SIERRA CLUB- SANTA CRUZ COUNTY GROUP of the VENTANA CHAPTER DRAFT MINUTES of the EXECUTIVE COMMITTEE MEETING

REGULAR MEETING May 11, 2011 Loudon Nelson Room #2

1. Call to Order Chairman Collins called the meeting to order at 7:14 pm. Members Present: Kevin Collins (Chair), David Casterson, Dennis Davie, Keresha Durham, John Howerton, Charles Paulden, Deirdre Des Jardine. Members Absent: Mark Sullivan (Secretary/Treasurer), Mike Guth 2. Adoption of Agenda---Charles Paulden added item 6.7 and made a Seconded by David Casterson motion to adopt.

3. Approval of Minutes--- Minutes of the regular meeting of April 13, 2011 were approved. 4. Financial Report--- Financial Report prepared by Treasurer Mark Sullivan: Dennis Davie made the motion to accept the financial report, seconded by Keresha Durham 5. Items for discussion and possible action: 5.1 City of Santa Cruz Habitat Conservation Plan (HCP, possible letter approval in concept)--- This item was discussed at a joint meeting of the Conservation Committee and Forestry including Jodi Frediani and Celia Scott. David Casterson made the motion to have Group prepare the letter requesting a public stakeholder process. Seconded by Deirdre Des Jardins. 5.2 Creation of "Meetup" page; general web development matters--- John Howerton described the make up of an outings "Meetup" page and how it would be managed. There was some discussion of Club rules and procedure. The Group portion of the Website was discussed including Chapter influence. Deirdre Des Jardins suggested that Michael Lewis (volunteer HTML expert) be asked to prepare new "mockup" pages and do other preliminary work including investigating the posting of ExCom letters on the web site. Deirdre made the motion to approve both items. Keresha Durham seconded, approved. 5.3 ExCom letters approval procedures--- A lengthy discussion ensued of ExCom letter approval procedures by email outside of regular meeting approvals when time does not allow. David Casterson wished to add a requirement for prior ExCom approval before any public statement by any member of ExCom. Result of discussion and final motion,--"All letters sent out by Group should be posted to the ExCom list with wording in the subject line, "Please respond as soon as possible." General consensus was that all letters be posted as soon as feasible before the deadlines for receipt. When a letter is send, CC a copy to the ExCom list.

5.4 Location for future ExCom meetings and possible regular use of Ventana. office for smaller meetings.--- No change made. 5.5 Public Event planning, --- discussion of opportunities for events and locations. 6. Committee Reports. 6.1 Conservation (Mike) (a) County Storm Water Plan---Mike Guth was absent. 6.2 Water Resources (Deidre)--- Discussion of statewide and Delta water resource controversy 6.3 Membership Committee (John) 6.4 Forestry Committee (Dennis) 6.5 Transportation Committee (Paul)---report submitted to ExCom by email by Paul. 6.6 Fundraising (mail) report: grants---Report by Keresha Durham on the Human Race event and report by Kevin Collins 6.7 State legislature threat to CEQA law--- Charles, report on status of this issue