Metering Unit Processes

This section is responsible for the metering unit database. After testing the MU a test sheet is written up. It is then passed to the supervisor for further inspection and then to the clerk to update the metering unit excel file. The area concerned with the MU comes with the MSR via the IMID. The area sends an issue sheet, which is used to issue the MU/CT. The stores attendant writes up the customer information on the MU/CT and verifies information both on the test sheet and the issue sheet. (CT/VT ratios etc.) The MU is assigned to the area from the issue sheet or IMID. The same procedure is done for CTs, except that the customer not the area comes with the issue sheet. It should be noted that the LV CTs does not have a test sheet. These results are recorded on the CT itself.

Data Entry
From the meter issuing book (Pink book) the information is entered into the access database. The information entered consists of, returned (Recycled/Scrapped) meters from the areas and also meters issued to areas. The returned meters are sorted either by recycled or scrapped meters when entered into the issue book.

Creating or Processing of MSRs

The clerk is in charge of creating and processing of all MSRs into the department. They also do receiving of POs for stock and non-stock items. The MSR is actually the main accounting sheet for stock and monies spent within the department. Prior to the use of the MSRs, stock cards were used for recording stock. When MSRs are issued, both MSR and stock cards are reviewed to check for consistency. When the POs are received, a process called putting away PO is performed. This involves the transfer of quantities onto the stock cards. Cards are updated when the PO is received.

Stock Reports
These reports consist of the item number, description, outstanding POs and number of months of stocks in hand. The stock cards are used to calculate stock and are verified on the report. Weekly metering reports consist of different types of meters etc. The report is sent to senior members of the metering department. Glove Testing There are two types of customers, requesting glove testing from this department, internal customers and external customers (PowerGen, Trinity Power, BHP and ALCOA). The Area brings its delivery note, here checks are made and then signed to verify the delivery note with the items. This is then passed to Bench and where the data is recorded and then returned to clerk. A request is made to clerk to ensure Customers pays for Gloves Testing. External Customers have a Test Result Sheet. It should be noted that for HV CT and HV VTs,

there is a Test Sheet. (LV VTs doesnt because for residential customers, metering is done on the LV side) SPECIAL TEST METER This is performed when the customer has a problem with the Billing. Here a Check meter Report (CMR) is done by the area. It comes to metering, (data received, type, date tested) Results go to supervisor, and then passed to clerk, who enters information into excel file titled AS Found Meter Test Results. Information is entered to be sent to the Area. It should be noted that meters are PASSED or FAIL between the ranges 2.04 <X<2.04. The hard copy and email is then sent to the Area, Also every Wednesday, Time Sheets are done for a Metering Staff passed to Supervisors and then sent to Senior Engineer. The Returned Metering Authorization (RMA) is used to record stock that has been returned when test have been completed and passed. Stores Returned Note is what is done to process these returned stocks but on People Soft it is called the RMA.