e A41009 d i s k e t t e .
( 2 ) No M F Record, T r a n s a c t i o n Processed A A t r a n s a c t i o n processed f o r d e l e t i n g a record on t h e Mini U n i t Allowance F i l e and t h e r e was no record. This o i s an i n f o r m a t i o n message. N a c t i o n i s r e q u i r e d .
( 3 ) Sac 2 OR 3 Item Cannot be Adjusted w i t h DKA - A "DKA" processed which would have caused t h e r e c o r d t o be a d j u s t e d . The item h a s a SAC Code of "2" o r "3." Review t h e record t o be a d j u s t e d . Submit a D8 -/D9- t r a n s a c t i o n f o r t h e q u a n t i t y t h a t needs t o be a d j u s t e d .
( 4 ) O/H A s s e t s f o r t h i s TAM-No. D e l e t e Cannot P r o c e s s A "YAL" t r a n s a c t i o n w i t h a Reversal I n d i c a t o r was processed t o d e l e t e a Mini U n i t Allowance F i l e r e c o r d . The record has onhand a s s e t s . Transfer the a s s e t s to Purpose Code "A" and resubmit t h e t r a n s a c t i o n .

UF A "YRU" o r "YAL" (5) Build Mgmt Data Required, Tran B u i l t M A Record processed which b u i l t a b a s i c Mini U n i t Allowance F i l e r e c o r d . The o p e r a t o r w i l l have t o add t h e U n i t of I s s u e , Unit P r i c e , I D number, e t c . , using t h e A41009 diskette. c . The e x c e p t i o n s a r e p r i n t e d on t h e Mini Unit Allowance F i l e Exception Report. A f t e r t h e e x c e p t i o n s have been c o r r e c t e d , t h e e x c e p t i o n l i s t should be f i l e d and r e t a i n e d f o r one y e a r . 1.5.7 Mini Unit Document F i l e Update Process
a . The Mini U n i t Document F i l e w i l l be updated by t r a n s a c t i o n s t h a t a f f e c t t h e q u a n t i t y r e c e i v e d and q u a n t i t y backordered f i e l d s a s w e l l a s the s t a t u s t r a i l e r s . P r i o r t o t h e update beginning, t h e o p e r a t o r w i l l be i n s t r u c t e d t o p l a c e The f o l l o w i n g t r a n s a c t i o n s update t h e Mini Unit Document t h e A4100E i n t o S l o t - 2 . F i l e i n t h e sequence which they a r e l i s t e d : MM S "4" TRAN ADDITIONAL DEMAND, ZO-, Z -, B01, D7M, ZBE, ZBR, DGA, ZC , I M T AM , ZM-, YCF, ZZC, AE.- , HE-, A -, MS-, S AU-, D6T, D6M, Z Z Z , and MM S "2' I M TRG.
b.
Update.
There a r e v a r i o u s e x c e p t i o n s c r e a t e d d u r i n g t h e Mini Unit Document F i l e The except ions a r e :
(1) Doc N r n o t on MUDF: Tran Passed - A s t a t u s type t r a n s a c t i o n processed f o r a document number t h a t was not on t h e Mini U n i t Document F i l e . T h i s i s an i n f o r m a t i o n message. N a c t i o n i s r e q u i r e d . o
( 2 ) Doc N r n o t on MUDF: Tran Deleted A t r a n s a c t i o n was processed t o u p d a t e t h e Mini U n i t Document F i l e and t h e document number was not on t h e f i l e . Review t h e t r a n s a c t i o n t o e n s u r e t h e document was keyed c o r r e c t l y . Correct t h e document number and resubmit t h e t r a n s a c t i o n . A t r a n s a c t i o n was processed t h a t ( 3 ) D u p l i c a t e Doc Number: Tran Deleted would have b u i l t a Mini U n i t Document F i l e r e c o r d . The document number i s a l r e a d y on t h e f i l e . Review t h e t r a n s a c t i o n t o s e e i f i t i s a d u p l i c a t e i n p u t . I f not, resubmit t h e t r a n s a c t i o n with a new document number. ( 4 ) ERO Does not Match M D ERO; Tran Deleted UF A t r a n s a c t i o n processed and t h e Equipment Repair Order number on t h e t r a n s a c t i o n was not t h e same a s t h e one on t h e Mini U n i t Document F i l e . Review t h e t r a n s a c t i o n t o ensure t h e Equipment Repair Order number was keyed c o r r e c t l y . Correct t h e t r a n s a c t i o n and reeubmi t
c . The e x c e p t i o n s a r e p r i n t e d on t h e Mini Unit Document F i l e Exception Report. A f t e r t h e e x c e p t i o n s have been c o r r e c t e d , t h e e x c e p t i o n l i s t should be f i l e d and r e t a i n e d f o r one year.
1.5.8
Mini Unit ~ a c k o r d e r j t a ~ e t t ei l e Update P r o c e s s F
a. The Mini U n i t BackorderILayette F i l e i s p r i m a r i l y a record of a d d i t i o n a l demands w i t h backorders. P r i o r t o t h e update beginning, t h e o p e r a t o r w i l l be The following t r a n s a c t i o n s i n s t r u c t e d t o p l a c e t h e A4100F d i s k e t t e i n t o Slot-2.
F F SASSY USING UNIT PROCEDURES M update t h e Mini Unit BackorderILayette F i l e i n t h e sequence i n which they a r e listed: MM S "4" T A ADDITIONAL DEMAND, ZO , ZT-, D7M, DGA, ZC I M RN AE-, ME-, D6T, D6M, Z Z Z , and MM S "87' TRAN. I M b. T h e r e a r e v a r i o u s e x c e p t i o n s c r e a t e d d u r i n g BackorderILayette F i l e update p r o c e s s . The e x c e p t i o n s a r e :
-, ZM-, YCF,
the Mini
ZZC, Unit
( 1 ) Doc N r n o t on MUBLF, Tran Passed A s t a t u s type t r a n s a c t i o n processed w i t h a document number which was not on t h e Mini U n i t Backorder L a y e t t e F i l e . T h i s i s an i n f o r m a t i o n message. No a c t i o n i s r e q u i r e d . ( 2 ) Doc N r not on MUBLF, Tran Deleted A t r a n s a c t i o n processed which There was no r e c o r d . s h o u l d have had a Mini U n i t Backorder/Layette F i l e r e c o r d . Review t h e t r a n s a c t i o n t o e n s u r e t h e document number was keyed c o r r e c t l y . Correct and resubmit t h e t r a n s a c t i o n .
( 3 ) D u p l i c a t e Doc Number, Tran Deleted A t r a n s a c t i o n processed w i t h a document t h a t was a l r e a d y on t h e f i l e . Review t h e t r a n s a c t i o n t o s e e i f it was duplicate input. I f i t was n o t , resubmit t h e t r a n s a c t i o n u s i n g a new docum.~:t: number.
A t r a n s a c t i o n processed ( 4 ) RNSN Does n o t Match MUBLF RNSN Tran Deleted t h a t had an RNSN i n card column 8-20 t h a t was d i f f e r e n t t h a n t h e RNSN on t h e Mini I f a s u b s t i t u t e item U n i t BackorderILayette F i l e record. Review t h e t r a n s a c t i o n . was f u r n i s h e d , submit an "AE1" t r a n s a c t i o n w i t h t h e s u b s t i t u t e RNSN i n c a r d column 8-20 w i t h "BH" s t a t u s . Reinduct t h e o r i g i n a l t r a n s a c t i o n .
( 5 ) ERO Does n o t Match MUBLF ERO, Tran Deleted A t r a n s a c t i o n processed and t h e Equipment Repair Order number on t h e t r a n s a c t i o n was not t h e same a s t h e one on t h e Mini U n i t B a c k o r d e r l ~ a ~ e t Fe l e . Review t h e t r a n s a c t i o n t o e n s u r e the t i Equipment Repair Order number was keyed c o r r e c t l y . C o r r e c t t h e t r a n s a c t i o n and resubmit.
c . The e x c e p t i o n s a r e p r i n t e d on t h e Mini U n i t Backorder/Layette F i l e except ion r e p o r t . A f t e r t h e except ions a r e c o r r e c t e d , t h e except i o n l i s t should be f i l e d and r e t a i n e d f o r one y e a r .
1.5.9
C r e a t e Courier D i s k e t t e and H i s t o r y D i s k e t t e
a . A f t e r t h e Mini U n i t P r o c e s s update of t h e m a s t e r f i l e s i s completed, the o p e r a t o r w i l l be i n s t r u c t e d t o remove d i s k e t t e from Slot-2 and p l a c e t h e c o u r i e r d i s k e t t e (A410031 i n t o Slot-2. When t h e c o u r i e r d i s k e t t e h a s been i n s e r t e d i n t o Slot-2 and locked i n t o p l a c e , t h e t r a n s a c t i o n s t h a t have passed t h e ''update Process" w i l l be copied t o t h e c o u r i e r d i s k e t t e . A message w i l l be d i s p l a y e d s a y i n g "SASSY CREATE COURIER I N PROGRESS." A f t e r a l l t h e t r a n s a c t ions on the t r a n s a c t i o n f i l e have been copied t o t h e c o u r i e r d i s k e t t e , a message w i l l be d i s p l a y e d i n s t r u c t i n g t h e o p e r a t o r t o i n s e r t t h e H i s t o r y F i l e A41004, i n t o Slot--?. when t h e c o u r i e r d i s k e t t e removed from Slot-2 and thk H i s t o r y D i s k e t t e i n s e r t e d and locked i n t o p l a c e , a message w i l l be d i s p l a y e d saying "SASSY CREATE HISTORY I N PROGRESS." When a l l t h e t r a n s a c t i o n s have been copied t o t h e h i s t o r y d i s k e t t e , t h e batch number w i l l be d i s p l a y e d . The batch number i s composed of t h e y e a r , (79,80, e t c . ) t h e l a s t t h r e e of t h e J u l i a n d a t e , (001,002, e t c . ) and a
is
F F SASSY USING UNIT PROCEDURES M two p o s i t i o n batch number beginning w i t h 00. U t o 99 b a t c h e s can be c r e a t e d p e r p day. The b a t c h numbers w i l l be i n t e r n a l l y a s s i g n e d . b . I f a c o u r i e r d i s k e t t e i s i n s e r t e d t h a t h a s n o t been aggregated ( t r a n s a c t i o n s processed a t t h e c e n t r a l i z e d c o l l e c t i o n p o i n t f o r i n p u t i n t o t h e C l a s s I system) t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : AP F F DE M SASSY UPDATE MASTER FILE PROCESS
**** WARNING ****
V L M A41003 CONTAINS A TRANSACTION FILE WHICH H S N T BEEN INPUT INTO THE CLASS OU E A O I SYSTEM VIA THE SASSY/MIMMS AGGREGATION PROCESS! I I HAS THIS DATA BEEN PROCESSED VIA MEPS (YES/NO)? ( 1 ) T h i s q u e s t i o n should o n l y be answered "YES," i f a u n i t i s o p e r a t i n g aboard s h i p and t h e t r a n s a c t i o n s a r e aggregated t o paper t a p e f o r t r a n s m i s s i o n v i a t h e n a v a l shipboard communication system. ( 2 ) When t h e q u e s t i o n i s answered "NO," a message w i l l be d i s p l a y e d asking t h e operator i f another d i s k e t t e i a a v a i l a b l e t o r e t r y . I f the operator h a s a n o t h e r A41003, t h e q u e s t i o n should be answered "YES" by d e p r e s s i n g t h e "PF8" key. A message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t o remove t h e A41003 from S l o t - 2 and p l a c e t h e new A41003 i n t o Slot-2. I f a n o t h e r A41003 d i s k e t t e i s not The f o l l o w i n g a v a i l a b l e , answer t h e q u e s t i o n "NO" by d e p r e s s i n g t h e "PF9" key. s c r e e n w i l l be d i s p l a y e d : ADPE F F M
DO YOU W N T CONTINUE SASSY (YES/NO)? AT O
key.
( 3 ) To c o n t i n u e SASSY, t h e o p e r a t o r answers "YES" by d e p r e s s i n g t h e "PF8" The f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :

ADPE FMF R M V DISKETTE F O DRIVE 2 AND INSERT A41002 E OE RM
( 4 ) Remove t h e d i s k e t t e l a b e l e d A41003 from S l o t - 2 by t u r n i n g the d i s k e t t e load s w i t c h downward, t o t h e r i g h t , c o u n t e r c l o c k w i s e . Remove t h e Remove t h e d i s k e t t e d i s k e t t e and r e t u r n i t t o i t s o u t e r p r o t e c t i v e envelope. Turn l a b e l e d A41002 from i t s o u t e r p r o t e c t i v e envelope and i n s e r t i t i n t o Slot-2. t h e d i s k e t t e load switch upward, t o t h e l e f t . The SASSY M A I N MENU w i l l be displayed: ( 5 ) To "END" the d e p r e s s i n g t h e "PF9" key.
ENDED.
"
SASSY p r o c e s s i n g , t h e o p e r a t o r answers "NO" by A message w i l l be d i s p l a y e d s a y i n g "SASSY PROCESS
c . To complete t h e Update P r o c e s s , t r a n s a c t i o n s must b e placed on t h e c o u r i e r and h i s t o r y d i s k e t t e s . I f no c o u r i e r o r h i s t o r y d i s k e t t e s a r e a v a i l a b l e , t h e m i s s i n g d i s k e t t e s must be c r e a t e d u s i n g t h e System Maintenance D i s k e t t e ( ~ 4 1 0 1 5 ) .
d.
H i s t o r y D i s k e t t e s w i l l be r e t a i n e d f o r two y e a r s .
Add/Delete D i s p l a y P r o c e s s . The SASSY a d d l d e l e t e d i s p l a y programs were 1.6 d e s i g n e d t o a l l o w t h e o p e r a t o r t o u p d a t e t h e SASSY m i n i f i l e s when t e c h n i c a l d a t a c h a n g e s o c c u r and s c a n f i l e s a s may be r e q u i r e d . The a d d l d e l e t e f e a t u r e a l l o w s t h e o p e r a t o r t o add new r e c o r d s and d e l e t e o l d r e c o r d s when t h e f i l e becomes t o o l a r g e . The SASSY a d d l d e l e t e d i s p l a y programs a r e on d i s k e t t e A41009. ADPE-FMF FILE ADDIDELETE DISPLAY PROCESS OPTION FILE M I N I UNIT LOCATOR FILE
M I N I UNIT BALANCE FILE
1.
2.
3. 4. 5.
6. 7.
MINI MINI MINI MINI END
UNIT UNIT UNIT UNIT
ALLOWANCE FILE SERIAL NUMBER FILE DOCUMENT FILE BACKORDER~LAYETTE FILE
ENTER OPTION NUMBER:
% 1
1 . 6 . 1 Mini U n i t L o c a t o r F i l e . I f o p t i o n one ( 1 ) Mini U n i t L o c a t o r F i l e , i s keved. and t h e e n t e r kev d e ~ r e s s e dand t h e Mini U n i t L o c a t o r F i l e (MULF) i s n o t A ' S l o t - 2 , t h e f o l l o w i n g message w i l l be d i s p l a y e d . REMOVE DISKETTE F O D R I V E 2 AND INSERT A4100A RM
A f t e r t h e Mini L o c a t o r F i l e D i s k e t t e A4100A i s i n s e r t e d i n t o S l o t - 2 and l o c k e d i n p l a c e , o r i f i t was i n s e r t e d and locked i n p l a c e when d i s k e t t e A41009 was i n s e r t e d i n t o S l o t - 1 , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE FMF MULF ADDIDELETE DISPLAY OPTION PROCESS UPDATE LOCATOR FILE DISPLAY RECORDS PREPARE FILE POST INVENTORY (AUTO) POST INVENTORY (RANDOM) END ENTER OPTION NUMBER:
keyed and the "Enter" key
a. If o p t i o n one ( 1 ) Update L o c a t o r F i l e i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :

ADPE-FMF MULF F I L E ADD, DELETE & UPDATE PROCESS OPTION NR PROCESS ADD RECORD. DELETE RECORD. UPDATE EXISTING RECORD. END PROCEDURE.
1
2
3 4
( 1 ) If option one (1) "Add Record" i s keyed, the following screen and prompt w i l l be displayed:
ADPE FMF MULF ADD PROCESS NATIONAL STOCK NUMBER
LOCATION-2 LOCATION-3
QUANTITY-:! QUANTITY- 3
ENTER NSN OF RECORD TO BE ADDED?
-------------
A f t e r the NSN has been keyed, depress the "Enter" key. If the NSN t h a t was keyed i s already r e s i d e n t on the Mini Unit Locator F i l e (MULF), the following screen w i l l be displayed:
ADPE FMF MULF ADD PROCESS NATIONAL STOCK NUMBER
RECORD 1 0 0 5 0 0 1 0 1 2 3 1 2 ALREADY ON F I L E , DEPRESS ENTER KEY TO RESET
I f t h e N N keyed i s not on t h e f i l e , t h e following s c r e e n w i l l be d i s p l a y e d : S ADPE F F M M L ADD PROCESS UF NATIONAL STOCK NUMBER 1005001012312 LOCATION-1 LOCATION-:! QUANTI TY-1
LOCATION-4
QUANTITY-4
KEY RECORD, W E FINISHED PRESS ENTER T ADD RECORD T FILE HN O O The o p e r a t o r t h e n keys t h e f i r s t l o c a t i o n . The c u r s o r w i l l p o s i t i o n i t s e l f under Quantity-1 a u t o m a t i c a l l y when t h e f i r s t l o c a t i o n i s completely keyed. If q u a n t i t i e s a r e n o t going t o be maintained on t h e M L and t h e r e a r e no more UF l o c a t i o n s t o add, d e p r e s s t h e "Enter" key. The f o l l o w i n g s c r e e n w i l l be displayed: ADPE FMF M L ADD PROCESS UF NATIONAL STOCK N M E 1005001012312 U BR LOCATION-1 H0103104A QUANTITY-1
00000
RECORD A D D T FILE DE O DO YOU WISH T ADD ANOTHER RECORD, (Y/N)? O The q u a n t i t y f i e l d i s a u t o m a t i c a l l y z e r o f i l l e d . I f t h e r e i s more t h a n one l o c a t i o n t o add, b u t q u a n t i t i e s a r e not going t o be maintained, t h e o p e r a t o r c a n e i t h e r f i l l t h e q u a n t i t y f i e l d w i t h z e r o s o r d e p r e s s t h e b e n t arrow key ( 1 which i s l o c a t e d above t h e s h i f t key on t h e r i g h t s i d e of t h e key board. I f the o p e r a t o r wants t o add more r e c o r d s and d e p r e s s e s t h e "PF8" key, "YES," t h e NSN prompt and s c r e e n w i l l be d i s p l a y e d . I f t h e r e a r e no more r e c o r d s t o be added, t h e o p e r a t o r d e p r e s s e s t h e l1PF9" key, "NO," and t h e M L submenu w i l l b e UF displayed.
(2) I f o p t i o n two ( 2 ) "Delete ~ e c o r d " i s keyed, t h e f o l l o w i n g prompt and s c r e e n w i l l be d i s p l a y e d :
J?MF SASSY US1 NG UNIT PROCEDURES
ADPE-FMF M L DELETE PROCESS UF ENTER NSN: - - - - - - - - - - - - - - When t h e NSN i s keyed and t h e "Enter" key d e p r e s s e d , t h e f i l e w i l l be s e a r c h e d f o r t h e keyed NSN. I f found, t h e complete r e c o r d , r e g a r d l e s s of t h e number of l o c a t i o n s , w i l l be d e l e t e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE FMF MULF DELETE PROCESS RECORD 2510001037289 DELETED DELETE ANOTHER RECORD (Y/N) ? I f t h e NSN keyed cannot be found, t h e f o l l o w i n g message w i l l be d i s p l a y e d : ADPE-FMF MULF DELETE PROCESS RECORD: 000000014302 DOES N T EXIST O DELETE ANOTHER RECORD (Y/N)? I f t h e o p e r a t o r wants t o d e l e t e a s i n g l e l o c a t i o n f o r a n NSN t h a t h a s m u l t i l o c a t i o n s , o p t i o n t h r e e ( 3 ) MULF Update P r o c e s s i s used. When a l l r e c o r d s have t o r e t u r n t o t h e MULF b e e n d e l e t e d , t h e o p e r a t o r d e p r e s s e s t h e " P F ~ " k e y , "NO," submenu.
( 3 ) I f o p t i o n t h r e e ( 3 ) "Update E x i s t i n g Record" i s keyed, t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :

ADPE F F M MULF UPDATE PROCESS ENTER A (+ ,-,=) NATIONAL STOCK N M E U BR LOCATION-1 LOCATION-2 QUANTITY- 1 QUANTITY- 2
LOCATION-4
QUANTI TY-4
ENTER N N O RECORD T B UPDATED: S F O E A f t e r t h e NSN i s keyed s e a r c h e d f o r t h e NSN keyed. message w i l l be d i s p l a y e d :
------------
and t h e " ~ n t e r " key d e p r e s s e d , t h e f i l e w i l l be I f i t cannot be l o c a t e d on t h e f i l e , t h e f o l l o w i n g
F F SASSY USING UNIT PROCEDURES M ADPE F F M M L UPDATE PROCESS UF ENTER A ( + ,-,=) NATIONAL STOCK NUMBER LOCATION-1 LOCATION-:! QUANTITY- 1 QUANTITY- 2
RECORD 1005002318244 DOES N T EXIST. O DEPRESS ENTER T RESET. O O When t h e "Enter" key i s d e p r e s s e d , t h e q u e s t i o n "DO YOU WISH T UPDATE ANOTHER The o p e r a t o r answers "NO" by d e p r e s s i n g t h e RECORD, (Y/N)?" w i l l be d i s p l a y e d . "PF9" key and "YES" by d e p r e s s i n g t h e "PF8" key. I f t h e NSN keyed i s on t h e f i l e , t h e r e c o r d w i l l be d i s p l a y e d i n t h e f o l l o w i n g manner: M ADPE F F M L UPDATE PROCESS UF ENTER A (+,-,=) NATIONAL STOCK NUMBER 2530001032372
UPDATE DESIRED FIELDS, W E FINISHED PRESS ENTER T UPDATE RECORD. HN O To d e l e t e a l o c a t i o n , t h e o p e r a t o r r e p l a c e s t h e l o c a t i o n t o be d e l e t e d w i t h blanks. T h i s i s done by d e p r e s s i n g t h e s p a c e b a r l o c a t e d a t t h e bottom o f t h e key board. To a l t e r t h e q u a n t i t y f i e l d , t h e o p e r a t o r ent,ers t h e o p e r a t i o n code, "+" f o r add, "-" f o r s u b t r a c t o r "=" f o r r e p l a c e , immediately a f t e r t h e q u a n t i t y t o be a d j u s t e d , followed by t h e a d j u s t i n g q u a n t i t y . I f a location is deleted, the When t h e o p e r a t o r f i n i s h e s u p d a t i n g t h e q u a n t i t y w i l l a u t o m a t i c a l l y be d e l e t e d . r e c o r d , t h e "Enter" key i s depressed and t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :

ADPE FMF MULF UPDATE PROCESS ENTER A
( + ,-,=)
NATIONAL STOCK N M E 2530001032372 U BR
RECORD 2530001032372 HAS NOW BEEN UPDATED. DO YOU WISH TO UPDATE ANOTHER RECORD, ( Y / N ) ?
I f a l o c a t i o n i s d e l e t e d i n t h e middle of t h e r e c o r d , t h e remaining l o c a t i o n s w i l l b e moved t o f i l l t h e a r e a l e f t open by t h e d e l e t e d l o c a t i o n . I f t h e r e a r e more r e c o r d s t o be updated, t h e o p e r a t o r answers "Yes" t o t h e q u e s t i o n "DO YOU WISH T O The MULF Update UPDATE ANOTHER RECORD ( Y / N ) ? " by d e p r e s s i n g t h e " P F ~ " key. P r o c e s s NSN prompt w i l l be d i s p l a y e d . I f t h e r e a r e no more r e c o r d s t o be updated, t h e o p e r a t o r d e p r e s s e s t h e "PF9" k e y , "NO," and t h e Add, D e l e t e and Update Submenu w i l l be d i s p l a y e d . To r e t u r n t o t h e MULF submenu, t h e o p e r a t o r keys o p t i o n f o u r ( 4 1 , E D PROCEDURE. N
b. I f o p t i o n two ( 2 ) "Display Records" i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
keyed
and
the
"Enter"
key

M I N I UNIT LOCATOR FILE SCAN
RN S N LOC-1
0000000043102 0 7 720D I E E 0000000043103 0772001FF 0000000043104 0772001GG 1005001397639 0771 007CC 1005001397655 0771007AC 1005001402431 0772017AA 1005001469640 0772013AA 1005001538826 0772019BB
QTY-1
LOC-2
QTY-2
LOC-3
QTY-3
LOC-4
QTY-4 TOTQTY
ENTER = PAGE F R A D OWR
PF1 = LOCATE K Y E
PF2 = FIRST K Y E
PF3 = E D PROGRAM N
( 1 ) I f t h e o p e r a t o r d e p r e s s e s t h e "Enter" key, t h e n e x t set of r e c o r d s on t h e f i l e w i l l be d i s p l a y e d . Repeated d e p r e s s i n g of t h e "Enter" key w i l l c o n t i n uously page through t h e f i l e . ( 2 ) The PF1 key, i f d e p r e s s e d , w i l l prompt t h e o p e r a t o r f o r RNSN i n t h e upper l e f t hand c o r n e r . The complete RNSN does not have t o be keyed. I f the o p e r a t o r e n t e r s "8," t h e f i r s t NSN r e c o r d on t h e Mini U n i t L o c a t o r F i l e beginning w i t h an "8" w i l l be d i s p l a y e d . ( 3 ) The PF2 key, r e c o r d on t h e f i l e . (4) submenu. c. The second h a l f of t h e Mini L o c a t o r F i l e Add, D e l e t e , D i s p l a y P r o c e s s i s t h e Mini U n i t I n v e n t o r y P r o c e s s . To p r e p a r e t h e Mini U n i t L o c a t o r F i l e f o r p o s t i n g i n v e n t o r y r e s u l t s , t h e o p e r a t o r w i l l key opt i o n t h r e e (31, P r e p a r e F i l e , and d e p r e s s t h e " ~ n t e r " key. The f o l l o w i n g warning message w i l l be d i s p l a y e d :
WARNING ALL QUANTITIES WILL B SET T ZERO CONTINUE ( Y / N ) ? E O
if d e p r e s s e d ,
w i l l return the operator t o the f i r s t
The PF3 key, i f d e p r e s s e d , w i l l r e t u r n t h e o p e r a t o r t o t h e l o c a t o r
***
***
, '
I f t h e o p e r a t o r does n o t want t o c o n t i n u e a t t h i s p o i n t , d e p r e s s t h e "PF9" key "NO," and t h e Mini U n i t L o c a t o r F i l e Submenu w i l l be d i s p l a y e d . I f t h e " P F ~ " key, "YES," i s d e p r e s s e d , a f l a s h i n g message w i l l a p p e a r s a y i n g "Inventory F i l e O/HIS Are Being Reduced To Zero." A t t h i s time, a l l q u a n t i t y f i e l d s on t h e Mini U n i t L o c a t o r F i l e w i l l be reduced t o z e r o .

d. I f o p t i o n f o u r ( 4 ) , P o s t I n v e n t o r y ( ~ u t o ) , i s keyed and t h e ''Enter" key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l appear: ADPE-FMF M L A T POST INVENTORY PROCESS UF UO RECORD STOCK N M E 000000550040 U BR 1. 2. 3. LOCATION 1 LOCATION 2 LOCATION 3 LOCATION 4 ENTER H010103AA
4.
*NOTE:
QUANTITY QUANTITY QUANTITY QUANTITY QUANTITY
1 2 3 4
----
ENTERING A QUANTITY O "@" F
WILL DELETE THAT LOCATION.
The f i r s t N a t i o n a l Stock Number record on t h e Mini U n i t L o c a t o r F i l e w i l l be d i s p l a y e d and a prompt f o r t h e f i r s t recorded l o c a t i o n f o r t h a t s t o c k number. A f t e r t h e q u a n t i t y i s e n t e r e d , t h e next l o c a t i o n w i l l appear. I f an o p e r a t o r e n t e r s a z e r o q u a n t i t y , t h e l o c a t i o n w i l l be d e l e t e d from t h e f i l e . After a l l recorded l o c a t i o n s have been d i s p l a y e d and i f f o u r l o c a t i o n s have not a l r e a d y been e n t e r e d , a prompt w i l l appear f o r t h e o p e r a t o r t o add more l o c a t i o n s and quantities. I f t h e r e a r e no more l o c a t i o n s and q u a n t i t i e s t o be added, t h e next r e c o r d w i l l be d i s p l a y e d w i t h t h e prompt f o r t h e f i r s t recorded l o c a t i o n . The o p e r a t o r can d i s c o n t i n u e p r o c e s s i n g anytime by e n t e r i n g a q u e s t i o n mark, "1 ," i n any f i e l d being prompted. When o p t i o n f o u r ( 4 ) i s keyed a g a i n , t h e Auto I n v e n t o r y P r o c e s s w i l l b e g i n w i t h t h e same Record N a t i o n a l Stock Number p r e s e n t when p r o c e s s i n g was d i s c o n t i n u e d . The same t h i n g w i l l occur i f t h e r e i s a n unexpected power outage. When a 1 1 recorded l o c a t i o n s have been p o s t e d , t h e Mini U n i t L o c a t o r F i l e Submenu w i l l appear.
e. I f o p t i o n f i v e ( 5 ) P o s t I n v e n t o r y (RANDOM) s keyed and t h e '%nterl' key i s i d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :

ADPE-FMF M L RANDOM POST INVENTORY PROCESS UF RECORD STOCK NUMBER LOCATION 1 QUANTITY 1 LOCATION 2 QUANTITY 2 LOCATION 3 QUANTITY 3 LOCATION 4 QUANTITY 4 ENTER NSN: - - - - - - - - - - -
1. 2. 3. 4.
*NOTE:
ENTERING A QUANTITY OF
"8"
WILL DELETE THAT LOCATION.
A f t e r t h e N N i s keyed and t h e "Entert1 key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n S w i l l be d i s p l a y e d w i t h t h e prompt f o r t h e q u a n t i t y of t h e f i r s t l o c a t i o n f o r t h a t record:
AD PE-FMF M L RANDOM POST INVENTORY PROCESS UF RECORD STOCK NUMBER 100500101231 2
1. 2. 3. 4.
LOCATION LOCATION LOCATION LOCATION
1 2 3 4
QUANTITY QUANTITY QUANTITY QUANTITY
1 2 3 4
ENTER 1701013AA QUANTITY: - - - A f t e r t h e q u a n t i t y i s keyed and t h e "Enter" key d e p r e s s e d , t h e next l o c a t i o n I f t h e r e a r e no more l o c a t i o n s , t h e and prompt f o r q u a n t i t y w i l l be d i s p l a y e d . o p e r a t o r w i l l be asked i f t h e r e a r e l o c a t i o n s t o add. I f t h e o p e r a t o r answers Il~olI by d e p r e s s i n g t h e PF9 key, t h e q u e s t i o n "Another Record, Y/N" w i l l be displayed. I f t h e o p e r a t o r answers "YES" by d e p r e s s i n g t h e PF8 k e y , a prompt w i l l a p p e a r f o r l o c a t i o n and q u a n t i t y . A zero entered i n a quantity f i e l d w i l l d e l e t e a location. I f a l l l o c a t i o n s a r e z e r o , t h e complete r e c o r d w i l l be e r a s e d from the file. I f t h e o p e r a t o r answers t h e q u e s t i o n "Another Record Y/N" w i t h "NO," t h e Mini Unit L o c a t o r F i l e Submenu w i l l be d i s p l a y e d . f . I f o p t i o n s i x ( 6 1 , End, i s keyed, t h e Add/Delete D i s p l a y Main Menu w i l l be displayed. 1.6.2 Mini Unit Balance F i l e . I f o p t i o n two ( 2 ) , Mini Unit Balance F i l e , i s keyed and t h e "Enter" key i s d e p r e s s e d , and t h e Mini U n i t Balance f i l e (MURF) i s not i n S l o t - 2 , t h e f o l l o w i n g message w i l l be d i s p l a y e d . R M V DISKETTE F O D R I V E 2 AND INSERT ~ 41 0 0 ~ . E OE RM A f t e r t h e Mini U n i t Balance F i l e , D i s k e t t e A4100B, i s i n s e r t e d i n t o S l o t - 2 and locked i n p l a c e , o r i f i t was i n s e r t e d and locked i n p l a c e when D i s k e t t e A41009 was i n s e r t e d i n t o S l o t - 1 , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
AD P -FMF E M B ADD/DELETE DISPLAY UF
OPTION
PROCESS
ADD RECORDS DELETE RECORDS UPDATE RECORDS DISPLAY RECORDS ED N
1. 2. 3. 4. 5.
ENTER OPTION N M E : U BR a. I f o p t i o n number one ( I ) , Add Records, i s keyed, and t h e "Enter" key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
M I N I UNIT BALANCE FILE ADD RECORD
1.
RNSN
2.
PNSN
3.
PHRASE CODE
7.
SAC
ENTER RECORD NSN: POSITIONS 1-6 NUMERIC, 7-13 ALPHA NUMERIC.
NO DEFAULT ALLOWED.
The f i r s t message d i s p l a y e d w i l l be t h e prompt f o r t h e RNSN.
A f t e r t h e RNSN
i s keyed and t h e "Enter" key i s d e p r e s s e d , a check w i l l be made t o s e e i f t h e r e i s a r e c o r d on t h e f i l e f o r t h a t RNSN. I f t h e r e i s , a message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r a record already e x i s t s . It is i m p o r t a n t t h a t p r o p e r r e s e a r c h i s done b e f o r e adding a Record S t o c k Number t o t h e Mini U n i t Balance
F i l e . L i m i t e d program checks a r e made on t h e RNSN and PNSN i n r e l a t i o n s h i p t o t h e P h r a s e Code. I f t h e P h r a s e Code i s l e f t b l a n k , o r a P h r a s e Code "G" i s keyed, t h e RNSN and PNSN h a v e t o b e t h e same. I f P h r a s e Code "D" i s keved. t h e l a s t s e v e n p o s i t i o n s o f t h e RNSN must be t h e same a s t h e l a s t s e v e n p o s i t i o n s of t h e PNSN. I f P h r a s e Code "A" i s keyed, t h e f i r s t f o u r p o s i t i o n s of t h e RNSN must be t h e same a s t h e f i r s t f o u r p o s i t i o n s o f t h e PNSN. I f P h r a s e Code "E," "F," "H," "J , I 1 IIL,I1 o r "Z" i s k e y e d , t h e RNSN c a n n o t be t h e same a s t h e PNSN. Checks w i l l be made s o t h a t o n l y v a l i d p h r a s e codes, u n i t of i s s u e s , and S t o r e s Account Codes a r e keyed. A f t e r a l l f i e l d s have been prompted, a message w i l l be d i s p l a y e d a s k i n g t h e operator i f a l l information i s correct. I f i t i s n o t , d e p r e s s t h e "PF9" key and a message w i l l a p p e a r a s k i n g t h e o p e r a t o r what f i e l d i s t o be changed. If a l l i n f o r m a t i o n i s c o r r e c t , d e p r e s s t h e "PF8" key and t h e r e c o r d w i l l be b u i l t t o t h e Mini Unit Balance F i l e . UF I f a s u b s t i t u t e RNSN i s b u i l t t o t h e M B ( p h r a s e Code E, e t c . ) and t h e PNSN i s n o t on t h e MUBF, a message w i l l be d i s p l a y e d , "MUST BUILD MASTER RECORD, DEPRESS ENTER K Y T CONTINUE." When t h e "Enter" key i s d e p r e s s e d , E O a s c r e e n w i l l be d i s p l a y e d w i t h t h e RNSN and PNSN a l r e a d y b u i l t and t h e f i r s t No t r a n s a c t i o n s w i l l p r o c e s s a g a i n s t t h e Mini U n i t prompt w i l l be P h r a s e Code. B a l a n c e F i l e u n t i l a r e c o r d i s b u i l t w i t h t h i s p r o c e s s . The f o l l o w i n g t r a n s a c t i o n s p r o c e s s a g a i n s t t h e Mini U n i t Balance F i l e .
DKA YUB
DM 6 D6A DT 6 "8" AUTH D8-
DAD DAC
fl
ZZZ D7 "4" ADV D7, D L D9-
ZM 2 ZOZB A0-
BOT
A f t e r t h e r e c o r d i s b u i l t t o t h e Mini U n i t B a l a n c e F i l e , t h e f o l l o w i n g message
is displayed:
M B RECORD BUILT. UF
DO YOU W N T BUILD ANOTHER RECORD? AT O
(Y OR N): -
I f t h e "PF8" key i s d e p r e s s e d , t h e MUBF add r e c o r d s c r e e n w i l l r e a p p e a r w i t h UF t h e prompt f o r t h e f i r s t f i e l d . I f t h e " P F ~ " key i s d e p r e s s e d , t h e M B Submenu A q u e s t i o n mark "?" e n t e r e d i n any f i e l d d u r i n g a prompt w i l l w i l l be d i s p l a y e d . r e t u r n t h e o p e r a t o r t o t h e M B submenu. UF
b. I f o p t i o n number two ( 2 ) , D e l e t e Records, d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
i s keyed and t h e " ~ n t e r " key
ADPE-FMF SASSY MINI-BALANCE FILE RECORD DELETE RNSN ENTER NSN: - - - - - - - - - - A f t e r t h e Record Stock Number t h a t i s t o be d e l e t e d i s keyed, and t h e " ~ n t e r " key d e p r e s s e d , a s e a r c h of t h e Mini U n i t Balance F i l e w i l l be made. I f a match i s n o t made, a message w i l l be d i s p l a y e d informing t h e o p e r a t o r t h a t t h e r e c o r d s t o c k number keyed was not on t h e f i l e and i n q u i r e i f a n o t h e r s t o c k number i s t o be deleted. I f a match i s made, b u t t h e on hand f i e l d r e f l e c t s an on hand q u a n t i t y , a n e x c e p t i o n message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t h a t t h e record could n o t be d e l e t e d because t h e record had a n on hand q u a n t i t y . I f t h e r e i s no on hand q u a n t i t y , t h e r e c o r d w i l l be d e l e t e d and t h e o p e r a t o r prompted i f a n o t h e r r e c o r d i s t o be d e l e t e d . A q u e s t i o n mark, "?," keyed i n any p o s i t i o n of t h e N N f i e l d S d u r i n g t h e N N prompt, w i l l r e t u r n t h e o p e r a t o r t o t h e Mini U n i t Balance F i l e S Submenu. c . I f o p t i o n number t h r e e ( 3 ) , i s keyed, and t h e "Enter" key d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE-FMF MUBF M N G M N D T UPDATE PROCESS A A E E T AA RNSN :
1. 4.
PNSN N MN O E
2.
PHRASE CODE UNIT PRICE
3.
6.
UNIT OF ISSUE SAC
5.
ENTER RNSN:
----------
A f t e r t h e r e c o r d s t o c k number t h a t i s t o be updated i s keyed, and t h e "Enter" I f the stock key d e p r e s s e d , t h e f i l e w i l l be searched f o r t h e matching r e c o r d . number keyed i s n o t on t h e f i l e , a message w i l l b e d i s p l a y e d informing t h e o p e r a t o r t h e RNSN was not on t h e f i l e . A prompt w i l l be g i v e n a s k i n g t h e o p e r a t o r I f a match i s made, t h e r e c o r d w i l l be i f a n o t h e r RNSN i s t o be updated. d i s p l a y e d i n t h e f o l l o w i n g manner:
FMF SASSY USING UNIT PROCEDURES ADPE-FMF M B MANAGEMENT DATA UPDATE PROCE S S UF RNSN:
1.
1005002324781 2. PHRASE C D OE UNIT PRICE 0000005.92 3. UNIT OF ISSUE EA SAC 1
PNSN 1005002324781
NOMEN NONSYSTEM
4.
..................................................................................
*
ENTER "7" T WRITE RECORD T FILE O O ENTER FIELD NUMBER: -
5.
6.
The o p e r a t o r e n t e r s t h e number next t o t h e f i e l d t h a t i s t o be updated and A prompt w i l l a p p e a r f o r t h a t f i e l d and message d e p r e s s e s t h e "Enter" key. t e l l i n g what t h e d e f a u l t v a l u e i s i f t h e "Enter" i s d e p r e s s e d w i t h no e n t r y . If t h e U n i t of I s s u e , f i e l d t h r e e ( 3 ) i s changed, t h e q u a n t i t y on t h e Mini U n i t A B a l a n c e F i l e w i l l be a d j u s t e d a c c o r d i n g l y . Example: i f t h e q u a n t i t y i s "500' E and t h e U n i t of I s s u e i s changed t o HD, t h e q u a n t i t y w i l l be a d j u s t e d t o "5." However, i f t h e q u a n t i t y i s "5" EA and t h e U n i t of I s s u e i s changed t o HD, t h e q u a n t i t y w i l l be reduced t o z e r o . I f t h e PNSN i s changed, a prompt w i l l a u t o m a t i c a l l y a p p e a r f o r P h r a s e Code. I f a new P h r a s e Code i s e n t e r e d t h a t i s n o t c o m p a t i b l e t o t h e PNSN/ RNSN r e l a t i o n , a prompt w i l l a p p e a r f o r PNSN. A f t e r a l l f i e l d s have b e e n u p d a t e d , t h e o p e r a t o r e n t e r s a s e v e n ( 7 ) and d e p r e s s e s t h e "Enter" key. The r e c o r d w i l l be w r i t t e n t o t h e Mini U n i t B a l a n c e F i l e (MUBF) and a message w i l l a p p e a r "ANOTHER RECORD? ( Y / N ):" I f t h e o p e r a t o r h a s more r e c o r d s t o u p d a t e , d e p r e s s t h e "PF8" k e y , "YES," and t h e NSN prompt w i l l be d i s p l a y e d . I f and t h e Mini U n i t a l l r e c o r d s have b e e n u p d a t e d , d e p r e s s t h e "PF9" key, "NO," B a l a n c e F i l e Submenu w i l l be d i s p l a y e d .
d . I f o p t i o n number f o u r ( 4 ) i s keyed, and t h e "Enter" key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
M I N I UNIT BALANCE FILE S A CN RNSN PNSN PC
UI
QTY
NOMEN
L TR VEH D Y NAVMC- 10 39 PIN,FIRING G A D, U R HAND BAYONET-KN ROD ,CLEAN I G U I D E , AMM PLUNGE R,AC CHUTE ,AMMU SWITCH ASS DOOR ,ACCES SIGHT RING BRACKET, M C A P ,HAND LM BOTTLE ASS BRUSH, CLEA ML CASE ,S A L
U/P
SAC
RO
ROP
PF1 = LOCATE K Y E
pF2 = FIRST K Y E
pF3 = END P O R M RGA
( 1 ) I f t h e "Enter" key i s d e p r e s s e d , t h e next s e t of r e c o r d s on t h e f i l e w i l l be d i s p l a y e d . Repeated d e p r e s s i n g of t h e "Enter" key w i l l c o n t i n u o u s l y page through t h e f i l e . ( 2 ) The PF1 k e y , i f d e p r e s s e d , w i l l prompt t h e o p e r a t o r f o r RNSN i n t h e u p p e r l e f t hand c o r n e r . The complete RNSN does not have t o be keyed. I f the o p e r a t o r e n t e r s "8," t h e f i r s t r e c o r d on t h e Mini U n i t Balance F i l e beginning w i t h a n "8" w i l l be d i s p l a y e d .
(3) The PF2 key, r e c o r d on t h e f i l e .
if
depressed,
will
return the operator to the f i r s t
(4) The PF3 key, i f d e p r e s s e d , w i l l r e t u r n t h e o p e r a t o r t o t h e Mini U n i t Balance F i l e Submenu.
e. I f o p t i o n f i v e ( 5 ) , Menu w i l l be d i s p l a y e d .
END,
i s keyed,
t h e A d d l ~ e l e t eD i s p l a y P r o c e s s Main
1 . 6 . 3 Mini Unit Allowance F i l e . I f o p t i o n t h r e e ( 3 ) Mini Unit Allowance F i l e i s keyed, and t h e "Enter" key i s depressed and t h e Mini U n i t Allowance F i l e (MUAF) i s n o t i n Slot-2, t h e f o l l o w i n g message w i l l be d i s p l a y e d : R M V DISKETTE F O DRIVE 2 AND INSERT A4100D E OE RM A f t e r t h e Mini U n i t Allowance F i l e , D i s k e t t e A4100D, is i n s e r t e d i n t o Slot-2 and locked i n p l a c e , o r i f i t was i n s e r t e d and locked i n p l a c e when d i s k e t t e A41009 was i n s e r t e d i n t o Slot-1, t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d .
M F SASSY USING UNIT PROCEDURES AP DE
FMF
MUAF ADD/DELETE DISPLAY

OPTION 1. 2. 3. 4. 5. PROCESS
ADD RECORDS UPDATE M N G M N D T A A E E T AA UPDATE LOCATIONS DISPLAY RECORDS ED N
ENTER OPTION N M E : U BR
a . I f o p t i o n number one ( I ) , Add Records, i s keyed, and t h e " ~ n t e r " key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :

M I N I UNIT A L W N E FILE LO A C ADD RECORD
1. 4.
RS NN U/P
CIC
2 . PNSN
3. T M A 6 . SAC 9. N M N O E
5. U / I
8. ID-NO
7.
ENTER RECORD NSN:
------NO DEFAULT A L W D LO E
POSITIONS 1-6 NUMERIC, 7-13 ALPHANUMERIC.
The f i r s t prompt d i s p l a y e d w i l l be f o r RNSN. A f t e r t h e RNSN i s keyed and t h e "Enter" key i s d e p r e s s e d , t h e f i l e w i l l be checked t o s e e i f a record a l r e a d y exists. I f t h e r e i s a n e x i s t i n g r e c o r d , a message w i l l be d i s p l a y e d saying "THIS, RECORD IS RESIDENT ON THE M I N I UNIT A L W N E FILE. LO A C DO YOU W N TO T Y ANOTHER AT R RECORD (Y OR N) : . I t I f t h e r e i s not a n e x i s t i n g r e c o r d , t h e prompt f o r t h e next E d i t s a r e performed on t h e v a r i o u s f i e l d s s i m i l a r t o f i e l d w i l l be d i s p l a y e d . t h o s e i n t h e prompting and e d i t i n g process. A f t e r a l l t h e f i e l d s have been prompted, t h e o p e r a t o r w i l l be asked i f a l l t h e f i e l d s e n t e r e d a r e c o r r e c t . If t h e o p e r a t o r answers "NO" by d e p r e s s i n g t h e "PF9" key, a prompt f o r f i e l d t o be changed w i l l be d i s p l a y e d . I f t h e o p e r a t o r key "YES" by d e p r e s s i n g t h e "PF8" key, A f t e r t h e r e c o r d i s b u i l t t o t h e Mini t h e r e c o r d w i l l be w r i t t e n t o t h e f i l e . Unit Allowance F i l e , t h e f o l l o w i n g message i s d i s p l a y e d : M A RECORD BUILT. UF
DO YOU W N T BUILD ANOTHER RECORD (Y o r N) AT O
If t h e "PF8" k e y , "YES," i s d e p r e s s e d , t h e Mini U n i t Allowance F i l e add r e c o r d I f t h e "PF9" key, "NO," i s depressed, t h e s c r e e n and prompt w i l l be d i s p l a y e d . Mini U n i t ~ l l o w a i c eF i l e Submenu will be d i s p l a y e d .
II
b. I f o p t i o n number two ( 2 ) , Update Management Data, i s keyed, Enter1' key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
and
the
ADPE F F M M I N I UNIT A L W N E FILE UPDATE LO A C M N GMN D T A A E E T AA

RN S N
RU
SAQTY 3. U / P
TEQTY
OHQTY
MRI C
1 . PNSN NOMEN
2. T M A
4. U I
5 . SAC
6. C I C
7. IDNO
8.
ENTER RNSN: - - - - - - The f i r s t prompt d i s p l a y e d w i l l be f o r RNSN. A f t e r t h e RNSN i s keyed and t h e "Enter" key is d e p r e s s e d , t h e r e c o r d w i l l be l o c a t e d on t h e Mini U n i t Allowance File. I f t h e r e i s no r e c o r d , an e r r o r message w i l l b e d i s p l a y e d s t a t i n g t h e r e i s no r e c o r d of t h e keyed RNSN. I f t h e record i s l o c a t e d , t h e r e c o r d w i l l be d i s p l a y e d w i t h a message f o r t h e o p e r a t o r t o e n t e r t h e number b e s i d e t h e f i e l d t h a t i s - t o be updated. A f t e r a l l t h e f i e l d s t h a t a r e t o be updated a r e e n t e r e d , t h e o p e r a t o r e n t e r s a "9" and d e p r e s s e s t h e "Enter" key. The r e c o r d w i l l be w r i t t e n t o t h e f i l e . When t h e r e c o r d i s w r i t t e n t o t h e f i l e , a l l o t h e r r e c o r d s on t h e f i l e w i t h t h e same R S w i l l be updated w i t h t h e new management d a t a . NN Management d a t a changes can only be made t o main allowance r e c o r d s and RU r e c o r d s w i l l a u t o m a t i c a l l y be updated from t h e main allowance r e c o r d . The o p e r a t o r w i l l t h e n be asked i f t h e r e i s a n o t h e r r e c o r d t o be updated. I f answered "YES" by d e p r e s s i n g t h e "PF8" key, t h e Mini U n i t A 1 lowance F i l e Update Management D a t a I f t h e o p e r a t o r answers "NO" by d e p r e s s i n g t h e 11PF9" s c r e e n w i l l be d i s p l a y e d . key, t h e Mini Unit Allowance F i l e Submenu w i l l be d i s p l a y e d . c . I f o p t i o n number t h r e e (31, Update L o c a t i o n s , i s keyed and t h e "Enter" key i s d e p r e s s e d , t h e following s c r e e n w i l l be d i s p l a y e d : ADPE-FMF M I N I UNIT A L W N E FILE UPDATE LO A C ALLOWANCE LOCATIONS PNSN u/p
RN S N
RU
TM A
CIC
SAQTY
TEQTY
ID-NO
0HQ TY NOME N
MRI C
u/I
SAC
................................................................................
ENTER RNSN: The f i r s t prompt d i s p l a y e d w i l l be f o r RNSN. A f t e r t h e RNSN i s keyed and t h e A f t e r t h e RU i s "Enter" key i s d e p r e s s e d , a prompt w i l l be d i s p l a y e d f o r RU. keyed and t h e ''Enter" key i s depressed, t h e r e c o r d w i l l be l o c a t e d on t h e Mini U n i t Allowance F i l e and d i s p l a y e d . I f t h e r e c o r d cannot be l o c a t e d , a n e r r o r message w i l l appear s t a t i n g t h e r e c o r d i s not on t h e f i l e f o r t h e RNSN and R U keyed. I f t h e record i s found, a prompt f o r t h e f i e l d t o be updated w i l l be d i s p l a y e d . A f t e r a l l t h e f i e l d s t o be updated a r e e n t e r e d , t h e o p e r a t o r e n t e r s a "7" and d e p r e s s e s t h e "Enter" key. The record w i l l be w r i t t e n t o t h e f i l e . The
F'MF SASSY USING UNIT PROCEDURES o p e r a t o r w i l l t h e n be asked i f t h e r e i s a n o t h e r r e c o r d t o be updated. I f answered "YES" by d e p r e s s i n g t h e "PF8" key, t h e Mini U n i t Allowance F i l e Update Allowance I f answered "NO" by d e p r e s s i n g t h e L o c a t i o n s S c r e e n prompt w i l l be d i s p l a y e d . "PF9" key, t h e Mini U n i t Allowance F i l e Submenu w i l l be d i s p l a y e d . A question mark ( ? ) e n t e r e d i n t h e p o s i t i o n of any f i e l d prompt, w i l l r e t u r n t h e o p e r a t o r t o t h e Mini U n i t Allowance F i l e Submenu. d. I f o p t i o n f o u r ( 4 1 , D i s p l a y Records, be d i s p l a y e d :
i s keyed, t h e f o l l o w i n g s c r e e n w i l l
M I N I UNIT A L W N E FILE S A LO A C CN
RN S N
TM A
PNSN RU SPLQTY A L W OH/QTY LO
MRIC LOC-1
u/P QTY-1
U / I SAC C I C LOC-2 QTY-2
ID
NM N OE LOC-3 QTY-3
BAYONET-KN
00000 00000 00000 00000
00000
BAYONET-KN
00000
BAY ONETK -N
00000
BAY0 NE TK -N
00000
PFl = LOCATE KEY
PF2 = FIRST KEY
pF3 = E D P O R M N RGA
( 1 ) I f t h e o p e r a t o r d e p r e s s e s t h e "Enter" key, t h e next set of r e c o r d s on t h e f i l e w i l l be d i s p l a y e d . Repeated d e p r e s s i n g of t h e " ~ n t e r " key w i l l c o n t i n u o u s l y page through t h e f i l e . (2) The PF1 key, i f d e p r e s s e d , w i l l prompt t h e o p e r a t o r f o r RNSN i n t h e u p p e r l e f t hand c o r n e r . The complete R S does not have t o be keyed. NN I f the S o p e r a t o r e n t e r s "8", t h e f i r s t N N r e c o r d on t h e Mini U n i t Allowance F i l e b e g i n n i n g w i t h an "8" w i l l be d i s p l a y e d a t t h e t o p of t h e s c r e e n . ( 3 ) The PF2 key, r e c o r d on t h e f i l e . if depressed,
w i l l return the operator to the f i r s t
( 4 ) The PF3 key, i f d e p r e s s e d , w i l l r e t u r n t h e o p e r a t o r t o t h e Mini U n i t Allowance F i l e Submenu. e. I f o p t i o n f i v e (51, End, is keyed, t h e Add/Delete D i s p l a y Main Menu w i l l be displayed:
1.6.4 M i n i U n i t S e r i a l Number F i l e . I f o p t i o n f o u r ( 4 1 , Mini U n i t S e r i a l Number F i l e , i s keyed and t h e "Enter" key i s d e p r e s s e d , t h e Mini U n i t S e r i a l Number F i l e (MUSF) i s n o t i n S l o t - 2 , t h e f o l l o w i n g message w i l l be d i s p l a y e d : REMOVE DISKETTE F O DRIVE 2 AND INSERT A4100C RM A f t e r t h e M i n i U n i t S e r i a l Number F i l e , D i s k e t t e A4100C, i s i n s e r t e d i n t o S l o t - 2 and locked i n t o p l a c e , o r i f i t was i n s e r t e d and locked i n p l a c e when D i s k e t t e A41009 was i n s e r t e d i n t o S l o t - 1 , t h e f o l l o w i n g s c r e e n w i l l b e d i s p l a y e d : M I N I UNIT SERIAL NUMBER FILE OPTION PROCESS SERIAL NUMBER FILE SCANIDISPLAY SERIAL NUMBER FILE MANAGEMENT UPDATE SERIAL N M E FILE LOCATION UPDATE U BR END ENTER OPTION NUMBER: a. I f o p t i o n number one ( 1 1 , S e r i a l Number F i l e SCAN/Display, i s keyed and t h e "Enter" key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
M I N I UNIT SERIAL NUMBER FILE SCAN

RN S N
RU
SERNO $1
TAM
N MN O E MACHINE MACHINE MACHINE MACHINE MACHINE MACHINE MACHINE MACHINE MACHINE MACHINE MACHINE MACHINE MACHINE MACHINE MACHINE MACHINE MACHINE GU GU GU GU GU GU
GU
IDNO
LOCATION
GU GU GU GU GU GU GU GU GU GU
ENTER = PAGE FORWARD
PF1 = LOCATE K Y E
PF2 = FIRST K Y E
PF3 = E D PROGRAM N
( 1 ) I f t h e o p e r a t o r d e p r e s s e s t h e "Enter" k e y , t h e n e x t s e t of r e c o r d s on t h e f i l e w i l l be d i s p l a y e d . Repeated d e p r e s s i n g of t h e "Enter" key w i l l c o n t i n u o u s l y page t h r o u g h t h e f i l e .
( 2 ) The PF1 k e y , i f d e p r e s s e d , w i l l prompt t h e o p e r a t o r f o r RNSN i n t h e u p p e r l e f t hand c o r n e r . The complete RNSN d o e s n o t have t o be keyed. I f the o p e r a t o r e n t e r s "8" t h e f i r s t RNSN r e c o r d on t h e Mini U n i t S e r i a l Number F i l e b e g i n n i n g w i t h "8" w i l l be d i s p l a y e d .
( 3 ) The PF2 k e y , r e c o r d on t h e f i l e .
if
depressed,
w i l l r e t u r n the operator t o the f i r s t
( 4 ) The PF3 k e y , i f d e p r e s s e d , w i l l r e t u r n t h e o p e r a t o r t o t h e Mini U n i t S e r i a l Number submenu.

b. I f o p t i o n number two ( 2 ) , S e r i a l Number F i l e Management Update, i s keyed, and t h e "Enter" key d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE -FMF SERIAL N M E FILE MANAGEMENT UPDATE U BR (MUSF) RNSN :
RU :
SERIAL N M E : U BR NOMENCLATURE
1.
TM N M E A U BR
2.
3.
ID N ME U BR
ENTER RNSN:- - - - - - - - - - - - ( 1 ) The f i r s t prompt d i s p l a y e d w i l l b e RNSN. A f t e r t h e o p e r a t o r keys t h e RNSN and d e p r e s s e s t h e "Enter" k e y , a prompt f o r RU w i l l be d i s p l a y e d . When t h e RU i s keyed and t h e "Enter" key d e p r e s s e d a prompt f o r s e r i a l number w i l l be d i s p l a y e d . A f t e r t h e s e r i a l number i s keyed and t h e E n t e r key d e p r e s s e d , t h e f i l e w i l l be s e a r c h e d f o r a matching r e c o r d . I f t h e r e c o r d cannot be l o c a t e d , a message w i l l be d i s p l a y e d s a y i n g "KEY N T ON FILE OR, INVALID KEY. DEPRESS ENTER O T RETURN." O I f t h e RNSN i s l o c a t e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE-FMF SERIAL, N M E FILE MANAGEMENT UPDATE U BR (MUSF) RNSN: 1005006902790 RU: 2.
01
SERIAL N M E : U BR
1.
TM N M E A U BR E09952
NOMENCLATURE MACHINE GU
3.
ID N ME U BR
07378A
ENTER FIELD NUMBER: (ENTER ' 4 ' W E L L FIELDS ATECORRECT) HN ( 2 ) The o p e r a t o r k e y s t h e number n e x t t o t h e f i e l d t h a t i s t o be updated A prompt w i l l a p p e a r f o r t h a t f i e l d . After a l l and d e p r e s s e s t h e " ~ n t e r " key. f i e l d s have b e e n u p d a t e d , t h e o p e r a t o r keys a "4" and d e p r e s s e s t h e "Enter" key. A l l r e c o r d s on t h e Mini U n i t Allowance F i l e w i t h t h e same RNSN w i l l b e updated w i t h t h e new management d a t a . While t h i s i s happening a message w i l l b e d i s p l a y e d saying:
FMF SASSY USING UNIT PROCEDURES SYSTm ACTIVE ALL LIKE RNSN A E BEING UPDATED R O AE OE A f t e r a l l t h e l i k e RNSN'S have b e e n u p d a t e d , t h e q u e s t i o n "DO Y U H V M R I f t h e o p e r a t o r h a s more r e c o r d s RECORDS T UPDATE? ( Y OR N)" w i l l be d i s p l a y e d . O If all t o u p d a t e , t h e q u e s t i o n i s answered "YES" by d e p r e s s i n g t h e " P F ~ " key. r e c o r d s have b e e n u p d a t e d , t h e q u e s t i o n i s answered ''NO" by d e p r e s s i n g t h e " P F ~ " key. I f t h e q u e s t i o n i s answered "NO," t h e Mini S e r i a l Number F i l e submenu w i l l be displayed. c . I f o p t i o n number ( 3 1 , S e r i a l Number F i l e L o c a t i o n Update, i s keyed and t h e "Enter" key d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE-FMF SERIAL N M E FILE LOCATION UPDATE U BR (MUSF) RNSN:
RU :
***
***
SERIAL NUMBER:
1.
TM N M E A U BR
2.
NOMENCLATURE
3.
I D NUMBER
4.
LOCATION
ENTER RNSN: - - - - - - - - - - - - -
(1) The f i r s t prompt d i s p l a y e d w i l l b e RNSN. A f t e r t h e o p e r a t o r k e y s t h e RNSN and d e p r e s s e s t h e "Enter" k e y , a prompt f o r RU w i l l be d i s p l a y e d . A f t e r t h e R i s keyed and t h e "Enter" key d e p r e s s e d , a prompt f o r s e r i a l number w i l l b e U displayed. A f t e r t h e s e r i a l number f i l e i s keyed and t h e "Enter" key d e p r e s s e d , t h e f i l e w i l l b e s e a r c h e d f o r a matching r e c o r d . I f t h e r e c o r d c a n n o t be l o c a t e d , DEPRESS a message w i l l be d i s p l a y e d s a y i n g "RNSN N T ON FILE OR INVALID KEY. O ENTER T RETURN." I f t h e RNSN i s l o c a t e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : O
ADPE-FMF SERIAL N M E FILE LOCATION UPDATE U BR (MUSF) RNSN:
1
1005006902790 2.
RU:
01
SERIAL N M E : U BR
TM N M E A U BR E09952
NOMENCLATURE MACHINE GU
3.
ID N M E U BR 07378A
4.
LOCATION
ENTER RNSN: - - - - - ALPHANUMERIC DEFAULT-=
-----BLANKS
( 2 ) When t h e l o c a t i o n i s keyed and t h e "Enter" key d e p r e s s e d , t h e r e c o r d w i l l be w r i t t e n t o t h e M i n i U n i t S e r i a l Number F i l e and t h e message "ANOTHER RECORD? (Y OR N)-l1 d i s p l a y e d . I f t h e o p e r a t o r answers "YES" by d e p r e s s i n g t h e "PF8" k e y , t h e prompt f o r RNSN w i l l b e d i s p l a y e d . I f t h e o p e r a t o r answers "NO" by d e p r e s s i n g t h e 11PF9" k e y , t h e Mini U n i t S e r i a l Number F i l e Submenu w i l l be displayed.
,
F F SASSY USING UNIT PROCEDURES M d . I f o p t i o n number f o u r ( 4 1 , END, i s keyed and t h e "Enter" key d e p r e s s e d , t h e F i l e ADD~DELETEDISPLAY PROCESS Main Menu w i l l be d i s p l a y e d . 1.6.5 Mini Unit Document F i l e . I f o p t i o n f i v e (51, Mini Unit Document F i l e , i s keyed and t h e "Enter" key i s d e p r e s s e d , and t h e Mini U n i t Document F i l e (MUDF) i s n o t i n S l o t - 2 , t h e f o l l o w i n g message w i l l be d i s p l a y e d : R M V DISKETTE F O DRIVE 2 AND INSERT A41OOE E OE RM A f t e r t h e Mini U n i t Document F i l e , D i s k e t t e A4100E, i s i n s e r t e d i n t o Slot-2 and locked i n t o p l a c e , o r i f i t was i n s e r t e d and locked i n t o i n p l a c e when D i s k e t t e A41009 was i n s e r t e d i n t o Slot-1, t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE-FMF M D ADD~DELETEDISPLAY UF OPTION PROCESS
1.
2.
3. 4. 5.
ADD RECORDS UPDATE M N G M N D T A A E E T AA DELETE SINGLE RECORD DISPLAY RECORDS END
i s keyed and t h e "Enter" key
a . I f o p t i o n number one ( 1 1 , Add Records, d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
ADPE F F M M D ADD RECORD PROCESS UF 1.

DOC NR:
2.
RNSN: QTYBO: PRI: PROJ:
3.
6.
U/I:
4.
7.
10.
QTYORD: SUPPADD: SIG:
5.
8.
11.
ERO:
RDD:
9.
12.
..................................................................................
ENTER JULIAN D T AND SERIAL NUMBER: - - AE
PURP:
---
When t h e J u l i a n D a t e , and S e r i a l Number a r e keyed and t h e "Enter" key d e p r e s s e d , I f a document t h e Mini U n i t Document F i l e i s searched f o r a matching r e c o r d . number i s found t h a t i s t h e same a s what was keyed, a message w i l l be d i s p l a y e d I f a matching document t e l l i n g t h e o p e r a t o r t h a t t h e r e c o r d i s on t h e f i l e . After a l l number i s not found, t h e prompt f o r t h e next f i e l d w i l l be d i s p l a y e d . f i e l d s have been prompted, t h e o p e r a t o r w i l l be asked i f a l l f i e l d s a r e c o r r e c t . I f t h e o p e r a t o r answers "NO" (by d e p r e s s i n g t h e "PF9" key) a prompt w i l l be d i s p l a y e d a s k i n g t h e o p e r a t o r what f i e l d needs t o be changed. If a l l fields are c o r r e c t , and t h e o p e r a t o r answers "YES" (by d e p r e s s i n g t h e "PF8" key) t h e r e c o r d w i l l be added t o t h e f i l e .
b. I f o p t i o n number two ( 2 1 , Update Management Data, is keyed and t h e "Enter" key d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE-FMF M D M N G M N D T UPDATE UF A A E E T AA
DOC NR
1.
RNSN/PN
2.
U/I
3.
QTY ORD
4.
QTY REC
5.
B/O
ENTER JULIAN D T AND SERIAL NUMBER: AE When t h e document number i s keyed and t h e "Enter" key i s d e p r e s s e d , t h e Mini U n i t I f no r e c o r d i s found, an e r r o r Document F i l e i s searched f o r t h a t r e c o r d . message s t a t i n g t h e r e c o r d f o r t h e keyed document number does n o t e x i s t w i l l b e displayed. I f t h e r e c o r d i s found, i t w i l l be d i s p l a y e d w i t h a prompt t o e n t e r t h e corresponding number of t h e f i e l d t o be updated. The q u a n t i t y o r d e r e d , q u a n t i t y r e c e i v e d and q u a n t i t y backordered c a n only be changed i f t h e r e i s a u n i t o f i s s u e change. A f t e r t h e f i e l d t h a t h a s t o be updated h a s been e n t e r e d , t h e o p e r a t o r e n t e r s a "7" and d e p r e s s e s t h e "Enter" key. The r e c o r d w i l l b e w r i t t e n back t o t h e f i l e . The o p e r a t o r w i l l t h e n be asked i f t h e r e a r e more r e c o r d s t o be updated. I f answered "YES" by d e p r e s s i n g t h e "PF8" key, t h e ADPE-FMF M D UF I f answered "NO" by d e p r e s s i n g Management Date Update s c r e e n w i l l be d i s p l a y e d . e t h e "PF9" key, t h e Mini Unit Document ~ i l Submenu w i l l be d i s p l a y e d . c . I f o p t i o n number t h r e e ( 3 ) , D e l e t e S i n g l e Record, i s keyed and t h e "Enter" key is d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE-FMF M D DELETE SINGLE RECORD PROCESS UF ENTER D C M N NUMBER: OU ET
--------
T h i s o p t i o n i s used t o d e l e t e a s i n g l e M D r e c o r d . UF During a r e c o n c i l i a t i o n of M D and DASF, i f a record e x i s t s on t h e Mini U n i t Document F i l e but not on t h e UF Due-in and S t a t u s F i l e , t h e M D r e c o r d can be d e l e t e d from t h e M D by u s i n g t h i s UF UF option. I f t h e M D r e c o r d i s a v a l i d r e c o r d , check t h e DASF e x c e p t i o n l i s t i n g UF and d a i l y h i s t o r y l i s t i n g t o d e t e r m i n e i f t h e t r a n s a c t i o n had processed. I f the t r a n s a c t i o n processed and e d i t e d o u t , t a k e t h e a p p r o p r i a t e a c t i o n . I f the t r a n s a c t i o n d i d n o t p r o c e s s , n o t i f y t h e customer s e r v i c e s e c t i o n a t t h e SASSY Management U n i t . After the operator displayed : enters t h e document number, the following s c r e e n w i l l be
F F SASSY USING UNIT PROCEDURES M ADPE-FMF M D DELETE SINGLE RECORD PROCESS UF DOC NR 21317184 H S ORD QTY 00001, R C QTY 00000 AND B/O QTY 00001 A E
DO YOU W N RECORD DELETED? ( Y / N ) AT
I f answered "YES" by d e p r e s s i n g t h e "PFB: key, t h e record w i l l be d e l e t e d . If answered "NO" by d e p r e s s i n g t h e "PF9" key, t h e o p e r a t o r w i l l be prompted i f a n o t h e r r e c o r d i s t o be d e l e t e d . I f answered "YES", t h e o p e r a t o r w i l l t h e n e n t e r a n o t h e r document number. I f answered "NO", the process w i l l r e t u r n to the M D UF Add/Delete D i s p l a y menu. d. I f o p t i o n number f o u r ( 4 1 , Display Records, i s keyed and t h e "Enter" key i s d e p r e s s e d , the f o l l o w i n g s c r e e n w i l l be d i s p l a y e d :
M I N I UNIT D C M N FILE S A OU ET CN
DOC NR
U/I Q Y R TOD STATC STAT/DTE LKH SUF
RN S N
QTYREC QTYBO ERO SUPADD PRI RDD SIG PUR DTE/SHIP ~ D E TN C S F U
00609066
BA
6115010727988 EA 1207 MPB 3 5136005552346 E A 0077 GWO 1041 GSA A
00001
00000 00000
YWS07C
06
203
00649057
BD BD
00001
00000 00001 WS07C
YWS07C
13
00649073
7230004091902 EA BD 1110 GSA A
00001
00000 00000
YWS27B
13
110
PF1 = LOCATE KEY
PF2 = FIRST KEY
PF3 = END P O R M RGA
( I ) I f t h e o p e r a t o r d e p r e s s e s t h e "Enter" key, t h e next s e t of r e c o r d s on Repeated d e p r e s s i n g of t h e "Enter" key w i l l t h e f i l e w i l l be d i s p l a y e d . c o n t i n u o u s l y page through t h e f i l e . ( 2 ) The PF1 key, i f d e p r e s s e d , w i l l prompt t h e o p e r a t o r f o r document number i n t h e upper l e f t hand c o r n e r of t h e s c r e e n . The complete document number does not have t o be keyed. I f t h e o p e r a t o r e n t e r s "1321 ," t h e f i r s t document f i l e r e c o r d w i t h a J u l i a n d a t e of "1321" w i l l be d i s p l a y e d a t t h e t o p of t h e s c r e e n . ( 3 ) The PF2 key, r e c o r d on t h e f i l e . if depressed, w i l l r e t u r n the operator t o the f i r s t
( 4 ) The PF3 key, i f d e p r e s s e d , w i l l r e t u r n t h e o p e r a t o r t o t h e Mini U n i t Document F i l e Submenu.
F F SASSY USING UNIT PROCEDURES M e . I f o p t i o n number f i v e ( 5 1 , End, i s keyed and t h e "Enter" key i s d e p r e s s e d , t h e Add/Delete D i s p l a y Main Menu w i l l be d i s p l a y e d . 1.6.6 Mini Unit Backorder L a y e t t e F i l e . I f o p t i o n s i x (61, ~ i n iu n i t B a c k o r d e r / ~ a ~ e t tF i l e , i s ' k e y e d and t h e " ~ n t e r " key i s d e p r e s s e d , t h e Mini Unit e B a c k o r d e r l ~ a ~ e t tF i l e (MUBLF) i s not i n Slot-2, t h e f o l l o w i n g message w i l l be e displayed: R M V DISKETTE F O DRIVE 2 AND INSERT A4100F. E OE RM A f t e r t h e Mini U n i t Backorder L a y e t t e , D i s k e t t e A4100F, i s i n s e t t e d i n t o S l o t - 2 and locked i n t o p l a c e , o r i t was i n s e r t e d and locked i n t o p l a c e when D i s k e t t e A41009 was i n s e r t e d i n t o Slot-1, t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE FMF MUBLF ADDIDELETE DISPLAY OPTION PROCESS
ADD RECORDS DELETE COMPLETED RECORDS DELETE SINGLE RECORD UPDATE RECORDS DISPLAY RECORDS ED N
1.
2.
3. 4. 5. 6.
ENTER OPTION NUMBER : a . I f o p t i o n one ( 1 1 , Add Records, i s keyed and t h e " ~ n t e r " key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE F F M M B F ADD RECORD PROCESS UL 1. 2.
DOC NR ERO
3.
RS NN
4.
u/I QTY D E U DTESTAT
5.
QTY ORD
7.
QTY REC
LH K
8.
11.
9.
STATC
10.
12. L C O
ENTER JULIAN DATE: NUMERIC, DEFAULT = CURRENT DATE. CURRENT D T I S 81363 AE
The f i r s t prompt w i l l be f o r J u l i a n d a t e . A f t e r t h e J u l i a n d a t e i s keyed and t h e " ~ n t e r " key i s d e p r e s s e d , a prompt f o r s e r i a l number w i l l appear. After the s e r i a l number i s k e y e d and t h e " ~ n t e r " key d e p r e s s e d , t h e M i n i U n i t B a c k o r d e r / L a y e t t e F i l e w i l l be searched f o r a matching r e c o r d . I f a record i s
I f no found, a n e r r o r message w i l l a p p e a r s t a t i n g t h e r e i s a n e x i s t i n g r e c o r d . match i s found, t h e remaining f i e l d s w i l l be prompted. A f t e r a l l f i e l d s have been prompted, t h e o p e r a t o r w i l l be asked i f any f i e l d s a r e c o r r e c t . I f answered "NO" by d e p r e s s i n g t h e "PF9" k e y , a prompt w i l l a p p e a r f o r which f i e l d i s t o be changed. I f t h e q u e s t i o n i s answered "YES" by d e p r e s s i n g t h e "PF8" key, t h e r e c o r d w i l l be w r i t t e n t o t h e f i l e . The o p e r a t o r w i l l t h e n b e asked i f t h e r e a r e more r e c o r d s t o be added. I f answered "YES" by d e p r e s s i n g t h e "PF8" k e y , t h e I f answered "NO" by ADPE-FMF MUBLF ADD RECORD PROCESS s c r e e n w i l l be d i s p l a y e d . te d e p r e s s i n g t h e " P F ~ " k e y , t h e Mini U n i t ~ a c k o r d e r l ~ aty e F i l e Submenu w i l l be displayed. b. I f o p t i o n two ( 2 ) , D e l e t e Completed Records, i s keyed and t h e "Enter" key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE-FMF MUBLF DELETE RECORD PROCESS E ENTER DATE, PRIOR T WHICH, COMPLETED DOCUMENTS WILL B DELETED: O
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The o p e r a t o r e n t e r s t h e J u l i a n d a t e and a l l documents t h a t a r e completed and have Mini U n i t a document d a t e e q u a l t o o r e a r l i e r w i l l be d e l e t e d from ;he ~ a c k o r d e r l ~ a y e t t ei l e . A f t e r t h e J u l i a n d a t e i s keyed, and t h e "Enter" key F d e ~ r e s s e d . t h e Mini U n i t B a c k o r d e r / L a v e t t e f i l e w i l l b e s e a r c h e d f o r a l l r e c o r d s t h a t h a v e a document d a t e e q u a l t o o r e a r l i e r t h a n t h e keyed d a t e . These r e c o r d s Prior to deleting w i l l be d e l e t e d from t h e f i l e i f t h e y a r e completed r e c o r d s . t h e r e c o r d s , t h e o p e r a t o r c a n produce a p r i n t e d l i s t i n g of a l l r e c o r d s on t h e Mini U n i t B a c k o r d e r I L a y e t t e f i l e by s e l e c t i n g o p t i o n f o u r (4) u n d e r t h e Mini U n i t B a c k o r d e r l ~ a y e t t eF i l e Report P r o c e s s on t h e A4101 2 D i s k e t t e . After a11 records t h a t meet t h e d a t e c r i t e r i a a r e d e l e t e d , a message w i l l be d i s p l a y e d a s k i n g t h e o p e r a t o r "ANOTHER CONTROL DATE?" I f t h e r e i s , t h e o p e r a t o r answers "YES" (by depressing t h e " P F ~ " key). The J u l i a n d a t e prompt w i l l be d i s p l a y e d . If all r e c o r d s have b e e n d e l e t e d , t h e o p e r a t o r keys "NO" (by d e p r e s s i n g t h e " P F ~ " key) and t h e Mini U n i t ~ a c k o r d e r / ~ a y e t tFei l e Submenu w i l l be d i s p l a y e d . c . I f o p t i o n t h r e e ( 3 1 , D e l e t e S i n g l e Record, is keyed, t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE-FMF MUBLF DELETE SINGLE RECORD PROCESS ENTER DOCUMENT N M E - - - - - - - U BR T h i s o p t i o n i s used t o d e l e t e a MUBLF r e c o r d when t h e "Quantity Ordered" and t h e " Q u a n t i t y Received" a r e d i f f e r e n t and t h e "Backordered Q u a n t i t y " and "Due Q u a n t i t y " have z e r o q u a n t i t i e s . A f t e r t h e document number h a s been keyed, t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE-FMF MUBLF DELETE SINGLE RECORD PROCESS DO YOU W N RECORD 30391111 DELETED? AT (Y/N)
I f answered "YES" by d e p r e s s i n g t h e 11PF8" k e y , t h e r e c o r d w i l l be d e l e t e d . If answered "NO" by d e p r e s s i n g t h e "PF9" k e y , t h e o p e r a t o r w i l l be prompted i f I f answered "YES" t h e o p e r a t o r w i l l be prompted a n o t h e r r e c o r d i s t o be d e l e t e d .
FMF SASSY USING UNIT PROCEDURES t o e n t e r a n o t h e r document number. I f answered "NO" , t h e p r o c e s s w i l l r e t u r n t o t h e MUBLF A d d / ~ e l e t eD i s p l a y menu. A r e c o r d c a n be d e l e t e d i f i t h a s a b a c k o r d e r a n d / o r due q u a n t i t y , however, t h e f o l l o w i n g message is d i s p l a y e d : ADPE-FMF MUBLF DELETE SINGLE RECORD PROCESS
DOC NR 21337304 HAS B/O QTY 00000 AND D E Q T I 00002 U DO YOU W N RECORD DELETED? (Y/N) AT
I f answered "YES" by d e p r e s s i n g "PF8", t h e r e c o r d w i l l b e d e l e t e d . I f answered "NO" by d e p r e s s i n g "PF9" k e y , t h e o p e r a t o r w i l l be prompted i f a n o t h e r r e c o r d i s t o be d e l e t e d . d . I f o p t i o n f o u r ( 4 ) , Update R e c o r d s , i s k e y e d , t h e f o l l o w i n g s c r e e n w i l l b e displayed: ADPE-FMF MUBLF UPDATE RECORD PROCESS DOCUMENT N M E : U BR ERO : 1. RNSN: QTYREC: ENTER DOCUMENT NUMBER:
U/I:
QTYORD :
QTYDUR :
QTYBO :
2 . LOCATION:
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DOC NR I S JULIAN DATE AND SERIAL NUMBER
A f t e r t h e Document Number h a s b e e n keyed and t h e "Enter" key d e p r e s s e d , t h e M i n i e I f t h e r e i s no U n i t B a c k o r d e r l ~ a ~ e t tF i l e w i l l be s e a r c h e d f o r t h a t r e c o r d . r e c o r d , a message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t h a t t h e Document Number I f a r e c o r d i s found, i t w i l l b e d i s p l a y e d w i t h a prompt k e y i s n o t on t h e f i l e . t o e n t e r t h e f i e l d t o be u p d a t e d . A f t e r a l l f i e l d s t o be u p d a t e d a r e e n t e r e d , t h e o p e r a t o r k e y s a "3" and d e p r e s s e s t h e "Enter" key. The r e c o r d w i l l b e w r i t t e n t o the f i l e . The o p e r a t o r w i l l be asked i f t h e r e i s a n o t h e r r e c o r d t o be u p d a t e d . I f answered "YES" by d e p r e s s i n g t h e "PF8" k e y , t h e Mini U n i t Backorder Update I f answered "NO" by d e p r e s s i n g t h e "PF9" Record P r o c e s s S c r e e n w i l l b e d i s p l a y e d . k e y , t h e Mini U n i t B a c k o r d e r / L a y e t t e F i l e Submenu w i l l be d i s p l a y e d . e. I f o p t i o n f i v e (5), Display Records, be displayed:
is keyed, t h e following s c r e e n w i l l
M I N I UNIT BACKORDE R/LAYE TTE FILE S A CN DOC NR E RO
RS NN
U/I
QTYORD
QTYBO
QY U TDE
QTYREC STATC LKH DTESTAT L C O
BD
GWO
BD
BB
B16
MF'B
BB
MPB
RA
BB BB
GSA M1 C MB P M1 C
M 9
PF1 = LOCATE KEY
PF2 = FIRST KEY
PF3 = END P O R M RGA
( 1 ) I f t h e o p e r a t o r d e p r e s s e s t h e "Enter" key, t h e next s e t of r e c o r d s on t h e f i l e w i l l be displayed. Repeated d e p r e s s i n g of t h e '%nterl' key w i l l c o n t i n u o u s l y page through t h e f i l e . (2) The PF1 key, i f d e p r e s s e d , w i l l prompt t h e o p e r a t o r f o r Document Number i n t h e upper l e f t hand c o r n e r of t h e s c r e e n . The complete Document Number does not have t d be keyed. I f t h e o p e r a t o r e n t e r s "1321," t h e f i r s t Backorder L a y e t t e F i l e r e c o r d w i t h a J u l i a n d a t e of "1321" w i l l be d i s p l a y e d a t t h e top of t h e screen. (3) The PF2 key, r e c o r d on t h e f i l e . if depressed, w i l l r e t u r n the operator t o the f i r s t
( 4 ) The PF3 key, i f d e p r e s s e d , w i l l r e t u r n t h e o p e r a t o r t o t h e Mini U n i t ~ a c k o r d e r / ~ a y e t t ei l e Submenu. F f . I f o p t i o n s i x (61, End, A d d / ~ e l e t eDisplay Main Menu. i s keyed, t h e o p e r a t o r w i l l be r e t u r n e d t o t h e
1 . 7 Mini Unit Report Process. The SASSY Mini F i l e Report p r o c e s s w i l l allow an o p e r a t o r t o produce r e p o r t s a s may be r e q u i r e d f o r day t o day management from t h e v a r i o u s mini f i l e s . The Mini F i l e r e p o r t p r o c e s s i s contained on f o u r d i s k e t t e s , A41011, A41012, A41014, and A41018. D i s k e t t e A41011 c o n t a i n s t h e r e p o r t s f o r t h e , Mini U n i t Balance F i l e (MUBF), and Mini U n i t ~ a c k o r d e r / L a y e t t e F i l e (MUBLF). D i s k e t t e A41012 c o n t a i n s t h e r e p o r t s f o r t h e Mini U n i t Allowance F i l e (MUAF) and Mini Unit S e r i a l Number F i l e (MUSF). The A41018 d i s k e t t e c o n t a i n s r e p o r t s f o r t h e Mini U n i t Locator F i l e (MULF). D i s k e t t e A41014 c o n t a i n s t h e r e p o r t s f o r t h e Mini U n i t Document F i l e (MUDF).
FMF SASSY USING UNIT PROCEDURES If diskette displayed: A41011 was inserted into Slot-1, the following screen w i l l be
AD PE -FMF REPORT GENERATOR PROCESS
OPTION
PROCESS
1.
2.
3.
M I N I UNIT BALANCE FILE REPORTS M I N I UNIT BO / LAYETTE FILE REPORTS EXIT

ENTER OPTION NR:
the following screen w i l l be
I f diskette displayed:
A41012 was
inserted
into
Slot-1,
ADPE-FMF REPORT GENERATOR PROCESS OPTION PROCESS

M I N I UNIT SERIAL N FILE REPORTS O M I N I UNIT ALLOWANCE FILE REPORTS EXIT
1.
2.
3.
ENTER OPTION NR: I f diskette displayed: A41014 was inserted into Slot-1, the following screen w i l l be
ADPE FMF M I N I UNIT DOCUMENT FILE REPORT PROCESS OPTION PROCESS

MINI MINI MINI MINI MINI MINI MINI MINI EXIT
UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT
DOC DC O DOC DC O DOC DC O DC O DC O
FILE, FILE, FILE, FILE, FILE, FILE, FILE, FILE,
DOC f LISTING RNSN SEQ LISTING ERO SEQ LISTING BO W/NO DUE LISTING PUR CODE DOC # SEQ PUR CODE RNSN SEQ DUE WITH N BACKORDERS O SUPP ADD/ERO SEQ
ENTER OPTION NR: I f diskette displayed: A41018 was inserted into Slot-1, the following screen w i l l be
ADPE-FMF M I N I UNIT LOCATOR FILE REPORT PROCESS OPTION

1. 2.
PROCESS M I N I UNIT LOCATOR FILE RNSN SEQUENCE LISTING M I N I UNIT LOCATOR FILE MULTI LOCATION LISTING M I N I UNIT LOCATOR FILE INVENTORY LISTING M I N I UNIT LOCATOR FILE LOCATION SEQUENCE LISTING BALANCE/LOCATOR PNSN REPORT EXIT f i l e from which t h e submenu w i l l a p p e a r on t h e A41014 and Mini U n i t Document
3.
4.
5.
6.
( 5 ) The o p e r a t o r k e y s t h e o p t i o n number n e x t t o t h e A r e p o r t i s r e q u i r e d on t h e A41011 and A41012 d i s k e t t e s . l i s t i n g the various reports available. The menu d i s p l a y e d A41018 d i s k e t t e s a r e t h e r e p o r t s t h a t a r e produced from t h e F i l e and Mini U n i t L o c a t o r F i l e r e s p e c t f u l l y .
( 6 ) When t h e message i s d i s p l a y e d i n s t r u c t i n g t h e o p e r a t o r t o a l i g n t h e p a p e r and d e p r e s s t h e " E n t e r " key t o c o n t i n u e , a l i g n t h e p a p e r , move t h e mode s w i t c h on t h e l e f t hand s i d e of t h e p r i n t e r from t h e p o s i t i o n l a b e l e d " P r i n t " t o "TOF" ( s t a n d s f o r "Top of Form"), and back t o " P r i n t . " 1.7.1 Mini U n i t L o c a t o r F i l e R e p o r t s .
a . The f o l l o w i n g o p t i o n s w i l l be d i s p l a y e d when t h e Mini L o c a t o r F i l e R e p o r t s a r e c a l l e d f o r on t h e d i s k e t t e l a b e l e d A41018: ADPE-FMF M I N I UNIT LOCATOR FILE REPORT PROCESS OPTION PROCESS
M I N I UNIT LOCATOR FILE RNSN SEQUENCE LISTING M I N I UNIT LOCATOR FILE MULTI LOCATION LISTING M I N I UNIT LOCATOR FILE INVENTORY LISTING M I N I UNIT LOCATOR FILE LOCATION SEQUENCE LISTING BALANCE/LOCATOR PNSN REPORT EXIT
1. 2. 3. 4. 5.
6.
ENTER OPTION N M E : U BR
This
( 1 ) Mini U n i t L o c a t o r F i l e RNSN Sequence L i s t i n g . l i s t i n g of t h e l o c a t o r f i l e i n RNSN sequence.
is a t o t a l
(2) M i n i U n i t L o c a t o r F i l e M u l t i L o c a t i o n L i s t i n g . T h i s i s a l i s t i n g of a l l RNSN which h a v e two o r more l o c a t i o n s on t h e M i n i U n i t L o c a t o r F i l e .
( 3 ) Mini U n i t L o c a t o r F i l e I n v e n t o r y L i s t i n g . T h i s i s a l o c a t i o n l i s t i n g produced f o r t h e p u r p o s e of r e c o r d i n g q u a n t i t i e s by RNSN d u r i n g a n i n v e n t o r y .

single
( 4 ) M i n i U n i t L o c a t o r F i l e Sequence L i s t i n g . l o c a t i o n o r f o r a l l l o c a t i o n s on t h e MULF.
T h i s i s a l i s t i n g e i t h e r by To produce a l i s t i n g f o r a
s i n g l e l o c a t i o n , type i n t h e l o c a t i o n . e n t i r e MULF, type i n "ALL".
To produce a l o c a t i o n l i s t i n g f o r t h e
( 5 ) Balance/Locator PNSN Report. An e x t r a c t of t h e M B w i l l be made and UF s o r t e d i n t o PNSN sequence. When t h i s i s complete, t h e o p e r a t o r w i l l b e i n s t r u c t e d UF UF t o p l a c e t h e M L i n t o Slot-2. UF The M B e x t r a c t i s matched t o t h e M L and a M B UF l i s t i n g produced i n PNSN sequence with l o c a t i o n s f o r RNSN1s t h a t have a l o c a t i o n on t h e MULF.
b. P r i o r t o t h e Mini Locator Menu being d i s p l a y e d , a message w i l l appear i n s t r u c t i n g t h e o p e r a t o r t h e c o r r e c t d i s k e t t e t o be placed i n t o Slot-2. The o p e r a t o r w i l l a l s o be informed t o a l i g n t h e p r i n t i n g paper. 1.7.2 Mini Unit Balance F i l e R ~ D o ~ ~ s
a . The following o p t i o n s w i l l be d i s p l a y e d when t h e Mini U n i t Balance F i l e r e p o r t s a r e c a l l e d f o r on t h e d i s k e t t e l a b e l e d A41011:

ADPE-FMF M I N I UNIT B L N E FILE REPORT PROCESS AA C OPTION 1. 2. 3. PROCESS
4.
5.
MINI MINI MINI MINI EXIT
UNIT UNIT UNIT UNIT
BALANCE BLNE AA C BLNE AA C BLNE AA C
FILE FILE FILE FILE
R S SEQUENCE LISTING NN ASSET LISTING EXCESS o/H LISTING OP STOCK LISTING
ENTER OPTION N M E : - U BR
( 1 ) Mini Unit Balance F i l e R S N N Sequence L i s t i n g . l i s t i n g of t h e Mini Unit Balance F i l e i n R S sequence. NN

( 2 ) Mini Unit Balance F i l e Asset L i s t i n g . on t h e Mini Unit Balance F i l e with on hand a s s e t s .
This
is
a total
T h i s i s a l i s t i n g of a l l RNSNs T h i s i s a l i s t i n g of a l l a s s e t s g r e a t e r than the
(3) Mini Unit Balance F i l e Excess O/H L i s t i n g . RNSNs on t h e Mini Unit Balance F i l e w i t h on hand Requisition Objective ( ~ 0 ) .
( 4 ) Mini Unit Balance F i l e Operating Stock L i s t i n g . T h i s i s a l i s t i n g of a l l RNSNs on t h e Mini Unit Balance F i l e t h a t have a n RO o r Reorder P o i n t (ROP). b. P r i o r t o t h e Mini U n i t Balance F i l e Menu being d i s p l a y e d , a message w i l l a p p e a r i n s t r u c t i n g t h e o p e r a t o r t h e c o r r e c t d i s k e t t e t o be placed i n t o Slot-2. The o p e r a t o r w i l l a l s o be informed t o a l i g n t h e paper i n t h e p r i n t e r . 1.7.3 Mini Unit ~ O / L a ~ e t Fe l e Reports t i
a . The following o p t i o n s w i l l be d i s p l a y e d when t h e Mini U n i t ~ a c k o r d e r / L a y e t t e F i l e o p t i o n r e p o r t s a r e c a l l e d f o r on t h e d i s k e t t e l a b e l e d A41011.
F F SASSY USING UNIT PROCEDURES M ADPE-FMF

M I N I UNIT BO
/ LAYETTE FILE REPORT PROCESS
OPTION
PROCESS
MINI MINI MINI MINI MINI EXIT
1.
2.
3. 4. 5.
UNIT UNIT UNIT UNIT UNIT
BO BO BO BO BO
/ / / / /
LAYETTE LAYETTE LAYETTE LAYETTE LAYETTE
FILE DOC NR SEQ LISTING FILE R S SEQ LISTING NN FILE E O SEQ LISTING R COMPLETED B/O LISTING B/O W/NO DUE LISTING
6.
ENTER OPTION N M E : U BR ( 1 ) Mini Unit ~ O / L a y e t t e F i l e Doc N r Seq L i s t i n g . T h i s i s a n e x t r a c t of a l l r e c o r d s on t h e MUBLF. The o u t p u t i s i n document number sequence.
( 2 ) Mini U n i t BO/Layette F i l e RNSN Seq L i s t i n g . T h i s i s an e x t r a c t of a l l r e c o r d s on t h e MUBLF which a r e s o r t e d i n t o RNSN sequence. The o u t p u t i s i n RNSN sequence
e ( 3 ) Mini Unit ~ ~ / ~ a y e Ft i tl e ERO Seq L i s t i n g . T h i s i s an e x t r a c t of a l l r e c o r d s on t h e MUBLF which a r e s o r t e d i n t o ERO number sequence. The o u t p u t i s i n ERO number sequence. ( 4 ) Mini U n i t BO/Layette Completed B/O L i s t i n g . T h i s i s an e x t r a c t of a l l r e c o r d s on t h e MUBLF f o r which t h e backorder f i e l d h a s been reduced t o zero. The o u t p u t i s i n document number sequence. b. P r i o r t o t h e Mini U n i t B O / ~ a y e t t e F i l e Menu being d i s p l a y e d , a message w i l l appear i n s t r u c t i n g t h e o p e r a t o r t h e c o r r e c t d i s k e t t e t o be placed i n t o S l o t 2. The o p e r a t o r w i l l a l s o be i n s t r u c t e d t o a l i g n t h e paper i n t h e p r i n t e r .
1.7.4
Mini Unit S e r i a l Number F i l e Reports
a . The f o l l o w i n g o p t i o n s w i l l be d i s p l a y e d when t h e Mini U n i t S e r i a l Number F i l e o p t i o n r e p o r t s a r e c a l l e d f o r on t h e d i s k e t t e l a b e l e d A41012: ADPE-FMF M I N I SERIAL NO FILE REPORT PROCESS OPTION PROCESS RESPONSIBLE OFFICER SEQUENCE LISTING SERIAL N M E SEQUENCE LISTING U BR RNSN SEQUENCE LISTING T M # SEQUENCE A EXIT ENTER OPTION NUMBER:
1.
2.
3. 4. 5.
-T h i s i s an e x t r a c t of r e c o r d s RNSN, s e r i a l number sequence.
( 1 ) R e s p o n s i b l e O f f i c e r Sequence L i s t i n g . from t h e MUSF t h a t a r e s o r t e d and p r i n t e d i n RU,
M F SASSY USING UNIT PROCEDURES The o p e r a t o r can s p e c i f y an R U , o r e x t r a c t a l l r e c o r d s by e n t e r i n g "ALL." U r e p o r t w i l l begin with a new page each time t h e R changes. The
(2) S e r i a l Number Sequence L i s t i n g . T h i s i s a n e x t r a c t of r e c o r d s from t h e MUSF t h a t a r e s o r t e d and p r i n t e d i n s e r i a l number, RNSN, RU sequence. The o p e r a t o r can s p e c i f y an RU o r e x t r a c t a l l r e c o r d s by e n t e r i n g "ALL."
( 3 ) RNSN Sequence L i s t i n g . T h i s i s an e x t r a c t of a l l r e c o r d s on t h e MJSF t h a t a r e s o r t e d and p r i n t e d i n NSN, s e r i a l number, RU sequence. ( 4 ) T M B Sequence L i s t i n g . A T h i s i s a n e x t r a c t of a l l r e c o r d s f o r a s p e c i f i e d RU on t h e MUSF. The r e c o r d s a r e s o r t e d i n t o and p r i n t e d i n T M number, A RNSN, and s e r i a l number sequence. The o p e r a t i o n can s p e c i f y a n RU o r e x t r a c t a l l r e c o r d s by e n t e r i n g "ALL."
b. P r i o r t o t h e Mini S e r i a l Number F i l e Menu being d i s p l a y e d , a message w i l l appear i n s t r u c t i n g t h e o p e r a t o r t h e c o r r e c t d i s k e t t e t o be placed i n t o Slot-2. The o p e r a t o r w i l l a l s o be i n s t r u c t e d t o a l i g n t h e paper i n t h e p r i n t e r .
1.7.5
Mini Unit Allowance F i l e Reports
a . The following opt ions w i l l be d i s p l a y e d when t h e Mini U n i t Allowance F i l e o p t i o n r e p o r t s a r e c a l l e d f o r on t h e d i s k e t t e l a b e l e d A41012: ADPE-FMF M I N I A L W N E FILE REPORT PROCESS LO A C OPTION
1. 2.
PROCESS MECHANIZED A L W N E LIST, T M # SEQUENCE LO A C A MECHANIZED A L W N E LIST, RNSN SEQUENCE LO A C CONSOLIDATED M M R N U RECEIPT T M # SEQUENCE E OADM A CONSOLIDATED M M R N U RECEIPT RNSN SEQUENCE E OADM MAL/CMR CONSOLIDATED LISTING T M # SEQUENCE A MAL/CMR CONSOLIDATED LISTING RNSN SEQUENCE MECHANIZED A L W N E LIST OVER/SHORT LO A C REPORT CONTROL ITEM REPORT T M I\ SEQUENCE A EXIT ENTER OPTION NUMBER:
3. 4.
5. 6. 7. 8. 9.
( 1 ) Mechanized Allowance L i s t , T M /\ Sequence. T h i s i s a n e x t r a c t of a l l A main allowance r e c o r d s . Main allowance r e c o r d s a r e i d e n t i f i e d by a n RU of "**." The output i s i n T M I\, RNSN sequence. A
(2) Mechanized Allowance L i s t , RNSN Sequence. T h i s i s an e x t r a c t of a l l main allowance r e c o r d s on t h e MUAF. Main allowance r e c o r d s a r e i d e n t i f i e d by a n RU of I l The o u t p u t i s i n RNSN sequence.
"** .
(3) Consolidated Memorandum Receipt T M # Sequence. A This is a n e x t r a c t o f a l l allowance r e c o r d s on t h e M A f o r a s p e c i f i e d RU o t h e r t h a n "**.I' UF The o u t p u t i s i n T M number sequence. A Each r e p o r t w i l l be preceeded by a p r e p r i n t e d cover l e t t e r .
F F SASSY USING U N I T PROCEDURES M ( 5 ) MAL/CMR Consolidated TAM % Sequence. T h i s i s a n e x t r a c t of a l l A If a unit r e c o r d s on t h e MUAF. The o u t p u t i s i n T M number, RNSN sequence. d e s i r e s t o p r i n t a l l of i t ' s Consolidated Memorandum R e c e i p t s , t h e o p e r a t o r e n t e r s i n "ALL" when prompted f o r t h e "RU" I f t h e o p e r a t o r d e s i r e s t o p r i n t only one c o n s o l i d a t e d memorandum r e c e i p t , t h e o p e r a t o r e n t e r s t h a t s p e c i f i c RU.
( 6 ) MAL/CMR C o s o l i d a t e d L i s t i n g RNSN Sequence. NN r e c o r d s on t h e MUAF. The o u t p u t i s i n R S sequence.
T h i s i s an e x t r a c t of a l l
( 7 ) Mechanized Allowance L i s t Over/Short Report. T h i s i s a n e x t r a c t of a l l main allowance r e c o r d s on t h e MUAF, s o r t e d by T M number. A The on hand i s compared t o t h e t o t a l allowance and t h e amount t h a t i s due from t h e Mini U n i t Main a 1 lowance r e c o r d s a r e Document F i l e and o v e r / s h o r t messages produced. i d e n t i f i e d by an RU of The o u t p u t i s i n T M number sequence. A This UF e x t r a c t e d q u a n t i t y i s added t o t h e on hand q u a n t i t y of t h e M A and compared t o t h e t o t a l allowance. A o v e r / s h o r t message i s produced i f t h e r e i s a n e x c e s s n c o n d i t i o n o r a s h o r t a g e f o r t h a t PNSN.
"**."
( 8 ) C o n t r o l Item Report T M A r e c o r d s on t h e M A w i t h a n RU of UF A o u t p u t i s i n T M #/ sequence.
Sequence. T h i s i s an e x t r a c t of and a c o n t r o l l e d item i n d i c a t o r .
all The
b. P r i o r t o t h e Mini U n i t Allowance Number F i l e Menu being d i s p l a y e d , a message w i l l appear i n s t r u c t i n g t h e o p e r a t o r t h e c o r r e c t d i s k e t t e t o be placed i n t o S l o t - 2 . The o p e r a t o r w i l l a l s o be i n s t r u c t e d t o a l i g n t h e paper i n t h e printer. 1.7.6 Mini Unit Document F i l e Reports
a . The Mini U n i t Document F i l e r e p o r t s a r e on t h e A41014 d i s k e t t e . There a r e no submenus on t h e A41014 d i s k e t t e . A f t e r t h e o p e r a t o r i n s e r t s t h e Mini U n i t Document F i l e i n t o Slot-2 and l o c k s i t i n t o p l a c e , a message w i l l be d i s p l a y e d t o a l i g n t h e paper and d e p r e s s t h e "Enter" key. When t h e "Enter" key i s d e p r e s s e d , t h e f o l l o w i n g s c r e e n w i l l be d i s p l a y e d : ADPE
F F M
M I N I UNIT D C M N FILE REPORT PROCESS OU ET
OPTION
PROCESS
MINI MINI MINI MINI MINI MINI MINI MINI EXIT
UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT
DOC DOC DC O DOC DOC DOC DOC DOC
FILE, FILE, FILE, FILE, FILE, FILE, FILE, FILE,
DOC #I LISTING RNSN SEQ LISTING ERO SEQ LISTING BO WINO DUE LISTING PUR C D DOC OE SEQ PUR C D RNSN SEQ OE D E WITH NO BACKORDERS U SUPP ADD/ERO SEQ LISTING
ENTER OPTION NR:
( 1 ) Mini U n i t Doc F i l e , Doc # L i s t i n g . T h i s i s a n e x t r a c t of a l l r e c o r d s on t h e Mini U n i t Document F i l e . The o u t p u t i s i n Document Number s e q u e n c e . ( 2 ) Mini U n i t Doc F i l e , RNSN Seq L i s t i n g . This i s an e x t r a c t r e c o r d s on t h e Mini U n i t Document F i l e . The o u t p u t i s i n RNSN s e q u e n c e . of all
( 3 ) Mini U n i t Doc F i l e , ERO Seq L i s t i n g . T h i s i s a n e x t r a c t of a l l r e c o r d s on t h e Mini U n i t Document F i l e . The o u t p u t i s i n ERO Number Sequence.
( 4 ) Mini U n i t Doc F i l e , BO WINO L i s t i n g . Due T h i s i s a n e x t r a c t of a l l r e c o r d s on t h e Mini U n i t Document F i l e t h a t have b a c k o r d e r s and t h e q u a n t i t y due i s e q u a l t o z e r o . The o u t p u t i s i n document number s e q u e n c e .
( 5 ) Mini U n i t Doc F i l e , P u r Code Doc f Seq. T h i s i s a n e x t r a c t of a l l r e c o r d s on t h e Mini U n i t Document F i l e , f o r a s p e c i f i e d p u r p o s e cpde. The o u t p u t i s i n document number s e q u e n c e .
( 6 ) Mini U n i t Doc F i l e , P u r Code RNSN Seq. T h i s i s a n e x t r a c t of a l l r e c o r d s on t h e Mini U n i t Document F i l e , f o r a s p e c i f i e d p u r p o s e code. The o u t p u t i s i n RNSN s e q u e n c e .
( 7 ) Mini U n i t Doc F i l e , Due With No B a c k o r d e r s . T h i s i s a n e x t r a c t of a l l r e c o r d s on t h e Mini U n i t Document F i l e t h a t have no b a c k o r d e r s . The o u t p u t i s i n document number s e q u e n c e . ( 8 ) Mini U n i t Doc F i l e , SUPP ADDIERO Seq L i s t i n g . T h i s i s a n e x t r a c t of a l l r e c o r d s w i t h a s u p p l e m e n t a r y a d d r e s s on t h e Mini U n i t Document F i l e . The o u t p u t i s i n Supplementary A d d r e s s / ~ R O Sequence. b . To c a n c e l any of t h e r e p o r t s w h i l e t h e y a r e p r i n t i n g , t h e o p e r a t o r A message w i l l be p r i n t e d on d e p r e s s e s t h e "ATTN" key and keys t h e l e t t e r s "CA." t h e o u t p u t r e p o r t s a y i n g "LISTING CANCELLED BY OPERATOR." The r e p o r t menu w i l l be displayed a f t e r a report is cancelled. 1.7.7 Printed O u t ~ u t
a . The r e p o r t p r o c e s s o u t p u t i s programmed t o p r i n t 45 l i n e s p e r page. Each Any o t h e r s i z e p a p e r used w i l l c a u s e t h e h e a d i n g s page i s 14 7 / 8 x 8 112 i n c h e s . on t h e pages t o be p r i n t e d i n undetermined p l a c e s . b . Each page w i l l have a r e p o r t t i t l e and t h e s e q u e n c e i n which t h e r e p o r t i s b e i n g produced. Each page w i l l be numbered and d a t e d . Each page w i l l a l s o c o n t a i n a h e a d i n g g i v i n g t h e noun name of e a c h f i e l d d i s p l a y e d . 1 . 8 Mini U n i t I n v e n t o r y P r o c e s s . The SASSY Mini I n v e n t o r y P r o c e s s e s a r e composed o f two o p t i o n s . They a r e t h e Mini U n i t B a l a n c e F i l e , MUBF, I n v e n t o i y Update and t h e MUBF/MULF m a t c h . The I n v e n t o r y Update i s a m u l t i s t e p p r o c e s s whereby t h e M i n i Balance f i l e w i l l be updated a f t e r a p h y s i c a l i n v e n t o r y h a s b e e n conducted and a d j u s t m e n t t r a n s a c t i o n c r e a t e d f o r u p d a t i n g t h e Loaded U n i t Balance F i l e (LUBF). The MUBFIMULF match i s a r e c o r d m a i n t e n a n c e p r o c e s s d e s i g n e d t o i d e n t i f y i m b a l a n c e s between t h e Mini U n i t Balance F i l e and Mini U n i t L o c a t o r F i l e .
F F SASSY US1 NG UNIT PROCEDURES M ADPE-FMF INVENTORY PROCESS OPTION 1. 2. 3. PROCESS M B INVENTORY UPDATE UF MUBF/MULFA C M TH END
..................................................................................
The o p e r a t o r e n t e r s t h e o p t i o n number of t h e p r o c e s s t o be run and d e p r e s s e s t h e "Enter1' key.
1.8.1
a.
M B I n v e n t o r y Update UF General I n f o r m a t i o n
( 1 ) With c e n t r a l i z e d accounting .and d e c e n t r a l i z e d stockage of m a t e r i e l , a c c u r a t e and t i m e l y p h y s i c a l i n v e n t o r i e s a r e e s s e n t i a l Controlled inventories a r e r e q u i r e d f o r a l l a s s e t s c a r r i e d on t h e balance r e c o r d of t h e SMU.
( 2 ) The u s i n g u n i t h a s t h e r e s p o n s i b i l i t y f o r conducting r e q u i r e d inventories. When conduct ing i n v e n t o r i e s , an i n d i v i d u a l thoroughly f a m i l i a r w i t h t h e type of items t o be i n v e n t o r i e d should be placed i n charge of t h e inventory team. Upon r e q u e s t , t e c h n i c a l a s s i s t a n c e f o r conducting i n v e n t o r i e s w i l l be provided from t h e i n v e n t o r y s e c t i o n of t h e SMU. b. P r i o r t o s e l e c t i n g o p t i o n one ( 1 1 , a p h y s i c a l inventory should have been t a k e n and t h e r e s u l t s posted t o t h e Mini U n i t Locator F i l e . The following a r e recommended precedures f o r conducting a Semi Annual i n v e n t o r y u s i n g ADPE-FMF:
(1) Determine a c u t o f f d a t e . A l l r e c e i p t s and i s s u e s w i l l have t o be processed up t o t h i s d a t e . N new i s s u e s should be made a f t e r t h i s d a t e u n t i l t h e o i n v e n t o r y i s completed. A l l r e c e i p t s r e c e i v e d a f t e r t h i s d a t e should be staged i n a holding area. The main frame r e c y c l e l i s t needs t o be reviewed and any pending i s s u e s o r r e c e i p t s c l e a r e d from t h e r e c y c l e l i s t . Any items staged f o r r o l l back, f o r which s h i p p i n g mats have not been r e c e i v e d , need t o be placed back i n t o s t o c k . Unserviceable items need t o be s e n t t o d i s p o s a l . A l l mini f i l e e x c e p t i o n s need t o b e c o r r e c t e d and processed. I n s u r e a l l adds and d e l e t i o n s have processed a g a i n s t t h e Mini Unit Locator F i l e . (2) Using t h e A41009 d i s k e t t e , f i l e maintenance, p r e p a r e t h e l o c a t o r f i l e f o r inventory. T h i s i s o p t i o n t h r e e ( 3 ) on t h e Mini U n i t Locator F i l e submenu. T h i s p r o c e s s w i l l r e t u r n a l l q u a n t i t y f i e l d s on t h e Mini U n i t Locator F i l e t o zero.
( 3 ) Using t h e A41011 d i s k e t t e , Report P r o c e s s , produce an Inventory Control L i s t . T h i s i s o p t i o n t h r e e ( 3 ) on t h e Mini U n i t Locator F i l e submenu. T h i s l i s t i s i n RNSN sequence and h a s a n a r e a next t o t h e l o c a t i o n f o r a n n o t a t i n g the quantity.
F F SASSY USING UNIT PROCEDURES M ( 4 ) Designate count teams, v e r i f i e r s , and c o n t r o l desk members. There Each count team should b e a s s i g n e d a number s h o u l d be two people p e r count team. such a s team 81, team 8 2 , e t c . V e r i f i e r s should a l s o be a s s i g n e d numbers such a s V 1 , V2, e t c .
( 5 ) Conduct c l a s s e s on r e a d i n g warehouse l o c a t i o n s and t h e f i e l d s t o be It i s suggested t h a t t h e f o l l o w i n g i n f o r m a t i o n completed on t h e inventory c a r d . be included on t h e count c a r d s :

(a) RNSN
(c) (d) (e)
QTY. Locat i o n . Team Number.
S t e p s should be t a k e n t o i n s u r e t h a t t h e r e a r e enough c a r d s t o conduct t h e inventory.
( 6 ) Count teams should be assigned i n v e n t o r y segments. When a segment i s i n v e n t o r i e d , i t should be marked a s completed and t h e count c a r d s turned i n t o t h e c o n t r o l desk. The c o n t r o l desk members should p l a c e t h e c a r d s i n RNSN sequence. A f t e r t h e complete warehouse h a s been i n v e n t o r i e d , a second count should be conducted. Inventory teams should not be g i v e n t h e same segment t o be i n v e n t o r i e d twice. When t h e second count c a r d i s matched w i t h t h e f i r s t count c a r d , i f t h e r e i s a d i f f e r e n c e , i t should be g i v e n t o a v e r i f i e r t o recount. When t h e c o n t r o l desk i s s a t i s f i e d t h a t a count i s c o r r e c t , t h e count should be recorded on t h e inventory control l i s t . The v e r i f i e r should a l s o do s p o t l o c a t i o n v e r i f i c a t i o n s t o i n s u r e l o c a t i o n s a r e being recorded c o r r e c t l y .
( 7 ) A f t e r a l l c o u n t s have been recorded on t h e I n v e n t o r y C o n t r o l L i s t , t h e c o u n t s t h e n can be posted t o t h e Mini U n i t L o c a t o r F i l e . T h i s i s done by u s i n g t h e A41009 d i s k e t t e . Option f o u r ( 4 ) on t h e Mini U n i t L o c a t o r F i l e Submenu i s t h e Auto I n v e n t o r y p o s t . T h i s o p t i o n w i l l d i s p l a y t h e RNSN and l o c a t i o n a u t o m a t i c a l l y w i t h no keying. The o p e r a t o r only needs t o key t h e q u a n t i t y . t h e o p e r a t o r keys a z e r o q u a n t i t y , t h e l o c a t i o n w i l l b e d e l e t e d from t h e f i l e . I f t h e r e i s o n l y one l o c a t i o n o r a l l t h e l o c a t i o n s a r e z e r o , t h e RNSN w i l l be d e l e t e d from t h e f i l e . I f any RNSN i s found d u r i n g t h e i n v e n t o r y t h a t i s not on t h e I n v e n t o r y C o n t r o l L i s t , i t should b e added t o t h e f i l e u s i n g o p t i o n one (11, The o p e r a t o r c a n and should r e c o r d t h e q u a n t i t y t h e same time a s L o c a t o r Update. New l o c a t i o n s can be added d u r i n g t h e Auto t h e RNSN i s being added t o t h e f i l e . I n v e n t o r y P o s t i f t h e RNSN i s a l r e a d y on t h e f i l e . (8) A f t e r t h e inventory r e s u l t s have been recorded on t h e Mini U n i t L o c a t o r F i l e , Option two ( 2 ) MULF/MULB match on t h e A41010 d i s k e t t e should be run. UF I f any e x c e p t i o n s a r e produced saying no M B r e c o r d , t h e NSN s h o u l d be v a l i d a t e d . UF I f i t i s an I f it i s a good RNSN, load i t t o t h e M B u s i n g t h e A41009 d i s k e t t e . i n v a l i d RNSN t h e item w i l l have t o be reviewed by Tech and Research t o determine t h e c o r r e c t RNSN. A f t e r a l l imbalances have been c o r r e c t e d t h e o p e r a t o r w i l l be UF r e a d y t o do MUBF Inventory Update. The e x c e p t i o n M B r e c o r d w i t h on hands and no M L r e c o r d can be d i s r e g a r d e d a t t h i s time. UF
UF c . When Option one (1) M B I n v e n t o r y Update, i s e n t e r e d and t h e "Enter key" d e p r e s s e d , i f t h e Mini U n i t F i l e , A4100A d i s k e t t e i s not i n Slot-2, a message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t o i n s e r t A4100A i n t o Slot-2. d. When t h e Mini L o c a t o r F i l e , A4100A, h a s been i n s e r t e d i n t o S l o t - 2 , a message w i l l b e d i s p l a y e d s t a t i n g t h e "LOCATOR EXTRACT I N PROGRESS. " The RNSN -and t o t a l q u a n t i t y w i l l be e x t r a c t e d from t h e Locator F i l e .
e. When t h e e x t r a c t p r o c e s s i s completed, t h e o p e r a t o r w i l l be i n s t r u c t e d t o p l a c e t h e Mini U n i t Balance F i l e A4100B, i n t o Slot-2. When t h i s i s done, a message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t o a l i g n t h e paper i n t h e p r i n t e r and d e p r e s s t h e "Enter" key t o c o n t i n u e . It should be noted t h a t i f t h e Mini U n i t Balance F i l e h a s not been backed up s i n c e t h e l a s t t i m e i t was updated, p r o c e s s i n g w i l l be d i s c o n t i n u e d and t h e o p e r a t o r i n s t r u c t e d t o back up t h e Mini U n i t Balance F i l e before continuing.
f . When t h e displayed: "Enter" key
is
depressed,
the
following
screen
will
be
ENTER SUPPORTING GENERAL ACCOUNT The o p e r a t o r e n t e r s t h e A c t i v i t y d e p r e s s e s t h e "Enter" key. Code of the
-----s u p p o r t i n g General Account and
g. A message w i l l be d i s p l a y e d on t h e s c r e e n which w i l l say " M I N I BALANCE FILE INVENTORY UPDATE PROCESS." The L o c a t o r F i l e e x t r a c t w i l l be matched t o t h e Mini U n i t Balance F i l e . (1) I f t h e r e i s an RNSN on t h e L o c a t o r F i l e e x t r a c t and t h e r e i s no Mini U n i t Balance F i l e r e c o r d , a n e x c e p t i o n w i l l be p r i n t e d g i v i n g the RNSN, MULF TQTY, M B O/H Qty, and e r r o r message t e l l i n g t h e o p e r a t o r t h e r e i s "NO RECORD FOR THE UF LISTED RNSN." ( 2 ) I f t h e r e i s a q u a n t i t y f o r SAC 2 o r SAC 3 item on t h e Mini U n i t L o c a t o r F i l e and z e r o h u a n t i t y on t h e Mini U n i t Balance F i l e , an e x c e p t i o n w i l l be p r i n t e d g i v i n g t h e RNSN, M L TQTY, MUBF O / H Qty , and e r r o r message "SAC 2 o r SAC UF 3 ITEM CANNOT BE ADJUSTED WITH DKA."
( 3 ) I f t h e r e i s a q u a n t i t y f o r a SAC 2 o r SAC 3 item on t h e Mini U n i t Balance F i l e and z e r o q u a n t i t y on t h e Mini U n i t Locator F i l e , a n e x c e p t i o n w i l l be p r i n t e d g i v i n g t h e RNSN. M L TQTY, M B O/H QTY, and e r r o r message "SAC 2 o r SAC UF UF 3 ITEM NOT ON MULF."
( 4 ) I f t h e RNSN i s on t h e MUBF, t h e inventory q u a n t i t y w i l l o v e r l a y t h e O/H q u a n t i t y on t h e MUBF, and a DKA i s c r e a t e d w i t h a "2" f o r a second c o u n t . ( 5 ) I f t h e RNSN i s not on t h e MULF, a DKA t r a n s a c t i o n w i l l be c r e a t e d f o r a q u a n t i t y of z e r o and t h e q u a n t i t y on t h e M B w i l l be reduced t o zero. UF h. A f t e r t h e Mini U n i t Balance f i l e h a s been updated, a message w i l l be AT d i s p l a y e d a s k i n g , "DO YOU W N A LIST OF THE OUTPUT TRANSACTION FILE (Y o r N ) ? " I a l i s t i n g i s wanted, d e p r e s s t h e PF8 key and a l i s t i n g w i l l be produced. If a l i s t i n g i s n o t wanted, d e p r e s s t h e PF9 key and t h e o p e r a t o r w i l l be i n s t r u c t e d t o i n s e r t t h e c o u r i e r d i s k e t t e , A41003 i n t o Slot-2. After the Transaction F i l e has
been copied t o t h e C o u r i e r d i s k e t t e , t h e o p e r a t o r w i l l be i n s t r u c t e d t o i n s e r t t h e H i s t o r y d i s k e t t e , A41004 i n t o Slot-2. A f t e r t h e T r a n s a c t i o n F i l e h a s been copied t o t h e H i s t o r y d i s k e t t e , t h e T r a n s a c t i o n F i l e w i l l be c l e a r e d and t h e o p e r a t o r r e t u r n e d t o t h e Main Menu.
i. During t h e M B inventory p r o c e s s , i f 1 , 5 0 0 adjustment t r a n s a c t i o n s a r e UF c r e a t e d , a message w i l l be d i s p l a y e d , "TRANSACTION FILE FULL, DEPRESS "ENTER" T O CONTINUE." When t h e o p e r a t o r d e p r e s s e s t h e "Enter" key, a message w i l l be When t h i s i s d i s p l a y e d asking t h e o p e r a t o r i f a l i s t i n g of t h e DKA's i s wanted. completed, a message w i l l be d i s p l a y e d i n s t r u c t i n g t h e o p e r a t o r t o p l a c e A41003, t h e c o u r i e r d i s k e t t e , i n t o Slot-2. A f t e r t h e T r a n s a c t i o n F i l e h a s been copied t o t h e c o u r i e r d i s k e t t e , t h e o p e r a t o r w i l l be i n s t r u c t e d t o i n s e r t t h e H i s t o r y D i s k e t t e , A41004 i n t o Slot-2. A f t e r t h e T r a n s a c t i o n F i l e h a s been copied t o t h e H i s t o r y D i s k e t t e , t h e T r a n s a c t ion F i l e w i l l be c l e a r e d and t h e o p e r a t o r r e t u r n e d The M B UF t o t h e Main Menu. The o p e r a t o r should t a k e o p t i o n one ( 1 ) again. The b a l a n c e f i l e h a s i n v e n t o r y p r o c e s s w i l l s t a r t over w i t h t h e l o c a t o r e x t r a c t . b e e n a d j u s t e d up t o t h e p o i n t where t h e t r a n s a c t i o n f i l e became f u l l s o d u p l i c a t e adjustment t r a n s a c t i o n s w i l l not be c r e a t e d .
1.8.2 a.
WBF/MULF Match
When o p t i o n two ( 2 ) i s keyed and t h e "Enter" key d e p r e s s e d , and t h e Mini a message w i l l be d i s p l a y e d U n i t Balance F i l e , A4100B, i s not i n Slot-2, i n s t r u c t i n g t h e o p e r a t o r t o i n s e r t A4100B i n t o Slot-2. b. A f t e r A4100B has been i n s e r t e d i n t o Slot-2 and locked i n t o p l a c e , a An e x t r a c t of message w i l l be d i s p l a y e d s t a t i n g "BALANCE EXTRACT I N PROGRESS." a l l r e c o r d s on t h e Mini U n i t Balance F i l e w i t h an on hand g r e a t e r t h a n z e r o w i l l be c r e a t e d . c . When t h e e x t r a c t p r o c e s s i s completed, t h e o p e r a t o r w i l l be i n s t r u c t e d t o p l a c e t h e Mini Unit L o c a t o r F i l e , A4100A, i n t o Slot-2. When locked i n t o p l a c e , a message w i l l be d i s p l a y e d i n s t r u c t i n g t h e o p e r a t o r t o a l i g n t h e paper and d e p r e s s t h e ''Enter" key t o c o n t i n u e . When t h e "Enter" key i s d e p r e s s e d , a message w i l l b e d i s p l a y e d s t a t i n g "MLJBF/MuLFM T H I N PROGRESS." AC d. The Mini U n i t Locator F i l e . Balance F i l e extract
w i l l be matched
to
t h e Mini U n i t
( 1 ) I f t h e r e i s a b a l a n c e e x t r a c t r e c o r d and no Mini U n i t L o c a t o r r e c o r d , t h e RNSN w i l l be p r i n t e d w i t h an e r r o r message " U F R S WITH ONHAND AND NO M L MB NN UF RNSN." T h i s message can be d i s r e g a r d e d i f t h i s p r o c e s s i s run b e f o r e doing a n M B i n v e n t o r y update. UF The M B record w i l l be reduced t o z e r o d u r i n g t h e UF inventory update process. (2) I f t h e r e i s M i n i Locator F i l e r e c o r d and no Mini U n i t Balance F i l e NN e x t r a c t r e c o r d , t h e RNSN w i l l be p r i n t e d w i t h e r r o r message "MULF R S WITH NO M B R S OR MUBF H S ZERO ASSETS." U F NN A
e. When t h e except i o n %UBF RNSN WITH ONHAND AND NO MULF RNSN" i s produced, I f a l l i s s u e t r a n s a c t ions have p r o c e s s e d , t h e n pending i s s u e s should be checked. t h e temporary l o c a t o r f i l e should be checked. I f no record of a l o c a t i o n c a n be found, a DKA f o r a q u a n t i t y of zero should be submitted.
f . When t h e e x c e p t i o n '%ULF RNSN WITH NO M B RNSN OR M B H S ZERO ASSETS" UF UF A i s produced, t h e M B should be checked t o s e e i f t h e RNSN i s r e s i d e n t . I f i t isl, UF a spot i n v e n t o r y should be conducted and a DKA processed. I f t h e RNSN i s not on I f t h e RNSN a g r e e s with what i s on t h e t h e MTBF, t h e RNSN should be v e r i f i e d . I f v a l i d , i t should be loaded i t e m , i t should be reviewed by Tech and Researched. I f t h e RNSN i s found t o be i n v a l i d , t h e item t o t h e M B and a DKA submitted. UF should be s e n t t o t e c h and r e s e a r c h f o r i d e n t i f i c a t i o n and a c o r r e c t e d RNSN.
g. When t h e MUBF/MULF match p r o c e s s i s r e t u r n e d t o t h e I n v e n t o r y P r o c e s s Main Menu. complete, the operator
will
be
1.8.3 Frequency of I n v e n t o r y . The supply o f f i c e r w i l l e n s u r e t h a t a l l on hand o p e r a t i n g s t o c k s (Purpose Code A) a r e i n v e n t o r i e d a g a i n s t t h e s t o c k r e c o r d s a t l e a s t twice a y e a r . Stock l o c a t i o n v e r i f i c a t i o n w i l l be conducted i n conjunct i o n with t h e i n v e n t o r i e s . 1.8.4 -o r yAdjustmente invent which a r Transactions. Adjustment t r a n s a c t ions a s a r e s u l t of an r e q u i r e d t o r e c o n c i l e t h e s t o c k records and onhand q u a n t i t i e s w i l l be prepared and submitted t o t h e SASSY Management U n i t . Option one (11, MUBF . i n v e n t o r y update w i l l automatictally b u i l d t h e r e q u i r e d D K A t r a n s a c t i o n s . S i g n i f i c a n t adjustment t r a n s a c t i o n s , &s a r e s u l t of t h e i n v e n t o r y , w i l l r e q u i r e s v e c i a l accountinr! vrocedures so t h a t t h e commanding o f f i c e r i s made aware of p o t e n t i a l c i r c u m s r a i c e s t h a t may be considered d e t r x ~ t e n t a l . Documentation f o r n o n c o n t r o l l e d a s s e t s which exceed an extended d o l l a r v a l u e pf $800 w i l l be maint a i n e d i n t h e u n i t ' s Voucher F i l e . 1.8.5 Vouchering Procedures. The l i s t i n g of DKA t r a n s a c t i o n s , t h a t c a n be c r e a t e d d u r i n g t h e M B i n v e n t o r y update process, should be placed i n a pending UF voucher f i l e u n t i l t h e t r a n s a c t i o n s have posted t o t h e money v a l u e g a i n / l o s s report. A f t e r t h e D K A ' ~ have posted t o t h e money v a l u e g a i n / l o s s r e p o r t , a l l adjustments over $800 should be h i g h l i g h t e d . A l l c o p i e s of t h e money value g a i n j l o s s r e p o r t w i l l be annotated w i t h t h e following s t a t q e n t : "I have reviewed and understand a l l s u p p o r t i n g documentation f o r a l l t h e above t r a n s a c t i o n s , and i t i s determined t h a t no f a u l t o r n e g l i g e n c e i s involved." The annotated c o p i e s and a l l s u p p o r t i n g documentation w i l l be forwarded t o t h e Commanding O f f i c e r o r h i s d e s i g n a t e d r e p r e s e n t a t i v e f o r approval and s i g n a t u r e . 1.8.6 R e t e n t i o n P e r i o d of Vouchers. A f t e r t h e money v a l u e g a i n / l o s s r e p o r t h a s been s i g n e d , i t w i l l be f i l e d by d a t e of r e p o r t sequence i n t h e voucher f i l e and maintained f o r two y e a r s .
1.8.7 Lost/Missing Vouchers. When i t i s determined t h a t a voucher i s missing or l o s t , and a f t e r a thorough s e a r c h h a s been made, a s t a t e m e n t i n l i e u of t h e l o s t o r missing voucher w i l l be placed i n t h e voucher f i l e . The s t a t e m e n t w i l l be signed by t h e Commanding O f f i c e r o r h i s d e s i g n a t e d r e p r e s e n t a t i v e and w i l l c o n t a i n t h e following information:
a.
b.
Transaction. D e s c r i p t i o n of t h e i t e m ( s ) .

c. Assigned document number(s), a s w e l l a s o t h e r i d e n t i f i a b l e i n f o r m a t i o n .
1.9 Mini Unit Buy P r o c e s s . The SASSY Mini Buy p r o c e s s was designed t o c r e a t e " ~ 0 1 " t r a n s a c t i o n f o r a u n i t t h a t m a i n t a i n s a Mini U n i t Balance F i l e and ~ i n U n i t i Document F i l e , and wishes t o have a r e c o r d of s t o c k replenishment documents on t h e Mini U n i t Document F i l e . The automatic buy p r o c e s s i s d i s c o n t i n u e d a t t h e main frame by having t h e o p e r a t i o n s o f f i c e r of SASSY Management U n i t e n t e r a n ADPE code of "B" o r "C" t o t h e Supported A c t i v i t y I n f o r m a t i o n F i l e (SAIF) f o r t h a t u n i t ' s A c i t i v i t y Code. ADPE -FMF M I N I UNIT BUY PROCESS B01 DEFAULT TABLE BUILD GENERAL ACCOUNT CODE: MMLlOO F N CODE: BC UD PRIORITY CODE : 12
The o p e r a t o r e n t e r s t h e A c t i v i t y Code of t h e s u p p o r t i n g General Account, t h e u n i t ' s fund code, and t h e a u t h o r i z e d p r i o r i t y code f o r r o u t i n e s t o c k replenishment documents. A f t e r a l l t h e i n f o r m a t i o n i s e n t e r e d , d e p r e s s t h e "Enter" key and t h e t a b l e w i l l be updated. I f t h e i n f o r m a t i o n i n ' t h e t a b l e i s c o r r e c t when t h e t a b l e I f t h e Mini U n i t Document F i l e , s c r e e n i s d i s p l a y e d , d e p r e s s t h e "Enter" key. MUDF, ( A 4 1 0 0 ~ ) h a s not been i n s e r t e d i n t o Slot-2, a message w i l l be d i s p l a y e d i n s t r u c t i n g t h e o p e r a t o r t o i n s e r t "A4100EU i n t o Slot-2. 1.9.1 Document F i l e E x t r a c t and S o r t Merge
a . An e x t r a c t of t h e Mini U n i t Document F i l e w i l l b e made. The i n f o r m a t i o n The q u a n t i t y due e x t r a c t e d i s t h e R'ISN, Q u a n t i t y due, and q u a n t i t y backordered. i s t h e r e s u l t of s u b t r a c t i n g t h e q u a n t i t y r e c e i v e d from t h e q u a n t i t y ordered. A message w i l l be d i s p l a y e d s t a t i n g "DOCUMENT FILE EXTRACT I S BEING BUILT. " b. The e x t r a c t w i l l t h e n be s o r t e d i n t o RNSN sequence. The q u a n t i t y due and q u a n t i t y backordered w i l l be added f o r l i k e RNSNs. A message w i l l b e d i s p l a y e d s t a t i n g "SORT I N PROGRESS" d u r i n g t h i s process. 1.9.2 " ~ 0 1 " Build P r o c e s s a . When t h e s o r t merge p r o c e s s i s completed, t h e o p e r a t o r w i l l b e i n s t r u c t e d t o p l a c e t h e Mini U n i t Balance F i l e , MUBF, ( A 4 1 0 0 ~ ) i n t o Slot-2. When t h i s i s done, a message w i l l be d i s p l a y e d " ~ 0 1 TRANSACTION BEING CREATED." The Mini U n i t Balance F i l e w i l l be r e a d u n t i l a r e c o r d i s encountered w i t h The Mini U n i t Document F i l e e x t r a c t i s checked f o r a matching RNSN. b.
an RO and t h e on hand q u a n t i t y l e s s than o r e q u a l t o t h e ROP,
( 1 ) I f t h e r e i s a matching r e c o r d RNSN on t h e e x t r a c t , t h e on hand and dues a r e added. The backorders a r e s u b t r a c t e d . The r e s u l t i s compared t o t h e
F F SASSY USING UNIT PROCEDURES M ROP. I f t h e r e s u l t i s g r e a t e r t h a n ROP, t h e next b a l a n c e f i l e record w i l l be read. I f t h e r e s u l t i s l e s s t h a n t h e ROP, t h e r e s u l t i s s u b t r a c t e d from t h e RO and a "B01" t r a n s a c t i o n i s c r e a t e d f o r t h e d i f f e r e n c e . (2) I f t h e r e i s no matching RNSN on t h e e x t r a c t , t h e on hand q u a n t i t y i s s u b s t r a c t e d from t h e RO and a "B01" t r a n s a c t i o n i s c r e a t e d f o r t h e d i f f e r e n c e . 1.9.3 Exception Report Process
a . A f t e r a l l t h e "B01" t r a n s a c t i o n s have been c r e a t e d , t h e o p e r a t o r w i l l be When t h i s i s done and t h e "Enter" i n s t r u c t e d t o a l i g n t h e paper i n t h e p r i n t e r . key d e p r e s s e d , a message w i l l be d i s p l a y e d , s t a t i n g ''MINI UNIT BUY PROCESS EXCEPTION REPORT BEING GENERATED." b. The Mini U n i t Document F i l e e x t r a c t w i l l be matched t o t h e Mini Unit Balance F i l e . When t h e M B r e c o r d i s found, t h e RNSN i s checked t o s e e i f i t i s a UF S Prime NSN. I f i t i s not a prime NSN, t h e prime N N i s found, and i f t h e e x t r a c t b a c k o r d e r q u a n t i t y i s g r e a t e r t h a n z e r o , t h e b a l a n c e record on hand q u a n t i t y i s checked t o s e e i f i t i s g r e a t e r t h a n zero. I f i t is, a message i s produced with t h e RNSN t e l l i n g t h e o p e r a t o r t h e r e a r e "BACKORDERS WITH ON HANDS." c . A check i s a l s o made f o r e x c e s s dues. T h i s i s done by adding t h e on hand 1f the r e s u l t q u a n t i t y and dues q u a n t i t y and s u b t r a c t i n g t h e backorder q u a n t i t y . i s g r e a t e r t h a n t h e RO, a message i s produced w i t h t h e RNSN t e l l i n g t h e o p e r a t o r "EXCESS D E AND/OR ON HAND" and t h e q u a n t i t y t h a t i s e x c e s s a n d / o r on hand. U d. I f a match cannot be found on t h e ~ i n U n i t Balance F i l e f o r an RNSN on i t h e Mini U n i t Document e x t r a c t , a message i s produced w i t h t h e RNSN t e l l i n g t h e UF o p e r a t o r "NO M B RECORD. I' 1.9.4 Mini U n i t Document F i l e U ~ d a t eP r o c e s s
a . When t h e e x c e p t i o n r e p o r t p r o c e s s i s completed, t h e o p e r a t o r w i l l be , i n s t r u c t e d t o remove t h e Mini U n i t Balance F i l e , MUBF, ( A 4 1 0 0 ~ ) from Slot-2 and i n s e r t t h e Mini U n i t Document F i l e , MUDF, (A4100~). When i n s e r t e d , a message w i l l be d i s p l a y e d s t a t i n g , "DOCUMENT FILE BEING UPDATED WITH B01 TRANSACTIONS." b. During t h e Document F i l e Update, can be d e l e t e d from t h e t r a n s a c t i o n f i l e . t h e r e a r e two ways i n which a document
1 During t h e update p r o c e s s , i f a record e x i s t s f o r a document number g e n e r a t e d d u r i n g t h e buy p r o c e s s , t h e document w i l l be d e l e t e d . The Mini Buy I f t h e " ~ 0 1 " i s d e l e t e d , it w i l l be document s e r i a l number begins w i t h "5000." r e c r e a t e d t h e n e x t time t h e Buy Process i s run.
( 2 ) During t h e update p r o c e s s , i f a record cannot be added t o t h e f i l e because t h e b u f f e r a r e a t o which t h e record was t o be b u i l t i s f u l l , t h e The "B01" t r a n s a c t i o n w i l l be r e c r e a t e d t h e next t r a n s a c t i o n w i l l be d e l e t e d . time t h e Buy P r o c e s s i s run. The o p e r a t o r should not run t h e Buy P r o c e s s twice on t h e same day. If it is run twice on t h e same day, d u p l i c a t e document numbers w i l l be c r e a t e d .
F'MF SASSY US1 NG UNIT PROCEDURES
1.9.5
C r e a t e C o u r i e r and H i s t o r y D i s k e t t e
a . A f t e r t h e Mini U n i t Document F i l e h a s been updated, t h e o p e r a t o r w i l l be i n s t r u c t e d t o i n s e r t t h e c o u r i e r d i s k e t t e , A41003, i n t o S l o t - 2 . The "BOll' t r a n s a c t i o n s w i l l be copied t o t h e c o u r i e r d i s k e t t e . A t t h e end of t h e copy p r o c e s s , t h e batch number t h a t was copied t o t h e c o u r i e r f i l e w i l l be d i s p l a y e d briefly. b. When t h e t r a n s a c t i o n s have been copied t o t h e c o u r i e r d i s k e t t e , t h e o p e r a t o r w i l l be i n s t r u c t e d t o remove t h e c o u r i e r d i s k e t t e from S l o t - 2 and i n s e r t When i n s e r t e d , t h e t r a n s a c t i o n s w i l l be t h e h i s t o r y d i s k e t t e A41004, i n t o S l o t - 2 . copied t o t h e h i s t o r y d i s k e t t e . When t h e copy p r o c e s s i s complete, t h e b a t c h number which h a s been added t o t h e H i s t o r y d i r e c t o r y w i l l be d i s p l a y e d . c . Underneath t h e message t e l l i n g t h e o p e r a t o r what b a t c h number was copied t o t h e H i s t o r y F i l e , a q u e s t i o n w i l l be d i s p l a y e d a s k i n g t h e o p e r a t o r i f a l i s t i n g o f t h e "B01" t r a n s a c t i o n s i s wanted. I f answered "YES1' by d e p r e s s i n g t h e "PF8" key, t h e "LIST O TRANSACTIONS BUILT T D C M N FILE" w i l l be produced. F O OU ET If a l i s t i n g i s not r e q u i r e d , t h e o p e r a t o r d e p r e s s e s t h e "PF9" key, and t h e Mini Buy A l i s t i n g c a n be o b t a i n e d a t any t i m e from t h e H i s t o r y P r o c e s s i s completed. D i s k e t t e by s e l e c t i n g o p t i o n seven ( 7 ) on t h e A41001 d i s k e t t e . 1.9.6 R e s t a r t Procedures
a. I f t 6 e r e i s a power outage o r o p e r a t o r i n t e r r u p t b e f o r e t h e Mini U n i t Document F i l e Update, t h e Mini Buy P r o c e s s w i l l r e s t a r t from t h e beginning w i t h t h e t a b l e update. b. I f t h e power outage o r o p e r a t o r i n t e r r u p t o c c u r s d u r i n g t h e Mini U n i t Document F i l e Update, t h e o p e r a t o r w i l l be r e q u i r e d t o r e c r e a t e t h e Master Mini Document F i l e from t h e F i l e Backup, and s t a r t t h e Mini Buy P r o c e s s from t h e beginning. c . I f t h e power outage o r o p e r a t o r i n t e r r u p t o c c u r s a f t e r t h e Mini Document F i l e h a s been updated, p r o c e s s i n g w i l l b e g i n w i t h c r e a t e c o u r i e r o r H i s t o r y F i l e , depending upon where t h e i n t e r r u p t occured. 1.9.7 General Procedures
a . P r i o r t o t h e Document E x t r a c t being c r e a t e d , a check w i l l be made t o i n s u r e t h a t t h e Mini Document F i l e h a s been backed up s i n c e t h e l a s t time i t was updated. I f i t h a s n o t , a message w i l l be d i s p l a y e d i n s t r u c t i n g t h e o p e r a t o r t o back up t h e Mini U n i t Document F i l e p r i o r t o being a b l e t o run t h e Mini U n i t Buy Process. b. A f t e r t h e Mini U n i t Document F i l e h a s been updated w i t h t h e "B01" t r a n s a c t i o n s , i t w i l l have t o be backed up p r i o r t o any o t h e r update p r o c e s s . c . Before s t a r t i n g t h e Mini Buy P r o c e s s , t o i n s u r e t h a t t h e maximum number of documents can be added t o t h e MUDF, t h e o p e r a t o r should backup t h e document f i l e , r e f o r m a t t h e m a s t e r f i l e d i s k e t t e and c r e a t e a Master F i l e . T h i s complete set of p r o c e s s e s i s on t h e A41015 d i s k e t t e and a r e e x p l a i n e d i n P a r t V , paragraph 1.4. 1.10 SASSY S t a t u s Update P r o c e s s . The SASSY Mini U n i t Document F i l e (MUDF) S t a t u s Update p r o c e s s i s t h e means by which t h e Mini U n i t Document F i l e i s updated
F F SASSY US1NG UNIT PROCEDURES M w i t h t h e l a t e s t s t a t u s from t h e main frame. The s t a t u s i s e x t r a c t e d from t h e Due and S t a t u s F i l e (DASF) when program A4100XAA i s executed on t h e main frame. The s t a t u s i s e x t r a c t e d only f o r t h e u n i t s f o r which a S t a t u s Request Card i s i n p u t . The S t a t u s Request Card w i l l be prepared and submitted by t h e o p e r a t i o n s s e c t i o n of t h e SASSY Management Unit. 1.10.1 Due and S t a t u s F i l e E x t r a c t . S t a t u s can be e x t r a c t e d f o r updating t h e Mini U n i t Document F i l e o r t h e Mini U n i t Active Equipment Repair Order F i l e o r both. The type of s t a L u s t o be e x t r a c t e d i s determined by a code e n t e r e d i n t o c a r d column 45 of t h e s t a t u s r e q u e s t c a r d . The f o l l o w i n g a r e t h e codes t h a t can be e n t e r e d : "S" S a . - - T h i s code w i l l d e s i g n a t e t h a t only SASSY t y p e s t a t u s (AE , A ) w i l l the b e e x t r a c t e d f o r t h e A c t i v i t y Address Code e n t e r e d i n c a r d columns 310-35-of S t a t u s Request Card. Only s t a t u s w i t h a s t a t u s d a t e equal t o o r a f t e r t h e J u l i a n d a t e e n t e r e d i n c a r d columns 36-40 of S t a t u s Request Card w i l l be e x t r a c t e d . b. "M" T h i s code w i l l d e s i g n a t e t h a t only MM S type s t a t u s ("7" I M ~ r a n s a c t i o n s ) w i l l be e x t r a c t e d f o r t h e A c t i v i t y Address Code e n t e r e d i n card columns 30-35. S t a t u s t r a n s a c t i o n s w i l l be g e n e r a t e d only f o r documents on t h e Due and S t a t u s F i l e (DASF) t h a t have an Equipment Repair Order (ERO) number and t h e s t a t u s d a t e i s equal t o o r a f t e r t h e J u l i a n d a t e e n t e r e d i n c a r d columns 36-40 of t h e S t a t u s Request Card The Reporting U n i t Code (RuC) t o which t h e s t a t u s w i l l go w i l l be determined by matching t h e f i r s t two p o s i t i o n s of t h e Equipment I M Repair Order (ERO) number t o t h e MM S AA f i l e . The A c t i v i t y Code t h a t i s e n t e r e d i n card columns 30-35 i s t h e A c t i v i t y Code of t h e s u p p o r t i n g M a t e r i e l I s s u e P o i n t (MIP) o r of t h e u n i t t o which t h e maintenance a c t i v i t y submits i t s r e p a i r p a r t requests. c. "B" T h i s code w i l l d e s i g n a t e t h a t both SASSY and MM S type s t a t u s I M t r a n s a c t i o n s w i l l be e x t r a c t e d . The SASSY s t a t u s t r a n s a c t i o n s (AE , A ) w i l l be S f o r t h e A c t i v i t y Address Code e n t e r e d i n c a r d columns 30-35 of th; s t a t u s Request Card. The MM S STATUS ("7" t r a n s a c t i o n ) w i l l be f o r a l l documents w i t h an I M Equipment Repair Order (ERO) Number. The RUC of t h e maintenance u n i t f o r which t h e s t a t u s i s intended w i l l be determined by matching t h e f i r s t two p o s i t i o n s of I M t h e Equipment R e p a i r Order (ERO) Number t o t h e MM S AA f i l e . The Reporting U n i t Code (RUC) w i l l be e x t r a c t e d from t h e MM S AA f i l e . I M Only s t a t u s t h a t h a s a s t a t u s d a t e equal t o o r a f t e r t h e J u l i a n d a t e e n t e r e d i n c a r d columns 36-40 of t h e S t a t u s Request Card w i l l be e x t r a c t e d . 1.10.2 D i s k e t t e Copy. A f t e r t h e s t a t u s e x t r a c t p r o c e s s i s complete, t h e s t a t u s w i l l be copied t o d i s k e t t e A41016. The Owner I D must be t h e same a s t h e A c t i v i t y Code i n c a r d columns 30-35 of t h e AE /AS t y p e t r a n s a c t i o n s o r t h e Reporting U n i t Code (RUC) on t h e MM S f i l e f o r each E% p r e f i x f o r t h e MM S "7" t r a n s a c t i o n . I M I M The MM S "7" t r a n s a c t i o n w i l l be copied t o d i s k e t t e A41507, which w i l l be I M s u b m i t t e d by t h e maintenance u n i t . I f no s t a t u s i s e x t r a c t e d , a message w i l l be If p r i n t e d d u r i n g t h e d i s k e t t e b u i l d p r o c e s s which w i l l say "0 r e c o r d s copied." t h e r e i s no d i s k e t t e w i t h an Owner I D t h e same a s t h e A c t i v i t y Code o r R e p o r t i n g U n i t Code (RUC) f o r which s t a t u s was e x t r a c t e d , a message w i l l be d i s p l a y e d " D i s k e t t e Not Found.'' 1.10.3 Program Procedures. To s t a r t t h e S t a t u s Update P r o c e s s , should p l a c e A41016 d i s k e t t e i n S l o t 1 and IPL. the operator
F F SASSY USING UNIT PROCEDURES M M ADPE - F F STATUS TRANSACTION PROCESS OPTION PROCESS M D UPDATE UF M B F UPDATE UL TRANSACTION PRINT ED N
ENTER OPTION N M E : U BR 1.10.4 Update Mini Unit Document F i l e . I f t h e o p e r a t o r keys o p t i o n one ( 1 ) and d e p r e s s e s t h e "Enter" k e y , and d i s k e t t e A4100E, Mini U n i t Document F i l e , i s n o t i n ~ l b t - 2 , a message w i l l b k - d i s p l a y e d t e l l i n g t h e o p e r a t o r t o i n s e r t d i s k e t t e A4100E i n t o Slot-2. I f t h e Mini U n i t Document F i l e , A4100E, was i n S l o t - 2 , when o p t i o n UF o n e ( 1 ) was keyed, a message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t h a t t h e M D s t a t u s u p d a t e i s i n process. I f t h e Mini U n i t Document F i l e h a s not been backed u p s i n c e t h e l a s t time i t was updated, a message w i l l be d i s p l a y e d t e l l i n g t h e A f t e r t h e Mini U n i t o p e r a t o r t o back t h e f i l e up b e f o r e i t can be updated. Document F i l e (MUDF), i s updated u s i n g t h e s t a t u s t r a n s a c t i o n p r o c e s s , i t w i l l have t o be backed up b e f o r e doing a t r a n s a c t i o n update. i 1.10.5 Mini Unit Document F i l e E x c e p t i o n s . During t h e ~ i n u n i t Document F i l e (MUDF) s t a t u s u p d a t e , i f a s t a t u s t r a n s a c t i o n t r i e s t o p r o c e s s and t h e r e i s no M D r e c o r d , a A s s a g e w i l l be d i s p l a y e d "NOT PROCESSED: - DOC NO. UF N T ON FILE." O If When t h i s o c c u r s , t h e o p e r a t o r should submit a "ZQI" w i t h a c t ion code "DS1." t h e "ZQI" i s r e t u r n e d showing t h e document i s r e s i d e n t on t h e main frame, t h e A determination o p e r a t o r should b u i l d a M D r e c o r d u s i n g t h e A41009 d i s k e t t e . UF I f i t i s determined t h a t t h e t h e n h a s t o be made i f t h e document i s v a l i d . document i s v a l i d , r e i n d u c t t h e "AE " w i t h "RA" s t a t u s . A l l o t h e r s t a t u s e s (AE ) , i f a matching document number i s found, w i l l p o s t t o t h e M D i f t h e t r a n s a c t i o n UF d a t e , found i n c a r d column 62-64, i s l a t e r t h a n t h e s t a t u s d a t e of t h e s t a t u s S a l r e a d y posted. I f t h e s t a t u s i s "BG" o r "BH" and t h e N N being f u r n i s h e d i s n o t S t h e same a s o r i g i n a l l y s u b m i t t e d , t h e WDF r e c o r d N N w i l l be changed t o r e f l e c t I f t h e s t a t u s code i s "BJ," t h e q u a n t i t y due t h e NSN t h a t i s being f u r n i s h e d . w i l l be change t o r e f l e c t t h e q u a n t i t y t h a t i s being f u r n i s h e d . R e j e c t s t a t u s , i f t h e r e is a "2" i n c a r d column 70 w i l l reduce t h e due f i e l d on t h e MUDF. I f the due i s equal t o z e r o and t h e backorder i s equal t o z e r o , t h e r e c o r d be d e l e t e d from t h e MUDF. R e j e c t s t a t u s w i t h o t h e r t h a n a "2" i n c a r d column 70 w i l l p o s t t o To reduce t h e due-in f i e l d t h e s t a t u s t r a i l o r w i t h o u t a d j u s t i n g t h e due f i e l d . E when r e j e c t s t a t u s i s r e c e i v e d , t h e o p e r a t o r must r e i n d u c t t h e A - r e j e c t t r a n s a c t i o n and p l a c e an o v e r i d e code, "2", i n CC-70. 1.10.6 I f t h e o p e r a t o r keys o p t i o n two ( 2 ) and d e p r e s s e s t h e " ~ n t e r " key and d i s k e t t e A4100F, Mini U n i t B a c k o r d e r I L a y e t t e F i l e i s n o t i n S l o t - 2 , a message w i l l b e d i s p l a y e d t e l l i n g t h e o p e r a t o r t o i n s e r t d i s k e t t e A4100F i n t o S l o t - 2 . I f the e Mini U n i t ~ a c k o r d e r / ~ a y e t t F i l e (MUBLF) i s i n Slot-2 when o p t i o n two ( 2 ) was UL keyed, a message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t h a t t h e M B F s t a t u s update i s i n p r o c e s s . I f the Mini U n i t ~ a c k o r d e r / L a ~ e t t ei l e has not b e e n backed F u p s i n c e t h e l a s t time i t was updated, a message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t o back t h e f i l e up b e f o r e i t c a n be updated. A f t e r t h e Mini U n i t
1
B a c k o r d e r / L a y e t t e F i l e (MUBLF) i s updated u s i n g t h e s t a t u s t r a n s a c t i o n p r o c e s s i t w i l l have t o be backed up b e f o r e doing a t r a n s a c t i o n u p d a t e . 1.10.7 Mini Unit Backorder/Layette F i l e Exceptions. During t h e Mini U n i t B a c k o r d e r / L a y e t t e F i l e (MUBLF) s t a t u s u p d a t e , i f a s t a t u s t r a n s a c t i o n t r i e s t o p r o c e s s and t h e r e i s no MUBLF r e c o r d , a message w i l l b e d i s p l a y e d "NOT PROCESSED: DOC NO. N T ON FILE." O When t h i s o c c u r s , t h e o p e r a t o r needs t o match t h i s l i s t w i t h t h e M i n i U n i t Document F i l e . I f t h e M D shows t h a t t h e document h a s a UF b a c k o r d e r t h e n i t s h o u l d be on t h e MUBLF. I f t h e document i s not on t h e MUBLF, i t c a n be loaded t o t h e MUBLF by u s i n g t h e A41009 d i s k e t t e . A l l other status, i f a m a t c h i n g r e c o r d i s found, w i l l p o s t t o t h e MUBLF i f t h e t r a n s a c t i o n d a t e , found i n c a r d column 62-64, i s l a t e r t h a n t h e s t a t u s d a t e of t h e s t a t u s a l r e a d y p o s t e d . If t h e s t a t u s i s "BG" o r "BH" and t h e NSN b e i n g f u r n i s h e d i s n o t t h e same a s o r i g i n a l l y s u b m i t t e d , t h e MUBLF r e c o r d NSN w i l l be changed t o r e f l e c t t h e NSN t h a t i s being furnished. I f t h e s t a t u s code i s " B J , " t h e q u a n t i t y due w i l l b e changed t o r e f l e c t the q u a n t i t y t h a t i s being furnished. R e j e c t s t a t u s i f t h e r e i s a "2" i n c a r d column 70 w i l l r e d u c e t h e due f i e l d . I f t h e b a c k o r d e r and due f i e l d a r e I f c a r d column 70 o f t h e b o t h e q u a l t o z e r o , t h e MUBLF r e c o r d w i l l be d e l e t e d . r e j e c t s t a t u s i s o t h e r t h a n "2," t h e s t a t u s w i l l p o s t t o s t a t u s t r a i l e r and w i l l n o t r e d u c e t h e due f i e l d . 1.10.8 P r i n t S t a t u s Procedure. I f t h e o p e r a t o r k e y s o p t i o n t h r e e ( 3 ) and d e p r e s s e s t h e "Enter" k e y , a message w i l l be d i s p l a y e d "ALIGN PRINTER PAPER DEPRESS ENTER KEY W E READY." A f t e r t h e p a p e r i s a l i g n e d and t h e s w i t c h on t h e HN l e f t s i d e of t h e p r i n t e r i s moved from t h e p r i n t p o s i t i o n t o TOF (Top of Form) p o s i t i o n back t o t h e p r i n t p o s i t i o n , d e p r e s s t h e "Enter" key. I f the transaction f i l e i s empty, a message w i l l be d i s p l a y e d , "NO DATA ON TRANSACTION FILE, DEPRESS I f t h e r e a r e t r a n s a c t i o n s on t h e f i l e , t h e p r i n t e r w i l l ENTER KEY T RETURN." O b e g i n p r i n t i n g and t h e f o l l o w i n g message w i l l be d i s p l a y e d : "TO CANCEL PRINT DEPRESS ATTN KEY AND ENTER CA," When a l l t h e t r a n s a c t i o n s have p r i n t e d , t h e Main Menu w i l l be d i s p l a y e d .
1.10.9 Backup M a s t e r F i l e s . To backup t h e Mini U n i t Document F i l e o r t h e Mini U n i t J3ackorder/Layette F i l e , t h e o p e r a t o r p l a c e s t h e A41015 d i s k e t t e i n t o S l o t - 1 . When t h e backup The o p e r a t o r t h e n k e y s o p t i o n t h r e e ( 3 1 , Backup M a s t e r F i l e . p r o c e s s submenu a p p e a r s , t h e o p e r a t o r keys t h e number c o r r e s p o n d i n g t o t h e f i l e When t h e " ~ n t e r " key i s d e p r e s s e d , t h e o p e r a t o r w i l l be t h a t i s b e i n g backed up. i n s t r u c t e d t o remove t h e A41015 d i s k e t t e f r a n S l o t - 1 and p l a c e t h e m a s t e r f i l e d i s k e t t e i n t o Slot-1. The m a s t e r f i l e d i s k e t t e h a s o n e a l p h a c h a r a c t e r a t t h e end The o p e r a t o r w i l l be i n s t r u c t e d t o p l a c e t h e backup d i s k e t t e o f t h e Volume I D . The backup d i s k e t t e h a s two a l p h a c h a r a c t e r s i n t h e l a s t two i n t o Slot-:!. I f d u r i n g t h e backup f i l e p r o c e s s , t h e machine s t a r t s p o s i t i o n s of t h e Volume I D . making n o i s e s when removing and i n s e r t i n g d i s k e t t e s , t h e o p e r a t o r s h o u l d p l a c e t h e A41015 d i s k e t t e back i n t o S l o t - 1 and IPL. The backup p r o c e s s w i l l have t o s t a r t from t h e b e g i n n i n g . The SASSY Mini U n i t Balance F i l e 1.11 SASSY "YUB" T r a n s a c t i o n Update P r o c e s s . (MUBF) RO/ROP Update p r o c e s s i s t h e means by which t h e Mini U n i t B a l a n c e F i l e i s u p d a t e d w i t h a "YUB" t r a n s a c t i o n c r e a t e d d u r i n g I t e m Review. The "YuB" t r a n s a c t i o n s w i l l be c r e a t e d f o r a l l u s i n g u n i t s which have a n ADPE code of "A" o r "B" l o a d e d t o t h e S u p p o r t e d A c t i v i t y I n f o r m a t i o n F i l e (SAIF) "YUB" t r a n s a c t i o n s w i l l be c r e a t e d o n l y f o r t h e r e c o r d s which h a v e a n RO o r ROP change.
FMF SASSY USING UNIT PROCEDURES 1.11.1 ADPE I n d i c a t o r Codes. The ADPE codes w i l l be loaded by t h e o p e r a t i o n s e c t i o n of t h e SASSY Management U n i t . The ADPE codes a r e loaded t o t h e Support The "YAA" o r A c t i v i t y I n f o r m a t i o n F i l e (sAIF) w i t h a "YAA" o r "YAY" t r a n s a c t i o n . "YAY" t r a n s a c t i o n i s i n p u t during t h e Support A c t i v i t y I n f o r m a t i o n F i l e update p r o c e s s . The ADPE codes a r e : Code A Explanation
" Y u B ~ t~r a n s a c t i o n w i l l be c r e a t e d d u r i n g item review f o r each

Loaded Unit Balance F i l e (LUBF) r e c o r d f o r which t h e RO o r ROP i s changed. The YUB w i l l be used t o update t h e Mini U n i t Balance File.
"YUB" t r a n s a c t i o n s w i l l be c r e a t e d d u r i n g item review f o r each Loaded Unit Balance F i l e (LUBF) r e c o r d f o r which t h e RO o r ROP i s changed. The automatic s t o c k replenishment, "B01" t r a n s a c t i o n s w i l l be suppressed. The YUB w i l l be used t o update t h e Mini U n i t Balance F i l e . The Mini U n i t Buy P r o c e s s w i l l produce t h e automatic s t o c k replenishment t r a n s a c t i o n and u p d a t e t h e Mini Unit Document F i l e .
The automatic s t o c k replenishment t r a n s a c t i o n w i l l be suppressed. The Mini U n i t Buy P r o c e s s w i l l produce t h e automatic s t o c k replenishment t r a n s a c t i o n and update t h e Mini U n i t Document F i l e .
1.11.2 YUB C r e a t e Process. A f t e r Item Review i s complete, and t h e "YUB" t r a n s a c t i o n s c r e a t e d , t h e "YUB" t r a n s a c t i o n s w i l l be copied t o d i s k e t t e A41017. The Owner I D must be t h e same a s t h e A c t i v i t y Code i n c a r d column 23-28 of t h e "YUB" t r a n s a c t i o n , I f no "YUB" t r a n s a c t i o n s a r e c r e a t e d , a message w i l l be p r i n t e d during t h e d i s k e t t e b u i l d p r o c e s s which w i l l say "0 Records Copied" next t o t h e u n i t ' s A c t i v i t y Code on t h e d i s k e t t e b u i l d o u t p u t r e p o r t . I f t h e r e i s no d i s k e t t e w i t h an Owner I D t h e same a s t h e A c t i v i t y Code f o r which t h e "YUB" t r a n s a c t i o n s were c r e a t e d , a message w i l l be copied next t o t h e U n i t A c t i v i t y Code which w i l l say " D i s k e t t e Not Found."
1.11.3 Program Procedures. To s t a r t t h e "YUB" T r a n s a c t i o n Update P r o c e s s , t h e o p e r a t o r should p l a c e A41017 D i s k e t t e i n S l o t 1 and IPL. The following s c r e e n w i l l be d i s p l a y e d :
FMF ADPE YUB TRANSACTION PROCESS OPTION PROCESS 1. 2. M B UPDATE UF YUB TRANSACTION PRINT END
3.
ENTER OPTION NUMBER : 1.11.4 Update Mini Unit Balance F i l e . I f t h e o p e r a t o r keys o p t i o n one (1) and d e p r e s s e s t h e " ~ n t e r " k e y , and d i s k e t t e A4100B, Mini U n i t Balance F i l e , i s not i n s l o t - 2 , a message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t o i n s e r t d i s k e t t e A4100B
F F SASSY USING U N I T PROCEDURES M i n t o Slot-2. I f t h e Mini U n i t Balance F i l e , A4100B, was i n Slot-2 when o p t i o n one ( 1 ) was keyed, t h e following message w i l l be displayed: ADPE FMF YUB TRANSACTION PROCESS ALIGN PRINTER PAPER AND DEPRESS ENTER T CONTINUE! O a. of the ~orm") w i l l be
A t t h i s time, a l i g n t h e paper, move t h e mode switch on t h e l e f t hand s i d e p r i n t e r , from t h e p o s i t i o n l a b e l e d " P r i n t " t o "TOF" (Stands f o r "Top of and back t o "Print." Depress t h e "Enter" key and t h e following message d i s p l a y e d f l a s h i n g on and o f f :
..................................................... * M I N L UNIT BALANCE FILE YUB TRANSACTION .....................................................

-
UPDATE
*
The
b . During t h e u p d a t e p r o c e s s , v a r i o u s e x c e p t i o n messages may be p r i n t e d . e x c e p t i o n message and c o r r e c t i v e a c t i o n s a r e l i s t e d below.
(1) No M B Record UF There i s no Mini U n i t Balance F i l e r e c o r d . V a l i d a t e I f i t meets t h e c r i t e r i a f o r stockage, b u i l d an M B record using t h e UF t h e NSN. A41009 d i s k e t t e . When t h e record h a s been b u i l t , induct t h e YUB d u r i n g a d a i l y t r a n s a c t i o n update. I f t h e YUB had a z e r o RO/ROP, no a c t i o n i s r e q u i r e d .
(2) O b s o l e t e Item of Supply A YUB was c r e a t e d f o r a PNSN t h a t h a s a o r IIT. l1 V a l i d a t e t h e phrase code. p h r a s e code 0 llL, " 'IN, 2 I f t h e M B record UF h a s an i n v a l i d phrase code, change t h e phrase code using t h e A41009 d i s k e t t e and I f t h e phrase resubmit t h e YUB t r a n s a c t i o n during a d a i l y t r a n s a c t i o n update. code i s v a l i d and t h e A c t i v i t y Usage Accounting F i l e (AUAF) r e f l e c t s high usage, r e p o r t t h e NSN, annual usage, end item, and phrase code t o t h e o p e r a t i o n s e c t ion of t h e SASSY Management Unit f o r f u r t h e r a c t i o n .
( 3 ) Not Stocked a s I n d i v i d u a l Item - A YUB was c r e a t e d f o r a PNSN t h a t h a s a phrase code of "P ," "Q ," o r "R." V a l i d a t e t h e phrase code. I f t h e MUBF h a s a n i n v a l i d p h r a s e code, change t h e phrase code using t h e A41009 d i s k e t t e , and I f t h e phrase resubmit t h e YUB t r a n s a c t i o n d u r i n g a d a i l y t r a n s a c t i o n update. code i s v a l i d , review t h e RO/ROPs of t h e items which need t o be ordered t o b u i l d t h e item which c r e a t e d t h e exception. I f t h e item meets t h e c r i t e r i a f o r s tockage, ad j u s t t h e RO/ROPs of t h e components by submitting "YUB" t r a n s a c t i o n I f t h e item does not meet t h e c r i t e r i a f o r stockage, w i t h t h e a d j u s t e d RO/ROps. no o t h e r a c t i o n i s r e q u i r e d .
c. When o p t i o n one ( 1 ) i s keyed and t h e "Enter" key depressed, i f t h e "YUB" t r a n s a c t i o n s have been processed, t h e following message w i l l be d i s p l a y e d :
"YUB TRANSACTIONS H V &READY BEEN PROCESSED" AE DO YOU WANT T PROCESS AGAIN (Y/N)? O
(1) I f t h e o p e r a t o r wishes t o update t h e Mini U n i t Balance F i l e , d e p r e s s t h e "PF8" key (YES) and t h e YUB t r a n s a c t i o n s w i l l be r e r u n .
( 2 ) I f t h e o p e r a t o r does not wish t o u p d a t e t h e Mini U n i t Balance F i l e a second time, d e p r e s s t h e "PF9" key (NO) and t h e YUB t r a n s a c t i o n u p d a t e menu w i l l be d i s p l a y e d . d. made. Before t h e YUB t r a n s a c t i o n p r o c e s s begins, v a r i o u s f i l e checks w i l l be
(1) The Volume I D of t h e A41017 d i s k e t t e must b e t h e same a s t h e Owner I D o n t h e Mini U n i t Balance F i l e . I f i t i s n o t , t h e f o l l o w i n g message w i l l be displayed: AP F F DE M YUB TRANSACTION PROCESS OWNER I D ON M B = M21820 UF A41017 ACC = M28331 DO YOU W N T T Y ANOTHER DISKETTE (Y OR N ) ? AT O R ( a ) The o n l y time t h i s q u e s t i o n would be answered 'WS" (by d e p r e s s i n g "PF8" key) i s i f t h e Owner I D on t h e M B d i s p l a y e d was o t h e r t h a n t h e UF A c t i v i t y Code of t h e o p e r a t o r s u n i t . ( b ) I f t h e u n i t r e c e i v e s a d i s k e t t e A41017 w i t h a n Owner I D o t h e r t h a n t h e i r own, c o n t a c t t h e O p e r a t i o n s S e c t i o n of t h e SASSY Management U n i t f o r i n s t r u c t ions. ( 2 ) I f t h e Mini U n i t Balance F i l e (MUBF)h a s not been backed up s i n c e t h e l a s t time i t was updated, a message w i l l be d i s p l a y e d t e l l i n g t h e o p e r a t o r t h a t t h e Mini U n i t Balance F i l e needs t o be backed up b e f o r e t h e "YUB" t r a n s a c t i o n s c a n process. To backup t h e Mini U n i t Balance F i l e , t h e o p e r a t o r p l a c e s t h e A41015 d i s k e t t e i n t o Slot-2. The o p e r a t o r t h e n keys o p t i o n t h r e e (31, Backup Master F i l e . When t h e backup submenu a p p e a r s , t h e o p e r a t o r keys t h e number corresponding When t h e " ~ n t e r " key i s d e p r e s s e d , t h e t h e t h e f i l e t h a t i s being backed up. o p e r a t o r w i l l be i n s t r u c t e d t o remove t h e A41015 d i s k e t t e from Slot-1 and p l a c e t h e m a s t e r f i l e d i s k e t t e i n t o Slot-1. The m a s t e r f i l e d i s k e t t e i n t h i s c a s e i s t h e A4100B d i s k e t t e . A f t e r t h e m a s t e r f i l e d i s k e t t e h a s been i n s e r t e d i n t o Slot-1 and locked i n t o p l a c e , t h e o p e r a t o r w i l l be i n s t r u c t e d t o p l a c e t h e backup d i s k e t t e i n t o Slot-2. For t h e Mini U n i t Balance F i l e , t h e backup d i s k e t t e i s A410BB. I f during t h e backup f i l e p r o c e s s , t h e machine s t a r t s making n o i s e s when removing and i n s e r t i n g d i s k e t t e s , t h e o p e r a t o r should p l a c e t h e A41015 d i s k e t t e back i n t o Slot-1 and IPL. The backup p r o c e s s w i l l have t o s t a r t from t h e beginning. I f t h e o p e r a t o r keys o p t i o n two ( 2 ) 1.11.5 P r i n t YUB T r a n s a c t i o n s Procedures. and d e p r e s s e s t h e "Enter" k e y , and d i s k e t t e A4100B. Mini U n i t Balance F i l e , i s not i n s l o t - 2 , a message w i l l b e -displayed t e l l i n g t h e o p e r a t o r t o i n s e r t ~ 4 1 0 0 n t o i ~ Slot-2. I f t h e Mini U n i t Balance F i l e , A4100B, was i n Slot-2 when o p t i o n two ( 2 ) was keyed, o r when i t i s i n s e r t e d and locked i n t o p l a c e , t h e f o l l o w i n g message w i l l be d i s p l a y e d : ADPE F F M YUB TRANSACTION PROCESS ALIGN PRINTER PAPER AND DEPRESS ENTER T CONTINUE ! O
F F SASSY US1NG UNIT PROCEDURES M a . A t t h i s time , a l i g n t h e paper, move t h e mode switch on t h e l e f t hand s i d e of t h e p r i n t e r , from t h e p o s i t i o n l a b e l e d "Print" t o "TOF" ( s t a n d s f o r "Top of ~ o r m " ) and back t o " P r i n t . " Depress t h e '%nterl' key. The YUB t r a n s a c t i o n s w i l l b e g i n p r i n t i n g and t h e following s c r e e n w i l l be d i s p l a y e d : M ADPE F F YUB TRANSACTION PROCESS TO CANCEL PRINT DEPRESS ATTN K Y AND ENTER CA E
b . The "ATTN" key i s t h e f i r s t t h e keyboard. Depress t h i s key, key T h i s w i l l t e r m i n a t e t h e p r i n t i n g of p r i n t e d on t h e l a s t l i n e of t h e CANCELLED. "
key on t h e l e f t hand s i d e of t h e t o p r w of o t h e l e t t e r s "CA" and d e p r e s s t h e "Enter" key. t h e "YUB" t r a n s a c t i o n s and a message w i l l be "YUB T r a n s a c t i o n L i s t i n g " s t a t i n g : "PRINT
1.11.6 Diskette Responsibility. The SASSY Management U n i t i s r e s p o n s i b l e f o r p u b l i s h i n g a monthly schedule informing t h e u s i n g u n i t s of t h e days on which d a i l y c y c l e and v a r i o u s subsystems w i l l be run. The using u n i t w i l l be r e s p o n s i b l e f o r e n s u r i n g t h e A41017 d i s k e t t e i s d e l i v e r e d t o t h e SASSY Management U n i t ~ r i o rt o t h e d a t e on which t h e Item Review i s scheduled. Only u n i t s hold ~ u r p b s e Code "A" a s s e t s , m a i n t a i n a Mini Unit Balance F i l e , and have an ADPE i n d i c a t o r code of "A" o r "B" on t h e Supported A c t i v i t i e s Information F i l e (SAIF) w i l l b e r e q u i r e d t o submit t h e A41017 d i s k e t t e .
teat
1.12
R e c o n c i l i a t i o n Mini F i l e s w i t h Mainframe F i l e s
a . On o c c a s i o n s , mainframe SASSY f i l e s ( ~ o a d e d U n i t Balance F i l e [LUBF]), Due-in and S t a t u s F i l e (DASF), Loaded U n i t Allowance F i l e (LuAF), and Reporting U n i t A 1 lowance F i l e (RUAF) may not have t h e same allowances, on-hand q u a n t i t i e s , e t c . a s t h e u s i n g u n i t mini f i l e s ( ~ i n i Unit Balance F i l e [MUBF], Mini U n i t , Document F i l e [MUDF] Mini U n i t Allowance F i l e [MUAF], and Mini U n i t S e r i a l Number F i l e [MUSF]). There a r e numerous reasons f o r t h e f i l e s t o d i f f e r ; t h e m s t common r e a s o n i s t h a t t h e u s i n g u n i t did not c o r r e c t an e x c e p t i o n t h a t was produced from t h e mini u n i t f i l e s o r t h e mainframe f i l e s . b. To e n s u r e t h a t t h e SASSY f i l e s and using u n i t f i l e s a r e i d e n t i c a l , a manual r e c o n c i l i a t i o n must occur. Below a r e recommended procedures on r e c o n c i l i n g t h e d i f f e r e n t SASSY f i l e s t o t h e u s i n g u n i t mini f i l e s . 1.12.1 MuAF/LUAF R e c o n c i l i a t i o n reconciliation should occur simultaneously with
a . MUAF/LUAF reconciliation.
MUSFIRUAF
b. Ensure t h a t a l l a d j u s t i n g t r a n s a c t i o n s have processed a g a i n s t b o t h t h e M A and t h e LUAF and t h a t a l l e x c e p t i o n s have been c o r r e c t e d and r e i n d u c t e d i n t o UF t h e l a s t e s t update. not c . During t h e r e c o n c i l i a t i o n p e r i o d , do - submit any t r a n s a c t i o n s t h a t w i l l p r o c e s s a g a i n s t t h e M A o r LUAF. UF d. Request a Mechanized Allawance L i s t (MAL) and Consolidated Memorandum Record (CMR) from t h e Customer S e r v i c e S e c t i o n , SASSY Management Unit.
e.
A A Use t h e A41012 d i s k e t t e and produce t h e M L i n T M Number Sequence.
f . Compare each TAM Number, RNSN, PNSN, S p e c i a l Allowance, TIE Allowance, and on-hand q u a n t i t i e s on t h e M A MAL t o t h e LUAF MAL. UF I f a d i f f e r e n c e between t h e MAL'S i s i d e n t i f i e d , d e t e r m i n e which r e c o r d is t o be a d j u s t e d :
(1). t o be used:
I f t h e M A r e c o r d i s t o be a d j u s t e d , t h e f o l l o w i n g p r o c e d u r e s a r e UF
(a). Induct w i l l a d j u s t t h e MUAF. (b). d i s k e t t e , A41003. ~aintenance).
a l l t r a n s a c t i o n s on t h e A41001/A41002 d i s k e t t e s
that
S e l e c t O p t i o n 8 , Update M a s t e r F i l e s , t o c r e a t e a c o u r i e r Ensure t h e M a s t e r F i l e s a r e p r o p e r l y d e f i n e d . (See Table
( c ) . Upon c o m p l e t i o n of t h e "Update M a s t e r F i l e s " p r o c e s s , u s e t h e A41015 d i s k e t t e t o i n i t i l i z e t h e A41003 t o A41003. Do - s u b m i t t h e A41003 t o not t h e SMU.

(2). t o b e used: I f t h e LUAF r e c o r d s a r e t o be a d j u s t e d , t h e f o l l o w i n g p r o c e d u r e s a r e
(a). Induct w i l l a d j u s t t h e LUAF.
a l l t r a n s a c t i o n s on t h e A41001/A41002 d i s k e t t e s
that
(b). Using t h e A41001/A41002 d i s k e t t e s , s e l e c t O p t i o n 1 , T a b l e D e f i n e t h e M A a s "Not M a i n t a i n i n g UF M a i n t e n a n c e and O p t i o n 4 of t h e submenu. F i l e " by p u t t i n g a "N" i n t h e i n d i c a t o r column. D e p r e s s "Enter" key t o u p d a t e t h e s y s t e m f i l e s . S e l e c t O p t i o n 5 t o r e t u r n t o t h e Main O p t i o n Menu. (c). d i s k e t t e (A41003). S e l e c t O p t i o n 8 , Update M a s t e r F i l e s , and produce a c o u r i e r
(dl. When prompted "Do You Want t o C o n t i n u e SASSY ( Y / N ) ? " , answer t h e q u e s t i o n "Yes" by d e p r e s s i n g t h e PF8 key. I n s e r t A41002 i n t o S l o t "2" and s e l e c t O p t i o n 1 , T a b l e Maintenance, and O p t i o n 4 , D e f i n e System F i l e s , on t h e submenu. D e f i n e t h e M A a s " F i l e Maintained" by p u t t i n g a "Y" i n t h e i n d i c a t o r UF column. D e p r e s s "Enter" key t o u p d a t e t h e system f i l e s . S e l e c t Option 5 t o r e t u r n t o t h e Main O p t i o n Menu and O p t i o n 12 t o end SASSY p r o c e s s i n g . (el. 1.12.2 Forward t h e A41003 d i s k e t t e t o t h e S U f o r p r o c e s s i n g . M
MUSF/RUAF R e c o n c i l i a t i o n reconciliation should occur simultaneously with LUAF/MIJAF
a . MUSF/RUAF reconciliation.
b. E n s u r e t h a t a l l Document I d e n t i f i e r Code Y U t r a n s a c t i o n s have p r o c e s s e d R a g a i n s t t h e MUSF and t h e RUAF and a l l e x c e p t i o n s have b e e n c o r r e c t e d and i n d u c t e d i n t o t h e l a t e s t update. c . During t h e r e c o n c i l i a t i o n p e r i o d , n o D I C Y R U ' S t h e MUSF o r RUAF. a r e t o be p r o c e s s e d a g a i n s t

d . Use t h e A41012 d i s k e t t e and produce t h e MUSF TAM Number Sequence L i s t i n g for a l l responsible units.
e . Compare each TAM Number, RNSN, R e s p o n s i b l e U n i t , and S e r i a l Number of t h e MUSF t o t h e CMR from t h e RUAF. I f a d i f f e r e n c e between t h e C M R ' s i s i d e n t i f i e d , d e t e r m i n e t h e d i f f e r e n c e l s i n each r e c o r d . f . After determining t h e d i f f e r e n c e s , t r a n s a c t i o n on t h e A41001/A41002 d i s k e t t e s records. submit t h e a p p r o p r i a t e D I C YRU t h a t w i l l a d j u s t t h e MUSF/RUAF
g. Ensure t h e MUSF h a s been d e f i n e d a s b e i n g m a i n t a i n e d b e f o r e s e l e c t i n g During t h e u p d a t i n g p r o c e s s , e x c e p t i o n s may occur O p t i o n 8, Update M a s t e r F i l e s . ( S e e p a r a 1 . 1 . 5 p r o c e e d i n g ) ; check f o r any keypunch e r r o r s and r e i n d u c t any e r r o r s t h a t have c r c u r r e d . h. 1.12.3 Forward t h e A41003 d i s k e t t e t o t h e S U f o r p r o c e s s i n g . M MUDF/MUBLF/DASF R e c o n c i l i a t i o n
a. Ensure t h a t a1 1 a d j u s t i n g t r a n s a c t i o n s have processed a g a i n s t t h e MUDF and t h e DASF and a l l e x c e p t i o n s have been c o r r e c t e d and r e i n d u c t e d i n t o t h e l a t e s t update. b. During t h e r e c o n c i l i a t i o n p e r i o d , d o - submit any t r a n s a c t i o n s t h a t w i l l not p r o c e s s a g a i n s t t h e MUDF, MUBLF, and DASF. c. d. Request a DASF from t h e Customer S e r v i c e S e c t i o n , SASSY Management U n i t . Use t h e A41014 d i s k e t t e and produce t h e MUDF, Document Number L i s t i n g .
e . Compare t h e DASF Document Number Sequence L i s t i n g w i t h t h e MUDF~MUBLF l i s t i n g f o r document number, RNSN, U / I , q u a n t i t y backordered , q u a n t i t y r e c e i v e d , ERO number, s u p p l y s t a t u s , and p r i o r i t y . I f a d i f f e r e n c e between t h e MUDF/MUBLF and t h e DASF is i d e n t i f i e d , d e t e r m i n e which r e c o r d i s t o be a d j u s t e d : ( 1 ) . I f t h e MUDF/MUBLF r e c o r d i s t o b e a d j u s t e d , t h e f o l l o w i n g p r o c e d u r e s a r e t o be used: (a). I n d u c t a l l t r a n s a c t i o n (ZO , D6T, Z M l , Z Z Z , AE1, MIMMS "4", on t h e A41001/A41002 d i s k e t t e s t h a t wrll a d j u s t t h e MUDF/MUBLF.
MIMM "8")
(b). Ensure t h e M a s t e r F i l e s a r e p r o p e r l y d e f i n e d b e f o r e s e l e c t i n g O p t i o n 8 , Update M a s t e r F i l e s , t o c r e a t e a c o u r i e r d i s k e t t e , A41003. (c). Upon c o m p l e t i o n of t h e "Update M a s t e r F i l e s " p r o c e s s , u s e t h e Do n o t submit t h e A41003 t o A41015 d i s k e t t e t o i n t i a l i z e t h e A41003 t o A41003. t h e SMU.
(2). t o b e used:
I f t h e DASF r e c o r d s a r e t o be a d j u s t e d , t h e f o l l o w i n g p r o c e d u r e s a r e
(a). Induct w i l l a d j u s t t h e DASF.
a l l t r a n s a c t i o n s on t h e A41001/A41002 d i s k e t t e s t h a t
F F SASSY USING UNIT PROCEDURES M (b) Using t h e A41001 /A41002 d i s k e t t e s , s e l e c t Opt i o n 1 , Table Maintenance and Option 4 of t h e submenu. Define t h e f i l e s a s "Not Maintaining F i l e " by p u t t i n g a "Nu i n t h e i n d i c a t o r column. Depress "Enter" key t o updpte t h e system f i l e s . S e l e c t Option 5 t o r e t u r n t o t h e Main Option Menu. (c). d i s k e t t e (A41003). S e l e c t Option 8 , Update Master F i l e s , and produce a c o u r i e r
(d) When prompted "Do You Want t o Continue SASSY ( Y / N ) ? , answer t h e q u e s t i o n "Yes" by d e p r e s s i n g t h e PF8 key. I n s e r t A41002 i n t o S l o t "2" and s e l e c t Option 1 , Table Maintenance, and Option 4 , D e f i n e System F i l e , of t h e submenu. Define t h e f i l e s a s " F i l e s Maintained'' by p u t t i n g a "Y" i n t h e i n d i c a t o r column. Depress "Enter" key t o update t h e system f i l e s . S e l e c t Option 5 t o r e t u r n t o t h e Main Option Menu and Option 1 2 t o end SASSY p r o c e s s i n g . (el. 1.12.4 Forward t h e A41003 d i s k e t t e t o t h e S U f o r p r o c e s s i n g . M
MUBF/LUBF R e c o n c i l i a t i o n
a . R e c o n c i l i a t i o n between t h e M B and LUBF c a n be accomplished by s u b m i t t i n g UF a D I C DKA t r a n s a c t i o n a s a r e s u l t of a spot i n v e n t o r y o r by conducting a wall-tow a l l inventory. I n accordance w i t h MCO P4400.150, i n v e n t o r y of o p e r a t i n g s t o c k s The Mini Unit (Purpose Code A s t o c k s ) a r e t o be conducted semi-annually. I n v e n t o r y P r o c e s s ( ~ 4 1 0 1 0 ) , w i l l g i v e t h e supply o f f i c e r i n f o r m a t i o n on how t o conduct a wall-to-wall i n v e n t o r y . b. Spot i n v e n t o r y is conducted on as-required b a s i s . Before s u b m i t t i n g a D I C DKA t r a n s a c t i o n t o ad j u s t t h e MUBF/LUBF, e n s u r e t h a t a1 1 adjustment t r a n s a c t i o n s have processed p r o p e r l y a g a i n s t t h e M?JBF/LUBF and a spot i n v e n t o r y h a s been conducted. The DIC DKA i s inducted d u r i n g t h e r e g u l a r update of t h e m a s t e r f i l e s . No o t h e r s p e c i a l i n s t r u c t i o n s a r e r e q u i r e d when r e c o n c i l i n g t h e MUBF w i t h the LUBF
4-1-109/(4-1-110
blank)
F F SASSY USING UNIT PROCEDURES M PART IV SECTION 2 SASSY/MIMMS Prompt and E d i t P r o c e s s

DIC -
Title R e q u i s i t i o n t o t h e General Account from Non-loaded Using Unit R e q u i s i t i o n f o r Publ i c a t i o n s D i r e c t D e l i v e r y from Procurement Supply S t a t u s C a n c e l l a t i o n Request Supply S t a t u s Follow-up t o a R e q u i s i t i o n i n Receipt of S t a t u s Follow-up t o a C a n c e l l a t i o n Request Requisition Modifier Supply Shipment S t a t u s Follow-up on Supply Request w i t h no S t a t u s Received Follow-up f o r Publ i c a t i o n s Supply Shipment S t a t u s i n Response t o C a n c e l l a t i o n Stock Replenishment Materiel Receipt Transact ion Issue Transact ion Gain/Loss T r a n s a c t i o n P u r p o s e / c o n d i t i o n Code T r a n s f e r Rackorder Establishment/Liquidation T r a n s a c t i o n Demand H i s t o r y Trans ac t i o n I n v e n t o r y Count T r a n s a c t i o n Management C r e a t e d Supply S t a t u s Management C r e a t e d Shipment S t a t u s Loaded Unit Allowance F i l e Change T r a n s a c t i o n
Page
4-2-3 4-2-8
A0A04/AOD
AB-
ACAE-
AF-
AKAMASAT AT4/ATD
AUB0 1
D6D7 D8-ID9DADG-
DHA
DKA ME MS YAL

DIC -
Title ERO/Cost Code Replacement T r a n s a c t i o n Change T r a n s a c t i o n Against Loaded Unit Mount-Out File
Page
4-2-101
YCF
YMO
YRU
YUB
Z-K
R e p o r t i n g Unit Allowance F i l e Load/Change T r a n s a c t i o n Loaded Unit Balance F i l e Change T r a n s a c t i o n Warehouse C o n t r o l Card Nons ystem I t e m / P a r t Number Record B u i l d T r a n s a c t i o n s R e q u i s i t i o n t o t h e General Account from a Loaded Using Unit P a r t Number Requis i t i o n R e d i s t r i b u t i o n Order Buy Tr a n s a c t i o n C a n c e l l a t i o n Request R e q u i s i t i o n Modifier SASSY I n q u i r y T r a n s a c t i o n Follow-up t o t h e General Account From a Loaded Using Unit Unfreeze T r a n s a c t i o n
ERO C a n c e l l a t i o n Request
ZNS
z 0ZOE/ Z05
Z2 M
ZBZC1
ZM ZQI
ZT-
zuz
ZZC
ZZF
ZZZ
Freeze Transact ion Back-Order R e l e a s e T r a n s a c t ion
"4" ADD "4'1 Change "5" 11711 "8"
MIMMS "4" P a r t s ADD T r a n s a c t i o n MIMMS "4" P a r t s Change T r a n s a c t i o n
MIMMS "5" P a r t s Document Number T r a n s f e r T r a n s a c t ion MIMMS "7" Manual S t a t u s T r a n s a c t i o n
MIMMS "8" P a r t s R e c e i p t T r a n s a c t i o n
CH 2
1 8 DEC 1985
A0
- Requisition
t o t h e General Account From a Nonloaded Using U n i t Input.
1.
2.
Type T r a n s a c t i o n : Purpose:
Supply r e q u e s t from Nonloaded Unit t o a SASSY Management U n i t . LEGEND
CC -
Title
Explanation o f Entry E n t e r D I C A0 31 (The "DIC" w i l l be e n t e f e d . T 2 1
1-3
11 Document I d e n t i f i e r Code Routing I d e n t i f i e r Code 1/
keyed
4-6
E n t e r t h e R I C of t h e s u p p o r t i n g G e n e r a l Account. he G e n e r a l Account RIC created from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . T h i s f i e l d w i l l n o t a p p e a r on t h e s c r e e n and no k e y i n g w i l l be r e q u i r e d . ) 21 E n t e r t h e M & S Code. (1f the Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "S" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing v - l i d M & S codes. If a n i n v a l i d e n t r y i s made, t h e II Enter" key w i l l have t o be 21 depressed t o r e s e t e n t r y . ) 11
Media and S t a t u s Code 1/
8-22
~ a t i o n a lS t o c k Number 1/ U n i t of I s s u e 1/
E n t e r t h e NSN. ( F i r s t four p o s i t i o n s must be numeric .) 21
(4)
23-24
Enter the U / I applicable t o the NSN. (If t h e E n t e r key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d against an internal table I f an c o n t a i n i n g v a l i d U / I codes. i n v a l i d e n t r y i s made, t h e E n t e r key must be d e p r e s s e d t o r e s e t entry.)
This f i e l d w i l l contain the ( ~ e a d i n g z e r o ' s have Quantity b e e n preprogrammed t o f i l l the remaining f i e l d s a f t e r t h e Quantity h a s been keyed. The Q u a n t i t y must b e keyed t w i c e , w i t h t h e same entry each time. I f 110061" i s keyed t h e f i r s t time and " 1 1 1 t h e second t i m e , an e r r o r message w i l l be produced.
A0
F&
R e q u i s i t i o n t o t h e G e n e r a l Account a Nonloaded Using Unit ( c o n t ' d ) LEGEND
Title
Explanation o f Entry The same v a l u e must be keyed t w i c e . The "Enter" key must be d e p r e s s e d t o reset entry.) 2/
Document Number 1/
E n t e r t h e Document Number. ( I f t h e "Enter" key E n t e r t h e AC. i s d e p r e s s e d w i t h no e n t r y , t h e Using U n i t AC from D e f a u l t Code T a b l e w i l l be e n t e r e d . I f an A C i s keyed, t h e f i r s t p o s i t i o n must be I'M" I f the f i r s t position o f a keyed e n t r y i s not "M", an e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . ) 21
30-35
A c t i v i t y Address Code
1 I
36-39
J u l i a n Date
Enter the current J u l i a n date. (If t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e c u r r e n t J u l i a n d a t e w i l l be e n t e r e d . I f an e n t r y i s k e y e d , t h e keyed e n t r y cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s c a n be 001 t h r o u g h 366 o n l y . An i n v a l i d e n t r y w i l l c a u s e a n e r r o r message. The It Enter" key must be d e p r e s s e d t o A l l d a t e s keyed a r e reset entry. I1 11 5 position Julian dates. 8 Dec 1980 would be keyed "80343") 21
40-43
S e r i a l Number
E n t e r t h e S e r i a l Number. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e n e x t number from t h e S e r i a l Number T a b l e w i l l b e entered. Leading z e r o e s have been preprogrammed if an e n t r y i s keyed). 21 E n t e r t h e Demand Code. II E n t e r " key i s d e p r e s s e d ( I f the w i t h no
44
Demand Code 1/
e n t r y , a d e f a u l t v a l u e of "R" w i l l b e e n t e r e d . Keyed e n t r y c a n be "N" o r "R" o n l y . ) 21
CH 1
17 Sep 1984

A0
F &
R e q u i s i t i o n t o t h e General Account a Nonloaded Using Unit ( c o n t Id) LEGEND
CC -
Title Supplementary Address
E x p l a n a t i o n of E n t r y E n t e r t h e Supplementary Address, o r l e a v e blank. ( I f t h e "Enter" key i s depressed w i t h no e n t r y , a blank w i l l be e n t e r e d . I f an e n t r y i s keyed, t h e f i r s t p o s i t i o n must be 11 11 M o r "Y" An i n v a l i d e n t r y w i l l c a u s e an e r r o r message. The "Enter" key w i l l have t o be 21 depressed t o r e s e t e n t r y . ) -
45-50
51
S i g n a l Code
11
E n t e r t h e S i g n a l Code. ( I f the "Enter" key i s depressed with no entry, and the supplementary a d d r e s s i s blank o r t h e 1st p o s i t i o n i s "Y" , a d e f a u l t v a l u e of "All w i l l b e e n t e r e d . If the supplementary a d d r e s s i s not blank o r 1 s t p o s i t i o n - "Y" , a d e f a u l t not v a l u e of "B" w i l l be e n t e r e d . ) 2/ (If E n t e r t h e Fund Code. I I Enter" key i s depressed w i t h e n t r y , t h e Fund Code from D e f a u l t Code T a b l e w i l l entered.) the no the be
52-53
Fund Code 11
21
54
D i s t r i b u t i o n Code
E n t e r t h e D i s t r i b u t i o n Code. (If t h e "enter" key i s depressed w i t h n o e n t r y , a blank w i l l be e n t e r e d . I f an e n t r y i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing valid distribution codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be depressed t o r e s e t e n t r y . ) 2/
55-56
Weapons System Code
E n t e r t h e Weapon System Code. (If t h e "Enter" key i s depressed w i t h no e n t r y , a blank w i l l be e n t e r e d . I f a n e n t r y i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Weapon Sys tern Codes. I f an invalid entry i s made, t h e "Enter" key w i l l have t o be depressed t o r e s t e n t r y . ) 11

A 0 R e q u i s i t i o n t o t h e General Account a Nonloaded Using Unit (cont ' d l LEGEND
CC -
F &
Title P r o j e c t Code
Explanation of Entry E n t e r t h e P r o j e c t Code, o r leave blank. (I t h e "Enter" key i s depressed with no e n t r y a blank w i l l be e n t e r e d . ) 21
57-59
60-61
E n t e r t h e P r i o r i t y Code. ( I f the "Enter" key i s depressed with no e n t r y , t h e P r i o r i t y Code i n t h e 1 d e f a u l t t a b l e w i l l be e n t e r e d . ) 2 E n t e r t h e RDD; o t h e r w i s e , leave blank. ( I f t h e "Enter" key i s depressed with no e n t r y , a blank w i l l be e n t e r e d . "999" can be keyed i f t h e p r i o r i t y i s 01 through 03. A "555", "N" o r "E" can be keyed i f p r i o r i t y i s "01" through "08".) 2/
62-64
Required Delivery Date
65-66
Advice Code
E n t e r t h e Advice Code; o t h e r w i s e , ( I f t h e "Enter" key l e a v e blank. i s depressed with no e n t r y , a blank w i l l be e n t e r e d . A keyed e n t r y w i l l be v a l i d a t e d a g a i n s t a n internal t a b l e containing v a l i d Advice Codes.) 2 /
67
Control Code
Entered by t h e S U only. (Value of M This f i e l d blank w i l l be e n t e r e d . w i l l not appear on t h e s c r e e n . ) 21
68
Passing C o n t r o l Code
Entered by t h e S U only. M (A value This of blank w i l l be e n t e r e d . f i e l d w i l l n o t a p p e a r on t h e s c r e e n . 2/ E n t e r t h e Cost Code. ( I f the "Enter" key i s depressed w i t h no e n t r y , t h e C o s t Code from t h e Default Code Table w i l l be e n t e r e d . A keyed e n t r y w i l l be v a l i d a t e d a g a i n s t t h e D e f a u l t C o s t Code T a b l e . ) 21
69-80
Cost Code 1/
11 -
E n t r y Required.
A 0 R e q u i s i t i o n t o t h e General Account F & a Nonloaded Using Unit ( c o n t ' d )
2 -1
P e r t a i n s t o ADPE program. ( ~ n n t r y of "?" i n any p o s i t i o n of any f i e l d e b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e Daily T r a n s a c t i o n Menu.)

Expl anat ion
31 D I C - A 1 0 AA 0
For o v e r s e a s shipnent w/National Stock Number For domestic shipnent w/NSN
CH 2
18 DEC 1985
A04/AOD R e q u i s i t i o n For Pub1 i c a t i o n s
1.
Type T r a n s a c t i o n :
Input. request from a using u n i t t o Marine Corps L o g i s t i c s
2. P u r p o s e : Publication Base, Albany, G e o r g i a .
LEGEND
CC -
Title Document I d e n t i f e r Code 1/ R o u t i n g I d e n t i f i e r Code
E x p l a n a t i o n of E n t r y E n t e r D I C A@ 31 keyed w i l l b e n t e r e d . )
1-3
he
"DIC"
2/
4-6
Enter t h e R I C . (An e n t r y of "MAX" i s preprogrammed and t h i s f i e l d w i l l n o t a p p e a r on t h e s c r e e n and no k e y i n g i s r e q u i r e d . )
Media and S t a t u s Code
(An e n t r y of E n t e r t h e M&S Code. preprogrammed and t h i s f i e l d w i l l n o t a p p e a r on t h e s c r e e n and no k e y i n g i s r e q u i r e d .) 2/
"0" is
8-18
P r e f i x C o n t r o l Number
E n t e r PCN. n u n e r i c .)
11
( A l l c h a r a c t e r s must be
19
P u b l i c a t i o n C o n t r o l Code
E n t e r t h e PCC. ( A n e n t r y of "P" is preprogrammed and t h i s f i e l d w i l l n o t a p p e a r on t h e s c r e e n and no k e y i n g i s r e q u i r e d . ) 2/ Leave b l a n k . entered.)
20-22
Blank
21
(A b l a n k
will
be
23-24
U n i t of I s s u e
11 EAII
E n t e r t h e u / I o f EA. (An e n t r y of is preprogrammed and t h i s
f i e l d w i l l not a p p e a r on t h e s c r e e n and no k e y i n g i s r e q u i r e d . )
21
25-29
Quantity
This f i e l d w i l l contain the Quantity. (Leading z e r o s have b e e n preprogrammed t o f i l l the remaining f i e l d s a f t e r the q u a n t i t y h a s been keyed. The q u a n t i t y must b e keyed t w i c e w i t h t h e same e n t r y e a c h t i m e . I f "00001" i s keyed t h e f i r s t time and "1" t h e second t i m e , a n e r r o r message w i l l a p p e a r on t h e s c r e e n and t h e "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . ) -1 2
A04IA0D R e q u i s i t i o n For P u b l i c a t i o n s ( c o n t ' d ) LEGEND
CC
30-35
Title A c t i v i t y Address Code
E x p l a n a t i o n of E n t r y E n t e r t h e A c t i v i t y Address Code. I f t h e "Enter" k e y i s d e p r e s s e d w i t h no e n t r y , t h e Using U n i t A c t i v i t y Address Code from t h e D e f a u l t Table w i l l be e n t e r e d . If an A c t i v i t y Address Code is keyed, t h e f i r s t must be "M" If the f i r s t p o s i t i o n o f a keyed i s n o t "M," an e r r o r message w i l l b e d i s p l a y e d and t h e "Enter" key must be depressed t o r e s e t e n t r y .
21
36-39
J u l i a n Date
E n t e r t h e J u l i a n Date. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y t h e c u r r e n t J u l i a n Date w i l l be entered. I f an e n t r y i s keyed, t h e keyed e n t r y cannot b e g r e a t e r t h a n t h e c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s c a n b e "001" t h r o u g h "366" o n l y . An i n v a l i d e n t r y w i l l c a u s e an e r r o r message. The "Enter" key must be d e p r e s s e d t o reset entry. A 1 1 d a t e s keyed 8 a r e "5" p o s i t i o n J u l i a n Date.. Dec 1980 would be keyed "80343.") 2 -1 Enter t h e S e r i a l Number. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e n e x t number from t h e S e r i a l Number T a b l e w i l l b e entered. Leading z e r o s have been preprogrammed i f an e n t r y i s keyed. 2 -I E n t e r t h e Demand Code. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "R" w i l l b e e n t e r e d . Keyed e n t r y can be "N" o r "R" o n l y . E n t e r t h e Supplementary Address, RU o r leave blank. I f t h e RU i s e n t e r e d p l a c e a "Y" i n CC 45. (If t h e "Enter" key i s d e p r e s s e d with no e n t r y , a b l a n k w i l l be e n t e r e d .
40-43
S e r i a l Number
Demand Code
45-50
Supplementary Address
A M I A O D R e q u i s i t i o n For P u b l i c a t i o n s ( c o n t ' d )
LEGEND Title Explanation of Entry I f an e n t r y i s keyed, t h e f i r s t A n p o s i t i o n must b e "M" o r "Y" i n v a l i d e n t r y w i l l c a u s e an e r r o r message. The "Enter" key w i l l have t o be depressed t o r e s e t e n t r y . ) 2/ -
51
S i g n a l Code
11
E n t e r t h e S i g n a l Code. ( A "D" w i l l automatically be entered i f the supplementary address i s blank or a RU i s e n t e r e d . I f an AC i s e n t e r e d i n t h e s u p p l e m e n t a r y a d d r e s s a "M" w i l l be automatically entered. Leave b l a n k . entered.) 21
A
52-53
Blank
blank
will
be
54-56
E n t e r t h e D i s t r i b u t i o n Code f o r controlled publications as l i s t e d i n e n c l o s u r e (1) of MCO 5600.45 o r leave blank. Leave b l a n k . entered.) 21 (A b l a n k
5 7-59
Blank
will
be
60-61
E n t e r t h e P r i o r i t y Code. (If t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e P r i o r i t y Code i n t h e D e f a u l t Table w i l l b e e n t e r e d . ) E n t e r t h e RDD, o t h e r w i s e , l e a v e blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be entered. RDD c a n n o t be e n t e r e d when p r i o r i t y i s g r e a t e r 21 t h a n 06.) Leave b l a n k . entered.) 21 (A b l a n k
will
6 2-64
Required D e l i v e r y Date
65-73
Blank
be
74-80
I n d i v i d u a l A c t i v i t y Code Number
E n t e r t h e IACN. I f S i g n a l Code, CC-51, is "D" , u s e I A C N a s s i g n e d t o t h e A c t i v i t y Address Code i n CC-3035. I f S i g n a l Code, "M," i s used, e n t e r e d IACN assigned t o A c t i v i t y Address Code i n CC-43-50. IACN is r e f l e c t e d on Table of Allowance f o r P u b l i c a t i o n s (TAP) o r s e e c u r r e n t e d i t i o n of MCO P5400.6.
CH 2
18 DEC 1985
F F SASSY USING UNIT PROCEDURES M A04/AOD R e q u i s i t i o n For P u b l i c a t i o n s ( c o n t ' d ) Entry Required. P e r t a i n s t o A P program. DE (An e n t r y of "2" i n any p o s i t i o n of any p o s i t i o n of any f i e l d being prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e Daily Transaction ~ e n u . )
DIC -
Explanation For overseas shipment of p u b l i c a t i o n s . For domestic shipment of p u b l i c a t i o n s .
A04
AOD
E'MF SASSY USING UNIT PROCEDURES
AB
- Direct
D e l i v e r y from Procurement Supply S t a t u s
1.
Input. number and
2. Purpose: F u r n i s h s t a t u s and c r o s s r e f e r e n c e between document c o n t r a c t number a s a r e s u l t of d i r e c t procurement. LEGEND Title 1-3 Document I d e n t i f e r Code
E x p l a n a t i o n of Entry
11 11
T h i s f i e l d w i l l c o n t a i n D I C AB-, 31 (The "DIC" keyed w i l l be entered7. 21 T h i s f i e l d w i l l c o n t a i n t h e R I C of t h e supply source. (1f t h e "Enter" key i s depressed with no e n t r y , t h e S U R I C c r e a t e d from t h e D e f a u l t M Code Table w i l l be e n t e r e d . ) / This f i e l d w i l l contain the M & S Code. ( I f t h e ."Entert1 key i s depressed with no e n t r y , a d e f a u l t v a l u e of "S" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d against an i n t e r n a l t a b l e An c o n t a i n i n g v a l i d M & S Codes. i n v a l i d e n t r y w i l l cause an e r r o r message. The "Enter" key w i l l have t o be depressed t o r e s e t e n t r y . ) 21 T h i s f i e l d w i l l c o n t a i n t h e NSN. ( ~ i r s tf o u r ( 4 ) p o s i t i o n s must be numeric.) 2/ This f i e l d w i l l contain the U / I a p p l i c a b l e t o t h e NSN. ( I f the "Enter" key i s depressed w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be entered. A keyed e n t r y w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d U / I Codes. An i n v a l i d e n t r y w i l l cause an e r r o r message and t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t 21 entry.) This f i e l d w i l l contain the Q u a n t i t y being procured f o r d i r e c t delivery. (Leading zeroes have b e e n preprogramed t o f i l l t h e remaining f i e l d s a f t e r t h e Q u a n t i t y
4 -6
Routing I d e n t i f i e r Code
Media and S t a t u s Code 11
8-22
National Stock Number
11
23-24
Unit of I s s u e 1/
2 5-29
Quantity 1/

AB- D i r e c t D e l i v e r y from Procurement Supply S t a t u s ( c o n t ' d )
LEGEND
Title Explanation o f Entry h a s been keyed. The Q u a n t i t y must b e keyed t w i c e , w i t h t h e same e n t r y each time. I f "00001" i s keyed t h e f i r s t time and "1" t h e second t i m e , a n e r r o r message w i l l be produced. The same v a l u e must be keyed t w i c e . The "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . ) 21 Document Number 1/ E n t e r t h e Document Number. This f i e l d w i l l contain the AC ( I t h e " ~ n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e u s i n g u n i t AC from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . I f an AC i s keyed, t h e f i r s t c h a r a c t e r must be r c M" , a n e r r o r m e s s a g e w i l l be d i s p l a y e d and t h e " ~ n t e r " key must b e d e p r e s s e d t o r e s e t e n t r y ) 21
1 I
30-35
36-39
J u l i a n Date
This f i e l d w i l l contain the J u l i a n his f i e l d must be keyed date. and cannot be g r e a t e r t h a n c u r r e n t date. A l l d a t e s a r e "5" p o s i t i o n J u l i a n dates. 9 Dec 1980 would b e keyed "80343").
40-43
S e r i a l Number
This f i e l d w i l l contain the S e r i a l Number. ( T h i s f i e l d must be keyed. Leading zeroes have been preprogramed when a numeric S e r i a l Number i s keyed.) 21 This f i e l d w i l l contain a Suffix Code when a p a r t i a l q u a n t i t y i s being procured f o r d i r e c t d e l i v e r y , ( I f the o r i t w i l l be l e f t b l a n k . "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . Keyed e n t r i e s are validated to i n s u r e they a r e acceptable S u f f i x Codes .)
S u f f i x Code
21
45-50
/
This field will contain a Supplementary Address, o r i t w i l l
CH 1
1 7 Sep 1984
AB- D i r e c t D e l i v e r y from Procurement Supply S t a t u s ( c o n t ' d l

LEGEND
Title
Explanation of Entry be l e f t b l a n k . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d i f t h e "DIC1' i s "ABll' o r "AB3". This i s a required e n t r y i f t h e "DIG" i s "AB2".
51
S i g n a l Code
This f i e l d w i l l contain the Signal ( I t h e "Enter" key i s Code. d e p r e s s e d w i t h no e n t r y and t h e s u p p l e m e n t a r y a d d r e s s i s blank o r t h e 1 s t p o s i t i o n i s a "Y", an "A" w i l l be e n t e r e d . I f supplementary a d d r e s s i s not b l a n k o r 1 s t p o s i t i o n i s n o t "Y", a v a l u e of "B" w i l l be e n t e r e d .) 2/
52-53
Fund Code
11 -
T h i s f i e l d w i l l c o n t a i n t h e Fund ( I f t h e "Enter" key i s Code. d e p r e s s e d w i t h no e n t r y t h e Fund Code from t h e D e f a u l t Code Table w i l l be e n t e r e d . ) 21 This f i e l d w i l l contain the f i r s t d i g i t of t h e D i s t r i b u t i o n Code, when r e q u i r e d ; o r i t w i l l be l e f t ( 1 f t h e " ~ n t e r " key i s blank. d e p r e s s e d w i t h no e n t r y , a blank w i l l be e n t e r e d i f t h e D I C i s "AB1" o r "AB2". This i s a required e n t r y i s "AB3". Keyed i f t h e "DIC1' e n t r i e s w i l l be v a l i d a t e d a g a i n s t an internal table containing valid I f an i n v a l i d d i s t r i b u t i o n codes. e n t r y i s made, t h e "Enter" key w i l l h a v - + o be d e p r e s s e d t o r e s e t 21 entry.) T h i s f i e l d w i l l c o n t a i n t h e Weapons Sys tem Code when r e q u i r e d ; o r w i l l be l e f t blank. ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . A keyed e n t r y w i l l be v a l i d a t e d a g a i n s t a n internal table containing valid I f an Weapons S y s tem Code s i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . ) 21
54
5 5-5 6
Weapons System Code

AB- D i r e c t D e l i v e r y from Procurement Supply S t a t u s ( c o n t ' d )
LEGEND
CC -
E x p l a n a t i o n of E n t r y This f i e l d w i l l contain the Project Code, o r i t w i l l be l e i t blank. ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a blank w i l l be e n t e r d . ) 21
57-59
60-72
Procurement I n s t r u m e n t 11 I d e n t i f i c a t i o n Number o r C o n t r a c t Number
T h i s f i e l d w i l l c o n t a i n t h e PIIN o r c o n t r a c t number a s s i g n e d by t h e supply s o u r c e and w i l l be u t i l i z e d as a cross-reference t o the document number e n t e r e d i n CC 3043. ( ~ a n d a t o r ye n t r y . There i s no default for t h i s field. Special c h a r a c t e r s , s l a s h e s ( / ) and d a s h e s (-1 may be u s e d . ) 2/
73-76
~mendment /Cal 11 ~ o d i f i c aion/Order t S e r i a l Number
This f i e l d w i l l contain the a p p r o p r i a t e Amendment, C a l l , S e r i a l Modification, o r Order S e r i a l Number when r e q u i r e d ; o r i t w i l l be l e f t blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a blank w i l l be e n t e r e d . ) 21
7 7-80
Estimated Shipping Date
This f i e l d w i l l contain the (1f t h e Estimated S h i p p i n g Date. "Enter" key i s d e p r e s s e d w i t h no e n t r y a blank w i l l be e n t e r e d . A l l d a t e s a r e keyed a s "5" p o s i t i o n J u l i a n dates. 8 Dec 1980 would be keyed "80343". )
Entry required. P e r t a i n s t o ADPE program. (An e n t r y of "?" i n any p o s i t i o n of t h e f i e l d prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu. Code ABl AB2 AB3
Explanation To r e q u i s i t i o n e r (CC 30-35) To Supplementary Address (CC 45-50) To D i s t r i b u t i o n Code (CC 54)

A C
- Cancel l a t i o n
Request
1.
Input/output.
2 . Purpose: I n p u t from u s i n g u n i t t o c a n c e l b a c k o r d e r h e l d by G e n e r a l Account when m a t e r i e l h a s been r e c e i v e d from o t h e r s o u r c e . Output from demand subsystem t o s u p p l y s o u r c e o t h e r t h a n G e n e r a l Account a s a r e s u l t of ZC1.
Title 1-3 Document I d e n t i f i e r Code
Explanation o f Entry
11
Enter DIC A C (The "DIC" w i l l be e n t e r e d . 1 21
keyed
4-6
E n t e r t h e R I C of t h e l a s t known holder. ( I f t h e "Enter" key i s depressed with no e n t r y , the G e n e r a l Account R I C c r e a t e d from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . 1 21
11 -
E n t e r t h e M & S code. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "S" w i l l be entered. Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d M & S Codes. If a n i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be 2 d e p r e s s e d t o r e s e t e n t r y . ) -/ E n t e r t h e NSN. ( ~ i r s t four p o s i t i o n s must be numeric) 2 1 Enter
8-22
N a t i o n a l S t o c k Number
11 -
(4)
23-24
U n i t of I s s u e 11
the U / I applicable to the ( I f t h e " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t o f "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an internal table containing valid U/I codes. I f an invalid entry i s made, t h e " E n t e r " k e y m u s t b e depressed t o r e s e t e n t r y . ) 2 /
NSN.
25-29
Quantity
11
This field w i l l contain the Quantity. (Leading z e r o e s have b e e n preprogrammed t o f i l l t h e remaining f i e l d s a f t e r t h e Quantity h a s b e e n keyed. The Q u a n t i t y must b e keyed t w i c e , w i t h t h e same e n t r y e a c h t i m e . I f "0@@01"i s keyed t h e f i r s t time and "1" t h e second t i m e , a n e r r o r message w i l l be produced.
AC
- Cancellation
Request ( c o n t ' d )
LEGEND Title Explanation of Entry The same v a l u e must be keyed twice. The e n t e r key must be depressed t o reset entry.)
Document Number 30-35
L/
E n t e r t h e Document Number. E n t e r t h e AC. ( I f t h e "Enter" key i s depresed w i t h no e n t r y , t h e Using Unit AC from t h e D e f a u l t Code Table w i l l be e n t e r e d . I f an AC i s keyed, t h e f i r s t p o s i t i o n I f the f i r s t position must be "M". o f t h e keyed e n t r y i s not "M", an e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key must be depressed t o r e s e t e n t r y . ) 21
36-39
J u l i a n Date
Enter the c u r r e n t J u l i a n date. ( A l l d a t e s keyed a r e "5" p o s i t i o n dates. 8 Dec 1980 would be keyed "80343". The e n t r y c a n n o t be g r e a t e r than current d a t e . There i s no d e f a u l t f o r t h i s e n t r y . ) 2 1 E n t e r t h e S e r i a l Number. There i s no d e f a u l t f o r t h i s f i e l d . Leading z e r o e s have been preprogrammed i f a numeric s e r i a l number i s keyed.) 21 the no be or
40-43
S e r i a l Number
Demand Code 11
Enter t h e Demand Code. (If "Enter" key i s depressed w i t h e n t r y , a v a l u e of "R" w i l l entered. Valid e n t r i e s a r e "Nu "R1' .I 2 1
45-50
E n t e r t h e Supplementary Address, o r l e a v e blank. ( I f t h e "Enter" key i s depressed w i t h no e n t r y , a blank w i l l be e n t e r e d . I f an e n t r y i s keyed, t h e f i r s t p o s i t i o n must be "M" o r "Y" An i n v a l i d e n t r y w i l l cause an e r r o r message. The " ~ n t e r " k e y w i l l h a v e t o be depressed t o r e s e t e n t r y . ) 21
CH 1
17 Sep 1984

AC- C a n c e l l a t i o n Request ( c o n t ' d )
Title S i g n a l Code
Explanation o f Entry E n t e r t h e S i g n a l Code. ( I f the " ~ n t e r " key i s d e p r e s s e d and no e n t r y made, and s u p p l e m e n t a r y a d d r e s s i s b l a n k o r 1st p o s i t i o n "Y", t h e d e f a u l t v a l u e w i l l be "A". I f t h e 1st p o s i t i o n i s n o t a "Y" o r supplementary a d d r e s s i s n o t b l a n k , will be a d e f a u l t v a l u e of e n t e r e d . ) 21
1/
52-53
Fund Code
11 -
E n t e r t h e Fund Code. (I t h e E n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e Fund Code from t h e Default Code T a b l e w i l l b e e n t e r e d . ) 21

I1
E n t e r t h e 1st d i g i t of the D i s t r i b u t i o n Code; otherwise, leave blank. ( I f t h e " ~ n t e r " key i s d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be e n t e r e d . I f an e n t r y i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an internal t a b l e containing valid D i s t r i b u t i o n Codes. I f an invalid e n t r y i s made, t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y ) Z/ E n t e r Weapons Sys tem Code. ( I f an e n t r y i s made i t w i l l be v e r i f i e d against an internal table c o n t a i n i n g v a l i d Weapon S y s t e m Codes. I f t h e e n t r y i s i n v a l i d , an e r r o r message w i l l be d i s p l a y e d . The "Enter" key w i l l have t o be depressed t o r e s e t entry. I f the I1 Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . ) 21 E n t e r t h e P r o j e c t Code; o t h e r w i s e , leave blank. ( 1 f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y a blank w i l l be e n t e r e d . ) 2 1
55-56
Weapons System Code
5 7-5 9
P r o j e c t Code
60-61
p r i o r i t y Code 11
I1
E n t e r t h e P r i o r i t y Code. (I the Enter" key i s depressed with no e n t r y , t h e P r i o r i t y Code
AC- C a n c e l l a t i o n Request ( c o n t ' d )

LEGEND Title E x p l a n a t i o n of E n t r y from t h e D e f a u l t Code Table w i l l be entered.) 21 Required D e l i v e r y Date E n t e r t h e Required D e l i v e r y Date o r N C M S indicator; otherwise, leave (I t h e "Enter" k e y i s blank. d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . "999" can be k e y e d i f t h e P r i o r i t y i s "01" t h r o u g h "63". A 11555", "N" o r "El1 c a n b e keyed i f p r i o r i t y i s "61" t h r o u g h "08" .) 2/
65-66
Advice Code
E n t e r t h e Advice Code; o t h e r w i s e , leave blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . A keyed e n t r y w i l l be validated a g a i n s t an internal table containing valid Advice codes .) 21 For S U u s e o n l y . M (Blank w i l l a u t o m a t i c a l l y be a s s i g n e d . This f i e l d w i l l not appear on t h e s c r e e n and u s i n g u n i t s w i l l n o t be a b l e t o make an e n t r y . ) 21
C o n t r o l Code
68-80
1/ -
Blank E n t r y Required.
Leave Blank.
21 -
P e r t a i n s t o ADPE program. (An e n t r y of "?I1 i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu. Code Explanation By ~ e q u i s ii t n e r ( cc 30-35 ) o By Supplementary Address ( C C 40-45) By ~ i s t r i b u t i o nCode (cC 54) and "AC2" only.
3 -/
AC 1 AC2 AC3
NOTE:
ADPE-FMF w i l l a c c e p t "AC1"
CH 2
18 DEC 1985
AE- Supply S t a t u s
1.
2. Type T r a n s a c t i o n : Purpose: Input/Output.
F u r n i s h updated i n f o r m a t i o n r e g a r d i n g p a r t i c u l a r s u p p l y r e q u e s t s . LEGEND
CC -
Title Document I d e n t i f i e r Code
Explanation of Entry
1-3
11 -
This 31 (The 21 -
field
will
contain
DZC AE -
DIC
keyed
will
be
entered.)
4-6
11
This f i e l d w i l l contain the R I C of t h e s u p p l y s o u r c e . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y t h e S U R I C c r e a t e d from t h e D e f a u l t M Code Table w i l l be e n t e r e d . ) 21
11 -
This f i e l d w i l l c o n t a i n the M & S Code. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e o f "St' w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d against an internal table c o n t a i n i n g v a l i d M & S Codes. If a n i n v a l i d e n t r y i s made, t h e t o be "Enter" key w i l l have depressed t o r e s e t e n t r y . ) 21 This f i e l d w i l l contain the NN S a f f e c t e d by the s t a t u s code. ( F i r s t f o u r ( 4 ) p o s i t i o n s must be numeric) 21 This f i e l d w i l l contain the U / I a p p l i c a b l e t o t h e NSN. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing v a l i d U / I codes. I f an i n v a l i d e n t r y i s made, t h e e n t e r key must be d e p r e s s e d t o r e s e t entry.) 21 This field w i l l contain the Quantity. (Leading z e r o ' s have b e e n preprogrammed to f i l l the remaining f i e l d s a f t e r the Quantity h a s been keyed. The Q u a n t i t y must
8-22
2 3- 24
25-29
Quantity
11
FMF SASSY USING UNIT PROCEDURES A - Supply S t a t u s ( c o n t ' d ) E LEGEND Title Explanation o f Entry be keyed t w i c e , w i t h t h e same e n t r y I f "flflfifll" s keyed t h e i each t i m e . f i r s t time and "1" t h e second t i m e , a n e r r o r message w i l l be produced. The same v a l u e must be keyed t w i c e . The "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . ) -/ 2 Document Number 1/
E n t e r t h e Document Number. ( I f t h e "Enter" key E n t e r t h e AC. i s d e p r e s s e d w i t h no e n t r y , t h e u s i n g u n i t AC from t h e D e f a u l t Code I f an T a b l e w i l l be e n t e r e d . AC i s keyed, t h e f i r s t p o s i t i o n I f t h e f i r s t keyed must be "Mu e n t r y i s n o t "M" , a n e r r o r message w i l l be d i s p l a y e d and t h e " ~ n t e r " key must be d e p r e s s e d t o r e s e t entry.) 21
30-35
36-39
J u l i a n Date
Enter t h e J u l i a n Date. here i s no d e f a u l t f o r t h i s f i e l d . Entry cannot be greater than current date. A l l d a t e s keyed a r e "5" position dates. 8 Dec 1980 would be keyed "80343" .) 2/ E n t e r t h e S e r i a l Number ( T h e r e i s no d e f a u l t f o r t h i s f i e l d . Leading z e r o e s have b e e n preprogrammed i f a numeric S e r i a l Number i s k e y e d . ) 21 This f i e l d w i l l c o n t a i n a S u f f i x Code when a d d i t i o n a l a c t i o n i s b e i n g t a k e n , o r i t w i l l be l e f t blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . ) 21 This field w i l l contain the Supplementary A d d r e s s , o r i t w i l l be l e f t b l a n k . ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y i s keyed t h e f i r s t p o s i t i o n must be "M" o r "Y". An i n v a l i d e n t r y w i l l
CH 1
40-43
S e r i a l Number
S u f f i x Code
45-50
17 Sep 1984
AE
- Supply
Status (cont'd) LEGEND
Title
Explanation of Entry cause an e r r o r E n t e r " key must reset entry.) 21 message. The be d e p r e s s e d t o
11
51
S i g n a l Code 1/
This f i e l d w i l l contain the Signal (I t h e "Enter" key i s Code. d e p r e s s e d w i t h no e n t r y and t h e supplementary address i s blank, o r a S i g n a l Code 1 s t p o s i t i o n i s "Y", I f the o f "A" w i l l be e n t e r e d . s u . ~ l e m e n t a r a d d r e s s i s not b l a n k ~ v o r 1st p o s i t i o n i s - "Y", not a S i g n a l code of "B" w i l l be entered.
52-53
Fund Code
1 /
T h i s f i e l d w i l l c o n t a i n t h e Fund Code, ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Code w i l l be e n t e r e d from t h e D e f a u l t Code T a b l e . ) 21 This f i e l d w i l l contain the D i s t r i b u t i o n Code, when r e q u i r e d o r i t w i l l be l e f t b l a n k . (1f the "Enter" key i s d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be e n t e r e d . I f a n e n t r y i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing valid Distribution Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o 1 be d e p r e s s e d t o r e s e t e n t r y . ) 2 E n t e r t h e Weapons System Code. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . ( 1 f a n e n t r y i s keyed i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Weapon S y s t e m Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o 2 be d e p r e s s e d t o r e s e t e n t r y . ) -1 This f i e l d w i l l contain the Project Code, o r i t w i l l be l e f t b l a n k . ( I t h e " ~ n t e r " key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d .)
54
55-56
Weapons System Code
P r o j e c t Code
21
FMF SASSY USING UNIT PROCEDURES A E
- Supply
Status (cont'd) LEGEND
CC
60-61
Title P r i o r i t y Code
Explanation of Entry This f i e l d w i l l contain the P r i o r i t y Code. ( I f t h e " ~ n t e r " key i s d e p r e s s e d w i t h no e n t r y , the P r i o r i t y Code from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . ) 2/ This f i e l d w i l l c o n t a i n t h e d a t e (I t h e t r a n s a c t i o n was p r e p a r e d . t h e "Enter" key i s d e p r e s s e d w i t h n o e n t r y , t h e c u r r e n t d a t e w i l l be entered. A l l d a t e s keyed a r e "5" position J u l i a n dates. 8 Dec 1980 21 would be keyed 1180343".) This f i e l d w i l l contain the Status Code. his i s a r e q u i r e d e n t r y . A l l keyed v a l u e s w i l l be v a l i d a t e d against an internal table c o n t a i n i n g v a l i d S t a t u s Codes. T h e r e i s no d e f a u l t f o r t h i s f i e l d . I f t h e S t a t u s Code keyed i s a r e j e c t s t a t u s r e q u i r i n g an override t o p r o c e s s , t h e q u e s t i o n w i l l be asked i f a n o v e r r i d e i s wanted. If a n s w e r e d "YES" a "2" w i l l be e n t e r e d i n t o c a r d column "70" of t h e output t r a n s a c t i o n . ) 21 T h i s f i e l d w i l l c o n t a i n t h e RIC o f t h e s u p p l y s o u r c e f o r which f o l l o w up a c t i o n w i l l be t a k e n when s t a t u s code B i s e n t e r e d i n C C 1 s 65-66; M (I t h e o r i t w i l l be l e f t b l a n k . "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . T h i s f i e l d must be keyed i f t h e s t a t u s code i s BM. E n t e r t h e E s t i m a t e d S h i p p i n g Date. The E s t i m a t e d S h i p p i n g D a t e w i l l be r e q u i r e d t o be keyed when s t a t u s code "~311 1 1 ~ ~ 1 1 "BC", 1 1 ~ ~ or " ~ ~ 1 "
3 9
11 -
62-64
Transact i o n Date
6 5-6 6
S t a t u s Code 1/
67-69
L a s t Known H o l d e r
70-73
E s t i m a t e d S h i p p i n g Date
i s e n t e r e d i n c a r d columns 65-66. ( I f t h e " ~ n t e r " key i s d e p r e s s e d w i t h n o e n t r y , a blank will be e n t e r e d i f t h e s t a t u s code i s not
CH 1
17 Sep 1984
AE_ Supply S t a t u s ( c o n t ' d )

LEGEND Title Explanation of Entry
, "BP" o r "BV" A d a t e , i f keyed, must not be l e s s A1 1 t h a n document d r a f t d a t e . d a t e s a r e "5" position Julian dates. 8 Dec 1980 would be keyed "80343." I f t h e s t a t u s code i s a reject s t a t u s code r e q u i r i n g a o v e r r i d e t o p r o c e s s you w i l l be asked i f you want t o p l a c e a n o v e r r i d e i n c a r d Column 76, "YES" o r "NO1'. I f t h e "YES" key i s d e p r e s s e d , a "2" w i l l be placed i n C C 76. If t h e "NO" key i s d e p r e s s e d , a d a t e o r b l a n k c a n be entered.) 2/
1f ~
~ 1 l 1 ~ l $ l ~
11~311 ,
Unit p r i c e This f i e l d w i l l c o n t a i n t h e Unit P r i c e of t h e t r a n s a c t i o n , when r e q u i r e d ; o r i t w i l l be l e f t b l a n k . ( I t h e " ~ n t e r " key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . Leading z e r o e s have been preprogrammed when n u m e r i c c h a r a c t e r s a r e keyed .) 21
Entry required. P e r t a i n s t o ADPE program. (An e n t r y of "?" i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu. 3/ Code Explanation To r e q u i s i t i o n e r (CC 30-35) To Supplementary Address (CC 40-45) To d i s t r i b u t i o n code (cC 54) AE9 When R I C (cC 4-6) i s S A o r SHA. G
NOTE:
ADPE-FMF w i l l a c c e p t "AE~" " A E ~ " and " A E ~ " o n l y .
FMF SASSY USING UNIT PROCEDURES AF- Followup To a R e q u i s i t i o n i n Receipt of S t a t u s

1.
Type of T r a n s a c t i o n : Input/output.
2. Purpose: Input from non SASSY u n i t t o g e t updated i n f o r m a t i o n on supply request. Output from demand subsystem t o supply s o u r c e based on l a s t s t a t u s d a t e and p r i o r i t y . LEGEND Title Code l / Document ~ d e n t i f i e r Explanation o f E n t r y AF 31 E n t e r "DIC" keyed w i l l be e n G r e r . 1
21
(The
"DIC"
Routing I d e n t i f i e r Code 1/
T h i s f i e l d w i l l c o n t a i n t h e R I C of t h e l a s t known h o l d e r . (1f t h e "Enter" key i s depressed with no M e n t r y t h e S U R I C c r e a t e d from t h e Default Code T a b l e w i l l b e 2/ e n t e r e d .) E n t e r t h e M & S Code. ( I the "Entert' key i s depressed w i t h no e n t r y , a d e f a u l t v a l u e of "Stt w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e If c o n t a i n i n g v a l i d M & S codes. a n i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be depressed t o r e s e t e n t r y . ) 21 E n t e r t h e NSN. ( F i r s t four p o s i t i o n s must be numeric) 21
(4)
1/ Unit of I s s u e -
Enter the U / I applicable t o the NSN. ( I f t h e "Enter" key i s dep r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l .table containi n g v a l i d U / I codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . ) 2/ E n t e r t h e Q u a n t i t y a f f e c t e d by t h e s t a t u s code. ( ~ e a d i n g z e r o e s have been preprogrammed to f i l l the remaining f i e l d s a f t e r t h e Q u a n t i t y h a s been keyed. The Quantity must b e keyed t w i c e , w i t h t h e same e n t r y each t i m e . I f "00601" i s keyed t h e f i r s t time and "1" t h e second t i m e , an e r r o r message w i l l be produced.
25-29
Quantity 11
AF- Followup To a R e q u i s i t i o n i n Receipt of S t a t u s ( c o n t ' d ) LEGEND Title E x p l a n a t i o n of E n t r y The same v a l u e must be keyed t w i c e . The "Enter" key must b e d e p r e s s e d 2 t o r e s e t e n t r y . ) -/ Document Number 1/ A c t i v i t y Address Code
Enter t h e Document Number. E n t e r t h e AC. ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e u s i n g u n i t AC from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . I f an AC is keyed, t h e f i r s t p o s i t i o n must b e "M". I f t h e f i r s t p o s i t i o n of a e n t r y i s n o t "El" , an e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key must b e d e p r e s s e d t o r e s e t entry.) 21 E n t e r t h e J u l i a n d a t e . There is no (Entry default for t h i s field. cannot be g r e a t e r than c u r r e n t date. A l l keyed d a t e s a r e "5" position Julian dates. 8 Dec 1980 21 would b e keyed "80343" .) E n t e r t h e S e r i a l Number. (There i s no d e f a u l t . Leading z e r o s have b e e n programmed i f a numeric S e r i a l Number i s k e y e d . ) -/ 2 E n t e r t h e Demand Code from t h e original requisition. (I the " ~ n t e r " key is d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "R" w i l l b e e n t e r e d . Keyed e n t r y can be "N" o r "R" o n l y . 2 /
J u l i a n Date
S e r i a l Number
Demand Code 4 /
45-50
E n t e r t h e Supplementary Address o r l e a v e blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y i s keyed t h e f i r s t c h a r a c t e r must b e 1 1 p or IIYU An i n v a l i d e n t r y w i l l
c a u s e an e r r o r "Enter" key must r e s e t e n t r y . ) 2/
message. The be depressed t o
CH 2
1 8 DEC 1985
AF
- Followup
Title
To a R e q u i s i t i o n i n Receipt of S t a t u s ( c o n t ' d )
E x p l a n a t i o n of E n t r y Enter t h e S i g n a l Code. (I the "Enter" key is depressed with no e n t r y and t h e supplementary a d d r e s s i s b l a n k o r 1 s t p o s i t i o n i s "Y", a d e f a u l t v a l u e o f "A" w i l l be entered. If t h e supplementary a d d r e s s i s not b l a n k o r 1 s t p o s i t i o n i s not "Y" , a d e f a u l t v a l u e of "B" w m b e e n t e r e d . ) 21
Signal Code 1/
Fund Code 11
Enter t h e Fund Code. (I the "Enter" key is depressed with no e n t r y , t h e Fund Code from t h e Default Code T a b l e w i l l b e e n t e r e d . ) 21
Enter the Distribution Code; otherwise, leave blank. ( I f the "Enter" key i s depressed with no If e n t r y , a b l a n k w i l l be e n t e r e d . an e n t r y i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing valid Distribution Codes. For a D I C , AFX, o r AFZ, a is D i s t r i b u t i o n Code o f "9" entered. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o b e depressed t o r e s e t e n t r y . ) 2/ Enter t h e Weapons System Code; otherwise, leave blank. ( I f the "Enter" key i s depressed with no e n t r y , a b l a n k w i l l be e n t e r e d . ) I f an e n t r y i s keyed i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Weapon Sys tem Codes. I f an i n v a l i d e n t r y i s made t h e " ~ n t e r " key w i l l have t o b e depressed t o r e s e t e n t r y . ) 2/ Enter t h e P r o j e c t Code; o t h e r w i s e , leave blank. ( I t h e "Enter" key i s depressed with no e n t r y , a blank w i l l be entered.) 21 Enter t h e P r i o r i t y Code. ( I f the "Enter" key i s depressed with no e n t r y , t h e P r i o r i t y Code from t h e
Weapons System Code
P r o j e c t Code
AF_ Followup To a R e q u i s i t i o n i n Receipt of S t a t u s (cont ' 8 )

LEGEND Title Explanation of E n t r y D e f a u l t Code e n t e r e d . ) 21
Table
will
be
62-64
Enter t h e RDD; o t h e r w i s e l e a v e blank. ( I f t h e "Enter" key i e depressed with no e n t r y a blank I I , ~ ~ I I can be w i l l be e n t e r e d . k e y e d i f t h e p r i o r i t y i s "01" through "03". A " 5 5 5 " , "Nu o r "En c a n be keyed i f t h e p r i o r i t y is "01" through "08".) 2/ E n t e r t h e S t a t u e Code r e c e i v e d from here is t h e l a s t known h o l d e r . no d e f a u l t f o r t h i s f i e l d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing v a l i d S t a t u s Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be depressed t o r e s e t e n t r y . ) E n t e r t h e R I C of the Last Known Of Holder. (There i s no d e f a u l t f o r t h i e f i e l d . ) 21 Leave b l a n k . entered.) 2/ (Blank
will
65-66
S t a t u s Code 1 1
2 -/
67-69
Routing I d e n t i f i e r Code L a s t Known Holder Blank -/ 5 Entry Required.
70-80
be
1/ 2 -1
P e r t a i n s t o ADPE program. ( A n e n t r y of "?I' i n any p o s i t i o n of any f i e l d be prompted w i l l e r a s e t h e screen and r e t u r n the o p e r a t o r t o t h e Daily Transact i o n Menu. ) Code AF1
Explanat i o n By Requis i t i o n e r (CC 30-35 ) By Supplementary Address (CC 45-50 ) By D i s t r i b u t i o n Code (CC 54) AFX submitted by Defense P r o p e r t y Disposal S e r v i c e (DPDS) a f t e r a D I C AS3 is not r e c e i v e d by DPDS w i t h i n t h i r t y (30) days f o r CONUS and s i x t y (60) days f o r overseas. Submitted by Defense P r o p e r t y Disposal S e r v i c e (DPDS) a f t e r twenty (20) days i f D I C ASZ i s not received from the SASSY Management Unit o r using u n i t .
AF2 AF3 AFX
AFZ
CH 2
18 DEC 1985
4-2-28
AF- Followup To a R e q u i s i t i o n i n Receipt o f S t a t u s ( c o n t ' d )

31 ( c o n t . ) Code
Explanation This f i e l d w i l l c o n t a i n a s u f f i x code when a s p l i t shipment o c c u r s If the o r it w i l l be l e f t b l a n k . e n t e r key i s d e p r e s s e d w i t h no e n t r y , a blank w i l l be entered.
4 / S u f f i x Code
1. CC 70-73 w i l l c o n t a i n ESD. E n t e r t h e ESD on t h e l a s t s t a t u s transaction received. The d a t e must n o t b e l e s s t h a n document draft date. A l l d a t e s a r e "5" position julian dates. 8 Dec 1980 would b e keyed 80343; 2 . CC 74-80 w i l l c o n t a i n t h e u n i t p r i c e i f contained i n the l a s t s t a t u s transaction received or it w i l l be l e f t blank. (1f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . Leading z e r o s have been preprogrammed when numeric c h a r a c t e r s a r e keyed.
NOTE:
ADPE-FMF w i l l a c c e p t "AF1" "AFX" and "AFZ" o n l y .
CH 2
18 DEC 1985
AFC Followup (Request f o r Improved ESD)
1.
I n p u t t o AUTODIN
2. Purpose: Request t o s u p p l y s o u r c e t o i n i t i a t e a c t i o n which estimated a v a i l a b i l i t y d a t e s provided i n supply s t a t u s t r a n s a c t i o n s .

LEGEND
CC -
will
inprove
Title Document I d e n t i f i e r Code 1/ Routing I d e n t i f i e r Code
E x p l a n a t i o n of E n t r y T h i s f i e l d w i l l c o n t a i n D I C AFC 3 / he D I C keyed w i l l b e e n t e r e d . ) 2 7 T h i s f i e l d w i l l c o n t a i n t h e R I C of t h e l a s t known h o l d e r (CC 67-69 of the last s t a t u s transact ion received). This f i e l d w i l l c o n t a i n the M & S code from t h e l a s t s t a t u s t r a n s a c t i o n received. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e o f "S" w i l l he entered. Keyed e n t r i e s w i l l b e v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing v a l i d M & S codes. If a n i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be depressed t o r e s e t e n t r y . ) 2/ T h i s f i e l d w i l l c o n t a i n t h e NN S contained in the l a s t status t r a n s a c t i o n received. ( F i r s t four ( 4 ) p o s i t i o n s must b e n u m e r i c . ) 2/ This f i e l d w i l l c o n t a i n t h e U / I contained in the last status transaction received. (If the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be entered. Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing v a l i d U / I codes. I f an i n v a l i d e n t r y i s made, t h e e n t e r k e y must b e d e p r e s s e d t o r e s e t 21 entry.) This f i e l d w i l l contain the q u a n t i t y contained i n the l a s t status transaction received. (Leading zercs have beer preprogrammed t o f i l l t h e remaining f i e l d s a f t e r t h e q u a n t i t y h a s been
1-3
4 -6
11
1/ Media and S t a t u s Code -
2 3-24
U n i t of I s s u e 1/
Quantity
11
CH 2 18 DEC 1985
AFC Followup ( ~ e q u e s t f o r Improved ESD) ( c o n ' t ) LEGEND
it l e
Explanation of E n t r y keyed. The q u a n t i t y must h e keyed twice w i t h t h e same e n t r y e a c h time. I f "0001" is keyed t h e f i r s t time and "1" t h e second t i m e , an e r r o r message w i l l be produced. The same v a l u e must b e keyed t w i c e . The "Enter" key must b e d e p r e s s e d to reset entry.) 2/
Document Number 1/
E n t e r t h e document number c o n t a i n e d i n the l a s t status transaction received.
30-35
(If t h e "Enter" key Enter t h e AC. i s d e p r e s s e d w i t h no e n t r y , t h e u s i n g u n i t AC from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . I f an AC i s keyed, t h e f i r s t p o s i t i o n must b e "M." I f t h e f i r s t : keyed e n t r y i s n o t "M," a n e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key must be depressed t o r e s e t entry.)
21
36-39
J u l i a n Date
Enter t h e J u l i a n d a t e . here i s no d e f a u l t f o r t h i s f i e l d . Entry cannot b e g r e a t e r than c u r r e n t date. A l l d a t e s keyed a r e "5" position dates.; 8 Dec 1980 would b e keyed "80343.") 2/ E n t e r t h e s e r i a l number ( T h e r e is no d e f a u l t f o r t h i s f i e l d . Leading z e r o s have b e e n preprogrammed i f a numeric s e r i a l number is keyed.) 21 This f i e l d w i l l contain a s u f f i x code i f c o n t a i n e d on t h e l a s t s t a t u s t r a n s a c t i o n r e c e i v e d , o r it w i l l be l e f t blank. (If the "Enter" k e y i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be entered.)
40-43
S e r i a l Number
S u f f i x Code
21 45-50 Supplementary Address T h i s f i e l d w i l l c o n t a i n t h e supplem e n t a r y a d d r e s s i f c o n t a i n e d on t h e l a s t s t a t u s transaction received ( I f the o r i t w i l l be l e f t blank.

CH 2 18. DEC 1985

AFC Followup ( ~ e ~ u e s o r Improved ESD) (con' t ) f t
LEGEND Title E x p l a n a t i o n of E n t r y "Enter" key i s d e p r e s s e d w i t h no If e n t r y a b l a n k w i l l be e n t e r e d . a n e n t r y , i s keyed the f i r s t An p o s i t i o n must b e "M" o r "Y." i n v a l i d e n t r y w i l l c a u s e an e r r o r message. The "Enter" key must b e d e p r e s s e d t o r e s e t e n t r y .) 2/ S i g n a l Code
11 -
This f i e l d w i l l c o n t a i n t h e s i g n a l code c o n t a i n e d on t h e l a s t s t a t u s transaction received. (1f the "Enter" key i s d e p r e s s e d w i t h no e n t r y and t h e supplementary a d d r e s s i s b l a n k o r 1 s t p o s i t i o n i s "Y," a s i g n a l code o f "A" w i l l be e n t e r e d . I f t h e supplementary a d d r e s s i s not b l a n k o r 1 s t p o s i t i o n i s - "Y," a not s i g n a l c o d e o f "B" w i l l be entered.) T h i s f i e l d w i l l c o n t a i n t h e fund code c o n t a i n e d on t h e l a s t s t a t u s transaction received. (1f the It Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e code w i l l b e e n t e r e d from t h e D e f a u l t Code able.) / This f i e l d w i l l contain the d i s t r i b u t i o n code i f c o n t a i n e d on the last status transaction r e c e i v e d , o r i t w i l l be l e f t b l a n k . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be entered. I f an e n t r y i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an internal table containing valid d i s t r i b u t i o n codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o b e depressed t o r e s e t entry.) 2/ E n t e r t h e weapons system code i f c o n t a i n e d on t h e l a s t status transaction received. (If the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f any e n t r y i s keyed, it w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e
Fund Code 1/
Weapons System Code
CH 2 1 8 DEC 1985
AFC Pollowup (Request f o r Improved ESD) (con' t ) LEGEND Title E x p l a n a t i o n of E n t r y c o n t a i n i n g v a l i d weapon s y s t e m codes. I f an i n v a l i d e n t r y i s made, t h e " ~ n t e r " key w i l l have t o b e depressed t o r e s e t entry.)
21
5 7-59
P r o j e c t Code
60-6 1
-1 1
This f i e l d w i l l c o n t a i n t h e p r o j e c t c o d e i f c o n t a i n e d on t h e l a s t s t a t u s transaction received o r it w i l l be l e f t b l a n k . (I the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . ) 21 This f i e l d w i l l contain the p r i o r i t y code c o n t a i n e d on t h e l a s t s t a t u s t r a n s a c t i o n received. Valid e n t r i e s a r e 01-08. There i s no default for t h i s field.
62-64
T r a n s a c t i o n Date This f i e l d w i l l c o n t a i n the d a t e t h e s t a t u s t r a n s a c t i o n was p r e p a r e d a s i n d i c a t e d on t h e l a s t s t a t u s transaction received. If the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a blank w i l l be e n t e r e d . A l l d a t e s keyed a r e "5" p o s i t i o n julian dates. 8 Dec 1980 would be 2 keyed "80343.") -/
65-66
S t a t u s Code -/ 1
This f i e l d w i l l contain the s t a t u s code c o n t a i n e d i n t h e l a s t s t a t u s transaction received. (This i s a required entry. A l l keyed v a l u e s w i l l be v a l i d a t e d a g a i n s t an internal table containing valid s t a t u s codes. There i s no d e f a u l t f o r t h i s f i e l d . 21
67-69
L a s t Known Holder This f i e l d w i l l c o n t a i n the RIC of t h e l a s t known h o l d e r a s c o n t a i n e d i n the l a s t s t a t u s transaction received. There i s no d e f a u l t f o r 2/ this field.
70-73
Estimated S h i p p i n g Date Enter the estimated shipping d a t e contained in the last status transaction received. There i s no default for this field. The d a t e
CH 2 18 DEC 1985
4-2-29D

f t AFC Followup ( ~ e ~ u e s o r Improved ESD) (con' t ) LEGEND Title E x p l a n a t i o n of E n t r y must n o t be l e s s t h a n document d r a f t date. A l l d a t e s a r e "5" position julian dates. 8 Dec 1980 would be keyed "80343." 2 -1
74-80
Unit P r i c e
This f i e l d w i l l c o n t a i n t h e u n i t p r i c e i f contained i n the l a s t s t a t u s transaction received, or it w i l l be l e f t b l a n k . (I the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . Leading zeros have been preprogrammed when numeric c h a r a c t e r s a r e keyed.) 2/
Entry r e q u i r e d . P e r t a i n s t o ADPE program. (An e n t r y of " ? I ' i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e Daily Transaction ~ e n u . )
CH 2 18 DEC 1985
FMF SASSY USING UNIT PROCEDURES REQUEST FOR SHIPMENT TRACING ON REGISTERED, INSURED AND CERTIFIED PARCEL POST FIELD LEGEND Document Identifier RECORD POSITION!S) 1-3
4-6
ENTRY AND INSTRUCTIONS Enter DI AFT. RI (To), Consignor. Duplicate of DI AS- or DI AUdocument received.
CH4 31 MAY 1990

AK- Follow-up to a Cancellation Request 1. Type Transaction: Input/Output 2. Purpose: Follow-up to cancellation request when confirmation of cancellation has not been received.
LEGEND
Title Explanation of Entry Enter DIC AK .3J (The "DIC" keyed will be entered7 2/ Enter the RIC of the last known holder. (If the "Enter" key is depressed with no entry the General Account RIC created from the Default Code Table will be entered.) 21 Enter the M&S code. (If the "Enter" key is depressed with no entry, a default value of "S" will be entered. Keyed entries will be validated against an internal table containing valid M & S codes. If an invalid entry is made, the "Enter" key will have to be depressed to reset entry.) 21 Enter the NSN. (First four (4) positions must be numeric.) 2/ Enter the U/I applicable to the NSN (If the "Enter" key is depressed with nc entry a default value of 'EA' will be entered. Keyed entries will be validated against an internal table containing valid U/I codes. If an invalid entry is made, the "Enter" key must be depressed to reset entry.) 2/ This field will contain the Quantity. (Leading zeroes have been preprogrammed to fill the remaining fields after the Quantity has been keyed. The Quantity must be keyed twice, with the same entry each time. "00001" is keyed the first time and "1" the second time, an error message will be produced. The same value must be keyed twice.
1-3 4-6
Document Identifier Code J l Routing Identifier Code J l
Media and Status Code JJ
8-22 23-24
l Unit of Issue J
25-29
Quantity 1/
AK- Follow-up t o a C a n c e l l a t i o n Request ( c o n t ' d )

LEGEND Title Explanation o f Entry The " ~ n t e r " key must be d e p r e s s e d r e s e t e n t r y . ) -/ 2 Document Number
11 -
E n t e r t h e Document Number. E n t e r t h e AC. ( I t h e "Enter" key i s d e p r e s s e d w i t h no entry, the Using U n i t AC from t h e D e f a u l t Code Table w i l l be e n t e r e d . I f an e n t r y i s keyed, t h e f i r s t p o s i t i o n must b e "M". I f t h e f i r s t p o s i t i o n of a an e r r o r keyed e n t r y i s not I'M" message w i l l be d i s p l a y e d and t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t 21 E n t e r t h e J u l i a n d a t e . There i s no he e n t r y default for t h i s field. c a n n o t be g r e a t e r t h a n t h e c u r r e n t d a t e , and t h e l a s t t h r e e p o s i t i o n s c a n be "flfll" through "366" o n l y . A l l d a t e s keyed a r e "5" p o s i t i o n Julian dates. 8 Dec 1980 would be 2 keyed "80343"). -1 E n t e r t h e S e r i a l Number. There i s no d e f a u l t f o r t h i s f i e l d . Leading z e r o e s have been preprogrammed i f a Numeric S e r i a l Number i s k e y e d ) . 21 E n t e r t h e Demand Code. ( I f the "Enter1' key i s d e p r e s s e d w i t h no e n t r y a d e f a u l t v a l u e of "R" w i l l be e n t e r e d . V a l i d e n t r i e s a r e "N" o r "R" o n l y . )
30-35
36-39
J u l i a n Date
40-43
S e r i a l Number
44
Demand Code
21
45-50
E n t e r t h e Supplementary Address; ( I f the otherwise, leave blank. II ~ n t e r " key i s d e p r e s s e d w i t h no If e n t r y a b l a n k w i l l be e n t e r e d . an entry i s keyed the first p o s i t i o n must be "M" o r "Y" An i n v a l i d e n t r y w i l l cause an e r r o r message. The "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y ) -1 2
C 1 H
17 Sep 1984
AK- Followup t o A C a n c e l l a t i o n Request ( c o n t ' d )
LEGEND Title S i g n a l Code Explanation of Entry E n t e r t h e S i g n a l Code. ( I f the ~ n t e r " key i s d e p r e s s e d and t h e supplementary address i s blank o r 1st p o s i t i o n "Y", a d e f a u l t value o f "A" w i l l be e n t e r e d . I f the not supplementary address i s - blank o r 1 s t p o s i t i o n i s not "Y" a w i l l be d e f a u l t v a l u e o f "B" e n t e r e d .) 21 E n t e r t h e Fund Code. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Fund Code f r o m t h e Default Code T a b l e w i l l be entered. Enter the 1 s t d i g i t of the D i s t r i b u t i o n Code; otherwise, ( 1 f t h e "Enter" key leave blank. i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an internal table containing valid D i s t r i b u t i o n Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t entry)
11
11
52-53
Fund Code 11
21
55-56
Weapons Sys tems Code
E n t e r t h e Weapons System Code. ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v - l i d Weapon S y s t e m Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o 21 be d e p r e s s e d t o r e s e t e n t r y . ) E n t e r t h e P r o j e c t Code; o t h e r w i s e , leave blank. ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be e n t e r e d . ) 21
5 7-59
P r o j e c t Code
60-61
11
E n t e r t h e P r i o r i t y Code. (1f the " ~ n t e r " key i s d e p r e s s e d w i t h no e n t r y t h e P r i o r i t y Code from t h e be Default Code T a b l e w i l l 21 entered.) -

AK- Follow-up
t o a C a n c e l l a t i o n Request ( c o n t ' d ) LEGEND
C C
62-64
Title Required D e l i v e r y Date
E x p l a n a t i o n of E n t r y The same v a l u e must b e keyed t w i c e . RDD, o t h e r w i s e , leave Enter the blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be entered. A "999" can be k e y e d i f t h e p r i o r i t y i s "01" t h r o u g h "03". A " 5 5 5 " , "N" o r "E" c a n b e keyed i f p r i o r i t y i s "01" 2/ t h r o u g h "08") E n t e r t h e Advice Code; o t h e r w i s e , leave blank. ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an internal table containing valid Advice Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be depressed t o r e s e t e n t r y . ) 21 For SMU o n l y . (A b l a n k w i l l be entered. This f i e l d w i l l not a p p e a r on t h e s c r e e n . ) 2/ Leave Blank entered.) 21 (Blank
w i l l
65-66
Advice Code
C o n t r o l Code
68-80
Blank
be
1 -1
2 -1
E n t r y Required P e r t a i n s t o ADPE program. ( A n e n t r y o f "?I1 i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e Daily Transaction ~ e n u . ) Code AK 1 Explanation By R e q u i s i t i o n e r (CC 30-35) B; s u d p l e m e n t a r y Address ( cc 40-45) By D i s t r i b u t i o n Code (CC 54)
NOTE:
ADPE-FMF w i l l a c c e p t "AK1" and "AK2" o n l y .
CH 2
18 DEC 1985
AM- R e q u i s i t i o n M o d i f i e r
1. Type T r a n s a c t i o n : I n p u t f o r Non-SASSY u n i t s . a s a r e s u l t of a Z 1 t r a n s a c t i o n . M
2. Purpose: Modify f i e l d s of a s u p p l y r e q u e s t . LEGEND
CC -
Output f o r u n i t s operatingSASSY
Title
E x p l a n a t i o n of E n t r y E n t e r D I C AM b e e n t e r e d ) -l f
1-3
1/ Document I d e n t i f i e r Code Routing I d e n t i f i e r Code 1/
. -/ 3
(The "DIC"
will
4-6
E n t e r t h e R I C of t h e l a s t known holder. ( I f t h e " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e G e n e r a l Account RIC created from t h e Default Code T a b l e w i l l be entered.) (If the E n t e r t h e M&S c o d e . E n t e r " key i s d e p r e s s e d w i t h no
Media and S t a t u s Code -/ 1
II
e n t r y , d e f a u l t v a l u e of "S" w i l l be entered. Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e If containing v a l i d M & S codes. a n i n v a l i d e n t r y i s made t h e " E n t e r " key must be d e p r e s s e d t o reset entry) 2/ 8-22 N a t i o n a l S t o c k Number - / 1 E n t e r t h e NSN. F i r s t four p o s i t i o n s must be n u m e r i c ) 2/ (4)
2 3-24
Unit of I s s u e
Enter t h e U / I a p p l i c a b l e t o the ( I f t h e "Enter" key i s deNSN. p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d U / I Codes. I f an i n v a l i d e n t r y i s made, t h e " E n t e r " key w i l l have t o be depressed t o r e s e t 2/ entry) T h i s f i e l d w i l l c o n t a i n t h e Quantity. ( L e a d i n g z e r o s h a v e been preprogrammed t o f i l l t h e r e m a i n i n g f i e l d s a f t e r t h e Q u a n t i t y h a s been keyed. The Q u a n t i t y must b e keyed twice w i t h t h e same e n t r y e a c h time. I f "l!@" f4 1 $ i s keyed t h e f i r s t t i m e and "1" t h e second t i m e , an e r r o r message w i l l be produced.
25-29
Quantity
CH 1
1 7 Sep 1984
AM
- Requisition
Modifier ( c o n t ' d )
LEGEND Title E x p l a n a t i o n of E n t r y an e r r o r message w i l l be produced. The "Enter" key must b e d e p r e s s e d t o r e s e t e n t r y .) 21 Doc m e n t Number 30-35 A c t i v i t y Address Code E n t e r t h e Document Number. E n t e r t h e AC. ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Using U n i t AC from t h e D e f a u l t Code I f an Table w i l l b e e n t e r e d . AC i s keyed, t h e f i r s t p o s i t i o n must b e "M" I f the f i r s t position o f a keyed e n t r y is n o t "M", an e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key w i l l have t o b e d e p r e s s e d t o r e s e t e n t r y . ) _2!
36-39
J u l i a n Date
E n t e r t h e J u l i a n Date. There is no default for t h i s field. (Entry c a n n o t be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s can be "001" t h r o u g h "366" on1 y. A 11 d a t e s keyed a r e "5" p o s i t i o n J u l i a n dates. 8 Dec 1980 would be keyed "80343" .)
21
40-43
S e r i a l Number
E n t e r t h e S e r i a l Number. (There i s no d e f a u l t f o r t h i s f i e l d . Leading z e r o e s have been preprograrmned i f a numeric s e r i a l number i s k e y e d . ) 2 -/ E n t e r t h e Demand Code. (1f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "R" w i l l be entered. V a l i d e n t r i e s a r e "N" o r "R1'.l 2/ E n t e r t h e Supplementary Address ; otherwise, leave blank. (I the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of blank w i l l be e n t e r e d . I f an e n t r y is keyed t h e f i r s t p o s i t i o n must b e an "M" o r "Y." A invalid entry w i l l n c a u s e an e r r o r message. Th e "Enter" key w i l l have to be depressed t o r e s e t entryJ 21
CH 2
Demand Code
45-50
18 DEC 1985
AM- R e q u i s i t i o n M o d i f i e r ( c o n t ' d )
LEGEND Title S i g n a l Code 11 Explanation of Entry E n t e r t h e S i g n a l Code. ( I f the Supplementary Address i s b l a n k o r t h e 1 s t p o s i t i o n i s a "Y" 9 a d e f a u l t v a l u e o f "A" w i l l be entered. If t h e Supplementary i s not b l a n k o r 1 s t Address p o s i t i o n not a "Y", a d e f a u l t v a l u e o f "B" w i l l be e n t e r e d . ) -/ 2
52-53
Fund Code
11
E n t e r t h e Fund Code. (1f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Fund Code from t h e w i l l be Default Code Table 2/ entered.) Enter t h e 1st d i g i t of the D i s t r i b u t i o n Code ; otherwise, leave blank. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of b l a n k w i l l be entered. I f an e n t r y i s keyed, i t will be v a l i d a t e d against an internal table containing v a l i d D i s t r i b u t i o n Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be depressed t o r e s e t entry) 21 Enter t h e Weapons System Code; otherwise, leave blank. ( I f the "Enter" key is d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of b l a n k w i l l be e n t e r e d . I f an e n t r y i s k e y e d , i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing v a l i d Weapon System Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t entry.
55-56
Weapons System Code
57-59
P r o j e c t Code E n t e r t h e P r o j e c t Code; o t h e r w i s e , leave blank. ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . ) 21
60-61
E n t e r t h e P r i o r i t y Code. ( I f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e P r i o r i t y Code from t h e

CC -
Title
Explanation of E n t r y Default entered.)
21
Code
Table
w i l l
be
6 2-64
E n t e r t h e RDD; o t h e r w i s e , l e a v e ( I t h e "Enter" key i s blank. d e p r e s s e d w i t h no e n t r y , a b l a n k A "999" can b e w i l l be e n t e r e d . k e y e d i f t h e p r i o r i t y i s "01" A H55511, 'IN" , o r "E" t h r o u g h "03". can b e keyed i f t h e p r i o r i t y i s "01" t h r o u g h "08". E n t e r t h e Advice Code ; o t h e r w i s e , leave blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a v a l u e I f an of blank w i l l be e n t e r e d . it w i l l be e n t r y is keyed, v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Advice Codes. If a n i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be depressed t o r e s e t entry.)
65-66
Advice Code
21
67
C o n t r o l Code
For S U o n l y . M (A b l a n k w i l l be entered. This f i e l d w i l l not a p p e a r on t h e s c r e e n . )
68
P a s s C o n t r o l Code
For S U u s e o n l y . ( A b l a n k w i l l be M entered. This f i e l d w i l l not a p p e a r on t h e s c r e e n . ) 2/ Leave b l a n k . 21 entered.) ( A blank
6 9-80
Blank
will
be
11 2 -1
E n t r y Required. P e r t a i n s t o ADPE program. (An e n t r y o f "?" i n any p o s i t i o n o f any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.) Code A 1 M A 2 M Explanation For o v e r s e a s shipment w i t h NSN. For o v e r s e a s shipment w i t h p a r t number.
3 -1

AMA
AMB
For d o m e s t i c shipment w i t h NSN. For domestic shipment w i t h p a r t number.
4 -/
NOTE:
The M&S Code, D i s t r i b u t i o n Code, P r i o r i t y Code and t h e RDD a r e t h e f i e l d s t h a t may b e m o d i f i e d by b o t h loaded and nonloaded u n i t s . ADPE-FMF w i l l a c c e p t "AM1" and "AMA" o n l y .
CH 2
18 DEC 1985
A - Supply Shipment S t a t u s S
1.
Type T r a n s a c t i o n : I n p u t from s u p p l y s o u r c e o t h e r t h a n G e n e r a l A c c o u n t , o u t p u t from G e n e r a l Account t o u n i t s d e s i g n a t e d b y shipment r e q u i r e m e n t code on t h e SASSY I n The C l e a r A d d r e s s F i l e (ICAF)
2.
Purpose:
To f u r n i s h s h i p p i n g i n f o r m a t i o n on a s u p p l y r e q u e s t .
LEGEND
Title Explanat ion of Entry Enter D I C A S 3/ (The "DIC" w i l l be e n t e r e d 3 2/
1-3
4-6
Document I d e n t i f i e r Code 1/ Routing I d e n t i f i e r Code 1/
keyed
This f i e l d w i l l c o n t a i n the R I C of t h e supply s o u r c e . ( I f t h e "Enter" k e y i s d e p r e s s e d w i t h no e n t r y , t h e G e n e r a l Account R I C c r e a t e d from t h e D e f a u l t Code T a b l e w i l l be entered.) 2/ T h i s f i e l d w i l l c o n t a i n t h e WiS code. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e o f "S" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d against an internal table containing valid M & S codes. If a n i n v a l i d e n t r y i s made, t h e 11 ~ n t e r " k e y will have t o be depressed t o r e s e t entry.) 21
This f i e l d w i l l c o n t a i n the being supplied. ( F i r s t four p o s i t i o n s must be numeric) 21
NN S
(4)
T h i s f i e l d w i l l c o n t a i n t h e U/I a p p l i c a b l e t o t h e NSN. ( I f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d U/ I C o d e s , . I f an i n v a l i d e n t r y i s made, t h e " E n t e r " k e y w i l l have t o be d e p r e s s e d t o 21 reset entry.) This field w i l l contain the Quant i t y b e i n g s h i p p e d . (Leading z e r o e s h a v e been preprogrammed t o f i l l the remaining f i e l d s a f t e r the Q u a n t i t y has been keyed. The Q u a n t i t y must be keyed t w i c e , w i t h
Quantity
FYF SASSY USING UNIT PKOCEDURES

AS- S u p p l y Shipment S t a t u s ( c o n t a d )
LEGEND
Title e n t r y each time. If key f i r s t t i m e and "1" t h e s e c o n d t i m e , an e r r o r message w i l l be p r o d u c e d . The same v a l u e m u s t be keyed t w i c e . The " E n t e r t t k e y must be d e p r e s s e d t o r e s e t entry.) 21 the same
"$40001" i s
Document Number
1/
E n t e r t h e Document Number. ( I f t h e "Enter" key w i t h no e n t x y , t h e U s i n g U n i t AC from t h e D e f a u l t I f an A i s C T a b l e w i l l be e n t e r e d . k e y e d , t h e f i r s t p o s i t i o n must be "M". I f the f i r s t p o s i t ion of t h e k e y e d e n t r y i s n o t "M", an e r r o r m e s s a g e w i l l be d i s p l a y e d and t h e have t o be "Enter" key w i l l depressed to reset entry. E n t e r t h e AC.
A c t i v i t y A d d r e s s Code
i s depressed
J u l i a n Date
Enter the J u l i a n d a t e . (There is no d e f a u l t f o r t h i s f i e l d . Entry c a n n o t be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s c a n be "001" t h r o u g h "366" on1 y. A1 1 d a t e s a r e "5" position Julian 8 Dec 1980 would be keyed dates. "80343".) 21 E n t e r S e r i a l Number. ( T h e r e i s no default for this field. Leading z e r o s h a v e b e e n programmed i f a 2 n u m e r i c s e r i a l number is k e y e d . ) -1 This f i e l d w i l l contain a Suffix Code when a s p l i t s h i p m e n t o c c u r s , o r i t w i l l be l e f t b l a n k . ( I f the e n t e r key is d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . Keyed entries are validated to insure they are valid suffix c o d e s . ) -/ 2 This field w i l l contain the Supplelnentary Address, o r i t w i l l be l e f t blank. ( I f the "Enter"
S e r i a l Number
S u f f i x Code
CH 1
1 7 S e p 1984
F M F SASSY USING U N I T P R O C E D U R E S A S- SUPPLY SHIPMENT STATUS (cont'd) LEGEND

RP
TITLE
EXPLANATION O F ENTRY key is pressed with no entry, a blank will be entered. If an entry is keyed, the first position must b e "Muor "Y". An invalid entry will cause an error message. T h e Enter key must b e pressed to reset entry) 2/
51
Hold Code
This field will contain the appropriate Mold Code when shipment has been delayed; otherwise it will be left blank. (If the Enter key is pressed with no entry, a blank will be entered. If an entry is keyed ~twill be validated against a n internal table containing valid Hold Codes. If an invalid entry is made, the Enter key will have to be pressed t o reset entry.) 21 This field will contain the Fund Code. (If the Enter key is pressed with no entry, the Fund Code from the Default Code Table will be entered.) 2/ This field will contain the 1st digit of the Distribution Code, when required; or it will be left blank. (If the Enter key is pressed with no entry a blank will be entered. A keyed entry will be validated against an internal table containing valid Distribution Codes. If an invalid entry is made, the Enter key will have t o b e depressed to reset entry.) A S 2 transaction will enter a "9." 2J This field will contain the Weapons System Code when required or it will be left blank. (If the Enter key is pressed with no entry a blank will b e entered. If an entry is keyed, it will b e validated valid Weapon System Codes. If against an internal table contain~ng a n invalid entry is made, the Enter key will have to be pressed to reset entry. 2/ This field will contain the Date Shipped when shipment has occurred. When shipment has not occurred, this field will contain the Estimated Shipping Date. (There is no default to this field.) Entry cannot b e less than document draft date. All dates keyed are "5" position Julian dates. 8 Dec 1980 would be keyed "80343". This field will contain the Priority Code. (If the Enter key is pressed with n o entry the priority from the Default Code Table will be entered.) 2J
52-53
Fund Code J l
54
Distribution Code
55-56
Weapon System Code
57-59
Date Shipped or Estimated Shipping l Date J Priority Code J l
60-61
62-76
Transportation This field will contain the appropriate TCN, GBL, or SUN when shipment has occurred; or it will be left blank. (If the Enter key is Control, Government Bill of Lading pressed with no entry a blank will be entered.) 2/ Number or Shipment Unit Number
FMF SASSY USING UNIT PROCEDURES AS- SUPPLY SHIPMENT STATUS (cont'd)
77
Mode of Shipment Code
This field will contain the appropriate Mode of Shipment when shipment has occurred, or it will be left blank. (If the Enter key is pressed with no entry, a value of "G" will be entered. If an entry is keyed, it will be validated against an internal table containing valid Mode of Shipment Codes. If an invalid entry is made, the Enter key will have to be pressed to reset entry). 2/ a. CONUS. This field will be blank. b. Overseas.
78-80
Port of Embarkation
(1) For shipments moving to overseas destinations via Defense Transportation System (DTS) (LOGAIR, QUICKTRANS, MTMC, MSC, MAC); and GBWCBL, parcel post (except APO/FPO) and small package carrier shipments entering the DTS at the POE - enter the POE or SEAVAN consolidation and containerization point (CCP).
(2) Leave blank for parcel post movement through an APO or FPO.
(If the Enter key is pressed with no entry, a blank is entered. This field accepts a "5"position Julian date only, and must be greater than document draft date. 8 Dec 1980 is keyed "80343") 2/
L/
2/
Entry Required.
Pertains to ADPE program. (An entry of "?" in any position of any fields being prompted will erase the screen and return the operator to the Daily Transaction Menu.) CODE
AS 1
2/
EXPLANATION For Requisitioner (rp 30-35) For Supplementary Addressee (rp 45-50) For Distribution Code (rp 54) Disposal Shipment Certification Card
AS2 AS3 AS2
C H 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES AT- FOLLOW-UP ON SUPPLAY REQUEST WITH NO S'TATIJS RECEIVED 1. Type Transaction: Input from Non-Ix~aded unit. Output froln the demand subsystem for loaded Using Units. 2. Purpose: To follow-up on a supply request for which no status has been received and designated time frames based on priority have been exceeded.
LEGEND
CC
TITLE Document Identifier Code J l Routing Identifier Code J l
EXPLANATION OF ENTRY Enter DIC A T-. (The "DIC keyed will be J entered.) 2 Enter the RIC of the last known holder. (The SMU RIC created from the Default Code Table will be entered. This field will not appear on the screen.) 21 Enter the M&S code. (If the Enter key is pressed with no entry, a default value of 'S' will be entered. Keyed entries are validated against an internal table containing valid M&S Codes. If an invalid entry is made, the Enter key must be J pressed to reset entry.) 2 Enter the NSN. (First four (4) positions must be numeric) 2 J Enter the U/?. (If the Enter key is pressed with no entry, a default value of "EA"will be entered. Keyed entries will be validated against an internal table containing valid U/I Codes. If an invalid entry is made, the Enter key will have to be pressed to reset entry.) 2J This field will contain the Quantity due in from the last known holder. (Leading zeroes have been preprograrnmed to fill the remaining fields after the Quantity has been keyed. The Quantity must be keyed twice, with the same entry each time. If "0001" is keyed the first time and "1"the second time, an error message will be produced.
1-3 4-6
Media and Status Code
8-22 23-24
National Stock Number Unit of Issue &'
25-29
Quantity J l
4-2-43/(4-2-44 Blank)
FMF SASSY USING UNIT PROCEDURES AT- Follow-up On S u p p l y Request With No S t a t u s Received ( c o n t ' d )
Title
Explanation o f Entry The same v a l u e must be keyed t w i c e . The "Enter" key must be d e p r e s s e d to reset entry.) 2/
11 Document Number -
E n t e r t h e Document Number.
( I f t h e "Enter" key E n t e r t h e AC. i s d e p r e s s e d w i t h no e n t r y , t h e Using Unit AC from t h e D e f a u l t Code I f an AC i s T a b l e w i l l be e n t e r e d . keyed, t h e f i r s t p o s i t i o n must be "M". I f t h e f i r s t p o s i t i o n of a keyed e n t r y i s not "M" a n e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key must be d e p r e s s e d t o 21 reset entry.) -
1 I
I
30-35
36-39
J u l i a n Date
Enter the c u r r e n t J u l i a n Date. ( T h i s f i e l d m u s t be k e y e d and c a n n o t be g r e a t e r t h a n t h e c u r r e n t A l l d a t e s keyed a r e "5" date. position Julian dates. 8 Dec 1980 would be keyed "80343" .) 21 E n t e r t h e S e r i a l Number. There i s no d e f a u l t f o r t h i s f i e l d . Leading z e r o s have been preprogrammed i f a 21 numeric s e r i a l number i s keyed .) E n t e r t h e Demand Code. (If t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e o f "R" w i l l be e n t e r e d . V a l i d e n t r i e s a r e "N" o r "R") 2/ E n t e r t h e Supplementary A d d r e s s , o r l e a v e blank. ( I f t h e "Enter" k e y i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y i s k e y e d , t h e f i r s t p o s i t i o n must he 1lMl o r "Y" An i n v a l i d e n t r y w i l l cause an e r r o r message. The "Enter" key must be d e p r e s s e d t o reset entry. 2/
40-34
S e r i a l Number
Demand Code 1/
45-50
1/ S i g n a l Code -
E n t e r t h e S i g n a l Code. " E n t e r " key i s d e p r e s s e d
( I f the w i t h no
CH 1
1 7 Sep 1984
4- 2-45
A T
- Follow-up
On Supply Request With N S t a t u s Received ( c o n t ' d ) o LEGEND
Title
Explanation o f Entry e n t r y , and s u p p l e m e n t a r y a d d r e s s i s b l a n k o r t h e f i r s t p o s i t i o n i s "Y", a d e f a u l t v a l u e o f "A" w i l l be entered. If the supplementary i s not blank o r 1 s t address p o s i t i o n not "Y" a d e f a u l t v a l u e o f "B" w i l l be e n t e r e d . ) 2/
5 2-5 3
Fund Code I /
E n t e r t h e Fund Code. ( I f the "Enter" key is d e p r e s s e d w i t h no e n t r y , t h e Fund Code f r o m t h e Default Code Table w i l l be e n t e r e d . ) 2/
54
E n t e r t h e 1st d i g i t of t h e D i s t r i b u t i o n Code. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y i s k e y e d , i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing v a l i d D i s t r i b u t i o n Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t e n t r y ) 21
55-56
Weapons System Code
E n t e r t h e Weapon Systems Code o r leave blank. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y i s k e y e d , i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Weapon System Codes. I f an i n v a l i d e n t r y is made, t h e "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t entry.) 2/ E n t e r t h e P r o j e c t Code. ( I f the "Enter" key i s d e p r e s s e d w i t h no 2/ e n t r y , a b l a n k w i l l be e n t e r e d . ) E n t e r t h e P r i o r i t y Code. (If t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e P r i o r i t y Code from t h e Default Code Table w i l l be 21 entered.) E n t e r t h e RDD; o t h e r w i s e , l e a v e blank. ( I f t h e "Enter" key i s
57-59
1/ P r o j e c t Code -
60-61
P r i o r i t y code 11
6 2-64
A T
- Follow-up
On Supply Request With N S t a t u s Received ( c o n t ' d ) o
LEGEND
CC -
Title
Explanation of E n t r y depressed with no e n t r y , w i l l be entered. a blank
65-66
Advice Code
Enter t h e Advice Code. ( I f the "Enter" key i s depressed with no e n t r y , a blank w i l l be e n t e r e d . I f an e n t r y is keyed, it w i l l be v a l i dated a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Advice Codes. If a n i n v a l i d e n t r y i s made, t h e "Enter" key must be depressed t o reset entry) 21 Entered by t h e S U only. M ( A blank w i l l be e n t e r e d . This f i e l d w i l l not appear on t h e s c r e e n . ) &/ Entered by S U o n l y . ( A b l a n k w i l l M be entered. This f i e l d w i l l not appear on t h e s c r e e n . ) 2/ Enter t h e Cost Code. I f the "Enter" key i s depressed with no e n t r y , t h e c o s t c o d e from t h e Default Code Table w i l l be e n t e r e d . A keyed e n t r y w i l l be v a l i d a t e d a g a i n s t t h e D e f a u l t Cost Code able.) 21
67
Control Code
68
Passing Control Code
6 9-80
Cost Code
Entry Required. P e r t a i n s t o ADPE program. ( A n e n t r y of "?" i n any p o s i t i o n of any f i e l d being prompted w i l l e r a s e t h e screen and r e t u r n t h e o p e r a t o r t o t h e Daily Transaction Menu.) Code AT1
ATA
Explanation Process a s r e q u i s i t i o n f o r overseas shipment with N N i f o r i g i n a l r e q u i s i t i o n not r e c e i v e d . S Process a s r e q u i s i t i o n f o r domestic shipment with N N i f o r i g i n a l r e q u i s i t i o n not r e c e i v e d . S
CH 2
18 DEC 1985
AT4/ATD Follow-up
For Publ i c a t i o n s
1.
Input
2. Purpose: P u b l i c a t i o n follow-up t o Marine Corps L o g i s t i c s Base, Albany, GA f o r which no s t a t u s h a s been r e c e i v e d . LEGEND Title 1-3 3 Document I d e n t i f i e r Code -/ Explanation of Entry E n t e r DIC AT (The "DIC" keyed w i l l be e n t e r e d AT4 o u t s i d e of CONUS and A D w i t h i n CONUS.) 21 T
4-6
Enter the RIC. (MAX w i l l b e entered. This f i e l d w i l l not a p p e a r on t h e s c r e e n and no' keying is required.)
(An e n t r y of Enter t h e M&S Code. "0" i s preprogrammed and t h i s f i e l d

w i l l n o t a p p e a r on t h e s c r e e n and no keying i s r e q u i r e d . ) 2/
18-18
P r e f i x Control
umber
E n t e r t h e PCN. must b e numeric.
( ~ l lc h a r a c t e r s
J 2
19
Pub1 i c a t i o n C o n t r o l Code
E n t e r t h e PCC. (An e n t r y of "P" i s preprogra~mned and t h i s f i e l d w i l l n o t a p p e a r on t h e s c r e e n and no keying i s r e q u i r e d , ) 2/ Leave b l a n k . entered.)
20-22
Blank
21
(A b l a n k
will
be
2 3-24
Unit o f I s s u e
E n t e r t h e U/I o f "EA." (An entry o f "EA" is preprogrammed and t h i s f i e l d w i l l not appear on t h e s c r e e n and no keying i s r e q u i r e d . ) 3 1 This f i e l d w i l l contain the quantity. ( ~ e a ing z e r o s d have been preprogrammed t o f i l l the remaining f i e l d s a f t e r the q u a n t i t y h a s been keyed t w i c e w i t h t h e same I f "Og@Olt' i s e n t r y each time. keyed t h e f i r s t t i m e and "1" t h e second time, an e r r o r message w i l l a p p e a r on t h e s c r e e n and t h e " ~ n t e r " key must b e d e p r e s s e d t o r e s e t e n t r y . ) 11
25-29
Quantity
CH 1
17 Sep 1984
AT~IATD Follow-up For P u b l i c a t i o n s ( c o n t ' d ) LEGEND CC Title Document Number Explanation of Entry
l /
E n t e r t h e AC. ( 1 f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Using Unit AC from t h e D e f a u l t Table w i l l be e n t e r e d . I f an AC i s keyed, t h e f i r s t p o s i t i o n must I f t h e f i r s t p o s i t i o n of b e "Eft. a keyed e n t r y i s not "M", an e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key must be d e p r e s s e d t o reset entry. 21 E n t e r t h e J u l i a n Date. (I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e c u r r e n t J u l i a n Date w i l l be entered. I f an e n t r y i s keyed, t h e keyed e n t r y c a n n o t b e g r e a t e r t h a n t h e c u r r e n t d a t e and t h e l a s t three positions c a n b e "001" t h r o u g h "366" o n l y . An i n v a l i d e n t r y w i l l c a u s e an e r r o r message. The "Enter" key must b e d e p r e s s e d t o reset entry. A l l d a t e s keyed a r e "5" p o s i t i o n s J u l i a n Date. 8 Dec 1980 would b e keyed "80343."
II
130-35
36-39
J u l i a n Date
40-43
S e r i a l Number
E n t e r t h e S e r i a l Number. Enter" key i s d e p r e s s e d
(I t h e w i t h no
e n t r y , t h e n e x t number from t h e S e r i a l Number T a b l e w i l l b e entered. Leading z e r o s have been preprogrammed if an e n t r y i s keyed.) 21 Demand Code Enter t h e Demand Code. ( I f the "Enter1' key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "R" w i l l b e e n t e r e d . Keyed e n t r y can be "N" or only. E n t e r t h e Supplementary Address, RU, o r l e a v e b l a n k . I f t h e RU i s e n t e r e d , p l a c e a "Y" i n CC 45. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d .
45-50
CH 1
17 Sep 1984
F F SASSY USlMe UNIT PROCEDURES M
AT4/ATD Follow-up
For P u b l i c a t i o n s ( c o n t ' d ) LEGEND
Title
E x p l a n a t i o n of E n t r y If an e n t r y i s keyed, t h e f i r s t An p o s i t i o n must b e "M" o r "Y". i n v a l i d e n t r y w i l l c a u s e an e r r o r message. The "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . ) 2 -/
S i g n a l Code -/ 1
Enter t h e S i g n a l Code. (A I'D" w i l l a u t o m a t i c a l l y be entered i f t h e supplementary address is blank or a RU i s e n t e r e d . I f an AC is e n t e r e d t o t h e supplementary a d d r e s s , a "M" w i l l be automatically e n t e r e d . ) 2/ Leave b l a n k . 21 entered.) (A b l a n k
52-53
Blank
will
be
54-56
E n t e r t h e D i s t r i b u t i o n Code f o r controlled publications as l i s t e d i n e n c l o s u r e ( 1 ) of MCO 5600.45 o r leave blank. Leave b l a n k . entered.) 2/
57-59
Blank
( A blank
will
be
60-61
E n t e r t h e P r i o r i t y Code. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e P r i o r i t y Code i n t h e D e f a u l t Table w i l l be e n t e r e d . ) E n t e r t h e RDD; o t h e r w i s e , l e a v e (1f t h e "Enter" key i s blank. d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be e n t e r e d . RDD cannot be e n t e r e d when p r i o r i t y i s g r e a t e r 21 t h a n 06.) Leave b l a n k . entered.) 21 (A b l a n k
6 2-64
65-73
Blank
will
be
74-80
I n d i v i d u a l A c t i v i t y Code Number 11
Enter t h e I A C N . I f S i g n a l Code, CC-51, i s "D," use I A C N a s s i g n e d t o t h e A c t i v i t y Address Code i n CC-3035. I f S i g n a l Code, "M," is used, e n t e r IACN assigned t o A c t i v i t y Address Code i n CC-43-50. IACN i s r e f l e c t e d on Table of Allowance f o r
CH 2
18 DEC 1985
AT~/ATD Follow-up For p u b l i c a t i o n s ( c o n t ' d )
11 2/ -
Entry required. P e r t a i n s t o ADPE Program. (An e n t r y of "?" i n any p o s i t i o n o f any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.)
31 -
DIC -
Explanation Follow-up with no status received (Activity located o u t s i d e of CONUS).
AD T
Follow-up with no status received (Activity located w i t h i n CONUS).
AU 1.
- Supply
Shipment S t a t u s i n Response t o C a n c e l l a t i o n
I n p u t from s u p p l y 5ource o t h e r t h a n General Account. information on a supply request that the
2 . Purpose: Provide shipment requisitioner is trying t o cancel.
1-3 4 -6
T h i s f i e l d w i l l c o n t a i n D I C AU. 3/ (The "DIC" keyed w i l l be entered,) T h i s f i e l d w i l l c o n t a i n t h e R I C of t h e supply source. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e General Account RIC c r e a t e d from t h e D e f a u l t Code Table w i l l be 2/ e n t e r e d .) T h i s f i e l d w i l l c o n t a i n t h e M&S Code. ( 1 f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e o f "S" w i l l b e e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d against an internal table I f an c o n t a i n i n g v a l i d M&S Codes. i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be d e p r e s s e d t o reset entry.) / T h i s f i e l d w i l l c o n t a i n t h e NSN being supplied. ( F i r s t four ( 4 ) p o s i t i o n s must be numeric.) 2/ This f i e l d w i l l contain the U/I a p p l i c a b l e t o t h e NSN. ( I the " ~ n t e r " key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l b e v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d U / I Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . ) 21
8-22
2 3-24
Quantity 1/
This f i e l d w i l l contain the Quantity being supplied. (Leading z e r o e s have been preprogrammed t o f i l l t h e remaining f i e l d s a f t e r t h e Q u a n t i t y has been keyed. The Q u a n t i t y must be keyed t w i c e , w i t h t h e same e n t r y each time. If
A - Supply Shipment S t a t u s i n Response t o C a n c e l l a t i o n ( c o n t ' d ) U LEGEND Title

II
Explanation of E n t r y
I!# t h e s e c o n d t i m e , a n e r r o r message w i l l be produced. Tne same

The v a l u e must b e keyed t w i c e . "Enter" key must b e d e p r e s s e d t o reset entry.) 2/ Document Number 1/ E n t e r t h e Document Number. E n t e r t h e AC. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Using U n i t AC from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . I f an AC i s keyed, t h e f i r s t p o s i t i o n must be I ' M " I f the f i r s t position o f a keyed e n t r y i s not "M" Y an e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key must b e d e p r e s s e d to reset entry.) 2/
"80001"
i s keyed t h e f i r s t time and
1 I
30-35
36-39
J u l i a n Date
S e r i a l Number
Enter the J u l i a n d a t e . (There i s no d e f a u l t f o r t h i s d a t e , and t h e l a s t t h r e e p o s i t i o n s can be "001" on1 y. A l l dates t h r o u g h "366" keyed a s "5" p o s i t i o n J u l i a n d a t e s . 8 Dec 1980 would be keyed "80343".) 2/
E n t e r t h e S e r i a l Number. ( T h e r e is no d e f a u l t f o r t h i s f i e l d . Leading z e r o e s h a v e been preprogrammed i f a 2/ numeric s e r i a l number i s keyed.) This f i e l d w i l l c o n t a i n a S u f f i x Code when a s p l i t shipment o c c u r s , ( I f the o r i t w i l l be l e f t b l a n k . "Enter" key i s d e p r e s s e d w i t h no entry, a blank w i l l be entered. Keyed e n t r i e s w i l l be v a l i d a t e d t o insure they a r e valid Suffix Codes.) 2/ This f i e l d w i l l contain the Supplementary Address, o r i t w i l l be l e f t blank. ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y i s
S u f f i x Code
CH 1
17 Sep 1984
AU- Supply Shipnent S t a t u s i n Response t o C a n c e l l a t i o n ( c o n t ' d )
"M"
keyed, t h e f i r s t p o s i t i o n must b e o r "Y". An i n v a l i d e n t r y w i l l c a u s e an e r r o r message. The "Enter" key w i l l have t o b e depressed t o r e s e t entry.)
21
Hold Code 41
This f i e l d w i l l contain the a p p r o p r i a t e Hold Code when shipment h a s been d e l a y e d , o r i t w i l l be l e f t blank. (I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing v a l i d Hold Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o 2/ b e d e p r e s s e d t o r e s e t e n t r y .) This f i e l d w i l l c o n t a i n t h e Fund Code. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Fund Code from t h e D e f a u l t Code Table w i l l b e e n t e r e d . ) 21
52-53
Fund Code 41
This f i e l d w i l l c o n t a i n t h e 1 s t d i g i t o f t h e D i s t r i b u t i o n Code, when r e q u i r e d , o r i t w i l l be l e f t blank. ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an internal table containing valid D i s t r i b u t i o n Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be depressed t o r e s e t 2/ entry.) This f i e l d w i l l c o n t a i n t h e Weapons Systems Code when r e q u i r e d o r i t w i l l be l e f t blank. (If the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f a n e n t r y i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Weapon S y s t e m Codes. I f an i n v a l i d e n t r y is made, t h e " e n t e r " key w i l l have t o be depressed t o r e s e t entry.) 2/
55-56
Weapons System Code
CH 2
18 DEC 1985
AU- S u p p l y Shipment S t a t u s i n Response t o C a n c e l l a t i o n ( c o n t ' d )

LEGEND Title E x p l a n a t i o n of E n t r y T h i s f i e l d w i l l c o n t a i n t h e Date Shipped when shipment h a s o c c u r r e d . When shipment h a s n o t o c c u r r e d , t h i s f i e l d w i l l contain the Estimated S h i p p i n g Date. ( T h e r e is no d e f a u l t f o r t h i s f i e l d . E n t r y cann o t b e l e s s t h a n document d r a f t A l l d a t e s keyed a r e "5" date. position Julian dates. 8 Dec 1980 would b e keyed "80343" ) L/
1/ Date Shipped o r E s t i m a t e d S h i p p i n g Date
P r i o r i t y Code 1/
This f i e l d w i l l c o n t a i n the P r i o r i t y Code. ( I t h e " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e P r i o r i t y Code from t h e D e f a u l t Code 21 Table w i l l b e e n t e r e d . ) T h i s f i e l d w i l l c o n t a i n t h e approp r i a t e TCN, GBL, o r S N when s h i p U ment h a s o c c u r r e d , o r i t w i l l be l e f t b l a n k . (I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . ) 21
Th i s f i e l d w i l l c o n t a i n t h e approp r i a t e Mode of Shipment when s h i p men t h a s o c c u r r e d , o r i t w i l l be ( I f t h e "Enter" key is l e f t blank. d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l ue of "GI1 w i l l be e n t e r e d . Lf a n e n t r y i s keyed, i t w i l l be v a l i d a t ed a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Mode of Shiprnent Cod e s I f an i n v a l i d e n t r y i s mad e , t h e "Enter" k e y w i l l h a v e t o 1 be d e p r e s s e d t o r e s e t e n t r y . ) 2
Transportat ion Control Number, Government B i l l of L a d i n g , o r Shipment U n i t Number
Mod e of Shipment Code
Date A v a i l a b l e f o r Shipment, P o r t of Embarkation, o r SEAVAN Consol i d a t i o n and C o n t a i n e r i z a t i o n Point
a . This f i e l d w i l l c o n t a i n t h e d a t e a v a i l a b l e f o r shipment. CONUS. This f i e l d w i l l b. contain the date available f o r shipment o r t h e POE when t h e POE is e n t e r e d i n C C ' s 51-53. When s h i p ment h a s o c c u r r e d v i a SEAVAN, t h i s f i e l d w i l l c o n t a i n the SEAVAN CCP. L e a v e b l a n k when s h i p m e n t h a s
CH 1
17 Sep 1984
AU
- Supply
Shipment S t a t u s i n Response t o c a n c e l l a t i o n ( c o n t ' d )
Title
E x p l a n a t i o n of E n t r y o c c u r r e d v i a p a r c e l post o r when shipment h a s not o c c u r r e d . ( I f t h e "Enter" key i s d e p r e s s e d with no e n t r y , a b l a n k w i l l be e n t e r e d . T h i s f i e l d w i l l a c c e p t a "5" p o s i t i o n J u l i a n d a t e o n l y , and a keyed e n t r y must b e g r e a t e r than document d r a f t d a t e . 8 Dec 1980 would b e keyed "80343".) 21
11 2 -1
E n t r y Required. P e r t a i n s t o ADPE program. (An e n t r y of " ? " i n any p o r t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu. Code Explanat ion For R e q u i s i t i o n e r ( CC 30-35 ) F0.r Supplementary Address ( cc 45-50) For ~ i s t r i b u t i o nCode ( C C 54)
4 -/
Overseas shipment - when shipment h a s o c c u r r e d f o r o t h e r than p a r c e l p o s t o r SEAVAN, t h e s e f i e l d s w i l l c o n t a i n t h e POE. For shipment v i a p a r c e l p o s t o r SEAVAN o r when s h i p n e n t h a s not o c c u r r e d , t h e s e f i e l d s w i l l b e u t i l i z e d by t h e a p p r o p r i a t e t i t l e code. NOTE:
ADPE-FMF
w i l l a c c e p t "AU1"
and "AU2" o n l y .
CH 2
18 DEC 1985

B01 S t o c k Replenishment
1.
Output/ I n p u t . t o General Account.
2 . Purpose: Automatic s t o c k r e p l e n i s h m e n t from Using Unit Output a s GABF e x c e p t i o n . Input a s worked GABF e x c e p t i o n .
LEGEND
CC -
Title Document Ldent i f i e r Code
1-3
11 -
4-6
T h i s f i e l d w i l l c o n t a i n D I C BB1. 31 (The "DIC" keyed w i l l be e n t e r e z ) 21 E n t e r t h e RIC o f t h e s u p p o r t i n g General Account. (The General Account RIC created from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . T h i s f i e l d w i l l not appear on t h e s c r e e n and n o k e y i n g w i l l be r e q u i r e d .) 21
Enter the M & S code. ( I f the "Enter" k e y is d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "S" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing v a l i d M & S codes. If a n i n v a l i d e n t r y i s made, t h e have t o be "Enter" key w i l l depressed t o r e s e t e n t r y . ) / E n t e r t h e NSN. ( F i r s t four p o s i t i o n s must be numeric .)
8-22
N a t i o n a l S t o c k Number 1/ Unit of I s s u e 11
21
(4)
23-24
Enter the U / I a p p l i c a b l e t o the NSN. ( I f t h e "Enter" key i s dep r e s s e d w i t h no e n t r y , a d e f a u l t w i l l be e n t e r e d . v a l u e of "EA" Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d U/ I c o d e s . I f an i n v a l i d e n t r y i s made, t h e "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . ) 1 1 This f i e l d w i l l contain the Quantity. (Leading z e r o e s have been programmed t o f i l l t h e remaini n g f i e l d s a f t e r the Quantity has been keyed. The Q u a n t i t y must be keyed t w i c e , w i t h t h e same e n t r y each time. I f "0001" i s keyed t h e f i r s t time and "1" t h e second t i m e ,
25-29
Quantity 1/

B01 S t o c k Replenishment ( c o n t ' d )
LEGEND Title Explanation o f Entry a n e r r o r message w i l l be produced. The same v a l u e must be keyed t w i c e . The "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . ) -/ 2 Document Number
11 -
E n t e r t h e Document Number. E n t e r t h e AC. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Using U n i t AC from D e f a u l t Code T a b l e w i l l be e n t e r e d . I f an AC i s keyed, t h e f i r s t p o s i t i o n must be "d' I f the f i r s t position an o f a keyed e n t r y i s not I ' M " e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key must be d e p r e s s e d 2 t o r e s e t e n t r y . ) -/
J u l i a n Date
Enter the c u r r e n t J u l i a n d a t e . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e c u r r e n t J u l i a n d a t e w i l l be e n t e r e d . I f an e n t r y i s k e y e d , t h e keyed e n t r y cannot be g r e a t e r than current J u l i a n d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s c a n be 001 t h r o u g h 366 o n l y . An i n v a l i d e n t r y w i l l cause an e r r o r message. The " ~ n t e r " key must be d e p r e s s e d t o reset e n t r y A1 1 d a t e s keyed a r e "5" p o s i t i o n J u l i a n dates. 8 Dec 1980 would be keyed "8034 3" ) 21
S e r i a l Number
E n t e r t h e S e r i a l Number. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e next number from t h e S e r i a l Number T a b l e w i l l b e entered. Leading z e r o e s have been preprogrammed i f a numeric s e r i a l number is keyed .) 21
Demand Code 1/
E n t e r t h e Demand Code. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "R" w i l l be entered. Keyed e n t r i e s can be "N" o r "R" o n l y . ) 21
CH 1
1 7 Sep 1984
B 0 1 S t o c k Replenishment ( c o n t ' d )
LEGEND
CC -
Title Supplementary Address
Explanation o f Entry E n t e r t h e Supplementary A d d r e s s , o r leave blank. ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y i s keyed, t h e f i r s t p o s i t i o n must be 11 M I o r "I"'. A invalid entry w i l l n cause an e r r o r "Enter" key must 21 reset entry.) message. The be d e p r e s s e d t o
45-50
S i g n a l Code 1/
E n t e r t h e S i g n a l Code. ( I f the "Enter" key is d e p r e s s e d w i t h no entry, and the supplementary i s b l a n k o r t h e 1st address p o s i t i o n i s "Y" , a d e f a u l t v a l u e of I 1 *I1 w i l l be e n t e r e d . I f the supplementary address is - b l a n k not o r 1 s t ~ o s i t i o nnot "Y", a d e f a u l t v a l u e o f "B" w i l l be e n t e r e d . ) 2/
52-53
Fund Code 1/
E n t e r t h e Fund Code. (If the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Fund Code f r o m t h e Default Code Table w i l l be entered.) 2/ E n t e r t h e 1 s t d i g i t of t h e Distrib u t i o n Code. ( I f t h e "Enter" key is depressed w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y i s keyed, i t w i l l be v a l i d a t e d against an internal table containing valid Distribution Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . ) 21 Enter t h e Weapons Sys tem Code. ( I f t h e "Enter" key is d e p r e s s e d w i t h no e n t r y , a b l - n k w i l l be entered. I f a n e n t r y i s keyed i t will be v a l i d a t e d a g a i n s t an internal table containing valid Weapon System Codes. I f an i n v a l i d e n t r y i s made t h e "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t entry.) 21
CH 1
5 5-56
Weapons Systems Code
17 Sep 1984
B01 S t o c k Replenishment ( c o n t ' d ) LEGEND

CC -
Explanation of Entry E n t e r t h e P r o j e c t Code. O t h e r w i s e , ( I f t h e " E n t e r " key l e a v e blank. i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . ) -/ 2 E n t e r t h e P r i o r i t y Code. ( I f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e P r i o r i t y Code i n t h e D e f a u l t Table w i l l be e n t e r e d . ) 2/ E n t e r t h e RDD; otherwise, leave blank. ( I f t h e "Enter" ,key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . "999" c a n be k e y e d i f t h e p r i o r i t y i s "01" t h r o u g h "fl3". A "555", "N" o r "E" c a n be keyed i f p r i o r i t y i s "01" t h r o u g h "@8" .) 21 E n t e r t h e Advice Code; o t h e r w i s e leave blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . A keyed e n t r y w i l l be v a l i d a t e d against an internal table containing valid Advice Codes.) -/ 2 E n t e r e d by t h e S U o n l y . M ( A Value This o f b l a n k w i l l be e n t e r e d . a p p e a r on t h e f i e l d w i l l not 21 screen.) E n t e r e d by t h e S U o n l y . M (A v a l u e This o f b l a n k w i l l be e n t e r e d . f i e l d w i l l not a p p e a r on t h e screen.) 2 Leave b l a n k . entered.) 21 (A blank
57-59
6 0-6 1
62-64
65-66
Advice Code
C o n t r o l Code
P a s s i n g C o n t r o l Code
Blank
will
be
Entry Required. ( ~ e n t r y of "?It i n any p o r t i o n of any f i e l d n P e r t a i n s t o ADPE Program. b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.) Computer g e n e r a t e d Corps. transaction, for i n t e r n a l use w i t h i n t h e Marine
FMF SASSY USING UNIT PROCEDURES D6- M a t e r i e l R e c e i p t T r a n s a c t i o n
1.
Input.
2 . Purpose: Reduce t h e D E f i e l d on t h e Due and S t a t u s F i l e (DASF), i f t h e r e i s U a DASF r e c o r d and r e d u c e t h e b a c k o r d e r q u a n t i t y o r add t o t h e on hand f i e l d o f t h e Loaded Unit Balance F i l e (LUBF)
LEGEND Title Document I d e n t i f i e r Code Explanation o f Entry
11 -
31 (The E n t e r D I C D6 keyed w i l l be e n t e r e d ) 21
"DIC"
11
For "D6T" e n t e r t h e R I C from CC 6769 o f t h e s h i p p i n g i n v o i c e , i f b l a n k , use t h e K I C from CC 4-6. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e G e n e r a l Account R I C c r e a t e d from t h e d e f a u l t Code T a b l e w i l l be e n t e r e d i f t h e D I C i s "D6T1'. For D I C "D6A" and "D6M", t h i s f i e l d w i l l not a p p e a r on t h e s c r e e n and t h e S U R I C c r e a t e d from M t h e d e f a u l t t a b l e w i l l be e n t e r e d ) . 21 Leave b l a n k . entered.) 21
Blank
(A blank
will
be
National
Stock
Number
L / E n t e r t h e NSN o f t h e i t e m r e c e i v e d . ( F i r s t f o u r ( 4 ) p o s i t i o n s must be numeric) Enter the appropriate U / I . ( I f the "Enter" key i s d e p r e s s d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d U / I Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" k e y must be d e p r e s s e d t o r e s e t entry.)
23-24
Unit o f I s s u e
11 -
25-29
Quantity
T h i s f i e l d w i l l c o n t a i n t h e Quantity received ( L e a d i n g z e r o e s have The Q u a n t i t y b e e n preprogrammed .) must be keyed t w i c e , w i t h t h e same If "000jBl" i s e n t r y each t i m e . keyed t h e f i r s t time and "1" t h e second t i m e , an e r r o r message w i l l be produced. The same v a l u e must be keyed t w i c e . The "Enter" key
D6- M a t e r i e l R e c e i p t T r a n s a c t i o n ( c o n t I d ) LEGEND Title Explanation o f Entry
w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . ) 21
Document Number 1/
E n t e r t h e Document Number. E n t e r t h e AC. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Using Unit AC from t h e D e f a u l t Code I f an T a b l e w i l l be e n t e r e d . AC i s keyed, t h e f i r s t p o s i t i o n must be "M". I f t h e f i r s t p o s i t i o n an o f a keyed e n t r y is not e r r o r message w i l l be d i s p l a y e d and t h e e n t e r key must be d e p r e s s e d t o r e s e t e n t r y ) 21
30-35
I
I
36-39
J u l i a n Date
Enter the J u l i a n d a t e ( I f the D I C i s "D6Tt1 o r "D6M" t h e r e i s no default for t h i s f i e l d . I f the D I C i s "D6A1' and t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e o f c u r r e n t d a t e w i l l be I f a d a t e i s keyed, i t entered. c a n n o t be g r e a t e r t h a n t h e c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s c a n o n l y be "001" t h r o u g h "366". A l l keyed d a t e s a r e f i v e p o s i t i o n 8 Dec 1980 would be Julian dates. I f an i n v a l i d e n t r y keyed "80343". i s keyed, t h e "Enter" key must be de- p r e s s e d t o r e s e t e n t r y . )
21
40-43
S e r i a l Number
E n t e r t h e S e r i a l Number. ( I f the D I C i s "D6T" o r "D6M" t h e S e r i a l Number w i l l have t o be keyed. If t h e D I C i s "D6A1' and the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e n e x t S e r i a l Number from t h e S e r i a l If a Number T a b l e w i l l be e n t e r e d . numeric S e r i a l Number i s keyed, leading zeroes have been preprogrammed.) -/ 2 E n t e r t h e a p p r o p r i a t e S u f f i x Code. ( I f t h e "Enter" key is d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be entered. Keyed e n t r i e s w i l l be
S u f f i x Code
CH 1
17 Sep 1984
D6- M a t e r i e l R e c e i p t T r a n s a c t i o n ( c o n t ' d ) LEGEND Title Explanation of Entry v a l i d a t e d t o insure they a r e v a l i d s u f f i x codes. T h i s f i e l d w i l l be l e f t b l a n k i f t h e D I C i s "D6Mt'.) 2/ Supplementary Address E n t e r t h e Supplementary Address, i f appropriate. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y and t h e D I C i s "D6T" a b l a n k w i l l be entered. I f an e n t r y i s keyed, t h e f i r s t p o s i t i o n must be "MI' o r "Y". An i n v a l i d e n t r y w i l l c a u s e a n e r r o r message. The e n t e r key w i l l have t o be depressed t o r e s e t entry. I f t h e D I C i s "D6A" and t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y a d e f a u l t value of t h e G e n e r a l Account A c t i v i t y Code w i l l be entered. This d e f a u l t is a p p r o p r i a t e o n l y when t u r n - i n is from t h e u s i n g u n i t t o t h e g e n e r a l account. T h i s f i e l d w i l l be l e f t is "D6M" and b l a n k i f t h e "DIC" w i l l n o t a p p e a r on t h e s c r e e n . ) 21 E n t e r t h e a p p o r p r i a t e S i g n a l Code. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , and t h e supplement a r y a d d r e s s is b l a n k o r t h e 1 s t a d e f a u l t v a l u e of p o s i t i o n i s "Y", 11A I I w i l l be e n t e r e d . I f t h e supplementary a d d r e s s i s - blank o r not t h e 1 s t p o s i t i o n i s not "Y" 8 a v a l u e of "B" w i l l be e n t e r e d f o r D I C D6A l e a v e b l a n k . ) 21
S i g n a l Code
11
Date Received 1/ 4 1
- -
E n t e r t h e D a t e Received. ( I the "Enter" key is d e p r e s s e d w i t h no e n t r y , t h e c u r r e n t d a t e w i l l be entered. I f a n e n t r y i s keyed, i t c a n n o t be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s can be "001" t h r o u g h "366" only. A1 1 keyed d a t e s a r e "5" p o s i t i o n J u l i a n dates. 8 Dec 1980 would be keyed "80343") 21
D6- M a t e r i e l R e c e i p t T r a n s a c t i o n ( c o n t ' d )
LEGEND
7
CC
Title Blank
Ex -planation Leave b l a n k . e n t e r e d . ) -1 2
of Entry (A blank
56
will
be
57-59
P r o j e c t Code
Enter appropriate Project Code. ( I f t h e "Enter" key is d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be entered. I f t h e D I C i s D6A l e a v e blank. I f t h e D I C i s "D6M" t h i s f i e l d w i l l be l e f t b l a n k and w i l l n o t a p p e a r on t h e s c r e e n . Leave b l a n k . 2 e n t e r e d . ) -/ (A blank
will
60
61-64
Blank
be
D a t e Keypunched - 4 / 11
E n t e r t h e D a t e Keypunched. ( I f t h e E n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e c u r r e n t d a t e w i l l be entered. I f an e n t r y i s k e y e d , i t c a n n o t be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s c a n be "fl01" t h r o u g h "366" o n l y . A l l d a t e s keyed a r e "5" p o s i t i o n J u l i a n d a t e s , 8 Dec 1980 would be keyed "80343". I f t h e D I C i s "D6M" t h i s f i e l d w i l l be l e f t b l a n k and w i l l n o t a p p e a r on t h e s c r e e n . ) 2 -1
11
65-69
Blank ( N o t e )
Leave b l a n k . e n t e r e d .) 2 /
(A
blank
will
be
70
Back-Order R e l e a s e Indicator
Using U n i t e n t e r "1" i f a "ZZZ" b a c k - o r d e r r e l e a s e is t o be c r e a t e d internally. ( I f t h e " E n t e r " k e y is d e p r e s s e d w i t h no e n t r y , a v a l u e of "1" w i l l be e n t e r e d i f t h e DIC i s I1D6T". For D I G "D6A" and "D6M" t h i s f i e l d w i l l b e l e f t b l a n k and w i l l n o t a p p e a r on t h e s c r e e n . ) 21 Enter the CIAC, i f applicable. ( I f t h e " E n t e r " k e y is d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . A keyed e n t r y w i l l be v a l i d a t e d against an internal table c o n t a i n i n g v a l i d c o n t r o l led item adjustment codes. I f an i n v a l i d e n t r y i s made, t h e " ~ n t e r " k e y w i l l
Controlled Item A d j u s t m e n t Code
D6
- Materiel
Receipt T r a n s a c t i o n ( c o n t ' d )
LEGEND
Title
E x ~ l a n a t i o nof E n t r v have t o be e n t r y . ) 21
depressed
to
reset
72-80
Warehouse Locat ion
i/
General Accounts only. E n t e r the l o c a t i o n i n which the m a t e r i e l i s placed. This w i l l a u t o m a t i c a l l y (A b l a n k w i l l be c r e a t e a YLL. e n t e r e d f o r t h i s f i e l d and i t w i l l not appear on the s c r e e n . ) 21
Entry Required.
(An e n t r y of " ? I 1 i n any p o s i t i o n of any P e r t a i n s t o t h e ADPE program. f i e l d b e i n g prompted w i l l e r a s e the s c r e e n and r e t u r n the o p e r a t o r t o t h e Daily Transact i o n Menu. )
Code Explanat ion
A r e c e i p t t r a n s a c t i o n f o r which t h e r e i s no DASF r e c o r d . (Document number i s assigned f o r accenting purposes .) A r e c e i p t t r a n s a c t i o n f o r which t h e r e i s a D S A F r e c o r d . The document number i s the same a s t h a t on t h e D A S F . A r e c e i p t from r e p a i r . The document number w i l l be t h e same a s the D7M t h a t s e n t the item t o r e p a i r .
-1 4
Mandatory e n t r i e s on r e c e i v e d by t h e G . A .
the
DIC
D6A when a r e c e i p t
from an RU/UU
is
Note: Version 83.1 of S A S S Y ADPE-FMF d i s k e t t e s has a prompt This is not a r e q u i r e d e n t r y .
f o r purpose code.
D - Issue Transact ion 7
1. 2.
Input/Output.
T h i s i s a g e n e r a l purpose i s s u e t r a n s a c t i o n . LEGEND
CC
1-3
Title Document I d e n t i f i e r Code 11 Routing I d e n t i f i e r Code 1/
Explanation of Entry E n t e r D I C D7- 31 (The "DIC" w i l l be e n t e r e d . ) 2/ keyed
4-6
E n t e r t h e R I C o f t h e SMU. (The S U M R I C c r e a t e d from the D e f a u l t Code This f i e l d T a b l e w i l l be e n t e r e d . 2/ w i l l n o t appear on t h e s c r e e n . ) Leave b l a n k . entered. 21

A
Blank
1/ N a t i o n a l S t o c k Number -
blank
will
be
E n t e r t h e NSN. ( F i r s t four p o s i t i o n s must be numeric.) A/
(4)
Unit of I s s u e
11 -
Enter the U / I applicable to the NSN. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t w i l l be e n t e r e d . v a l u e of "EA" Keyed e n t r i e s w i l l be v a l i d a t e d against an internal table c o n t a i n i n g v a l i d U / I Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" k e y must be d e p r e s s e d t o r e s e t 1 e n t r y .) 2 This field w i l l contain the Quantity issued. (Leading z e r o e s have been preprogramned t o f i l l t h e remaining f i e l d s a f t e r the Quantity h a s been keyed. The Q u a n t i t y must b e keyed t w i c e , w i t h t h e same e n t r y each time. I f "001" i s keyed t h e f i r s t time and "1" t h e second t i m e , a n e r r o r message w i l l be produced. The same v a l u e must be keyed t w i c e . The "Enter" key must be d e p r e sed t o reset entry.) 2 l E n t e r t h e Document Number. E n t e r t h e AC. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Using Unit AC from D e f a u l t Code T a b l e w i l l be e n t e r e d . I f a n AC i s
Quantity 1/
Document Number 1/ A c t i v i t y Address Code
CH 1
1 7 Sep 1984

D - Issue Transact ion (cont Id) 7 LEGEND Title Explanat ion o f Entry keyed, the f i r s t p o s i t i o n must I f t h e f i r s t p o s i t i o n of b e "I$'. t h e keyed e n t r y i s not I'M'', an e r r o r message w i l l be d i s p l a y e d and t h e " ~ n t e r " key must be d e p r e s s e d t o r e s e t e n t r y . ) 21
36-39
J u l i a n Date
Enter the c u r r e n t J u l i a n d a t e . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e c u r r e n t J u l i a n d a t e w i l l be e n t e r e d . I f an e n t r y i s k e y e d , t h e keyed e n t r y cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s can be "$301" t h r o u g h "366" o n l y . An i n v a l i d e n t r y w i l l cause an e r r o r message. The "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . A l l d a t e s keyed a r e "5" p o s i t i o n 8 Dec 1980 would be Julian dates. 2/ keyed "80343" .) E n t e r t h e S e r i a l Number. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e n e x t number from t h e S e r i a l Number T a b l e w i l l b e entered. Leading z e r o e s have been preprogrammed i f a numeric S e r i a l 21 Number is keyed .) E n t e r t h e Demand Code. This f i e l d w i l l be l e f t b l a n k i f t h e D I C i s "D7M". An a l p h a "0" w i l l be (A e n t e r e d i f t h e D I C i s "D7P". d e f a u l t v a l u e o f "0" w i l l be e n t e r e d f o r D I C "D7P", a b l a n k f o r "D7M" and "D7J". A "R" w i l l be e n t e r e d f o r a l l o t h e r D7's i f t h e "Enter" key is d e p r e s s e d w i t h no entry.) 21 I f t h e i s s u e i s made t o a n RU, i n CC 45 and t h e R U enter ' I f the i s s u e number i n CC 4 6 - 4 7 . i s made t o a n o t h e r u s i n g u n i t , e n t e r t h e A c t i v i t y Code of t h e u n i t r e c e i v i n g the m a t e r i e l . I f the D I C
40-43
S e r i a l Number
Demand Code
45-50
D7- I s s u e T r a n s a c t i o n ( c o n t ' d )
Title
i s "D6t-f' e n t e r t h e AC o r i d e n t i t y code of t h e c o n t r a c t o r / v e n d o r a s ( I f the l i s t e d i n DoD 4000.25D. "Enter1' key i s d e p r e s s e d w i t h no the e n t r y , and t h e D I C i s " D 7 P " , G e n e r a l Account A c t i v i t y Code from t h e D e f a u l t Code Table w i l l be entered. I f t h e D I C i s "D7J1', t h e DPDO A c t i v i t y Code from t h e D e f a u l t I f the Code T a b l e w i l l be e n t e r e d . D I C i s "D6M" e n t e r t h e AC o r ident i t y code of t h e c o n t r a c t o r l v e n d o r A l l o t h e r "D7" t r a n s a c t i o n s w i l l have a b l a n k e n t e r e d , i f t h e e n t e r key i s d e p r e s s e d w i t h no e n t r y . ) 21
S i g n a l Code
E n t e r t h e S i g n a l Code. ( I f the " E n t e r " key i s d e p r e s s e d , w i t h no e n t r y and t h e D I C i s D 7 P , a b l a n k w i l l be e n t e r e d . I f t h e D I C i s DM 7 a d e f a u l t v a l u e of "3" w i l l be entered. I f t h e D I C i s D7J a def a u l t v a l u e o f "A" w i l l be e n t e r e d . A l l o t h e r D7's, i f the 1 s t p o s i t i o n of t h e s u p p l e m e n t a r y i s "Y" o r b l a n k , a d e f a u l t v a l u e of "A" w i l l be e n t e r e d . I f - "Y" o r b l a n k , a not d e f a u l t v a l u e o f "B" w i l l be e n t e r e d . ) -/ 2 E n t e r t h e Fund Code. Leave b l a n k f o r "D7M" ( I f t h e D I C i s "D7M", a A l l other b l a n k w i l l be e n t e r e d . "D7's1', t h e Fund Code from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d , i f t h e " E n t e r " key i s d e p r e s s e d 2 w i t h no e n t r y .) -/ I f D I C i s "D7L1' e n t e r t h e a p p r o p r i ate Distribution Code o r l e a v e blank. A l l o t h e r "D7's1' Leave blank. ( I f t h e "Enter" key i s dep r e s s e d w i t h no e n t r y , and t h e DZC i s "D7LM, a b l a n k w i l l be e n t e r e d . I f a n e n t r y i s keyed i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing valid Distribution Codes. When an i n v a l i d e n t r y i s
52-53
Fund Code
54-56
MF S A S S Y USING UNIT PROCEDURES
D - Issue Transact ion (cont Id) 7 LEGEND Title Explanation of Entry made, t h e "Enter" key w i l l have t o For be depressed t o r e s e t entry. a l l o t h e r D7's, a b l a n k w i l l be e n t e r e d and t h i s f i e l d w i l l n o t a p p e a r on t h e s c r e e n . ) 21 ( ~ o t i c e CC 55 and CC 56 a r e d u a l purpose fields. )
55-59
ERO Number
I f t h e i s s u e was made t o a n ERO, e n t e r t h e ERO Number. I f the DIC i s "D7M1' e n t e r I1RSAM9". ( I f the D I C is D7M, a d e f a u l t v a l u e of "RSAM9" w i l l be e n t e r e d and t h i s f i e l d w i l l n o t a p p e a r on t h e screen. A l l o t h e r D7's, a b l a n k w i l l be e n t e r e d i f t h e "Enter" k e y i s d e p r e s s e d w i t h no e n t r y . This f i e l d w i l l be l e f t b l a n k i f t h e D I C i s " D ~ P " . ) 2/
60-61
E n t e r t h e P r i o r i t y Code. If the "Enter" key i s d e p r e s s e d w i t h no e n t r y , and t h e D I C is D7M, a b l a n k w i l l be e n t e r e d . For a l l o t h e r D7's, t h e P r i o r i t y Code from t h e be Default Code T a b l e w i l l e n t e r e d . ) 2/
62 63
Blank
Leave b l a n k . e n t e r e d . ) 2/
(A
blank
will
be
Contingency Code/ R e c o v e r a b i l i t y Code
E n t e r t h e a p p r o p r i a t e Contingency Code i f t h e i s s u e is made from ( I f t h e "Enter" p u r p o s e code "Dl1 k e y is d e p r e s s e d w i t h no e n t r y , a b l a n k is e n t e r e d .) 21
64
C o n t r o l led I t e m Adjustment Code
65 Purpose Code 11
E n t e r t h e a p p r o p r i a t e CIAC i f a n c o n t r o l l e d i t e m is i n v o l v e d . (If t h e "Enter" k e y i s d e p r e s s e d w i t h n o e n t r y a b l a n k w i l l be e n t e r e d . ) 21 E n t e r t h e l o s i n g P u r p o s e Code. ( I f t h e "Enter" key is d e p r e s s e d w i t h n o e n t r y , a d e f a u l t v a l u e of 'A1 w i l l be e n t e r e d . ) 2/

D - Is sue T r a n s a c t i o n ( c o n t ' d ) 7
Title C o n d i t i o n Code 1/
Explanat i o n of Entry E n t e r t h e l o s i n g C o n d i t i o n Code. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of ' A ' w i l l be e n t e r e d . ) 2/ I f t h e D I C i s D7J o r D7P, a "1" w i l l s u p p r e s s t h e s h i p p i n g mat. A c o n t r o l code of "2" is required when i s s u i n g c o n t r o l l e d i t e m s o r ( I f t h e "Enter" s e c u r i t y items. key i s d e p r e s s e d w i t h no e n t r y , a 2 b l a n k w i l l be e n t e r e d . ) -/ Leave b l a n k . e n t e r e d . ) 2/
(A
C o n t r o l Code
Blank
blank
will
be
WIR D i s p o s i t i o n Code
Enter the applicable Disposition Code f o r a D7J t r a n s a c t i o n o n l y . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be entered.) E n t e r t h e a p p r o p r i a t e Cost Code. I f D I C i s "D7J" l e a v e b l a n k . If D I C i s "D7M" l e a v e CC 69-71 b l a n k , e n t e r d a t e s e n t t o r e p a i r i n CC 7275 and l e a v e CC 76-80 b l a n k . If D I C i s "D7P" l e a v e CC 69 b l a n k , e n t e r W I R d i s p o s i t i o n code CC 70 blank. and l e a v e CC 71-80 (Computer-created "D7P1 s" w i l l have q u a n t i t y t o be shipped e n t e r e d i n C C 76-80.) I f D I C i s "D7Y" o r " D ~ L " , e n t e r a N Charge Cost Code. o ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , and t h e D I C i s "D7J1' o r "D7P" a b l a n k w i l l be e n t e r e d . I f t h e D I C i s "D7M" a d e f a u l t v a l u e of c u r r e n t J u l i a n d a t e w i l l be e n t e r e d i n CC 72-75, i f t h e "Enter" k e y i s d e p r e s s e d w i t h no e n t r y . If a n e n t r y i s keyed i t cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s can be "00 1" t h r o u g h "366" on1 y A1 1 d a t e s keyed a r e "5" p o s i t i o n J u l i a n dates. 8 Dec 1980 would be keyed "80343". I f t h e D I C i s "D7Y" o r
69-80
Cost Code

D7- I s s u e T r a n s a c t i o n ( c o n t ' d ) LEGEND Title Explanation of Entry "D7L" t h e No Charge Cost Code from t h e D e f a u l t Code Table w i l l be e n t e r e d , i f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y . I f an e n t r y i s keyed i t w i l l be v a l i d a t e d a g a i n s t t h e D e f a u l t C o s t Code 21 Table)
Entry Required. P e r t a i n s t o ADPE program. (An e n t r y of "?" i n any p o s i t i o n o f any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.) Code D7A D7J D7L DM 7 D7P
D7Y
Explanation General p u r p o s e i s s u e t r a n s a c t i o n . Issue t o property disposal. I s s u e t o assembly. Issue t o maintenance. R o l l b a c k from u s i n g u n i t t o G e n e r a l Account. Issue to cash s a l e s .
D -/ D 9 - G a i n / L o s s T r a n s a c t i o n 8
1. 2. Type T r a n s a c t i o n : Purpose: lnput/Output.
To a d j u s t b a l a n c e r e c o r d q u a n t i t i e s . LEGEND
CC -
Title 11 Document I d e n t i f i e r Code -
1-3
31 2 -/
This f i e l d w i l l contain D I C D8 / ~ 9 (The D I C keyed w i l l be e n t e t e d )
4-6
R o u t i n g I d e n t i f i e r Code 1/
T h i s f i e l d w i l l c o n t a i n t h e RIC o f t h e SMU. (The SMU K I C c r e a t e d from t h e D e f a u l t Code T a b l e w i l l be entered. This f i e l d w i l l not 2/ a p p e a r on t h e s c r e e n . ) Leave b l a n k . 2/ entered) -
Blank
(A
blank
will
be
8-22
E n t e r t h e NSN. ( F i r s t four 2/ p o s i t i o n s must be n u m e r i c . ) -
(4)
2 3-24
Unit of I s s u e 11
Enter the U/I applicable t o the NSN. ( I f the "Enter" key is d e p r e s s e d w i t h no e n t r y , a d e f a u l t w i l l be e n t e r e d . v a l u e o f "EA" Keyed e n t r i e s w i l l be v a l i d a t e d against an internal table c o n t a i n i n g v a l i d U / I Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" k e y must be d e p r e s s e d t o r e s e t e n t r y . ) 21
25-29
Quantity I /
This f i e l d w i l l contain the Quantity being adjusted. (Leading z e r o e s have been preprogrammed t o f i l l t h e remaining f i e l d s a f t e r the The Q u a n t i t y has been keyed. Q u a n t i t y must be keyed t w i c e , w i t h If t h e same e n t r y e a c h t i m e . "0001" i s keyed t h e f i r s t t i m e and "1" t h e second time, an e r r o r The same message w i l l be p r o d u c e d . v a l u e must be keyed t w i c e . The " ~ n t e r " key must be d e p r e s s e d t o 2/ reset entry.) E n t e r t h e Document Number. E n t e r t h e AC. ( I f the "Enter" key
Document Number 11
( 30-35
C 1 H
A c t i v i t y A d d r e s s Code 1 7 Sep 1984

ID9 D8- - GainILoss T r a n s a c t i o n ( c o n t ' d l
LEGEND
Title Explanation o f Entry
i s d e p r e s s e d w i t h no e n t r y , t h e
t h e Using U n i t AC from D e f a u l t Code I f an T a b l e w i l l be e n t e r e d . AC i s keyed, t h e f i r s t p o s i t i o n I f the f i r s t p o s i t i o n must be "M". o f a keyed e n t r y i s not "M" , a n e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . ) 21
J u l i a n Date
Enter the c u r r e n t J u l i a n d a t e . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e c u r r e n t J u l i a n d a t e w i l l be e n t e r e d . I f an e n t r y i s k e y e d , t h e keyed e n t r y cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s c a n be "001" t h r o u g h "366" o n l y . An i n v a l i d e n t r y w i l l c a u s e an e r r o r message. The "Enter" key must be depressed t o r e s e t entry. A1 1 d a t e s keyed a r e "5" p o s i t i o n J u l i a n 8 Dec 1980 would be keyed dates. 2/ "80343") E n t e r t h e S e r i a l Number. ( I f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e n e x t number from t h e S e r i a l Number T a b l e w i l l b e entered. Leading z e r o e s have been preprogrammed i f a numeric s e r i a l 21 number i s keyed) Leave b l a n k . entered.) 21 (A b l a n k
will
S e r i a l Number
Blank
be
TAU Number
If t h e D I C i s D8 and t h e t r a n s a c t i o n i s f o r p';rpose Code "C", t h e T M number m u s t b e A entered. ( I f t h e D I C i s "D8 " and t h e "Enter" key is d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f a n e n t r y i s keyed t h e f i r s t p o s i t i o n and l a s t p o s i t i o n s a r e validated. "8000" I D Numbers a r e acceptable e n t r i e s . I f an e n t r y i s keyed, Purpose Code "C" will a u t o m a t i c a l l y be e n t e r e d . I f the CH 1
17 Sep 1984
D8-ID9- G a i n / h s s T r a n s a c t i o n ( c o n t ' d ) LEGEND Title E x p l a n a t i o n of E n t r y
D I C i s "D9" t h i s f i e l d w i l l be l e f t b l a n k and w i l l n o t a p p e a r on 2 t h e s c r e e n . ) -/
61-62 Blank Leave b l a n k . 2/ entered.) -
(A
blank
will
be
63
Cont i n g e n c y Code
If the g a i n t r a n s a c t i o n is f o r p u r p o s e c o d e "Dfl e n t e r t h e mountout contingency block. ( I f the " E n t e r " k e y i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . An e n t r y s h o u l d be keyed o n l y i f t h e p u r p o s e code i s "Dlf If a n e n t r y i s k e y e d , a "D" w i l l be e n t e r e d 2 i n t o t h e p u r p o s e c o d e f i e l d ) -/
C o n t r o l l e d Item Adjustment Code
E n t e r t h e a p p r o p r i a t e CLAC i f controlled items a r e involved. ( I f t h e "Enter" key is d e p r e s s e d with n o e n t r y a b l a n k w i l l be e n t e r e d . I f an e n t r y i s :eyed i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e If c o n t a i n i n g v a l i d ;'AC c o d e ' s . a n i n v a l i d e n t r y i s made, t h e "Enter" key will have t o be d e p r e s s e d t o r e s e t e n t r y . ) -/ 2 E n t e r t h e g a i n i n g P u r p o s e Code. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y a v a l u e of "A" w i l l be entered. i f t h e D I C i s "D8" and a T M number h a s b e e n e n t e r e d , a A "C" w i l l a u t o m a t i c a l l y be e n t e r e d . I f a c o n t i n g e n c y code h a s been e n t e r e d , a "D" w i l l automatically be e n t e r e d . E n t e r t h e g a i n i n g C o n d i t i o n Code. ( I f t h e " E n t e r " key i s d e p r e s s e d w i t h no e n t r y a v a l u e o f ' A ' w i l l be e n t e r e d . I f a TAM Number was e n t e r e d , a P u r p o s e Code "C" w i l l be e n t e r e d and t h i s f i e l d w i l l n o t be 2/ p r o m p t e d .) Leave b l a n k . Comput e r - g e n e r a t e d when c r e a t e d from DKA t r a n s a c t i o n .
P u r p o s e Code 1/
Condi t i o n Code 1/
6 7-7 3
Q u a n t i t y Counted
D8- - Gain/Loss T r a n s a c t i o n ( c o n t ' d ) /D9 LEGEND
CC 74-77
Title
Explanat i o n o f Entry (A b l a n k w i l l be e n t e r e d .) 2/ Leave b l a n k . (A b l a n k w i l l entered.) 2/
B l ank
be
78-80
Count Day
Leave b l a n k . Comput e r - g e n e r a t ed when c r e a t e d from DKA t r a n s a c t i o n . ( A b l a n k w i l l be e n t e r e d . ) 2/
1 -/
Entry r e q u i r e d . P e r t a i n s t o ADPE program. (An e n t r y of "3" i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.
21 -
31 -
DIC D8A D8B D8Z D9A D9 B D9L D92
Explanat i o n I n v e n t o r y Gain T r a n s a c t i o n Accounting Gain T r a n s a c t i o n M i s c e l l a n e o u s Gain T r a n s a c t i o n I n v e n t o r y Loss T r a n s a c t i o n Accounting Loss T r a n s a c t i o n Loss Shipment T r a n s a c t i o n ~ i s c e l l a n e o u sLoss T r a n s a c t i o n

DA P u r p o s e / C o n d i t i o n Code T r a n s f e r -
1.
2.
Input.
T r a n s f e r on hand a s s e t s between purpose c o d e s and c o n d i t i o n c o d e s . LEGEND Title Explanation of Entry

DA 3/ (The D I C Enter the DIC. keyed w i l l be e n t e r e x . 7 2/
T h i s f i e l d w i l l c o n t a i n t h e R I C of the supply source. (The S U R I C M c r e a t e d from the D e f a u l t Code Table w i l l be e n t e r e d . This f i e l d w i l l not a p p e a r on t h e s c r e e n . ) 2/ Leave b l a n k . e n t e r e d . ) Z/
7
8-22
Blank
(A
blank
will
be
E n t e r t h e NSN. ( F i r s t four p o s i t i o n s must be numeric .) 2/
(4)
23-24
Unit of I s s u e
11 -
Enter the U / I applicable to the NSN. ( I f t h e " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d against an internal table c o n t a i n i n g v a l i d U / I Codes. I f an i n v a l i d e n t r y i s made, the "Enter" k e y must be d e p r e s s e d t o r e s e t e n t r y . ) 21
25-29
Quantity
This field w i l l contain the Q u a n t i t y (Leading z e r o e s have been preprogrammed t o f i l l t h e remaining f i e l d s a f t e r t h e Q u a n t i t y h a s been The Quant i t y must be keyed keyed t w i c e , w i t h t h e same e n t r y each t ime I f "8flfl01" i s keyed the f i r s t time and "1" t h e second time a n e r r o r message w i l l be produced. The same v a l u e must be keyed t w i c e . The "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . ) 21
Document Number
11
E n t e r t h e Document Number. ( I f the "Enter" key E n t e r t h e AC. i s d e p r e s s e d w i t h no e n t r y the AC from t h e D e f a u l t Code T a b l e w i l l
1
I
30-35
CH 1
17 Sep 1984
DA- P u r p o s e / C o n d i t i o n Code T r a n s f e r ( c o n t ' d ) LEGEND Title Explanation of Entry be e n t e r e d . I f an AC i s k e y e d , t h e f i r s t keyed p o s i t i o n must be " K t . I f t h e f i r s t keyed e n t r y i s not "M", a n e r r o r m e s s a g e w i l l be d i s p l a y e d and t h e l ' E n t e r " key must be depressed t o r e s e t e n t r y . ) 2/
36-39
J u l i a n Date
Enter the c u r r e n t J u l i a n Date. ( I t h e "Enter" key is depressed with no e n t r y , the c u r r e n t J u l i a n d a t e w i l l be e n t e r e d . I f an e n t r y i s k e y e d , t h e keyed e n t r y cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s c a n be 0@1 t h r o u g h 366 o n l y . An i n v a l i d e n t r y w i l l c a u s e an e r r o r message and t h e " E n t e r " key must be d e p r e s s e d t o A l l keyed d a t e s a r e reset entry. "5' position J u l i a n dates. 8 k c 1980 would be keyed "80343") 2/ E n t e r t h e S e r i a l Number. ( I f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e n e x t number from t h e S e r i a l Number T a b l e w i l l be entered. Leading z e r o e s have been preprogrammed i f a numeric S e r i a l 2/ Number is keyed.) E n t e r t h e a p p r o p r i a t e Demand Code. Leave b l a n k i f t h e D I C i s "DAC". ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y and t h e D I C i s "DAD", a d e f a u l t v a l u e of "R" w i l l be entered. Keyed e n t r i e s c a n be "N" o r "Itt1 o n l y . I f t h e D I C i s "DAC" t h i s f i e l d w i l l be l e f t b l a n k . ) 2/ E n t e r t h e a p p r o p r i a t e Cost Code. Leave b l a n k i f t h e D I C i s "DAC". ( I f t h e " E n t e r " key is d e p r e s s e d w i t h no e n t r y and t h e D I C i s "DAD", t h e no c h a r g e Cost Code from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . I f t h e D I C i s "DAC" a b l a n k w i l l be e n t e r e d and t h i s f i e l d w i l l n o t a p p e a r on t h e s c r e e n . ) 2/
40-43
S e r i a l Number
44
Demand Code 1/
45-56
Cost Code
CH 1
1 7 Sep 1984
DA- P u r p o s e / C o n d i t i o n Code T r a n s f e r ( c o n t I d )
LEGEND
CC -
Title Fund Code
Explanation of Entrv E n t e r t h e Fund Code. Leave b l a n k i f t h e D I C i s "DAC". ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y and t h e D I C i s "DAD" t h e Fund Code from t h e D e f a u l t Code Table w i l l be e n t e r e d . I f t h e D I C i s "DAC" a b l a n k w i l l be e n t e r e d and t h i s f i e l d w i l l not a p p e a r on t h e 2 s c r e e n . ) -/ k a v e blank. 2 e n t e r e d . ) -/ (A b l a n k
57-58
59-62
Blank
will
be
63
Contingency Code
E n t e r t h e a p p r o p r i a t e C o n t i n g e n c y Code i f t h e purpose t o o r purpose from i s "D" (If t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d .) 21 -
Blank
Leave b l a n k . e n t e r e d . ) -/ 2
(A
blank
will
be
Purpose Code To
Enter t h e P u r p o s e Code b e i n g transferred to. ( I f t h e "Enter" k e y i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e o f "A" w i l l be 2 e n t e r e d . ) -/ Enter the C o n d i t i o n Code b e i n g transferred to. ( I f t h e "Enter" k e y i s d e p r e s s e d w i t h no e n t r y a d e f a u l t v a l u e o f "F" w i l l be 21 entered.) Leave b l a n k . e n t e r e d . ) 2/
C o n d i t i o n Code To
67-69
Blank
(A b l a n k
will
be
70
Purpose Code From
E n t e r t h e Purpose Code From. (1f t h e "Enter" key is d e p r e s s e d w i t h n o e n t r y a d e f a u l t v a l u e of "C" w i l l be e n t e r e d i f t h e D I C is "DAD". A d e f a u l t v a l u e of "A" w i l l b e e n t e r e d i f t h e D I C i s "DAC" .) 21 E n t e r t h e C o n d i t i o n Code From. ( I f t h e "Enter" key i s d e p r e s s e d w i t h
Condi t i o n Code From
DA Purpose/Condition Code Transfer (cont'd) LEGEND Title Explanation of Entry no entry, a default value of "A1' will be entered.
72-80
Blank
Leave blank. entered.)
(A blank will be
1 -/
2 -/
Entry Required. Pertains to ADPE program. (An entry of "?" in any position of any position of any field will erase the screen and return the operator to the Daily Transaction Menu. D IC DAD Explanation Purpose Code Transfer Transaction Condition Code Transfer Transaction From Purpose/~ondition Code Purpose/~ondition Code
3 -/
DAC
DAD Transaction
AA
DAC Transact ion

AA
AF
- --
DIC DAC Transfer.
CH 1
17 Sep 1984
FHF SASSY U S I N G UNIT PROCEDURES
DG- B a c k o r d e r E s t a b l i s h i n e n t / L i q u i d a t i o n T r a n s a c t i o n
1.
Ir~put/Output .
2. Purpose : F i n a n c i a l t r a n s a c t i o n n o r m a l l y i n t e r n a l l y c r e a t e d when a bac k o r d e r i s e s t a b l i s h e d o r r e l e a s e d . Can be i n p u t t o e s t a b l i s h , o r l i q u i d a t e a b a c k o r d e r .

LEGEND
CC -
T-i t l e Document I d e n t i f i e r Code 1/ R o u t i n g I d e n t i f i e r Code -/ 1
Explanation of Entry E n t e r D L C DG- -/ 3 w i l l be e n t e r e d . (The "DIC" keyed
1-3
4-6
Enter the RIC of the supporting SMU. ( T h e SMU KIC c r e a t e d from t h e default table w i l l be e n t e r e d . T h i s f i e l d w i l l n o t a p p e a r on t h e s c r e e n a n d n o k e y i n g w i l l be 2/ r e q u i r e d .) Leave b l a n k 2/ entered) (A
Blank
blank
w i l l
be
8-22
N a t i o n a l S t o c k Number -/ 1 U n i t of I s s u e
( F i r s t four E n t e r t h e NSN. 2/ p o s i t i c n s must be n u m e r i c .) -
(4)
2 3-24
Enter the U / I a p p l i c a b l e t o the (Lf the "Enter" key i s NSN. d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d against an internal table c o n t a i n i n g v a l i d U / I Codes. I f a n i n v a l i d e n t r y i s made, t h e " E n t e r " k e y must be d e p r e s s e d to reset 21 entry) The field w i l l contain the Quantity. (Leading z e r o e s have been preprograrnmed t o f i l l t h e remaining f i e l d s a f t e r the Quantity h a s been keyed. The Q u a n t i t y m u s t b e keyed t w i c e , w i t h t h e same e n t r y If "OOOflll' i s keyed t h e each time. f i r s t t i m e and "1" t h e s e c o n d t i m e , a n e r r o r message w i l l be p r o d u c e d . The same v a l u e must be keyed t w i c e . The " E n t e r " k e y must be d e p r e s s e d t o r e s e t e n t r y . ) -/ 2 E n t e r t h e Document Number. E n t e r t h e AC. ( I f the "Enter" key
25-29
Quant i t y
Document Number 1/
30-35
CH 1
1 7 Sep 1984
DG
- Backorder
Title
Establishment/Liquidation T r a n s a c t i o n ( c o n t ' d )
LEGEND
.. E x ~ l a n a t i o no f E n t r v
i s d e p r e s s e d w i t h no e n t r y , t h e Using U n i t AC from D e f a u l t Code T a b l e w i l l be e n t e r e d . I f an AC i s keyed, t h e f i r s t p o s i t i o n must be "M". I f t h e f i r s t p o s i t i o n o f a keyed e n t r y i s not "bfl, an e r r o r message w i l l he d i s p l a y e d and t h e "Enter" key must be d e p r e s s e d t o reset entry.) 21
J u l i a n Date Enter the c u r r e n t J u l i a n d a t e . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e c u r r e n t J u l i a n d a t e w i l l he e n t e r e d . I f an e n t r y i s k e y e d , t h e keyed e n t r y cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s c a n be "Ibfll" t h r o u g h "366" o n l y . An i n v a l i d e n t r y w i l l cause an e r r o r m e s s a g e , and t h e "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t entry. A l l keyed d a t e s a r e "5" position Julian dates. 8 Dec 1980 would be keyed "80343") 2/ E n t e r t h e S e r i a l Number. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e n e x t number from t h e S e r i a l Number T a b l e w i l l b e entered. Leading z e r o e s have been preprogramned i f a numeric s e r i a l 21 number i s keyed .) E n t e r t h e Demand Code. ( I f the f i e l d i s r e l e a s e d w i t h no e n t r y , a d e f a u l t v a l u e o f "R"" w i l l be e n t e r e d . keyed e n t r y can be "N" o r "R" o n l y . ) 2/ E n t e r t h e Supplementary A d d r e s s , o r leave blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l he e n t e r e d . I f an e n t r y is k e y e d , t h e f i r s t p o s i t i o n must be "MI" o r "Y" An i n v a l i d e n t r y w i l l c a u s e a n e r r o r message. The "Enter"
S e r i a l Number
Derngnd Code 1/
CH 1
17 Sep 1984
DG- B a c k o r d e r E s t a b l i s h m e n t I L i q u i d a t i o n T r a n s a c t i o n ( c o n t I d )
LEGEND Title E x p l a n a t i o n o f fintry key must be entry.) 2/ S i g n a l Code 1/ depressed to reset
E n t e r t h e S i g n a l Code. ( I f the " E n t e r " k e y i s d e p r e s s e d w i t h no entry, and the supplementary address is blank or the 1st p o s i t i o n i s "Y", a d e f a u l t v a l u e of "A" w i l l be e n t e r e d . If the supplementary address i s - blank not o r 1 s t p o s i t i o n - "I"', a d e f a u l t not v a l u e o f "B" w i l l be e n t e r e d . ) 2/ E n t e r t h e ERO Number o r l e a v e blank. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f a n e n t r y i s k e y e d , t h e f i r s t p o s i t i o n must be a n A l p h a c h a r a c t e r , and no b l a n k s o r s p e c i a l c h a r a c t e r s a r e allowed) 21. Enter the Project blank. ( I f the d e p r e s s e d w i t h no w i l l be e n t e r e d ) . Code o r l e a v e " E n t e r " key i s e n t r y , a blank
5 2-56
Equipment R e p a i r O r d e r Number
57-59
P r o j e c t Code
60-61
E n t e r t h e P r i o r i t y Code. ( I f the " E n t e r " k e y i s d e p r e s s e d w i t h no e n t r y , t h e P r i o r i t y Code from t h e w i l l be Default Code Table e n t e r e d . ) -/ 2 Leave b l a n k . e n t e r e d . ) -/ 2
Blank
(A
blank
will
be
Cont i n g e n c y Code
E n t e r t h e C o n t i n g e n c y Code. (If t h e "Enter" key i s d e p r e s s e d with n o e n t r y , a b l a n k w i l l be e n t e r e d . V a l i d e n t r i e s a r e "1" t h r o u g h "5", and a p u r p o s e code of "Dl1 must be 2 e n t e r e d . ) -/ Leave b l a n k . e n t e r e d .) 2/
(A
Blank
blank
will
be

DG Backorder E s t a b l i s h m e n t / ~ i ~ u i dia tn T r a n s a c t i o n ( c o n t ' d l o LEGEND Title Purpose Code Explanation of Entry E n t e r t h e Purpose Code. ( I f the "Enter1' key i s d e p r e s s e d w i t h no e n t r y a d e f a u l t v a l u e of "A" w i l l be e n t e r e d . ) 2/ Leave b l a n k . 2/ entered). (A
66
Blank
blank
will
be
67-68
Fund Code
E n t e r t h e Fund Code. (If the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Fund Code f r o m t h e w i l l be Default Code Table 21 entered.) E n t e r t h e Cost Code. ( I f the Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e C o s t Code f r o m t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . If a n e n t r y i s k e y e d , i t w i l l be v a l i d a t e d a g a i n s t t h e c o s t code table.) 2/
I1
69-80
Cost Code
Entry Required.
(An e n t r y o f "?" i n any p o s i t i o n of any P e r t a i n s t o ADPE-FMF program. f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.)
DIC -
Explanat i o n Backorder E s t a b l i s h m e n t T r a n s a c t i o n Backorder L i q u i d a t i o n T r a n s a c t i o n
DGA
DG6
DHA Demand H i s t o r y T r a n s a c t i o n
1.
2.
Input/Lnternal.
To r e c o r d u s a g e on t h e A c t i v i t y Usge A c c o u n t i n g F i l e ( A U A F ) . LEGEND
CC 1-3
Title Document I d e n t i f i e r Code -/ 1 R o u t i n g I d e n t i f i e r Code -/ 1
Explanation of Entry The F i e l d w i l l c o n t a i n D L C "DtiA" 31 ( T h e D I C keyed w i l l be e n t e r e d . ) T / T h i s f i e l d w i l l c o n t a i n the R I C of t h e SMU. ( T h e S U K I C c r e a t e d from M t h e D e f a u l t Code T a b l e w i l l be entered. T h i s f i e l d w i l l not a p p e a r on t h e s c r e e n . ) 2/ Leave b l a n k . e n t e r e d . ) -/ 2
(A
4-6
Blank
blank
will
be
8-22
2 3-24
N a t i o n a l S t o c k Number -/ 1 Unit of I s s u e 11
E n t e r t h e NSN. ( F i r s t four p o s i t i o n s must be r.umeric.) 2 Enter

NSN.
(4)
the U / I applicable to the ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t w i l l he e n t e r e d . v a l u e of "EA" Keyed e n t r i e s w i l l be v a l i d a t e d against an internal table coat aining valid U 1 codes. ! I f an i n v a l i d e n t r y ismade, the "Enter" k e y must be d e p r e s s e d t o r e s e t 21 entry.) This field w i l l contair: the (Leading Quant i t y b e i n g a d j u s t e d z e r o e s have b e e n p r e p r o g r a ~ n m e d t o f i l l the remaining f i e l d s a f t e r the Q u a n t i t y has been keyed. The Q u a n t i t y must be keyed t w i c e , w i t h If t h e same e n t r y e a c h t i m e . " @ @ @ l l ' keyed t h e is f i r s t time and "1" t h e second t i m e , an e r r o r m e s s a g e w i l l be p r o d u c e d . The same v a l u e must be keyed t w i c e . The " E n t e r 1 ' k e y must be d e p r e s s e d t o 2/ reset entry.) -
25-29
Q u a n t i t y -/ 1
Document Number 1/
E n t e r t h e Document Number. E n t e r t h e AC. ( I f t h e " ~ n t e r " key i s d e p r e s s e d w i t h no e n t r y , the
30-35
CH 1
1 7 Sep 1 9 8 4
DHA Demand H i s t o r y T r a n s a c t i o n ( c o n t ' d l

LEGEND Title Explanation o f Entry Using Unit AC from D e f a u l t Code I f an T a b l e w i l l be e n t e r e d . AC i s keyed, t h e f i r s t p o s i t i o n I f the f i r s t p o s i t i o n must be "M" o f a keyed e n t r y is not "M", a n e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . ) 21
36-39
J u l i a n Date
Enter the curren-t J u l i a n d a t e . ( I f t h e "Enter" key is d e p r e s s e d w i t h no e n t r y , the current J u l i a n d a t e w i l l be e n t e r e d . I f an e n t r y is k e y e d , t h e keyed e n t r y cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s can be "001" t h r o u g h "366" o n l y . An i n v a l i d e n t r y w i l l cause an e r r o r message. The "Enter" key must be A1 1 depressed t o r e s e t entry. d a t e s keyed a r e "5" p o s i t i o n J u l i a n dates. 8 Dec 1980 would be keyed 2/ "80343") E n t e r t h e S e r i a l Number. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e n e x t number from t h e S e r i a l Number T a b l e w i l l b e entered. Leading z e r o e s have been preprogrammed i f a numeric s e r i a l 2/ number i s keyed .) E n t e r t h e Demand Code. ( I f the "Enter" key is d e p r e s s e d w i t h no e n t r y a d e f a u l t v a l u e of "R" w i l l be entered. (Keyed e n t r i e s can be "N" o r "R" o n l y . ) Leave Blank. e n t e r e d . ) 2/
40-43
S e r i a l Number
44
Demand Code 1/
45-80
Blank
(A b l a n k
will
be
1 -/ 2 -/
Entry Required. P e r t a i n s t o ADPE Program. (An e n t r y of "?I' i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t o o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.) I n t e r n a l l y c r e a t e d from D7's and 2 0 ' s .
CH 1
31
1 7 Sep 1984
DKA Using Unit I n v e n t o r y Count T r a n s a c t i o n
1.
Input/Lnternal/Output.
2 . P ~ ~ r p o s e :Adjust on hand a s s e t s on t h e loaded Unit Balance F i l e (LUBF), Loaded Unit Allowance F i l e ( L U A F ) , and Loaded Unit Mount Out F i l e (UMOF). LEGEND Title 1-3 Document I d e n t i f i e r Code 1/ Routing I d e n t i f i e r Code 1/ Explanation of Entry E n t e r D I C DKA 3/ (The w i l l be e n t e r e d . 7 2/ DIC keyed
4-6
E n t e r the R I C o f t h e SMU. (The S U M R I C c r e a t e d from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d and t h i s f i e l d w i l l not a p p e a r on t h e 21 screen.) Leave Blank. 21 entered.) (A
Blank
blank
will
be
8-22
N a t i o n a l S t o c k Number 1/ Unit of I s s u e 1/
( F i r s t four E n t e r t h e NSN. 21 p o s i t i o n s must be numeric .) -
(4)
23-24
Enter the U / I applicable to the NSN. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d against an internal table c o n t a i n i n g v a l i d U / I Codes. I f a n i n v a l i d e n t r y is made, the "Enter" key must be d e p r e s s e d t o r e s e t entry.) 2/
25-31
Q u a n t i t y Counted 1/
Enter t h e Quantity Counted. (Leading zeroes have been preprogrammed to f i l l t h e remaining f i e l d s a f t e r t h e q u a n t i t y h a s been keyed and the "Enter" key depressed. The q u a n t i t y must be keyed t w i c e , w i t h the same e n t r y is each time. I f "P)@fl@P)fil" keyed t h e f i r s t t i m e , and "1" t h e second t i m e , an e r r o r message w i l l be produced. The same v a l u e must be keyed t w i c e . The "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t 21 entry.) Leave b l a n k . e n t e r e d . ) 2/
32-46
Blank
(A
blank
will
be
DKA Using Unit I n v e n t o r y Count T r a n s a c t i o n ( c o n t ' d )
LEGEND
CC Title Count Card C o n t r o l Number Explanat ion o f Entry Leave b l a n k when p r e p a r e d by Using Units. ( A b l a n k w i l l be e n t e r e d . 21 Leave b l a n k . e n t e r e d . ) 21
47-53
54-60
61
Blank
(A
blank
will
be
Count Number 11
E n t e r "1" f o r t h e f i r s t c o u n t , a 2 1 i s e n t e r e d by t h e computer on 1 o u t p u t of r e c o u n t c a r d s . ( I f the 11 E n t e r " key i s d e p r e s s e d w i t h no 21 e n t r y , a "1" w i l l be e n t e r e d . ) tr
6 2-64
C u t o f f Date 1/
Enter the Cutoff Date o f the ( I f t h e "Enter" k e y is inventory. depressed with no e n t r y , the c u r r e n t d a t e w i l l be e n t e r e d . If a n e n t r y i s k e y e d , i t c a n n o t be g r e a t e r t h a n c u r r e n t d a t e and , c a n b e "001" t h r o u g h "366" o n l y . All k e y e d d a t e s a r e "5" positions 8 Dec 1980 would he Julian dates. 21 keyed "80343" .) E n t e r t h e AC o f t h e a c t i v i t y conducting the inventory. ( I f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e l a s t f i v e c h a r a c t e r s of t h e Using Unit AC from t h e D e f a u l t 2 Code T a b l e w i l l be e n t e r e d . ) -/ E n t e r t h e P u r p o s e Code. ( I f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "A" w i l l be e n t e r e d . V a l i d e n t r i e s a r e "A", 1 8 ~ 8 8 ? ~ D I ( Or , I I c 1 f - ) 21
165-69
I
70
Purpose Code 11
71
Cond i t i o n Code 1/
E n t e r t h e C o n d i t i o n Code. ( I f the " E n t e r " key i s d e p r e s s e d w i t h no keyed e n t r y , a d e f a u l t v a l u e of "A" w i l l he e n t e r e d . V a l i d e n t r i e s a r e "A" o r "F" .) 2/ E n t e r t h e C o n t i n g e n c y Code i f (This f i e l d w i l l p u r p o s e code " D l ' . o n l y be prompted i f a p u r p o s e code
72
C o n t i n g e n c y Code
CH 1
17 Sep 1984
F 5 F SASSY USING UNIT PUOCEDUKES
DKA U s i n g U n i t I n v e n t o r y Count T r a n s a c t i o n ( c o n t ' d )
LEGEND Title Explanation of Entry o f "D" is e n t e r e d . I f purpose code i s - "DM a b l a n k w i l l he e n t e r e d . not I f p u r p o s e c o d e "D", valid entries 21 a r e o n e ( 1 ) t h r o u g h f i v e ( 5 .) -
73-75
Count D a t e
11
E n t e r t h e Count D a t e . Enter" key is depressed e n t r y , the current date entered.) 21 Leave B l a n k . 21 entered.) (A blank
( I f the w i t h no w i l l be
76-80
Blank
will
be
11 21 -
Entry Required. P e r t a i n s t o ADPE p r o g r a m . (An e n t r y o f " ? " i n a n y p o s i t i o n of any f i e l d b e i n g p r o m p t e d w i l l e r a s e t h e s c r e e n and r e t u r n t o o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Henu.) F o r D I C "DKAI1 s e c o n d c o u n t c a r d s w i l l be i n t e r n a l l y c r e a t e d i f t h e g a i n l l o s s a d j u s t m e n t i s g r e a t e r t h a n $800.00. C o n t r o l l e d i t e m s cannot b e a d j u s t e d u t i l i z i n g a "DKX1 t r a n s a c t i o n .
3 -1
ME- Management C r e a t e d S u p p l y S t a t u s
1.
Input.
2. Purpose : F u r n i s h u p d a t e d i n f o r m a t i o n r e g a r d i n g p a r t i c u l a r s u p p l y r e q u e s t s a s a r e s u l t o f management r e v i e w . LEGEND

CC -
Title 1 Document I d e n t i f i e r Code -/
Explanat i o n o f Entry T h i s f i e l d w i l l c o n t a i n D I C ME- -1 3 (The "DIC" keyed w i l l be e n t e r e d . ) 21 This f i e l d w i l l c o n t a i n the R I C of the supply source. ( 1 f the " ~ n t e r " k e y i s d e p r e s s e d w i t h no e n t r y t h e S U R I C c r e a t e d from t h e d e f a u l t M Code T a b l e w i l l be e n t e r e d . ) 21 This f i e l d w i l l contain the M & S Code. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e o f "St' w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d against and internal table Tf c o n t a i n i n g v a l i d M & S Codes. a n i n v a l i d e n t r y i s made, t h e have t o be "Enter" key w i l l 21 d e p r e s s e d t o r e s e t e n t r y . ) .T h i s f i e l d w i l l c o n t a i n t h e NSN affected by the s t a t u s code. ( F i r s t f o u r ( 4 ) p o s i t i o n s [nust be n u m e r i c ) . 2/ This f i e l d w i l l contain the U / I a p p l i c a b l e t o the NSN. ( I f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d U / I Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . ) 21
1-3
4-6
Routing I d e n t i f i e r Code -1 1
~edia and S t a t u s Code 1/
8-22
Nat i o n a l S t o c k Number
2 3- 24
25-29
This field w i l l contain the Quantity. ( L e a d i n g z e r o e s have been preprogrsmmed to fill the remaining f i e l d s a f t e r the Quantity h a s been k e y e d . The Q u a n t i t y must b e keyed t w i c e , w i t h t h e same e n t r y
FNF SASSY USING UNIT PKOCEDURES
M - Management C r e a t e d S u p p l y S t a t u s ( c o n t ' d ) E
LEGEND
Title Explanation of Entry I f "fl@@@l"k e y e d t h e is each time. f i r s t time and "1" t h e s e c o n d t i m e , a n e r r o r m e s s a g e w i l l be p r o d u c e d . The same v a l u e m u s t b e k e y e d t w i c e . The " E n t e r " k e y m u s t be d e p r e s s e d to reset entry.) 2/
1/ Document Number -
E n t e r t h e Document Number. E n t e r t h e AC. ( I f t h e e n t e r key is d e p r e s s e d w i t h no e n t r y , t h e u s i n g u n i t A f r o m t h e D e f a u l t Code T a b l e C w i l l be e n t e r e d . If an A C is k e y e d , t h e f i r s t p o s i t i o n must b e "?ft. I f t h e f i r s t keyed e n t r y is not I'M", a n e r r o r m e s s a g e w i l l be d i s p l a y e d and t h e e n t e r k e y m u s t be 2 d e p r e s s e d t o r e s e t e n t r y . ) -/ Enter the J u l i a n d a t e . (There is no d e f a u l t f o r t h i s f i e l d . Entry cannot be greater than current date. A l l d a t e s k e y e d a r e "5" 8 Dec 1 9 8 0 w o u l d position dates. be k e y e d "80343" .) -/ 2 E n t e r t h e S e r i a l Number. (Leading z e r o e s have been preprogra~nmed i f a n u m e r i c s e r i a l number i s k e y e d . T h e r e is no d e f a u l t for t h i s f i e l d .) 2/ This f i e l d will contain a Suffix Code when additional action is b e i n g t a k e n , o r i t w i l l be l e f t blank. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k 2/ w i l l be e n t e r e d . ) This field will contain the Supplementary Address, o r i t w i l l be l e f t blank. ( I the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k If a n e n t r y i s w i l l be e n t e r e d . k e y e d t h e f i r s t p o s i t i o n m u s t be ' or An i n v a l i d e n t r y w i l l
30-35
36-39
J u l i a n Date
40-43
S e r i a l Number
S u f f i x Code
45-50
CH 1
17 S e p 1 9 8 4
ME- Management Created Supply S t a t u s ( c o n t ' d )

LEGEND Title E x p l a n a t i o n of E n t r y c a u s e an e r r o r message. The "Enter" key must be depressed t o r e s e t e n t r y . ) 2/
S i g n a l Code
11
This f i e l d w i l l contain the Signal Code. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y and t h e supplementary a d d r e s s i s b l a r k , o r 1 s t ~ o s i t i o ni f "Y", a s i g n a l code I f the o f "A" w i l l be e n t e r e d . supplementary a d d r e s s i s not blank o r 1 s t p o s i t i o n i s not "Y" 3 a s i g n a l c o d e o f "By' w i l l b e e n t e r e d . ) 2/
Fund Code
11
T h i s f i e l d w i l l c o n t a i n t h e Fund Code. ( I f t h e "Enter" key i s depressed w i t h no e n t r y t h e fund c o d e w i l l b e e n t e r e d from t h e D e f a u l t Code able.) / This f i e l d w i l l contain the D i s t r i b u t i o n Code, when r e q u i r e d ; (If t h e o r i t w i l l be l e f t blank. "Enter1' key i s depressed w i t h no e n t r y a blank w i l l be e n t e r e d . If a n e n t r y i s keyed i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing valid Distribution Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be depressed t o r e s e t e n t r y . )
Weapons System Code
E n t e r t h e Weapons Sys tern Code. (I t h e "Enter" key i s depressed w i t h no e n t r y , a blank w i l l be e n t e r e d . I f an e n t r y i s keyed i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Weapon Sys tern Codes. I f an i n v a l ld e n t r y i s made, t h e "Enter" key w i l l have t o be depressed t o r e s e t e n t r y . ) 21
P r o j e c t Code
This f i e l d w i l l contain the Project Code, o r i t w i l l be l e f t blank. ( 1 f t h e "Enter" key i s depressed w i t h no e n t r y , a blank w i l l be e n t e r e d . ) 21
FMF SASSY US I NG UNIT PROCEDURES

ME- Management C r e a t e d Supply S t a t u s ( c o n t ' d )
LEGEND Title 60-61 P r i o r i t y Code -/ 1 Explanation of Entry This field P r i o r i t y Code. i s depressed P r i o r i t y Code T a b l e w i l l be
w i l l contain ( I f t h e "Enter" w i t h no e n t r y , from t h e D e f a u l t entered.) 21
the key the Code
6 2-64
Required D e l i v e r y D a t e
E n t e r t h e RDD; o t h e r w i s e , leave blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . "999" c a n be keyed i f t h e p r i o r i t y i s 01 t h r o u g h 03. A It555", "N" o r "E" c a n be keyed i f p r i o r i t y i s "01" through "08".) 2/
6 5-6 6
S t a t u s Code - l l
This f i e l d w i l l contain the Status Code. ( A l l keyed v a l u e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d S t a t u s Codes. T h e r e i s no d e f a u l t f o r t h i s f i e l d . I f t h e S t a t u s Code keyed i s a r e j e c t s t a t u s requiring an override t o p r o c e s s , t h e q u e s t i o n w i l l be asked i f a n o v e r r i d e i s wanted. I f a n s w e r e d "YES" a "2" w i l l b e e n t e r e d i n t o CC "70" of t h e o u t p u t transaction.)
67-69
L a s t Known H o l d e r
T h i s f i e l d w i l l c o n t a i n t h e R I C of t h e supply s o u r c e f o r which f o 1lowup a c t i o n w i l l be t a k e n when s t a t u s code BM, i s e n t e r e d i n CC 65-66; o r i t w i l l be l e f t b l a n k . ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a blank w i l l be e n t e r e d i f t h e s t a t u s code i s o t h e r T h i s f i e l d must be keyed t h a n BM. i f t h e s t a t u s code i s BK, BM o r BZ.) 21
70
Blank
Leave b l a n k . e n t e r e d . ) 21
(A
blank
will
be
71-73
Date Prepared
This f i e l d w i l l contain the date (If t h e t r a n s a c t i o n was p r e p a r e d . t h e "Enter" key i s d e p r e s s e d w i t h n o e n t r y t h e c u r r e n t d a t e w i l l be e n t e r e d . A l l d a t e s keyed a r e "5"
ME- Management Created Supply S t a t u s ( c o n t ' d l

LEGEND Title E x p l a n a t i o n of E n t r y position J u l i a n dates. would be keyed "80343".) 74-80 Unit P r i c e
21
8 Dec 1980
T h i s f i e l d w i l l c o n t a i n t h e Unit P r i c e of t h e t r a n s a c t i o n , when r e q u i r e d ; o r i t w i l l be l e f t blank. ( I t h e "Enter1' key i s depressed w i t h no e n t r y , a blank w i l l be e n t e r e d . Leading z e r o ' s have been preprogrammed numeric characters a r e keyed.) 21
Entry r e q u i r e d . P e r t a i n s t o ADPE program. (An e n t r y of "?" i n any p o s i t i o n of any f i e l d being prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y Transact i o n Menu. ) Code Explanation To r e q u i s i t i o n e r (CC 30-35) To Supplementary Address (CC 40-45) To d i s t r i b u t i o n code (CC 54) When R I C (CC 4-61 i s S A o r SHA. G
M - Management C r e a t e d Supply Shipment S t a t u s S
1.
2.
Input
Management c r e a t e d s h i p p i n g s t a t u s a s a r e s u l t of manual r e v i e w .
CC 1-3
L/
E n t e r D I C MS. 3 / he "DIC" w i l l be entered:) 2/
keyed
4 -6
Routing I d e n t i f i e r Code 11
T h i s f i e l d w i l l c o n t a i n t h e R I C of ( I f t h e "Enter" t h e supply source. key i s d e p r e s s e d w i t h no e n t r y t h e G e n e r a l Account RIC c r e a t e d from t h e D e f a u l t Code T a b l e w i l l be 2 e n t e r e d . ) -1 Leave b l a n k . entered.) 2 /
Blank
(A
blank
will
be
8-22
This f i e l d w i l l contain the being supplied. ( F i r s t four p o s i t i o n s must be numeric.) 2 /
NSN
(4)
23-24
This f i e l d w i l l contain the U / I a p p l i c a b l e t o t h e NSN. (1f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be entered. Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e I f an c o n t a i n i n g v a l i d U / I codes. i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be d e p r e s s e d t o reset entry.)
21
25-29
Quantity
This field w i l l contain the Quantity being shipped. (Leading z e r o e s have been preprogrammed t o f i l l t h e remaining f i e l d s a f t e r t h e Q u a n t i t y has been keyed. The Q u a n t i t y must b e keyed t w i c e , w i t h t h e same e n t r y each time. If "00001" i s keyed t h e f i r s t time and "1" t h e second time, an e r r o r message w i l l be produced. The same v a l u e must be keyed t w i c e . The e n t e r key must be d e p r e s s e d t o r e s e t e n t r y . ) 21
M - Management C r e a t e d Supply Shipment S t a t u s ( c o n t I d ) S LEGEND Title A c t i v i t y Address Code Explanation of E n t r y ( I f t h e "Enter" key E n t e r t h e AC. i s d e p r e s s e d w i t h no e n t r y , t h e Using U n i t AC from t h e D e f a u l t Code I f an AC i s T a b l e w i l l be e n t e r e d . k e y e d , t h e f i r s t p o s i t i o n must b e "MI". I f t h e f i r s t p o s i t i o n of t h e keyed i s n o t "M", an e r r o r message w i l l be d i s p l a y e d and t h e " ~ n t e ; " key w i l l have t o be depressed t o 2 r e s e t e n t r y . ) -/ Enter the J u l i a n d a t e . (There i s no d e f a u l t f o r t h i s f i e l d . Entry c a n n o t be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s c a n b e "001" t h r o u g h "366". A l l dates position Julian k e y e d a r e "5" dates. 8 Dec 1980 would be keyed "80343" .) -/ 2 E n t e r t h e S e r i a l Number. (There i s no d e f a u l t . Leading z e r o s h a v e b e e n programmed i f a numeric S e r i a l Number is k e y e d . ) 2/ This f i e l d w i l l c o n t a i n a S u f f i x Code when a s p l i t shipment o c c u r s , o r it w i l l be l e f t b l a n k . ( I f the 11 E n t e r " k e y i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . Keyed entries are validated to insure they are valid suffix 21 c o d e s .) Supplementary Address This f i e l d w i l l c o n t a i n the Supplementary A d d r e s s , o r it w i l l b e l e f t blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y is keyed t h e f i r s t p o s i t i o n must b e "M" o r "Y" An i n v a l i d e n t r y w i l l c a u s e an e r r o r m e s s a g e . The IIEnter" key must b e d e p r e s s e d t o
J u l i a n Date
S e r i a l Number
S u f f i x Code
reset entry.) 2/
CH 2
1 8 DEC 1985
M - Management C r e a t e d S u p p l y Shipment S t a t u s ( c o n t ' d ) S LEGEND Title Hold Code Explanation of Entry This field w i l l contain the a p p r o p r i a t e Hold Code when s h i p m e n t h a s b e e n d e l a y e d , o r i t w i l l be l e f t blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be e n t e r e d . I f an e n t r y i s k e y e d i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l table containing valid Hold Codes I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . ) 2/
52-53
Fund Code 1/
T h i s f i e l d w i l l c o n t a i n t h e Fund Code. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Fund c o d e from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . ) 2/ This field w i l l contain the D i s t r i b u t i o n Code, when r e q u i r e d ; o r i t w i l l be l e f t b l a n k . ( I f the " E n t e r " k e y is d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be e n t e r e d . A k e y e d e n t r y w i l l be v a l i d a t e d against an internal table containing valid Distribution Codes. I f an i n v a l i d e n t r y i s made, t h e " E n t e r " k e y w i l l h a v e t o be d e p r e s s e d t o r e s e t e n t r y . ) 21 T h i s f i e l d w i l l c o n t a i n t h e Weapons S y s t e m Code when r e q u i r e d o r i t w i l l be l e f t b l a n k . ( I f the " E n t e r " k e y is d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be e n t e r e d . If an e n t r y i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Weapon S y s t e m Codes. I f a n i n v a l i d e n t r y is made, t h e " E n t e r 1 ' k e y w i l l h a v e t o be d e p r e s s e d t o r e s e t e n t r y . ) This f i e l d w i l l contain S h i p p e d when s h i p m e n t h a s When s h i p m e n t h a s n o t this field w i l l con estimated shipping d a t e . t h e Date occurred. occurred, tain the (There i s
5 5-56
Weapons S y s t e m Code
5 7-59
Date Shipped o r E s t i m a t e d 1/ S h i p p i n g Date -
FMF SASSY USING UNIT PROCEDURES M- Management C r e a t e d Supply Shipment S t a t u s ( c o n t ' d ) S LEGEND Title Explanation of Entry no d e f a u l t f o r t h i s f i e l d . A keyed e n t r y c a n n o t be less t h a n document A l l d a t e s keyed a r e draft date. 11 5 1 1 p o s i t i o n J u l i a n d a t e s . 8 Dec 1980 would be keyed "80343" .) 60-61 P r i o r i t y Code
11
This field w i l l contain the P r i o r i t y Code. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y t h e priority from t h e D e f a u l t Code Table w i l l be e n t e r e d . ) 2/ This f i e l d w i l l contain the a p p r o p r i a t e TCN, GBL, o r SUN when shipment h a s o c c u r r e d ; o r i t w i l l be l e f t b l a n k . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be e n t e r e d . ) 21 This f i e l d w i l l contain the a p p r o p r i a t e Mode of Shipment when shipment h a s o c c u r r e d , o r i t w i l l be l e f t blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y a v a l u e o f "G" w i l l be e n t e r e d . I f an e n t r y is keyed, i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Mode of Shipment Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y .) 21 Leave Blanks. 2/ entered.) (A b l a n k
62-76
Transport a t ion Control Government B i l l Lading Number, o r Shipment U n i t Number
Mode of Shipment Code
78-80
Blank
will
be
1/ 21 -
Entry Required. P e r t a i n s t o ADPE Program. (An e n t r y of"?" i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.) Code MS1 Explanat i o n For R e q u i s i t i o n e r (CC 30-35) For Supplementary Addressee ( C C 45-50) For D i s t r i b u t i o n Code (CC 54) ADPE-FMF WILL ACCEPT O L D I C "MS1" AND "MS2". NY
31 -
NOTE:
YAL Loaded U n i t Allowance F i l e Change T r a n s a c t i o n 1. Type T r a n s a c t i o n : Input. and delete allowances on the Loaded Unit Allowance File
2. Purpose: (LUAF)
To
add
C --C
Title Document I d e n t i f i e r Code 11 Blank
E x p l a n a t i o n of E n t r y E n t e r D I C YAL. 3 / (The "DIC" w i l l b e entered:) 2/ Leave b l a n k . 21 entered.) (A
1-3
keyed
4-6
blank
will
be
Memorandum R e c e i p t -/ 1 I n d i c a t o r Code
E n t e r t h e a p p r o p r i a t e MRIC. (If t h e "Enter" key i s depressed with n o k e y e d e n t r y , a "1" w i l l b e entered. V a l i d e n t r i e s a r e "1" o r 11211.)21 E n t e r t h e NSN o f t h e a l l o w a n c e item. The p r i m e NSN s h o u l d a l w a y s be loaded. (First four (4) p o s i t i o n must b e n u m e r i c . ) 2/ Leave b l a n k . entered.) 21
8-22
1 N a t i o n a l S t o c k Number -/
23
Blank
(A
blank
will
he
24-2 9
Table of Authorized I M a t e r i e l C o n t r o l Number -/
E n t e r t h e T M number. A
( T h e r e is no
numbers c a n b e keyed and t h e s i x t h t h r o u g h "G". p o s i t i o n c a n b e "A" I f a T M number is k e y e d , t h e f i r s t A p o s i t i o n must b e a l p h a and t h e l a s t p o s i t i o n t h e c l a s s of s u p p l y . "2", "7" e t c . ) 21 30-35 A c t i v i t y A d d r e s s Code 1/ E n t e r t h e AC o f t h e U n i t . ( I f the " E n t e r " k e y i s d e p r e s s e d w i t h no k e y e d e n t r y , t h e U s i n g U n i t AC from t h e D e f a u l t Code T a b l e w i l l b e entered. I f an e n t r y is k e y e d , t h e I f the f i r s t p o s i t i o n must b e "M". f i r s t p o s i t i o n o f a keyed e n t r , i s n o t "M" an e r r o r message w i l l be d i s p l a y e d , and t h e " E n t e r " k e y w i l l have t o be d e p r e s s e d t o r e s e t entry.) 2/
CH 2
18 DEC 1985
Y L Loaded Unit A1 lowance F i l e Change A LEGEND

CC -
ran sac t i o n
(cont ' d l
Title S p e c i a l Allowance 11 Quantity
~ x p l a n a t i o no f E n t r y Enter the Special Allowance Quantity o r zero f i l l t h i s f i e l d . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no keyed e n t r y , t h i s f i e l d w i l l be z e r o f i l l e d . Leading z e r o e s have been preprogramrned i f a 2 q u a n t i t y i s keyed .) -/ E n t e r t h e Allowance Q u a n t i t y o r zero f i l l . ( I f t h e " E n t e r " key is d e p r e s s e d w i t h no keyed e n t r y , t h i s Leading f i e l d w i l l be z e r o f i l l e d . z e r o e s have been preprograinmed i f a q u a n t i t y is keyed.) 2/ E n t e r t h e On Hand Q u a n t i t y i f f o r a n i n i t i a l l o a d of a n a l l o w a n c e , o r leave blank. ( I f t h e " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . Leading z e r o e s preprogram~ned i f a have been 2/ q u a n t i t y i s keyed .) E n t e r t h e C o n t r o l l e d I t e m s Code. ( I f t h e " E n t e r " key i s d e p r e s s e d w i t h no keyed e n t r y a b l a n k w i l l be entered. I f an e n t r y i s k e y e d , i t will be validated against an internal table containing valid C o n t r o l l e d I t e m Codes .) 2/
36-42
43-49
A1 lowance Quant i t y -/ 1
50-56
On Hand Q u a n t i t y
57
C o n t r o l l e d I t e m s Code
58-66
Blank
Leave a l a n k . 2/ entered.) -
(A
blank
will
be
67
Reversal
P l a c e an "R" i n CC 67 t o d e l e t e t h e c o m p l e t e TAM number e n t r y on t h e LUAF. This can o n l y be a c c o m p l i s h e d when a Prime N N and S r e l a t e d r e c o r d NSN1s, on h a n d balance's have been r e d u c e d to zero. (If the "Enter" key i s d e p r e s s e d w i t h no keyed e n t r y a b l a n k w i l l be e n t e r e d . "K" i s the only e n t r y allowed.) 2/ Leave Blank. entered.) 2/
(A
68-80
Blank
blank
will
be
CH 1
17 Sep 1984
FXF SASSY USING UNIT PROCEDURES
YAL Loaded U n i t A 1 lowance F i l e Change T r a n s a c t i o n ( c o n t I d ) Entry Required.
( A n e n t r y o f "?" i n a n y p o s i t i o n o f a n y P e r t a i n s t o ADPE p r o g r a m . f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o the Daily Transaction ~ e n u . )

When l o a d i n g a l l o w a n c e f o r t h e f i r s t t i m e , e n t e r t h e On Hand q u a n t i t y . A "R" i n C C 6 7 w i l l d e l e t e a c o m p l e t e TAM number e n t r y from t h e LUAF i f t h e P r i m e NSN, and r e l a t e d r e c o r d NSN's on h a n d s have b e e n r e d u c e d t o An e x c e p t i o n w i l l be p r o d u c e d t o show t h e manager a copy o f t h e zero. r e c o r d t h a t was d e l e t e d from t h e f i l e t o i n c l u d e d e l e t e d f a m i l y r e l a t e d NSN' s
YCF ERO/Cost Code Replacement T r a n s a c t i o n
1.
2.
Transaction: Purpose:
Input.
To t r a n s f e r a l l o u t s t a n d i n g documents from one ERO t o a n o t h e r ERO. LEGEND
CC -
Title Document I d e n t i f i e r 1/ Code Routing I d e n t i f i e r Code
1-3
E n t e r D I C YCF. 3/ (The "DIC" w i l l be entered:) 2/
keyed
4-6
11 -
The RIC o f t h e s u p p o r t i n g SMU c r e a t e d from t h e d e f a u l t t a b l e w i l l be e n t e r e d . This f i e l d w i l l not 2/ a p p e a r on t h e s c r e e n . Leave b l a n k . entered.) 2/

(A
7-29
Blank
blank
will
be
130-35
R e q u e s t e r ' s A c t i v i t y Address Code 1 -/
E n t e r t h e AC o f t h e r e q u e s t e r (If t h e "Enter" key i s d e p r e s s e d w i t h no keyed e n t r y , t h e Using U n i t AC from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . I f an e n t r y is keyed, t h e f i r s t p o s i t i o n of t h e keyed I f the f i r s t e n t r y must be "M" p o s i t i o n of the keyed e n t r y i s not 11 M" , a n e r r o r m e s s a g e w i l l be d i s p l a y e d and t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . ) _1/
36-46
Blank
Leave b l a n k . e n t e r e d . ) -/ 2
(A
blank
will
be
47-5 1
Old ERO Number 1/
E n t e r t h e ERO Number t h a t i s t o be r e p l a c e d . ( T h e r e i s no d e f a u l t f o r this field. The f i r s t p o s i t i o n keyed must be an a l p h a c h a r a c t e r .) 21 I f t h e r e i s no change i n Cost Codes leave blank, otherwise e n t e r the New ERO Number 11. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . If an e n t r y i s k e y e d , i t w i l l be v a l i d a t e h a g a i n s t t h e D e f a u l t C o s t Code T a b l e . ) -/ 2
52-63
O r i g i n a l Cost Code
CH 1
17 Sep 1984
YCF ~ l t O / C o s t Code Replacement T r a n s a c t i o n ( c o n t ' d )
LEGEND
CC -
Title New ERO Number -/ I
Explanation of Entry E n t e r t h e replacement ERO Number. ( T h e r e i s n o d e f a u l t f o r this field. The f i r s t p o s i t i o n keyed 21 must be a n Alpha c h a r a c t e r . ) I f t h e r e i s no change i n Cost Code leave blank; otherwise, e n t e r the Cost Code p e r t a i n i n g t o t h e new E O R ( I f t h e "Enter" key i s number. d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d .
64-68
69-80
Replacement Cost Code
Entry Required. P e r t a i n s t o ADPE program. ( A n e n t r y of "?I1 i n any p o s i t i o n o f any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.) T h i s t r a n s a c t i o n i s f o r SASSY use o n l y .
YMO Change T r a n s a c t i o n A g a i n s t t h e Loaded Unit Mountout F i l e (UMOF)
1.
Input.
12. Purpose: F i l e (UMOF).
A d j u s t on hand and allowance q u a n t i t i e s on t h e Loaded Unit Mount Out
LEGEND
CC -
Title Document I d e n t i f i e r Code 1/
1-3
(The "DIC" E n t e r D I C YMO. 3/ w i l l be entered:) 2/ Leave b l a n k . 2/ entered.) (A b l a n k
keyed
4-7
Blank
will
be
8-22
E n t e r t h e NSN. (The f i r s t f o u r ( 4 ) ~ositions must be numeric .) 2/ Leave b l a n k . 2/ entered.) (A b l a n k
23-29
Blank
will
be
130-35
11
E n t e r t h e AC of t h e Unit r e q u e s t i n g t h e change. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no keyed e n t r y , t h e Using Unit AC from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . I f an e n t r y i s keyed, t h e f i r s t p o s i t i o n of t h e If the keyed e n t r y must be "M". f i r s t p o s i t i o n of t h e keyed e n t r y i s not I ' M " , an e r r o r message w i l l b e d i s p l a y e d and t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t entry.) 2/ Leave b l a n k . e n t e r e d . ) 2/ (A b l a n k
will
be
36-55
Blank Contingency Code 1/
56
E n t e r t h e Contingency Code which is a f e c t e d by t h e change. ( I f the "Enter" key i s d e p r e s s e d w i t h no keyed e n t r y , a v a l u e of "1" w i l l be entered. V a l i d e n t r i e s a r e "1' through "5" .) 2/ E n t e r t h e a u t h o r i z e d allowance o r ( I f t h e "Enter" key leave blank. i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l he e n t e r e d . Leading z e r o e s have been preprogrammed if a q u a n t i y i s keyed.) 21
157-63
Mount-Out
Block Allowance
CH 1
17 Sep 1984
Fv F SASSY USLNG U N I T PROCEDURES lL
YMO Change T r a n s a c t i o n A g a i n s t t h e Loaded Unit Mountout F i l e (UMOF) ( c o n t ' d )
LEGEND Title Explanation of Entry E n t e r t h e on hand q u a n t i t y i f t h i s i s i n i t i a l load o r leave blank. (I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be entered. Leading z e r o e s have been preprogrammed i f a q u a n t i t y is k e y e d . ) -/ 2 Leave b l a n k . e n t e r e d . ) 2/ (A blank
164-70
Mount Out Block on Hand
71-80
Blank
will
be
Entry Required. P e r t a i n s t o ADPE Program. (An e n t r y of "?" i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu. YMO i s i n t e r n a l t o SASSY o n l y .
CH 1
1 7 Sep 1984
YRU R e p o r t i n g U n i t Allowance F i l e LoadIChange T r a n s a c t i o n
1.
Input
2. Purpose: T h i s t r a n s a c t i o n a l l o w s ~ e p o r t i n g U n i t s t o Add, Change, o r D e l e t e On-Hand, Allowances, o r S e r i a l Numbers from t h e R e p o r t i n g u n i t Allowance ~ i l e
(RUAF)
LEGEND Title 1-3 Document I d e n t i f i e r Code Explanation of E n t r y
11 -
(The "DIC" E n t e r D I C YRU. w i l l be entered.) 21 Leave b l a n k . 21 entered.) -
keyed
4-7
Blank
(A b l a n k w i l l be
8-22
Record N a t i o n a l S t o c k 1/ Number
E n t e r t h e Record NSN ( ~ i r s tf o u r ( 4 ) p o s i t i o n s must b e numeric .) 21 E n t e r t h e T M Number and i n c l u d e A t h e c l a s s which h a s t o b e c o n v e r t e d from Roman numerals (There such a s V I I t o 7 , e t c . i s no d e f a u l t f o r t h i s f i e l d . The f i r s t p o s i t i o n i s e d i t e d t o i n s u r e i t i s an Alpha c h a r a c t e r "80000" I D numbers o r an "8." may h e e n t e r e d . I f entered, the last p o s i t i o n m u s t b e "At1 t h r o u g h "G.") 21 Leave b l a n k . entered.)
23-28
T a b l e o f Authorized 1 M a t e r i e l Number -1
29
Blank A c t i v i t y Address Code -1 1
21
( A b l a n k w i l l be
30-35
36-37 Responsible Unit 11 Code
E n t e r t h e AC o f t h e Using U n i t . (If t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Using Unit AC from t h e D e f a u l t Code Table w i l l be entered.) 21 E n t e r t h e two p o s i t i o n c o d e assigned the responsible u n i t . ( T h e r e i s no d e f a u l t f o r t h i s field.) 21
38
Allowance I n d i c a t o r 4 1
E n t e r t h e a p p r o p r i a t e a 1 lowance indicator. "A," add to; "S," s u b t r a c t from; "R," r e p l a c e ; o r LEAVE BLANK. ( I f t h e "Enter" k e y i s d e p r e s s e d w i t h no e n t r y z a
CH 2
1 8 DEC 1985
YRU R e p o r t i n g U n i t A l l o w a n c e F i l e ~ o a d / ~ h a n ~ aen s a c t i o n ( c o n t ' d ) Tr
LEGEND Title Explanation of Entry b l a n k w i l l b e e n t e r e d and t h e allowance adjustment quantity w i l l n o t be ~ r o m p t e d . )-/ 2
39-45
Allowance A d j u s t m e n t Quantity
Enter the quantity t o be adjusted i f the allowance "R," o r "S." i n d i c a t o r i s "A," Leave b l a n k i f t h e a l l o w a n c e indicator i s blank. (If the a 1 lowance i n d i c a t o r i s b l a n k , t h i s f i e l d w i l l n o t be prompted. I f an e n t r y i s keyed, leading z e r o s h a v e b e e n preprogrammed t o f i l l t h e r e m a i n i n g f i e l d s . ) -/ 2 E n t e r the a p p r o p r i a t e On-Hand "A," add t o ; "S , I 1 Indicator: s u b t r a c t from; " R , " r e p l a c e ; o r ( 1 f t h e "Enter" leave blank. k e y is d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l b e e n t e r e d and t h e On-Hand A d j u s t m e n t Q u a n t i t y w i l l n o t be p r o m p t e d . ) -/ 2 Enter the quantity t o be adjusted i f t h e On-Hand I n d i c a t o r i s "A," "R," o r "S." Leave b l a n k i f t h e allowance (If the i n d i c a t o r is blank. allowance indicator is blank, t h i s f i e l d w i l l n o t be prompted. I f an e n t r y i s keyed, l e a d i n g z e r o s h a v e b e e n preprogrammed t o f i l l t h e r e m a i n i n g f i e l d s . ) -/ 2 E n t e r "1" i f Type I a l l o w a n c e . E n t e r "2" i f Type I1 a l l o w a n c e . ( I f t h e "Enter" key is d e p r e s s e d w i t h no e n t r y , a v a l u e o f "1" w i l l b e e n t e r e d . ) -/ 2 Leave b l a n k . 2 e n t e r e d . ) -/ Enter number , number; loading
"A" ( A b l a n k w i l l be
On Hand I n d i c a t o r -/ 4
47-53
On-Hand A d j u s t m e n t Quantity
Memorandum R e c e i p t I n d i c a t o r Code
5 5-59
Blank
60
S e r i a l Number I n d i c a t o r
t o add a s e r i a l "D" t o d e l e t e a s e r i a l or l e a v e b l a n k when a non s e r i a l i z e d i t e m .
CH 2 1 8 DEC 1985
Y U R e p o r t i n g U n i t A1 lowance F i l e I,oad/change R LEGEND Title
ran sac t i o n
(cont ' d)
E x p l a n a t i o n of E n t r y ( I f t h e " E n t e r " key is d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d and t h e serial/USMC number f i e l d w i l l not be prompted.) 21
E n t e r t h e a p p l i c a b l e U M Number S C o r S e r i a l Number. Right j u s t i f y a l l numbers and l e a v e no b l a n k s . ('This f i e l d w i l l not b e prompted i f t h e s e r i a l number i n d i c a t o r Tf an e n t r y i s i s l e f t blank. keyed it w i l l be right justified. Blanks a r e not a l l o w e d between keyed e n t r i e s .) 2 -/
11 21 -
Entry r e q u i r e d . P e r t a i n s t o ADPE-Programs (An e n t r y of "?" i n any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.) To add o r change t h e T M number o r MRIC, t h e serial/USMC number f i e l d must b e A l e f t blank. For t h e i n i t i a l l o a d , e n s u r e t h a t t h e a l l o w a n c e i n d i c a t o r and onhand i n d i c a t o r a r e "R" ( ~ e p l a e ) c
3 -/
4 -1
CH 2
18 DEC 1985
YUB Load U n i t B a l a n c e F i l e ( L U R F ) Change T r a n s a c t i o n s
1.
2.
Input.
Used t o c h a n g e d a t a on t h e LUBF. LEGEND
CC 1-3
Title Document I d e n t i f i e r Code 1/ R e q u i r e m e n t Code
3/ (The D I C keyed E n t e r D I C WB. w i l l be e n t e r e d . r 2/

E n t e r t h e Requirement Code. (If t h e "Enter" key i s depressed w i t h n o e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y i s k e y e d , t h e f i r s t p o s i t i o n must b e g i n w i t h " l " , "2", "3" o r " X I 1 , TO d e l e t e an e n t r y , 21 k e y f o u r "X's"
4-7
.>
8-22
N a t i o n a l S t o c k Number -/ 1 A c t i v i t y A d d r e s s Code 1/
E n t e r t h e NSN ( F i r s t f o u r p o s i t i o n s must b e n u m e r i c .) 2 1
(4)
23-28
E n t e r t h e AC o f t h e U n i t making t h e change. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no keyed e n t r y , t h e U s i n g U n i t AC from t h e D e f a u l t Code T a b l e w i l l b e e n t e r e d . Tf an e n t r y i s keyed, t h e f i r s t p o s i t i o n of t h e If the k e y e d e n t r y must b e "M" f i r s t p o s i t i o n o f a keyed e n t r y i s n o t "M", a n e r r o r m e s s a g e w i l l b e d i s p l a y e d and t h e " E n t e r " k e y w i l l have t o be depressed t o r e s e t 2 e n t r y . ) -/
C o n t r o l l e d I t e m Code
E n t e r t h e C o n t r o l l e d I t e m Code i f An "X" w i l l d e l e t e an applicable. e n t r y on t h e LUBF. ( 1 f t h e "Enter" k e y i s d e p r e s s e d w i t h no e n t r y , a I f an e n t r y b l a n k w i l l be e n t e r e d . i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d C o n t r o l l e d I t e m Codes.) 2/ E n t e r t h e CLD ROP q u a n t i t y . Zero f i l l t h i s f i e l d t o r e d u c e t h e CLD ( I t h e "Enter" key ROP t o z e r o . i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be . e n t e r e d . I f a n e n t r y is k e y e d , i t must b e l e s s t h a n t h e CLD RO. Leading zeroes have been
30-34
CLD ROP
CH 2
18 DEC 1985
YUB Load U n i t Balance F i l e (LUBF) Change T r a n s a c t i o n s LEGEND Title
(cont'd)
Explanation of Entry preprogrammed i f any keyed, i n c l u d i n g z e r o . ) numeric 2/ -
is
35-39
CLD RO
E n t e r t h e CLD RO q u a n t i t y . Zero f i l l t h i s f i e l d t o r e d u c e t h e CLD R t o zero. O ( I f t h e e n t e r key is d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y is k e y e d , i t must be g r e a t e r t h a n CLD ROP. Leading z e r o e s have been preprogrammed i f a n y numeric i s keyed, i n c l u d i n g z e r o . ) 2 1 E n t e r t h e ROP. Zero f i l l t h i s f i e l d t o r e d u c e t h e ROP t o z e r o . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be entered. I f a n e n t r y is k e y e d , RO w i l l be r e q u i r e d t o be keyed and must be g r e a t e r t h a n ROP. Leading z e r o e s have been preprogrammed i f a n y numeric i s keyed, including z e r o .) 2/ E n t e r t h e RO. Zero f i l l t h i s f i e l d ( I f the t o r e d u c e t h e RO t o z e r o . "Enter" key i s d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be e n t e r e d . If a n e n t r y i s keyed, i t must be Leading z e r o e s g r e a t e r t h a n ROP. have been preprograrnmed. If a numeric i s keyed, i n c l u d i n g z e r o . )
21 54-55 O p e r a t i o n Code The O p e r a t i o n Code a p p l i e s t o t h e ( A blank G e n e r a l Account o n l y . w i l l be e n t e r e d and t h i s f i e l d w i l l n o t a p p e a r on t h e s c r e e n .) A/ The Fixed Level a p p l i e s t o t h e (A b l a n k G e n e r a l Account o n l y . w i l l be e n t e r e d and t h i s f i e l d w i l l n o t a p p e a r on t h e s c r e e n .)
56-61
Fixed Level
21
62-68
30-Day Usage
E n t e r t h e 30-Day Usage o r l e a v e b l a n k . Zero f i l l t o r e d u c e t h e 30Day Usage t o z e r o . ( I f t h e "Enter1' key i s d e p r e s s e d w i t h no e n t r y , a C 1 H 17 Sep 1984
4-2-109
YUB Load Unit Balance F i l e (LUBE) Change T r a n s a c t i o n s
(cont Id)
LEGEND Title Explanation o f Entry b l a n k w i l l be e n t e r e d . Leading z e r o ' s have been preprogrammed i f a usage q u a n t i t y is keyed .) 2/
69
Management Value F a c t o r
E n t e r t h e Management Value F a c t o r . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . ) -/ 2 E n t e r t h e Supply Source Code. (If t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d .)
2 -/
70
Supply Source Code
71
72
Blank
Leave b l a n k . entered.)
21
(A
blank
will
be
A n a l y s t Code
E n t e r t h e a p p r o p r i a t e A n a l y s t Code. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , b l a n k w i l l be 21 entered.) Enter the excess Quantity o r leave blank. To r e d u c e t h e E x c e s s Quantity to zero, zero f i l l t h i s field. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f a numeric i s keyed, including zero, the r e m a i n i n g f i e l d s w i l l be z e r o 21 filled.) E n t e r "X" t o d e l e t e the F i r s t Receipts I n d i c a t o r or leave blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be entered.) 21
73-79
Excess Q u a n t i t y
F i r s t Receipts Indicator
Entry Required. P e r t a i n s t o ADPE Program. (An e n t r y of "?" i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t o o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.) Using U n i t T r a n s a c t i o n Only.

Z- Warehouse Control Transaction K
1. Type Transaction: Jnput.
2. Purposes: Redistribution/Warehouse Control Card used by the General Account and/or Using Units. LEGEND
CC -
Title Document Identifier 11 Routing Identifier Code 1/
Ex~lanationof Entrv Enter DIC Z K. (The "DIC" keyed 21 will be entered.) Enter RIC of the SMU if the Z-K is a redistribution; otherwise, enter the RIC of the general account. he RIC created from the Default Table will be entered. This field will not appear on the screen and 2/ no keying will be required.) Leave b lank. Enter the NSN. (~irst four (4) positions must be numeric.) 21 Enter the U/I applicable to the NSN. (If the Enter k e y is depressed with no entry, a default value of "EA" will be entered. Keyed entries will be validated against an internal table containing valid U/I codes. If an invalid entry is made, the Enter key must be depressed to reset 21 entry.) Enter the quantity. (~eading zeroes have been preprogrammed to fill the remaining fields after the Quantity has been keyed. The Quantity must be keyed twice with the same entry each time. If "000Bl" is keyed the first item and "1" the second time, an error message will be produced. The same value must be keyed twice. The "Enter" key must be depressed to 21 reset entry.) -
1-3
4-6
7
8-22 23-24
Media and Status Code National Stock Number 11 Unit of Issue 11
25-29
Quantity 1/
Document Number 11
CH 2 1 DEC 1985 8
Z- Warehouse C o n t r o l T r a n s a c t i o n K
CC -
E x p l a n a t i o n of E n t r y Enter t h e AC. ( 1 f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Using U n i t AC from t h e D e f a u l t Table w i l l be e n t e r e d . If an AC i s k e y e d , t h e f i r s t p o s i t i o n I f the f i r s t position must be "M." o f t h e keyed e n t r y i s not "MI' 9 an e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key must be d e p r e s s e d 2/ t o reset entry.) Enter t h e J u l i a n date. (1f e n t r y i s keyed, t h e keyed e n t r y c a n n o t be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s c a n be "001" t h r o u g h "366" o n l y . An i n v a l i d e n t r y w i l l c a u s e an e r r o r message, and t h e "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t A l l keyed d a t e s a r e "5" entry. p o s i t i o n J u l i a n d a t e s . 8 Dec 1980 would be keyed "800343") 2/ E n t e r t h e S e r i a l Number. The S e r i a l Number w i l l h a v e t o be keyed. I f a numeric S e r i a l Number i s keyed, l e a d i n g z e r o e s have been preprogrammed. ) 2/ E n t e r t h e a p p r o p r i a t e S u f f i x Code. ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be entered. Keyed e n t r i e s a r e v a l i d a t e d t o insure they a r e v a l i d s u f f i x codes. Leave b l a n k . entered.) 21 (A blank
30-35
136-39
J u l i a n Date
40-43
1/ S e r i a l Number -
44
S u f f i x Code
I
45-46 Blank
will
be
47-49
~ Date of Z-
1 /
Enter t h e d a t e . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e If c u r r e n t d a t e w i l l be e n t e r e d . a n e n t r y i s keyed, i t c a n n o t be g r e a t e r t h a n t h e c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s c a n be "001" t h r o u g h "366" only. All keyed d a t e s a r e "5" p o s i t i o n J u l i a n
CH 1
1 7 Sep 1984
Z K Warehouse C o n t r o l T r a n s a c t i o n LEGEND Title E x p l a n a t i o n of E n t r y dates. 8 Dec 1980 would be keyed "80343") 2/
50
Blank
Leave b l a n k . e n t e r e d . 21
(A
blank
will
be
5 1-56
A c t i v i t y Address Code 1/ o f Shipper -
E n t e r t h e A c t i v i t y Address Code of (15 t h e "Enter" key t h e Shipper. i s d e p r e s s e d w i t h no e n t r y , t h e AC o f t h e s u p p o r t i n g g e n e r a l account w i l l be e n t e r e d from t h e D e f a u l t Table. I f a n AC i s keyed, t h e f i r s t p o s i t i o n must be "M" I f t h e f i r s t position i s not "M," a n e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . _2!
57-59
Date L e f t Warehouse
Enter t h e d a t e t h e m a t e r i e l l e f t t h e warehouse. ( 1 f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e c u r r e n t d a t e w i l l be e n t e r e d . If a n e n t r y i s keyed, i t cannot be g r e a t e r t h a n t h e c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s c a n be "001" through "366" only. A1 1 k e y e d d a t e s a r e "5" p o s i t i o n s Julian dates. 8 Dec 1980 would be keyed "80343." E n t e r t h e P r i o r i t y Code. I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e P r i o r i t y Code i n t h e D e f a u l t Table w i l l be e n t e r e d . 2/ T h i s i s computer g e n e r a t e d when a d e n i a l i s p r o c e s s e d ; a document number i s e n t e r e d from t h e SAIF f o r g e n e r a t i o n of a Bbl r e q u i s i t i o n f o r t h e q u a n t i t y denied. Enter the Quantity Denied. ( ~ e a d i n g zeroes have been preprogrammed t o f i l l t h e remaining f i e l d s a f t e r t h e Denied Q u a n t i t y h a s been keyed. The D e n i e d Q u a n t i t y must be keyed t w i c e w i t h t h e same e n t r y each time. If
60-61
1/ P r i o r i t y Code -
62-75
Denied Q u a n t i t y Document Number
76-80
Q u a n t i t y Denied 1/
CH 2
18 DEC 1985
Z-K Warehouse C o n t r o l T r a n s a c t i o n
LEGEND
-.T
itle
Explanation of Entry "00fl01'' is keyed t h e f i r s t t i m e and "1" t h e second t i m e , an e r r o r message w i l l be p r o d u c e d . The same v a l u e must b e k e y e d t w i c e . The " E n t e r " k e y must b e d e p r e s s e d t o 2 r e s e t e n t r y . ) -/
Entry required. P e r t a i n s t o ADPE program. (An e n t r y o f "?I1 i n a n y p o s i t i o n of a n y f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.) Code Warehouse I s s u e C o n t r o l T r a n s a c t i o n i s produced with each shipping invoice and u s e d f o r e n t e r i n g t h e d a t e l e f t w a r e h o u s e and s t o c k d e n i a l q u a n t i t i e s . I n d u c t i o n of a Z7K t r a n s a c t i o n c l o s e s t h e GIDF r e c o r d . Warehouse Control Transaction r e d i s t r i b u t i o n o r d e r computer c r e a t e d t o invoice assets. Warehouse C o n t r o l T r a n s a c t i o n c o m p u t e r created t o receipt for redistributions between u n i t s .
CH 2 18 DEC 1985
FMF SASSY USING UNIT PROCEDURES ZNS Nonsystem Item/~artNumber Record Build Transaction #1 1. Type Transaction. Input.
2 . Purpose. Used to provide the item description and other management data when a part numbered item is requisitioned (DIC ZO~/ZOE). Enables the SMU to enter the item to the NSIF and publish in the NSI catalog. DIC ZNS transactions 2 and 3 must also be submitted. LEGEND CC 1-3 4-6 Title Document Identifier Code Routing Identifier Code Card Number Part Number Manufacturer's Code Explanation of Entry Enter DIC ZNS. Enter the Ric of the SMU. Enter "1." The letters "PN" will be placed in CC's 8-9. Enter the Manufacturer's code as entered in the 205 or ZOE. Enter the manufacturer's part number, left to right, as contained in the 205 or ZOE. All other entries in CC's 23-34 not used for the NSN/part number will be left blank. Enter the catalog/publication number, left to right. For example, Briggs Stratton 136 or SL401435A, or leave blank. Enter the date of the publication. For example, 85147 would indicate year 1985 and Julian date 147, or leave blank. Enter the latest change number of the publication, from right to 1 e f t , For example 2-69) or leave blank.
7
8-9
10-14
15-34
Manufacturer's Part Number
3 5-54
Catalog Pub1 icat ion Number
5 5-59
Date of Publication
60-64
Latest Change Number of Publicat ion
CH 2
18 DEC 1985-
ZNS Nonsystem I t e m / P a r t Number Record B u i l d T r a n s a c t i o n # I
CC -
Title P a g e Number
E x ~ l a n a t i o no f E n t r v E n t e r t h e p a g e number o f t h e p u b l i c a t i o n i n which t h e i t e m appears, from r i g h t t o l e f t , o r leave blank. E n t e r t h e i t e m r e f e r e n c e number, from r i g h t t o l e f t , o r l e a v e b l a n k . Leave b l a n k .
65-68
69-73
I t e m R e f e r e n c e Number
74-80
B 1a n k
NOTE:
ADPE-FMF u s i n g u n i t w i l l n o t p r o c e s s t h e above d a t a . f o r format purposes o n l y .
This transaction is
CH 2 1 8 DEC 1985

ZNS Nonsystem Item/Part Number Record Build Transaction #2
1.
Type Transaction.
Input.
2. Purpose. Used to provide the item description and other management data when a part numbered item is requisitioned (DIC Z05/ZOE). Enables the SMU to enter the item to the NSIF and publish in the NSI catalog. DTC ZNS transactions 1 and 3 must also be submitted. LEGEND Title 1-3 Document Identifier Code Routing Identifier Code Card Number Part Number Explanation of Entry Enter DIC ZNS. Enter the RIC of the SMU. Enter "2." The letters "PN" will be placed in CC's 8-9. When the ZNS is used to purge SASSY records, enter the 13-digit NSN beginning the CC 8. Enter the Manufacturer's code from 205 or ZOE. Enter the manufacturer's part number from 205 or ZOE. All other entries in CC's 23-34 not used for the NSN/part number will be left blank. Enter a brief description of the item (alphanumeric), from left to right. Enter the Federal Stock Class (Numeric) from the Cataloging Handbook H2-3. Enter "01" for NCBC.
4-6
7
8-9
10-14 15-34
Manufacturer's Code Manufacturer's Part Number
35-71
Item Description
72-75
Federal Stock Class
76-77 78
National Codification Bureau Code (NCBC) Assigning Activity Code
Enter the assigning activity code (alpha). See Part V, Section 6 of UM 4400-123. Enter the retirement year (numeric) as reflected in the SL-6-1 This transaction is
79-80 NOTE:
Retirement Year
ADPE-FMF using unit will not process the above data. for format purposes only.
CH 2 18 DEC 1985
ZNS Nonsystem I t e m / P a r t Number Record B u i l d T r a n s a c t i o n # 3 1. Type T r a n s a c t i o n . Input.
2 . Purpose. Used t o p r o v i d e t h e i t e m d e s c r i p t i o n and o t h e r management d a t a when a p a r t numbered i t e m i s r e q u i s i t i o n e d (DIC Z05/2OE). Enables t h e S U t o e n t e r t h e M D I C ZNS t r a n s a c t i o n # 1 a n d 2 i t e m t o t h e NSIF and p u b l i s h i n t h e NSI c a t a l o g . must a l s o be s u b m i t t e d .
LEGEND Explanation of Entry E n t e r D I C "ZNS
.I'
4-6
R o u t i n g I d e n t i f i e r Code Card Number P a r t Number
E n t e r t h e K I C o f t h e SMU. E n t e r "3." The l e t t e r s "PN" w i l l b e p l a c e d i n CC's 8-9. E n t e r t h e M a n u f a c t u r e r ' s code from 205 o r ZOE. Enter t h e manufacturer ' s p a r t number, l e f t t o r i g h t , a s c o n t a i n e d i n t h e 205 o r ZOE. A l l o t h e r e n t r i e s i n CC's 23-34 n o t used f o r t h e NSN/part number w i l l be l e f t blank. E n t e r t h e Model number and n o m e n c l a t u r e of end i t e m ( alphanumeric) from l e f t t o r i g h t . Enter the S u p p l y S o u r c e Code ( alphanumeric). See P a r t I V , S e c t i o n 6 o f UM 4400-123. E n t e r t h e AC o f t h e u s i n g u n i t l o a d i n g t h e item (alphanumeric). Enter the U / I (alpha). Enter the catalog o r estimated unit price (numeric) from r i g h t to l e f t , and c o m p l e t e l y f i l l t h e field. Leave b l a n k . This transaction i s
8 -9
10-14
M a n u f a c t u r e r ' s Code
15-34
M a n u f a c t u r e r ' s P a r t Number o r N a t i o n a l S t o c k Number
35-54
End I t e m A p p l i c a t i o n
55
S u p p l y S o u r c e Code
56-61
62-63 64-72
Unit o f I s s u e Unit P r i c e
7 3-80
NOTE:
Blank
ADPE-FMF u s i n g u n i t w i l l n o t p r o c e s s t h e above d a t a . f o r format purposes o n l y .
CH 2
18 DEC 1985

ZO 1.
- Requisition
t o t h e General Account From a Loaded Using Unit
Input.
2.
Supply Request from Loaded Unit t o a SASSY Management U n i t . LEGEND Title Explanation of Entry
Document I d e n t i f i e r Code 11
E n t e r t h e D I C 20. 31 keyed w i l l be e n t e r e T . 1
21 -
(The "DIC"
Enter the R I C of the supporting G e n e r a l Account. (The General Account R I C c r e a t e d from t h e D e f a u l t Code Table w i l l be e n t e r e d . T h i s f i e l d w i l l not a p p e a r on t h e s c r e e n a n d n o k e y i n g w i l l be r e q u i r e d . ) 2/ Enter the M & S code. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "St' w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e If containing v a l i d M C S codes. a n i n v a l i d e n t r y i s made, t h e t o be "Enter" key w i l l have d e p r e s s e d t o r e s e t e n t r y .) 2/ E n t e r t h e NSN. ( F i r s t four p o s i t i o n s must be numeric.)
11 -
N a t i o n a l S t o c k Number Weapons System Code
11 -
z/
(4)
E n t e r t h e Weapons System Code. (I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a blank w i l l be e n t e r e d . I f an e n t r y i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Weapon S y s t e m I f an i n v a l i d e n t r y i s Codes. made, t h e "Enter" k e y w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . )
21
Enter the U / I a p p l i c a b l e t o the (If t h e " E n t e r " k e y i s NSN. d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d an internal table against c o n t a i n i n g v a l i d U / I Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" k e y must be d e p r e s s e d t o r e s e t 21 entry.) -
ZU- R e q u i s i t i o n t o t h e G e n e r a l Account From a Loaded U s i n g U n i t ( c o n t I d ) LEGEND Title Quant i t y Explanation of Entry This f i e l d w i l l contain the quantity. ( ~ e a d i n g z e r o e s have preprogramned to fill the been remaining f i e l d s a f t e r the quantity h a s been keyed. The q u a n t i t y m u s t b e keyed t w i c e , w i t h t h e same e n t r y each time. I f "00@1" i s keyed t h e f i r s t t i m e and "1" t h e s e c o n d t i m e , an e r r o r m e s s a g e w i l l be p r o d u c e d . E n t e r t h e Document Number. E n t e r t h e AC. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e U s i n g U n i t AC from D e f a u l t Code If an T a b l e w i l l be e n t e r e d . AC i s k e y e d , t h e f i r s t p o s i t i o n m u s t be "M". I f :he f i r s t p o s i t i o n o f a keyed e n t r y i s not "M", a n e r r o r m e s s a g e w i l l be d i s p l a y e d and t h e " E n t e r " k e y must be d e p r e s s e d t o r e s e t e n t r y . ) -/ 2 Enter the current J u l i a n Date. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , the c u r r e n t J u l i a n Date w i l l be e n t e r e d . I f an e n t r y is k e y e d , t h e keyed e n t r y c a n n o t be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s c a n be flg1 t h r o u g h 366 o n 1 y. An i n v a l i d e n t r y w i l l c a u s e an e r r o r message. The " E n t e r " key must be d e p r e s s e d t o rese:t e n t r y . A l l d a t e s keyed a r e "5" p o s i t i o n J u l i a n D a t e s . 8 Dec 1 9 8 0 would be keyed "80343" .) 21 E n t e r t h e S e r i a l Number. ( I f the " E n t e r " k e y i s d e p r e s s e d w i t h no e n t r y , t h e n e x t number from t h e S e r i a l Number T a b l e w i l l b e entered. Leading z e r o e s have been preprogrammed i f a n e n t r y i s k e y e d . 21 E n t e r t h e Demand Code. " E n t e r " k e y is d e p r e s s e d ( I f the w i t h no
Document Number -/ 1 Act i v i t y A d d r e s s Code
J u l i a n Date
40-43
S e r i a l Number
Demand Code 1/
CH 1
1 7 S e p 1984
20 R e q u i s i t i o n t o t h e General Account From a Loaded Using TJnit ( c o n t ' d ) LEGEND Title E x p l a n a t i o n of E n t r y e n t r y , a d e f a u l t v a l u e of "R" w i l l b e e n t e r e d . Keyed e n t r y can be "Nu o r "R" o n l y . ) 21
45-50
S i g n a l Code
E n t e r t h e Supplementary Address, RU o r leave blank. I f t h e RU i s e n t e r e d p l a c e a "Y" i n CC 45. (1f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a blank w i l l be e n t e r e d . i f an e n t r y i s keyed, t h e f i r s t An p o s i t i o n must be "M" o r "Y" i n v a l i d e n t r y w i l l cause an e r r o r message. The "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . ) 2/
11
Enter the Signal Code or Contingency Code i f f o r purpose ( I f t h e "Enter" key i s code "Dl1 depressed w i t h no e n t r y , and t h e supplementary a d d r e s s i s blank o r a default t h e 1st p o s i t i o n i s "Y", If v a l u e of "A" w i l l be e n t e r e d . t h e supplementary a d d r e s s i s not blank o r 1st p o s i t i o n not "Y" a d e f a u l t v a l u e of ~ w be e n t e r e d . ' I f t h e purpose code i s 'ID1' e n t e r "1" through " 5 " . ) 2/
52-56
Equipment R e p a i r Order Number
I f t h e demand i s t o f i l l an ERO,, p l a c e t h e ERO Number h e r e o r l e a v e blank. ( I f t h e "Enter" key i s depressed w i t h no e n t r y , a blank w i l l be e n t e r e d . I f an e n t r y is keyed, t h e f i r s t p o s i t i o n must be a l p h a , o r a n e r r o r message w i l l be d i s p l a y e d and an "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t e n t r y . 2/
57-59
P r o j e c t Code
E n t e r t h e P r o j e c t Code, o r l e a v e blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y a blank w i l l be e n t e r e d . ) 2 1
60-61
E n t e r t h e P r i o r i t y Code. (1f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e P r i o r i t y Code i n t h e

ZO- R e q u i s i t i o n t o t h e G e n e r a l Account From a Loaded Using U n i t ( c o n t ' d )
LEGEND Title Explanation of Entry Default entered.)
21
Code
Table
w i l l
be
62-64
Required D e l i v e r y D a t e
E n t e r t h e RDD; o t h e r w i s e , leave blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . "999" c a n be k e y e d i f t h e ~ r i o r i t y i s "01" t h r o u g h "03". A "555", "Nu, o r "E" c a n be keyed i f p r i o r i t y i s "01" t h r o u g h "08".) 2/ E n t e r t h e Advice Code; o t h e r w i s e , ( I t h e "Enter" key leave blank. i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . A keyed e n t r y w i l l be v a l i d a t e d a g a i n s t an internal t a b l e containing valid Advice Codes.) 21 (Value of E n t e r e d by t h e S U o n l y . M This f i e l d b l a n k w i l l be e n t e r e d . w i l l not appear on t h e screen.) 21 E n t e r t h e P u r p o s e Code. ( E n t r y can If t h e "Enter" b e A, C , D o r G. key i s d e p r e s s e d w i t h no e n t r y a d e f a u l t v a l u e o f "A" w i l l be 2 e n t e r e d . ) -1 E n t e r t h e Cost Code. ( I f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e C o s t Code f r o m t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . A keyed e n t r y w i l l be v a l i d a t e d a g a i n s t t h e D e f a u l t Cos-t Code Table.)
65-66
Advice Code
C o n t r o l Code
Purpose Code
69-80
Cost Code -/ 1
21
1 -! 2 -1
Entry Required. P e r t a i n s t o ADPE Program. (An e n t r y of " ? I 1 i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.)
DIC -
31 -
Explanation F o r O v e r s e a s Shipment w / N a t i o n a l S t o c k Number. For Domestic Shipment w / N a t i o n a l S t o c k Number.
201
Z OA
ZOE/Z05 P a r t Number R e q u i s i t i o n
1.
Input. Number supply request from a loaded Using U n i t t o a SASSY
2 . Purpose: Part Management U n i t .
LEGEND
CC -
Title Document I d e n t i f i e r Code 1/ Routing I d e n t i f i e r Code 11
1-3
"DIC1'
Enter
DIC 205 o r ZOE. 31 keyed w i l l be e n t e r z . )
-(The 21
4-6
E n t e r t h e R I C of t h e SMU. (The SMU R I C c r e a t e d from t h e D e f a u l t Code This f i e l d Table w i l l be e n t e r e d . w i l l not appear on t h e s c r e e n . ) 2 1 Enter the l e t t e r s "PN" field w i l l screen.) 21 Enter the (There is 21 f i e l d .) l e t t e r s "PN" (The w i l l be e n t e r e d . T h i s n o t a p p e a r on t h e
P a r t Number
M a n u f a c t u r e r ' s Code
M a n u f a c t u r e r s Code. no d e f a u l t f o r t h i s
Manufacturer's P a r t Number
Enter the Manufacturer's Part Number. ( T h e r e i s no d e f a u l t f o r t h i s f i e l d . S l a s h e s and d a s h e s may T h i s f i e l d need n o t be be used. t o t a l l y f i l l e d . ) 2/
Unit of I s s u e 11
Enter the U / I a p p l i c a b l e t o the NSN. ( I f t h e "Enter1' key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t w i l l be e n t e r e d . v a l u e of "EA" Keyed e n t r i e s w i l l be v a l i d a t e d against an internal table c o n t a i n i n g v a l i d U / I c o d e s . I f an i n v a l i d e n t r y i s made, t h e e n t e r k e y must be d e p r e s s e d t o r e s e t e n t r y . ) 21
Quant ity
This f i e l d w i l l cqntain the Quantity. ( L e a d i n g z e r o e s have b e e n preprogrammed to f i l l the remaining f i e l d s a f t e r the Quantity i s k e y e d and t h e "Enter" k e y depressed. Q u a n t i t y must he keyed t w i c e , w i t h t h e same e n t r y each time. I f " ~ @ ~ ils " e y e d t h e f i r s t k t i m e and "1" t h e second t i m e , a n
%OE/Z05 P a r t Number R e q u i s i t i o n ( c o n t ' d )
LEGEND
Title Explanat ion of Entry e r r o r message w i l l be p r o d u c e d . The same v a l u e must be keyed t w i c e . The " ~ n t e r " k e y must be d e p r e s s e d to reset entry.) 2/ Document Number 1/ E n t e r t h e Document Number. E n t e r t h e AC. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e U s i n g U n i t AC from D e f a u l t Code T a b l e w i l l be e n t e r e d . I f an AC i s k e y e d , t h e f i r s t p o s i t i o n m u s t be "M". If t h e f i r s t p o s i t i o n o f a keyed e n t r y i s not "M", a n e r r o r message w i l l be d i s p l a y e d and t h e " E n t e r " k e y w i l l h a v e t o be d e p r e s s e d t o r e s e t e n t r y . ) -/ 2 Enter the current J u l i a n d a t e . ( I f t h e " E n t e r " k e y is d e p r e s s e d w i t h no e n t r y , the c u r r e n t J u l i a n d a t e w i l l be e n t e r e d . I f an e n t r y is k e y e d , t h e keyed e n t r y c a n n o t be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s c a n be "gg1" t h r o u g h " 3 6 6 " o n l y . An i n v a l i d e n t r y w i l l c a u s e an e r r o r message. The " E n t e r " k e y must be A1 1 depressed to reset entry. d a t e s keyed a r e "5" p o s i t i o n J u l i a n dates. 8 Dec 1980 would be keyed "80343".) -/ 2 E n t e r t h e S e r i a l Number. (1f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e n e x t number from t h e S e r i a l Number T a b l e w i l l b e entered. L e a d i n g z e r o e s have been preprogralnmed i f a numeric S e r i a l 2 Number i s keyed .) -/ E n t e r t h e P r i o r i t y Code. ( I f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e P r i o r i t y Code i n t h e d e f a u l t t a b l e w i l l be e n t e r e d . ) 2/
41-46
47-50
J u l i a n Date
S e r i a l Number
P r i o r i t y Code 1 /
C 1 H
1 7 S e p 1984
zOE/ZOS
P a r t Number R e q u i s i t i o n ( c o n t ' d ) LEGEND
C C
57-58
Title Advice Code
Explanation of Entry E n t e r t h e Advice Code; o t h e r w i s e , ( I f t h e "Enter" key leave blank. i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . A keyed e n t r y w i l l be v a l i d a t e d a g a i n s t an internal table containing valid advice code's.) 21
Purpose Code 1/
E n t e r t h e Purpose Code. ( I f the "Enter" key i s d e p r e s s e d w i t h no "A" w i l l be entrya value of entered. V a l i d e n t r i e s a r e "A", ' I C I 1 , ltD1l o r I ' GI1 .) 2/
I1
Demand Code 1/
E n t e r t h e Demand Code. ( I f the E n t e r " key i s d e p r e s s e d w i t h no w i l l be e n t r y , a d e f a u l t of "R" entered. Keyed e n t r i e s can be "N" o r "R" o n l y . ) 21
N M C S ~ A N M C SI n d i c a t o r
MS E n t e r "N" f o r N C and "E" f o r A M S o r leave blank. N C ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be e n t e r e d . ) 2/
62-63
R e s p o n s i b l e U n i t Number
E n t e r t h e RU number o r l e a v e b l a n k . ( I t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be entered.) 21 E n t e r t h e ERO Number o r l e a v e blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y i s k e y e d , t h e f i r s t p o s i t i o n must be 21 a n Alpha c h a r a c t e r .) E n t e r t h e Cost Code. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e C o s t Code f r o m t h e D e f a u l t Code T a b l e w i l l he e n t e r e d . A keyed e n t r y w i l l be v a l i d a t e d a g a i n s t t h e D e f a u l t C o s t Code 21 T a b l e .) -
64-68
69-80
Cost Code
11 -
Entry Required.
CH 1
1 7 Sep 1984
ZOE/Z05 P a r t Number R e q u i s i t i o n ( c o n t ' d ) P e r t a i n s t o ADPE p r o g r a m . (An e n t r y o f " ? " i n a n y p o s i t i o n of a n y f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.)
3/ -
DIC ZOE
205
E x ~ l a n aito n P a r t Number R e q u i s i t i o n f o r D o m e s t i c Shipment P a r t Number R e q u i s i t i o n f o r O v e r s e a s Shipment

Z2M R e d i s t r i b u t i o n Order Between Using U n i t s
1.
2.
Input.
I n v o i c e a s s e t s between o r g a n i c Marine Corps u n i t l o a d e d t o SASSY. LEGEND
CC 1-3
Explanation o f Entry 2 (The "DIC" E n t e r D I C Z M 3/ w i l l be entered.) 2/ keyed
4 -6
Enter the RIC of the supporting SMU. (The S U R I C c r e a t e d from t h e M d e f a u l t code t a b l e w i l l be e n t e r e d . T h i s f i e l d w i l l n o t a p p e a r on t h e screen.) 21 Leave b l a n k . entered.) 21
(A
7
8-22
Blank
blank
will
be
11
(4)
23-24
Unit o f I s s u e
11
Enter the U / I a p p l i c a b l e t o the key is NSN. ( I f the "Enter" d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d U/ I c o d e s . I f an i n v a l i d e n t r y i s made, t h e "Enter" key must be d e p r e s s e d t o r e s e t e n t r y . ) 21 This f i e l d w i l l contain the Quantity. ( L e a d i n g z e r o e s have been preprogrammed to f i l l the remaining f i e l d s a f t e r the Quantity h a s been keyed. The Q u a n t i t y must b e keyed t w i c e , w i t h t h e same e n t r y each time. I f "0001" i s keyed t h e f i r s t time and "1" t h e second t i m e , a n e r r o r message w i l l be produced. The same v a l u e must be keyed t w i c e . The "Enter" key must be d e p r e s s e d 2/ t o reset entry.) -
25-29
Quantity
11
Document Number
11 -
E n t e r t h e Document Number. Enter the A o f the Unit r e c e i v i n g C t h e m a t e r i e l . ( T h e r e i s no d e f a u l t f o r t h i s f i e l d . The f i r s t p o s i t i o n o f the keyed e n t r y must be I ' M " If
30-35
CH 1
4-2-123
17 Sep 1984

Z2M R e d i s t r i b u t i o n O r d e r Between U s i n g U n i t s ( c o n t ' d )
Title
Explanation of Entry t h e f i r s t p o s i t i o n of a keyed e n t r y i s not "M", a n e r r o r message w i l l b e d i s p l a y e d and t h e " E n t e r " k e y w i l l h a v e t o be d e p r e s s e d t o r e s e t 2 e n t r y . ) -/
36-39
J u l i a n Date
Enter the J u l i a n Date. (There is n o d e f a u l t f o r t h i s f i e l d . A keyed e n t r y cannot be greater than c u r r e n t d a t e and t h e l a s t t h r e e positions c a n be "001" through "366". A l l keyed d a t e s a r e "5" p o s i t i o n J u l i a n d a t e s . 8 Dec 1980 would be keyed "80343" .) 2/ E n t e r t h e S e r i a l Number. (There is no d e f a u l t f o r t h i s f i e l d . If a n u m e r i c S e r i a l Number i s k e y e d , l e a d i n g zeroes have been 2/ preprogrammed .) Leave b l a n k . 2/ entered.) (A blank
40-43
S e r i a l Number
44
Blank
will
be
45-50
E n t e r t h e A c t i v i t y Code o f the Using Unit s h i p p i n g t h e m a t e r i e l . ( I f the "Enter" key i s depressed w i t h no e n t r y , t h e Using Unit A c t i v i t y Code from D e f a u l t Code I f an T a b l e w i l l be e n t e r e d . A c t i v i t y Code i s k e y e d , t h e f i r s t If the f i r s t p o s i t i o n must be "M". k e y e d e n t r y i s not "M" , a n e r r o r m e s s a g e w i l l be d i s p l a y e d and t h e " E n t e r " k e y m u s t be d e p r e s s e d t o 21 reset entry.) Leave b l a n k . 2/ entered.) (A
5 1-53
Blank
blank
will
be
54
E n t e r t h e D i s t r i b u t i o n Code. (If t h e "Enter" key i s d e p r e s s e d w i t h n o e n t r y , a b l a n k w i l l be e n t e r e d . I f a n e n t r y i s k e y e d , i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e Distribut ion containing valid I f an i n v a l i d e n t r y i s Codes.

Z2M R e d i s t r i b u t i o n Order Between Using U n i t s ( c o n t ' d )
LEGEND Title E x p l a n a t i o n of Entry made, t h e "Entert' key w i l l have t o be depressed t o r e s e t e n t r y . )
21
55-56
Weapons System Code
E n t e r t h e Weapon System Code. (If t h e "Enter" key i s depressed with no e n t r y , a blank w i l l be e n t e r e d . I f an e n t r y i s keyed i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Weapon System Codes. I f an i n v a l i d e n t r y i s made, t h e e n t e r key w i l l have to be depressed t o r e s e t e n t r y . ) 2 1
P r o j e c t Code
E n t e r t h e P r o j e c t Code. Otherwise, ( I f t h e "Enter" key l e a v e blank. i s depressed w i t h no e n t r y a blank w i l l be e n t e r e d . ) 2! E n t e r t h e P r i o r i t y Code. (If "Enter" key i s depressed w i t h e n t r y , t h e P r i o r i t y Code i n d e f a u l t t a b l e w i l l be e n t e r e d . ) Leave blank. e n t e r e d . ) 2/ the no the 21
B 1ank
Purpose Code
(A
blank
will be
E n t e r t h e Purpose Code. ( I f the " ~ n t e r " key i s depressed w i t h no e n t r y , a v a l u e of "A" w i l l be entered.
Condi t i o n Code
E n t e r t h e Condizisn Code. ( I f the "Enter" key i s depressed with no w i l l be e n t r y , a v a l u e of "A" entered. Leave blank. e n t e r e d . ) 21
(A
Blank
blank
will
be
Entry Required. P e r t a i n s t o ADPE program. (An e n t r y of "?" i n any p o s i ~ i o n of any f i e l d being prompted w i l l e r a s e t h e s c r e e n and r e t u r c t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.) R e d i s t r i b u t i o n of a s s e t s can be from Purpose Code "A" o r "C".

Z B- Buy T r a n s a c t i o n
1.
Input!Output.
2 . P u r p o s e : To e s t a b l i s h a due when an o f f - l i n e buy i s made, o r c r e a t e a buy t o t h e s u p p l y s o u r c e when i n p u t t h r o u g h SASSY.

LEGEND
CC .
Title Document I d e n t < f i e r Code Routing I d e n t i f i e r Code l!
Explanation of Entry E n t e r D I C ZB. 3 1 (The "DIC" w i l l be e n t e r e d . ) -1 2 keyed
1- 3
4 -5
T h i s f i e l d w i l l c o n t a i n t h e RIC o f t h e supply source. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y t h e S U RIC created frm, the Default M Code T a b l e w i l l be e n t e r e d . ) -/ 2 E n t e r t h e M & S code. ( I f the ' ' E n t e r key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "st' w i l l be entered. Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d M 5 S Codes. If a n i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be depressed t o r e s e t e n t r y . ) 1 1 E n t e r t h e NSN. ( F i r s t four p o s i t i o n s must be numeric. ) 2 1
Media a n d S t a t u s Code
L !
5-22
N a t i o n a l S t o c k Number -/ 1
(4)
2 3-24
Unit of I s s u e
L/
E n t e r t h e U/I a p p l i c a b l e t o t h e NSN. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA1' w i . 1 1 be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d against an internal table c o n t a i n i n g v a l i d U / I Codes. I f a n i n v a l i d e n t r y i s made, t h e "Enter" key must be d e p r e s s e d t o r e s e t entry.) 2/
2 5-29
This field w i l l contain the (Leading z e r o e s have Q u a n ti t y b e e n preprogrammed to f i l l the remaining f i e l d s a f t e r t h e Quantity h a s b e e n keyed. The Q u a n t i t y must b e keyed t w i c e , w i t h t h e same e n t r y If "8801" i s keyed t h e e a c h time. f i r s t time and "1" t h e second t i m e , a n e r r o r message w i l l be produced. The same v a l u e must be keyed t w i c e .
FMF SASSY USING UNIT PROCEDURES ZB- Buy T r a n s a c t i o n ( c o n t I d )

LEGEND Title E x ~ l a n aito n o f E n t r v The "Enter" k e y must be d e p r e s s e d t o r e s e t e n t r y . ) 2/
Document Number
E n t e r t h e Document Number. E n t e r t h e AC. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Using U n i t AC from D e f a u l t Code T a b l e w i l l be e n t e r e d . I f an AC i s k e y e d , t h e f i r s t p o s i t i o n If the f i r s t p o s i t i o n must be "X". of a keyed e n t r y i s not "M" 3 an e r r o r message w i l l be d i s p l a y e d and t h e "Enter" k e y must be d e p r e s s e d t o r e s e t e n t r y .) 2/
30-35
Act i v i t y Address Code
i I
36-39
J u l i a n Date
E n t e r t h e c u r r e n t J u l i a n Date. (15 t h e "Enter" k e y i s d e p r e s s e d w i t h no e n t r y , t h e c u r r e n t J u l i a n Date w i l l be e n t e r e d . I f an e n t r y i s keyed, t h e keyed e n t r y cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s can be "@@l1'r o u g h "366" o n l y . th An i n v a l i d e n t r y w i l l c a u s e an e r r o r message. The "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . A l l d a t e s keyed a r e "5" p o s i t i o n 8 Dec 1980 would be Julian dates. keyed " 80343" .) 2/
40-43
S e r i a l Number
E n t e r t h e S e r i a l Number. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e n e x t number from t h e S e r i a l Number T a b l e w i l l b e entered. Leading z e r o e s have been preprogrammed i f a numeric S e r i a l 2/ Number is keyed .) E n t e r t h e Demand Code. (If t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of will b e e n t e r e d . Keyed e n t r y c a n be "N" or "R" o n l y . ) 2/ E n t e r t h e Supplementary Address, o r ( I t h e "Enter" key .leave blank.
44
Demand Code 1/
45-50
CH 1
17 Sep 1984
ZB- Buy T r a n s a c t i o n ( c o n t ' d )

LEGEND Title Explanation o f Entry
i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f an e n t r y is keyed, t h e f i r s t p o s i t i o n must be IIMI Or 1 1 ~ 1 An i n v a l i d e n t r y w i l l
cause an e r r o r message. The t o be "Enter" key w i l l have depressed t o r e s e t entry.)
21
S i g n a l Code 1/
E n t e r t h e S i g n a l Code. ( I f the "Enter" key i s d e p r e s s e d w i t h no entry, and the supplementary i s b l a n k o r t h e 1st address p o s i t i o n is I V Y ' ' , a d e f a u l t v a l u e of "A" w i l l be e n t e r e d . If the s u p p l e m e n t a r y address i s - b l a n k not o r 1 s t p o s i t i o n - "Y", a d e f a u l t not v a l u e o f "B" w i l l be e n t e r e d . ) 21 ( I f the E n t e r t h e Fund Code. Enter" key i s d e p r e s s e d w i t h no e n t r y t h e Fund Code f r o m t h e Default Code Table w i l l be 21 entered.) -
5 2-5 3
Fund Code 1/
11
D i s t r i b u t i o n Code E n t e r t h e D i s t r i b u t i o n Code. (If t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f a n e n t r y is keyed, i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing valid Distribution Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o 2 b e d e p r e s s e d t o r e s e t e n t r y . ) -1
55-56
Weapons System Code E n t e r t h e Weapon System Code. (I t h e "Enter" key is d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be e n t e r e d . I f a e n t r y i s keyed, i t w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d Weapon S y s t e m Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be depressed t o r e s e t e n t r y . ) 21
57-59
P r o j e c t Code E n t e r t h e P r o j e c t Code, o r l e a v e blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be e n t e r e d .) 21
ZB
- Buy
Transaction (cont'd) LEGEND
CC -
Title P r i o r i t y Code
E x p l a n a t i o n of E n t r y E n t e r t h e P r i o r i t y Code. ( I f the "Enter" key i s depressed w i t h no e n t r y , t h e P r i o r i t y Code i n t h e d e f a u l t t a b l e w i l l be e n t e r e d . ) 21
60-61
6 2-64
E n t e r t h e RDD; o t h e r w i s e , leave blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a blank w i l l be e n t e r e d . "999" c a n be k e y e d i f t h e p r i o r i t y i s "81" through "03". A 11555", "N" o r "El' c a n be keyed i f p r i o r i t y i s "01" through "08" .) 21
6 5-6 6
Advice Code
E n t e r t h e Advice Code; o t h e r w i s e , (1f t h e "Entert1 key l e a v e blank. i s depressed w i t h no e n t r y , a blank w i l l be e n t e r e d . A keyed e n t r y w i l l be v a l i d a t e d a g a i n s t an internal t a b l e containing valid Advice Codes.) 21
Control Code
E n t e r t h e Control Code. (There i s no default f o r t h i s f i e l d . Keyed e n t r i e s w i l l be v a l i d a t e d t o i n s u r e they a r e v a l i d c o n t r o l codes.) 21 Entered by t h e S U only. M (A v a l u e o f blank w i l l be e n t e r e d . This f i e l d w i l l n o t a p p e a r on t h e s c r e e n . ) 21
Unit P r i c e
Computer g e n e r a t e d a s a product of t h e buy review p r o c e s s . ( I f the D I C i s "ZBE" a b l a n k w i l l be e n t e r e d and t h i s f i e l d w i l l not appear on t h e s c r e e n . I f the D I C i s "ZBR" and t h e e n t e r key i s depressed w i t h no e n t r y , a blank w i l l be e n t e r e d . Leading z e r o ' s have been preprogrammed i f a p r i c e i s keyed.) 21
Recommended Quantity
Computer g e n e r a t e d a s product of (A blank w i l l be buy review. entered. This f i e l d w i l l not appear on t h e s c r e e n . ) 21

Z B- Buy T r a n s a c t i o n ( c o n t ' d )
Entry Required. P e r t a i n s t o ADPE program. (An e n t r y of "?" i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu. )
31 -
DIC ZB E Z BR
Explanation Management C r e a t e d Due E s t a b l i s h m e n t Management C r e a t e d Buy T r a n s a c t i o n
ZC1 C a n c e l l a t i o n Request
1.
2.
Input.
To c a n c e l a b a c k o r d e r , due o r b o t h . LEGEND
CC -
1-3 4-6
11
E n t e r D I C Z C 1 3/ w i l l be e n t e r e d . )
21
(The "DIG" keyed
Routing I d e n t i f i e r Code 11
E n t e r t h e R I C o f t h e SMU. (The R I C o f t h e S U c r e a t e d from t h e d e f a u l t M t a b l e w i l l be e n t e r e d . This f i e l d w i l l n o t appear on t h e s c r e e n . ) -/ 2 E n t e r a "B" t o c a n c e l t h e b a c k o r d e r only. E n t e r "D" t o c a n c e l t h e due only. Leave b l a n k t o c a n c e l b o t h b a c k o r d e r and d u e . ( I f t h e "Enter" key is d e p r e s s e d w i t h no e n t r y , a Valid b l a n k w i l l be e n t e r e d . 21 e n t r i e s a r e "B" or I'D".) E n t e r t h e NSN. ( F i r s t four p o s i t i o n s must be numeric.) -/ 2
(4)
C a n c e l l a t i o n C o n t r o l Code
8-22
23-24
Unit of I s s u e
11 -
Enter the U / I a p p l i c a b l e to the NSN. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d against an internal table c o n t a i n i n g v a l i d U / I Codes. I f an i n v a l i d e n t r y i s made, t h e "Enter" k e y must be d e p r e s s e d t o r e s e t entry.) 21 This f i e l d w i l l contain the Quantity. (Leading z e r o e s have been preprogrammed to f i l l the r e m a i n i n g f i e l d s af t e r t h e Q u a n t i t y h a s been keyed. The Q u a n t i t y must b e keyed t w i c e , w i t h t h e same e n t r y each time. I f "91301" i s keyed t h e f i r s t time and "1" t h e second t i m e , a n e r r o r message w i l l be produced. The same v a l u e must be keyed t w i c e . The "Enter" key must be d e p r e s s e d to reset entry.) 21
25-29
Quantity 1/
Doc m e n t Number
1/
Z C l C a n c e l l a t i o n Request ( c o n t ' d )
Legend
CC -
Title A c t i v i t y A d d r e s s Code
Explanation of Entry E n t e r t h e AC. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Using U n i t AC from t h e D e f a u l t Code I f an T a b l e w i l l be e n t e r e d . AC i s k e y e d , t h e f i r s t p o s i t i o n must be "M". I f t h e f i r s t keyed e n t r y i s not I ' M " , a n e r r o r message w i l l be d i s p l a y e d and t h e " E n t e r " k e y must be d e p r e s s e d t o r e s e t 21 entry.) Enter the J u l i a n Date. (There is no d e f a u l t f o r t h i s f i e l d . Entry cannot be g r e a t e r than current d a t e , and l a s t t h r e e p o s i t i o n s c a n b e "001" t h r o u g h "366" o n l y . All d a t e s keyed a r e "5" p o s i t i o n J u l i a n dates. 8 Dec 1980 would be keyed "80343".) 21 ( T h e r e i s no d e f a u l t f o r t h i s field. Leading z e r o e s have been preprogrammed i f a numeric s e r i a l i s keyed.) 21 E n t e r t h e Demand Code. ( I f the e n t e r key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "Rt' w i l l be entered. Keyed e n t r i e s c a n be 'I V1 o r " R1 o n 1 y .) 21 Leave b l a n k . entered.) 21
(A
30-35
I I
36-39
J u l i a n Date
40-4 3
S e r i a l Number
44
Demand Code -/ 1
45-80
Blank
blank
will
be
11 21 -
Entry Required. P e r t a i n s t o ADPE p r o g r a m . (An e n t r y o f "?" i n a n y p o s i t i o n s o f a n y f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.) F o r u s e w i t h i n SASSY o n l y .
3 -/
CH 1
1 7 S e p 1984
ZM- R e q u i s i t i o n M o d i f i e r
1.
2. Type T r a n s a c t i o n : Purpose: Input
Modify s p e c i f i e d f i e l d s on a s u p p l y r e q u e s t . LEGEND
CC -
Explanat ion of Entry
1-3 4-6
-1 1
E n t e r D I C ZM- 31 (The "DIC" w i l l be e n t e r e d . ) 2/
keyed
E n t e r t h e R I C o f t h e SMU. (The R I C o f t h e SMU c r e a t e d from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . This f i e l d w i l l n o t a p p e a r on t h e s c r e e n . ) 21
Enter the M & S code. This f i e l d c a n be m o d i f i e d . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e o f "S" w i l l be entered. Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e containing v a l i d M 6 S codes. If a n i n v a l i d e n t r y i s made, t h e have t o be "Enter" key w i l l 21 depressed t o r e s e t e n t r y . ) E n t e r t h e NSN. ( F i r s t four p o s i t i o n s must be numeric .) 21 Leave Blank. 2/ entered.) (A
8-22
N a t i o n a l S t o c k Number 1/ Blank
(4)
be
23-25
blank
will
26
Purpose Code t o
E n t e r the Purpose Code r r a n s f e r r e d t o , or leave blank. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y a b l a n k w i l l be e n t e r e d . ) 21 E n t e r t h e Contingency Code t r a n s f e r r e d t o o r Leave b l a n k . ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . ) 2/
27
Cont i n g e n c y Code t o
28
Purpose Code from
E n t e r the Purpose Code t r a n s f e r r e d from, o r l e a v e b l a n k . ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . ) 21 Enter the Cont i n g e n c y Code t r a n s f e r r e d from o r l e a v e b l a n k .
29
Contingency Code from
ZM- ~ e q u i s iit n M o d i f i e r ( c o n t ' d ) o
LEGEND
Title Explanation of Entry
( I f the "Enter" w i t h no e n t r y , 21 entered.) Document Number
key i s d e p r e s s e d a b l a n k w i l l be
11 -
E n t e r t h e D o c u m e ~ t Number. ( I f the E n t e r t h e Using Unit AC. " E n t e r " key i s d e p r e s s e d w i t h no e n t r y t h e Using Unit AC from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . I f a n AC i s k e y e d , t h e f i r s t I f the f i r s t p o s i t i o n must be "M". keyed e n t r y i s not "M", an e r r o r m e s s a g e w i l l be d i s p l a y e d and " E n t e r " key must be d e p r e s s e d t o reset entry.) 21 Enter the J u l i a n Date. (There i s no d e f a u l t t h i s f i e l d . Entry c a n n o t be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s c a n be "001" t h r o u g h "366" on1 y. A1 1 d a t e s keyed a r e "5" p o s i t i o n J u l i a n dates. 8 Dec 1980 would be keyed "80343".) 21 E n t e r t h e S e r i a l Number. (There i s no d e f a u l t f o r t h i s f i e l d . Leading z e r o ' s have been preprogranuned i f a 2/ numeric s e r i a l is k e y e d . ) -
30-35
Act i v i i y Address Code
36-39
J u l i a n Date
40-43
S e r i a l Number
44
Blank
Leave Blank. entered.) 21
(A
blank
will
be
45-50
Responsible Unit
E n t e r "Y" i n CC 45 and t h e new RU i n 46-50 o r l e a v e b l a n k . ( I f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . )
21 51 Blank Leave b l a n k . entered.) 21
(A
blank
will
be
5 2-56
I f t h e demand i s t o f i l l a n ERO, a p l a c e t h e ERO Number h e r e o r l e a v e blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y a b l a n k
CH 1
1 7 Sep 1984
F F SASSY USING UNIT PROCEDURES M ZM- R e q u i s i t i o n Modifier ( c o n t ' d )
Title
E x p l a n a t i o n of Entry
w i l l be e n t e r e d . I f an e n t r y i s keyed, t h e f i r s t p o s i t i o n must be a l p h a , o r an e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t entry.) 21

5 7-59 P r o j e c t Code E n t e r t h e P r o j e c t Code, o r l e a v e blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a blank w i l l be e n t e r e d . ) 21 E n t e r t h e new P r i o r i t y Code o r ( I f t h e "Enter" key l e a v e blank. i s depressed with no e n t r y , a blank w i l l be e n t e r e d . ) 2/ E n t e r t h e RDD; o t h e r w i s e , leave blank. ( I f t h e " ~ n t e r " key i s depressed w i t h no e n t r y , a blank w i l l be e n t e r e d . "999" can be keyed i f t h e p r i o r i t y i s 8 1 through 03. A "55S1', "N", o r "E" c a n be keyed i f p r i o r i t y i s "81" through "08".) 21
60-61
6 2-64
65-66
Advice Code
Enter t h e new A d v i c e Code; o t h e r w i s e , l e a v e blank. ( I f the "Enter" key i s depressed w i t h no e n t r y , a blank w i l l be e n t e r e d . A k e y e d e n t r y w i l l be v a l i d a t e d against an internal table c o n t a i n i n g v a l i d Advice Codes.) 2/ (A blank w i l l be For S U u s e only. M entered. This f i e l d w i l l not appear on t h e s c r e e n . ) 2/ For SMU u s e only (A blank w i l l be entered. This f i e l d w i l l not appear on t h e s c r e e n . ) 2 / E n t e r t h e New Cost Code o r leave ( I f t h e "Enter" key i s blank. d e p r e s s e d w i t h no e n t r y a blank w i l l be e n t e r e d . I f an entry i s keyed i t w i l l be v a l i d a t e d a g a i n s t t h e D e f a u l t Cost Code Table. I f an
Control Code
68
Pass C o n t r o l Code I n d i c a t o r
69-80
Cost Code
Z - Requisition Modifier (cont'd) M LEGEND Title Explanation of E n t r y i n v a l i d e n t r y i s keyed, a n e r r o r message w i l l be d i s p l a y e d and t h e t o be "Enter" key w i l l have 1 depressed t o r e s e t e n t r y . ) 2 Entry Required. P e r t a i n s t o ADPE program. (An e n t r y of ' I ? " i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.)
DIC -
ZMA
ZM1
R e q u i s i t i o n M o d i f i e r Domestic U n i t s . R e q u i s i t i o n Modifier Overseas Unit.

Z Q I SASSY I n q u i r y T r a n s a c t i o n
1.
2.
Input
E x t r a c t s p e c i f i e d i n f o r m a t i o n from t h e v a r i o u s SASSY f i l e s . LEGEND
CC 1-3
Title Document I d e n t i f i e r 1/ Code Routing I d e n t i f i e r 1/ Code
E n t e r D I C Z Q I (The D I C " Z Q I " a u t o m a t i c a l l y be e n t e r e d .) 2/ Enter Code Code field quiry
will
4-6
t h e R I C o f t h e SMU. (The S U M R I C c r e a t e d from t h e D e f a u l t This T a b l e w i l l be e n t e r e d . w i l l not a p p e a r on any ins c r e e n .) 2/ (A blank
Blank
Leave b l a n k . entered.) 2/
will
be
8-22
I f t h e I n q u i r y A c t i o n Code e n d s i n "2" e n t e r t h e NSN. I f the I n q u i r y Act i o n Code e n d s i n "1" o r "3" leave blank. ( I f the Inquiry A c t i o n Code keyed ended i n "1" o r "3" t h i s f i e l d w i l l not a p p e a r on the screen. I f t h e I n q u i r y Act i o n Code ended i n "2" t h i s f i e l d w i l l a p p e a r , and t h e r e w i l l be no default. The f i r s t f o u r ( 4 ) p o s i tions keyed w i l l have t o be 2/ numeric.) Leave b l a n k . e n t e r e d .)
( A blank will
23
01 ank
be
24-29
R e q u e s t e r A c t i v i t y Address 1/ Code
E n t e r t h e AC of t h e r e q u e s t i n g unit. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Using Unit AC from t h e D e f a u l t Code T a b l e 2/ w i l l be e n t e r e d . ) E n t e r t h e AC o f t h e U n i t whose f i l e is being i n q u i r e d . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y t h e Using Unit AC from t h e D e f a u l t Cost 2/ Code Table w i l l be e n t e r e d . ) E n t e r t h e J u l i a n Date o f t h e s u p p l y , request being inquired i f the
30-35
A c t i v i t y Address Code o f 1/ t h e U n i t whose f i l e i s being inquired
CH 1
17 Sep 1984
Z Q I SASSY I n q u i r y T r a n s a c t i o n ( c o n t ' d )
LEGEND Title Explanation of Entry i n q u i r y a c t i o n code ends i n "1 Leave b l a n k i f t h e I n q u i r y Act i o n ( I the Code e n d s i n "2" o r "3." I n q u i r y Act i o n Code e n d s i n "1" t h i s f i e l d w i l l a p p e a r on t h e screen. There is no d e f a u l t f o r t h i s f i e l d and a keyed e n t r y cannot All be g r e a t e r t h a n c u r r e n t d a t e . d a t e s keyed a r e "5" p o s i t i o n J u l i a n dates. 8 Dec 1980 would be keyed "80343." ( I F t h e I n q u i r y Action Code ends i n "2" o r "3" t h i s f i e l d w i l l n o t a p p e a r on t h e s c r e e n and a b l a n k w i l l be e n t e r e d . ) 21
."
40-43
S e r i a l Number
E n t e r t h e S e r i a l Number of t h e supply request that is being i n q u i r e d i f t h e I n q u i r y Act i o n Code e n d s i n "1." Leave b l a n k i f t h e I n q u i r y Act i o n Code e n d s i n "2" o r "3." ( I f t h e I n q u i r y Action Code keyed ends i n "1" t h i s f i e l d w i l l a p p e a r on t h e s c r e e n . There w i l l b e no d e f a u l t f o r t h i s f i e l d . Leading z e r o s have been preprogrammed i f a numeric s e r i a l number i s keyed. I f t h e I n q u i r y Action Code keyed e n d s i n "2" o r "3" t h i s f i e l d w i l l not appear on t h e s c r e e n and a b l a n k w i l l be e n t e r e d . ) 2/ Enter the I n q u i r y Action Code. (The I n q u i r y Act i o n Code keyed w i l l be e n t e r e d . ) 21
44-46
1/ I n q u i r y Action Code
INQUIRY ACTION CODE
M A I NG EN
INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY INQUIRY
LUAF BY N N S LUAF BY T M R A N ALL ALLOWANCE PILES GIDF DASF BY DOC-NR DASF BY N N S GBOF MHIF U O MF LUBF AUAF VOCF
ZQT. SASSY I n q u i r y T r a n s a c t i o n ( c o n t Id)
LEGEND
CC -
Title Bemarks
Explanation of Entry I f t h e I n q u i r y Act i o n Code ends i n "3" E n t e r t h e Thy Number b e i n g ( I f the i n q u i r e d i n t o CC 75-80. I n q u i r y A c t i o n Code ends i n "3", t h e r e w i l l be a prompt f o r TAM Number t o be i n q u i r e d . When t h e " ~ n t e r " key i s d e p r e s s e d , the T h y Number w i l l be p o s i t i o n e d i n t h e r i g h t c a r d columns of t h e o u t p u t t r a n s a c t ion. E n t e r remarks a s required. B l a n k s and s p e c i a l c h a r a c t e r s a r e allowed.)
47-89
11 2 -/
Entry required. P e r t a i n s To ADPE Program. (An e n t r y of "?" i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e I n q u i r y A c t i o n Code Menu. )

Z - Follow-up t o t h e General Account From a loaded Using Unit T
1.
2.
Input a loaded unit to a SASSY
Purpose: Follow-up on a supply r e q u e s t from Management Unit when s t a t u s has not been r e c e i v e d . LEGEND
CC 1-3
Title Document I d e n t i f i e r Code 11 Routing I d e n t i f i e r Code
E x p l a n a t i o n of E n t r y
T 3/ Enter D I C Z w i l l be e n t e r e d . )
--
21
he "DIC" keyed
4-6
1 /
E n t e r t h e R I C of t h e s u p p o r t i n g he General General Account. Account R I C c r e a t e d from t h e Default Code Table w i l l be e n t e r e d . T h i s f i e l d w i l l not appear on t h e s c r e e n and no k e y i n g w i l l b e r e q u i r e d . ) 2/ E n t e r t h e M & S code. (1f t h e "Enter" key i s depressed w i t h no e n t r y , a d e f a u l t v a l u e of "St' w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l t a b l e c o n t a i n i n g v a l i d M 6 S codes. If a n i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be 1 depressed t o r e s e t e n t r y . ) 2 E n t e r t h e NSN. ( F i r s t four p o s i t i o n s must be numeric.) _11
11
8 -2 2
National Stock Number 1/
(4)
23-24
Enter the U / I applicable t o the NSN. ( I f t h e " E n t e r " key i s depressed w i t h no e n t r y , a d e f a u l t w i l l be e n t e r e d . v a l u e of "EA" Keyed e n t r i e s w i l l be v a l i d a t e d against an i n t e r n a l table I f an c o n t a i n i n g v a l i d U / I Codes. i n v a l i d e n t r y i s made, t h e "Enter" key must be depressed t o r e s e t e n t r y . ) 21
2 5-29
Quant i t y
This f i e l d w i l l contain the ( ~ e a d i n g z e r o e s have Quantity t o f i l l the been preprogrammed remaining f i e l d s a f t e r t h e Q u a n t i t y h a s been keyed. The Q u a n t i t y must b e keyed twice, with t h e same e n t r y each time. I f "0001" i s keyed t h e f i r s t time and "1" t h e second time, an e r r o r message w i l l be produced.
FMJ? SASSY USING UNIT PROCEDURES
ZT Follow-Up t o t h e General Account From a Loaded Using Unit ( c o n t ' d ) LEGEND Title Explanation o f Entry The same v a l u e must be keyed t w i c e . The "Enter" k e y must be d e p r e s s e d t o r e s e t e n t r y . ) 11 Document Number
11
E n t e r t h e Document Number. E n t e r t h e AC. ( I f t h e "Enter1' k e y d e p r e s s e d w i t h no e n t r y , t h e Using U n i t A C from D e f a u l t Code T a b l e w i l l be e n t e r e d . I f an AC i s keyed, t h e f i r s t p o s i t i o n must be "M". I f t h e f i r s t p o s i t i o n an o f a keyed e n t r y i s not I ' M " , e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key w i l l have t o be 21 depressed t o r e s e t entry. ) -
is
J u l i a n Date
Enter the c u r r e n t J u l i a n Date. ( I f t h e '"nter" k e y is d e p r e s s e d w i t h n o e n t r y , t h e c u r r e n t J u l i a n Date w i l l be e n t e r e d . I f an e n t r y i s keyed, t h e keyed e n t r y cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s can be "661" t h r o u g h "366" o n l y . An i n v a l i d e n t r y w i l l cause an e r r o r message. The "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . A l l k e y e d d a t e s k e y e d a r e "5" position Julian dates. 8 Dec 1980 21 would be keyed "80343") E n t e r the S e r i a l Number. ( T h e r e i s n o d e f a u l t f o r t h i s f i e l d . Leading z e r o e s have been preprogrammed i f a numeric S e r i a l Number i s keyed.) 21 E n t e r t h e Demand Code. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t v a l u e of "R" w i l l b e e n t e r e d . Keyed e n t r y c a n be "N" o r "It' o n l y . ) 21 E n t e r t h e Supplementary Address, RU, o r l e a v e b l a n k . I f t h e RU i s e n t e r e d , p l a c e a "Y" i n CC 45. ( I f t h e "Enter" k e y i s d e p r e s s e d w i t h
S e r i a l Number
11 Demand Code -

ZT- Follow-Up
to the General Account From a Loaded Using Unit ( c o n t ' d ) LEGEND Title Explanation o f E n t r y no e n t r y , a blank w i l l be e n t e r e d . I f an e n t r y i s keyed, the f i r s t p o s i t i o n must be " M ' o r "Y". A n i n v a l i d e n t r y w i l l cause an e r r o r message and the "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t entry.) 2/
11 Signal Code -
Enter the Signal Code or Contingency Code i f the purpose ( I f the "Enter" key code i s "D" i s depressed with no e n t r y , and the supplementary address is blank o r t h e 1 s t p o s i t i o n i s "Y", a d e f a u l t If v a l u e of "A" w i l l be e n t e r e d . t h e supplementary address i s not b l a n k o r 1 s t p o s i t i o n not " Y " , a d e f a u l t v a l u e of will be entered. I f the purpose code i s "D" e n t e r "I" through "5" .) 2/
52-56
Equipment Repair Order Number
57-59
P r o j e c t Code
I f the demand i s to f i l l an ERO, p l a c e the E O Number here o r leave R blank. ( I f the "Enter" key i s depressed with no e n t r y , a blank w i l l be e n t e r e d . I f an e n t r y i s keyed, the f i r s t p o s i t i o n must be a l p h a , o r an e r r o r message w i l l be d i s p l a y e d and "Enter" key w i l l have t o be depressed to r e s e t e n t r y . ) 2/ Enter the P r o j e c t Code, o r leave blank. ( I f the "Enter" key i s depressed with no e n t r y a blank w i l l be e n t e r e d . ) 21 Enter the P r i o r i t y Code. ( I f the "Enter" key i s depressed with no e n t r y , the P r i o r i t y Code i n the d e f a u l t t a b l e w i l l be e n t e r e d . ) 11 E n t e r t h e RDD; o t h e r w i s e , leave blank. ( I f the " ~ n t e r " key i s d e p r e s s e d with no e n t r y , a blank w i l l be e n t e r e d . "999" can be k e y e d i f t h e p r i o r i t y i s "61" through "03". A " 5 5 5 " , "N" , o r "E"
6 0-6 1
6 2-64
FMF SASSY USING UNIT PROCEDURES ZT Follow-up t o t h e General Account From a Loaded Using U n i t ( c o n t ' d ) LEGEND CC Title Explanation of Entry c a n be keyed i f p r i o r i t y t h r o u g h "08" .) 21 65-66 Advice Code
i s "01"
E n t e r t h e Advice Code; o t h e r w i s e , leave blank. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r ~ d . A keyed e n t r y w i l l be v a l i d a t e d a g a i n s t an internal table containing valid Adv i c e Code .) 21 Entered by t h e S U o n l y . ( V a l u e of M b l a n k w i l l be e n t e r e d . This f i e l d w i l l not a p p e a r on t h e s c r e e n . ) 21
67
C o n t r o l Code
68
E n t e r e d by t h e S U o n l y . M (A v a l u e This o f b l a n k w i l l be e n t e r e d . f i e l d w i l l n o t a p p e a r on t h e 21 screen.) E n t e r t h e Cost Code. ( I f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , t h e C o s t Code f r o m t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . A keyed e n t r y w i l l be v a l i d a t e d a g a i n s t t h e D e f a u l t C o s t Code T a b l e . ) 2/
69-80
Cost Code 1/
1 -/
2 -/
Eritry R e q u i r e d . P e r t a i n s t o ADPE program. (An e n t r y of "?" i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e the s c r e e n and r e t u r n t h e o p e r a t o r t o t h e Dai 1y T r a n s a c t i o n Menu. )
DIC -
31 -
Explanat i o n For o v e r s e a s shipment w / N a t i o n a l S t o c k For domes t i c shipment w/ NSN
ZT1 Z TA
ZUZ U n f r e e z e T r a n s a c t i o n
1.
Input
2 . Purpose: purposes.
U n f r e e z e l o a d e d U n i t b a l a n c e r e c o r d s t h a t were f r o z e n f o r i n v e n t o r y
LEGEND
CC -
Title Document I d e n t i f i e r Code 11 1/ R o u t i n g I d e n t i f i e r Code -
E x ~ l a n a t i o no f E n t r v E n t e r D I C ZUZ. 3 / (The " D I C " w i l l be e n t e r e d . T 2/ key
1-3
4-6
E n t e r t h e RIC o f t h e SMU. he R I C o f t h e S U c r e a t e d from t h e D e f a u l t M This Code T a b l e w i l l be e n t e r e d . f i e l d w i l l n o t a p p e a r on t h e 21 screen.) Leave Blank. entered.) 2/

(A
Blank
blank
will
be
~ a t i o n a lS t o c k Number -1 1 Blank
E n t e r t h e NSN. ( F i r s t four p o s i t i o n s must be n u m e r i c .) 21 Leave Blank. 2/ entered.) (A b l a n k s

will
(4)
be
1 A c t i v i t y A d d r e s s Code -/
E n t e r t h e AC o f t h e u n i t r e q u e s t i n g the unfreeze. Leave b l a n k . 21 entered.) (A blank
Blank
will
be
Entry Required. P e r t a i n s t o ADPE Program. (An e n t r y of "?" i n a n y p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n s Menu.) T h i s t r a n s a c t i o n w i l l u n f r e e z e p u r p o s e code "A" s t o c k s o n l y .
CH 1
17 Sep 1984
ZZC Ero C a n c e l l a t i o n Request
1.
Input. for cancelling all out standing supply
2. Purpose: Using U n i t t r a n s a c t i o n r e q u e s t s f o r a p a r t i c u l a r ERO number.
LEGEND Title 1-3 Explanation of Entry E n t e r D I C ZZC. 3/ (The "DIC" w i l l be entered:) 21 keyed
1/ Document I d e n t i f i e r Code Routing I d e n t i f i e r Code 1/
4-6
E n t e r t h e RIC o f t h e s u p p o r t i n g SMU. (The SMU R I C c r e a t e d from t h e default t a b l e w i l l be e n t e r e d . T h i s f i e l d w i l l not a p p e a r on t h e s c r e e n .) 21 Leave b l a n k . 2/ entered.) (A blank
7-9
10-14
Blank
will
be
ERO Number 1/
E n t e r t h e ERO Number. ( T h e r e i s no default for t h i s field. The f i r s t p o s i t i o n keyed must be a n a l p h a c h a r a c t e r , o r a n e r r o r message w i l l b e d i s p l a y e d and t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . ) 21
1 I
15-20
A c t i v i t y Address Code 1/
E n t e r t h e AC o f t h e U n i t a f f e c t e d . ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e U s i n g U n i t

AC from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . ) 2 1
2 1-80 11 21 -
Blank
Leave b l a n k . 21 entered.) -
(A
blank
will
he
E n t r y Required. P e r t a i n s t o ADPE Program. (An e n t r y of "?I1 i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu. This i s a cancellation request s p e c i f i c ERO number. Eor a l l documents o u t s t a n d i n g for a
31
CH 1
17 Sep 1984
ZZF F r e e z e T r a n s a c t i o n
1.
Type T r a n s a c t i o n : Freeze
Input. Loaded Unit Balance Records File (LUBF) for inventory
2 . Purpose: purposes.
LEGEND
CC 1-3
Title Document I d e n t i f i e r Code 1/ Routing I d e n t i f i e r Code 1/
Explanation of Entry E n t e r D I C ZZF. 31 w i l l be e n t e r e d . 7 21
he "DIC1' key
4-6
E n t e r t h e R I C o f t h e SMU. (The R I C o f t h e S U c r e a t e d from t h e D e f a u l t M Code T a b l e w i l l be e n t e r e d . This f i e l d w i l l not a p p e a r on t h e s c r e e n . ) _1/ Leave Blank. e n t e r e d . ) 21
7
8-22
Blank N a t i o n a l S t o c k Number 1/
(A blank
will
be
E n t e r t h e NSN. ( F i r s t four p o s i t i o n s must be numeric.) 2/ Leave Blank. entered.) 2/

(A
(4)
2 3- 29
Blank
blank
will
be
1
I
30-35
E n t e r t h e AC o f t h e U n i t r e q u e s t i n g t h e F r e e z e . ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Using U n i t AC from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . I f an e n t r y i s k e y e d , t h e f i r s t p o s i t i o n must be I f t h e f i r s t p o s i t i o n keyed i s not "M", an e r r o r message w i l l b e produced and t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t entry.) 21
36
F r e e z e Code 11
E n t e r t h e a p p l i c a b l e F r e e z e Code. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a v a l u e of "I" w i l l be e n t e r e d . ) 21 Leave b l a n k . entered.) 21 (A b l a n k
37-80
Blank
will
be
CH 1
1 7 Sep 1984
FNF SASSY USING UNIT PROCEDURES

ZZF F r e e z e T r a n s a c t i o n ( c o n t ' d l
1/ 2/ -
E n t r y Required. P e r t a i n s t o ADPE Program. ( A n e n t r y of " ? I ' of any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu.)
T h i s t r a n s a c t i o n w i l l f r e e z e purpose code "A" s t o c k s o n l y .
3 -/

Z Z Z Back-Order
Release Transaction
1.
Input/Internal.
2. Purpose: T h i s t r a n s a c t i o n r e d u c e s t h e B/O q u a n t i t y f o r a s p e c i f i e d document number. I t i s i n t e r n a l l y c r e a t e d from a " D ~ T "w i t h a "1" i n CC 70. LEGEND
CC -
Title Document I d e n t i f i e r Code 1/
Explanation of Entry E n t e r D I C ZZZ. 3/ (The "DIC" w i l l be e n t e r e d 3 2/ keyed
1-3
4-6
Enter the R I C of the supporting M SMU. (The R I C o f the S U c r e a t e d from t h e D e f a u l t Code Table w i l l be entered. This f i e l d w i l l not a p p e a r on t h e s c r e e n . ) 2/ Leave Blank. 2/ entered.) (A
Blank
blank
will
be
8-22
N a t i o n a l S t o c k Number Unit of I s s u e 1/
(4)
23-24
Enter the U / I a p p l i c a b l e t o the NSN. ( I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a d e f a u l t of "EA" w i l l be e n t e r e d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an internal table containing valid U/ I c o d e s . I f an i n v a l i d e n t r y i s made, t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . ) 2/ This field w i l l contain the (Leading z e r o e s have Quantity b e e n preprogrammed t o f i l l the remaining f i e l d s a f t e r the Quantity h a s been keyed. The Q u a n t i t y must b e keyed t w i c e , t h e same e n t r y each time. I f "00001" i s keyed t h e f i r s t time and "1" t h e second t i m e , a n e r r o r message w i l l be produced. The same v a l u e must be keyed t w i c e . The "Enter" key w i l l have t o be depressed to r e s e t entry.) 21
25-29
Q u a n t i t y 1/
Document Number 1/
E n t e r t h e Document Number. ( I t h e "Enter" key E n t e r t h e AC. i s d e p r e s s e d w i t h no e n t r y , t h e
30-35
C 1 H
1 7 Sep 1984
ZZZ Back-Order
Release Transaction ( c o n t ' d )
LEGEND
Title Explanation o f Entry Using Unit AC from t h e D e f a u l t Code I f an T a b l e w i l l be e n t e r e d . AC i s keyed, t h e f i r s t p o s i t i o n must be "M". I f t h e f i r s t p o s i t i o n o f t h e keyed e n t r y i s not "M", an e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key w i l l have to be 2 d e p r e s s e d t o r e s e t e n t r Y. ) -/ J u l i a n Date Enter the c u r r e n t J u l i a n Date. ( T h e r e i s no d e f a u l t f o r t h i s field. A l l d a t e s keyed a r e "5" position Julian dates. 8 Dec 1980 would be keyed "80343". The e n t r y c a n n o t be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e ( 3 ) p o s i t i o n s c a n be "O@lt' t h r o u g h "366" on1 y . ) 2/ E n t e r t h e S e r i a l Number. ( T h e r e i s no d e f a u l t f o r t h i s f i e l d . Leading z e r o e s have been preprogrammed i f a numeric s e r i a l number i s keyed.) 21 E n t e r t h e d a t e t h e i s s u e was made. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e c u r r e n t J u l i a n I f an e n t r y d a t e w i l l be e n t e r e d . i s k e y e d , i t cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s c a n be "gfll" through A l l d a t e s keyed a r e "366" o n l y . I I 5I I position Julian dates. 8 Dec 1980 would be keyed Leave Blank. 2/ entered.) "80343" .) 2/
S e r i a l Number
Date I s s u e d 1/
(A b l a n k
will
be
Blank S i g n a l Code 1/
E n t e r t h e S i g n a l Code. ( I f the "Enter" key is d e p r e s s e d w i t h no e n t r y , a v a l u e of "A" w i l l be e n t e r e d and t h e r e w i l l be no prompt f o r A c t i v i t y t h e B/O was released t o , CC 75-80.) 21
Blank
Leave Blank. e n t e r e d . ) 21
(A
blank
will
be

ZZZ Back-Order R e l e a s e T r a n s a c t i o n ( c o n t I d ) LEGEND Title Explanation of Entry E n t e r t h e AC o f t h e U n i t t h a t t h e back o r d e r was r e l e a s e d t o . ( T h i s f i e l d w i l l be prompted o n l y i f t h e s i g n a l code i s "B", "K" , 'I J" o r "X". N e n t r y w i l l be allowed o u n l e s s t h e s i g n a l code i s "B" , "J" , IIKW or mxtv and t h e n w i l l be r e q u i r e d e n t r y . The f i r s t p o s i t i o n keyed must be ltM" o r an e r r o r message w i l l be d i s p l a y e d and t h e t o be "Enter" key w i l l have d e p r e s s e d t o r e s e t e n t r y . ) 2/
75-80
A c t i v i t y Address Code t h e Back Order was Released t o
E n t r y Required. P e r t a i n s t o ADPE program. (An e n t r y of "?" i n any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e D a i l y T r a n s a c t i o n Menu. 1 W i l l r e d u c e B/O q u a n t i t y and i n t e r n a l l y c r e a t e f i n a n c i a l t r a n s a c t i o n .
CH 1 17 Sep 1984
;MF
SASSY USING UNIT PROCEDURES

P a r t s Add T r a n s a c t i o n
MM S "4" I M
1.
2.
Input.
Load r e p a i r p a r t i n f o r m a t i o n t o t h e MIMMS s y s t e m , LEGEND
CC 1
Title T r a n s a c t i o n Code -11 Equipment R e p a i r 1/ Order Number
3 / ( A v a l u e of "4" w i l l E n t e r "4." be e n t e r e d a u t o m a t i c a l l y ) 2 /
I
2-6
E n t e r t h e ERO Number. ( T h e r e i s no default for t h i s f i e l d . The f i r s t p o s i t i o n keyed must be a n a l p h a character. I f the f i r s t p o s i t i o n o f t h e keyed e n t r y i s not an a l p h a c h a r a c t e r , an e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t entry.) 2/ Leave b l a n k . 2/ entered.) (A
7-10
Blank
blank
will
be
11-23
1/ N a t i o n a l S t o c k Number -
E n t e r t h e N a t i o n a l S t o c k Number, o r i f the Advice Code i s "99," a P a r t Number (PN) c a n be e n t e r e d . ( E n t e r t h e NSN. L f a n NSN i s keyed, t h e f i r s t f o u r ( 4 ) p o s i t i o n s must be numeric. I f the p a r t record is f o r a r e p a i r p a r t t h a t d o e s not have a n NSN, e n t e r PN i n t o t h e f i r s t two positions followed by t h e p a r t number. A Advice Code of "99" n w i l l a u t o m a t i c a l l y be e n t e r e d .) 2/ Enter the Quantity. (Leading zeros have been preprogrammed. The Q u a n t i t y h a s t o be keyed twice w i t h If a t h e same v a l u e each t i m e . v a l u e of "1" i s keyed the f i r s t t i m e , and "001" t h e second t i m e , a n e r r o r message w i l l be d i s p l a y e d and t h e q u a n t i t y w i l l have t o be rekeyed t w i c e a f t e r t h e "Enter" key i s d e p r e s s e d t o r e s e t e n t r y . ) 2/
24-26
Quantity 1/
27
Blank
Leave b l a n k . 21 entered.) -
(A b l a n k
will
be
Document Number 1/
CH 1
17 Sep 1984
M M S "4" LM
P a r t s Add T r a n s a c t i o n ( c o n t ' d )
LEGEND
CC -
Explanat i o n o f E n t r y E n t e r t h e l a s t f i v e p o s i t i o n s of ( I the "Enter" key i s t h e AC. d e p r e s s e d w i t h no e n t r y , the l a s t "5" p o s i t i o n s of t h e Using Unit AC from the D e f a u l t Code Table w i l l be e n t e r e d .) 3/ E n t e r the J u l i a n D a t e . ( I f the " E n t e r " key i s d e p r e s s e d w i t h no e n t r y , the c u r r e n t J u l i a n d a t e w i l l be e n t e r e d . I f a d a t e i s keyed, t h e e n t r y cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s cannot be "001" through "366." A l l d a t e s keyed a r e f i v e position Julian dates. 8 Dec 1980 would be keyed "80343") 2/
28-32
33-36
J u l i a n Date
37-40
S e r i a l Number
E n t e r t h e S e r i a l Number. The f i r s t p o s i t i o n must be "7," "8," o r "9." The "7" is for corrective m a i n t e n a n c e , "8" f o r m o d i f i c a t i o n , and "9" f o r p r e v e n t i v e m a i n t e n a n c e . (The f i r s t p o s i t i o n , o f the S e r i a l Number must be keyed. After the f i r s t p o s i t i o n i s keyed, and t h e "Enter" key d e p r e s s e d , t h e n e x t S e r i a l Number f r o m t h e S e r i a l Number Table w i l l be e n t e r e d . ) / E n t e r t h e a p p r o p r i a t e S i g n a l Code. I f t h e S i g n a l Code e n t e r e d i s "A," t # ~ , f f or t t D , # l t h e f i r s t p o s i t i o n of t h e s u p p l e m e n t a r y a d d r e s s on t h e t r a n s a c t ion i n t e r n a l l y created i n t h e MM S program f o r i n p u t i n t o I M SASSY w i l l a u t o m a t i c a l l y be f i l l e d w i t h a "Y." I f a s i g n a l code of (1 B,tt I I K , ~ ~ 11J ,!I "X," o r "M" and t h e s u p p l e m e n t a r y a d d r e s s i s on t h e AA f i l e , a n "M" w i l l be p l a c e d i n p o s i t ion of the supplementary address of the transaction i n t e r n a l l y c r e a t e d f o r input i n t o SASSY. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , a v a l u e of "A" w i l l be e n t e r e d . ) 21
S i g n a l Code
CH 1
17 Sep 1984
MIMMS "4"
P a r t s Add T r a n s a c t i o n ( c o n t ' d ) LEGEND
CC -
Title Priority
Explanation of Entry E n t e r t h e P r i o r i t y Code. ( I f the " E n t e r " k e y is d e p r e s s e d w i t h n o entry, the priority from t h e D e f a u l t Code T a b l e w i l l be e n t e r e d . I f t h e p r i o r i t y e n t e r e d i s "09" t h r o u g h "15 ," t h e NMCS i n d i c a t o r f i e l d w i l l n o t be prompted.) 2/ E n t e r t h e Supplementary A d d r e s s o r leave blank. ( I f t h e "Enter" key i s depressed with no e n t r y , a blank w i l i be e n t e r e d . I f the signal c o d e is "By" "J," "K," o r "M," a n a c t i v i t y c o d e t h a t is o n t h e AA F i l e s h o u l d be e n t e r e d , or the t r a n s a c t i o n i n t e r n a l 1y c r e a t e d f o r i n p u t i n t o SASSY w i l l e d i t e r r o r 2 o u t o f SASSY .) -/ E n t e r t h e U n i t of I s s u e . If the " E n t e r " k e y i s d e p r e s s e d w i t h no e n t r y , a v a l u e o f "EA" w i l l be entered. If a n e n t r y i s k e y e d , i t will be validated against an internal table containing valid Unit o f I s s u e Codes. 2/ E n t e r t h e Fund C o d e . (There w i l l b e no prompt f o r t h i s f i e l d . If a c o s t c o d e is k e y e d , t h e Fund Code f r o m t h e D e f a u l t Code T a b l e w i l l be e n t e r e d o r i t w i l l he l e f t b l a n k . )
2/ -
42-43
11
I
44-48 Supplementary Address
49-50
Unit of I s s u e
11 -
53-64
C o s t Code
Enter t h e C o s t Code o r l e a v e blank. (If t h e "Enter" key is d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . I f a n e n t r y is keyed, t h e Fund Code f r o m t h e D e f a u l t T a b l e w i l l be e n t e r e d and t h e C o s t Code w i l l be v a l i d a t e d a g a i n s t t h e C o s t Code T a b l e .) Leave b l a n k . e n t e r e d .) (A blank
65
Blank
will
be
CH 1
17 Sep 1984
MM S "4" I M
P a r t s Add T r a n s a c t i o n ( c o n t ' d ) LEGEND
CC -
Title Demand Code
66
11 -
E n t e r t h e Demand Code. If "Enter" key is d e p r e s s e d w i t h will e n t r y , a v a l u e of "R" entered. V a l i d e n t r i e s a r e "N" I1R .I1 21 -
the no be or
1 67
N C Indicator MS
If t h e p r i o r i t y c o d e i s "01" t h r o u g h "08," and t h e r e p a i r p a r t i s r e q u i r e d f o r a combat e s s e n t i a l p i e c e of equipment, e n t e r "N" f o r MS N C , " E" f o r a n t i c i p a t e d N C o r MS "9" o r "5" f o r a n t i c i p a t e d NMCS. T h i s f i e l d w i l l be prompted o n l y i f t h e p r i o r i t y is "01" t h r o u g h "08 I f t h e p r i o r i t y i s "01" through "03," a "9" c a n be e n t e r e d . I f the p r i o r i t y i s "01" t h r o u g h "08 , I 1 "5 ," "N," o r "E" can be e n t e r e d . I f t h e p r i o r i t y i s "09" t h r o u g h "15 ," t h i s 2/ f i e l d w i l l not be prompted.
."
68-69
Advice Code
Make one of t h e f o l l o w i n g a p p r o p r i ate entries: a . I f t h i s f i e l d is l e f t blank o r f i l l e d w i t h any v a l i d s u p p l y Advice Code, a SASSY r e q u i s i t i o n w i l l be a u t o m a t i c a l l y p r e p a r e d . b . An e n t r y of "99" w i l l not p r e p a r e a SASSY r e q u i s i t i o n ; howe v e r , a p a r t s r e c o r d w i l l be e s t a b l i s h e d a s non-SASSY. Upon r e c e i p t o f the r e q u i s i t i o n e d i t e m , a n "8" t r a n s a c t i o n i s r e q u i r e d i n order to close the parts record. c . An e n t r y of "D7" w i l l not p r e p a r e a SASSY r e q u i s i t i o n . Howe v e r , i t w i l l i n d i c a t e an acrosst h e - c o u n t e r i s s u e and c r e a t e a D7A SASSY t r a n s a c t i o n . A "D7" e n t r y i n t h i s f i e l d w i l l automatically close t h e r e c o r d , and no "8" t r a n s a c t i o n is required. d . An e n t r y o f "SC" w i l l c a u s e a p a r t s r e c o r d t o open and c l o s e on
CH 1
17 Sep 1984

MIMMS "4" P a r t s Add T r a n s a c t i o n ( c o n t ' d )
Title
E x ~ l a n a t i o nof Entrv the same day and w i l l c r e a t e a SASSY demand document (DM). This code i s used when a p a r t has been scrounged which was not on back o r d e r . An "SC" e n t r y i n t h i s f i e l d does not r e q u i r e the submission of an "8" t r a n s a c t i o n t o c l o s e the p a r t s record.
e . An e n t r y of "SF" w i l l not prepare a SASSY requisition. However, i t does c r e a t e a p a r t s r e c o r d ; and i t shows t h a t r e p a i r parts required to return the equipment to s e r v i c e cannot be r e q u i s i t i o n e d due t o i n s u f f i c i e n t funds. The NSN and u n i t of i s s u e w i l l be checked a g a i n s t the MHIF. When funds become a v a i l a b l e , this p a r t s record must be closed with an "8" t r a n s a c t ion with e n t r i e s of "2" i n the a u t h o r i t y code f i e l d and "CANC i n the DATE-RCVD-CANC" field Resubmit a "4" t r a n s a c t ion f o r the r e q u i r e d r e p a i r p a r t with a v a l i d supply advice code.
is a f. A n e n t r y o f "IN" special code reserved for Headquarters Marine Corps use on1 y and f o r use by u n i t s s p e c i f i c a l l y d e s i g n a t e d by Headquarters Marine Corps. This code w i l l not prepare a SASSY r e q u i s i t i o n ; however, i t does c r e a t e a p a r t s r e c o r d . An "IN" entry in this field w i l l automat i c a l l y c l o s e t h e r e c o r d , and no "8" t r a n s a c t ion i s r e q u i r e d . g . An e n t r y of "DL" i s the same a s a "D7" except t h a t a "DL" w i l l c r e a t e a "D7L"; and a no charge JON i s mandatory on t h i s transaction.
h . A n e n t r y of "FA" fund s a v a i l a b l e w i l l c r e a t e an "8" cancellation for the corresponding
CH 1
1 7 Sep 1984
MM S "4" P a r t s Add T r a n s a c t i o n ( c o n t ' d ) I M LEGEND Title

It
Explanation of Entry SF11 document w i t h a u t h o r i t y code o f "2" Also t h e new "4" t r a n s action being input w i l l be i n t e r n a l l y g e n e r a t e d w i t h an a d v i c e code o f 2L.
i . An e n t r y of "PB" w i l l cause a p a r t s r e c o r d t o open and c l o s e i n t h e same c y c l e . N demand document o w i l l be g e n e r a t e d t o s u p p l y , n o r c h a r g e s accumulated. This w i l l o n l y p r o v i d e v i s i b i l i t y on th,e D R P f o r u s a g e o f pre-expended bin items.
( ~ n t e r the appropriate advice codes. Keyed a d v i c e codes w i l l be i n t e r n a l l y validated t o insure that t h e y a r e v a l i d a d v i c e codes. If t h e "Enter1' key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . ) 21. E n t e r p a r t name. I f l e f t blank, t h e Nomenclature w i l l be automat ic a l l y displayed i f resident in the SASSY f i l e s . ( I f t h e e n t e r key is d e p r e s s e d w i t h no e n t r y a b l a n k w i l l b e e n t e r e d . ) 2/
70-79 P a r t Name
T r a n s a c t i o n Code 1/
Enter an "At1 f o r a "4" add. (An "A" w i l l be e n t e r e d a u t o m a t i c a l l y . T h i s f i e l d w i l l n o t appear on t h e 21 screen.) -
Entry required. P e r t a i n s t o ADPE-Program. (An e n t r y of "?I1 i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e MM S I M Supply Transaction screen.) I f more t h a n one "4" add t r a n s a c t i o n i s e n t e r e d , t h e o p e r a t o r h e wants t o d u p l i c a t e t h e i n f o r m a t i o n from t h e asked i f transaction. I f answered "YES" a l l t h e f i e l d s from t h e t r a n s a c t i o n w i l l b e d u p l i c a t e d e x c e p t f o r t h e NSN and t h e S e r i a l
w i l l be previous previous Number.
CH 2
18 DEC 1985

MIMMS "4" P a r t s Change T r a n s a c t i o n
1.
2.
Input.
Change i n f o r m a t i o n on a MIMMS p a r t s r e c o r d . LEGEND
CC 1
Title T r a n s a c t i o n Code
L/
Enter "4." 3 / 4 / (A v a l u e of "4" w i l l be e n t e r e d a u t o m a t i c a l l y . ) 2 1
- -
2-6
E n t e r t h e ERO number. (There I.s no default for t h i s f i e l d . The f i r s t p o s i t i o n keyed must be an alpha character. I f the f i r s t position o f t h e keyed e n t r y i s not a n a l ~ h a c h a r a c t e r , an e r r o r message will be d i s p l a y e d and t h e "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t e n t r y . 1 2/
7-10
Blank National Stock Number
Leave blank. entered.) 21
(A
blank
will
be
11-23
E n t e r t h e NSN. (The f i r s t four ( 4 ) p o s i t i o n s must be numeric. This f i e l d w i l l not be prompted. At t h e end of t h e t r a n s a c t i o n t h e o p e r a t o r can r e t u r n t o t h i s f i e l d i f t h e r e i s a change t o be made.) 2/ Enter t h e Quantity i f there i s a change. ( T h i s f i e l d w i l l not be prompted. A blank w i l l be e n t e r e d unless the operator returns to t h i s f i e l d when a change i s r e q u i r e d . ) 2/ Leave blank. entered.) 21
24-26
Quantity
27
Blank
(A
blank
will be
/ Document Number l
28-32
E n t e r t h e Document Number. E n t e r t h e A c t i v i t y Address Code. (If t h e "Enter" key i s depressed w i t h no e n t r y , t h e U s i n g U n i t A c t i v i t y Address Code f r m t h e Default Code T a b l e w i l l be entered.) 21

MM S "4" P a r t s Change T r a n s a c t i o n ( c o n t ' d l I M
LEGEND
CC -
Title J u l i a n Date
Explanation of Entry E n t e r t h e J u l i a n Date. (There i s no d e f a u l t f o r t h i s f i e l d . The keyed e n t r y cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e positions can be "001" through "366." A l l keyed d a t e s a r e "5" position J u l i a n dates. 8 Dec 1980 would be keyed "80343") 21 E n t e r t h e S e r i a l Number. (There i s no d e f a u l t f o r t h i s f i e l d . The f i r s t p o s i t i o n of a keyed e n t r y must be "7," "8," o r "9." I f t h e f i r s t p o s i t i o n keyed i s not "7," "8," o r "9," an error message w i l l be displayed and t h e "Enterf' key w i l l have t o be depressed t o r e s e t e n t r y . 21
33-36
3 7-40
S e r i a l Number
41
S i g n a l Code
E n t e r t h e S i g n a l Code i f t h e r e i s a change o r leave blank. (A blank w i l l be e n t e r e d and t h e r e w i l l be no prompt f o r t h i s f i e l d . ) 21 E n t e r t h e P r i o r i t y Code i f t h e r e i s ( A blank a change o r leave blank. w i l l be e n t e r e d and t h e r e w i l l be 1 no prompt f o r t h i s f i e l d . ) 2 E n t e r t h e Supplementary Address i f t h e r e i s a change o r leave blank. (A blank w i l l be e n t e r e d and t h e r e w i l l be no prompt f o r t h i s f i e l d . ) 2 -/ E n t e r t h e Unit of I s s u e i f t h e r e i s (A blank a change o r leave blank. w i l l be e n t e r e d and t h e r e w i l l be no prompt f o r t h i s f i e l d . ) 21 E n t e r t h e Fund Code i f t h e r e i s a change o r leave blank. (A blank w i l l be e n t e r e d and t h e r e w i l l be no prompt f o r t h i s f i e l d . ) 21
42-43
44-48
49-50
Unit of I s s u e
51-52
Fund Code
53-64
Cost Code
E n t e r t h e Cost Code i f t h e r e i s a (A blank change o r leave blank.
??iF SASSY USING UNIT PROCEDURES

K I ~ ?':in ? a r t s Change T r a n s a c t i o n ( c o n t ~ S
LEGEND Title E x p l a n a t i o n of E n t r y
w i l l be e n t e r e d and t h e r e w i l l be 2/ no prompt f o r t h i s f i e l d . ) -
65
Blank
Leave b l a n k . e n t e r e d . ) 2/
!A
blank
will
be
55
Demand Code
E n t e r t h e Demand Code i f t h e r e i s a (A blank change o r l e a v e b l a n k . w i l l be e n t e r e d and t h e r e w i l l be 2/ no prompt f o r t h i s f i e l d . ) Enter the N C Indicator i f there MS i s a change o r l e a v e b l a n k . (A b l a n k w i l l be e n t e r e d and t h e r e w i l l be no prompt.) 2/
167
N C Indicator MS
68-69
Advice Code
E n t e r t h e Advice Code i f t h e r e i s a change o r l e a v e b l a n k . (A b l a n k w i l l be e n t e r e d and t h e r e w i l l be 2/ no prompt f o r t h i s f i e l d . ) E n t e r t h e P a r t Name i f t h e r e i s a change o r l e a v e b l a n k . (A blank w i l l be e n t e r e d and t h e r e w i l l be no prompt f o r t h i s f i e l d . ) 2/
70-79
P a r t Name
80
Transac t i o n Code
E n t e r "C" for "4" change. (A "C" w i l l be e n t e r e d . This f i e l d w i l l n o t a p p e a r on t h e s c r e e n . ) 2/
1/ 2/ -
E n t r y Required. P e r t a i n s t o ADPE Program. (An e n t r y of "?" i n any p o s i t i o n of any f i e l d b e i n g prompted, w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e MIMMS Supply T r a n s a c t ion menu.) Only r e q u i r e d f i e l d s w i l l be prompted. They a r e : a)
3/ -
b)
c)
d)
ERO number A c t i v i t y Code J u l i a n Date S e r i a l Number
4 -/
A f t e r e n t r i e s a r e made t o t h e above l i s t e d f i e l d s , t h e o p e r a t o r w i l l have t h e o p t i o n of c a l l i n g any f i e l d s t h a t may r e q u i r e changes. Prompts and e d i t s on t h e s e f i e l d s w i l l be t h e same a s on t h e "4" t r a n s a c t i o n w i t h t h e e x c e p t i o n of A p a r t number w i l l n o t be allowed on t h e "4" Change T r a n s a c t i o n . "NSN"
CH 1
17 Sep 1984

M M S "5" ZM P a r t s Document Number T r a n s f e r T r a n s a c t i o n
1.
Type T r a n s a c t i o n ;
Input
2 . Purpose: number.
T r a n s f e r s a p a r t s r e c o r d from one document number t o a n o t h e r document LEGEND Title Explanation o f Entry
T r a n s a c t i o n Code 1/ Equipment R e p a i r O r d e r Number 1/
E n t e r "5." (An e n t r y of "5" a u t o m a t i c a l l y be e n t e r e d .) 21
will
2-6
E n t e r t h e ERO number. ( T h e r e i s no default for t h i s field. The f i r s t p o s i t i o n keyed must be an a l p h a character. I f the f i r s t position o f t h e keyed e n t r y i s not an a l p h a c h a r a c t e r , a n e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t e n t r y . ) 21
7- 27
Blank Old Document Number 1/
Leave b l a n k . e n t e r e d . ) 21
(A b l a n k
will
be
E n t e r t h e Old Document Number. E n t e r t h e A c t i v i t y Address Code. ( I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e U s i n g U n i t A c t i v i t y Address Code from t h e Default Code T a b l e w i l l b e entered.) Enter the J u l i a n d a t e . ( T h e r e is no d e f a u l t f o r t h i s e n t r y . Keyed e n t r y cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s c a n be "001" through "366" o n l y . A l l keyed d a t e s a r e "5" p o s i t i o n J u l i a n d a t e s . 8 Dec 1980 would be keyed "80343.") 21
28-32
33-36
J u l i a n Date
37-40
S e r i a l Number
E n t e r t h e S e r i a l Number. ( T h e r e i s no d e f a u l t f o r t h i s f i e l d . The f i r s t p o s i t i o n keyed must be "7," 11 8 ,I1 Or 119 .11 If the f i r s t position keyed i s not "7," "8," o r "9," a n e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key w i l l have t o be d e p r e s s e d t o r e s e t e n t r y . ) 2/
MM S "5" P a r t s Document Number T r a n s f e r T r a n s a c t i o n ( c o n t I d ) I M LEGEND CC Title Blank New Document Number 1/ 52-56 A c t i v i t y Address Code Explanation of Entry Leave b l a n k . e n t e r e d . 21
4 1-5 1
(A
blank
will
be
E n t e r t h e New Document Number. E n t e r t h e A c t i v i t y Address Code. I f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e Using Unit A c t i v i t y Address Code from t h e Default Code T a b l e w i l l be e n t e r e d . ) 2/
57-60
J u l i a n Date
Enter the J u l i a n date. (There i s no d e f a u l t f o r t h i s f i e l d . Keyed entry cannot be g r e a t e r t h a n c u r r e n t d a t e and l a s t t h r e e positions c a n be "001" through "366" o n l y . A l l keyed d a t e s a r e f i v e position J u l i a n dates. 8 Dec 1980 would be keyed "80343.") -/ 2 E n t e r t h e S e r i a l Number. (There is no d e f a u l t f o r t h i s f i e l d . The f i r s t p o s i t i o n keyed must be "7," "8," o r "9." I f the f i r s t position keyed i s not "7," "8," o r "9," a n e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key w i l l have t o be depressed t o r e s e t e n t r y . ) 2 / Leave b l a n k . e n t e r e d . ) 2/
61-64
S e r i a l Number
65-80
Blank
(A
blank
will
be
11 2/ -
Entry required.
P e r t a i n s t o ADPE Program. (An e n t r y of "?" i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e MM S Supply I M Transaction Screen.)

MM S "7" Manual S t a t u s Transact i o n I M
1.
2.
Input.
Manually load supply s t a t u s t o a MM S p a r t s r e c o r d . I M LEGEND
CC -
Title T r a n s a c t i o n Code
1
2-6
(A v a l u e of "7" w i l l be E n t e r "7." entered automatically.) 21
Equipment Repair Order
11
E n t e r t h e ERO number. (There i s no d e f a u l t f o r t h i s f i e l d . The f i r s t p o s i t i o n keyed must be an a l p h a character. I f the f i r s t position of t h e keyed e n t r y i s not an a l p h a c h a r a c t e r , an e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key depressed t o reset e n t r y . )
21
7-27
Blank Document Number
Leave blank. 21 entered.) -
(A blank
will
be
11
E n t e r t h e Document Number. E n t e r t h e A c t i v i t y Address Code. ( I f t h e "Enter" key i s depressed w i t h no e n t r y , t h e U s i n g U n i t A c t i v i t y Address Code from t h e D e f a u l t Code T a b l e w i l l b e e n t e r e d . ) 21
28-32
33-36
J u l i a n Date
Enter the J u l i a n date. (There i s no d e f a u l t f o r t h i s f i e l d . The keyed e n t r y cannot be g r e a t e r than c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s can be "001" through "366." A l l d a t e s keyed a r e "5" p o s i t i o n J u l i a n dates. 8 Dec 1980 can be keyed "80343.") 21
E n t e r t h e S e r i a l Number. (There i s no d e f a u l t f o r t h i s f i e l d . The f i r s t p o s i t i o n of t h e S e r i a l Number must be "7," "8," o r "9." I f t h e f i r s t p o s i t i o n keyed i s not "7," "8," o r "9," an e r r o r message w i l l b e d i s p l a y e d and t h e "Enter key w i l l have t o be depressed t o r e s e t entry. 21

MM S "7" Manual S t a t u s T r a n s a c t i o n ( c o n t ' d ) I M
LEGEND
CC 41-48 Blank
Title
Explanation of E n t r y Leave blank. 2 e n t e r e d . ) -1 (A blank
will
be
49-50
Supply S t a t u s
1 /
E n t e r t h e a p p r o p r i a t e SASSY Supply S t a t u s Code. (There i s no d e f a u l t f o r t h i s f i e l d . Keyed e n t r i e s w i l l be v a l i d a t e d a g a i n s t an i n t e r n a l table containing valid s t a t u s 2 codes.) -1 E n t e r t h e R I C of t h e L a s t Known Holder. (There i s no d e f a u l t f o r this field.) 2/ Leave blank. 2 e n t e r e d . ) -j (A blank
51-54
R I C of L a s t Known Holder
58
Blank
will
be
59-61
S t a t u s Date
E n t e r t h e S t a t u s Date. ( I f the "Enter" key i s depressed w i t h no e n t r y , t h e c u r r e n t d a t e w i l l be I f a d a t e i s keyed, i t entered. cannot be g r e a t e r t h a n t h e c u r r e n t d a t e and t h e l a s t t h r e e p o s i t i o n s c a n be "001" through "366" o n l y . A l l d a t e s keyed a r e "5" p o s i t i o n J u l i a n dates. 8 Dec 1980 would be keyed "80343. It) 2/
62-64
Document I d e n t i f i e r Code
E n t e r t h e D I C of t h e t r a n s a c t i o n t h a t furnished the s t a t u s . ( I f the "Enter" key i s depressed w i t h no e n t r y , a v a l u e of "AE1" w i l l be entered. Keyed e n t r i e s w i l l be v a l i d a t e d t o e n s u r e they a r e v a l i d supply s t a t u s "DIGS.") 2 1
65-80
Blank
Leave blank. entered.)
21
(A
blank
will
be
11 - Entry required. en n 21 n - P e r t a iw si l tl o eADPEe Program.c r e e(An andt r yr eofu r "?" t hi e prompted ras the s n t n
T r a n s a c t i o n Menu.)
any p o s i t i o n of any f i e l d being o p e r a t o r t o t h e MIMMS Supply

MM S "8" P a r t s Receipt T r a n s a c t i o n I M
1.
Input
2.
Record o r c l o s e a p a r t s record i n MIMMS. LEGEND
CC -
Title Transact i o n Code
1
2-6
1/
E n t e r "8." (A v a l u e of "8" w i l l be entered automatically.) E n t e r t h e ERO number. (There i s no default for t h i s field. The f i r s t p o s i t i o n keyed must be an a l p h a character. If the f i r s t p o s i t i o n of t h e keyed e n t r y i s not an a l p h a c h a r a c t e r , an e r r o r message w i l l be d i s p l a y e d and t h e "Enter" key w i l l h a v e t o be d e p r e s s e d t o r e s e t e n t r y . ) 21
Equipment Repair 11 Order Number
Blank National Stock Number
Leave blank. entered.) 21 Enter the positions unit i s this w i l l
(A blank
will
be
8-22
N N ( t h e f i r s t four (4) S must be numeric. If a maintaining mini F i l e s , be a mandatory e n t r y . )
24-26
Quantity Received/Cancelled -/ I
Enter the Quantity Receivedl Cancelled. (Leading zeros have been preprogramed. The q u a ~i t y h a s t o be keyed twice with t h e same v a l u e each time. I f "001" i s keyed t h e f i r s t time and "1" t h e second time, an e r r o r message w i l l be d i s p l a y e d , and t h e "Enter" key w i l l have t o be depressed t o r e s e t e n t r y and t h e q u a n t i t y rekeyed twice 1 again. 2 Enter t h e A u t h o r i t y Code.
A u t h o r i t y Code 11
w i l l c r e a t e a SASSY a. "(d" D6T t r a n s a c t i o n w i t h a blank i n CC 70. T h i s w i l l cause a m a t e r i a l receipt without a back-order A SASSY DGA(R) r e v e r s a l release. i s a l s o c r e a t e d when t h e r e i s P ~ V e n t r y i n t h e supplementary a d d r e s s f i e l d (CC's 46-50) and
--

MIMMS "8" P a r t s Receipt T r a n s a c t i o n ( c o n t ' d )
LEGEND Title E x p l a n a t i o n o f Entry
"CANC" i s e n t e r e d i n DATE-RCVD-CANC f i e l d (CC's 51-54,)
w i l l c r e a t e a SASSY b. "1" D6T with a "1" i n CC 70. T h i s w i l l cause a material r e c e i p t with a back-order r e l e a s e .
--
w i l l c r e a t e no SASSY c . "2" t r a n s a c t i o n and i s used t o show a r e c e i p t from open purchase, BPA, o r f l o a t hot item back-order r e l e a s e .
d. "3" w i l l c r e a t e a SASSY ZC1 w i t h a blank i n CC 7. This w i l l cause a c a n c e l l a t i o n of t h e due and back o r d e r . e "4" w i l l c r e a t e a SASSY ZC1 w i t h a "B" i n CC 7 and a DHA. T h i s w i l l cause a c a n c e l l a t i o n of t h e back o r d e r but w i l l r e t a i n t h e demand h i s t o r y . f . "5" w i l l c r e a t e a SASSY ZC1 w i t h a "D" i n CC 7 and a DHA. T h i s w i l l cause a c a n c e l l a t i o n of t h e due and w i l l r e t a i n t h e demand history.
--
--
--
--
"6" w i l l c r e a t e a SASSY Z C 1 w i t h a blank i n CC 7 and a DHA. T h i s w i l l cause a c a n c e l l a t i o n of t h e due and back-order but w i l l r e t a i n t h e demand h i s t o r y .
g
--
w i l l c r e a t e a SASSY h. "7" Z C 1 w i t h a "B" i n CC 7 and no DHA. T h i s w i l l cause a c a n c e l l a t i o n of t h e back-order and demand h i s t o r y .

"811 w i l l c r e a t e a SASSY ZC1 w i t h a I'D" i n CC 7 and no DHA. T h i s w i l l cause a c a n c e l l a t i o n of t h e due and demand h i s t o r y .
--
i.
--
j . "9" w i l l c r e a t e a SASSY ZM1 t o t r a n s f e r a n o p e n p a r t s
--
F F SASSY USING UNIT PROCEDURES M MM S "8" P a r t s Receipt T r a n s a c t i o n ( c o n t ' d ) I M
Title
Explanation of Entry r e c o r d from one ERO t o a n o t h e r ERO when t h e ADV f i e l d of t h e open p a r t s record i s o t h e r than "SF," tt99," o r I 1 I N . I 1
k. "A" w i l l c r e a t e a SASSY ZZZ to release a backorder and ERO p a r t s record i n c l o s e the
--
MIMMS
( I f t h e "Enter" key i s depressed w i t h no e n t r y , a v a l u e of "1" w i l l be e n t e r e d . ) 2 /
Document Number 28-32
L/
E n t e r t h e Document Number. E n t e r t h e A c t i v i t y Address Code. ( I t h e "Enter" key i s depressed w i t h no e n t r y , t h e U s i n g U n i t A c t i v i t y Address Code from t h e Default Code T a b l e w i l l be e n t e r e d . ) 2/ Enter the J u l i a n date. (There i s no d e f a u l t f o r t h i s f i e l d . A keyed e n t r y cannot be g r e a t e r than t h e c u r r e n t d a t e and t h e l a s t t h r e e positions can be "001" through A l l keyed d a t e s a r e "5" "366." p o s i t i o n J u l i a n d a t e s 8 Dec 1980 w i l l be keyed "80343.") 2/
33-36
J u l i a n Date
37-42
S e r i a l Number
E n t e r t h e S e r i a l Number. (There i s no d e f a u l t f o r t h i s f i e l d . The f i r s t p o s i t i o n of t h e S e r i a l Number must be "7," "8," o r "9." I f t h e f i r s t p o s i t i o n keyed i s not "7," "8," o r "9," an e r r o r message w i l l b e d i s p l a y e d and t h e "Enter" key w i l l have t o be depressed t o r e s e t entry.) 21 E n t e r t h e S i g n a l Code. ( I f the "Enter" key i s depressed w i t h no e n t r y , a blank w i l l be e n t e r e d . ) Leave blank. entered. 21
41
S i g n a l Code
42-45
Blank
(A blank
will
be
MM S "8" P a r t s Receipt T r a n s a c t i o n ( c o n t ' d ) I M
CC -
Title Supplementary ~ d d r e s s
E x p l a n a t i o n of E n t r y E n t e r t h e Supplementary Address. ( I f t h e "Enter" key i s depressed w i t h no e n t r y , a blank w i l l be e n t e r e d . ) 21
46-50
51-54
Date Received _I/
Enter data i n t h i s f i e l d as i n d i c a t e d i n t h e following f o r t h e r e q u i r e d a c t ion. The Date Received f i e l d i s used t o i n d i c a t e t o t h e system a f u l l o r p a r t i a l m a t e r i a l r e c e i p t , c a n c e l l a t i o n , scrounge, o r t h a t t h e p a r t s r e q u i s i t i o n e d and r e c e i v e d a r e t o be r e t u r n e d f o r credit. The f o l l o w i n g r u l e s apply: a. I f t h e q u a n t i t y r e c e i v e d equals the quantiy outstanding, place the current J u l i a n d a t e i n t h i s field. When t h i s entry i s used, t h e A u t h o r i t y Code may be 1 0 , ? I "1 " or "2." 1
9
b. I f t h e Q u a n t i t y Received was l e s s t h a n t h e q u a n t i t y o n order, l e a v e t h i s f i e l d blank. When t h i s e n t r y i s u s e d , t h e A u t h o r i t y Code may be "0," "1 ," o r 112." c. I f a p a r t i s no l o n g e r r e q u i r e d t o e f f e c t r e p a i r of an item of equipment f o r any r e a s o n o r a n open p a r t s r e c o r d , i s t o be t r a n s f e r r e d from one ERO t o a n o t h e r ERO, e n t e r "CANC" i n this field. When t h i s e n t r y i s used w i t h i n t h e f o l l o w i n g A u t h o r i t y Codes, t h e a c t ions i n d i c a t e d occur: "0" w i l l create SASSY DGA(R) f l o a t t r a n s a c t ion.
( 1)
--
( 2 ) "2 -8" w i l l create t h e appropriate cancellation act ion a s indicated i n the explanation c o n t a i n e d i n CC 27.
--
MIMMS "8" P a r t s R e c e i p t T r a n s a c t i o n ( c o n t ' d )

LEGEND Title Explanation of E n t r y (3 "9" will SASSY ZM1 t r a n s a c t i o n .
--
create
d . I f a p a r t ( s ) was p r e v i o u s l y r e c e i v e d but f o r some r e a s o n t h e p a r t ( s ) w i l l not be used i n t h e r e p a i r of t h e i t e m of equipment u n d e r t h e ERO number, i n s e r t "CR" i n CC's 53-54. This entry w i l l r e v e r s e any previous recorded SASSY p a r t s c h a r g e s a g a i n s t t h e above ERO f o r t h e document. , When t h i s e n t r y i s used, the Authority No SASSY Code m u s t b e " 2 . " t r a n s a c t i o n s w i l l be produced. e. I f a part with a valid back o r d e r e s t a b l i s h e d h a s been o b t a i n e d through a means o t h e r t h a n SASSY, e n t e r "SC" i n CC's 53-54. T h i s e n t r y may not be used i f t h e ADV Code i s "SF," "99" o r " I N . " When t h i s e n t r y i s u s e d , the A u t h o r i t y Code may be "4," "5 9 I t O r "6." This t r a n s a c t ion w i l l c r e a t e H SASSY Z C 1 and D A t r a n s a c t i o n s . ( 1 f t h e "Enter" key i s d e p r e s s e d w i t h no e n t r y , t h e c u r r e n t d a t e w i l l be e n t e r e d . If a date i s keyed, i t cannot be g r e a t e r t h a n c u r r e n t d a t e and t h e l a s t t h r e e positions c a n be "001" through "366" o n l y . A l l d a t e s keyed a r e f i v e position J u l i a n dates. 8 Dec 1980 would be keyed "80343." I f a n A u t h o r i t y Code of "9" i s e n t e r e d , CANC w i l l a u t o m a t i c a l l y be e n t e r e d i n t o t h i s f i e l d and a new ERO number w i l l be a r e q u i r e d e n t r y . C o m p a t a b i l i t y checks w i l l be made between this field and the a u t h o r i t y c o d e . ) 21
'
55-59
NewEquipment R e p a i r O r d e r Number
E n t e r t h e New ERO number. (This f i e l d w i l l be prompted i f t h e A u t h o r i t y Code i s "9." A blank
MM S ''8" P a r t s R e c e i p t T r a n s a c t i o n ( c o n t ' d ) I M LEGEND Title Explanation of Entry
w i l l be e n t e r e d i f t h e A u t h o r i t y 2 Code i s o t h e r t h a n "9.") -1
60-61 Fund Code E n t e r t h e Fund Code. he Fund Code from t h e D e f a u l t Code Table w i l l be e n t e r e d i f a J O N e n t r y i s 2 made, o r w i l l be l e f t b l a n k . ) -/ E n t e r t h e new Cost Code. (This f i e l d w i l l be prompted o n l y i f t h e A u t h o r i t y Code i s "9." I f the "Enter" key i s d e p r e s s e d w i t h no e n t r y , a b l a n k w i l l be e n t e r e d . If a n e n t r y i s k e y e d , i t w i l l be v a l i d a t e d a g a i n s t t h e Cost Code Table. I f t h e A u t h o r i t y Code i s o t h e r t h a n "9," a b l a n k w i l l be e n t e r e d . ) -1 2 Leave b l a n k . 2 e n t e r e d . ) -1
62-73
Cost Code
74-80
Blank
(A
blank
will
be
11 2/ -
Entry required. P e r t a i n s t o ADPE Program. (An e n t r y of "?'I i n any p o s i t i o n of any f i e l d b e i n g prompted w i l l e r a s e t h e s c r e e n and r e t u r n t h e o p e r a t o r t o t h e MM S I M Supply T r a n s a c t i o n Menu.)
4-2-169/(4-2-170
blank)
FMF SASSY USING UNIT PROCEDURES PART IV SECTION 3 SASSY Subsystem Files File Name Active Voucher File Activity Usage Accounting File Daily Interim Retired File Document Number Cross Reference File Due and Status File General Account Balance File General Account Back Order File Historical Due-In Status File History Due and Status Extract File In-the-Clear ~hbressFile Job Order Number File Loaded Unit Allowance File Loaded Unit Balance File Maintenance Float Backorder File Master Header Information File File ABBR VOCF AUAF DIRE DOCX DASF GABF GBOF HDIS File No 3 19 308 321 316 322 303 305 31 2 3 24 309
File ID
Page No.
HDSX
ICAF JONF LUAF LUBE MBOF MHIF
313
306 302 320 314 3 17 318 323 326 304 301
National Stock Number Cross Reference File NSNX Nonsystem Item File Nonsystem Item Cross Reference File Reporting Unit Allowance File Supply Source Code File Supported Activities Information File NSIF NSIX RUAF SSCF SAIF

A c t i v e Voucher F i l e (VOCF) F i l e No.: FileID:
319
V F
1. The VOCF r e c o r d s t r a n s a c t i o n s processed a g a i n s t s p e c i f i c NSN's and u t i l i z e s them t o provide a h i s t o r y a u d i t c a p a b i l i t y . The VOCF s t o r e s t h e complete 80-byte t r a n s a c t i o n image and has a d d i t i o n a l i n f o r m a t i o n recorded t o i n d i c a t e p r o c e s s i n g history.
2.
The VOCF d a t a e n t r i e s a r e a s f o l l o w s :
Item T r a n s a c t i o n Image ( c a r d Image 1-80) O r i g i n a l Document Number L a s t T r a n s a c t i o n Date ( P r i o r ) Date Vouchered P r o c e s s Sequence Code A f f e c t e d A c t i v i t y Address Code S t o r e s Account Code M a t e r i e l I d e n t i f i c a t i o n Code Combat E s s e n t i a l i t y Code From Due I n d i c a t o r Reversal I n d i c a t o r Loaded Unit MIMMS Code Receipt With Back-Order MM S Managed Code I M Nonsystem I t e m I n d i c a t o r Affected F i l e I n d i c a t o r Code Purpose t o I n d i c a t o r C o n t r o l l e d I t e m Code RO/Complete Action Indicator
Field Types
A/ N A/ N
N
Number of Characters
80 14
4
N
A/ N
A/ N A/ N
4
2
1
1
A/ N A/ N A/ N
1
1
A/ N
A/ N A/ N
1
1
1 1
A/ N
A/ N A/ N A/ N
1
2
1
1
1
A/ N A/ N

Demand and Movement I n d i c a t o r
Recycle Try Count

F i 1 ler
A c t i v i t y Usage Accounting F i l e (AuAF) F i l e No.: 308
1. The A A c o n t a i n s a 12-month record of usage d a t a f o r the g e n e r a l accounts UF and loaded u s i n g u n i t s . The usage i s recorded by month i n one of 12 b l o c k s assigned f o r t h i s purpose. 2. The c o r r e c t usage d a t a block f o r a t r a n s a c t i o n w i l l correspond t o the document d r a f t d a t e found i n t h e document number of t h e t r a n s a c t i o n . 3. The d a t e range of t h e usage b l o c k s i s a s f o l l o w s : I n c l u s i v e Dates 031 001
4.
The f i l e i s maintained i n PNSN, CSGC, and AC sequence. A A data e n t r i e s a r e as follows : UF
5.
Item Prime National Stock Number Cross-Support Group Code A c t i v i t y Address Code Unit of I s s u e 1 s t Movement Counter
Field Types
A/ N
A/ N
A/ N
A/ N
N
1s t Recurring Demand
2d Movement Counter 2d Recurring Demand 3d Movement Counter
N N
N N
Item 3d R e c u r r i n g Demand 4 t h Movement Counter 4 t h R e c u r r i n g Demand
Field Types
5 t h Movenent C o u n t e r
5 t h R e c u r r i n g Demand 6 t h Movement Counter 6 t h R e c u r r i n g Demand 7 t h Movement Counter 7 t h R e c u r r i n g Demand 8 t h Movement C o u n t e r 8 t h R e c u r r i n g Demand 9 t h Movement Counter 9 t h R e c u r r i n g Demand 1 0 t h Movement Counter 1 0 t h R e c u r r i n g Demand l l t h Movement Counter l l t h R e c u r r i n g Demand 1 2 t h Movement C o u n t e r 1 2 t h R e c u r r i n g Demand N N N
N
NRD Movement C o u n t e r
N o n r e c u r r i n g Demand D a t e Record E s t a b l i s h e d
3
7
4
4
P r o v i s i o n i n g CLD Date Unit P r i c e S t o r e s Account Code Filler
N
A/ N A/ N
9
1
8 17 Sep 1984
CH 1
D a i l v I n t e r i m R e t i r e d F i l e (DIRF) F i l e No.: F i l e ID: 321 D R
1. The DIRF m a i n t a i n s a n e x a c t image of t h e DASF r e c o r d s which were p u l l e d from t h e a c t i v e DASF and a r e t o be r e t i r e d . T h i s i s a c c o m p l i s h e d d u r i n g e a c h u p d a t e .

2.
The DIRF r e c o r d s w i l l be merged w i t h t h e HDIS.
3 . The DIRF d a t a e n t r i e s a r e t h e same a s t h e DASF d a t a e n t r i e s on t h e f o l l o w i n g pages.
Document Number Cross-Reference F i l e No.: F i l e ID:
F i l e (DOCX)
316
DX
1 /
1. The DOCX m a i n t a i n s a l l a c t i v e documents t h a t have r e c e i v e d s t a t u s i n d i c a t i n g d i r e c t d e l i v e r y a c t ion i s being accomplished. This record c o n t a i n s the o r i g i n a l document number and t h e c r o s s r e f e r e n c e document number a s s i g n e d d u r i n g d i r e c t delivery action. The c r o s s r e f e r e n c e document number may i n c l u d e t h e Procurement I n s t r u m e n t I d e n t i f i c a t i o n Number ( PIIN)
2 . The i n f o r m a t i o n i n t h i s r e c o r d i s e x t r a c t e d from D I C AB- t r a n s a c t i o n s d u r i n g the inventory update process.
3.
The DOCX d a t a e n t r i e s a r e a s f o l l o w s :
Item Document Number ( O r i g i n a l )
Field Types
Number o f Characters
Document Number ( C r o s s R e f e r e n c e ) Source Routing I d e n t i f i e r Code
CH 1
17 Sep 1984
F F SASSY USING U N I T PROCEDURES M Due and S t a t u s F i l e (DASF) F i l e No.: File ID: 322 D S of a l l m a t e r i e l due-in documents. The DASF i s sequence; however, i t may be produced i n NSN
1. The DASF c o n t a i n s a record maintained i n document number sequence.
2 . This f i l e a l s o c o n t a i n s s t a t u s t r a n s a c t i o n s which have been received p e r t a i n i n g t o t h e s e due-in documents. Follow-ups a r e a u t o m a t i c a l l y generated when the demand system is executed.
3.
The maximum t r a i l e r s = 40 (warning a t 3 5 ) . The DASF d a t a e n t r i e s a r e a s f o l l o w s :
4.
Item Header Document I d e n t i f i e r Code Routing I d e n t i f i e r Code Media and S t a t u s Code Record N a t i o n a l Stock Number Unit o f I s s u e Q u a n t i t y Ordered Document Number Demand Code Supplementary Addressee o r RU S i g n a l /Contingency Code Fund Code D i s t r i b u t i o n Code P r o j e c t Code P r i o r i t y Designator Code Required D e l i v e r y Date Advice Code Control Code
Field Types
CH 1
1 7 Sep 1984

Pass Control Code Unit Price Quant it y Due Prime National Stock Number Stores Account Code Date Completed Quantity Received Combat Essentiality Code Date Established Cost Code General Account Date Critical Low Density Indicator Purpose Code Equipment Repair Order Unit Quantity Back-Ordered Materiel Identification Code Total Trailer Count Reconciliation Retirement Indicator "A" Routing Identifier Code (To) "A" Last Status Received Date "A" Quantity Received "A" Quantity Outstanding "A" Back-Order Quantity "At' Next Followup Date "A" Suffix Code
"B" Routing Identifier Code (TO)

"B" Last Status Received Date

"B" Quant ity Received "B" Quantity Outstanding "B" Back-Order Quantity "B" Next Followup Date "B" Suffix Code "C" Routing Identifier Code (To) "C" Last Status Received Date "C" Quant i ty Received "C" Quantity Outstanding "C" Back-Order Quantity "C" Next Followup Date "C" Suffix Code "Dl' Routing Identifier Code (To) "D" Last Status Received Date "Dl1 Quantity Received "D" Quantity Outstanding "D" Back-Order Quantity "D" Next Followup Date "D" Suffix Code "E" Routing Identifier Code (To) "E" Last Status Received Date "E" Quant i ty Received "E" ~ u a n t i t yOutstanding "E" Back-Order Quantity "E" Next Followup Date
"Elt
Suffix Code
Contingency Code

Nonsystem Item I n d i c a t o r Filler TRAILER Document I d e n t i f i e r Code Routing I d e n t i f i e r Code S u f f i x Code Quantity S t a t u s Code Date o f S t a t u s Date Shipped Routing I d e n t i f i e r Code ( p a s s e d TO) T r a n s p o r t a t i o n Control NumberINational Stock Number Mode of Shipment T r a n s p o r t a t i o n C o n t r o l Number Date From Due I n d i c a t o r E f f e c t i v e Due Q u a n t i t y Unit o f I s s u e Filler
A/ N A/ N
A/ N
15
1
3
A/ N
N A/ N A/ N
5
2
11 2/ -
F i e l d types a r e d e s i g n a t e d numeric c h a r a c t e r s .
as
"A"
for
alpha
characters
and
'IN"
for
F i e l d w i l l be dual-purpose and w i l l normally c o n t a i n NSN. i n f o r m a t i o n w i l l r e p l a c e N N when s h i p p i n g s t a t u s i s r e c e i v e d . S
TCN
F F SASSY U S I N G UNIT PROCEDURES M
General Account Balance F i l e ( G A B F ) F i l e No.: File ID:
303
GB
1. The GABF c o n t a i n s a r e c o r d by g e n e r a l account of a s s e t s , a s s e t r e q u i r e m e n t s , S and a s s e t c o n t r o l s . The r e c o r d s a r e sequenced by prime N N and g e n e r a l account. E n t r i e s denoted by "P" a r e c a r r i e d on prime and bachelor items o n l y .
2.
The GABF e n t r i e s a r e a s f o l l o w s : Item Prime N a t i o n a l Stock Number Record N a t i o n a l Stock Stock A c t i v i t y Address Code Unit o f I s s u e Unit P r i c e S t o r e s Accoung Code M a t e r i e l I d e n t i f i c a t i o n Code C o n t r o l l e d Item Code Nonsystem Item I n d i c a t o r Phrase Code Family R e l a t i o n Code Management Echelon Code Field Types Number of Characters
1 I
P P P P
CLD Reorder P o i n t
CLD R e q u i s i t i o n i n g O b j e c t i v e
Reorder P o i n t Requisitioning Objective On-Hand Operating Stock S e r v i c e a b l e
Due Operating Stock

P Back-Order Quantity
Requirement Code
CH 1
17 Sep 1984
Item Operation Code P P P P Fixed Level 30-Day Usage (RD) Referral Quantity Excess On Hand Management Value F a c t o r On-Hand Unserviceable P r o v i s i o n i n g O Hand n Provi s i o n i n g Due Number of F i r s t R e c e i p t s Days of F i r s t R e c e i p t s Supply Source Code P P Freeze Code Freeze Date Last T r a n s a c t i o n Date Analyst Code T o t a l MO-Allowance Mount-Out Qty i n Blocks S a f e t y Level Filler
Field Types
Number of Char ac t e r s
G e n e r a l Account Back-Order F i l e No.: File ID:
F i l e (GBOF)
305
GA
1.
The GBOF m a i n t a i n s a r e c o r d of a l l g e n e r a l account back o r d e r s . These
2 . The t r a n s a c t i o n s a r e r e c o r d e d on t h e GBOF, f o r s u p p o r t e d c u s t o m e r s . t r a n s a c t i o n s a r e r e c o r d e d i n prime NSN, g e n e r a l a c c o u n t , AC, b a c k - o r d e r i n g p r i o r i t y , and back-ordered d a t e s e q u e n c e .
3.
The GBOF d a t a e n t r i e s a r e a s f o l l o w s :
Item
Prime N a t i o n a l S t o c k Number A f f e c t e d A c t i v i t y Address Code P r o c e s s Sequence Code Date Back-Ordered Document I d e n t i f i e r Code Rout i n g I d e n t i f i e r Code Media and S t a t u s Code N a t i o n a l S t o c k Number Unit o f I s s u e Transaction Quantity Document Number Demand Code Supplementary Address S i g n a l Code Fund Code D i s t r i b u t i o n Code P r o j e c t Code P r i o r i t y D e s i g n a t o r Code Required D e l i v e r y Date
Field Types
A/ N
A/N
A/ N
N
A/ N
A/ N
A/N A/N
q/N
N
A/ N
A/N
A/N A/N
A/N A/N
MN
A/N N
CH 1
17 Sep 1984
Item Advice Code Control Code Pass Control Code Cost Code Type Unit Code Cross-Support Group Code Loaded Unit/MIFlMS Code Load Date Indeicator Transaction Date Nonsystem Item Indicator Fi 1 ler Original Document Identifier Code Transaction Routing Code Extension Quantity Fi1 ler MIMMS Managed Code Combat Essentiality Code Extension Unit Price Fi 1ler Extension Status Code Stores Account Code Materiel Identification Code Controlled Item Code Total Back-Order Indicator Pending Funds Field Analyst Code
Field Types
FMF SASSY USING UNIT PROCEDURES Field Types Number of Characters
Item Possible Duplicate Requisition Indicator (PDRI) Fi 1 ler Exception Code Last Transaction Code
MRP Service Code

Fi 1 ler
H i s t o r i c a l Due-In F i l e No. : File ID: 312 H S
S t a t u s F i l e (HDIS)
1.
The HDIS c o n t a i n s a r e c o r d of a l l m a t e r i e l due-in
documents.
2. T h i s f i l e a l s o c o n t a i n s s t a t u s t r a n s a c t i o n s which have b e e n r e c e i v e d p e r t a i n ing t o t h e s e due-in documents and s u b s e q u e n t l y r e t i r e d .
3.
The maximum t r a i l e r s = 40.
( E x c e p t i o n s w i l l be g e n e r a t e d a f t e r 35.)
4.
The HDIS d a t a e n t r i e s a r e a s f o l l o w s :
Item Header Document I d e n t i f i e r Code Routing I d e n t i f i e r Code Media and S t a t u s Code Record N a t i o n a l S t o c k Number Unit o f I s s u e Q u a n t i t y Ordered Document Number Demand Code Supplementary Addressee o r RU S i g n a l Code Fund Code D i s t r i b u t i o n Code P r o j e c t Code P r i o r i t y D e s i g n a t o r Code Required D e l i v e r y Date Advice Code C o n t r o l Code
Field Types
CH 1
1 7 Sep 1984
Item P a s s C o n t r o l Code Unit P r i c e Q u a n t i t y Due Prime N a t i o n a l S t o c k Number S t o r e s Account Code Date Completed Q u a n t i t y Received Combat E s s e n t i a l i t y Code Date E s t a b l i s h e d Cost Code General Account Add Date
Field Types
C r i t i c a l Low D e n s i t y I n d i c a t o r Purpose Code Equipment R e p a i r Order Unit Q u a n t i t y Back-Ordered M a t e r i e l I d e n t i f i c a t i o n Code T o t a l T r a i l e r Count R e c o n c i l i a t i o n Retirement I n d i c a t o r
"A" "A"
Routing I d e n t i f i e r Code (To) L a s t S t a t u s Received Date Quant i t y Received Quantity Outstanding Back-Order Quant i t y
"A"
"A" "A"
"A" Next Followup Date

"A"
S u f f i x Code
"B" Routing I d e n t i f i e r Code (To)
Item "B" Last Status Received Date

"B"
Quantity Received
"B" Quantity Outstanding "B" Back-Order Quantity "B" Next Followup Date
"B"
Suffix Code
"C" Routing Identifier Code (To) "C" Last Status Received Date "C" Quantity Received "C" Quantity Outstanding "C" Back-Order Quantity "C" Next Fol lowup Date "C" Suffix Code "D" Routing Identifier Code (TO) "Dl' Last St atus Received Date "Dl1 Quantity Received
"D" Quantity Outstanding
"D" Back-Order Quantity "D" Next Followup Date "D" Suffix Code "E" Routing Identifier Code (To) "E" Last Status Received Date
"E"
Quantity Received
" l Quantity Outstanding E' "El' Back-Order Quantity "E" Next Followup Date
M F SASSY USING UNIT PROCEDURES Field Types Number of Characters
Item
"E"
Suffix Code
Contingency Code Nonsystem Item Indicator Fi 1ler TRAILER Document Identifier Code Routing Identifier Code Suffix Code Quantity Status Code Date of Status Date Shipped Routing Identifier Code (Passed To) Transportation Control Number/National Stock Number 1/ Mode of Shipment Transportation Control Number Date From Due Indicator Effective Due Quantity Unit of Issue Fi1ler 1/ -
A/N A/N A/N A/N
15
1
5
N
A/N
A) N
2
1
Field will be dual-purpose and will normally contain NSN. will replace NSN when shipping status is received.
TCN information
H i s t o r y Due and S t a t u s E x t r a c t F i l e (HDSX) F i l e No.:
324
1. The HDSX m a i n t a i n s an e x a c t image of t h e HDIS r e c o r d s which were p u l l e d from t h e HDIS and a r e t o be merged back i n t o t h e a c t i v e DASF.
2.
The HDSX d a t a e n t r i e s a r e a s f o l l o w s :
Item Header Document I d e n t i f i e r Code R o u t i n g I d e n t i f i e r Code Media and S t a t u s Code Record N a t i o n a l S t o c k Number Unit o f I s s u e Q u a n t i t y Ordered Document Number Demand Code Supplementary Addressee o r RU S i g n a l /Contingency Code Fund Code D i s t r i b u t i o n Code P r o j e c t Code P r i o r i t y D e s i g n a t o r Code Required D e l i v e r y Date Advice Code C o n t r o l Code P a s s C o n t r o l Code Unit P r i c e
Field Types
Item Quant it y Due Prime National Stock Number Stores Account Code Date Completed Quantity Received Combat Essentiality Code Date Established Cost Code General Account Add Date Critical Low Density Indicator Purpose Code Equipment Repair Order Unit Quantity Back-Ordered Materiel Identification Code Total Trailer Count Reconciliation Retirement Indicator "A" Rout ing Ident ifier Code (To) "A" Last Status Received Date "A" Quantity Received "A" Quantity Outstanding "A" Back-Order Quantity "At1Next Followup Date "A" Suffix Code "BtlRouting Identifier Code (To) "B" Last Status Received Date "B" Quantity Received
Item I B Quantity Outstanding '" "B" Back-Order Quant ity "B" Next Followup Date "B" Suffix Code "C" Routing Identifier Code (TO) "C" Last Status Received Date "C" Quantity Received "C" Quantity Outstanding "C" Back-Order Quantity "C" Next Followup Date "C" Suffix Code "Dl1 Rout ing Identifier Code ( To) "Dl1 Last Status Received Date ID Quantity Received '" "Dl1 Quantity Outstanding ' D Back-Order Quantity I" "D" Next Followup Date "D" Suffix Code
"EM Routing Identifier Code (TO)

"E" Last Status Received Date
"E" Quantity Received

"EN Back-Order Quantity "E" Next Fo 1lowup Date
"En Suffix Code
Contingency Code Filler
Item
Field Types
TRAILER Document I d e n t i f i e r Code R o u t i n g I d e n t i f i e r Code S u f f i x Code Quantity S t a t u s Code Date o f S t a t u s D a t e Shipped R o u t i n g I d e n t i f i e r Code ( p a s s e d To) T r a n s p o r t a t i o n Control ~ u m b e r / N a t i o n a lStock ~ u m b e r l / Mode o f Shipment T r a n s p o r t a t i o n C o n t r o l Number Date From Due I n d i c a t o r E f f e c t i v e Due Q u a n t i t y Unit o f I s s u e F i 1l e r
A/ N A/ N
N
3
1
5
2
A/ N
N
N
4
4
A/ N
15
15
A/ N
A/ N
A/ N A/ N
N A/ N
1
2
5
A/ N
F i e l d w i l l be d u a l - p u r p o s e and w i l l n o r m a l l y c o n t a i n NSN. w i l l r e p l a c e NSN when s h i p p i n g s t a t u s i s r e c e i v e d .
1
TCN i n f o r m a t i o n
11 -
In-the-Clear F i l e No.: F i l e ID:
Address F i l e (ICAF)
309
AF
1. The ICAF i s a c a r d f i l e (DIC z A ~ / z A ~m a i n t a i n e d by t h e SMU which p r o v i d e s a n ) in-the-clear address f o r a l l supported u n i t s , i s s u e p o i n t s , and " s h i p t o " o r g a n i z a t i o n s f o r i t e m d i s p o s a l , r e d i s t r i b u t i o n , o r r e c o v e r a b l e i t e m shipment. The ICAF i s used t o produce t h e s h i p t o a d d r e s s on a l l s h i p p i n g m a t s . The u s i n g u n i t must c o o r d i n a t e w i t h t h e SMU o p e r a t i o n s s e c t i o n t o e n s u r e t h a t a l l s h i p t o Input t r a n s a c t i o n s have a c o r r e c t loaded a d d r e s s p r i o r t o t r a n s a c t i o n p r o c e s s i n g . t r a n s a c t i o n s which w i l l produce a s h i p p i n g mat t o a u n i t not loaded on t h e ICAF w i l l not have a s h i p t o a d d r e s s on t h e s h i p p i n g mat.
2.
The ICAF d a t a e n t r i e s a r e a s f o l l o w s : Field Types Number of Characters
Item
Filler A c t i v i t y Address Code Shipment Requirement Code In-the-Clear In-the-Clear In-the-Clear In-the-Clear F i 1l e r Address Line 1 Address Line 2 Address Line 3 Address Line 4
Job Order Number F i l e (JONF) F i l e No. : F i l e ID:
313
JN
1. The JONF c o n t a i n s t h e a u t h o r i z e d J O N ( f u n d and c o s t c o d e s ) f o r allowance r e p l e n i s h m e n t and u s e r demands. The e d i t p r o c e s s compares t r a n s a c t i o n J O N ' s t o t h e f i l e and r e j e c t s i f mismatched t o e n s u r e v a l i d i t y of p r o c e s s e d documents. I f a new J O N i s r e q u i r e d (added u n i t t o s u p p o r t , e t c . ), t h e u s i n g u n i t must c o o r d i n a t e w i t h t h e SMU and t h e l o c a l c o m p t r o l l e r f o r assignment and l o a d of a new JON. The comptroller/consolidated f i s c a l a c c o u n t i n g o f f i c e r (CFAO) i s r e s p o n s i b l e I n t e r i m l o a d of new a u t h o r i z e d JON's i s made f o r t h e J O N l o a d t o t h e SASSY JONF. w i t h a JON t r a n s a c t i o n .
2.
The JONF d a t a e n t i r e s a r e a s f o l l o w s : Item Field Types Number o f Characters
Filler Fund Code Cost Code Major Command Code
Loaded Unit Allowance F i l e (LUAF) F i l e No. : F i l e ID:
306
A L
1. The LUAF m a i n t a i n s a r e c o r d o f l o a d e d u n i t a u t h o r i z e d a l l o w a n c e s f o r T/E and s p e c i a l allowance requirements.

2.
The LUAF d a t a e n t r i e s a r e a s f o l l o w s :
Item Prime N a t i o n a l S t o c k Number Record N a t i o n a l S t o c k Number A c t i v i t y Address Code Family R e l a t i o n Code Table o f A u t h o r i z e d M a t e r i e l Number S p e c i a l Allowance Q u a n t i t y Allowance Q u a n t i t y Onhand Allowance Q u a n t i t y Back-Order Allowance Q u a n t i t y Memorandum R e c e i p t I n d i c a t o r Code L a s t T r a n s a c t i o n Date Unit P r i c e Unit o f I s s u e S t o r e s Account Code C o n t r o l l e d Item Code P h y s i c a l S e c u r i t y Code R e c o v e r a b i l i t y Code Filler Cross-Support Group Code
Field Types
A/ N
A/ N A/ N
15
15
6
1
A/ N A/ N
N
N N
7
7
7 7
1
N
A/ N
N N
9
2 1
A/ N
A/ N
A/ N
1 1
A/ N A/ N
A/ N
1
8
A/ N
1
1
Loaded UnitIMIMMS Code
A/ N
Item Load Date Indicator Transaction Date Nonsystem Item Indicator Filler Original Document Identifier Code Transaction Routing Code Extension Quantity Filler MIMMS Managed Code Combat Essentiality Code Extension Unit Price Fi 1ler Extension Status Code Stores Account Code Materiel Identification Code Controlled Item Code Total Back-Order Indicator Pending Funds Field Analyst Code Possible Duplicate Requisition Indicator (PDRI) Fi1ler Exception Code Last Transaction Date
MFP Service Code

Filler
Loaded Unit Balance F i l e ( LUBF) F i l e No. : F i l e ID: 302

UB
1. The LUBF c o n t a i n s a r e c o r d of a l l t h e loaded u s i n g u n i t s a s s e t s , r e q u i r e m e n t s , and c o n t r o l s . The d a t a e n t r i e s a r e a d j u s t e d d u r i n g t h e i n v e n t o r y u p d a t e p r o c e s s .

2 . The r e c o r d s a r e sequenced by prime NSN, AC, FRC, and r e c o r d NSN. r e c o r d s i z e c o n s i s t s of a prime N N e n t r y and n i n e s u b s t i t u t e s . S
The maximun;
3.
The LUBF d a t a e n t r i e s a r e a s f o l l o w s : Field Types Number o f Characters
Item Prime N a t i o n a l S t o c k Number A c t i v i t y Address Code Family R e l a t i o n Code Record N a t i o n a l S t o c k Number Unit o f I s s u e Onhand O p e r a t i n g S t o c k S e r v i c e a b l e Due O p e r a t i n g S t o c k
A/ N A/ N
( CLD R e q u i s i t i o n i n g O b j e c t i v e
CLD Reorder P o i n t Requisitioning Objective Reorder P o i n t Back-Order Quantity
P r o v i s i o n i n g on Hand P r o v i s i o n i n g Due Onhand U n s e r v i c e a b l e Unit P r i c e S t o r e s Account Code L a s t T r a n s a c t i o n Date Requirement Code

A/ N
N
4
4
A/ N
CH 1
1 7 Sep 1984
F F SASSY U S I N G UNIT PROCEDURES M
Item F r e e z e Code F r e e z e Date Number of F i r s t R e c e i p t s Days f o r f i r s t R e c e i p t s Supply Source Code O p e r a t i o n Code Unit Management Value F a c t o r Nonsystem Item I n d i c a t o r C o n t r o l l e d Item Code P h r a s e Code M a t e r i e l I d e n t i f i c a t i o n Code A n a l y s t Code 30-Day Usage (RD)
Field Types
Number of Char ac t e r s
Excess Onhand Date

R e c o v e r a b i l i t y Code P h y s i c a l S e c u r i t y Code R e q u i s i t i o n O b j e c t i v e I n d i c a t o r Code (ROI) Filler
Maintenance F l o a t Back-Order F i l e No.: F i l e ID:
F i l e (MBOF)
320
MB
1. The MBOF c o n t a i n s a r e c o r d o f a l l i t e m s back o r d e r e d a t a m a i n t e n a n c e f l o a t by i t s c u s t o m e r s and f o r i s s u e p o i n t a l l o w a n c e r e p l e n i s h m e n t . Back o r d e r s a r e a g a i n s t t h e main f l o a t and a r e a u t o m a t i c a l l y r e l e a s e d from main f l o a t "RA" a s s e t s . The normal r e l e a s e p r i o r i t y seqiience may be m o d i f i e d by use of committed u n i t c o n t i n g e n c y codes loaded on t h e SAIF t o r e l e a s e deployed u n i t s f i r s t ( r e g a r d l e s s Customer r e q u i r e m e n t s a r e o f p r i o r i t y ) , t h e n t h e normal p r i o r i t y sequence. r e l e a s e d p r i o r t o i s s u e p o i n t r e p l e n i s h m e n t back o r d e r s u n l e s s t h e i s s u e p o i n t h a s a committed code. The MBOF i s i n main f l o a t A C , PNSN, p r i o r i t y , N C and document MS d a t e sequence.
2.
The MBOF e n t r i e s a r e : Field Types Number o f Characters
Item Prime N a t i o n a l S t o c k Number A c t i v i t y Address Code (Maintenance F l o a t I s s u e P o i n t ) P r i o r i t y D e s i g n a t o r Code Document I d e n t i f i e r Code R o u t i n g I d e n t i f i e r Code Unit o f I s s u e Back-Order Quantity
Document Number Equipment R e p a i r Order Number Cost Code A c t i v i t y Address Code (Owed t o ) M a t e r i e l I d e n t i f i c a t i o n Code S t o r e s Account Code Unit P r i c e C o n t r o l l e d Item Code N C Indicator MS

Field Types Number of Charac ters
Item
Fund Code
Signal Code Project Code Weapons System Code Committed Code Filler
Master Header Informat i o n F i l e (MHIF) F i l e No.: 314
1. The MHIF c o n t a i n s a record of each item i n the Marine Corps Supply System. The f i l e c o n t a i n s b a s i c information r e q u i r e d by t h e SASSY p r o c e s s .
2.
The MHIF i s updated monthly by MCLB, Albany f i e l d changes. The f i l e i s maintained i n r e c o r d N N sequence. S MHIF d a t a e n t r i e s a r e a s f o l l o w s :
3.
4.
I te m F i 1l e r Prime National Stock Number Record National Stock Number Unit of I s s u e S t o r e s Account Code Management Echelon Code Shelf-Life Code Unit P r i c e R e c o v e r a b i l i t y Code ( L a s t D i g i t o f SMKC) I t e Name Nomenc 1a t u r e m P h y s i c a l S e c u r i t y Code Phrase Code PMIC C o n t r o l l e d Item Code M a t e r i e l I d e n t i f i c a t i o n Code P h y s i c a l Category Code
Field Types
A/ N
A/ N
A/ N
A/ N A/ N A/ N A/ N
N
A/ N A/ N A/ N
A/ N
A/ N A/ N A/ N A/ N
A/ N
A/ N
Combat E s s e n t i a l i t y Code
Nonsystem Item I n d i c a t o r
Item MIMMS Managed Code ADPEC Substitute NSN Counter Demilitarization Code Standard Replacement Price SSC-RIC Julian Date AAC Fi 1 ler
Field Types
FMF SASSY USING UNIT PROCEDURES National Stock Number Cross-Reference File (NSNX) File No.: File ID: 317 FX
1. The NSNX contains all NSN's on the MHIF except the nonsystem items added during the current month. The NSNX does not contain the following entries: SAC, MIC, PCC, SUB-CTR, SRP, and Julian date.
2.
The NSNX is created during the monthly field change and item review. The NSNX is kept in record NSN sequence.
3.
4. The NSNX data entries are as follows:

Item Prime National Stock Number Record National Stock Number Controlled Item Code
Unit of Issue
Field Types A/N

A/ N
A/N A/N A/N A/N A/N A/N A/ N A/N A/N N
MFI Physical Security Code Phrase Code (Record) MIMMS Managed Code Recoverability Code Number Nonsystem Item Indicator Combat Essentiality Code Unit Price Stores Account Code Demilitarization Code Nomenclature SSC-RIC Management Echelon Code Filler
A/ N
A/N A/N A/N A/N A/N
Nonsystem I t e m F i l e (NSIF) F i l e No. : File ID: 318 NS
1. The r e c o r d c o n t a i n s t h e i d e n t i f i c a t i o n d a t a f o r nonsystem numbers. Local s t o c k numLers and nonsystem NSN's h a v i n g e n t r i e s on t h e m a s t e r h e a d e r r e c o r d a r e documented on t h e NSIF. The NSIF i s t h e s o u r c e of remarks and procurement d a t a n e c e s s a r y f o r A051 AflE r e q u i s i t i o n remark d a t a .
2.
The NSIF d a t a e n t r i e s a r e a s f o l l o w s : Field Types Number o f Characters
Item F i 1l e r Item D e s c r i p t i o n N a t i o n a l S t o c k Number Unit o f I s s u e Unit P r i c e P a r t Number Supply Source Code P u b l i c a t i o n l c a t a l o g Number Date o f P u b l i c a t i o n L a t e s t Change Number Page Number Item R e f e r e n c e Number End Item A p p l i c a t i o n o r I D No. F i 1l e r Date C r e a t e d Filler
onsy system)
FMF SASSY USING UNIT PROCEDURES Field Types Number of Charac t ers
Item TRAILER (con. ) Date of Status Date Shipped Routing Identifier Code (Passed TO) Transportation Control Number/National Stock Numberl/ Mode of Shipment Transportation Control Number Date From Due Indicator Effective Due Quantity Unit of Issue Filler
A/ N
3
15
A/ N A/ N
N
A/
5
N
2
1
A/ N
I / Field will be dual-purpose and will normally contain NSN. will-replace NSN when shipping status is received.
TCN information
Nonsystem Item Cross-Reference F i l e No.:
F i l e (NSIX)
323
1. The NSIX p r o v i d e s a c r o s s - r e f e r e n c e c a t a l o g e d t o t h e i r l o c a l l y a s s i g n e d NSN's. non system NSN's.

2.
The NSIX d a t a e n t r i e s a r e a s f o l l o w s :
from p a r t numbers which have been Nonsystem i t e m s a r e a l s o c a t a l o g e d by
Item Filler P a r t Number L o c a l S t o c k NumberfNonsystem NSN Filler
Field Types
A/ N
25
A/ N A/ N
15
FMF SASSY USING UNIT PROCEDURES Reporting Unit Allowance File ( RUAF) File No.: File ID:
326
RU
1. The RUAF provides the using unit with a data base which depicts allowance items that are within the confines of a responsible unit.
2. This file contains the same data as the MAL, except that it will have the USMC/serial number of all onhand allowance-type items.
3.
The RUAF will be in AC/RU/NSN sequence.
4. The RUAF will accommodate unlimited serial numbers.

5. The RUAF data entries are as follows:
Item Record Nation Stock Number Activity Address Code Reporting Unit Code Table of Authorized Materiel Number Allowance Quantity Onhand Quant ity Memorandum Receipt Indicator Code Last Transaction Date Unit Price Unit of Issue Stores Account Code Controlled Item Code Serial Number Field Types A/ N A/ N A/ N A/ N N Number of Characters
15
6 2
6 7 7
N
A/ N N N A/ N A/N A/N
A/ N
1
4
9
2 1
20
FMF SASSY USING UNIT PROCEDURES SUDD~V Source Code File (SSCF) File No.:
304
1. This file has records indicating the normal supply source for a given NSN, as denoted in a balance file.
2.
The SSCF entries are as follows: Item Field Types Number of Characters
Filler Supply Source Code Document Identifier Code (source) Routing Identifier Code (To) Media and Status Code Supplementary Address Signal Code S (SFA) Signal Code A (ASA) Fund Code Distribution Code Projec t Code Priority Designator Code Advice Code Filler Pass Supply Source Code General Services Administration Routing Identifier Code Filler
Supported A c t i v i t i e s Information F i l e (SAIF) F i l e No.:
301
1. The SAIF i s s t o r e d on d i s k and c o n t a i n s loaded u n i t s ( r e c o r d s maintained by A DIC YAY i s t h e SMU) o r nonloaded u n i t s ( r e c o r d s not maintaiaed by t h e SMU) used t o change d a t a e n t r i e s on t h e SAIF.
2. The SAIF not o n l y provides i n f o r m a t i o n r e l a t i v e t o supported a c t i v i t i e s ( loaded o r nonloaded s t a t u s ) , but a l s o provides d a t a f o r use by the computer programs f o r loaded u n i t s i n t h e f o l l o w i n g a r e a s :
a.
b.
Cross-supporting u n i t s . Recomputation d a t a . Using u n i t commitment. second
c.
d . Order of use by supply source ( r e f e r e n c e d items f i r s t support AC, support AC, t h i r d s u p p o r t AC, and f o u r t h support A C ) . e. f. S e r i a l number assignment. Remote job e n t r y code.
3.
The SAIF d a t a e n t r i e s a r e as f o l l o w s :
Item F i 1ler A c t i v i t y Address Code Major Command Code Unit I n v e n t o r y Record Load Date P r i o r Demand F a c t o r Code Current Demand F a c t o r Code Standard Cost Code Type Unit Code Support Level F a c t o r Cross-Support Group Code F i r s t Support A c t i v i t y Address Code Second Support A c t i v i t y Address Code
Field Types

Third Support Activity Address Code Fourth Support Activity Address Code Excess Retention Code Shipment Requirement Code Committed Code General Account Funds Available Loaded Unit/MIMMS Code Fund Code Command Designator Code Supply Source Code (Default ) Serial Number ( OPSTK) Serial Number (~enial~eplacement) Unit Location Code Remote Job Entry Code Financial Accounting Code (FAc) Automated Data Processing Code (ADC) PCAM-Ident-Code ( PIC)
FMF SASSY USING UNIT PROCEDURFC PART IV SECTION 4 CODES AND INDICATORS TITLE Acquisition Advice Codes (AAC) Activity Address Code (AC) Advice Codes (ADV) Allowance ControlIType of Report Codes (ACITRC) Automated Data Processing Equipment Code (ADPEC) Back-Order Release Indicator (BORI) Cancellation Control Codes (CCC) Classified Items Code Combat Essentiality-Criticality Codes (CEC-CRIT) Condition Codes (CON) Contingency Code (CYC) Control Codes (CNC) Controlled Inventory Items Codes Controlled Item Adjustment Code (CIAC) Controlled Item Codes (CIC) Cost Codes (CC) Count Card Codes (CTCD) Demand Codes (DC) Demilitarization Codes (Demil Code) Demilitarization Code Assignment (DCA) Disposition Codes Distribution Codes (DIST) Document Identifier Codes (DIC) Document Number Construction Edit Error Codes (EEC) 4-4-5 1 CH 4 31 MAY 1990 PAGE 4-4-4
FMF SASSY USING UNIT PROCEDURES CODES AND INDICATORS
TITLE
Equipment Repair Order (ERO) Exception Codes (EC) Family Relation Codes (FRC) Financial Account Code (FAC) Freeze Codes (FEC) Fund Code (FUND)
Hold Codes (HC)
PAGE
4-4-60 4-4-61 4-4-79 4-4-80 4-4-81 4-4-82 4-4-83 4-4-84 4-4-88 4-4-90 4-4-91 4-4-97 4-4-98 4-4-100 4-4-104 4-4- 104a 4-4-105 4-4-107 4-4- 108 4-4-109 4-4-111 4-4-1 12 4-4-116a 4-4-1 16b 4-4-1 17 4-4- 120 4-4-124
Individual Activity Code Number (IACN) Inquiry Action Codes (IAC)

Job Order Number (JON)
Management Echelon Codes (MEC) Management Value Factor (MVF) Materiel Identification Codes (MIC) Media and Status Codes (M&S)
( MIMMS Job Status Codes
Memorandum Receipt Indicator Code (MRIC)
Mode of Shipment Codes (MODE) National Stock Number (NSN) Nonsystem Item Indicator (NSI) Operation Code (OP) Passing Control Code (PCC) Phrase Codes (PC)
( Pilferage Codes
)
Precious Metals Indicator Code (PMIC) Priority Designator Codes (PRI) Process Sequence Code (PSC) Procurem.ent Instrument Identification Number (PIIN) CH 4 31 MAY 1990 4-4-2
F F SASSY USING UNIT PROCEDURES M Page
Title P r o j e c t Codes (PROJ) Punched Cards Accounting Machine Code (PCAM) Purpose Codes (PI R e c o v e r a b i l i t y Codes (RC) R e c o v e r a b i l i t y Item Program I n d i c a t o r (RIP11 R e c o v e r a b i l i t y Item Report C o n d i t i o n Codes (wIR) Recoverable Item Report D i s p o s i t i o n Codes (WIR DISP) Recycle Reason Codes (RERC) Reorder P o i n t (ROP) Requirement Codes (RQMT) R e q u i s i t i o n i n g O b j e c t i v e (RO) Required D e l i v e r y Date (RDD) Routing I d e n t i f i e r Code (RIC) S i g n a l Codes (SC) S t a t u s Codes (STATC) S t a t u s Request Code S t o r e s Account Codes (SAC) S u f f i x Codes (SUFI Supply Source Codes (S/SC) Table o f A u t h o r i z e d M a t e r i e l Number (TAM) T r a n s p o r t a t i o n C o n t r o l Number (TCN) Type Unit Codes (TUC) Unit o f I s s u e D e s i g n a t i o n Unit o f I s s u e Conversion T a b l e Weapons Systems Code (WSC)
4-4- 125 4-4- 128 4-4-129 4-4- 130 4-4-131 4-4- 133 4-4- 134 4-4- 135
A c q u i s i t i o n Advice Codes (AAC) 1.

2.
Number of C h a r a c t e r s . Type of Code. Alpha.
One.
3. E x p l a n a t i o n . I n d i c a t e s how, a s d i s t i n g u i s h e d from where, and under what r e s t r i c t i o n s an i t e m w i l l be a c q u i r e d . The AAC w i l l r e f l e c t a p p l i c a t i o n s of t h e t h r e e b a s i c methods -- i . e . , by r e q u i s i t i o n , by f a b r i c a t i o n o r assembly, o r by I t i s i n d i c a t e d on c a t a l o g management d a t a n o t i f i c a t i o n c a r d s on l o c a l purchase. t r a n s f e r of management d a t a from and t o DSC, GSA and m i l i t a r y s e r v i c e s . The AAC i s used f o r customer l e v e l , not system l e v e l , a c q u i s i t i o n s .
Code A
Explanation S e r v i c e Regulated - S e r v i c e Use Onlx. I s s u e , t r a n s f e r , o r shipment i s c o n t r o l l e d by a u t h o r i t i e s above t h e ICP l e v e l t o a s s u r e proper and equitable distribution. 1. The use or s t o c k a g e of t h e i t e m r e q u i r e s r e l e a s e a u t h o r i t y based on p r i o r or c o n c u r r e n t j u s t i f i c a t i o n . 2. Requisitions will be submitted i n accordance w i t h agency/service r e q u i s i t i o n i n g procedures. ICP Regulated - S e r v i c e Use Only. I s s u e , t r a n s f e r , o r shipment i s c o n t r o l l e d by t h e ICP. 1. The use or s t o c k a g e of t h e i t e m r e q u i r e s r e l e a s e a u t h o r i t y based on p r i o r o r c o n c u r r e n t j u s t i f i c a t i o n . 2. Requisitions will be submitted i n accordance with agency/service r e q u i s i t i o n i n g procedures. I s s u e , t r a n s f e r , or shipment i s not S e r v i c e Managed - S e r v i c e Use Only. s u b j e c t t o s p e c i a l i z e d c o n t r o l s o t h e r t h a n t h o s e imposed by i n d i v i d u a l 1. The item i s c e n t r a l l y managed, s t o c k e d and s e r v i c e s supply policy. issued. 2. R e q u i s i t i o n s w i l l be s u b m i t t e d i n accordance with s e r v i c e r e q u i s i t i o n i n g procedures. DoD I n t e g r a t e d Manager, Stocked and I s s u e d . I s s u e , t r a n s f e r , or shipment i s not s u b j e c t t o s p e c i a l i z e d c o n t r o l s o t h e r t h a n t h o s e imposed by t h e 1. The i t e m i s c e n t r a l l y i n t e g r a t e d manager/services supply policy. managed, s t o c k e d , and i s s u e d . 2. R e q u i s i t i o n s must c o n t a i n t h e fund c i t a t i o n r e q u i r e d t o a c q u i r e t h e item. R e q u i s i t i o n s w i l l be submitted i n accordance with t h e i n t e g r a t e d manager/service r e q u i s i t i o n i n g procedures. Other S e r v i c e Manager, Stocked and I s s u e d - S e r v i c e Use Only. Issue, t r a n s f e r o r shipment i s not s u b j e c t t o s p e c i a l i z e d c o n t r o l s o t h e r t h a n t h o s e imposed by t h e s e r v i c e s r e q u i s i t i o n i n g p o l i c y . 1. The i t e m i s 2. R e q u i s i t i o n s may r e q u i r e a c e n t r a l l y managed, s t o c k e d and i s s u e d . fund c i t a t i o n and w i l l be s u b m i t t e d i n accordance with t h e s e r v i c e s r e q u i s i t i o n i n g procedures. F a b r i c a t e 2 Assemble. N a t i o n a l s t o c k numbered items f a b r i c a t e d o r assembled from raw m a t e r i a l s and f u r n i s h e d p r o d u c t s a s t h e normal method of support. Procurement and s t o c k a g e o f t h e items not j u s t i f i e d because o f low usage or p e c u l i a r i n s t a l l a t i o n f a c t o r s . D i s t i n c t i o n s between l o c a l
FMF SASSY USING UNIT PROCEDURES Acquisition Advice Codes (ACQ-AC) (con't) Code Explanation or centralized fabricate/assemble capability are identified by the source of supply modifier in the source of supply column of the service management data lists. General Services Administration Integrated Materiel Managed, Stocked and Issued. Identifies GSA managed items available from GSA supply distribution facilities. Requisitions and fund citations will be submitted in accordance with GSAIservice requisitioning procedures. Direct Delivery Under a Central Contract. Issue, transfer,or shipment is not subject to specialized controls other than those imposed by integrated manager/services supply pol icy. 1. The item is centrally procured but not stocked. 2. Issue is by direct shipment from the vendor to the user at the order of the ICP or IMM. 3. Requisitions and fund citations will be submitted in accordance with integrated materiel manager/services requisitioning procedures. NOTE: GSA federal supply schedule items are excluded. Direct Ordering From a Central Contract/Schedule. Issue, transfer, or shipment is not subject to specialized controls other than those imposed by integrated managerlservice supply policy. The item is covered by a centrally issued contractual document, or by a multiple-award federal supply schedule for GSA-MANAGED items, which permits using activities to place orders directly on vendors for direct delivery to users. Not Stocked, Long Lead Time. Identifies IMM/service centrally managed but not stocked items. Long lead times must be anticipated, since procurement will be initiated only after receipt of a requisition. Requisitions will be submitted in accordance with IMM/service requisitioning procedures.
Centrally Stocked For Overseas Only. Main means of supply is local purchase. Item is stocked in domestic supply system for those overseas activities unable to procure locally due to non-availablity of procurement sources or where local purchase is prohibited by ASPR, flow of gold, or by internal military services restraints. Requisition will be submitted by overseas activities in accordance with agency/service requisitioning procedures. NOTE: CONUS activities will obtain supply support thru local procurement procedures. IMM/Service Managed Items Authorized For Local Purchase, as a normal means of support by the service at base, post, camp, or station level. The local purchase forms authorized by the I~M/service must be used. NOTE: GSA federal supply schedule items are included.
Restricted Requisitions - Major Overhaul - Service Use Only. Items assemblies and/or component parts which for lack of specialized tools, test equipment, etc., can be used only by major overhaul activities. Base, post, camp or station activities will not requisition unless authorized to per'form major overhaul function.
A c q u i s i t i o n Advice Codes (AAC) ( c o n ' t ) Code N
Explanation Restricted Requisitioning D i s p o s a l - S e r v i c e Use Only. Discontinued i t e m s no l o n g e r a u t h o r i z e d f o r i s s u e e x c e p t on t h e s p e c i f i c a p p r o v a l of t h e s e r v i c e i n v e n t o r y manager. R e q u i s i t i o n s may be s u b m i t t e d i n a c c o r d a n c e w i t h s e r v i c e r e q u i s i t i o n i n g p r o c e d u r e s i n i n s t a n c e s where v a l i d r e q u i r e m e n t s e x i s t and r e p l a c i n g i t e m d a t a h a s not been f u r n i s h e d .
1. Item w i l l Packaged F u e l s - DLA Managed and S e r v i c e Regulated. c e n t r a l l y procured i n a c c o r d a n c e w i t h DoD 4140.25-M b u t not s t o c k e d IM. Long l e a d time r e q u i r e d . 2. Requirements w i l l be s a t i s f i e d d i r e c t shipment t o t h e u s e r e i t h e r from a vendor o r from s e r v i c e a s s e t s 3 . Requirements and/or r e q u i s i t i o n s w i l l t h e o r d e r of t h e ICP o r IMM. submitted i n accordance with s e r v i c e procedures.
be by by at be
R e s t r i c t e d R e q u i s i t i o n - S e c u r i t y A s s i s t a n c e Program (SAP). 1. Indicates i t e m i s s t o c k e d o r a c q u i r e d o n l y f o r SAP. Replaces M i l i t a r y A s s i s t a n t I n d i c a t e s i t e m i s non-stocked and m a t e r i e l i s Program r e q u i r e m e n t s , o r 2 . o r d e r e d from t h e c o n t r a c t o r f o r shipment d i r e c t l y t o t h e F o r e i g n Government. DLA Managed. 1. Item may be e i t h e r c e n t r a l l y Bulk P e t r o l e u m P r o d u c t s s t o c k e d o r a v a i l a b l e by d i r e c t d e l i v e r y under a c e n t r a l c o n t r a c t . 2. Requirements w i l l be s u b m i t t e d by m i l i t a r y s e r v i c e s i n accordance with IMM procedures. 3 . Item w i l l be s u p p l i e d i n accordance w i t h DoD 4140.25-M. Restricted Requisition
GFM.
i n c o n n e c t i o n w i t h t h e manufacture of m i l i t a r y i t e m s .
s t a t i o n s w i l l not r e q u i s i t i o n .
I n d i c a t e s i t e m i s c e n t r a l l y procured a s G M F Base, p o s t , camp or
Restricted Requisition Other S e r v i c e Funded. For s e r v i c e managed i t e m s whereby t h e i s s u e , t r a n s f e r , o r shipment i s s u b j e c t t o s p e c i a l i z e d c o n t r o l s o f t h e funding m i l i t a r y s e r v i c e . 1. Item i s procured by a m i l i t a r y s e r v i c e f o r t h e f u n d i n g m i l i t a r y s e r v i c e and i s c e n t r a l l y managed by t h e 2. The p r o c u r i n g m i l i t a r y s e r v i c e h a s no funding m i l i t a r y s e r v i c e . r e q u i r e m e n t i n i t s l o g i s t i c system f o r t h e i t e m . Condemned. Item no requisitioning. longer authorized for procurement, issue, use, or
Lead Service-Managed A s a minimum p r o v i d e s procurement, d i s p o s a l , and s i n g l e submitter functions. Wholesale l o g i s t i c s a r e t o be performed by t h e PICA i n s u p p o r t of t h e SICA NIMSC code. Terminal Item. I d e n t i f i e s items i n s t o c k , b u t f u t u r e procurement i s not authorized. R e q u i s i t i o n s may c o n t i n u e t o be s u b m i t t e d u n t i l s t o c k s a r e exhausted. P r e f e r r e d i t e m s N N normally provided by t h e a p p l i c a t i o n of S t h e phrase-"when e x h a u s t e d u s e NSN" Requisitions w i l l be submitted i n a c c o r d a n c e w i t h IMM/service r e q u i s i t i o n i n g p r o c e d u r e s a s a p p l i c a b l e .
CH 2
18 DEC 1985
FMF SASSY USING UNIT PROCEDURES Acquisition Advice Codes (AAC) (con't) Code Explanation Restricted Requisitioning - Special Instruct ions Apply. Indicates stock number has been assigned to a generic item for use in bid invitations, allowance lists, etc., against which no stocks are ever recorded. Requisitions will be submitted only in accordance with IMM/service requisitioning NSN--. It is considered applicable for use when a procurement source becomes available. The phrase codes and the applicable "stock as NSN" will then be applied for use in stock, store, and issue act ions. Semi Active Item - No Replacement. A potentially inactive NSN which must be retained in the supply system as an item of supply because stocks of the item are on hand or in use below the wholesale level the NSN is cited in equipment authorization documents, TO/E, TA, TM, etc. or in use assets are being reported. 1. Items are authorized for central 2 . procurement but not authorized for stockage at wholesale level. Requisitions for in use replacement will be authorized in accordance with 3. Requisitions may be individual military service directives. submitted as requirements generate. Repetitive demands may dictate an SSC change to permit wholesale stockage. Terminal Item. Further identifies AAC V items on which wholesale stocks have been exhausted. Future procurement not authorized. 1. Requisitions will not be processed to the wholesale suppliers. 2. Internal services requisitioning may be continued in accordance with service requisitioning policies
Insurance/Numeric Stockage Item. Items which may be required occasionally or intermittently, and prudence requires that a nominal quantity of materiel be stocked due to the essentiality or the lead time of the item. 1. The item is centrally managed, stocked and issued. 2. Requisitions will be submitted in accordance with IMM/service requisitioning procedures.
CH 2 18 DEC 1985

A c t i v i t y Address Code (Ac)
1.
2.
Number of C h a r a c t e r s . Type of Code.
Six.
Alphanumeric.
3. Explanation. The purpose of t h e A c t i v i t y Address Code i s t o i d e n t i f y a s p e c i f i c a c t i v i t y and a d d r e s s t o which m a t e r i e l , documentation, or MILSTRIP B ' l l l i n g i s d i r e c - t e d , o r t h e a c t i v i t y a u t h o r i z e d t o d i r e c t , s h i p , document, o r bill.
Code C o n f i g u r a t i o n Code Explanation used t o r e p r e s e n t Marine Corps. Third D i g i t - - I n d i c a t e s t h e i n s t a l l a t i o n o r i n t h e c a s e of most manual a c c o u n t s , t h e f i r s t d i g i t of t h e account number. C h a r a c t e r s which i d e n t i f y specific installations are:
MM---- F i r s t and Second Digits--Always
Marine Corps L o g i s t i c s Base, Albany, Georgia MMB---Marine

C
Corps L o g i s t i c s Base, Barstow, C a l i f o r n i a
Marine Corps Base, Camp P e n d l e t o n , C a l i f o r n i a Marine Corps Air S t a t i o n El Toro, Santa Ana, C a l i f o r n i a Commandant o f t h e Marine Corps Marine Corps R e c r u i t Depot, P a r r i s I s l a n d , South C a r o l i n a Marine Corps Air S t a t i o n , Kaneohe Bay, Hawaii Marine Corps Base, Camp L e j e u n e , North C a r o l i n a Marine Corps Air S t a t i o n , Cherry P o i n t , North C a r o l i n a Marine Corps Supply A c t i v i t y , P h i l a d e l p h i a , P e n n s y l v a n i a Marine Corps S c h o o l s , Quant i c o , V i r g i n i a Marine Corps Base, Camp Smedley D. B u t l e r , Okinawa Marine Corps R e c r u i t Depot, San Diego, C a l i f o r n i a Marine Corps Base, Twentynine Palms, C a l i f o r n i a
E
H
I K L
N
Q
R

ACTIVITY ADDRESS C O D E tAC) (con't)
CODE
EXPI.,ANA'T'ION -Marine Corps Air Station, Yunia, Arizona Indicates the outlet or in the case o f n;anual accounts thc second digit of the account numl~er.Characters which identify specific outlets are: Bulk Materiel Control Point Ammunition Self Service Centers Retaii Clothing Shop Stores Subsistence-Non Perishable Fuel
Y
Fourth Digit
FMF SASSY USING UNIT PROCEDURES ADVICE CODES (ADV)

1. Number of Characters. Two 2. Type of Code. Alpha/numeric
3. Exulanation
a. Advice codes are utilized by the originator of a requisition to relate to the initial processing points information which the originator considers essential to supply action and entry in narrative form is not feasible. The advice code field (rp 65-66) in card layouts and formats is a dual-purpose field, and its application and coding are dependent on the directional flow of the document. For example, on a requisition being originated by a requiring unit, rp 65-66 would contain an advice code (if one were applicable), advis~ng supplying activity of some pertinent information. Whenever the the inventory manager and/or supply source desires to transmit information relative to a requisition, it does so through the use of a two-digit status code which will appear in rp 65-66. Thus, when the requisition is from the originator to the supply source, rp 65-66 contains an advice code; when the direction is from the supply source to the requisitioner,rp 65-66 contains a status code. See status codes for further explanation of their usage and codes.
b. Advice codes appearing on a requisition will be perpetuated by the initial processing point in any subsequent passing action and/or release/receipt documents. FROM REOUISITIONER T O INITIAL PROCESSING POINTS CODE 2A EXPLANATION Item is not locally obtainable through manufacture, fabrication, or procurement. Requested item only will suffice. Do not substitutelinterchange. Also applies to "obsoletel'/"inactivated"items previously rejected with Status CJ. 2C Do not back order. Reject any unfilled quantity not available to meet SDD/RDD. Suitable substitute acceptable. Furnish exact quantity requested; (i.e., do not adjust to quantity unit ack unless adjustment is upward and the dollar value increase is not more than 5.00 over the requisition's extended money value.)
2E
Free issue. Stock lists or other publications offer this materiel without reimbursement. (To be used with Signal D or M on inter-Service requisitions.) Item known to be coded "obsolete" but still required for immediate consumption. Service coordinated/approved substitute is acceptable. If unable to procure, reject requisition with Status CJ.
2G
Multiple use: a. Ship new stocks having new appearance
b. Strategic mission requires latest model and configuration (for electronic tubes)
CH 4 3 1 MAY 1990
FMF SASSY USING UNIT PROCEDURES ADVICE CODES (cont'd) CODE EXPLANATION c. Strategic mission requires newest stock only (for photographic film). d. Anticipated usage requires latest expiration dates only (for biologicals). e. FMF units overseas will always cite this code when requisitioning batteries from MCLB Albany, GA. CONUS will cite this code when requisitioning batteries from MCLB Albany, GA, as applicable. Special textile requirement for use in airborne operations when personal safety is involved. Do not substitute or back order any unfilled quantities. FILL or KILL. Item bein requisitioned from CONUS pursuant to the balance of payments program to be used only by overseas requisitioners)
Quantity reflected in quantity field exceeds normal demands; however, this is a valid reauirement. (Deleted) Item required in one continuous length as expressed in rp 25-29 and U/I in rp 23-24. No other configuration is acceptable and/or multiples of the unit pack are not acceptable. Item required in one continuous length as expressed in rp 25-29 and the Unit of issue in rp 23-24. If requirement exceeds the unit pack length, multiples of the unit pack are acceptable. Deliver to the ultimate consignee by the SDD or RDD entered hereon, or cancel requirement. (Deleted) This requisition is submitted for free issue of assets above the approved force acquisit~on objective on a FILL or KILL basis. (Applicable to Military Assistance Program/Military Assistance Service Fund requisitions only.) Combination of Advice Codes 2L and 2T Combination of Advice Codes 2C and 2L Combination of Advice Codes 2L and 2G Combination of Advice Codes 2B and 2G Combination of Advice Codes 2A and 2F Combination of Advice Codes 2B and 2L Combination of Advice Codes 2D and 2L
I
I
CH 4 31 MAY 1990
4-4- 11
FMF SASSY USING UNIT PROCEDURES ADVICE CODES (cont'd) CODE EXPLANATION Combination of Advice Codes 2N and 2L Combination of Advice Codes 2 D and 2G Combination of Advice Codes 25 and 2G Combination of Advice Codes 2C and 2T Combination of Advice Codes 2L and 25 Requested item only will suffice. Do not substitute/interchange. Items required in one continuous length as expressed in rp 25-29 and unit of issue in rp 23-24. No other configuration is acceptable and/or multiples of the unit pack are not acceptable. (Combination of Advice Codes 2B and 2N.) Requested item only will suffice. Do not substitutelinterchange. Item required in one continuous length as expressed in rp 25-29 and the unit of issue in rp 23-24. If requirement exceeds the unit pack length, multiples of the unit pack are acceptable. (Combination of Advice Codes 2B and 2P.) Quantity requested is required to fill an initial issue of an authorized allowance/ controlled item as approved by the Commandant of the Marine Corps. Requisitions citing this code will be issued with all collateral materiel. Quantity requested is for an authorized allowance/controlled item where disposition instructions have been received from MCLB, Albany, GA. Requisitions citing this code will be issued no collateral materiel unless requested by requisitioner. Quantity requested is required to fill an initial issue of an authorized special allowance as approved by the Commandant of the Marine Corps and is not contained in the unit's table of equipment (TIE). Requisitions citing this code will be issued with all collateral materiel. Quantity requested to replace an authorized allowance/controlled item issued or transferred to a maintenance facility or another Marine COTS organization, other than the stores system. Requisitions citing this code will be issued with no collateral materiel unless requested by requisitioner. Quantity requested by this requisition is required for installation/ association with another end item as authorized by the current SL-3, SL-4, or TM, as appropriate. Requisitions citing this code will be issued with no collateral materiel unless requested by requisitioner. Quantity requested is to replace an authorized allowance/controlled item that has been destroyedllost, cannibalized, turned over to disposal, sold, or transferred to another organization outside the Marine Corps. Requisitions citing this code will be issued with no collateral materiel unless requested by requisitioner. Quantity requested is to replace an authorized allowance/controlled item which has been turned idevacuated to a stores system without the prior knowledge or approval of MCLB, Albany, GA. Requisitions citing this code will be issued with no collateral materiel unless requested by requisitioner. C H 4 31 MAY 1990
4-4-12
FMF SASSY USING UNIT PROCEDURES ADVICE CODES (cont'd)

CODE
4J
EXPLANATION Permanent substitute requirement. Requisitioner will accept substitution. Conditional substitute requirement. No automatic substitution without authority. Requisition for collateral equipment. (Used within the distribution system only.) Return of materiel previously purchased by a customer to support approved emergency requirements. Return of inventory temporarily in use. Return of consigned inventory. Return the Government-owned, returnable shipping containers; e.g., drums, cylinders, etc. Return of improper shipment; e.g., items not ordered. Return of materiel containing hidden defects. Return of creditable excess. Consignor will originate the returning document number. Return of noncreditable excess materiel. Consignor will originate the returning document number. Return of economically reparable materiel. Replacement required. Consignor will originate the returning document number. Frustrated cargo. The returning document number will be the same as the one on which the cargo was moved to the frustrating activity. Walk-through confirmation MAINTENANCE FLOAT SERIES ADVICE CODES Exchange where Record National Stock Number (RNSN) of turn-in is the same as Record National Stock Number (RNSN) of issue Exchange where Record National Stock Number (RNSN) of turn-in is different from Record National Stock Number (RNSN) of issue Float Item is turned in and no exchange is made (item is backordered) Customer issue with no turn-in There is a customer float requirement without an exchange item and the item is not available for issue Reestablish a backorder erroneously cancelled
4K
4N 4P 2 J

MIMMS ADVICE CODES Across the counter issue Scrounged Part Short Funds Non SASSY request Issue to assembly HQMC Use Pre-expend bin item Funds Available These advice codes are mandatory when the item being requisitioned is a controlled item or a secondary depot reparable item assigned 8000 I D number. The document number will be the same as the one on which the materiel was originally shipped to the returning activity. The returning document number will be the same as the one on which the materiel was originally shipped to the returning activity.
Allowance C o n t r o l f ~ ~ ~ e of Report Codes (AC/TRC) Number of Characters. 2 Type of Character. . One.
Alphanumeric.
3 Explanation. A single digit alphanumeric code used to identify items which . require specific control based on various additional requirements. This code is on the LUAF and RUAF and will appear on the MAL and CMR as the Controlled Item Cod e
Code A
Definition
100% Reporting and Control
Holder/MCLB, Albany, Action a. Accountable organizations will report each transaction which is posted to item records and request disposition of excesses from MCLB, Albany, GA. b. Maintenance facilities will request disposition instructions from MCLB, Albany, GA. if the item cannot be repaired locally. c. Disposition is requested on all excesses. d. MCLB, Albany, GA actions:
(1) Reject all requisitions which will cause the major command to exceed established allowances.
(2) Request commands redistribute/dispose of assets which either exceed allowances or for which no allowallowance exists for that co~mnand.
( 3 ) In those cases wherein the allowance of a major command exceeds assets plus requisitions or no allowance exists for that major command, request that the command verify its onhand quantity and either ad just or submit requisitions for deficiencies.
Modified Control and Reporting is Required
Same as Code A, preceding, except that the allowance check is modified to allow X percentage variance from established allowances. The specific factor is assigned to each TAM control number by the Commandant of the Marine Corps (Code LM)
CH 2
4-4- 15
18 DEC 1985
Allowance Control/Type of Report Codes (con't ) Code C Definition 100% Control Modified Holder/MCLB, Albany, Action Controls and responsibilities are the same as Code A, preceding, except that fourth echelon maintenance facilities are authorized to dispose of the item when the cost of repair or other criteria prohibits repair at that echelon. This item is included to provide Headquarters Marine Corps and/or (Monthly) MCLB, Albany knowledge of assets and requirements. No special control is applied by MCLB, Albany or Headquarters Marine Corps. Same as Code D, preceding, except that requirements are not reported. Same as Code E, preceding, except that a replacement change transaction is submitted monthly. Same as Code E, preceding, except that requirements are reported quarterly. Ccntrols and responsibilities remain the same as Code A, preceding, except that units are authorized to dispose of the item (Disposition Code H, K, or M, as applicable), regardless of condition code, in lieu of reporting it under the Recoverable Items Program. A controlled item adjustment transaction (WCS) containing Adjustment Code R will be submitted for the materiel disposed of. Controls and responsibilities are the same as Code A, preceding, except that units are authorized to automatically evacuate, for ifth echelon maintenance, those items having an estimated repair cost between 41 and 65 percent of the standard unit price; i.e., Condition Code Z.
100% Reporting of Assets Requirements (monthly)
100% Reporting of Assets Monthly Asset Reporting
Quarterly Asset Reporting
100% control Modified
100% Control Modified
Reserved Reserved
ADPE ldentification Code 1. Number of characters. Type of Character. One.
2.
Alpha.
3. Explanation. A code to the Supported Activities Information File (SAIF) that will identify using units that are maintaining Mini Unit Files.
Code A When this code is loaded, a YUB transaction will be crzatsd after Item Review for each Loaded Unit Balance File (LUBF) rscord that has a RO/ROP changed. The YUB will be used to update the Mini Unit Balance Filt-. When this code is loaded, a YUB transaction will be created after Item RO/ROP Review for each Loaded Unit Balance F i le (LURF) record where the changed. The automatic stock rzplcnishment B01 transaction will be suppressed. The YUB will be used to update the Mini Unit Balance File. The Mini Unit Buy Process will produce the automatic stock replenishment transaction and update the Nini Unit Document File. When this code is loaded, the automatic stock replenishment transaction will be suppressed. The Mini Unit Buy Process will produce the automatic stock replenishment transaction and update the Mini Unit Document File.

Back-Order R e l e a s e I n d i c a t o r (BORI)
I.
2.
Number of c h a r a c t e r s . Type of C h a r a c t e r .
One.
Numeric.
3. E x p l a n a t i o n . The b a c k o r d e r r e l e a s e i n d i c a t o r code i s e n t e r e d i n t o c a r d column s e v e n t y ( 7 0 ) o f SASSY i n p u t t r a n s a c t i o n s , Document I d e n t i f i e r Codes, "D4T" and "D6T". The b a c k o r d e r r e l e a s e i n d i c a t o r w i l l i n t e r n a l l y c r e a t e a backorder r e l e a s e t r a n s a c t i o n , Document I d e n t i f i e r Code, "ZZZ" w i t h t h e same document number a s t h e input t r a n s a c t i o n . The b a c k o r d e r r e l e a s e i n d i c a t o r i s u t i l i z e d b y SASSY Using Units only.
DIC Code Card Column
CH 2
18 DEC 1985
FYF SASSY USLSC; UNLT PKOCEDIJKES
Cancellation Control Codes (CCC)
1.
Number of characters.
One.
Type of Character.
Alpha.
3. Explanation. request document action.

Code -
A code appearing in Card Column seven of a document cancellat ion identifier code "ZC -" which indicates appropriate cancellat ion
Explanat ion Cancellation of back order only. Cancellation of due only. Cancellation of both back order and due.
Card Column
B
D
Blank
7 7 7

Combat Essentiality 1. Number of Characters. Type of Character. One.
Criticality Codes (CEC-CRIT)
Numeric.
3. Explanation. The Combat Essentiality-Criticality Code (CEC-CRLT) is a combination of the Combat Essentiality Code (cEC) and the Criticality Code. The Combat Essential ity-Cr i t ical ity Codes are used to identify both combat essential and non-combat essential end items, and critical and non-critical repair parts. A CEC-CRIT code of "1" is assigned to a combat essential end item, and CEC-CRLT code of "5" is assigned to a critical repair part to a combat essential end item. The repair part may be a functional part of an end item component or assembly whose failure would make the end item inoperable or incapable of fuLfilling its mission. The following considerations apply:
a. NMCS requisitions should normally be made only for items with a CEC-CRLT code of 5. b. The Using Unit Performance Report utilizes CEC-CRIT code "1" and "5" it ems in the determination of CEC demands and backorders. c. The unit commander may wish to designate s s "Insurance Items" those critical consumables for T/E or special allowances which are not stocked as RO or CLD (Criticality Low Density) allowances. CEC-CRI DEFINITION Non-Combat Essential End Item. definition of code 1 items. End items of equipment that do not fit the
8
1
Combat Essential End Item. End items of equipment whose availability in a combat ready condition is essential for execution of the combat and training mission of the command. Non-Critical Repair Part. Repair parts whose failure in the end item will not render it inoperative or reduce its effectiveness below the minimum acceptable level of efficiency, and which do not fit the definition of code 3 or 4 items. Critical ItemlRepair Part for Health and Safety of Personnel. Those items that are required for the health and safety of personnel, and which do not fit the definition of code 5 or 6 items. Critical Item/Repair Part for State and Local Laws. Those items that are required to conform with state or local laws, and which do not fit the definition of code 5 or 6 items. Critical Repair Part to a Combat Essential End Item. Repair parts whose failure in a combat essential end item will render it inoperative or reduce its effectiveness below the minimum acceptable level of efficiency.
CH 2 18 DEC 1985

Combat Essentiality - Criticality Codes (cEC-CKIT) ( ~ o n ' t ) Critical Repair Part to a Non-Combat Essential End Item. Repair parts whose failure in a non-combat essential end item wil 1 render i t inoperative or reduce its ef fee t iveness below the minimum acceptab le level of efficiency. (Space) CE-CKIT Code not assigned.
FMF SASSY USING UNIT PROCEDURES Condition Codes (CON) 1. Number of Characters. Type of Character. Ex~lanation. One.
2.
Alpha.
3.
a. The condition code is a one-position code used to identify the condition of the material. This code is utilized by the SMU to segregate assets for accounting purposes. b. The following condition codes are presently utilized. For a complete listing of MILSTRAP condition codes and Marine Corps materiel condition codes, see UM - 4400 - 71. Code A Explanation Serviceable--issuable without qualification. New, used, repaired, or reconditioned materiel which is serviceable and issuable to all customers without limitation or restriction. Serviceable--issuable with qualification. New, used, repaired, or reconditioned materiel which is serviceable and issuable for its intended purpose but which is restricted from issue to specific units, activities, or geographical areas by reason of its limited usefulness or short service life expectancy. Serviceable--priority issue. Items which are serviceable and issuable to selected customers but which must be issued before Condition Code A or B materiel to avoid loss as a usable asset. Serviceable materiel which requires test, alteration, modification, conversion, or disassembly. This does not include items which must be inspected or tested immediately prior to issue.
Serviceable--test/modification.
L/
Unserviceable--limited restoration. Materiel involves on1 y limited expense or effort to restore to serviceable condition, which is accomplished in the storage activity where the stock is located. Repair cost is 0-10 percent of the standard unit price.
F1 1
Unserviceable--reparable. Economically reparable materiel which requires repair, overhaul, or reconditioning and includes reparable items which are radioactively contaminated. Unserviceable--incomplete. Materiel requiring additional components to complete the end item prior to issue. parts or

C o n d i t i o n Codes ( C O N ) ( c o n l t ) Code -
Explanation Unserviceab le--condemned M a t e r i e l which u n s e r v i c e a b l e and i s uneconomical t o r e p a i r . which a r e r a d i o a c t i v e l y c o n t a m i n a t e d .
H 21
h a s been d e t e r m i n e d t o be t h i s i n c l u d e s condemmed i t e m s
Suspended--in s t o c k . Materiel i n s t o c k which has b e e n suspended from i s s u e , pending c o n d i t i o n c l a s s i f i c a t i o n o r a n a l y s i s , when t h e t r u e c o n d i t i o n i s n o t known. Suspended--returns from customer a w a i t i n g c l a s s i f i c a t i o n .
Suspended--in Not a s s i g n e d .
work. Reserved f o r f u t u r e a s s i g n m e n t by DOD. Cost of r e p a i r l e s s t h a n 41 p e r c e n t .
0-Q
R -/ 2
Reparable excess. Not a s s i g n e d .
S-V
Reserved f o r f u t u r e a s s i g n m e n t by DOD.
W 31
Y 31
Z -1 2
R e p a r a b l e r e p a i r c o s t is 11-25 p e r c e n t of t h e s t a n d a r d u n i t p r i c e . R e p a r a b l e r e p a i r c o s t is 26-40 p e r c e n t of t h e s t a n d a r d u n i t p r i c e . R e p a r a b l e r e p a i r c o s t is 41-65 p e r c e n t of t h e s t a n d a r d u n i t p r i c e . R e p a r a b l e c o s t of r e p a i r s above 65 p e r c e n t of t h e s t a n d a r d u n i t T o t a l of r e p a i r s i n d i c a t e d i n remarks f i e l d . R e f e r t o MCO P4400.82. Used w i t h i n SASSY. Used w i t h i n SASSY o n l y f o r m a i n t e n a n c e f l o a t a c c o u n t i n g . code. These c o d e s a r e f o r i n t r a - M a r i n e Corps u s e o n l y . Not s t a n d a r d DOD price.
2 3/
1/ 21 3 -1
FMF SASSY USING UNIT PROCEDURES Contingency Codes (CYC)
1
2.
Number of Characters. Type of Character.
One.
Numeric.
3. Explanation. The contingency code is a one-position code used with Purpose Code D to identify segregated blocks of mount-out on the Unit Mount Out File
Code 1
Block 1 mount-out. Block 2 mount-out. Block 3 mount-out, Block 4 mount-out. Block 5 mount-out,
3
4

C o n t r o l Codes (CNC)
1.
Number of C h a r a c t e r s . Type o f C h a r a c t e r .
One.
2.
Alpha/numeric.
3. Explanation. C o n t r o l codes p r e s c r i b e i n f o r m a t i o n t h a t i s r e l a t i v e t o t h e T r a n s a c t i o n s f o r items t h a t management d e c i s i o n s c o n c e r n i n g a t r a n s a c t ion. r e q u i r e a d d i t i o n a l c o n t r o l a r e assigned c o n t r o l codes e . , items a s s i g n e d Memorandum R e c e i p t I n d i c a t o r Code 1 , 2 o r 3 ; s e c u r i t y i t e m s ; and items a s s i g n e d a control!ed item c o d e ) . C o n t r o l c o d e s a p p e a r i n d i f f e r e n t c a r d cclumns, depending on t h e v a r i o u s t r a n s a c t i o n s .
DIC A @ , AM , A , T z ,: a n d @ Z T
Code
Field t cc)
Remarks
6,
Walk-through indicator.
O p e r a t ion code o v e r r i d e . O p e r a t i o n code o v e r r i d e / redistribution indicator. Redistribution indicator. Do not r e d i s t r i b u t e . O p e r a t i o n code o v e r r i d e / d o not redistribute. L n i t i a l load o n l y .
AM o n l y . To m o d i f y record t o spaces. GBOF
T h i s t r a n s a c t i o n i s not a A3 d u p l i c a t e of p r i o r t r a n s a c t i o n even though the document numbers a r e t h e same.
A@,, A T
ZM, and ZT
BE, zc,
A3-Y
A M
,
1 - -/
C o n t r o l Codes (CNC) ( c o n ' t ) Field
Code
1
2
(cc) 68
68
Remarks P a s s i f funds a v a i l a b l e . P a s s r e g a r d l e s s of f u n d s .
Do n o t p a s s .
AM only. To modify record t o spaces.
2 1
y
2/
68
X(A1pha)
GBOF
Allow t r a n s a c t i o n t o c o m p l e t e a p r o c e s s i n g a f t e r management r e v i e w a n d a c t i o n s when cancellation status is received. Blank 1 P e r f o r m MIC check. Do n o t perform M I C check t o attempt cancellation on shipping floor. Furnish latest status.
D7A, D 7 J , D7K, D7L, D7M, D 7 P , and D7Y 31
Walk-through
indicator.
ZBE and ZBR - 51 41
Override f o r c o n t r o l l e d items, s e c u r i t y i t e m s , and recoverable items.
OPSTK buy made. Generate a requisition for overseas shipment ( ~ 0 1 )w i t h f i n a n c i a l transactions.
A p r o v i s i o n i n g buy i n l i e u of a n OPSTK buy on ZB t r a n s a c t ions.

Control Codes (CNC) (con't) Field
Code
t cc)
Remarks for overseas shipment financial transactions. with
OPSTK buy made. Generate a r e q u i s i t i o n for d o m e s t i c shipment (A0A) with financial transactions.
A provisioning buy in lieu of OPSTK buy on ZB- transact ions for domestic shipment with financial transactions.
OPSTK buy made. Generate a r e q u i s i t ion for o v e r s e a s shipment (Agl) without a financial transaction. A provisioning buy in lieu of an OPSTK buy on ZB transact ions for overseas shipment without financial transactions.
OPSTK
buy made. Generate a r e q u i s i t i o n for d o m e s t i c shipment (AgA) without a financial transaction.
A provisioning buy in lieu of

an O P S T K buy on Z B transact ions for domestic shipment without financial transactions.
OPSTK buy made. requisition.
Create a Bg
A provisioning buy in lieu of O P S T K buy on ZB an

transact ions creates only. No output. records
RU/ERO number replaced.
is
to
be
C o n t r o l Codes (CNC) ( c o n ' t ) Field (cC)
Code
Remarks RUIERO number and c o s t code a r e t o be r e p l a c e d . Fiscal t r a n s a c t i o n r e q u i r e d t o make adjustment
11 2/ -
E n t e r i n CC 7 i n l i e u o f Card Column 68 i n Zf4, ZT, and ZM t r a n s a c t i o n s . - P a s s c o n t r o l code i n d i c a t o r s ,

A "1"
3 -1 4 -1
i n CC 67 s u p p r e s s e s t h e s h i p p i n g m a t . control code in Card Column
ZBE w i l l b u i l d DASF r e c o r d o n l y and when designates, create a financial transaction.
67
5 -1
ZBE/ZBR r e q u i r e a c o n t r o l c o d e i n Card Column 67 t o p r o c e s s .

Controlled Item Adiustment Codes (CIAC) 1. Number of Characters. Type of Character. Explanation. One.
2.
Alpha.
3.
a. Adjustment codes indicate to the using unit the reason for the gain or loss of controlled items. b. The following application: Adjustment Code list contains the authorized adjustment codes and their
Reason
ADD^ icat ion

The change of accountab i 1 i ty from one supply clement to another. Issue from an SMU or m o v e m e n t o f a n i t e m and the c u s t o d y respons ib i 1i ty from any one organization to another. The change to the quantity on the property records resulting from processing an adjustment transaction or for any other reason not covered by an adjustment code.
Transfer to/Receipt From Another Marine Corps Organization
Inventory/ Miscellaneous
As semb 1y
An adjustment
to the property record as a result of combining two or more items or installation of an item into another. An adjustment to the property record as a result of separating two or more items into separate end items or breaking down an item into components. A decrease to the records due to an item being destroyed, lost, or abandoned during or as a result of a training exercise. Conversely, an increase to the records due to an item being found during or as a result of a training exercise.
Disassembly/ Cannibalization
Opei-ational Loss/Gain
FMF SASSY USING UNIT PROCEDURES Controlled Item Adjustment Codes (CIAC) (con't) Adjustment Code F
Reason
A decrease to the records of a unit because the item was lost by or stolen from an individual while in the custody of that individual. This type of loss will normally apply to individual weapons signed out to a specific person for that person's use and which was not lost during a training exercise or in operations against or by enemy forces.
Individual Loss
Organizational Loss
This type of loss normally shall be applied to items lost, stolen, or destroyed while in the custody of the supply officer or signed out to a responsible officer, and did not occur during or as a result of a training exercise or enemy action. Used only to report Albany, records reconciliation. corrections to MCLB, resulting from a
Reconciliation
Total Inventory/ Additional of Items Deployment/Attachments/ /Redeployment
Used only to report total inventory of onhand assets or newly added items. Used only to report deployments of units within a supply support element from one command designator to another command designator or codeployment of these units to their parant organizations. A combat loss is the total loss to the Marine Corps inventory of an item due to loss, consumption, or destruction as a result of combat operations or enemy action. An item requiring removal to a higher repair echelon is not considered a combat loss unless it is eventually determined to be nonreparable.
Combat Loss
C o n t r o l l e d Item Adjustment Codes (CIAC) ( c o n ' t )
Adjustment Code
Reason
A D D i~c a t i o n
R e c e i p t from Unknown S o u r c e s
When a n i t e m i s r e c e i v e d w i t h s u f f i c i e n t documentation t o enable the u n i t t o a s s i g n a s p e c i f i c adjustment code. Used t o r e p o r t r e c e i p t of an item due t o H e a d q u a r t e r s Marine Corps o r t h e YCLB, Albany, p l a c i n g a procurement f o r d i r e c t d e l i v e r y .
R e c e i p t of M a t e r i e l R e s u l t ing from a Procurement f o r Direct Delivery R e c e i p t of M a t e r i e l from t h e S t o r e s System Management Dec i s i o n
Used t o r e p o r t a m a t e r i e l r e c e i p t confirmat i o n ; w i l l be s u b m i t t e d when an i t e m i s r e c e i v e d d i r e c t l y from t h e s t o r e s s y s t e m . For MCLB, Albany, use o n l y . This adjustment code w i l l n o r m a l l y be used by MCLB, Albany p e r s o n n e l i n t h e p r e p a r a t ion of c o n t r o l led i t e m a d j u s t m e n t t r a n s a c t i o n s r e s u 1t i n g from r e c o v e r a b l e item r e p o r t s f o r which d i s p o s a l i n s t r u c t i o n s were f u r n i s h e d . This report Albany when n o t i c e (wE7) not received
T r a n s p o r t a t i o n Loss
is used t o r e p l y t o t h e MCLB, a r e c e i p t c o n f i r m a t i o n 01 lowup i s r e c e i v e d and t h e m a t e r i e l is and no l o n g e r r e q u i r e d .
Washout
Used o n l y t o r e p o r t a l o s s due t o washout ( d i s p o s a l ) of an i t e m and a u t o m a t i c t r a n s f e r t o a PDO. ( ~ i s p o s a l made a s a r e s u l t of d i s p o s i t i o n i n s t r u c t i o n s r e c e i v e d from t h e MCLB, Albany w i l l n o t be r e p o r t e d . These a d j u s t m e n t s w i l l b e made b y t h e MCLB, Albany. ) Used on1 y t o r e p o r t a s s e t s b e i n g i s s u e d / s o l d / g i v e n t o o r r e c e i v e d from a n o t h e r s e r v i c e o r country.
Transfer t o / R e c e i p t From NonMarine Corps Organizat ions
Controlled Item Codes (CIC) 1. Number of Characters. Type of Character. One.
2.
Alpha/Numeric.
3. Explanation. A single digit alpha/numeric code used to identify items which require specific control.
CodeExplanation -
A. thru Z
2
See Allowance ~ontrol/TypeReport Codes. Item is locally controlled as designated by the local commander. These items are handled as restricted issue items and require the assignment of a control code prior to processing. Computer-assigned and used to count statistical data.
Cost Codes (CC) 1. Number o f C h s r a c t e r s .

Type o f C h a r a c t e r ,
Twelve.
2.
Alpha/Numeric.
3. Sxpianation. A 12-digit code e s t a b l i s h e d l o c a l l y t o p r o v i d e for t h e a c c u m u l a t i o n of a p p r o p r i a t i o n artd c o s t d a t a t o t h e lowest p o s s i b l e l e v e l as r e q u i r e d t o p r o v i d e t h e command w i t h a c c o u n t i n g , b u d g e t i n g , and f i n a n c i a l !cianagement r a p o r t s.
COST CODE STRUCTURE
Fiscal Year
II
Job Order Number
I I
I
I
Commodity
I
Echelon
J
I
Local Use Code
II I
I
Job Order Number
I I
Local Use Code
iI I
Expense ~lement
II
Count Card Codes (CTCD)
1. 2.
Number of C h a r a c t e r s . Type of C h a r a c t e r . Explanation.
Five.
Alpha.
3.
a . The count c a r d code i s t h e P u r p o s e Code o r Codes of t h e t y p e of m a t e r i e l The i n v e n t o r y r e q u e s t t r a n s a c t i o n Document I d e n t i f i e r Code t o be i n v e n t o r i e d "DJA" w i l l be i n i t i a t e d by t h e S U a s a r e s u l t of a r e q u e s t from t h e Using U n i t . M
Code
A
Explanation Operating stock. Authorized allowances. Mount-out stock.
File
Record Frozen Yes No No No
GABF/LUBF
LUAF U O MF GABF/LUBF
C
D
G
Provisioning stock.
b . The above c o d e s i n d i c a t e t h a t a count c a r d is r e q u i r e d f o r t h o s e a s s e t s t h a t a r e c a r r i e d on hand i n t h e d e s i g n a t e d purpose code. The c o d e s a r e punched i n Card Column 73-77, from l e f t t o r i g h t of t h e "DJA" t r a n s a c t i o n . (Spaces a r e not a u t h o r i z e d between d e s i r e d c o d e s ) . For example, i f t h e u s i n g u n i t d e s i r e s t h e same r a n g e of NSN's t o be i n v e n t o r i e d i n o p e r a t i n g s t o c k and mount-out s t o c k , "AD" would be e n t e r e d i n Card Column 73-74 o f t h e i n v e n t o r y r e q u e s t t r a n s a c t i o n . There w i l l be a DKA t r a n s a c t i o n produced f o r e a c h P u r p o s e Code D c o n t i n g e n c y b l o c k when purpose code D i s s p e c i f i e d .
Demand Codes ( D C ) 1. Number o f C h a r a c t e r s . Type of C h a r a c t e r . One.
2.
Alpha.
3 . E x p l a n a t i o n . Demand Codes a r e e n t e r e d i n t o card column 44. R e q u i s i t i o n s w i l l c o n t a i n demand codes which w i l l be e n t e r e d by t h e a c t i v i t y c r e a t i n g t h e r e q u e s t . The demand code i s a mandatory e n t r y of an a l p h a b e t i c c h a r a c t e r t o i n d i c a t e t o t h e management element of a d i s t r i b u t i o n system whether t h e demand i s r e c u r r i n g otnonrecurring a s follows:
Code Explanation INACTIVATED ITEM DEMAND. T h i s code w i l l be e n t e r e d o n l y i n a p p l i c a b l e t o i n a c t i v a t e d i t e m s by t h e requisitions A , Defense Automatic A d d r e s s i n g System (DAAS). NONRECURRING DEMAND. A r e q u e s t made f o r a r e q u i r e m e n t known t o b e a one time o c c u r r e n c e , e . g . , a M o d i f i c a t i o n Work Order (MWO) k i t f o r a p p l i c a t i o n o r an i n i t i a l r e q u e s t f o r s t o c k a g e . R e q u i s i t i o n s w i l l be coded n o n r e c u r r i n g when t h e demand i s a n t i c i p a t e d t o be n o n r e p e t i t i v e . 0 (Alpha)
NO DEMAND. To be a s s i g n e d by r e q u i s i t i o n i n g a c t i v i t i e s i n s u b m i t t i n g r e q u i s i t i o n s f o r s u b s t i t u t e i t e m s which a r e a c c e p t a b l e i n l i e u of p r e v i o u s l y r e q u i s i t i o n e d b u t d e l a y e d i t e m s and f o r i n i t i a l f i l l of P r e p o s i t i o n e d War Reserve M a t e r i e l S t o c k (PWRMS) consumable i t e m r e q u i r e m e n t s , Also may b e p r e s c r i b e d by t h e program manager on t h e b a s i s of a n o n r e p e t i t i v e program r e q u i r e m e n t f o r which u s e of Demand Code N o r P i s d e t e r m i n e d t o be i n a p p r o p r i a t e . NONRECURRING DEMAND FOR i n r e q u i s i t i o n s by a requisition for special were known t o have been i n a n t i c i p a t i o n o f such
SPECIAL PROGRAM REQUIREMENTS. Entered requisition initiator to identify a p r o g r a m s / r e q u i r e r n e n t s f o r which s t o c k s a c q u i r e d by t h e I n v e n t o r y C o n t r o l P o i n t demands.
RECURRING DEMAND. A r e q u e s t made p e r i o d i c a l l y o r a n t i c i p a t e d t o be r e p e t i t i v e by a n a u t h o r i z e d r e q u i s i t i o n e r f o r m a t e r i e l f o r consumption o r u s e o r f o r s t o c k r e p l e n i s h m e n t . The o c c u r r e n c e s encompass most demands; t h e r e f o r e , a demand w i l l be c o n s i d e r e d r e c u r r i n g when a doubt e x i s t s .
A demand f o r p e r s h i a b l e and nonCOMMISSARY RESALE DEMAND. p e r i s h a b l e Subsistence items only f o r r e s a l e . Commissary demands f o r t r o o p i s s u e S u b s i s t e n c e w i l l be i d e n t i f i e d w i t h c o d e s "R" and 'IN" o n l y .
NOTE: When no demand code i s e n t e r e d i n t h e r e q u i s i t i o n , such demand a s code "R."
t h e ICP w i l l c o n s i d e r
FMF SASSY USING UNIT PROCEDURES ~emilitarization Codes ( ~ e m i lCode)
1.
2.
One.
Alpha.
3. Explanat ion. Demilitarization codes are utilized for control led munitions list and lethal items. Appropriate codes will be assigned to all items turned in to disposal activities and being transferred between units.
Code Explanation
Non-MLI--demilitarization
not required.
B
C
MLI--demilitarization not required.
MLI-- remove and/or demilitarize installed key point(s) as prescribed in DoD 4160.21-M-1, or lethal parts, components, and accessories.
MLI--demilitarized by mutilation (make unfit for intended purpose) by melting, cutting, tearing, scratching, crushing, breaking, punching, neutralizing, etc. ( A s an alternate, burial or deepwater dumping may be used, when authorized.) MLI--demilitarize by burning, shredding, or pulping. MLI--demilitarization instructions to be furnished by item manager. MLI--demilitarization required. Item to be demilitarized prior to physical transfer to DPDO. This code is normally limited to ammunition, explosives, and other dangerous articles. MLI--remove and/or demilitarize installed key ~oint(s) as prescribed in DoD 4160.21-M-1, or lethal parts, components, and accessories overseas only. Demilitarization not required in the United States, Puerto Rico, and Virgin Islands. MLI--demilitarize by mutilation (make unfit for intended d purpose) by melting, cutting, tearing, scratching, crushing, breaking, punching, neutralizing, etc., overseas only. (As an alternate, burial or deepwater dumping may be used, when authorixed. ) Demilitarization not required in the United States, Puerto Rico, and Virgin Islands. MLI--demilitarize by burning, shredding, or pulping overseas only. Demilitarization not required in the United States, Puerto Rico, and Virgin Islands. MLI--demilitarize by mutilation (make unfit for intended purpose) by melting, cutting, tearing, scratching, crushing, breaking, punching, neutralizing, etc. (As an alternate, burial or deepwater dumping may be used, when authorized.) This code will be applied only to items identified as being a component of a key point on a major end item.
E
F G

Demilitarization Codes ( ~ e m i lCode) (con't) Code Explanation
MLI--demilitarized by mutilation (make unfit for intended purpose) by melting, cutting, tearing, scratching, crushing, breaking, punching, neutralizing, etc., overseas only. (As an alternate, burial or deepwater Demilitarizatioiz not required in dumping may be used, when authorized. ) the United States. Puerto Rico. and Virgin Islands. This code will be applied only to items identified as being a component of a key point O l a i major end item. Indicates demilitarization requirement or munitions list applicability not determined by the MCLB Albany, GA--local determination necessary p r i ~ r to disposal action. This code will be disseminated only upon interrogation. Not a valid code for new submittal.
EMF SASSY US1 NG UNIT PROCEDURES
Demilitarization Code Assignment (DCA)
I.
2.
Number of characters. Type of Character.
One.
Alpha.
3. Explanation. Stock Group.
Demilitarization codes Code X

X
can be generally assigned by Federal
FSG/ FSC
1000 1100 1200 1300 1400
X X
X
1900
X (For 1920, 1955, and 1990, use Code A)
FMF SASSY USING UNIT PROCEDURES Demilitarization Code Assignment (DCA) (con't) FSG/FSC Code -
A (For 2 6 3 0 , use Code X) X X
or
2 8 1 0 , 2 8 3 0 , and 2 8 9 5 , use Code A)
A A A A (For 3 4 6 5 , use Code X) A A (For 3 6 5 0 , 3 6 5 5 , and 3 6 9 0 , use Code X)
A
A A A A
X
X
A A
A (For 4 4 2 0 and 4 4 7 0 , u s e Code X)
FMF SASSY USING UNIT PROCEDURES Demilitarization Code Assignment (DCA) (con't) FSG/FSC
4600 4700 4800 4900
Code A
A A X (For 4 9 1 0 , 4930, and 4940, use Code A)
A (For 5180, use Code X)

X (For 5210, use Code A) A X (For 5440 and 5450, use Code A) A A (For 5660, use Code X) X A
FMF SASSY USING UNIT PROCEDURES Demilitarization Code Assignment (DcA) (con't) FSG/ FSC
5962 5965 5970 5975 59 7 7 5977 5985 5990 5995 5999
Code X A
A
A
A
A
X X X X
6100
X (For 6 1 2 0 , 6 1 4 0 , and 6 1 4 5 , use Code A )
A
A (For 6340 and 6 3 5 0 , use Code X)
FMF SASSY US1 NG UNIT PROCEDURES Demilitarization Code Assignment (DCA) (con't) FSG/ FSC 7200 Code -
8000 8105-8135 8140 8145 8300 8405
A (For 8010, use Code X )
A
B
A A A
FMF SASSY USING UNIT PROCEDURES Demilitarization Code Assignment (DCA) (con't) FSG/ FSC
Code -
9140-9160 9300 9400 9500 9600 9900
A
A A
A (For 9999, u s e Code X)
FMF SASSY USING UNIT PKOCEDURES Disposition Codes
1.
2.
Number of Characters. Type of characters.
One Alpha/Numeric
3. Explanation. Code utilized in the Recoverable Items Program, by MCLB Albany, GA to furnish the holding organization disposition instructions for an item which was requested. In this regard, MCLB will take into account the holder's capability to accomplish the required actions. Code A B Definition Ship to the Commanding General, Marine Corps Logistics Base, Albany, GA 31704. Ship to the Commanding General, Marine Corps Logistics Base, Albany, GA 31704; and take additional accion as annotated in the remarks block.or per the addendum attached. Ship to the Commanding General, Marine Corps Logistics Base, Barstow, CA 9231 1. Ship to the Commanding General, Marine Corps Logistics Base, Barstow, CA 92311; and take additional action as annotated in the remarks block or per the addendum attached . Dispose. Turn in to property disposal. Prior to taking this action, remove all servicebalelreparable components, and turn in the same to the supporting supply element. Instructions per the attached correspondence apply. Dispose. Turn in to the property disposal officer. activity for disposition as
K M
Z
Dispose. Turn over to the DOD disposal declared service excess.
Reply delayed. This constitutes authority to requisition replacement if required/authorized. Final disposition of this item will be furnished via separate correspondence. Rejected. This report reflects serviceable excess material on hand, and records of the MCLB Albany, GA reflect an allowance deficiency within the major command or district. Review a1 lowances , assets, pending requisitions, and the latest quarterly controlled items report furnished by the MCLB Albany, GA; and take action as follows:
a. If a requisition has been submitted for the deficiency, cancel and apply this asset.
D i s p o s i t i o n Codes ( c o n ' t )
b. I f t h e r e c o r d s of MCLB Albany, GA a r e not c o r r e c t , r e s u b m i t t h e r e p o r t w i t h a p p r o p r i a t e changes t o t h e c o n t r o l l e d items r e c o r d s v i a l e t t e r , s p e e d l e t t e r , o r message.
FMF SASSY USING UNIT PROCEDURES Distribution Codes (DIST) Number of Characters. 2. 3. Type of Character. Explanation. One.
~l~ha/Numeric.
a. The distribution field is a two-part field. The first part (Card Column 54) is utilized to indicate, by an alpha entry, the activity designated to be furnished 100 percent supply status on all priorities. When this additional status is required to be furnished to an activity, the SASSY Management Unit (SMU) will assume the responsibility of assigning the appropriate alpha entry in card column 54. (Appropriate Marine Corps distribution codes are shown in paragraph 3b, following.) The using unit will not utilize Card Column 54 as a part of the distribution field on any transaction generated at its level. The second part of the distribution field (CC 55-56) is used to record the Weapons System Code where applicable. b. The following are Marine Corps distribution codes: Activity A B Commanding General, Marine Corps Logistics Base, Albany, Georgia 31704 Commanding General Marine Corps Logistics Base, Barstow, CA 92312 SASSY Management Unit, 1st Force Service Support Group, FMF, Camp Pendleton, CA 92055 Commanding General (Code P8301, Marine Corps Logistics Base, Albany, Georgia 31704 Commandant of the Marine Corps (code LMG), Headquarters U. S. Marine Corps, Washington, D. C. 20380 SASSY Management Unit, 3d Force Service Support Group, FPO San Francisco 96602 SASSY Management Unit, 2d Force Service Support Group, Camp Lejeune, North Carolina 28542 SASSY Management Unit, Marine Corps Base, Twenty-nine Palms, California 92278 Commanding General (Code P8201, Marine Corps Logistics Base, Albany, Georgia 31704 SASSY Management Unit, Brigade Service Support Group (BSSG), 1st Marine Brigade, M F , FPO San Francisco, CA 96602 MMC300 DODAAD Code MMSA1 ~
M98830 MMHQ~~ MMR300 MMLl00 MMT300 M98820
H
J
L
M
MMK300

Distribution Codes (can't)
Code
Activity Commandant of the Marine Corps (Code LMO-11, Headquarters, U. S. Marine Corps, Washington, D. C. 20380 Commandant of the Marine Corps (code LMO-31, Headquarters, U. S. Marine Corps, Washington, D. C. 20380
DODAAD Code
FI/
U. S. Naval International Logistics Control Office, Bayonne, New Jersey 07002

NOTE: 1/ -
All other codes are unassigned.
Use with Service Code K in CC 30.
c. Code -1 11
The following are Department of Defense Distribution codes: Activitv DODAAD Code -
Defense European and Pacific Redistribution Activity, Defense Automatic Addressing System Office, Gentile Air Force Station, Dayton, Ohio 45444 Defense European and Pacific Redistribution Activity, Defense Automatic Addressing System Office, Gentile Air Force Station, Dayton, Ohio 45444 Defense European and Pacific ~edistributionActivity, Defense Automatic Addressing System Office, Gentile Air Force Station, Dayton, Ohio 45444 1 -1 Significant in CC 54.
H R ~ B ~ C ~
EX5555
AT6680
Document I d e n t i f i e r Codes (DIC) 1. Number o f C h a r a c t e r s . Type o f C h a r a c t e r s . Three Alpha/Numeric
2.
3. E x p l a n a t i o n . The Document I d e n t i f i e r Code p r o v i d e s i d e n t i f i c a t i o n of each document t y p e ( i . e . , r e q u i s i t i o n , p a s s i n g a c t i o n , s t a t u s , r e c e i p t , o r a d j u s t m e n t ) i n t h e system t o which i t p e r t a i n s . By t h i s c o d e , p e r s o n n e l c a n r e c o g n i z e t h e d a t a and t h e o p e r a t i o n t o perform. When used i n c o n j u n c t i o n w i t h e l e c t r o n i c c o m p u t e r s , t h e equipment can s e l e c t t h e a p p r o p r i a t e programs and m e c h a n i c a l l y a s s i m i l a t e a n d / o r r e a c t t o t h e d a t a . The document i d n e t i f i e r i s a mandatory e n t r y o n a l l r e q u i s i t i o n s and r e l a t e d documents e n t e r i n g t h e s u p p l y d i s t r i b u t i o n system. F u r t h e r , e a c h product n e c e s s a r y t o perform one of t h e v a r i o u s i n v e n t o r y f u n c t i o n s w i l l be i d e n t i f i e d by a n a p p r o p r i a t e code. The primary c o n t r o l l i n g f a c t o r i n t h e document i d e n t i f i e r code i s v e s t e d i n t h e f i r s t p o s i t i o n of t h e code. The DoD c o n t r o l s a s s i g n m e n t of t h e s e f i r s t p o s i t i o n c h a r a c t e r s . Alphabetic c h a r a c t e r s A, B y C , and D have been a s s i g n e d t o t h e s u p p l y d i s t r i b u t i o n s y s t e m ( s 1 . The f o l l o w i n g r a t i o n a l e i s a p p l i c a b l e t o document i d e n t i f i e r c o d e s used:
a. F i r s t P o s i t i o n (Card Column 1 )
A
(1) Alphabetic requisitioning/issue.
is
provided
to
identify
transactions
relating
to
( 2 ) A l p h a b e t i c D i s provided b a s i c a l l y f o r g e n e r a l account t r a n s a c t i o n s and u s i n g u n i t s loaded t o SASSY.
b.
Second P o s i t i o n ( C a r d Column 2 )
( 1 ) Card Column two w i l l always c o n t a i n a numeric d i g i t when t h e t r a n s a c t i o n f o r which e n t e r e d i s i n t e n d ~ d ti) po i t i v e l y r e s u l t i n a d i s t r i b u t i o n d e c i s i o n o r o t h e r w i s e a l t e r a n a c c o u n t a b l e b a l a n c e w i t h i n a d i s t r i b u t i o n system. For example, a l l r e q u i s i t i o n s , s u p p l y d i r e c t i v e s , p a s s i n g a c t i o n s , o r r e c e i p t s w i l l c o n t a i n a numeric d i g i t i n t h e second p o s i t i o n . ( 2 ) Card Column two w i l l always c o n t a i n an a l p h a b e t i c c h a r a c t e r when t h e t r a n s a c t i o n f o r which e n t e r e d i s i n t e n d e d t o be i n f o r m a t i v e and w i l l not n e c e s s a r i l y r e s u l t i n d i s t r i b u t i o n d e c i s i o n s o r otherwise a l t e r an accountable followup r e p l i e s , or balance. For example, status data, shipment d a t a , c a n c e l l a t i o n s a r e considered informative. C a n c e l l a t i o n r e q u e s t s may u l t i m a t e l y a f f e c t distribution decisions. However, t h e y w i l l not a f f e c t d i s t r i b u t i o n d e c i s i o n s , u n l e s s t h e y a r e r e c e i v e d and p r o c e s s e d p r i o r t o r e l e a s e of m a t e r i e l .
( 3 ) Card Column two when used i n c o n j u n c t i o n w i t h a c c o u n t i n g t r a n s a c t i o n s w i l l always c o n t a i n a numeric c h a r a c t e r t o s i g n i f y a n i n v e n t o r y t r a n s a c t i o n a f f e c t i n g onhand b a l a n c e ( s ) and i n d i c a t e t h e g e n e r a l n a t u r e of t h e t r a n s a c t i o n . An EVEN NUMBER s i g n i f i e s a r e c e i p t o r d e b i t , and a n ODD NUMBER s i g n i f i e s an i s s u e or credit.
c. T h i r d P o s i t i o n ( c a r d Column 3 )

Document I d e n t i f i e r Codes ( c o n ' t )
( 1 ) When used w i t h a l p h a b e t i c A i n t h e f i r s t p o s i t i o n and numeric i n Card Column two, Card Column t h r e e w i l l modify t h e t r a n s a c t i o n a s f o l l o w s :
( a ) When Card Column t h r e e i s any numeric, i t w i l l s i g n i f y t h a t shipment of m a t e r i e l i s i n t e n d e d f o r a n o v e r s e a s c o n s i g n e e . C o n v e r s e l y , when Card Column 3 i s any a l p h a b e t i c , i t w i l l s i g n i f y shipment t o a domestic r e c i p i e n t . ( b ) The a c t u a l c h a r a c t e r , whether numeric o r a l p h a b e t i c , w i l l i n d i c a t e t h e c o n t e n t of t h e s t o c k o r p a r t number f i e l d . The r e l a t i o n s h i p between t h e numeric and a l p h a b e t i c i s s i g n i f i c a n t . For example, under e l e c t r i c a l a c c o u n t i n g machine l a n g u a g e , an a l p h a b e t i c "A" i s a c t u a l l y a numeric 1 w i t h a 12 overpunch; a "C" i s a 3 w i t h a 12 overpunch. Because of t h i s s i g n i f i c a n c e , numeric: @ and a l p h a b e t i c J through Z may never b e a s s i g n e d when t h e second p o s i t i o n o f t h e document i d e n t i f i e r i s a numeric. ( 2 ) When used w i t h a l p h a b e t i c A i n t h e f i r s t p o s i t i o n and w i t h a l p h a b e t i c i n Card Column two, Card Column t h r e e w i l l modify Card Column 2, by p r o v i d i n g r e f e r e n c e t o the i d e n t i t y of the i n i t i a t o r f o r the t r a n s a c t i o n being submitted.or r e f e r e n c e t h e i n t e n d e d r e c i p i e n t s of t r a n s a c t i o n s c r e a t e d w i t h i n a d i s t r i b u t i o n system.
( 3 ) When used w i t h a c c o u n t i n g t r a n s a c t i o n s , t h e t h i r d p o s i t i o n augments the second position by furnishing specific information relating t o the transaction. In o r d e r t o i n t e r p r e t t h e me.aning of t h e e n t r y , t h e second and t h i r d d i g i t s must be r e a d a s a u n i t .
(4)
Codes. Refer to
UM 4400-123
for
detailed
list
of
Document
Identifier
CH 2
18 DEC 1985
Document Number Construction

1. 2. 3.
Number of Characters.
Fourteen.
Type of Characters. Alphanumeric.
Explanation. The document number is nonduplicative number used throughout the system and is constructed of four basic elements as follows. a. b. c.
d.
Service CC 30 or FEDSTRIP Agency CC 30-31 Requisitioner CC 31-35 or FEDSTRIP Address CC 32-35 Julian Date CC 36-39 Serial Number CC 40-43 AGENCY SERVICE JULIAN DATE
REQULSITIONER ADDRESS SERIAL NUMBER
b.
The Marine Corps "M" for the service (CC 30-31)
c. The document number assigned by the using units are from 0001-4999. Automatic issue point stock replenishment document serial numbers will be assigned The use of by the computer from the SAIF using the serial numbers 3000-5999. 6 0 0 0 , 7 0 0 0 , 8000 and 9003 series serial numbers are reserved for the use by MIMMS
d. The Julian Date (CC 36-39) will be numerical. CC 36 will indicate the last digit of the calendar year. 37-39 will indicate the numeric consecutive day of the calendar year.
E d i t E r r o r Codes (EEC)
1. 2.
Number o f C h a r a c t e r s . Type o f C h a r a c t e r .
One.
Alpha/numeric.
3 . Explanation. E d i t e r r o r codes a r e computer-assigned and a p p e a r on t h e e d i t e r r o r l i s t i n g t o d e n o t e v a r i o u s e r r o r s ( n o r m a l l y , a d a t a f i e l d miss'ing o r i n v a l i d ) discovered during processing.

Code A
E x p l a n a t i o n and C o r r e c t i v e A c t i o n The NSN/manufacturer's code and p a r t number i n Card Column 8-22 i n p u t t r a n s a c t i o n was not r e s i d e n t on t h e NSNX, MHIF, o r NSIX. ACTION a. I f t h e Document I d e n t i f i e r Code i s "AE " o r "AS -I ' and t h e s t a t d s c a r d was not m a n u a l l y p r e p a r e d , f o r w a r d t h e t r a n s a c t i o n t o t h e t e c h n i c a l r e s e a r c h s e c t i o n of t h e SASSY Management U n i t (SMU). b. I f t h e Document I d e n t i f i e r Code i s "D6T", match t h e N a t i o n a l S t o c k Number on t h e "D6T" t r a n s a c t i o n w i t h t h e DD 1348-1 (RPR) f o r obvious e r r o r s . I f t h e N N on t h e "D6T" matches t h e DD 1348-1, S forward i t t o t h e t e c h n i c a l r e s e a r c h s e c t i o n of t h e SMU. c . For a l l o t h e r Document I d e n t i f i e r C o d e ' s , v a l i d a t e t h e N a t i o n a l S t o c k Number w i t h t h e t e c h n i c a l s e c t i o n o r t h e u n i t c o n c e r n e d . If t h e N a t i o n a l S t o c k Number can be i d e n t i f i e d , e n t e r t h e c o r r e c t Otherwise, N a t i o n a l S t o c k Number and r e i n d u c t t h e t r a n s a c t i o n . r e j e c t the transaction. d. A c t i o n f o r t h e T e c h n i c a l Research S e c t i o n o f t h e SMU
(1) V a l i d a t e t h e N a t i o n a l S t o c k Number w i t h Master Header F i l e (MHLF) o r Management Data L i s t f i l e s t o e n s u r e t h a t i t i s v a l i d . I f i t is not r e s i d e n t on t h e s e f i l e s , submit a "QUE" t r a n s a c t i o n t o DAAS f o r N a t i o n a l S t o c k Number v e r i f i c a t i o n . If National S t o c k Number is n o t loaded t o DAAS, submit a message t o t h e Item Manager which f u r n i s h e d t h e s t a t u s on t h e document f o r Nat i o n a l S t o c k Number v e r i f i c a t i o n . A f t e r t h e v e r i f i c a t i o n of t h e N a t i o n a l S t o c k Number i s complete and t h e N a t i o n a l S t o c k Number being furnished i s determined t o be an a c c e p t a b l e s u b s t i t u t e , f o l l o w t h e i n s t r u c t i o n s below:
of
the
Check demands l i s t o r Submit a Due and S t a t u s F i l e (DASF), i n q u i r y by document number f o r t h e n e x t d a i l y c y c l e .
I f a v a l i d due i s r e s i d e n t on t h e DASF, p r e p a r e a "YCM" t r a n s a c t i o n . The N a t i o n a l S t o c k Number t o be r e c e i v e d is e n t e r e d i n c a r d columns 8-20, a p h r a s e code o f "E" is e n t e r e d i n c a r d column 6 3 and t h e N a t i o n a l S t o c k Number o r d e r e d is i n c a r d columns 66-78. Resubmit t h e t r a n s a c t i o n and "YCM" i n t h e next
E d i t E r r o r Codes (EEC) (can't) Code E x p l a n a t i o n and C o r r e c t i v e A c t i o n cycle. The "YCM" w i l l add t h e NSN t o t h e M a s t e r H e a d e r I n f o r m a t i o n F i l e (MHIF) w i t h a p h r a s e c o d e o f "E" r e l a t i o n s h i p . This action w i l l material.
B
f a c i l i t a t e automated r e l e a s e of
backorders
upon r e c e i p t
of
The t r a n s a c t i o n u n i t o f i s s u e d o e s n o t e q u a l t h e u n i t of i s s u e on t h e M a s t e r H e a d e r I n f o r m a t i o n F i l e and t h e t r a n s a c t i o n q u a n t i t y c a n n o t b e f a c t o r e d t o a g r e e w i t h t h e c o r r e c t u n i t of i s s u e , T h i s c o n d i t i o n c a n be c a u s e d by a m i s p u n c h e d u n i t of i s s u e , b l a n k u n i t o f i s s u e , o r a n u n f a c t o r a b l e u n i t o f issue. ACTION: E n t e r t h e c o r r e c t u n i t of factored; reinduct the transact ion. issue, ensuring that the quantities are
The t r a n s a c t i o n q u a n t i t y f i e l d i s n o t n u m e r i c , b l a n k , o r i n c o m p l e t e . If the d o c u m e n t i d e n t i f i e r c o d e is "ZXF" t h e q u a n t i t y i s s u e d , q u a n t i t y b a c k - o r d e r e d , o r q u a n t i t y t o r e p a i r e x c e e d s o n e ; a n d / o r a b a c k - o r d e r q u a n t i t y and a q u a n t i t y i s s u e d i s c o n t a i n e d i n t h e same t r a n s a c t i o n . ACTION: Enter the q ~ a n t i t ~ / ~ u a n t i t i e s , reinduct the transaction. and
The p u r p o s e a n d / o r c o n d i t i o n c o d e ( s ) i n t h i s t r a n s a c t i o n a r e i n v a l i d f o r t h e unit submitting the transaction. T h i s c a n b e c a u s e d by a m i s p u n c h e d o r b l a n k purpose/condition code e n t r y . Enter ACT ION : transaction. the correct purpose/condition code(s), and reinduct the
The t r a n s a c t i o n demand c o d e is n o t N , o r R . b l a n k o r m i s p u n c h e d demand c o d e e n t r y . ACTION:
T h i s c o n d i t i o n c a n b e c a u s e d by a
E n t e r t h e c o r r e c t demand c o d e , and r e i n d u c t t h e t r a n s a c t i o n .
The t r a n s a c t i o n s u p p l e m e n t a r y a d d r e s s o r t h e c u s t o m e r ' s a c t i v i t y a d d r e s s c o d e (DLC ZXF t r a n s a c t i o n s o n l y ) i s i n v a l i d . T h i s c o n d i t i o n i s c a u s e d by a mispunched supplementary a d d r e s s code ( o r c u s t o m e r ' s a c t i v i t y a d d r e s s c o d e ) , a b l a n k s u p p l e m e n t a r y a d d r e s s f i e l d ( o r c u s t o m e r ' s a c t i v i t y a d d r e s s f i e l d ) when one is required, o r the a c t i v i t y i n the supplementary address f i e l d ( o r c u s t o m e r ' s a c t i v i t y a d d r e s s f i e l d ) i s n o t l o a d e d t o t h e SAIF. E d i t E r r o r Code F is a l s o a s s i g n e d t o t r a n s a c t i o n s which h a v e a s i g n a l c o d e t h a t s i g n i f i e s a " b i l l t o / s h i p t o " a d d r e s s and c o n t a i n s a n i n v a l i d s u p p l e m e n t a r y a d d r e s s a s indicated herein. ACTION: V a l i d a t e t h e s i g n a l code a n d / o r t h e a c t i v i t y i n t h e supplementary address f i e l d ( o r the customer's a c t i v i t y address f i e l d ) with the Unit C o o r d i n a t e w i t h the o p e r a t i o n s s e c t i o n t o l o a d submitting the t r a n s a c t i o n s . t h e u n i t on t h e SAIF, i f a p p r o p r i a t e . E n t e r t h e c o r r e c t e d d a t a and r e i n d u c t the transaction.
E d i t E r r o r Codes ( E E C ) ( c o n ' t ) Code G
E x p l a n a t i o n and C o r r e c t i v e A c t i o n
The t r a n s a c t i o n h a s a n i n v a l i d r e p l a c e m e n t document number. The r e f e r e n c e d document number on t h e A B d i r e c t d e l i v e r y s t a t u s t r a n s a c t i o n d o e s n o t a p p e a r on t h e Due and S t a t u s F i g (DASF), o r t h e d o c u m e n t number a n t h e AE2 o r AS2 s t a t u s t r a n s a c t i o n o r "D6T" r e c e i p t t r a n s a c t i o n i s n o t r e s i d e n t on t h e document number c r o s s - r e f e r e n c e f i l e (DOCX). ACTION: I n t h e c a s e o f a n "AB " t r a n s a c t i o n , p r o c e s s a ZBE t r a n s a c t i o n t o e s t a b l i s h a r e c o r d on t h e Due a n d S t a t u s F i l e f o r t h e r e p l a c e m e n t document number; r e i n d u c t t h e t r a n s a c t i o n . When a n AE2 o r AS2 s t a t u s t r a n s a c t i o n d r D6T r e c e i p t t r a n s a c t i o n h a s no c r o s s - r e f e r e n c e document number r e s i d e n t on t h e DOCX, r e q u e s t t h e "AB " c r o s s - r e f e r e n c e s t a t u s from t h e MCLB, A l b a n y , GA. It may b e p o s s i b l e t o d e t e r m i n e t h e o r i g i n a l document number b y i n q u i r i n g t h e Due and S t a t u s F i l e (DASF) by N a t i o n a l S t o c k Number and d e t e r m i n i n g what o u t s t a n d i n g d o c u m e n t s a r e d u e f o r t h a t N a t i o n a l S t o c k Number e n s u r i n g t h a t t h e q u a n t i t y f i e l d s match. I f t h a t i s t h e c a s e , l o c a l l y p r e p a r e an AB crossi t a l o n g w i t h t h e D6T, AS2, o r AE2 r e f e r e n c e t r a n s a c t i o n and induct transaction causing the e d i t e r r o r .
The t r a n s a c t i o n h a s a n i n v a l i d document number o r an i n v a l i d K I R / A Z K document number. T h i s c o n d i t i o n c a n be c a u s e d by t h e document number a c t i v i t y n o t b e i n g l o a d e d on t h e SAIF, t h e a f f e c t e d a c t i v i t y ( d e t e r m i n e d by t h e RIC) n o t b e i n g l o a d e d on t h e SAIF, t h e document number f i e l d n o t c o m p l e t e l y f i l l e d , o r h a v i n g a n a l p h a c h a r a c t e r i n t h e document d r a f t d a t e , c a r d column 36-39. ACTION: C o n t a c t t h e u n i t s u b m i t t i n g t h e e r r o r t r a n s a c t i o n , and o b t a i n t h e c o r r e c t document number. I f t h e u n i t i s n o t l o a d e d on t h e SAIF, c o o r d i n a t e w i t h t h e o p e r a t i o n s s e c t i o n t o have t h e u n i t loaded, i f a p p r o p r i a t e . Reinduct the transaction.
The t r a n s a c t i o n h a s a n i n v a l i d c o n t r o l l e d i t e m a d j u s t m e n t c o d e (CIAC). E i t h e r a C I A C was r e q u i r e d and n o t a s s i g n e d o r t h e t r a n s a c t i o n CIAC was m i s p u n c h e d . ACTION: C o n t a c t t h e u n i t c o n c e r n e d , and o b t a i n t h e c o r r e c t c c t n t r o l l e d a d j u s t m e n t c o d e (CIAC). E n t e r t h e C l A C , and r e i n d u c t t h e t r a n s a c t i o n . item
The t r a n s a c t i o n h a s a n i n v a l i d document i d e n t i f i e r c o d e (DIC) a s i n p u t t o t h e master e d i t . T h i s c o n d i t i o n c a n be c a u s e d by a m i s p u n c h c d o r b l a n k Document I d e n t i f i e r Code c a r d column one t h r u t h r e e , o r t h e t r a n s a c t i o n s h o u l d h a v e inventory b e e n i n p u t i n t o one of t h e o t h e r SASSY s u b s y s t e m s , s u c h a s a "DJA" r e q u e s t c a r d which i s p r o c e s s e d i n t h e i n v e n t o r y s u b s y s t e m . ACTION: E n t e r t h e c o r r e c t Document I d e n t i f i e r Code i f i t i s m i s p u n c h e d o r b l a n k , and r e i n d u c t t h e t r a n s a c t i o n . Otherwise, process the t r a n s a c t i o n in t h e a p p r o p r i a t e SASSY s u b s y s t e m .
The YGB/YUB t r a n s a c t i o n ' s N a t i o n a l S t o c k Number i n d i c a t e s t h a t t h e i t e m i s a c o n t r o l l e d i t e m , and t h e c o n t r o l l e d i t e m c o d e ( C I C ) i s b l a n k o r m i s p u n c h e d .
E d i t E r r o r Codes ( E E C ) ( c o n ' t ) Code E x p l a n a t i o n and C o r r e c t i v e A c t i o n ACTION: Enter the appropriate controlled YGB? Y U B t r a n s a c t i o n . L i t e m code ( C I C ) and reinduct the
The t r a n s a c t i o n c o n t a i n s an i n v a l i d o r b l a n k s i g n a l c o d e . ACTION: E n t e r t h e c o r r e c t s i g n a l code, and r e i n d u c t t h e t r a n s a c t i o n .
The a c t i v i t y ' s t y p e u n i t code (TUC) i n d i c a t e s t h a t t h e t r a n s a c t i o n should not be s u b m i t t e d by t h i s u n i t . ACTION: T h i s c o n d i t i o n can be caused by a u n i t s u b m i t t i n g a t r a n s a c t i o n w i t h a Document I d e n t i f i e r Code which i s not a u t h o r i z e d f o r t h e i r u s e , such a s a loaded u s i n g u n i t s u b m i t t i n g a n "AOA" r e q u i s i t i o n o r t h e u n i t s u b m i t t i n g t h e t r a n s a c t i o n r e q u e s t e d an u n a u t h o r i z e d item ( s u c h a s a u s i n g u n i t s u b m i t t i n g an a d d i t i o n a l demand f o r a m a i n t e n a n c e f l o a t i t e m ) . A Z B 3 w i t h TUC G w i l l a l s o produce t h i s e d i t e r r o r code. N o f i t y t h e u n i t c o n c e r n e d , and o b t a i n t h e correct DIC. Reinduct t h e t r a n s a c t i o n , i f a p p r o p r i a t e .
The Z Q I t r a n s a c t i o n c o n t a i n s an i n v a l i d o r b l a n k f i l e i n d i c a t o r code. As i n p u t t o t h e d a i l y i n v e n t o r y u p d a t e , t h e f i l e i n d i c a t o r code must be "DS" o r "DF" w i t h an i n q u i r y a c t i o n code (IANC) of "1". All o t h e r ZQI inquiry t r a n s a c t i o n s must be p r o c e s s e d d u r i n g t h e i n q u i r y subsystem. ACTION: I f t h e f i l e i n d i c a t o r i s mispunched o r b l a n k , e n t e r t h e c o r r e c t f i l e i n d i c a t o r ; and r e i n d u c t t h e Z Q I t r a n s a c t i o n . Otherwise, process the ZQI t r a n s a c t i o n d u r i n g t h e i n q u i r y subsystem.
The 27 / Z S R warehouse c o n t r o l t r a n s a c t i o n c o n t a i n s an a l p h a , i n c o m p l e t e d a t e l e f t warehouse, d a t e s h i p p e d , o r d a t e p r e p a r e d .
blank,
or
ACTION: O b t a i n t h e c o r r e c t d a t e l e f t warehouse, d a t e s h i p p e d , o r d a t e p r e p a r e d from t h e r e c e i p t s c o n t r o l s e c t i o n . E n t e r t h e c o r r e c t e d d a t a , and reinduct the transaction. P The ZP- t r a n s a c t i o n c o n t a i n s an incomplete o r b l a n k p r o j e c t c o d e . ACTION: E n t e r t h e c o r r e c t p r o j e c t c o d e , and r e i n d u c t t h e t r a n s a c t i o n .
The t r a n s a c t i o n h a s a n i n v a l i d c o s t code. T h i s c o n d i t i o n can o n l y occur when t h e c o s t code on t h e i n p u t t r a n s a c t i o n i s not loaded on t h e J o b Order F i l e (JONF) o r t h e c o s t code loaded d o e s not have t h e same major command code a s t h e a c t i v i t y t o be b i l l e d . ACTION: Coordinate with the f i s c a l s e c t i o n t o o b t a i n the appropriate cost code. The o p e r a t i o n s s e c t i o n must load t h e c o s t code t o t h e J o b Order Number Reinduct t h e t r a n s a c t i o n a f t e r t h e Cost code h a s been added t o F i l e (JONF). t h e J o b O r d e r Number F i l e .
(can't) Edit Error Codes (EX)

Code R Explanation and Corrective Action
The transaction contains an invalid Table of Authorized Materiel (TAM) number, or a TAM number is required and the TAM number field is blank. ACTION: Review the transaction's National Stock Number appropriate Table of Authorized Materiel (TAM) number. and assign the
The transaction contains an alpha, blank, or incomplete date to repair or date from repair. ACTION: Obtain the correct date to repair or date from repair, and reinduct the transaction.
The transaction contains an invalid or incomplete status code. This error condition can be caused by a keypunch error, or the status can be peculiar to another service. ACTION: If the status code has been mispunched, obtain the correct status; reinduct the transaction. If the status code is peculiar to another service, assign the transaction a Marine Corps status code which nost closely correlates to the status code of the other service; reinduct the transaction.
The transaction contains an incomplete or blank Equipment Repair Order (ERO) number. A "ZXF" transaction requires a maintenance float ERO number if it has a quantity to repair and a customer's ERO number if it has a quantity issued or a quantity back-ordered. ACTION: Obtain and enter the applicable Equipment Repair Order (ERO) number, and reinduct the transaction for processing.
The transaction contains an invalid required delivery date (RDD), or an RDD is required and none is present. The condition can be caused by an incomplete or mispunched RDD. ACTION: Enter the appropriate Required Delivery Date (RDD), and reinduct the transaction.
The transaction contains an invalid control code,or a control code is required and the field is blank. ACTION: Obtain and enter the correct control code. for processing. Reinduct the transaction
The transaction contains an invalid, mispunched, or blank media and status code (M&s). ACTION: Obtain and enter the appropriate Media and Status (M&S) Reinduct the transaction for processing. code.
Edit Error Codes (EEC) (con't) Code Y Explanation and Corrective Action
The transaction action date or count day is not numeric, is incomplete, or blank. ACTION: Obtain and enter the correct action day or count day. transaction for processing. Reinduct the
The transaction contains an alpha contingency code, a numeric contingency code greater than five, or the transaction is for Purpose Code D and the contingency code field is blank. ACTION: Obtain the appropriate contingency code from the using unit submitting the transaction. Enter the contingency code, and reinduct the transact ion. The transaction's recoverable items report (WIR) indicator is not "Y" edit error pertains to maintenance float transactions.
This
ACTION: Determine if a WIR has been submitted. If it has, enter a "Y" in the transaction causing the edit error; and reinduct it for processing. If a WIR has not been submitted, cause the maintenance float to prepare one. Again, enter a "Y" in the transaction causing the edit error; reinduct it for processing.
The transaction contains an incomplete or blank fund code/cost code, and a fund code/cost code is required. ACTION: Obtain and enter the appropriate fund code/cost code, the transact ion for processing. and reinduct
The transaction contains an invalid or blank recoverability code and one is required. This edit error pertains to maintenance float transactions. ACTION: Obtain and enter the appropriate recoverability code. transaction for processing. Reinduct the
The transaction contains an invalid action code. maintenance float transactions. Obtain and enter ACTION : transaction for processing. the appropriate
This edit error pertains to action code. Reinduct the
The YCC transaction mount-out or mount-out augmentation fields are not numeric or are incomplete. ACTION: Obtain and enter the appropriate quantity. for processing. Reinduct the transaction
The transaction's Critical Low Density Requisition Objective (CLDRO), Critical Low Density Reorder Point (CLDROP), the Requisition Objective or
CH 2 18 DEC 1985
4-4-56
Edit Error Codes (EX) (con't) Code Explanation and Corrective Action If this condition Reinduct
reorder point !RO/XOP) are not ilumeric 9 are incomplete. is not true tha National Stock Number is a substitute item.
ACTION: Obtain and enter the appropriate quantity or NSN or RO/ROP. the transaction for processing.
The Location f i z l d of the YLL or YLD transaction is incomplete or blank. ZB- transaction has a non-numeric priority code.
ACTLON: Obtain and enter the location in the YLL or YLD transaction. Reinduct the transaction for processing. Correct the priority code on ZB- ( transaction.
The first digit of the requirement code on the input YGB/YuB transaction indicates a fixed requirement code; yet, the last three digits art? blank or contain special characters. ACTION: Xeview the input YGB/YUB transaction to ascertain if a fixed requirement code should be assigned. Enter the appropriate requirement code and reinduct the transaction.
The YGB/YUB transaction's 30-day usage field is not numeric or is incomplete, or the excess on hand is for a substitute item. ACTION: Obtain and enter the correct 30-day usage quantity. The excess onhand quantity must be loaded to the prime NSN. Reinduct the transaction for processing.
The YGB/YUB transaction has a first receipts delete indicator (FRDC) ocher than blank or " X u . ACTION: If the "days to first receipt" information is to be deleted, enter an "XI' in Card Column 80 of the YGB/YUB transaction. Otherwise, leave Card Column 80 blank. Reinduct the transaction for processing.
The input transaction contains an invalid or incomplete advice code, OR the transaction's NSN is a controlled item and the input additional demand did not contain Advice Code 4A, 4B, 4C, 4E, 4G, or 4H. Obtain and enter ACTION : transaction for processing. the appropriate advice code. Reinduct the
The transaction's National Stock Number is assigned phrase Code L, N, or T. ACTION: If the transaction is a gain-type transaction, the materiel should be invoiced to disposal, utilizing a "D7.3" transaction. If the transaction is an additional demand and does not contain Advice Code "2F" , reject it to the customer with "CJ" status. Ensure that the balance file RO/ROP is reduced to zero. CH 2
18 DEC 1985
Edit Error Codes (EEC) (con't) Code

+
Explanation and Corrective Action
The National Stock Number in Card Column 8-20 of the YCM transaction is not numeric or is incomplete. ACTION: Obtain and enter the correct National Stock Number, and reinduct the transaction.
The Prime National Stock Number in Card Column 66-78 of the YCM transaction is not numeric or is incomplete. ACTION: Obtain and enter the correct prime National Stock Number and reinduct the transaction.
>
Phrase code is not valid. blank or "E".
The YCM transaction has a phrase code other than
ACTION: If phrase code relating National Stock Numbers, enter an "E" in Card Column 63 and reinduct the transaction. If not phrase code relating National Stock Numbers, leave Card Column 63 blank and reinduct the transaction.
<
Action indicator not valid. The action indicator in Card Column 55 of the YCM transaction is not equal to "A". ACTION: Enter the appropriate action indicator and reinduct the transaction.
The unit price in Card Column 25-33 of the YCM transaction is not valid. ACTION: Obtain and enter the correct unit price. Reinduct the transaction.
SAC is not valid. The YCM transaction does not contain a Stores Account Code (SAC) of 1, 2, or 3 . ACTION: Enter the appropriate SAC, and reinduct the transaction.
The YCM transaction does not contain a valid Routing Identifier Code (RIG) in Card Column 56-58. ACTION: Obtain and enter the appropriate RIC, and reinduct the transaction.
The YCM transaction does not contain a valid Management Echelon Code (MEC) in Card Column 5 9 - 6 0 . , ACTION: Obtain and enter the appropriate MEC, and reinduct the transaction. All YCM transactions will appear on the edit error list with one of the following statements:
CH 2
18 DEC 1985
F F SASSY USLNG UNIT PROCEDURES M E d i t E r r o r Codes (EEC) ( c o n l t ) Code E x ~ l a n a t i o nand C o r r e c t i v e A c t i o n Edit Error Statements Statements "Trans-is valid" Explanation
YCM h a s p r o c e s s e d and i s now on Header I n f o r m a t i o n F i l e (MHIF)
t h e Master
"Sub on MH a l r e a d y " "Prim-NSN n o t on MHIF" "MHIF-Phrase Code
N N i n Card Column 8-20 i s r e s i d e n t S Master Header I n f o r m a t i o n F i l e (MHIF).
on
the
PNSN i n Card Column 66-78 is not on t h e Master Header I n f o r m a t i o n F i l e (MHIF). P h r a s e code f o r PNSN i n Card Column 66-78 not e q u a l t o P h r a s e code G o r s p a c e . is
A,D,E,F,L,M,N,P,Q,T~~
S u b s t i t u t e c o u n t e r on prime N a t i o n a l S t o c k Number (CC 66-78) must have l e s s t h a n 9 s u b s on t h e Master Header I n f o r m a t i o n F i l e (MHIF)
CH 2
18 DEC 1985
Equipment R e p a i r Order Number (ERO) 1. 2. Number o f C h a r a c t e r s . Type o f C h a r a c t e r s . Five. Alphanumeric o r d e r form u t i l i z e d by p e r f o r m e d on a p i e c e o f
3. Explanation. maintenance f o r equipment.
The number a s s i g n e d t o a r e p a i r c o s t o f a m a i n t e n a n c e r e q u e s t t o be
4 . The f o l l o w i n g i s t h e i n f o r m a t i o n n e c e s s a r y f o r t h e Management O f f i c e r t o a s s i g n t h e Equipment R e p a i r Order s u b o r d i n a t e u n i t s s u p p o r t e d by t h e FMSS.

I n t e r m e d i a t e M a i n t e n a n c e EROts 2d Character LSU
A- G
force (ERO)
Maintenance numbers t o
1st Character Commod i t y Calibration Engineer General Supply CommunicationElectronics Motor T r a n s p o r t Ordnance
BY C
2d Character Wing
2d Character FS SG 0-9, 0-9, 0-9, 0-9,

0-Z
3d Characters
0-9,
A-Z
4th-5th Characters 0-9 0-9 0-9 0-9
H-N
H-N None
H-N
DY E
A-G
0-2 0-2 0-Z
0 - 9 , A-Z 0-9, 0-9, A-Z

A-Z
F, G
A- G
A- G
K, L
N
R
I I I I 1
MY
A- G
H-N
H-N
0-90-9,
0-2 0-Z
0-9, 0-9,
A-z
A-Z
0-9
Q,
A-G
O r g a n i z a t i o n a l M a i n t e n a n c e EROts 1st Character Division Wing FSSG FSSG Deployed U n i t s

A, P Y V y W
2d Character
A-Z,
A-Z,
3d Characters
A-Z,
4th - 5th Characters 0- 9 0- 9 0- 9 0- 9

0- 9
0-9 0-9
@-9 0-9 0-9 0-9 0-9
SYTY U
HY
1 9
A-Z,
A- Z
A-Z,
A-Z,
A-Z, 0-9 0-9
x,
Z
YY
A-Z,
A-Z,
Non-FMF ( i . e . , 29 P a l m s , MCB)
A-2,
0-9
A-Z,
0-9
0- 9
CH 2
18 DEC 1985
F F SASSY USING UNIT PROCEDURES M Except i o n Codes (EC)

1.
Number of C h a r a c t e r s .
Three. Alphanumeric
2.
3 . Ex l a n a t i o n The purpose of t h e e x c e p t i o n code i s t o i d e n t i f y f o r management what e x c e p t l o n a c o n d i t i o n s e x i s t e d a t t h e time of p r o c e s s i n g t h e e x c e p t i o n coded transaction. The d e s c r i p t i o n of t h e c o n d i t i o n s i n c l u d e s a c t i o n s r e q u i r e d t o be t a k e n by t h e manager.
Balance Record E x c e p t i o n Code BQ1 E x p l a n a t i o n and C o r r e c t i v e A c t i o n
A DKA i n v e n t o r y t r a n s a c t i o n a t t e m p t e d t o p r o c e s s a g a i n s t t h e b a l a n c e r e c o r d f o r a ri?coverable item, c o n t r o l l e d item, or security-coded item. The t r a n s a c t i o n would have caused a l o s s o r g a i n t o t h e r e c o r d and d i d not p r o c e s s . The b a l a n c e r e c o r d i s f r o z e n .
Type of C h a r a c t e r s .
ACTION: Review t h e b a l a n c e r e c o r d a s s e t s on hand i n comparison t o t h e DKA count c a r d . Con=luct a second i n v e n t o r y ; a l s o e n s u r e t h a t t h e r e a r e no pending r e c e i p t s which have been r e c y c l e d o r have n o t p r o c e s s e d i n t h e i n v e n t o r y u p d a t e , b u t should have. I f t h e a s s e t s on hand a g r e e with t h e b a l a n c e r e c o r d , submit a ZUZ t o u n f r e e z e t h e r e c o r d . I f t h e a s s e t s on hand do not a g r e e w i t h t h e b a l a n c e r e c o r d , submit t h e a p p r o p r i a t e D9A o r D8A transaction. B04 The
quantity.
~ r a n s a c t i o n l y u a n t i t y was g r e a t e r t h a n t h e b a l a n c e r e c o r d onhand A " D ~ B a d m i n i s t r a t i v e g a i n t r a n s a c t i o n was g e n e r a t e d t o b r i n g t h e b a l a n c e r e c o r d t o z e r o on h a n d . The t r a n s a c t i o n p r o c e s s e d .
ACTION: Check a l l pending r e c e i p t s ; i . e . , warehouse, keypunch s e c t i o n , e t c . Lf a pending r e c e i p t i s found, p r o c e s s a D6T r e c e i p t and D8B r e v e r s a l f o r t h e amount of t h e g a i n . I f no r e c e i p t is found, conduct a s p o t i n v e n t o r y i n t h e warehouse and p i c k up any a d d i t i o n a l a s s e t s , u t i l i z i n g a D A i n v e n t o r y K c o u n t t r a n s a c t i o n . E n t e r a "2" i n Card Column 6 1 o f t h e D A count c a r d . If K t h e r e a r e any pending g a i n - t y p e t r a n s a c t i o n s , e n s u r e t h a t t h e y a r e p r o c e s s e d p r i o r t o p r o c e s s i n g t h e DKA i n v e n t o r y count c a r d . This exception report a p p l i e s t o walk-through t r a n s a c t i o n s . B11 ZBR, A0 A3 A2 A4 D7M o r D7P t r a n s a c t i o n a t t e m p t e d t o p r o c e s s and t h e ~ c ~ \ v i t ~ - k o d eT ' t~ e document number, o r t h e A c i t i v i t y i ~ h) Code (AC) Routing I d e n t i f i e r Code (RIG) i n t h e s u p p l e m e n t a r y a d d r e s s of a D7M o r D7P t r a n s a c t i o n , i s not loaded t o t h e In-The-Clear Address F i l e (ICAF). The t r a n s a c t i o n was p l a c e d on r e c y c l e w i t h a r e c y c l e r e a s o n code 11 L"
A "ZOl",
ACTION: P r e p a r e a Z A l and ZA2 t r a n s a c t i o n t o u d a t e t h e ICAF w i t h t h e i n l h e c l e a r a d d r e s s of t h e a c t i v i t y o r t h e Routing d e n t i f i e r Code.
B12
A D I C YUC t r a n s a c t i o n a t t e m p t e d t o p r o c e s s and t h e e x c e s s on-hand q u a n t i t y would have been g r e a t e r t h a n t h e GABF on-hand q u a n t i t y . The t r a n s a c t i o n d i d not p r o c e s s .
ACTION:
V e r i f y t h e q u a n t i t y i n t h e D I C YUC t r a n s a c t i o n .
a . I f t h e q u a n t i t y i s i n c o r r e c t , r e i n d u c t t h e DLC YUC t r a n s a c t i o n w i t h the correct quantity. b. If t h e q u a n t i t y i s c o r r e c t , p r e p a r e a D I C D8A i n v e n t o r y g a i n t r a n s a c t i o n t o ad j u s t t h e GABF on-hand q u a n t i t y and i n d u c t t h e t r a n s a c t i o n Reinduct t h e D I C YUC t r a n s a c t i o n a f t e r t h e i n t o t h e n e x t i n v e n t o r y update. GABF on-hand f i e l d h a s been c o r r e c t l y a d j u s t e d . 4-4-61 CH 2 18 DEC 1985

Except i o n Codes ( E C ) ( c o n ' t ) Code B13
A "Z@
" t r a n s a c t i o n p r o c e s s e d a g a i n s t a Loaded Unit Balance F i l e (LUBE') r e c o r d f o r which onhand a s s e t s were a v a i l a b l e a t t h e s u b m i t t i n g u s i n g u n i t . The Z 0 t r a n s a c t i o n was passed t o t h e General Account and t h e onhand was not adjusted.
ACTION: N o t i f y t h e u n i t concerned and e n s u r e t h a t a l l pending d e c r e a s e t r a n s a c t i o n s have p r o c e s s e d a g a i n s t t h e Loaded Unit Balance F i l e (LUBF)
a . I f a pending back-order r e l e a s e (zzZ) o r i s s u e (D7A) i s found, submit a ZUZ t r a n s a c t i o n t o u n f r e e z e t h e b a l a n c e f i l e r e c o r d and p r o c e s s t h e backorder r e l e a s e and/or i s s u e .
I f no pending back-order b. i n v e n t o r y and:
r e l e a s e s o r i s s u e s a r e found, conduct a s p o t
( 1 ) For SAC 1 and 2 n o n c o n t r o l l e d i t e m s , submit a DKA w i t h a "2" i n Card Column 61 t o a d j u s t t h e b a l a n c e f i l e onhand q u a n t i t y t o t h e a c t u a l onhand q u a n t i t y .
( 2 ) For SAC 3 and c o n t r o l l e d i t e m s , submit a D8A o r D9A t o a d j u s t t h e b a l a n c e f i l e onhand q u a n t i t y t o t h e a c t u a l onhand q u a n t i t y . B14 The Loaded Unit Balance F i l e (LUBF) r e c o r d shows b o t h back o r d e r s and an onhand a s s e t purpose code "A", c o n d i t i o n code "A" g r e a t e r t h a n z e r o which i s not f r o z e n and had a l a s t t r a n s a c t i o n d a t e a t l e a s t seven ( 7 ) days p r i o r t o t h e c u r r e n t d a t e . P h r a s e Code F a s s e t s a r e n o t c o n s i d e r e d a s a s s e t s . If ACTION: N o t i f y t h e u s i n g u n i t concerned t h a t t h e c o n d i t i o n e x i s t s . submit a ZZZ back-order r e l e a s e a s s e t s a r e a v a i l a b l e , have t h e u s i n g u n i t transaction. I f t h e back-order i s no l o n g e r v a l i d , have t h e u n i t submit a ZC1 b a c k - o r d e r c a n c e l l a t i o n t r a n s a c t i o n . I f t h e a s s e t s a r e not a v a i l a b l e , have t h e u n i t submit a D9A i n v e n t o r y l o s s t r a n s a c t i o n . B15 The b a l a n c e r e c o r d h a s a n e x c e s s onhand q u a n t i t y f o r t h e amount shown i n t h e e x c e p t i o n t r a n s a c t i o n q u a n t i t y and h a s been i n e x c e s s f o r more t h a n 7 d a y s . ACTION: Ensure t h a t a l l pending d e c r e a s e t r a n s a c t i o n s have processed against the balance record. N o t i f y t h e u s i n g u n i t concerned of t h e e x c e s s position. Have t h e u s i n g u n i t v e r i f y t h e onhand a s s e t s and p r e p a r e a D7P i s s u e t o r o l l b a c k t r a n s a c t i o n and a B A t u r n - i n document, and t u r n t h e W m a t e r i e l i n t o the general account. I f t h e onhand a s s e t s do not a g r e e with t h e b a l a n c e r e c o r d , a l s o p r e p a r e t h e a p p r o p r i a t e D8A o r D9A i n v e n t o r y transaction. B16 The t r a n s a c t i o n c a u s e d assigned a r e d e f a u l t . a prime b a l a n c e record t o be b u i l t . The codes
ACTION: Review t h e b a l a n c e r e c o r d , and a s s i g n t h e a p p r o p r i a t e requirement code and o t h e r a p p r o p r i a t e codes should t h e b a l a n c e r e c o r d r e q u i r e CH2
18 DEC 1985
4-4-62
Exception Codes (EC) (con't) Code monitoring. record Explanation and Corrective Action
Utilize a YUB transaction for a loaded unit balance file
B17
The transaction caused a substitute balance record to be built.
The codes
assigned are default. ACTION: If there was already a prime record built, a B 1 7 exception would result; there is no further action necessary.
B18
A matching general account balance record was not found, and the transaction
involved indicates that a balance record should have been previously loaded. The transaction did not process. ACTION a. Verify the contents of the source document with the exception transaction image provided. If the source document does not agree with the transaction image (the source document may have been input incorrectly), reinduct the transaction with the correct information. b. If the source document agrees with the transaction image, a balance record must be built in the following manner. Prepare a YGB transaction with the applicable requirement code and other appropriate codes. Conduct a spot inventory, and induct a D8A inventory gain transaction if assets are found to be on hand. Review the transaction which caused the B 1 8 exception for record and c It may be necessary to inquire other files (i.e., DASF) to prime NSN. determine this; then, check the prime and record NSN on the MHIF. If two or more files have record NSNs with different prime NSNs report all NSNs with phrase codes and files involved to the Commanding General Marine Corps Logistics Base, Albany, Georgia 31704, for corrective action in the next MFC process. d. Reinduct the exception transaction reconciliation process has been completed. after the next records
B19
A ZZF transaction attempted to process against a balance record already frozen. ACTION: Review the balance record to determine if the transaction should be processed. a. If the balance record freeze code should be adjusted, duplicate the exception transactions and reinduct into the next update after the record is unfrozen.
b. I the balance record freeze code should not be adjusted, no action is f required.
CH 2 18 DEC 1985
Exce~tionCodes (EC) (con't) Code B20 Ex~lanationand Corrective Action The operation code on the GABF record requires an exception report. transaction processed. The
ACTION: Review the exception report, and take the appropriate action specifically designated by the locally assigned operation code. B2 1 The operation code on the GABF record requires an exception report. transaction did not process. The
ACTION: Review the exception report, and take the appropriate action specifically designated by the locally assigned operation code. To reinduct the exception transaction, an operation override code is required in CC 67. B22 The transaction caused a negative onhand balance on the balance record greater than $100. A D8B administrative gain transaction was generated to bring the balance record to zero. The balance file is frozen. The transaction processed. ACTION: Check all pending receipts, i.e., warehouse, keypunch section, etc. If a receipt is found, process a D9B for the amount of the gain and a D6T receipt transaction. If no receipt is found, conduct a spot inventory and induct a DKA inventory count transaction to unfreeze the record. Enter a "2" in Card Column 61 of the DKA count card. B2 3 The transaction caused a negative onhand balance on the balance record less than $100. A D8B administrative gain transaction was generated to bring the balance record to zero. The balance file is not frozen. The transaction processed. ACTION: B 24 Take action as explained in exception B04.
A warehouse denial transaction has been input but has no matching GIDF record. The transaction did not process, and the balance record is frozen. ACTION: Verify the contents of the source document with the exception transaction image provided.
a. If the source document does not agree with the transaction image (the source document may have been input incorrectly), reinduct the transaction with the correct information and submit a ZUZ to unfreeze the record.
b. If the source document and transaction image agree, prepare a ZQI inquiry transaction and inquiry the voucher file by NSN to determine if the transaction is valid. If the transaction does not appear on the voucher file, it is suspect; and further research is required to determine the correct document number. Submit a ZUZ transaction to unfreeze the record.
CH 2 18 DEC 1985
F F SASSY USING UNIT PROCEDURES M Exception Codes ( E C ) ( c o n ' t ) Code B25
A s t o c k d e n i a l was produced when t h e b a l a n c e r e c o r d r e f l e c t e d more t h a n $200 i n assets prior t o the denial. 'Chis c a u s e s t h e b a l a n c e r e c o r d t o be f r o z e n and t h e d e n i e d document i s e s t a b l i s h e d a s a b a c k o r d e r on t h e GBOF.
ACTION :
a . Conduct a spot i n v e n t o r y t o e n s u r e t h a t t h e d e n i a l was v a l i d f o r a l l current locations. New r e c e i p t s ( t h o s e not p o s t e d t o GABF) s h o u l d n o t be i n c l u d e d i n t h e c o u n t .

b . I f t h e i t e m i s a SAC 3 o r a c o n t r o l l e d i t e m , an i n v e n t o r y g a i n ( D ~ A ) o r a n i n v e n t o r y l o s s ( D ~ A ) t r a n s a c t i o n must be used t o ad j u s t t h e on-hand. I f t h e d e n i a l i s a SAC 1, a DKA t r a n s a c t i o n w i t h a "2" i n c a r d column 61 may b e used t o a d j u s t t h e on-hand. I f t h e on-hand i s v a l i d , u n f r e e z e t h e GABF w i t h a "ZUZ" t r a n s a c t i o n . c . I f t h e d e n i a l document i s h i g h p r i o r i t y o r t h e i t e m i s non-RO w i t h no dues, and t h e s p o t i n v e n t o r y i s l e s s t h a n t h e q u a n t i t y r e q u i r e d , t h e b a c k o r d e r may be passed by u s i n g t h e "AM " t r a n s a c t i o n w i t h a p a s s i n g c o n t r o l code w i t h "2" i n c a r d column 68. Note t c a t t h e b a c k o r d e r e d document w i l l n o t p a s s u n t i l t h e count i s completed and t h e GABF r e c o r d i s u n f r o z e n . 826
A
ZBR buy recommendation t r a n s a c t i o n f o r a SAC 1 i t e m was i n d u c t e d w i t h i n s u f f i c i e n t funds a v a i l a b l e . The t r a n s a c t i o n d i d n o t p r o c e s s .
ACTION: Review funds a v a i l a b l e w i t h t h e f i s c a l s e c t i o n . It sufficient funds a r e a v a i l a b l e , r e i n d u c t t h e ZBR buy recoinmendation in t h e n e x t d a i l y inventor? update. The g e n e r a l a c c o u n t "funds a v a i l a b l e " f i e l d must b e 1 updated v i a a n SGF transaction. B27 The t r a n s a c t i o n r e q u i r e d a b a l a n c e f i l e r e c o r d t o b e b u i l - t , b u t t h e t r a n s a c t i o n ' s prime NSN i s a s u b s t i t u t e f o r a n o t h e r prime NSN. The record w a s not b u i l t .
ACTION: Review management d a t a on t h e Master Header I n f o r m a t i o n F;le (MHIF) t o d e t e r m i n e t h e problem. Request v e r i f i c a t i o n on a l l NSk from t h e Commanding G e n e r a l , Marine Corps L o g i s t i c s Base, Albany, Georgia 31704 s t a t i n g t h e N a t i o n a l Stock Xumber, document number, s t a t u s r e c e i v e d , and appropriate technical d a t a , i f applicable, t o enable r e q u i s i t i o n e r t o o b t a i n requirements. B28
A transaction
f o r a n a c t i v i t y w i t h a t y p e u n i t code o t h e r t h a n "U" o r "C" was e r r o n e o u s l y r o u t e d t o t h e L U B F update. The t r a n s a c t i o n d i d n o t p r o c e s s . C o n t a c t t h e l o c a l ASC Systems programmer ACTION: T h i s i s a systems e r r o r . t o d e t e r m i n e t h e c a u s e and e x t e n t of t h e problem.
B29
The b a l a n c e f i l e r e c o r d c o n t a i n s a s u p p l y s o u r c e code ( S / S C ) which i s n o t l o a d e d t o t h e s u p p l y s o u r c e code f i l e (SSCF). The t r a n s a c t i o n d i d n o t process.
CH 2 18 DEC 1985
4-4-65
Except i o n Codes ( E C ) ( c o n ' t ) Code ACTION: a. I f t h e S u p p l y S o u r c e Code i s v a l i d , u p d a t e t h e Supply S o u r c e Code F i l e (SSCF) t o r e f l e c t t h e S u p p l y S o u r c e Code i n q u e s t i o n . b. I f t h e S u p p l y S o u r c e Code i s i n v a l i d , submit a YUB t r a n s a c t i o n t o l o a d t h e c o r r e c t S u p p l y S o u r c e Code t o t h e b a l a n c e f i l e r e c o r d . B30
A h i g h p r i o r i t y r e q u i s i t i o n / a d d i t i o n a l demand a t t e m p t e d t o p r o c e s s , b u t t h e GABF r e c o r d was f r o z e n . The o u t p u t i s an e x a c t d u p l i c a t e of t h e i n p u t transaction.
ACTION: I f a n onhand e x i s t s , i s s u e b y w a l k - t h r o u g h . I f d e s i r e d a c t i o n is t o p a s s t h e incoming r e q u i s i t i o n / a d d i t i o n a l demand (Zf! , ZT-, o r Z ) i n s e r t M o r Bf! a "2" i n CC 68 i f i t i s an Af!-, AM-,
-.
B31
A D7J o r D7P t r a n s a c t i o n was i n d u c t e d w i t h a q u a n t i t y g r e a t e r t h a n t h e on hand a s s e t s . The t r a n s a c t i o n do n o t p r o c e s s .
If ACTION: D e t e r m i n e i f t h e q u a n t i t y i n t h e D7J/D7P i s p h y s i c a l l y on hand. s o , p r e p a r e a DIC D8Z f o r t h e d i f f e r e n c e o f t h e on hand q u a n t i t y and t h e q u a n t i t y c i t e d i n t h e D7J/D7P, and i n d u c t b o t h t r a n s a c t i o n s i n t o t h e n e x t update. If t h e q u a n t i t y c i t e d i n t h e D7J/D7P i s n o t p h y s i c a l l y on h a n d , r e s u b m i t t h e D7J/D7P f o r t h e c o r r e c t q u a n t i t y .
CH 2
1 8 DEC 1 9 8 5
FMF SASSY USING UNIT PROCEDURES EXCEPTION CODES (EC) [cont'dl DASF RECORD EXCEPTION CODE DO1 EXPLANATION AND CORRECTIVE ACTION No current or retired record existed in the files. A due-in record was created from the exception transaction. The record built does not contain a using unit BO quantity. ACTION: If the materiel can be used, no further action is required. If the materiel cannot be used, prepare a ZC1 transaction and induct for processing. The exception supply status transaction has a status code of BS and pertains to a stock replenishment requisition. ACTION: All necessary record adjustments have been made; no action is required. DO3 ACTION: a. BF. MO. or MH Status. Review the Due and Status File to ensure that the follow-up or cancellation request was submitted to same supply source. If they were not, submit a new followup or cancellation request to the correct supply source; and discard the status. If the supply source is the same, reinduct the BF and MH supply status transactions with Override Code 2 in card column 70 to reduce the due-in on the DASF. b. MK Status. This exception is for information; no action is required. Do not reinduct the status transaction. DO4 The exception suppIy status transaction has a status code of CA. ACTION: Obtain the source document and review the rejection reason provided in the remarks section of the status transaction or the separate correspondence provided. Take appropriate action in accordance with the remarks provided. Reinduct the supply status transaction with an override code of " 2 in card column 70 to reduce the due-in on the Due and Status File. Normally, CA status will pertain to petroleum or lumber products which should be obtained locally. If this is the case, assign a "1 requirement code and zero the ROIROP, utilizing a YUB transaction if the item was a stock replenishment buy. DO5 The exception supply status transaction has a status code of "CG". The NSNs cannot be identified by the supply source. ACTION: a. Customer Service Action. Place an override code of "2"in CC 70 of the status transaction and reinduct. In the case of stock replenishment (5000 series serial number, no BO quantity), also prepare a "YUB"transaction with "1-" requirement code and a zero RO/ROP. Notify units to submit a nonsystem demand with ZNS cards if the item is still required. The exception supply status transaction has a status code of BF, MH, MQ, or MK.
CH 4 31 MAY 1990

EXCEPTION CODES (EC) (cont'd) CODE EXPLANATION AND CORRECTIVE ACTION b. General Account Action. Place an override code of 2 in rp 70 of the status transaction. Prepare a YGB transaction with 1000 requirement code and zero the RO/ROP. Induct both transactions in the next cycle. Exception supply status transaction has a status code of CH, CP, CQ, CR, or DA. ACTION a. Status Code CH
(1) Customer Service, Action taken depends upon who provided the reject status. If the status came from the general account, the item is stocked at self-service. Prepare a YUB with a 1000 requirement code and a zero RO/ROP. Place an override code of 2 in rp 70 of the status transaction and reinduct along with the YUB in the next cycle. If the status came from the MCLB, Albany and the first two digits of the KSN are not 01, prepare a YUB with a " 1 "requirement code and a zero RO/ROP. Place ar. override code of 2 in rp 70 of the status transaction and reinduct along with the YUB in the next cycle. If the status came from MCLB, Albany, and the first two digits of the NSN are 01, the item is a COG I form not stocked by self-service. These items should be requisitioned from the Navy supply system. Prepare a YUB with the appropriate supply source code (SSC), place an override code ~f 2 in rp 70 of the status transaction, and reinduct along with the YUB in the next cycle. Notify the using unit to submit a new demand document which will be automatically routed to the correct supply source after the YUB has processed.
(2) General Account. If the first two digits of the NSN are not 01, prepare a YGB transaction with a "1 " requirement code and a zero RO/ROP. Place an override code of 2 in rp 7 0 T t h e status transaction and reinduct along with the YGB in the next cycle. If the first two digits of the NSN are 01, prepare a YGB transaction with the appropriate SSC. Place an override code of 2 in rp 70 of the status transaction and reinduct in the next cycle along with the YGB transaction. b. Status Code CP
(1) Customer Service. Prepare a YUB transaction with the appropriate supply source code. Place an overrride code of 2 in rp 70 of the status transaction and process along with the YUB in the next cycle. Advise the using unit to submit a new demand transaction.
(2) General Account. Prepare a YGB transaction with the appropriate SSC. Place an override code of 2 in rp 70 of the status transaction and process along with the YUB in the next cycle.
c. Status Code CO. Contact your officer in charge or noncommissioned officer in charge for further instructions if this reject is received.
CH 4 31 MAY 1990
FM SASSY USING UNIT PROCEDURES

'
EXCEPTION CODES (EC) (cont'd) CODE EXPLANATION AND COR .ECTIVE ACTION d. Status Code CR. RejLcted. Requisition is for government furnished materiel (GFM) and:
(1) Item is not authorized by the terms of the contract;
(2) Contractor is not authorized to requisition GFM; and (3) Contract identified in requisition is not registered at MCA. ACTION Submit a new requisition through appropriate channels. e. Status Code DA
(1) Using Unit. Upon receipt of DA status, the Using Unit will reinduct an AE1 transaction with a 2 in rp 70 to reduce the due-in on the DASF to 0. Prepare a ZC1 with a canceilation cc .ltrol code of B in rp 7 to cancel the backorder. Prepare a YUB with a 1FSS requirement code to prevent computation of RO/ROP and indicate special $andling of item. The Using Unit should insure the DASF exception is forwarded to Customer Service, who is responsible for preparing a YGB transaction for the General Account with a Supply Source Code of Z in rp 70, which will produce a local purchase form. The Using Unit should validate the requirement with the customer. If still required, submit a new requisition.
(2) General Account. When the General Account receives DA status from an IMM, they will reinduct an AE1 transaction with a 2 in rp 70 to reduce the due-in on the DASF to 0. Prepare a YGB with a supply source code of Z in rp 70. Validate requirement and reinduct requisition.
NOTE:
If activity lacks procurement authority, they should submit a new requisition with Advice Code 2A. The exception supply status transaction has a status code of CJ or MG.
DO7 ACTION:
a. After review, if the item is not considered obsolete, challenge via message the IMM that furnished the status (info MCLB, Albany). The message will include the NSN, end item application, and all pertinent reference data required to identify the item.
b. After review of the requirement, if the item is verified as obsolete and is still required, submit a new requisition citing advice code 2F; assign a lPCN requirement code to show that the item is a phrase code N; and reduce the RO/ROP to zero with a YGB/YUB transaction. If the MHIF does not contain a phrase code N for the NSN, the SMU will request phrase code verification via message from MCLB, Albany, citing the NSN, document number, status received, and all other pertinent reference data required to identify the item. Reinduct the supply status transaction with override code 2 in rp 70 to reduce the DASF due-in. The general account should assign operation code 32. Future re uisitions from the using units with advice code 2F will then be issued/passed. I no advice code is cited, a CJ reject status will be furnished by the general account.
CH 4 31 MAY 1990 4-4-68a
FMF SASSY USING UNIT PROCEDURES EXCEPTION CODES (EC) {cont'd) CODE EXPLANATION AND CORRECTIVE ACT c. If the rejected requisition originally contained a 2F advice code and the materiel is still required, submit a new requisition via message to MCLB, Albany, citing the IMM, reject code, the NSN, and all pertinent reference data required to identify the item.
DO8
The exception supply status transaction has a status code of CK, CU, CV, CY, or ME. CK Status. Check the NSN against the MHIF and ML-MC. If the NSN is listed a. as a phrase code "P," prepare a DIC YUB with requirement code "1PCP" (fixed level, phrase code P) and place to reduce the due-in quantity. Submit a new requisition citing the NSN of the next higher assembly or kit. If phrase code " P cannot be associated with the NSN, the SMU will submit a request to CG, MCLB, Albany, GA (Code 853), for confirmation of the status code and the assignment of phrase code P. Cite the NSN, document number, status received, and integrated materiel manager (IMM). CU STATUS. Prepare a DIC YUB and assign a requirement code of "ISCU," b. zero fill the RO and ROP fields, and assign an operations code to prevent new demands from passing to the IMM. Reinduct the status transaction with a "2" in rp 70 to reduce the due-in quantity. If the item is still needed, prepare a new requisition using the substitute NSN shown in the stock number field. The unit price of the substitute item is shown in rp 74-80 of the status transaction. Check the substitute NSN with the SASSY MHIF to ensure that the NSN is loaded. If the NSN is not loaded to the MHIF, request the Technical Research Section load the NSN to the MHIF. c. CV STATUS. Prepare a YUB with an operations code to prevent new requisitions from being passed to the IMM. An analyst code may also be assigned as a slgnal for the removal of the operations code. Analyst codes are locally assigned. See volume 1, page 3-11-6H for guidance on analyst codes. Reinduct the status transactions with a "2" in rp 70 to reduce the due-in on the DASF. d. CY STATUS
(1) Using the ML-C or ML-MC, attempt to cross the NSN to a substitute NSN. If no substitute can be determined, prepare a YUB transaction with a fixed-level requirement code (i.e. 1PCY) and zero fill the R O and ROP fields. Also assign an operations code to prevent new demands from passing to the IMM. Reinduct the status transaction with a "2" in rp 70.
(2) Validate the requirement for the NSN. If it is still needed, screen the local DRMO for on-hand, condition code A assets. If the item is not coded as criticality code 5, attempt to purchase the item locally. If the item is coded as criticality code 5 or can't be purchased locally, submit an offline requisition to components MCLB, Albany, GA (Code 841) for communications/electronics/missile or Code 831 for all other end-item applications). Ensure that full technical data is included on the rnessage/NAVGRAM to include end-item application/make/model/pub/page, etc. See volume 1 of this manual (page 3-6-26) for help with off-line requisitions.
CH 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES EXCEPTION CODES (EC) (cont'd) CODE EXPLANATION AND CORRECTIVE ACTION
M E Status. This item is for initial issue only and must be reordered by e. component parts.
DO9
The exception supply status transaction has a status code of CM, M2, or MO. ACTION: Submit a new requisition, citing the correct signal code and fund code. Ensure that the Julian date and/or fund code is compatible with calendar date. Reinduct the supply status transaction with an Override Code 2 in rp 70 to reduce the due-in quantity on the DASF.
Dl0
The exception supply transaction has a status code of CS. ACTION: Determine if the quantity in the status transaction is still required. If it is, submit a new requisition, citing advice code 2L. Reinduct the supply status transaction with override code 2 in rp 70 to reduce the due-in on the DASF.
D l1
The exception supply status transaction has a status code of CW. ACTION: Requisition the item on a one-time basis from local procurement if available. If the item is not available locally, submit a new requisition, citing advice code 2A. Reinduct the status transaction with override code 2 in rp 70.
Dl2
The exception supply status transaction has a status code of CX. ACTION: Review the exception supply status transaction and ensure that the ship-tohill-to addresses contain compatible signal codes. Submit a new? corrected requisition. Reinduct the status transaction with override code 2 in rp 70 to reduce the due-in on the DASF.
Dl3
The exception supply status transaction has a status code of MI. ACTION: Resubmit the requisition, follow up, or cancellation request if applicable, utilizirlg the original document number via AUTODIN.
Dl4
The exception supply status transaction has a status code of M3. ACTION: If the item is ur ently needed, submit a new off-line requisition with the correct U/I and a correctly actored quantity. Induct a Z B E transaction for an equivalent quantity and a DGA to record a fiscal obligation. Reinduct the status transaction with an override code of 2 in rp 70 to reduce the DASF due-in. The SMU will request verification of the U/I from MCLB, Albany, G A (Code 853), citin the NSN, U/I on the current MHIF, date of the MHIF, and the document number o the reject status transaction.
Dl5 ACTION:
The exception supply status transaction has a status code of MP.
a. The SMU will cite the document number, reject status, and current MHIF date and request verification of phrase code T with no cross-reference item and updating of the MHIF from MCLB, Albany, G A (Code 853). C H 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES EXCEPTION CODES (EC) (cont'd) CODE EXPLANATION AND CORRECTIVE ACTION b. After verification of Phrase Code T from MCLB,Albany, GA, reinduct the supply status transaction with Override Code 2 in Card Column 70 to reduce the DASF due-in. Assign a "1PCT requirement code (to show Phrase Code T), and reduce the RO/ROP to zero with a YUB transaction. The exception supply status transaction has a status code of CD, MF, MZ, or MM. ACTION: Review the DASF record, and submit a new requisition with the appropriate advice code if the item is still required and is authorized. In the case of MM status, ensure that the correct project code is entered. Reinduct the supply status transaction with Override Code 2 in rp 70 to reduce the due-in on the DASF.
Dl7
The exception supply status transaction has a status code of CB. ACTION: The input re uisition contained a "fill or kill" advice code, or an RDD that is less than 10 days rom the date of processing. Research the transaction, and submit a new requisition if the materiel is still required and authorized.
The exception supply status transaction has a status code of BG, M7, BH, or US and the original additional demand contains Advice Code 2B or 25. ACTION: If the original requisition contains Advice Code 25, an automatic cancellation request was generated to the supply source. In the case of Advice Code 2B, review the record for possible cancellation. If no cancellation is effected, ensure that the due quantity is correct in accordance with the status received. If status code is BG and the DASF record contains a non-system NSN, ensure that the unit of issue is equal on the DASF record and transaction. The exception transaction processed a back-order status transaction or a receipt transaction for an NSN other than ordered. The original requisition cited Advice Code 2B or 25. ACTION: If back-order status is received and the original requisition cited Advice Code 25, an automatic cancellation request was generated to the supply source. In the case of back-order status where the original requisition contained Advice Code 2B, review the record for possible cancellation. If the exception is caused by a receipt transaction, no action is required. The supply status transaction exception has a status code of BG, BH, BU, BJ, UC, or US. The D7, B2, transaction has processed, and a trailer record was built. The quantity due-in was greater than zero. ACTION: Compare the quantity, unit of issue, and NSN on the DASF to that on the status transaction. In the case of BJ status, the unit of issue on the DASF may be the same as the status transaction unit of issue, but the quantity fields are different. The quantity in the status transaction is the amount which is going to be provided. If the quantity in the status transaction is less than the DASF uantity, prepare an AE1 with "RA"status and a RIC of "MPB" for the quantity di ference. If the status transaction quantity is greater, no action is required, as the overage quantity will automatically be picked up as "not from due".
Due exception is created because a ZZC transaction was processed and ERO number could not be located.
FMF SASSY USING UNIT PROCEDURES Exception Codes (EC) -(con't) Code ACTION: D22 Explanation and Corrective Action Review the ERO number. ERO number incorrect or completed.
Exception resulted due to record being retired when input transaction attempted to process. ACTION: After management review, if it is determined that a due record should be established, prepare a ZBE with a new document number and an AB1, cross-referencing the original document number to the ZBE document number just prepared. The supply status transaction exception has a status code of BC and the original requisition did not'cite Advice Code 2C or 25. ACTION: Review the due-in record. Determine if the item offered as a substitute is acceptable. If the substitute is acceptable, submit a cancellation; and requisition the substitute item. If the substitute is not acceptable, no action is required.
D23
D24
The receipt transaction was "not from due," and the extended dollar value is greater than $100. The receipt processed. ACTION: If receipt was processed twice in error, prepare and induct a D9Z transaction. If receipt was only processed once, no further action is required.
D25
The supply status transaction exception is the result of a managementcreated cancellation with a status code of RA. ACTION: If the "RA" status is valid, reinduct the AE transaction with a 2 in card column 70. This will cancel the Due. If there is a backorder, and a new additional demand is going to be submitted, cancel the backorder by submitting a ZC1 transaction with a "B" in card column "7."
D26
The Due and Status File (DASF) record trailer count is greater than or equal to 35, and the transaction status was not RA. ACTION: Review the DASF record and submit a management-created RA status transaction to ad just the record, if applicable.
D27
The exception supply status transaction is the result of Status Code B3, BB, BC, BD, or M9; and the original requisition cited Advice Code 2C or 25. ACTION: A cancellation request to the supply source has been automatically submitted. If BC or M9 status is received, determine if the NSN cited on the status card will suffice. If it will, submit a new requisition for the item without Advice Code 2C or 25. If B3 status is received, determine if the date available in Card Column's 62-64 of the status card is acceptable. If it is, submit a new requisition for the item without Advice Code 2C or 25 or an RDD.
8 CH 2 1 DEC 1985
4-4-69
NOTES
CH 2
18 DEC 1985
Exception Codes ( E C ) (can't) Code D 8 2 E x p l a n a t i o n and C o r r e c t i v e A c t i o n The e x c e p t i o n s u p p l y s t a t u s t r a n s a c t i o n h a s a s t a t u s code o f BS, M BQ, o r 4 B R f o r a n a d d i t i o n a l demand on t h e Due and S t a t u s F i l e (DAsF).
*B1' i n c a r d column "7"
The Backorder must be c a n c e l e d u s i n g a Z C 1 t r a n s a c t i o n w i t h a t o d e l e t e i t from t h e demand l i s t . The i t e m m i s t b e r e o r d e r e d w i t h a new document number. Reinduct t h e AE - t r a n s a c t i o n w i t h a 2 i n c a r d column 70. T n i s w i l l c a n c e l t h e Due. The s t a t u s o f r e c e i p t t r a n s a c t i o n h a s a prime N S N t h a t i s d i f f e r e n t t h a n t h e DASF p r i m e NSN, and t h e u n i t s of i s s u e a r e u n e q u a l . This i n d i c a t e s t h a t t h e s t a t u s o r r e c e i p t t r a n s a c t i o n i s not i n t h e same NSN f a m i l y a s the materiel requested. ACTION :
ACTION:
D29
a.
G e n e r a l Account
(1) V a l i d a t e t h e r e c e i p t t r a n s a c t i o n w i t h t h e s h i p p i n g mat t o ensure I t h a t a keypunch e r r o r does not e x i s t i n t h e document number o r i n t h e NSN. I f a keypunch e r r o r was made, c o r r e c t and r e i n d u c t t h e t r a n s a c t i o n .
( 2 ) I f t h e item r e c e i v e d i s not an a c c e p t a b l e s u b s t i t u t e f o r t h e i t e m r e q u i s i t i o n e d , submit a Report o f Di.screpancy (ROD) i n a c c o r d a n c e No f u r t h e r a c t i o n i s w i t h t h i s UM and paragraph I11 5.12 o f U?? 4400-123. necessary.
( 3 ) I f t h e i t e m r e c e i v e d i s an a c c e p t a b l e s u b s t i t u t e , t a g t h e i t e m r e c e i v e d w i t h t h e NSN o f item o r d e r e d and p r o c e s s t h e r e c e i p t f o r t h e NSN ordered.
- -SAMPLE T G A D29 NSN For NSN

(item ~ e c e i v e d )
I s sued
(Item ordered)
-- V e r i f y
s u b s t i t u t a b i l i t y before use.
( 4 ) The D29/D32 DASF e x c e p t i o n w i l l be r e p o r t e d , v i a message, t o MCLB, Albany. The message w i l l c i t e t h e NSN o r d e r e d , t h e NSN r e c e i v e d , t h e document number, and t h e s o u r c e o f s u p p l y , and w i l l r e q u e s t t h a t t h e a p p r o p r i a t e p h r a s e code r e l a t i o n s h i p be e s t a b l i s h e d f o r t h e l i s t e d NSNS.. The D29/932 DASF e x c e p t i o n r e p o r t and i n v o i c e w i l l b e r e t a i n e d u n t i l r e s p o n s e i s r e c e i v e d from MCLB, Albany. I f r e s p o n s e from MCLB, Albany, i n d i c a t e s t h a t a p h r a s e code r e l a t i o n s h i p c a n n o t b e e s t a b l i s h e d , a R D O w i l l be s u b m i t t e d i n accordance w i t h t h i s UM and p a r a g r a p h 1 1 5 . 1 2 o f UM 1 4400 123,
b.
Using Unit as described for the general account
(1) Take t h e a c t i o n ( p a r a g r a p h a (1) and ( 2 ) ) .

(2) I f
t h e r e c e i p t document,
D I C "D6T"
transaction,
contained a
"1" i n CC 70, e n t e r t h e NSN o f i t e m o r d e r e d and r e i n d u c t t h e D6T.
Except i o n Codes (EC) ( c o n ' t ) Code E x p l a n a t i o n and C o r r e c t i v e A c t i o n
( 3 ) I f t h e r e c e i p t document i s f o r s t o c k (CC 70 i s b l a n k ) , p r o c e s s S a D I C D6A" r e c e i p t f o r t h e i t e m , u s i n g t h e N N of t h e i t e m r e c e i v e d and In a d d i t i o n , p r o c e s s a D I C "AE " a s s i g n a new document number. t r a n s a c t i o n with "RA" s t a t u s u s i n g t h e N N of t h e item o r d e r e d t o reduce S t h e due on t h e DASF r e c o r d .
( 4 ) When s t a t u s t r a n s a c t i o n s a r e r e c e i v e d , t a k e t h e d e s c r i b e d f o r t h e g e n e r a l account ( p a r a g r a p h a ( 4 ) p r e c e d i n g ) .
action
as
1
I
c. SMU. I f one of t h e NSNs ( e i t h e r t h e NN ordered or t h e NN S S r e c e i v e d K s a system N N and t h e o t h e r N N i s a nonsystem NSN, a p h r a s e S S code r e l a t i o n s h i p of "A" w i l l be e s t a b l i s h e d d u r i n g t h e next monthly f i e l d change p r o c e s s v i a a n XC t r a n s a c t i o n .
D30
The e x c e p t i o n s u p p l y s t a t u s t r a n s a c t i o n h a s a s t a t u s code of BG, BH, BJ, o r M9; and t h e N N o f t h e s t a t u s t r a n s a c t i o n i s o u t s i d e t h e PNSN f a m i l y of S t h e DASF r e c o r d . The t r a n s a c t i o n h a s p r o c e s s e d .
ACT I O N : a. I f t h e DASF r e c o r d NSN i s a non-system NSN, have t h e S U p r e p a r e a M "XC" t r a n s a c t i o n w i t h a p r o c e s s code of "K" i n c a r d column 7 and a phrase code "A" i n c a r d column 3 2 . The non-system N N w i l l be e n t e r e d i n card S columns 8-20 and t h e N N t o be f u r n i s h e d should be placed i n c a r d columns S 33-47. P r o c e s s t h e "XC" i n t h e n e x t M C p r o c e s s . F b. I f t h e DASF and t h e s u p p l y s t a t u s NSNts a r e b o t h systems NSN's, r e p o r t by message t o CG, MCLB, T e c h n i c a l Research D i v i s i o n , ( p r o v i d i n g a l l r e l e v a n t d a t a f o r t h e e s t a b l i s h m e n t o f a p h r a s e code r e l a t i o n s h i p ) . D31 The e x c e p t i o n s u p p l y Column's 62-71. shipment status contains "MCLB ACTION" i n Card
ACTION: When t h e m a t e r i e l c i t e d on t h e shipment s t a t u s h a s r e c e i v e d , make t h e f o l l o w i n g r e p l y t o t h e MCLB,Albany, GA:
not
been
a . When u t i l i z i n g m a i l , d u p l i c a t e t h e A S s t a t u s t r a n s a c t i o n ; and a t t a c h t h e document t o a memorandum o r s p e e d l e t F e r , s t a t i n g " m a t e r i e l not r e c e i v e d .I' b . When u t i l i z i n g a message, d u p l i c a t e t h e A S and s t a t e " m a t e r i e l not r e c e i v e d
."
status transaction
c . When u t i l i z i n g t r a n s c e i v e r , d u p l i c a t e t h e A S status transaction; and forward i t by s p e c i a l message w i t h a s t a t e m e n t " m a t e r i e l not received
."
d.
When t h e m a t e r i e l has been r e c e i v e d , no a c t i o n is n e c e s s a r y .
CH 2
18 DEC 1985
4-4- 72
E x c e p t i o n Codes (EC) ( c o n ' t ) Code D3 2 E x p l a n- t i o n and C o r r e c t i v e A c t i o n a The s t a t u s o r r e c e i p t t r a n s a c t i o n h a s a prime NSN which is d i f f e r e n t t h a n t h e DASF prime NSN and t h e u n i t s of i s s u e a r e e q u a l . ACTION: D33 Take a c t i o n a s e x p l a i n e d f o r e x c e p t i o n D29.
The e x c e p t i o n s u p p l y s t a t u s h a s a S t a t u s Code o f CE and t h e U n i t of I s s u e i n t h e o r i g i n a l . r e q u i s i t i o n does not a g r e e w i t h t h e ZCP Unit of I s s u e and c a n n o t be c o n v e r t e d . ACTION: I f s t i l l r e q u i r e d , submit a new r e q u i s i t i o n w i t h new document number, c u r r e n t J u l i a n d a t e , c o r r e c t U n i t of I s s u e and q u a n t i t y . Reinduct t h e s u p p l y s t a t u s t r a n s a c t i o n w i t h o v e r r i d e Code 2 i n c a r d column 70 t o reduce t h e d u e - i n on t h e Due and S t a t u s F i l e (DASF).
D34
The e x c e p t ion Supply S t a t u s h a s a S t a t u s code of C8 and t h e vendor w i l l n o t a c c e p t an o r d e r f o r t h e q u a n t i t y l e s s t h a n t h e q u a n t i t y i n d i c a t e d i n c a r d column 76-80 of t h e AE- t r a n s a c t i o n . ACTION: I f t h e r e q u i r e m e n t s t i l l e x i s t s , submit a new r e q u i s i t i o n w i t h a new document number and c u r r e n t J u i l i a n d a t e f o r a q u a n t i t y t h a t i s not l e s s t h a n t h a t r e f l e c t e d i n c a r d column 76-80 o f t h e s t a t u s c a r d . R e i n d u c t t h e Supply S t a t u s t r a n s a c t i o n w i t h o v e r r i d e code 2 i n c a r d column 70 t o r e d u c e t h e due-in on t h e due and s t a t u s f i l e .
+ = Overage
DKA Not Processed
The mount-out b l o c k s i n d i c a t e d have a s s e t s o v e r o r below t h e authorized allowance l e v e l . The DKA t r a n s a c t i o n was f o r a c o n t r o l l e d i t e m , s e c u r i t y i t e m , R o r D coded i t e m , o r a SAC 3 i t e m ; and t h e onhand q u a n t i t y d i f f e r s from t h e t r a n s a c t i o n q u a n t i t y . The transaction did not process. The U O r e c o r d a l r e a d y c o n t a i n s a prime and n i n e More MF s u b s t i t u t e NSN's. The t r a n s a c t i o n d i d n o t p r o c e s s .
Record D e l e t e d More t h a n 10 i n Family

OH Less Than C I C Trans. Qty.
The DAD o r DAC t r a n s a c t i o n q u a n t i t y i s g r e a t e r t h a n t h e onhand q u a n t i t y , and t h e i t e m i s a c o n t r o l l e d item. The t r a n s a c t i o n processed. The D7 - t r a n s a c t i o n q u a n t i t y is g r e a t e r t h a n t h e onhand q u a n t i t y , and t h e i t e m is a c o n t r o l l e d i t e m .
O H Less Than C I C T r a n s . Qty. Not Processed
Allowance F i l e E x c e p t i o n Except i o n Exp l a n a t i o n
No T M No. A
The i n p u t t r a n s a c t i o n h a s a b l a n k T M number. A
E x c e p t i o n Codes (EC) (can't) Except i o n No LUAF Match DIC Explanation T h e r e was no r e c o r d f o r t h e NSN o r f a m i l y . The f o l l o w i n g D I C ' s apply: L7 , L8 , L9 , LAC, LAD, LG6, LGA, L A G reversal. and L9 r e v e r s a l , L7 , reversal:
I n v a l i d Record
The NSN was not on t h e m a s t e r h e a d e r i n f o r m a t i o n f i l e NSN (MHIF). The LUAF r e c o r d s u b s t i t u t e NSNts. a l r e a d y c o n t a i n s a prime and The t r a n s a c t i o n d i d n o t p r o c e s s . nine
Too Many Records
DKA N P r o c e s s o C LC
The DKA t r a n s a c t i o n was f o r a c o n t r o l l e d item, and t h e onhand q u a n t i t y d i f f e r s from t h e t r a n s a c t i o n q u a n t i t y . The t r a n s a c t i o n d i d not p r o c e s s . The onhand q u a n t i t y was l e s s t h a n t h e t r a n s a c t i o n Q t y DAD a n d DAC t r a n s a c t i o n s p r o c e s s ; D 7 quantity. t r a n s a c t i o n s do n o t . The p u r p o s e code from o r t r a n s a c t i o n i s not "C". purpose code to in the
DAD
C I C Exceeded OH
I n v a l i d Purpose
Z2M Qty exceeds OH q u a n t i t y
The Z2M p r o c e s s e d . The Z2M q u a n t i t y was g r e a t e r t h a n t h e LUAF on hand q u a n t i t y . A D 8 B a d m i n i s t r a t i v e g a i n t r a n s a c t i o n was g e n e r a t e d t o b r i n g t h e a l l o w a n c e r e c o r d t o z e r o on hand. ACTION: Check a l l pending RPR's: i . e . , warehouse, keypunch section, etc. I f a pending r e c e i p t is found, p r o c e s s a D6T r e c e i p t and D8B r e v e r s a l f o r t h e amount of t h e g a i n . I f no r e c e i p t i s found, conduct a s p o t i n v e n t o r y i n t h e warehouse and p i c k up any a d d i t i o n a l a s s e t s , u t i l i z i n g a DKA i n v e n t o r y count t r a n s a c t i o n . E n t e r a "2" i n CC 6 1 of t h e DKA c o u n t card. I f t h e r e a r e any ending g a i n - t y p e t r a n s a c t i o n s , e n s u r e t h a t t h e y a r e p r o c e s s e d ~ r i o rt o p r o c e s s i n g t h e DKA i n v e n t o r y count c a r d .
T r a n s Qty e x c e e d s OH Q t y
The t r a n s a c t i o n d i d not p r o c e s s . g r e a t e r t h a n t h e on hand q u a n t i t y .
The D7P/D7J Q u a n t i t y is
ACTION:
section,
Check a1 1 pending RPR' s ; i . e . warehouse, keypunch etc. I f a pending r e c e i p t i s found,. p r o c e s s a D6T . receipt. I f no r e c e i p t is found, conduct a s p o t i n v e n t o r y i n t h e warehouse and p i c k up any a d d i t i o n a l a s s e t s , u t i l i z i n g a DKA i n v e n t o r y count t r a n s a c t i o n . E n t e r a "2" i n CC 6 1 of t h e DKA c o u n t c a r d . I f t h e r e a r e any pending gain-type transactions, ensure t h a t they a r e processed prior to p r o c e s s i n g t h e DKA i n v e n t o r y c o u n t c a r d . T h i s i s a program Service Center. error; coordinate with the Regional
Invalid DIC for Automatic Review
E x c e p t i o n Codes ( E C ) (can't) GIDF Review E x c e p t i o n E x ~ l a n aito n The i n p u t t r a n s a c t i o n a t t e m p t e d t o p r o c e s s a g a i n s t a GIDF r e c o r d which was r e t i r e d . The customer s e r v i c e D a t e s e c t i o n should c o o r d i n a t e with t h e u n i t submitting t h e t r a n s a c t i o n .
Except i o n GIDF Record R e t i r e d a s of
Trans. Not a Reversal, I n v a 1i d No Record Found GIDF f o r Doc. No. No Reversible GIDF S u f f i x Exists No Matching GBOF Record No Matching GBOF Record f o r Q C Trans. A D u p l i c a t e of Existing Record Except i o n
i s a program e r r o r ; c o o r d i n a t e w i t h t h e Regional This D 1 C 1 s D7A t h r o u g h D7D and D7K a r e Automatic S e r v i c e C e n t e r . i n v a l i d a s i n p u t t o t h e GIDF, u n l e s s t h e y a r e r e v e r s a l s .

Review i n p u t t r a n s a c t i o n , and submit c o r r e c t document on number. I f o r i g i n a l document number i s d e t e r m i n e d t o be c o r r e c t i n q u i r y t h e VOCF t o d e t e r m i n e a p p r o p r i a t e a c t i o n . The i n p u t 27 s t o c k d e n i a l s u f f i x code i s i n c o r r e c t . The s t o c k c o n t r o l s e c t i o n should c o o r d i n a t e w i t h t h e warehouse o p e r a t i o n s s e c t i o n t o c o r r e c t t h e s u f f i x code. There was n o t a back o r d e r e s t a b l i s h e d f o r t h e ZB3 t r a n s a c t i o n . Resubmit new r e q u i s i t i o n i f r e q u i r e m e n t s t i l l e x i s t s . The QAC a t t e m p t e d t o c a n c e l a h o t i t e m back o r d e r and none existed. T h i s is f o r i n f o r m a t i o n p u r p o s e s o n l y ; no a c t i o n required. The i n p u t t r a n s a c t i o n was an e x a c t d u p l i c a t e of a p r e v i o u s t r a n s a c t i o n i n t h e same u p d a t e . The t r a n s a c t i o n was d r o p p e d ; no a c t i o n is n e c e s s a r y . DASF Review E x c e p t i o n Ex~lanation The r e c e i p t p r o c e s s e d , and t h e r e c o r d s were a d j u s t e d ( r e c e i p t ed N S N on hand i n c r e a s e d , and o r i g i n a l N S N d u e d e c r e a s e d ) . The u n i t s h o u l d r e v i e w back o r d e r s recorded under t h e o r i g i n a l NSN t o d e t e r m i n e i f t h e r e c e i p t e d NSN may be i s s u e d . The r e c e i p t d i d n o t have matching DASF e n t r y , and i t s v a l u e was o v e r $100. The u n i t s h o u l d r e v i e w t h e due r e c o r d s t o d e t e r m i n e i f t h e r e c e i p t s h o u l d have p r o c e s s e d a g a i n s t a n o t h e r document number, i n which c a s e i t s due s h o u l d be a d j u s t e d . The back-order r e l e a s e t r a n s a c t i o n ZZZ a t t e m p t e d t o f i n d a m a t c h i n g DASF e n t r y . T h e r e was no r e c o r d o f t h e document number on t h e DASF, and t h e t r a n s a c t i o n d i d n o t p r o c e s s . The u n i t must d e t e r m i n e t h e c o r r e c t document number and r e s u b m i t t h e c o r r e c t e d ZZZ; o r submit a n i s s u e t r a n s a c t i o n (D7A) i f a back-order r e l e a s e was n o t a p p l i c a b l e . The Due and Backorder were reduced t o z e r o and t h e H i s t o r y Due and S t a t u s F i l e purge program was run.
Receipt f o r D i f f e r e n t NSN
See E x c e p t i o n Code D24
No DASF Record Available
DASF Microfilmed
F F SASSY USING UNIT PROCEDURES M E x c e p t i o n Codes (EC) ( c o n ' t ) E x c e ~ito n DASF Record Ret i r e d (Date) Explanation The i n p u t t r a n s a c t i o n ( r e c e i p t ) a t t e m p t e d t o p r o c e s s a g a i n s t a DASF r e c o r d which was r e t i r e d . R e t i r e d r e c o r d s have no due and no back-order q u a n t i t y . T h i s is i n f o r m a t i o n o n l y ; no action i s required. The i n p u t t r a n s a c t i o n a t t e m p t e d t o p r o c e s s w i t h a document on number a f t e r t h e u n i t load d a t e on t h e Supported A c t i v i t i e s I n f o r m a t i o n F i l e ( S A I F ) and t h e r e was no matching record on t h e DASF. A r e c o r d was b u i l t w i t h a due q u a n t i t y e q u a l t o t h e transaction quantity. The t r a n s a c t i o n p r o c e s s e d ; t h e The i n p u t r e c e i p t except ion is f o r i n f o r m a t ion o n l y . t r a n s a c t i o n was a d u p l i c a t e of a p r e v i o u s r e c e i p t recorded a s p r o c e s s e d on t h e Due and S t a t u s F i l e (DASF). The u n i t must r e v i e w t h e t r a n s a c t i o n t o d e t e r m i n e i f t h e r e c o r d is a d u p l i c a t e due t o e r r o r i n procurement number o r s u f f i x c o d e , make t h e a p p r o p r i a t e a d j u s t m e n t , and resubmit t h e t r a n s a c t i o n o r d i s c a r d t h e t r a n s a c t i o n i f determined t o be a d u p l i c a t e . The i n p u t t r a n s a c t i o n was a t t e m p t i n g t o e s t a b l i s h a new h e a d e r r e c o r d on t h e DASF and found an a l r e a d y e x i s t i n g r e c o r d . The t r a n s a c t i o n d i d not p r o c e s s . The u n i t must d e t e r m i n e t h e c o r r e c t document number f o r t h e r e j e c t e d i n p u t t r a n s a c t i o n and resubmit i t . (Record of d u p l i c a t e may be on Due and S t a t u s F i l e (DASF) o r t h e XRDF o r a n o t h e r i n p u t t r a n s a c t i o n . ) I f it i s d e t e r m i n e d t h a t t h e t r a n s a c t i o n is a d u p l i c a t e , d i s c a r d t h e transaction. Mini Unit Balance F i l e E x c e p t i o n s No MUBF Record and Resubmit Tran T h i s e x c e p t ion o c c u r s when a t r a n s a c t ion p r o c e s s e s a g a i n s t t h e Mini Unit Balance F i l e and t h e r e is no r e c o r d on t h e f i l e w i t h a matching RNSN. Review t h e r e c o r d NSN i n t h e t r a n s a c t i o n . I f c o r r e c t b u i l d a MUBF r e c o r d and resubmit t h e t r a n s a c t i o n . T h i s e x c e p t i o n o c c u r s when an a d d i t i o n a l demand i s s u b m i t t e d f o r a s u b s t i t u t e N N and t h e prime N N i s not on t h e MUBF. S S Load t h e PNSN t o t h e M B and r e s u b m i t t h e t r a n s a c t i o n UF
No Record Found DASF
D u p l i c a t e Doc. Found on DASF
PNSN n o t on MUBF Build Record and Resubmit T r a n Item O b s o l e t e o b s o l e t e Requires Advice Code 2F, Tran D e l e t e d N N t o be S Fabricated or Assemb led-Tran Deleted
The p h r a s e code i s L , N , o r T which d e s i g n a t e s an item of supply. I f t h e i t e m is s t i l l r e q u i r e d resubmit t h e t r a n s a c t i o n u s i n g a d v i c e code 2F.
The p h r a s e code i s Q which d e s i g n a t e s an i t e m no l o n g e r stocked. I t i s t o be f a b r i c a t e d o r assembled from components. If item cannot be f a b r i c a t e d l o c a l l y o r is t h e r e s u l t of a new T/E a l l o w , r e s u b m i t t r a n s a c t i o n w i t h a d v i c e code 2A.
E x c e p t i o n Codes (EC) ( c o n ' t ) Except i o n Order by Component Tran D e l e t e d Explanation The p h r a s e code i s M, P , o r R which d e s i g n a t e s a n i t e m no l o n g e r s t o c k e d a s a n assembly k i t o r c h e s t . Order by components. I f new a1 lowance t y p e i t e m , r e s u b m i t t r a n s a c t i o n w i t h a d v i c e code 4A. I n c o r r e c t Unit of I s s u e which c o u l d n o t be c o r r e c t e d . Resubmit t r a n s a c t i o n w i t h c o r r e c t U n i t of Lssue and a d j u s t e d quantity.
Incor U / l not F a c t o r a b l e Resubmit W/Cor U / I
O/H>!d Review O/H Assets Tran Deleted
A d d i t i o n a l demand t r i e d t o p r o c e s s f o r NSN t h a t h a s on hand assets. I f t h e demand was s u b m i t t e d f o r a s u b s t i t u t e i t e m and t h e PNSN h a s a s s e t s on hand, t h i s e x c e p t i o n w i l l o c c u r . A d j u s t on hand q u a n t i t y and resubmit i f a s s e t s cannot be l o c a t e d i n t h e warehouse. DKA t r i e d t o p r o c e s s f o r SAC 2 o r 3 i t e m s . V e r i f y NSN. c o r r e c t submit D8- o r D9- f o r a d j u s t e d q u a n t i t y . If
SAC2 o r 3 i t e m s cannot b e Adjusted Submit D8/D9 Trans Qty >MUBF

O / H Qty Tran
Deleted
An i s s u e t r a n s a c t i o n t r i e d t o p r o c e s s f o r a q u a n t i t y g r e a t e r t h a n t h e On Hand Q u a n t i t y . Check t o s e e i f t r a n s a c t i o n Resubmit t h e t r a n s a c t i o n af t e r t h e quant i t y is pending. a d j u s t m e n t i s made.
A d j u s t e d $ Value E x c e s s i v e 2nd Count Required
A DKA T r a n s a c t i o n p r o c e s s e d f o r a f i r s t c o u n t , and t h e d o l l a r Have a v a l u e of t h e a d j u s t e d q u a n t i t y was g r e a t e r t h a n $200. 2nd count t a k e n . I f a g r e e s w i t h t h e f i r s t count submit a DKA w i t h a 2 i n c a r d column 61.
V e r i f y item r e c e i v e d . I f SAC 2 o r 3 i t e m check i f i t i s a maintenance f l o a t i t e m o r a l l o w a n c e t y p e item. Dispose i n accordance with l o c a l p o l i c y .
Receipt P r o c e s s e d For SAC 2 o r 3 Item, Review Record Remark S t o c k From
T h i s message w i l l a p p e a r when a r e c e i p t p r o c e s s e s from a p h r a s e code "A" o r I'D" item. The c o r r e c t N N w i l l a p p e a r i n S 8-20 of t h e t r a n s a c t i o n image. Mini U n i t Balance F i l e E x c e p t i o n s
SAC 2 o r 3 Item Cannot be Adjusted With DKA

O/H A s s e t s t h i s TAM-NO. D e l e t e Cannot Process
Submit D8 /D9- t r a n s a c t i o n f o r t h e q u a n t i t y t o be a d j u s t e d .
A Y L reversal tried A
to process.
A d j u s t on hand and r e s u b m i t
transaction.
Exception Codes (EC) (con't) Except ion Build M N G T Data Required. Tran Built MUAF Record. Explanation
A YAL or Y R U transact ion processed and there was not MUAF

record. A record was built, but the remaining management data is required.
EMF SASSY USING UNIT PROCEDURES Family Relation Codes (FRC)

1.
Number of Characters. Type of Characters.
One. Alphanumeric.
2.
3. Explanation. The family relation code is used to indicate the relationship of one NSN to another NSN for the purpose of maintaining the computer balance record
in the proper sequence within a family of items. The codes used are as follows: Code Blank Prime NSN Explanation and Corrective Action
NSN is a bachelor prime NSN.
P
S
Prime Item NSN s.
Item is a prime NSN and may have relationship to substitute
Substitute NSN
NSN has a relationship to a prime NSN.
CH 2 18 DEC 1985
F i n a n c i a l A c c o u n t i n g Code (FAC)
1.
Number o f C h a r a c t e r s . Type o f C h a r a c t e r s .
One.
Alpha.
2.
3 . E x p l a n a t i o n . The F i n a n c i a l A c c o u n t i n g Code i s used t o d e s i g n a t e t h a t a u n i t ' s f i n a n c i a l o u t p u t w i l l e i t h e r be i n MAGFARS ( ~ a r i n eA i r Ground F i n a n c i a l A c c o u n t i n g a n d R e p o r t i n g S y s t e m ) o r PRIME ( P r i o r i t y Management E f f o r t ) a c c e p t a b l e f o r m a t .

Code
M P
Explanation MAGFARS o u t p u t PRIME o u t p u t
4.
T h i s c o d e i s l o a d e d t o t h e S u p p o r t e d A c t i v i t y F i l e (SAIF) by means o f a YAA ( i n i t i a l l o a d o n l y ) o r YAY t r a n s a c t i o n .
F r e e z e Codes (FEC) 1. Number o f C h a r a c t e r s . Type o f C h a r a c t e r s . One. Alpha
2.
3 . E x p l a i ~ a t i o n . The f r e e z e code is used t o f r e e z e a u s i n g u n i t ' s Balance F i l e records. The code d e s i g n a t e s t h e g e n e r a l r e a s o n f o r t h e f r e e z e on t h e r e c o r d . F r e e z e codes a r e a s f o l l o w s :

Code A-C D
Explanation C y c l i c i n v e n t o r y and management r e v i e w . Denial. A v a i l a b l e f o r a s s i g n m e n t by u s i n g u n i t .
-/ I
E-H I
J
1/
Assigned a s a r e s u l t of a n i n v e n t o r y r e q u e s t by u s i n g u n i t . A v a i l a b l e f o r a s s i g n m e n t by u s i n g u n i t . G e n e r a l a c c o u n t walk-through g r e a t e r t h a n on h a n d . (See r e c y c l e c o d e s . )
L- Z
Not a u t h o r i z e d a s f r e e z e c o d e s .
SPACE ( ) Not f r o z e n . NOTE: Z U Z , DKA, D8 freeze date
tu
and D9 a r e t h e t r a n s a c t i o n s t h a t c a u s e a f r e e z e code and be d e l e t e d .
11 -
F r e e z e codes a v a i l a b l e f o r l o c a l assignment w i t h a ZZF t r a n s a c t i o n o r D J A t r a n s a c t i o n when t h e I n v e n t o r y Subsystem is r u n .
Fund Code (FC) 1. 2. Number o f C h a r a c t e r s . Type of C h a r a c t e r . Explanation Two.
Alpha/numeric.
3.
a . The fund code i s e n t e r e d by t h e r e q u i s i t i o n e r t o i n d i c a t e t o t h e d i s t r i b u t i o n system t h a t funds a r e a v a i l a b l e t o pay t h e c h a r g e when and where received. I n a d d i t i o n , t h e fund code w i l l be p e r p e t u a t e d i n a p p r o p r i a t e f o l l o w on documentation. b. A s e c o n d a r y use f o r t h e fund code f i e l d h a s been provided when t h e s i g n a l code i n CC 5 1 i s "C" o r "L", t o i n d i c a t e t h e a c t i v i t y t h a t is t o be b i l l e d . When t h e s i g n a l code ( C C 5 1 ) i s "C" o r "L", t h e f i r s t p o s i t i o n (CC 5 2 ) o f t h e fund w i l l c o n t a i n a n a l p h a b e t i c ( a l l s e r v i c e t r a n s a c t i o n s ) o r a l p h a b e t i c / n u m e r i c ( a l l ILP t r a n s a c t i o n s ) c h a r a c t e r which w i l l i n d i c a t e t h e a c t i v i t y t o r e c e i v e t h e b i l l . c . When t h e t h i r d p o s i t i o n of t h e Document I d e n t i f i e r (CC 3 ) is "5" o r "E" and CC 51 i s "C" o r "L" , t h e i n f o r m a t i o n i n t h e remarks" f i e l d may i n d i c a t e o t h e r b i l l i n g informat ion. d . R e q u i s i t i o n s s u b m i t t e d t o DLA, o t h e r s e r v i c e s and t h e G e n e r a l S e r v i c e s a d m i n i s t r a t i o n w i l l always c o n t a i n a fund code, u n l e s s t h e m a t e r i e l r e q u e s t e d h a s been o f f e r e d w i t h o u t reimbursement, i n which c a s e t h e s i g n a l code (CC 5 1 ) w i l l be "D" o r "M" ( f r e e i s s u e ) and t h e fund code f i e l d w i l l be b l a n k . The s u b m i s s i o n of a MILSTRIP r e q u i s i t i o n c i t i n g a fund code c o n s t i t u t e s s u f f i c i e n t a u t h o r i t y f o r r e l e a s e of m a t e r i e l and s u b s e q u e n t b i l l i n g t h e r e f o r . e. I n t r a s e r v i c e r e q u i s i t i o n s ( t r a n s a c t i o n s o t h e r t h a n P a r a g r a p h D above) may o r may n o t r e q u i r e e n t r i e s i n t h e fund code f i e l d dependent upon s e r v i c e requirements.
f . S e r v i c e a s s i g n e d fund c o d e s t o be used w i t h s i g n a l code "C" and "L" and t o i n d i c a t e t h e a c t i v i t y t h a t is t o be b i l l e d a r e l i s t e d i n t h e DoD 4000.25-7-M, MILSBILLS Manual,

HOLD CODES
1. Number of Characters. One
2. T p e of Characters. Alpha (except I and 0) 3. Explanation. Identifies in the shipment status and materiel confirmation documents specific reasons for holding car o at the shipping activity after it has been picked, packed, marked and otherwise made ready i! or shipment. This code will be reflected in rp 51. CODE
A
EXPLANATION Shipment consolidation Awaiting carrier equipment Awaiting export/domestic traffic release Delay due to diversion to surface resulting from challenge by air clearance activity Delay resulting from challenge by air clearance activity for which no diversionto surface occurs and materiel was shipped by air Embargo Strike, riots, civil commotion Acts of God (Natural Disasters) Shipment delayed to process customer cancellation request(s) ~ i v e r s i o n surface movement due to characteristics of materiel that preclude air to shipment, e.g., size, weight, or hazard classification Delay requested and/or concurred in by consignee Delay to comply with valid delivery dates at CONUS destinations/outloading terminals Delay due to diversion to air (requisition priority upgraded) Reserved
-
C
D E
F
G
I I
H
J K L
M
0-Y
Holding action of less than 24 hours from date materiel is available for shipment.
CH 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES INDIVIDUAL ACTIVITY CODE NUMBER (IACN)
1. Number of Characters. Seven.
2. T-we of Characters. Numeric.

3. Ex~lanation.A pears on line 1 of each address block. IACNYs used by the Commandant of are the Marine Corps PCode HQSP) and Marine Corps Logistics Base (MCLB), Albany, GA, for publication distribution purposes and should be excluded as part of the official address by field activities.
IACN 1025010 2045011 2045013 2045017 2064002
UNITICOMMAND 9TH MAB DETB, MWSG-27 DETA, MWSG-37
DETC, MWSG-17
MAG- 12
2108002 2 108003
MABS- 12, MAG- 12 MABS-13, MAG-13
FMF SASSY USING UNIT PROCEDURES I n d i v i d u a l A c t i v i t y C o d e Number (IACN) (cont'd) IACN 2 108004 UNIT/COMMAND MABS-14, MAG-14
2117003
MATCS- 18
35316P)08
MAR BKS GUANTANAMO BAY, CUBA
4071003
9 T H ENG S P T BN HQSVC BN FMFPAC HQSVC BN 3 D FSSG
4125001 4125002
1 S T BN, 1 S T MAR 2D BN, 1 S T MAR 3D BN, 4 T H MAR 1 S T BN, 5TH MAR 2D BN, 5TH MAR 3 D BN, 5TH MAR
3D BN, 6TH MAR

2D BN, 7TH MAR
I n d i v i d u a l A c t i v i t y Code Number (IACN) ( c o n t ' d ) IACN 4125021 4125025 4125027
UNIT/COMMAND
3 D BN, 7TH MAR 1 S T BN, 9 T H MAR
3D BN, 9TH MAR

1S T LANDING S P T BN
3D LANDING S P T BN 1 S T MAINT BN 3D MED BN
4130001
8TH MT BN
9 T H MT BN 1 S T RADIO 3 D RECON BN 2 D SUP BN 1 S T BN 1 2 T H 3 D BN 1 2 5 H MAR 4 T H BN, l O T H MAR
CO A , 3D CBT ENG BN, 1 S T MAR BDE HQ CO, 7TH MAB HQ BTRY, l O T H MAR
HQ C O , 1 S T MAR BDE
HQ CO 2 D MAR HQ CO 4TH MAR HQ CO, 6 T H MAR HQ CO, 9 T H MAR
H & S CO, I11 MAF

MAINT CO, 1 S T BSSG
I n d i v i d u a l A c t i v i t y Code Number (IACN) ( c o n t ' d )
5557001 2030001 2020002
M CO, 1ST BSSG, T 1ST M W A 2D MW A
4106012 6600002 6901001 6901082 6967004
H 6 S BN, MCAGCC
2D M R DIV A FMFLANT FMFPAC 2D FSSG

MAR CORPS INSTITUTE
SMU, 3D FSSG SMU , 2D FSSG SMU, 1ST FSSG SMU, BSSG 1ST M R BDE A lOTH M R A l l T H MAR 12TH M R A 1ST MAR 2D M R A 9TH MAR 5TH MAR 6TH M R A 8TH MAR
GRD SUP INST SECT, SUP SCH

MCSSS, CLNC
I n a u i r v A c t i o n Codes (IANC) 1. 2. Number of C h a r a c t e r s . Type of C h a r a c t e r . Three.
Alpha/Numeric. a DIC ZQI input
3 . Explanation. D e s c r i b e s t h e scope of i n q u i r y d e s i r e d by transaction. The f i l e i n d i c a t o r d e n o t e s t h e f i l e t o be q u e r i e d .

F i l e To Be Ouer i e d Loaded U n i t Allowance F i l e AAC (LUAF) Loaded U n i t Allowance F i l e f o r (LUAF) Inquiry Act i o n Code
Remarks Records o f N N f o r S requested
Records f o r T M NR A AAC r e q u e s t e d o r a l l r e c o r d s f o r T M NR A requested. Records o f NSN f o r all files.
Total Inquiry
I n c l u d e s t h e 01 lowing: (1)
(2)
Loaded U n i t Allowance F i l e (LUAF) G e n e r a l Account B a l a n c e F i l e (GABF) U n i t Mount-Out F i l e (UMOF)
(3)
(4)
Loaded U n i t Balance F i l e (LUBF) All records for document number ( s )
G e n e r a l Account Incoming Demand F i l e (GIDF) Due and S t a t u s F i l e (DASF) D I S
All records for document number(s). Records of N N S AAC r e q u e s t e d
Due and S t a t u s F i l e (DASF)
DS2
for
G e n e r a l Account Backorder AAC F i l e (GBOF) G e n e r a l Account Balance

AAC F i l e (MFBF)
Records of N N S requested. Records of N N S requested. Records of N N S requested. Records o f NSN.
for
for
Maintenance F l o a t Balance AAC F i l e (MFBF) Master Header I n f o r m a t i o n F i l e (MHIF)
for
I n q u i r y A c t i o n Codes (IANC) ( c o n ' t ) e F i l e To B Queried U n i t Mount-Out F i l e (UMOF) Inquiry A c t i o n Code M02
Remarks R e c o r d s o f NSN f o r AAC r e q u e s t e d . R e c o r d s o f NSN f o r A C requested
Loaded U n i t B a l a n c e F i l e ( LUBF A c t i v i t y Usage A c c o u n t i n g F i l e (AUAF) A c t i v e Voucher F i l e (VOCF)
R e c o r d s o f NSN f o r A C requested
R e c o r d s o f NSN f o r A C requested
Non S a s s y I n q u i r y F i l e Ind/Action Code

MRP
File M a t e r i e l R e t u r n s Program
Remarks R e c o r d s f o r document number r e q u e s t e d

Job Order Number (JON)
1.
2.
Fourteen.
Type of Characters. ~lpha/numeric. Explanation. to identify the applicable other pertinent account data
3.
a. The JON is a 14-digit number used appropriation, operating budget/allotment, and involved when requisitioning materiel.
b. The JON is broken into two major segments (fund code and cost code), as follows: SAMPLE JON - 2RRF1007001T AB Fund code (first two digits Cost code (remaining 12 digits) NOTE: Both the fund code and cost code, which comprise the JON, may be either alphalnumeric or both. JOB ORDER NUMBER STRUCTURE
Fund Code
l i
I
JobOrder Number
Fiscal Year
II
Commodity
Ech
Local Use Code
I I
I I
I
Job Order Number
Local Use Code
I I I
I
Expense Element
FMF SASSY USING UNIT PROCEDURES Management Echelon Codes (MEC) 1. Number of Characters. Type of Characters. Explanation. Two. Alpha/numeric.
2.
3.
a. This code designates relationship of an item of supply to materiel management, acquisition and supply distribution of the item within the Marine Corps. This code consists of two parts as follows: b. Management Code - A one digit alpha/numeric code used to designate responsibility for management control. The code also permits designat ion of material commodity and category. The alpha series designate the agency within Don which has been assigned respons ibil i ty for integrated materiel management control The numeric series designate weapons integrated materiel management items. c. Echelon Code - A one digit numeric series used to indicate the echelon within the Marine Corps which is assigned acquisition responsibility. This code may also indicate the supply distribution pattern that is used for the described item. Each code will also indicate Marine Corps Management Relationships to weapons systems oriented items. d. The MXC is associated together with each item of supply in all records and transact ions except those which occur within self service centers and retail clothing outlets. The latter transactions are summarized by dollar value and identified by appropriate MEC. MCLB, Albany Technical data Yanagement Subsystem is responsible for entering/changing the codes to all user records. Management Codes Commodity Code A C E G I M P Materiel Category Automotive Materiel Construction Materiel Electronics Materiel General Property Materiel Industrial Materiel Medical Plateriel Petroleum Products Industrial Plant Equipment Subsistence Clothing and Textiles DLA Controlled Management Agency Army-Tank Automotive Command (TACOM) Defense Construction Supply Center (DCSC) Defense Electronics Supply Center (DESC) Defense General Supply Center (DGSC) Defense Industrial Supply Center (DISC) Defense Personnel Support Center (DPSC) Defense Fuel Supply Center (DFSC) Defense Industrial Plant Equipment (DIPEC) Defense Personnel Support Centers (DPSC) Defense Personnel Support Centers (DPSC)
R
S
FMF SASSY USING UNIT PROCEDURES Management Echelon Code (MEC) (con't) Federal Group or Class Marine Corps Managed 10, 1 1 , 12, 13, except 1336, 1337, 1338, 2350, 3470, 4925, 4931, 4933, 6650 17, 23, except 2350, 25, 26, 28, 29, 4210, 4910, 6545 19, 20, 22, 24, 30, 32, 34, except 3470, 36, 37, 38, 4 1 , 42, except 4210, 43, 45, 46, 47, 48, 4930, 54, 55, 66, except 6625, 6650, 6660, 6665, 67, 68
Ammunit ion and O r d n a n c ~ Materiel Support Vehicles and Equipment Engineer Materiel
2 3
4
5
Communications/Electronics
Materiel General Property Materiel 00, 01, 15, 16, 18, 31, 35, 39, 4 0 , 44, 49, except 4910, 4925, 4930, 4931, 4933, 4935, 51, 52, 53, 6 3 , 65, except 6545, 69, 71, 72, 73, 74, 75, 76, 77, 78, 79, 80, 81, except 8140, 83, 84, 85, 87, 88, 89, 91, 93, 94, 95, 96, 99
Guided Piissiles and Equipment Commissary Sel f-Service Stores Management code N is assigned to i terns upon transfer and replaces the regularly assigned management code. It is assigned for the sole purpose of simplifying stores accounting and has no management significance beyond this point. Items cataloged by the Marine Corps and managed by the General Services Administrator.
V
N
GSA Materiel
Note:
All Management Codes for SAC 1 and 2 are internally controlled at the ICP, except codes P, S, and I--Ammunition-- which are controlled at Headquarters Marine Corps. All codes for SAC 3 items are controlled by Headquarters Marine Corps.
E c h e l o n Codes Code Echelon Acquiring Stock MCLB, A l b a n y l D S S c / S ~ U Remarks Marine Corps Managed I t e m s which h a v e n o t been assigned t o integrated materiel management (LMM). a . MCLB, Albany C e n t r a l l y manages t h e s e i t e m s on a system-wide b a s i s t o i n c l u d e requirements determination, procureinent , b u d g e t i n g , r e c e i p t c o n t r o l , s t o r a g e , and issue. fast-moving b. DSSC - Manages l o w - c o s t , c o n s u m a b l e i t e m s r e q u i r e d f o r day-to-day s u p p o r t o f b a s e a c t i v i t i e s , and w h i l e i n G a r r i s o n , t e n a n t FMF u n i t s . Items stocked include housekeeping items, c l o t h i n g , subsistence, a m m u n i t i o n , and b u l k f u e l . S o u r c e o f s u p p l y f o r e c h e l o n code 1 i t e m s i s MCLB, Albany ( M P B ) .
c. S U M Manages m a t e r i e l i n v e n t o r y ( n o t p r o v i d e d by DSSC a b o v e ) i n d i r e c t s u p p o r t o f o p e r a t i n g f o r c e s of t h e FMF. Computes stocking levels for general accounts, s p e c i a l a c c o u n t s , and u s i n g u n i t s . Source o f s u p p l y f o r e c h e l o n c o d e 1 i t e m s is XCLB, Albany ( M P B ) . d . M a r i n e Corps R e s e r v e U n i t s , P o s t s , and S t a t i o n s - A c q u i r e e c h e l o n code 1 i t e m s DSSC/SMU when a v a i l a b l e ; through local o t h e r w i s e , s o u r c e o f s u p p l y i s XCLB, Albany (MPB).
2
--
MCLB, A ~ ~ ~ ~ ~ / D s S C / S M U
DLA/TCOM/GSA I t e m s which a r e c e n t r a l l y managed by t h e I n t e g r a t e d M a t e r i e l Manager (IMM) and M a r i n e Corps s e c o n d a r y d e p o t reaparables. Manages a l l s e c o n d a r y a . MCLB, Albany d e p o t r e p a r a b l e s on a system-wide b a s i s t o include requirements determinat ion, procurement, budgeting, receipt control, d e p o t r e p a i r , s t o r a g e and i s s u e . for all o t h e r e c h e l o n c o d e 2 i t e m s , MCLB, Albany only acquires provisioning and p r e p o s i t i o n e d war r e s e r v e a s s e t s . Manages those type items b. DSSC p r e v i o u s l y d e f i n e d f o r support of b a s e a c t i v i t i e s and t e n a n t FMF u n i t s . Source of
--
EMF SASSY USING UNIT PROCEDURES Echelon Codes Code Echelon Acquiring Stock Remarks supply for echelon code 2 items is the designated IMM. c. - - M a n a g e s those type items SMU previously defined for support of operating Source of supply for forces of the EMF. secondary depot reparab les is MCLB, Albany (MPB) or the designated IMM.
3
MCLB, A ~ ~ ~ ~ Y / D S S C / S M U
Controlled Blank Forms and Principal End Items a. Headquarters Marine C o r ~ s- Authorizes allowances, budgets for, and procures principal end items.
b. MCLB, Albany - Centrally manages controlled blank forms on a system-wide b a s is to include requirements determination, procurement, budgeting, receipt control, storage, and issue. Receives, stores maintains, issues, ships, and schedules depot repair/required for principal end items.
c. D S S C - D e t e r m i n e s r e q u i r e m e n t s , requisitions, stores and issues controlled blank forms in support of authorized customers. Source of supply is MCLB, Albany or as otherwise designated. d. - - Edits, screens, and passes using SMU units requisitions for principal end items to MCLB, Albany (MPB). e. Marine Corps Reserve Units, Posts, and Stations - Acauire controlled blank forms through local D S S C when a v a i l a b l e , otherwise source of supply for controlled blank forms is MCLB, Albany. Source of supply for principal end items is MCLB, Albany (MPB).
MCLB, Albany/DSSC/SMU
Marine Corps/IMM/Items Decontrolled local procurement.
For
- P r o c u r e s for a. M C L B , A l b a n y p r o v i s i o n i n g and prepositioned war reserves. In addition, will procure for
FMF SASSY USING UNIT PROCEDURES Echelon Codes Code Echelon Acquiring Stock Remarks any Marine Corps unit through normal sources. unable to obtain
b. DSSC - Manages those type items previously defined for support of base .. activities and tenant FMF units. Source of supply is local procurement.
c. SMU M a n a g e s those type items previously defined for support of operating forces of the FMF. Source of supply is local procurement.
- -
d. Marine Corps Reserve Units, Posts, and through local S t a t i o n s - Acquire procurement, inter-service support agreement or DSSC/SMU when available. DSSC/ SMU Non-Standard. Non-Stocked Decontrolled for local procurement. No known sys tern requirement exist. a. DSSC - Manages those type items previously defined for support of base -activities and tenant FMF units. Source of supply is local procurement. b. SMU M a n a g e s those type items previously defined for support of operating forces of the FMF. Source of supply is local procurement. c. Marine Corps Reserve Units, Posts, and S t a t i o n s - Acquire through local procurement, inter-service support agreement or DSSC/SMU when available. MCLB, Albany/S~U Weapons System Oriented Consumable Items assigned to another service/agency for integrated materiel management and have not been decontrolled by the IMM. a. M C L B , A l b a n y - Procures p r o v i s i o n i n g and prepositioned reserves. for war
b. - - Manages echelon code 6 items for SMU support of operating forces of the FMF. Source of supply is the designated IMM.
FMF SASSY USING UNIT PROCEDURES Echelon Codes Code Echelon Acquiring Stock Remarks
z . Marine Corps Reserve Units, Posts, and Stations - Acquire echelon code 6 items through local SXU when available, otherwise source of supply is the designated IMM.
No longer utilized MCLB, Albany/SMU Weapons System Oriented Consumable Items Assigned to the Marine Corps for Integrated Materiel Management ( IMM) and managed on a complex (~ast/West)basis. a. MCLB, Albany - Centrally manages echelon code 8 items on a complex (East/West) basis for all users, including other DoD services/agencies, to include requirements dtermination, procurement, budgeting, receipt control, storage, and issue. b. - - Manages echelon code 8 items for SMU support of operating forces of the EMF. Source of supply is MCLB, Albany (MPB). c. Marine C o r ~ sReserve Units. Posts. and Stations - ~ c q u i r e echelon code 8 items through local SMU when available, otherwise source of supply is MCLB, ~ l b a n ~ - ( ~ ~ ~ ) .
MCLB, Albany/SMU
W e a ~ o n s Svstem Oriented Consumable Items Assigned to the Marine Corps for Integrated Materiel Management (IMM) and managed on a system-wide basis. a. MCLB, Albany - Centrally manages echelon code 9 items on a system-wide basis for all users, including other DoD services/agencies, to include requirements dtermination, procurement, budgeting, receipt control, storage, and issue. b. - - Manages echelon code 9 items for SMU support of operating forces of the FMF. Source of supply is MCLB, Albany (MPB). c. Marine Corps Reserve Units, Posts, and Stations - Acquire echelon code 9 items through local SMU when available, otherwise source of supply is MCLB, Albany (MPB).
FMF SASSY USING UNIT PROCEDURES MANAGEMENT VALUE FACTOR (MVF)

1. Number of Characters. One 2. Tvue of Character. Alpha
3. Explanation. The management value factor code is a code assigned to an item, based on a combination of replenishment demand and dollar value criteria. It is designed to assist analysts in management review decisions as relates to fast-moving, high-usage items. It may also assist in identifying potential excess items or items to be purged from the records due to inactivity.
CODE
CUMULATIVE MVF % 1-10 Top 10%.
J
K
9 1-100 Bottom 10%. All SACS2 and 3 items. Item with requirement code first digit = 1 and locally assigned to items which require special review - but distort the A through J ratings.
NOTE: Items assigned MVF Code A are those that have the top 10% dollar value investment. MVF Code B items are in the top 11 to 20 percent of items. Those items with the MVF Code J will normally be those items for which no movement is recorded or are of low value.
FMF SASSY USING UNIT PROCEDURES MATERIEL IDENTIFICATION CODES (MIC)

2. T w e of Character. Alpha/numeric
3. Ex~lanation.The materiel identification code is assigned by the MCLB, Albany to all items of supply for management purpose to:
a. Indicate the method of accounting, and degree and type of control to be maintained under SASSY. b. Identify materiel by specific purpose, type, or classification for the War Reserve Subsystem.
CODE
All
EXPLANATION End item Consumable Repair Parts (Recoverability Code C or Z) Type I1 As Required Items Dry Cell Batter.ies Modification Kits Field Fortification Materiel General Articles, Type I11 Petroleum, Oils and Lubricants Individual Clothing Cold Weather Clothing and Equipment Reserved Lumber Medical Equipment & Supplies (Class VIII) Special Managed Items Ancillary Items/SL-3 Components Arctic Materiel Supply System Responsibility Items (SSRI) & Collateral Material (CM) Combat rations
BY
ell
DL/
El/
Fill G1/ Hll Ill JY
K1/
L1/
MY
Nl/
ol/
p1/
QY
R
CH 4 31 MAY 1990
Maintenance Float Secondary Depot Reparables (Recoverability Code D or L) Maintenance Float Secondary Non-Depot Reparables (Recoverability Code 0,F, or H) Organizational Clothing and Individual Equipment Chemical Warfare Items Preservation, Packaging, and Packing Materiel Reserved Jungle Items Desert Materiel Used only in Subsystem 11 of the MUMMS.
CH4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES MEDIA AND STATUS CODES (M&S) 1. Number of Characters. One
2. T w e of Characters. Alphdnumeric
3. Explanation. The media and status code indicates preference as to the recipient of status and means of transmission. The Media & Status codes apply to all requisitions, regardless of the issue priority designators assigned. On requisitions to a supply source, the SASSY Management Unit will indicate the Media & Status code for use by the source.
CODE 0
EXPLANATION No status to requisitioner or supplementary address. 100 percent supply status and shipment status by data pattern (AUTODIN) to the activity designated by a significant entry in rp 54 Reserved Exception supply status to requisitioner in rp 30-35 by data pattern (AUTODIN) Exception supply status to requisitioner in rp 30-35 by readable document (mailed) Exception su ply status to supplementary address in rp 45-50 by data pattern (AUT~DIN~' Exception supply status to supplementary address in rp 45-50 by readable document (mailed)
6.7
Reserved 100 percent supply status and shipment status to activity indicated in rp 54 by data pattern (AUTODIN). Do not provide status to any other status elieible recipient under any other circumstances. (For use only by SICAs on transactions for nonconsumable items)
Not used 100 percent supply status and shipment status to requisitioner on GSA Form 10050 100 percent supply status to requisitioner in rp 30-35 by data pattern (AUTODIN) 100 percent supply status to requisitioner in rp 30-35 by mail 100 percent supply status to supplementary address in rp 45-50 by data pattern (AUTODIN)
A
B
100 percent supply status to supplementary address in rp 45-50 by readable document (ma~led)
CH 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES MEDIA AND STATUS CODES (M&S) (cont'd) CODE F EXPLANATION 100 percent supply status and shipment status to requisitioner and supplementary address by data pattern (AUTODIN) 100 percent supply status and shipment status to requisitioner and supplementary address on GSA Form 10050 100 percent supply status and shipment status to supplementary address on GSA Form 10050 Not used Exception supply status and shipment status to requisitioner on GSA Form 10050. Exception supply status and shipment status to requisitioner in rp 30-35 by data pattern (AUTODIN) Exception supply status and shipment status to requisitioner by readable document (mailed) Exception suppl status and shipment status to supplementary address in rp 45-50 by data pattern ('AUTODIN) Exception supply status and shipment status to supplementary address by readable document (mailed) Not used Exception supply status and shipment status to requisitioner and supplementary address on GSA Form 10050 Exception supply status and shipment status to supplementary address on GSA Form 10050 Reserved 100 percent supply status and shipment status to requisitioner in rp 30-35 by data pattern (AUTODIN) 100 percent supply status and shipment status to requisitioner in rp 30-35 by readable document (mailed) 100 percent supply status and shipment status to supplementary address in rp 45-50 by data pattern (AUTODIN) 100 percent supply status and shipment status to supplementary address in rp 45-50 by readable document (mailed) Reserved
C H 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES MEDIA AND STATUS CODES !M&S) (cont'd) CODE EXPLANATION No status to requisitioner or sup lementary address. Exception supply status and shipment status by data pattern [AUTODIN) to the activity designated by a significant entry in rp 54 Exception supply status and shipment status to requisitioner and supplementary address by data pattern (AUTODIN)
The following table is provided for easy reference. M&S codes for FT- series DI codes are not included.
100% Supply Status Plus Shipment Stat
100% Sup Exception Status Supplv Status
Exception Status Plus Shipment Stat
To T o requisitioner by AUTODIN (data pattern) To requisitioner by readable document (mailed) To supplementa address by AUT DIN (data pattern)
T o supplementary address by readable document (mailed) To distribution code by AUTODIN (data pattern) (data pattern) To requisitioner by mail (GSA Form 10050) T o supplementary address by mail (GSA Form 10050) T o requisitioner and supplementary address by AUTODIN T o requisitioner and supplementary address by mail (GSA Form 10050)
8_l/
J l
Do not provide status to any other status eligible recipient under any other circumstances. (For use by SICA on transactions for nonconsumable items) CH 4 3 1 MAY 1990 4-4-102
FMF SASSY USING UNIT PROCEDURES MEDIA AND STATUS CODE (M&S) (cont'd) STATUS. Regardless of recipient M&S code or media of submissi:)n, service units will furnish status in following instances: a. Establishment of a back order b. Release of a back order c. Cancellation of a back order d. Pass of a requisition e. Rejection of a requisition f. Cancellation of a requisition
g. Warehouse denial
h. Partial actions i. Direct issue on a requisition
j. In response to follow-ups and cancellations
CODE C L 3
STATUS TO/BY Requisitioner by readable document (mailed)
T
B
Requisitioner by AUTODIN (data pattern)
z
E
Requisitioner and supplementary address by AUTODTN Supplementary address by readable document (mailed)
N
D M
4
Supplementary address by AUTODIN (data pattern)
Requisitioner and supplementary address by mail (GSA Form 10050)
CH 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES MEMORANDUM RECEIPT INDICATOR CODE (MRIC)
1. Number of Characters. One 2. Type of Character. Numeric
3. Explanation. The memorandum receipt indicator codes are assigned to the using units allowance record for selected allowance items file. They are assigned to the record by the using unit via a Y A W R U transaction which defines which part of the MAWCMRs the item is to appear. CODE EXPLANATION Item will appear in part 1 to the MAWCMR. This is type 1 items as listed in the table of authorized materiel. Item will appear in part 2 to the MAUCMR. This is type 2 items as listed in the table of authorized materiel. 3-9 These codes are assigned at the discretion of the unit Supply Officer for internal, non-FMF accounting. These codes are used primarily by Base Property Control Accounts for garrison property accounting. This code is used for maintaining publications on the Reporting Unit Allowance File (for future use only).
CH 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES MIMMS JOB STATUS CODES

1. Number of Characters. Two
2. Type of Character. Numeric
3. Ex~lanation.These codes are used in MIMMS to describe the current status of equipment undeigoing repair. These codes will be inducted into SASSY for secondary reparable items via a supply status transaction produced by MIMMS. This status will only be produced for items stocked by the supporting Reparable Issue Point (formerly maintenance float).
4. The Job Status Codes are as follows:
CODE 00 01 02 03 04 10
ABBREVIATION AWTG INS FINL INS INS PRGS INS COMP INV PRGS RPR RETN
DESCRIPTION Job is awaiting initial inspection to determine required repairs. Job is undergoing final inspection upon completion of all repairs, and equipment records are being completed. Job is undergoing initial inspection to determine extent of repairs and/or parts required. Inspection is completed, and the E R O will be closed in the FMSS. Investigation is in progress. Equipment has not been released for repair due to legal investigation for liability. Repair action is completed. Equipment is in the hands of the responsible unit, awaiting MIMMS/SASSY transactions to process prior to the E R O being closed in the FMSS. Generated internally in conjunction with IMA Job Status Code 13. Repair is in progress. This code indicates the job is actually being worked on in the shop or that other action, as indicated by the Job Indicator Code, is in progress. Repair action or other action, as indicated by the Job Identification Code, is completed, and equipment is awaiting pickup. When this code is input at the intermediate maintenance level, it will generate Job Status Code 11, (pick up higher echelon (PCKP HECH)) on the Owner's DPR. All maintenance action has been completed and/or equipment has been picked up by the responsible unit. E R O is awaiting test equipment to repair, inspect, test, or calibrate equipment.
11
PCKP HECH RPR PRGS
12
13
RPR COMP
J O B CLOS S H T TEST
C H 4 31 MAY 1990

MIMMS JOB STATUS CODES (cont'd) CODE
24
ABBREVIATION UNIT RCL
DESCRIPTION The ERO is at a supporting maintenance activity and is in a short part status with parts on requisition. The equipment has been returned by the supporting maintenance activity to the owning unit at the request of the owning unit Commander, subject to recall by the supporting maintenance activity for completion of work upon receipt of parts. Short parts. Parts required to repair the item have been determined and are on requisition or being procured from other sources. Job is being held pending receipt of required parts. Short space. Job is pending scheduling into shop for repair. This code indicates that no parts are required or that all required parts have been received but repairs have not be n due to the shortage of working space (bay, bench space, etc$ Short technicians. This code will be used when, due to a shortage of technicians (mechanics), the nature of repairs required has not been determined; or repairs required have not been determined; or repairs required have been determined, but trained personnel are not available to complete the work. Aboard ship, embarked, unable to perform maintenance until in port, all parts required have been received. Awaiting evacuation to higher echelon. Unable to evacuate due to lack of transportation (i.e., at sea, in port without transportation facilities, etc.). Item being processed for WIR/LUP action. (For IMA use only.) Disposition instructions received. Dispose of the item or return it to Depot or Manufacturer. Disposition instructions received. Retain and repair item. Recoverable Item Report submitted; item is being held at the maintenance activity awaiting disposition Equipment evacuated to the next higher echelon of maintenance for completion of repairs, modificat~ons, calibration, or lack of supply support. Item is being processed under the provisions of the current edition of MCO P4400.82 at fourth echelon. Short funds. This code will be used when, due to a 3.-ortage of funds, repair parts or labor costs cannot be obligated to complete repairs.
SHT PART
SHT SPAC
SHT TECH
ABD SHIP AWTG EVC
PEND WASH DIS DISP
DIS RPR
WIR SUB EVC HECH
EVC WASH SHT FUND
CH 4 31 MAY 1990

MIMMS JOB STATUS CODES (cont'd) CODE
41
45
ABBREVIATION ITRS REP AWTG EQUIP
DESCRIPTION Intershop repair. This code will be used when an intershop ERO is used. Equipment not available due to command (mission) commitment.
48
COMP EVAC
Component evacuated to the next higher echelon of rnaintenance for completion of repairs, modifications, calibration, or lack of supply support.
CH 4 3 1 MAY 1990
4-4-104c/(4-4-104d Blank)

MODE OF SHIPMENT CODES [MODE)
2. T w e of Character. Alphanumeric
3. Exwlanation. The mode of shipment code identifies the method of shipment within segments of the transportation pipeline. This code is contained in rp 77 of the shipment status document.
CODE
A
DESCRIPTION Motor, truckload Motor, less than truckload Van (unpacked, uncrated personal, and/or Government Property) Driveway, truckaway, towaway Busline Military Airlift Command (MAC) Channel and Special Assignment Airlift Mission Surface, parcel post Air, parcel post Government truck, for shipment outside local delivery area Air - Small package carrier Rail, carload Rail, less than carload Surface - Freight forwarder LOGAIR Organic military air (including aircraft of foreign governments) Through Government Bill of Lading (GBL) Commercial air freight including regular and expedited service (provided by major airlines), air charter, and air taxi European Distribution System/Pacific Distribution System Scheduled truck service (applies to contract carriage, guaranteed traffic routings and/or scheduled service) Air freight forwarder
B C
D E
F
I
J
K
L M
N
0 P
Q
R
S
T
CH 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES MODE OF SHIPMENT CODES (MODE)!cont'd) CODE DESCRIPTION QUICKTRANS SEAVAN Water, river, lake, coastal (commercial) Bearer, walk-thru (customer pickup of materiel) Military intratheater airlift service Military Sealift Command (MSC); (controlled/contract/arranged space) Government watercraft, barge or lighter Roll on roll off (RORO) service Armed Forces Courier Service (ARFCOS) Surface - Small Package Carrier Military Official Mail (MOM) Express mail Pipeline Local delivery by Government or commercial truck including on base transfers and deliveries between air, water, or motor terminals, and adjacent activities. Local delivery areas are identified in commercial carriers' tariffs which are filed and approved by regulatory authorities.
CH 4 31 MAY 1990

1.
2.
Number of c h a r a c t e r s . Type of c h a r a c t e r s .
Thirteen. Alphanumeric.
3. Explanation. The N N c o n s i s t s of 13 d i g i t s and w i l l be used i n a l l U.S. S M a t e r i a l Management f u n c t i o n s . I t w i l l c o n s i s t of a f o u r d i g i t N a t i o n a l Stock c l a s s , NSC, and n i n e d i g i t N a t i o n a l I.tem 1 - d e n t i f i c a t i o n umber, N I I N .
Nonsvstem Item I n d i c a t o r (NSI) Number of C h a r a c t e r s . One. Alphanumeric.
2.
Type of C h a r a c t e r .
3 . E x p l a n a t i o n . T h i s c o d e i s r e s i d e n t on t h e m a s t e r h e a d e r r e c o r d and i n d i c a t e s t h a t t h e s t o c k number on t h e r e c o r d i s a l s o r e s i d e n t on t h e nonsystem i t e m record.

Lndicator Blank Explanation NSN not r e s i d e n t i n Nonsystem Item F i l e (NSLF). N N i s r e s i d e n t on Nonsystem Item F i l e S g i v e n a l o c a l l y a s s i g n e d NSN. (NSIF) and h a s been
R e s i d e n t on Master Header I n f o r m a t i o n F i l e (&IF) and - i s a S v a l i d 13 d i g i t Department of Defense '(DOD)N N t h a t t h e Marine Corps i s n o t a r e g i s t e r e d u s e r .
R e s i d e n t on Master Header I n f o r m a t i o n F i l e (MHIF) and m i g r a t e d MCLB, from i n d i c a t o r 2 t o 3 d u r i n g mc~nrhly f i e l d change. Albany h a s been a d v i s e d t o r e g i s t e r t h e Marine Corps a s a user.
CH 2
18 DEC 1985

Operation Codes (OC) 1. Number of Characters. Type of Characters. Two. Alpha/numeric.
2.
Explanation. To assign conditions to an item which must be considered during the processing of requisitions and receipts. The primary operation prescribes the level of assets at which special action may be required or specifies conditions in transact ions which may require special act ion. The secondary operat ion code identifies the action to be taken when the conditions delineated by the primary operation code are met. Operation codes are maintained on prime or bachelor items only. a. Primary Operation Codes CODE
3.
A- Z
Day level in 5-day increments, based on demand computation. Computation is the same for these codes as requirement codes.
1
2
ROP
Fixed Leve 1. All assets.
Reserved for future assignment Zero on hand.
7
b.
CC 31 is numeric (transaction).
Secondary Operation Codes Take action. No ESSR on reqns or receipts. Take action. ESSR on reqns, no ESSR on receipts. A Take action. No ESSR on reqns. ESSR receipts. Take action. ESSR both reqns and receipts.
Act ion Pass regardless Normal/no hot item back order. Reject.
/
S
Normal. Do not issue from another GA.
O p e r a t i o n Codes (OC) ( c o n t ' d ) Take a c t i o n . N ESSK on o reqns or receipts. Take a c t i o n . ESSR on r e q n s , no ESSR on receipts.
E
Take a c t i o n . N ESSR on o r e q n s . ESSR receipts.

N
Take a c t ion. ESSR b o t h r e q n s and receipts.

V W
Act i o n Back o r d e r . Normal
5
6
Normal, no issue. Back o r d e r . Normal. Normal, no issue.
5
6
E F
V W
? a s s i n g C o n t r o l Code
1.
Number of C h a r a c t e r s . Type of C h a r a c t e r .
One.
Alphanumeric a l p h a n u m e r i c code used
2.
3 . Explanat i o n . A single digit demands t o be p a s s e d .
t o s p e c i f y add i t i o n a l
DIC -
CODE -
Card Column
Remarks P a s s i f funds a v a i l a b l e .
68
1 A0 AT-,
67
P a s s i f funds a v a i l a b l e .
A3-,
68
Pass r e g a r d l e s s of f u n d s .
AM_,
a n d BOZO , ZM a n d ZT
-, -.
Pass r e g a r d l e s s of funds.
A0-, A 3-, A , AM_, T
DO N T PASS. O
and BO-
ZO , ZM a n d ZT -
-,
DO NOT PASS.

P h r a s e Codes (PC)
1.
he.
2.
Alphanumeric.
3. Explanation. A s e r i e s o f codes used t o d e n o t e changes a n d / o r r e l a t i o n s h i p s between NSNs , e . g . , a c r o s s - r e f e r e n c e from outmoded or nonstandard s t o c k numbers t o c u r r e n t o r p r e f e r r e d s t o c k numbers. The f o l l o w i n g i s a l i s t of a p p l i c a b l e p h r a s e codes and e x p l a n a t i o n s :
Code A
Term C o n s o l i d a t e With (NSN)
Explanation Ltem c a n c e l l e d p r e f e r r e d NSN. change. and c o n s o l i d a t e d with (NOTE: I n c l u d e s FSC
Cancel led--Rspl aced by N N S
N N was a s s i g n e d t o more t h a n one i t e m of S s u p p l y i n e r r o r and h a s been changed t o t h e p r e f e r r e d NSN. Item N N was a s s i g n e d t o more t h a n one S i t e m of s u p p l y i n e r r o r and h a s been changed t o t h e p r e f e r r e d NSN. Item i s r e p l a c e d by t h e i n t e r c h a n g e a b l e p r e f e r r e d item. Must b e u s e d i n combination with P h r a s e Code G u n t i l nonpreferred s t o c k i s exhausted. Item h a s been r e p l a c e d . I s s u e and use (NOTE: This u n t i l exhausted/deleted. code i n d i c a t e s a one-way s u b s t i t u t i o n . ) Item i s t h e replacement f o r and i n t e r c h a n g e a b l e with t h e n o n - p r e f e r r e d i t e m of s u p p l y which w i l l be i s s u e d u n t i l e x h a u s e d l d e l e t e d . R e l a t e d t o P h r a s e Code F. Item i s an a u t h o r i z e d a n o t h e r i t e m of s u p p l y . substitute for
Change t o NSN
Replaced b y N N S
When Exhaused Use (NSN)
Use (NSN) U n t i l Exhausted
S u i t a b l e S u b s t i t u t e (NSN)
I n t e r c h a n g e a b l e With (NSN)
Standard i t e m c o m p l e t e l y i n t e r c h a n g e a b l e w i t h a n o t h e r s t a n d a r d item. Preferred i t e m r e l a t i o n s h i p is n o t i m p l i e d . This p h r a s e code w i l l be used t o c l a r i f y n o n d e f i n i t i v e u n i t s of i s s u e . Ltem no l o n g e r a u t h o r i z e d f o r i s s u e . Replaced by a c u r r e n t i t e m of s u p p l y .
Unit of I s s u e C o n t a i n s
Superseded by (NSN)
CH 2 18 DEC 1985
FMF SASSY USING UNIT PROCEDURES Phrase Codes (cont 'dl Code Term Explanation Dispose of materiel subsequently received. on hand or
M
N
Breakdown in (NSN'S) Total Disposal
Item is no longer stocked as an assembly. Support will be provided by components. Item is no longer required item of supply Stock is disposed of in accordnace with current instructions. Item no longer stocked as an individual item of supply, assortment, or kit. Item is no longer stocked. Fabricate Assemble from Components listed in techpica1 document or from component (NSN)
Use Assembly, Assortment Fabricate or Assemble (NSN/Technical Document)
Refer to Technical Document
Item requires special handling. Refer to referenced document Item is collectiontype which is not normally stocked in quantity. It is normally assembled for initial i s s u e ; or w h e n unusual circumstances require replacement of initial issue, replenishment is normally accomplished by requisition of individual components "Refer to" document provides specific guidance regarding requisitioning of components.
Stock as (NSN ( ) s)
Item is cataloged for authorization and procurement purposes. Itern(s) procured or in stock islare identified to specific NSN(S). Item has been condemned, and its use is prohibited. Item is to be discontinued without replacement. Stocks on hand will be Service used until exhausted. (NOTE : generation of this code may be the result of an LMM generated logistic m a n a g e m e n t c h a n g e (DMM) a n d / o r cancellation without replacement (DMS).
Condemned Discontinued Without Replacement--Serviceissued Generated Only

Phrase Codes (cont 'dl Code Term Equivalent to (NSN's) Item has physical and performance characteristics identical to another item of supply. These items differ only in unit, quantity, and/or unit of issue. Indicates that a FSC code number change has occurred to the NIIN and the former FSC is reflected in the related data field of the segment H record. Item is to be discontinued and replaced. Stocks will be issued until exhausted. To be used internally only as a reversal of Phrase Code Z updating purposes. To be used internally only as a reversal of Phrase Code D for updating purposes. To be used internally only as a reversal of Phrase Code H for updating purposes. To be used internally only as a reversal of Phrase Code S for updating purposes. Item NSN will be used to maintain and requisition stock when consolidated with cancelled NSN. Related to Phrase Code A . Item NSN is item of supply to be issued in lieu of an unauthorized item. Relates to Phrase Code L. Item NSN is replacement for condemned item which is prohibited for use. Related to Phrase Code T. Item NSN is replacement for a item of supply which will be issued until exhausted/deleted. Related to Phrase Code F when one-way substitutability is implied. (This code is assigned locally from field change data.)
Formerly FSC
Discontinued--Use NSN Reversal of Phrase Code Z Reversal of Phrase Code D Reversal of Phrase Code H Reversal of Phrase Code S Consolidate From NSN
Superseded From NSN
Replaces Condemned NSN
Replacement (NSN) for nonpreferred Exhaust Item
CH 2 18 DEC 1985
F W SASSY USING UNIT PROCEDURES

Phrase Codes (cont'd) Code 8
Term Component N S N s Are
Explanation Item NSNs represent items required to f a b r i c a t e / a s s e m b l e item w h i c h i s n o longer stocked. Related to Phrase Code
Q
9
Assembly, Assortment, or Kit NSN Is Items represent components required to fabricate or assemble. Related to Phrase Code P.
CH 2
18 DEC 1985

NOTES
CH2
18 DEC 1985
FMF SASSY USING UNIT PROCEDURES CONTROLLED INVENTORY ITEM CODESICLASSIFIED ITEMS CODEL SENSITIVE ITEMS CODEPILFERAGE CODE
2. Type of Character. Alpha/Numeric
3. Explanation. A table of codes indicating the security classification and/or security risk or pilferage controls for storage and transportation of DoD assets. a. CLASSIFIED ITEMS CODE: A code indicating the materiel requires protection in the interest of natural security in accordance with the provisions of DoD 5200.1-R, Information Security Program. CODE A EXPLANATION Confidential Confidential Confidential Confidential Secret Top secret Secret Secret Top secret Top secret Cryptologic Cryptologic Cryptologic Formerly restricted data Restricted data Formerly restricted data Restricted data Formerly restricted data Restricted data
B
C
D
E
F
G H
K L
0
Item contains naval nuclear propulsion information; disposal and access limitations are identified in NAVSEAINST (3511.2. Store and handle in a manner which will preclude unauthorized access to this materiel. Secret Top secret Unclassified Item displays sensitive information. Prior to disposal, all name plates, label plates, meter face plates, tags, stickers, documents or markings, which relate item to weapons systemlend item application, must be removed and destroyed.
T
U
CH 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES CONTROLLED INVENTORY ITEM CODESICLASSIFIED ITEMS CODE1 SENSITIVE ITEMS CODE/PILFERAGE CODE {cont'd) CODE EXPLANATION This code identifies an item as a Controlled Cryptographic Item (CCI). CCI is described as secure telecommunications or information handling equipment, associated cryptographic component, or other hardware item which performs a critical COMSEC function. Items so designated are unclassified but controlled, and will bear the designation "Controlled Cryptographic Item" or "CCI."
b. SENSITIVE ITEMS CODE. Materiel which requires a high degree of protection and control due to statutory requirements or regulations, such as narcotics and drug abuse items; precious metals; items which are of high value, highly technical or of a hazardous nature; and small arms, ammunition, explosives and demolition materiel.
1
Highest Sensitivity
(Category I)
Nonnuclear missiles and rockets in a ready to-fire configuration (e.g., Redeye, Stinger, Dragon, LAW, Viper) and explosive rounds for nonnuclear missiles and rockets. This category also applies in situations where the launcher (tube) and the explosive rounds, though not in a ready-to-fire configuration, are jointly stored or transported. Arms, Ammunition, and Explosives. Arms, Ammunition, and Explosives. Arms, Ammunition, and Explosives. Arms, Ammunition, and Explosives with a physical security classification of Secret. Arms, Ammunition, and Explosives with a physical security classification of Confidential. Arms, Ammunition, and Explosives with a physical security classification of Confidential.
High Sensitivity Moderate Sensitivity Low Sensitivity Highest Sensitivity
(Category 11) (Category 111) (Category IV) (Category I)
3
4
5
Highest Sensitivity
(Category I)
High Sensitivity
(Category 11)
A drug or other controlled substance designated as a Schedule 111, IV, or V item, in accordance with the Controlled Substance Act of 1970. Other sensitive items requiring limited access storage. Precious Metals, a drug or other controlled substance designated as a Schedule I or I1 item, in accordance with the Controlled Substance Act of 1970. Other selected sensitive items requiring storage in a vault or safe.
NOTE: Items coded 5,6, or 8 will be stored and transported in accordance with the provisions of DoD 5100.76-M or DoD 5200.1-R, Information Security Program, whichever is more stringent.
CH 4 31 MAY 1990
4-4-1 16

c. PILFERAGE CODE: A code indicating the materiel has a ready resale value or civilian application for personal po.csession and, therefore, is especially subject to theft. CODE
EXPLANATION
Pilferage - Pilferage controls may be designated by the coding activity to items coded U (Unclassified) by recording the item to J.
Coding activities may further categorize pilferage items by using the following codes:
I
M
N P V W
Aircraft engine equipment and parts Handtools and shop equipment Firearms Ammunition and explosives Individual clothing and equipment Office machines Photographic equipment and supplies
X Y Z
Communications/electronic equipment and parts

Vehicular equipment and parts
CH 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES PRECIOUS METALS INDICATOR CODE (PMIC)
2. T-we of Character. AlphaINumeric

3. Source. DIDS Total Item Record (TIR)
4. Explanation. Identifies materiel items that contain precious metals and the content value of the
metal. Aids the DPDO to identify precious metal bearing items at the time such materiel is turned in for disposal. The code is reflected on the MHIF.
CODE
A
TYPE O F PRECIOUS METAL No known precious metal
CONTENT VALUE None
Item is known to contain precious metal(s) but the amount(s) are not known Presence or absence of Precious Metals varies between items of production for the same item of supply
Silver Silver Gold Gold Platinum Platinum Palladium Palladium Iridium Iridium Rhodium Rhodium Osmium Osmium Ruthenium
Equals 15 grams or more Less than 15 grams Equals 10 grams or more Less than 10 grams
E
F
G
H
I J K
Equals 10 grams or more

Less than 10 grams Equals 5 grams or more Less than 5 grams Equals 20 grams or more Less than 20 grams Equals 15 grams or more Less than 15 grams Equals 10 grams or more Less than 10 grams Equals 10 grams or more
CH 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES PRECIOUS METALS INDICATOR CODE (PMIC) (cont'd)
CODE
S
TYPE OF PRECIOUS METAL Ruthenium Silver-Gold Silver-Gold Silver-Platinum Family (See note) Silver-Platinum Family (See note) Silver-Gold-Platinum Family (See note) Silver-Gold-Platinum Family (See note) Gold-Platinum Family (See note) Gold-Platinum Family (See note)
CONTENT VALUE Less than 10 grams Combination equals 15 grams or more Combination contains less than 15 grams Combination equals 15 grams or more Combination contains less than 15 grams Combination equals 15 grams or more Combination contains less than 15 grams Combination equals 10 grams or more Combination contains less than 10 grams
u v
W
X Y
z
2
Determination of Precious Metal Content is uneconomical Platinum family includes platinum, palladium, iridium, rhodium, osmium, ruthenium.
NOTE:
CH 4 3 1 MAY 1990
4-4-1 16c/(4-4-116d Blank)
FMF SASSY USING UNIT PROCEDURES Priority Designator Codes (PRI)
1.
Two.
Numeric.
3. Explanation. Priority designator codes indicate to the supplier the urgency of the materiel requirements for the requisitioner. These codes are assigned by the requisitioner and by the SMU for operating stock buys.
Code 01 -/-/ 2 3 Explanation Required for organization in combat. Key item without which the organization cannot perform its mission. Requires round-the-clock supply action on 7-day-week basis. Issue performance standard is 24 hours. Requires premium transportation. Fastest means of communication is authorized
0 2 -/-1 2 3
Required for FMF overseas and FMF CONUS forces being maintained in a state of combat readiness for immediate (within 2 4 hours) employment or deployment. Key item without which the organization cannot perform its mission. Requires round-the-clock supply action on 7-day-week basis. Tssue performance standard is 24 hours. Requires premium transportation. Fastest means of communication is authorized. Medical or disaster supplies to prolong life (critical injury, fatal disease, or calamity) or for controlling civil disturbances, disorders or rioting. May be assigned by any type organization, regardless of activity designator. Requires round-the-clock supply action on J 7-day-week basis. Issue performance standard is 2 4 hours. Requires premium transportation. Fastest means of communication is authorized.
03
0 3 2 /-/ 3
Required by FMF in and outside CONUS, not included under F/AD 11. Key item without which the organization cannot perform its mission. Requires round-the-clock supply action on 7-day-week basis. Issue performance standard is 24 hours. Requires premium transportation. Fastest means of communication authorized. Required for organization in combat; a key item, the lack of which impairs performance of miss ion. Requires premium transportation. Fastest means of communication authorized. Required for FMF overseas; an essential item, the lack of which impairs operational capability (combat readiness). Premium transportation normally required. Fastest means of communication authorized. Required for FMF in and outside CONUS, not included under F/AD.
04
A/
85 31
86
31
CH 2 18 DEC 1985
FMF SASSY USING UNIT PROCEDURES Priority Designator Codes ( P R I ) (con't) Code
06
Ex~lanat ion An essential item, the lack of which impairs operational capability (combat readiness). Premium transportation normally required for FMF in and outside CONUS, not included under FIAD TI. An essential item, the lack of which impairs operational capability (combat readiness). Premium transportation normally required. Fastest means of communication authorized.
11.
3 1
Used when requisitioning individual and organizational clothing required to provide a minimum of essential clothing in the event active duty military personnel are without the clothing required. Required for PMF supporting establishment or 4th Marine Division/Wing units; an essential item, the lack of which the organization cannot perform its mission. Premium transportation normally required. Fastest means of communication authorized. Required for Marine Corps Reserve organizations other than the 4th Marine Division/Wing units; a key item without which the organization cannot perform its mission. Premium transportation normally required. Fastest means of communication authorized. Required for FMF supporting establishment or 4th Marine Division/Wing units; a key item, the lack of which impairs performance of mission. Normally, communicate by mail or data transceiver. Required for Marine Corps Reserve organizations other than the 4th Marine DivisionIWing units; a key item, the lack of which impairs performance of mission. Normally, communicate by mail. Stock replenishment for organizations in combat. Most requisitions for organizations in combat should fall into this class. Service units have a performance standard of 12 days from date of receipt to date of turning shipment over to carrier. Normal transportation and communication. Stock replenishment for FMF overseas. Most requisitions for FMF overseas should fall into this class. Service units have a performance standard of 12 days from date of receipt to date of turning shipment over to carrier. Routine transportation and communication. Stock replenishment for FMF in and outside CONUS not included under F/AD 11. Most requisitions for FMF in CONUS should fall into this class. Service units have a performance standard of 12 days from date of receipt to date of turning shipment over to carrier. Routine transportation and communication. Stock replenishment for FMF supporting establishment or 4th Marine DivisionIWing units. Most requisitions for these organizations should fall into this class. Routine transportation and communication.

Priority Designator Codes (PRX) (con't) Code Explanation Stock replenishment for Marine Corps Reserve other than 4th Marine Divisionl~ing units and organizations with Activity Designator V. Most requisitions for these organizations should fa1 1 into this class. Pri rity system and its Routine transportation and communication. prescribed timeframes are not applicable. The required delivery date is too far In the future that it cannot be reasonably expressed in days. Will not be used for routine replenishment of stocks to meet authorized stockage objectives. Priority Des ignator 01-03 requis it ions for items causing primary weapons and equipment to be "Not Mission Capable Supply (NMCS)" will be prepared to contain code 999 in cc 62-64 in lieu of the RDD. NMCS is a condition which is considered to exist when "Equipment is Deadlined for Parts (EDP)," "Aircraft is Out of Commission for Parts (AOCP)," "Engine Out of Commission for Parts (EOCP) ," "Ships Capability Impaired for Parts (SCIP),I1 etc. Code 999 will be perpetuated on materiei release orders and DD Forms 1348-1. This procedure applies only to materiel being shipped to U.S. Forces overseas and to CONUS Forces alerted for depioyment within 30 days of the date of the requisition for materiel involved. (Not applicable to FMS or MAP Grant Aid requisitions.) When a requisit ioner desires to identify requisitions for continued a document and/or shipment processing during mass cancel ! t ion situations, a Document Modifier ( 9 1 Cod2 AM-) will be submitted with "555" in the RDD data field, cc 62-64. Requisitions containing or modified to contain "555" in the RDD data field, and containing PD 01-08 in cc 60-61 will receive processing precedence. Requisitions containing "555" in the RDD data field and PD 09-15 cc in cc 60-61 will be processed in accordance with the priority.
15
1 -/
2 -1
3 -1
P r o c e s s Sequence Codes (PRSC)
1.
2.
Two.
~l~halnurneric.
3. Explanation. T h i s code i s used t o d e s i g n a t e t h e o r d e r i n which t r a n s a c t i o n s w i l l be p r o c e s s e d d u r i n g t h e i n v e n t o r y u p d a t e subsystem.

Process Sequence Code
A1
Transaction Type ERO C a n c e l l a t i o n Report o f E x c e s s T r a n s a c t i o n (MRP) Cost C o d e I E r r o r Number Changes Report o f Excess R e r o u t i n g T r a n s a c t i o n (MRP) Freeze Transactions Unfreeze Transactions Locator Deletes ( S i n g l e Location) L o c a t o r Adds Demand T r a n s a c t i o n s Count Cards-In M a i n t e n a n c e F l o a t Allowance T r a n s a c t i o n Card Record Change T r a n s a c t i o n s Record Change T r a n s a c t i o n s Record Change T r a n s a c t i o n s Record Change T r a n s a c t i o n s Record Change T r a n s a c t i o n s Buy Review Buy Review Buy Review ~ e c e i p t s / P r e p o s i t i o n R e c e i p t Card Management R e d i s t r i b u t i o n
DIC -
zzc
FT E
YCF FTO ZZF
A1
A 2 A 2 A3 A 5
B1
zuz
YD L YLL
DHA
B2 C1 C4 C5 C6 C6
DKA
YCC
YAL
YGB
Y F M
C6
C6
C6
YMO
YUB
D0
GBF Z BE
D8
Dl D1 D2
ZBR
DWK Z2M/ Z2 F
FMF SASSY USING UNIT PROCEDURES Process Seauence Codes (PRSC) (cont'd) Process Sequence Code Status Transactions Management Status ~ransactions~~p) Shipment Status Shipment Status Direct Delivery Warehouse Control Cards Warehouse Control Transaction (MRP) Shipment Control Cards Shipment Control Transaction (MRP) Inventory Gain MRPF Outstanding Reduction Transaction (MRP) Report of Excess Cancellation Transaction (MRP) Receipts/Preposition Receipt Card Receipts/Preposition Receipt Card Purpose Transfer Issue Reversal Inventory Loss Reversals Receipts Reversals Receipts Reversals Demand Transfer Reversal Condition Transfers AF to AA Losses (Issue) Inventory Gain Reversals (Credit) Losses ZSR D8 Transact ion Type
DIC
YUM FTC D4
D6 DAD D7
d
D9
D4 D6
DHA
DAC
FMF SASSY USING UNIT PROCEDURES Process Seauence Codes (PRSC) (cont'd) Process Sequence Code Wa 1k-Through Walk-Through Back-Order Release Back-Order Reversal Credit Condition Transfers Other Than AF to 1IA Additional Demand Walk-Through Wa lk-Through Back-Order Obligation Unit Requisition Modifiers Combat Essentiality Report Transaction Unit Cancellation Buy Review for Money Value Reconciliation Rcsponse Requisition to Supply Source Requisition to Supply Source Requisition to General Account Regular Back Order Hot Item Back Order Redistribution Order Referral Order Computer-Created Redistribution Computer-Generated Internal Status Transaction Manua 1 Back-Order Re leases DGA
ran sac t ion

Tv~e
DLC -
z0D7DG6
DAC
QE-
zzz
FMF SASSY USLNG UNIT PROCEDURES Process Sequence Codes (PRSC) (cont'd) Process Sequence Code Provisioning Due Report of Excess Disposition Transaction (MRP) Cancellation Requests Requisition Modifiers Fo 1 lowups Cancellation Requests Management Followup Inquiries Buy Recommendations for Maintenance Float Washouts GMB
Transact ion Tv~e
DIC -

Procurement Instrument Identification Number (PIIN) 1. Number of Characters. Type of Character. Thirteen.
2.
Alpha/nurneric.
a. A 13-digit document number assigned to a procurement document (contract, purchase order, requisition, etc.) submitted to a supplier for direct delivery to a using unit covering the requirement of a requisition submitted by that using unit. In cases such as this, when the supply source must go external to the Marine Corps to furnish the using unit's requirements, the supply source assigns its own document number (PIIN) to the procurement instrument. b. This necessitates the using unit's establishment of a cross-reference file to cross-reference between the using unit's original requisition number and the supply source's procurement instrument number (PIIN), under which a1 1 subsequent status and shipment data will be received.
c. Under SASSY, the document cross-reference file and due and status file will contain the original using unit's document number and the supply source's PIIN. These files will be updated to show, and cross-reference, the PIIN only on receipt from the supply source of an AB document. All followups and correspondence concerning the document should reference the PIIN.
P r o j e c t Codes (PRoJ)
1.
Three.
3.
Explanat ion. a project code, if
a . The e n t r i e s i n Card Column 57-59 w i l l c o n t a i n a p p l i c a b l e ; o t h e r w i s e , t h i s f i e l d w i l l be l e f t b l a n k .
b . P r o j e c t c o d e s c o n t a i n e d i n r e q u i s i t i o n s w i l l always be p e r p e t u a t e d i n a l l r e l a t e d d o c u m e n t a t i o n and w i l l a p p e a r a s a p a r t of s h i p p i n g c o n t a i n e r m a r k i n g s .
c . P r o j e c t codes may be a s s i g n e d by t h e m i l i t a r y s e r v i c e s , i n c l u d i n g t h e U.S. C o a s t Guard; Department of Defense (DOD) a g e n c i e s ; G e n e r a l S e r v i c e s A d m i n i s t r a t i o n (GsA), f o r c i v i l a g e n c i e s ; and by t h e Defense Supply Agency (DSA) f o r t h e Department of D e f e n s e (DoD), o n l y f o r t h e p u r p o s e of i d e n t i f y i n g r e q u i s i t i o n s and r e l a t e d d o c u m e n t a t i o n , s h i p m e n t s , and t h e a c c u m u l a t i o n of i n t r a s e r v i c e c o s t d a t a related to: (1)
(2)
Special projects. Programs. Certain operations. E x e r c i s e s and maneuvers.
(3)
(4)
d . P r o j e c t codes do not p r o v i d e o r imply any p r i o r i t y o r p r e c e d e n c e f o r r e q u i s i t i o n processing o r supply d e c i s i o n s . P r o j e c t codes a r e n o t r e l a t e d t o p r i o r i t y i n any r e s p e c t ; and t h e s e c o d e s , when u s e d , d o n o t a l t e r o r o v e r r i d e t h e p r i o r i t y a s s i g n e d a r e q u i s i t i o n o r shipment. R e q u i s i t i o n s c o n t a i n i n g p r o j e c t codes and shipment r e l a t e d t h e r e t o w i l l be p r o c e s s e d s t r i c t l y i n a c c o r d a n c e w i t h t h e assigned p r i o r i t y designator. e . R e c o g n i t i o n of p r o j e c t codes by s u p p l i e r s i n a n o t h e r s e r v i c e / a g e n c y and t h e r e s u l t a n t s p e c i a l h a n d l i n g a f f o r d e d r e q u i s i t i o n s and s h i p m e n t s w i l l be l i m i t e d t o t h e following: ( 1 ) Shipment c o n s o l i d a t i o n f o r p r o j e c t m a t e r i e l i s l i m i t e d t o shipment u n i t s h a v i n g t h e same p r o j e c t code. P r o j e c t code s h i p m e n t s w i l l not be c o n s o l i d a t e d w i t h n o n p r o j e c t code s h i p m e n t s .
( 2 ) On s p e c i f i e d p r o j e c t s , i n e i t h e r p r o j e c t code c a t e g o r y B o r C , when a n u n c l a s s i f i e d p r o j e c t name h a s been p u b l i s h e d t o r e l a t e t o a p r o j e c t code, b o t h t h e p r o j e c t code and name w i l l be marked on t h e e x t e r i o r of shipment c o n t a i n e r s .
( 3 ) Shipment release/movement c o n t r o l . At t i m e o f p r o j e c t announcement, t h e i n i t i a t i n g s e r v i c e / a g e n c y w i l l p r o v i d e i n s t r u c t i o n s as t o t h e p r o c e d u r e s t o be f o l l o w e d f o r r e q u i s i t i o n s which must a r r i v e a t d e s t i n a t i o n s w i t h i n s p e c i f i e d t imeframes.
P r o i e c t Codes (PROJ) ( c o n t ' d ) ( 4 ) When r e q u i s i t i o n s t a t u s r e p o r t i n g i s r e q u i r e d t o d e s i g n a t e t h e s t a t u s o f a p r o j e c t , i t w i l l be s a t i s f i e d by t h e r e q u i s i t i o n i n g s e r v i c e . S p e c i a l s t a t u s r e p o r t s , when r e q u i r e d , w i l l be o b t a i n e d from an e l i g i b l e r e c i p i e n t of s t a t u s a s identified in requisitions. S p e c i a l s t a t u s r e p o r t s w i l l not be r e q u i r e d from interservice or interagency suppliers.
f . Marine Corps p r o j e c t c o d e s must be approved by t h e Commandant of t h e Marine Corps (Code LPS-4). I n d i v i d u a l commands may a s s i g n any p r o j e c t code, e x c e p t t h o s e shown h e r e i n , f o r i n t e r n a l u s e . I n t e r n a l l y a s s i g n e d p r o j e c t codes may not a p p e a r on any document passed t o a n o t h e r s e r v i c e , G e n e r a l S e r v i c e s Agency (GSA), o r t h e Marine Corps d i s t r i b u t i o n system.
g. The f o l l o w i n g s e r i e s a r e a s s i g n e d t o each s e r v i c e , a s i n d i c a t e d : (1) (2) ServiceIAgency. JCS. Assigned g r o u p i n g of c o d e s .
A l l codes i n t h e 9 s e r i e s .
( 3 ) Military Services/Agencies. Any p r o j e c t code, a l p h a o r numeric, o r c o m b i n a t i o n t h e r e o f , e x c e p t t h o s e r e s e r v e d f o r J o i n t Chief of S t a f f ( J C S ) . The s e r v i c e l a g e n c y code i n c a r d column 30 w i l l i d e n t i f y t h e a s s i g n i n g s e r v i c e i n i n s t a n c e s of o t h e r w i s e d u p l i c a t e c o d e s .
h . E s t a b l i s h e d p r o j e c t codes i n t h e Manual a r e l i s t e d h e r e i n . t h e columns is a s f o l l o w s :
E x p l a n a t i o n of
Co 1umn
Explanation Code a s s i g n e d by t h e s e r v i c e / a g e n c y from t h e b l o c k a l l o c a t e d under p r o v i s i o n i n g of t h i s Manua 1. The name a s s i g n e d t h e p r o j e c t , i f any, i n o r addit ion t o the code f o r easy identification. One o r more of t h e f o l l o w i n g codes w i l l be entered, as applicable:
A -.
U n c l a s s i f i e d Name Identifier
P r o j e c t Code
For intraservice perpetuate.
action
only--
B. C. -
S t e n c i l name o r i d e n t i f i e r . Controlled shipment--see directive r e f e r e n c e d i n t h e remarks column. Note -: Information r e l a t i v e to p r o j e c t s coded A o n l y w i l l n o t be documented beyond the assigning servicelagency.
P r o j e c t Codes (PROJ) ( c o n t ' d ) Co 1umn Title Service MonitorlCoordinator Explanat ion I d e n t i t y of t h e a c t i v i t y w i t h i n t h e s e r v i c e l a g e n c y which i s m o n i t o r i n g o r c o o r d i n a t i n g t h e project--DoDAAD code, i f a p p l i c a b l e . D a t e when s u p p l y s o u r c e w i l l commence r e q u i r e d a c t i o n r e l a t i v e t o t h e code. Date when the code will be d i s c o n t i n u e d i n u s e . When t h i s d a t e i s reached, requis i t ioners w i 1 L cancel unfilled requisitions and q u a n t i t i e s by document number i n accordance with MILSTRIP cancel l a t ion procedures. Unf i 1 l e d r e q u i s i t i o n s which a r e not c a n c e l l e d w i l l be p r o c e s e d f o r s u p p l y w i t h o u t t h e s p e c i a l h a n d l i n g s p e c i f i e d by p r o j e c t code. when a p p r o p r i a t e , p r o j e c t c o d e s and r e q u i s i t i o n s w i l l be cancelled prior t o published termination date. DSA Document submitted t o e s t a b i i s h i n g t h e p r o j e c t , and any necessary c l a r i f i c a t i o n not elsewhere provided.
Announcement
Termination Date
R e f e r e n c e and Remarks
i.
Block a s s i g n m e n t s of p r o j e c t c o d e s a r e a s f o l l o w s : the
( 1 ) H e a d q u a r t e r s Marine Corps (Code LPS-4). A l l codes beginning with numbers 1 , 2 , 3 , 5 , 6 and 7 and a l l t r i p l e a l p h a c o m b i n a t i o n s .
( 2 ) Marine Corps U n i t s L e s s t h e Commanding G e n e r a l , ~ a r i n ec o r p s L o g i s t i c s These c o d e s may be used i n a z Base. A l l c o d e s b e g i n n i n e . w i t h t h e number 4 . MILSTRLP/MILSTRAP t r a f f i c l o i d e n t i f y l o c a l p r o j e c t s and w i l l have no meaning t o t h e s y s t e m e x c e p t t o p e r p e t u a t e i n a1 1 01 lowing documentat i o n . Local commanders may e s t a b 1 i s h any p r o c e d u r e s deemed a p p r o p r i a t e . ( 3 ) Commanding G e n e r a l , Marine s p e c i f i c a l l y a s s i g n e d by DoD 4140.17-M (21, preceding. Corps L o g i s t i c s Base. A l l codes l e s s those c i t e d in paragraphs 3 . i . ( l ) not and
j. P r o j e c t c o d e s c u r r e n t l y i n use which do n o t conform t o t h e p r e c e d i n g r u l e s c o n t i n u e u n t i l t h e p u r p o s e of t h e i r a s s i g n m e n t no l o n g e r e x i s t s .
PCAM I d e n t i f i c a t i o n Code
1.
Number o f c h a r a c t e r s . Type of C h a r a c t e r .
One.
2.
Alpha.
3 . Explanation. A code t o t h e Supported A c t i v i t i e s I n f o r m a t i o n F i l e ( S A I F ) t h a t w i l l i d e n t i f y u s i n g u n i t s method of r e c e i v i n g c a r d o u t p u t .

Code Explanation When t h e Code i s l o a d e d , t h e u s i n g u n i t w i l l r e c e i v e punched c a r d s and a listing. When t h e code i s l o a d e d , t h e u s i n g units will receive t h e i r output t r a n s a c t i o n s on d i s k e t t e (A410051 and a p r i n t e d r e p o r t . When t h i s code i s l o a d e d , t h e u s i n g u n i t w i l l r e c e i v e a P r i n t e d Report On1y. $
lank
Same a s "D".
P u r ~ o s eCodes ( P )
1.
2.
One.
Alpha.
Explanation. A code used t o p r o v i d e t h e owner of m a t e r i e l w i t h a means of i d e n t i f y i n g t h e r e a s o n f o r which a n i n v e n t o r y b a l a n c e i s m a i n t a i n e d . The f o l l o w i n g purpose codes a r e u t i l i z e d i n SASSY t o d e n o t e t h e purpose f o r which t h e i t e m i s h e l d , b o t h w i t h i n t h e u s i n g u n i t s s u p p o r t e d b y SASSY and t h e onhand s t o c k s of t h e s e r v i c e u n i t : Purpose Code
3.
Explanation General. i s s u e . Authorized allowance s t o c k s . Mount o u t . I n i t i a l provisioning stocks.
A
C
D
CH 2
18 DEC 1985

Recoverability Codes (RC) 1.
2.
One.
Alpha.
3. Explanation. Recoverability codes are assigned to support items to indicate the disposition action on unserviceable items. The recoverability codes listed in the masterheader record should be utilized to determine the most current recoverability decision. The recoverability code is entered in the fifth position of the uniform Source Maintenance Recoverability (SMR) code format as follows:
Code Explanation Item requires special hand 1ing or condemnat ion procedures because of specific reasons, i.e., precious metal high-dollar value, critical material, or hazardous material. Refer to appropriate manuals/directives for specific instructions. Reparable i tem. return to depot. depot level. When beyond lower level repair capability, Condemnation and disposal not authorized below
Repairable item. When uneconomically repairable, condemn and dispose at the following level: third echelon--field. Repairable item. When uneconomically repairable, condemn and dispose at the following level: fourth echelon--field. Repairable item. Repair, condemnat ion, and disposal authorized below depot/specialized repair activity level. not
Repairable item. When uneconomically repairable, condemn and dispose at organizational level. Nonrepairable item. When unserviceable, condemn and dispose at the level indicated in column 3.
CH 2
18 DEC 1985
FMF SASSY USING UNIT PROCEDURES Recoverabilitv Item Proeram Indicator (RIPI) 1. 2. Number of Characters. Type of Character. One.
~l~hainumeric.
3. Explanation. An indicator placed in the master header record and allowance record to indicate the type of control and frequency of reporting for a recoverable item:
Code Definition 100% Reporting and Control Required HolderIMCLB Action a. Accountable organizations will report each transaction that is posted to item records and request disposition of excesses from the MCLB. b. Maintenance facilities will request disposition instruct ions from the MCLB if the item cannot be repaired locally. c. Disposition excesses. d. MCLB actions: is requested on all
(1) Reject all requisitions that will cause the parent command to exceed established allowances.
(2) R e q u e s t c o m m a n d s redistribute/dispose of assets that either exceed allowances or no allowance exists for that command.
( 3 ) In those cases wherein the allowance of a Command exceeds assets plus requisitions in process, request the command verify its onhand quantity and either adjust or submit requisitions for deficiencies.
Modified control and 100% Reporting is Required
Same as Code A, preceding, except that the allowance check is modified to allow X percentage variance from es tab 1ished allowances. The specific factor is assigned to each TAM control number by the Commandant of the Marine Corps (code L). Controls and responsibilities are same Code A, preceding, except that fourth echelon maintenance facilities are
100% Control Modified as Reporting
FMF SASSY USING UNIT PROCEDURES Recoverability Item Program Indicator (RIP11 (cont'd Code Definition HolderlMCLB Action authorized to dispose of the item when the cost of repair or other criteria prohibits repair at that echelon. 100% Reporting of Assets Requirements (Monthly) This time is included to provide Headquarters Marine Corps and/or the M C L B k n o w l e d g e of assets and requirements. No special control applied by the MCLB or Headquartel's Marine Corps. Same as Code D, preceding, except requirements are not reported. Same as Code E, preceding, except a replacement change transaction is submitted monthly. Same as Code E, preceding, except quarterly.
100% Reporting of Assets only Monthly Asset Reporting on1y Quarterly Asset Reporting only Reserved Reserved
R e c o v e r a b i l i t y Item Report C o n d i t i o n Codes (WIR COND)
1.
2.
One.
Alpha/numeric.
3 . Explanation. T h i s c o d e , u t i l i z e d i n t h e r e p o r t s s u b m i t t e d under t h e R e c o v e r a b l e I t e m s Program and t h e Replacement and E v a c u a t i o n Program, i n d i c a t e d t h e p h y s i c a l c o n d i t i o n of m a t e r i e l b e i n g r e p o r t e d . The c o n d i t i o n c o d e , e n t e r e d on t h e a f o r e m e n t i o n e d r e p o r t s , s h o u l d be t h e one t h a t most c l e a r l y d e s c r i b e s t h e o v e r a l l c o n d i t i o n of t h e i t e m b e i n g r e p o r t e d . The c o n d i t i o n code i s p l a c e d i n c a r d column 7.
Cond i t i o n Code
A
S e r v i c e a b l e ; r e a d y f o r i t s i n t e n d e d u s e and 100% c o m p l e t e . R e p a r a b l e ; one-time c o s t of r e p a i r s i s 0-10% o f t h e u n i t p r i c e . U n s e r v i c e a b l e ; r e p a r a b l e ; c o s t of r e p a i r s unknown. U n r e p a r a b l e ; c o s t of r e q u i r e d r e p a i r s is i n d i c a t e d i n t h e remarks field. I n a d d i t i o n , c a u s e of p r e s e n t c o n d i t i o n i s i n d i c a t e d ; i . e . , mine damage, frame b e n t , e t c . R e p a r a b l e ; one-time c o s t of r e p a i r s i s 11-25% of t h e u n i t p r i c e . R e p a r a b l e ; one-time c o s t of r e p a i r s is 26-40% of t h e u n i t p r i c e . R e p a r a b l e ; one-time c o s t of r e p a i r s i s 41-65% o f t h e u n i t p r i c e . price. Total
E F H
R e p a r a b l e c o s t of r e p a i r s is above 65% o f t h e u n i t c o s t of r e p a i r i n d i c a t e d i n t h e remarks f i e l d .

Recoverability Item R e ~ o r tDis~ositionCodes (WIR DISP)
1.
2.
One.
Alpha.
3. Explanation. This code, utilized in the Recoverable Items Program, by the MCLB, Albany, in order to furnish the holding organization, identified in card column 45-50, disposition instructions for the item being reported. The disposition code is contained in card column 70. Code Explanation Ship to the Commanding General, Marine Corps Logistics Base, Albany, Georgia 31704.
Ship to the Commanding General, Marine Corps Logistics Base, Albany, Georgia 31704; and take additional action as annotated in the remarks block or per addendum attached. Ship to the Commanding General, Marine Corps Logistics Base, Barstow, California 92311. Ship to the Commanding General, Marine Corps Logistics Base, Barstow, California 92311; and take additional action as annotated in the remarks block or per addendum attached. Disassemb le/cannibalize for serviceable/unserviceable/reparab le components Disposition of serviceable components will be in accordance with the instructions contained in the remarks block or per addendum attached.
Instructions per attached correspondence apply. Dispose. Turn in to property disposal officer.
Dispose. Turn over to the DoD disposal activity for disposition as declared service excess. Reply delayed. This constitutes authority to requisition replacement if required/authorized final disposition of.
Recycle Reason Codes ( RERC) 1. Number o f C h a r a c t e r s . Type o f C h a r a c t e r . One.
2.
~l~ha/nurneric.
3 . Explanation. update t o cause update.

Code
A-K
Recycle r e a s o n codes a r e program-assigned d u r i n g t h e i n v e n t o r y t r a n s a c t i o n s t o r e c y c l e f o r ~ r o c e s s i n g d u r i n g t h e subsequent
Explanation Record f r o z e n f o r r e a s o n i n d i c a t e d by f r e e z e c o d e . Recycled due t o no l o c a t i o n on G e n e r a l Account L o c a t o r F i l e (GALF) o r t h e A c t i v i t y Code is n o t loaded t o t h e I n t h e C l e a r Address F i l e (ICAF) ( n o t e B11 b a l a n c e f i l e e x c e p t i o n ) . This is a dual purpose r e c y c l e r e a s o n code. A M a t e r i e l R e t u r n s Program (MRP) c r e a t e d D7P t r a n s a c t i o n w i l l remain on r e c y c l e f o r two more i n v e n t o r y u p d a t e s b e f o r e b e i n g A 1 1 o t h e r r e c y c l e d t r a n s a c t i o n s w i l l remain on r e c y c l e u n t i l deleted. t h e ICAF is u p d a t e d . Mount-out transaction process.
M
N
Allowance t r a n s a c t i o n p r o c e s s . Recycled due t o t h e p r o c e s s i n g o f a d e n i a l when an onhand b a l a n c e was present during processing. I n p u t t r a n s a c t i o n r e c y c l e d due t o e x c e e d i n g d a i l y maximum of 20 p e r document number i n Due and S t a t u s F i l e (DSAF) o r G e n e r a l Incoming Demand F i l e (GIDF) review. Recycled due t o r e d i s t r i b u t i o n Balance F i l e (LUBF). order to reduce Loaded Using Unit
Loaded u n i t s t a t u s f o r p r o c e s s i n g n e x t c y c l e . Recycled due t o ZZC t a b l e s i z e b e i n g e x c e e d e d . T r a n s a c t i o n a t t e m p t e d t o p r o c e s s a g a i n s t Due and S t a t u s F i l e (DASF) r e c o r d t h a t was r e t i r e d . A QPU t r a n s a c t i o n was computer-produced t o b r i n g r e t i r e d Due and S t a t u s F i l e (DASF) r e c o r d o f f of t h e H i s t o r y Due and S t a t u s (HDIS) f i l e f o r p r o c e s s i n g i n t h e n e x t i n v e n t o r y u p d a t e cycle. The t r a n s a c t i o n r e c y c l e d f o r p r o c e s s i n g a g a i n s t t h e Due and S t a t u s F i l e (DASF) i n t h e n e x t i n v e n t o r y u p d a t e c y c l e . R e c y c l e s o u t o f VOCF p r o c e s s s t e p t o n e x t u p d a t e .
T
U
R e c v c l e Reason Codes (RERC) ( c o n t ' d ) Code

W
Explanation Using u n i t p o s t - p o s t e d i s s u e r e c e i v e d on hand l e s s t h a n t r a n s a c t i o n q u a n t i t y . Recycled up t o two c y c l e s , pending r e c e i p t . Denotes r e a s o n t h e MRPF t r a n s a c t i o n was r e c y c l e d . R e c y c l i n g of AB t r a n s a c t i o n due t o no Due and S t a t u s F i l e (DASF) r e c o r d f o r document number and u n i t load d a t e g r e a t e r t h a n o r i g i n a l document d a t e . T h i s w i l l c a u s e DOCX r e c o r d f o r AB t o be dropped i n master e d i t of next c y c l e .
X
Z
E F SASSY USING UNIT PROCEDURES M '
Reorder Point (ROP)
1.
Six.
2.
Numeric.
3. Explanation.
a. That point when replenishment of stocks must be initiated in order to ensure that replenishment shipments of stocks arrives before the remaining stock is depleted. The Reorder Point (ROP) is a quantitive figure representing a stock quantity normally equal to the safety level and leadtime quantity for that given item. b. When total assets are equal to or less than the reorder point, the requirement will be determined and a requisition will be submitted. The quantity to requisition will be determined by subtracting total assets from the For individual equipment, reorder point equals initial requisitioning objective allowance plus mount-out replenishment plus safety level, if authorized, and leadt ime
R e q u i r e m e n t Codes (RQMT) 1. 2. Number o f C h a r a c t e r s . Type o f C h a r a c t e r . Ex~lanation Four.
Alpha/numeric.
3.
a . Requirement c o d e s c o n s i s t o f f o u r d i g i t s i n t h e b a l a n c e r e c o r d : fir d i g i t t o s p e c i f y t h e t y p e o f s t o c k a g e , second d i g i t t o s p e c i f y t h e number of d a s u p p l y i n t h e o p e r a t i n g l e v e l , t h i r d d i g i t t o s p e c i f y t h e number o f d a y s r e q u i r f o r o r d e r and s h i p t i m e , and t h e f o u r t h d i g i t s p e c i f y t h e number o f d a y s i n t safety level. b . The c o d e s a s s i g n e d t o t h e b a l a n c e r e c o r d s must be i n a g r e e m e n t wQh t s t o c k a g e l e v e l s a u t h o r i z e d by h i g h e r a u t h o r i t y . The t y p e o f s t o c k a g e is a numer code s p e c i f y i n g : Code 1 Fixed L e v e l s . Defined L e v e l s . Explanat ion The RO and ROP a r e d e f i n e d by t h e u s i n g u n i t . The ROP and OL a r e e x p r e s s e d i n d a y s of s u p p l y . The ROP
V a r i a b l e L e v e 1s computation. c . T h e ROP increments): and OL
-.
entries
is
based
on
an
actual
leadti
are
expressed
in
days
of
supply
(5-d
Code
Definition No l e v e l 5-day 10-day 15-day 20-day 25-day 30-day 35-day leve1 level level level leve1 level level
Factor
Code
Definition 70-day 75-day 80-day 85-day 90-day 95-day 100-day 105-day level level level level level level level level
Factor 14 15 16 17 18 19
8
A
B C
8
1
N
0 P
3
4
5
Q
R
S
D
E F G
T
U
20
21
FM SASSY USING UNIT PROCEDURES 'F

Reauirement Codes ( c o n ' t ) Code Definition 40-day 45-day 50-day 55-day 60-day 65-day EXAMPLES: 1. leve1 level level level level level Factor Code V W
Definition 110-day l e v e l 115-day 120-day leve1 leve1
10
11 12 13
X
Y
Z
125-day l e v e l 130-day level
Fixed L e v e l . The r e q u i r e m e n t code i s 1000; t h e l a s t t h r e e d i g i t s may be used f o r l o c a l p r o j e c t c o n t r o l . Defined Level. The r e q u i r e m e n t c o d e o f 2 F C C h a s s i g n i f i c a n t second (OL), t h i r d (OST), and f o u r t h I S L ) digits. The second d i g i t F e q u a l s a 30-day o p e r a t i n g level. The t h i r d d i g i t C e q u a l s a 15-day : ? r d e r / s h i p t i n e requirement. The f o u r t h d i g i t C e q u a l s a 15-day s a f e t y level. The r e s u l t a n t ROP ( a c o m b i n a t i o n of OST and SL) would r e p r e s e n t 30 d a y s o f s u p p l y , and t h e RO would be 00 d a y s of s u p p l y . Variable Level. The r e q u i r e m e n t c o d e o f 3 F F C h a s s i g n i f i c a n t second (OL) d i g i t F e q u a l s a 30-day o p e r a t i n g level. The o r d e r / s h i p t i m e is v a r i a b l e , d e p e n d e n t upon a c t u a l o r d e r / s h i p t i m e f o r t h i s i t e m o f t h i s a c t i v i t y based on summary e x p e r i e n c e c a p t u r e d o n t h e a p p r o p r i a t e b a l a n c e record. The f o u r t h d i g i t C is 15-day s a f e t y l e v e l . The r e s u l t a n t ROP would be t h e sum of a c t u a l d a y s of o r d e r / s h i p t i m e and 5 d a y s o f s a f e t y l e v e l . The RO wculd be e q u a l t o t h e r e s u l t a n t ROP p l u s a 30-day o p e r a t i n g l e v e l of s u p p l y .
2.
3.

Requisitioning Objective (RO)
1.
2.
Six. Numeric.
3. Explanation.
a. The maximum quantities of materiel required to be maintained on hand and on order to sustain current operations. It will consist of the sum of stocks represented by the operating level, safety level, and leadtime, or reorder point plus operation level.
b. The requisition objective may be a fixed quantity assigned by the supported using units as in the case of a "fixed stockage level". The quantities for a fixed level RO/ROP must be loaded in the balance record by the using unit via a change transact ion. The assignment of a fixed RO prohibits the automatic recalculation of the requisition objective. c. The requisition objective may also be a fluctuating quantity calculated periodically by the computer program. When computer-programmed, many variables are considered in the program (i.e., movement counter, Leadtime, etc.) to arrive at a new requisition objective.
FMF SASSY USING UNIT PROCEDURES REOUIRED DELIVERY DATE (RDD)

1. Number of Characters. Three
2. T w e of Characters. Alphdnumeric
3. Explanation. The purpose of the Required Delivery Date (RDD) is to indicate a date by which materiel is required by the consignee. This field is also used to indicate NMCS, ANMCS, and work stoppage requirements. The following forms may be used as the required delivery date information. EXPLANATION Blank Non-NMCS, non-ANMCS and nonwork stoppage requirements. Non-NMCS, non-ANMCS nonwork stoppage requirement. Represents Julian date by which materiel is desired. Priority Designator 01-03 requisitions for items causing primary weapons and equipment to be "Not Mission Capable Supply (NMCS)' will be prepared to contain code 999 in rp 62-64 in lieu of the RDD. NMCS is a condition which is considered to exist when "Equipment is Deadlined for Parts (EDP)". Code 999 will provide identification of documents related to critical items and requiring expedited handling. When entered into requisitions, code 999 will be perpetuated on materiel release orders and DD Forms 1348-1. This procedure applies only to materiel being shipped to U. S. Forces overseas and to CONUS Forces alerted for deployment within 30 days of the date of the requisition for materiel involved. When a requisitioner desires to identify requisitions for continued document and/or shipment processing during mass cancellation situations, a Document Modifier (DI Code AM ) will be submitted with "555" in the RDD data field, rp 62-64. Requisitions containing or modified to contain "555" in the RDD data field, and containing PD 01-08 in rp 60-61 will receive processing precedence. Requisitions c~ntaining "555" in the RDD data field and PD 09-15 in rp 60-61 will be processed in accordance with the priority. Anticipated Not Mission Capable Supply requirement (ANMCS). ANMCS is a condit~on which is anticipated to occur within 15 days in the CONUS or 20 days OCONUS that will result in equipment becoming deadlined for parts, engines going out of commission for parts etc. Last two digits, if numeric, represent the number of days from the document number draft date by which the materiel is required for nondeployed forces. The last two digits may be left blank. Not Mission Capable Supply requirement (NMCS). Last two digits, if numeric represent the number of days from the document number date by which the materiel is required for nondeployed forces. The last two digits may be left blank. Requirement causing work stoppage in an industrial facility. Last two digits if numeric represent the number of days from the document number date by which the materiel is required. Last two digits may be left blank. Deferred release date. For use when a requisitioner desired that a specific materiel shipment not be released prior to 50 days before expiration of the extended RDD, indicated by months, entered as the last two digits.
00 1 to 365
999
C H 4 31 MAY 1990

REOUIRED DELIVERY DATE (RDD) (cont'd) RPs 62-64
X 0 1 to X99
EXPLANATION Extended RDD. For use when RDDs extend beyond the PD time standards. They will be expressed in terms of months from the last day of the month expressed by the date of the requisition. The number of months designating the extended RDDs will be entered in 63-64 and a alphabetic "Xuwill be entered in rp 62.
Routing Identifier Code (RIC)
1.
2.
Three.
Alphanumeric.
3. Explanat ion. Routing Identifier Codes serve multiple purposes in that they are source of supply codes, intersystem routing codes, intras~stem routing codes and shipper codes. The RIC is used on all MILSTRLP requisitions and subsequently transactions related to them in card column's 4 - 6 , 6 7 - 6 9 , 7 4 - 7 6 .

S i g n a l Codes (SC)
1. 2.
Number of C h a r a c t e r s . Type of C h a r a c t e r s .
One. Alpha.
a . T h i s code d e s i g n a t e s t h e f i e l d s ( c a r d columns) that c o n t a i n t h e intended c o n s i g n e e ( s h i p t o ) and t h e a c t i v i t y ( b i l l t o ) t o r e c e i v e t h e b i l l s and e f f e c t payment, when a p p l i c a b l e . A l l r e q u i s i t i o n s and documents r e s u l t i n g t h e r e f r o m w i l l c o n t a i n t h e a p p r o p r i a t e s i g n a l code. It is emphasized t h a t improper assignment of s i g n a l c o d e s may r e s u l t i n e r r o n e o u s shipment of m a t e r i e l and e r r o n e o u s t r a n s m i t t a l of a c c o u n t i n g documentation. Each r e q u i s i t i o n e r s h o u l d e n s u r e t h a t p e r s o n n e l concerned have a thorough u n d e r s t a n d i n g of t h e importance of t h e s e codes. b. S i g n a l Codes f o r R e q u i s i t i o n s t o Marine Corps Supply S o u r c e s
(1) The f o l l o w i n g s i g n a l codes w i l l b e used f o r r e q u i s i t i o n i n g SFA (SAC 1 ) m a t e r i e l from Marine Corps s.upply s o u r c e s :
( a ) When m a t e r i e l i s t o b e shipped t o t h e a c t i v i t y i n d i c a t e d i n card column 30-35 of t h e r e q u i s i t i o n , u s e one of t h e f o l l o w i n g s i g n a l c o d e s : Code A
Remarks
B i l l t o CC 30-35
( b ) When t h e m a t e r i e l i s t o be shipped t o t h e a c t i v i t y i n d i c a t e d i n c a r d column 45-50, u s e one o f t h e f o l l o w i n g c o d e s :
Code -
Remarks
J
K
( 2 ) The f o l l o w i n g s i g n a l c o d e s w i l l b e used f o r r e q u i s i t i o n i n g ASA (SAC 2 and 3) m a t e r i e l from Marine Corps s u p p l y s o u r c e s :

( a ) When t h e m a t e r i e l i s t o be shipped t o t h e a c t i v i t y i n d i c a t e d i n c a r d column 30-35, t h e f o l l o w i n g s i g n a l code w i l l b e used: Code W
Remarks B i l l t o CC 30-35
( b ) When t h e m a t e r i e l i s t o be shipped t o t h e a c t i v i t y i n d i c a t e d i n c a r d column 45-50, t h e f o l l o w i n g s i g n a l code w i l l b e used:
CH2
18 DEC 1985
S i g n a l Codes (SC) ( c o n ' t ) Code X
Remarks
c . S i g n a l Codes f o r R e q u i s i t i o n s t o Non-Marine Corps Supply S o u r c e s . The f o l l o w i n g a r e s i g n a l c o d e s t o b e used on r e q u i s i t i o n s b e i n g s u b m i t t e d t o nonMarine Corps s o u r c e s o f supply: ( 1 ) When m a t e r i e l is t o b e shipped t o t h e a c t i v i t y i n d i c a t e d column 30-35 o f t h e r e q u i s i t i o n , u s e one of t h e f o l l o w i n g s i g n a l codes: Code A
B D
i n card
Remarks B i l l t o C 30-35 C
Free i s s u e , no b i l l i n g r e q u i r e d .
( 2 ) When m a t e r i e l i s t o b e shipped t o t h e a c t i v i t y i n d i c a t e d i n c a r d column 45-50 o f t h e r e q u i s i t i o n , u s e t h e f o l l o w i n g s i g n a l c o d e s :
Code J
Remarks B i l l t o CC 30-35 B i l l t o CC 45-50 F r e e i s s u e , no b i l l i n g r e q u i r e d .
K
M
Special Instructions ( 1 ) When m a t e r i e l i s t o b e s h i p p e d as a f r e e i s s u e , t h e f o l l o w i n g s i g n a l codes w i l l b e used: ( a ) When t h e m a t e r i e l is t o b e s h i p p e d t o t h e a c t i v i t y i n d i c a t e d i n c a r d column 30-35, t h e f o l l o w i n g s i g n a l code w i l l b e used: Code Remarks F r e e i s s u e , no b i l l i n g r e q u i r e d .
D
CC 40-45,
(b) When t h e m a t e r i e l i s t o b e s h i p p e d t o t h e a c t i v i t y i n d i c a t e d i n t h e f o l l o w i n g s i g n a l code w i l l b e used: Code M
Remarks Free i s s u e , no b i l l i n g required.
( c ) S i g n a l Codes D and M w i l l n o t b e used on r e q u i s i t i o n s s u b m i t t e d t o a Marine Corps s o u r c e of s u p p l y o r t o a GSA s u p p l y a c t i v i t y . S i g n a l Code D o r
CH 2
18 DEC 1985
S i g n a l Codes (SC) ( c o n ' t ) M w i l l be u s e d , a s a p p r o p r i a t e , Corps supply s o u r c e . for requisitioning publications from a Marine
( 2 ) When r e q u i s i t i o n i n g f l a g s , c l o t h i n g f o r b u r i a l of deceased p e r s o n n e l , o r o r t h o p e d i c f o o t w e a r , t h e f o l l o w i n g s i g n a l codes w i l l be used:
( a ) When t h e m a t e r i e l i s t o be shipped t o t h e a c t i v i t y d e s i g n a t e d i n c a r d column 30-35, t h e f o l l o w i n g s i g n a l code w i l l be used: Code

E
Remarks
B i l l t o remarks f i e l d .
( b ) When t h e m a t e r i e l i s t o be shipped t o t h e a c t i v i t y d e s i g n a t @ i n c a r d column 40-45, t h e f o l l o w i n g s i g n a l code w i l l be used: Code N
Remarks B i l l t o remarks f i e l d .
( 3 ) A l l r e q u i s i t i o n s f o r packaged o p e r a t i o n a l r a t i o n s , f u e l t r i o x a n e , and NAVMC b l a n k forms w i l l c o n t a i n S i g n a l Code W o r X, a s a p p l i c a b l e .

SLGNAL CODE ASSIGNMENT TABLE Stores Pccount Code 1 ship to Signal w e
A
B i l l to
30-35 30-35 - - - X
AC
Ac
Ship to AI: 45-50
B i l l to
Ac
45-50
JIU Created Free for ISSW AC 30-35

X
Wse the Job order n&r
for the activity cited CC 45-50
m t i v i t y cited CC 45-50 nust be loaded t o SGLF and I A CF Note 1. Signal Code B,J,K,
and X uust have a valid activity in CC 45-50.

STATUS CODES {STATC) Number of Characters. Two Type of Characters. Alphalnumeric Explanation. The status code is a coding structure which is reflected in rp 65-66. These codes are ilized to transmit information relative to the status of a requisition from the inventory manager dlor su ply source to the creator of a requisition, consignee, or designated consignee, or designated ntrol o fice. Status codes are used by the inventory manager/source of supply during the processing requisitions/cancellation requests/follow ups and other MILSTRIP transactions. Supply status edicts shipment on time as specified by the priority delivery date or the required delivery date, .less specific supply status is received advising of an anticipated delay or an estimated availability te. Latest status can be determined by the "transaction dates" entered in rp 62-64 by the supply urce. The letter "M" in the first position of the status codes indicates a Marine Corps peculiar ~ t u code. s
a. From Processing Point to Authorized Activity EXPLANATION

i
3
Item being processed for release and shipment. Item back ordered against a due-in to stock. The estimated shipping date is entered in rp 70-73. Item on original requisition containing this document number has been back ordered. Long delay is anticipated, and estimated shipping date is in rp 70-73. Item in stock number field (or "remarks" field if stock number field cannot accommodate the item number) can be furnished as a substitute. The rice for the substitute item is in rp 74-80. If desired, submit cancellation of origina requisition and requisition the offered substitute.
Suspended. Action on this requisition is being delayed due to need to verify requirement relative to authorized application, item ~dentification, technical data. Upon or completion of review, additional status will be provided to indicate action taken. No record of your document for which your AF- follow up or cancellation request was submitted. (a) If received in response to a cancellation request, subsequently received requisitions (A0 ) or other documents (AM ,AT-) will be returned by the supply source wiyh BF status. Deobligate fucds and, if item is still required, submit requisition using new document number. (See note 1)
CH 4 3 1 MAY 1990

STATUS CODES ISTATC) (cont'd)
CODE
EXPLANATION (b) If received in response to a followup ( A F ) request, supply source action to process subsequently received documents (AO-, AM-, AT- will continue under regular MILSTRIP procedures. T o avoid any chance o a duplicate shipment, submit a DIC AC1 for the document which received BF status.
i'
(c) If received in response to DI codes AFX/AFZ follow ups from DRMS, used by shipping activities to indicate that no shipment had actually been made or that no record of shipment could be located.
BG
One or more of the following fields have been changed: (a) Stock Number (as the result of a formal catalog change).
(1) Requisitioned NSN has been replaced by or consolidated with NSN in stock number field.
(2) NSN is assigned to part number that was requisitioned.

(3) FSC has been changed but NIIN remains the same as originally requisitioned. Review NSN (FSC and NIIN) to ensure that requisition under process is desired item. If NSN is not for desired item submit cancellation request to source of supply.
(b) Unit of Issue (as the result of a formal catalog change.)
(c) Requisitioned part number has been identified toheplaced by the part number reflected in the stock number field. Examine quantity and unit price as a result of the above changes. Revise appropriate records accordingly. Additional status will be provided by the supply source to indicate further action on this requisition.
BH
Service coordinated/approved substituted/interchangeable item, identified in stock number field will be supplied. Examine unit of issue, quantity, unit price fields for possible changes. Revise appropriate records accordingly. Additional status will be provided. Quantity changed to conform with unit pack or because of allowable direct delivery contract variance. Adjust the due-in records accordingly. Unit of Issue is not changed. Requisition data elements have been modified as requested. Examine data fields in this status document for current requisition data.
BL
Notice of availability was forwarded to the country representative or freight forwarder on date entered in rp 70-73. Your document forwarded to activity indicated in rp 67-69. Forward all future transactions for this document number to that activity. Requisition being processed as free issue. Signal and fund code fields corrected as noted. Adjust local fund obligation records.
4-4-148
BM
BN
CH 4 3 1MAY 1990

STATUS CODES (STATC) (cont'd) CODE EXPLANATION Cancelled. Results from receipt of cancellation request from requisitioner, consignee, manager, or other authorized activity. Also applies to cancellations resulting from deletion of an activity DoDAAD. Deobl~gate funds, if applicable. Cancelled. Requisitioning activity authorized cancellation in response to materiel obligation validation request furnished by processing point. Cancelled. Requisitioning activity failed to respond to materiel obligation validation request from processing point. Item procured and on contract for direct shipment to consignee. The contract shipping date is entered in 70-73. Cancellation, if requested, may result in billing for contract termination an /or transportation costs, if applicable.
BQ
8 '
Requisition is being processed for direct delivery procurement. Upon completion of necessary procurement action, additional status will be provided to indicate action taken. The estimated shipping date is in rp 70-73. Assets not currently available. Requisition will be retained by DRMS for 60 days from date of receipt awaiting possible arrival of assets. (DRMS use only.) Status of supply or procurement action precludes requested modification. The RAD contained in the original requisition is unrealistic. The date in rp 70-73 is the date when the materiel will be available. Cancelled. Results from receipt of cancellation request from requisitioner, consignee, manager, or other authorized activi . Do not deobligate funds. Billing for materiel or contract termination charges wi 1 be made.
"i
The activity identified by the code in rp 4-6 is in receipt of your follow up request. Action to determine current status and/or improve the estimated shipping date is being attempted. Further status will be furnished. The materiel applicable to the requisition requested for cancellation has been diverted to an alternate consignee. Unit price change. The latest unit price for the item identified by the stock or part number in rp 8-22 is reflected in rp 74-80. Quantity requested for cancellation or diversion not accomplished. The activity identified by the code in rp 4-6 is in recei t of your cancellation request. Action to cancel the demand or to divert the applicab e shipment is bein attempted. Do not deobligate funds or delete due-in. Advice of final action will be urnished in subsequent status transactions.
CH 4 31 MAY 1990

STATUS CODES (STATC) (cont'djr CODE EXPLANATION
b. Reiection Codes. Items rejected, if still required, submit a requisition utilizing a new document number. Ensure that consideration is given to the specific reasons for the previously cancelled/rejected document.
CA
Rejected (a) Initial provision of this status will be by narrative message. The message will also state the reasons for rejection. (b) When provided in response to a follow up, this status will be sent via AUTODIN and no reasons for rejection will be included. When received in response to a follow up, authorized status recipients may request the reasons for rejection offline (by mail, message or telephone) if the initial narrative message containing the reasons for rejection cannot be located.
CB
Rejected. Initial requisition requested rejection of that quantity not available for immediate release or not available by the SDD or RDD or within the RDP (for conventional ammunition). Quantity field indicates quantity not filled. Deleted Rejected. Unable to process because of errors in the quantity, date, and/or serial number fields. (a) If received in response to a requisition and the materiel is still required, submit a new requisition with correct data field entries. (See note 1) (b) If received in response to a cancellation request and materiel is not required, submit a new cancellation request with a valid quantity entry. Rejected. Unit of Issue in original requisition, which is reflected in rp 23-24 of this status document, does not agree with ICP unit of issue and cannot be converted. If still required, submit a new requisition, with correct unit of issue and quantity. SOS will enter the correct unit of issue in rp 79-80 of status transactions. (See note 1) Deleted Rejected. Unable to identify requested items. Submit a new requisition, and furnish correct NSN or part number. If correct NSN or part number is unknown or if part number is correct, submit a new requisition, on DD form 1348-6 furnishing as much data as available. SF 344 may be submitted by authorized activities. (See Note 1) Rejected. Requisition submitted to incorrect single manager/technical service or distribution depot or MCA and correct source/MCA cannot be determined. Research for correct source and submit a new requisition (See Note 1). Rejected
CC
CH 4 3 1MAY 1990
FMF SASSY USING UNIT PROCEDURES STATUS CODES [STATC) (cont'd) CODE EXPLANATION (a) Item coded (or being coded) "obsolete" or "inactivated". Item in stock number field, if different from item requisitioned can be furnished as a substitute. Unit price of the substitute is in rp 74-80. (b) If offered substitute is desired, submit a new requisition, with substitute item stock number. (c) If only original item is desired, submit a new requisition (See Note I), for procurement on DD Form 1348-6. SF 344 may be submitted by authorized activities. Cite advice code 2B. Furnish technical data, e.g., end item usage, component, make, model, series, serial number, drawing, piece and or part number, manual reference, applicable publication. item is available. Rejected. Unable to procure. No interchangeableJsubstitutable Returned for supply by local issue of next higher assembly, kit or components. Suggest fabrication or cannibalization. If not available, submit a new requisition, (See Note I), for next higher assembly, kit or components. Rejected. Contractor requisition containing an "M" in rp 40 is to be processed initially by a Management Control Activity (MCA). Requisition entries indicate direct submission. Research for correct MCA and submit a new requisition. (See note 1) Rejected. Fund obligation not cited and/or item is not or no longer free issue. Submit a new funded requisition (See Note 1). Rejected. Source of supply is local manufacture, fabrication, or procurement. If not available locally, or activity lacks procurement authority, submit a new requisition (See note 1) with Advice Code 2A. Rejected. Item requested is command or service regulated or controlled. Submit new requisition through appropriate channels. (See note 1) Rejected. Requisition is for GFM and: (a) Item is not authorized by terms of contract. (b) Contractor is not authorized to requisition GFM. (c) Contract identified in requisition is not registered at MCA. Rejected. Quantity requisitioned is suspect of error or indicates excessive quantity. Partial quantity being supplied. Quantity field in this transaction reflects quantity rejected. If requirement still exists, submit a new requisition for the required quantity using advice code 2L. (See note 1)
I
I
I
CH 4 31 MAY 1990

STATUS CODES (STATC) (cont'd)
CODE
EXPLANATION Rejected. Unable to procure item requested. Item is no longer produced by any known source and attempts to obtain item have failed. Item in stock number field can be furnished as a substitute. Unit price of the substitute item is in rp 74-80. If offered substitute is desired, submit a new requisition (see note 1) with substitute item stock number.)
CV
CW
Rejected. Item prematurely requisitioned. The effective date for requisitioning is contained in rp 70-73. Rejected. Item not available or is nonmailable item whose transportation costs are uneconomical. Local procurement is authorized for this requisition only. If item cannot be locally procured submit a new requisition (See Note I), using Advice Code 2A. Rejected. Unable to identify the "Bill To" and/or "Ship To" address as designated by the signal code or the signal code is invalid. If still required, submit a new requisition with valid data field entries. (See Note 1). Rejected. Unable to procure item requested. Item is no longer produced by any known source and attempts to obtain item have failed. If requirement still exists, contact appropriate S/A technical organization for assistance or, if substitute item is known, requisition that item. (See note 1) Rejected. Requisitioner, upon inspection of materiel located in the DRMO activity, rejected acceptance due to condition of materieVunacceptable substitute and/or materiel incorrectly identified. The status code is generated by the DRMO and furnished to appropriate status recipients. Rejected. Requisition is for commercial e item which is not authorized for supply under the foreign military sales program. I unable to obtain desired item from commercial sources, submit a new requisition, (See Note I), containing advice code 3B after obtaining approval from the U.S. Service implementing the case.
Rejected. Document Identifier Code indicates this is a remarks/exception data document. Supply source has no record of receipt of remarks/exception data. If still required, submit a new requisition (See Note 1). Rejected. Vendor will not accept order for quantity less than the quantity indicated in rp 76-80. If requirement still exists, submit a new requisition (See Note I), for quantity that is not less than that reflected in rp 76-80. Rejected. SOS is direct ordering from the Federal Supply Schedule identified by number in rp 76-80 (rp 76-77 group, rp 78-79 part, rp 80 section). If activity lacks procurement authority, submit a new requisition with advice code 2A. Canceled. Requisition was retained for 60 days, Requested asset did not become available. Quantity field indicates quantity not filled. (DRMS use only). Rejected. Activity did not respond to supply source request for additional information.
CH 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES STATUS CODES (STATC) (cont'd) CODE EXPLANATION Requisition modifier rejected because of errors in one or more data elements. Rejected. Requisition is for controlled substancelitem and requisitioner and/or ship-to address is not authorized recipient. Submit a new requisition on a DD Form 1348-6 furnishing intended application and complete justification for the item. c. Marine Corps peculiar Rejected. DIC ATJAM- received citing document draft date having less than six months expenditure authorization remaining prior to lapse of appropriation - not reinstated. Rejected. Unable to identify originator of redistribution order Rejected. Re uisition and item unit of issue are different and cannot be corrected. Correct unit o issue and quantity accordingly, and resubmit.
Canceled. Specified condition/purpose/RSA/NSN or substitute is not available. Warehouse refusal. Quantity in record is denied. Supply action being continued. Requisition modifier received and processed. Item indicated by NSN being substituted for supply expediency on one-time basis only. Backorder being released for shipment. Backorder established on preferred item. Stock number reflected in NSN field. MA Being Released. Technical check required. ETA date will follow. Rejected. Item requested is for initial issue only. Requisition component parts as required. Rejected. No allowance or excess allowance for item requested. If still required, resubmit remarks requisition (DIC AOE/AO5) with justification of variance in allowance. For additional guidance, refer to current edition of MCO P4400.82. Requirement loaded against void/obsolete item. "Refer to" NSN appears in rp 30-42. Rejected. No record of transaction. Rejected. Transaction is an exact duplicate of a previous transaction received. Rejected. Resubmit and -indicateappropriate advice code. Rejected. Transaction contains an unauthorized project manager code. PRF Transaction is missing in the PRF action code. Rejected. Transaction is for phrase code " T item-condemned which has no cross-reference replacement item. CH 4 31 MAY 1990 4-4- 153
ME
MF

STATUS CODES (STATC) (cont'd) ODE EXPLANATION Rejected. No record of this requirement on file. If still required, submit requirement load transaction. Rejected. Item is not authorized for issue to requisitioner or supplementary addressee. Item may be maintenance float. Requisition was not submitted through authorized float holder. If still required, resubmit remarks requisition with justification of variance in allowance. For additional guidance refer to current edition of MCO P4400.82. Cancellation. Record adjustment to reduce due quantity indicated in the transaction quantity. If RIC is MPB, no fiscal output is produced. This is a record adjustment supply status. When processed against the applitable balance record, the provisioning (Purpose Code G) due field will be decreased by the quantity of the transaction; and the operating stock (Purpose Code A) due field will be increased by a corresponding quantity. Additionally, when processed against the applicable DASF record, the purpose code of the DASF record will be changed from "G"to " A . The status code will be used in locally created Document Identifier Code Transaction only upon the release of BOM/provisioning projects.
JC 2J
[Q
Back order cancelled due to unit of issue change. New unit of issue reflected in unit of issue field. If item still required, submit new requisition with new unit of issue. Item identification changed due to change card processing. Review NSN, unit of issue, and signal code. (Used in change card processing only.) Back-ordered. Insufficient funds available. Hot item back order. Hot items requirement release. The quantity indicated in the quantity field is being furnished by a redistribution order. Assets were not available at the general account. Indicates a stop action is being accepted on materiel identification (A, W, V, S, T, or L) coded item shown as ordered shipped but not actually shipped at this time. New requisition will have a new document number and current Julian date. Denotes status codes which are internal to the SASSY system only.
JS 2J JB 2/
JE 2/
JH 2/
JR 2J
tX 2 J
4ote I/
qote 2J
S t a t u s Request Codes
1.
2.
3.
Number o f C h a r a c t e r s . Type o f C h a r a c t e r s . Explanation:
One Alpha.
S t a t u s c a n be e x t r a c t e d f o r u p d a t i n g t h e Mini U n i t Document F i l e o r t h e Mini U n i t A c t i v e Equipment Repair Order F i l e o r b o t h . The s u p p l y of s t a t u s t o be e x t r a c t e d i s d e t e r m i n e d by a code The e n t e r e d i n t o c a r d column 45 o f t h e s t a t u s r e q u e s t c a r d . f o l l o w i n g a r e t h e c o d e s t h a t can be e n t e r e d . Explanation
Code
T h i s code w i l l d e s i g n a t e t h a t b o t h SASSY and MM S t y p e s t a t u s I M t r a n s a c t i o n s w i l l be e x t r a c t e d . The SASSY s t a t u s t r a n s a c t i o n s (AE , AS ) w i l l be f o r t h e A c t i v i t y Address Code e n t e r e d i n c a r d column 3535 o f t h e S t a t u s Request Card. The M M S STATUS ("7" t r a n s a c t i o n ) LM w i l l be f o r a l l documents w i t h a n Equipment R e p a i r Order (ERO) Number. The RUC o f t h e m a i n t e n a n c e u n i t f o r which t h e s t a t u s is i n t e n d e d w i l l b e d e t e r m i n e d by m a t c h i n g t h e f i r s t two p o s i t i o n s of t h e Equipment The R e p o r t i n g U n i t R e p a i r O r d e r (ERO) Number t o t h e MIMMS AA f i l e . Code (RUC) w i l l be e x t r a c t e d from t h e MIMMS AA f i l e . Only s t a t u s t h a t h a s a s t a t u s d a t e e q u a l t o or a f t e r t h e J u l i a n d a t e e n t e r e d i n c a r d column 36-40 o f t h e S t a t u s Request Card w i l l be e x t r a c t e d . T h i s c o d e w i l l d e s i g n a t e t h a t o n l y MIMMS t y p e s t a t u s ("7" T r a n s a c t i o n s ) w i 1 1 be e x t r a c t e d f o r t h e Act i v i t y Address Code e n t e r e d i n c a r d column 3 0 - 3 5 . S t a t u s t r a n s a c t i o n s w i l l be g e n e r a t e d o n l y f o r documents on t h e Due and S t a t u s F i l e (DASF) t h a t have an Equipment R e p a i r Order (ERO) number and t h e s t a t u s d a t e is e q u a l t o o r a f t e r t h e J u l i a n d a t e e n t e r e d i n c a r d column 36-40 o f t h e S t a t u s Request Card. The R e p o r t i n g U n i t Code (RUC) t o which t h e s t a t u s w i l l go w i l l be d e t e r m i n e d by m a t c h i n g t h e f i r s t two p o s i t i o n s of t h e Equipment R e p a i r The A c t i v i t y Code t h a t i s Order (ERO) number t o t h e MIMMS AA f i l e . e n t e r e d i n c a r d column 30-35 i s t h e A c t i v i t y Code of t h e S u p p o r t i n g M a t e r i e l I s s u e P o i n t ( c I P ) o r u n i t t h a t t h e Maintenance A c t i v i t y submits i t s r e p a i r p a r t r e q u e s t s S T h i s code w i l l d e s i g n a t e t h a t o n l y SASSY t y p e s t a t u s (AE , A ) w i l l b e e x t r a c t e d f o r t h e A c t i v i t y Address Code e n t e r e d i n c a r 2 col5mn 303 5 of t h e S t a t u s Request Card. Only s t a t u s w i t h a s t a t u s d a t e e q u a l t o o r a f t e r t h e J u l i a n d a t e e n t e r e d i n c a r d column 36-40 of S t a t u s Request Card w i l l be e x t r a c t e d .
S t o r e s Account Codes (SAC) 1. Number o f C h a r a c t e r s . Type o f C h a r a c t e r . One.
2.
Numeric.
3 . E x p l a n a t i o n . The s t o r e s a c c o u n t codes a r e used t o d i f f e r e n t i a t e between i t e m s i n t h e s t o c k fund a c c o u n t (SFA) and t h e a p p r o p r i a t i o n s t o r e s a c c o u t (ASA), a s

follows: Code Exp l a n a t i o n SFA I t e m s . I t e m s f i n a n c e d t h r o u g h t h e s t o c k fund which a r e n o r m a l l y low-cos t , high-demand i t e m s , which c o s t s a r e c h a r g e a b l e , when i s s u e d f o r use, t o the customer. Such f i n a n c i n g maximizes sound f i n a n c i a l management of t h e fund t h r o u g h a r e v o l v i n g p r i n c i p l e . ASA Secondary I t e m s . These a r e s e c o n d a r y i t e m s f i n a n c e d through a p p r o p r i a t i o n s o t h e r t h a n s t o c k fund. Included i n t h i s category a r e s e c o n d a r y r e p a r a b l e s a s s i g n e d SMRC Code D , m o d i f i c a t i o n k i t s , end i t e m s not c l a s s i f i e d a s p r i n c i p a l i t e m s h a v i n g a u n i t c o s t of $1,000 o r g r e a t e r , and magnatrons and gun t u b e s which have a u n i t p r i c e of $500 o r g r e a t e r . ASA P r i n c i p a l I t e m s . . End i t e m s o f major importance and major components t h e r e o f which r e q u i r e d e t a i l e d a n a l y s i s and e x a m i n a t i o n , a t the level established for general control, o r a t the m i l i t a r y s e r v i c e l e v e l , o r a l l f a c t o r s a f f e c t i n g s u p p l y and demand. An end i t e m is g e n e r a l l y s e l e c t e d a s a p r i n c i p a l i t e m on t h e b a s i s o f m i l i t a r y combat o r t r a i n i n g e s s e n t i a l i t y , c o n s i d e r i n g a l s o t h e d i f f i c u l t y of procurement o r p r o d u c t i o n and c r i t i c a l i t y , o f b a s i c m a t e r i e l s o r components. C a t e g o r i c a l l y , a l l Marine Corps c l a s s V(W) ammunit i o n , i n c l u d i n g t r a i n i n g and dummy m u n i t i o n s , a r e p r i n c i p a l items.

SUFFIX CODES (SUFI
2. T p e of Character. Alpha or numeric
3. Explanation
a. Suffix codes will be assigned by activities processing MILSTRIP transactions to identify separate partial supply actions taken on the original requisition, order, or supply directive without losing the identity of the original MILSTRIP document number. Specifically, suffix codes will be entered in rp 44 when:
(1) Passingreferring a partial quantity
(2) Release of a partial quantity
(3) Rejection of a partial quantity

(4) Backorder of a partial quantity
(5) Backorder release of a partial quantity

(6) Procurement of a partial quantity for direct delivery by a vendor
(7) Any other action applicable to a partial quantity

b. To avoid violating MILSTRIP rules which prohibit duplication in document numbers and to facilitate mechanized EAM and electronic data processing matchin and validation operations, the following constraints are established on the assignment of suffix co es. Alpha characters I, N, 0,P, R, S, and Z and numeric characters 1 and 0 are not authorized for use as suffix codes. These characters are either used in rp 44 for other purposes or are prohibited.
c. Suffix Y is reserved for use by Navy and DLA. d. Storage and other activities responsible for processing documents containing suffixes will always perpetuate the suffix onto related documents which they generate. e. When assigned, suffixes will be sequentially advanced within code assignments as split actions occur. Recipients of status documents containing suffixes shall consider the suffixes in combination with dates, status codes and quantities when accounting for split transactions.
II
CH 4 31 MAY 1990

SUPPLY SOURCE CODES (SISC)
2. T w e of Character. Alpha/numeric and special characters
3. Explanation a. Supply source codes are contained in the balance record to indicate the normal source of supply of the item. Supply source codes must be cross-referenced to the Supply Source Code File (SSCF) to give routing identifier, document identifier, and positive or negative requirement to cite funds and other applicable information. b. Supply source codes will be assigned locally. When new supply source codes are established, the Supply Source Code File (SSCF) must be updated to include the new code. c. The following supply source codes will be assigned: CODE SOURCE Nonsystem items wlpart number 15 characters or less Nonsystem items wlpart number 16 characters or more Local procurement Assigned locally Passing code for nonsystem items wlpart number 15 characters or less
v2/
Y
z/ l
I 0-8
9
d. S ecial Characters for JZ Project Coded Items. The following special characters are also available or local assignment as supply source codes but must be used for items supported thru the JZ program.
NOTE:
J When S/SC Z is assigned, the RIC will be M01. l

'
J The supply Source Code file load transaction (DIC SSC) should contain "AOB" or "A02" Z inrp15-17. CH 4 31 MAY 1990 4-4-158

Table of Authorized Materiel Number (TAM)
1.
Six.
2. Type of Character. AlphaINumeric.

3. Explanation. The Table of Authorized Materiel (TAM) number is assigned to items contained in the Table of Authorized Materiel (TAM) for identification purposes. The Table of Authorized Materiel (TAM) number consists of the following:
Control Number Elements El850 VLIM - Type and Technical Category------------ >E
Major Classification of Supply----------------- >VII Subclassification of Supply----------------------- > M The Roman numeral major class of supply is converted to an Arabic numeral for use with SASSY. The subclassification of Supply is not used.
FMF SASSY USING UNIT PROCEDURES Transportation Control Number (TCN) 1. Number of Characters. Type of Characters. Seventeen. Alphajnumeric. Card
2.
3. Data Location. Column 30-46.
DD Form 1348; block 10 or Card Column 40; punch card:
4. Explanation. The number assigned to each shipment unit as the shipment control from origin to destination. Number assignment will be accomplished in a manner to avoid duplication. The composition of the TCN is dependent on the shipping agency and the procedures under which the shipment is made. The following is the composition of the TCN for shipments directed for movement by MILSTRAP :
Posit ion 1-14 Card Column 30-43 Explanation MILSTRIP document number (Card Column 30-43) from DD Form 1348-1
Suffix code (Card Column 44) from DD Form 1348-1. If blank, use "X". 16 17 45 Partial shipment code. Split Shipment Code.
46
For explanation of codes utilized for partial and split shipments, see appendix B9 of DoD 4500.32.R.
FMF SASSY USING UNIT PROCEDURES TYPE UNIT CODES (TUC)
1. Number of Characters. One. 2. T w e of Characters. Alphajnumeric.
3. Explanation. This code is assigned when the activity address record is established. The code defines the type of unit the entry represents.
Code Explanation Using unit, controlled items only. Float unit. General Account. Nonloaded using unit. Using unit, with all records loaded.
F
G
FMF SASSY USING UNIT PROCEDURES UNITS OF ISSUE DESIGNATION

1. Number of Characters. Two. 2. T w e of Character. Alpha.
a. Units of issue are provided as a general reference. This list contains the approved designations. The plural form of the term shall take the same designation as the singular form.
b. The unit of issue designator is a two-digit alpha code, utilized on all transactions ertaining to an item of supply and records wherein entered or processed. See appendix J for unit o issue conversion table.
c. The units of issue are as follows:
AMPOULE. ........... .AM CARBOY. .............. CB ASSEMBLY.. ..........AY CARTON.. ............. CT ASSORTMENT. ....... .AT CARTRIDGE. ...........CA CASE.. ................ CS -BCASK.. ................ KS BAG.. ................. BG CENTIGRAM.. ......... CG BALE.. ............... .BE CENTIMETER.. ........ CM BALL. ................. BA CHAIN. .................KK BAR.. ................. BR CHEST.. ............... CH BARREL............... BL COIL................... CL BLOCK.. . . . . . . . . . . . . . . BC CONE.. ................ CE BOARD FOOT. . . . . . . . . BF CONTAINER.. . . . . . . . . . .CO BOLT.. . . . . . . . . . . . . . . . .BO CORD.. ................ KD BOOK.. ............... BK CRATE.. ............... CR BOTTLE. ..............BT CUBIC CENTIMETER. .. CC BOX.. ................. BX CUBIC FOOT.. ......... CF BRICK.. .............. .BI CUBIC INCH.. ......... CI BUNCH.. ............. .BH CUBIC METER.. ....... CZ BUNDLE. ............. BD CUBIC YARD. ..........CD BUSHEL. ..............BU CYLINDER. ............ CY CAKE. ................ CK CAN.. ................ .CN CANISTER. ........... .CX CAPSULE.. .....,..... CP CARAT. ............... KR -C-DDECAGRAM. ...........DC DECIGRAM.. .......... DG DECILITER. ............DL DECIMETER. .......... .DE DECK. ..................DK
DISPENSER.. .............. D DOZEN.. .................. D DRAM. . . . . . . . . . . . . . . . . . . . . D DRUM.. ................... . D
EACH.. .................... E. ENVELOPE. ............... El
-E-
-FFIFTEEN.. ................. X FIFTY.. ................... F ' FIVE.. ..................... F' FIVE HUNDRED.. ......... V FIVE THOUSAND .......... V FLASK.. .................. F 1 FONT.. .................... F c FOOT.. .................... F' FOUR. ..................... I\
-GGALLON.. ................. G GALLON IMPERIAL. ...... G GILL.. ..................... G GLASS. .....................G GRAIN.. ................... G GRAM. .....................G
CH 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES UNITS OF ISSUE DESIGNATION (Cond't)

-G-
-M-
-SSECTION.. ................. S SET.. ...................... S SHAKER.. ................. S SHEET.. ................... S SHORT TON. .............. S SHOT.. .................... S SKEIN. . . . . . . . . . . . . . . . . . . . . S SKID.. . . . . . . . . . . . . . . . . . . . . . S SLAB.. ..................... S SLEEVE.. . . . . . . . . . . . . . . . . . S SPOOL.. ................... S SQUARE.. ................. S SQUARE FOOT.. . . . . . . . . . . S SQUARE INCH.. ........... S SQUARE YARD. ........... S STACK.. . . . . . . . . . . . . . . . . . . . S STICK.. .................... S STOCK.. . . . . . . . . . . . . . . . . . . . S STRIP. ..................... S SUIT.. . . . . . . . . . . . . . . . . . . . . . S SYRINGE.. . . . . . . . . . . . . . . . . S -TTABLET.. ................. 2 TAPE.. .................... T TEN.. ..................... T TEN BARRELS.. ........... T THIRTY SIX.. ............. T THOUSAND.. ............. b THOUSAND BARRELS. . . . . Ri THOUSAND CUBIC FT. .... h THOUSAND FEET.. ....... h TIN.. ...................... T TON.. ..................... T TRAY.. ....................T TROY OUNCE.. ........... T TUB....................... T TUBE.. .................... T TWENTY.. . . . . . . . . . . . . . . . . A TWENTY FIVE. ............ T TWENTY FOUR. ........... T TWO.. ..................... I1 TWO HUNDREDFIFTY.. . . A
GREAT GROSS.. ..... GG METER.. .............. MR GROSS.. .............. GR MILE.. ................. MI GROUP.. ............. GP MILLIGRAM.. ......... MG MILLILITER.. ......... ML -HMILLIMETER. ......... MM HALF DOZEN.. ....... DH HALF GROSS.. ........ HG -NHALF POUND.. ....... PH NET TON.. ............ NT HANK.. .............. HK HEAD. ................ HE -0HIDE.. ............... HI OUNCE.. ............... OZ HOGSHEAD.. ........ HH OUTFIT.. .............. OT HUNDRED. ........... HD HUNDRED FEET. .... HF -PHUNDRED POUNDS.. .HP PACK.. ...............,.PK HUNDRED SQUARE PACKET.. ............. PZ FEET.. ..... HS PACKAGE.. ............ PG HUNDRED WEIGHT.. .HW PAD.. .................. PD HUNDRED YARDS. . . . HY PAIL. .................. PL PAIR.. ................. PR -IPANEL.. ............... PN INCH.. ............... 1 N PAPER.. ............... PA INGOT.. .............. IG PECK.. ................ PE PENNY WEIGHT.. ..... DW -JPIECE.. ................ PC JAR.. ................. JR PINT.. ................. PT JUG.. ................. JG PLATE.. ............... PM POUCH.. .............. PO -KPOUND.. .............. LB KEG.. ................ KE PYRAMID.. ............ PY KILOGRAM.. ......... KG KILOMETER.. ........ KM -QKIT.. ................. KT QUART.. .............. QT QUART IMPERIAL.. . . . QI -LQUIRE.. ............... QR LENGTH.. ............ LG LINEAR FOOT. ....... LF -RLINEAR YARD.. ...... LY RATION.. ............. RA LINK.. ................ LK REAM.. ............... RM LITER. ............... LI REEL. ................. RL LONG TON.. ......... LT RIBBON.. .............. RN LOT.. ................ LO ROLL.. ................ RO ROUND.. .............. RD -MMAGAZINE.. ......... MA -SMEAL.. .............. ME SACK.. ................ SA

UNITS O F ISSUE DESIGNATION (Cont'd)
UNIT.. . . . . . . . . . . . . . . . . UN U.S.P. UNIT.. . . . . . . . . . . US
VIAL.. . . . . . . . . . . . . . . . . VI
-WWAFER.. ............. WF WINE GALLON.. ..... WG
-v-
-YYARD.. . . . . . . . . . . . . . . YD

UNITS OF ISSUE CONVERSION TABLE
1.Number of Characters. Nine 2. T?e of Character. Alphalnumeric
3. Explanation. a. The units of issue conversion represents those units of issue and conversion factors used in the computer programs. The factors are used in the programs to automatically convert transaction quantities when the transaction input unit of issue does not agree with the balance record unit of issue, and the transaction unit of issue is granted or equal to the record unit of issue.
b. The breakdown of the unit of issue data entries is as follows:
Data Transaction Unit of Issue Record Unit of Issue Decimal Indicator Factor
No. of Characters
2 2 1
rn
Alpha Alpha Numeric Numeric
c. The units of issue conversion table is as follows:
CH 4 31 MAY 1990
FMF SASSY USING UNIT PROCEDURES UNITS OF ISSUE CONVERSION TABLE (Cont'd) LN LB 02240 MI FT 05280 MI KM 3 1609 MI YD 01760 MM MR 30001 MR CM 00100 MR FT 33281 MR IN 23937 MR MM 01000 MX DZ 28333 MX EA 01000 M X GR 36944 MX HD 00010 MX PR 00500 MX RM 00002 MX TE 00100 O Z LB 40625 PE QT 00008 PG AV 00001 PG SV 00001 PG TE 00001 PR DZ 41666 PR EA 00001 PR GR 40139 PR HD 20002 PR SE 00001 PT GL 30125 PT O Z 00016 PT Q T 10005 OR RM 20005
CH 4 3 1 MAY 1990
FMF SASSY USING UNIT PROCEDURES Weapons System Codes (wSC)
1.
Two.
2. Type of Character. Alpha/numeric.

3.
Explanation.
a. An alpha-numeric character assigned by management to monitor support to the FMF units and their weapons systems and equipment on a one-for-one basis, with selected TAM control numbers representing equipment contained in the current Marine Corps bulletin in the 3000 series. b. The WSC will be used by EMF units in supply transactions indicating Uniform Materiel Movement Issue Priority System (UMMIPS) Priorities 1 through 3 or not operationally ready supply (NCMS)/anticipated not operationally ready supply ( ANMCS)
c. The WSC will be inserted in Card Column's 21-22 of the Zg, ZXF, ZT, and ZM transactions for SASSY loaded units and will be inserted in Card Column's 55-56 of the A@, AT, AF, and AM for nonloaded units. During subsequent processing of class I programs, the WSC shall be transferred to Card Column's 55-56 of the outgoing A3 transaction.
FMF SASSY USING UNIT PROCEDURES Weapons System Codes (wSC) (con't Code Sequence Listing WSC WSC NOMENCLATURE A1 MO DASC AN/UYQ-3 OPERTN GRP AN/TYA-1 ANT GP AN/GRA-94 ANITPA-9 RADAR COM CEN AN/MSC-63 RAD SET AN/MRC-87A C/MM CEN AN/ IGC-37 COMM CEN AN/TSC-15 COMM CEN AN/TYA-11 DATA COMM AN/TYC-5 DEC GP AN/UPA-60 DI FI SE ANIGRD-11A DI FIN SE AN/MRD-18 IN FA HY AN/TSQ-54A L IN FA AN/TSQ-103 INTER SET AN/TPX-28 RADAR co ANITPO-10 RADAR SET MPQ-4A RADAR SET AN/PPS-6 RADAR SET AN/TPQ-31 RADAR SET AN/TPS-22D RADAR SET AN/TPS-32 OPER CEN AN/TSQ122 RADAR SET AN/UPS-1~ RADAR SET AN/UPS-1D RADIO AN/USQ-46A AN/GRC-125 RAD SET AN/GRC-135A RADI SET AN/MRC-83A RADI SET AN/~Rc-109 RADI SET AN/MRC-110 RADI SET AN/MRC-123 RADI SET AN/MRC-124 RADI SET AN/PRC-41 RADIO SET AN/PRC-47 RADIO SET AN/PRC-75 RADIO SET AN/TRC-75 RADI SET AN/TRC-97C RADI SET AN/TRC-97E RADI SET AN/MRC-134 RADI SET AN/MRC-135 RADI SET AN/TRC-166 RECORDER RO-376A TAMNR TAMNR TAMNR A0294
W e a p o n s S y s t e m C o d e s (wSC)
(con't)
C o d e Seauence L i s t i n g WSC WSC NOMENCLATURE MON FAC AN/TSQ-88 MON FAC AN/TSQ S B TELEPH S B - 2 2 / P T S B TELEPH S B - 8 6 / P S B TELEP S B - 3 0 8 2 / G T S I G CON C V 1 9 2 7 / T Y A DATA TERM AN/TYA-1 7 TELETY S E AN/GGC-3 TELTY S E AN/TGC-14A TELETYPE AN/TGC29 TERMINAL TH-85/GCC T E S T RAD 04-60-46 TRANSL FA AN/TSQ-68 TRANPO S E AN/PPN-18 TRANPO S E ANfUPN-32 RADIO REC AN/PRR-15 AN/GRC-160 T E L E AN/TTC-38 V 2 C I M 2 6 7 V2 TTC-38 I N T E R AN/UPX-27 RADAR A N / P P S - 1 5 SUPER AN/TYA-9B S B TELE S B - 3 6 1 4 V T E L E AN/TTC-38 V1 A I R CON AE 3 2 C - 1 7 A I R CON A 3 2 C - 1 8 E A I R CON AE 3 2 C - 2 4 A I R CON A / E 3 2 C - 2 5 A I R CON AE 3 2 / C - 2 9 A I R CON ffi 3 2 C - 2 7 A I R CON AE 3 2 C - 3 9 W-127C COMPRESS A I R 2 5 0 C F M CRANE- SHOVEL CRANE-SHOVEL CRANE WHEEL-MOUNTED DECON A P P M12A1 DETEC S E T DETEC S E T P-153 FLOODLIGHT S E T ELEC CONVER 100 KW P U - 7 4 2 FUEL SYSTEM FUEL SYSTEM T AMNR TAMNR TAMNR TAMNR TAMNR
W e a p o n s S y s t e m C o d e s (WSC) ( c o n ' t ) Code Seauence L i s t i n e WSC WSC NOMENCLATURE GEN S E T 3 KW 60 HZ FREQ CON lOKW 60HZ GEN lOKW MEP-003A GEN lOKW MEP-112A GEN lOOKW MEP-007A GEN 60KW MEP-115A GEN 60KW MEP-006A GELICOP REFUEL SYS FREQUENCY CONVERTER GEN 200KW MEP-OOSA SCRAPER EARTHMOVE SCRAPER TRACTOR FULL-TRACK TRUCK F K L F 6000 L B WAT P R U I F I 1 5 0 0 G P H WAT P U R F I 600 GPH WAT P U R I F I 1 5 0 0 GPH WELDING MACHINE OB MOTOR GAS 35 HP TRACTOR MRS-1-100 TRC FT SMAL M C 4 5 0 TRAC RT MC580B COM A I R REC GSE TRACT U T I L SHLD F O R K L I F T 4000 L B F I R F I G H T EQ S E 5 3 0 B S E M I T R L 6 5 - T H EQ Y SEMITRL 25-TM172A1 SEMITRL 1 2 - T M 1 2 7 A 2 C SEMITRL SER M 1 3 1 A 4 C SEMITRL A I R M 1 3 1 A 5 D TRL WAT 400 GL M 1 4 9 T R 2 0 0 0 G L MC-IA T R CARG 2 - 1 / 2 T M 3 6 A 2 TRUCK M55A2 T R DP 5 T M51A2 T R 2-1/2TV18A/MTQ TRK F I R E M C 1 0 5 1 T R 2-1/2TV17A/MTQ TR 2- 1/ 2TM49A2C T R TK 2-12TM50A2 TR TRACT 5 T M52A2 TR TRAC 1 0 T M 1 2 3 E 2 TAMNR
W e a p o n s S y s t e m C o d e s (wSC) ( c o n ' t ) Code Sequence L i s t i n g WSC WSC NOMENCLATURE TR VAN2-1/2TM109A3 T R WRK 5T M 5 4 3 A 2 TRK GD M I S S EQPT TRK GD M I S S CARR TRUCK M 8 8 6 TRUCK M a 8 0 TRK F I R E M 5 3 0 C B TRK F I R E M 5 3 0 C S TRK CRASH M - 1 0 0 0 TRUCK CRASH MB-1 TRUCK CRASH MB-5 TRK 1 1/4 TON M 8 9 3 SEMI TRLR M 9 7 0 S E M I TRLR M 8 7 0 TRK MAINT M 8 7 6 C I R C L AIM M2 COM GUN D I R M18 CONTROL B A N I G S A - 1 3 2 BAT AN/TSW- HAWK P C T CMD AN9MSW/l INFO AN/MSQ-95HAWK VECH TRAC LVTC7 VEHC TRACK LVTP7 VEHC TRACK LVTR7 LANCHER M 2 0 2 LAUNCHEK GMXM-192-H LOADER XM501-HAWK MACH GUN M2 MACH GUN7.62MM M 6 0 MACH GUN M60D MORTAR I N F 60 MM OPER AN/TSQ-39-HAWK RADAR M 3 6 AN/GPS-5 RADAR AN/MPQ-HAWK RADAR AN/MPQ-48-HAW RADAR AN/MPQ-50-HAW RADAR AN/ MP A- 5 1-HAW RAWIN S E T A N / G M D ~ B RECOVERY VEHC M 5 1 TAMNR TAMNR
EMF S A S S Y U S I N G U N I T PROCEDURES
W e a ~ o n s S v s t e m C o d e s (WSC)
(con't)
Code Sequence L i s t i n g WSC WSC NOMENCLATURE S EQ AN/TSM-105-HK S 9 M RAD A N / T P Q - 2 9 T E S T S E T AN/TSM-82 TRAIN SET MISSXM76 BTRY CHG P P - 4 8 8 4 LNCHR M22CA1 TOW F I E L D T E S T TOW LAUNCH GM X M 4 1 E 2 T E S T MK- 1 6 3 3 T S M T E S T AN/TSM-114 T E S T AN/TSM- 1 2 8 TRACKER S U - 3 6 / P LVTC-7A1 LVTP-7A1 LVTR-7A1 NIGHT V I S AN/PVS2A NIGHT V I S AN/TVS2B NIGHT V I S AN/TVS-4 T E S T S E N AN/GSM-70 TANK M 6 0 A l W/M9 T R AMBUL 1 - 1 / 4 T M 7 9 2 T R AMBUL 1 / 4 T M 7 1 8 T R CAR 5 T M 5 4 A 2 C CRM S E T A N / T L Q - 1 7 RADIO S E T ANPRC77 HOWI L T l C 5 M M M l O l A l HOWI MD 1 5 5 M M M 1 1 4 A l GUN 175MM M 1 0 7 HOWITZER 8 - I N M 1 1 0 HOW1 MD 1 5 5 M M M 1 0 9 A l MORTAR I N F Y 81MMM29 RECOVERY VEHC M 5 7 8 TRACTOR MED FULLTRK TRACTOR WHEELED I N D GRADER R@AD MOTORIZ CRANE TRUCK-MOUNTED TRACTOR RUBBER T I R E GEN 30KW M E P - 0 0 5 A BEN 30KW M E P - 1 1 4 A COMPRESS A I R 2 5 0 C F M COMPRESSOR 4 CFM T R CARGO 1 - 1 / 4 T M 5 6 1 TANK 105MM M 6 0 A 1 TAMNR

W e a ~ o n s S v s t e m C o d e s (WSC) (con't) C o d e Sequence L i s t i n g WSC WSC NOMENCLATURE TR TR TR TR CAR 2-1/2TM35AZC TRACT 1 0 T M 1 2 3 A l C UTLY 1 / 4 T M 1 5 1 A 1 YLFO 1 / 2 T M 2 7 4 A 2 TAMNR Dl030 Dl140 D l 160 D l 100
"
Weapons System Codes (WSC) (con't) TAM NR Sequence Listing TAMNR AOOlO A00 53 A0060 A0244 A0246 A0265 A0266 A0268 A0270 A0280 A0322 A0400 A0437 A0442 A0465 A0500 A05 15 A0860 A0865 A0880 A088 1 Allll A1115 A1 350 A1 395 A1415 A1420 A1435 A1460 A1470 A1505 A1 507 A1695 A1715 A1800 A1810 A1815 a1900 A1910 A1920 A1930 A1 940 A2010 WSC WSC NOMENCLATURE A1 MO DASC AN/UYQ-3 ANT GP AN/GRA-94 ANITPA-9 RADAR TELE AN/TTC-38 V1 TELE AN/TCC-38 V2 RAD SET AN/MRC-87A COM CEN AN/MSC-63 C/MM CEN AN/TGC-37 COMM CEN AN/TSC-15 COMM CEN AN/TYA-11 CTM 267 V2 TTC-38 CRMSET AN~TLQ17 DATA COMM AN/TYC-5 DATA TERM AN/TYA-17 DEC GP AN/JPA-60 DI FI SE AN/GRD-1 I A DI FIN SE AN/MRD-18 IN FA HY AN/TSQ-54A L IN FA AN/TSQ-103 INTER SET AN/TPX-28 INTER AN/UPX-27 OPER CEN AN/TSQ122 OPERTN GRP AN/TYA-1 RADAR CO AN/TPQ-10 RADAR SET MPQ-4A RADAR AN/PPS-15 RADAR SET AN/PPS-6 RADAR SET AN/TPQ-31 RADA SET AN/TPS-22D RADAR SET AN/TPS-32 RADAR SET AN/UP-1~ RADAR SET AN/UPS-1D RADIO AN/USQ-46A RADIO REC AN/PRR-15 AN/GRC-125 RAD SET AN/GRC-135A AN/GRC-160 RADI SET AN/MRC-83A RADI SET AN/MRC-124 RADI SET AN/MRC-109 RADI SET AN/~Rc-110 RADI SET AN/MRC-123 RADI SET AN/PRC-41
FMF SASSY U S 1 NG U N I T PROCEDURES
W e a p o n s S y s t e m C o d e s (wsC)
(con't)
TAM NR Sequence L i s t i n g T AMNR A2020 A2040 A2050 A2080 A2090 A2091 A2182 A2183 A 2 184 A2275 A2382 A2392 A 2 394 A2472 A2480 A2490 A2500 A2502 A2660 A2670 A2680 A2685 A2811 A3230 A3237 A3238 BOO03 BOO04 BOO05 BOO06 BOO08 BOO09 BOO1 1 BOl 10 B0360 B0372 B0390 B 0 39 2 B0400 B 0 4 10 B0435 B0440 B0465 B0473 B0475 WSC WSC NOMENCLATURE RADIO S E T AN/PRC-47 RADIO S E T AN/PRC-75 RADIO S E T ANPRC77 RADIO S E T AN/TRC-75 RADl S E T AN/TRC-97C RADI S E T A N / T R C 8 9 7 E RADI S E T AN/MRC-134 RADI S E T AN/MRC-135 RADI S E T AN/TRC- 166 RACORDER RO- 3 7 6 A S I G N CON C V 1 9 2 7 / T Y A MON FAC AN/TSQ-88 MON FAC AN/TSQ-89 SUPER AN/TYA-9B SB TELEPH SB-22/PT S B TELEPH SB-86/P S B TELEP S B - 3 0 8 2 / G T S B TELE S B - 3 6 1 4 V TELETY S E AN/GCC-3 TELTY S E AN/ TGC- 1 4 A TELETYPE AN/TGC29 TERMINAL TH-85/GCC T E S T RAD 04-66-46 TRANSL FA AN/TSQ-68 TRANPO S E AN/PPN-18 TRANPO S E AN/UPN-32 A I R CON AE 3 2 C - 1 7 A I R CON AE 3 2 C - 1 8 A I R CON AE 3 2 C - 2 4 A I R CON A / E 3 2 C - 2 5 A I R CON AE 3 2 C - 2 7 A I R CON AE 3 2 C - 2 9 A I R CON AE 3 2 C - 3 9 tIP-127C COMPRESSOR 4 CFM COM A I R REC G S E COMPRESS A I R 2 5 0 C F M COMPRESS A I R 2 5 0 C F M CRANE-SHOVEL CRANE-SHOVEL CRANE TRUCK-MOUNTED CRANE WHEEL-MOUNTED DECON APP M 1 2 A 1 DETEC S E T ' DETEC S E T P - 1 5 3
W e a ~ o n s S v s t e m C o d e s (WSC) ( c o n ' t ) TAM NR S e q u e n c e L i s t i n g

TAMNR
WSC
WSC NOMENCLATURE FLOODLIGHT S E T ELEC FREQ CON lOKW 6 0 H Z CONVER 100 KW P U - 7 4 2 FREQUENCY CONVERTER FUEL SYSTEM FUEL SYSTEM GEN S E T 3 KW 60 HZ GEN 10KW MEP-003A GEN lOKW MEP 1 1 2 A GEN 30KW MEP-005A GEN 30KW MEP-114A GEN 60KW MEP-115A GEN 60KW MEP-006A GEN lOOKW MEP-007A GEN 200KW MEP-009A GRADER ROAD MORflRIZ H E L I C O P REFUEL SYS OB MOTOR GAS 35 HP CHAPER EARTHMOVE SCRAPER TRC F T SMALL M C 4 5 0 TRACTOR MED FULLTRK TRACTOR FULL-TRACK TRACT U T I L WHLD TRACTOR RUBBER T I R E TRAC RT M C 5 8 0 B TRACTOR MRS-I- 100 TRACTOR WHEELED IND TRUCK F K L F 6000 L B F O R K L I F T 4000 L B WAT P U R L F I 1 5 0 0 G P H WAT P U R F I 600 GPH WAT P U R I F I 1500 GPH WELDING MACHINE F I R F I G H T EQ S E 5 3 0 B S E M I TRLR M 9 7 0 S E M I T R L 6 5 - T HY EQ S E M I T R L 25-TM172A1 SEMI TRLR M 8 7 0 S E M I T R L 12-TM127A2C SEMITRL S E R M 1 3 1 A 4 C SEMITRL A I R M131A5D T R L WAT 400 GL M 1 4 9 T R 2 0 0 0 G L MC-1A TR AMBUL 1/ 4 T M 7 1 8
B0630 B067 1 B0672 B0673 B0675 B0685 B0730 B089 1 B0921 B0953 B097 1 B1016 B1021 B1045 B1050 B1080 B1135 B1405 B1920 B1925 B2444 B2462 B2463 B2464 B2465 B2467 B2468 B2480 B2560 B2565 B2605 B2620 B2625 B2680 DO 140 DO2 15 DO220 DO230 DO235 DO260 DO280 DO285 DO880 DO888 DO890
FMF SASSY USING UNIT PROCEDURES Weapons System Codes (WSC) (con't) TAM NR Sequence Listing TAMNR WSC RQ
3B
WSC NOMENCLATURE TRUCK M886 TR AMBUL 1-1/4TM792 TRUCK M880 TR CARGO 1-1/4TM561 TRCAR 2-1/2TM35A2C TR CARG 2-1/2TM36A2 TR CAR 5T M54A2C RUCK M55A2 TRK CRASH M-1000 TRUCK CRASH MB-1 TRUCK CRASH MB-5 TR DP 5T M51A2 TR 2-1/2TV18Ag~TQ TRK FIRE MC1051 TRK FIRE M530CB TRK FIRE M530CS TRK 1 114 TON M893 TR 2-102TV17A/~TQ TRK MAINT M876 TR PLFO 1/2T~274A2 TR 2-1/2TM49A2C TR TK 2-12TM50A2 TR TRACT 5T M52A2 TK TRACT 1 TM123AlC 0 TR TRACT 10T M123E2 TRK GD MISS EQUPT TRK GD MISS CARR TR UTLY 1/4T~151Al TR VAN 2-1/2TM109A3 TR WK 5T M543A2 TOW1 MD 155MMM114A1 BTRY CHG PP-4884 CIRCLE AIM M2 COM GUN DIR M18 CONTROL B AN/GSA-132 BAT AN/TSW-8-HAWK GUN 175MM M107 HOWI LT 105MMM101Al HOWI MD 155MMM109Al HOWITZER 8-INM110 PLT CMD AN9MSW/1 INFO AN/MSQ-95HAWK VECH TRAC LVTC7 VTC-7A1 VEHC TRACK LVTP7
*P
RR 8C
RA 3X RB RU RV RW RC RD RE RS RT
RX
RF R2 8W RG RH RJ 8T RK RN
RP
8V RL
RM
6E XQ UH UL UN UI 6F 6D
65 66
UW UX u2 X2
u3
W e a p o n s S y s t e m C o d e s (WSC) ( c o n ' t ) TAM NR S e q u e n c e L i s t i n g TAMNR E0846 E085 5 E0856 E0900 E0925 E0935 E0941 E0945 E0980 E0990 E0991 El060 E l 090 El 155 El 156 E l 157 E l 160 El273 El311 El313 El315 El318 El342 El360 El375 E l 390 El480 El600 El642 El644 El791 El875 El976 El908 El910 El912 El915 El916 ES920 E3175 E3195 WSC WSC NOMENCLATURE LVTP-7A1 VEHC TRACK LVTR7 LVTR-7Al LANCHER M 2 0 2 LAUNCH GM XM41E2 LNCHR M 2 2 0 A 1 TOW LAUNCHER GMXM-192-H LOADER XM50L-HAWK MACH GUN M2 MACH GUN 7.62MM M60 MACH GUN M60D MORTAR I N F 60 M M MORTAR INFY 81MMM29 NIGHT V I S AN/PVS2A NIGHT V I S A N / I V S 2 B NIGHT V I S AN/TVS-4 OPER AN/TSQ-39-HAWK RADAR M36 AN/GPS-5 RADAR AN/MPQ-HAWK RADAR ANIMPQ-48-HAW RADAR AN/MPQ-50-HAW RADAR AN/MPQ-51-HAW RAWIN S E T AN/GMDl8 RECOVERY VEHC M5 1 RECOVERY VEHC M 5 7 8 REPRO S I G AN/GSQ64 R I F L E 1Ouiviiq M40A1 C S EQ N0.5XM2E2-HAWK S EQ AN/TSM-104-HK S EQ AN/TSM-105-HK S9M RAD AN/TPQ-29 TANK 105MM M 6 0 A l TANK M 6 0 A 1 W/M9 T E S T MK-1633TSM T E S T SEN AN/GSM-70 F I E L D T E S T TOW T E S T AN/TSM-114 T E S T AN/TSM-128 T E S T S E T AN/TSM-82 TRACKER S U - 3 6 / P T R A I N S E T MISSXM76

PART I V SECTION 5 Acronyms/ A b b r e v i a t i o n s
1. The f o l l o w i n g a c r o n y m s / a b b r e v i a t i o n s a r e used i n SASSY. Not a l l a r e used i n t h i s manual, however, u s e r s s h o u l d be f a m i l i a r w i t h a l l o f t h e s e . O t h e r s may be found i n UM-4400-7 1.
Blank Space Symbol G r e a t e r Than L e s s Than
A AAC
Alpha C h a r a c t e r A c q u i s i t i o n Advice Code Authorized A c q u i s i t i o n Objective A c t i v i t y Address Code A c t i v i t y Code E r r o r L i s t Add i t i o n a l Demand L i s t i n g Automatic Data P r o c e s s i n g Automated Data P r o c e s s i n g Equipment I d e n t i f i c a t i o n Code Automatic Data P r o c e s s Equipment-Fleet Advice Approved F o r c e R e t e n t i o n S t o c k Automated I n f o r m a t i o n System Marine F o r c e
AAO
AC
1
ACEL AL D ADP ADC ADPE-FMF

ADV
AFRS AIS AL W LO AO L A C ML
A1 lowance
Advance L o g i s t i c s Order Approved M i l s t r i p Change L e t t e r Average Monthly Demand Amendme n t AUTODIN Message Format System A n a l y s t Code
AMD
AMEND
AMF S
ANC
CH 1
1 7 Sep 1984

ANMC S
Ant i c i p a t e d Not Mission Capable Supply A n t i c i p a t e d Not Operat i o n a l l y Ready Supply Automatic R e l e a s e Date A p p r o p r i a t i o n S t o r e s Account Automated S e r v i c e s C e n t e r Ammunit i o n Supply P o i n t A c t i v i t y Usage Accounting F i l e Authority Automatic D i g i t a l Network B i n a r y Coded Decimal B a s i c I s s u e Item Binary Digit B u i l t - I n T e s t i n g Equipment Back Order
ANORS AD R
AS A
ASC ASP AUAF AUTH AUTODIN BCD

BII
BIT BITE
BO
BOM
BORI
B i l l of M a t e r i e l
Backorder R e l e a s e I n d i c a t o r Billed Price Blanket P u r c h a s e Agreement B r i g a d e S e r v i c e S u p p o r t Group Bureau of Medicine I n s t r u c t i o n Cancelled C o n s o l i d a t e d Automated S e r v i c e s C e n t e r Commercial B i l l o f Lading Card Column Cost Code
B P BPA BSSG B M D I NST U E

C ANC
CA S C
CB L
CC . CC
CH 1
1 7 Sep 1984
FMF SASSY USING UNIT PROCEDURES CCC CDC CDFC CE CEC CEC-CRIT CF CFAO CIAC CIC CIMM CIRC CLD CLDI CLEJ CM CMC CMC CMD CMR CNC Cancellation Control Code Command Designator Code Current Demand Factor Code Combat Essential Combat Essentiality Code Combat Essentiality-Criticality Code Combat Intensity Factor Consolidated Fiscal Accounting Officer Controlled Item Adjustment Code Controlled Item Code Commodity Integrated Materiel Manager Controlled Item Report Code Critical Low Density Critical Low Density Indicator Camp LeJeune Corrective Maintenance Commandant of the Marine Corps Current Movement Counter Command Consolidated Memorandum Receipt Control Code Commanding Officer Common Business Oriented Language Cond it ion Continential United States Camp Pend 1et on
co
COBOL CON CONUS CPEN
FMF SASSY USING UNIT PROCEDURES CPU CRC CRD CRI CRS CRT CSGC CSS CSSD CTC CTCD CY CYC DAAS DASF DC DC DCAS DCSC DD DD DDD DDD DEM DEMIL DESC Central Processing Unit Credit Code Current Recurring Demand Credit Reversal Indicator Contingency Retention Stock Cathode Ray Tube Cross-Support Group Code Combat Service Support Combat Service Support Detachment Committed Code Count Card Code Calendar Year Contingency Code Defense Automatic Addressing System Due and Status File Demand Code Discrepancy Code Defense Contract Administration Service Defense Construction Supply Center Two Digit Day Department of Defense Form Desired Delivery Date Document Draft Date Demand Demilitarization Defense Electronics Supply Center
DFR DF S C DGSC
Days F i r s t R e c e i p t Defense F u e l Supply C e n t e r Defense G e n e r a l Supply C e n t e r Document I d e n t i f i e r Code Defense I n t e g r a t e d M a t e r i e l Manager Defense I n d u s t r i a l P l a n t Equipment C e n t e r Daily Interim Retired F i l e Defense I n d u s t r i a l Supply C e n t e r D i s t r i b u t i o n Code Defense L o g i s t i c s Agency Depot Level Maintenance Program Defense L o g i s t i c s S e r v i c e s C e n t e r Depot Maintenance A c t i v i t y Deployed Message G e n e r a t i o n System Demand Movement I n d i c a t o r Depot Maintenance I n t e r s e r v i c e Support Agreement Depot Maintenance Management Date M a t e r i e l Required Depot Maintenance S u p p o r t System Document Number Document Number C r o s s R e f e r e n c e F i l e Department o f Defense Department o f Defense A c t i v i t y A d d r e s s D i r e c t o r y Department o f Defense I n s t r u c t i o n Department o f Defense I d e n t i f i c a t i o n Code Department o f T r a n s p o r t a t i o n
DI C DM IM
DIPEC
DIRF'
DISC DIST DA L
DLMP
DLSC
DMA
D G MS DM1
DM1 SA
DMM
DR M DMSS
DOC NO.
DC OX DoD Do D A AD DoDI DoDIC
DOT
DPDO DPDS DPI DPR DPSC

DR
Defense P r o p e r t y D i s p o s a l O f f i c e Defense P r o p e r t y D i s p o s a l S e r v i c e Data P r o c e s s i n g 1 n s t a l l a t i o n Daily Process Reports Defense P e r s o n n e l Support C e n t e r Depot R e p a r a b l e s Document R e l e a s e Date Defense Supply C e n t e r Deployed Support Package G e n e r a t o r D i r e c t Support Stock C o n t r o l D a i l y S t a t i s t i c a l Sununary F i l e Date Defense T r a n s p o r t a t i o n System Demand Weighting F a c t o r Division-Wing Team
D m
D SC
DSPG DSSC D SF S DTE D S T DWF DT W

EAD
E s t i m a t e d A v a i l a b i l i t y Date Equipment Allowance F i l e E l e c t r o n i c Accounting Machine Except i o n Code Echelon Equipment Custody Record E s t i m a t e d D e l i v e r y Date Expected D e l i v e r y Date E l e c t r o n i c Data P r o c e s s i n g Equipment Deadlined f o r P a r t s E d i t E r r o r Code End Item D e n s i t y
EAF EM A E C ECH ECR ED D ED D EDP EDP EEC EID
1 7 Sep 1984
ENCL EOCP EOQ ERC
Enclosure Engine Out o f Commission f o r P a r t s Economic Order Q u a n t i t y Excess R e t e n t i o n Code Equipment R e p a i r Order Equipment R e p a i r Order Shopping L i s t Excess Retention Quanrit y Economic R e t e n t i o n Q u a n t i t y Economic R e t e n t i o n S t o c k s E s t i m a t e d S h i p p i n g Date Except i o n S t o c k S t a t u s ' ~ e ~ o r t Establish E s t i m a t e d Time o f A r r i v a l E s t i m a t e d Time of Completion E f f e c t i v e T r a n s f e r Date E s t i m a t e d Time o f D e p a r t u r e F i n a n c i a l Accounting Code ~ o r c e / A c t i v i t yD e s i g n a t o r F o r c e Automated S e r v i c e C e n t e r Funds B i l l e d F o r e c a s t Code From Due I n d i c a t o r F r e e z e Code F r e e z e Date File Indicator F i l e I n d i c a t o r Code
E RO
EROSL ERQ ERO
E RS
E SD ESSR ESTAB ETA ETC ETD ETD FAC
FAD FASC FB FC FDUE FEC FEC D T
FI
FI C
C 1 H
17 Sep 1984
F F SASSY USING UNIT YKOCEDUKES M
FIIG FLR F F M FMFLANT FMFPAC FMS FMSS F O FOL FQ FRC FRDC FRI FS C FS G
FS A MO
F e d e r a l Item I d e n t i f i c a t i o n Guide F i e l d Level R e p a r a b l e F l e e t Marine F o r c e F l e e t Marine F o r c e A t l a n t i c F l e e t Marine Force P a c i f i c Foreign M i l i t a r y S a l e s F i e l d Maintenance Subsystem Funds O b l i g a t e d Fol lowup F i s c a l Quarter Family R e l a t i o n Code F i r s t R e c e i p t D e l e t e Code F i r s t Receipt I n d i c a t o r F e d e r a l Supply C l a s s F e d e r a l Supply Group F i e l d Supply and Maintenance A n a l y s i s O f f i c e F o r c e S e r v i c e Support Group Fund Code F i v e Year Defense P l a n Fixed Level F i s c a l Year F r e e z e Date G e n e r a l Account G e n e r a l Account Balance F i l e G e n e r a l Account L o c a t o r F i l e G e n e r a l Accounting Off i c e
FSSG FUND FYDP FXD LEV F Y F ZDT
GA
GABF CALF GAO
FMF SASSY USING UNIT PROCEDURES GBL GBOF GFE GFL Government Bill of Lading General Account Backorder File Government-Furnished Equipment Government Furnished Loan Government-Furnished Materiel General Account Incoming Demand File Gaining Inventory Manager Garrison Operating Level General Services Administration Hold Code Historical Due-In Status File History Due and Status Extract File Hot Item Record Headquarters, Marine Corps Interchangeable and Substitutable Code Inquiry Action Code In Accordance With Issue Code In the Clear Address File Inventory Control Document Inventory Control Point Item Designator Initial Issue Control File Initial Issue Provisioning Identification List Item Locator File
GFM
GIDF GIM GOL GSA HC HDIS HD SX HIR HQMC I/s IANC IAW IC ICAF ICD ICP ID IICF IIP IL ILF
FMF SASSY USING UNIT PROCEDURES ILS ILSP IM IMA IMCR IMI IMM IMR IMRC INFC IPC IPD IPG IPL IRT
' SC I
Integrated Logistics Support Integrated Logistics Support Plan Item Manager Intermediate Maintenance Activity Individual Memorandum Receipt Card Intensively Managed Item Integrated Materiel Manager Individual Memorandum Receipt Individual Memorandum Receipt Card Inventory Frequency Code Inspection Sequence Code Issue Priority Designator Issue Priority Group Initial Program Load In Reply To Information System Coordinator Inventory Segment Indicator Insurance Stockage Level Information System Management Officer Interservice Supply Support Interservice Support Agreement Judge Advocate General Job Control Language Joint Chiefs of Staff Julian Date Job Order Number
IS1 ISL ISMO ISS ISSA JAG JCL JCS JD JON
JONF LN C LDI
LEM
Job Order Number F i l e Lot Contract Number Load Date I n d i c a t o r L o g i s t i c s Element Manager Leadtime F a c t o r Code C o n t r o l l e d Item I n t r a n s i t F i l e Losing I n v e n t o r y Manager Last Known Holder L o g i s t i c s Management Informat i o n System Locat i o n Level of Repair A n a l y s i s L i f e Of Type Locator Record LUBF R e d i s t r i b u t i o n Asset F i l e Last S t a t u s Date Local Stock Number Lead Time Last T r a n s a c t i o n Date Limited Technical I n s p e c t i o n Limited Technical I n s p e c t i o n I n d i c a t o r Loaded Unit Allowance F i l e Loaded Unit Balance F i l e Loaded Unit MM S Code I M Media and S t a t u s Code M o b i l i z a t i o n Day M i l i t a r y A s s i s t a n c e Advisory Group
LFC
L IF
LIM LH K LMIS LC O LR OA LT O
LR
LRAF
LSD LSN L T
LTD
LTI LT I C LA UF LUBF
LUMC
M& S
M-Day
MAAG
FMF SASSY USING UNIT PROCEDURES MAB MAC Marine Amphibious Brigade Military Airlift Command Mean Absolute Deviation Marine Amphibious Force
MAD
MAF
MAGC
MRP Advice Group Code

Marine Air Ground Task Force Maintenances Marine Air Ground Financial Accounting and Reporting System Mechanized Allowance List Military Assistance Program Military Assistance Program Address Directory Marine Corps Automated Readiness Evaluation System Marine Corps Ammunition Equipment Support Order Mobile Automated Service Center Marine Amphibious Unit Maintenance Float Backorder File Maintenance Code Movement Counter Management Control Activity Marine Corps Appropriations Stores Account Marine Corps Base Major Command Code Marine Corps Central Design and Programming Activity Marine Corps Logistics Base Marine Corps Order Marine Corps Purchase Request Marine Corps Stock Fund
MAGTF MAINT MAGFARS

MAL
MAP
MAPAD
MARES MARSO MASC

MAU
MBOF
MC
MC MCA MCASA MCB MCC MCCDPA MCLB MCO MCPR MC SF
FMF SASSY USING UNIT PROCEDURES MC U/M MDEF MDF MDL MDT Marine Corps Users Manual MIMMS Data Extract File Monthly Demand Forecast Management Data List Mean Down Time Management Echelon Code MIMMS ERO History File Materiel Excess Returns Program Message Editing Process System Maintenance Float Maintenance Float Balance File Monthly Field Change Maintenance Float Indicator Maintenance Float Information File Maintenance Float Performance Maintenance Failure Rate Maintenance Float Usage File Materiel Handling Equipment Master Header Information File Master Header Record Modification Instruction Material Identification Code Master Inventory File Military Supply and Transportation Evaluation Procedures Military Standard Transaction Reporting and Accounting Procedures Military Standard Requisitioning and Issue Procedures Marine Corps Integrated Maintenance Management System
MEC
MEHF
MERP
MEPS MF
MF BF MFC
MFI MFIF MFP MFR MFUF
MHE
MHIF MHR MI MZC MIF MILSTEP MILSTRAP MILSTRIP MIMMS

MIP MIPR Materiel Issue Point Military Interdepartmental Purchase Request Mares Logistic Indicator Missing, Lost, Stolen, or Recovered MIMMS Managed Code First Three Alpha Characters of a Month Maintenance Management Office Maintenance Materiel Unit Mount Out Mount Out Augmentation Mount Out Allowance Media Of Communication Code Modification Mode of Shipment Code Mount Out Float Military Ordinary Mail Mount -0u t On Hand Mechanization of Warehousing and Shipment Procedures Materiel Obligation Validation Materiel ReleaseIReceipt Confirmation Materiel Release Denial Memorandum Receipt Indicator Code Materiel Release Order Materiel Returns Program Materiel Returns Program File MRP Service Code
MLI
M-L-S-R MMC MMM
MMO
MMU
MO MOA MOAL MOC MOD MODE MOF MOM MOOH MOWASP MOV
MRC MRD
MRIC MRO MRP MRPF
MRP SC
MG S M SL MSLRO MSLROP MTBF MA UF MB UF MUBLF MUDF ML UF MM S UM
Message Minimum S t o c k a g e Level Minimum S t o c k a g e Level R e q u i s i t i o n O b j e c t i v e Minimum S t o c k a g e Level Reorder P o i n t Mean Time Between F a i l u r e s Mini U n i t Allowance F i l e Mini Unit Balance F i l e Mini Unit ~ a c k o r d e r / L a y e t t eF i l e Mini U n i t Document F i l e Mini U n i t L o c a t o r F i l e Marine Corps U n i f i e d M a t e r i e l Management System Mini U n i t S e r i a l Number F i l e Management Value F a c t o r Money Value Only Maintenance Work Day M o d i f i c a t i o n Work Order Master Work S c h e d u l e Master Work S c h e d u l e Line Item Marine Corps S t a n d a r d Supply System No N o t i c e o f Ammunition R e c l a s s i f i c a t i o n North A t l a n t i c T r e a t y O r g a n i z a t i o n Navy C o m p t r o l l e r Navy/Marine Corps Navy Supply P u b l i c a t i o n Nat i o n a l Crime I n f o r m a t i o n C e n t e r
MU SF
MF V
MVO
MWD
Mo w
MS W MWSLI M3S
N
NR A NT AO NAVCOMPT
NAVMC
NAVSUPPUB
NC I C
NDR
Non Depot R e p a r a b l e Number F i r s t R e c e i p t s New F o r e c a s t Q u a n t i t y N a t i o n a l Item I d e n t i f i c a t i o n Number Nonconsumable Item Program Not I n S t o c k Not L a t e r Than Not M i s s i o n Capable Supply Nomenclature Not O p e r a t i o n a l l y Ready f o r Supply ( o b s o l e t e term) N o n r e c u r r i n g Demand Non R e c u r r i n g Demand Counter National S e c u r i t y Council Nonsystem Item Nonsystem Item F i l e Non System Item Record Non System Item C r o s s R e f e r e n c e F i l e N a t i o n a l S t o c k Number Nonsystem Item Cross-Reference Naval Weapons Support C e n t e r O p e r a t i o n and Maintenance Marine Corps Obligated Obsolete Operat i o n Code O r i g i n a l Document I d e n t i f i e r Code O r i g i n a l Document Number File
NR F NFQ
NIIN
NIP NIS NT L
NMC S
N OMEN
NORS
N RD
NRDC NC S NSI N IF S N IR S N IX S
NS N
NS X N
N S WC
O& MMC
OBL OBS
OC
ODIC
ODOC
1 7 Sep 1984
FMF SASSY USING UNIT PROCEDURES OEM

On Equipment Materiel
OERP
OFAC OFFS OFQ OH OHAA OHUNSERV OIC OL OLT OMA OP OPBUD OPNAVINST OPR OPSTK OPTAR ORD ORF OSR OST OTC P PIS PAL
On Equipment Repair Part Operational Readiness Float Action Code Operating Forces Financial System Old Forecast Quantity On Hand On Hand Purpose Code A Condition Code A On Hand Unserviceable Officer In Charge Operating Level Operat ing Level Time Organizational Maintenance Activity Operation Code Operating Budget Operations Navy Instruction Open Purchase Request Operating Stock Operating Target Ordered Operational Readiness Float Order Shipping Requirement Order and Shipping Time Operational Test Code Purpose Code Physical Security Code Provisioning Allowance
FMF SASSY USING UNIT PROCEDUKES

PC PCAM PCC PCCI PCN PC0 PD PDD PDFC PDM
PDO
Phrase Code Punch Card Accounting Machine Physical Category Code Pass Control Code Indicator Publication Control Number Property Control Office Priority Designator Priority Delivery Date Prior Demand Factor Code Publications-Directives-Microfiche
Property Disposal Office
PDRI PEB PEI PG PIC PICA PIID PIIN PI0 PLT PM PMC PMC PMR PN
Possible Duplicate Requisition Indicator Pre-Expended Bin Principal End Item Page Physical Inventory Code Primary Inventory Control Activity Planned Initial Issue Date Procurement Instrument Identification Number Provisioned Items Order Procurement Lead Time Preventive Maintenance Prior Movement Counter Procurement Marine Corps Prepositioned Materiel ~eceipt Part Number
FMF SASSY USING UNIT PROCEDURES PNSN POC Prime National Stock Number Point of Contact Proof of Delivery/Port of Debarkation Port of Embarkat ion Provisioning On Hand Petroleum-Oils-Lubricants Program Object ive Memorandum Packaged Operational Ration Peacetime Operating Stock Packing, Packaging, and Preservation Provisioning Requirement Prior Recurring Demand Priority Designator Code Priority Management Effort Projec t Code Process Sequence Code Passing Supply Source Code Prepositioned War Reserve Prepositioned War Reserve Materiel Requirement Prepositioned War Reserve Materiel Stock Quantity Billed Quality Control Quality Deficiency Report Quantity Ordered Quant ity Requisitioning Authority Regional Automatic Support Center CH 1 17 Sep 1984
I
1
POD POE POH POL POM POR POS PP& P PR PRD
PRI
PRIME PROJ PRSC PSSC PWR PWRMR PWRMS
QB
QC
QDR QO
QTY
RA
RASC
RC
Requirement Code Receipts Control F i l e R e p a i r Cycle Rate R e p a i r C y c l e Requirement R e p a i r Cycle Time Recycle Try Count R e c u r r i n g Demand ~ e d i s t r i b u t i o nCounter Required D e l i v e r y Date Replacement and E v a c u a t i o n Received Receipt Reference Released Replacement Requisit ion Recycle Reason Code Reversal I n d i c a t o r Requisition Indicator Routing I d e n t i f i e r Code Reparable I s s u e Point R e c o v e r a b l e Item Program I n d i c a t o r R e c o v e r a b l e I t e m s Report Remote J o b E n t r y Remark D e l e t e Date Record N a t i o n a l S t o c k Number
RCF RCR RCR RCT RCTC
RD
RDC
RDD
R & E
REC'D
REC PT
REF
REL KEPL
REQN RE RC
REV
RI RIC RIP RIP1

RIR
RJE
RKDD RNSN
RO
Requisitioning Objective Responsible Officer Requisitioning Objective Complete Action Report of Discrepancy Requisitioning Objective Indicator Code Report of Item Discrepancy (Obsolete Term) Reorder Point Reorder Point Quantity Repair Parts List Report of Property Received Requirement Code Repair Rate Remote Storage Activity Resupply Rate Responsible Unit Reporting Unit Allowance File Reporting Unit Code Receipt With Rackorder Indicator Standard Accounting, Budgeting, and Reporting System Stores Account Code Supported Activities Information File Supported Activities Supply System Supply Availability Code
Signal Code
RO
ROCA ROD ROI ROID ROP ROQ RPL RPR RQm RR RSA RSR
RU
RUAF RUC
RWRI
SABRS SAC SALF SASSY SAVC SC SDA SECNAVLNST SDR
Source Data Automation Office of the Secretary of the Navy Instruction Secondary Depot Reparable
CH 2
1 DEC 1985 8
SEC REP SF SF SFA SHIP SGC SI SICC S IG SL SL SLC SLF SMRC
Secondary Reparable Sub E loat Standard Form Stock Fund Account Shipped Status Group Code Supply Instruction Service Item Control Center Signal Safety Level Stock List She1 -Life Code Support Level Factor Source, Maintenance, and ~ecoverabilityCode Sassy Management Unit Stockage Objective Supply Officer
SOP
S0s
Standing Operating Procedures Source of Supply Special Handling Code Special Shipment Requirement Code Supply Source Code Supply Source Code File Secondary Support Unit Status Code SufEix
SPHC SPL SRC SSC SSCF SSU STATC
CH2 18 DEC 1985
SUP SUP-ADD
Standard Unit Prize Supplementary Address Serviceable Table of Equipment Table of Organization Army Tank-Automotive Command Temporary Additional Duty Table of Authorized Materiel Table of Authorized Materiel Control Number Table of Authorized Publicati.ons Transportation Control Movement Document Transaction Control Number Transportation Control Number Technical Instruction Type Inventory Code Transaction Image Total Item Record Technical Manual Traffic Management of fice(r) Top of Form Type Storage Code Transportation Priority Transaction Routing Code Type Unit Code Unit of Issue
svc
TIE T/ 0 TACOM TAD TAM TAMCN TAP TCMD TCN TCN TI TIC
T IMAGE
T IR TM
TMO
TOF
TOS
TP
TRC TUC
u/ 1
u/P
UAR
Unit Price
Unit Address Record
CET 2
1 DEC 1985 8
FMF SASSY 1JSING UNIT PROCEDURES
UER U IC ULC
UM
Unsat i..s factory Equipment Report Unit IdentiEication Code
Unit Locator Code

User ' s Manua 1 Uniform Materiel Movement and Issue Priority System Unit Mount-Out File Using Unit Unit Weight Vehicle Voucher Record Variable Safety Level With With Out Warehouse Weapons Integrated Materiel Manager Recoverable Item Report Recoverable Item Report Condition Code Recoverable Item Report Disposition Code Wash Out Time Weapons System Code Weapons System/Equipment Support Maintenance Weapons Support Manager Walk Through Indicator Active Voucher File Extracted Retired Due In File
UMMIPS
UMOF U1 1
UW
VEH
VR VSL W/ w/o
WHSE
WIMM WIR WIR COND WIR DISP WOT WSC WS/ESM WSM WTI VOCF
XRDF
CH2 18 DEC 1985

Yes Year L a s t Two D i g i t s of a Y e a r
CH 2 18 DEC 1985

NOTES

PART I V SECTION 6 DEFINITIONS The f o l l o w i n g d e f i n i t i o n s of terms used i n t h i s Manual a r e included t o e n s u r e complete u n d e r s t a n d i n g of t h e i n s t r u c t i o n s . A d d i t i o n a l d e f i n i t i o n s may be found i n t h e c u r r e n t e d i t ion o f UM-4400.71. ACCOUNTABILITY. The o b l i g a t i o n imposed by law o r l a w f u l o r d e r o r r e g u l a t i o n of a n o f f i c e r o r o t h e r i n d i v i d u a l f o r keeping a c c u r a t e r e c o r d of p r o p e r t y , documents, o r funds. The i n d i v i d u a l having t h i s o b l i g a t i o n may o r may not have a c t u a l p o s s e s s i o n of t h e p r o p e r t y , documents o r funds. A c c o u n t a b i l i t y i s concerned p r i m a r i l y w i t h r e c o r d s , while r e s p o n s i b i l i t y i s concerned p r i m a r i l y w i t h c u s t o d y , c a r e , and s a f e k e e p i n g . See a l s o R e s p o n s i b i l i t y and UM-4400-71.
A s d e f i n e d i n t h e Navy R e g u l a t i o n s , means a n o f f i c e r ACCOUNTABLE OFFICER. d e t a i l e d t o duty i n v o l v i n g pecuniary r e s p o n s i b i l i t y f o r Government p r o p e r t y and funds i n t h a t i n d i v i d u a l 's custody.
ACQUISITION ADVICE C D (AAc) OE I n d i c a t e s how and under what r e s t r i c t i o n s an item w i l l be a c q u i r e d . The AAC w i l l r e f l e c t a p p l i c a t i o n s of t h r e e b a s i c methods: ( 1 ) by r e q u i s i t i o n ; ( 2 ) by f a b r i c a t i o n o r assembly; ( 3 ) by l o c a l purchase. The AAC i s used f o r customer l e v e l , n o t system l e v e l a c q u i s i t i o n s . ACTIVE VOUCHER FILE (VOCF). A mechanized SASSY f i l e t h a t r e c o r d s t r a n s a c t i o n s t h a t r e s u l t i n a q u a n t i t a t i v e adjustment t o b a l a n c e r e c o r d s . Provides a h i s t o r y audit capability. ACTIVITY ADDRESS CODE (AC). A s i x d i g i t code used t o i d e n t i f y a s p e c i f i c a c t i v i t y and a d d r e s s t o which m a t e r i e l , documentation, o r MILSTRIP b i l l i n g i s d i r e c t e d , o r t h e a c t i v i t y a u t h o r i z e d t o d i r e c t , s h i p , document o r b i l l .
A mechanized SASSY f i l e c o n t a i n i n a a 12ACTIVITY USAGE ACCOUNTING FILE (AuAF) month record of usage d a t a f o r t h e g e n e r a l a c c o u n t s and loaded u s i n g u n i t s . The usage i s recorded by month i n one o f 1 2 b l o c k s a s s i g n e d f o r t h e purpose.
ADDITIONAL DEMANDS. Supply r e q u i r e m e n t s t h a t cannot be s a t i s f i e d from a s s e t s on hand a r e passed t o t h e next h i g h e r support element. ADVICE CODE (ADV). A two d i g i t code used by t h e o r i g i n a t o r of a r e q u i s i t i o n t o r e l a t e t o t h e i n i t i a l processing p o i n t s information the o r i g i n a t o r considers e s s e n t i a l t o supply a c t i o n and e n t r y i n n a r r a t i v e form i s not p o s s i b l e o r feasible. AGGREGATE. The c o n j u n c t i o n o r c o l l e c t i o n of p a r t i c u l a r s i n t o a mass o r sum.
ALLOWANCE. That q u a n t i t y of an item r e q u i r e d t o be on hand o r on o r d e r by a u n i t a s a u t h o r i z e d by t h e u n i t ' s TIE and o t h e r allowance t y p e p u b l i c a t i o n s o r d i r e c t i v e s , u n l e s s s p e c i f i c a u t h o r i z a t i o n i s provided by h i g h e r h e a d q u a r t e r s . ALLOWANCE ITEM. Q u a n t i t y of items of supply o r equipment p r e s c r i b e d by Marine Corps T a b l e s of Equipment ( T / E ' s ) and o t h e r a u t h o r i z e d allowance p u b l i c a t i o n s . See a l s o S p e c i a l Allowance and UM-4400-71.
ANTICIPATED N T MISSION CAPABLE SUPPLY (ANMCS). A d e p l e t e d m a t e r i e l c o n d i t i o n O i n d i c a t i n g t h a t systems and equipment may n o t be c a p a b l e of performing t h e i r a s s i g n e d m i s s i o n s b e c a u s e of maintenance work s t o p p a g e s due t o a n a n t i c i p a t e d o r expected supply shortage. I d e n t i f i e s items financed through APPROPRIATION STORES ACCOUNT (ASA). Items i n c l u d e a p p r o p r i a t i o n s o t h e r t h a n a r e v o l v i n g s t o c k fund a c c o u n t . ammunition, s m a l l arms, and p r i n c i p a l items. I s s u e s from t h i s account a r e nonreimbursable ( f r e e i s s u e ) . ASSEMBLY. A g r o u p of two o r more p h y s i c a l l y connected o r r e l a t e d p a r t s which i s c a p a b l e of d i s a s s e m b l y ( e . g . , c a r b u r e t o r , powerpack, a m p l i f i e r ) . A u n i t which i s n o r m a l l y removed and r e p l a c e d a s a s i n g l e item and c o n s i s t s of a c c e s s o r i e s and components which perform a s p e c i f i c f u n c t i o n a l o p e r a t i o n . ASSETS. The q u a n t i t i e s of s e r v i c e a b l e o r u n s e r v i c e a b l e m a t e r i e l on hand and/or due-in from procurement o r customer r e t u r n . AUTHORIZED ACQUISITION OBJECTIVE (AAO). The q u a n t i t y of p r i n c i p a l i t e m s r e q u i r e d A d u r i n g t h e budget p l u s f i v e a d d i t i o n a l p l a n n i n g y e a r s . The A O i s f i l l e d from s e v e r a l s o u r c e s i n c l u d i n g a s s e t s i n t h e hands of u s i n g u n i t s , new procurement, r e d i s t r i b u t i o n of a s s e t s , and r e p a i r l r e b u i l d . AUTOMATIC DATA PROCESSING EQUIPMENT (ADPE). ADPE c o n s i s t s of g e n e r a l purpose, c o m m e r c i a l l y a v a i l a b l e , mass produced, components and equipment systems c r e a t e d from them, r e g a r d l e s s of u s e , s i z e , c a p a c i t y , a n d / o r p r i c e t h a t a r e d e s i g n e d t o be a p p l i e d t o t h e s o l u t i o n o r p r o c e s s i n g of a v a r i e t y of problems o r a p p l i c a t i o n s ; and a r e n o t , e i t h e r s p e c i a l l y d e s i g n e d , a s d i s t i n g u i s h e d from c o n f i g u r e d , f o r any s p e c i f i c a p p l i c a t i o n , o r a r e not modified t o an e x t e n t t h a t precludes f u t u r e use o f t h e equipment f o r o t h e r problem s o l u t i o n s o r t h e p r o c e s s i n g of o t h e r applications. AVAILABLE FOR ISSUE. Q u a n t i t i e s of items i n s t o c k and a v a i l a b l e f o r immediate u s e . Normally, a s s e t s h e l d a s Purpose Code A, C o n d i t i o n Code A.
AVERAGE.
The r e s u l t o b t a i n e d by d i v i d i n g t h e sum t o t a l of f i g u r e s by t h e number of f i g u r e s . Also c a l l e d a mean o r a r i t h m e t i c mean.
BACKORDER ( B O ) . A r e q u i s i t i o n e d q u a n t i t y ( t o t a l o r p a r t ) on which s u p p l y a c t i o n i s suspended pending a v a i l a b i l i t y of t h e item.
A f i l e of BALANCE FILE. assets controls.
records t h a t contains assets,
a s s e t requirements
and
BASE PERIOD. The h i s t o r i c a l time frame which r e l a t e s t o a s p e c i f i c number of months ( o r q u a r t e r s ) i n t h e p a s t . Demands g e n e r a t e d d u r i n g t h i s h i s t o r i c a l p e r i o d a r e used t o - f o r e c a s t f u t u r e r e q u i r e m e n t s . BATCH NUMBER. A number a s s i g n e d t o each t r a n s a c t i o n f o r A b a t c h number i s comprised of YYDDDNN. "YY" i s t h e "DDD" i s t h e l a s t t h r e e p o s i t i o n s of a calendar year. s e q u e n c i a l number s t a r t i n g w i t h "0@" t h a t i s implemented f i l e i s c o p i e d t o a c o u r i e r d i s k e t t e f o r any g i v e n day. i d e n t i f i c a t i o n purposes. l a s t two d i g i t s of t h e J u l i a n date. "NN" i s a each time a t r a n s a c t i o n
FMF SASSY USING UNIT PROCEDURES The method by which materiel may be listed and procured BILL OF MATERIEL (BOM) for a scheduled maintenance project. The appropriate issue point will receive and maintain, in segregated stock, the BOM items until such time as' the maintenance shop is ready to begin the applicable project, at which time the BOM is issued in its entirety. CANCELLATION CONTROL CODE (CCC). A one digit code appearing on a cancellation transaction (DIC ZC-) which indicates actions such as cancellation of back order and/or cancellation of due.
CANNIBALIZE. To remove serviceable parts from one item of equipment in order to install them on another item of equipment. Cannibalization will only be performed when authorzed by commanding generals and commanders of FSSG's. CENTRAL PROCESSING UNIT (cPU). A unit in the computer that includes circuits controlling the interpretation and execution of instructions. COLLATERAL EQUIPMENT. The range and depth of items functionally related to and supporting an end item. Items not considered collateral equipment are repair parts, spare parts and components. Also referred to as collateral materiel. A one digit code assigned to a critical item COMBAT ESSENTIALITY CODE (CEC). indicating that the item is essential to the conduct of a military mission. The item may be a functional part of an end item, component, or assembly whose failure would make the end item inoperable or incapable of fulfilling its mission.
A two digit code used to identify the activity by COMMAND DESIGNATOR CODE (CDC). a major command, mission, and geographic location. The CDC is utilized to exercise authorized allowance control at the administrative level through out the Marine Corps by the summarization of records for controlled items.
COMMANDING OFFICER (CO). For the purpose of these instructions relative to supply operations, the term "commanding officer" refers to the commanding officer of a company, battery, battalion, squadron, regiment, group, and comparable unit/organization below the general officer level, as appropriate. A one digit code assigned to an AC designates the Using COMMITTED CODE (CTC). Unit/Act ivity as being in some stage of commitment. The degree of commitment may be from a standby status to an in-combat status. The activitylagency designated to COMMODITY INTEGRATED MATERIEL W A G E R (cIMM). exercise integrated materiel management for a commodity oriented item on a DoD or Federal Government-wide basis. COMMODITY ORIENTED ITEM. Consumable items which are not directly related to the operational readiness of a weapons system and are grouped for management by their Federal Supply Classification (FSC). CONDITION CODE (CON). A one digit code used to identify the condition of materiel. Utilized to segregate assets for accounting purposes. CONSUMABLE ITEM. A non-reparable centrally managed secondary item or repair part that is normally expended or used up beyond recovery in the use for which it was designed or intended. CH 1
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CONSUMABLE SUPPLIES. Those a r t i c l e s which, a f t e r i s s u e , a r e c h e m i c a l l y o r p h y s i c a l l y a l t e r e d with use t o t h e e x t e n t t h a t they cannot be economically reused f o r t h e i r o r i g i n a l purposes. They a r e not normally r e t u r n e d t o a s t o r a g e o r i n d u s t r i a l a c t i v i t y or - r e p a i r . consumable s u p p l i e s a r e e i t h e r consumed i n use o r l o s e t h e i r i d e n t i t y i n the p r o c e s s of work o r t h e performance of s e r v i c e . They i n c l u d e such items a s o f f i c e s u p p l i e s ; petroleum, o i l , and l u b r i c a n t p r o d u c t s ; lumber ; e t c Consumable s u p p l i e s a r e normally expended upon i s s u e . Consumable s u p p l i e s a r e synonymous with expendable s u p p l i e s except t h a t they i n c l u d e nonexpendable s u p p l i e s l e s s t h a n $200 d o l l a r s i n v a l u e ( s e e a l s o expendable supplies).
An i n v e n t o r y , r e g a r d l e s s of funding s o u r c e , u s u a l l y of CONSUMER INVENTORY. l i m i t e d range and d e p t h , h e l d o n l y by the f i n a l element i n an e s t a b l i s h e d supply d i s t r i b u t i o n system f o r t h e s o l e purpose of i n t e r n a l consumption.
A one d i g i t code used with mount-out CONTINGENCY CODE (CYC) i d e n t i f y s e g r e g a t e d b l o c k s of mount-out s t o c k s .
purpose code
I'D"
to
CONTINGENCY RETENTION STOCK (CRS). That p o r t i o n of the q u a n t i t y of an item e x c e s s t o t h e approved f o r c e r e t e n t ion l e v e l f o r which t h e r e i s no p r e d i c t a b l e demand o r q u a n t i f i a b l e requirement and which normally would be a l l o c a t e d a s p o t e n t i a l e x c e s s s t o c k except f o r a d e t e r m i n a t i o n t h a t t h e q u a n t i t y w i l l be r e t a i n e d f o r p o s s i b l e contingencies. CONTRACTING. Purchasing, r e n t i n g , l e a s i n g , o r otherwise o b t a i n i n g s u p p l i e s o r services. Encompasses a l l phases from purchase d e s c r i p t ion through c o n t r a c t administration.
A one d i g i t code t h a t p r e s c r i b e s a d d i t i o n a l i n f o r m a t i o n CONTROL CODE (CNC). r e l a t i v e t o management d e c i s i o n s on t r a n s a c t i o n s r e q u i r i n g a d d i t i o n a l c o n t r o l s .

CONTROLLED ITEM. Those p r i n c i p a l end i t e m s and secondary items which a r e r e p o r t a b l e under t h e i n s t r u c t i o n s c o n t a i n e d i n MCO P4400.82. These i t e m s a r e d e s i g n a t e d by Headquarters, Marine Corps a s r e q u i r i n g s p e c i a l c o n t r o l . (See r e g u l a t e d item.)
A one d i g i t code used CONTROLLED ITEM ADJUSTMENT CORE (CIAC) u s i n g u n i t s t h e r e a s o n f o r t h e g a i n o r l o s s of a c o n t r o l l e d item.
to i n d i c a t e to
A one d i g i t code used t o i d e n t i f y items which r e q u i r e CONTROLLED ITEM CODE ( CIC) s p e c i f i c r e p o r t i n g and r e q u i r e m e n t s c o n t r o l based on v a r i o u s requirements.
CONTROLLED ITEM SUBSYSTEM. Subsystem 1 3 o f See MCO P4400.82. Sys tern (MUMMS)
the Marine Corps Unified M a t e r i e l
A twelve d i g i t code e s t a b l i s h e d t o provide f o r t h e accumulation COST C D (cC). OE of a p p r o p r i a t i o n and c o s t d a t a t o the lowest l e v e l a s r e q u i r e d to provide the command with a c c o u n t i n g , b u d g e t i n g , and f i n a n c i a l management r e p o r t s .
COUNT C R CODE (CTCD) AD A one t o f i v e d i g i t code u t i l i z e d t o i n d i c a t e the type of m a t e r i e l , by purpose code, t o be p h y s i c a l l y j w e n t o r i e d .
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COURIER DISKETTE. consolidation point computer system.
A d i s k e t t e c r e a t e d by t h e o p e r a t o r t o be forwarded t o f o r c o n v e r s i o n t o a n i n p u t media a c c e p t a b l e by a C l a s s
a I
CREDIT REVERSAL INDICATOR (CRI). A one d i g i t code i n d i c a t o r transact ions to' reverse transact ions previously processed. CRITICAL ITEM. An e s s e n t i a l i t e m which i s i n s h o r t s h o r t supply f o r an extended period.
placed
into
s u p p l y o r e x p e c t e d t o be i n
CRITICAL L W DENSITY EQUIPMENT/ ITEM. O A s u b s e t of ~ e g u l a t e d / C o n t r o l l e d I t e m s r e q u i r i n g s p e c i a l management a t t e n t i o n due t o extreme1 y low d e n s i t y and c o m p l e x i t y o r h i g h o p e r a t i o n a l a v a i l a b i l i t y r e q u i r e m e n t s . CLD i t e m s a r e end i t e m s , i n s u r a n c e i t e m s , s e c o n d a r y r e p a r a b l e s o r c r i t i c a l i t y Code 1 R e p a i r P a r t s . C r i t i c a l Items. Those whose f a i l u r e i n t h e end i t e m w i l l CRITICALITY CODE 1. r e n d e r i t i n o p e r a t i v e o r r e d u c e i t s e f f e c t i v e n e s s below t h e optimum l e v e l of efficiency. See UM-4400-71. CROSS SUPPORT. R e f e r s t o t h e a p p l i c a t i o n of s e c o n d a r y i t e m s t o more t h a n one a s s e m b l y , component, end i t e m o r p r i n c i p a l i t e m . Also t h e f u n c t i o n of one DoD component i n s u p p o r t of a n o t h e r ( R e i m b u r s a b l e S u p p o r t ) .
A one d i g i t CROSS-SUPPORT GROUP CODE (CSGC). unit. U n i t s w i t h t h e same CSGC w i l l c r o s s redistribution basis.
code a s s i g n e d t o a loaded u s i n g s u p p o r t a s s e t s on a n a u t o m a t i c
A one d i g i t code used t o a s s i g n d i f f e r e n t CURRENT D M N FACTOR CODE (CDFC). E AD w e i g h t s t o c u r r e n t and p r i o r demands i n o r d e r t o f o r e c a s t f u t u r e demands w i t h reasonable accuracy.
CURSOR. A l i g h t g r e e n l i n e , t h a t i s d i s p l a y e d on t h e v i s u a l s c r e e n o f t h e C e n t r a l P r o c e s s i n g U n i t (CPU) t o show t h e o p e r a t o r where h i s keyed i n p u t w i l l be displayed. The DIRF m a i n t a i n s an e x a c t image o f t h e DASF DAILY INTERIM RETIRED FILE (DIRF) r e c o r d s which were p u l l e d from t h e a c t i v e DASF and a r e t o be r e t i r e d . This is accomplished d u r i n g e a c h u p d a t e .
A mechanized SASSY f i l e t h a t a c c u m u l a t e s DAILY STATISTICAL S M A Y FILE (DSSF) U MR d a t a f o r e a c h s u p p o r t e d AC. The d a t a c o l l e c t e d i s b o t h count and d o l l a r v a l u e type. The d a t a p r o v i d e s i n f o r m a t i o n f o r t h e performance r e p o r t , d a i l y u s i n g u n i t f i n a n c i a l p o s i t i o n , and s y s t e m m o n i t o r i n g d a t a . The d a t a i s c o l l e c t e d on a monthly c u m u l a t i v e t o - d a t e b a s i s . The c o u n t s and d o l l a r v a l u e s r e f l e c t t h e d e b i t The d o l l a r v a l u e s a r e and c r e d i t a c t i o n s o c c u r r i n g i n t h e d a i l y u p d a t e c y c l e . p o s t e d when a c o r r e s p o n d i n g f i s c a l t r a n s a c t i o n i s c r e a t e d .
DATA AGGREGATION. The c o l l e c t i o n and combining of s e v e r a l volumes of d a t a o n t o o n e volume of d a t a . F o r t h e ADPE-FMF Program, t h i s may c o n s i s t o f t h e combining o f s e v e r a l u n i t s ' f l o p p y d i s k e t t e s o n t o a m a g n e t i c t a p e u t i l i z i n g t h e IBM 4110
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w i t h a Tape U n i t , o r t h e Commercial Model S e r i e s 1 w i t h a communication l i n e t o t h e Main Frame Computer. DATA CONVERSION. The t r a n s f e r of d a t a from one magnetic s t o r a g e media t o a n o t h e r . For t h e ADPE-FMF Program, a m a g n e t i c t a p e u n i t w i l l c o n v e r t d a t a on a f l o p p y d i s k e t t e o n t o a m a g n e t i c t a p e , and v i c e v e r s a . DATE PREPARED. The d a t e of a c t u a l p r e p a r a t i o n .
DEFAULT. A v a l u e p r e - a s s i g n e d by t h e programmer s h o u l d t h e o p e r a t o r e l e c t not t o key p a r t i c u l a r i n f o r m a t i o n i n a f i e l d .

An i n d i c a t i o n of a r e q u i r e m e n t ( r e q u i s i t i o n , r e q u e s t , i s s u e , r e p a r a b l e DEMAND( S) g e n e r a t i o n , e t c .) f o r i s s u e o f s e r v i c e a b l e m a t e r i e l . Demands a r e c a t e g o r i z g d a s e i t h e r recurring o r nonrecurring. DEMAND CODE (DC) A one d i g i t code e n t e r e d on r e q u i s i t i o n s by 0 r i g i n a t o r . s which i n d i c a t e s t o t h e d i s t r i b u t i o n system whether t h e r e q u i r e m e n t i s expected t o be r e c u r r i n g or non-recurring.
DEMAND DEVELOPMENT PERIOD (DDP) The i n i t i a l p e r i o d of s e r v i c e f o r an end i t e m i n which p r o v i s i o n i n g t a k e s p l a c e . The t ime b e g i n s a t P r e l i m i n a r y Operat i o n a l C a p a b i l i t y (POC) and e x t e n d s t o a p e r i o d o f not more t h a n 24 months. It i s e x p e c t e d t h a t enough demand d a t a can be accumulated i n t h i s p e r i o d of time t o s u f f i c i e n t l y a i d i n t h e t r a n s i t i o n of t h e system i n t o normal r e p l e n i s h m e n t methods. P r o v i d e s a means of a s s i g n i n g w e i g h t s t o a l l D M N WEIGHTING FACTOR (DWF). E AD p r e v i o u s and t h e most r e c e n t demands s e p a r a t e l y i n o r d e r t o f o r e c a s t f u t u r e demands w i t h r e a s o n a b l e a c c u r a c y . DEMILITARIZATION. The a c t of d e s t r o y i n g t h e m i l i t a r y o f f e n s i v e o r d e f e n s i v e a d v a n t a g e s i n h e r e n t i n c e r t a i n t y p e s of equipment o r m a t e r i e l by m u t i l a t i o n , dumping a t s e a , s c r a p p i n g , b u r n i n g , o r a l t e r a t i o n t o p r e v e n t t h e f u r t h e r use of the item f o r i t s o r i g i n a l l y intended m i l i t a r y o r l e t h a l purpose.
A one d i g i t code a s s i g n e d t o i t e m s on t h e c o n t r o l l e d DEMILITARIZATION CODE. m u n i t i o n s l i s t and l e t h a l i t e m s t o i n d i c a t e method of d e m i l i t a r i z a t i o n r e q u i r e d .
DEPLOYED SUPPORT PACKAGE GENERATOR (DSPG). A computer model used s t o c k l e v e l s i n s u p p o r t of a Marine A i r Ground Task Force (MAGTF).
t o formulate
DEPOT LEVEL REPARABLE. Secondary r e p a r a b l e i t e m whose h i g h e s t m a i n t e n a n c e e c h e l o n f o r complete r e p a i r l r e b u i l d i s f i f t h e c h e l o n ( d e p o t ) o r a s p e c i a l i z e d maintenence facility. DEPOT MAINTENANCE. F i f t h e c h e l o n l e v e l o f m a i n t e n a n c e which i s t h e r e s p o n s i b i l i t y o f and performed by d e s i g n a t e d maintenance a c t i v i t i e s t o augment s t o c k s of s e r v i c e a b l e m a t e r i e l and t o s u p p o r t o r g a n i z a t i o n a l and i n t e r m e d i a t e maintenance a c t i v i t i e s by t h e use o f more e x t e n s i v e shop f a c i l i t i e s , e q u i p m e n t , and p e r s o n n e l o f h i g h e r t e c h n i c a l s k i l l t h a n a r e a v a i l a b l e a t t h e lower l e v e l s of m a i n t e n a n c e . I t s p h a s e s n o r m a l l y c o n s i s t of r e p a i r , m o d i f i c a t i o n , o v e r h a u l , r e c l a m a t i o n , o r r e b u i l d o f p a r t s , a s s e m b l i e s , sub-assemblies , components and end i tems; t h e
CH 1
1 7 Sep 1984 4-6-6

emergency manufacture of nonavailable parts; and providing technical assistance to using units and intermediate maintenance organizations. DEPOT REPARABLES (DR). Items whose disposition, recoverability and disposal rests wlth the 5th echelon maintenance facility. Depot Reparables can be principal items, end items, components, assemblies and/or subassemblies. Those items with Source, Maintenance and Recoverability (SMR) Codes of D or L in the third, fourth and fifth position are depot reparable items. DEPTH. The quantity of stocked items. See also Range.
DIRECT CUSTODIAN. Any military or civilian individual required to have pe rsonal possession of public property in order to carry out his/her normal duties when working under the immediaie siPervision of a repdnsible officer
DIRECT SUPPORT STOCK CONTROL (DSSC). The DSSC activities provide internal base support at major bases and stations. This includes support of tenant FMF units for selected housekeeping and administrative items. Materiel stocked is generally limited to low-cost , fast moving, consumable items. Additional items provided may include retail clothing, subsistence, ammunition, lumber, and POL. Utilizing a retail concept, DSSC issue points are generally available for authorized customer's personal selection or on demand without formal requisitioning. All materiel provided by DSSC activities is financed through the Marine Corps Stock Fund
DISKETTE. A magnetic disk permanently enclosed in a jacket. Small slots in the jacket allow the recordlwrite heads to contact the surfaces as the disk rotates within the jacket. DISPOSAL. The process of redistributing, transferring, donating, selling, abandoning, or destroying disposable property. DISPOSITION CODE. A one digit code utilized in the Recoverable Items Program to furnish holding organizations disposition instructions for items reported excess. DISTRIBUTION. Provides the Logistics Support necessary to match manufacturing (procurement) to marketing (support of combat forces) goals. Provides the means of having personnel and materiel at the right place, in the right quantity, at the right time, and in useable condition. Involves the proper mix of storage locations, transport selection, inventory policy, and communications. A one digit code utilized (by the SMU) to indicate the DISTRIBUTION CODE (DIST). activity designated to be furnished 100% supply status on requisitions with all priorities. Using units will not enter this code on requisitions. DOCUMENT DRAFT DATE (DDD). The Julian date on which a document is drafted. This date, when compared with the computer process date, provides management with a valuable and significant indicator for determining transmission time by mail, AUTODIN, electronic message, etc., and the supply system effectiveness/response to requisitions. DOCUMENT IDENTIFIER CODE (DIC) A three digit code that provides identification of each transaction such as requisitions, passing actions, status, receipts, or adjustments in the system to which it pertains. The DIC is a mandatory entry on ie all requisitions and related documents entering t l supply distribution system.
maintains
DOCUMENT NUMBER CROSS-REFERENCE FILE (DOCXI. A mechanized SASSY file that a record of a1 1 act l n c u m e n t s having received status indicating direct delivery act ion is being accomplished. This record contains the original
CH 1
4-6-7
17 Sep 1984
document number and t h e c r o s s r e f e r e n c e document number a s s i g n e d d u r i n g d i r e c t d e l i v e r y action. The c r o s s r e f e r e n c e document number may i n c l u d e t h e PIIN.
DUE AND STATUS FILE (DASF). A mechanized SASSY f i l e t h a t c o n t a i n s a r e c o r d of a l l outstanding r e q u i s i t i o n s . The r e q u i s i t i o n s t a t u s t r a n s a c t i o n s on due documents a r e a l s o recorded f o r each due. The DASF i s m a i n t a i n e d i n document number sequence. The DASF may a l s o be produced i n NSN s e q u e n c e . Follow-ups a r e a u t o m a t i c a l l y g e n e r a t e d when t h e demand system is e x e c u t e d . ECONOMIC ORDER QUANTITY ( EOQ) A t e c h n i q u e used t o compute r e p l e n i s h m e n t o r d e r q u a n t i t i e s of consumable m a t e r i e l whereby t h e c o s t t o o r d e r i s e q u a t e d a g a i n s t t h e c o s t of c a r r y i n g t h e i n v e n t o r y .
I I
ECONOMIC RETENTION STOCK ( ERS) That p o r t i o n o f t h e q u a n t i t y of an i t e m e x c e s s t o t h e approved f o r c e r e t e n t i o n l e v e l which has been determined t o be more economical t o r e t a i n f o r f u t u r e i s s u e i n l i e u of r e p l a c e m e n t o f f u t u r e i s s u e s by p r o c u r e m e n t . To w a r r a n t economic r e t e n t i o n , i t e m s must have a r e a s o n a b l e p r e d i c t a b l e demand rate.
A one d i g i t code computer a s s i g n e d and a p p e a r i n g on t h e EDIT ERROR CODE (EEC). e d i t e r r o r l i s t i n g t o denote various e r r o r s discovered during processing. Normally, t h i s i d e n t i f i e s a d a t a f i e l d m i s s i n g o r i n v a l i d e n t r i e s .
END ITEM DENSITY. Q u a n t i t y of an end i t e m planned t o be put i n s e r v i c e . t h e q u a n t i t y of end i t e m s used f o r p l a n n i n g p u r p o s e s , i . e . , Deployment.
Also,
END ITEMS. A f i n a l c o m b i n a t i o n of end p r o d u c t s , component p a r t s , a n d / o r m a t e r i e l s which i s r e a d y f o r i t s i n t e n d e d u s e , e . g . , r a d i o , j e e p , g e n e r a t o r . See a l s o P r i n c i p a l I t e m , Secondary Item.

An e x t r a c t o f f t h e L o g i s t i c s Management EQUIPMENT ALLOWANCE FILE ( EAF) I n f o r m a t i o n System (LMIS) a t HQMC, p r o v i d e d q u a r t e r l y on computer t a p e t o Regional Automated S e r v i c e s C e n t e r (RASCs) f o r d i s s e m i n a t i o n t o t h e f i e l d . The EAF ~ r o v i d e sa u t h o r i z e d a l l o w a n c e l e v e l s by T/E f o r a s s e t management.
EQUIPMENT REPAIR ORDER (ERO) NUMBER. A f i v e d i g i t number a s s i g n e d t o a r e p a i r o r d e r form u t i l i z e d by m a i n t e n a n c e t o a c c o u n t f o r c o s t of a maintenance r e q u e s t t o be performed on a p i e c e of e q u i p m e n t .

A support item o r r e p a i r ESSENTIAL ITEM. s u p p o r t e d system o r end i t e m i n o p e r a b l e .
part
the
l a c k of
which r e n d e r s
the
EXCEPTION CODE (EC). A t h r e e d i g i t code used t o i d e n t i f y f o r management e x c e p t i o n a l c o n d i t i o n s e x i s t i n g a t t h e time of p r o c e s s i n g a t r a n s a c t i o n .

A o n e d i g i t code used t o d e t e r m i n e t h e l e v e l above EXCESS RETENTION CODE (ERC). RO which s h o u l d n o t be c o n s i d e r e d e x c e s s d u r i n g i t e m r e v i e w .
EXCESS STOCK. That p o r t i o n o f t h e on hand s e r v i c e a b l e a s s e t s of an i t e m which i s g r e a t e r than the authorized l i m i t . EXPENDABLE SUPPLIES AND MATERIEL. I t e m s which a r e consumed i n u s e , such as ammunition o r f u e l , o r which l o s e t h e i r i d e n t i t y , such a s r e p a i r p a r t s , o r which - . a r e o f low i n t r i n s i c v a l u e , unworthy of f u l l a c c o u n t i n g p r o c e d u r e s . When i s s u e d CH 1
1 7 Sep 1984 4-6-8
t o end u s e , expendable s u p p l i e s and m a t e r i e l a r e dropped from the accounting r e c o r d s ( e .g , b a l a n c e f i l e s ) See a1 so Consumables , Nonexpendables , Secondary Items.
I j
/
I
EXPONENTIAL SMOOTHING. A technique used i n making computations t o g i v e proper c o n s i d e r a t i o n t o f l u c t u a t i o n s o r random v a r i a t i o n s i n demand d a t a . EXTRACTED RETIRED DUE-IN FILE (xRDF) A mechanized SASSY f i l e t h a t m a i n t a i n s a record of the d a t e s on which a DASF record i s r e t i r e d and d a t e microfilmed. FAMILY RELATION CODE (FRC) A one d i g i t code used t o i n d i c a t e the r e l a t i o n s h i p of one N N t o a n o t h e r N N f o r the purpose of m a i n t a i n i n g the Computer Balance Record S S i n t h e proper sequence w i t h i n a family of items. S FEDERAL SUPPLY CLASS ( F S C ) . The f i r s t four d i g i t s of an N N which e s t a b l i s h e s r e l a t i o n s h i p t o item g r o u p i n g s . FIELD LEVEL REPARABLE. Secondary r e p a r a b l e whose h i g h e s t maintenance echelon f o r complete r e p a i r l r e b u i l d i s f o u r t h echelon o r l e s s . FILE INDICATOR CODE (FIC) A two d i g i t code i d e n t i f y i n g a f i l e w i t h i n the SASSY system and used i n c o n j u n c t i o n with the f i l e i n q u i r y system. FINANCIAL ACCOUNTING C D (FAC) OE A one d i g i t code u t i l i z e d t o d e s i g n a t e a u n i t ' s f i n a n c i a l o u t p u t w i l l e i t h e r be i n MAGFARS o r PRIME acceptance format.
The employment of f i n a n c i a l and o t h e r t o o l s t o a s s i s t the FINANCIAL MANAGEMENT. commander i n o b t a i n i n g and u t i l i z i n g r e s o u r c e s t o accomplish a predetermined objective.
FIXED LEVEL. Q u a n t i t y l e v e l assigned by management t h a t must be m a i n t a i n e d . T r a n s a c t i o n s t h a t would reduce the q u a n t i t y on hand below the f i x e d l e v e l are s u b j e c t t o an e x c e p t i o n r e p o r t f o r review by management. Fixed l e v e l requirement codes p r a h i b i t r e c a l c u l a t i o n of RO/ROP d u r i n g item review. S a f e t y l e v e l r e p r e s e n t e d by the same f i x e d number of days, FIXED SAFETY LEVEL. weeks, or months of average demand f o r each item of supply being s t o c k e d . FLEET MARINE FORCE (FMF). The F F i s the combat element of the Marine Corps M c o n t a i n i n g t h e deployable mobile a i r and ground f o r c e s c o n s i s t i n g of combat, combat s u p p o r t , and combat s e r v i c e support u n i t s . FORCE ACTIVITY DESIGNATOR (FAD). Assigned t o a l l u n i t s t o i d e n t i f y the u n i t ' s p r i o r i t y t o r e q u e s t and r e c e i v e m a t e r i e l i n r e l a t i o n t o a l l o t h e r u n i t s a u t h o r i z e d to requisition materiel. FORECAST PERIOD. A planning h o r i z o n o r a s p e c i f i c number of months i n the f u t u r e f o r which requirements d e t e r m i n a t i o n i s used. FREEZE CODE (FEC) A one d i g i t code used t o f r e e z e a u s i n g u n i t , g e n e r a l account o r maintenance f l o a t i n v e n t o r y r e c o r d . The FEC d e s i g n a t e s the g e n e r a l reason f o r the f r e e z e on the r e c o r d .
FUND CODE ( F C ) . A two d i g i t code e n t e r e d by t h e r e q u i s i t i o n e r on r e q u i s i t i o n s t o ' I n d i c a t e t o t h e d i s t r i b u t i o n system t h a t funds a r e a v a i l a b l e t o pay t h e charge when and where r e c e i v e d . The F C a l s o i n d i c a t e s t h e a c t i v i t y t o be b i l l e d . GENERAL ACCOUNT ( G A )
The s t o c k c o n t r o l s e c t i o n f o r t h e i n v e n t o r y managed by t h e SMU of t h e F S S G ~ B S S G .
intermediate
l e v e l of
GENERAL ACCOUNT BACK-ORDER
F I L E (GBOF). A mechanized S A S S Y f i l e c o n t a i n i n g a r e c o r d of a l l g e n e r a l account back o r d e r s f o r s u p p o r t e d c u s t o m e r s .
GENERAL ACCOUNT BALANCE F I L E ( G A B F ) . A mechanized S A S S Y f i l e c o n t a i n i n g a r e c o r d by g e n e r a l account of a s s e t s , a s s e t r e q u i r e m e n t s , and a s s e t c o n t r o l s . GENERAL ACCOUNT INCOMING DEMAND F I L E ( GIDF) A mechanized S A S S Y f i l e c o n t a i n i n g a r e c o r d o f a l l incoming demands ( c r e a t e d f o r o r s u b m i t t e d by loaded u n i t s ) y h i c h have been p r o c e s s e d a g a i n s t t h e g e n e r a l a c c o u n t . The G I D F a l s o r e c o r d s a c t i o n s t a k e n by t h e g e n e r a l account on t h e s e t r a n s a c t i o n s . LOCATOR F I L E ( G A L F ) . A mechanized S A S S Y f i l e c o n t a i n i n g t h e Each r e c o r d h a s a s t o r a g e l o c a t i o n of m a t e r i e l held by the g e n e r a l account. h e a d e r f o r i d e n t i f i c a t i o n of t h e time i n s t o r a g e and t r a i l e r s f o r c o n t r o l of warehouse l o c a t i o n s w i t h a s s e t m o n i t o r i n g d a t a . GENERAL ACCOUNT GOVERNMENT F U R N I S H E D EQUIPMENT ( G F E ) . That equipment which i s f u r n i s h e d t o a c o n t r a c t o r . It i s not consumed d u r i n g p r o d u c t i o n n o r i n c o r p o r a t e d i n t o a p r o d u c t . It w i l l be r e t u r n e d t o t h e Narine Corps i n t h e same c o n d i t i o n a s when d e l i v e r e d t o t h e c o n t r a c t o r , s u b j e c t t o normal wear. GOVERNMENT F U R N I S H E D LOAN ( G F L ) The g r a n t i n g of p e r m i s s i o n t o use government p r o p e r t y w i t h o u t compensation on t h e c o n d i t i o n t h a t i t w i l l be r e t u r n e d without c o s t t o t h e Marine Corps i n a c o n d i t i o n a s good a s when l o a n e d , w i t h r e a s o n a b l e wear and t e a r a c c e p t e d . GOVERNMENT F U R N I S H E D M A T E R I E L ( G F M ) . That m a t e r i e l which is f u r n i s h e d t o a c o n t r a c t o r , w i t h o u t r e i m b u r s e m e n t , t o be consumed d u r i n g t h e c o u r s e of p r o d u c t i o n o r i n c o r p o r a t e d i n t o t h e product b e i n g manufactured under t h e c o n t r a c t .
H I S T O R I C A L DUE AND
STATUS F I L E ( H D I S ) A mechanized S A S S Y f i l e c o n t a i n i n g a r e c o r d o f s e m i - r e t i r e d m a t e r i e l due-in documents t o g e t h e r w i t h t h e s t a t u s t r a n s a c t i o n s which were r e c e i v e d p e r t a i n i n g t o t h e due-in documents.
H I S T O R Y DUE AND STATUS EXTRACT F I L E ( H D S X ) . A mechanized S A S S Y f i l e c o n t a i n i n g an e x a c t image of t h e H D I S r e c o r d s which were p u l l e d from t h e H D I S and a r e t o be merged back i n t o t h e DASF. HOLD CODE ( H C ) A one d i g i t code which i d e n t i f i e s i n t h e shipment s t a t u s and m a t e r i e l con i r m a t i o n documents s p e c i f i c r e a s o n s f o r h o l d i n g c a r g o a t t h e s h i p p i n g a c t i v i t y a f t e r i t h a s been p i c k e d , packed, marked and o t h e r w i s e made r e a d y f o r shipment. INCONSISTENT ITEM. An i t e m managed i n some combination of end i t e m s , r e p a r a b l e components, consumables, a n d / o r s p e c i a l management i t e m s .
CH 1
1 7 Sep 1984
4-6-10

INFORMATION SYSTEM MANAGEMENT OFFICER. include: a. b.
An officer whose primary responsibilities
Advise the commander and staff on ADP matters. Act as the command's single point of contact on ADP matters.
c. Coordinate command ADP priorities and requirements with supporting and external data processing units. d. Exercise equipment. staff supervision of organic data processing units and
e. Coordinate the preparation of the command ADP, SOP, ADP estimates, and ADP support plans. f. Coordinate all personnel. technical ADPS-related training of nondata processing
INITIAL ISSUE PROVISIONING. The process by which initial supply support is furnished for new items of equipment. A subset of initial provisioning that includes the range and quantity of secondary items required for initial operating stock and Prepositioned War Reserve Materiel Requirements (PWRMR) held out-ofstores. See MCO P4400.39- and MCO P4400.79-
INITIAL PROGRAM LOAD (IPL). The initialization procedure that causes an operating system (nucleus) to commence operation.
INITIALIZE. To set counters, switches, addresses, or contents of storage to zero or other starting values at the beginning of, or at prescribed points in, the operation of a computer program. INQUIRY ACTION CODE ( IANC) A one digit code utilized to describe the scope of inquiry desired by a DIC'ZQI input transaction. INSURANCE ITEMS. Items which are determined to be necessary for the continued support of weapons systems or other end items, so as to ensure mission capability. The items may reflect occasional or intermittent demands, but usage is not sufficiently repet it ive to warrant computations as regular stock items. Therefore, prudence requires that a normal quantity be stocked due to the essentiality on the leadtime of the time. INTERMEDIATE INVENTORY. An inventory which is required between the consumer and wholesale levels of inventory for support of a defined geographic area or for tailored support of specific organizations or activities. INTERMEDIATE MAINTENANCE. Third and fourth echelons of maintenance which is the responsibility of and performed by designated maintenance activities for direct support of using units. Its phases normally consist of calibrating, repair, or replacement of damaged or unserviceable parts, components or assemblies; emergency manufacture of nonavailable parts ; and providing technical assistance to using units.
CH 1
17 Sep 1984
INTERMEDIATE MAINTENANCE ACTIVITY. maintenance.
That
a c t i v i t y which
performs
intermediate
I N THE CLEAR ADDRESS FILE (ICAF). A mechanized SASSY f i l e which p r o v i d e s an "InThe-Clear" a d d r e s s f o r a l l s u p p o r t e d u n i t s , i s s u e p o i n t s , and "Ship To" o r g a n i z a t i o n s f o r i t e m d i s p o s a l , r e d i s t r i b u t i o n , o r shipment.
INVENTORY ADJUSTMENT. Changes made i n i n v e n t o r y quant i t i e s and v a l u e s r e s u l t i n g from r e c o u n t s and r e e v a l u a t i o n s . INVENTORY CONTROL POINT ( I C P ) . The a c t i v i t y w i t h i n t h e Marine Corps s u p p l y system l o c a t e d a t MCLB, Albany, which i s a s s i g n e d t h e p r i m a r y r e s p o n s i b i l i t y f o r m a t e r i e l i n v e n t o r y management i n c l u d i n g c a t a l o g i n g , r e q u i r e m e n t s c o m p u t a t i o n , p r o v i s i o n i n g , procurement, d i s t r i b u t i o n management, d i s p o s a l , and depot m a i n t e n a n c e .
An i n c r e a s e i n INVENTORY G A I N ADJUSTMENT. r e s u l t i n g from t a k i n g a p h y s i c a l i n v e n t o r y .
the
q u a n t i t y on a p r o p e r t y
record
INVENTORY LOSS ADJUSTMENT. A decrease i n r e s u l t i n g from t a k i n g a p h y s i c a l i n v e n t o r y .
the
q u a n t i t y on
a property
record
INVENTORY MANAGEMENT. That phase of log i s t i c s which i n c l u d e s managing, c a t a l o g i n g , r e q u i r e m e n t s d e t e r m i n a t i o n , procurement, d i s t r i b u t i o n , o v e r h a u l , and d i s p o s a l of m a t e r i e l . INVENTORY VALUE. The d o l l a r v a l u e a t which m a t e r i e l , i s c a r r i e d on i n v e n t o r y rec o r d s f o r monetary a c c o u n t i n g p u r p o s e s .
J O B ORDER N M E (JON). U BR A f o u r t e e n d i g i t number c o n s i s t i n g of two major segments ( fund code and c o s t code) used t o i d e n t i f y t h e a p p l i c a b l e a p p r o p r i a t i o n , o p e r a t i n g b u d g e t l a l l o t m e n t , and o t h e r p e r t i n e n t account d a t a involved when r e q u i s i t i o n i n g materiel.
A mechanized SASSY f i l e c o n t a i n i n g a u t h o r i z e d J O N JOB ORDER N M E FILE (JONF). U BR ( f u n d and c o s t c o d e s ) f o r ailowance r e p l e n i s h m e n t and u s e r demands. The e d i t p r o c e s s compares t r a n s a c t i o n J O N ' S t o t h e f i l e and r e j e c t s i f mismatched t o e n s u r e v a l i d i t y of p r o c e s s e d documents.
J Z PROGRAM. An agreement was reached between r e p r e s e n t a t i v e s from t h e Marine Corps L o g i s t i c s Base, Albany, and from t h e Defense C o n s t r u c t i o n Supply C e n t e r (DCSC), Columbus, Ohio, i n e a r l y 1979, t h a t c e r t a i n r e p a i r p a r t s would be furni s h e d b y DCSC t o o v e r s e a s Marine Corps u n i t s under t h e JZ-program. T h i s program was s e t up t o e x p e d i t e t h e p r o c e s s i n g of p a r t number r e q u i s i t i o n s and i s i d e n t i f i e d by c i t i n g t h e p r o p e r p r o j e c t code JZO for administrative vehicles, JZC for commercial c o n s t r u c t i o n e q u i p m e n t , and J Z M f o r m a t e r i e l h a n d l i n g equipment, i n E f f e c t i v e 1 J a n u a r y 1981, t h i s c a r d columns 57-59 o f t h e MILSTRIP r e q u i s i t i o n . program was expanded t o i n c l u d e CONUS u n i t s f o r r e p a i r p a r t s u t i l i z e d on t h e M880 f a m i l y of v e h i c l e s .
KEYING. A means by which i n p u t i s e n t e r e d t o t h e I B M s e r i e s 1 Model 4110, through t h e keyboard. LAST KNOWN HOLDER. The l a s t a c t i v i t y t o have r e c e i v e d a r e q u i s i t i o n a s determined from t h e l a t e s t s t a t u s r e c e i v e d .
A four-digit Julian date updated each time a LAST TRANSACTION DATE (LTD). transaction processes against a record. LIFE OF TYPE ITEM. Support item, excluding support equipment, procured and stocked for initial issue only. These items are not subject to automatic replenishment. LIMITED TECHNICAL INSPECTION. A maintenance inspection directed at determining the level and extent of maintenance required to restore equipment to a specified condition. LINE ITEM. An entry on a document reflecting all data necessary to identify positively a specific article of property and the quantity thereof.
A mechanized SASSY file established a'nd LOADED UNIT ALLOWANCE FILE (LUAF). - m a i n t a ; n e d o control T/E and special allowance assets. The LUAF reflects recorded allowance quantities on hand, back-order, due, and other control information. The LUAF generates the MAL over/short report.
A mechanized SASSY file containing a record of LOADED UNIT BALANCE FILE (LUBF) all the loaded using unit assets, requirements, and controls. Data entries are adjusted during the inventory update process. LOADED UNITfMIMMS CODE (LUMC) A one digit code indicating a using unit is or is not a loaded unit under SASSY and/or not a loaded unit under MIMMS procedures. A HQMC sponsored system which LOGISTICS MANAGEMENT INFORMATION SYSTEM (LMIS). contains logistical data, management codes, acquisition and life cycle information, replacement factors in determining requirements, allowance data, both actual and projected five years in the future. A temporary mechanized SASSY file created LUBF REDISTRIBUTION ASSET FILE (LRAF) during each inventory update cycle to identify assets available for redistribution. The records are grouped by prime NSN and cross-support group code. The available asset is identified to record the NSN Holding Activity Address Code and Quantity Available. The third and fourth digits of the SMRC. The third digit MAINTENANCE CODE (MC). identifies the lowest echelon of maintenance authorized to remove, replace, or use the item. The fourth digit identifies the lowest echelon of maintenance capable of performing complete repair including removing, replacing, repairing, assembling, manufacturing, and testing the item. Number of requests for serviceable secondary MAINTENANCE FAILURE RATE ( M F R ) . reparables processed per month by the Maintenance Float for a specified item.
CH 2 18 DEC 1985
MAINTENANCE FLOAT BALANCE FILE (MFBF) A mechanized SASSY f i l e showing t h e t o t a l allowance authorized f o r a s p e c i f i c item. The m a i n t e n a n c e f l o a t i s r e q u i r e d t o have on hand, o r on o r d e r , q u a n t i t i e s of s e c o n d a r y r e p a r a b l e s e q u a l t o t h e t o t a l a l l o w a n c e p l u s any c u s t o m e r b a c k o r d e r s .
A mechanized SASSY t a p e f i l e MAINTENANCE FLOAT INFORMATION FILE (MFIF). c o n t a i n i n g a r e c o r d o f t h e o u t p u t from t h e MM S d a t a e x t r a c t e d monthly and used I M t o u p d a t e t h e MFUF.
I 1
MAINTENANCE FLOAT USAGE FILE (MFUF) A mechanized SASSY f i l e t h a t p r o v i d e s usage I t c o n t a i n s i n f o r m a t i o n t o a s s i s t t h e maintenance d a t a f o r u p d a t e of t h e MEBF. f l o a t manager i n making a l l o w a n c e d e c i s i o n s , by showing t h e MFR, t h e RCT, t h e wash o u t s , and t h e a v e r a g e r e p a i r c o s t s f o r e a c h s e c o n d a r y r e p a r a b l e i t e m .
A u n i t which h a s a d m i n i s t r a t i v e and maneement MAINTENANCE MANAGEMENT UNIT ( MMu) c o n t r o l o v e r t h e I n t e g r a t e d Maintenance Management System.
MAJOR C M A D CODE (MCC). O MN A two d i g i t code a s s i g n e d t o e a c h u s i n g u n i t t h a t i d e n t i f i e s t h e major command t h e u n i t i s an o r g a n i c p a r t of o r a t t a c h e d t o . The MCC i s a c o n t r o l l i n g f a c t o r i n t h e s o r t i n g of performance r e p o r t s and t h e assignment of fund c o d e s t o r e q u i s i t i o n .
A two d i g i t code used w i t h i n t h e Marine Corps t o MANAGEMENT ECHELON CODE (MEC) d e s i g n a t e r e l a t i o n s h i p of an i t e m of s u p p l y t o m a t e r i e l management, a c q u i s i t i o n E and s u p p l y d i s t r i b u t i o n . The f i r s t d i g i t b f - t h e M C d e s i g n a t e s - r e s p o n s i b i l i t y f o r management c o n t r o l . The second d i g i t i n d i c a t e s the e c h e l o n w i t h i n t h e Marine Corps a s s i g n e d a c q u i s i t i o n r e s p o n s i b i l i t y .
MANAGEMENT LIST (ML). A f e d e r a l c a t a l o g system p u b l i c a t i o n which p r o v i d e s t h o s e e l e m e n t s of management i n f o r m a t i o n such a s NSNs, Source of Supply, A c q u i s i t i o n Advice Codes, Q u a n t i t y Pack, Unit of I s s u e , Unit P r i c e , S h e l f L i f e , and e t c . , n e c e s s a r y f o r t h e p r e p a r a t i o n and p r o c e s s i n g of r e q u i s i t i o n s . MARINE CORPS INTEGRATED MAINTENANCE MANAGEMENT SYSTEM (MIMMS). A mechanized s y s t e m p r o v i d i n g f o r e f f e c t i v e m a i n t e n a n c e p r o d u c t i o n and e n g i n e e r i n g p r a c t i c e s a t a l l l e v e l s through t h e management of r e s o u r c e s , t r a i n i n g , p r o c e d u r e s and t e c h n i c a l documentation.
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MARINE CORPS UNIFIED MATERIEL MANAGEMENT SYSTEM (MUMMS). An i n t e g r a t e d system o f c e n t r a l i z e d s u p p l y management t h a t i s d e s i g n e d t o s a t i s f y a l l i n t e r n a l and e x t e r n a l Marine Corps r e q u i r e m e n t s by u t i l i z i n g modern management t e c h n i q u e s a t a s i n g l e ICP ( i n v e n t o r y c o n t r o l p o i n t ) and two MCLB's. M M S i s c u r r e n t l y composed UM o f 16 s u b s y s t e m s . These may be added t o , r e v i s e d , combined, o r p o s s i b l y d e l e t e d a s t h e system r e q u i r e m e n t s d i c t a t e . The a d o p t i o n of M M S b r o u g h t many changes UM and added new d i m e n s i o n s t o t h e Marine Corps s u p p l y system. R e s p o n s i v e n e s s i s t h e k e y n o t e of t h e s y s t e m . T h i s r e s p o n s i v e n e s s i s p o s s i b l e t h r o u g h t h e use of automated d i g i t a l network (AUTODIN) and t h e c e n t r a l i z a t i o n of i n v e n t o r y c o n t r o l and s t o r e s a c c o u n t i n g . Automatic d i g i t a l network t e r m i n a l s a r e i n s t a l l e d a t a l l The I n v e n t o r y C o n t r o l Marine Corps a c t i v i t i e s which have r e c e i v e r c a p a b i l i t i e s P o i n t i s l o c a t e d a t Marine Corps L o g i s t i c s Base, Albany, G e o r g i a .
A mechanized SASSY f i l e c o n t a i n i n g a MASTER HEADER INFORMATION FILE (MHIF). r e c o r d of each NSN used i n SASSY p r o c e s s i n g . N t r a n s a c t i o n can p r o c e s s u n l e s s o
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EMF. SASSY USING UNIT PROCEDURES
t h e NSN and a s s o c i a t e d t e c h n i c a l d a t a a r e r e c o r d e d on t h e MHIF. T r a n s a c t i o n s a r e compared t o t h e MHIF r e c o r d and r e j e c t e d i f an unmatched c o n d i t i o n e x i s t s . The f o r m a l i z e d annual f i f t h e c h e l o n ( d e p o t ) r e p a i r MASTER WORK SCHEDULE (MWS) schedule f o r execution during the c u r r e n t f i s c a l year. MATERIEL. A l l i t e m s i n c l u d i n g p r i n c i p a l end i t e m s and r e l a t e d s p a r e p a r t s , r e p a i r p a r t s , and s u p p o r t i n g equipment ( e x c l u d i n g r e a l p r o p e r t y , i n s t a1 l a t i o n s , and u t i l i t i e s ) n e c e s s a r y t o e q u i p , m a i n t a i n , and s u p p o r t Marine Corps u n i t s .
A o n e - d i g i t code a s s i g n e d t o a l l i t e m s of MATERIEL IDENTIFICATION CODE (MIC). s u p p l y t o i n d i c a t e t h e method of a c c o u n t i n g ; d e g r e e and type of c o n t r o l t o be m a i n t a i n e d under SASSY; and t o i d e n t i f y m a t e r i e l by s p e c i f i c p u r p o s e , t y p e , o r c l a s s i f i c a t i o n f o r t h e War Reserve Sub-system.
An o p t i o n a l consumer-level of i n v e n t o r y l i m i t e d t o MATERIEL ISSUE POINT (MIP). P u r p o s e Code A consumable i t e m s t o c k s o n l y under t h e o p e r a t i o n a l c o n t r o l of t h e a p p r o p r i a t e combat s e r v i c e s u p p o r t e l e m e n t .
MATERIEL OBLIGATION. That u n f i l l e d p o r t i o n of a r e q u i s i t i o n ( f o r a s t o c k e d o r non-stocked i t e m ) t h a t i s not i m m e d i a t e l y a v a i l a b l e f o r i s s u e but i s r e c o r d e d a s a commitment f o r f u t u r e i s s u e , e i t h e r by d i r e c t d e l i v e r y from vendor o r b a c k o r d e r e d from s t o c k . V a l i d a t i o n by u s e r s of c o n t i n u i n g need f o r MATERIEL OBLIGATION VALIDATION (MOV). o v e r a g e r e q u i s i t i o n e d r e q u i r e m e n t s and f o r t h e r e c o n c i l i a t i o n of s u p p l y s o u r c e m a t e r i e l o b l i g a t i o n r e c o r d s w i t h t h e due i n r e c o r d s of r e q u i s i t i o n i n g a c t i v i t i e s . ( i . e . , v a l i d a t i o n of need and r e c o n c i l i a t i o n o r r e c o r d s ) .
A s t a n d a r d automated system which f a c i l i t a t e s t h e MATERIEL RETURNS PROGRAM. r e p o r t i n g o f m a t e r i e l e x c e s s e s , p r o c e s s e s e x c e s s r e s p o n s e s from i t e m m a n a g e r s , and p r o v i d e s o u t p u t t o p a r e n t i n v e n t o r y s u b s y s t e m s c a u s i n g t h e g e n e r a t i o n of i s s u e t r a n s a c t i o n s and f i n a n c i a l d a t a .
MATERIEL RETURNS PROGRAM FILE (MRPF) A mechanized SASSY f i l e c o n t a i n i n g a r e c o r d The IMRPF o f a l l e x c e s s r e t u r n s s u b m i t t e d from t h e g e n e r a l a c c o u n t t o t h e IMM. r e c o r d s a l l a c t i o n s which have been c r e a t e d f o r e a c h e x c e s s ( FTE) t r a n s a c t i o n . M A ABSOLUTE DEVIATION (MAD). EN The a v e r a g e d e v i a t i o n d i r e c t l y q u a n t i t a t i v e r a n g e o f demand of an i t e m c o n s i d e r e d normal. dictating the
Prov i d e s t h e MECHANIZATION OF WAREHOUSING A D SHIPMENT PROCEDURES ( MOWASP) N s t a n d a r d p r o c e d u r e s f o r p r o c e s s i n g t r a n s a c t i o n s between t h e ICP, Albany, and t h e RSA' s (Albany and B a r s t o w ) . The system i s d e s i g n e d t o a c h i e v e maximum s t a n d a r d i z a t i o n of t r a n s a c t i o n p r o c e s s i n g and t o s i m p l i f y warehousing o p e r a t i o n s by e l i m i n a t i n g u n n e c e s s a r y manual s y s t e m s . MECHANIZED ALLOWANCE LIST (MAL) The p r i m a r y purpose i s t o c o n t r o l T/E and s p e c i a l allowances. P r o v i d e s c u r r e n t i n f o r m a t i o n such as NSN, u n i t p r i c e , o v e r a g e s , s h o r t a g e s , and o t h e r i n f o r m a t i o n f o r a l l o w a n c e t y p e i t e m s .
A one d i g i t code u t i l i z e d by r e q u i s i t i o n e r s t o MEDIA AND STATUS CODE (M&S). i n d i c a t e p r e f e r e n c e a s t o t h e r e c i p i e n t of s t a t u s and means of t r a n s m i t t i n g t h e status.
A one d i g i t code d e s i g n a t i n g t h e a c t i v i t y t o MEDIA OF COMMUNICATION CODE (MOC). r e c e i v e r e s p o n s e s from r e q u i s i t i o n s / f o l l o w - u p s and t h e method of communication r e q u e s t e d t o be u t i l i z e d i n f o r w a r d i n g r e p l i e s .
MENU. A f o r m a t t e d s c r e e n image c o n t a i n i n g a l i s t of o p t i o n s . o p t i o n t o invoke a program.
The u s e r s e l e c t s an
P r o v i d e s the MILITARY STANDARD REQUISITIONING A D ISSUE PROCEDURES (MILSTRIP). N u n i f o r m coded l a n g u a g e and t h e s t a n d a r d f o r m a t s t o be used i n r e q u i s i t i o n i n g and MILSTRIP s t a n d a r d coded e l e m e n t s i n s t a n d a r d i z e d format issuing supplies. p r o d u c e s r e q u i s i t i o n s , c a n c e l l a t i o n s , s u p p l y s t a t u s , shipment s t a t u s , follow-up i n q u i r i e s and a n s w e r s , m a t e r i e l r e l e a s e o r d e r s , c o n f i r m a t i o n s , and d e n i a l s . MILITARY STANDARD TRANSACTION REPORTING AND ACCOUNTING PROCEDURES (MILSTRAP). P r o v i d e s t h e uniform p o l i c y p r o c e d u r e s and i n s t r u c t i o n s f o r w h o l e s a l e i n v e n t o r y management d a t a common t o a l l s e r v i c e s i n t h e DoD. P r o v i d e s t h e s t a n d a r d forms f o r issues, r e c e i p t s , inventories, adjustments, l o g i s t i c s reassignments, asset s t a t u s r e p o r t i n g , s t o r a g e i t e m r e c o r d s , and s m a l l arms s e r i a l number r e g i s t r a t i o n . Also p r o v i d e s s t a n d a r d c o d e s f o r o w n e r s h i p , c o n d i t i o n , p h y s i c a l i n v e n t o r y , s p e c i a l programs, and s m a l l arms t r a n s a c t i o n s . MILITARY STANDARD TRANSPORTATION A D MOVEMENT PROCEDURES (MILSTAMP). N Provides standardized movement and documentation requirements within the Defense T r a n s p o r t a t i o n Sys tern (DTS) t h r o u g h t h e use of uniform1 y coded and non-coded d a t a , format s , and p r o c e d u r e s . MILITARY SUPPLY AND TRANSPORTATION EVALUATION PROCEDURES ( MILSTEP) Provides the methods o f e v a l u a t i n g t h e r e s p o n s i v e n e s s of t h e s u p p l y / t r a n s p o r t a t i o n system p i p e l i n e a g a i n s t UMMIPS s t a n d a r d s and i n d i c a t e s where d e c a y s a r e o c c u r r i n g .
A mechanized SASSY f i l e which i s a summary MM S DATA EXTRACT FILE (MDEF) I M e x t r a c t of one m o n t h ' s MM S r e p a i r d a t a provided f o r u p d a t e of the MFUF. I M The f i l e c o n t a i n s t h e R U C , Report month, NSN, MFR, R R , RCT, Wash Out Q u a n t i t y , Repair C o s t , and DHA Q u a n t i t y .
M I N I UNIT LOCATOR FILE (MULF). T h i s f i l e i s a m o d i f i e d v e r s i o n of t h e SASSY Mainframe L o c a t o r F i l e used t o m a i n t a i n a l o c a t i o n and c u r r e n t q u a n t i t y on l o c a t i o n f o r an i t e m by N a t i o n a l S t o c k Number. T h i s f i l e c o n s i s t s o f - a n NSN and f o u r l o c a t i o n s with q u a n t i t y f i e l d s . The maximum number of r e c o r d s p e r d i s k e t t e T h i s f i l e can be updated m a n u a l l y i s 12,652. D u p l i c a t e NSN's a r e not a l l o w e d . w i t h t h e A41009 ( A d d l ~ e l e t eD i s p l a y ) d i s k e t t e . T r a n s a c t i o n s t h a t u p d a t e t h i s f i l e a r e "D4T" , "D6T" and "D6A"
M I N I UNIT BALANCE FILE (MUBF) T h i s f i l e i s a m o d i f i e d v e r s i o n of t h e SASSY Mainframe Loaded Unit Balance F i l e (LUBF), used t o m a i n t a i n a r e c o r d of on-hand o r on-order Purpose Code "A" a s s e t s ( o p e r a t i n g s t o c k s ) . T h i s f i l e c o n s i s t s of the RNSN, PNSN, P h r a s e Code, Unit of I s s u e , Q u a n t i t y , Nomen, U n i t P r i c e , SAC, RO, and D u p l i c a t e NSN's a r e ROP. The maximum number of r e c o r d s p e r d i s k e t t e i s 15,025. not allowed. Management d a t a on t h i s f i l e w i l l be updated m a n u a l l y u s i n g t h e A41009 (Add/Delete D i s p l a y ) d i s k e t t e T r a n s a c t i o n s t h a t u p d a t e t h i s f i l e a r e DKA; Y U B ; D4T, D6A; D6M; D6T; MIMMS "8" AUTH "0"; D8; DAD T PUR "A"; DAC T CON "A"; O O DAD F O P U R "A"; RM DAC F O CON "A"; Z Z Z ; MIMMS "8" AUTH "A"; D 7 ; ZO; ZZM; ZOA; KM Z 0 1 ; ZB; BO; and MIMMS "4" TRAN ADDITIONAL DEMAND.
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17 Sep 1984 4-6-16
M I N I UNIT SERIAL NUMBER FILE. T h i s f i l e l i s t i s a m o d i f i e d v e r s i o n of t h e SASSY Mainframe R e s p o n s i b l e U n i t Allowance F i l e (RUAF), used t o m a i n t a i n a r e c o r d of i t e m s t h a t a r e s u b s i g n e d t o a r e s p o n s i b l e u n i t a s w e l l a s t h e s e r i a l numbers o f those items. T h i s f i l e i s used i n c o n j u n c t i o n w i t h t h e Mini Unit Allowance F i l e t o c r e a t e t h e Mechanized Allowance L i s t (MAL) and C o n s o l i d a t e d Memorandum Receipt (CMR). T h i s f i l e c o n s i s t s of t h e RNSN, RU, S e r i a l NR#, TAM, Nomen, ID-NO. The maximum number of r e c o r d s p e r d i s k e t t e i s 7 , 0 0 0 . The management d a t a on t h i s f i l e i s updated m a n u a l l y u s i n g t h e A41009 (Add/Delete D i s p l a y ) d i s k e t t e . The t r a n s a c t i o n t h a t u p d a t e s t h i s f i l e i s "YRU"
M I N I UNIT ALLOWANCE FILE (MUAF). T h i s f i l e i s a m o d i f i e d v e r s i o n of SASSY Mainframe Loaded U n i t Allowance F i l e (LUAF), used t o m a i n t a i n a r e c o r d of on-hand and on-order Purpose Code "C" a s s e t s ( a l l o w a n c e t y p e i t e m s ) . This f i l e c o n s i s t s o f t h e PNSN, RNSN, RU, TAM, S p e c i a l Allow, TIE Allow, On-hand Qty, M R I C , U/P, U / I , SAC, C I C , ID-No, NOMEN, and t h r e e ( 3 ) l o c a t i o n s w i t h q u a n t i t y f i e l d s . The maximum D u p l i c a t e NSN's a r e not allowed,. number of r e c o r d s p e r d i s k e t t e i s 7 , 8 8 4 . Management d a t a on t h i s f i l e w i l l be updated m a n u a l l y u s i n g t h e A41009 (Add/Delete ~ i s p l a ~d ) s k e t t e . i T r a n s a c t i o n s t h a t u p d a t e t h i s f i l e a r e YAL, YRU, DKA, D4T, D6T, D8 , D D T PUR "C", A O DAC T CON "C", DAD F O PUR "C", DAC FROM CON "C", D7, O RM D9, and Z2M.
M I N I UNIT DOCUMENT FILE (MUDF). T h i s f i l e i s a m o d i f i e d v e r s i o n of t h e SASSY Mainframe Due and S t a t u s F i l e (DASF), used t o m a i n t a i n a r e c o r d of demands and current status. T h i s f i l e c o n s i s t of t h e DOC NR, RNSN, U / I , Qty Ordered, Qty R e c e i v e d , Q t y B a c k o r d e r e d , ERO, SupAdd, PRI, RDD, S i g n a l Code, Purpose Code, The maximum number of S t a t u s C o d e l ~ a t e , LKH, S u f f i x Code, D a t e I S h i p , MODE, TCN. Management d a t a on t h i s f i l e w i l l be updated r e c o r d s p e r d i s k e t t e i s 7,070. m a n u a l l y u s i n g t h e A41009 ( A d d I D e l e t e D i s p l a y ) d i s k e t t e . T r a n s a c t i o n s t h a t u p d a t e t h i s f i l e a r e MIMMS "4" TRAN ADDITIONAL DEMAND, Z , Z , B01, D7M, ZBE, DGA, ZC , O T AM , Z M, ZZG, AE , M - A , M , AU , D4T, D6T, K ~ MEz,and MIMMS "8" TRAN. E, S S ,
I -
M I N I UNIT BACKORDER/LAYETTE FILE (MUBLF) T h i s f i l e i s a m o d i f i e d v e r s i o n of t h e SASSY Mainframe A d d i t i o n a l Demand F i l e ( A D L ) , used t o m a i n t a i n a r e c o r d o f demands t h a t have a b a c k o r d e r e s t a b l i s h e d . T h i s f i l e c o n s i s t of t h e DOC, NR, ERO, Backorder Q t y , S t a t u s - C 8 , RNSN, Q t y R e c e i v e d , L4H, U / I , Qty Due, Date S t a t u s , Qty O r d e r e d , and L o c a t i o n . The maximum number of r e c o r d s p e r d i s k e t t e i s 1 4 , 1 7 6 . The management d a t a on t h e f i l e w i l l be u p d a t e d m a n u a l l y u s i n g t h e A41009 ( A d d / ~ e l e t e Display) d i s k e t t e . T r a n s a c t i o n s t h a t u p d a t e t h i s f i l e a r e MIMMS, "4" TRAN T ADDITIONAL DEMAND, ZO , Z , D7M, DGA, ZC , ZM-, YCF, ZZC, AE-, ME-, D4T, D6T, D 6 M , ZZZ, and MIMMS "3' T&.
M I N I M U M STOCKAGE LEVELS (MSL) Equipment/ I t e m .
Outdated
term.
Refer
t o C r i t i c a l Low D e n s i t y
MISCELLANEOUS ADJUSTMENT. An i n c r e a s e o r r e s u l t i n g from t a k i n g a p h y s i c a l i n v e n t o r y .
decrease
on
property
record
not
M D OF SHIPMENT CODE (MODE). A one d i g i t code u t i l i z e d t o i d e n t i f y t h e method o f OE shipment w i t h i n segments o f t h e t r a n s p o r t a t i o n p i p e l i n e .
CHI
17 Sep 1984
M U T O T ( ~ 0 ) . Q u a n t i t y o f equipment and s u p p l i e s r e q u i r e d t o o u t f i t and s u s t a i n ON U a n F F Unit i n an amphibious o r v e r t i c a l a s s a u l t (commitment t o combat) f o r a M s t a t e d p e r i o d o f t i m e . Outdated term. Refer t o P r e p o s i t i o n e d War R e s e r v e . M U T O T ALLOWANCE (MOAL) ON U Computed d u r i n g the P r e p o s i t ioned War Reserve M a t e r i a l Requirement (PWRMR) p r o c e s s e x e c u t e d a t MCLB, Albany a n n u a l l y ut i l i z i n g usage and h i s t o r y d a t a provided by t h e SMU's. MOVEMENT COUNTER. A c o u n t e r t o i n d i c a t e t h e c u m u l a t i v e number of i s s u e - t y p e t r a n s a c t i o n s a g a i n s t a p a r t i c u l a r s t o c k number d u r i n g a s p e c i f i c p e r i o d . M P ADVICE GROUP CODE (MAGC). A one d i g i t code used t o i n d i c a t e t h e r e l a t i o n s h i p R o f one s p e c i f i c a d v i c e group code t o s p e c i f i e d a d v i c e codes f o r t h e purpose of m a i n t a i n i n g FTR t r a n s a c t i o n s i n d e s i g n a t e d g r o u p s f o r p r o p e r p r o c e s s i n g sequence i n the M P update. R
I --
NATIONAL ITEM IDENTIFICATION NUMBER ( N I I N ) . The n i n e d i g i t number ( l a s t n i n e d i g i t s of an NSN) a s s i g n e d t o an i n d i v i d u a l i t e m o f s u p p l y which d i f f e r e n t i a t e s i t from a l l o t h e r i t e m s of s u p p l y . C o n s i s t s o f t h e two d i g i t N a t i o n a l C o d i f i c a t i o n Bureau Code ( 5 t h and 6 t h d i g i t s of a n NSN) combined w i t h seven o t h e r d i g i t s . NATIONAL STOCK NUMBER (NSN). The term used f o r t h e 13 d i g i t s t o c k number used i n a l l United S t a t e s Government m a t e r i e l management f u n c t i o n s . I t c o n s i s t s of t h e f o u r d i g i t FSC and t h e n i n e d i g i t N I I N . The term N T A O Stock Number is a l s o a b b r e v i a t e d a s NSN and i s used a s a synonym t o N a t i o n a l S t o c k Number i n L o g i s t i c s m a t t e r s i n v o l v i n g N T H e a d q u a r t e r s o r i n d i v i d u a l NATO o r f r i e n d l y c o u n t r i e s . AO NATIONAL STOCK NUMBER CROSS-REFERENCE FILE (NSNX). A mechanized SASSY f i l e c o n t a i n i n g a l l NSN's on t h e MHIF e x c e p t t h e non-system i t e m s added d u r i n g the c u r r e n t month. The NSNX i s i n r e c o r d NSN sequence. NONAPPROPRIATED FUNDS. Funds g e n e r a t e d by DoD m i l i t a r y and c i v i l i a n p e r s o n n e l and t h e i r d e p e n d e n t s and used t o augment funds a p p r o p r i a t e d by Congress t o p r o v i d e a c o m p r e h e n s i v e , m o r a l e - b u i l d i n g , w e l f a r e , r e l i g i o u s , e d u c a t i o n a l , and r e c r e a t i o n a l program, d e s i g n e d t o improve t h e w e l l b e i n g of m i l i t a r y and c i v i l i a n p e r s o n n e l and t h e i r dependents. NONCONSUMABLE SUPPLIES. M a t e r i e l which, a f t e r i s s u e , i s not c h e m i c a l l y o r p h y s i c a l l y a l t e r e d w i t h use t o such an e x t e n t t h a t would p r e c l u d e economical r e u s e f o r a c t i v i t y or r e p a i r . Nonconsumable s u p p l i e s do not l o s e t h e i r i d e n t i t y i n t h e p r o c e s s of work o r i n t h e r e n d e r i n g of s e r v i c e s . They i n c l u d e such a r t i c l e s a s weapons, v e h i c l e s , m a c h i n e s , t o o l s , f u r n i t u r e , i n s t r u m e n t s , e t c . NONCONTROLLED ASSETS. Those p r i n c i p a l end i t e m s and s e c o n d a r y i t e m s which a r e not r e p o r t a b l e under t h e i n s t r u c t i o n s c o n t a i n e d i n MCO P4400.82. Even though an item i s a n o n c o n t r o l l e d i t e m a s d e s i g n a t e d by Marine Corps d i r e c t i v e s , t h i s i s not t o c o n s t r a i n t h e p r e r o g a t i v e of t h e commander t o i n t i a t e l o c a l c o n t r o l s on i t e m s . NONDEPOT REPARABLES (NDR). I t e m s whose d i s p o s i t i o n , r e c o v e r a b i l i t y and d i s p o s a l r e s t s w i t h e c h e l o n s of m a i n t e n a n c e below 5 t h e c h e l o n . Nondepot r e p a r a b l e s can be end i t e m s , components, a s s e m b l i e s a n d / o r s u b a s s e m b l i e s . S K c o d e s of 0 , F, o r H M i n t h e t h i r d , f o u r t h , and f i f t h ~ o s i t i o nd e s i g n a t e i t e m s a s nondepot r e p a r a b l e s .
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1 7 Sep 1984
4-6-18
FMF SASSY USING UNIT PROCEDURES NONEXPENDABLE SUPPLIES. All serialized ordnance items ; of ice machines and devices with a unit vclue of over $100; band instruments; items of a highly negotiable nature; controlled items; items designated in writing (listing) by the local commander as requiring special control; and all other items having a unit value of over $800 except consumables and repair parts. NONRECURRING DEMAND. A request made for a requirement known to be a one time occurrence such as a requisition for a modification work order (MWO) kit for application or an initial request for stockage. Requisitions will be coded NKD when the demand should not be considered in RO computations. NONRECURRING DEMAND MOVEMENT COUNTER. A counter to indicate the cumulative number of issue-type transactions against a particular stock number during a specific period.
An item which, after the period of use, cannot be economically NONREPARABLE. restored to a serviceable condition (usually consumable types of supplies and materiel).
NONSYSTEM ITEM CROSS-REFERENCE FILE (NSIX) A mechanized SASSY file containing a cross-reference from part numbers which have been cataloged to their locally assigned NSN' s. Nonsystem items are also cataloged by nonsystem NSN's. NONSYSTEM ITEM FILE (NSIF). A mechanized SASSY file containing the identification data for nonsystem numbers. Local stock numbers and nonsystem NSN'S having entries on the master header record are documented on the NSIF. The NSIF is the source of remarks and procurement data necessary for A05/AOE requisition remark data. NOT MISSION CAPABLE SUPPLY (NMCS). A materiel condition indicating that systems and equipment are not capable of performing any of their assigned missions because of a maintenance work stoppage due to a supply shortage. ONHAND OPERATING STOCK. Quantity available for issue in Purpose Code A.
ONHAND PWRMR.
Quantity in stock in Purpose Code D.
ONHAND PROVISIONING. Quantities of provisioning items held in stock in Purpose Code G awaiting the in-service date assigned by higher authority. ONHAND UNSERVICEABLE. Quantity in stock, in Purpose Code A, Condition Code F.
OPERATING LEVEL (OL). That quantity of materiel required to sustain operations in the interval between arrival of replenishment shipments. A pool of mission-essential, maintenance OPERATIONAL READINESS FLOAT (ORF). significant end items used to provide replacement items for unserviceable, reparable end items which cannot be repaired in time to meet an operational commitment. OPERATING STOCKS. Secondary items of materiel authorized or directed to be held in anticipation of future requirements.
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17 Sep 1984
That q u a n t i t y of m a t e r i e l r e q u i r e d t o s u s t a i n ORDER AND SHIPPING TIME LEVEL. o p e r a t i o n s d u r i n g t h e i n t e r v a l between t h e time a s t o c k p o i n t p r o c e s s e s a r e p l e n i s h m e n t r e q u i s i t i o n t o a s u p p l i e r and t h e r e c e i p t o f an i n v e n t o r y c o n t r o l p o i n t ( s u p p l i e r ) i n s tock item. The d i f f e r e n c e between t h e number of r e q u e s t s ORDER SHIPPING REQUIREMENT (OSR) f o r exchange of a s e c o n d a r y r e p a r a b l e i t e m and t h e number r e p a i r e d ( p e r month) t i m e s t h e a v e r a g e t i m e ( i n m o n t h s ) t o o r d e r and r e c e i v e t h e d i f f e r e n c e . ORDER AND SHIPPING TIME (OST). The time ( i n d a y s ) e l a p s i n g between t h e i n i t i a t i o n o f s t o c k r e p l e n i s h m e n t a c t i o n f o r an i t e m of s u p p l y and t h e r e c e i p t of t h a t i t e m by t h e a c t i v i t y .
ORF ALLOWANCE.
The q u a n t i t y of ORF i t e m s determined a s p a r t of t h e procurement p r o c e s s t o enhance e a c h MAF's combat r e a d i n e s s . OKF a l l o w a n c e s not d e s i g n a t e d f i e l d a l l o w a n c e s a r e h e l d by MCLB, Albany and Barstow. ORGANIC ACCOUNT. ORGANIC See u s i n g u n i t a c c o u n t . Supplies and equipment in the custody of a using
PROPERTY.
unit/activity/organization.
ORGANIC SUPPLY ACCOUNT. An a c c o u n t t h a t c a r r i e s a d m i n i s t e r e d by a s u p p l y / p r o p e r t y c o n t r o l o f f i c e r .
organic
property
and
is
ORGANIZATIONAL MAINTENANCE. F i r s t and second e c h e l o n ' l e v e l s of m a i n t e n a n c e which i s t h e r e s p o n s i b i l i t y of and performed by t h e u s i n g u n i t on i t s a u t h o r i z e d equipment. I t s p h a s e s n o r m a l l y c o n s i s t of i n s p e c t i n g , s e r v i c i n g , l u b r i c a t i n g , a d j u s t i n g , and r e p l a c i n g p a r t s , minor a s s e m b l i e s , and s u b a s s e m b l i e s . PASSED REQUISITIONS. R e q u i s i t i o n s t h a t a r e passed t o t h e n e x t h i g h e r management e c h e l o n f o r a p p r o p r i a t e a c t i o n when m a t e r i e l i s n o t a v a i l a b l e l o c a l l y . M PASSING SUPPLY SOURCE CODE ( P S S C ) . A one d i g i t code l o c a l l y a s s i g n e d by t h e S U and l o c a t e d i n t h e SSCF r e c o r d s . Required t o i n d i c a t e t h e SSCF r e c o r d t o be used f o r passing r e q u i s i t i o n s t o the a p p r o p r i a t e supply source e x t e r n a l t o the S U M loaded g e n e r a l a c c o u n t . PENDING REQUISITION FILE. A f i l e c o n t a i n i n g c o p i e s of pending r e c e i p t o f t h e m a t e r i e l . a l l requisitions held,
A one d i g i t code used t o d e n o t e changes a n d / o r r e l a t i o n s h i p s PHRASE CODE ( P C ) . between NSN's such a s a c r o s s - r e f e r e n c e from outmoded o r non-standard NSN's t o c u r r e n t o r p r e f e r r e d NSN' s
PHYSICAL CATEGORY' CODE (PCC) A o n e d i g i t code used t o i n d i c a t e p h y s i c a l c a t e g o r y f o r p i c k i n g , p a c k i n g , and marking i t e m s f o r s h i p m e n t . The PCC i s r e l a t e d t o t h e manhour time e l e m e n t s r e q u i r e d f o r p i c k i n g , p a c k i n g , and marking. PHYSICAL SECURITY CODE ( P / S ) . A one d i g i t code used t o i n d i c a t e an i t e m has a s e c u r i t y c l a s s i f i c a t i o n r e q u i r i n g s p e c i a l handling c o n t r o l s . Item r e c o r d s and l o c a t o r f i l e s w i l l r e f l e c t t h e PIS.
PREEXPENDED B I N ( P E B ) Low-cost , f a s t - m o v i n g r e p a i r p a r t s h e l d by maintenance s h o p s t h a t a r e r e p l e n i s h e d on a r e c u r r i n g b a s i s and expended upon i s s u e from t h e consumer i n v e n t o r y . That p o r t i o n of T o t a l War R e s e r v e s t o c k s which PREPOSITIONED W R RESERVES (PWR) A i s p o s i t i o n e d - a g a i n s t a P o s i t i o n e d War Reserve Requirement. Intended t o s u s t a i n combat o p e r a t i o n s u n t i l r e s u p p l y can be e s t a b l i s h e d . That p o r t i o n of War PREPOSITIONED WAR RESERVE MATERIEL REQUIREMENTS (PWRMR) Reserve M a t e r i e l Requirements (WRMR) which approved d e f e n s e g u i d a n c e d i c t a t e s be r e s e r v e d and p o s i t i o n e d a t o r n e a r t h e p o i n t of planned use o r i s s u e t o t h e u s e r p r i o r t o h o s t i l i t i e s , t o r e d u c e r e a c t i o n time and t o a s s u r e t i m e l y s u p p o r t of a s p e c i f i c f o r c e l p r o j e c t u n i t u n t i l r e p l e n i s h m e n t can be e f f e c t e d . PREPOSITIONED W R RESERVE MATERIEL STOCK (PWRMS). The a s s e t s which a r e d e s i g n a t e d A t o s a t i s f y t h e PWRMR. A l l nonconsumable i t e m s used by two o r PRIMARY INVENTORY CONTROL ACTIVITY (PICA) more m i l i t a r y s e r v i c e s a r e i d e n t i f i e d and reviewed t o d e t e r m i n e which m i l i t a r y s e r v i c e s h o u l d be t h e m a t e r i e l manager. Assignment o f m a t e r i e l management r e s p o n s i b i l i t i e s a r e weighted h e a v i l y i n f a v o r o f t h e s e r v i c e h a v i n g t h e l a r g e s t t e c h n i c a l and d e p o t m a i n t e n a n c e c a p a b i l i t y s u p p o r t i n g t h e i t e m . The PICA assumes t h e r e s p o n s i b i l i t i e s of s i n g l e c a t a l o g e r , procurement and d i s p o s a l a u t h o r i t y , and Addit i o n a l l y , r e s p o n s i b i l i t i e s i n c l u d e depot l e v e l maintenance authority. s e c o n d a r y i t e m Dod worldwide r e q u i r e m e n t s d e t e r m i n a t i o n , budget and f u n d i n g , and s i n g l e s e r v i c e maintenance p o i n t s
PRIME NATIONAL STOCK NUMBER. PRIME ITEM.
The p r e f e r r e d NSN of a f a m i l y o f NSNs.
The p r e f e r r e d i t e m of a f a m i l y of i t e m s .
A Marine Corps unique term synonymous w i t h P r i n c i p a l
PRINCIPAL END ITEMS ( P E I ' s ) . Items.
PRINCIPAL ITEMS. End i tems and r e p l a c e m e n t a s s e m b l i e s of such i m p o r t a n c e , r e l a t i v e t o combat s u c c e s s , t h a t management t e c h n i q u e s r e q u i r e c e n t r a l i z e d i n d i v i d u a l i t e m management t h r o u g h o u t t h e s u p p l y system t o i n c l u d e depot l e v e l , b a s e l e v e l , and i t e m s i n t h e hands o f t h e u s i n g u n i t s . P r i n c i p a l items a r e managed t h r o u g h t h e use o f a l l o w a n c e documents t h a t i n c l u d e T a b l e s of Equipment ( T I E ) , T a b l e s o r O r g a n i z a t i o n ( T / o ) , and T a b l e s o f A u t h o r i z e d M a t e r i e l (TAM).
A one d i g i t code used t o a s s i g n d i f f e r e n t PRIOR D M N FACTOR CODE (PDFC). E AD w e i g h t s t o c u r r e n t and p r i o r demands i n o r d e r t o f o r e c a s t f u t u r e demands w i t h reasonable accuracy.
PRIOR MOVEMENT COUNTER (PMC). 6-month p e r i o d .
A t o t a l of movements accumulated d u r i n g t h e p r i o r
PRIORITY DESIGNATORS ( P D ' s ) . A t w o - d i g i t n u m e r i c a l v a l u e d e r i v e d from combining t h e a p p r o p r i a t e F o r c e / A c t i v i t y D e s i g n a t o r (F/AD) and t h e a p p r o p r i a t e urgency of
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1 7 Sep 1984
need a s p r e s c r i b e d by MCO 4400.16. only three p r i o r i t y designators.
Each f o r c e / a c t i v i t y c a n c h o o s e n o r m a l l y from
A two d i g i t code a s s i g n e d by r e q u i s i t i o n e r s t o PRIORITY DESIGNATOR CODE ( P R I ) . r e q u i s i t i o n s t o i n d i c a t e t o t h e s o u r c e o f s u p p l y t h e u r g e n c y o f need o f t h e i t e m and t h e r e q u e s t o r ' s p r i o r i t y t o r e c e i v e a s s e t s i n r e l a t i o n t o o t h e r c u s t o m e r s . See a l s o F o r c e A c t i v i t y D e s i g n a t o r (FAC)
PROCESS SEQUENCE CODE ( P R S C ) . A two d i g i t code u t i l i z e d t o d e s i g n a t e t h e o r d e r i n which t r a n s a c t i o n s a r e t o be p r o c e s s e d d u r i n g r e c o r d u p d a t e c y c l e s . R e l a t e s t o c h a n g e s i n p o p u l a t i o n and d e n s i t y o r PROGRAM CHANGE FACTOR ( P C F ) . h o u r s o f o p e r a t i o n o f t h e end i t e m b e i n g s u p p o r t e d . A PCF a c t s t o modify t h e Average Monthly Demand (AMD) t o c o m p e n s a t e f o r known c h a n g e s i n t h e i t e m , > b e i n g supported
PROJECT CODE (PROJ). A t h r e e d i g i t code t h a t may be a s s i g n e d t o r e q u i s i t i o n s t o i d e n t i f v t h e i n t e n d e d p u r p o s e o f t h e m a t e r i e l o r a s p e c i f i e d p r o j e c t t o be a s s o c i a t e d w i t h when r e c e i v e d . PROMPT. I n s t r u c t i o n s d i s p l a y e d on t h e v i s u a l s c r e e n o f t h e ADPE Model 4110, t h a t a s s i s t the operator i n keying the correct information. PROTECTED LEVELS. That p o r t i o n o f a u t h o r i z e d on-hand s t o c k s not a u t h o r i z e d f o r i s s u e u n l e s s c e r t a i n c r i t e r i a , s p e c i f i e d i n c u r r e n t d i r e c t i v e s , a r e met. In c e r t a i n i n s t a n c e s , i t e m s d e s i g n a t e d a s p r o t e c t e d s t o c k a r e exempt from b e i n g excessed. I n i t i a l o u t f i t t i n g and l a y - i n o f s u p p o r t i t e m s and PROVISIONING ALLOWANCE (PAL) wholesale supply system quantities, required to support the operational r e q u i r e m e n t s o f i n s e r v i c e end i t e m s u n t i l normal r e p l e n i s h m e n t d e l i v e r i e s c a n be made. PROVISIONING CONTROL DATE. The d a t e two y e a r s a f t e r t h e i n - s e r v i c e d a t e of a new i t e m a t which I n i t i a l I s s u e P r o v i s i o n i n g s t o c k l e v e l s may be a d j u s t e d t o r e f l e c t a c t u a l usage. PROVISIONING STOCKS. A nondemand s u p p o r t e d i t e m s p e c i f i c a l l y s t o c k e d t o s u p p o r t a n e w l y i n t r o d u c e d end i t e m f o r t h a t p e r i o d o f t i m e u n t i l r e q u i r e m e n t s a r e f o r e c a s t e d e n t i r e l y upon a c t u a l demands. T h i s p e r i o d w i l l n o t e x c e e d two y e a r s . The e s t a b l i s h e d r e q u i s i t i o n i n g o b j e c t i v e i s b a s e d on t h e a s s e t p o s i t i o n i n g p o l i c y and a n t i c i p a t e d u s a g e d e v e l o p e d d u r i n g t h e p r o v i s i o n i n g p r o c e s s . PURCHASE REQUEST. Document p u r c h a s e can be i n i t i a t e d . describing required supplies o r s e r v i c e s so that
PURCHASING. The a c q u i r i n g by c o n t r a c t , w i t h a p p r o p r i a t e d s e r v i c e s f o r t h e use of t h e Marine Corps.
funds, of
supplies or
PURPOSE CODE ( P I . A o n e d i g i t c o d e u t i l i z e d t o p r o v i d e t h e owner o f m a t e r i e l w i t h a means o f i d e n t i f y i n g t h e r e a s o n f o r which t h e i n v e n t o r y i s m a i n t a i n e d . QUALITATIVE KEQUIKEMENT. R e l a t e s t o q u a l i t y o f p e r f o r m a n c e demanded o f a n i t e m of I t i s "how w e l l " and "how long" i t i s e x p e c t e d t o p e r f o r m u n d e r v a r i o u s supply.
c o n d i t i o n s and c i r c u m s t a n c e s . It i s t h e r e s p o n s i b i l i t y o f r e s e a r c h and d e v e l o p m e n t t o i n s u r e t h e q u a l i t y i s b o u g h t and m a i n t e n a n c e t o i n s u r e t h i s q u a l i t y is maintained. QUANTITATIVE REQUIREMENT. R e l a t e s t o a need f o r a n i t e m t o meet t h e r e q u i r e m e n t s of d a i l y l i f e . It is "how many" p i e c e s o f e q u i p m e n t o r "how much" s u p p l i e s a r e r e q u i r e d t o a c c o m p l i s h t h e m i s s i o n o f m i l i t a r y combat and s u p p o r t f o r c e s . RANDOM VARIABILITY. I n s t a t i s t i c s , a n y m a g n i t u d e which h a s d i f f e r e n t v a l u e s u n d e r different conditions. Random i s h a v i n g no p r e d e t e r m i n e d p a t t e r n of c h o i c e . RANGE. In determining stock l e v e l s , s t o c k e d , r e g a r d l e s s of q u a n t i t y . RECORD DOCUMENT NUMBER. the number of different types of items
A c t u a l document number on t h e r e c o r d .
RECOVERABLE ITEM. An i t e m w h i c h n o r m a l l y i s n o t consumed i n u s e and i s s u b j e c t t o return for repair or disposal. RECOVERABlLITY CODE. The f i f t h d i g i t o f t h e SMKC which i d e n t i f i e s t h e d i s p o s i t i o n a c t ion t o be t a k e n f o r u n s e r v i c e a b l e a s s e t s .
A r e q u e s t made p e r i o d i c a l l y o r a n t i c i p a t e d t o be RECURRING DEMAND (RD). r e p e t i t i v e by a n a u t h o r i z e d r e q u i s i t i o n e r f o r m a t e r i e l f a r c o n s u m p t i o n o r u s e o r f o r stock replenishment. T h e s e o c c u r r e n c e s encompass most d e m a n d s ; t h e r e f o r e , a demand w i l l be c o n s i d e r e d r e c u r r i n g i n s t e a d o f n o n r e c u r r i n g when a d o u b t e x i s t s .
REGULATED ITEM. Any i t e m o v e r which p r o p e r a u t h o r i t y e x e r c i s e s c l o s e s u p e r v i s i o n o f d i s t r i b u t i o n t o i n d i v i d u a l u n i t s o r coinmands b e c a u s e t h e i t e m i s s c a r c e , c o s t l y , o r i f a highly t e c h n i c a l o r hazardous n a t u r e . I n t h e Marine C o r p s , " c o n t r o l l e d item" i s a t e r m f r e q u e n t l y u s e d t o d e s c r i b e r e g u l a t e d i t e m s .
A one d i g i t code u t i l i z e d t o d e s i g n a t e t h e d e s i r e d REMOTE J O B ENTRY CODE ( R J E ) o u t p u t media f o r t h e p r o d u c t i o n of r e p o r t s o r l i s t i n g s f o r t h e u n i t r e q u e s t i n g .
REMOTE STORAGE ACTIVITY ( K S A ) . The d i s t r i b u t i o n s y s t e m t h a t i s t h e complex o f f a c i l i t i e s , i n s t a l l a t i o n s , m e t h o d s , and p r o c e d u r e s d e s i g n e d t o r e c e i v e , s t o r e , m a i n t a i n , d i s t r i b u t e , and c o n t r o l t h e f l o w o f m a t e r i e l b e t w e e n t h e p o i n t of r e c e i p t i n t o t h e s u p p l y s y s t e m and t h e p o i n t o f i s s u e t o u s i n g a c t i v i t i e s . REORDER POINT (ROP). The sum o f t h e s t o c k r e p r e s e n t e d b y t h e S a f e t y L e v e l ( S L ) , i f a u t h o r i z e d , and t h e O r d e r S h i p Time (OST). When t h e q u a n t i t y of m a t e r i e l on h a n d and on o r d e r i s e q u a l t o o r l e s s t h a n t h e KOP, r e p l e n i s h m e n t a c t i o n i s accomplished t o m a i n t a i n t h e predetermined o r c a l c u l a t e d stockage o b j e c t i v e . REPAIR CYCLE. The s t a g e t h r o u g h which r e p a r a b l e i t e m p a s s e s from t h e t i m e o f i t s removal o r replacement u n i t 1 i t i s r e i n s t a l l e d o r r e p l a c e d i n s t o c k i n a serviceable condition. I n t h e m a i n t e n a n c e f l o a t , t h e p e r i o d b e t w e e n t h e p i c k up o n a c c o u n t a b l e r e c o r d s o f an i t e m i n u n s e r v i c e a b l e c o n d i t i o n a t t h e m a i n t e , n a n c e f l o a t and t h e r e c l a s s i f i c a t i o n o f t h a t i t e m t o r e a d y f o r i s s u e c o n d i t i o n by t h e maintenance f a c i l i t y .
FMF SASSY USING UNIT PKOCEDUKES
KEPAIR CYCLE ASSETS.
The q u a n t i t y o f i t e m s i n t h e r e p a i r c y c l e .
Paragraph Deleted. The number o f i t e m s r e p a i r e d i n a month m u l t i p l i e d b y REPAIR CYCLE RATE ( RCR) t h e A v e r a g e Time ( i n m o n t h s ) r e q u i r e d f o r r e p a i r o f o n e i t e m d i v i d e d b y t h e a c t u a l number o f m a i n t e n a n c e work d a y s i n t h e m o n t h . REPAIR CYCLE REQUIREMENT (RCK). c y c l e b a s e d on t h e r e p r e s e n t i n g t ime Q u a n t i t y o f i t e m s r e q u i r e d t o be i n t h e r e p a i r a c c u m u l a t i o n p e r i o d and t h e a c t u a l r e p a i r l e a d
REPAIR CYCLE TIME (RCT). The t i m e n o r m a l l y r e q u i r e d f o r an i t e m t o p a s s economically through the r e p a i r c y c l e , e x c l u d i n g any e x t r a o r d i n a r y a w a i t i n g p a r t s d e l a y and a n y i n t e n t i o n a l e x t e n d e d t r a n s i t , s t o r a g e o r r e p a i r p r o c e s s d e l a y s . REPAIR LEAD TIME ( K L T ) . Average time t o r e s t o r e an u n s e r v i c e a b l e i t e m t o a s e r v i c e a b l e c o n d i t i o n b e g i n n i n g from t h e d a t e o f i n d u c t i o n i n t o t h e r e p a i r f a c i l i t y and e n d i n g when t h e i t e m h a s b e e n i n s p e c t e d and r e c l a s s i f i e d a s serviceable. REPAIR PART. Any p a r t , s u b a s s e m b l y , a s s e m b l y , o r compcnent , r e q u i r e d f o r i n s t a l l a t i o n i n t h e m a i n t e n a n c e o r r e p a i r o f an end i t e m , s u b a s s e m b l y , o r component. KEPAIK RATE ( K R ) Number o f an i t e m r e t u r n e d p e r month by t h e s u p p o r t i n g m a i n t e n a n c e f a c i l i t y r e p a i r e d and r e a d y f o r u s e . The K e p a i r K a t e i s a f r a c t i o n a l q u a n t i t y o f t h e M a i n t e n a n c e F a i l u r e R a t e ( M F K ) a n t i c i p a t e d t o be r e p a i r e d e a c h month. REPARABLE ITEM. An i t e m w h i c h c a n be r e c o n d i t i o n e d o r e c o n o m i c a l l y r e p a i r e d f o r r e u s e when i t becomes u n s e r v i c e a b l e . REPARABLE ISSUE POINT ( K I P ) . m a i n t e n a n c e f l o a t a s a p o i n t of depot reparable. One o f t h e i s s u e p o i n t s e s t a b l i s h e d b y t h e e x c h a n g e f o r s e c o n d a r y d e p o t r e p a r a b l e and non-
A r e q u e s t f o r s u p p l y f o r w a r d e d t o a s o u r c e of s u p p l y KEPLENISHMENT REQUISITION. t o replenish the stock a t the r e p a i r i n g supply a c t i v i t y .

REPORTING UNIT ALLOWANCE FILE (RUAF). A m e c h a n i z e d SASSY f i l e d e s i g n e d t o p r o v i d e t h e using u n i t a d a t a base d e p i c t i n g allowance items t h a t a r e w i t h i n the c o n f i n e s The RUAF o f r e s p o n s i b l e u n i t s (RU) and r e c e i p t e d f o r b y a r e s p o n s i b l e o f f i c e r . c o n t a i n s t h e s e r i a l number o f a l l on-hand allowance items. The RUAF i s a d u p l i c a t e o f t h e CMR, e x c e p t t h a t i t i s i n AC/RU/NSN s e q u e n c e . REQUIREMENTS. An e s t a b l i s h e d need j u s t i f y i n g t h e t i m e l y a l l o c a t i o n of r e s o u r c e s t o a c h i e v e a c a p a b i l i t y t o accomplish approved m i l i t a r y o b j e c t i v e s . REQUISITIONING OBJECTIVE (BO). The maximum q u a n t i t i e s o f m a t e r i e l t o be It c o n s i s t s o f t h e m a i n t a i n e d on hand and on o r d e r t o s u s t a i n c u r r e n t o p e r a t i o n s .
CH 1
1 7 S e p 1984
sum of s t o c k s r e p r e s e n t e d by t h e o p e r a t i n g l e v e l ; s a f e t y l e v e l ( i f a u t h o r i z e d ) ; o r d e r and s h i p p i n g time l e v e l ; and a u t h o r i z e d a d d i t i v e l e v e l s . RESPONSIBLE INDIVIDUAL. A i n d i v i d u a l r e q u i r e d t o o b t a i n and n p r o p e r t y f o r u s e i n t h e performance o f a s s i g n e d d u t i e s . maintain public
An i n d i v i d u a l o f f i c a l l y a p p o i n t e d t o a p o s i t i o n by RESPONSIBLE OFFICER. commanding o f f i c e r which e n t a i l s c u s t o d y / m a i n t e n a n c e of p u b l i c p r o p e r t y i n performance o f d u t i e s a s s i g n e d .
the the
RESPONSIBLE UNIT ( RU) I n d i v i d u a l s , s e c t i o n s , companies, o r s q u a d r o n s w i t h i n a u s i n g u n i t r e q u i r i n g s u p p l y s u p p o r t . Customer o f t h e u s i n g u n i t . RESPONSIBILITY. The o b l i g a t i o n of a n i n d i v i d u a l f o r t h e p r o p e r management c u s t o d y , c a r e , and s a f e g u a r d i n g of p r o p e r t y e n t r u s t e d t o h i s p o s s e s s i o n o r under h i s supervision.
I I
Paragraph Deleted. REVERSAL INDICATOR (REV). A one d i g i t c h a r a c t e r i n t h e t r a n s a c t i o n e x t e n s i o n a r e a which i n d i c a t e s whether t h e t r a n s a c t i o n i s a r e v e r s a l o r n o t . ROUTING IDENTIFIER CODE ( RIC) A t h r e e d i g i t code s e r v i n g m u l t i p l e p u r p o s e s i n t h a t t h e y a r e s o u r c e of s u p p l y c o d e s , i n t e r s y s t e m r o u t i n g c o d e s , i n t r a s y s t e m r o u t i n g c o d e s , and s h i p p e r c o d e s . The R I C i s used on a l l MILSTRIP r e q u i s i t i o n s and s u b s e q u e n t t r a n s a c t i o n s r e l a t e d t o them. That q u a n t i t y o r m a t e r i e l which i s r e q u i r e d t o be on hand t o SAFETY LEVEL ( S L ) . p e r m i t c o n t i n u e d o p e r a t i o n i n t h e e v e n t of minor i n t e r r u p t i o n of normal r e p l e n i s h m e n t o r u n p r e d i c t a b l e f l u c t u a t i o n i n demand. SASSY MANAGEMENT UNIT ( SMU) A c e n t r a l i z e d recordkeeping/account ing u n i t within t h e FSSG. T h i s u n i t p r o v i d e s s e r v i c e s f o r t h e s u p p o r t e d a c t i v i t i e s r e l a t i v e t o i n v e n t o r y management, f i n a n c i a l management, r e c o r d k e e p i n g , and supply informat ion. SCRAP. P r o p e r t y t h a t h a s no r e a s o n a b l e p r o s p e c t recovery v a l u e of i t s b a s i c m a t e r i e l c o n t e n t . of being s o l d except f o r the
SECONDARY DEPOT REPARABLES. The s u b s e t of Depot R e p a r a b l e s e x c l u s i v e of p r i n c i p l e items. T h i s term i s f r e q u e n t l y used t o d e s c r i b e t h e r a n g e of d e p o t r e p a r a b l e a u t h o r i z e d t o be h e l d by t h e m a i n t e n a n c e f l o a t . SECONDARY ITEMS. A l l i t e m s such a s r e p a r a b l e components, s u b s y s terns, a s s e m b l i e s , consumable r e p a i r p a r t s , b u l k i t e m s and s u b s i s t e n c e , and e x p e n d a b l e end i t e m s . These i t e m s a r e managed based on demand r a t e s and known changes i n f u t u r e requirements.
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FNF SASSY USING UNIT PROCEDURES
The m i l i t a r y s e r v i c e s r e c e i v i n g SECONDARY INVENTORY CONTROL ACTIVITY ( SICA) m a t e r i e l s u p p o r t from P r i m a r y I n v e n t o r y C o n t r o l A c t i v i t i e s (PICA) f o r s e l e c t e d logistics functions. (See Primary Inventory Control A c t i v i t i e s )
A o n e d i g i t c o d e used t o i d e n t i f y s t o r a g e l o c a t i o n s i n t h e SEQUENCE CODE. s e q u e n t i a l p r o c e s s i n g of m a t e r i e l r e l e a s e o r d e r s . Identifies bin, reserve bin, and b u l k l o c a t i o n .

SERVICE UNIT. A t e r m used t o i d e n t i f y t h e FMF s e r v i c e e l e m e n t Wing S u p p o r t G r o u p ) t h a t p r o v i d e s s u p p o r t t o u s i n g u n i t s . The q u a n t i t y of u n i t s of SERVICEABLE ON HAND. and a v a i l a b l e f o r i s s u e . (FSSG, o r Marine
stock in a serviceable condition
A one d i g i t code a s s i g n e d t o s h e l f l i f e i t e m s t o i n d i c a t e a h e i r SHELF LIFE CODE. s t o r a g e time p e r i o d .
SHELF LIFE ITEM. An i t e m o f s u p p l y p o s s e s s i n g d e t e r i o r a t i v e o r u n s t a b l e c h a r a c t e r i s t i c s t o t h e d e g r e e t h a t a s t o r a g e t i m e p e r i o d must be a s s i g n e d t o a s s u r e t h a t i t w i l l perform s a t i s f a c t o r i l y i n s e r v i c e . SHIPMENT REQUIREMENT CODE ( S R C ) . A one d i g i t code t h a t i d e n t i f i e s whether a u n i t i s w i t h i n d i s t a n c e t o make a l o c a l p i c k - u p o f a m a t e r i e l r e l e a s e o r i s l o c a t e d a t such a d i s t a n c e t h a t a shipment i s r e q u i r e d . SHOP OVERHEAD. Those m a i n t e n a n c e r e s o u r c e s which a r e used t o p r o v i d e support f o r t h e accomplishement of a maintenance a c t i v i t i e s m i s s i o n . SHOKT PARTS. That c o n d i t i o n w h i c h o c c u r s when p a r t s t h a t a r e not immediately a v a i l a b l e . an item indirect
is i n r e p a i r , awaiting
SIGNAL CODE ( S C ) . A o n e d i g i t c o d e u t i l i z e d on r e q u i s i t i o n s t o d e s i g n a t e t h e f i e l d c o n t a i n i n g t h e i n t e n d e d c o n s i g n e e ( s h i p t o ) and t h e a c t i v i t y t o r e c e i v e t h e b i l l and e f f e c t - P a y m e n t , when a p p l i i a b l e . SMOOTHING TECHNIQUE. The method by which t h e p e a k s and v a l l e y s of i t e m demand o v e r a p e r i o d o f t i m e a r e a v e r a g e d t o a v o i d t h e p o s s i b i l i t y o f e x c e s s s t o c k and stock depletion. SOFTWARE. S o f t w a r e i s a n a s s e m b l y o f p r o c e d u r e s , p r o c e s s e s , m e t h o d s , r o u t i n e s , o r t e c h n i q u e s ( i n c l u d i n g , b u t n o t l i m i t e d t o , c o m p u t e r p r o g r a m s ) u n i t e d by some form o f r e g u l a t e d i n t e r a c t i o n t o form a n o r g a n i z e d w h o l e , s p e c i f i c a l l y d e s i g n e d t o make u s e o f ADPE. SOURCE CODE. The f i r s t two d i g i t s o f t h e a c q u i r i n g an i t e m f o r replacement p u r p o s e s . SMRC identifying the source for
SOURCE, MAINTENANCE, AND RECOVERABILITY CODE ( SMRC) A f i v e d i g i t code used i n d e t e r m i n i n g t h e e c h e l o n s of m a i n t e n a n c e r e q u i r e d t o condemn, r e p a i r , o r remove a n item. SPECIAL ALLOWANCE. An a l l o w a n c e f o r a n i t e m w h i c h i s p e c u l i a r t o a s i n g l e u n i t , o r a l i m i t e d number o f u n i t s , and d o e s n o t w a r r a n t i n c l u s i o n i n an a l l o w a n c e document.
SPECIAL MANAGEMENT ITEM. C e n t r a l l y managed i t e m s d e s i g n a t e d f o r s p e c i a l management by v i r t u e of not f i t t i n g t h e e x i s t i n g s t a n d a r d s y s t e m s managing major end i t e m s , r e p a r a b l e components, and consumables. STATUS CODE (STATC) A two d i g i t code u t i l i z e d t o t r a n s m i t i n f o r m a t i o n r e l a t i v e t o t h e s t a t u s of a r e q u i s i t i o n from t h e s u p p l y s o u r c e t o t h e c r e a t o r of t h e r e q u i s i t i o n , c o n s i g n e e , o r d e s i g n a t e d c o n t r o l o f f i c e . The l e t t e r "M" i n t h e f i r s t p o s i t i o n r e f l e c t s a Marine Corps p e c u l i a r s t a t u s c o d e . STATUS GROUP CODE (SGC). codes'' a t r a n s a c t i o n w i l l inventory processing.
A o n e d i g i t code d e n o t i n g which " g r o u p i n g of s t a t u s be a r r a n g e d f o r p r o p e r p r o c e s s i n g d u r i n g t r a n s a c t i o n
STOCK FUND ACCOUNT (SFA) I t e m s f i n a n c e d t h r o u g h t h e s t o c k fund which a r e n o r m a l l y low c o s t , h i g h demand i t e m s . The c o s t s a r e c h a r g e a b l e , when i s s u e d , t o a customer. STOCKED RANGE. See r a n g e .
A o n e d i g i t code used t o d i f f e r e n t i a t e be tween i t e m s STORES ACCOUNT CODE ( SAC) i n t h e Stock Fund Account ( SFA) and t h e A p p r o p r i a t i o n S t o r e s Account (ASA)
STRATIFICATION. The a c c u m u l a t i o n , e x t r a c t i o n , and d i s p l a y a manner t h a t r e l a t e s a s s e t s t o r e q u i r e m e n t s i n a s p e c i f i c Data can be e x t r a c t e d and a r r a y e d i n d i f f e r e n t ways t o r e p o r t s , budget d e v i a t i o n s , o r i n d i v i d u a l s u p p l y c o n t r o l e x t r a c t e d and a r r a y e d i n such a manner a s t o r e l a t e t o a period. Requirements may t h e n be a r r a y e d a g a i n s t t h i s a p p l i e d , and a s u p p l y p o s i t i o n d e v e l o p e d .
of b a s i c s u p p l y d a t a i n p r i o r i t y time s e q u e n c e . support s t r a t i f i c a t i o n studies. Data can be time sequence o r i s s u e time s e q u e n c e , a s s e t s
SUFFIX CODE (SUF) A one d i g i t code a s s i g n e d by s u p p l y s o u r c e s p r o c e s s i n g MILSTRIP t r a n s a c t i o n s t o i d e n t i f y s e p a r a t e p a r t i a l s u p p l y a c t i o n s t a k e n on an o r i g i n a l r e q u i s i t i o n , o r d e r , o r s u p p l y d i r e c t i v e w i t h o u t l o s i n g t h e i d e n t i f y of t h e o r i g i n a l MILSTRIP document number. SUPPLEMENTARY ADDRESSEE. address.
An
activity
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A d e s i g n a t e d s p e c i a l s t a f f o f f i c e r who p e r f o r m s f u n c t i o n s SUPPLY OFFICER ( SO) p r e s c r i b e d by t h e commander i n t h e a r e a o f s u p p l y . I n t h e FMF, a s u p p l y o f f i c e r of a u n i t h a v i n i a p r o p e r t y a c c o u n t p e r f o r m s t h e - f u n c t i o n of s t o c k r e c o r d s management . and a d m i n i s t r a t i o n of p r o p e r t y c o n t r o l f o r t h e u n i t . ( S e e t h e c u r r e n t e d i t i o n of F F 3-1. ) MM

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SUPPLY SOURCE CODE (SSC) A one d i g i t code a s s i g n e d l o c a l l y by t h e S U on t h e M Balance F i l e t o i n d i c a t e t h e normal s o u r c e of s u p p l y o f an i t e m . Supply s o u r c e c o d e s must be c r o s s r e f e r e n c e d t o t h e SSCF t o g i v e r o u t i n g i d e n t i f i e r , document
CH 1
1 7 Sep 1984
i d e n t i f i e r , p o s i t i v e o r n e g a t i v e requirement i n ormat i o n .
to cite
funds and o t h e r a p p l i c a b l e
I I I
SUPPLY SOURCE CODE FILE (SSCF). A mechanized SASSY f i l e i n d i c a t i n g t h e s u p p l y s o u r c e c o d e s loaded on t h e b a l a n c e f i l e f o r a g i v e n NSN. Authorized s o u r c e s may i n c l u d e t h e g e n e r a l a c c o u n t , ICP MCLB, Albany, l o c a l procurement o r I n t e g r a t e d M a t e r i e l Manager (IMM). SUPPORTED ACTIVITIES INFORMATION FILE (SAIF). A mechanized SASSY F i l e c o n t a i n i n g i n f o r m a t i o n on a l l l o a d e d / n o n l o a d e d u n i t s . A l l customer A C ' s must be loaded t o t h e SAIF o r t h e t r a n s a c t i o n s of any m i s s i n g AC w i l l r e j e c t d u r i n g d a i l y u p d a t e cycles. SUPPORTING ESTABLISHMENT. c o n s t i t u t i n g t h e "Non-FMF" I n c l u d e s a l l p o s t s , camps, and s t a t i o n s c o l l e c t i v e l y e l e m e n t s of t h e a c t i v e f o r c e s .
A t h r e e d i g i t code a s s i g n e d by s u p p o r t e d u s i n g u n i t s SUPPORT LEVEL FACTOR (SLF) f o r u s e i n r e c a l c u l a t i o n of RO/ROP. The SLF a l l o w s f o r a d j u s t m e n t of s t o c k l e v e l s t o meet a n t i c i p a t e d i n c r e a s e s o r d e c r e a s e s i n t h e manning l e v e l , o r changes i n p o p u l a t i o n and d e n s i t y o r h o u r s of o p e r a t i o n of end i t e m s b e i n g s u p p o r t e d .
TRANSACTION CONTROL NUMBER (TCN). A s e v e n t e e n d i g i t number a s s i g n e d t o shipment u n i t s a s t h e shipment c o n t r o l from o r i g i n t o d e s t i n a t i o n . Number a s s i g-n m e n t s a r e accomplished i n such a manner t o a v o i d d u p l i c a t i o n . The c o m p o s i t i o n of t h e TCN i s d e p e n d e n t on t h e s h i p p i n g agency and t h e p r o c e d u r e s under which the shipment i s made. TRANSACTION ROUTING CODE (TKC). A one d i g i t code a s s i g n e d t o t r a n s a c t i o n s processed in d a i l y updates. To r o u t e t r a n s a c t i o n s t o a p a r t i c u l a r p r o c e s s i n t h e update. TREND. The u n d e r l y i n g o r p r e v a i l i n g t e n d e n c y o r i n c l i n a t i o n ; g e n e r a l d i r e c t i o n t a k e n by something c h a n g i n g o r s u b j e c t t o change.
A o n e d i g i t code a s s i g n e d when t h e a c t i v i t y a d d r e s s r e c o r d TYPE UNIT CODE (TUC) i s e s t a b l i s h e d . The TUC d e f i n e s t h e type of u n i t t h e u n i t r e p r e s e n t s .

UNIFORM MOVEMENT AND MATERIEL ISSUE PRIORITY SYSTEM (UMMIPS). P r o v i d e s the common p r i o r i t i z i n g methods, r e s p o n s e time f r a m e s , and e s t a b l i s h e s time measuring and e v a l u a t i o n s t a n d a r d s f o r a l l s t a n d a r d r e q u i s i t i o n i n g , i s s u i n g , t r a n s p o r t a t i o n and movements, and r e p o r t i n g t r a n s a c t i o n s .
A one d i g i t code a s s i g n e d t o t h e UNIT LOCATION CODE (ULC). whether t h e u n i t is g e o g r a p h i c a l l y l o c a t e d i n o r o u t of CONUS.

UNIT PRICE (UP). 1ssue. The c o s t o r p r i c e of an i t e m of
SAIF t o
indicate
s u p p l y based on t h e u n i t of
Paragraph Deleted. UNSERVICEABLE. An i t e m i n a c o n d i t i o n u n f i t f o r use but which can be r e s t o r e d t o a s e r v i c e a b l e c o n d i t i o n a f t e r r e p a i r , rework, o r o v e r h a u l .
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F F SASSY USING UNIT PROCEDURES M USING UNIT. The lowest command e c h e l o n a u t h o r i z e d a supply account maintained and a d m i n i s t e r e d by a s u p p l y / p r o p e r t y c o n t r o l o f f i c e r . UTILITY. A computer program designed SDISKUTI a l l o c a t e s and d e l e t e s f i l e s . t o perform common f u n c t i o n s , which
is
f o r example
VARIABLE SAFETY LEVEL (VSL). S a f e t y l e v e l r e p r e s e n t e d by t h e v a r i a b i l i t y of demand considered on a n i n d i v i d u a l item b a s i s . A measure of t o t a l system performance i s determined based upon having items on hand and a v a i l a b l e t o f i l l demands a c e r t a i n p e r c e n t of t h e time, commensurate with t h e a v a i l a b i l i t y of funds and t h e e s s e n t i a l i t y of t h e item t o t h e u s i n g u n i t ' s m i s s i o n .
VENDOR REPARABLE. Secundary r e p a r a b l e item which r e q u i r e s a commercial c o n t r a c t o r t o perform major o v e r h a ~ l / r e b u i l d beyond f i e l d maintenance c a p a b i l i t y .
W S O T QUANTITY (WOQ). That q u a n t i t y of u n s e r v i c e a b l e r e p a r a b l e AH U cannot be economically r e p a i r e d . i t e m s which
That segment of t h e Repair Cycle which s t a r t s from t h e W S O T TIME (WOT). AH U i n d u c t i o n of an item i n t o t h e maintenance c y c l e u n t i l i t i s determined t o be uneconomically r e p a r a b l e . WEAPONS INTEGRATED MATERIEL MANAGER (WIMM). The m i l i t a r y s e r v i c e I C P performing DoD o r F e d e r a l Government wide i n t e g r a t e d m a t e r i e l manager f u n c t i o n s f o r a s signed weapons system o r i e n t e d i t e m s . WEAPONS SYSTEM ORIENTED ITEM. a weapons system. Consumable i t e m s having a fundament a1 importance t o
WEAPONS SYSTEM CODE (WSC). A two d i g i t code a s s i g n e d by management t o monitor S s u p p o r t t o FMF u n i t s and t h e i r weapons systems/equipment. The WC w i l l be used by FMF u n i t s i n supply t r a n s a c t i o n s i n d i c a t i n g UMMIPS p r i o r i t i e s 1 through 3 o r NMCS/ANMCS. WEIGHT. I n s t a t i s t i c s , t h e frequency of a n item i n a frequency d i s t r i b u t i o n ; a l s o a number a s s i g n e d t o e x p r e s s i t s r e l a t i v e importance. WHOLESALE INVENTORY. I n v e n t o r i e s over which an i n v e n t o r y manager a t t h e n a t i o n a l l e v e l h a s a s s e t knowledge and e x e r c i s e s u n r e s t r i c t e d a s s e t c o n t r o l t o meet worldwide i n v e n t o r y management r e s p o n s i b i l i t i e s .
4-6-29/(4-6-30
blank)
FMF SASSY USING UNIT PROCEDURES PART I V SECTION 7 INDEX . TITLE Absentees D e c l a r e d D e s e r t e r Account i n g Captured Suppl ies/Equipment Cash S a l e s Classified Materiel Gas C y l i n d e r s Major End I t e m s MedicalIDental Supplies S e t s . K i t s . and C h e s t s A c q u i s i t i o n Advice Code Acronyms/Abbreviations A c t i v e Voucher F i l e VOCF A c t i v i t y Address Code A c t i v i t y Usage Accounting F i l e Add/Delete D i s p l a y P r o c e s s Mini Unit Allowance F i l e Mini Unit B a c k o r d e r / L a y e t t e F i l e Mini Unit Balance F i l e Mini Unit Document F i l e Mini Unit L o c a t o r F i l e Mini Unit S e r i a l Number F i l e A d d i t i o n a l Demands Cancellation of Distribution of File Filing of Follow up of High P r i o r i t y Inquiries List Message Format f o r SASSY Modifier o f Not Mission Capable Supply (NMCS) Non System Item P a r t Numbered Preparationof P r i o r i t y 0 1 - 03 Procedures Requests from Maintenance Requests from R e s p o n s i b l e U n i t s S e l f S e r v i c e P r o c e d u r e s for Submission Times Types o f Walk Thru Adjustment T r a n s a c t i o n s . Approval t o Submit
PART FIG
PARAGRAPHI FIG N M E U BR 6.2.g.(l)
PAGE .
. . . . . . . . . . . III . . . . . . . . . I11 . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . LII . . . . . . . . . . . . . . . IIIL . . . . . . . . . . . II . . . . . . . . . . . 111 . . . . . . . . . . . . . II V ............. V . . . . . . . . . . . . IV . . . . . . . . . . . . . IV . . . . . . . . . LV . . . . . . . . . . . IV . . . . . . . . . . lI V ...... V . . . . . . . . . . . IV . . . . . . . . . . . IV . . . . . . . . . . . IV . . . . . . . . IV . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . IIL . . . . . . . . . . . . . . . . I111 . . . . . . . . . . . . . . . . . . II . . . . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . Fig . . . . . . . . . . . . . . . . . 111 . . . . . . IIL . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . . LIE . . . . . . . . . . IIL . . . . . . . III . . . . . . . . . ILL . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . . III . . . FIG
FMF SASSY USING UNIT PROCEDURES Adjustments Inventory Gain Inventory Loss MAL Voucher Adjustments to O/H Qty LUAFIMAL. Decision Table for Adjustments of Allowance Data LUAF~MAL. Decision Table for Advice Code Aged Materiel. Decision Table for Allowance Change Transaction Allowance control/Type of Report Code Allowance Items. RU'S Request for (DD 1348) Allowance Items. RU's Request for (NAVMC 10694) Alternate Custodian Ammunition Command Responsibilities Inventory Control Procedures NSN/Lot Number Record Reclassification Requisition from Air wing/Station Requisition from Organic Unit to Ammo Control Office Requisition to Naval Storage Activity Requisitions Requisitions Requisitions Return of Sample Requisition for Statement of Annual Requirements Support Procedures Supply Point Procedures Animals. Public Annual Class v(V) Materiel Requirements Report Appointments Alternate Custodian Authorized Custodian Letter of. Autorized Custodian Letter of Revocation Revocation of Revocation of Assembly. Issues to Assignment of Document Numbers Responsible Unit Account Numbers Local TAM Control Numbers Audit/Verification Officer. Letter of Appointment Audit/Verification of Funds Authorized Custodian Authorized Custodian. Confirmation of Appointment Authorized Custodian. Letter of Appointment
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..... .......... .
. . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . III
. . . . . . . . . Fig . . . . . . . . . IV . . . . . . . . Fig . . . . . . . . . III . . . . . . IV . . . Fig . Fig . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . III . . . . . . . . III . . . . . . . . . . . . Fig . . . . . . . . . . . . . . III . . . . . . Fig . . . . . . . . . . . . Fig . . . . Fig . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . III . . . . . . . . . . . Fig . . . . . . 111 . . . . . . . . . . . . . III . . . . . . . . . . . III . . . . . . . . . . . . . . . . . 111
. Fig . . . . . . . . . . . . . III . . . . . . . . . . . . 111 . . . . . . . Fig . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . III

. . . . . . . . . . . . . . III . . . . . . LII . . . . . . . . . . 111 ... . . . . . . . . . . . . . Fig III ........
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. . . . . . . . . . Fig . . . Fig
A u t h o r i z e d M a t e r i e l . T a b l e of Automated Data P r o c e s s i n g Equipment Description of I d e n t i f i c a t i o n Code ADPEC Back Order Release Release I n d i c a t o r R e l e a s e o f F o r c e Fed I t e m V a l i d a t i o n o f Maintenance F l o a t Balance A n a l y s i s Report Balance A n a l y s i s LUBF Report Band I n s t r u m e n t s . C o n t r o l Measures B i l l s of M a t e r i e l Bin S t o r a g e Bin S t o r a g e Bin S t o r a g e U n i t Markings Blank Forms. C o n t r o l l e d Boxpallet Box Wooden Box Wooden. I n s e r t s f o r Budgeting Budgeting BulkFueL Bulkstorage Bulkstorage B u r i a l o f Dead C a n c e l l a t i o n Confirmed. D e c i s i o n Table f o r C a n c e l l a t i o n C o n t r o l Code C a n c e l l a t i o n o f A d d i t i o n a l Demands Captured Supplies/Equipment Carrier L i a b i l i t y Cash Collection C o l l e c t i o n Voucher C o l l e c t i o n Voucher a n d / o r Disbursement Sales S a l e s Accounting Catalogue Handbook. DoD Center F o l d i n g S u i t c a s e C e n t r a l P r o c e s s i n g Unit C o n t r o l Box D i s k e t t e Box Keyboard Power Switch Printer V i s u a l Screen Checkage f o r Government P r o p e r t y . Request f o r Checkage f o r Government P r o p e r t y f o r a D e s e r t e r . Request f o r Checkage S a l e s Deserters Deserters Normal Check o u t P r o c e d u r e s
. . . . . . . . . . IV . . . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . IV . . . . . . . . . . 111 . . . . . . . I11 . . . . . . . . . . . . . I11 . . . . . . . . . . Fig . . . . . . . ILL . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . .Fig . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . . . . . F iig . . . . . . . . . . . .F g . . . . . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . . ILL . . . . . . . . . . . . . . . . .. .. LII . . . . . . . . . . . . . . . III . . . Fig . . . . . .. .. .. .. .. .. .. I11 IV . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . III . . . Fig . . . . . . . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . I11 . . . . . . . . . . . . . I11 . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . . . II V ................ V . . . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . IV . . Fig . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . III
. . . . . . . . . . 111 . . . . . . . IV . . . . . . . . . . . . . . . LV

Check L i s t of D i r e c t i v e s C h e s t s . S e t s . and K i t s C l a s s I Break Out C l a s s i f i e d M a t e r i e l Accounting Clothing. Individual C l o t h i n g I s s u e s f o r B u r i a l o f Dead Codes and I n d i c a t o r s A c q u i s i t i o n Advice Code A c t i v i t y Address Code Advice Code Allowance C o n t r o l / T y p e o f Report Code Automated Data P r o c e s s Equipment I d e n t i f i c a t i o n Code Back Order R e l e a s e I n d i c a t o r Cancell a t i o n C o n t r o l Code Combat E s s e n t i a l i t y - C r i t i c a l i t y Code Cond i t i o n Code C o n t r o l Code C o n t r o l l e d Item Adjustment Code C o n t r o l l e d Item Code Cost Code Count Card Code Demand Code D e m i l i t a r i z a t i o n Code D e m i l i t a r i z a t i o n Code Assignment D i s p o s i t i o n Code D i s t r i b u t i o n Code Document I d e n t i f i e r Code Document Number C o n s t r u c t i o n E d i t E r r o r Code Equipment Repair Order E x c e p t i o n Code Family R e l a t i o n Code F i n a n c i a l Account Code F r e e z e Code Fund Code Hold Code I n d i v i d u a l A c t i v i t y Code Number I n q u i r y A c t i o n Code J o b Order Number Management Echelon Code Management Value F a c t o r M a t e r i e l I d e n t i f i c a t i o n Code Media and S t a t u s Code Memorandum R e c e i p t I n d i c a t o r Code Mode o f Shipment Code N a t i o n a l S t o c k Number Nonsystem Item I n d i c a t o r O p e r a t i o n Code P a s s i n g C o n t r o l Code Phrasecode P h y s i c a l S e c u r i t y Code P i l f e r a g e Code P r i o r i t y D e s i g n a t o r Code
. . . . . . . . . . . . I11 . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . IV . . . . . . . . . I11 . . . . . . . . . . . . . . 111 . . . . . . . III . . . . . . . . . . . . . . IV . . . . . . . . . . . IV . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . . IV

.... ............ ........ .......... ....
IV IV IV IV IV IV IV IV IV IV
............... ................ ....... ............ .................. . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . IV . . . . . . CV . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . IV . . . . . . . . . . IV . . . . . . . . IV . . . . . . . . . . . . . . . IV . . . . . . . . . . . IV . . . . . . . . . . . . . . . IV . . . . . . . . . . . . IV IV . . . . . . . . . . . . . . . . . IV ........... . . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . . . IV . . . . . . . IV . . . . . . . . . . . . . IV . . . . . . . . . . . . . . IV . . . . . . . . . . . IV . . . . . . . . . . . IV . . . . . . . . IV . . . . . . . . . . . . LV . . . . . . IV . . . . . . . . . . . . LV . . . . . . . . . . . . IV . . . . . . . . . . IV . . . . . . . . . . . . .. .. .. II V ......... V . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . IIV ........... V . . . . . . . . . . IV
P r o c e s s Sequence Code Procurement I n s t r u m e n t I d e n t i f i c a t i o n Number P r o j e c t Code Punched Cards Accounting Machine Code Purpose Code R e c o v e r a b i l i t y Code R e c o v e r a b i l i t y Item Program I n d i c a t o r R e . c o v e r a b i l i t y Item Report C o n d i t i o n Recoverable I t e m Report D i s p o s i t i o n Code Recyle Reason Code Reorder P o i n t Requirement Code Requisitioning Objective Required D e l i v e r y Date Routing I d e n t i f i e r Code Signalcode S t a t u s Code S t a t u s Request Code S t o r e s Account Code S u f f i x Code Supply Source Code Table o f A u t h o r i z e d M a t e r i e l Number T r a n s p o r t a t i o n C o n t r o l Number Type Unit Code Unit of I s s u e D e s i g n a t i o n Unit o f I s s u e Conversion Table Weapons Systems Code Combat E s s e n t i a l i t y - C r i t i c a l i t y Code Command R e s p o n s i b i l i t i e s f o r Ammunition Command/Supply S t r u c t u r e Commanding O f f i c e r R e l i e f Condition Code C o n d i t i o n Code T r a n s f e r C o n s o l i d a t e d Guidance C o n s o l i d a t e d Memorandum R e c e i p t Cover L e t t e r Listing R e s p o n s i b l e Unit A c t i o n s Using U n i t A c t i o n s Consumer I n v e n t o r y Level Contingency Code Contractor/Vendor. I n v o i c e t o C o n t r a c t o r / V e n d o r . R e p a i r and Return C o n t r o l Code C o n t r o l Measures f o r Band I n s t r u m e n t s C o n t r o l o f S e r i a l i z e d Small Arms C o n t r o l l e d Item Adjustment Code C o n t r o l l e d Item Code C o n t r o l l e d Items Blank Forms . Definition Extract Nonsubmissmion of R e p o r t s Procedures
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IV IV IV IV IV
IV
............. ................ .............. ... ........... ....... ........... ................. ................. ............. . . . . . . . . . . . . . . . . . IV ............. . . . . . . . . . . . . . IV ..... . . . . . . . . II V V . . . . . . . . . . . . . . . IV . . . . . . . . . . II V ....... V . . . . . . . . . . . . IV . . . . . . IV . . . . . III ............ I ............ . . . . . . . . . . . . . . . . . I IIVI
. . . . . . . . . . . . . . . . Fig
...
IV IV IV IV LV IV IV IV IV IV IV IV IV
. . . . . . . . . . . . . I11 . . . . . . . . . . . . . . I11 ......... I
. . . . . . . . . . . . . . . . . . . Fig . . . . . . . . . . 111 . . . . . . . . . . . . . III . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . 11 . . . . . . . . . . Fig . . . . . . 111 . . . . . . . . . . . . . . . . . . IV . . . . . . III . . . . . . . . I11 . . . . . . . . . IV . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . 111
. . . . . . . . . . . . . . . . . I11
CH 2
1 8 DEC 1985
Records Recoverable I t e m s Recoverable Items Report R e d i s t r i b u t i o n o f Excesses Reportable Reporting Reporting Cost Code Count Card Code Crew Served Weapons C r i t i c a l Low D e n s i t y Level Custodian. A l t e r n a t e Custodian. Authorized Custody o f P u b l i c Funds Custody R e c e i p t Card. I n d i v i d u a l Weapons Customer F l o a t Item Survey L e t t e r D a i l y Cycle T r a n s a c t i o n Report. MIMMS Daily I n t e r i m R e t i r e d F i l e D I R F D a i l y T r a n s a c t i o n Report. SASSY Damaged M a t e r i e l . D e c i s i o n Table f o r DASF Dump R e s t r i c t i o n Data Change Requests DD Forms 1348 R U ' s Request f o r Allowance Item 1348-1 R e c e i p t Document 1348-1 I n v o i c e t o Contractor/Vendor Decision Tables Adjustments Allowance Data LUAF/MAL Adjustments On Hand Qty LUAF/MAL Aged M a t e r i e l C a n c e l l a t i o n Confirmed Damaged M a t e r i e l D i s t r i b u t i o n o f SF-364 D u p l i c a t e Shipment Overages Purpose Code/Condition Code T r a n s f e r S h e l f L i f e Expired M a t e r i e l Shipment Received a t TMO Shortages TAMExceptions D e c i s i o n T a b l e s . Use o f Defense Supply Agency Defense L o g i s t i c s Agency Defined L e v e l s . O p e r a t i n g S t o c k Definitions Demand Code Demand L i s t Document Number Sequence Document Number Sequence ERO Number Sequence ERO Number Sequence N N Sequence S NSN Sequence Reconciliation
CH 2 18 DEC 1985
. . . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . 111 . . . . . . . . . . 111 ......... . . . . . . . . . . . . . . . . . 111 III . . . . . . . . . . . . . . . . . . 111 .................. . . . . . . . . . . . . . . . . . . . . 111 IV . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . 111 . . . . . . . . . . . 111 . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . 111 . . . . . . . . F Ii g . . . . . 111 . .... V . . . . . . . . . IV . . . . . . . . . IV ...... . . . . . . . . . . . . . . Fig1 1 1
. . . . . . . . . . . . . . 111
... . . . . . . . . . . . Fig Fi . . . . . Figg ..... g . . . . . . F ii g . . . . . . . . . . . . . . . . F ig ...........F . . . . . . . . . . . . . . Fig Fig . . . . . . . . . . . Fig ............. g . . . . . . . . . . . . . . . . . . F ii g F . . . . Fig . . . . . . . . . Fig . . . . . . . . . . Fig . . . . . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . III .............. I ............ I . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . 1V . . . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . I11 . . . . . . . . . . Fig . . . . . . . . . . . . . 111 ............. . . . . . . . . . . . . . . . . Fig 111 . . . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . I11
4-7-6

Responsible Unit Sequence Responsible Unit Sequence D e m i l i t a r i z a t i o n Code D e m i l i t a r i z a t i o n Code Assignment Dental S u p p l i e s Deployzd Units Deployed U n i t s . Manual Procedures Deployment Records. L e t t e r Request f o r D e s e r t e r Reimbursment f o r Govt P r o p e r t y D I C DAC T r a n s f e r D i r e c t Support Stock Control D i r e c t Support Stock Control D i r e c t i v e s and P u b l i c a t i o n s D i r e c t i v e s . Referenced BUMEDINST 6700.16 BUMEDINST 6700.19 DOD 4000.25.7.M DOD 4145.19.R.1 DOD 4500.32.R MCB 5215 MCO 4000.10 MCO P4030.21 MCOP4050.38 MCO 4225.2 MCO 4400.16 MCO 4400.16 MCO 4400.16 MCO 4400.16 MCO 4400.16 MCO 4400.16 MCO P4400.19 MCO P4400.19 MCOP4400.19 MCO P4400.19 MCO P4400.19 MCOP4400.19 MCO P4400.19 MCOP4400.20 MCO P4400.21 MCO P4400.39 MCOP4400.39 MCO P4400.76 MCO P4400.79 MCO P4400.82 MCOP4400.82 MCOP4400.82 MCO P4400.82 MCOP4400.82 MCO P4400.82 MCO P4400.82 MCO P4400.82 MCO P4400.82 MCO P4400.84
. . . . . . . . . . III . . . . . . . . . . Fig . . . . . . . . . . . . . . IV . . . . . . . . IV . . . . . . . . . . . . . . . . . LII . . . . . . . . . . . . . . . . . ILL . . . . . . . . III . . . . . Fig . . . . . III . . . . . . . . . . . . . . . . Fig . . . . . . . . . . II . . . . . . . . . . 11 . . . . . . . . . . . IIL . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . IIL . . . . . . . . . . . . . . . LII . . . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . . III ... 111 . . . .. .. .. .. .. .. .. ..... .. .. .. ..I11 . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . LII . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . I II . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . I11 . . . . . . .. .. .. .. .. .. .. .. .. .. III ..... III . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . III
. . . . . . . . . .. .. .. .. .. .. .. I11 ......... III . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . III . . . . . . . . . . . IV . . . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . . III

P4400.84 P4400.84 P4400.84 P4400.150 P4400.150 P4400.150 P4400.150 P4400.150 4410.9. 4430.3 P4790.1 P4790.2 P5210.11 '. P5600.31 P5600.31 P5800.8 8020.1 8020.1 8300.1 P10110.14 MCO P10110.14 MCO P10110.14 MCO P10110.14 MCO P10520.3 NAVCOMPT Manual Volume 4 SECNAVINST 5000.4 SECNAVINST 5212.5 SECNAVINST 5212.5 SECNAVINST 5500.4 UM 4400-15 UM 4400-15 UM4400-15 UM4400-15 UM 4400-71 UM4400-71 UM 4400-124 UM 4400-124 UM 4400-125 UM 4400-125 Discrepancy i n Shipment Diskette
MCO MCO MCO MCO MCO MCO MCO MCO MCO MCO MCO MCO MCO MCO MCO MCO MCO MCO MCO MCO
. . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . I I1 . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . .. .. .. I11 ..... ....... 111 . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . II11 . . . . . . . . . . . . . . . . II
. . . . . . . . . . . . . . . . 111 . . . . . . . . 111 . . . . . . . . . . . . .. .. Fig . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . Fig ................. . . . . . . . . . . . . . . . . . 111 I11 . . . . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . . . 1V . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . . IV Box . . . . . . . . . . . . . . . . . . . . . I V Drive S p i n d l e H o l e . . . . . . . . . . . . . IV Duplicate . . . . . . . . . . . . . . . . . . I V Handling . . . . . . . . . . . . . . . . . . I V Head S l o t . . . . . . . . . . . . . . . . . . I V I n i t i a l i z e . . . . . . . . . . . . . . . . . IV Permanent Label . . . . . . . . . . . . . . . I V Recreate Courier . . . . . . . . . . . . . . I V Storage . . . . . . . . . . . . . . . . . . . I V S t r e s s R e l i e f Notchcs . . . . . . . . . . . . I V Temporary Adhesive Label . . . . . . . . . . I V Disposal of Unserviceable M a t e r i e l . . . . . . . I11 D i s p o s i t i o n Code . . . . . . . . . . . . . . . . I V
CH 2 18 DEC 1985
. . . . . . . . . . . . . . . . FIi g ...............I I . . . . . . . . . . . . . . . . . I11
4-7-8
FMF SASSY USING UNIT PROCEDURES Distribution Code . , IV Distribution of the SF 364, Decision Table Fig . . , IV Document Identifier Codes . . AO- Requisition ~ / N o n Loaded Unit IV A01 Requisition W/NSN - Overseas IV A04/AOD Requisition for Pubs IV AOA Requisition W/NSN - Domestic . IV AB- Direct Delivery Status F/Procurement IV AB1 Supply Status F/Procurement to Requisitioner . . . IV AB2 Supply Status ~/~rocurement to Supplementary Addressee , IV AB3 Supply Status p procurement to Distribution Code IV AC- Cancellation Request , IV ACl Cancellation Request by Requisitioner IV AC2 Cancellation Request by Supplementary IV Addressee AC3 Cancellation Request by Distribution Code , , IV AE- Supply Status IV AE1 Supply Status to Requisitioner . IV AE2 Supply Status to Supplementary Addressee IV AE3 Supply Status to Distribution Code IV IV AE9 Supply Status when RIC is SGA/SHA IV AF- Follow up to a Requisition W/Status AFC Follow up for Improved Estimated ShippingDate. , IV AFX Submitted by Defense Property Disposal Office . , , , , , IV AFZ Follow up if ASZ is not received from , , , IV SMU or Using Unit AFl Follow up status by Requisitioner IV AF2 Follow up W/Status by Supplementary , , IV Addressee AF3 Follow up W/Status by Distribution Code IV AK- Follow up to a Cancellation Request IV AK1 Follow up to Cancellation Request by Requisitioner IV AK2 Follow up to Cancel lation Request IV by Supplementary Addressee AK3 Follow up to Cancellation Request , IV by Distribution Code AM- Requisition Modifier , IV AM1 Requisition Modifier W/NSN - Overseas IV Overseas IV AM2 Requisition Modifier W/PN AMA Requisition Modifier W/NSN - Domestic TV AMB Requisition Modifier W/PN - Domestic IV AS- Supply Shipment Status , IV AS1 Supply Shipment Status for Requisitioner. IV AS2 Supply Shipment Status for , IV Supplementary Addressee AS3 Supply Shipment Status for Distribution Code IV
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CH 2
18 DEC 1985
ASZ D i s p o s a l Shipment C e r t i f i c a t i o n Card AT- F o l l o w up t o a Reqn/No S t a t u s Held AT1 F o l l o w up. no S t a t u s W/NSN .O v e r s e a s AT4/ATD F o l l o w up f o r Pubs ATA F o l l o w up. no S t a t u s W/NSN .Domestic AU- Shipment S t a t u s / R e s p o n s e t o Followup AU1 S u p p l y Shipment S t a t u s i n Response t o Cancellation FlRequisitioner AU2 S u p p l y Shipment S t a t u s i n Response t o C a n c e l l a t i o n F/Sup A d d r e s s e e AU3 S u p p l y Shipment S t a t u s i n Response t o C a n c e l l a t i o n F / D i s t Code B01 S t o c k R e p l e n i s h m e n t D6- M a t e r i e l R e c e i p t T r a n s a c t i o n D6A M a t e r i e l R e c e i p t . n o DASF Record D6M M a t e r i e l R e c e i p t from R e p a i r D6T M a t e r i e l R e c e i p t . W/DASF Record D7- I s s u e T r a n s a c t i o n D7A I s s u e . G e n e r a l P u r p o s e D7J I s s u e t o P r o p e r t y D i s p o s a l D7L I s s u e t o Assembly D7M I s s u e t o M a i n t e n a n c e D7P R o l l b a c k from U s i n g U n i t t o G e n e r a l Account D7Y I s s u e t o Cash S a l e s D8-/D9- G a i n / L o s s T r a n s a c t i o n D8A I n v e n t o r y Gain D8B A c c o u n t i n g G a i n D8Z M i s c e l l a n e o u s Gain D9A I n v e n t o r y L o s s D9B A c c o u n t i n g L o s s D9L L o s s D u r i n g Shipment D9Z M i s c e l l a n e o u s L o s s DA- P u r p o s e / C o n d i t i o n Code T r a n s f e r DAC C o n d i t i o n Code T r a n s f e r D D P u r p o s e Code T r a n s f e r A DG- B a c k o r d e r Establishment/Liquidation D A Backorder Establishment G DG6 B a c k o r d e r L i q u i d a t i o n DHA Demand H i s t o r y T r a n s a c t i o n D A I n v e n t o r y Count T r a n s a c t i o n K ME- Management C r e a t e d S u p p l y S t a t u s ME1 Management C r e a t e d S u p p l y S t a t u s t o Requisitioner ME2 Management C r e a t e d d S u p p l y S t a t u s t o Supplementary Addressee ME3 Management C r e a t e d S u p p l y S t a t u s t o D i s t r i b u t i o n Code ME9 Management C r e a t e d S u p p l y S t a t u s When RIC i s SGA/SHA MS- Management C r e a t e d Shipment S t a t u s MS1 Management C r e a t e d S u p p l y Shipment Status F/Requisitioner MS2 Management C r e a t e d S u p p l y Shipment
CH 2
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18 DEC 1985
Status ~ / ~ u ~ ~ l e m e n t a r ~ Addressee . . . MS3 Management Created Supply Shipment Status F/Distribution Code YAL Loaded Unit Allowance File Change . . . . YCM MHIF Data Change for Nonsystem Item YMO Change Against Loaded Unit M/o File . . . YRU RUAF ~ o a d / ~ h a n gTransaction e YUB LUBF Change Transaction . . . . ZO- Requisition to GA from Loaded unit . . . 201 Requisition W/NSN .Overseas . . . . . . ZOA Requisition W/NSN .Domestic ZOE/ZO~Part Number Requisition ZOE Requisition W / P N .Overseas 205 Requisition W/PN .~omestic 2-K Warehouse Control Transactions . . . . . . Z2K Warehouse Control Transactions Redistribution Order Computer Created to Invoice Asset? .............. Z6K Warehouse Control Transact~on Z7K Warehouse Control Transaction is Produced W ~ t hEach Shipping Invoice Used for Entgring Denial Quantities for Stock Denials by the General Account or Denials Which Occur from Redistributions Z2M Redistribution Order ZR- Buy Transaction ZBE Management Created Due Establish ZBR Management Created Buy Transaction ZC1 Cancellation Request ZM- Requisition Modifier ZMA Requisition Modifier .Domestic ZM1 Requisition Modifier .Overseas ZNS Nons stem ItemfPart Number-Record ~eguildTransact ion ZQ1 SASSY Inquiry Transaction ZT- Follow up to GA from Loaded Unit ZTA Follow up to GA W/NSN .Domestic ZT1 Follow up to GA W/NSN .Overseas ZUZ Unfreeze Transaction ZZC ERO Cancellation Request ZZF Freeze Transaction ZZZ Back Order Release Transaction 4 Add MIMMS Transaction 4 Change MIMMS Transaction 4 MIMMS Transaction 5 MIMMS 5 Parts Document Number Transfer Transaction 5 MIMMS Transaction 7 MIMMS 7 Manual Status Transaction 7 MIMMS Transaction 8 MIMMS 8 Parts Receipt Transaction 8 MIMMS Transaction Document Number Assignment Document Number Construction Document Number Cross Reference File DOCX Working, service Record Dog, ~ i l i t a r ~ Due and Status File DASF
IV IV IV IV IV IV IV IV IV IV IV ZV IV IV IV IV
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IV IV IV IV IV IV IV ZV IV IV IV IV IV ZV IV IV IV
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IV . . . . . . . .. ... ... ... ... ... 111 ..... . . . . . . . . . . I11 IV . . . . Fig . . . . . . IV
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CE 2
18 DEC 1985
D u p l i c a t e Shipment. D e c i s i o n T a b l e f o r E d i t E r r o r Code Edit Errors Listing Enemy S u p p l i e s / E q u i p m e n t . C a p t u r e d Equipment Custody Record. Sample P o s t i n g s Equipment. Government F u r n i s h e d Equipment. Government F u r n i s h e d Equipment R e p a i r Order ERO Shopping L i s t ERO Shopping L i s t Code S h e e t ERO Shopping L i s t Data Flow E r r o n e o u s M a t e r i e l / N o n s u i t a b l e Sub. Decision Table f o r E x c e p t i o n Code Excess Controlled Item Dues. M L A Materiel. Rollback Quantities. M L A Execution Expendable Items E x t r a c t . C o n t r o l l e d Item Family R e l a t i o n Code F i e l d Warehousing C o n t a i n e r s F i l e Maintenance File Print Restriction F i l e Usage F i l e s and R e c o r d s F i l e s and Records R e q u i r e d . U s i n g Unit F i l e s . SASSY A c t i v e Voucher F i l e VOCF A c t i v i t y Usage A c c o u n t i n g F i l e AUAF D a i l y I n t e r i m R e t i r e d F i l e DIRE Document Number C r o s s R e f e r e n c e F i l e DOCX Due and S t a t u s F i l e DASF G e n e r a l Account Back O r d e r F i l e GBOF G e n e r a l Account B a l a n c e F i l e GABF H i s t o r i c a l Due i n S t a t u s F i l e HDIS H i s t o r y Due and S t a t u s E x t r a c t F i l e HDSX I n t h e C l e a r Address F i l e ICAF J o b Order Number F i l e JONE Loaded U n i t Allowance F i l e LUAF Loaded U n i t B a l a n c e F i l e LUBF M a i n t e n a n c e F l o a t Back O r d e r F i l e MBOF M a s t e r Header I n f o r m a t i o n F i l e MHIF N a t i o n a l S t o c k Number C r o s s R e f e r e n c e FileNSNX Nonsystem I t e m F i l e NSIF Nonsystem I t e m C r o s s R e f e r e n c e F i l e NSIX R e p o r t i n g Unit Allowance F i l e RUAF S u p p l y S o u r c e Code F i l e SSCF S u p p o r t e d A c t i v i t i e s I n f o r m a t i o n F i l e SAIF F i n a n c i a l Ac.count Code Financial Obligation Transaction
. . . . . Fig . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . I11 . . . . . . . 111 . . . . Fig . . . . . . . . . I11 . . . . . . . . . TI1 . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . 111 . . . . . . . . . . Fig . . . . . . . . . . . Fig . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . III . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . III
. . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . 111 . . . . . III . . . . . . . . . . . . . . . . . . IV . . . . . . . . . . IV . . . . . IV . . . . . . IV . . IV . . . . . . . . . . IV . . . . IV . . . . . . IV . . . . . IV . . IV . . . . . . . IV . . . . . . . . . IV . . . . . . . IV . . . . . . . . IV . . . IV
. . . . . . . . . . . . . . IV . . . . . . . . . . I11 . . . . . . . . . . . . . . . . III
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IV
. . . . . . . . . . . . . . . . . IV . . . . . . . . . . IV . . IV V . . . . . II V ........ . . IV . . . . . . . . . . . . . ZV . . . . . . . . 111
F i s c a l Procedures F i s c a l Records Fiscal Transcations F i v e Year D e f e n s e P l a n Fixed Level. Operating Stock Flags/Standards F l e e t Marine Force F l e e t Marine Force and S u p p o r t i n g ~ s t a b l i s h m e n t s F l o a t . Maintenance Float. Operational Readiness F o l l o w u p A c t i o n Timeframes F o r e i g n Governments. T r a n s f e r o f P r o p e r t y Freezecode FuelBulk Fund Code F u n d i n g Concept Funds. A u d i t V e r i f i c a t i o n o f Gain. I n v e n t o r y A d j u s t m e n t G a i n l L o s s R e p o r t . Money V a l u e Garrison Property Garrisonistation Property Gas C y l i n d e r s . Turn I n I E x c h a n g e o f G e n e r a l Account Back O r d e r F i l e GBOF G e n e r a l Account B a l a n c e F i l e GABF G e n e r a l Account F u n c t i o n a l C h a r t General S e r v i c e s A d m i n i s t r a t i o n GFE~GFM Government P r o p e r t y M i s s i n g . L o s t . S t o l e n . Recovered Reimbursement f o r R e q u e s t f o r Checkage Request f o r C h e c k a g e I D e s e r t e r Sale of Handbook. DoD C a t a l o g H e a d q u a r t e r s M a r i n e Corps H e a d q u a r t e r s M a r i n e Corps H e a d q u a r t e r s M a r i n e Corps H e a d q u a r t e r s M a r i n e Corps H i s t o r i c a l Due-In S t a t u s F i l e HDIS H i s t o r y Due and S t a t u s E x t r a c t F i l e HDSX History Report. Daily Hold Code H o r s e l ~ u l eS e r v i c e Record. Format f o r I d e n t i f i c a t i o n . Personnel TagINecklace I n - t h e - C l e a r A d d r e s s F i l e ICAF I n Use I t e m . D i s p o s a l o f I n d i v i d u a l A c t i v i t y Code Number Individual Clothing I n d i v i d u a l I G a r r i s o n Equipment. Memorandum R e c e i p t f o r Individual ~ e a ~ o n s / A c c e s s o r i e s Check o u t P r o c e d u r e s f o r C u s t o d y REceipt Card Issue Inspection for
. . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . 111 ............. I . . . . . . . . . . III . . . . . . . . . . . . . . . . . ILI ............... 1

11
. . . . . . . . . . . . . . . 111 . . . . . . . . . . LII . . . . . . . . . . . Fig . . . . ILL . . . . . . . . . . . . . . . . . . . IV .................... . . . . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . . II . . . . . . . . . . 111 . . . . . . . . . . . III . . . . . . . . . . III . . . . . . . . . . . . . . . .ILL . . . . . . . . . . . . III . . . . . . . III . . . . . . . IV . . . . . . . . IV . . . . . . . . Fig ......... I . . . . . . . . . . . . . . . . . . . . . III . . . . . . 111 . . . . . . . . . . . . . . III . . . . . . . . . . . . Fi g . . . . . . . . Fig . . . . . . . . . . . . . . . . . . .III . . . . . . . . . . . . . . III . . . . . . . . . . . . II . . . . . . . . . . . . 11 . . . . . . . . . . . . I1 . . . . . . . . . . . . II . . . . . . . IV . . . . LV . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . . IV . . . . . . Fig . . . . . III . . . . . . . . . IV ............ . . . . . . . . . IV . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . III . . . . . . . . . . III . . . . . . . . . . . . 111 . . . . . . . . . . . . III
CH 2 18 DEC 1985
FMF SASSY USING UNIT PROCEDURES Memorandum Receipt for Recovery Inspection for Initial Program Load Automatic Manual Inquiry Action Code Inquiry Reply Report Inquiry Transaction Report. SASSY Intermediate Inventory Level Inventory Adjustments Inventory Adjustments Gain Loss Inventory ~ontrol/StockRecord Card Inventory Control Point. MCLB. Albany Inventory Control Procedures Allowance Items (P/c C) Ammunition Operating Stock (PIC A) Inventory Levels Consumer Intermediate Wholesale Inventory Procedures Inventory/Management Printout Investigations. Supply Request for Request for. Endorsement of Request for Request f o r . Endorsement of Issues of Operating Stock Preexpended Bin Over the Counter Redistribution SMU Directed To Assembly Using Unit Initiated Job Order Number Job Order Number File JONF Job Order Number File Maintenance Kits. Modification Kits. Sets. and Chests Letter of Appointment/Revocation Appointment to AuditlVerification Officer Appointment to Authorized Custodian Confirmation of Appointment to Authorized Custodian Request for Deployment Records Revocation of Appointments Unserviceabilit~ Verification of Delivery Verification of Receipt Levels of Inventory
. . . . . . . . . . . 111 . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . III . . . . . . . . IV . . . . . . . . . . II . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . . I11 . . . . . . . Fig ......

I1
. . . . . . . . . . . . . . . . . III . . . . . . . . . . . 111 . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . 11 . . . . . . . . . . . . . . . . 11 . . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . I1 . . . . . . . . . . Fig .............
111 . . . . . . . . . . . . . . . . . Fig . . . . . . . . . Fig . . . . . . . . . . . . . . . . . Fig . . . . . . . . . Fig . . . . . . . . . . . . III . . . . . . . . . . . . . . . LII . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . IV . . . . . . . . . . . IV . . . . . . . . 111 . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . 111 . . . . . . . . . . . 111 . . Fig . . . . . Fig
. . . . . . . . . . . Fig . . . . . . . Fig . . . . . . . . . Fig . . . . . . . . . . . . . . I11 . . . . . . . . . . Fig . . . . . . . . . . . Fig . . . . . . . . . . 11 .....
FMF SASSY USING UNIT PROCEDURES Consumer Intermediate Wholesale Levels of Operating Stock Critical Low Density Defined Fixed Variable Loaded Unit Allowance File LUAF Loaded Unit Allowance File LUAF Loaded Unit Balance File LUBF Loans of Organic Property Local Assigned Stock Numbers Local Procurement Local TAM Control Numbers Location File LocationNumber System Lost, Damaged. or Destroyed Government Property Lost Property Lumber Main Option Memu, SASSY Using Unit Daily Transactions Edit Errors/~xce~t Process ions End Processing Input Publication Transactions Inquiry Transactions MIMbfS Supply Transactions Print History Volume Directory Print Transaction File Recreate Courier Diskette RUAFTransactions Scan Transaction File Subsystem Output Table Maintenance Update Master File Maintenance Float Maintenance Float Back Order File MBOF Maintenance Float Using U~.it/MainActivities Reqirements Maintenance Process. SASSY System Change Activit~Code Duplicate Diskette Initialize Diskette Main Option Menu MAL Adjustments Excess Dues Excess Quantities Over/Short Report ~ver/~hort Report Management Controls Management Echelon Code Management/Inventory Printout Management List
. . . . . . . . . . . . . . . . . . 11 . . . . . . . . . . . . . . . . I1 . . . . . . . . . . . . . . . . . . II . . . . . . . . . . . . III . . . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . III . . . . . . . . . 111 . . . . . . . . . IV . . . . . . . . . . IV . . . . . . . . . . . . III . . . . . . . . . . 111 . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . I11 . 111 . . . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . . . . . . 111 . . . . . . . 1V . . . . . . . . . . . . . IV . . . . . . . IV . . . . . . . . . . . . . . . IV . . . . . . . 1V . . . . . . . . . . . . IV . . . . . . . . . . IV . . . . . . . IV . . . . . . . . . . . IV . . . . . . . . . . IV . . . . . . . . . . . . . . IV . . . . . . . . . . . . IV . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . IV . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . 111 . . . . . IV . . . . . . . . . . . . . . . . .. .. III . . . . . . . . IV . . . . . . . . . . . . IV . . . . . . . . . . . . . IV . . . . . . . . . . . . . IV . . . . . . . . . . . . . . 1V
. . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . III . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . 11 . . . . . . . . . . . . . IV . . . . . . . . . . Fig . . . . . . . . . . . . . . . . . III

CH 2 18 DEC 1985
. . . . . . . . . . . . . . . . . III
FMF SASSY USING UNIT PROCEDURES Management Value Factor Manual. User Marine Corps Ammunition Requirement Support Order Marine Corps Logistics Base. Albany Marine Corps Logistics Base. Albany Marine Corps Logistics Support System/Concepts Marine Corps Orders and Bulletins Marine Corps Reserve Marine Corps Supply Manual Marine Corps Supply System. Organization of Headquarters. Marine Corps In Stores Element Out of Stores Element MARK IV Capabilities Marking of Field Warehouse Containers Markings Bin Storage Unit Bulk Storage Unit Medium Storage Unit Storage Unit Tactical/Embarkation Master Header Information File MHIF Materiel Identification Code Materiel Obligation Validation Mechanized Reports Media and Status Code MedicaliDental Supplies Memorandum Receipt for A. 5 D ~ A
22.
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. . . . . . . . . . IV . . . . . . . . . 111 . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . IV ............. 111 . . . . . . . . . . . . .. .. .. .. .. .. .. .. .. 111 ............ 111 . . . . . . . . . . . . . . . . . . . . . 111

. . . . . . . Fig . . . . . . . . IV ..... 1 . . . . . . . . . . . . . . . . .. .. .. 111 . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . IV . . . . . . . . . . . IV . . . . . . . IV . . . . . . IV . . . . . . . . . . . . . . 1V . . . . . . . . . . . . . 1V . . . . . . . . . . . . . 1V . . . . . . . 1V . . . . . . . . . . IV . . IV . . . . . . . . . . . . . IV
. . . . . . . . . . . I11 I1 . . . . . . . . . 11 ... . . . . . . . . . . . . . . 11 . . . . . . . . . . . . 11 . . . . . . . . . . . . . . 111 . . . . . . 111 . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . 111 ...... . . . . . . . 111 IV
Memorandum Receipt for Individual ~ea~ons/Accessories Memorandum Receipt Indicator Code Military Department Force Program MIMMS/SASSY MIMMS Transactions Mini Unit Buy Process "B01" Transaction Build Create Courier/History Diskette Document File Extract/Sort Merge Exception Report General Procedures Mini Unit Document File Update Restart Procedures Mini Unit File Update Process Create Courier Diskette/History Diskette Document Validation Mini Unit Allowance File Mini Unit ~ackorder/La~ette File Mini Unit Balance File Mini Unit Document File Mini Unit Locator File Mini Unit Serial Number CH 2
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4-7-16
IV IV IV IV IV IV
18 DEC 1985
SASSY System F i l e T a b l e ; Mini Unit I n v e n t o r y P r o c e s s Adjustment T r a n s a c t i o n s Frequency o f I n v e n t o r y L o s t I M i s s i n g Vouchers M B I n v e n t o r y Update Program UF MUBFIMULF Match Program R e t e n t i o n P e r i o d o f Vouchers Vouchering P r o c e d u r e s Mini Unit Report P r o c e s s Mini Unit Allowance F i l e R e p o r t s Mini Unit B a c k o r d e r I L a y e t t e F i l e Reports Mini Unit Balance F i l e R e p o r t s Mini Unit Document F i l e Reports Mini Unit L o c a t o r F i l e R e p o r t s Mini Unit S e r i a l Number F i l e Reports P r i n t e d Output Miscellaneous Procedures M i s c e l l a n e o u s T r a n s a c t i o n Voucher Missing o r Lost Vouchers M i s s i n g . L o s t . S t o l e n . Recovered Government P r o p e r t y %de o f Shipment Code Modification K i t s Money Value GainILoss Report Money Value Report o f t h e I n v e n t o r y Monthly inventories Mount Out Mount Out T r a n s a c t i o n Report MM S UM MM S UM MM S Functions UM MUMMSMission MUMMSObjectives M M S Subsystems UM A l l o t m e n t Accounting 17 A p p l i c a t i o n s 09 AutornatedProcurement05 C o n t r o l l e d Item 13 Data C o n t r o l 0 2 DSSC 07 Inventory Control 0 3 MOWASP06 P r o v i s i o n i n g 10 S p e c i a l Programs 15 Stores Accounting04 S t r a t i f i c a t i o n 14 Supply Management I n f o r m a t i o n 16 T e c h n i c a l Data 08 War Reserve 11 N a t i o n a l Stock Number N a t i o n a l S t o c k Number Cross Reference F i l e NSNX NAVCOMPT Form 2277 Voucher f o r Disbursement snd/or Collection
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. . . . . . . . . . . . . . III . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . 111 . . . . . . . . . . 111 . . . . . . . ILL . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . . 111

IV
11 11 11 II TI
. . . . . . . . . . . I1 . . . . . . . . . . . . . . . 11 . . . . . . . . . . LI . . . . . . . . . . . . . 11 . . . . . . . . . . . . . . . 11 . . . . . . . . . . . . . . .. .. .. .. .. 11 ....... 11 . . . . . . . . . . . . . . . . . . I1 . . . . . . . . . . . . . . . 11 . . . . . . . . . . . . . 11 . . . . . . . . . . . . I1 . . . . . . . . . . . . . . 11 . . . . . . 11 . . . . . . . . . . . . . . I1 . . . . . . . . . . . . . . . II . . . . . . . . . . . . . . LV . IV . . . . . . . . . . . . . . . Fig
CH 2
18 DEC 1985
NAVMC Forms 6 Checkage f o r Government P r o p e r t y 6 Checkage f o r Government P r o p e r t y / D e s e r t e r 6 Checkage- f o r Government P r o p e r t y / R e c o v e r e d 708-2 Stock R e c o r d / I n v e n t o r y C o n t r o l Card 10359 Equipment Custody Record 10520 Weapon Custody Receipt 10520 Memo R e c e i p t I n d i v i d u a l Weapons/Accessor i e s 10577 Memo R e c e i p t I n d i v i d u a l / G a r r i s o n Equipment 10694 RU's Request f o r Allowance Item 10774 Ammunition NSN/Lot Number Record 10925 ERO Shopping L i s t Code Sheet Nonsystem Item C r o s s Reference F i l e NSIX Nonsystem Item F i l e NSIF Nonsystem Item I n d i c a t o r Code Nonsystem Items Nonsystem Items R e q u i s i t i o n Message Format Not Mission Capable Supply R e q u i s i t i o n s O p e r a t i o n Code OperatingBudget O p e r a t i n g F o r c e s F i n a n c i a l System O p e r a t i n g Stock C r i t i c a l Low D e n s i t y Level Defined Level Fixed Level Issues I s s u e s t o Assembly I s s u e s t o P/C C Level Over t h e Counter I s s u e s Preexpended Bin I s s u e s Receipts Redistribution Issues SMU D i r e c t e d I s s u e s Using U n i t I n i t i a t e d I s s u e s Variable Levels Operational Readiness Float Organic Supply O r g a n i z a t i o n and R e s p o n s i b i l i t i e s Summary Over/Short Report. M L A Overages. D e c i s i o n T a b l e f o r Packaged O p e r a t i o n a l R a t i o n s P a s s i n g C o n t r o l Code Performance Report. Unit Perishable Subsistence Personal E f f e c t s Procedures Phrasecode P h y s i c a l S e c u r i t y Code P i l f e r a g e Code Preexpended Bin I s s u e s o f O p e r a t i n g Stock P r e p a r a t i o n and Maintenance of NAVMC 10774 P r e s e r v a t i o n . Packaging. and Packing
. . . . . Fig . Fig
. . . Fig . . . . . Fig . . . . IV . . . . . . . . . . . . LV . . . . . . . . . . IV . . . . . . . . . . . . . . . . . LII . . . Fig . . . . . I11 . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . 111 . . . . . . . . 111 . . . . . . . . . . . . . . . . . 111 . . . . . . . . . 111 . . . . . . . . . . . . . . . . LLI . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . . I11 . . . . . . . . . . . 111 . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . LII . . . . . . . . . . . . I11 . . . . . . . . . . . . . I11 . . . . . . . . . III . . . . . . . . . . . . . . . 111 . . . . . . . . . . . I11 ................. I . . . . I1 . . . . . . . . . . . . . 111 . . . . . . . . . . Fig . . . . . . . . . . LII . . . . . . . . . . . . . . IV . . . . . . . . . . . . I11 . . . . . . . . . .. .. .. .. I111 ....... II . . . . . . . . . . . . . . . . . . . 1V . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . . IV . . . . 111 . . . 111
. . . . . . . . Fig . . . . . . . . . . . . Fig . . . . . . . . . . . . . . . . . Fig . . . . Fig
g . . F ii g F . . . . . . . Fig
. . . . . . I11
CH 2
18 DEC 1985
4-7-18

I President of the United States Primary Inventory Control Activity PICA 11 11 Primary Inventory Control Activity PICA 1V Priority Designator Code Process Sequence Code IV Procurement Instrument Identification Number IV Procurement. Local IIL Program Objectives Memorandum I IV Project Code Prompt and Edit Process IV AO- Requisition F/Non Loaded Unit IV A01 Requisition w/NSN .Overseas IV AO4/AOD Requisition for Pubs IV AOA Requisition w/NSN .Domestic IV AB- Direct Delivery Status F/Procurement 1V AB1 Supply Status F/Procurement . to Requisitioner IV AB2 Supply Status F/Procurement . to Supplementary Addressee 1V AB3 Supply St atus F/Procurement . to Distribution Code IV 1V AC- Cancellation Request ACl Cancellation Request by Requisitioner IV AC2 Cancellation Request by Supplementary IV Addressee AC3 Cancellat ion &quest by Distribution Code IV AE- Supply Status IV AE1 Supply Status to Requisitioner IV AE2 Supply Status to Supplementary Addressee IV IV AE3 Supply Status to Distribution Code AE9 Supply Status when RIC is SGA/SHA IV AF- Follow up to a Requisition W/Status IV AF1 Follow up W/Status by Requisitioner IV AF2 Follow up WIStatus by Supplementary IV Addressee AF3 Follow up W/Status by Distribution Code IV AFC Follow up for Improved Estimated Shipping Date IV IV AFX Follow up Submitted by (DPDO) AFZ Follow up If ASZ is not Received from SMU or Using Unit 1V
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AK- Follow up to a Cancellation Request AK1 Follow up to Cancellation Request by Requisitioner AK2 Follow up to Cancellation Request by Supplementary Addressee AK3 Follow up to Cancellation Request by Distribution Code AM- Requisition Modifier AM1 Requisition Modifier W/NSN .Overseas AM2 Requisition Modifier W/PN .Overseas AMA Requisition Modifier W/NSN .Domestic
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1V ZV IV IV IV IV LV IV
CH 2 18 DEC 1985
. . IV AS- Supply Shipment S t a t u s . . . . . . . . . I V AS1 Supply Shipment S t a t u s f o r R e q u i s i t i o n e r . I V AS2 Supply Shipment S t a t u s f o r Supplementary Addressee . . . . . . . . I V AS3 Supply Shipment S t a t u s f o r D i s t r i b u t i o n Code . . . . . . . . . . . I V ASZ D i s p o s a l Shipment C e r t i f i c a t i o n Card . . I V AT- Follow up t o a Reqn/No S t a t u s Held . . . I V A A Follow up, no S t a t u s W/NSN .Domestic . . I V T AT1 Follow up. no S t a t u s W/NSN .Overseas . . I V AT4/ATD Follow up f o r Pubs . . . . . . . . . I V AU- Shipment S t a t u s / R e s p o n s e t o Followup . . I V A U l Supply Shipment St a t u s i n Response t o Cancellation F/Requisitioner . . . . I V AU2 Supply Shipment S t a t u s i n Response t o C a n c e l l a t i o n F/Sup Addressee . . . . I V AU3 Supply Shipment S t a t u s i n Response t o C a n c e l l a t i o n F / D i s t Code . . . . . . I V ~ 0 1 Stock Replenishment . . . . . . . . . . . I V D6- M a t e r i e l R e c e i p t T r a n s a c t i o n . . . . . . I V D6A M a t e r i e l R e c e i p t . n o DASF Record . . . . I V D M M a t e r i e l R e c e i p t from R e p a i r . . . . . . I V 6 D6T M a t e r i e l R e c e i p t , w/DASF Record . . . . . I V D7- I s s u e T r a n s a c t i o n . . . . . . . . . . . . I V D7A I s s u e . G e n e r a l Purpose . . . . . . . . . 1 V . . . . . . . IV D7J I s s u e t o P r o p e r t y D i s p o s a l D7L I s s u e t o Assembly . . . . . . . . . . . . 1 V D M I s s u e t o Maintenance . . . . . . . . . . IV 7 D7P Rollback from Using Unit t o General Account . . . . . . . . . . . . I V D7Y I s s u e t o Cash S a l e s . . . . . . . . . . . I V D8-/D9- G a i n / ~ o s sT r a n s a c t i o n . . . . . . . . I V D8A I n v e n t o r y Gain . . . . . . . . . . . . . I V D8B Accounting Gain . . . . . . . . . . . . . I V D 8 Z M i s c e l l a n e o u s Gain . . . . . . . . . . . I V D9A I n v e n t o r y Loss . . . . . . . . . . . . . I V D9BAccountingLoss . . . . . . . . . . . . . I V D9L Loss During Shipment . . . . . . . . . . I V D9Z M i s c e l l a n e o u s Loss . . . . . . . . . . . 1 V DA- P u r p o s e / C o n d i t i o n Code T r a n s f e r . . . . . I V DAC C o n d i t i o n Code T r a n s f e r . . . . . . . . . I V DAD Purpose Code T r a n s f e r . . . . . . . . . . I V DG- Backorder Establishment/Liquidation . . . I V DGA Backorder ES t a b 1 ishment . . . . . . . . . I V DG6 Backorder L i q u i d a t i o n . . . . . . . . . . LV DHA Demand H i s t o r y T r a n s a c t i o n . . . . . . . IV DKA Lnventory Count T r a n s a c t i o n . . . . . . . I V
AMB R e q u i s i t i o n M o d i f i e r W/PN .Domestic
ME- Management C r e a t e d Supply S t a t u s ME1 Management Created Supply S t a t u s t o Requisitioner ME2 Management Createdd Supply S t a t u s t o Supplementary Addressee ME3 Management C r e a t e d Supply S t a t u s CH 2
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IV IV
18 DEC 1985
FMF SASSY USING UNIT PROCEDURES to Distribution Code ME9 Management Created Supply Status When RIC is SGA/SHA MS- Management Created Shipment Status MS1 Management Created Supply Shipment Status ~I~equisitioner MS2 Management Created Supply Shipment Addressee Status ~ / ~ u ~ ~ l e m e n t a r ~ MS3 Management Created Supply Shipment Status Fl~istributionCode YAL Loaded Unit Allowance File Change YCM MHIF Data Change for Nonsystem Item YMO Change Against Loaded Unit M/O File YRU RUAF Load/Change Transaction YUB LUBF Change Transaction ZO- Requisition to GA from Loaded Unit Z01 Requisition W/NSN .Overseas ZOA Re uisition W/NSN .Domestic ZOE/ZO? Part Number Requisition ZOE Requisition W/PN .Overseas 205 Requisition w/PN .Domestic Z-K Warehouse Control Transactions Z2K Wareh~useControl Transaction Redlstribution Order Computer Created to Invoice Asset$ Z6K Warehouse Control Transaction Z7K Warehouse Control Transaction is Produced with each Shipping Invoice Used for Entering Denial Quantities for Stock Denials by the General Account Z2M Redistribution Order ZS- Buy Transaction ZBE Management Created Due Establish ZBR Management Created Buy Transaction ZC1 Cancellation Request ZM- Requisition Modifier ZMA Requisition Modifier .Domestic ZM1 Requisition Modifier . Overseas ZNS Nonsystem ~ t e m / ~ a rNumber Record t Rebuild Transaction ZQ1 SASSY Inquiry Transaction IV ZT- Follow up to GA from Loaded Unit ZTA Follow up to GA W/NSN - Domestic ZT1 Follow up to GA W/NSN - Overseas ZUZ Unfreeze Transaction ZZC ERO Cancellation Request ZZF Freeze Transaction ZZZ Back Order Release Transaction 4 Add MIMMS Transaction 4 Chan e MIMMS Transaction 4 MIMMg Transaction 5 MIMMS 5 Parts Document Number .Transfer Transaction 5 MIMMS Transaction 7 MIMMS 7 Manual.Status Transaction 7 MIMMS Transactlon
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CH 2
18 DEC 1985
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IV IV IV IV IV IV
. . . . . . . . . . . . . I11 P r o p e r t y G a r r i s o n . . . . . . . . . . . . . . . . 111 P r o p e r t y Recovered from DPDO . . . . . . . . . . I11 P r o v i s i o n i n g . I n i t i a l I s s u e . . . . . . . . . . . III P u b l i c Animals . . . . . . . . . . . . . . . . . 111

P u b l i c Funds. Custody of P u b l i c Funds. S a f e k e e p i n g o f Publications P u b l i c a t i o n s and P r i n t i n g R e g u l a t i o n s P u b l i c a t i o n s . Other M i l i t a r y S e r v i c e s Punched Card Accounting Machine Code Purpose Code Purpose Code A Stock Purpose Code C S t o c k Purpose CodeICondit i o n Code T r a n s f e r . Decision Table for Purpose Code T r a n s f e r Purpose Code T r a n s f e r s R a d i o l o g i c a l Hazardous Item R a t i o n s . Packaged O p e r a t i o n a l R e c e i p t Document Receipt of Operating Stock Receipt Transactions A5D6A 22R e c l a s s i f i c a t i o n o f Ammunition R e c o n c i l i a t i o n Mini F i l e s I M a i n f r a m e F i l e s MUAFILUAF R e c o n c i l i a t i o n MUBFILUBF R e c o n c i l i a t i o n MUDF/MUBLF/DASF R e c o n c i l i a t i o n MUSFIRUAF R e c o n c i l i a t i o n Records R e t e n t i o n Chart R e c o v e r a b i l i t y Code R e c o v e r a b i l i t y Item Program I n d i c a t o r R e c o v e r a b i l i t y Item Report C o n d i t i o n Code Recoverable Item Report Recoverable Item Report D i s p o s i t i o n Code Recovered Government P r o p e r t y Recovery I n s p e c t i o n f o r I n d i v i d u a l Weapons Recycle Reason Code R e d i s t r i b u t i o n o f C o n t r o l l e d Item Excess R e d i s t r i b u t i o n o f O p e r a t i n g Stock Reimbursement f o r Government P r o p e r t y Relief of Commanding O f f i c e r Responsible Officer Supply O f f i c e r Remote S t o r a g e A c t i v i t y A l b a n y l ~ a r s t o w Reorder P o i n t R e p a i r / R e t u r n t o S t o r e s from Vendor R e p a i r / R e t u r n t o Unit from Vendor Report o f Discrepancy
8 MIMMS 8 P a r t s R e c e i p t T r a n s a c t i o n 8 MIMMS T r a n s a c t i o n
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IV
. . . . . . . . . . . . 111 . . . . . . . . . . LII . . . . . . . . . . . . . . . . . . 111 . . . . . . 111 . . . . . . III . . . . . . IV . . . . . . . . . . . . . . . . . . IV . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . ILL . . . . . . . . . . . III
. . . . . . . . . . . 111 . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . . . III . . . . . . . . . . . . . . . . . . . . . 111 . . . . . . . . . III . . . . IV . . . . . . . . . . IV . . . . . . . . . . IV . . . . . . . . . . II V ....... V . . . . . . . . . . . . . Fig . . . . . . . . . . . . . .. .. LV .... IV . . . . IV . . . . . . . . . . . . . 111 . . . . IV . . . . . . . . . . 111 ... . . . . . . . . . . . . . . . 111 LV . . . . 111 . . . . . . . . III . . . . . . 111 . . . . . . . . . . . . . 111 . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . ILL . . . . . I1 . . . . . . . . . . . . . . . . . . IV . . . . . . . I11 . . . . . . . . 111 . . . . . . . . . . . . . . Fig
. ' . . . . . . . . . 111 . . . . . . . . . . . . . . . . Fig
FMF SASSY USING UNIT PROCEDURES Reporting Unit Allowance File RUAF Request for Investigation Request for Investigation. Endorsement of Request for Investigation Request for Investigation. Endorsement of Required Delivery Date Requirement Code Requisition. Nonsystem Item. Message Format Requisitioning Ammunition ~e~uisitioning Ammunition Requisitioning Ammunition Requisitioning Objective Report of Investigation Voucher Reporting Controlled Items Reporting Unit Allowance File Responsible Officer Relief Responsible Unit Account Number Assignment . . Responsible unit Accounts Responsible Unit Actions. CMR Returnof Ammunition Return of Deserter Revocation of Appointment Revocation of Appointment Filing Letters of Rollback of Excess Materiel Routing Identifier Code RUAF Listing RUAF Transaction Report RUAF. Using Unit Actions Safekeeping of Government Funds Sales. Cash Sales. Checkage Sales of Government Property SASSY Management Unit Administrative Section Customer Service Section Deployed Systems General Account Section Inventory Section MaintenanceFloat Materiel Issue Point Operations Section Special Accounts Section SASSY Status Update Process Backup Master Files Diskette Copy Due and Status File Extract Mini Unit Backorder/Layette File Exceptions Mini Unit Document File Exceptions Print Status Procedures Program Procedures Update Mini Unit Backorder/Layette File Update Mini Unit Document File SASSY "YUB" Transaction Update Process ADPE Indicator Codes
. . . . . . . IV . . . . . . . . . . . . Fig . . . . Fig . . . . . . . . . . . . Fig . . . . Fig . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . IV . . . Fig . . . . . . . . . . . . 111 . . . . . . . . . . . . 111 . . . . . . . . . . . . 111 . . . . . . . . . . . . IV . . . . . . . . . 111 . . . . . . . . . . . 111 . . . . . . . . . . 111 . . . . . . . . . . . 111 . I11 . . . . . . . . . . . . I1 . . . . . . . . . . 111 . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . 111 . . . 111 . . . . . . . . . . . 111 . . . . . . . . . . . . . IV . . . . . . . . . . . . . . . . . . Fig . . . . . . . . . . . . . IV . . . . . . . . . . . . 111 . . . . . . . . . 111 . . . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . 111 . . . . . . . . . . . . . . I1 . . . . . . . . . . . I1 . . . . . . . . . . I1 . . . . . . . . . . . . . . I1 . . . . . . . . . . . I1 . . . . . . . . . . . . . . I1 . . . . . . . . . . . . . . 11 . . . . . . . . . . . . I1 . . . . . . . . . . . . . 11 . . . . . . . . . . I1 . . . . . . . . . . . IV
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IV IV IV ZV IV IV IV
IV
IV IV IV
IV Diskette Responsibility P r i n t YUB T r a n s a c t i o n P r o c e d u r e s 1V Program P r o c e d u r e s IV Update Mini Unit Balance F i l e IV YUB C r e a t e P r o c e s s IV Secondary I n v e n t o r y C o n t r o l A c t i v i t y SICA I1 Secondary I n v e n t o r y C o n t r o l A c t i v i t y SICA II S e c u r i t y o f C o n t r o l l e d Blank Forms 111 Semi Annual I n v e n t o r y 111 S e r i a l i z e d C o n t r o l o f Small Arms III S e r i a l i z e d C o n t r o l of I n d i v i d u a l j C r e w Served Weapons ; III S e ~ i a l i z e dItem S u b s i d i a r y Card F i l e III S e r i a l i z e d Item S u b s i d i a r y Record Card 111 S e r v i c e Item C o n t r o l Center SICC II Service Units I S e t s . K i t s . and C h e s t s III SF-364 Report o f D i s c r e p a n c y Fig Fig S h e l f L i f e Expired M a t e r i e l . D e c i s i o n Table f o r Shipment Received a t TMO. D e c i s i o n T a b l e f o r Fig Shipper L i a b i l i t y I11 Shortages. Decision Table f o r Fig S i g n a l Code IV SL's and ML's 111 S U Directed Issues M 111 S U F u n c t i o n a l Chart M Fig Software S e c u r i t y IV Spot I n v e n t o r i e s 11 1 StandardsjFlags 111 S t a t e m e n t o f Annual Ammunition Requirements III a t a t i s t ' c a l Charges 111 t a t u s Eode IV S t a t u s Request Code IV III Stock Location F i l e S t o c k R e c o r d / I n v e n t o r y C o n t r o l Card Fig Stocking Procedures I11 Stolen Property 111 Storage 111 Bin IIL Bin 111 Bulk I11 Bulk 11 1 F i e l d Warehouse C o n t a i n e r s I11 F i e l d Warehouse C o n t a i n e r s , Marking III L o c a t i o n Numbering System 111 Medium IIL Medium 111 S t o r a g e / M a t e r i e l s R e g u l a t i o n DOD IIL S t o r e s Account Code 1V Subsistence. Perishable 11 1 S u f f i x Code IV Supply/Command S t r u c t u r e I Supply I n v e s t i g a t i o n s 111 Supply Manual, Marine Corps I11
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Supply O f f i c e r R e l i e f Supply O r g a n i z a t i o n / O p e r a t i o n s Supply S o u r c e Code Supply Source Code F i l e SSCF Supply System O p e r a t i o n Supported A c t i v i t i e s I n f o r m a t i o n F i l e SAIF Supported A c t i v i t i e s Supply System Supported A c t i v i t i e s Supply System S u p p o r t e d Using U n i t s Supporting Establishment Supporting Establishment T a b l e Maintenance Cost Code T a b l e Default Table D e f i n e Systems F i l e s ~ n d Initialize Update Cost Code Table Update D e f a u l t T a b l e Table o f A u t h o r i z e d M a t e r i e l T a b l e o f A u t h o r i z e d M a t e r i e l Number TableofEquipment T M C o n t r o l Number, Local Assigned A T M E x c e p t i o n , D e c i s i o n Table f o r A T r a n s a c t i o n s , Adjustment Transfers C o n d i t i o n Code Purpose Code T r a n s p o r t a t i o n C o n t r o l Number TrunkLocker Type Unit Code Unit o f I s s u e Conversion Table Unit of I s s u e D e s i g n a t i o n ; Unit Performance Report Unit Performance Report Unserviceable M a t e r i e l . Disposal of User Manuals Using Unit F u n c t i o n a l Chart V a l i d a t e O b l i g a t i o n s w i t h IMM V a r i a b l e L e v e l s o f O p e r a t i n g Stock V e n d o r / C o n t r a c t o r R e p a i r and Return V e r i f i c a t i o n of Delivery. L e t t e r of V e r i f i c a t i o n o f Funds V e r i f i c a t i o n of Receipt, L e t t e r of Voucher Adjustment Checkage S a l e s Disbursement a n d / o r C o l l e c t i o n File L e t t e r of U n s e r v i c e a b i l i t y Miscellaneous Transaction Missing or Lost Report o f I n v e s t i g a t i o n Weapons
......... ............... .......... ............. ... ....... ....... .............. ............ ............
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1.6 3 1.5.4 1.5.5 1.5.7 1.4.2 1.5 1.2.1.f 1.2.1.d 1.2.1.b.(4) 1.2.1.b.(5) 1.2.1.b.(3) 1.2.1.b.(2) 1.2.1.b.(1) 1.4.2 4 1.4.3 2.2.1 3- 13 3-9- 1 3.5.2 3.5.1 4 2.13 4 4 4 1.2.1 3- 1 6.7 1.4.10 2-3 5.1.4.a 3.2.c. ( 3 ) 6.28 3-34 6.3.b.(6) 3-35 2.10.b ( 2 ) 2.10 b . ( 4 ) 6.2.f 2.10 2.10.b. ( 6 ) 2.10.b. ( 3 ) 2.10.c 2.10.b.(5)
................ ............ ..................... ................. ...........
............ .......... ....... ............... ....... ........ ............ ............... I . . . . . . . . . . . . . . . . II II I . . . . . . . . . . ZV . . . . . . . . . . . . . . . . . . LII . . . . . . . . . . . . . . . . . IV . . . . . . . . . IV . . . . . . . . . . . IV . . . . . . . . . . . . . I11 . . . . . . . . . . . . . Fig . . . . . . . 111 . . . . . . . . . . . . . . . . . . III . . . . . . . . . . . Fig . . . . . . . . . . I111 . . . . . . . . II . . . . . . . ILL . . . . . . . Fig . . . . . . . . . . . . . . III . . . . . . . Fig . . . . . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . III . . . . . . . III . . . . . . . . . . . . . . . . . . . . III . . . . . . . . . III . . . . . . . . . . I11 . . . . . . . . . . . . . . . 111 . . . . . . . . . . . III
IV IV IV IV IV IV IV I11 IV 111 III Fig Fig
Custody Receipt Custody Receipt Card I s s u e Inspection Memorandum Receipt for Recovery Inspection Weapons System Code Weapons System Integrated Manager Wholesale Inventory Level
. . . . . . . . . . . . . . . Fig . . . . . . . . . . . . 111 . . . . . . . . . . . . . . III . . . . . . . . . . . I11 . . . . . . . . . . . . . 111 . . . . . . . . . . . . . . . 1V . . . . . . . . 11 . . . . . . . . . . . . I1

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FMF SASSY USING UNIT PKOCEDURES

UM-4400-124, is divided into four parts as follows:

4. Numbering System Used

FMF SASSY USING UNIT PROCEDURES

F i r s t paragraph F i r s t subparagraph Second s u b p a r a g r a p h Second p a r a g r a p h F i r s t subparagraph Second s u b p a r a g r a p h

1.1 1.1.1 1.1.2 1.2 1.2.1 1.2.2

he f i r s t p a r t i s f . Figures. F i g u r e s a r e numbered u s i n g A r a b i c n u m e r a l s . a n A r a b i c numeral i d e n t i f y i n g t h e P a r t . The second p a r t d e n o t e s t h e s e r i a l number of t h e f i g u r e w i t h i n a P a r t .

FHF SASSY USING UNIT PROCEDURES

FMF SASSY USING UNIT PROCEDURES

SECTION 4 SECTION 5 SECTION 6 SECTION 7 SECTION 8 SECTION 9 SECTION 10

SECTION 11 SECTION 1 2 PART I V SECTION 1 SECTION 2 SECTION 3 SECTION 4

FMF SASSY USING UNIT PROCEDURES

4-5-1 4-6-1 4-7-1

FYF SASSY USING UNIT PK0CEL)URZS

FMF SASSY USING UNIT PROCEDlJRES

Number 3-21 3-22 3-23 3-24 3-25 3-26 3-27 3-28

F F SASSY USING U N I T PROCEDURES M

ERO Shopping L i s t Data Flow

Sample R e q u i s i t i o n f o r Ammunition Timeframes f o r Followup Action Annual C l a s s V(W) M a t e r i e l Requirements Report

R e q u i s i t i o n from a n Organic Unit t o t h e Base Ammunition C o n t r o l O f f i c e

FMF SASSY USING UNIT PROCEDURES

F F SASSY USING UNIT PROCEDURES M

FMF SASSY USING UNIT PROCEDURES

Flow of Policv and Guidance Data

FMF SASSY USING UNIT PROCEDURES

Headquarters, Military Services

The Marine Corps is organized into the

EMF SASSY USING UNIT PROCEDURES

controls operating maintenance floats, provisioning, which support within the

the discretion of the Force Commander, Materiel Issue Points

Absorb changes i n p o l i c y without d i s r u p t i n g normal procedures.

M F SASSY U I NG UNIT PROCEDURES S

( c ) P e r m i t l a t i t u d e a t b o t h t h e S U and u s i n g u n i t l e v e l s i n M a d j u s t i n g t o v a r i o u s s i t u a t i o n s and c o n d i t i o n s w i t h o u t h a v i n g t o change t h e b a s i c system.

( 3 ) Use computer equipment t o t h e maximum e x t e n t p o s s i b l e w h i l e r e t a i n i n g t h e a b i l i t y t o c o n t i n u e s u p p l y o p e r a t i o n s w i t h o u t h a v i n g t o change t h e b a s i c system.

( 5 ) P r o v i d e f o r a c c u m u l a t i o n of usage i n f o r m a t i o n a s a byproduct of normal o p e r a t i o n .

( 1 ) One " i n v e n t o r y c o n t r o l t y p e account" i s m a i n t a i n e d a t t h e SMU. T h i s o n e a c c o u n t w i l l c o n t r o l o p e r a t i n g s t o c k s , and in-use a l l o w a n c e s by i n d i v i d u a l units.

Reorder r e v i e w w i l l be computer performed a f t e r each r e c o r d u p d a t e .

(3) Requisitions reorder point.

( 4 ) Manual p r e p a r a t i o n of one i n p u t document w i l l i n i t i a t e a p p l i c a t i o n s w i t h s u c c e e d i n g documentation b e i n g computer c r e a t e d .

S u b s t i t u t a b i l i t y of s t o c k i t e m s . C r e a t i o n of i n p u t d a t a f o r t h e f i s c a l a c c o u n t i n g f u n c t i o n . Be capable of referring high p r i o r i t y demands t o o t h e r u s i n g

(c) units. (d) 1.6

FMF SASSY USING UNIT PROCEDURES

FMF SASSY USING UNIT PROCEDURES Figure Title Page 2-1-22

2-1 2-2 2-3

SMU Functional Chart

FMF SASSY USING UNIT PROCEDURES PART I1

FMF SASSY USING UNIT PROCEDURES

( 5 ) MCLB Albany c o n t r o l s M a r i n e C o r p s war r e s e r v e i t e m s and p r i n c i p a l i t e m s n o t i n t h e h a n d s of t h e FMF.

F F SASSY USING UNIT PROCEDURES M

1.3.2 Management C o n t r o l s . The p r i m a r y c h a r a c t e r i s t i c of t h e Marine Corps s u p p l y s y s t e m i s c e n t r a l i z e d management. B a s i c m a n a g e r i a l c o n t r o l is c e n t r a l i z e d a s d e s c r i b e d be low.

b . S p e c i f i c s t o c k a g e c r i t e r i a f o r r a n g e and d e p t h of s t o c k a t e v e r y l e v e l a r e promulgated from HQMC

c. Specific reparable items.

The DSSC activities submit statistics concerning supply performance.

statistics are reported by

determination, Inventory control, financial management, and warehouse management

FMF SASSY US ING UNIT PROCEDURES

FMF SASSY USING UNIT PROCEDURES

( 1 ) The ICP i s t h e c e n t r a l s u p p l y ~ r o c e s s i n gp o i n t f o r t h e Marine Corps s u p p l y system and i s t h e c e n t r a l c o o r d i n a t i o n and t e c h n i c a l d i r e c t i o n agency f o r

F F SASSY USING UNIT PROCEDURES M

for the the the

Remote S t o r a g e A c t i v i t i e s . MCLB. Albany. and Barstow

limited t o c o n t r o l , and a t Albany, f o r primary depot r e p a i r mobilization