SIERRA CLUB- SANTA CRUZ COUNTY GROUP of the VENTANA CHAPTER DRAFT MINUTES of the EXECUTIVE MEETING REGULAR

MEETING November 9, 2011 Loudon Nelson Room #2 1. Call to Order Chairman Collins called the meeting to order at 7:08 pm. a. Members Present: Kevin Collins (Chair), David Casterson, Dennis Davie, Keresha Durham, Fred Geiger, Mike Guth, Charles Paulden, Mark Sullivan (Secretary/Treasurer). Members Absent: None. 2. Adoption of Agenda Mark moved to adopt the agenda. The motion was adopted. 3. Minutes Regular Meeting of October 12, 2011. Karesha move to adopt the minutes, as corrected. The motion was adopted.
4.

Financial Report Dennis moved to accept the financial report. The motion was adopted.

5. Items for discussion and possible action a. Appointment to fill the ExCom seat vacated by the resignation of John Howerton. Two of the three candidates, Mary Odgaard and Patricia Matejcik, were present at the meeting. One of the candidates, Tawn Kennedy was not present. Charles made a motion that we base the vote for the open seat on ExCom on the submitted materials only. The motion passed. Charles made a motion to hold a secret ballot. The motion passed. David made a motion that we have a discussion in closed session. The motion passed. Subsequent to closed session discussion, a vote by secret ballot occurred and the count of the vote was Patricia 5 votes, Tawn 1 vote, Mary 2 votes. Patricia was appointed to fill the vacant ExCom seat. b. Formation of an Election Committee. Background was provided regarding the timing of the receipt of petition candidate materials. Mike made a motion that we accept all materials that were received by November 7th and we that send them all to Mary Gale for verification. (October 28th was the last day for submittal stated in the Ventana). The motion passed. i. Pat made a motion that she provides proposed clarifications to the bylaws in a future meeting so that we are not forced to recreate this discussion. The motion passed. ii. Mike moved that Keith Wood, Celia Scott, David Casterson, Mike Guth, and Fred Geiger be nominated to the Election Committee. The motion passed.

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c. Proposal to hold an ExCom Candidates Forum. Pat made a motion to investigate a suitable venue and candidate availability for a possible candidate forum in December. The motion passed. Fred and David volunteered to assist. d. Jodi Frediani has fully used up funds for the fourth quarter and she has requested supplemental funding. Dennis made a motion to allocate $800 to Jodi for the remainder of the year. A discussion followed and the motion passed. e. Mike made a request to summarize the committee reports at the beginning of the monthly meetings. An additional suggestion proposed a three minute maximum time limit unless more time is requested and approved in advance. 6. Committee Reports: a. Conservation Committee. No discussion due to time restraints. b. Forestry Committee. No discussion due to time restraints. c. Transportation Committee. No discussion due to time restraints. d. Coastal Committee. No discussion due to time restraints. e. Web Development. No discussion due to time restraints. f. Events Committee: David stated that the next event would be in January TBA. Further, he would ask the Green Grange to post our events when they are there. g. Meetup Discussion. 7. Meeting adjourned at 9:19 pm. Submitted by Mark Sullivan