1

C A L E N D A R F O R 2 0 12
JANUARY
SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 1 0 11 1 2 1 3 1 4 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

FEBRUARY
SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 1 0 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

MARCH
SUN MON TUE WED THU FRI SAT 1 4 5 6 7 8 2 3 9 10

11 1 2 1 3 1 4 1 5 1 6 1 7 18 19 20 21 22 23 24 25 26 27 28 29 30 31

APRIL
SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 1 0 11 1 2 1 3 1 4 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

MAY
SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 1 0 11 1 2 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

JUNE
SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 1 0 11 1 2 1 3 1 4 1 5 1 6 17 18 19 20 21 22 23 24 25 26 27 28 29 30

JULY
SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 1 0 11 1 2 1 3 1 4 24 2 5 2 6 2 7 2 8 15 16 17 18 19 20 21 22 23 29 30 31

AUGUST
SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 1 0 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 30 2 3

SEPTEMBER
SUN MON TUE WED THU FRI SAT 1 4 5 6 7 8

9 1 0 11 1 2 1 3 1 4 1 5 16 17 18 19 20 21 22 23 24 25 26 27 28 29

OCTOBER
SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 1 0 11 1 2 1 3 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

NOVEMBER
SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 1 2 1 3 1 4 1 5 1 6 1 7 18 19 20 21 22 23 24 25 26 27 28 29 30

DECEMBER
SUN MON TUE WED THU FRI SAT 30 31 1 2 3 4 5 6 7 8 9 1 0 11 1 2 1 3 1 4 1 5 16 17 18 19 20 21 22 23 24 25 26 27 28 29

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CONTENTS
Office Bearers ................................................................................................................7 M.V. Dept. Telephone Directory ....................................................................................8-10 Phone Numbers - District Collectors & SPs......................................................................11 Phone Numbers & Address of MV Department, Karnataka..............................................12-16 Phone Numbers & Address of MV Department, Tamilnadu..............................................16-23 List of Transport Commissioners............................................................................................24 Chart Showing Offices ...................................................................................................25 Code Number for offices.........................................................................................................26 Period for Remittance of vehicle tax ................................................................................27 Ready Reckoner ....................................................................................... ...................28 Quarterly rate of tax ................................................................................................. 29-35 Fee for Licensing ......................................................................................................36-38 Fee for Registration ....................................................................................................38-41 Fee for certificate of fitness ........................................................................................41-42 Fee for permit ...........................................................................................................42-43 Notified Numbers ..........................................................................................................44 G.O. - Educational Institution - Vehicles...........................................................................45 Important Websites, E-mail ID....................................................................................47-51 Circulars...................................................................................................................53-64 Major Heads of Accounts............................................................................................57-60 Staff Position..............................................................................................................60-61 Govt. Orders..............................................................................................................65-81 Tax for short term TP to Karnataka...............................................................................73-74 Tax for short term TP to Tamilnadu ..................................................................................75 Pay scales Motor Vehicles Department............................................................................83 Service Rules Probation........................................................................................................................84 Joining Time...............................................................................................................84-85 Group Insurance..............................................................................................................86 Charge Allowance............................................................................................................86 Special Allowance............................................................................................................87
3

Suspension, Dismissal.....................................................................................................87 Recovery from subsistance allowance..................................................................................87 Increment........................................................................................................................88 Fixation of Pay............................................................................................................89-92 Leave.........................................................................................................................93-97 HRA...........................................................................................................................98-99 Rent Recovery.................................................................................................................99 CCA................................................................................................................................99 Hill Tract Allowance..........................................................................................................100 Uniform Allowance...........................................................................................................100 Footwear Allowance.........................................................................................................100 Special Allowance for Handicapped...................................................................................100 Medical Reimbursment.................................................................................................100-101 Pay Revision 2004...........................................................................................................102 Pay Revision Fixation 1983-2004......................................................................................103 DA from 1997..................................................................................................................104 Scale of Pay 1983, 88, 92 Pay Revision...............................................................................105 TA............................................................................................................................106-109 TA Ceiling ......................................................................................................................110 TA Classification..............................................................................................................111 TA Ceiling Table...............................................................................................................112 TA Advance ....................................................................................................................113 Pension...................................................................................................................113-116 DCRG............................................................................................................................116 Liberised Family Pension..........................................................................................117-119 Pension Commutation..................................................................................................119-120 Compassionate Allowance...............................................................................................120 Part Time Contigent Pension............................................................................................120 Ex-gratia Pension...........................................................................................................121 Revision of Pension...................................................................................................121-126 GPF........................................................................................................................127-130 Income Tax........................................................................................................... .........130

PERSONAL MEMORANDA

NAME:............................................................................................................................... DESIGNATION:........................................................................................................ OFFICE ADDRESS:................................................................................................ .............................................................................................................................. ....................................................................................................................................... PIN:........................................................PHONE:................................................. RESIDENCE ADDRESS:...................................................................................... ...................................................................................................................................... PIN:......................... PHONE:....................................Mobile:.................................... E-MAIL : ........................................................................................................................... BLOOD GROUP:.................................................................................................. PEN No.................................................................................................................... PASSPORT No..................................................................................................... DRIVING LICENCE No......................................................................................... SCOOTER / MOTOR CYCLE / CAR No....................................................................... BANK A/C No........................................................................................................ INCOME TAX A/C No. (PAN).................................................................................... LIC POLICY No........................................................................................................ ELECTRICITY CONSUMER No............................................................................ WATER SUPPLY CONSUMER No........................................................................ OTHER DETAILS:.................................................................................................. ........................................................................................................................................ ........................................................................................................................................ ........................................................................................................................................ 5

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Visit www.kmvdstaffassn.org

KERALA MOTOR VEHICLES DEPT. STAFF ASSOCIATION

OFFICE BEARERS
TELEPHONE NUMBERS
Office Residence/Mobile

Thomas Lukose N. Suresh O.K. Shamsudheen V. Prabhakaran Vinodkumar K. Jyothi Chandran Mercykutty Samuel Hussain N.K.

President Vice President Vice President Gen. Secretary Secretary Secretary Treasurer Auditor

0471 - 2333317 0479 - 2306200 0484 - 2525573 0479 - 2447760 04994 -255290 0481- 2560429 0495 - 370985 0496 - 2526234

9446436767 9847294132 9447158630 9895553708 9645651385 9447410771 9847107050 9495066486

S E C R E TA R I AT E M E M B E R S
TELEPHONE NUMBERS
Office Residence/Mobile

P. Vijayakumar Job Andrews Gopakumar Jacob Martin Cherian Narayanan K.V. Balakrishnan K. Pramod Shibi Aji Varghese Prasad Mansoor

0485 - 2814959 0485 - 2814959 0471 - 2469223 04869 - 233600 0467 - 2207766 0496 - 2623215 0483 - 2734924 0480 - 2825666 0483 - 2734924 04734 - 227475 0491 - 2505741

9447254005 9447254005 9447154028 9895757411 9400482270 9846295429 9446241628 9745767712 9446476921 9447700940 9447621898

Z O N A L S E C R E TA R I E S
TELEPHONE NUMBERS
Office Residence/Mobile

P.M Saleem haneefa Manu Zakir Hussain

North Zone Central Zone I Central Zone II South Zone

0495 - 2370985 0487 - 2551666 0484 - 2774166 0470 - 2626400

9539495057 9447411660 9995173575 9446366918 7

MOTOR VEHICLES DEPARTMENT

TELEPHONE DIRECTORY
Designation 1. 2. 3. Sri. V.S. Sivakumar Minister for Transport Sri. G. Sureshkumar (Private Secretary) Sri. Elankovan (Transport Secretary) 0471 2517004 0471 0471 Office Telephone Numbers Residence/Mobile 9496266600 9840622228 2344590 9447469996, 9495636600

2332868

TRANSPORT TRANSPORT COMMISSIONERS OFFICE, THIRUVANANTHAPURAM

Designation Transport Commissioner Joint Transport Commissioner Senior D.T.C (Taxation) Senior Administrative Officer Senior Finance Officer Senior Law Officer Statistical Officer Asst. Transport Commissioner Accounts Officer Assistant Secretary Smart Support Group Liasion Officer Office 0471-2333314 0471-2333323 0471-2333338 0471-2333318 0471-2333319 0471-2333324 0471-2333337 0471-2333337 0471-2333337 0471-2333337 0471-2328799 0484-2395050 Mobile 8547639000 8547639123 8547639090 8547639091 8547639092 8547639093 8547639094 8547639100 8547639095 8547639096 8547639097 8547639098 E- mail tc@keralamvd.gov.in tc@keralamvd.gov.in dtctax@ keralamvd.gov.in admofficer@ keralamvd.gov.in financeofficer@ keralamvd.gov.in lawofficer@ keralamvd.gov.in so@ keralamvd.gov.in keralamvd.gov.in accountsofficer@ keralamvd.gov.in keralamvd.gov.in ssgcell@ keralamvd.gov.in kmvd007@ gmail.com

DEPUTY TRANSPORT COMMISSIONERS

Designation North Zone, Kozhikkode Central Zone-I, Thrissur Central Zone-II, Ernakulam South Zone, Trivandrum Office 0495-2370985 0487-2360450 0484-2423030 0471-2333336 Mobile 8547639084 8547639085 8547639086 8547639087 E- mail dtckkd@keralamvd.gov.in dtctcr@keralamvd.gov.in dtcekm@keralamvd.gov.in dtctvm@keralamvd.gov.in

REGIONAL TRANSPORT OFFICES

Designation Alappuzha Attingal
8

Office 0477-2253160 0470-2626400

Mobile 8547639004 8547639016

E- mail kl04@keralamvd.gov.in kl16@keralamvd.gov.in

Ernakulam Idukki Kannur Kasaragod Kollam Kottayam Kozhikode Malappuram Muvattupuzha Nationalized Sector Palakkad Pathanamthitta Thiruvananthapuram Thrissur Vadakara Wayanad

0484-2422246 04862-232244 0497-2700566 04994-255290 0474-2793499 0481-2560429 0495-2371705 0483-2734924 0485-2814959 0471-2731339 0491-2505741 0468-2222426 0471-2469223 0487-2360262 0496-2526234 04936-202607

8547639007 8547639006 8547639013 8547639014 8547639002 8547639005 8547639011 8547639010 8547639017 8547639015 8547639009 8547639003 8547639001 8547639008 8547639018 8547639012

kl07@keralamvd.gov.in kl06@keralamvd.gov.in kl13@keralamvd.gov.in kl14@keralamvd.gov.in kl02@keralamvd.gov.in kl05@keralamvd.gov.in kl11@keralamvd.gov.in kl10@keralamvd.gov.in kl17@keralamvd.gov.in kl15@keralamvd.gov.in kl09@keralamvd.gov.in kl03@keralamvd.gov.in kl01@keralamvd.gov.in kl08@keralamvd.gov.in kl18@keralamvd.gov.in kl12@keralamvd.gov.in

JOINT REGIONAL TRANSPORT OFFICERS

Designation Adoor Alappuzha Alathur Aluva Angamaly Attingal Chalakkudy Changanassery Chengannur Cherthala Ernakulam Guruvayoor Idukki Irinjalakkuda Kanhangad Kanjirapally Kannur Karunagapally Kasaragod Office 04734-227475 0477-2253160 04922-224909 0484-2622006 0484-2456333 0470-2626400 8547639064 0481-2411931 0479-2450800 0478-2816248 0484-2422246 0487-2551666 0486-2232244 0480-2825666 0467-2207766 04828-223090 0497-2700566 0476-2625041 04994-255290 Mobile 8547639026 8547639069 8547639049 8547639041 8547639063 8547639081 8547639033 8547639030 8547639032 8547639072 8547639046 8547639071 8547639045 8547639060 8547639034 8547639078 8547639023 8547639079 E- mail kl26@keralamvd.gov.in kl04@keralamvd.gov.in kl49@keralamvd.gov.in kl41@keralamvd.gov.in kl63@keralamvd.gov.in kl16@keralamvd.gov.in kl64@keralamvd.gov.in kl33@keralamvd.gov.in kl30@keralamvd.gov.in kl32@keralamvd.gov.in kl07@keralamvd.gov.in kl46@keralamvd.gov.in kl06@keralamvd.gov.in kl45@keralamvd.gov.in kl60@keralamvd.gov.in kl34@keralamvd.gov.in kl13@keralamvd.gov.in kl23@keralamvd.gov.in kl14@keralamvd.gov.in
9

Designation Kayamkulam Kazhakootam Kodungallur Koduvally Kollam Kothamangalam Kottarakkara Kottayam Koyilandy Kozhikkode Kunnathur Malappuram Mallappally Mannarkkad Mattancherry Mavelikkara Muvattupuzha Nedumangad Neyyattinkara North Paravoor Nationalised Sector Ottappalam Pala Parasala Pathanamthitta Pattambi Perinthalmanna Perumbavoor Ponnani Punalur Ranni Thalasserry Thaliparamba Thiruvalla Thiruvananthapuram Thodupuzha
10

Office 0479-2447730 0471-2412400 0480-2807666 0495-2210280 0474-2793499 0485-2826826 0474-2455699 0481-2560429 0496-2623215 0495-2371705 0483-2734924 0469-2681900 04924-223090 0484-2229200 0479-2306200 0485-2814959 0472-2813177 0471-2223643 0484-2442522 0471-2731339 0466-2247064 04822-216455 0471-2200026 0468-2222426 0466-2214182 04933-220856 0484-2525573 0494-2667511 0475-2228420 0473-5228866 0490-2327300 0460-2206580 0469-2635577 0471-2469223 04862-225564

Mobile 8547639029 8547639022 8547639047 8547639057 8547639067 8547639044 8547639024 8547639070 8547639056 8547639076 8547639061 8547639075 8547639028 8547639050 8547639043 8547639031 8547639082 8547639021 8547639020 8547639042 8547639080 8547639051 8547639035 8547639019 8547639068 8547639052 8547639053 8547639040 8547639054 8547639025 8547639062 8547639058 8547639059 8547639027 8547639066 8547639038

E- mail kl29@keralamvd.gov.in kl22@keralamvd.gov.in kl47@keralamvd.gov.in kl57@keralamvd.gov.in kl02@keralamvd.gov.in kl44@keralamvd.gov.in kl24@keralamvd.gov.in kl05@keralamvd.gov.in kl56@keralamvd.gov.in kl11@keralamvd.gov.in kl61@keralamvd.gov.in kl10@keralamvd.gov.in kl28@keralamvd.gov.in kl50@keralamvd.gov.in kl43@keralamvd.gov.in kl31@keralamvd.gov.in kl17@keralamvd.gov.in kl21@keralamvd.gov.in kl20@keralamvd.gov.in kl42@keralamvd.gov.in kl15@keralamvd.gov.in kl51@keralamvd.gov.in kl35@keralamvd.gov.in kl19@keralamvd.gov.in kl03@keralamvd.gov.in kl52@keralamvd.gov.in kl53@keralamvd.gov.in kl40@keralamvd.gov.in kl54@keralamvd.gov.in kl25@keralamvd.gov.in kl62@keralamvd.gov.in kl58@keralamvd.gov.in kl59@keralamvd.gov.in kl27@keralamvd.gov.in kl01@keralamvd.gov.in kl38@keralamvd.gov.in

Designation Thrissur Tirur Tirurangadi Tripunithura Vadakkancherry Vadakkara Vaikom Vandiperiyar Wayanad

Office 0487-2360262 0494-2423700 0494-2463000 0484-2774166 04884-233666 0496-2526234 04829-224141 04869-252733 04936-202607

Mobile 8547639073 8547639055 8547639065 8547639039 8547639048 8547639083 8547639036 8547639037 8547639077

E- mail kl08@keralamvd.gov.in kl55@keralamvd.gov.in kl65@keralamvd.gov.in kl39@keralamvd.gov.in kl48@keralamvd.gov.in kl18@keralamvd.gov.in kl36@keralamvd.gov.in kl37@keralamvd.gov.in kl12@keralamvd.gov.in

CHECK POSTS
Designation Amaravila (IN) Amaravila (OUT) Aryankavu Gopalapuram Govindapuram Iritty Kattikulam Kumily Manjeshwaram (Thalappady) Muthanga (Sulthan Bathery) Meenakshipuram Nadapuni Neeleswaram Perla Poovar Sulthan Bathery Thalappady Vazhikadavu Velanthavalam Walayar (IN) Walayar (OUT) Office 0471-2202801 0471-2226695 0475-2211577 04923-236388 04923-276210 0490-2493566 04935-250505 04869-223107 04998-278444 04936-202607 04923-234416 04923-236888 0467-2262154 04998-226720 0471-2209166 0493-6202607 04931-276272 04931-276272 04923-235541 0491-2862011 0491-2862411 Mobile 8547639124 8547639125 8547639127 8547639131 8547639134 8547639137 8547639139 8547639128 8547639141 8547639138 8547639135 8547639133 8547639140 8547639142 8547639126 8547639138 8547639136 8547639136 8547639132 8547639129 8547639130 E- mail mvcp301@keralamvd.gov.in mvcp302@keralamvd.gov.in mvcp304@keralamvd.gov.in mvcp308@keralamvd.gov.in mvcp311@keralamvd.gov.in mvcp314@keralamvd.gov.in mvcp316@keralamvd.gov.in mvcp305@keralamvd.gov.in mvcp318@keralamvd.gov.in mvcp315@keralamvd.gov.inT mvcp312@keralamvd.gov.in mvcp310@keralamvd.gov.in mvcp317@keralamvd.gov.in mvcp319@keralamvd.gov.in mvcp303@keralamvd.gov.in mvcp 315 @keralamvd.gov.in mvcp318@keralamvd.gov.in mvcp313@keralamvd.gov.in mvcp309@keralamvd.gov.in mvcp306@keralamvd.gov.in mvcp307@keralamvd.gov.in

11

MOBILE ENFORMCEMENT SQUARDS

Designation Alappuzha Attingal Ernakulam Idukki Kannur Kasaragod Kollam Kottayam Kozhikkode Malappuram Muvattupuzha Palakkad Pathanamthitta Thiruvananthapuram Thrissur Vadakara Wayanad DTC, North Zone, Kozhikkode DTC, Central Zone-I, Thrissur DTC, Central Zone-II, Ernakulam DTC, South Zone, Trivandrum Transport Commissioner Office 0477-2253160 0470-2626400 0484-2422246 04862-232244 0497-2700566 04994-255290 0474-2793499 0481-2560429 0495-2371705 0483-2734924 0485-2814959 0491-2505741 0468-2222426 0471-2469223 0487-2360262 0496-2526234 04936-202607 0495-2370985 0487-2360450 0484-2423030 0471-2333336 0471-2333337 Mobile 8547639104 8547639116 8547639107 8547639106 8547639113 8547639114 8547639102 8547639105 8547639111 8547639110 8547639117 8547639109 8547639103 8547639101 8547639108 8547639118 8547639112 8547639119 8547639120 8547639121 8547639122 8547639099 E- mail kl04@keralamvd.gov.in kl16@keralamvd.gov.in kl07@keralamvd.gov.in kl06@keralamvd.gov.in kl13@keralamvd.gov.in kl14@keralamvd.gov.in kl02@keralamvd.gov.in kl05@keralamvd.gov.in kl11@keralamvd.gov.in kl10@keralamvd.gov.in kl17@keralamvd.gov.in kl09@keralamvd.gov.in kl03@keralamvd.gov.in kl01@keralamvd.gov.in kl08@keralamvd.gov.in kl18@keralamvd.gov.in kl12@keralamvd.gov.in dtckkd @keralamvd.gov.in dtctcr @keralamvd.gov.in dtcekm @keralamvd.gov.in dtctvm @keralamvd.gov.in tcoffice @keralamvd.gov.in

MOTOR VEHICLE INSPECTORS

Designation Adoor Alappuzha Alathur Aluva Attingal Changanassery Chengannur Cherthala Ernakulam Guruvayoor Idukki
12

Office 04734-227475 0477-2253160 04922-224909 0484-2622006 0470-2626400 0481-2411931 0479-2450800 0478-2816248 0484-2422246 0487-2551666 0486-2232244

Mobile 8547639165 8547639143 8547639188 8547639180 8547639155 8547639172 8547639169 8547639171 8547639146 8547639185 8547639145

E- mail kl26@keralamvd.gov.in kl04@keralamvd.gov.in kl49@keralamvd.gov.in kl41@keralamvd.gov.in kl16@keralamvd.gov.in kl33@keralamvd.gov.in kl30@keralamvd.gov.in kl32@keralamvd.gov.in kl07@keralamvd.gov.in kl46@keralamvd.gov.in kl06@keralamvd.gov.in

Designation Irinjalakkuda Kanhangad Kanjirapally Kannur Karunagapally Kasaragod Kayamkulam Kazhakootam Kodungallur Koduvally Kollam Kothamangalam Kottarakkara Kottayam Koyilandy Kozhikkode Malappuram Mallappally Mannarkkad Mattancherry Mavelikkara Muvattupuzha Nedumangad Neyyattinkara North Paravoor Ottappalam Pala Parassala Pathanamthitta Pattambi Perinthalmanna Perumbavoor Ponnani Punalur Thalasserry Thaliparamba

Office 0480-2825666 0467-2207766 04828-223090 0497-2700566 0476-2625041 04994-255290 0479-2447730 0471-2412400 0480-2807666 0495-2210280 0474-2793499 0485-2826826 0474-2455699 0481-2560429 0496-2623215 0495-2371705 0483-2734924 0469-2681900 04924-223090 0484-2229200 0479-2306200 0485-2814959 0472-2813177 0471-2223643 0484-2442522 0466-2247064 04822-216455 0471-2200026 0468-2222426 0466-2214182 04933-220856 0484-2525573 0494-2667511 0475-2228420 0490-2327300 0460-2206580

Mobile 8547639184 8547639199 8547639173 8547639152 8547639162 8547639153 8547639168 8547639161 8547639186 8547639196 8547639089 8547639183 8547639163 8547639144 8547639195 8547639150 8547639149 8547639167 8547639189 8547639182 8547639170 8547639156 8547639160 8547639159 8547639181 8547639190 8547639174 8547639158 8547639115 8547639191 8547639192 8547639179 8547639193 8547639164 8547639197 8547639198

E- mail kl45@keralamvd.gov.in kl60@keralamvd.gov.in kl34@keralamvd.gov.in kl13@keralamvd.gov.in kl23@keralamvd.gov.in kl14@keralamvd.gov.in kl29@keralamvd.gov.in kl22@keralamvd.gov.in kl47@keralamvd.gov.in kl57@keralamvd.gov.in kl02@keralamvd.gov.in kl44@keralamvd.gov.in kl24@keralamvd.gov.in l05@keralamvd.gov.in kl56@keralamvd.gov.in kl11@keralamvd.gov.in l10@keralamvd.gov.in kl28@keralamvd.gov.in kl50@keralamvd.gov.in kl43@keralamvd.gov.in kl31@keralamvd.gov.in kl17@keralamvd.gov.in kl21@keralamvd.gov.in kl20@keralamvd.gov.in kl42@keralamvd.gov.in kl51@keralamvd.gov.in kl35@keralamvd.gov.in kl19@keralamvd.gov.in kl03@keralamvd.gov.in kl52@keralamvd.gov.in kl53@keralamvd.gov.in kl40@keralamvd.gov.in kl54@keralamvd.gov.in kl25@keralamvd.gov.in kl58@keralamvd.gov.in kl59@keralamvd.gov.in

13

Designation Thiruvalla Thiruvananthapuram Thodupuzha Thrissur Tirur Tripunithura Vadakkancherry Vadakkara Vaikom Vandiperiyar Wayanad

Office 0469-2635577 0471-2469223 04862-225564 0487-2360262 0494-2423700 0484-2774166 04884-233666 0496-2526234 04829-224141 04869-252733 04936-202607

Mobile 8547639166 8547639088 8547639177 8547639147 8547639194 8547639178 8547639187 8547639157 8547639175 8547639176 8547639151

E- mail kl27@keralamvd.gov.in kl01@keralamvd.gov.in kl38@keralamvd.gov.in kl08@keralamvd.gov.in kl55@keralamvd.gov.in kl39@keralamvd.gov.in kl48@keralamvd.gov.in kl18@keralamvd.gov.in kl36@keralamvd.gov.in kl37@keralamvd.gov.in kl12@keralamvd.gov.in

S.Ps PHONE NUMBERS OF DT. COLLECTORS AND S.Ps

Dist. Collector Police Superintendents

Thiruvananthapuram Kollam Pathanamthitta Alapuzha Kottayam Idukki Ernakulam Thrissur Palakkad Malappuram Kozhikode Wayanad Kannur Kasargode Advoacate Genaral A.G. Fax No. S.T.A.T. S.T.A.T. Standing Counsel
14

0471-2462471 0474-2794900 0468-2222505 0477-2251720 0481-2562001 04862-233101 0484-2423001 0487-2361020 0491-2533266 0483-2734355 0495-2371400 04936-202230 0497-2700243 04994-2256400 0484-2395050 0484-2394674 0484-2355667 0484-2392822

2320579 City 2315803 Rural 2742656 2222636 2251326 2564700 2233006 2394770 City 2623550 Rural 2361000 2534011 2734983 2722116 City 2523100 Rural 2602525 2700041 2430401

LIST OF TRANSPORT COMMISSIONERS

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 46. 48. 49. 50. 51. 52. T.C.S Pillai, ICS George Thomas, ICS C.Thomas,IAS P.S Padhmanabhan, ICS K.K Ramankutty,IAS K.S Menon, IAS P.S Padhmanabhan,ICS C. Thomas, IAS K.K Ramankutty, IAS K.C Sankara Narayanan,IAS Dr. C.R. Krishnamoortyhy, IAS K.C Sankara Narayanan,IAS G. Bhaskaran Nair,IAS C.K Kochukoshy, IAS K.C Sankara Narayanan,IAS K.V Ramakrishna Iyyer, IAS N. Gopalakrishnan Nair, IAS U. Mahabala Rao, IAS N. Gopalakrishnan Nair, IAS C.P Nair IAS, K.V Vidhyadharan, IAS G. Gopalakrishnan Pillai, IAS N. Krishnan Nair, IAS G. Gopalakrishnan Pillai, IAS Dr. D. Babu Paul, IAS Mohammad Riazudeen, IAS Dr. D. Babu Paul, IAS R.B. Pathak, IAS K. Mohan Chandran, IAS V.V Vijayan, IAS T.N Jayachandran, IAS Dr. D. Babu Paul, IAS M.G.K. Moorthi, IAS C. Ramachandran, IAS Mathew C. Kunnumkal, IAS Dr. D. Babu Paul, IAS R.B. Pathak, IAS K. Mohandas, IAS Muhammed Riazudeen, IAS P.R. Chandran, IPS K.J. Joseph, IPS S. Pulikest, IPS K.J. Alphonse, IAS K.P. Somarajan (IC), IPS K.P. Somarajan, IPS Raman Sreevasthava, IPS P. Chandrasekaran, IPS Ramesh Chandrabhanu, IPS S. Aanantha Krinshan, IPS (I/C) Prem Shanker, IPS V.P. Joy IAS T.P. Senkumar IPS 1.7.1958 to 12.5.1960 12.5.1960 to 26.12.1961 26.12.1961 to 2.6.1962 2.6.1962 to 23.4.1963 23.4.1963 to 4.5.1964 4.5.1964 to 18.5.1964 18.5.1964 to 23.8.1967 23.8.1967 to 12.11.1969 12.11.1969 to 25.6.1971 25.6.1971 to 1.3.1972 1.3.1972 to 7.3.1974 7.3.1974 to 17.5.1974 17.5.1974 to 14.12.1976 14.12.1976 to 7.3.1977 7.3.1977 to 16.8.1979 16.8.1979 to 12.1.1981 13.1.1981 to 1.4.1981 1.4.1981 to 12.2.1982 24.03.1988 to 27.05.1988 24.3.1982 to 31.3.1982 1.4.1982 to 31.1.1988 17.7.1989 to 2.9.1991 28.5.1988 to 17.7.1989 17.7.1989 to 2.9.1991 2.9.1991 to 26.9.1991 26.9.1991 to 30.4.1992 30.4.1992 to 1.10.1992 1.10.1992 to 11.11.1992 16.11.1992 to 9.12.1992 9.12.1992 to 28.2.1994 28.02.1994 to 30.06.1994 01.07.1994 to 12.10.1995 12.10.1995 to 09.11.1995 09.11.1995 to01.06.1996 01.06.1996 to 19.06.1996 19.06.1996 to 18.11.1996 18.11.1996 to 31.12.1996 18.01.1997 to 07.05.1997 08.05.1997 to 18.08.1997 18.08.1997 to 27.04.1998 27.04.1998 to 22.01.1999 23.01.1999 to 08.10.1999 08.10.1999 to 15.05.2000 15.05.2000 to 09.04.2001 09.04.2001 to 11.10.2004 11.10.2004 to 03.02.2005 07.02.2005 to 06.08.2006 07.08.2006 to 08.01.2008 08.01.2008 to 19.06.2009 19.06.2009 to 06.04.2010 06.04.2010 to 06.09.2010 06.09.2010 onwards 15

16

TRANSPORT COMMISSIONER ADDNL.TC Sr. DTC(STA) Sr. DTC (TAX) DTC(CZ2)

RTO KTM RTO RTO IDUKKI EKM RTO MVPTA

DTC(SZ)
RTO TSR RTO PGT RTO MPM

DTC(CZ1)
RTO RTO KKD VDK

DTC(NZ)
RTO WYD RTO RTO KNR KSD

RTO RTO RTO RTO RTO RTO NS TVM ATGL KLM PTHA APA

1 SRTO 16 SRTO 17 SRTO 18 SRTO 19 SRTO 20 SRTO 21 SRTO 22 SRTO 23 SRTO 24 SRTO 25 CP 26 SRTO 27 SRTO 28 SRTO 29 SRTO 30 SRTO Aluva Paravoor Angamali Vandiperiyar Mattancheri Kumili Thodupuzha Vaikam Kanhirapally Pala 36RTO 37 SRTO 38 SRTO 39 SRTO 40 SRTO 41 SRTO 42 SRTO 43 CP 44 CP 45 CP 46 CP 47 CP Changanasseri Cherthala 34 SRTO 35 SRTO Mavelikara 33 SRTO Chengannoor 32 SRTO Perumbavoor Kothamangalam Guruvayoor Chalakkudy Irinjalakuda Vadakkanjeri Kodungalloor Pattambi Ottappalam Mannarghat Alathoor Gopalapuram Govindapuram Nadupuni Kayamkulam 31 SRTO Tripunithura Amaravila Poovar Neyyattinkara Pangappara Nedumangad Punaloor Kottarakkara Aryankavu Karunagapalli Kunnathur Adoor Tiruvalla Mallapally Ranni

Parassala

48 CP 49 SRTO 50 SRTO 51 SRTO 52 SRTO 53 CP 54 SRTO 55 SRTO 56 CP 57 CP 58 SRTO 59 SRTO 60 CP 61 SRTO 62 CP

Velamthavalam Perinthalmanna Ponnani Thirur Thirurangadi Vazhikadavu Koduvally Koyilandy Sulthan Batheri Kattikalam Thalasseri Thalipparamba Iritty Kanhangad Neleswaram

2 CP

3 CP

4 SRTO

5 SRTO

6 SRTO

7 SRTO

8 SRTO

9 CP

10 SRTO

11 SRTO

12 SRTO

13 SRTO

14 SRTO

15 SRTO

Meenakshipuram Valayar

63 CP 64 CP

Thalappadi Alkasthala

CODE NUMBERS FOR OFFICES

GO (P) No. 68/89 PW & T Dtd. 30-6-1989 SRO No. 1148/89 Wef 30.6.1989
Sl No.Code 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 KL 01 KL 02 KL 03 KL 04 KL 05 KL 06 KL 07 KL 08 KL 09 KL 10 KL 11 KL 12 KL 13 KL 14 KL 15 KL 16 KL 17 KL 18 Office RTO Thiruvananthapuram Kolllam Pathanamthitta Alapuzha Kottayam. Idukki Ernakulam Trissur Palakkad Malappuram Kozhikode Waynad Kannur Kasargode KSRTC Attingal** Moovatupuzha** Vatakara** 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52
**Code Numbers were alotted to the last 3 offices wide SRO No. 689/2002 Dtd. 3-10-2002

KL 33 KL 34 KL 35 KL 36 KL 37 KL 38 KL 39 KL 40 KL 41 KL 42 KL 43 KL 44 KL 45 KL 46 KL 47 KL 48 KL 49 KL 50 KL 51 KL 52 KL 53 KL 54 KL 55 KL 56 KL 57 KL 58 KL 59 KL 60 KL 61 KL 62 KL 63 KL 64 KL 65

Changanacherry Kanjirapally Palai Vaikom Vandiperiyar Thodupuzha Trippunithura Perambavoor Alwaye N. Paravur Mattanchery Kothamangalam Iringalakkuda Guruvayoor Kodungallur Vadakkanchery Alathur Mannarkkat Ottappalam Pattambi Perinthalmanna Ponnani Tirur Koyilandy Koduvally Thalassery Thaliparamba Kanhangad Kunnathoor Ranni Angamaly Chalakkudy Thirurangady

53 54 55 56 57 58 59 60 61 62 63 64 65

GO(P) No: 29/2006 Tran. Dtd. 01-05-2006 SRO No. 413/2006 19 20 21 22 23 24 25 26 27 28 29 30 31 32 KL 19 J R T O KL 20 KL 21 KL 22 KL 23 KL 24 KL 25 KL 26 KL 27 KL 28 KL 29 KL 30 KL 31 KL 32 Parassala Neyyattinkara Nedumangad Kazhakkuttom karunagappally Kottarakkara Punalur Adoor Thiruvalla Mallappally Kayamkulam Chengannur Mavelikkara Cherthala

NOTE:-Notification alloting code numbers to sub Regional Transport Offices came in to effect from 1-7-2006

17

MOTOR VEHICLE TAX AS ON 1.4.2007

Item 1. (a) (b) 2. (a) (b) 3. (a) (b) (c) 4. (a) (b) 5. (a) (b) 6. 7. Classes of vehicles Motor cycle up to 95 ce Motor cycles above 95ce Three wheels Tri cycles/Cycle riksha Three wheeler Motor car (NTV) ULW up to 750kg ULW up to 750 to 1500 kg ULW above 1500Kg Omni Bus for Private use (NTV) Up to 10 seat (other than driver) Above 10 seat ( ,, ) Educational Institution Bus (TV) With 20 or less seats above 20 seats Ambulance (TV) Private Service vehicle Quarterly Rs. 35 45 35 45 320 430 530 80 per seat 145 ,, 500 1000 550 Rs. 155 per passenger Rate of tax binial 280 360 280 360 2560 3440 4240 One time 6% of the Purchase value

PERIOD FOR THE REMITTANCE OF VEHICLE TAX

Sl Class of Vehicle No. 1. Non-Transport Vehicles 1. Motor Cycles/Scooters 2. Three wheelers 3. Motor Cars/ Jeeps 4. Omni bus for Pvt. use 2. Contract Carriages 1. Auto Rickshaw 2. Motor Cabs 3. Tourist Taxis 4. Educational Institution Bus Other Transport Vehicles except contract carriage and stage carriage 1. Private Service Vehicles 2. Goods vehicles 3. Ambulance 4 Stage Carriages

Period (Inclusive of the date of commercement)

-14 days from the date of commencement of the quarter -14 days from the date of delivery of the vehicle in the case of newly registered vehicles -14 days from the date of commencement of the quarter - 7 days from the date of endorsement of tax in the Rc in the case of newly registered vehicles. without prejudice to the above period

3.

- One Month from the date of commencement of the quarter - 7 days from the date of endorsement of tax in the Rc in the case newly registered vehicles without prejudice to the above period - 45 days from the date of commencement of the quarter

- 7 days from the date of endorsement of tax in the Rc in the case of newly registered vehicles. without prejudice to the above period

18

READY RECKONER OF VEHICLES TAX

Sl.No.
1

Class of vehicle
2

Prior to 1.4.91
3

w.e.f. 1.4.91
4

w.e.f 1.4.95
5

w.e.f. 1.4.97
6

w.e.f. 1.4.07
7

1.

Motor Cycles (Including Motor Scooters and Cycles with attachment for Propelling the same by mechanical power) (a) Bicycles not exceeding 100 Kgs. in unladen weight / below 95 cc (b) Bicycles exceeding 100Kgs. but not exceeding 200Kgs. in U.L.W./ above 95 cc (c) Bicycles exceeding 200 kgs. in U.L.W. (d) Bicycles with side car or drawing a trailer 9 12 18 30 35

12 15 18 Motor Cars

15 18 21

22 25 30

40

45

(a)

Weighing not more than

Prior to w.e.f 1.4.85 1.4.85

w.e.f. 1.7.87

w.e.f. 1.4.88

w.e.f 1.4.91

.w.e.f.

w.e.f

w.e.f

w.e.f

29.7.96 1.4.97

1.4.98 1.4.07

(b) (c) (d) 7.

750kg. in U.L.W. 750kg. to 1500 kg. 1500 kg. to 2250 kg. Weighing more than 2250 kg. Motor Vehicles other than those liable to tax under the foregoing provisions of this Schedule. Weighing not more than 750 U.L.W. 750 to 1500 1500 to 2250 2250 to above

36 45 60 75

45 55 70 70

67.50 82.50 105.00 105.00

75 100 125 125

110 150 190 190

150 200 250 250

190 260 320

290 390 480

320 430 530

(a) (b) (c) (d)

36 45 60 75

60 70 90 110

1.4.97 P 80/D 90 90/100 120/130 140/150

w.e.f 1.7.03 100 P 135/D145 180 210

8.

(e) Tax payable in respect of trailar drawn by any of the vehicles specified in (a) to (d) above and used solely for carrying luggage or personal efferts. (1) For each Trailer not exceeding 1000 kg. Unladen Weight (ii) Trailer exceeding 1000 kg. Break down Vans used for taking disabled vehicles

15 27 60

20 30 80 110

Govt. withdrew the notification enhancing the rate of tax of vehicles with retrospective effect and directed to adjust excess amount paid in future tax.

Surcharge of 10% w.e.f. 1.4.83 5% Addl. S/c w.e.f. 1.4.95 10% Addl. S/c w.e.f. 29.7.96 10% Addl. Sc. to transport vehicle from 14.93

19 15

KMVT ACT [See THE SCHEDULE [See section 3 (1) ]

Sl No. 1. (a) (b) 2. Class of vehicle Motor Cycle (including Motor Scooters and cycles with attachment for propelling the same by mechanical power) Bi-cycles not exceeding 95 cc (Engine Capacity) By-cycles exceeding 95 cc with or without side car or driving a trailer Three wheelers (including tri-cycles and cycle Rickshaws with attachment for propelling the same by mechanical power) not used for transport of goods or passengers Tricycle / Cycle rickshaws Three Wheelers Goods carriages Goods Carriages other than those fitted with tipping mechanism Motor Cycles 300 Kg. in gross Trucks not vehicle Exceeding Weight Vehicles not Exceeding 1000 Kg. ,, Vehicles Exceeding 1000 Kg. 1500 Kg. ,, - do 1500 Kg. but not 2000 Kg. - do exceeding - do 2000 Kg. - do 3000 Kg. - do - do 3000 Kg. - do 4000 Kg. - do - do 4000 Kg. - do 5500 Kg. - do - do 5500 Kg. - do 7000 Kg. - do - do 7000 Kg. - do 9000 Kg. - do - do 9000 Kg. - do 9500 Kg. - do - do 9500 Kg. - do 10500 Kg. - do - do 10500 Kg. - do 11000 Kg. - do - do 11000 Kg. - do 12000 Kg. - do - do 12000 Kg. - do 13000 Kg. - do - do 13000 Kg. - do 14000 Kg. - do - do 14000 Kg. - do 15000 Kg. - do - do 15000 Kg. - do 20000 Kg. - do Rate of Quarterly Tax (in Rupees)

35.00 45.00

(a) (b) 3 (i) (a)

35.00 45.00

135.00 220.00 420.00 550.00 705.00 840.00 1210.00 1430.00 1760.00 1870.00 2090.00 2310.00 2530.00 2750.00 2970.00 3080.00 3080.00+ Rs. 110 for every 250 Kg. or part thereof in excess of 15000 Kg

(b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) (q) **

** w.e.f.1.7.2010 20

(r) **

- do -

20000 Kg.

5280.00+ Rs. 220/- for every 250 Kg. or part thereof in excess of 20000 Kg.

*(ii) Goods Carriages fitted with tipping mechanism (Tipper Goods Carriages) (a) Motor Cycles in gross trucks not 300 Kg. vehicle exceeding weight (b) Vehicles not exceeding 1000 Kg. ,, (c) Vehicles exceeding 1000 Kg. 1500 Kg. ,, (d) - do 1500 Kg. but not 2000 kg. - do exceeding (e) - do 2000 Kg. - do 3000 Kg. - do (f) - do 3000 Kg. - do 4000 Kg. - do (g) - do 4000 Kg. - do 5500 Kg. - do (h) - do 5500 Kg. - do 7000 Kg. - do (i) - do 7000 Kg. - do 9000 Kg. - do (j) - do 9000 Kg. - do 9500 Kg. - do (k) - do 9500 Kg. - do 10500 Kg. - do (l) - do 10500 Kg. - do 11000 Kg. - do (m) - do 11000 Kg. - do 12000 Kg. - do (n) - do 12000 Kg. - do 13000 Kg. - do (o) - do 13000 Kg. - do 14000 Kg. - do (p) - do 14000 Kg. - do 15000 Kg. - do (q) - do 15000 Kg. - do -

170.00

280.00 530.00 690.00 880.00 1050.00 1510.00 1790.00 2200.00 2350.00 2610.00 2900.00 3160.00 3440.00 3710.00 3850.00 3850.00+ Rs. 140 for every 250 Kg. or part thereof in excess of 15000 Kg.

4. Trailers used for (a) For each trailer not exceeding (b) For each Trailer exceeding (c) - do (d) - do (e) - do (f) - do (g) - do (h) - do (i) - do (j) - do (k) - do ** w.e.f.1.7.2010

carrying goods 1000 Kg. 1000 Kg. 1500 Kg. 2000 Kg. 3000 Kg. 4000 Kg. 5500 Kg. 7000 Kg. 9000 Kg. 9500 Kg. 10500 Kg. but not exceeding - do - do - do - do - do - do - do - do - do 1500 Kg. 2000 Kg. 3000 Kg. 4000 Kg. 5500 Kg. 7000 Kg. 9000 Kg. 9500 Kg. 10500 Kg. 12000 Kg. in gross vehicle weight in laden weight - do - do - do - do - do - do - do - do - do 155.00 320.00 430.00 585.00 790.00 1000.00 1320.00 1540.00 1650.00 1760.00 1980.00 21

*w.e.f.1.4.2010

(l) (m) (n) (o) **

- do - do - do - do -

12000 Kg. 13000 Kg. 14000 Kg. 15000 Kg.

- do - do - do - do -

13000 Kg. 14000 Kg. 15000 Kg. 20000 Kg.

- do - do - do - do -

(p) - do **

20000 Kg.

- do -

5. 6. (a) (b) 7. (i) (a) (b) (c) (d) (e)

(f) (g) (ii) (a) (b) (c) (d) 8 (a) 22

Private Service Vehicles for every seated passenger (other than driver) Private Service Vehicle for personal Use (Non Transport) Not more than ten seats, for every seated passenger (other than driver) 80.00 More than 10 seats, for every passenger (other than driver) 145.00 Motor Vehicles plying for hire & used for transport of passengers and in respect of which permits have been issued under the Motor vehicles Act, 88 Vehicles permitted to ply solely as contract carriages and to carry Not more than two passengers (Autorickshaw) 60.00 Three passengers (Autorickshaw) Petrol Driven 120.00 Diesel driven 130.00 More than 3 passengers but not more than 6 passengers petrol driven 240.00 Other than tourist motor cabs (motor cab) Diesel driven 260.00 More than 6 passengers but not more than 12 Passengers for every passenger 310 Vehicles permitted to operate within the StateMore than 12 passengers but not more than 20 passengers for every Passenger 530.00 More than 20 passengers for every passenger 750.00 Vehicles operating inter State,- More than 12 passengers for every passenger 1540.00 Tourist Motor Cabs Petrol driven 320.00 Diesel driven 340.00 Vehicles permitted to ply solely as stage carriages Ordinary services for every seated passenger (other than driver and conductor) which the vehicle is permitted to carry 600.00 Fast Passenger and Express Services for every seated passenger other the driver and conductor which the vehicle is permitted to carry 690.00 For every standing passenger the vehicle (whether Ordinary, Fast Passenger or Express service) is permitted to carry 210.00 For every standing passenger if the vehicle with only city / town permit (whether Ordinary, Fast Passenger or Express Service) is permitted to carry 150.00 Motor Vehicles not themselves constructed to carry any load (other than water, fuel, accumulators and other equipments) used for the haulages solely and weighing. Not more than 1000 Kg. In ULW 70.00

2090.00 2200.00 2310.00 2310.00+ Rs. 110 for every 250 Kg. or part thereof in excess of 15000 Kg. 4510.00+ Rs. 220 for every 250 Kg. or part thereof in execess of 20000 Kg. 155.00

** w.e.f.1.7.2010

(b) More than (c) (d) (e) (f) (g) ,, ,, ,, ,, Exceeding

1000 Kg. 2000 Kg. 4000 Kg. 6000 Kg. 8000 Kg. 9000 kg.

9. (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o)

10. (a) (b) (c) (d) (e) (f) (g) (h)

230.00 350.00 505.00 570.00 570.00 + Rs. 25 for every 250 kg. or part thereof in excess of 9000 Kg. Double-axle trailers drawn by the vehicles in clause (8) above and articulated vehicles with or without additional or alternative trailers, for each trailer articulated vehicle, subject to the proviso of this schedule Not Exceeding 1000 Kg. In gross vehicle weight 155.00 Exceeding 1000 Kg. but not 1500 Kg. ,, exceeding 255.00 ,, 1500 Kg. ,, 2000 Kg. ,, 350.00 ,, 2000 Kg. ,, 3000 Kg. ,, 460.00 ,, 3000 Kg. ,, 4000 Kg. ,, 630.00 ,, 4000 Kg. ,, 5500 Kg. ,, 805.00 ,, 5500 Kg. ,, 7000 Kg. ,, 990.00 ,, 7000 Kg. ,, 9000 Kg. ,, 1210.00 ,, 9000 Kg. ,, 9500 Kg. ,, 1320.00 ,, 9500 Kg. ,, 10500 Kg. ,, 1430.00 ,, 10500 Kg. ,, 12000 Kg. ,, 1540.00 ,, 12000 Kg. ,, 13000 Kg. ,, 1650.00 ,, 13000 Kg. ,, 14000 Kg. ,, 1760.00 ,, 14000 Kg. ,, 15000 Kg. ,, 1870.00 Exceeding 15000 Kg. ,, 1870.00 + Rs. 110 for every 250 Kg. or part thereof in excess of 15000 Kg. (i) Fire engine, Fire Tenders, Road Water Sprinklers etc. Not exceeding 1000 Kg. in gross vehicle weight 35.00 Exceeding 1000 kg. but not exceeding 1500 Kg. ,, 55.00 ,, 1500 Kg. ,, 2275 Kg. ,, 80.00 ,, 2275 Kg. ,, 3050 Kg. ,, 100.00 ,, 3050 Kg. ,, 4300 Kg. ,, 110.00 ,, 4300 Kg. ,, 5575 Kg. ,, 120.00 ,, 5575 Kg. ,, 7600 Kg. ,, 145.00 ,, 7600 Kg. ,, 9000 Kg. ,, 165.00

but not more than ,, ,, ,, ,,

2000 Kg. 4000 Kg. 6000 Kg. 8000 Kg. 9000 Kg.

,, ,, ,, ,, ,, ,,

120.00

23

(i) Exceeding

(ii) (a) (b) (c) (d) 10. * (a) (b) (c) (d) (e) (f) (g) (h) (i)

11

(ii) (a) (b) 12 (a) (b) (c) (d) (e)

165.00+ Rs. 25 for every 1000 Kg. or part thereof in excess of 9000 kg. Additional tax payable in repsect of such vehicles for drawing trailers including Fire Engine and Trailer Pumps : For each trailer in gross not exceeding 1000 Kg. vehicle weight 30.00 For each trailer but not exceeding 1000 Kg. exceeding 1500 Kg. ,, 50.00 ,, 1500 kg. ,, 2250 kg. ,, 65.00 ,, 2250 Kg. ,, ,, 80.00 (iii) Construction equipment vehicles such as excavators, loaders, backhone, compactor rollers, road rollers, dumplers, motor graders, mobile cranes, dozers, forklift trucks, self loading concrete mixers etc.* Not Exceeding 1000 Kg. In gross vehicle weight 35.00 Exceeding 1000 Kg. but not exceeding 1500 Kg. ,, 55.00 ,, 1500 Kg. ,, 2275 kg. ,, 80.00 ,, 2275 Kg. ,, 3050 Kg. ,, 100.00 ,, 3050 Kg. ,, 4300 Kg. ,, 110.00 ,, 4300 Kg. ,, 5575 Kg. ,, 120.00 ,, 5575 Kg. ,, 7600 Kg. ,, 145.00 ,, 7600 Kg. ,, 9000 Kg. ,, 165.00 Exceeding 9000 Kg. ,, ,, 165.00+ Rs. 25 for every 1000 Kg. or part thereof in excess of 9000 Kg. (i) Motor Car (payable every two years) (a) Weighing not more than 750 Kg. in unladen weight 320.00 (b) Weighing more than 750 Kg. but not more than 1500 Kg. in unladen weight 430.00 (c) Weighing more than 1500 kg. in unladen weight 530.00 Tax payable in respect o trailers drwan by any of the vehicles specified in (a) to (c) above and used solely for carrying luggage or personal effects For each trailer not exceeding 1000 Kg. in gross vehicle weight 35.00 For each trailer exceeding 1000 Kg. in gross vehilce weight 55.00 Motor Vehicles other than those liable to tax under the foregoing provisions of this schedule Weighing not more than 750 Kg. in unladen weight 100.00 Weighing more than 750 Kg. but not more than 1500 Kg. in unlean weight 110.00 Weighing more than 1500 Kg, but not more than 2250 Kg. in unladen weight. 145.00 Weighing more than 2250 Kg. in unladen weight 165.00 Break down vans used for taking disabled vehicles. 120.00

9000 Kg.

,,

* w.e.f.1.4.2010

24

13. 1. Educational Institution Bus (a) Vehicles with 20 or less seats including that of the driver (b) Vehicles with more than 20 seats. 2. Ambulance 3. Tractor 4. Vehicles exclusively used for imparting instructions in driving of motor vehicles,(a) Light motor vehicles excluding Motor Car (b) Medium goods / passenger vehicles (c) Heavy goods / passenger vehicles

500.00 1000.00 550.00 220.00

550.00 1100.00 1650.00

Provided that (1) In the case of trailers coming under items 4,9 and 10 of the schedule, when used alternatively, one at a time, with goods vehicles, tractors or articulated vehicles, as the case may be, tax shall be levied only on the heaviest trailers: (2) In the case of motor vehicle in respect of which permit has not been issued under the Motor Vehicles Act but which has been used for transport of passengers for hire or reward, tax shall be levied at such rate as is specified for similar motor vehicles in item 7 of this Schedules as if permit had been issued for the vehicles; (3) In respect of trailers coming under items 9 and 10 of this Schedule, two or more vehicles shall not be chargeable in respect of the same trailer. (4) Tax for the last one month and two months of a quarter shall be 1/3 and 2/3 of the quarterly tax respectively, rounded off to the nearest multiple of rupees ten in the case of tax up to rupees thousand and multiple of rupees hundred in the case of tax exceeding rupees thousand; (5) The rates of tax in respect of vehicles other than those fitted with pneumatic tyres shall be 150% of the rates specified in this Schedule for similar vehicles; (6) A state carriage if permitted to operate on special or temporary permit as a contract carriage, a tax at the rate of Rs. 330 (Rupees three hundred and thirty only) per day shall be levied in respect of such vehicle, having a seating capacity exceeding forty and at the rate of Rs. 200 (Rupees two hundred only) per day in respect of such vehicle having a seating capacity not exceeding forty.

Annexure 1

ONE TIME TAX

[See Proviso to Section 3 (1)] Sl. No 1 A Class of Vehicle 2 New Motor Cycles (including Motor Scooters and Cycles with attachments for propelling the same by mechanical power) and three wheelers (including Tricycles and cycle rickshaws with attachment for propelling the same by mechanical power) not used for transport of goods or passengers and Private Service Vehicle for personal use (NTV), Motor Cars and Construction Equipment vehicles. Motor cycles (including motor scooters and cycles with attachments for propelling the same by mechanical power) and bi cycles of all categories with or without side car or drawing a trailor Three wheelers (including tri cycles and cycle rikshaws with attachment for propelling the same by mechanical power) not used for transport of goods or passengers. Rate of one time tax. 3

6% of the purchase value of the vehicle. 6% of the purchase value of the vehicle

25

3 4 5* 6* 7*

Private service vehicle for personal use (NTV) having cabic capacity below 1500 Motor cars having cubic capacity below 1500 Private Service Vehicle for personal use (NTV) having cubic capacity 1500 and above Motor cars having cubic capacity 1500 and above Construction equipment vehicles such as such as excavators, Loaders, backhoe, compactor rollers, road rollers, dumpers, motor graders, mobile cranes, dozers, forklift, trucks, self loading concrete mixers etc. Motor cycles (including motor scooter and cycles with attachments for propelling the same by mechanical power) and three wheelers (including tri cycles and cycle rickshaws with attachment for propelling the same by mechanical power) not used for transport of goods or passengers and private service vehicle for personal use (NTV) and motor cars which originally registered in other states on or after Ist April 2007 and migrated to Kerala state Motor cycles (including motor scooter and cycles with attachments for propelling the same by mechanical power) and three wheelers (including tri cycles and cycle rickshaws with attachment for propelling the same by mechanical power) not used for transport of goods or passengers and private service vehicle for personal use (NTV) and motor cars which were registered on or after Ist April 2007 and are reclassified from the category of transport vehicles. Construction equipment vehicles which are originally registered in other state on or after 1st April 2010 and migrated to the Kerala State Age of vehicle from the month of original registration Not more than 1 year more than 1 year but not more than 2 years more than 2 years but not more than 3 years more than 3 years but not more than 4 years more than 4 years but not more than 5 years more than 5 years but not more than 6 years more than 6 years but not more than 7 years more than 7 years but not more than 8 years more than 8 years but not more than 9 years more than 9 years but not more than 10 years more than 10 years but not more than 11 years more than 11 years but not more than 12 years more than 12 years but not more than 13 years more than 13 years but not more than 14 years more than 14 years but not more than 15 years

6% of the purchase value of the vehicle 6% of the purchase value of the vehicle 8% of the purchase value of the vehicle. 8% of the purchase value of the vehicle 6% of the purchase value of the vehicle.

As per Table below

As per the Table below As per Table below

Sl. No. 1. 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Percentage of one time tax leviable under A above 100% 93% 87% 80% 73% 67% 60% 53% 47% 40% 33% 27% 20% 13% 7%

Annexure 1I*

Lump sum tax

[See Proviso to Section 3 (1) and 4 (1)] Class of vehicle New autorickshaws and autorickshaws which were originally registered in other states on or after Ist April 2010 and migrated to Kerala State with seating capacity three excluding driver
* w.e.f.1.4.2010

Rate of tax Rs. 2000/- for five years

26

LICENSING
Sl No.
Activities Application forms & other requirements fee (in Rupees)

Driving Licence
1. Issue of Learners Licence

1. 2. 3. 4. 5. 6. * * 7.

Form No.1A Form No. 2 Form No. 4 Photographs:- 2 Nos Eye certificate from Ophthalmologist Age :- 18 years 16 years to drive vehicles below 50cc 20 years to drive Transport Vehicles To prove Age and Address:Pay Slip Passport L I C Policy Electoral Roll Birth Certificate School Certificate Affidavit sworn before: Notary Public Executive Magistrate 1st class Judl. Magistrate

Rs .120 for book form Rs.280 for Card type + Rs. 50 Service Charge

1A 2

Duplicate Learners Licence Re issue of Learners Licences Renewal of Driving Licence in Card Form Learners Licence along with the documents produced for the grant of LLR 1. Form No. 9 2. Form No.1 A ( MC - For Transport Vehicles only) 3. Driving Licence 4. Passport size photographs - 2 Nos. 5. Eye certificate from opthalmologist 1. Form DLLD 2. Original Licence written off or defaced 3. Attested Photographs 4. Attested photocopies of DL if available in case of lost. 1. Form No. 8 2. Form No. 1 A (M.C. for Transport Vehicles only) 3. Form No.2 4. Driving Licence 5. Eye Certificate from a ophthalmologist

Rs. 30+20

Rs.30+20

4.

Rs.250+50

5.

Duplicate Driving Licence

Rs.200+50

7.

Addition of a new class of vehicle to a Card Form D.L.

Rs.280 + 50

27

8.

Authorisation to drive a Transport vehicle (Badge)

1. Form LTA 2. Form No. 1 A (Medical certificate) 3. Form FA (First Aid Certificate) 4. Conduct Certificate 5. Photographs - 2 Nos 6. Driving Licence 7. Age: 20 years 8. Eye Certificate from a ophthalmologist Form LTA Form No. 12

Rs.200 Card + Rs. 100 Badge + 50

9. 10

Duplicate Drivers Badge Grant of Licence to establish Driving School Renewal of Licence to Driving Schools Duplicate Licence to Driving Schools Appeal on refusal of grant of lice. to a Driving School Inter National Driving Permit

Rs.50 Rs.2500+500

11 12

Form No.13 Form No. 13

Rs.2500+500 Rs.2500+500

13 14

Memorandum 1. 2. 3. 4. Application in from 4A Photographs - 3 Nos Attested copy of the Passport Copy of Visa, Air ticket wherever applicable 5. Valid Driving Licence 6. Medical Certificate in form 1-A 1. Application 1. 2. 3. 5. 6. 7. 8. Form CLA Form MCC (Medical Certificate) Form FA (First Aid Certificate) Conduct Certificate Photographs-2 Nos Age:- 18 years Ednl: qualifications: SSLC Exam appeared. Form CLRA Form MCC Conductors Licence Photographs-2 Nos

Rs.100

Rs.500 + 200

14a

Fee for D L particulars

Rs. 50 + 20

15

Grant of Conductors Licence and Budge

Rs.200 + 50

16

Renewal of Conductors Licence An additional fee at the rate of Rs. 25/- for a period of delay one year or part thereof reckoned from the date of expeiry of the grace period (Sec. 30 of M.V. Act.) Card Form Duplicate Conductors Licence

1. 2. 3. 4.

Rs.125+50

16a 17

Rs. 100 1. Form CLLD 2. Photographs - 2 Nos

Rs.100+50

28

3. Photo copies of CL, if available 18 19 Conductors Badge Duplicate Conductors Badge Temporary authorisation to function as conductor Application Application Rs.50 Rs.50+50

20

Form CL Tem

Rs.10

REGISTRATION OF MOTOR VEHICLES

21 Grant and Renewal of Trade Certificate a. Motor Cycle b. Invalid Carriage c. Others Form No 16 Rs.50+50 Rs.50 Rs.200+100

22

Duplicate Trade Certificate a. Motor Cycle b. Invalid Carriage c. Other vehicles Appeal on refusal of grant/renewal/suspensi on/cancellation of a trade certificate Reservation of a Fancy/particular Registration Number Temporary Registration

Form No 18 Rs.30 Rs.30 Rs.100

23

Memorandum

Rs.100

24

1. Application in plain paper 2. Advance reservation booking will be within the range of 250 numbers. 1. Form No 20 2. Form No 21 3. Form No.22

Rs.2000

25

Rs.50+50

26

Registration of Vehicles a. Invalid Carriage b. Motor Cycle c. Light Motor Vehicle d. Light Commercial Vehicle e. Medium Goods Vehicle f. Medium Passenger Vehicle g. Heavy Goods Vehicle h. Heavy Passenger Vehicle i. Imported Vehicle

NTV

Rs.20 Rs.60+50 Rs.200+150 Rs. 300+150 Rs.400+200 Rs.400+200 Rs.600+300 Rs.600+300 Rs.800 29

j. Imported Motor Cycle k. Any other vehicle 1. 2. 3. 4. Form No. 20 Form No. 21 Form No.22 Form No 22A (in the case of body built vehicles) 5. Temporary Registration Certificate (if already obtained) 6. Valid Insurance Certificate 7. Pencil print of chassis Number 8. Customs clearance certificate or Bill of lading in the case of imported vehicles 9. Details of Entry tax payment in Form 2A in respect of vehicles brought from outside the state within 15 months from the Date of delivery 10 Declaration in Form No.60 (Income Tax)- except for 2 wheelers. 11 Proof of Age & Address Pay Slip Passport L.I.C. Policy Electoral Roll Birth Certificate School Certificate Affidavit sworn before: Notary Public Executive Magistrate 1st Class Judl.Magistrate

Rs.200 Rs. 300+150

Belated application for Registration/ Assignment/Change of residence and transfer of ownership a. in case the period of delay does not exceed 3 months b. in case the period of the delay exceeds 3 months but does not exceed 6 months c. in case the period of delay exceeds 6 months 30

Fine for Transport Vehicles

Fine for NonTransport Vehicles

Rs.75

Rs.50

Rs.100

Rs.75

Rs.100

Rs.100

27

Renewal of Certificate of Registration (Nontransport Vehicles) for Motor Cycle Duplicate Certificate of Registration

1. Form No.25 2. Registration Certificate 3. Insurance Certificate 4. PUC Certificate

Same rate for Regn+ Rs. 100 60+50

27a 28

1. Form No.26 (in duplicate in the case of vehicles endorsed with HPA) 2. NOC from the Financier 3. Tax remittance details 4. Certificate from the Local Police, in case theft or lost 5. Advertisement published in the Daily, in case theft or lost 6. Valid Insuarance Certificate 7. PUC Certificate 8. Original RC, in case written off or defaced 1. 2. 3. 4. Form No.27 Form No.28 (NOC) Form No.29 - in duplicate & Form No.30 (In the case of Transfer of Ownership) 5. Form No.33 (in the case of change of address 6. Registration Certificate 7. P U C Certificate 8. Insurance Certificate 9. Proof of address 10. Affidavit from Notary Public 11. Details of Entry Tax payment in respect of vehicles brought from outside state within 15 months from the date of delivery

Half the fee for Regn. + Rs. 75

29

Assignment of New Registration mark on Transfer of ownership, Change of address. (Registered in outside states)

Same rate For Regn

30

Transfer of vehicles to other States.

1. Form No.28 in quadruplicate (Court fee stamp worth Rs.5 is to be pasted in the fist copy) 2. Pencil print of the Chassis. 3. Registration Certificate, 4. PUC Certificate, 5. Insurance Certificate 6. Tax remittance records 1. 2. 3. 4. 5. Form No.33 Registration Certificate Insurance Certificate PUC Certificate Proof of address

Rs. 50

31

Change of address in the Registration Certificate

Rs.20+15

31

32

Transfer of ownership

1. 2. 3. 4. 5. 6. 7.

Form No. 29 in duplicate Form No. 30 Proof of address Registration Certificate Insurance Certificate PUC Certificate Declaration in Form No. 60 (Income Tax), except for 2 wheelers.

Half the fee for Registration Service charge Rs. 25M/ cy Rs. 50 LMV Rs. 100 MMV Rs. 200 HMV Half the fee for Registration Service charge Rs. 25M/cy Rs. 50 LMV Rs. 100 MMV Rs. 200 HMV Half the fee for Regn.

33

Transfer of ownership consequent on death

1. 2. 3. 4. 5. 6. 7. 8.

Form No. 31 Death Certificate Legal heirship Certificate Registration Certificate Insurance PUC Certificate Proof of Age and Address Nomination Certificate in the case of more than one legal heir

33A.

Transfer of ownership by Auction Endorsement of Hire purchase/Hypothecation Agreement Cancellation of HPA/HPN

Form - 32

34

1. 2. 3. 4. 1. 2. 3. 4.

Form No.34 in duplicate Registration Certificate Insuarance Certificate PUC Certificate Form No. 35 in duplicate Registration Certificate Insurance Certificate PUC Certificate

Rs.100+75

35

Rs.100+75

36 37 38

Issue of R.C. in the name of Financier Alteration in the Certificate of Registration Conducting Test of a Vehicle for Grant and Renewal of

Form No. 36 Application

Rs.100+ 100 Rs.50+ 40

Certificate of Fitness
1. Two / Three Wheelers Vehicle 2. Light Motor Vehicle 3. Medium Goods Vehicle 4. Medium Passenger Vehicle 5. Heavy Goods Vehicle 6. Heavy Passenger Vehicle Rs.100 Rs.200+100 Rs.300+150 Rs.300+150 Rs.400+200 Rs.400+200

32

1. 2. 3. 4. 5. 6.

Form CFA Registration Certificate Insurance Certificate PUC Certificate Tax remittance details Permit sanction proceedings of the Secretary, RTA/STA.

39

Grand or Renewal of Fitness Certificate for Motor Vehicle Belated application for Fitness Certificate, a fine shall be levied for every calendar month or part thereof. Duplicate Certificate of Fitness Fee for RC particulars 1. Autorikshaw 2. Motor Cab 3. Other Vehicles 1. Form CFRA Memorandum

Rs. 100 Rs.100 Rs.150 Rs.200 Rs.100+100 Rs. 50

40

41 41A

GRANT OF PERMITS
42 Temporary permits 1. 2. 3. 4. 5. 6. P. P. Form P. Tem A Registration Certificate Insurance Certificate PUC Certificate Certificate of Fitness Tax remittance details Tem A Tem A

a. Contract Carriage 13-20 seats b. Contract Carriage more than 20 seats c. Goods carriage d. State Carriage e. Stage Carriage (Under Clause (c) of Sec. 87 (1) of the Act 43 Grant of Regular/Pucca (for Service charge see note below) Permits a. Autorickshaw b. Motor Cab c. Maxi Cab d. Contract Carriage 13-20 seats e. Contract Carriage more than 20 seats f. PSV Permits g. Goods Carriage h. Stage Carriage i. All India Tourist Omni Bus Permit

Rs.200+100 Rs.500+100 Rs.250+100 Rs.250+100 Rs. 500+100

P. Tem A P. Tem A P. Tem A

Form Form Form Form

P.Co.S.A. P.Co.S.A. P.Co.S.A. P.Co.S.A.

Rs.250+100 Rs.500 Rs.2000 Rs.2500 Rs.3000 Rs.500 Rs.1000 Rs.5000 Rs.2000

Form P.Co.S.A. Form Form Form Form P.Pr.S.A. P.Gd.S.A. Pst.S.A. No. 45/46

33

j. All India Tourist Taxi k. National Permit for Goods Carriage 44 Renewal of permit

Form No. 45/46 Form No. 48 1. Application in Form PRA 2. No objection certificate from the Financier, if held under HPA/HP 1. Joint Application duly signed by both the applicants 2. Permit 3. Tax remittance details 4. N O C from the financier, if held under HPA 1. Application in Form PVA 2. Permit Plain Paper with full details 1. Form PEA 2. Registration Certificate 3. Primary Permit 1. 2. 3. 4. 5. 6. Form P.Sp.A Registration Certificate Insurance Certificate Certificate of Fitness Tax remittance details Recommendation letter from the Secretary, STA in case for single point tax

Rs.1000 Rs.1500 Same rate for grant Same rate for grant

45

Transfer of Permit

46 47 48

Variation of Permit Duplicate Permit Extension Validity of Permits of other states-E.V. of permit Grant of Special Permits under Section 88 (8) 0f the M.V. Act.

Same rate for grant Rs.200 Same rate for grant

49

Rs.250

49 A 50 51. 52.

Stage Carriage Authorisation of tourist permit Transfer of Permit on death Advt. Charges for 100 sq.cms 1. Application

Rs. 500 Rs. 500 Rs. 100 Rs. 10

Service charge permit works viz.

Fresh Permit - Change of address - Transfer - Variation - Replacement - Duplicate - National - Permit. 1. Heavy motor vehicle (all classess) 400 2. 3. 4. 5. 6. 7. 8. Medium Motorvehicle (All Classess) Light Motor Vehicle (All Classess) Counter Signature Special Permit Temperary Permit Authorisation to G/V & T/T Renewal of Authorisaton 300 200 500 100 100 200 200

34

NOTIFIED NUMBERS
1 3 5 7 9 10 11 22 33 44 55 66 77 88 99 100 101 111 123 200 222 234 300 333 345 400 444 456 500 555 567 600 666 678 700 777 786 789 800 888 900 909 999 1000 1001 1111 1122 1133 1144 1155 1166 1177 1188 1199 1234 1314 1818 1881 2000 2002 2222 2223 2233 2244 2255 2266 2277 2288 2299 2345 2727 2772 3000 3003 3060 3132 3333 3344 3355 3366 3377 3388 3399 3456 3636 3663 4000 4004 4050 4444 4455 4466 4477 4488 4499 4545 5445 5005 5000 4567 4554 5454 5555 5566 5577 5588 5599 5678 5859 6000 6006 6336 6363 6666 6677 6688 6699 6768 6789 7000 7007 7227 7272 7677 7722 7777 7788 7799 8000 8008 8118 8181 8586 8811 8888 8899 9000 9009 9090 9495 9999

35

Exemption from payment of Tax for Educational Institution Buses on study tour in Tamilnadu

Government of Tamilnadu Abstract

Motor Vehicles Taxation - Educational Institution buses of other states plying in Tamilnadu for a short period in connection with Educational Tour Exemption from payment of tax in Tamilnadu Orders issued. Home (Transport 1) Department G.O. Ms. No. 1226 Dated 08.09.09

Read : From Transport Commissioner, Chennai 5 Letter No. 85955/E dated 03.08.98

Order
During the meeting of southern states Transport Ministers conference held at Chennai, on 12th and 13 December 1997 standing committee among other things recommended for the grand of tax exemption to the Buses of the Educational Institutions of other state, during the visit for a period of not exceeding 7 days to the other state.
th

2.

In pursuance of the decision arrived at in the above conference, the Transport Commissioner, Chennai has suggested issuance of a notification under the Tamilnadu Motor Vehicles Taxation Act, 1974 exempting from payment of tax payable in respect of vehicles owned by the recognized educational institution of southern state for plying in the state of Tamilnadu for period of not exceeding 7 days for the exclusive purpose of educational tour of the Educational institutions concerned on reciprocal basis, subject to the condition that the students, teachers, and staff should carry while travelling identification cards issued by the institution concerned. The Government, after careful examination, have decided to grant tax exemption to the vehicles of recognized Educational Institution of other state of Tamilnadu for [period of not exceeding 7 days for the purpose of educational tour on a reciprocal basis] This order issues with the concurrence of the finance department vide its GO. No. 9281/fin/H1/99 dated 14.03.99. The following notification will be published in the Tamilnadu Government Gazette:-

3.

4. 5.

NOTIFICATION (in exercise of the power conferred by clause (1) of Section 20 of the Tamilnadu Motor Vehicles Taxation Act, 1974 (Tamilnadu Act 13 of 1974) the Governor of Tamilnadu hereby by makes exemption in regard to the tax payable in respect of Motor Vehicles belonging to the recognized educational institutions of Southern States not exceeding 7 days, for the exclusive purpose of educational tour of the educational institution concerned on reciprocal basis, subject to the condition that the students, teachers and staff should carry, while travelling, identification cards issued by the educational institution concerned ) (By Order Of The Governor) Sd/ Secretary to Government
36

Types of Motor Vehicles

S.O. 1248 (E) dated November 5,2004 In exercise of powers conferred by sub section 40 of section 41 of the Motor Vehicle Act, 1988(59 of 1988) and in supersession of the notification of the government of India in the erstwhile Ministry of surface Transport No. S.O 451 (E) dated the 19th June 1992, the central government is hereby specifies the types of motor vehicles as mentioned in columns 1 and 2 of the table below for the purpose of said sub section (4)

Table Transport Vehicles

(1) (2) (3) Motor cycle with side car for carrying goods Motor cycles with trailer to carry goods. Motor cycle used for hire to carry one passenger on pillion and motorized cycle rikshaw for goods or passengers on hire. Luxury cab. Three wheeled vehicles for transport of passengers / goods Goods carrier trucks or tankers or mail carries (N1-N2 category) Power tiller and tractors using public roads Mobile clinic or X ray van or Library van. Mobile workshops Mobile canteens Private service vehicles Public service vehicle such as maxi cab, motor cab, stage carriage and contract carriages including tourist vehicles. Educational institution bus Ambulances. Animal ambulance Camper vans or trailers Cash Vans Fire tenders, snorked ladders, auxiliary trailers, and fire fighting vehicles. Articulated Vehicles Hearses Omnibus

Non Transport Vehicles

(1) Motor Cycle with or without side car for personal use (2) Mopeds and Motorized cycles (3) Invalid carriage (4) Three wheeled vehicles for personal use (5) Motor Car (6) Fork lift (7) Vehicles or trailers fitted with equipments like rig, generator and compressor. (8) Crane mounted vehicle (9) Agricultural tractor and power tiller (10) Private service vehicles registered in the name of an individual and if declared to be used by him solely for personal use. (11) Camper van or trailer for private use. (12) Tow trucks break down van and recovery vehicles. (13) Tower wagons and tree trimming vehicles owned by, central, state and local authorities. (14) Construction Equipment vehicles as defined in Rule 2 (ca)

(4) (5) (6) (7) (8) (9) (10) (11) (12)

(13) (14) (15) (16) (17) (18) (19) (20) (21)

37

For the purpose of this notification

(a) Ambulance means vehicle specially designed, constructed or modified and equipped and intended to be used for emergency transportation of persons who are sick, injured, wounded or otherwise incapacitated. Animal ambulance means a motor vehicle intended to be for the emergency transportation of sick, injured, wounded or otherwise incapacitated animals. Camper van means a special purpose M1 category vehicle constructed to include living accommodation which means at least the following equipment. Seat and Table Sleeping accommodation which may be converted from the seats. Cooking facilities and storage facilities. This equipment shall be rigidly fixed to the living compartments; However, the table may be designed to be easily removable. (d) The Omni bus has been kept in the category of transport vehicle with a view to bring it under the purview of fitness regime as it is exhaustively used on road. However the taxes to be levied on such vehicle would fall within the jurisdiction of state Governments. Under rule 2(ca), use of public road by construction equipment vehicles is incidental to the main off road function. However when the public road is used regularly for carrying on commercial activities then the construction equipment vehicles such as dumpers and excavators being used for such activities, shall be deemed as transport vehicles.

(b) (c)

(e)

Important Web sites

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.
38

Govt. of India Govt. of Kerala Motor vehicle department Chief minister High court of Kerala IMG Kerala Kerala information mission Kerala house C dit Entrance examination commissioner Kerala assembly Kerala Public service commission Kerala police Vigilance & anticorruption bureau Kerala planning Board

www.india.gov.in www.kerala.gov.in www.keralamvd.org www.keralacm.gov.in www.highcourt of kerala.nic.in www.imgkerala.org www.infokerala.org www.gokdelhi.gov.in www.cdit.org www.cee.kerala.org www.niyamasabha.org www.keralapsc.org www.keralapolice.org www.keralavigilance.org www.keralaplanningboard.org

16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30.

K I LA NATPAC Vocational Higher secondary Dir Techno park University of Calicut Kerala university Kannur university M G university Law department Taxes department LBS Public relation department Tourism department Information technology department General education department

www.kilaonline.org www.natpac.org www.vhsekerala.gov.in www.technopark.org www.universityofcalicut.info www.keralauniversity.edu www.kannuruniversity.ac.in www.mguniversity.edu www.keralawsect.org www.keralataxes.org www.ibskerala.org www.prd.kerala.gov.in www.keralatourism.org www.keralaitmission.org www.education.kerala .gov.in

CIRCULARS
No
29/03 1/07 2/07 3/07 4/07 5/07 6/07 7/07 8/07 9/07 10/07 11/07 12/07 29.5.07 20.6.07 29.6.07 26.6.07 23.7.07 1.8.07 9.8.07

Date
29.2003 11.1.07 24/1.07 13.3.07 13.4.07

Subject
Carrying children and infants in vehicle ti educational institutes and back home - Safty rooms - Strict monitoring Issue of Certificate of Fitness without valid authorization. Control of Pollution norms Up gradation of PUC norms Declaration Personal cash in personal Cash Register. Collection of User Fee from 14.4.07 on wards- Creation of savings Bank Account. Cancelled. Verification of G Form on non use of vehicle. Ban on digital air horns enforcement of rule 119(2) of CMV Rules Duties- supervision by supervisory officers. Introduction of weekly diary. Improper follow up actions in Local Audit Report. Guidelones relating to grant of Temporary Permit to Stage carriages. Renewal of Learners License Clarification for collection of fee. Procedure for conduct of enquiry pertaining to disciplinary proceedings. (Continuation of Circular No. 10/06)

39

13/07

19.12.07

Officers Proceedings on leaves- arrangements for Transfer of Charge.

2008
1/08 2/08 3.08 4/08 5/08 6/08 7/08 8/08 9/08 10/08 12/08 13/08 14/08 15/08 16/08 17/08 18/08 19/08 20/08 21/08 22.7.08 17.9.08 2.8.08 9.7.08 28.7.08 16.7.08 4.1.08 9.1.08 26.2.08 7.3.08 15/3/08 8.3.08 24.3.08 26.3.08 27.3.08 31.3.08 20.5.08 26.5.08 Kerala Road Safely Authority one time cess. Collected from 1.1.08 ( modification by Letter No. C2/KRSA/13759/TC/01 dated 24.5.2008.) General Transfer 2008, Application invited. Modernisation computerized pollution Testing Station Up gradation of equipments. Maintenance of DCB. Issue of User ID to new employees. Road safely measures- action against over speeding by drivers (modified by circular No. 21/08) Any Counter Any Service system- features and procedures to be followed. Disparity in collecting fee for conductor license in various offices. Renewal Leaners License and preparation oflist of candidates appearing for Driving License Test in accordance with Software. Retro fitment of LPG Kit Serial No of multi function value. Collection details of Service Charges called for. PUC Centers issue of clarification. Delction of old records from data base of SMART MOVE: Dealing of problems arising due to non- availability history of Driving license. e- mail ID of Motor Vechile Department official communication. Issue of SPARK ID Card to employers. Not issued Procedures to be adopted for the disposal of pending applications of new registration mark u/s 47 Guidelines for submission of pension papers. Road safety measures action against over speeding of drivers (modification of circular No. 6/08) 22/08 23/08 24/08
40

24.9.08 6.10.08 15.10.08

Collection of fees and tax in RTO / SRTO- revised instruction issued (modification of circulars 13/98,25/2003 and 7/2008) Kerala Road Safety Authority Head of Account for remitting Compounding Fee Revenue Collection monitoring Regarding.

2009
07/09 08/09 11/09 07.2009 15.07.09 20.11.09 G-form - timely action for disposal Extention of working time of TV Tax counter Exemption from payment of tax on vehicle used by handicapped - validity of tax licence

2010
3/10 14/10 15/10 01.06.10 17.12.10 20.12.10 Introduction of fast track counters A fixing reflective tapes in vehicles according to Ais 90 - 2005 Instructions issued for preventing accidents due to tipper vehicles.

2011
5/11 6/11 9/11 15/11 18/11 21/11 22/11 18.02.11 18.02.11 12.05.11 26.07.11 07.09.11 28.09.11 22.10.11 Weekly range of Regsitration Numbers Reservation of Registration Marks Closed User Group - Instructions and Mobile Numbers Works related to taxation Extension of period of valudity temporary registration Safe custody of files related to registration Training for newly recruited LD Clerks LD Typists.

41

Transport Commissioner ate Kerala, Thiruvanandapuram Date: 07/2009

CIRCULAR NO. 07/ 09 Sub: Ref: Tax on MVS- Non use intimation/ G-Form- timely action for disposal I regarding 1. Circular No. 3/74 (F3114/TC/74) )J3/40/TC/03) 2. Circular No.6/79 (A1/196/TC/79) (B1/150/TC/03) 3. Circular No.31/89 (A3/40392/TC/83) (B1/9304/TC/07) 4. Circular No. 8/01/ (G3/2182/TC/01)

G. Forms/ Non- use intimation received in various office of the motor Vechicles Department are not found properly and promptly delat with by the cofficers, despite many instruction in this regard. The following directions are therfore necessary for the effective disposal of non-use intimation/G form (1) G.forms.Non-use intimation shall be filed in duplicate in the office in which the vehicle is included and tax endorsement issued. (2) Intimations shall be filed through the inward section clerk who will in turn issue acknowledgment through the system specifying thye registration number of the vehicle, the period for the exemption is claimed and full address of the garage. If the counter is not functioning at the time of receipt of intimation say, in the, afternoon, the superior ministerial officer present shall receive it and the receipt of acknowledgment issued. (3) The inward section or the superior officer shall transfer the application to the concerned circle clerk at least on the next working day.In case intimation received by registered post with AD,it shall also be transferred to the concerned clerk at least on the next working day itself (4) The circle clerk after making necessary entries in the stoppageregister shall forward a copy of intimation to the concerned circle officer on the next day itself. If the place of garage is within the jurisdiction of the another office, a copy shall be sent to the office through fax/e-mail, the section clerk of that office shall forward to the concerned Circle Officer the next day itself. Entrries in the Stoppage Register shall be attested by Joint RTO/RTO. (5) On receipt of the copy of the G. form/Non use intmation the circle officer shall conduct enquiry to asceration the genuineness of application and submit a preliminary enquiry report to the section concerned within 7 days. The circle officer shall also submit interim service verification reports before the 7th of every month and shall submit the final report within 7 days from the date of expiry of the period for which exemption is claimed. The Circle Officer shall also make necessary entries in his current register in this regard. (6) On receipt of the reports the section clerk shall put up the file on the next day itself to the concerned officer. The RTO/JRTO shall peruse the records and pass necessary orders within 7 days on the basis of the report or after conducting a test check, if he deems it necessary. (7) If the G. Form/Non-use intimation is received from another office the section clerk shall put up the report of the circle officer to the RTO/JRTO who will peruse the report and also pass necessary orders to the concerned office by e-mail/Fax within 3 days on the basis of the report or after conducting a test check if he deems it necessary. A copy of the same shall also be sent to the concerned offices by post the next day itself.

42

(8)

(9)

(10)

(11)

(12)

(13)

(14)

(15)

If the exemption from payment of tax is granted, the section clerk will make necessary entries in the stoppage register and the applicant/pwer will be required to produce the registration certificate of the vehicle. On receipt of the Registration Certificate, necessary entries shall be made in it and the registration certificate will be returned to the applicant/owner at once. If the non-use intimation/G Form is not genuine, the request for tax exemption shall be rejected after giving an opportunity for hearing its applicant specifying the reasons by a proceeding along with a demand notice for the realization of tax. In such cases necessaryy entries shall be made in the stoppage register and immediate steps intiated for the realisation of tax. The concerned section clerk shall also exhibit in the notice bord the details of all vehicles for which non-use intimations/G-Forms are received showing its registration number, name and address of the registered owner, the place of garage and the period for which exemption is claimed. The service verification report enquired and submitted by the AMVI shall be test checked at random by the MVI/JRTO and RTO and the result of such test check shall also be noted in the relevant files and stoppage register also. Every RTO shall prepare a list of vehicles in G-Form in his jurisdiction in serial ascending order and issue it to the field officers including the flying squad of zonal DTC to wach the service of those vehicles under intimation to the Transport commissioner before 10 th of every month. The service of the Flying Squad may also be used by the OTe for confidential enquiries regarding the cross cfJecking of service verificatton of vel1icles and for checking at random the service verification done by the circle offlcers where tax exemption is recommended. If the place of the garage is outside the State; a copy of the non-use intimation/G. Form shall a/50 be forwarded to the concerned RTO under a self contained covering letter. If the service verification reports are not received in time, the RTOs of other states shall be reminded every month Ind If no report is received m this regard, the matter shall be reported to the higher authority of the Motor Vehicle Department of thdt State under intimation to the Transport Commissioner here. All the circle officers shall have a clear idea of the full deatails of the vehicles in their Jurisdiction. The circle officer with the help of the clerk shall prepare the list of all vehicles, whch are in tax arrears for which heis in charge immediately after the expiry of grace period in respect of every category of the vehicle. Service of the vehicles for which non use intimation / G -Form had been given, shall be kept under close watch. All officers are directed to complv with the direaions of the circular. If any section clerk fails to communicate the copy of the none-use intimation/G-Form in time or if. any circle officer fails to submit the reports in time, they will/ be held personallY responsible for the loss of revenue in this regard if any. The head of office shall initiate immediate disciplinary qction against them under intimation to Higher Offices.

The receipt of the circular will be acknowledged . Circular No. 6/07 is withdrawn with immediate effect as the outstation work of circle officers envisaged therein, is found counter productive and the dose watch of the services of the vehicles ise better done at the local stations itself where the vehicle is garaged.

43

CIRCULAR No. K2-603/TC/2004

Head Office, Motor Vehicles Department Thiruvananthapuram, Dated : 21.04.2004 CIRCULAR No. 16/2004 Sub : M.V. Dept. Budgetary Allocation Purpose of Minor Heads Proper Accounting Instructions

reg. It has come to my notice that in the past several years especially in the pervious Budget year, the Subcontrolling Officers had not incurred the expenditure from the relevant head of account. Some officers had utilized their fund by mutually changing minor heads of account 001 and 102 This discrepancy has to be avoided since incurring expenditure from a different head of account is prohibited and is against financial propriety. The details of head of accounts and the purpose of the head and nature of expenses to be incurred are given below in a nut shell :MAJOR HEAD : 2041 TAXES ON VEHILES Sub Major Head 00 Minor Heads 001 Direction & Administration Sub Head 99 Administration Charges 1. 2041-00-001-99-01 Salaries Sub-Object Head 1. Pay 2. D.A. 3. HRA 4. MRC 5. Other Allowances (Duplicating Allowance, CCA, HILL Tract Allowance, Washing Allowance etc.) The Offers and staff coming under this head of account are :Transport Commissioner Joint Transport Commissioner Secretary, State Transport Authority Senior Deputy Transport Commissioner (Taxation) Technical Advisor Administrative Officer Finance Officer Law Officer Asst. Transport Commissioner Accounts Officer Asst. Secretary, State Transport Authority Statistical Officer
44

Zonal Deputy Transport Commissioners Regional Transport Officer Joint Regional Transport Officers of DTCs (JRTO Administration only) Senior Superintendent Senior Superintendent (Accounts) All Staff Members belonging to Ministerial Categories and last grade servants (except Drivers and Part-time contingent employees) II. 2041-00-001-99-02-Wages All payments of wages of part-time sweepers of Transport Commissioners Office, Deputy Trnsport Commissioners Office, Regional Transport Offices Office, Sub Regional Transport Offices will come under this head of account. III. 2041-00-001-99-04 Travel Expenses Sub-Object Head : 1. Tour T.A. 2. Transfer T.A. Expenses coming under (1) Tour T.A. are all claims of officers and staff members mentioned under 01 Salaries supra and expenses will have to be debited to this head of account and all claims of non-official members of the State Transport Authority and Regional Transport Authorities will also come under this head. This head will cover all expenses on account of travel to attend the meetings by non-official members of the committees constituted by Government, under the Chairmanship of Transport Commissioner / Additional Transport Commissioner etc. In the 2nd Sub-Object Head (2) Transfer T.A. will include all expenses of Transfer T.A. in respect of the officers and staff members mentioned under 01 salaries supra has to be classified under 2041-00-001-99-04 TE 2 Transfer T.A. IV 2041-00-001-99-05 Office Expenses . Sub-Object Head : 1. Water Charge 2. Electricity Charge 3. Telephone charges 4. Other items The payments of Water Charges of the all offices of the Department are included under (1) Water Charges. The payments of Electricity charges of all offices of the Department are included under (2) Electricity Charges. The payments of Telephone Charges of all offices of the Department are included under (3) Telephone Charges. 4. Other items - will include all contingent Expenditure (except (1) Water Charges, (2) Electricity Charges, (3) Telephone Charges) such as furniture, service postage stamp, stationary, purchase and maintenance of office machines and equipments, liveries, cost of Books and publications, News Papers, Insurance payment of Department Vehicles and other payments of such nature if any mentioned elsewhere. V. 2041-00-001-99-06 - Rent. Rates and Taxes: will include payment of rent for hired building for Head Office, Zonal Offices and R.T. Offices. VI. 2041-00-001-99-17 - Minor Works :- will include expenditure on minor works specifically sanctioned
45

by Government. VII. 2041-00-001-99-18 - Maintenance :- will include.expenditure on maintenance of check post building. VIII. 2041-00-001-99-21 - Motor Vehicles :Sub-Object Head :(1) Purchase of Motor Vehicles (2) Repairs and Maintenance It will include expenditure on purchase of Motor Vehicles and expenditure on repairs and maintenance of Motor .vehicles attached to Transport Commissioners Office. IX. 2041-00-001-99-33 - Payments for Professional and Special Service. It will include charges for legal services, remuneration to Standing Counsel for State Transport Authority and Regional Transport Authorities at the STAT, Honorarium and payments etc. to enquiry commissions. X. 2041-00-001-99-45 POL :This Head of Account is meant for meeting the expenditure on fuel charges (Diesel/ Petrol/Oil etc.) of Motor Vehicles attached. to the Transport Commissioners office. 2041 00-102-99 2041 Taxes on Vehicles 102 Inspec~on of Motor Vehicles 99 Inspection of Motor Vehicles I. 2041-00-102-99-01 - Salaries Sub-Object Head: 1. Pay 2. Dearness Allowance 3. House Rent Allowance 4. Medical Re_imbursement 5. Other Allowances:- (Washing Allowance HTA, Warm Cloth Allowance, CCA etc. The Officers and Staff Members coming under this head are :(i) Joint Regional Transport Officers, (ii) Motor Vehicle Inspectors (ill) Assistant Motor Vehicles Inspectors (iv) Drivers II. 2041-00-102-99-02 _ Wal!es :- will include wages of Part-time Sweepers of Motor Vehicle Check Post, Aryankavu. This head of account can be operated by the RTO, Kollam only. III. 2041_00-102-99-04 - Travel Expenses Sub-Object Head :1. Tour T.A 2. Transfer T.A. 3. PCA/PTA (1) Tour T.A. will cover all expenses on account of Travel on duty for the officers and staff mentioned under 1 02-0 1 - Salaries supra.

46

(2) Transfer T.A. and PCA/PTA of the above officers will met from unit heads 2 and 3 respectively. IV. 2041_00-102-99-06 _ (RRT) - Rent. Rate & Taxes - will include payment of rent for hired building for Sub Regional Transport Offices and Motor Vehicles Check Posts. V. 2041-00-102-99-18 Maintenance :- will include expenditure on payment of maintenance and standing fee of Weigh Bridge installed at the Check Posts of the department. VI 2041_00-102-99-21 - Motor Vehicles 1. Purchase of Vehicles 2. Repairs and Maintenance This head of account will record expenditure on purchase of Motor Vehicles for the Department and Maintenance and Service of Vehicles etc. of the Motor Vehicles attached to Deputy Transport Commissioners Office, Regional Transport Offices, Sub Regional Transport Offices and Check Posts. VII. 2041-00-102-99-34:- This Head of Account is meant for meeting the expenditure in connection with the exhibition of boards in public places showing the fares of Taxis/Autorickshaws etc. and the expenditure for Uniform Allowances. VIII. 2041-00-102-99-45-POL:- This head of account is meant for meeting the expenditure on fuel charges (Diese/PetroI/Oil) etc. of Motor Vehicles attached to the Deputy Transport Commissioners Office, Regional Transport Officers Office, Sub Regional Transport Offices and Check Posts. Henceforth expenditure shall be incurred from the relevant head of account only. (SdI- ) Transport Commissioner

STAFF POSITION OF M.V. DEPARTMENT

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Transport Commissioner Joint Transport Commissioner Central Govt. Service Central Govt. Service 1 1 4 19 68 1 31 124 49 122 271 624 8

Senior Deputy Transport Commissioner & Secretary STA

Senior Deputy Transport Commissioner (Taxation) Deputy Transport Commissioner

Regional Transport Officer/Assistant Transport Commissioner

Joint Regional Transport Officer/Assistant Secretary, STA Senior Accounts Officer Senior Superintendent Motor Vehicles Inspector Junior Superintendent Public Relation Officer/Head Accountant/Head Cleark Assistant Motor Vehicles Inspector Upper Division Clerk/Lower Division Clerk Confidential Assistant

47

16. 17. 18. 19. 20. 21. 22. 23.

Fair Copy Superintendent Typist Attender Peons Driver Defedar Part -time Sweepers Watchman /Gardner Finance Officer Administration Officer Law Officer Technical Officer Statistical Officer

1 98 93 200 35 1 38 1 Deputation ,, ,, ,, ,,

Government of Kerala
No.9534 C2/2010/Trans. Transport (C) Department, Thiurvananthapuram, Dated : 02.09.2010.

CIRCULAR
Sub : Motor vehicles Department-Motor Vehicles Tax Payment of tax-instalment facility grant-ed instructions issued Reg. As per G.O.(Rt) No.233/2006/trans dated 18.07.2006 it was ordered that the registered owner who approach Government for availing instalment facility, should submit an affidavit counter signed by the concerened Regional Transport Officers / Joint Regional Transport Officers along with the application, to the effect that no installment facility granted to him earlier is in arrears, or outstanding. An instance has come to the notice of Government where a registered owner of a stage Carriage was allowed installment facility for payment of arrears of tax when such facility granted earlier was in arrears. In the circumstatnces all Regional transport Officers / joint Regional transport Officers are instructed not to entertain instalment facility for payment of arrears of vehicle tax of registered owners when such facility granted earlier is in arrears. K. Sujatha Joint Secretary to Government To The transport Commissioner, Thiruvananthapuram All Deputy transport Commissioners (Through Transport Commissioner) All Regional Transport Officers / Joint Regional Transport Officers (Through Transport Commissioner) Forwarded / by order Section Officer Copy to the PS to Minister (Transport) P.A. to Secretary (Transport) 48

MIT5/14555/TC/07

Transport Commissionerate Kerala, Thiruvananthapuram. e-mial : tcoffice@keralmvd.gov.in. Dated. 01-06-2010

Circular No. 3/2010

Sub Ref 1. Motor Vehicles Department Introduction of FAST TRACK COUNTER System instructions issued Reg. : This Office Circular No. 7/2008 Motor Vehicles Department is in the process of providing fast and better service to citizens. In order to provide faster services it is decided to introduce FAST TRACK Counters in all the Regional and Sub Regional Transport Office in the State for single visit disposal of certain services. It is decided that selected services which can be delivered over the counter shall be rendered though FAST TRACK Counter. Following services will be rendered through FAST TRACK Counter. Sl. No. 1. FAST TRACK COUNTER Services Driving License : a. b. c. d. 2. a. b. c. d. 3 Vehicles : a. b. c. d. e. 3. Permit a. b. 3. (i) Motor cab Auto rickshaw permit renewal Transfer of ownership (Non Transport Vehicle except private Service Vehicle for personal purpose) Change of address Hypothecation noting Duplication Surrender of original Registration Certificate Particulars Renewal of Driving License Change of Address License Particulars Duplicate on surrender of Original Renewal of Conductor License Change of Address License Particulars Duplicate on surrender of Original :

2.

Conductor License :

(ii) (iii) (iv)

For the efficient and effective functioning of the system following instructions are issued. Two counters in Regional Transport Offices and one counter in Sub Regional Transport Office may be set apart as FAST TRACK Counters. Other ounters will continue to provide all services including the Fast track Service. A sign board with inscription FAST TRACK COUNTER shall be exhibited conspicuously above the earmarked counter. Only the identified services will be rendered through the Fast track counters. The services available through the FAT TRACK counter shall be written on the signboard mentioned above. 49

Defective applications shall not be accepted through the counter. The documents required for the services / procedures shall also be exhibited on a notice board near to the counter and requisite forms will be made available at the counter. (vii) It shall be ensured that at least one of the officers authorized to authenticate documents (RTO/JRTO/MVI) is present in the office during working hours. (viii) In Sub Regional Transport Offices, the FAST TRACK Counter will function only during afternoon hours from 2 PM to 5 PM. In Regional Transport Offices, the counters will be functioning during office hours from 10 AM to 5 PM. (ix) The Collection though FAST TRACK Counter need be remitted to the treasury only on the next working day. Earlier Circulars on this is modified to the above exlent. (x) FAST TRACK Services will be rendered only if the holder of the license / registered owner is present personality. (xi) All transactions of each individual user including submission of applications, remittance of payments of Fees, and Cess and so on will be done at the counter. (xii) All applicant will be encouraged to file the application online and arrive at the counter with a printout. Applicants may be advised to utilize the services of AKSHAYA centers for filing applications. (xiii) The applications shall be accepted and the record shall be delivered to the applicant by hand in respect of FAST TRACK in relaxation of instruction already issued in this regard. (xiv) Where photographs are required, scanner or web camera (to be supplied) will be utilized based on applicants choice. (xv) Services of PRO in RT Offices can be availed by the applicants to pre check the documents before standing in the queue. 4. Following procedure shall be followed for rendering the services. (i) Applications complete in all respects with fee shall be scrutinized and verified and registered inward and receipts shall be issued at the counter by the counter clerks. (ii) Applications shall be forwarded to the issue level officer through the system from the counter. The application file will also be sent tot the issue level officer. (iii) After issue, the issue level officers make a noting in the file issued. In printing section the document is printed immediately with the facsimile of the issue level officer which is then sent to Dispatch section. (iv) The Dispatch section shall hand over the documents to the applicant based on the priority number of receipt and make entries in the dispatch module. 5. The service shall be delivered within 30 minutes after the receipt of the application. 6. All are requested to follow the instructions scrupulously so as to deliver better service to the public. The system will be introduced with effect from 20.06.2010. 7. Receipt of this circular shall be acknowledged. S/d Transport Commissioner Approved for Issue

(v) (vi)

Senior Superintendent To :- All DTICs, All RTOs, All JRTOs Copy to : CA to Secretary STA / Sr. Administrative Officer / Sr. Finance Officer / Accounts Officer / Assistant Secretary STA / Senior Superintends / Nodal Officer Smart Support Group / Sparer & Stock file.

50

Circular No. 11/2009

B1/9750TC/09 Office of the Transport Commissioner, Thiruvananthapuram, Dated : 20.11.2009

: Motor Vehicles Department Taxation Exemption from payment of tax on vehicles used by physically handicapped persons validity of tax license instruction issued reg :Reg : (i) G.O. (MS) No. 16/96/Tran. Dated 31.03.1998, Published in SRO No. 301/98 (ii) G.O. (MS) No. 1/06 Tran. Dated 02.01.2006 Published in SRO No. 46/2006 (iii) Government letter no 628/B3/2009/Tran dated 08.10.2009 As per the Government Orders vide the reference Ist and 2nd cited, permanent tax exemption is granted to vehicles owned by physically handicapped person themselves or by others for the transport of such persons. The person availing exemption shall also obtain free tax license from the concerned RTO / JRTO. But at present there is no provision in the KMVT act 1976, specifying the validity of free tax token to be issued. Government vide the letter 3rd, cited have instructed to fix the validity of free tax token issued to physically handicapped persons for a period of 15 years. It is therefore ordered that free tax license with a validity of 15 years or until the expiry of registration, shall be issued to vehicles which are permanently exempted from payment of tax as per SRO 301/98 and SRO 46/2006.

Sub

Sd/ Transport Commissioner To Copy to : : All Deputy Transport Commissioners, All Regional Transport Officers & All joint Regional Transport Officers. CA to TC, CA to secretary STA, Sr. A.O., Sr. F.O., Sr. L.O, Accounts Officer, ATC, Asst. Secretary STA, Section Superintendents and SSG Cell (for making necessary changes in Smart Move)

Approved for issue Senior DTC (Taxation)

51

GOVERNMENT OF KERALA
Public Works and Transport (M) Department NOTIFICATION SPEED LIMIT No. 38/96/PW&T Dated, Thiruvananthapuram, 3rd February, 1996 S.R.O. No. 196/96 - WEREAS, the Government of Kerala are satisfied that it is necessary to restrict the speed of certain motor vehicles in the interest of public safety and convenience. Now. THEREFORE, in exercise of the powers conferrel by sub-section (2) of section 112 of the Motor Vehicle Act, 1988 (Central Act 59 of 1988), and in accordance with the Government of India Notification No. S.O. No. 425(E) dated the 9th June, 1989, published in the Gazette of India Extra-ordinary Part - II, section 3(ii) dated the 9th June, 1989, the Government of Kerala hereby fix the speed specified in column (3) of the table below as the maximum speed in the area and roads specified therein respect of the Motor Vehicles spcified in the corresponding entry in column (2) thereof:

TABLE
(1) SI. No. (2) Class of vehicle (3) Maximum speed per hour in Kilometer Near Edu- Ghat In the cities of cational In- roads T h i r u v a n a n thapuram Kochi stitutions and Kozhi-kode Municipal Towns 3 1 2 25 25 25 25 25 15 15 15 15 40 40 30 40 40 35 35 25 25 40 40 30 40 40 35 35 35 35

All other Places

4 70 50 40 60 60 60 60 50 50

1. If all the wheels of the vehicle are fitted with pneumatic tyres and the vehicle is not drawing a trailor: (a) Motor car (b) Motor Cycle (c) Autorikshaw (d) Light motor vehicle other than a transport vehicle (e) Light motor vehicle II and a transport vehicle (f) Medium or Heavy passenger Motor vehicle (g) Medium or heavy goods vehicle 2. If the vehicle is an articulated vehicle, all the wheels are fitted with pneumatic tyres: (a) Heavy goods vehicle (b) Heavy passenger vehicle 3. If the vehicle is drawing not more than one trailor, or in the case of artillery equipment, not more them two trailors and all the wheels of that vehicle and the trailor are fitted with pneumatic tyres: (a) Light motor vehicle drawing two-wheeled trailor having a gross vehicle weight not exceeding 800 kilograms (b) Light motor vehicle drawing trailor having more than two wheels and having gross vehicle weight exceeding 800 Kilograms (c) Medium goods vehicle (d) Medium passenger vehicle (e) Heavy goods vehicle (f) Heavy passenger vehicle (g) Heavy goods vehicle used by fire brigade (h) Heavy passenger vehicle used by the fire brigade 4. Any other class of vehicle not covered by entries 1,2 or 3

15 15 15 15 15 15 15 15 15

25 25 25 25 25 25 25 25 25

40 40 35 35 35 35 35 35 25

60 50 50 50 40 40 50 50 30

By order of the Governor, R.P.Simon Commissioner and Secretary to Government. (Transport) 52

GOVERNMENT OF KERALA (HANDICAPED PASS)

No. 5019/B1/2001/Tran. Transport (B) Department, Thiruvananthapuram, Date: 12.3.2003 From The Secretary to Government To The Transport Commissioner, Thiruvananthapuram. The Managing Director, KSRTC. Sir, Sub:-Renewal of Identity cards - Insistance of Medical Certificate- reg. Ref:- 1. Representation from Kerala Vikalanga Samyukta Samiti dated 14.12.2000. 2. Letter No. C3-7196/TC/2001 dated 6.7.2001 from the Transport Commissioner, Thiruvananthapuram. 3. Lr. No. LR9-074245/91 dated 13.1.2003 from the Managing Director, KSRTC, Thiruvananthapuram. With reference to the representation of the Kerala Vikalanga Samyukta Samiti, I am to inform you that in the case of permanently disabled persons, there is no need to insist for a new medical certificate at the time of renewal and they may be permitted on the basis of the Original Medical Certificate issued at the time of claiming concession. The above direction may strictly be complied with. Yours faithfully,

ANIAMMA PHILIP, Deputy Secretary, For Secretary to Government.

GOVERNMET OF KERALA
Abstract Transport Department - Issue of Life time free passes to totally blind persons in KSRTC and Private Stage Carriages Sanctioned - Orders issued. TRANSPORT (B) DEPARTMENT G.O.(MS) No. 24/2003/Tran. Dated: Thiruvananthapuram 7.5.2003 Read:- 1 Letter No. GL1-3517/02/RTC dated 16.1.2003 from the Managing Director, KSRTC. 2. D.O. letter No. C2-46951/TC/02 dated 5.4.2003 from the Transport Commissione, Thiruvananthapura. ORDER Government are pleased to accord sanction to issue Life time free Passes to totally (100%) blind persons on the basis of the original Medical Cartificate produced by them at the first time for availing the travel concession, in State owned KSRTC buses and Private Stage Carriages. Transport Commissioner and the Managing Director, KSRTC will take further necessary action in the matter. By Order of the Governor, G. RAJASEKHARAN, Secretary to Government. 53

To Secretary, State Transport Authority, Thiruvananthapuram. Transport Commissioner, Thiruvananthapuram etc. Forwarded/By Order, Sd/Section Officer Endt. No. C2-64951/TC/2002 dt. 3.6.2003. Copy forwarded to all DTCs, RTOs and Jt.RTOs. for necessary action. Copy to: Sr. DTC & Secy. STA, Sr. DTC (Tax), LO, FO, AO & SAO. Sd/Sr. Dy. Transport Commissioner (Tax) For Transport Commissioner.

GOVERNMENT OF KERALA
Transport (B) Department

NOTIFICATION
G.O.(P) No. 11/2010/Tran. Dated. Thiruvananthapuram 15th Feburary 2010 S.R.O. No. /2009. In exercise of the powers conferred by sections 65 and 96 of the Motor Vehicles Act, 1988 (Central Act 59 of 1988) the Government of Kerala hereby make the following rules further to amend the Kerala Motor Vehicles Rules, 1989, the same having been previously published as Notification No. 10718/B2/08 Tran. dated the 14th October 2009, in the Kerala Gezette Extraordinary No. 1910 dated the 16th October, 2009, as required by sub section (I) of section 212 of the said Act, namely:-

RULES
1. (2) 2. Short title and Commencement (1) These Rules many be called the Kerala Motor Vehicles (Amendment) Rules 2010. They shall come into force at once. Amendment of the Rules In the Kerala Motor Vehicles Rules1989 for rules 260 A the following rule shall be substituted, namely:260 A. Special provisions applicable to a stage carriage permitted to be operated as certain classes of services A stage carriage older than five years from the date of its registration shall not be permitted to be operated as a Fast Passenger service. Super Fast service, Luxury Service, a Super Deluxe Service or a Super Express service By order of the Governor W.R.REDDY Secretary to Government Explanatory Note (This does not form of the notification, but is intended to indicate its general purport) The Chairman & Managing Director, KSRTC has requested the Government to enhance the age limit of Fast Passenger service, Super Fast service,. Luxury Service, Super Deluxe Service Super Express service to 5 years in view of the superior quality of the buses and to make use of such vehicles cost effective. The Government have decided to make necessary amendments in the Kerala Motor Vehicles Rules 1989, for the purpose. The notification is intended to achieve the above object. 54

ENHANCING COMPOUNDING FEE FOR VARIOUS OFFENCES GOVERNMENT OF KERALA

Transport (B) Department NOTIFICATION G.O.(P) 14/2010/Tran. Dated, Thiruvananthapuram 2nd march 2010 SRO No. /2010. In exercise of the powers conferred by sub Section (1) of section 200 of the Motor Vehicles Act, 1988 (Central Act 59 of 1988) and in supersession of the notification No.G.O.(P) No. 9/2002, dated 20th March 2002 published as SRO No. 197/2002 in the Kerala Gazette Extra ordinary No. 303 dated 22nd March 2002, the Gevernment of Kerala hereby authorize all officers of and above the rank of Assistant Motor Vehicles Inspectors of Motor Vehicles Department and all officers of and above the rank of Sub Inspectors of the traffic branch of the Police Department and where there is no traffic branch, all officers of local police of the area of and above the rank of Circle Inspector of Police to compound the offences punishable under various provisions of the said Act specified in column (2) of the schedule below for the amounts specified in column (3) thereof.

Schedule
Si.No. 1 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. Penal provision 2 S 177 S 178 (1) S 178 (2) S 178 (3) (a) S 178 (3) (b) S 179 (1) S 179 (2) S 180 S 181 S 182(1) S 182 (2) S 183 (1) S 183 (2) S 184 S 186 S 189 S 190 (2) S 191 S 192 (1) Amount 3 Rs.100 Rs. 500 Rs. 500 Rs. 50 Rs. 200 Rs. 500 Rs. 500 Rs. 1000 Rs. 500 Rs. 500 Rs. 100 Rs. 400 Rs. 300 Rs. 1000 Rs. 200 Rs. 500 Rs. 1000 Rs. 500 (a) Rs. 2000 in the case of No Transport vehicle (b) Transport vehicles(i) Two and three wheeler vehicles Rs. 2000 (ii) Light Motor Vehicles Rs. 3000 (iii) Medium Motor Vehicles Rs. 4000 (iv) Heavy Motor Vehicles Rs. 5000 Rs. 2000 + Rs. 1000 for every additional 1000 Kgs together with the liability to pay charge for off loading the excess load. Rs. 1000 Rs. 100 55

20. 21. 22.

S 194 S 196 S 198

This notification shall come in to force on and from the Ist April 2010

By order of the Governor W.R. REDDY Secretary to Government

Explanatory Note
(This does not form part of the notification, but is intended to indicate its general purport) As per the notification published as S.R.O.Number 157/2002 in the Kerala Gazette Extraordinary No. 303 dated 22nd march 2002, certain amount of compounding fee was prescribed for the various offences. Now in view of the increasing number of traffic violations and road accidents, Government have decided to increase the compounding fee. The notification is intended to achieve the above object.

GOVERNMENT OF KERALA
Transport (B) Department NOTIFICATION G.O.(P) No. 59/2010/Tran Dated, Thiruvananthapuram 3rd August, 2010 S.R.O. No. /2010 In exercise of the powers conferred by clause (vii) of sub section (2) of section 96 of the Motor Vehicles Act, 1988 (Central Act 59 of 1988), the Government of Kerala hereby make the following rules further to amend the Kerala Motor Vehicles Rules, 1989, the same having been previously published as per Notification No. 7227/B2/05/Tran. Dated the 18th May, 2010 in the Kerala Gazette Extraordinary No. 1196 dated the 24th May, 2010, as required by sub-section (1) of section 212 of the said Act, namely:RULES Short title and commencement (1) Theses Rules may be called the Kerala Motor Vehicles (Amendment) Rules, 2010. They shall come into force on and from the first day of October 2010. Amendment of the Rules In the Kerala Motor Vehicles Rules, 1989 in rule 164, for items (d) and (e) and the entries against them the following items and entries shall, respectively be, substituted, namely:Stage Carriage Rs. 5000 Temporary Permit under clauses (a) and (b) of sub section (1) of section 87 of the Act. 250 Temporary Permit under clause (c) of sub section (1) of section 87 of the Act 500 Special permit under sub section (8) of section 88 of the Act. for Stage Carriage 500 for other types of Public Service Vehicles 250

1. (2) 2. (d) (i) (ii) (e) (i) (ii)

By order of the Governor, V.P. Joy, Secretary to Government 56

Government of Karnataka (Transport Department)

To The Secretary Regional Transport Authority. No. CT. STA. GC/CS/Supdt./2001-02 Bangolore, Dated : 30-03-2002

Sir,

Sub :

Motor vehicles - Goods Carriage - issue of short term licence and temporary permits to ply in the State of Karnataka enhancement of tax with effect from 1-4-2002 intimation - Reg.

Ref:

1. The Karnataka Motor Vehicles Taxation (Amendment) Bill 2002. 2. This office letter No. STA/GC/CS/Supdt/89-90 dated 24-7-1989, 21-12-1992 and 16-04-1993.

The Government of Karnataka have partially amended the Karnataka Motor Vehicles Taxation Act 1957. According to this the rate of tax to be collected from the permit holders of the goods carriage plying on temporary permits in the State of Karnataka are also partially revised with effect from 01-042002. The details of the tax leviable in respect of the goods carriages for periods not exceeding 7 days at a time and not exceeding 31 days are enclosed to this letter. Further, the Government of Karnataka have introduced a new sub item 3(A) and tax has to be assessed accordingly in respect of Multi axled goods vehicles other than articulated vehicles having weight exceeding 13,500 kgs, the detailes are enclosed. You are therefore requested to collect the temporary permit tax strictly in accordance with the taxation schedule enclosed to this letter.

Yours faithfully,

Secretary, Karnataka State Transport Authority, Bangalore.

57

SI. No. 1

Slab of registered Laden Weight

For periods not exceeding 7 days at a time 3

For periods exceeding 7 days at a time 4

GOODS CARRIAGES IN WEIGHT LADEN 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 58 Not exceeding 3000 Kgs.
Exceeding 3000 Kgs but not exceeding Exceeding 5500 Kgs but not exceeding

100 5500 Kgs. 200 12000 Kgs. 300 -do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do15000 Kgs. 15250 Kgs 15500 Kgs. 15750 Kgs 16000 Kgs 16250 Kgs 16500 Kgs 16750 Kgs 17000 Kgs 17250 Kgs 17500 Kgs 17750 Kgs 18000 Kgs 18250 Kgs 18500 Kgs 18750 Kgs 19000 Kgs 19250 Kgs 19500 Kgs 19750 Kgs 20000 Kgs 20250Kgs 20500 Kgs 20750 Kgs 21000 Kgs 21500 Kgs 21750 Kgs 21250 Kgs 22000 Kgs 600 900 450 535 610 685 760 835 910 985 1060 1135 1210 1285 1360 1435 1510 1585 1660 1735 1810 1885 1960 2035 2110 2185 2260 2335 2410 2485 2560

300

-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-do-doExceeding

12000 Kgs. 15001 Kgs 15251 Kgs 15501 Kgs 15751 Kgs. 16001 Kgs 16251 Kgs 16501 Kgs 16751 Kgs 17001 Kgs 17251 Kgs 17501 Kgs 17751 Kgs 18001 Kgs 18251 Kgs 18501 Kgs 18751 Kgs 19001 Kgs 19251 Kgs 19501 Kgs 19751 Kgs 20001 Kgs 20251 Kgs 20501 Kgs 20751 Kgs 21251 Kgs 21501 Kgs 21001 Kgs 21751 Kgs

1400 1540 1700 1860 2020 2180 2340 2500 2660 2820 2980 3140 3300 3460 3620 3780 3940 4100 4260 4420 4580 4740 4900 5060 5220 5380 5540 5700 5860

but not exceeding

-do-

33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44.

-do-do-do-do-do-do-do-do-do-do-do-do-

22001 Kgs 22251 Kgs 22501 Kgs 22751 Kgs 23001 Kgs 23251 Kgs 23501 Kgs 23751 Kgs 24001 Kgs 24251 Kgs 24501 Kgs 24751 Kgs

-do-do-do-do-do-do-do-do-do-do-do-do-

22250 Kgs 22500 Kgs 22750 Kgs 23000 Kgs 23250 Kgs 23500 Kgs 23750 Kgs 24000 Kgs 24250 Kgs 24500 Kgs 24750 Kgs 25000 Kgs 2710 2785 2860 2935 3010 3085 3160 3235 3310 3385 3460 +75

6020 6180 6340 6500 6660 6820 6980 7140 7300 7460 7620 7780 +160

for every 250Kgs or part thereof in excees of 25000 Kgs.

(2) Additional tax payable in respect of goods vehicles specified in paragraph (1) used for drawing trailer for each trailer in the weight laden for every 1000 Kgs. or part thereof Rs. 25/(3) Provided that two or more goods vehicles shall not be chargable under this item in respect of the same trailer. 3A. Multi axled goods vehicles other than Articulated vehicle for which tax levied under item No. 10 having weight laden exceeding 15000 Kgs. for every 250Kgs. or part thereof in excess of 15000 Kgs. 360 Plus 25/for every 250 Kgs. thereof in excess of 15000 Kgs.

Rs. 75/-

950 Plus 75/for every 250 Kgs. thereof in excess of 15000 Kgs.

Asst. Secretary, K.S.T.A. Bangalore

Yours faithfully Sd/(T. Shambhatt) Jt. Commissioner for Trasport & Secretary, K.S.T.A., Bangalore.

59

GOVT OF TAMILNADU, TRANSPORT DEPARTMENT

Sub:- Issue of short term licence and temparary permits to ply the state of Tamilnadu tax wef 1-12-2001 Sl No. 1 2 3 4 5 6 7` 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Registered Laden weight in Kgs. Up to 3000 Kgs. 3001 to 5500 5501 to 9000 9001 to 12000 12001 to 13000 13001 to 15000 15001 to 15250 15251to 15500 15501 to 15750 15751 to 16000 16001 to 16250 16251 to 16500 16501 to 16750 16751 to 17000 17001 to 17250 17251 to 17500 17501 to 17750 17751 to 18000 18001 to 18250 18251 to 18500 18501 to 18750 18751 to 19000 19001 to 19250 19251 to 19500 19501 to 19750 19751 to 20000 20001 to 20250 20251 to 20500 20501 to 20750 20751 to 21000 21001 to 21250 21251 to 21500 21501 to 21750 21751 to 22000 22001 to 22250 22251 to 22500 22501 to 22750 22751 to 23000 23001 to 23250 23251 to 23500 23501 to 23750 23751 to 24000 24001 to 24250 24251 to 24500 24501 to 24750 24751 to 25000 tax for 7 Days 60 95 150 190 210 250 258 266 274 282 290 298 300 314 322 330 338 346 354 362 370 378 386 394 402 410 418 426 434 442 450 458 466 474 482 490 498 506 514 522 530 538 546 554 562 570 Tax for 30 Days 200 317 500 633 700 833 858 883 908 933 958 983 1008 1033 1058 1083 1108 1133 1158 1183 1208 1233 1258 1283 1308 1333 1358 1383 1408 1433 1458 1483 1508 1533 1558 1583 1608 1633 1658 1683 1708 1733 1758 1783 1808 1833

If the G V W exceeds 25000 kg the additional tax payable may be worked out as: (i) Rs. 8/- for every 250 kgs. for 7 days (ii) Rs. 25/- for every 250 kgs. for 30 days Secretary STA, Chennai - 5

60

]{X-p-dnv
tI{-km-cns ]pXnb \mj-W s]anv k{m-Zmbw 15.06.2010 apX kwm-\v \S-n-em-n. Bb-Xns ASn-m-\n 15000/- cq] tI{-km-dns {]tXyI Au-n-tev {]tXyI Nem D]-tbm-Knv ASv Nem lmP-cm-p-IbmWv thn-bn-cp-Xv. 15.09.2010 apX {]kvXpX kwhn-[m\w ]q-ambpw Iyq- kwhn-[m-\ntev amdp-Ibm-Wv. ]pXnb kwhn-[m-\a\p-kcnv s]anv At]-bp-ambn _-s B^o-kn Fp hyn kan- p tcJ-I ]cn-tim-[nv t_m[y-s--Xn\p tijw _-s AtXm-dnn (do-Pn-b-W {Smkvt]mv Hm^o-k) 1000/- cq] HmX-ssd-tk-j ^o C\-n tiJ-cn-p-Ibpw AXn-\p-tijw s]anv kw_-amb hnh-c ]pXnb \mj-W s]anv sh_v t]m-en-tebvv ^oUv sNp-Ibpw 15000/- cq] AS-bvp--Xn\v \ntiw \Ip-Ibpw sNp-p. At]-I \mj-W s]anv t]m apJm-n-camWv XpI AS-bvt-Xv. (https:vahan.nic.in/npermit) cq]bmtbm Cs\v _mnwKv hgntbm Sn ^okv HSp-m-hp-Xm-Wv. Bb-Xn-\m {]kvXpX t]m-en-tebvv temKv C sNbvXv ]Ww AS-p-Xn-\p coXn Xnc-s-Sp-t-Xm-Wv. Cs\v _mnw-Kn-eqsS ]W-aSbvp-hv AtmXs - ]Ww AS-Xns hnhcw s]anv \Ip A[n-Im-cnv e`npw F-Xn-\m Atm Xs s]anv e`n-p-Ibpw sNp-p. Fm cq]-bm-bnv AS-bvp coXn-bmWv Xnc-s-Sp-p-sX-n At]-Is hnh-c \mj-W sh_vt]m hgn ]qcn-n sNem Iyq-dn \np Xs e`n-p-Xm-Wv. Sn sNem D]-tbm-Knv tv _mv Hm^v CUy-bpsS GsX-nepw {_mn \nt-]nv ckoXv hmt-Xm-Wv. ]Ww AS-Xns hnh-c Iyq- hgn-Xs s]anv \Ip A[n-Im-cnv ASp Znhkw e`n-p-Xm-Wv. C{]-Imcw sh_v t]m hgn ^okv AS hnhcw e`n-m am{Xsa s]anv e`n-p-Ibpq-sh-Xn-\m ]Ww ASv cv Znh-kn-\p-tijw am{Xta s]anv e`n-p-Ibp-q. C\n-ta apI-fn hnh-cn {]Imcw am{Xta \mj-W s]anv e`n-p-Ibp-q. kz-ambn Cs\v kuI-cy-an-m-hv GsX-nepw Cs\v Is^ As-n Ab tI{- hgn, \mj-W sh_v t]m-epambn _-s-Sm-hp-Xm-Wv. {Smkvt]mv Io-jW
Transport Commissioner ate, Kerala Trans Towers, Thiruvanathapura Date : 03.08.2010 From The Transport Commissioner, Thiruvanathapuram Sir Motor Vehicles Department issuing of fitness certificate instructions issued reg 1. Government Letter No. 5171/C3/08 Iran dated 28-05-2010. 2. Various circulars and directions issued by the Transport Commission in connection with issuing of fitness certificate. Your attention is invited to the above reference. Vide reference 1st cited, Government have requested to issue necessary instructions to the motor vehicle officials to ensure thorough checking before issuing fitness certificates, based on the report vide circular No. E10 (SC 12/07/MPM) 8463/2007 dated 02-01-08 from the Director, Vigilance and Anti-corruption Bureau, Thriuvanathapuram. While inspecting the vehicle for issuing certificate of fitness it has to be ensures that each and every part of the vehicle is thoroughly checked. It may be noted that effective and detailed checking of each and every part of the vehicles will help to ensure the safety of the public. It is once agin reiterated that those vehicles which are in fit condition shall only be issued certificate of fitness. It is also reminded that if an accident is found happened due to the mechanical defect of a certified vehicle, severe disciplinary action will be initiated against the officers who had issued the certificate. Hence you are directed to comply the directions issued vide reference 2nd cited while issuing certificate of fitness. Yours faithfully Sd/Senior DTC (Taxation) For Transport Commissioner Approved for issue, Senior Superintendent Sk. 61 Sub: Ref: -

C1/17604/TC/08

Transport commissionerate, kerala Trans Towers, Thiruvanathapuram Dated : 24-06-2010

From To

The Transport Commissioner, Thiruvananthapuram All Deputy Transport Commissioners All Regional Transport Officers All Joint Regional Transport Officers

Sir, Motor Vehicles Department-Procedure for approval of retro fitment/Adaptation kit for two wheeled vehicle for physically challenged persons-reg Ref 1: Letter No: RT-11012/12/01-MVL dated 11-08-08 of Government of India 2: This office letter of even number dated 25-10-08 Your attention is invited to the above references. Vide reference 1st cited. Central Govemment had issued resolution in the light of representation received from several persons with disability regarding the non-availability of invalid carriages in the market as well the policy of banning alteration in motor vehicles under Section 52 of the motor vehicles Act. The above said resolution deals with the procedure to be adopted for the approval of retrofitment/ adaptation kit for two wheeled vehicle for physically chalenged persons. The same had been forwarded to you vide reference second cited. But it has come to be known that certain doubts are still in existence regarding the procedure to be adopted for the approval of retro fitment/ adaptation kit for the approval of retrofitment / adaptation kit for two wheeled vehicles. Hence the following guidelines are issued for the strict compliance. (I) Retrofitted vehicles should not be categorized as invalid Carrige as these vehicles will not be meeting the definition of Invalid Carriage given under Section 2(18) of the Motor Vehicles Act. (II) Even after adding the side car on the left side of the scooter the seating capacity will remain same and the side car should not be utilized for carrying luggage (III) Such permission may be given to the person with disability if he is the owner of the altered vehicle. (IV) Such Permission should not be considered if prototyped vehicles is available in the market (V) Permission for alteration should be valid if the person with disability is driving the vehicle. (VI) It will be the personal responsibility of the person with disability to keep the vehicle in fit condition / drive it carefully so that there may not be any safety hazard (VII) Permission will be subjected to obtaining a medical fitness certificate from the competent medical authority to drive the vehicle (VIII) Person with disability had to give the driving test and obtain necessary permission from the Licensing Authority to drive the altered vehicle Ability of the person with disability should be considered while deciding his ability to drive a vehicle with prescribed modification. A person with loco motor disability is required to have the modification in the specified vehicle as prescribed by a specialist Doctor in physical medicine and Rehabilitation (PMR) Orthopedic Surgeon. a) Driving License issued to the person with disability to drive the altered vehicle shall be issued after the process of making entry in the certificate of registration regarding alteration of the vehicles is completed (IX) Necessary entry in the certificate of registration about the alteration will be made by the registering authority concerned (X) Permission will stand withdrawn once the vehicle is sold some other party (XI) Valid certificate of retro fitment kit from authorized Test Agendly will be produced (XII) Valid certificate of authorized workshop for the fitment of approved retro fitment kit will be produced (XIII) Above alteration should be permitted only in the non transport vehicle Sub :

Procedure to be followed by the officers concerned regarding alteration of the vehicle.

1. 62 For considering the application for alteration regarding fitment of retro fitment / adaptation kit the applicant shall produce the following documents

a) b) c) d) e) f)

g)

h)

i) j) II

III i)

ii) iii) iv) v) vi) a)

b)

(vii)

Receipt of fee for alteration as prescribed in rule 81 of central Motor vehicles Rules Application in white paper (Court fee stamp worth Rs.5/-shall be affixed ) addressed to the Registering Authority / additional Registering Authority concerned Original certificate of registration of the vehicle in which alterations is to be made Original and valid insurance certificate and PUCC of the vehicle to be altered No Objection Certificate from the financier if the vehicle to be altered is hypothecated. Copy of the medical certificate which asserts that the applicant is physically handicapped issued at the District level by a duly constituted board comprising of Chief Medical Officer as Chairman, one Medicine Specialist and one subject matter specialist (PMR/Orthopedic surgeon) as member in District Hospital by a Medical college where the board will consist of Medical Superintendent or his authorized representative as chairman and two subject matter specialists (PMR/Orthopedic). Nature of limb disability and whether it is partial or full shall be mentioned in the medical Certificate. The copy of the certificate shall be duly attested by an officer not below the rank of a gazetted officer. Copy of Mator Driving License or Leaners License which authorize the applicant to drive the altered vehicle. The document produced by the applicant in this regard shall be duly attested by an official not below the rank of a gazetted officer A self attested affidavit affirming that the altered vehicle shall be used by the applicant and that it will be the responsibility of the applicant to keep the vehicle in fit condition and drive it carefully so that there may not be any safety hazard Valid certificate of retro fitment kit from authorized Test Agency specified in Rule 126 of central motor vehicle rules Valid certificate of authorized workshop for the fitment of approved retro fitment kit The person with disability can submit the application along with documents mentioned above at Regional Transport Office or Sub Regional Transport office concerned within 15 days of the date of purchase of the Retro fitment/Adaptation kit. The vehicle in which alteration is to be made shall be inspected by the officer concerned on the very date of receipt of application its self on the basis of points mentioned below While altering the vehicle by the way of fitment of a sidecar on the left side of the vehicle /fitment of additional two wheels at the rear on both sides, it shall be ensured that minimum changes are made on the basic structure of the vehicle. In the case of fitment of additional two wheels at the rear on both side it shall be ensured that the additionally fitted wheels shall have preferably the same size and specification of the original rear wheel In case the original vehicle has any foot controls (such as accelerator brake, clutch or gear shift), such controls shall be adapted for operation by hand. The vehicle shall have device to intentionally lock the wheels in order to prevent rolling of vehicle (in situation like alighting the vehicle stopping the vehicle on the gradient, etc) The vehicle shall have either hands start or electric starting mechanism Clamping arrangements shall be provide for carrying persons aids / crutches etc. The vehicle model fitted with retro fitment /adaptation kit shall be tested for Functional Brake Test Vehicle shall be driven on a normal city road at 50 kmph speed (as indicated on speedometer) Both brakes (Front and rear) shall be applied together and the stopping behavior of the vehicle shall be checked. During this test, the vehicle shall not show any instability or unsafe condition Functional Grade ability Test The vehicle shall be driven on the gradient such as city fly over. While negotiating the gradient, brakes shall be applied. The vehicle shall not skid and roll back. One release of brake, the vehicle shall be able to easily climb the gradient The altered vehicle shall be affixed with Retro-reflective tape. Red in colour and having minimum width of 20 mm running across the width on the rear side of the sidecar or on the additional wheels (as the case may be) to indicate the presence of additional fitment and the width of vehicle from the rear as shown in annexure 1 63

(viii)

(ix)

VI

(a) (b) (c)

V .

VI.

Retro reflective tape, white in clour and having minimum width of 20 mm shall be affixed running across the width on the front side of the sidecar or on the additional wheels (as the case may be) to indicate the presence of additional fitment and the width of vehicle from the front as shown in annexure 1 [A] It has to be ensured that the vehicle is carriying the symbol shown in Annexure 1 (B) in the front and at rear, indicating that the vehicles is meant for driving by a physically challenged person. The symbol shall be made up of retro-reflective (tape) Permission will stand withdrawn once the vehicle is sold to some other party. if the altered vehicle is transferred to other persons, the registering Authority/Additional Regitering Authority, in whose jurisdiction the transfer of ownership is made, may note the following points for complaince. The fee for alternation along with fee for transfer of ownership shall be collected. The transfer of ownership shall be effected after the entry of alteration in certificate of registration is made The fact of transfer of ownership and alteration shall be intimated the Original Registering Authority (In the cases in which Original Registering Authority and the Registering Authority in which transfer of ownership and alternation had taken place are different) The copies of documents mentioned in I (a-j) and the copy of inspection report submitted by the officer concerned duly attested by the Registering Authority / Additional Registering Authority, shall be fonwarded to this office for obtaining sanction from the Government and the applicant shall be intimated the same. Necessary alternation shall be entered by the Registering Authority / Additional Registering Authority concerned in certificate of registration only after obtaining intimation either from this office or the Government. While entering the alteration in certificate of registration the following facts shall be entered. (a) Kit identificaion / model no (b) Name of the Manufacturer

Type Approval of the retro fitment/adaptation kit by authorized test agencies

1. Kit manufacturers shall submit the already type approved vehicle model fitted with retro fitment / adaptation kit along with technical information as per details given in Annexure 2 2. The retro fitment / adaptation kits on vehicles are to be type approved for each variant and model of each make of vehicles, by the authorized (by manufacturers or Suppliers ) agencies like ARAI/VRDE, appointed by Government of India in compliance of Rule 126 of central Motor Vehicles Rules 1989 3. The type approval certificate will be forwarded to all the Registering Authorities from the Transport Commissionerate on receipt of the same from the Manufacturers / Suppliers 4. The kit manufacturer shall identify the workshops, which shall carry out the fitment on his behalf 5. Owners of authorized (by manufactures or suppliers) Retro fitment centers shall apply in plain paper affixing Court fee stamp for Rs.5/-for approval, to the Regional Transport Officer under whose jurisdiction the Retro fitment center is situated along with the authorization Certificate of the Manufacturer/Supplier 6. On receipt of the application, the Regional Transport officer shall conduct an inspection of the premises of the Retro fitment Centre and shall give approval on the basis of Competence Availability of necessary equipments Experience in the relevant field Trained manpower, etc. Type of physical disabilities that can be considered for use Following criteria for grant of Driving License should be followed Nature of limb disability Recommendation Remarks Left lower limb (partial or full) Can be considered Right lower limb (partial or full) Can be considered Both lower limb ( partial or full) Can be considered Left/Right upper limbs (partial or full) Can be considered Both upper limb (partial) Can be considered under Normal operation by hands is very special circumstances critical. Such situations may be considered under special circumstances 64

Combination of one lower limb and upper limp

Can be considered under special circumstance

Medical Certificate for the purpose of DL would be given at the District level by a dutyConstituted board comprising of CMO as chairman, one medicine specialist and subjectmatter specialist (PMR/Orthopedics surgeon) as member in District hospitals or by a medical college, where the board will consist of Medical Superintendent or his authorized representative as chairman and two subject matter specialists (PMR/Orthopedics surgeon)as members.

Yours Faithfully Sd/ Senior DTc (Taxation) For Transport Commissioner Approved for issue

Senior Superintendent

Annexure 2
THE GAZATE OF INDIA EXTRAORDINARY PART 1 ANNEXURE A TECHICAL INFRMATION TO BE SUBMITTED BY THE RETRO FITMNT KT MANUFACTRER Retro filment kit Manufactures name and address Tel No Fax No E mail address Contact person Website address if any 2. 3. Vehicle Model selected for reto fitment Authenticated drawings, in duplicate with following detail a) Kit identification / model No b) List of kit components. c) Details of individual component and assembly of kit on the vehicle. d) Location and fixing details for persons aids / crutches etc. 4) 5) 6) Detailed explanation about safety in case of accidental failure of modified controls / other mehanisms. Instructions / Maintenance manual. Any other relevant information. SAROJ KUMAR DASH.Jt Secy

65

THE GAZETTE OF INDIA : EXTRAORDINARY

MINISTRY OF ROAD TRANSPORT AND HIGHWAYS NOTIFICATION

New Delhi the 21 May 2010 G.S.R. 443 (E) Whereas the draft of the Central Motor Vehicle (Amendment) Rules, 2010 was published in the Gazette of India vide number G.S.R. 267 (E), dated the 30th March, 2010, as required by sub-section (1) of Section 212 of the Motor Vehicle Act, 1988 (59 of 1988) for inviting objections and suggestions from all persons likely to be affected thereby before the expiry of the period of three days from the date on which the gazette copies of the said notification were made available to the public; And whereas, copies of the said Gazette notification were made a available to the public on the 30th March 2010 And whereas, copy of the said notifications was also made available on the website of the Ministry of Road Transport and Highways on the 30th March 2010: And whereas the objections and suggestions received from the public on the said draft rules have been duly considered by the central Government : Now, therefore in exercise of the powers conferred by Section 110 of the said Motor Vehicles Act, 1988 the Central Government hereby makes the following rules further to amend the Central Motor Vehicles Rules, 1989 namely:1. (1) These rules may be called the Central Motor Vehicle (Second Amendment) Rules, 2010 (2) They shall come into force on the date of their publication in the official Gazette 2. In the Central Motor Vehicles Rules 1989 in rule 115, (A) in sub rule (14) (a) in clause F, for the words, brackets, figures and letters Mass Emission Standards (Bharat Stage III) for two and three wheelers manufactured on a and from 1st April 2010 shall be under:- the following shall be substituted namely:(F) (i) the Mass Emission Standards (Bharat StageIII) as specified in sub - clause (iii) shall be applicable in the National Capital Region and the cites of Mumbai, Kolakata, Chennai, Banglore, Hyderabad including Secunderabad, Ahmedadbad, Pune, Surat, Kanpur, Agra, Sholapur and Lucknow in respect of two and three wheeler vehicles manufactur on or after 1st April 2010 (ii) the Mass Emission Standard (Bharat Stage III) as specified in sub-clause (iii) shall be applicable in all the states and the Union Territories accept National Capital Region and the cities of Mumbai Kolkata, Chennai Bangalore, Hyderbad including Secunderabad, Ahmedabad, Pune, Surat, Kanpure, Agra, Sholapure, and Lucknow in respect of two and three wheeler vehicles manufactured on or after 1st October, 2010 (iii) the Mass Emission Standards (Bharat StageIII) for two and three wheelr vehicles shall be as under:(b) for clause (G), the following clause shall be substituted namely: (G) the provisions of this sub-rule in respect of four wheeler vehicles manufactured on and from the 1st October, 2010 shall apply to all the states and the union territories accept National capital Region and the cites of Mumbai, Kolkota, Chennai, Banglore, Hyderabad including Secunderabad, Ahmedabad, Pune, Surat, Kanpur, Agra, Sholapur and lucknow (B) in sub rule (15), after clause (a) the following provisions shall be inserted, namely:Provided that the Mass Emission Standards (Bharat Stage IV) shall be applicable in the cites of sholapur and lucknow in respect of four wheeler vehicles manufactured on or after Ist June, 2010 except the four wheeler transport vehicles plying on inter -state permits or National Permits or all inda tourist permits within the jurisdiction of the saide cites (F.No. RT-11011/11/2009-MVL SAROJ KUMAR DASH Jt.Secy. Note : The principal rules were notified in the Gaette of India vide G.S.R. 590 (E) dated 2nd June 1989 and last amended vide G.S.R. 38 (E) dated 7 the May 2010 66

MOTOR VEHICLES
Designation Transport Commissioner Additional Transport Commissioner Senior Deputy Transport Commissioner & Secretary State Transport Authority Senior Deputy Transport Commissioner (Taxes) Deputy Transport Commissioner Regional Transport Officer/ Assistant Transport Commissioner Joint Regional Transport Officer/ Assistant Secretary State Transport Authority Motor Vehicle Inspector Assistant Motor Vehicle Inspector Posts held by personnel of other Departments Technical Advisor Senior Administrative Officer Senior Finance Officer Senior Law Officer Statistical Officer Existing Scale of pay IAS IPS 23200-31150 20700-26600 16650-23200 12930-20250 11910-19350 10790-18000 7990-12930 AICTE As in PD As in PD As in PD As in PD Revised Scale of pay

42640-58640 40640-57440 36140-49740 24040-38840 21240-37040 20740-36140 16180-29180

As in PD As in PD As in PD As in PD

a) 20% posts will be in the higher grade in th scale of Rs. 16180 - 29180

COMMON CATEGORIES
Designation a b c b Senior Administrative Officer Administrative Officer (HG) Administrative Officer Senior Finance Officer Finance officer (HG) Finance Officer Financial Assistant /Accounts Officer Senior Superintendent and Equated posts like Manager (HG) Senior Superintendent and Equated posts like Manager Existing Scale of pay 20700-26600 16650-23200 12930-20250 20700-26600 16650-23200 12930-20250 12250-19800 11910-19350 10790-18000 Revised Scale of pay 36140-49740 29180-43640 22360-37940 36140-49740 29180-43640 22360-37940 21240-37040 20740-36140 18740-33680
67

g h

Junior Superintendent and Equated posts like Manager Fair Copy Superintendent Head Clerk/Head Accountant and equated posts Upper Division Clerk and equated posts Lower Division Clerk and equated posts Confidential Assistant Sel. Gr. Confidential Assistant Sen. Gr. Typist (Sel. Gr.) Typist ( Sr.Gr) Upper Division Typist Lower Division Typist Driver Sr. Grade Driver Gr I Driver Gr II Attender Gr.I Attender Gr. II

9190-15510 9190-15510 8390-13270 6680-10790 5250-8390 11070-18450 9190-15510 8390-13270 7990-12930 6680-10790 5250-8390 6680-10790 6080-9830 5250-8390 4750-7820 4630 - 7000

16180-29180 16180-29180 14620-25280 13210-22360 9940-16580 19240-34500 16180-29180 14620-25280 13210-22360 9940-16580 11620-20240 10480-18300 9190-15780 8960-14260 8730 - 13540

SPECIALALLOWANCE
Desination Senior Administrative Officer/Senior Finance Officer ,Law Officer/Legal Advisor in the Cadre of Joint/Deputy Secretary to Govt. Administrative Officer/Finance Officer,Law Officer in the Cadre of Under Secretary to Government. * Administrative Officer/Finance Officer/Law Officer/Joint Secretary/Deputy Secretary/Under Secretary working on deputation to Boards, Corporations and other Autonomous Institutions as Administrative Officer/Finance Officer/Law Officer are eligible for the allowance admissible to the Finance Officer/Administrative Officer/Law Officer. Personal Assistant, Personal Assistant (HG) and Confidential Assistant to Chief Secretary Personal Assistant, Personal Assistant (HG) and Confidential Assistant to Additional Chief Secretary, Chairman KPSC, Advocate General, Principal Secretaries, Secretaries to Govt. and Special Secretaries to Govt., Commissioners, Commercial Taxes, Land Revenue, Civil Supplies and Excise, DPI, Director of Agriculture, Principal CCF, Enquiry Commissioner and Spl. Judges, DHS, DME, Transport Commissioner, DGP, Chief Engineer (PWD/Irrigation Admn.), District Collectors and District Judges
68

Rate (Rs) per month 210 170

500

390

Driver attached to the above Officers Peon, Duffedar attached to the above Officers Personal Assistant/Confidential Assistant of Members, KPSC and of Additional Director General of Police ,Personal Assistant (HG) to Members of KPSC Personal Assistant, Personal Assistant (HG) and Confidential Assistant to Additional Secretaries to Govt., Secretary Legislature, Additional Secretary Legislature, Addl. Advocate General, Other Heads of Departments, SPs and Higher Ranked Police Officers of and including the level of Inspector General of Police, DIG(Vig.), Legal Advisor (Vig.), Addl. Legal Advisor (Vig.) and Presiding Officers of other subordinate Courts Peons/Duffedars attached to the above Officers Drivers including Motor Boat Driver, Boat Driver and Syrang, Tractor Driver, Roller Driver and Assistant Driver Drivers in charge of Heavy Duty Vehicles, the unladen weight of which exceeds 12000 Kgs. Senior most Typist working as Fair Copy Superintendent in an office having 4 or 5 Typists Designation Class IV Employee Gr.II a. b. c. e. f. g. h. i. j k. l. m. n. o. p. q. r. Existing Scale of pay 4510-6230

290 240

290

110 80 150 180 80 Revised Scale of pay 8500-13210

1/3rd of the post in Higher Grade on Rs.40640-57440. 1/3rd of the post on HG on Rs.29180-43640 1/3rd of the post on HG on Rs.40640-57440. 50% of the post on HG on Rs.20740-36140. 25% of the post on HG on Rs.20740-36140. 25% of the post of Junior Superintendent will be on HG on Rs.18740-33680. 20% of the post of Fair Copy Superintendent will be on HG on Rs.18740-33680. The Ratio 5:3:2 among Sergeant Gr.II and Gr.I and Sr.Gr. will be on Rs.11620-20240, Rs.13210-22360 and Rs. 13900-24040 respectively. The existing ratio 1:1 between LD Clerk and UD Clerk will continue. The Ratio 1:1:1:1 between CA Gr.II, Gr.I, Sr.Gr. and Sel.Gr. will continue. Typist Sr.Gr. and Typist Sel.Gr. is merged as Typist Sel.Gr on Rs. 14620-25280. Grade ratio modified as 1:1:1. Grade ratio 2:2:1 between Gr.II, Gr.I, Sr.Gr. will continue. 10% of the Sr.Grade Drivers will be on Sel.Gr on Rs.14620-25280. Existing ratio 2:1 between Gr.II and Gr.I will continue. Those who come under UGC Scheme will be given UGC scale. Grade ratio 1:1 between Gr.II and Gr.I will continue. Grade ratio 3:1 between Lift Operator and Lift Operator HG on Rs.9940-16580 The existing ratio 2:1 will continue
69

SERVICE RULES
PROBATION
Probation means period of service rendered by an officer when discharging his duties of a post to which he is appointed for the first time on a regular basis in order to assess his performance and suitability to hold the post (a ) Period of probation : 1) The period of probation for persons appointed by direct recruitment or recruitment by transfer through KPSC shall be two years on duty within a continuous period of three years. 2) The period of probation for persons appointed to selection post in the state services by promotion and appointed there to by tranfer within the department where direct recutment is not one of the methods ofappointment as per the special rules shall fixed as six months on duty within a continuous period of one year. It is applicable in the case of persons appointmented on or after 1.4.2010. to the selection posts only state service either by promotion or by tranfer within the dept. where direct recruitment is not one of the methods of appointment . 3) The period of probation applicable in respect of promotion in the subordinate services shall continue to be one year on duty within a continuous period of two years. 4) The period of probation applicable to appointments by tranfer in state and subordinate services where direct recruitment is one of the methods of appointment as per the special rules and also to appointments by direct recruitment shall continue to be two years on duty within a continuous period of 3 Years. (G.O.(P) No. 42/2010/ P&ARD 20.12.2010) (b Duty : The term duty includes vacation, authorized holidays, casual leave and maternity leave and excludes all other kinds of leave such as Earned Leave, Half Pay Leave, and Commuted Leave etc. (c ) Increment: Where the period of probation is 2 years first increment will be given on the due date while monetary benefit of subsequent increments will be given from the date of successful completion of probation, though the increments will be earned on the due date. In the case of 1 year probation, monetary benefit of increment will fall due from the date of completion of probation. (d) Notional Promotion: Period of notional promotion will not count for probation in that post as only actual duty performed in a post will count for probation [Letter No. 84203/R1/15 Fin. dated 27.04.1976]. (e) Inter dept/dist.transfer: For inter departmental/inter district transfers the period of probation put in by him in the old unit/department cannot be counted for probation in the new unit/department [GO(MS) 391/76/PD dated 12.11.1976] (f) Dies non: The period treated as dies-non will not count for probation. (GO(P)291/2002/GAD dt.31-8-2002.) (g) Non cadre posts: In the case of non cadre posts (higher grade promotion posts) probation is not required. Ratio promotion is granted on satisfactory completion of probation in the lower post (Cir.no.31/prc-B2/02/Fin.dt.17-502) (h) Extension of probation: Maximum period of extension after the date of prescribed period of probation is one year .Appointing authority is competent to sanction extension for one year. Further extension of period of probation can be sanctioned by govt.Rule21KS&SR.

JOINING TIME
1. Joining time is admissible to join a new post to which he is appointed or to join a new post on return from EL. For other kinds of leave joining time is allowed to join a new post in continuation of the leave only if the officer has not had sufficient notice of the transfer. (Rule 125) For re-employed/provisional employees joining time admissible is only the actual journey time allowable. (G.D. Under Rule 125) Not more than 1 day (A holiday or Sunday counts as a day) is allowed to an officer to join a new post even if there is no change of residence. Joining time is not admissible in case where that change of post does not involve an actual change of Office. (R.126 KSR Part I ) In the case of transfer on request actual journey time alone can be allowed as joining time. (Circular No. 62/91/ Fin. dt. 22.11.91)

2. 3.

4.

70

5.

Maximum number of days admissible as joining time in respect of transfer (including Sunday) is 30 days which comprises 6 days for preparation and the rest as the period to cover actual journey. Sunday will be reckoned only for maximum limits. (R. 127) When holiday(s) follow joining time, the normal joining time may be deemed to have been extended to cover such holiday(s). (R. 126 A) (i) One day each will be allowed to cover journey of prescribed distance by the specified mode of conveyance and fraction there of. The limits are: Railway 500 km., Ocean Steamer 350 km., River Steamer/Motor vehicle 150 km and other conveyances for public hire 25 km. (R. 127) (ii) For air journey actual time taken alone is admissible treating part of day as one day. (R. 127) In the case of journey by steamer, the preparation time may be extended to cover any period unavoidably spent in awaiting the departure of the steamer. (Rule 127 (C)) The authority sanctioning the transfer may in special circumstances reduce the joining time admissible under this rule. (Exception I under Rule 127.) If an officer is appointed to a new post while in transit from one post to another his joining time begins on the day following that on which he receives the order of appointment, but preparation time will not be admissible again. When a transfer is cancelled the period intervening the date of handing over charge of the old post and taking over the same later should be treated as joining time. (Rule 130) If a Govt. servant takes leave while in transit from one post to other, the period which has elapsed since he handed over charge of his old post must be included in his leave and may be allowed normal joining time after expiry of leave.(R.131) A government servant on joining time shall be regarded as on duty during that period and shall be entitled to be paid joining time pay and allowances equal to the pay and allowances which was drawn before relinquishment of charge in the old post. But not eligible for conveyance allowance or PTA (Rule 136) If an Officer appointed to a new post while on earned leave, he is entitled to joining time calculated from his old station in addition to the earned leave. If the Officer join the new appointment before the expiry of leave plus joining time, joining time short availed will be deducted from the leave already sanctioned. When vacation begins during joining time the Officer shall be allowed the join duty at the end of the vacation. (Rule 132) An Officer who does not join his post with in his joining time, is not entitled to pay or leave salary after the end of the joining time. The period of overstayal of joining time may be regularized by granting eligible leave under Rule 131 and joining time pay regulated under Rule 136 b Part 1 KSR (Rule 137) Extension of joining time to candidates advised by PSC Appointing authorities can grant joining time up to 45 days in deserving cases on request.

6. 7.

8. 9. 10.

11.

12.

13.

14.

Extension of Joining time

a. 1. 2.

Joining time beyond 45 days can be granted by govt. to those candidates who are in the midst of any educational course or undergoing any training. For this the candidate should submit an application to govt. through appointing authority with in 45 days from the date of appointment order. If the request is rejected he shall join duty within 10 days from the receipt of the communication (Circular No. 5966/Adv. C3/2000/P&ARD dt. 28-06-2000) b. Reserch Programme Extension of joining time will not be granted for undergoing PhD programme in future. The candidate engaged in reserch programme have liberty to join duty and there after avail themselves of LWA under App. XII B for successful completion of their research work. (Cr. No. 5624/Adv. 03/2007/ P & ARD dated 23.11.2009.)

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CLASSIFICATION OF GOVT. EMPLOYEES

The state govt. employees holding regular posts based on the revised scale pay will be classified as Group A, Group B, Group C, Group D as shown below Group A 16650-23200 to 26600-33750 Group B 10790-18000 to 13610 -20700 Group C 4630-7000 to 9590-16650 Group D 4510-6230

The existing cassification as class I, Class II etc. are dipensed with and the revised classifiction are with effect from 1-7-04. GO(MS)No.430/09/(149)/Fin.dt.6-10-2009

STATE LIFE INSURANCE

New entrants in Govt service who has not crossed the age of 50 years shall within a period of one month from the date of his entry in Govt service ,subsribe to a policy in the official branch of SLI at a rate fixed by Govt. from time to time. When an employee crosses one pay range to the next higher range additional policy should be taken within two years. But it is not apply to an employee who has attained 50 years. An Officer shall not be eligible to draw his first increment until he subscribe to SLI within the time limit stipulated in Rule 22 A , Note under Rule 31, KSR Part I (GOP511/ 2004/Fin dated 2-11-2004,GOP No 556/2008/Fin dated 16-12-2008). Revision of Pay Range and Monthly Premium w.e.f. 1-4-07 GO(MS) 92/07/Fin dt.5-03-07 Pay Range Basic pay up to Rs.4989 Basic pay from Rs.4990 to Rs.10789 Basic pay from Rs.10790 to Rs.16649 Basic pay of Rs.16650 and above Rate of Subscription 120 175 300 350

GROUP INSURANCE SCHEME

Any person who enters Govt. service on or after the first days of September 1984 and has not exceed the age of 50 years shall within a period of one year from the date of entry in service enrol as a member of GIS and subscribe to at such rate as may be determined by Govt. from time to time and shall continue to subscribe till he ceases to be in govt. service. An officer shall not be eligible to drawn his first increment until he subscribe to GIS as specified in Rule 22 B, Rule 31 Note 3 Part I KSR respectively. modified as per GO(P) 78/2010/Fin Dated 19.2.2010. Govt have reclassified the scales of pay,group and rate of subscription we f 01.09.2011 as per GOP NO 381/2011/Fin dated 06-09-2011 Scale of Pay Rs 29180-43640 and above Rs 18740-33680 and above but below Rs 29180-43640 Rs 9190-15780 and above but below Rs 18740-33680 Rs 8500-13210 and above but below Rs 9190-15750 D 150 Group A B C Rate of subscription 300 250 200

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CHARGE

ALLOWANCE

Charge allowance will be treated on par with special allowance w.e.f 1-3-97 ie, DA and other allied benefits will not be admissible for charge allowance. The rate of charge allowance is 6% of minimum of the scale of pay of additional post for holding full additional charge and 3% of minimum of the scale of pay of additional post for discharge of current duties w.e.f the date of changing over to the revised scale or w.e.f 1-2-2011 which ever is earlier. (GO(P)454/2011/Fin.dt.19-10-2011) The period of charge should exceed 14 working days for claiming full additional charge and one month in the case discharge of current duties. Charge allowance will not be allowed for a period exceeding 3 months. (G.O.(P) No. 897/ 98/Fin dated. 09-03-98) Charge allowance will not be reckoned as emoluments for the purpose of pension (GO(P) 1559/99(26)Fin dt,7-7-99) Govt. have clarified that only appointing authorities are competent to make charge arrangements under rule 53 part I KSR (Cr. No. 39452/R3/99 Fin dt. 15-7-99)

SPECIAL ALLOWANCE
The system of Special Pay will be dispensed with and this will be termed as Special allowance, and will not be reckoned for any other benefit such as DA, HRA, Compensatory allowances, Pension Gratuity, etc. w.e.f. 01-03-97. The only exception will be the special pay granted in lieu of higher time scale.

DISMISSAL, REMOVAL, SUSPENSION

Detailed rules are incorporated in Kerala Civil services (classification, Control and appeal) Rules. Rules 54 to 59 of part I KSRs deal with the payments due to an officer while under suspension, the deductions to be made from subsistence allowance etc. Subsistence equal to the leave salary for the leave on half pay should be paid throughout the period of suspension. Compensatory allowances like HRA and CCA will be admissible for 180 days along with subsistence allowance. (Note 3A under Rule55.wef 25-7-1995.added as per GO(P) no.58/2006/fin dated 4-2-2006) The D.A. and compensatory allowances will be paid only if specifically sanctioned by the suspending authority. Special leave allowance under exception to Rule 93 part I KSR is also admissible (Cr. No. 8/2003 Fin 8.1.2003) If an officer is suspended from service while on L.W.A., he is not eligible for subsistence allowance till the expiry of L.W.A. (G.O.(P) 907/97Fin dt. 24.10.97) If suspended while on leave with allowances the leave will be treated as cancelled w.e.f. the date of suspension and sub-allowance will be paid (Rule 55(b)(ii). If an officer under suspension is dismissed or removed with retrospective effect from the date of suspension, the subsistence allowance already paid need not be recovered, but arrears of subsistence allowance if any due to him up to the date of order should be paid to him without any kind of adjustment against any amount due to Govt. Subsistence allowance is disbursed to a non Gazetted officer on production of a non-engagement certificate furnished by the officer and countersigned by a Gazetted officer every month. In the case of gazetted officers the payment of subsistence allowance will be authorised by the A.G. on the basis of sanction issued by the competent authority on producing a countersigned certificate at the treasury.

Regularisation of the period of suspension as LWA

Refund of subsistence allowance paid for the period of Suspension need not be insisted where the period of suspension is converted into LWA for want of sufficient number of leave with allowance to the credit of officer concerned ,w e f 24-8-2007. Govt have clarified that refund of subsistence allowance will continue to be effected where suspension ordered prior to 24-8-2007 is converted into LWA even after that date. (G.O.(P) No. 386/07/Fin dated 24-8-07, GOP No 545/2008/Fin dated 10-12-08)

Recovery from subsistence Allowance

(i) (ii) (iii) (iv) Income Tax, rent of quarters, electricity and water charges, repayment of loans and advances taken from Govt., Co-operative dues and subscription to F.B.S. should be recovered from subsistence allowance. Premium on postal life insurance policies and S.L.I., refund of G.P.F. Advance etc. recovered with the written consent of the officer. Subscription to G.P.F. court attachment, recovery of loss to the state need not be effected. Recovery of over payments not more than 1/3 of the sub. allo. excluding D.A is admissible.

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Terminal surrender of E.L. in respect of an officer against whom disciplinary proceedings are pending finalisation
(i) A state Govt. servant, who retired while under suspension on attaining the age of superannuation but before finalisation of the disciplinary action initiated against him, will be permitted terminal surrender only after finalisation of the disciplinary proceedings against him. In the case of an officer, who die while under suspension or after attaining the age of superannuation but before finalisation of the disciplinary proceedings initiated against him, authority competent to sanction leave to the officer shall suomoto sanction terminal surrender of entire E/L at his credit on the date of death/date of superannuation (GO (P)No. 793/02/Fin dt. 27/12/02

(ii)

INCREMENT
(i) From 1.4.1974, an increment shall be granted from the first day of the month in which it falls due. (G.D. No. 1 under Rule 31) (ii) Increment accruing consequent on declaration of probation shall be drawn only with effect from the date of completion of probation but subsequent increment shall be drawn on the first day of the month in which it falls due. (G.D. No. 2 under Rule 31) (iii) In respect of an officiating post the period of leave will count for increment to the extent it is certified that the officer would have continued to officiate in the post but for proceeding on leave.(Rule 33 (b) 2) (iv) Prior to 8.11.1962 Earned Leave upto 120 days only counted for increment. From 8.11.1962 all leave except LWA count for increment. From 21.2.1964 LWA with MC will also count for increment. (Rule 33 (b) 2) (v) Leave granted under Rule 91A of KSR Part 1 for undergoing post graduate courses in the sphere of their duties for the benefit of the State such as PG courses for teachers, engineers, doctors, etc. will count for increment. (Rule 33 KSR Part I) (vi) Leave without allowances for 60 days taken without production of MC in continuation of ML under Rule 102 of KSR Part I will count for increment. GO 145/86/Fin.dt. 11.2.1986) (vii) LWA granted to teachers for completion of training courses such as B.Ed Hindi Teachers Training courses, Language Teachers Training, and TTC courses shall count for increment (CS 412/82 date of effect 17.6.1980). This benefit has been deleted as per G.O.P. No. 217/2005 Fin dt. 11.05.2005. (viii) Provisional Service whether followed by regular appointment or not, will not be reckoned for increment from 1.10.94 (GO(P) 540/94/Fin dt 30.9.94). (ix) Period of training or course of instruction treated as duty will count for increment in the officiating post the pay of which is allowed during the period (Note 2 under Rule 33 KSR). (x) A Govt. servant thrown out of service for want of vacancy and again reappointed after a break in the same post or another post carrying the same time scale of pay can count his prior service for the purpose of increment (GD No.1 Rule 33 KSR).

Barring of Increment
Barring of increments can be either temporary (without cumulative effect) or permanent (with cumulative effect). (Rule 11 of Kerala Civil Service (CCA) Rules 1960 read with Rule 31 KSR)

Temporary Barring
Not to be less than 3 months. If the period is not specified it will be deemed to be 3 months. It will not postpone future increments.

Permanent Barring
Permanent barring of increment means withholding of increment with cumulative effect ie it has the effect of postponing of future increment. The minimum period of permanent barring of increment shall not be less than one year and the maximum period shall not be for more than 3 years. (i) In cases where penalties of withholding increments are imposed one after another in separate cases the effect of the first order will continue for the period specified in that order. Thereafter, the pay will be fixed by granting the increment due and only then the second order be implemented and so on. (Ruling under rule 31 of KSR Part 1 G.O.(P) 329/84/Fin dtd. 5-7-1984

74

(ii)

Where the barring of increment cannot be given effect to, monetary value equivalent to the increment as ordered to be withheld that could not be given effect to should be recovered. Where this is with cumulative effect three times the amount of increment with cumulative effect for the subsequent years should be recovered (See example). For this, allowances that accrue with the increment need not be taken into account. Example: Rate of increment: Rs. 10 pa. Increment barred for 2 years with cumulative effect. Monetary value equivalent for 1 st year 10x12x3 = 360 Monetary value equivalent on cumulative effect for 2nd year (10+10)x12x3 = 720 Total = 1080 (Para 48(a) of Manual for Disciplinary proceedings &Cr.No.71 dt.27-8-90 of AG)

FIXATION OF PAY
The important rules governing fixation of Pay are Rules 28 A, 28, 37 37(a) and 30, Part I K S Rs. The rule is applied according to the nature of appointment or promotion. Rule 28 A Rule 28A is applied for fixing the pay of an officer promoted or appointed to a higher time scale in the following cases. i) Promoted from lower substantive post to higher substantive post ii) Promoted from lower substantive post to higher officiating post. iii) Promoted from lower officiating post to higher officiating post iv) Promoted from lower officiating post to higher substantive post. Rule 28A can be applied only if the minimum of the scale of pay of the lower post does not exceed Rs.36140 with effect from 1-07-2009.

Fixation of Pay under Rule 28 A ( up to 25-03-06)

Initial fixation The next one increment (to the pay drawn at the time of promotion) of the lower post is added notionally to the pay drawn at the time of promotion. Even if the notional pay so arrived at is a stage in the higher scale, pay is to be fixed at the next higher stage in the new scale. Notional increment at the biennial increment shall be reckoned for fixation of pay on promotion. G.D. No. 3 under Rule 28. A. Refixation Refixation of pay in the higher post will be allowed whenever there is change of pay in the lower post. It is admissible only if the higher post is officiating. Refixation is made same as in the case of initial fixation. He gets his next increment after 12 months from the date of Refixation.

Fixation of pay under rule 28A (w.e.f 26-3-06)

In all cases of regular promotions to post carrying higher time scales of pay, the minimum of which does not exceedRs.20700 the pay of the promoted scale will be fixed as per the provisions of Rule 28 A KSRs without refixation of pay. Next increment in the higher time scale will fall due only on completion of 12 months from the date of fixation of pay. Promotees will be given an opportunity to elect date on which their pay is to be fixed in the higher scale of pay under Rule 28A .Two options as indicated below will be available to the Promotees for fixation of pay under Rule 28A. Option (a) Pay will be fixed in the higher time scale of pay on the date of promotion under Rule 28 A. Next increments in the higher time scale will fall due only on completion of one year from the date of such fixation of pay. Option (b).Pay on the date of promotion will be initially fixed at the stage of the higher time scale of pay of the promoted post next above the pay in the lower time scale of pay. Thereafter fixation of pay under rule 28A will be allowed, based on the pay in the lower post on the date opted by the promotee, i.e., on the date of increment in the lower post. Next increment will fall due only on completion of one year from the date of fixation of pay under rule 28A.If the fixation pay under rule 28A on the date of option does note make any change in the pay in the higher time scale of pay the promotee will remain at the same stage till completion of one year from the date of initial fixation (date of promotion)of pay in the higher time scale. Next increment in such cases will be allowed on completion of one year from the date of initial fixation of pay in the higher time scale of pay. Promotion order should contain a provision that the employee shall exercise option within one month from the date of promotion order or date of taking over charge of the promoted post which ever is later. Those who do not file option within the time limit will be deemed to have elected option (a) for fixation of pay. (G.O.(P) 227/ 2007(54) Fin 31.5.07 and Cir. No. 85/09(150) Fin dtd. 17.10.2009)

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Monetary limits of Rule 28A-Part I, KSR

Rule 28A applicable for appointment/promotion from posts carrying a scale of pay the maximum of which does not exceed: Pay Period 550 3-02-1962 to 31-12-1965 650 1-01-1966 to 30-06-1968 900 1-07-1968 to 30-06-1973 1200 1-07-1973 to 30-06-1978 1550 1-07-1978 to 28-06-1983 The rule is applicable for appointment/promotion from posts minimum of the scale of the lower post which does not exceed: Pay Period 1300 29-06-1983 to 30-06-1983 2100 01-07-1983 to 30-06-1988 2640 01-07-1988 to 29-02-1992 3900 01-03-1992 to 28-02-1997 12600 01-03-1997 to 30-06-2004 20700 01-07-2004 to 30-06-2009 36140 01-07-2009

Pay Fixation on Double Promotion

In the case of promotions to more than one post on the same date or direct promotions to a post next to intermediate higher post, pay in the higher post will be fixed under rule 28A with reference to the notional pay fixed in the intermediate post also under rule 28A. A refixation of pay in the higher post is admissible only with reference to the date of change of pay in the intermediate post which is the immediate lower post [GO(P) No. 968/87/Fin dated 17.11.1987 and letter No. 93848/R/187/Fin dated 14.06.87 (Not applicable for appointment by transfer to higher posts).

Reckoning special pay in lieu of higher time scale for fixation purpose
As per note below Rule 12(31) of KSRs Part I, special pay in lieu of a higher time scale will be reckoned as pay for the purpose of fixation of pay on promotion to a higher post, if it was drawn continuously for 3 years or more in the same post on the date of promotion. As per clarification issued by Government in GO(P)374/91/Fin dated 20.05.1991 such special pay drawn in broken spells in the same post aggregating to 3 years or more will also be reckoned as pay for the purpose of fixation of pay in respect of promotions on or after 20.5.91. If the rate of special pay drawn varies, the special pay drawn at the time of promotion will be reckoned. The special pay to be reckoned for the purpose of refixation of pay is the one that would have been drawn in the lower post but for promotion subject to certificate of officiation in the lower post but for promotion.

Appointment to a higher post/ Upgradation of Post

In respect of appointments to higher posts of officers officiating in a post on the advice of PSC or otherwise on or after 31.10.1986 initial fixation and refixation of pay under Rule 28A/37 (a) KSRs were admissible [G.D.No.1 (2) under rule 28A and G.D.No.4 under 37(a) which have been modified as shown below:In cases of upgradation of posts or in appointments to higher posts on the advice of PSC or otherwise (in respect of persons already in State Government service) pay will be fixed in terms of Rule 28 A Part I KSR, but without refixation, on the same lines as in clause 47 of GO (P) 145/06/Fin dt.25-3-06. Option facility is available to the employees in case of upgradation of post (involving higher duties and responsibilities) or in appointment to higher post on the advice of KPSC or otherwise when pay is fixed under Rule 28 A. Option shall be excercised with in one month from the date of appointment order or date of taking over charge of the new post whichever is later. GO(P) No. 85/2011Fin. Dt. 26.2.2011)

Stagnation Increments and Fixation of Pay

(i) As per the pay revision orders effective from 01.07.1988, 01.03.1992 , 01.03.1997and 1-7-04 two annual increments and one biennial increment are admissible beyond the maximum of the scale of pay as personal pay,

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the increment being equivalent to the rate of increment immediately before the maximum of the scale of pay. However, the maximum pay due to such increment should not go above Rs.18300, (w.e.f. 01.03.1997) and 33100 (w.e.f 1-7-04). This will be treated as pay for all purposes except for fixation of pay upto 29.09.1993. (ii) From 30.09.1993 onwards stagnation increment will be treated as pay for the purpose of fixation of pay on promotion also [GO (P) 445/94/Fin dated 26.07.1994] (iii) As per GO(P) 85/11 Fin 26.02.2011 the maximum number of stagnation increment will be Five. The first Four increments being annual and the Fifth biennal, subject the condition that the maximum basic pay after such increment shall not exceed Rs.59840 (iv) Any drop in pay in the higher post on account of accrual of stagnation increment in the lower post will be protected as personal pay. (Circular No.12/91(92) Fin dated 23.01.91) (v) Notional Increment can be allowed while fixing pay on promotion in the case of persons drawing 3 stagnation increments in the lower post. (Govt.. letter No.6674/PRC.B1/94/Fin dated 13.12.95). (vi) The term promotion to higher posts prior to 30.9.93, referred to in the G.O. dated 26.7.94, means the last promotion taken place prior to 30.9.93 and not any other previous promotion. (Govt. letter No. 22939/PRC.B1/95/Fin dated 2.4.96). (vii) Stagnation increments will be reckoned for fixation on promotion to the time bound higher grade also. (GO(P)/ 868/96/Fin dated 6.11.96) (viii) For purpose of fixation as per GO dt. 26.7.94, stagnation increments should be reckoned notionally w.e.f. 1.3.92 only. (xi) Refixation of pay under rule 28A w.r.t. the change of pay in the lower post on account of stagnation increment, is not admissible (vide Govt. letter No 18401/PRC.B1/96/Fin dated 28.11.96).

Fixation of Pay while drawing the maximum of the lower scale of pay
Initial fixation is admissible taking the last increment as notional increment. Refixation is not admissible as his pay in the lower post does not change (Proviso under rule 28A)

Promotion, Reversion and Repromotion

(Proviso under Rule 28A) When an officer is reverted to the lower post for want of vacancy and again promoted after some time, 1) his pay on repromotion shall not be less than the pay he was drawing at the time of reversion. 2) The period during which he draw the pay at the same rate will also be taken in to account for calculating increment period of twelve months after repromotion.

Anomaly under Rule 28A

When two officers belonging to the same cadre are promoted to higher cadre at the same time the senior in a substantive capacity and the junior in an officiating capacity the initial pay of both the officers is fixed under Rule 28A. The senior does not get the benefit of refixation under Rule 28A, he gets his next increment only after 12 months from the date of initial fixation. But the junior gets the benefit of refixation and draws higher pay earlier than the senior. To remove this anomaly, the pay of the senior will be stepped up to that of the junior from the date the junior draws higher pay. The next increment of the senior will be sanctioned on his due date. (Ruling No.1, under Rule 28A.)

Fixation when pay of promoted post above the maximum of scale of pay
When the pay of an officer arrived at on promotion is above the maximum of the scale of pay of promoted post it should be limited to the maximum of the higher time scale. (Circular No. 38/92/Fin. dt. 14-7-92) Rule 28 Rule 28 Part I KSR is applied when an officer is promoted from a lower substantive post to a higher substantive post and when the minimum of the scale of pay of the lower post exceeds Rs. 12600/-w.e.f 01-03-1997 ,Rs.20700/ -w.e.f.01-07-2004 and Rs.36140 w.e.f. 1.7.2009 Pay will be fixed at the next higher stage. He is not allowed the benefit of notional increment and refixation of pay. Rule 37 (a) up to 25-3-06 When an officer in a lower officiating post or substantive post with the minimum of the scale of pay exceeding Rs. 12,600/- is promoted in an officiating capacity his pay is fixed under Rule 37(a). Pay in the higher post will be fixed at the next higher stage. Benefit of notional increment will not be given. Refixation of pay will be allowed without adding notional increment.

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Rule 37 (a) amended w.e.f 26-3-06 In all cases of promotions including ratio based promotion to posts carrying higher time scales of pay, the minimum which exceeds Rs.36140 w.e.f.1.7.09 the pay of the promoted on the higher time scale will be initially fixed at the stage next above his pay in the lower time scale of pay. In such cases if his pay in the lower scale become equal to his pay in the higher scale consequent on accrual of increment in the lower scale, his pay in the higher scale will be fixed at the next stage in the higher scale of pay w.e.f.that date. Next increment in the promoted post will be allowed only after completion one year service from this date. (G.O.(P) 85/2011 Fin 26.2.2011) Rule 37 (b) When an officer is appointed/transferred to a lower post (not by punishment or reversion for want of vacancy) his pay will be fixed at the same stage if it is a stage in the lower post and if it is not a stage, pay will be fixed at the next lower stages and the difference will be treated as personal pay which will be absorbed in future increase of pay. Govt. have amended Rule 37(b)w.e.f. 1.05.2005 as follows.

Appointments from higher scale to lower scale of pay (Rule 37 (b))

In the case of officiating appointments from a higher time scale of pay to a lower time scale of pay, by direct recruitment, the officers officiating pay in the lower time scale shall be fixed at the minimum of the scale of the new post without considering his pay in the higher time scale. But in cases where such appointments are made in accordance with special rules applicable to such appointments, the officers officiating pay in the new time scale shall be fixed at his officiating pay in the previous appointment if it is a stage in the new time scale, or at the next lower stage in the new time scale, the difference being treated as personal pay to be absorbed in future increases. It will not apply to cases of reversions.(G.O(p)211/2005dt.11.5.2005)

Notional Promotion:
Notional promotions are ordered under exigency of service owing to retrospective revision of seniority and also based on court direction, without ascertaining vacancies to order promotions. GO (P) No. 1016/2000/Fin 12.7.2000. The period of notional promotion does not count for probation as only actual duty performed in a post will count for probation (Govt. Letter No. 84203/R1/75/Fin dated 27-4-76) Rule 30 Revision of scale of pay/upgradation of post during the pay revision order or other wise Revision of scales of pay: Rule 30 i) When the scale of pay of a post is revised, the holder of the post shall be treated as if he were transferred to a new post on the new pay and pay fixed accordingly. ii) The mere revision of a scale of pay is not treated as promotion and so Rule 28 A is not admissible in such cases (GD 1(1) under R 28 A. iii) Once the pay is fixed in the revised scale, the officer concerned will have no connection with the old scale of pay and he will get his increment in the revised scale only after the full incremental period, So, with a view to avoiding the possibility of monetary loss, a chance for option will be open to the incumbents. A) Revision of scale of pay of a post held on provisional basis GD under Rule 30 If the scale of pay is changed, pay may be fixed as per Govt. decision under Rule 30 KSR Part I as under. i) If the pay drawn in the previous scale is less than the minimum of the revised scale, the pay in the revised scale may be fixed at the minimum. ii) If the pay drawn in the previous scale is a stage in the revised scale, the pay in the revised scale may be fixed at the stage. iii) If the pay drawn in the previous scale is not a stage, then the pay in the revised scale may be fixed at the next lower stage, the difference being treated as personal pay to be absorbed in future increase in pay. B) Fixation of pay on up gradation resulting enhancement of duties - Ruling No: 2 (I) Under rule 30 If the scale of pay of the post is upgraded, resulting in enhancement of duties and responsibilities, pay may be fixed under Para(i) in Ruling No.2 under Rule 30 as follows :If the competent authority specifically orders that the appointment of an officer to an upgraded post involves an enhancement of duties and higher responsibilities and is therefore a promotion, pay will be fixed under Rule 28, 28A or 37 (A) of Part I KSR as the case may be

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C)

Fixation of pay on up gradation - Ruling No: 2 (II) Under Rule 30 If the scale of pay of the post is upgraded, pay may be fixed under Para (ii) in Ruling No. 2 under Rule 30 Part I KSR i.e., pay will be fixed under Rule 37(a) Part I KSR (Circular No 70525/R1/2000/Fin dt. 20.6.2000) Note: However in the case of subsequent revision of scale of pay prospectively after 1.3.97, govt. have ordered that difference of pay, if any, will not be absorbed in future increase in pay. This personal pay will count for fixation of pay, calculation of leave salary, drawal of allowance and pension (G.O.(p) No. 51/2002/117/Fin dt. 16.1.2002)

Retrospective promotion and arrears

Promotion which do not involve change of duties-admissibility of arrears.As per Rule 23( a) part I KSR ,an officer shall began to draw pay and allowance attached to the post from the date he assumes the post. But Rule 23(c), an exception to the above rule, permits enjoying the promotion with all monetary benefits from the date of occurrence of vacancy it self without assuming charge if no change of duty involved. Many categories of post have different grades and no change of duties is involved between those grades. In order to avoid the payment of arrears in such cases govt. have decided to delete sub rule (c ) of Rule 23 from Part I KSR vide GO(P)No.83/07/Fin.dt.1-3-07. In GO (P) No.515/07/Fin dt.19-10-07, it has been ordered that in cases of promotion which do not involve change of duties, the promotions will have notional effect from the date of occurrence of vacancy of the date acquiring eligibility for promotion as the case may be, but monetary benefit will be admissible only for a maximum period of one year prior to the date of order of promotion. Govt. have clarified that the officers granted promotion against vacancies occurred prior to 1.3.2007 are eligible for arrears of pay and allowances in the promoted post with effect from the date of effect of promotions even if the promotions are ordered after 1.3.2007. (Cr No. 5/2010/Fin Dated 14.1.2010)

LEAVE
Leave cannot be claimed as a matter of right, but the nature of leave applied for cannot be altered by the sanctioning authority (Rule 65 and note). Leave consist of ordinary leave and special leave. Ordinary Leave includes earned leave, halfpay leave, commuted leave, leave not due and leave without allowances (Rule 77 (1) Special Leave includes disablity leave, maternity leave and hospital leave (Rule 77 (ii)

EARNED LEAVE
The leave is earned @ 1/22nd of duty in the first year officiating service and in other cases (i.e. permanent and officiating) @ 1/11th of duty subject to a maximum of 300 days from 1-11-98.(GO(P) No. 821/2000/Fin dt. 19-4-2000). Maximum earned leave that can be availed at a time is 180 days from 18.05.1991. Maximum EL that can be granted as LPR in one spell is 240 days. Provisional employees earn leave @ 1/11th of duty subject to a maximum of 15 days in an year. The balance of Earned Leave at the credit of part time contingent employees can be carried over on becoming full time regular employees. Earned leave cannot be commuted retrospectively into other kinds of leave [Rule 76 and 89]. Commutation of E.L. is permissible in relaxation of the provision to Rule 89(I) Part I KSR, if the officer who avails of leave to join his spouse abroad or within the country for short periods not exceeding three months continuously seeks extension of leave (GO(P) 78/93/Fin. dated 1.2.93)

Surrender of Earned leave

Earned leave that can be surrendered once in a financial year with effect from 1.11.1998 will be a maximum of 20 days for all categories of employees including contract and part time contingent employees. (Vide Para 34 (a) of GO (P) 3000/98/Fin dt. 25.11.1998) This benefit has been withdrawn w.e.f. 9-1-02 as per G.O.(P)No. 56/2002/Fin dt. 161-02. It has since been revised and permitted to surrender of earned leave for 10 days in a year vide G.O. (P) No. 328/ 03 Fin dated. 19-6-03 ,20 days as per G.O. (P) No. 279/04 Fin date.16-06-2004 and 30 days w.e.f 1-4-06 as per G.O (P) no.145/2006/Fin. Dated25-03-2006. Leave salary for surrender of earned leave will be calculated @ 1/30 of monthly pay irrespective of the month in which it is surrendered with effect from 1-12-89

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Terminal Surrender of EL.

The earned leave at the credit of an employee at the time of his retirement, subject to a maximum of 300 days from 1.11.1998 can be surrendered as terminal leave. For terminal surrender pay and compensatory allowances including HRA and CCA are also admissible with terminal leave salary w.e.f. 1.12.1989 (vide GO(P) 232/95/fin dt, 21.3.1995 and Govt letter No. 37107/R4/95/Fin dt. 12.9.1995). Interim Relief is not admissible for terminal surrender (vide Govt. Letter No. 72846/R4/96/Fin 20.11.1996). H.R.A. is not payable for leave salary for terminal surrender of earned leave in respect of those who occupy govt. quarters. (Circular No. 12/2004 Fin dated 12-02-04). Terminal surrender is not permissible in cases of resignation, dismissal or removal. (Circular No. 32/92/Fin. dt. 19.6.1992.)

Terminal Surrender on resignation or quitting service.

In the case of resignation or quitting of Govt. service to take up another appointment in Govt. Company/ Corporation or other Autonomous institution, surrender of half of the earned leave at his/her credit subject to a maximum of 120 days, was permissible as per Circular No. 42/97/Fin dated 22/5/97. This benefit has been canceIIed as per Circular No. 4/2003/Fin dt. 01.01.2003.

Rounding off earned leave - Note 2 Rule 86 KSR part I

Whenever the rate of earned leave changes, the fraction in the earned leave accumulated at the earlier rate should be rounded off to the nearest day ie fraction below half should be ignored and that of half and more should be reckoned as a day. Similarly the fraction, if any in the leave earned in the vacation department under the provision of the first paragraph of Rule 81 should also be rounded off to the nearest day.

Earned leave in vacation department - Method of calculation

As per Note 3 below Rule 81 of Part I, Kerala Service Rules the term year should be interpreted to mean not a calendar year in which duty is performed but 12 months of actual duty i.e., leave and other non duty periods are to be excluded in arriving at the block year. However, vacation is not to be excluded as it is treated as duty. The Earned Leave account of an officer in a vacation department is therefore to be worked out as shown below:Entered Service Vacation Calculation of Earned Leave Ist year 1-6-1985 to 31-5-1986 2nd year 1-6-1986 to 31-5-1987 3rd year 1-6-1987 to 31-5-1988 : 1-6-1985 : April and May (61 days) : No Earned Leave (proviso to Rule 86) Enjoyed full vacation Earned Leave Nil (Rule 80) prevented form enjoying vacation - Earned Leave 366 = 33 3 days 11 11

(Rule 81 part I Kerala Service Rules) not enjoyed 20 days of vacation. Earned Leave 30x20 = * 9days 61 (* Corrected as 10 days vide Cir. No. 56/92 Fin., dated 18-11-1992) 5th year 1-6-1989 to 31-8-1989 Year Month Date 0 3 0 (1) Not enjoyed 25 days of vacation Earned Leave 25x30 = 12 days * 61 (Leave from 1-9-1989 to 31-10-1989 excluded) 1-11-1989 to 31-7-1990 Year Month Date (Block year is 1-6-1989 to 31-7-1990) 0 9 0 (2) Was on leave from 1-9-1989 to 31-10-1989 Year Month Date 0 12 0 i.e,(1) & (2) above 4 th year 1-6-1988 to 31-5-1989

* He will be eligible for this Earned Leave of 12 days only on or after 1-8-1990

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6th year 12 months from 1-8-1990 after excluding leave and other non duty periods, if any. When a Government servant serving in vacation department proceeds on leave before completing a full year of duty, the Earned Leave admissible is to be calculated not with reference to the vacation(s) which fall (s) during the period of actual duty rendered before proceeding on leave, but with reference to the vacation that falls during the year commencing from the date he completed the previous year of duty. (Cr. No 8/92/Fin.dt. 16-3-92)

Vacation department - EL where actual duty is less than one block year:
The earned leave admissible to an officer in permanent employment in vacation department who is prevented from availing himself of vacation in full and whose actual period of duty is less than one year due to superannuation, shall be calculated in such proportion for full block year as the number of days of actual duty bears to full year. The amount of earned leave admissible shall be worked out under the formula given below. No of days of vacation duty x 30 x Days of actual duty Full vacation 365/366 Rule 81 A - added as per GO (P) 75/2010/Fin dt. 18.2.2010

Transfer from vacation to non - vacation department

After vacation: Service in the vacation department will be considered to have been terminated wef the close of the last vacation enjoyed. EL will be due from the next day. (Transfer on 1-10-02 deemed to be w.e.f. 31-5-02 AN) Note 4 under Rule 81. During vacation: He will be deemed to have been transferred to the non-vacation dept on the close of the vacation which he has partly enjoyed. For the vacation duty performed, he will be credited with proportionate leave due under R81. (Transfer on 1-5-02 deemed to be w.e.f. 31-5-02 AN) Note 4 to R 81.

Transfer from non-vacation to vacation dept

After vacation: His period of service in the vacation dept will be deemed to have commenced from the date of expiry of the last vacation previous to such transfer. Transfer on 1-10-02 deemed to be w.e.f. 31-5-02 AN The same principle will be followed even when the transfer is effected during the course of a vacation - Transfer 1-5-02 deemed to be w.e.f. 31-5-02 AN) Note 4 to Rule 81.

Surrender of earned leave-provisional employees

Provisional employees, those appointed on contract basis, reemployed pensioners were allowed periodical surrender of earned leave for a maximum 10 days in a financial year. It has been enhanced to 20 days in a financial year subject to eligibility. It has also been extended to part time contingent employees also. But the benefit of encashment of entire earned leave at credit is not admissible to them at the time of quittance. (Cr. No. 85/2003 /fin dt.10.10.2003., GO(P) No. 234/04 fin.dtd.12.07.2004) Govt. have clarified that provisional hands recruited through employment exchange, re-employed pensioners and contract employees, appointed for short periods and whose service is dispensed with before completion of 5 years and whose eligibility for earned leave is as per the rules in appendix VIII of KSR, will be permitted terminal surrender, provided they had not availed periodical surrender admissible as per the orders issued by govt. from time to time. But those whose services are dispensed with after completion of five years and who become eligible for earned leave as in the case of regular employee under rule III of appendix VIII will not be allowed surrender of earned leave credited with, on recalculating the earned leave as specified therein. GO(P) No. 47/2006/Fin dtd. 30.1.2006

Recast of earned leave

Officers who have completed 3 years of continuous service are eligible to get their Earned Leave for the first year of service recast at the rate of 1/11 of the period spent on duty as in the case of permanent employees with effect from 27.2.2007 (GO(P) No. 75/07/ Fin. dt. 27.2.2007). The benefit of recast of earned leave in respect of pensioners will be restricted to those who retire on or after 27.2.2007. In the case of those pensioners who retired prior to 27.2.2007 and enjoyed the benefit of recast of earned leave in persuance of circular No. 48/07/Fin. Dt. 16.6.2007 erroneously, the benefit will not be recovered. Circular No. 48/07/Fin. Dt. 16.6.2007 stand cancelled with effect from 16.6.2007 itself. (GO(P) No. 78/ 08/ Fin. Dt. 11.2.2008)

Half pay leave

Half pay leave is earned @ 20 days for every completed year of service. The period of LWA under appendix XIIA , XII B and XIIC to KSRs Vol. I will not be reckoned as service for this purpose.

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Commuted leave
Commuted leave is admissible only to permanent employees and temporary employees with minimum of 3 years service.

Leave Not Due

This leave is admissible only to permanent employees when no other leave with allowance is available subject to a maximum of 360 days in service of which 90 days at a time and 180 days in all may be taken otherwise than on medical certificate. This is debited in the Half Pay Leave account for adjustment against HPL earned subsequently.

Maternity Leave
Maternity leave for a period of 135 days on full pay from the date of commencement is admissible to officers including temporary hands (Rule 100).As per GO(P)No.129/2009/Fin.dt.1-4-2009,Govt.have enhanced the no. of daysof ML to180 days wef 1-4-2009. Leave without allowance for 60 days also is admissible in continuation of Maternity leave without MC. ML is admissible to part time employees and provisional hands in service beyond one year provided they continue in service but for Maternity Leave (Rule 100 Note 4). Provisional service in different departments without break cannot be reckoned as continuous service for the purpose of counting one year of service for granting maternity leave. G.O.P.1091/2000/ Fin dated. 21-8 2000) .Maternity Leave on medical certificate for 6 weeks is admissible for miscarriage and abortion. Female recruits through P.S.C who joins duty within 180 days from their date of delivery, on joining duty shall be granted from the next day the balance portion of ML subject to the following conditions. a) Holidays / vacation following immediately after the date of joining service cannot be prefixed to the leave. b) A certificate from the medical officer who attended the delivery showing the date of delivery along with the medical certificate of health as prescribed in Rule 13 part 1 KSRs should be produced. (Note 5 under rule 100 /Part 1 KSR GO(P)NO: 59/2006/Fin.dt.6-2-2006. G.O.(P) No. 408/2009/Fin dt. 24.9.2009. c) Those who are tranferred from one station to another can be permited to join duty in the new station after availing of the whole period of ML admissible to her (Circular No.6/2011 Fin 14.1.2011

Paternity leave
Paternity leave for 10 days each for two children will be sanctioned to serving male employees at the time of delivery of their wives (GO(P) 342/11Fin 11.08.11) (i) Paternity leave will be granted for a period of 10 days during the confinement of his wife for child birth ie upto 10 days before or upto 3 months from the date of delivery of the child, subjuect to the production of a certificate from the medical practitioner stating the exact date of delivery. (ii) During such period of 10 days he shall be paid leave salary as admissible under rule 92, part 1, Kerala Service Rules. (iii) It will be allowed to combine with other kinds of leave except leave without allowance under appendix XII A/B/ C, Kerala Service Rule. (iv) This leave shall not be debited against the leave account but the leave details should be entered in the service book of the employee and also in the register of special leave referred to the Goverment decision below Rule 106, Part, Kerala Service Rules. (v) If Parenity Leave is not availed of within the period specified in sub rule (i) such leave shall be treated as lapsed. (vi) These orders shall have retrospective effect from 26.2.2011.

child adoption leave

Govt have sanctioned the benefit of Child Adoption leave of 135 days to the female State Govt. Employees w.e.f 31-8-2007 and enhanced the period of leave to 180 days subject to the following conditions; 1. Child Adoption Leave will be granted to adoptive mothers with fewer than two surviving children from the date of legal adoption of a child up to one year of age with full pay and allowances as admissible under Rule 92 part I KSR. 2. It will be allowed to be combined with other kind of Leave Without Allowances under Appendix XII A/XII B/XII C, KSR. 3. Regular leaveincluding leave not due and commuted for a periodupto one year reduced by the age of the adopted child on the date of legal adoption without taking in to account the period of adoption leave ,applied for in continuation of child adoption leave will be granted if the request is supported by Medical Certificate to the effect that the adopted child requires personal attention of the mother and her presence by the side of the baby is absolutely necessary, provided that no Medical Certificate shall be necessary for grant of any leave for a period not exceeding sixty days in continuation of Child Adoption Leave. 4. Child Adoption Leave shall not be debited against the leave account. But the leave details should be entered in the Service Book of the employee and also in the register of special leave referred to in the Government decision

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below Rule 106 Part I, KSR.(GO(P)No.391/07/Fin.dt.3-8-07, GO(P) No. 55/2010/Fin dt. 6.2.2010, GO(P) No. 76/ 2010/Fin dt. 18.2.2010.

Leave for Hysterectomy

Leave under Rule 100 PartI KSR will be granted to female officers in cases of hysterectomy wef 1-4-09 subject to the condition that the leave does not exceed 45 days and application for leave is supported by a certificte from Medical Attendant. (GO(P)No.129/2009/Fin.dt.1-4-09)

Special Casual leave for the parents of physically/Mentally Challenged Children

special casual leave for up to 15 days in a calender year shall be granted to the employees having physically/ mentally challenged children on production of certificate to that effect, from an authorised medical officer attending them. The leave shall be granted on more than one occasions, if needed, altogether not exceeding 15 days in a calender year. The leave shall be combined with ordinary leave or ordinary casual leave and the period of leave shall be exclusive of public holidays that may intervene. If both parents are employees of Govt, a declaration countersigned by the competent authority to the effect that the spouse has not availed tha leave in the calendar year should be produced. These orders shall have retrospective effect from 26.2.2011(G.O(P) 333/2011 fin 6.8.2011)

Leave without allowance (LWA)

It is granted without specified limits in the case of permanent employees or temporary employees with over 3 years service when no other leave is admissible or specifically apply for Leave Without allowance (Rule 86 A & 88). LWA in excess of 4 months at a time requires Government sanction (Rule 64). But LWA at a time shall not exceed 5 years either as such or in combination with other kinds of leave (Rule 24). Exception: Leave under Appendix XII A & XII C. When the period of absence of any officer is without proper application of leave, Govt. may retrospectively convert the period of absence into LWA even when any other kind of leave was admissible at the time of absence (GO(P) No. 99/02/Fin dated 31-1-02).

LWA for obtaining superior qualification

Officers with a continuous/officiating service of 2 years or more are eligible for LWA under rule 91 of KSR in relaxation of Rule 88(ii) and officers with continuous/officiating service of 5 years or more are eligible for LWA under Rule 91A for undergoing post graduate studies for the period covering the period of the course subject to prescribed conditions. LWA can also be sanctioned to those with less than 2 years service for study purpose in relaxation of Rule 88 (ii), subject to the condition that past service benefits will be forfeited and they will rejoin duty as new entrants. Appendix XII B

Restriction on LWA under appendix XIIA, XII B, XII C

Request for grant of leave under appendices XIIA, XIIB, XIIC part I KSR in respect of Govt. employees and those of public sector undertakings who secure appointments through KPSC will be considered only after the declaration of satisfactory completion of probation in the entry cadre. (GO(P) No. 161/08/Fin. Dt. 9.4.2008) Application for LWA for study purpose under appendix XIIB and for extension of LWA under appendix XIIA, B, C KSR Part I in respect of those who entered on LWA prior to 9.4.2008 will be exempted from the purview of G.O. dtd. 9.4.08. Application for LWA under Appendix XII A & C will continue to be governed by the above G.O. (G.O.(P) No. 448/ 2008/Fin dtd 6.10.2008)

LWA for taking up employment abroad or within India

Position upto 15.12.1983: LWA either as such or in combination with other kinds of leave subject to a maximum of 5 years. LWA will not count for pension. Position from 16.12.1983: LWA is admissible w.r.t. sanctions on or after 16-12-1983 subject to the conditions prescribed in Appendix XIIA of KSRs. The conditions include: (i) No other leave can be combined with this leave except leave under App. XII C (ii) The maximum period is 10 years up to 13.07.1987 and 15 years from 14.07.1987 and 20 years from 5.2.96 (vide GO(P)/69/96/Fin dated 5.2.96). (iii) Maximum period of LWA that may be granted at a time is 5 years (circular No. 25/96/Fin dated 18.5.96) (iv Prefixing/Suffixing of vacation to this leave is not admissible. (v) The period will not count for increment/weightage, pension or any other service benefits including HPL. (vi) Surrender of Earned Leave is not permissible during the leave period. (vii) LWA under this rule will not be allowed beyond 12 months before their date of superannuation. (GO(P) 215/2005 Fin dt. 11.05.2005)

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(viii) Rejoin duty at least one year prior to retirement. In case fails to rejoin duty service will be terminated. (G.O.P. No. 1513/98/Fin dated. 1-6-98)

LWA to join spouse

Officers may be granted short spells of eligible leave not exceeding 3 months to join their spouse, either abroad or within the country. But if extension of such leave is granted the leave already sanctioned will be converted as LWA to join spouse subject to the conditions given in Appendix XII C of KSR. The maximum limit of LWA to join spouse is 15 years from 14.07.1987 and 20 years from 09.05.97 (GO (P)531/97Fin dated 9.5.97). Maximum period of LWA that may be granted at a time is limited to 5 years at a time (GO No. 25/96/Fin dated 18.5.96). The main conditions include, that the officers shall not accept employment during the period of leave, LWA cannot be prefixed or suffixed with vacation etc. LWA under this rule will not be allowed beyond 12 months before their date of superannuation. (GO (P) 215/2005 Fin dt. 11.05.2005)

Cancelling of unavailed portion of LWA under Appendix XII A or XII C

In circular No.13/2003/Fin.dt. 17-1-2003 Govt. have clarified that the authority competent to issue posting orders may entertain the request for cancellation of unavailed portion of leave and issue necessary posting orders in anticipation of govt. sanction in case where no administrative inconvenience involved. But formal govt. sanction shall invariably be obtained there after for cancelling the unavailed portion of leave.

Compensation leave
The maximum period of compensation leave that can be taken by a Government servant in a calendar year will be 15 days [GO(P)840/92/Fin dated 04.12.1992].

Employees leaving the country for private purpose

Govt. Sanction is not needed in the case of private visit to abroad on eligible leave as defined in the Note below Rule 118A Part 1 KSR. Specific sanction of leave sanctioning authority should be obtained before undertaking the journey. The application for leave (CL, EL, HPL, Commuted leave and LWA) should clearly mention the country proposed to be visited and purpose of visit. The total no. of days of absence from the country will not exceed 15 days in respect of CL and four month in respect of other kinds of leave. While sanctioning the leave, it should be clearly mentioned in the order that the officer is permitted to proceed abroad on private visit. (GO(P) No. 233/08/Fin dt. 3.6.08 & G.O.(P) No. 418/08/Fin dtd. 16.9.2008)

Leave salary for different kinds of leave

(i)
Earned Leave : Full duty Pay +DA +such other compensatory allowances as are admissible under the rules (i.e. HRA, CCA and Hill Tract allowance subject to condition in rule 44 KSRs Part I for a period of 180 days) w.e.f. 25/ 7/95 (GO(P) 448/95/Fin dated 25.7.95 and GO(P) 523/96/Fin dated 1.8.96) from the date of commencement of leave.

(ii)
1. 2. 3.

Half Pay Leave and Leave Not Due :

An officer on half pay leave or leave not due is entitled to leave salary equal to Half of duty pay; DA applicable to half of duty pay; HRA, CCA and HTA at full rate for the first 180 days.

Exception
A non-gazetted officer shall be entitled to DA, which would have been admissible had been on duty, together with half of duty pay. It is subject to a minimum of 65% of Pay and DA while on duty. The excess over the actual leave salary is termed as special leave allowance (Rule 93)

(iii)

Commuted leave: As in (i) above. Special pay drawn in lieu of a higher time scale also is admissible along with leave salary.
employees : (Appendix VIII of KSR part I) Duration of appointment Nature of leave admissible For one year or Less Earned leave at 1/11 of duty Maximum 15 days on production of MC. If EL is nil HPL on MC up to 15 days 1 to 5 years EL 1/11 of duty. Annual earning 15 days. Maximum of accumulation 2 months. HPL up to 2 months in all on MC LWA under special circumstances up to 3 months. 5 years and above As for permanent Govt. Servant. HPL will be limited to 6 months in all HPL is granted on MC Appendix VIII to KSR Part I)

Leave admissible for Temporary/Provisional hands including contract

Carry over of leave

(1) Leave earned during provisional service will be carried over on regularization of the provisional appointment without break. (Govt. decision 2 under Appendix VIII). Provisional Employees will be eligible for the leave admissible to regular employees only from the date of regularizations of appointment. (GO(P) 322/93/Fin dt.12.05.1993)

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(2)
(i) (ii)

Leave earned during one contract appointment will be carried over to another contract appointment provided they are continuous. (Govt. decision 3 under Appendix VIII)
Part-time contingent employees will be granted EL for their service from 1.7.1988, @ 1/22 of the period spent on duty subject to a maximum of 15 days in an year. (GO(P) 480/89/Fin. dt. 1.11.89) CCA @ Rs.12 pm for those working in designated cities

Leave and other entitlements to part-time contingent employees

DIES-NON
Govt. reintroduced diesnon w.e.f 10.1.2002 by inserting rule 14 A to Part I KSRs. The period of unauthorized absence of an officer on account of participation of strike shall be treated as diesnon. During the period of diesnon he shall not be eligible for pay and allowances and the period shall not be counted for admissibility of earned leave. However such period shall be counted for the purpose of increment and half pay leave. The period treated as diesdt.31-8-2002 & GO(P)212/2005/fin.dt.11.5.2005) non will not count for probation. (GO(P)291/2002/GAD

HOUSE RENT ALLOWANCE

House Rent Allowance will be paid at the revised rates based on pay ranges and classifications of cities/places as shown below w.e.f 1-02-2011
Pay Range Rs. 8500-8729 8730-12549 12550-24039 24040-29179 29180-33679 33680 and above B Class City Rs. 350 560 840 1050 1400 1680 C Class City/ Town Rs. 270 390 550 700 950 1110 Towns not in B&C Class Rs. 270 390 480 530 530 530 Other places Rs. 250 250 250 250 250 250

Important points (1) For the purpose of this clause, B Class City means the cities of Thiruvananthapuram,Kollam, Kochi, Thrissur and Kozhikode. The employees working in the Civil Station at Kakkanad, (Ernakulam) and Forest Complex at Mathottam (Kozhikode) will also be eligible for House Rent Allowance at the rates applicable to the city limits of Kochi and Kozhikode Corporation. (2) C Class City/Town means the cities/towns of Alappuzha, Changanacherry, Kanhangad, Kannur, Kasargod, Kayamkulam, Kunnamkulam, Kollam, Kottayam, Malappuram, Manjeri, Nedumangad, Neyyattinkara, Palakkad, Payyannur, Ponnani, Quilandy, Thaliparamba, Thiruvalla, Thrissur, Tirur, Thalassery and Vadakara. Towns not in B&C Class means all other Municipal areas and townships as well as District and Taluk Head quarters not coming under B&C Class City/Town.(4) The rates will apply only to the offices situate within the

(3)

City/Municipal, etc limits. (5) (6) (7) The State Government employees working in New Delhi and other States will be eligible for HRA at GOI rates as applicable at that place. Those who are provided with Government quarters or in receipt of any allowance thereof will not be eligible for HRA. HRA during leave: During all periods of leave with allowances including leave preparatory to retirement (vide GO(P) 378/91/Fin. dated 1.6.91 with effect from 1.6.91) HRA is admissible for the first 180 days (GO(P) 448/95/ Fin. dt.25.7.95) subject to satisfying the following conditions. (i) The Government servant certifies that he continues to incur the expenditure for which HRA is granted. (ii) The rate admissible is the one applicable at the place from which the Government servant proceeded on leave.

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(8)

Officers who occupy Govt. quarters are not entitled to HRA. As they are not entitled to claim HRA during Earned Leave actually availed, they will not be entitled for HRA for periods of E.L surrendered. Circular No. 10/84/Fin. dated 21.2.1984. The rate of HRA payable is with reference to the locality of the office to which the employees are attached and not with reference to their actual place of duty (circular No.7/92/Fin. dated 6.3.1992).

(9)

Rent recovery
Rent at the following rates will be recovered from Government employees residing in Government Quarters:
Sl.No Range Rate

Those who are in the Scale of Pay between Rs.8500-13210 and Rs. 20740-36140 and other categories who are specifically exempted Nil Those who are in the Scale of Pay of and above Rs. 21240- 37040

ii

2% of basic pay

(1) (2)

(3)

Basic pay for the purpose of this clause will include personal pay, dearness pay and special pay. In the case of employees who remain on pre-revised scales of pay beyond 1.7.2009, rent at the revised rate on the basis of the corresponding revised scale in respect of the post will be taken in to account to determine rent be recovered. For those who are not on State Government scales of pay (e.g. AIS officers, those on UGC/AICTE scale, etc) existing orders and rates will continue.

CITY COMPENSATORY ALLOWANCE

City Compensatory allowance for employees working in offices located within the city limits of Thiruvananthapuram,Kollam, Kochi,Thrissur and Kozhikode will be as shown below:w.e.f 1.2.2011 Sl.No 1 2 3 4 Below Rs.9940 Rs.9940 and above but below Rs.13540 Rs13540 and above but below Rs.16980 Rs.16980 and above Pay Range Rate per Month Rs.200/Rs.250/Rs.300/Rs.350/-

The CCA will be paid during the periods of leave with allowance upto 180 days (GO(P) 448/95/Fin. dt.25.7.95) including period of surrender leave.

HILL TRACT ALLOWANCE

The revised rates of Hill Tract Allowance are as shown below w.e.f 1.2.2011 Sl.No 1 2 3 4 Category of Officials Officers whose pay is Rs.16180/- and above Officers whose pay is above Rs.10210/but below Rs.16180/Officers whose pay is upto and including Rs.1021=0 Part-time Contingent Employees 260 200 200 Rate per Month Rs. 280

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Treasury duty special allowance

Last grade employees who attend treasury duty shall be eligible for special allowance @Rs.75 subject to the following conditions w.e.f 1-3-06: 1 Average monthly cash transactions in such offices shall be above Rs.1,00,000. 2 Only one last grade employee in an office will be eligible for the special allowance for attending treasury duty. GO(P)No. 2/07/Fin.dtd.3-1-07

UNIFORM ALLOWANCE
The categories of posts, the uniform allowance payable and the periodicity of payment will be as shown in Annexure 8 of GO(P)85/2011 fin 26-2-2011. Payment of uniform allowance will be subject to the following conditions: (i) (ii) (iii) (iv) Uniform allowance is inclusive of stiching ,washing charges and cost of cloth Uniform specifications (colour, type, items, size, etc) have to be fixed by the Head of the Department concerned in respect of different categories of employees under his control. Controlling Officers are free to discontinue sanctioning of Uniform Allowance and even recover the allowance sanctioned, if an employee does not wear uniform during duty time. Those employees who are in receipt of uniform allowance but have not been included in the schedule (Anex VIII) will be granted the allowance @ Rs-1600/-p.m

FOOTWEAR ALLOWANCE
The rate of footwear allowance will be increased from Rs.130 to Rs.300/-per annum. The conditions for granting footwear allowance (including categories which are eligible for this allowance) will continue without modification.

SPECIAL ALLOWANCE TO PHYSICALLY HANDICAPPED EMPLOYEES

Special allowance to all physically handicapped employees including part-time employees whose permanent / partial disability is not less than 40% will be enhanced from the existing Rs.300/- to Rs.600/- p.m. The conditions for sanction shall continue as at present.

EDUCATIONAL ALLOWANCE
Parents of Physically handicapped / mentally retarded children will be paid Rs. 150 pm during the schooling up to and including the level of higher secondary. The rate has been enhanced to Rs.450 pm w.e.f 1-2-2011. The institutions should be recognized by the State/Central Govt. This benefit is extended to part time contingent employees also (GO (P) 844/2000/Fin dt. 28-4-2000). As per circular No. 42/2000/Fin. dt. 7-8-2000 Education Allowance is not admissible to state govt. employed parents whose handicapped children are studying in normal schools.As per GO(P)85/11 fin 26.2.2011 this will allowed to general school also state govt employed parents whose children studying in special institution like Deaf & Dumb and normal school shall be eligible for the above allowance.

MEDICAL REIMBURSEMENT
Medical Reimbursement Under Kerala Government Servants Medical Attendance Rules, 1960

I
1. 2.

Persons entitled to free medical attendance

All govt. servants are entitled to free of all charges except as expressly specified in these rules, medical attendance by their authorized medical attendant. Govt. servants are entitled to free medical attendance irrespective of whether they are on duty or on leave anywhere with in the state.

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3.

Family of a govt. servant includes the wife or husband, children, including adopted children, step children and parents wholly dependent upon the servant are entitled to medical attendance free of charge to the same extent as the govt. servant when the husband and wife are govt. servants and the reimbursement pertaining to the medicine purchased for the husband should be claimed by him and that pertaining to the wife by her. If the reimbursement pertain to medicine purchased for any other members of the family the claim should be made by the husband. Officers under suspension are also eligible for medical reimbursement w.e.f 26.5.2000 provisional govt. servants appointed though employment exchange are also eligible for the medical concession but benefit of the medical reimbursement has not been given to part time employees. The aided school teachers, employees of private collages and public sector undertakings are eligible for medical concession

4.

II

Time limit for Medical claim

Claim for medical reimbursement are to be performed with in three months of the last date of treatment. The last date of treatment is to be reckoned on the date of bill in which purchase of drug was effected on the last occasion or the date in which the authorized medical attendant has signed the essentiality certificate which ever is later. In case of continuous treatment application for medical reimbursement should be submitted with in 3months of the last date of purchase of the medicine. Claims for reimbursement of the medicines purchased should be made only after the medicine purchased have been used up.

Medical reimbursement Interest Free Loan

Govt. employees who are entitled to avail of the facilitation of certain specified medical institutions are allowed interested free loan covering 75% of the estimated cost of treatment in such institution subject to a maximum of Rs. 50,000 to cover costly treatment for specified purposes specialized Hospitals Govt Hospitals with in the state also. The limit increased to 100% and Rs. 75,000. Loanee should produce the utilization certificate within 3 Months from the date of drawal. The time limit for adjustment of the loans in the Medical reimbursement claim be 6 Months. After the prescribed time limit, 12% interest per annum for the outstanding amount will the charged and the balance amount with interest will be recovered from the salary of the Govt. servant from the next months ourwads Go(P) No. 298/61/h FWD 20.11.2001. As per GO (Rt) 1678/2003/H&FWD dt 5.602003 request for interest free loan for Rupees 2 Lakhs more will be sanctioned after obtaining the specific view of Director, Regional Cances Center/ Director of Health Service-Director of Medical Education.

Reimbursement of cost of spectacles

The limit for spectacle allowance will stand raised from Rs 500/ to Rs-1000 (Once in 10 years of service) and a certificates to that effect will be recorded in the service book of the concerned Govt. employee by respective controlling officers.

Medical Reimbursement claimsceiling:

1. 2. Verification and sanction by the head of office/Dept. Upto Rs. 5,000 Prior verification by the D.M.O. concerned and sanction by the Department From Rs. 5,000 to Rs. 25,000 Prior verification by the Director of Health Service/Director of Indian system of Medicine and sanction by the Department Above Rs. 25,000 (The order has effect from the date of the G.O) Reimbursement of cost of hearing aid-not exceeding Rs. 1800/(GO(MS) No. 232/99H & FWD dt 18-6-99, GO(MS) 03/2001/H & FWO/31.03.2001)

3.

Cost of Hearing Aid

Reimbursement towards 80% of the cost of hearing aid subject to a maximum of the cost of hearing aid purchased subject to maximum of Rs.10,000/- go(MS)No.590/2008/H&FWD dt.4-12-2008. It is applicable to all govt servants and to their children (Go (MS) 267/2009/ H& FWD dt 28.7.2009)

Officers under suspension

Officers under suspension are eligible for medical reimbursement with effect from 26-5-2000 (G.O.(P) 911/ 2000/Fin. dt. 26-5-2000

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GROUP PERSONAL ACCIDENT INSURANCE

Govt. have decided to implement the group personal accident insurance scheme through kerala state insurance department for the year 2011 with certain modifications. The scheme has also been extended to the employees of all public sector undertakings, co-operative institutions, autonomous bodies and other govt. institutions in addition to the categories of employees allready covered under the scheme. The Employees retiring during the currency of the policy shall be covered until expiry of the same. The scheme shall come in to force w.e.f. 1.1.2011. The insured shall have to pay an annual premium of Rs. 200/- inclusive of service tax for an assured sum of Rs. 8 lakh. The compensation admissible shall be as follows: Sl No. 1. 2. Contigencies covered Death due to accident Loss of two limbs or sight of both eyes and one limb and sight of one eye due to accident. Loss of one limb or sight of one eye due to accident Permanent total disablement due to accident Compensation 100% of sum insured

100% of sum insured 50% of sum insured 100%of sum insured

3. 4.

Provided that no compensation shall be paid for death or disablement as described above arising out of internal self-injury, suicide, attempted suicide, whilst under the influence of intoxicating liquor or drugs and whilst breaching law with criminal intent. The Drawing and Disbursing Officer shall deduct from the salary bill of the employee for the month of November the premium of Rs. 200 per employee for a period of one year for transfer crediting the sum to the Head of account 8658Suspense Accounts, 102-Suspense Accounts (Civil), 88-Group Personal Accident Insurance Fund and furnish the recovery particulars in Form II which contain the name and designation of employees from whom the premium was recovered in triplicate to the concerned Treasury Officer along with the salary bill. The Self Drawing Officers also shall deduct the premium from the salary bill for the month of November and furnish the details of recovery of the premium in form II to the Treasury Officer along with the salary bill. A copy of the Form II after encashment of the salary bill for the month shall also be furnished to the head of District Level Office or higher authority as the case may be. The new entrants in service shall wait till December to join the scheme. Before a period of 45 days of the recovery of premium from the salary of employee the Drawing and disbursing officer shall give a notice to the employees regarding the commencement of the scheme and the member shall inform the details of his / her nominees who shall receive the benefits due to him / her to the Drawing and disbursing officer in Form 1. The self Drawing officers shall furnish the details to the head of office or higher authority as the case may be. (GO(P) 504/2011 fin 4.11.2011) HEAD OF ACCOUNT - SALARY DEDUCTION
GPF - 80090110199. SLI 80110010599. FBS - 80110010299. GIS - 80110010799. HBA 76100020198HBA. -do- Interest: 00490480093(01) Interest on House Building Advance. MCA 76100020299-MCA. -do- Interest: 00490480093(2) Interest on Motor Cycle Advance.

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DAILY WAGES
Revised Rates of daily wages w.e.f.1-04-2011 (G.O(P)No.204/2011/Fin.dt. 2-05-2011,) Category Clerk Typist Rs. 200 Rs. 350 Chainman Security Guard Class IV Workers in Govt. press Driver Pumb Operator Data entry Operator GO (P) 264/2011Fin 8.6.11 Computer Operator,Jr. Programmer Skilled Workers (Pump Operators, Lift Irrigation Operator, Ferry Man) Unskilled Workers (Cleaner, Mazdoor, Watcher) Municipal Contigent (CLR) H.S.A w.e.f 1-6-11 G.O (P) 189/11GED 6.9.11 P.S.A w.e.f 1-6-11 G.O (P) 189/11GED 6.9.11 Existing Rate Rs. 200 Rs. 180 Rs. 200 Rs. 180 Rs. 180 Rs. 200 Rs. 200 Rs. 200 Rs. 250 Rs. 200 Rs. 180 Rs. 186 Rs. 250 Rs. 200 Revised Rate Rs. 350 Rs. 300 Rs. 350 Rs. 300 Rs. 300 Rs. 350 Rs. 350 Rs. 350 Rs. 450

Rs. 500 Rs. 400

Wages of Casual Sweepers: - Government have enhanced the wages of Casual Sweepers from 1000/P.M. to 2000/- P.M. w.e.f. 1.4.2011 (G.O.(P) No. 199/2011/Fin. dtd. 30.4.2011)
Advance to class IV employees for marriage expense of their female children
The advance admissible will be 15 times of basic pay subject to a maximum of Rs. 25,000/- at an interest rate of 9% p.a. The maximum limit has been enhanced to Rs. 30,000 and rate of interest reduced to 8% w.e.f. 16.4.2010. The employees who have put in a continuous service of not less than five years and have at least 2 years of service for superannuation are eligible for the advance. Second advance will be sanctioned on completion of the previous advance and any one of the parents only is eligible for the advance, in case where both husband and wife are employed as class IV employees. Penal interest at the rate of 2.5% Per annum will be charged in the case of default in payment Repayment will be fixed based on the length of remaining service. The maximum no. of installment (Principal) admissible will be 60. Competent authority to sanction the advance will be the Heads of Depts. See Art. 245 A of KFC Vol. I as inserted by G.O. (P) No.1042/2001/Fin dt. 18/9/01, GO(P)235/2010/Fin dtd 16.4.2010).

Govt. employees dying in harness-waiver of liabilities.

In the event of a Govt. employee dying in harness, his liabilities due to Govt. upto 2 lakhs will be written off. Such liabilities will include HBA, Motor conveyance Advance, and any interest free loan given for the treatment of the employee.(GO(P) No. 591/97/Fin dt. 17-6-97.) Crediting of DA arrears to provident fund:- The time limit for crediting arrears of DA sanctioned from 1-12008,1-7-2008, 1-1-2009,1.7.2009,1.1.2010,1.7.2010 to the provident fund have extended up to 29-02-2012. DA arrears can be claimed in the salary bill upto Feb. 2012 and credited to the PF account. [GO (P)No.364/2011/Fin. Dt. 25.8.2011]

Promotion of qualified class IV of Mun.Common Service: Government have ordered reserving 10% of the post of L.D.C./ B.C. in municipal common service for by transfer method appointment form among low paid class IV employees modifying the existing provisions. The ratio/ percentage have to be applied to the total cadre strength of the post of L.D.C./B.C. in municipal common service. These orders shall be take effect from 26.10.2005. (GO (ms) No. 313/2005/LSGD dtd. 26.10.05)

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Promotion of qualified peon and full / part time contingent employees of panchayat :
5% of post in the cadre of L.D.C. shall be filled up by promotion from peons who have passed S.S.L.C. or equivalent qualification on the basis of seniority reckoned on revenue district basis and 5% of the post in the cadre of L.D.C. shall be filled up by promotion from among full/part time contingent employees who have passed S.S.L.C. or equivalent qualification on the basis of seniority reckoned on revenue district basis with effect from 3.8.2006 (G.O.(M.S.) No. 186/06/LSGD dtd. 3.8.2006.)

Class IV and low paid employee: Reservation in appointment of LDC / LDT

The existing 5% quota reserved in the cadre of LDC and LDT as per G.O. (P) No. 11/74/PD dt. 10.1.1974 for appointment of Class IV and low paid employees (included in the Subordinate Services) who score not less than 40% marks in the competitive tests conducted by the PSC for selection to the above posts will be enhanced to 10% over ruling the advice of the PSC in the matter. (GO (P) No. 12/2010/P&ARD dated 5.4.2010)

Upper age limit to appointments

According to rule 2 (3) of Public services (Raising of upper age limit for appointment) Rules 1978, the maximum upper age limit for direct recruitment to any post shall in no case exceed 50 years except in the case of widow/ widows who were dependents of Govt. servants died in harness. The maximum age limit for appointment to part time contingent also fixed as 50 years as these post require some extent of Physical fitness. G.O. (P) No. 10/2002/P&ARD dt. 14/3/2002.

Delay in giving posting order

Govt. have issued instructions to all appointing authorities to promptly issue the posting orders to the officers who return to duty from leave ,deputation,training etc;so that govt. could minimise the expenditure on account of payment of salary during the period of compulsory waiting for posting. Govt. have also directed the HODs and appointing authoritiesto include a condition in the orders granting leave for long period ,deputation,training etc.to the effect that the incumbents returning to duty should intimate the proposed date of their rejoining 3months in advanceandposting orders should issued well in advance.Excess expenditure if any caused will be fixed as personal liability of the officers responsible for issuing posting orders as well as HOD and will be recovered from them as provided under Note 4 below Rule 12(7) part I KSRs .(Cr.14/2009/Fin.dt.24-02-09)

Official Residential Telephone

Govt. have permitted internet charges with in the purview of official residential Telephone calls with/without STD on condition that bimonthly call charge shall not exceed 750 local call charges to govt. accounts. (GO(P) No 161/2005/ Fin dated 5-4-2005, GO(P) No 474/2010/Fin dtd. 3.9.2010)

PAY REVISON 2009

Govt. have issued orders in GO(P) No. 85/2011/Fin dtd. 26.2.2011 implementing the revised scale of pay. Important provisions relating to the revision of the scale of pay and a rules for fixation of pay are contained in the subsequent paragraphs. Date of Effect The date of effect of the revised scales of pay will be 01-07-2009. The date of effect of improved ratio based promotions/ percentage based higher grades, revised time bound higher grade scheme, various allowances and other benefits will be 01-02-2011. Arrears. The revised scale of pay and allowances will be granted in cash from February 2011 on wards. Arrears of salary on fixation of pay in the revised pay scale from 01-07-2009 till 31-01-2011 will be credited to the Provident Fund account of the employee. Thearrears will not be withdrawn till 31-03-2015, except in the case of those who are retiring before 31-03-2015, in which case the arrears will be released on their retirement. In the case of employees who have opted not to subscribe to Provident Fund account during the last one year of service and in those cases where it is not obligatory to maintain Provident Fund account, arrears will be paid in cash. In the case of those employees who have not started subscription to Provident Fund, the drawal of arrears will be deferred and as and when the Provident Fund account is opened, it shall be drawn and deposited in it.

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The Pay of all non-gazetted officers will be fixed in accordance with these orders by the officers who draw and disburse their salary. The pay fixation statement of those who draw salary on countersigned bills shall be approved by the countersigning authority. In the case of Gazetted Officers the drawal of the revised salary will be authorised by the Accountant General on the basis of their option. The Non Gazetted officers will forward their option to the Officer who draws their salary or who countersigns the salary bills, as the case may be, and the Gazetted Officers to the Accountant General. The option statement will be pasted in the Service Book in thecase of the Non- Gazetted Officers after countersignature by the drawing officer. Omissions or errors, if any, in respect of posts or scales of pay indicated in Annex XIIas of these orders should be reported to Government by the Heads of Departments within a month positively from the date of this order with relevant supporting documents for timely rectification. Arrear claims preferred in pursuance of these orders will be paid without pre-check in relaxation of Article 53, Kerala Financial Code Volume 1. The Heads of Departments and other officers who inspect their subordinate offices, will check as far as possible, all cases of fixation of pay in the revised scales and indicate in the Sevice Books the fact of having checked the pay fixation. In case whether fixation or grant of higher grade or payment of increased benefits is found to be incorrect, the inspecting officer should record in the Service Books concerned that instructions have been given to the concerned officers to rectify the defects. In the Departments where there are arrangements for internal audit, the audit staff shall review fixation of pay, verify the entries in the Service Book and record the fact therein. If defects are detected in the case of Gazetted officers, the inspecting officers should intimate them to the Accountant General for appropriate action. Leave Salary/ Pension Contribution based on the pay in the revised scales of pay will berecovered from 01-072009 or from the date of effect of option of the employees concerned in the revised scales of pay. Foreign employer will arrange the remittance at the revised rates from 01-07-2009 or from the date of option exercised by the employee concerned. a.) Recoveries will be insisted upon in cases where over payments are made on account of wrong fixation. If an officer competent to fix pay under these orders or approvethe pay fixation or countersign the option statement has any doubt on the applicationof these orders he shall seek clarification of the Finance Department in Governmentbefore approving the pay fixation and disbursing the pay.

RULES FOR FIXATION OF PAY IN THE REVISED SCALE

1. The revised scales of pay shall come into force w.e.f. 01-07-2009. 2. Existing scale of pay for the purpose of these rules is the scale of payimmediately prior to 01-07-2009 or date of option.. 3. Existing emoluments for the purpose of these rules shall be the total of : (a) Basic pay in the existing scales as on the date of changeover to the revised scale including the increments, if any,accruing on such date in the existing scale. Stagnation increments shall also be reckoned for this. (d) Dearness Allowance admissible at the rate of 64% on such pay vide (a), (b) and (c) above. Note: - Special pay, in addition to the pay drawn in the existingscale shall not be reckoned for fixation of pay in the revised scale. Fitment benefit and Service weightage 4) To the existing emoluments computed above, shall be added anamount equal to 10% of pay subject to a minimum of Rs. 1000/- in Rule (3) (a) and (b) above towards fitment benefit and another amount equivalent to % of pay, specified in Rule (3) (a) and (b) above, for each completed year of service subject to a maximum of 30 completed years, towards service weightage. Note: - Service for the purpose of this rule means service includingbroken periods of service qualifying for normal increments in thescale of pay. Time spent on leave not counting for normalincrement will not be reckoned. Service during the period of bar on increment, without cumulative effect will be reckoned. Howeveraided school service in Govt and vice versa will be reckoned for weightage. 5. The amount so arrived at under Rule (4) above shall be stepped up to the next stage in the revised scale of pay. If

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the amount arrived at under Rule (4) above is more than the maximum of the revised scale, the pay shall be fixed at the maximum of the revised scale and the difference shall be treated as personal pay and it will not be absorbed in future increase in pay on account of granting increments. This personal pay will count for all purposes viz; fixation of pay, calculation of leave salary, drawal of allowance and pension. Stepping up of Pay of Seniors 6. In cases, where a senior government servant promoted to a higher post before 01.07.2009, (including through grant of time bound higher grade) draws less pay in the revised scale than his Junior promoted to the higher post after 01.07.2009, the pay of the senior employee shall be stepped up to the level of the pay of the junior w.e.f. the date on which junior draws more pay, provided that (a) The senior and the junior employee should belong to the same category and should have been promoted to the same category of post. (b) The pre-revised and revised scale of pay of the lower and higher posts in which they are entitled to draw pay should be identical. (c) The senior Government servant at the time of promotion has been drawing equal or more pay than the junior (d) The anomaly should have arisen directly as a result of the introduction of the revised scale of pay (e) The anomaly should not have arisen due to the option exercised on different dates or due to any advance increments granted to the junior in the lower post or due to increased service weightage to the junior. Note: - (i) If in the lower post, the junior employee was drawing more pay in the pre-revised scale than the senior, the senior to such junior will have no claim over the pay of the junior. (ii) In case where pay of an employee is stepped up in terms of clause (6) above, the next increment shall be granted after completing the required service of one year in the new scale from the date of stepping up of pay. 7. Exercise of Option on Promotion (1) All appointments and promotions made on or after 1.7.2009 shall be deemed to have been made in the revised scale of pay & pay will be regulated accordingly. (2) However, if an employee wishes to opt the revised scale of pay of his promoted post ie. the next immediate promotion post assumed on or after 01.07.2009, he will be permitted to opt the revised scale of the promotion post with effect from the date of promotion and his pay in the revised scale will be fixed on the basis of the pay he drew in the pre -revised scale of the promoted post on that date. This benefit will be restricted to the employees who were promoted in between 1.7.2009 and the date of issue of Pay Revision Order. Also employees who were in Government service prior to 01-07-2009 and got appointment through by transfer appointment or by PSC appointment shall be permitted to exercise option with effect from 01.07.2009 in the scale of pay of the post held by them prior to their new appointment. (3) Employees who were promoted on or after 1.7.2009 cannot be allowed to exercise option of the feeder post beyond the date of such promotion. Note:- However employees who were promoted on or after 01-07-2009 can be allowed to opt the revised scale of the promotion post w.e.f. the date they had opted for fixation of pay under Rule 28 A part 1.KSR in the scale of pay of the promotion post as per option (b) undre Rule 28 A Part.1 (GO(M.S)456/11 (16) Fin 19.10.2011 8. Provisional employees recruited through the employment exchanges who were in service on 30.6.2009 and continued thereafter shall be eligible for the minimum of the revised scale of pay only. Date of next Increment 9. The next increment of an employee whose pay has been fixed in the revised scale of pay shall accrue on completion of one year from thedate of option. 10.An employee whose increment is withheld for want of declaration of probation on 1.7.2009 or on the date of change over to the new scale will also be allowed the benefit of fixation of pay notionally counting the increment accrued but withheld, in relaxation of Rule 37 B(b),4 Part I Kerala Services Rules, subject to the condition that the next increment after such fixation will be allowed only after he is declared to have satisfactorily completed his probation and the period of approved service required to earn an increment. 11. In the case of an employee whose pay has been reduced with the effect of postponing future increments, fixation of pay in the revised scale will be allowed on the basis of the option exercised by him but he has to remain in that pay till the expiry of the period of reduction. The pay will, however, be fixed on the date of expiry of the period of reduction. The next increment in such cases will be allowed only on completion of approved service required to earn an increment from the date of such fixation.

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12. Exercise of Option An employee can exercise option to come over to the revised scale of pay with effect from 01.07.2009 or with effect from any subsequent date he opts. 13. The option in writing is to be exercised within a period of six months from the date of G o v e r n m e n t orders revising the scales of pay. time limit for exercising option extended up to 25.2.2012 (GO(P)354/11 (8) Fin 11.8.2011 14. The option is to be filed with the officer competent to fix his/her pay in the form appended. 15. The option once exercised shall be final. In the case of subsequent reversion (after the exercise of option as per these rules), the employee will be allowed to exercise option in respect of the lower post also, provided such option is exercised within a period of three months from the date of orders of reversion. 16. Re option will not be allowed for any pay revision(including the present pay revision) except in cases involving retrospective revision or change in scale of pay that takes effect on a date prior to the date of option exercised by the employee for the concerned pay revision. In such cases arrears of salary/pension will be payable only with effect from the date of filing of the option such re-option has to exercised within 3 month of the date of issue of the order revising/changing the scale of pay retrospectively . 17. An employee is allowed to exercise option only in respect of existing scale. If no option is exercised within the said period of six months of the date of Government orders revising the scale of pay of the Government employees, the date of effect of pay revision order ie. 01.07.2009 shall be treated as the date of option and the Officer 5 competent to fix his/her pay is to proceed accordingly. No subsequent option shall be entertained. 18. If an employee dies before the expiry of the time fixed for option and without exercising option, the officer competent to fix his/her pay in the revised scale of pay shall fix his/her pay with effect from the date which is more advantageous to the survivors of the deceased. If the deceased is a Gazetted Officer the head of department and if the deceased himself was the head of department, the Secretary to Government concerned, in consultation with the Accountant General (A&E) will fix the date of option of the deceased employee, which is found to be more advantageous to the beneficiary. 19. An employee on leave or on deputation or under suspension will be allowed to exercise option with in a period of six months from the date of return to duty. 20. Persons whose service were terminated on or after 01.07.2009 and who could not exercise the option within the prescribed time limit on account of death, discharge on the expiry of the sanctioned posts, resignation, dismissal or discharge on disciplinary ground aree entitled to the benefits of the aforesaid rules. 21. In the case of employees whose increment in the pre-revised scale is barred as punishment without cumulative effect, their pay on the date of option (if it is w.e.f. a date on which the increment bar is in force) in the revised scale will be fixed on the basis of the pay notionally arrived at by counting increment each, in the pre-revised scale, for every completed year of service which would have been counted for normal increment, but for the punishment. The next increment in the revised scale will be sanctioned only after expiry of the remaining period of increment bar as on the date of fixation of pay in the revised scale, subject to Rule (9) of Pay Fixation Rules. 22. In the case of employees whose increment in the pre-revised scale is barred as punishment with cumulative effect, their pay on the date of option (if it is w.e.f. a date on which the increment bar is in force) will be fixed on the basis of the pay they were drawing immediately before increment bar. They will be entitled to the pay at the same rate till the expiry of the period of increment bar. The next increment in the revised scale will be sanctioned only after expiry of the period of increment bar subject to Rule (9) of Pay Fixation Rules. 23. In the case of employees whose pay in the pre-revised scale is reduced to lower stage as penalty temporarily, their pay in the revised scale will be fixed on the date of option (if it is w.e.f a date on which the reduction in pay is in force) on the basis of the pay after 6 reduction in the pre-revised scale. The next increment that will accrue in the revised scale in terms of Rule (9) of the above rules will be sanctioned only after the expiry of the remaining period of penalty. 24. In the case of employees whose pay in the pre-revised scale is reduced permanently to lower stage as penalty with the effect of postponing future increments, his pay in the revised scale will be fixed on the date of option on the basis of the reduced pay in the pre-revised scale. They will have to remain in that pay till expiry of the period of reduction. The next increment that will accrue in the revised scale will be sanctioned only after expiry of the remaining period of penalty. 25. The employees who continue on Leave Without Allowance (LWA) on or after 01.07.2009 will be allowed to exercise option within 6 (six) months of return to duty. (See Rules for fixation of pay)

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FORM OF OPTION I,...................................................................................................................................................................................... ........................................................................... hereby elect to the revised scale of Rs.............................................. ....................................................................................... with effect from ..................................................................... or I, ............................................................................................................................................................hereby elect to continue in the existing scale of pay of Rs.................................of my substantive / officiating post mentioned below till .................................20.................... I herby agree to refund excess pay and allowances, if any, drawn by me, in case it is found later that I have been paid such excess (even if it is due to erroneous fixation). Signature Name Station: Designation Date: Office/Department. Principles of Option 26. The employees may be allowed to exercise option subject to the following conditions. a) An employee can exercise option to come over to the revised scale of pay with effect from 01.07.2009 or with effect from any subsequent date that he opts, provided that such date shall not be beyond the date of his next promotion or one year from the date of this Government Order, whichever is earlier. b) In the case of a Government servant who died on or after the date of coming into effect of the pay revision, but before exercising option, he/she may be deemed to have opted for the revised scale from the most beneficial date as desired by the Head of office, Accountant General or the department, as the case may be. c) The option to retain the existing scale of pay shall be admissible in respect of one existing scale only. On subsequent reversion, the Government servant concerned may exercise option in respect of the lower post also on condition that such option will be exercised within three months from the date of reversion, failing which he/she will be deemed to have opted for the scale with effect from the date of pay revision. d) If a Government servant exercises option to come over to the revised scale with effect from a date beyond one year from the date of pay revision such option shall be deemed to be invalid and shall be treated as a failure to exercise option and he/she shall be deemed to have exercised option with effect from the date of pay revision. e) The option shall be exercised in writing and communicated to the Head of office or the Accountant General, respectively by the non- Gazetted officers and Gazetted officers within six months from the date of pay revision order failing which the Government servant will be deemed to have opted for the scale with effect from the date of coming into effect of the pay revision and pay fixed on that basis. f) A Government servant who is out of India on leave or deputation or Foreign Service, on the date of pay revision order shall exercise option in writing within three months from the date of his taking charge of the old post. g) A Government servant, who is under suspension on the date of coming into effect of the pay revision, shall exercise option within three months from the date of return to duty on re-instatement or within six months from the date of pay revision order whichever is later. 8 h) Option once exercised shall be final and permission for re-option will not be granted on any account. i) Heads of Departments and Offices shall give proper guidance to their subordinates to select the most beneficial dates for exercising option, since re-option will not be allowed for rectification of the wrong option already exercised or for other reasons. j) In cases, where persons promoted after the date of pay revision, have been given retrospective promotion with effect from a date in the pre-revision period, they will exercise option in respect of the revised scale of the post within three months from the date of orders sanctioning such promotion. They will be eligible for arrears if any, as per rules. k) Heads of Departments and Officers should be given the responsibility to see that the contents of the pay revision orders are communicated to their subordinates, including those who are on leave, deputation and on Foreign Service, so as to enable them to exercise option within the time limit specified in the pay revision order. The fixation rules may be published prominently in Notice Board. Stagnation Increment The scheme of allowing stagnation increments will continue. The maximum number of such increments will be five - the first four increments being annual and the fifth biennial, subject to the condition that the maximum basic pay after such increments shall not exceed Rs. 59840.

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REVISED SCALES OF PAY 2009

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Career Advancement Scheme Accepting the recommendations of the 9th Pay Revision Commission,Government order that a Career Advancement Scheme will be introduced to directly recruited professionals in service. Detailed orders on implementation of the scheme will be issued separately.

REOPTION FOR PAY REVISION 2009

As per GO(P) 413/2011 fin 1.10.2011 employees will be permitted to execise re-option for fixation of pay on promotion under Rule 28 A Part I K.S.R. Employees and teachers who got regular promotion before 1.7.2009 but exercised option (b) under Rule 28 Part 1 K.S.R. (a) Employees and teachers who got regular promotion before 1.7.2009 but exercised option (b) under Rule 28 Part 1 K.S.Rs, with effect from the increment date falling on or after 1.7.2009. (b) Employees and teachers who got promotion during the period from 1.7.2009 to 26.02.2011 and have exercised option (a) or (b) under Rule 28 A Part 1 KSR, for fixation of pay in the pre revised scale of the pay of the promoted post. (c) Employees and teachers who got promotion after 26.02.2011 and whose pay have been fixed in the promoted post under option (a) or (b) of Rule 28 A Part 1 KSRs, in the pre revised scale (due to the time limit of one month fixed for exercising option) based on their option. The above categories of employees will also be given a chance for re-option for 2009 Pay Revision provided they exercise re-option for fixation under Rule 28 A Part 1 KSRs, as per para 2 above, The permission for re-option for fixation under Rule 28 A Part 1 KSRs, and for Pay Revision 2009 shall be subject to the conditions mentioned below.. (i) Re-option for fixation on promotion under Rule 28A Part 1 KSRs/ Pay Revision 2009 shall be exercised within three months from the date of this order. Employees retired on or after 1.7.2009 will also be permitted to exercise reoption. (ii) Arrears on account of re-option will be paid with effect from date of effect of re-option (iii) The excess amount to be refunded on re-option shall be adjusted against the arrears admissible with effect from the date of effect of re-option. The balance amount, if any, after adjustment shall be refunder in lump.

SCHEME FOR TIME BOUND HIGHER GRADE PROMOTION

The scheme for TBHG was introduced w e f 1-7-1979 in GO(MS) 439/79/GAD dated 1-8-1979 to all NGOs who remain in the entry grade without promotion in the normal course,on completion of 13 years .As per GO(P) No 901/ 79(116)/Fin dated 3-10-79 the above scheme was extended to Gazetted Officers also. Detailed instructions for sanctioning TBHG were issued in GO(P) No 1041/79(142) Fin dated 27-11-79 and in GOP 939/80(270) Fin dated 19-12-1980. Since then the scheme underwent several changes and the terms & conditions regulating time bound higher grade were also modified /revised based on pay revision orders issued from time to time. The modified scheme now in operation is the scheme contained in GO(P)No.146/2006/Fin.dtd 25-11-06 and the general guidelines detailed in Cr.No 46 /2008/Fin.dt 08-08-08.Glimpses of the scheme implemented under various pay revisions are detailed below.

Pay revision 1983

As per PRO 1983 issued in GO(P) 515/85Fin dated 16-9-85,wef 16-09-85 ,employees in the scale of pay ranging from 550-800 to 1150-2270 were allowed promotion to higher grade on completion of 10 years of service and a second higher grade after either 10 years of service in the first promoted post /higher grade or a total service of 20 years in the two grades together which ever is earlier. Direct recruits to post on revised scale of pay from and above 1250-2500 were allowed one higher grade on 10 years of service.

Pay revision 1988

The scheme of time bound higher grade revised w r to the scale of pay on initial recruitment as per GO(P) No 480/ 89 fin dated 1-11-89 1. Employees in the scale of pay from 750-1025 to 1050-1830 were allowed promotion to higher grade on completion of 10 years of service ,a second higher grade after either 10 years of service in the I st higher grade /regular promotion or a total service of 20 years in the two grades together,which ever is earlier and a third H G on

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2.

3. 4.

completion of a toatal service of 25 years in the three grades together. Employees in the scale of pay ranging from 1100-2070 to 1650-3175 were allowed promotion to H G on completion of 10 years of service and a second H G after either 10 years of service in the Ist HG /Promotion post or a total service of 20 years in the two grades together which ever is earlier. For direct recruits against post carrying the scale of pay 1830-3425 one H G promotion in the scale of pay 20703550 were allowed on completion of 10 years of service only if his non direct recruit had been promoted . For incumbents of post on scale of pay above 1830-3425,no TBHG was allowed.

Pay Revision 1992

As per GO(P) No 930/93(2) Fin. dated 8-12-93,the scheme TBHG revised w r to the scale of pay on initial recruitment w e f 1-3-92. 1. Employees in the scale of pay from 775-1065 to 1400-2300 were allowed a) first higher grade on completion of 10 years of service in the entry post b) a second higher grade after either 10 years of service in the I st higher grade /regular promotion or a total service of 20 years in the two grades together,which ever is earlier c) and a third H G on completion of a total service of 25 years in the entry post and regular promotion/ higher grades together. 2) Employees in the scale of pay ranging from 1400-2600 to 2375-3500 were allowed promotion to HG on completion of 10 years and a second HG after either 10 years of service in the Ist HG /Promotion post or a total service of 20 years in the two grades together which ever is earlier. 3) For direct recruits agaist post carrying the scale of pay 2500-4000, one HG promotion in the scale of pay 26504200 were allowed on completion of 10 years of service , only if his non direct recruit had been promoted . 4) For incumbents of post on scale of pay2500-4000,no TBHG was allowed .

Pay Revision1998
The revised scheme of time bound higher grade issued in G.O.(P) No. 3000/98/fin dtd. 25-11-98 w e f 1-11-98 Employees who remain in the entry post on scale of pay from 2610-3680 to 4600-7125 were allowed three HG viz, 1. 2. 3. 4. the Ist HG promotion on completion of 10 years of service in the entry post. The second higher grade on completion of either 8 years of service in the I st higher grade /regular promotion or a total service of 18 years in the two grades together,which ever is less. The third HG on completion of 23 years of total service in the entry post. A fourth TBHG in the scale of pay of Rs 3350-5275 were allowed to class IV Employees on scale of 2610-3580 on completion of 30 years. Those on entry post with scale s pay ranging from 4600-8000to 7450-11475 were granted two TBHG . The first on completion of 10 years and a second on completion of either 8 years of service in the Ist Promotion post /H G together which ever is less. For direct recruits agaist post carrying the scale of pay 7800-12975 one H G promotion in the scale of pay 825013650 were allowed on completion of 10 years of service only if his non direct recruit has been promoted . For incumbents of post on scale of pay above 7800-12975 no TBHG were allowed. If there is promotion post in respect of categories of posts (entry),coming under pay range from 2610-3680 to 5800-9425 and its scale of pay is higher than the TBHG proposed then the qualified incumbents will be given the scale of pay of promotion post in the direct line of promotion as TBHG . In the case of entry post whose scale of pay are 6500-10550 and above ,TBHG Scale will be as specified in the table of PRO and scale of pay of promotion post will not be given.

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Pay Revision 2004

The modified scheme of time bound higher grade now in operation is the scheme contained in G.O.(P) No. 145/ 2006/Fin dtd. 25.11.04 as detailed below. Subject to the para 6 below employees who remain in their entry posts in the scales of pay ranging from Rs 4510-6230 to Rs 7990-12950, will be granted three higher grades, on completion of the following specified periods of service in their posts: The first higher grade on completion of 8 years of service in the entry post. The second higher grade on completion of 16 years of service in the entry post and the first regular promotion post/time bound higher grade, taken together. The third higher grade on completion of 23 years of total service in the entry post, the first regular promotion post/time bound higher grade and the 2nd regular promotion post/time bound higher grade, taken together. Table A
Scale of payhigher grade in in the entry post 4510-6230 4630-7000 4750-7820 5250-8390 5650-8790 6080-9830 6680-10790 7480-11910 7990-12930 1st Time bound 2nd Time bound the entry post 4630-7000 4750-7820 5250-8390 5650-8790 6680-10790 6680-10790 7480-11910 7990-12930 8390-13270 3rd Time bound higher grade 4750-7820 5250-8390 5650-8790 6680-10790 7990-12930 7990-12930 7990-12930 9190-15510 9190-15510

1.

i) ii) iii)

higher grade 5250-8390 5650-8790 6080-9830 7990-12930 8390-13270 8390-13270 9190-15510 9590-16650 9590-16650

2. Fourth time bound higher grade to Class IV :A fourth time bound higher grade in the scale of Rs 56508790 will be allowed to Class IV employees on completion of 28 years of total service, as class IV employee. 3. Those on entry posts with pay scales ranging from Rs 8390-13270 to Rs 12250-19800 will be granted two time bound higher grades, as indicated in Table B, the first on completion of 8 years of service in the entry post and the second on completion of 16 years of total service in the entry post and first promotion post/higher grade, taken together. The competent authority sanctioning the time bound higher grade should indicate in the order whether the official possesses qualification for promotion and also specify the scale of pay admissible on time bound higher grade. Table B Revised pay scale 1st time bound higher 2nd time bound higher in the entry post grade for 8 years service grade for 16 years of in the entry post service 1 2 3 8390-13270 8790-13610 9190-15510 9590-16650 10790-18000 11070-18450 11910-19350 12250-19800 9190-15510 9590-16650 10790-18000 10790-18000 11910-19350 11910-19350 12930-20250 10790-18000 11070-18450 11910-19350 11910-19350 12930-20250 12930-20250 13610-20700

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4.

For direct recruits against posts carrying the scale of Rs.12930- 20250 to Rs. 16650-23200, one higher grade promotion in the scales as shown below will be given on completion of 8 years of service in the entry scale: Revised scale of pay in the entry post 12930-20250 13610-20700 16650-23200 Time bound higher grade for 8 years of service in the entry post. 13610-20700 16650-23200 20700-26600

5. 6.

For incumbents in posts on scales of pay above Rs. 16650-23200, no time bound higher grade will be allowed. If there is a regular promotion post in respect of the categories of posts coming under pay scales ranging from 4510-6230 to 9590-16650 and if such scale of pay is higher than the corresponding time bound higher grade proposed in Tables A & B above, then the time bound higher grade for such incumbent will be the scale of pay of such regular promotion post, provided he is otherwise qualified for such promotion. Even in cases where a particular category of post in the normal hierarchy of promotion posting is not available in a department, the scale of pay of the normal promotion post only will be allowed as the higher grade.

Pay Revision 2009 The existing time span of 8, 16 and 23 years for allowing grade promotionswill becorrespondingly modified as 8, 15 and 22 years of service. A fourth higher grade will begranted on completion of 27 years of total service in the entry post(s) and regular promotion post(s)/ time bound higher grade(s) taken together in the case of employees coming under the scales of pay ranging from Rs. 850013210/- to Rs. 9940-16580/- on entry post. Revised rules for allowing time bound higher grade promotions are incorporated in Annex - III. The date of effect of the same will be 01-02-2011. Time bound higher grades to Teachers. Lower Primary and Upper Primary Teachers will be allowed grade promotions to the levels of Grade I, Senior Grade and Selection Grade on completion of 8, 15 and 22 years of service respectively as L.P.S.A/ U.P.S.A. L.P/ U.P School Head Masters (HM) will be allowed a higher grade on completion of 8 years of service as Headmaster or 28 years of total 3 service as Headmaster and L.P.S.A/ U.P.S.A. together. A Second higher grade on completion of 20 years as Head Master will also be allowed. But on becoming eligible for higher grade promotion in the post of Head Master the notional Senior Grade/ Selection Grade enjoyed by them based on the length of service as teacher had they continued as teacher need not be reviewed. High School Assistants will be allowed higher grade promotion on completion of 7, 15 and 22 years of service as High School Assistant (HG), High School Assistant (Sen. Gr.) and High School Assistant (Sel.Gr.) in the scales of pay of Rs. 16980-31360, 18740-33680, and 19240-34500 respectively. Existing government orders relating to time bound higher grade and all other conditions for the grant of higher grades prescribed in the various Government orders issued by General Education Department from time to time will continue to be in force. In all cases of time bound higher grade promotions to higher scales of pay (obviously not involving change of duties and responsibilities), the existing practice may continue. Thus, the pay in the higher time scale will be fixed in terms of Rule 28 A Part I KSRs i.e. a notional increment will first be given in the lower scale and thereafter pay in the promoted scale will be fixed at the next stage above. No subsequent refixation of pay, based on the change of pay in the scale of the lower posts, will be allowed. The next increment in the higher scale will fall due on completion of 12 months from the date of coming over to the higher scale. He will, of course, have the option to avail the higher grade on a subsequent date not later than the date of his next increment in the lower scale. In all cases of regular promotions from time bound grades to posts carrying the same or higher time scale of pay, the pay in the promoted scale will be fixed in terms of Rule 30 Part I KSRs. The next increment in the same or higher scale will fall due on the date of increment in the time bound grade post.

(i)

(ii)

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Subject to Para 6 below, employees who remain in their entry posts in the scales of pay ranging from Rs. 8500-13210/- to Rs. 9940- 16580/- will be granted four higher grades on completion of the following specified periods of service in their posts. (i) The first time bound higher grade on completion of eight years ofservice in the entry post, (ii) The second time bound higher grade on completion of 15 years of service in the entry post and the first regular promotion post/time bound higher grade taken together, (iii) The third time bound higher grade on completion of 22 years of total service in the entry post and the regular promotion post (s)/time bound higher grade (s) taken together . (iv) A fourth time bound higher grade on completion of 27 years of total service in the entry post and the regular promotion post (s) /time bound higher grade (s) taken together. (2) An employee who remain in their entry post on scales of pay ranging from Rs. 8500-13210 to Rs. 13900-24040 will be granted their higher grades on completion of the period of qualifying service in their posts as follows with the scales of pay shown in TABLE 1 TABLE- 1
Revised pay scales in the entrypost 1st time bound higher grade in 2nd time bound higher grade the entry post 3rd time bound higher grade 4th time bound higher grade

8500-13210 8730-13540 8960-14260 9190-15780 9940-16580

8730-13540 8960-14260 9190-15780 9940-16580

10480-18300 11620-20240 13210-22360 13900-24040

11620-20240 11620-20240
13210-22360 13900-24040 14620-25280

8960-14260 9190-15780 9940-16580 11620-20240 13900-24040 13900-24040 13900-24040 16180-29180 16180-29180

9940-16580 9940-16580 10480-18300 13900-24040 14620-25280 14620-25280 16180-29180 16980-31360 16980-31360

10480-18300 10480-18300 11620-20240 14620-25280 16180-29180

NIL NIL NIL NIL

(3.) Those on entry posts with pay scales ranging from Rs. 14620-25280 to Rs. 21240-37040 will be granted two time bound higher grades, the first on completion of 8 years of service in the entry post and the second on completion of 15 years of total service in the entry post and first promotion post/ higher grade together. TABLE II
Revised pay scale in the entry post 1st time bound higher grade for 8 years of service in the entry post 2nd time bound higher

gradefor 15 years of service 18740-33680 19240-34500 20740-36140 20740-36140 22360-37940 22360-37940 24040-38840

14620-25280 15380-25900 16180-29180 16980-31360 18740-33680 19240-34500 20740-36140 21240-37040

16180-29180 16980-31360 18740-33680 18740-33680 20740-36140 20740-36140 22360-37940

(4.) For direct recruits against posts carrying the scales of Rs. 22360-37940 toRs. 29180-43640 one higher grade promotion in the scale as shown below will be given on completion of 8 years of service.

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TABLE III Revised scale of pay in the entry post. 22360-37940 24040-38840 29180-43640 Time bound higher grade for 8 years of service in the entry post. 24040-38840 29180-43640 36140-49740

(5) For incumbents of posts on scales of pay above Rs. 29180-43640,no time bound higher grade will be allowed. (6) If there is a promotion post in respect of the categories of posts (entry) coming under pay range from Rs. 8730-13540 to Rs. 16980-31360 and its scale of pay is higher than the time bound higher grade proposed above, then the qualified incumbent will be given the scale of pay of the promotion post in the direct line of promotion as time bound higher grade. While assigning higher grade only qualified hands will get the scales of pay of regular promotion posts. Unqualified hands will be allowed the next higher scale of pay above that of the scale of pay of the post held at that time, in the standard scales of pay. (7) If the scale of pay of the promotion post is lower than the time bound higher grade proposed in the Table, the scale of pay of time bound higher grade specified above will be given by reckoning the total service in both the lower post and promotion post together. In such cases the fixation under Rule 30 Part I - K.S.R. will be admissible. (8) In all cases of regular promotions from time bound grades to posts carrying the same or higher time scale of pay, the pay in the promoted scale will be fixed in terms of Rules 30, Part I KSR. (9) In respect of catagories of post coming under the pay scale ranging from Rs. 18740-33680 to 21240-37040 the time bound higher grade will be as specified in Table II of Annex- III. Scales of pay of promotion post will not be given in these cases. This is applicable in the case of employee enjoying scale of pay 18740-33680 and above whether by regular promotion or by time bound higher grade. Corresponding revised scale of pre-revised grade scale (as per annexure-I) will not be allowed in such cases. (10 ) In the case of time bound grade promotion to higher scale of pay, the pay in the higher time scale will be fixed in terms of Rule 28 A Part I KSR ie. one notional increment will be given and thereafter the pay in the higher grade scale will be fixed at the next stage above the pay in the lower time scale, as on the date of the higher grade promotion, irrespective of whether it is a stage in the higher time scale or not. Refixation based on due date of increment in the lower scale will not be given. (11) In case the 15/22 year higher grades as per the table above are equal to or lower than the first promotion post/ second promotion post as the ase may be, that grade (s) will be modified and fixed at the next higher scale (s) above that of the promotion post (s) in the list of standard scales of pay. (12) Non-teaching staff in Aided Schools, Private Colleges and Polytechnics who come under the scheme of direct payment of salary by Government are also eligible for time bound grade promotion subject to the above conditions. (13) The service rendered in the entry post and reckoned for normal increments may be treated as the qualifying service for granting higher grades in that post. (14) The term entry post shall be defined as the post to which an employee is initially appointed in Government service by direct recruitment by the competent authority. Appointments made by PSC by transfer from other categories will also be treated as equivalent to direct recruitment for allowing the benefit of higher grade. However, promotion to a post in the direct line of promotion in a Department to be made on the basis of select list prepared by the Departmental Promotion Committee, cannot be treated as direct recruitment for allowing the benefit of time bound higher grade. The time bound higher grade admissible will be determined with reference to the initial entry post in the present department only. Service in different posts having same scale will not be treated as qualifying service. Similarly in the case of employees who get inter departmental transfer (interdepartmental transferees), their prior service in the same post in the former department may also be reckoned as

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(15)

(16) (17)

(18)

(19)

qualifying service for time bound higher grade. Those who get regular promotion or appointment to higher posts within the period specified for each time bound higher grade may not be granted further time bound higher grade during that period. All appointment by transfer except the promotions/appointments from subordinate service to State Service may also be treated as equivalent to direct recruitment for sanctioning Time Bound Higher Grade. Those who relinquish regular promotions will not be given time bound higher grades as at present. The employees in the scales of pay of Rs. 8730-13540 and Rs. 8960-14260 will be eligible for reckoning their service in the last grade for allowing 22 years higher grade. This benefit will not be allowed to employees in the posts having the revised scale of Rs. 9190-15780 and above. Military service which will count for civil pension of Ex-serviceman will be reckoned as qualifying service for allowing first higher grade. However ex-servicemen enjoying protection of pay will not be allowed this benefit. In that case service under State Government alone will be reckoned as qualifying service. Period of leave on loss of pay which will not be taken, into account for granting increments will not be reckoned as qualifying service. All other existing general terms and conditions governing grant of time bound higher grade promotions may continue subject to the modifications issued by Government from time to time.

GUIDLINES FOR GRANTING TIME BOUND HIGHER GRADE PROMOTIONS

Govt. have issued the following guidlines in Circular No. 46/2008/Fin Dt. 8.8.2008 to the sanction authorities for granting Time Bound Higher Grade Promotions. Entry Post : The term entry post shall be defined as the category of post to which an employee is initially appointed in Government Service by direct recruitment by the competent authority (G.O.(P) 1041/79/(142)/ Fin dated 27.11.1979). Appointed by transfer was also treated as equivalent to direct recruitment for allowing the benefit of higher grade as per G.O(P) No.554/84(597) Fin. dated 27.9.1984. But Promotion to a post in the direct line of promotion in a Department to be made on the basis of select list prepared by the DPC even if it was appointment by transfer from subordinate service to state service was not treated as direct recruitment for allowing the benifit of Time bound higher grade as per GO(P) No. 622/2003/Fin Dt. 26.11.2003. All appointments by transfer except the promotions/ appointments from Subordinate Service to state Service will also be treated as equivalent to direct recruitment for sanctioning time bound higher grades w.e.f 1.3.2006(G.O.(p)145/2006/Fin.dated 25.3.2006) Qualifying service for granting higher grades.: The service rendered in the entry post and reckoned for normal increments shall be treated as qualifying service for granting higher grades. Periods of leave on loss of pay, not reckoned for increment will not be reckoned as qualifying service for granting time bound higher grades. The orders contained in G.O (P) No.828/81/(397)Fin dated 9.12.81 were applicable to 13 year higher grade scheme up to 15.9.85 Increment bar period with cumulative effect will not be reckoned as qualifying service for time bound higher grade promotions. Service not counted for increment as a publishment, will not be reckoned as qualifying service for time bound higher grade promotion (Para 2(x)of G.O(P)1041/79/(142)/Fin dated 27.11.1979). The period during which increments are barred without cumulative effect will be reckoned for computing the qualifying service prescribed for the purpose of allowing higher grade benefits(G.O.(P) 675/82/(461)/ Fin dated 10.11.1982). Dies- non: Dies- non period will be reckoned as qualifying service for granting higher grades. In the case of temporary relinquishment of promotion such period of relinquishment will not be reckoned as qualifying service for granting time bound higher grades (Para15 of Annexure 3 to G.O(P)145/2006/ Fin dated 25.3.2006). Notional/ retrospective period of promotion: Notional/ retrospective period of promotion:will not be reckoned as qualifying service in the promoted post for granting time bound higher grade promotions. From 1.3.06 on wards as per provisions contained in Para 1 (ii) and 3 of Annexure 3 to G.O(P) 145/06/Fin. dated 25.3.06, second higher grade will be granted on completion of 16 years of service in the entry post and in the first promoted post/ time bound higher grade post taken together. Inter- district/ inter departmental: In the case of employers who are given inter- district/ inter departmental transfer in the category of post to which they were initially appointed by direct recruitment forfeiting their seniority, the period of qualifying service put in by them before such transfer, shall also be taken into account for sanctioning higher grade(s) (vide para2 (iv) of G.O. (P) 1041/79/(142)/Fin. dated 27.11.1979). In the case of inter department transfer, the prior service in the same post in the former department will also be reckoned as qualifying service for time bound higher grade as existed before 1.3.2006(G.O.(P)No.572/07(83)/Fin. dated 29.11.07)

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Service rendered in different categories on identical scales of pay: Service rendered in different categories on identical scales of pay was reckoned for computing qualifying service for 13 years time bound higher grade as per G.O.(P)705/81/(372)/Fin. dated 28.10.81, upto 15.9.1985. From 16.9.1985 onwards time bound higher grade is admissible with reference to entry post only. In all cases of appointments by direct recruitment either through P.S.C or through employment exchange( Where the appointment was regularized in consultation with P.S.C) the employee concerned will be granted time bound higher grade only on completion of the prescribed qualifying service in that post (vide G.O(Ms)No.775/80(245)/Fin dated 21.10.1980). Fixation of pay : The benefit of fixation of pay as per Rule 28A Kerala service Rules, Part I without refixation of pay shall be allowed for the purpose of fixation of pay in the time bound higher grade promotion post. In all cases of time bound higher grade promotions to higher scales of pay (obviously not involving change of duties and responsibilities), the pay in the higher time scale will be fixed in terms of rule 28 A part I kerala service rules without refixation i.e. notional increment will first be given in the lower scale and there after pay in the bound higher grade scale will be fixed at the next scale above the pay so arrived in the lower scale (Para 2) (viii) of G.O. (P)1041/79/(142)/ Fin dated 27.11.1979 and Para 47 of G.O. (P) 145/2006/ Fin dated 25.3.2006). Conversion of the existing lower post: Since promotions to the time bound higher grade posts are granted on the basis of completed years of service prescribed for each grade promotion after converting the existing lower post held by the employee to a post on higher scale of pay, there will be no resultant vacancy in the lower post to be filled up. The question of resultant vacancy arises only when the employee is promoted to a regular post in the same/higher scale in the usual manner (Para 2(vii)of G.O.(P)104/79/(142)/Fin dated 27.11.1979). The Heads of Depts./ Appointing authorities are empowered to fix higher grades strictly observing the provisions contained in orders issued by Govt. They are also empowered to convert the existing lower grade posts into higher grade posts for the purpose of accommodating the incumbents on higher grades GOP 286/80/(183) Fin dt. 12.4.80 and GO(P) 939/80(270)Fin dt. 19.12.1980). The No. of Time bound Higher grade post sanctioned in excess of that admissable will have to be adjusted against the regular vacancies arrising in future. Promotion to time bound higher grade post will not confer seniority on the promoties (G.O.(P)343/80/(195)/Fin. dated 6.6 80). When time bound higher grades are granted, the word, Higher Grade within brackets shall be suffixed to the existing designation of the lower posts such as Lower Division Clerk( Higher Grade), Police Constable (Higher Grade)etc. (G.O.(P) 136/81/(299)/Fin. Dated 23.2.1981). Scale of pay of promotion post to qualified hands: In respect of those who are eligible for the scale of pay of normal promotion posts as time bound higher grade scales, based on the scale of pay prescribed in the Pay Revision Order, only qualified hands i.e. those who possess the required qualification for promotion posts, will be granted the scale of pay of promotion posts. Even in cases where a particular category of post in the normal hierarchy of promotion posts is not available in a Dept., the scale normal promotion post only will be allowed as the higher grade. For example in case there are only posts of Junior Superintendents and no intermediary post of Head Clerks in a Dept, a U.D Clerk will be eligible for higher grade in the scale of pay of Head Clerk only and not that of Junior Superintendent. Unqualified hands will be granted the next higher scale of pay in the list of standard sales of pay in the Pay Envision Orders as grade sales. On acquiring test qualification or on becoming eligible for permanent exemption from acquiring test qualification in accordance with Rule 13B of the General Rules of K.S & S.S.R 1958, on attaining 50 Years of age, they will be granted scale of pay of promotion post with fixation benefit as per Government Decision under Rule 30 Part I kerala Service Rules. Persons who are not eligible for permanent exemption by application of Rule 13 B of K.S &S.S.R. 1958 even on attaining 50 years of age shall not be eligible for at the scale of pay of promotion post (G.O.(P)939/80/(270)Fin. Dated 19.12.1980 and Para 6 of Annexure 3 to G.O(P) 145/2006/Fin. Dated 25.3.2006, circular Nos.70/PRC.A1/89/Fin. Dated 16.10.89&22/PRC-A1/90/Fin. Dated 3.4.1990). Right of option: Those who are eligible for the time bound higher grade on completion of the specified qualifying service shall be given to elect any date subsequent to the date on which they complete the qualifying service fixed for that higher grade vide. G.O.(P) No.81/80(159) Fin. Dated 22.1.1980. The option shall be exercised within three months from the date of issue of order granting grade promotions (G.O.(P)367/96(87)Fin. Dated 19.4.96). The option for time bound higher grade promotion shall not be allowed beyond the date of next increment in the lower scale w.e.f.1.3.2006 (Para 47 of G.O. (P) 145/2006/Fin. Dated 25.3.2006). Options once exercised for time bound higher grade promotion shall be final. No re-option will be granted for grade promotions. If no option is exercised by the incumbent within the period prescribed for exercising option, it will be presumed that such persons have opted the time bound higher grade promotions from the due date of time bound higher grade itself and Appointing Authorities/ Heads of Departments shall issue orders accordingly (G.O.(Ms) 608/83/(530)/ Fin. Dated 27.9.1983 and Circular No.55/90/(47)/Find dated 20.9.90). Option & declaration to be submitted by the employers concerned duly signed by him/ her will be in the format prescribed below:

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OPTION/ DECLARATION FORM I ..(Name & Designation)herby elect to come over to the 8/16/23/28 years time bound higher grade in the scale of pay of Rs w.e.f................................. (ii) I will not relinquish the regular promotion due after the grant of time bound higher grade promotion. (iii) I herby agree to refund excess pay and allowances if any drawn by me in case it is found later that I have been paid such excess due to mistake in the grant of grade promotion or irregular fixation of pay. Station signature Date Name Designation Office / Dept. Promotion barred: In the case of an employee whose promotion is barred, benefit of the higher grade shall be given only after he puts in a total period of qualifying service in the entry grade or post excluding the period during which the promotion is barred(Para 2(ix) of G.O(P) No.1041/79(142)/Fin. Dated 27.11.1979) Provisional service: Provisional service was reckoned as qualifying service for time bound higher grade subject to the restrictions maintained in Government Decision No.2 under Rule 33 Kerala Service Rules Part I (Para 2(ii) of G.O (p) 1041/79(142)/Fin dated 27.11.79).Provisional service in respect of those who got regular appointment prior to 1.10.1994 was reckoned for time bound higher grade promotion as per provisions contained in G.O.(P) 1041/79/(142) Fin . Dated 27.11.79 and G.O. (P) 281/89/(256) Fin dated 6.6.1989. But provisional service will not be reckoned for time bound higher grade promotion in respect of those who got regular appointment / whose provisional appointment got regularized on or after 1.10.1994(Circular No.3/95/ (35)/Fin. Dated 1.3.95. Declaration of probation: Declaration of probation is not necessary for an employee for giving time bound grade promotion (G.O (P) 62/81/ (282) Fin dated 20.1.1981). Test qualification: Acquisition of test qualification for regular promotion post is not essential for granting time bound higher grade. M.O.P is a test qualification prescribed for declaration of probation. For time bound higher grade promotion declaration of probation is not necessary. But for sanctioning first increment in the time bound higher grade scale declaration of probation period after acquiring the M.O.P test qualification by the incumbent is necessary. An LD Clerk who has not passed M.O.P Test will also be eligible for higher grade promotion in the next higher scale in the standard scales of pay, on completion of prescribed periods of service in the entry cadre and the pay in grade post in such cases will be fixed on the basis of pay he has actually drawn in the lower post on the date of promotion but the next increment will be allowed only after passing the prescribed M.O.P. Test or on becoming eligible for permanent exemption from passing obligatory department tests as per Rule 13 B of K.S&S.S Rules(Para 2(vi) of G.O(P)1041/79/ (142)Fin. Dated 27.11.1979, G.O.(P)322/80(192)/Fin dated 29.5.1980 and G.O(P) 337/82/(442)Fin. Dated 12.7.1982). Those who are eligible for permanent exemption from passing obligatory department tests as per Rule 13 B of K.S & S.S Rs 1958 will be eligible for increments in the time bound higher grade post provided they are otherwise eligible( G.O(P) 337/82/(442)/ Fin. Dated 12.7.82) Service in other cadres reckoned for higher grade: In the case of Amines, Copyists, Typists, Typist - Clerks, Copyist- Typists and Village Assistants, who are appointed/ Promoted as Clerks, their service in the respective cadres before appointing/ Promoting as Clerks will be reckoned for grade promotion in the cadre of Clerk(G.O.(P)318/ 80/(190)/Fin. dated 28.5.80, G.O(P)474/80/(217)/ Fin. dated 25.7.80, G.O.(P) 559/80/(226)/ Fin dated 8.9.80, G.O(Ms)115/ 81/(292)Fin dated 10.2.81, G.O(P)624/86/(97)/ Fin. dated 20.9.1986). In the case of U.D Typist/ Confidential Assistants who have changed over to the category of U.D Clerk their prior service as Typist/ C.A will be reckoned as qualifying service for allowing time bound higher grade (G.O)(P) 278/81/ (314)/ Fin. dated 11.5.1981, G.O.(P) 1094/87/(186)/ Fin dated 21.12.87). Last Grade Employees: In the case of Last Grade Employees their full time service in the various categories of Last Grade Service (both in the regular and full time contingency service) will be reckoned as qualifying service in the Last Grade post for granting time bound higher grade. Broken periods of service in the Last Grade Service (either in the regular service or in full time contigency service) reckoned for the grant of normal incriments will als0 be taken into account for purpose of calculating the qualifying service for grade promotions (G.O (P) 399/80/(206)/Fin. dated 21.6.1980). Part time service will not be reckoned as qualifying service for time bound higher grade promotions in the full time posts. Village men were known by different designations prior to 1972 such as Misplay, Kolkaran, and Peon etc. In the case of Villegemen their service in the above posts rendered prior to 1972 will be reckoned for computing qualifying service for grade promotion in the post of Village men (G.O(p)106/81(291)/Fin. dated 9.2.81).

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106

READY RECKONER FOR PAY FIXSATION OF PART TIME CONTINGENT EMPLOYEES

Employees on deputation: In the case of employees on deputation to other departments, the period spent duration shall to treated as qualifying service for time bound higher grade in the parent Department, with effect from 16.9.1985 irrespective of the scale of pay assigned to them in the deputation post(G.O(P)944/86/(117)/ Fin. dated 24.12.86). For temporary appointment by transfer where lien is retrained in the parent department the incumbents on reversion to the post in the parent department are eligible for time bound higher grade for their entry post in their parent department reckoning the period of their temporary appointment under Rule 9(a)(1) K.S & S.S. Rules. Relinquishment of promotion: In the case of those who had relinquished promotion, higher grade was admissible up to 31. 10. 89, but excluding the periods, if any, the incumbents concerned actually worked in the higher post on promotion which they relinquished (G.O.(P) 655/83/(535)/Fin. Dated 12.10.1983). But with effect from 1.11.1989, time bound higher grade promotions will not be given for those who have relinquished / relinquish regular promotions. Before giving time bound higher grade promotions, an undertaking will be obtained from the officers concerned to the effect that he/she will not refuse the regular promotion as and when it becomes due. In the case of employees who had already obtained a time bound promotion, further time bound promotion will not be available unless and until they give an undertaking to the above effect afresh and withdraw their earlier relinquishment (Para 10 (X) of G.O.(P)480/ 89/Fin. Dated 1.11.89 and G.O.(P) 39/91/ P&ARD dated 7.12.91). Last Grade employees who relinquish promotion to the post of Attender permanently are eligible for time bound higher grade promotions since the post of Attender is not promotion post in the line of promotion of last grade employees. (G.O.(P)1100/95/(68)/Fin. Dated 22.12.1995). Last grade employees: Last grade employees are eligible for a 3rd time bound higher grade on completion of 25 years of service w.e.f. 30.6.1983 vide G.O. (Ms) No.357/83/(512)/ Fin. Dated 1.7.1983 and for a 4th higher grade on completion of 30 years of service w.e.f 1.3.92. The monetary benefit of the 4th time bound higher grade will be admissible only w.e.f. 1.4.95 (G.O. (P) 899/98/(155)/ Fin. Dated 10.3.98). The fourth time bound higher grade is admissible for 28 years of service w.e.f. 1.3.2006 (Para 2 of Annexure 3 to G.O. (P) 145/06/Fin. Dated 25.3.2006). War/Military service: War/Military service which counts for Civil Pension will be reckoned for computing the qualifying service for the grant of higher grade. Civilian Service under military will not, however, count for higher grade (G.O.(P) 764/81/(384)/Fin. Dated 16.11.81 and G.O.(P) 132/91 (98)/Fin. Dated 21.2.1991). In case of non-gazetted employees who are not in receipt of military pension, their War/Military service which counts for civil pension was reckoned for 10,20,25 years time bound higher grade for the period from 1.7.1979 to 28.2.1992. But with effect from 1.3.1992 War/ Military Service which counts for civil pension will be reckoned for one time bound higher grade vide G.O. (P)No.622/ 2003/ Fin. Dated 26.11.2003. All employees who have got appointment in civil posts after discharge from military Service counted for time bound higher grade and civil pension, should refund the mustering out concessions for getting those benefits (Circular No. 95/97/ Fin. Dated 16.12.1997). In the case of belated refund of mustering out benefits drawn for the military service, the monitory benefit consequent on grand of time bound higher grades will be available only from the date of refund of the mustering out concessions. However, ex-serviceman enjoying protection of pay will not be allowed time bound higher grade reckoning war/military service and in such cases, service under State government alone will be reckoned as qualifying service for granting time bound higher grade promotions (para19 of Annexure 3 to G.O.(P) 145/2006/ Fin. Dated 25.3.2006). Those who are in receipt of military pension are not eligible for time bound higher grade reckoning their war/military service as per rule 8(c) part III K.S.Rs. Service rendered in the regular Armed Forces, ie., Army, Navy and Air Force of the Indian Union alone is treated as war / military service and Govt. have clarified that service rendered under Para Military Forces like CRPF, Assam Rifles, BSF, ITBF, RPF etc. will not be reckoned as qualifying service for granting higher grade. But the grade granted to employees by reckoning CRPF service with the concurrence of govt. need not be reopened. (Cr. No. 89/09/Fin dated 22.10.2009) Teaching staff of professional colleges: In respect of teaching staff of professional colleges, scheme of noncadre promotion was admissible when they continued in the state scales of pay vide Para 10 (vi) of G.O.(P) 515/85/ Fin. Dated 16.9.1985, Para 10 (v) of GO(P) 480/89/Fin dt. 1.11.89 and Para 3 (b)2(v) of G.O.(P) 930/93/ (2)/ Fin. Dated 8.12.93. As per G.O.(Ms) No.757/95/(56) Fin. Dated 3.11.95, the above benefit was restricted to the Teaching staff of professional colleges, where, UGC/AICTE pattern, of scales of pay are not applicable. With the introduction of UGC/ AICTE pattern of scale of pay to the teaching staff of professional college ie. Medical, Ayurveda, Homoeopathy colleges, the scheme of non- cadre promotion ceased to exist. Under the UGC/AICTE pattern, Non PG Lectures/Tutors are eligible only for career Advancement promotion on completion of 10 years physical (ie.actual) teaching experience. Further promotion will be granted only on acquisition of PG degree (G.O.(P) No. 145/2000/H&FWD dt. 16.6.2000, GO(Ms) No. 149/2001/(92)/Fin. Dated 23.1.2001,G.O.(Ms) No.553/01/(99)/Fin. dated 20.3.2001. Police constable Drivers: Police constable Drivers and other technical categories in police Department and fireman Drivers in the fire force department were eligible for 7/17/25 years grade up to 31.10.1998. They are eligible for 10,18 and 23 years grade promotion w.e.f 1.11.1998 as per G.O.(P) No. 3000/98/Fin. Dated 25.11.98 and G.O.(Ms) No.238/

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2002/(122)/ Fin. dated 19.4.2002 and 8/16/23 years time bound higher grade promotion w.e.f. 1.3.2006 vide G.O.(P)145/ 2006 Fin. Dated 25.3.2006. Attenders, Clerical Assistants: Attenders, Clerical Assistants, Binders, Drivers, Stencil operators/Romeo Operators /Duplicating machine operators and lift operators appointed by transfer from last grade service are eligible for reckoning their last grade service also for computing the total qualifying service for the 25/23 years grade in the cadre of attenders/ Clerical Assistants, Binders and Drivers etc. This benefit is not admissible for the 10 and 20 years time bound higher grades in the above posts (G.O.(P)628/86/(98)/Fin. Dated 20.9.1986, G.O.(P) 889/86/(112)/Fin. Dated 12.12.86 and G.O.(P) 112/87/(128)/Fin. Dated 3.2.1987). The employees with entry scale of rs.4630-7000 and Rs.47507820 alone will be eligible for the benefit of reckoning their last grade service for 23 years grade promotion and those in the entry scale of Rs.5250-8390 and above are not eligible for this benefit w.e.f. 1.3.06 vide Para 18 of Annexure 3 to G.O.(P) 145/06/Fin.dated 25.3.06 & G.O.(P)262/07/(59)/Fin. dated 19.6.2007. Fixation on acquring qualification: When an unqualified employee is assigned higher grade in the scale of pay of his regular promotion post on acquiring the qualification prescribed for promotion post or on availing exemption from acquiring the qualification prescribed for promotion on completion of 50 years of age vide provisions contained in rule 13 B of K.S.&S.S.R. 1958, the fixation of pay in the revised higher grade scale has to be done as per a rule 30 Kerala Service Rules Part I as the up gradation of his higher grade in such case does not involve any higher duties or responsibilities. But when and employee who has been assigned time bound higher grade in the scale of pay of promotion posts gets regular promotion, the scale of pay his higher grade and promotion post are the same and no fixation of pay in necessary in the normal course. However, if a fixation of pay in the promotion post applying rule 28 A, Part I, Kerala Service Rules with reference to the pay he would have drawn in the lower post but for assignment of a any higher grade is beneficial to him, it can be done. Refixation of pay contemplated under the above rule, related to the pay in the lower post will also be permissible. The above fixation follows from the fact that an employ cannot be depriveds of the right of initial fixation of pay under the service rules on his promotions on a regular basis (G.O.(P)1032/ 87/(176)/Fin. dated 3.12.1987). This benefit is not applicable in the case of promotion ordered after 25.3.2006. In all cases of regular promotion after 25.3.2006 from time bound higher grade to posts carrying the same or higher time scale of pay effective after 25.3.06, the pay in the promoted post will be fixed in terms of rule 30 part first K.S.Rs.vide Para 48 of G.O.(P)145/2006/Fin.Dated 25.3.2006 Pay Fixation on promotion from higher grade: An employ who has been allowed time bound higher grade in the scale of pay of regular promotion posts when promoted to regular promotion posts in the same scale of pay is eligible to get fixation and refixation under rule 28A Keraa Service Rules based on the pay he/ she would have drawn in the lower posts had he/she not been given higher grade (G.O.(P)1081/87/fin.dated 16.12.1987).This benefit is not applicable in the case of promotion ordered after 25.3.6 vide Para 48of G.O.(P)145/2006/Fin.Dated 25.3.2006 In case the scale of pay of the regular promotion post is higher than this scale of pay of the time bound higher grade allowed as specified in the tables contained in the pay revision orders, fixation and refixation of pay in the regular promotion post will be done under rule 28A Based on the basic pay nationally arrived at in the lower post w.e.f. 1.3.1992(G.O.(P) 987/2000/(182)/Fin. Dated 23.6.2000).As per Para 48of G.O.(P)145/06/Fin.Dated 25.3.06 In all cases of regular promotions from time bound higher grades to posts carrying the same or higher time scale of pay, the pay in the promoted scale will be fixed in terms of rules 30, part I K.S.R ie, without any fixation or change in pay (because of the introduction of the master scale). The next increment in the same or higher scale will fall due on the date of increment in the time bound higher grade post. This is applicable in the case of promotions ordered after the date of orders of 2004 pay revision The orders contain in G.O.(P)97/88/(192)/Fin. Dated 8.2.1988 along 10 and 20 years promotions in the case of employee on the pay range of Rs 550 -800 Rs 1150- 2270 who had enjoyed even two levels of regular promotions valid for the period from 16.9.1985 to 31.1.1991.This benefit is not admissible with effect from 1.2.1991 wide Circular No. 35/PRC.A/92/(135)/ Fin. Dated 7.7.1992. Promotion for short spells: Those who are promoted for short spells but reverted to lower post for want of vacancy and are continuing in the lower post , their service in the higher post will also be reckoned for computing in the lower post, their service in the higher post will also be reckoned for computing the prescribed qualifying service for granting higher grade in the lower post (G.O.(P)483/95/(46)Fin dated 8.8.95) This order is applicable only to those employees promoted on regular basis but reverted to lower post of want of vacancy. As per pay Revision Order 2004, second time bound higher grade cab be granted on completion of total 16 years of service in the entry post, first promoted post and time bound higher grade post taken together w.e.f 1.3.2006. Services on appointment in different department: Those who are initially appointed in one Department, who get further appointment subsequently by direct recruitment (P.S.C) in the same post in another Department will be eligible

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for time bound higher grade in the latter Department by reckoning their prior service also, provided the same has been reckoned for increment in the latter Department (G.O.(P)No.300/2004/(146)Fin dated 26.6.04). Non teaching staff in Aided schools: Non teaching staff in Aided schools, collages and polytechnics who come under the scheme of direct payment of salary by Government and who are in the state Govt. scale of pay are also eligible for time bound higher grade promotion subject to these conditions (GO(Ms) 438/80/(212)/Find dated 7.7.1980). Reckoning of prior Aided School Service of Non teaching staff in the same post along with service in the same post in the Govt. service for TBHG promotion after the declaration of probation in Govt. service with monetary benefit from the date as in the case of teachers with effect from the date of this order GO (P) 577/09/Fin Dated. 23.12.2009. Promotees are not eligible for higher grade: Those who got appointment to higher posts/ regular promotion to higher posts with the benefit of 28A fixation within the periods prescribed for grade promotion are not eligible for further time bound higher grade promotion during that period (circular No.24/2000/Fin. Dated 26.4.2000).In addition to the service reckoned for increment, the benefits of 28A fixation enjoyed by the employees within the period prescribed for each higher grade promotion shall also be taken into account for determining the eligibility for time bound higher grade promotion. Higher grade to teachers: Teachers are eligible for time bound higher grade on the basis of orders issued by the General Education Department regarding reckoning of their period Aided/Govt. school service and also general orders contained in this order, Pay Revision Orders and subsequent orders issued by Finance/ General Education Department in the case of Teachers. Time limit for rectification: Any claim for rectification of scales of pay, grades etc. will automatically laps if not sanctioned within five years from the date of such claims or two years from the date of any subsequent General pay Revision Orders issued by Govt. whichever is earlier (G.O.(P) 495/90/Fin.dated 6.10.1990). Sanctioning of Higher Grade with retrospective effect: Deletion of rule 23 (c) Part I KSR does not relate with time bound higher grade promotion. Thereforr arrears are admissible for retrospective higher grade promotion. ( Letter No. 76301/Esst. D1/07/Fin Dt. 31.10.07)

PART - TIME CONTINGENT EMPLOYEES

The Part - time contingent employees will be allowed scale of pay as follows:w.e.f. 1.7.2009 Category I - 5520120-6000-140-6700-160-7500-180-8400 Category II - 4850-110-5400-120-6000-140-6700-160-7500 Category III 4250-100-4850-110-5400-120-6000-140-6700. The existing Part-time Contingent Employees will come over to the newly introduced scales of pay and their pay will be fixed at the minimum of the scales eligible for each category. In the case of those who have completed 8/ 16/ 23 years of service and have been drawing the basic remuneration and in addition, at an increase of Rs. 150/-, Rs. 150/-, Rs. 100/- respectively. In the case of those employees, such quantum of increase will be added to the minimum so arrived at and pay will be fixed at the next stage in the new scale. If it is a stage in the new scale, the next stage will be allowed, subject to a minimum benefit of Rs. 300/-. Part - time contingent employees are eligible for one additional increment each on completion of qualifying service of 8, 15, 22 and 27 years. The existing rate of CCA to those who are working in designated cities is enhanced to Rs 50/- per month (GO (P) 85/2011 fin 26.2.2011) The additional increment snctioned on completion of qualiying service of 8,15,22,27 years is an additionla benifit granted for the service and it will not affect the normal annual increment of PTC employees (Circular No.72/ 2011(18) Fin 22.10.2011)

Pay fixation
The existing part-time contingent employees will come over to the newly introduced scales of pay and the pay will be fixed at the minimum of the scale of pay eligible for each category w.e.f.1.07.2009. In the case of those who have been drawing the basic remuneration, and an additional increase of Rs.150/-,Rs.150/-, Rs. 100/- for completed years of 8,16 and 23 years respectively as per the 2004 pay revision, such quantum of increase will be added to the minimum of the scales of pay of the respective categoris and pay will be fixed at the newly introduced scales of pay. Even if it is a stage in the new scale, next stage will be allowed. By the above fixation, a minimum benfit of Rs. 300/ - should be ensured. The minimum benefit of Rs.300/- may be calculated by deducting the remuneration which the employee was eligible during 2004 Pay Revision, from the revised pay as on 1.07.2009 calculated as above. The next increment falls completion of one year from the date fixation of pay and in successive years accordingly. The revised scale of pay and all allowances may be granted in cash from February 2011. Arrears of salary on fixation of pay in the revised pay scale from 1.07.2009 till 31.01.2011 may be credited to the Provident Fund account of the employee. Cir.No. 42/2011/(3)/Fin 15.07.2011

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58

PAY REVISIONS - FIXATION 1988 to 2009

1988 1992 1997 2004 2009

Order No. 1-7-88

1-7-04 to 31-03-05 Notional 1-4-05 to 28-02-06 to GPF

G.O.(P) No. 480/89/ Fin dt 1-11-89 1-3-92 1-3-97 1-7-04 1-7-09

G.O.(P) No. 600/93/ Fin dt 25-9-93

G.O.(P) No. 3000/ 98/Fin dt. 25-11-98

G.O.(P) No.145/06/ Fin dt. 25-03-06

G.O.(P)No.85/2011 Fin dt. 26.02.11

Date of effect

1-7-09 to 31-01-11 to GPF

1. Basic pay in the existing scales as on the date of change over to the revised scale including the increments, if any accruing on such date in the existing scale/stagnation increment. 2. Personal pay not specifically absorbed in the future increase 3.Special pay drawn in lieu of higher time scale, provided no special pay in revised scale 4. 64% D.A. admissible. 5. Fitment benefit 10% of the basic pay-minimum 1000/6. Service weightage equivalant to 1/2 % of pay, for each completed year of service (Maximum 30 Years) 7. The amount so arrived above shall be stepped up to the next stage in the revised scale of pay

Monetary benefit from 1-7-88

1. Basic Pay 2. D.A. 608 points (ie D.A sanctioned from 1-1-86 3. Weightage 1/3%pay for every completed year of service subject to a maximum of 10% Minimum-60 Maximum-250) If the amount arrived at is a stage in revised scale pay shall be fixed at that stage and if not at the stage next above. If the total amount exceeds the maximum of the revised scale pay shall be fixed at the maximum and difference being treated as Personal Pay.

1-3-92 to 31-8-93 to G.P.F. 1. Basic Pay 2. Fitment benefit 7% of BP (Minimum-75 Maximum-25) Pay shall be fixed at the stage next above i.e. if the total amount arrived at is a stage in the revised scale pay shall be fixed at the next higher stage.
1.Basic Pay, P.P, Spl Pay 2. 2. D.A. 1510 points 3. Interim Relief 1 3. 4. Interim Relief 11 5. Fitment 10% 6. Weightage ie 1% of 4. pay of each com5. pleted year of service subject to a maximum of 20% (Fitment & weigh-tage minimum 250). If the total 6. arrived at is a stage in the revised scale pay shall be fixed at the next higher stage.

1-3-97 to 31-10-98 to G.P.F.

1.

Fixation

Basic Pay, including increments accrued / stagnation increment Personal pay not specifically absorbed in future increase of pay Special pay drawn in lieu of higher time scale, provided no special pay in revised scale. 59% DA admissible Fitment benefit 6% of basic pay minimum 350. If the computed emoluments is not a stage, it will be fixed at the next stage in the new scale. If it is a stage it will be fixed at that stage Service weightage. One increment for each completed 4 years of service subject to a maximum 4 increments in the revised scale will be added to the pay calculated above.

DEARNESS ALLOWANCE FROM 1-3-1997

1992 Order No. and Date 3501 to 6000 %
Min. Rs. 6370 6615 7140 8015 8435 8505 8750 8925 9100 9450 9695 9940 10290 10465 10710 129 144 169 181 183 190 195 200 210 217 224 234 239 246 8820 9720 11220 11940 12060 12480 12780 13080 13680 14100 14520 15120 15420 15840 122 8400 Min. Rs. 140 147 162 187 199 201 208 213 218 228 235 242 252 257 264 G.O. (P)3000/98/Fin.dt.25/11/98 G.O. (P)1142/98/Fin.dt.25/03/98 G.O. (P)3000/98/Fin.dt.25/11/98 G.O. (P)3000/98/Fin.dt.25/11/98 G.O. (P)2386/98/Fin dt.7/10/98 G.O. (P)1450/99/Fin.dt.09/06/99 G.O. (P)932/Fin.dt.02/06/00 G.O. (P)375/02/Fin.dt.13/06/02 G.O. (P)375/02/Fin.dt.13/06/02 G.O. (P)226/03/Fin.dt.21/04/03 G.O. (P)226/03/Fin.dt.21/04/03 G.O. (P)669/03/Fin.dt.20/12/03 G.O. (P) 669/03/Fin.dt.20/12/03 G.O. (P)390/04/Fin.dt.25/08/04 G.O. (P) 390/04/Fin.dt.25/08/04 G.O. (P) 390/04/Fin.dt.25/08/04 G.O. (P)541/05/Fin.dt.17/12/05 G.O. (P)541/05/Fin.dt.17/12/05 G.O. (P)145/06/Fin.dt.25/03/06
G.O. (P)120/07/Fin.dt20/03/07 G.O. (P) 531/07 Fin. dt 05/11/07

Date/ Year 2009 2004 1998 Up to 3500 Above 6000 % In Cash

% %

Date on which Withdrawal Permitted

237 243 250 259 270 282 293 310 335 357 392 432 462 491 17115 18515 19565 20580 353 393 423 452 23520 25920 27720 29460 G.O. G.O. G.O. G.O. G.O. G.O. G.O. G.O. G.O. G.O. G.O.

11060 11375 11690 12110 12635 13160 13650 14245 15120 15890

205 211 217 224 234 244 254 271 296 318

14220 14580 15000 15540 16200 16920 17580 18600 20100 21420

59

01/03/97 8 01/07/97 182 01/07/97 13% 1/01/98 16% 1/01/98 189 01/07/98 22% 204 01/01/99 32% 229 01/07/99 37% 241 01/01/00 38% 243 01/07/00 41% 250 01/01/01 43% 255 01/07/01 45% 260 01/01/02 49% 270 01/07/02 52% 277 01/01/03 55% 284 01/07/03 59% 294 01/01/04 61% 299 01/07/04 64% 306 01/07/04 5% Pay revision arrear 01/01/05 8% 67% 316 01/07/05 12% 71% 325 01/01/06 15% 74% 334 01/07/06 20% 79% 346 01/01/07 26% 85% 361 01/07/07 32% 91% 376 01/01/08 38% 97% 390 01/07/08 45% 104% 407 01/01/09 55% 114% 432 01/07/09 0% 64% 123% 454 01/07/09 0% Pay revision arrear 01/01/10 8% 78% 137% 489 01/07/10 18% 94% 153 % 529 01/01/11 24% 106% 165% 559 01/07/11 31% 118 177% 588 (P) 547/07/Fin.dt.14/11/07 (P) 91/08/Fin. dt. 16/2/08 (P) 220/08/Fin. dt. 22/05/08 (P) 38/09/Fin. dtd. 17/01/09 (P) 211/09/Fin. dtd. 02/06/09 (P) 512/09/Fin. dtd. 18/11/09 (P) 85/11/Fin. dtd. 26/02/11 (P) 362/10/Fin dtd. 3/7/2010 (P) 37/11/Fin dtd. 18/01/2011 (P) 180/11/Fin dtd. 11/04/2011 (P) 535/11/Fin dtd. 14/11/2011

11/1998 03/1998 11/1998 11/1998 10/1998 06/1999 06/2000 09/2002 09/2002 06/2003 06/2003 01/2004 01/2004 09/2004 12/2004 12/2004 12/2005 02/2006 03/2006 03/2007 09/2007 12/2007 02/2008 02/2008 02/2008 05/2008 01/2009 06/2009 11/2009 2/2011 08/2010 01/2011 04/2011 11/2011

31/10/02 01/10/99 31/10/02 31/10/02 01/04/00 01/10/00 01/04/01 01/09/07 01/09/07 01/06/08 01/06/08 31/12/08 31/12/08 30/06/09 30/06/09 30/06/09 30/11/08 30/11/08 31/03/10 31/03/10 30/09/10 28/02/11 28/02/11 28/02/11 31/03/11 31/03/11 31/03/12 31/03/13 31/08/13 31/3/05 31/03/14 30/09/14 31/03/15 30/09/15

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SCALES OF PAY - PAY REVISIONS 1988, 92 AND 2004

1988
1. 775-12-955-14-1025-20-1065

1992
1.2610-60-3150-65-3540-70-3680

2004
2. 2650-65-3300-0-4000-75-415160-7000 3. 2750-70-3800-75-4625160-7480-170-7820

1. 750-10-760-15-805-20-925-25-1025

2. 3. 4. 5.
6. 1125-25-1150-30-1720 7. 1200-30-1560-40-2040 8. 1350-30-1440-40-1800-50-2200 9. 1400-40-1800-50-2300 10.1400-40-1600-50-2300-60-2600 11. 1520-40-1600-50-2300-60-2660 12. 1600-50-2300-60-2660 13. 1640-60-2600-75-2900 14. 1760-60-2600-75-3050 15. 2000-60-2300-75-3200 16. 2060-60-2300-75-3200 17. 2200-75-2800-100-3500 18. 2375-75-2900-100-3500 19. 2500-75-2800-100-4000 20. 2650-75-2800-100-4200 21. 3000-100-3500-125-5000 22. 3700-125-4700-150-5000 23.3900-125-4775-150-5075 24. 4200-125-4700-150-5300 25. 4500-150-5700 26. 5100-150-5700 27. 5100-150-6300

775-15-805-20-925-25-1100-30-1160. 805-20-925-25-1100-30-1190 825-20-925-25-1100-30-1250-40-1290 845-20-925-25-1100-30-1250-40-1370

2. 800-15-1010-20-1150-25-1300. 3. 825-15-900-20-1200-25-1450 4. 950-20-1150-25-1650 5.1050-25-1150-30-1660

4.3050-75-3950-80-5230170-7990-200-8390
5. 3350-80-3830-85-5275200-8790 6. 3590-85-4100-100-5400240-9830 7. 4000-90-4090-100-6090-10790 8. 4500-100-5000-125-700011910 9. 4600-100-5000-125-7125 10. 4600-100-5000-125-5750-150-8000 11.5000-125-5750-150-815013270 12. 5250-125-5750-150-815013610 13. 5500-150-6100-175-907513610-380-15510 14. 5800-150-6100-175-942516650 15. 6500-175-7550-200-10550 16. 6675-175-7550-200-10550 17. 7200-200-7800-225-11400 18. 7450-200-7650-225-11475 19. 7800-225-8475-250-12975 20. 8250-250-9250-275-13650 21. 10000-300-10600-325-15150 22. 12000-350-12700-375-15325 23. 12600-375-15600 24. 14000-400-18000 25. 14300-400-18300 26.10-60-3150-65-3540-70-3680 27 16300-450-19900

6. 865-20-925-25-1100-30-1250-40-1450 7. 905-20-925-25-1100-30-1250-40-1490 8. 950-25-1100-30-1250-40-1530-60-1590 9.1000-25-1100-30-1250-40-1530-60-1710 10.1050-25-1100-30-1250-40-1530-60-1830 11.1100-30-1250-40-1530-60-1830-80-2070 12.1220-30-1250-40-1530-60-1830-80-2150 13. 1250-40-1530-60-1830-80-2230 14.1330-40-1530-60-1830-80-2470-85-2555 15.1330-40-1530-60-1830-80-2470-85-2555+50 16.1370-40-1530-60-1830-80-2470-85-2640 17.1450-40-1530-60-1830-80-2470-85-2725-100-2825 18.1590-60-1830-80-2470-85-2725-100-2925-125-3050 19.1650-60-1830-80-2470-85-2725-100-2925-125-3175 20.1830-80-2470-85-2725-100-2925-125-3425 21. 2070-80-2470-85-2725-100-2925-125-3550 22. 2470-85-2725-100-2925-125-3675 23. 2640-85-2725-100-2925-125-3675-140-3815 24. 2825-100-2925-125-3675-140-4095 25. 3050-125-3675-140-4095-170-4435 26. 3175-125-3675-140-4095-170-4605 27. 4435-170-5285

TRAVELLING ALLOWANCE
Classification of Officers: for the purpose of traveling allowance, officers shall be classified into the following four grades: Grade I Heads of Departments, Private Secretary to Ministers and All India Service Officers, irrespective of the pay drawn by them and all officers who draw an actual pay of Rs.25280/- and above. Officers with actual pay of Rs.21240/- and above, but below Rs.25280/Officers with actual pay of Rs.13900/- and above, but below Rs.21240/-. Class III and Class IV employees when they accompany the Governor, the Speaker, a Minister or the Leader of the Opposition will be treated as Gr.II (b)]. Officers with actual pay of Rs.8960/- and above, but below Rs. 13900/Officers with actual pay below Rs.8960/-.

Grade II (a) Grade II (b)

Grade III Grade IV

Note:- For the purposes classification, pay will also include personal pay and special pay in lieu of higher time scale of pay. Class of Travel: Eligible class for each grade shall be as follows: Grade Eligible Class Grade I Grade II (a) Grade II (b) Grade III Grade IV II AC I Class. If the train doesnt have I Class, II AC III AC. If the train doesnt have III AC, I Class II Class II Class

Mileage Allowance: Mileage allowance will be fixed @ Re.0.80/- per km for all categories of employees Incidental Rates for Road/Rail journeys: Incidentals for journeys by road and rail shall be revised as follows: Grade Grade I Grade II (a) Grade II (b) Grade III Grade IV Rate Grade te per K.M Existing (Rs.) 0.25 0.20 0.18 0.15 0.15 Existing rate Inside State Outside State (Rs.) (Rs.) 150 220 120 170 120 140 100 110 100 110 Revised (Rs.) 0.50 0.40 0.35 0.30 0.30 Revised rate Inside State Outside State (Rs.) (Rs.) 250 350 200 250 200 225 150 175 150 175

Daily Allowance : The Daily Allowance for tour shall be as follows:Grade Grade I Grade II (a) Grade II (b) Grade III Grade IV

Reimbursement of Room rent : Revised rates of room rent (against production of voucher) shall be as shown below:

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Grade

New Delhi, Mumbai, Kolkata, Chennai (Existing) Rs. (Revised) Rs. 1000 1000 750 750 550

Other Cities/ Towns outside State (Existing) Rs. (Revised) Rs. 1500 1500 1200 1200 800 650 650 500 500 350 1000 1000 750 750 700

Grade I Grade II (a) Grade II (b) Grade III Grade IV

Auto rickshaw/ Taxi fare for journeys on tour : Actual fare at the rate fixed by Government from time to time for a maximum of 2 journeys daily (plus 1 journey per tour from residence to airport / railway station/bus stand and 1 journey per tour from airport / railway station / bus stand to residence), limiting the distance of single journey to eight kms, will be allowed, subject to a maximum of Rs 150 per day .ING

Accommodation:
Government officers like Secretaries to Government, Heads of major departments, and Additional Secretaries and officers of All India Service in the Junior Administrative Grade and above (GO(P)157/96/Fin dated 31.1.1996) can stay in three star hotels if Government accommodation is not available but the hotel must be specified by KTDC (wef 1.9.1995).

Eligibility for Air Journey:

Heads of Departments, Private Secretary to Ministers and All India Service Officers irrespective of their pay scale and officers in the pay scale of Rs.29180-43640 and above will be eligible for air journey... Officers of other grades should take prior sanction of the Government (Note 1 to Rule 34). Journey from starting point to destination and vice-versa is defined as single journey (Rule 34)

Air travel require approval of Govt.

Air travel would be restricted to Secretaries, Heads of Departments and Chief executives of PSU statutory corporations autonomous bodies and apex cooperative societies (irrespective of their basic pay)and in the case of those whose basic pay is Rs.15000 and above. All journeys by Air for all these agencies will have to be approved by Govt. GO(p)97/2005/fin dt.28.2.2005. All officers travelling by air have to travel by economic class. Travel by private airlines is permissible provided that the airfair claimed shall not exceeded the charges claimed by National Carriers in the entitled class. Service charge paid to travel agents are not admissible. Whenever air journey is performed copies of ticket jacket show in the cost of ticket and other vouchers have to be attached to the TA bill. Cr. No. 31/2009/Fin dtd. 7.4.2009

Incidental for air journey

Government have restored the incidental expenses for air journeys, which was discontinued as per GO(P) No. 145/06/fin 25/3/06 at the rate of I DA (admissible for outside the State) i.e. at the following rates:Status of Officers Grade I Grade II (a) Grade II (b) Grade III Grade IV Rate per journey (Rs.) 350 250 225 175 175

The incidental expenses for each air journey will be admissible on condition that the air fare plus the incidental expenses shall not exceed the economy class full fare through national airlines. Thus, if a person travels on economy

114

class full fare, he will not be entitled to the inicdental expenses. GO(P) No. 296/07/Fin 10/11/07,GO(P)85/11 Fin 26.2.2011

Tour TA important points:

TA for journey is drawn in the shape of DA. Minimum TA admissible is one DA (Rule 55). When two journeys are performed within twenty four hours the absence from Headquarters will be treated as one day even if the journeys are performed on two calendar days (Ruling under Rule 56) (iii) TA/DA is not admissible for journeys within a radius of 8 km from headquarters by the shortest route by ordinary mode of travel (Rule 57 and note 1) (iv) A journey on tour is held to begin or end in station at duty point in that station. (v) DA for halt is calculated on the basis of the period of halt at an outstation as below. a) First ten days Full rate b) Next 20 days 3/4 rate c) Thereafter 1/2 rate (Rule 59) Officers deputed for training to Trivandrum, Ernakulam, Kozhikode and any city outside Kerala, full rate for first 30 days and 3/4th of the rate for the remaining 60 days (Note 1 under rule 59). A halt at a place is continuous unless terminated by an absence on duty at a distance from the halting place exceeding 8 km for a period not less than 3 nights (Rule 60). (vi) DA for halt at outstation is calculated on the basis of total number of hours of halt from time of arrival to the time of departure. DA for halt is calculated as under Duration of halt Rate of DA Not exceeding 6 hours Nil Exceeding 6 hours but not exceeding 12 hours DA Exceeding 12 hours but not exceeding 24 hours Full DA Exceeding 24 hours - One DA for every 24 hours + for fraction as above (Rule 63) (vii) The minimum TA of one DA admissible under Rule 55 can be exchanged for mileage allowance (i) if the journey is by rail, steamer or place of combined and (ii) if journey by Road exceeds 32 Km. In the case of continuous journey covering more than one day the exchange should be for the whole day. When road journey is combined with rail/steamer/plane journey mileage allowance can be drawn for the road journey but it will be limited to DA if the distance does not exceed 32 km. (viii) DA is admissible to an officer subject to the conditions that: If provided with free boarding & lodging eligible for 1/4 DA admissible. If only free boarding is provided 1/2 of the DA admissible. If only free lodging is provided 2/3 of the DA admissible. (viii) Halt at several outstations within 24 hours should be taken together. DA for halt under rule 63 and DA for journey under rule 55 are computed separately (Government decision under Rule 63). DA for journey is exchanged for mileage allowance under Rule 62. (ix) If a Grade I officer travels more than 200 km a day by special conveyance the rate of mileage allowance admissible for the excess over 200 km will be reduced 3/4 of the normal rate (Note 7 under rule 31). (x) Tour within 50 km from headquarters: Onward journey to be performed on the date on which duty is to be performed at the outstation - Return journey to be performed on the date on which business is completed at the outstation. (i) (ii)

Treasury duty and TA

Last grade servants deputed for Treasury duty shall be allowed the actual bus fare in ordinary/city FP and Town service subject to a maximum Rs. 10 per day. The allowance is eligible for when the distance to the treasury from the HQ. exceeds 2 km. or more but does not exceed 8 km. GO(P) 567/2002 Fin dt. 23.09.2002. Audit staff of Local Fund Audit Dept.- Exemption from T.A. ceiling sanctioned as per GO (MS) No. 1871/98/Fin. dated 11-08-98

T R A N S F E R J O U R N E YS - G E N E R A L
No TA is allowed for journeys on request transfer. TA will be paid in cases of on request transfers provided the official concerned has spent at least one full year (excluding periods of leave) at the station from which he seeks

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transfer. For temporary transfer (2 months) only tour TA is allowed. No transfer TA is allowed for both husband and wife, if transferred to the same place at the same time or within six months as independent Government Servants. Either of them will be allowed to claim transfer TA the other being treated as a member of his/her family not in the State Governments employment (Rule 65). A journey on transfer held to begin or end at the actual residence of the officer transferred (Rule 15) For the purpose of transfer journey, family consists of husband or wife and children including step children. Members of family should actually accompany the Officer for claiming the TA. They can however precede the officer by one month (from the date of his relief) or succeed him by six months (from the date of his joining duty in the new station to which he is transferred)

Transfer Journey by Rail

If the transfer Journey is actually performed in the class eligible for he can claim such railway fare and three times the incidental expenses as applicable to. Extra fare in the eligible class is admissible to each adult member of his family (wife or husband and children including step children) and half fare to each minor child (five years and above but below twelve years) No fare is allowed for minor children below five years. No incidentals are payable for family members. Necessary Certificate for having performed the journey in the respective class is to be given in the TA Bill.

Transfer Journey by Road

If the transfer journey is performed by road (public conveyance) the officer may draw twice the mileage applicable to him. Additional mileage at the following rates is allowed for members of the family. For one member Nil For two members one additional mileage For more than 2 members two additional mileage (Children irrespective of age are treated as family members for this purpose)

Transportation of Personal Effects by Rail

If the old & new station are connected by rail, the officer can claim the cost of transportation of his personal effects at the following rates.
SI. No 1 Category of officers Weight (Kg).

1 2. 3.

Officers whose actual pay is Rs 25280/- and above Officers whose actual pay is Rs 13900/- and above But below Rs. 25280/All Other Officers

3000 2000 1000

Transportation of personal Effects by Road.

For transporting personal effects by road (between places not connected by rail) the actual cost of transportation can be claimed subject to maximum of three times the admissible mileage. Weight of personal effects actually carrieds should be limited to the maximum prescribed above for the various grades of officers for transportation by rail.No loading or unloading charges are allowed in this case

Accommodation of Government Officers outside the State:

In cases where Government accommodation is not available, stay in three-star hotels will be allowed. However, this facility will be limited to Secretaries to Government, Heads of Major Departments and Additional Secretaries. The Kerala Tourism Development Corporation will identify hotels and endeavor to get sizeable discounts by having standing arrangements in this regard. All such accommodation in three-star hotels will be in hotels specified by the Kerala Tourism Development Corporation.

Taxi fare for Grade I Officials:

Grade I officials traveling to metropolitan cities and other larger cities will be allowed to hire taxies for the day as in the case of Government of India officials. They are entitled to taxi-fare at the rate fixed by Government from time to time for journeys on tour from residence to Airport/Railway Station/Bus Stand and back.

TA due date of claim and time limit

Claims of TA whether requiring counter signature or not become due for payment immediately after the close of the month in which the journey is performed.(Art. 53(b) 6 KFC) As a rule, the TA claim should be preferred within a month of

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the due date.Controlling Officers may pass for payments claims presented a month after the due date,only if there is sufficient justification for delay(KFC53(e).TA including DA shall be forfeited if it is not preferred to the drawing officer or conrolling officer within one year from the date on which it fell due.(Rule 5A partI KSR) The period of limitation of TA claim is 2 years from the date when the claim fell due for payment.Art. 56(d) KFC. Payment of a claim which is barred by limitatio of time under any provision of law relating to such limitation ordinarly be refused.No payment should be made on account any such claim without the special sanction of the Govt.In such cases procedure prescribed under the rule should observed.(Art.56 (a) KFC)

T.A. CEILING
The ceiling limit for T.A. of officers are revised as detailed in the Statement appended. These limits will apply to both touring and non-touring officers and tours for all official purpose. For journeys in departmental vehicles, the ceiling limits will be reduced by 50%. The monthly limit may be exceeded by 20%, but the increase should be adjusted within the limit for a quarter. The quarterly ceiling shall not be exceeded. The limits prescribed will apply only to journeys performed within an officers jurisdiction. The T.A. claims of Grade III & IV Officers shall not exceed the limit admissible to Grade II (b) Officers concerned depending upon area of jurisdiction.

Ceiling on journeys outside an officers Jurisdiction

The following conditions are also imposed in the case of journeys performed outside an officers jurisdiction undertaken under the orders of the competent authority (i) For officers with jurisdiction over part of a District (Sub Revenue District), official tours outside their jurisdiction within the Revenue District will be subjected to a further ceiling as applicable to an officer of corresponding grade with jurisdiction over one Revenue District, for the journeys undertaken by him within the District, including journeys within the sub Revenue District. (ii) The T.A. ceiling as applicable to State level officers of the concerned grade will also apply to all officers with Regional, District orSub District level jurisdiction for tge journeys undertaken by them outside their jurisdiction within the State, including journeys within the jurisdiction. 5. Journeys outside the State performed by all officers with the approval of the combetent authority will not be reckoned for T.A. ceiling. G.O.(P)No. 296/07/Fin 10/07/07

Journey by Departmental Vehicles R.107, 110

When an officer travels by road in a conveyance supplied free, he may draw incidental expenses per Km as fixed from time to time. The rates of incidental expenses mentioned above shall be subject to a minimum of half daily allowance. The officer can claim in such cases D.A.for halt under rule 63, Part II KSR also in addition to incidental expenses drawn. However, the incidental charges plus DA for halt is limited to one DA in cases where the officer returns to HQ within 24 hours. In cases where the absence from HQ exceeds 24 hours both the DA for halt and incidental expenses for the journey will be admissible. Departmental vehicles-TA ceiling :Govt. have clarified that in the case of Officers allotted with govt. car either for himself or as H O D ,all his claim including TA/DA at places of halt ,incidental expenses, rail journey etc., within his jurisdiction shall not exceed 50% monthly /quarterly TA ceiling .It is not applicable to drivers of staff cars. GO(P) No. 296/07/Fin 6.11.07. Drivers on Daily wages:- Drivers on daily wages are eligible for TA/DA as admissible to regular department drivers. But no TA advance shall be granted to them. (Circular No. 31/88 Fin 10.5.88)

Govt. Motor Vehicles Hire charges

The prohibition of govt. vehicles for non duty purpose was partially lifted and certain senior level officers were allowed the use of govt. vehicles for non duty purpose on payment basis. Govt. have revised the hire charges from Rs. 4/- to Rs.6/- per Km. w.e.f. 12/05/10. (GO (P) No. 278/10/ Fin dt. 12.05.10).

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T.A. ADVANCE
1. T.A. advance may be sanctioned to an officer for any journey for which T.A is admissible. The amount of advance shall not be exceed the amoumt of TA become entitled for the journey. Advances so drawn should be adjusted in full in the final T.A.bil for the month which shall be drawn before the close of the month following the month in which journey was performed faiiing which further advance for TA will not be admissible..(Art. 88 K.F.C. (Vol.I) If the final bill is not prefered within 3 months of the due date of advance should be recovered in lump from the next pay bill of the officer concerned and settled finally. If the adjustment bill is not submitted in prescribed time the entire amount will be recovered in one lump immediately on the expiry of such time limit. Interest at the rate fixed below will be charged on the entire amount of advance from the date of drawl to the date of recovery of the amount. Note I under Art.53 (e)KFC If the advance is not utilised fully but the adjustment bill is submitted in time, interest at the rate of 12.5% per annum will be charged on the unutilized portion of the advance from the date of drawl to the date of refund of the advance.Note II under Art.53 (e)KFC

2.

3.

PENSION
1. The Age of Superannuation
The age of superannuation prescribed for retirement of various categories is given below. The retirement shall take effect from the afternoon of the last day of the month in which the employee attains the age of superannuation except in the case of High Court Judges, where they retire on the date on which they attain the age of superannuation. i) All India Services 60 ii) High Court Judges 62 iii) Officers governed by KSRs, TSRs, CSRs, MPC other than last grade service mentioned as (iv) below 55 iv) Officers of last grade entered in service on or before 7.4.1970 provided they continue as last grade 60 v) Aided School Teachers, Private College Teachers governed by Chapter XIVB KER Chapter III Ist Statute 60 vi) NMR Employees appointed prior to 7.4.1970 58 NMR Employees appointed after 7.4.1970 55 vii) Work charged employees except last grade 55 viii) Contingent employees of municipalities/corporations 60 ix) Part-time contingent employees 70 x) Doctors in Govt. Medical Collage under Medical Education Service 60 Retirement age of the doctors in the Medical category under the Medical Education service is increased to 60 years from existing 55 years w.e.f. 1.5.2009.It is not applicable for faculties in Dental, Nursing, Pharmacy and Non Medical categories under Medical Education Service. GO (MS) No 14/2001/H & PWD dt. 14.1.2010.

Unification of date of retirement

As per GO(P) No. 154/2009 /Fin dated 24-4-2009, Govt Employees and teachers who attain the age of 55 years ,during the course of financial year will continue in service till the end of financial year. The date of retirement of Govt employees and teachers will be 31 st March every year. However in the case of teachers in those institutions where the academic year ends on a date subsequent to 31st March, they will be allowed to continue till the day of the month in which academic year ends. The extended period of service shall be reckoned for all service benefits such as pay revision ,DA revision,Increment, Higher grade, promotion, accrual of leave pay revision and pensionary benefits. The above order extended to the employees of Public Sector undertakings /autonomous bodies Universities,

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Corporations and Boards under State Government, Employees coming under Direct paymnet sysytems in all Aided schools /Colleges ,Technical institutions and Health Institutions. The orders are apply only to th eemployees whose retirement age is 55 years. GO(P) No 158/2009/Fin dated 30-4-2009. All the Pension sanctioning authorities and head of Departmnets have been directed to prepare Pension papers sufficiently early and foward it to the Accountant general before 30 th of September every year so as to enable the AG to authorise pension in time. Cr. no 43/2009/Fin dated 11-5-2009.

QUALIFYING SERVICE
i) Commencement: Qualifying service commences from the date of regular appointment to service. Service before attaining the age of 18 years and service prior to resignation/dismissal/removal will not qualify for pension. Resignation to take up another appointment, the service which counts for pension is not treated as resignation from public service provided the break between two appointments does not exceed the joining time admissible plus public holidays.

ii)

Additions to service : Aided School Service, private College service etc., prior to Government service and vice versa will also be counted towards qualifying service, provided the conditions specified in the Rule/Orders for reckoning such period such as production of CPF Certificate, Aided School certificate, etc. are satisfied.

iii) iv)

Bar service :To the extent admissible under Rule 25 (a) Part III, KSRs is qualifying only for superannuation pension.

Central Govt. Service

Prior service in central govt. shall be reckoned as qualifying service for pensionary benefits with effect from 12.11.2002. Note 2 below rule 11 Part III KSR, G.O.(P) No. 212/09/ Fin dtd. 3.6.2009.

v)

Municipal common service/Panchayat/University Prior to entry into Govt. Service and vice versa
The past service put in by govt. employees/Teachers in Panchayat/Municipal common service/Universities etc. Prior to entry in state service and vice versa will be reckoned as qualifying service for pension and DCRG. The amount credited/creditable to a Pension fund for the service rendered by the employees at market rates of interest (@ 10% at present) on compounding basis calculated for the period he worked with the former employer in lump at the time of such appointment of the employee to the state service or vice versa has to be paid by the former employer. The benefit will be applicable to the retirement with effect from 2.2.01. (G.O.(P) No. 228/ 2001/Fin dt. 2-2-01, GO(P) 420/08/Fin. 18.9.08) Govt. have dispensed with the condition of the payment of prorata pensionery benefit by former employee while reckoning the service put in by govt. employees in panchayat, municipal common service and universities prior to their entry in state govt. service including aided school / college service and vice versa as qualifying service benefits. G.O.(P) No. 517/2009/Fin dtd. 19.11.2009, GO(P) 531/09/Fin dtd. 30.11.2009

vi)

Part time service:In cases of absorption into regular service 50% of the part-time service will also be reckoned towards qualifying service vide GO(P)506/95 Fin dated 22.08.95. This will have effect from 2.9.1957.

vii) Weightage in qualifying service:Weightage in Qualifying service not exceeding 5 years is admissible subject to the condition that the weightage shall not exceed the difference between the date of voluntary retirement/invalid retirement and the age of superannuation.

viii Leave and qualifying service:a) b) i ii iii Time passed on leave of all kinds with allowances shall count as qualifying service. Time passed on leave of all kinds without allowances shall not count as qualifying service, except the period of: LWA availed of under rule 88 Part I KSR on MC. LWA availed of under rule 91 A Part I KSR for study purpose subject to the condition laid down in proviso to rule 33 (b) (2) Part I KSR. LWA up to 60 days taken under the proviso to rule 102, Part I KSR in continuation of ML.

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Rule 26 part III KSR amended as per GO (P) No. 456/2009/Fin Dated 12.10.2009

ix)

Minimum and maximum qualifying service: The minimum qualifying service required for becoming eligible for pension is 10 years and for earning maximum pension is 30 years. From 1.7.1978 onwards 33 years service will be reckoned for calculation of DCRG.

x)

Rounding of Qualifying Service: Fraction less than six months will be ignored and six months and above will be rounded to the next completed year. This rounding is not permissible for arriving at the minimum qualifying service of 20 years required for voluntary retirement. For the purpose of minimum and maximum service pension (10 years and 30 years) fractions less than six months also will be rounded to the next year i.e. 9 years and one day/29 years and one day will be rounded to 10/30 years. Similarly for maximum service for DCRG 32 years and one day will be rounded to 33 years. But, in the case of voluntary retirement, the total service including weightage can be rounded to the next year only if the fraction is six months and above.

AVERAGE EMOLUMENTS
Average emoluments means the average of the emoluments (pay, dearness pay or any other addition treated as pay) drawn during the last 10 months of qualifying service. If any spell of service not qualifying for pension falls during the last 10 months of service, such spell should be omitted and an equal period before the 10 months shall be included. For computation of average emoluments a calendar month is taken as having 30 days irrespective of the actual no. of days in any month including the month of February. For computing emoluments for split up days of a month, emoluments are to be calculated as proportionate to emoluments of 30 days. G.O. (P) No: 1055/01/Fin dt. 24-0901 In cases where pay revision order come in to effect during the period of the ,last ten months of qualifying service which counts for average emoluments, pay in the pre-revised scale shall be enhanced notionally by adding the percentage of DA merged to the basic pay as per the relevant PRO (Note 10 under Rule 63 Part III KSR) Increment barred without cumulative effect-Reckoning of Punishment of increment bar without cumulative effect, immediately before retirement, and barred increment cannot be restored, as it does not fall due before retirement, pensionery benefit shall be calculated on the basis of pay that would have been admissible had the increment not been barred. It shall be applicable only for the purpose of calculation of pensionery benefits but shall not effect the punishment awarded.[GO(P)No.380/2005/Fin. Dated 12-805

PENSION-METHOD OF CALCULATION
With effect from 1.7.88, Pension is calculated applying the formula Average emoluments x Qualifying service 2 30 In respect of pre 1.7.88 retirements, arrears on account of application of this formula were given from 1.7.88. The above benefit was originally admissible only to those pensioners who were governed by KSRs and similar rules where pension had been calculated under slab system. But this formula has since been extended to Chapter XIVB opted teachers also irrespective of their date of retirement. In respect of aided school staff governed by Chapter XIV B (KER) pension is computed with reference to Average Emoluments for the last 10 months prior to sixty years of age and reckoning service upto 60 years. The benefit of Liberalised pension scheme (calculation of pension under slab system and under 50% formula, have been extended to them irrespective of the date of retirement vide GO(MS) No. 413/95/GF/Gl.Edn dated 18.8.95 and GO(P)/126/97/GI.Edn. dated 11.4.97 The benefit of liberalised pension scheme has since been extended to Chapter III opted private college staff irrespective of the date of their retirement [GO(MS)NO. 41/98)H.Edn. Dated 31.3.98].

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MINIMUM PENSION
The minimum basic pension has enhanced w.e.f. 1.7.2009 to Rs. 4,500 - p.m. from Rs. 2,400 - p.m. as at present. The maximum ceiling on pension will be 50% of the maximum of the highest scale of pay. i.e.Rs. 29,920. For PT contingent employees minimum pension is Rs.2520 and maximum is Rs.4200

DEATH-CUM-RETIREMENT GRATUITY
DCRG is Iumpsum payment to a retiring employee or to the family of a deceased employee. In the case of retirement it is admissible only if the Qualifying Service is 5 years or more. DCRG is worked out as follows: DCRG=Emoluments last drawn x Qualifying service 2 w.e.f. 1.3.97 DCRG = (Basic pay + DA) x Qualifying service 2 (Maximum Qualifying Service is 33 years) Maximum DCRG For retirements/deaths from 1.4.05 the amount of maximum DCRG has been raised to Rs.3.3 lakhs from Rs2.8 lakhs. The minimum DCRG for death while in service is as follows: Less than 1 year 2 months emoluments Less than 5 years 6 months emoluments 5 years and above 12 months emoluments For invalid pension, the Minimum DCRG is 12 times emoluments. Nomination 7An employee can file nomination for DCRG conferring on one or more members of his family as defined in Rule 71, Part III, KSRs the right to receive the DCRG that may be admissible to him. Person other than a family member can be nominated only if there is no surviving member in this family. A nomination filed by an unmarried employee shall become invalid on his/her getting married. A registered will proved by letters of administration or probate will also be accepted as a valid nomination provided the employee had no family at the time of death. Pensioners can file nomination (with the disbursing officer) for paying life time arrears of pension and commuted value of pension. Payment of DCRG in death cases (i) If there exists a valid nomination, to the nominee(s) as per the nomination. (ii) When there is no nomination, to the eligible surviving members of families specified in Rule 67, Part III KSRs based on an Enquiry Report in Annexure III to Rule 118(2) Part III KSRs. (iii) if there is no surviving eligible member, DCRG will be paid to the legal heirs on production of succession certificate-applicable only in cases of death or after 24.5.1985 vide GO(P) 301/85/Fin. dated 24.5.1985. (iv) Minors share will be paid to the surviving parent except where surviving parent is a Muslim lady. (v) When there is no surviving parent or surviving parent is a Muslim lady, minors share will be paid to the guardian appointed by Court of Law. However, in such cases, share of DCRG to the extent of Rs.25,000 will be paid to the person producing indemnity Bond in form 8A. Stamp duty on the Bond will be borne by Government. (vi) Share due to one gratuitant can be paid to another gratuitant on production of power of attorney duly attested by the Tahsildar (Government decision below Rule 67).

VOLUNTARY RETIREMENT
1. A retiring pension is granted to an employee who retires voluntarily after 20 years of service subject to conditions: The Officer must give at least 3 months notice to the appointing / pension sanctioning authority. Relaxed in deserving cases.

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2. 3. i. ii. iii. iv. 4. 5. 6. 7. 8.

Rounding of qualifying service is not permissible for calculating 20 years of service. He will be allowed weightage upto a maximum of 5 years towards qualifying service subject to; The total qualifying service after allowing weightage should not exceeded 33 years. Weightage should not exceeded difference between the age of superannuation and the age on the date on which voluntary retirement become effective. Fraction if any, in the qualifying service so arrived it shall be rounded to the nearest completed year ie, fraction less than half year ignored and half year and above rounded to the next completed year. No notional fixation of pay on the basis of service added as weightage. Retirement shall become effective from the date of grant of permission or from the date of employee wishes to retire if the permission not refused. Permission to retire shall be given in all cases except in cases in which disciplinary proceedings for major penalties are pending and contemplated. Such cases should be referred to Govt. Govt. servant shall be permitted to encash the leave at credit as on the date of request and / or to enter eligible leave after applying for voluntary retirement. This rule shall not apply to an employee who seeks voluntary retirement from govt. service for being absorbed in automonusbody or PSU. Retirement can be allowed only after the service is got verified by the AG. Rule 56 KSR Part III. Govt. employee who is on LWA under rule 88 or Appendix XII A / XII C Part I KSR is also eligible to apply for voluntary retirement under Rule 56 and may be given permission to take voluntary retirement U/R 56 without insisting on him rejoining duty subject to condition. (Rule 56 B added as per GO(P) 62/2010/Fin Dt. 10.2.2010)

LIBERALISED FAMILY PENSION

(i) The scheme was introduced from 1.4.1964. Till 30.9.1977, 2 months pay was deducted from the DCRG towards this. The scheme has now been extended to those retired/died prior to 1964 also (GO dated 11.2.1986). The rate of family pension from 1.3.1997 is 30% of pay for all categories of employees. The minimum family pension with effect from 1.7.09 will be Rs.4500 from the existing Rs.2400 p.m. The maximum family pension will be 30% of the highest pay in the State Govt. (ii) In the case of death while in service after completing 7 years of Qualifying Service and death after retirement (from 1.7.1978) 50% of pay last drawn subject to a maximum of double the normal rate of Family Pension is admissible for a period of 7 years after death or till the date on which the employee would have attained the age of 62 years whichever is less. In the case of death after retirement, this enhanced rate of Family Pension is further limited to the amount of pension. But when the monthly family pension admissible under this rules exceeded the service pension sanction to a retired govt. employee, the monthly family pension shall be limited to the amount of service pension (Inclusive of temporary increase and adhoc increase). Proviso under rule 90(4) The priority list of eligible members as per Rule 90(6) part III KSRs revised as follows vide G.O.(P) No. 344/05/ Fin. dt. 25-07-2005, G.O.(P) No. 541/07/Fin. dt. 12-11-2007 Wife in the case of male employee Husband, in the case of female employee Eldest eligible child (in the order of seniority in age) Children suffering from physical/mental disorders or disability Unmarried daughters above 25 years Son/daughters adopted legally before retirement Parents (in equal shares) Judicially Separated wife Judicially Separated Husband Disabled divorced daughters Widowed disabled daughters.

(iii) a) b) c) d) e) f) g) h) i) j) k)

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If there are no surviving members of the item (a) to (e) above,Govt may sanction family pension to the members referred to in items (f) and (g) subject to the condition prescribed in sub rule 6A. If the members referred to items (a) to (g) are not surviving, the family pension may be paid to the members specified in items (h) or (i) as the case may be ,provided the employee has included the details of suc member in Form 5A

1. 2.

Family Pension to widow / widower

Family pension admissible in the case of widow / widower up to the death or remarriage which ever is earlier.

Family Pension to children

Family Pension to Son Family pension admissible in the case of son until he attain the age of 25 years or till he starts earning his lively hood which ever is earlier. Rure 90(7) (b). Disabled children Disabled children are eligible for Family Pension for life provided the disability manifested before the retirement of the Government servant. Though Family Pension is payable in the order set out in sub rule 8 to Rule 90, the name of the disabled son/daughter can be noted in the PPO initially itself. Exception - Mentally retarded/disabled children Minor children In the event of death of the father and mother, who were both Government employees, the minor children will be eligible to draw two family pensions subject to a maximum of two times the maximum normal family pension.

3.

Family Pension to unmarried Daughters

Unmarried daugher is eligible for family pension until she attain the age of 25 years for marriage or starts earning lively hood which ever is earlier. Family pension to unmarried daughters above 25 years introduced w.e.f.1-4-98. As per G.O.(P) 2007/98/Fin. dt. 31-8-98 Govt. have ordered to sanction F.P. to the unmarried daughters above the age of 25 years for the period till they get married on production of a certificate from the revenue authorities to the effect that she was solely dependent on her parents and that she has no independent income. The annual income limit for getting F.P. to the unmarried daughters above 25 years was fixed at Rs.4800/- P.A. w.e.f 1-4-98 and has enhanced to Rs 6000 w.e.f 1-10-06 (GO(P)482/06Fin dt.28-11-06) (Family pension is payable to unmarried daughters above the age of 25 years to part time contingent employees/pensioners subject to the conditions specified in the above G.Os.)

4.

Family pension to parents

Family Pension to parents under this scheme will be admissible if they were solely dependant on the deceased and subject to the condition that the employee was unmaried at the time of his/her death or if married she/he had no wife / husband or minor children at hte time of death.The parents of deceased govt.servant have no other living sons or daughters who are well placed . Only one family pension will be paid on account of death of more than one son/ daughter.Rule 90(6)A Part III KSR. The annual income limit for getting family pension enhanced from Rs.4800 per annum to Rs.6000 per annum w.e.f 1-10-06.GO(p)482 /06 Fin dt.28-11-06.FP shall be payable to parents in equal shares and on the death of either one of the recipients ,his/her share shall be payable to the surviving member. GO (P) 344/05/Fin dt.25.7.05 (Rule 90 (6 A)

5.

Judicially seperated husband/wife

Judicially separated wife/husband is also eligible for Family Pension if there are no other eligible claimants and the Government employees had included her/his name in the details of family.

6.

Family pension to widows

If there are two or more widows, family pension is payable to them in equal shares. On the death of a widow her share of the FP will become payable to her eligible son/daughter. If at the time of her death, a widow leave no eligible son /daughter the payment of her share will cease .Since the existing rule is not in conformity with Govt. Servants conduct rules, Govt have deleted Rule 90(7)1 from Part 111 KSR.GO (P) 190/07 dt.8-5-07.

Marriage after retirement

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Spouses would be eligible for F.P. even if their marriage took place after retirement from service of the govt. servant. (G.O.(P) No. 181/91/Fin. dt. 7-3-91) This benefit would be available to post retired spouses from the date following the death of the pensioner. (G.O.(P) No. 459/92/Fin. dt. 21-7-92)

Spouse of the second marriage

Spouse of the second marriage is eligible for F.P., even if their marriage took place after retirement from service of the govt. servant provided the wife/husband in the first marriage was not alive and the second marriage was legally valid (G.O.(P) 139/99/Fin. dt. 21-5-99).It has been clarified that FP can be sanctioned to the spouse in a legally valid marriage , even when spouse of the first marriage is alive but legally divorced.Cr.No.33/07/Fin dt.8-5-07.

Sharing of family pension

Share of family pension between the child of the first marriage and wife/child etc. of the second marriage (Rule 90(7) II :If the deceased employee is survived by widow but has left behind an eligible child from another wife the eligible son/daughter will be paid the share of family pension which the mother could have been receive if she had been alive at the time of death of the employee. While sharing the family pension the share of children of first marriage and spouse/children in second marriage, restoration of full family pension can be allowed in case where 50% is no longer payable to the children of the first marriage/spouse or children of the second marriage.(GO(P)190/07/Fin.dt.8-5-07).

COMMUTATION OF PENSION
The rules on commutation of pension is discussed in Appendix X, Part III KSRs. The existing rate of 1/3 of the basic pension for commutation has been enhanced to 40% w.e.f 1-3-06.The lumpsum payable oncommutation shall be caculated on the basis of commutationh table below. Commuted value of one Rupee of pension at the next birthday x 12 x portion of pension commuted. Commutation Table - Commutation Value for a pension of Rs. 1 per Annum Age at next birthday
55 56 57 58 59 60 61 62

Commutation Value
11.73 11.42 11.10 10.78 10.46 10.13 09.81 09.48

Commutation without Medical Examination

(i) Medical Examination is not necessary for commutation, if the officer applied for it and is received by Pension Sanctioning Authority/Accountant General within one year of retirement. Photo of the pensioner need not be affixed in the application. In case of revision of pension same fraction indicated in the original application will be commuted automatically without medical examination. Medical Examination is necessary if one applied for commutation after one year of retirement. For this application has to be submitted in Form A.

(ii)

Commutation of pension-on conclusion of judicial proceeding.

In GO(P)185/02/Fin.dt.27-3-02 issued orders for speedy settlements of pensionary claims and ordered that provisional pension up to admitted pension and commutation can be sanctioned after withholding of DCRG alone in cases of departmental/judicial action to make good direct pecuniary loss mentioned in Art.303 KFC vol.1.Govt. have exempted the cases which are pending before courts, vigilance tribunals etc. from the purview of above GO. vide GO(Rt) no.803/2002/fin dt.30-12-2002.In such cases, on conclusion of judicial proceedings if there is no punishment, calculation shall be made on the basis of the commutation factor at the time of original application and if there is punishment or reduction of pension, the calculation shall be made on the age at next birth day subsequent to the date of awarding punishment. (GO(P)34/06/Fin.dated20-1-2006)

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Restoration of commuted value

The commuted portion of pension shall be restored from the first month following the month in which a period of twelve years elapsed from the date of communication, ie., the date of reduction in pension after commutation in cases where commutation is done at retirement at the age of 55. In other cases the terms of restoration shall be determined with reference to the commutation factor (rounded) in each case (Rule 6 A Part A Appendix X of Pension Commutation Rule Part III KSR) Pensioner should apply to the Pension Disbursing Officer in the prescribed form with life certificate. Treasury can authorise the restoration of pension in respect of the pensioners who draw pension from banks on accepting a certificate furnished by the bank to the effect that the pension with DR sanctioned have been paid. See Cr. No.63/99/ Fin dt. 28-09-99, GO(P) 254/2002/Fin dated. 27.04.2002 and 328/2003/Fin. dt. 19-6-2003.

REVALIDATION OF PENSION, GRATUITY AND COMMUTATION

As per Rule 135, Part III, KSRs if a pension remains undrawn for more than three years, the pension ceases to be payable. As per G.O.(P) 1812/98/Fin. dt. 25-7-98 Govt. have enhanced the time limit for revalidation of PPO to three years. As per G.O.(P) No. 268/2002/Fin. dt. 6-5-2002 Govt. have enhanced the time limit for revalidation of gratuity of payment order and commutation authorisation to three years.

COMPASSIONATE ALLOWANCE
As per G.D. under Rule 5(a) part III KSRs, the authority competent to dismiss the govt. employee will be the authority to sanction compassionate allowance in deserving cases. As per circular No. 30/2002/Fin dt. 16-5-2002, Govt. have directed that compassionate allowance will be sanctioned in deserving cases with prospective effects. (w.e.f. 16-5-2002)

PART-TIME CONTINGENT PENSION

1. Maximum/Minimum pension/Family pension The Maximum basic pension will be fixed as Rs. 4200/-(50% of highest basic pay of Rs. 8400/-) and the minimum basic pension will be fixed as Rs. 2000/-. Maximum family pension will be fixed as Rs. 2520/- (30% of highest basic pay of Rs. 8400/-) and the minimum family pension will be fixed as Rs. 1300/Revision of pension / Family pension in respect of those who retire/expire while in service on or after 01.07.2009 In respect of those who retire / expire while in service on or after 01.07.2009, the pensionary benefits shall be calculated with reference to the revised pay introduced with effect from 01.01.2009, as per the rules applicable to State Service employees. The present system of computation of pension of 50% of the ten months average emolument subject to the satisfaction of the condition of earning full pension or part thereof (depending on the length of quality service) shall continue. For computing ten months emolument for the purpose of arriving at the average emolument for pension in respect of employees who retired from service on or after 01.07.2009 and who, during part of said period of 10 months drew pay in the pre-revised scale, their pay in the pre-revised scale may be enhanced notionally by adding DA at 64% Revision of pension / Family pension in respect of those who retire/expire while in service prior 01.07.2009 Existing Basic Pension / Family Pension Fitment benefit of 12% of Basic pension/Family pension DR at 64% of Basic pension/Family pension The total of (i) (iii) above will be the revised basic pension. If the total of the above is less than Rs. 2000/-, pension shall be enhanced to Rs. 2000/-. The amount so arrive will be the consolidate pension with effect from 10.07.2009. In cases where the pensioners having qualifying service of 30 years and above, if the consolidated pension arrive is less than 50% of the minimum of the new scale introduced, the pension shall be stepped up to 50% of the minimum of the new scale. In the case of pension having qualifying service of less than 30 years, proportionate pension as indicated in Schedule I will be admissible. Proportionate pension means the maximum pension admissible for any particular

2.

3. (i) (ii) (iii) 3.1 3.2

3.3

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stage multiplied by the Qualifying Service Factor (QS/30). The details table for determining proportionate pension is given in Schedule I. 4 Revision of pension / Family pension in respect of those who retire/expire while in service prior to 01.07.2009 4.1 Family pension in respect of those who retired /expired while in service prior to 01.07.2009 shall be revised from 01.07.2009 in accordance with the principles laid down herein. 4.2. To arrive at the revised family pension in respect of those who retired / expired while in service prior to 1.7.2009 the following shall be determined first. (i) Existing Basic Family pension. (iiI Fitment benefit 12 % of the existing Basic Family Pension (iii) DR at 64% of the existing Basic Family Pension (i.e.of (i) above ). 4.3 In the case of family pension, if the total of items (i) to (iii) in pare 4.2 above is less than 30% of the minimum of the new scale of the post from which the pensioner retired/expired while in service, it shall be stepped up to 30% of the minimum of new scale of the post from which the pensioner retired/expired subject to a minimum as follows. Category No. Revised Basic Pay Minimum Family Pension I 5520 1656 I 4850 1455 III 4250 1300 5. DCRG In the case of State Government pensioners, Death Cum Retirement Gratuity is calculated by applying the normal formula ie, (last pay + DA) x QS/2. This shall be made applicable to part-time contingent employees also. However maximum amount of DCRG shall be limited to the part time contingent employees limited to 1,40,000/- with effect from 1.7.2009. 6. Dearness Relief Dearness relief applicable to state service pensioners from time to time shall also be made applicable to the part time contingent employees. 01.07.2009 No DR 01.01.2010 8% 01.07.2010 18% 01.01.2011 24% 7. Medical allowance Part-time contingent pensioners are eligible for medical allowance of Rs.150/- per month. Its date of effect will be 01.02.2011 8. Arrears of pension 8.1 The arrears on account of revision of pension / family pension shall be disbursed in cash in 2 equal installments during October 2011 and January 2012. 8.2 Excess. If any, on account of revision of pensionary benefits shall be recovered from the balance of DCRG, arrears of pension, arrears of dearness relief and future dearness relief on pension. 9. Authorization of revised pensionary claims 9.1 The revised pensionery claims on account of fixation of pay in the revised scale of pay sanctioned from 1.7.2009 will be disbursed by the pension disbursing authority. 9.2. In respect of retirement / death while in service prior to 1/7/2009 the pensioners / family pensioners should apply to the Treasury/Pension Disbursing Authority in the form appended to the order. 9.3 In respect of those who retire/expired while in service on or after 1.7.2009 the pension sanctioning Authorities should forward the proposal for revision of pensionary benefits along with service book to the Principal Accountant General (A&E) after recording details of revision of pay and pasting pay fixation statement. 9.4 In the case of pre 1.7.2008 pensioners/family pensioners who are drawing pesion/family pension from treasuries/ bank situated outside the state, they shall submit their application to their respective pension disbursing authorities (Treasury /Bank) for revising the pension. 9.5. After revision of pension/family pension, the pension disbursing authorities shall prepare a statement in the from appended to this order (Appendix - 3) in quadruplicate and send one copy of the same to the pensioner, one copy to Goverment in Finance (Pension) Department and one copy to the Pricipal Accountant General (A&E) for verification and updating the registers. ( GO (P) 405/2011. Fin 26.9.2011) Employees of panchayat.

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In the GO(P) No. 27/91 P & ARD dt. 3-9-1991 part time contingent employees in government service where granted pension w.e.f. 1-7-88. Again vide GO (P) No. 760/97/Fin dt. 6-9-97, They were granted family pension and invalid pension w.e.f. 3-9-97. The above benefits are now extended to the part time contingent employees of the panchayat, with the condition that they were not eligible for arrears. Director of panchayat will fix the Pension contribution due from the panchayat and remit the same to the Government. (GO(P) No. 144/2001/LSGD dt. 11- 062001) G.O. (P). . 87/ 2011/Fin.28.02.2011 Basic Principles The minimum basic pension / family pension will be enhanced to 4500/- per month. The maximum pension will be 29,920/-,(i.e 50% of the maximum of the highest scale of pay under State Government 59,840/-). The maximum family pension (normal rate) will be .17960/- i.e, 30 % of 59840/ - maximum of the highest scale of pay under State Government. 2. Revision of Pension / Family Pension in respect of those who retire / expire while in service on or after 01.07. 2009 In respect of those who retire / expire while in service on or after 01.07.2009, the pensionary benefits will be calculated with reference to the revised pay introduced with effect from 01.07.2009, applying the normal formulae/ rules as existing now. They will be eligible for :- (a) commutation of pension @ 40% of basic pension ( for those retiring on or after 01.07.2009 ) in accordance with paragraph 5 below; (b) increased ceiling of Death cum Retirement Gratuity (DCRG) of 7,00,000/- ( for those retiring/ expiring while in service on or after 01.07.2009 ) in accordance with paragraph 6 below; (c) increased medical allowance from 01.02.2011 in accordance with paragraph 8 below ; and (d) terminal leave surrender based on revised salary. The present system of computation of pension at 50% of the ten months averageemolument, subject to the satisfaction of the condition of earning full pension or part thereof (depending on the length of qualifying service ) will continue. The normal rate of family pension will continue as 30% of last pay. For computing the ten months emolument for the purpose of arriving at the average emolument for pension, in respect of employees who retired from service on or after 01.07.2009 and who, during part of the said period of 10 months, drew pay in the pre- revised scale, their pay in the pre- revised scale may be enhanced notionally by adding DA at 64%. In the case of employees who retain pre- revised scale and retire or expire while in service on or after 01.07.2009, Pension, DCRG and Family Pension, as the case may be, shall be calculated in terms of these orders. Emolument for the calculation of pensionary benefits in such cases will comprise of basic pay in the pre revised scale, plus DA at 64% . As emoluments for DCRG include DA as on the date of retirement, DCRG in such cases shall be calculated on the basis of admissible revised DA after the merger of 64% of the DA with Basic Pay. The orders of revision of pension to those under UGC/AICTE/Medical Education Scheme with reference to the scales of pay revised from 01.01.2006 will be issued separately. Their minimum/maximum pension, DCRG, commutation and Medical allowance may be fixed as per the State Pension Rules. Teachers who were not under UGC/AICTE/Medical Education Scheme are eligible for revision of pension in terms of this order. The special pay sanctioned to various posts in lieu of higher time scale shall be counted for calculating pension. 3. Revision of Pension in respect of those who retired/expired prior to 01.07. 2009 Pension in respect of those who retired / expired prior to 01.07.2009 shall berevised ,in accordance with the principles laid down herein. Revised Basic Pension: To arrive at the revised Basic Pension, following, shall bedetermined first:(i) Existing Basic Pension; (ii) Fitment benefit at 12 % of existing basic pension (i.e. of (i) above). If it involves fraction of a rupee, it shall be rounded off to the next higher rupee. (iii) 64% of existing Basic Pension (i.e. of (i) above) as rounded off to the next higher rupee. The amount so arrived will be regarded as consolidated pension with effect from 01.07.2009. The fixation of pension will be subject to the provision that in the case of pensioners having qualifying service of 30 years and above, the consolidated pension so arrived shall not be lower than 50% of the minimum of the pay in the corresponding revised scale of the post from which the pensioner retired. The pension will be 1.

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proportionately reduced, where the pensioner had less than the maximum required service, ie, 30 years. In cases where the pensioners having qualifying service of 30 years and above, if the consolidated pension arrived as per para 3.2 is less than 50% of the minimum of the corresponding revised scale of the post from which the pensioner retired, the pension shall be stepped upto 50% of the minimum of the revised scale. In the case of pensioners having qualifying service of less than 30 years,proportionate pension indicated in Schedule 1 is admissible. Proportionate pension means the maximum pension admissible for any particular stage multiplied by the Qualifying Service Factor (QS/30). The detailed table for determining proportionate pension is given in Schedule 1.The consolidated pension arrived / the pension fixed as per para 3.4.& 3.5,will bethrevised pension. Proportionate pension means the maximum pension admissible for any particularstage multiplied by the Qualifying Service factor (QS/30). The detailed table for determining proportionate pension is given in Schedule I. If, in any case, the amount so arrived at is less than the minimum pension of 4500/-, it shall be enhanced to the level of the revised minimum pension. If the consolidated pension arrived is greater than pension fixed as per para 3.2 &3.3, that will be the revised pension. If the post held by the pensioner at the time of retirement/ death while in service is no longer in existence in the Department from which he retired or if the category to which the pensioner belonged have moved over to other scales of pay (such as, for example, UGC/AICTE/Medical Education Scheme) after his retirement/ death while in service or if the designation of the post has changed in such a way that it is no longer possible to ascertain as to which is the revised scale corresponding to the post from which the pensioner / employee retired/ expired while in service, the revised basic pension shall be fixed based on the corresponding scale of pay, over successive pay revisions, as indicated in Schedule III to this order. The provisions contained in paragraphs 3.1 to 3.7 will not apply to ex-gratia pensioners. As per G.O.(P) No.405/92/Fin dated. 21.05.1992, Dearness Relief on pension hasbeen granted to pro- rata pensioners on their final quittance from the absorbed service. Therefore, consolidation of pension as contemplated in paragraph 3.2 is applicable to them also, subject to a minimum basic pension of 4500/-. However, revision of pension based on the minimum of the corresponding revised scale of pay of the post from which the pensioner retired (as indicated in paragraph 3.3 & 3.4 above and Schedule I ) is not applicable to them. In respect of those who are in receipt of compassionate allowance, consolidation contemplated in para 3.2 is applicable. But they are not eligible for the benefits contemplated in para 3.5.& 3.6 In the case of those who retired prior to 01.07.2009 and subsequently re -employed, their re- employment pay will be revised by merging DA at 64% and allowing fitment benefit at 12% and the re- employment pay will be arrived at by deducting basic pension and 64% DR notionally merged.Revised pension as worked out under paragraph 3 is not commutable.In the case of teaching staff who retired / expired while in service before coming over to UGC/AICTE/ Medical Education Scheme Scales of pay, the provisions ofparagraph 3.2 will apply in full. The corresponding revised scale of pay in such cases will be determined as in paragraph 3.7 above. Revision of Family Pension in respect of those who retired/ expired while in service prior to 01.07.2009 Family pension in respect of those who retired/ expired while in service prior to 01.07.2009 shall be revised from 01.07.2009 in accordance with the principles laid down herein. To arrive at the revised family pension in respect of those who retired/ expired while in service prior to 01.07.2009, the following shall be determined first : (i) Existing Basic Family Pension: (ii) Fitment benefit at 12% of the existing Basic Family Pension (i.e. of (i) above): (iii) DR at 64% of the existing Basic Family Pension (i.e. of (i) above). The revision as above is applicable to both normal and higher rates of family pension. The ceiling on the amount of maximum family pension will be 30% of the highest pay in the State Government i.e.17,960/- (i.e 30% of 59,840/-) (See Schedule II to this order). In the case of normal family pension, if the total of items (i) to (iii) in para 4.2 above is less than the family pension corresponding to the minimum of the corresponding revised scale of the post from which the pensioner retired/ expired while in service, as indicated in Schedule II, it shall be stepped up to that amount subject to a minimum of 4500/-. For determining the corresponding revised scale of the post from which the pensioner retired/ expired while in service, the provisions of paragraph 3.9 above will apply. In the case of those drawing family pension at the minimum rate and the required details are

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not available for revised calculation, it shall be fixed at the revised minimum family pension viz.4,500/- per month. In cases where minimum family pension is sanctioned in terms of GO(P) 146/86/Fin dated 11.12.1986 or allowance as a special case revision of family pension based on the minimum of the corresponding revised scale of pay of the post which the pensioner retired (as indicated in para 4.5)is not applicable. They are eligible only for revised minimum family pension, ie, 4500/5. Commutation of Pension and Restoration of Commuted Portion of Pension. The existing rate of 40% of the basic pension for commutation of pension will continue. The entitlement to commute pension admissible on revised pay is applicable in the case of retirement on or after 01.07.2009. The existing commutation factor and the period of restoration will be continued. 6. Ceiling on Death - Cum- Retirement Gratuity. The ceiling on maximum amount of DCRG will be raised from 3,30,000/- to7,00,000/- with effect from 01.07.2009. Pensioners who retired after 01.07.2009 coming under UGC/AICTE/Medical Education Scheme scales of pay are eligible for the enhancement of the limit from 3,30,000 to 7,00,000. 7. Dearness Relief: The rate of dearness relief admissible for pensioners/family pensioners from 01.07.2009 onwards will be as shown below: Date Rate of DR Total 01.07.2009 0 0 01.01.2010 8% 8% 01.07.2010 10% 18% 8. Medical Allowance to Pensioners & Family Pensioners Pensioners /family pensioners are eligible for medical allowance of .300/- per month. This will also apply to those who retired/ expired while in service from UGC/AICTE/Medical Education Scheme scales of pay, whose basic pension and family pension are being revised (vide paragraph 2.5) This allowance will be paid only from 01.02.2011. 9. Arrears of pension The arrears on account of revision of pension/ family pension shall be disbursed in cash in four equal quarterly instalments commencing from June 2011 onwards. Excess if any on account of revision of pensionary benefits shall be recovered from the balance of DCRG, arrears of pension, arrears of dearness relief and future dearness relief on pension. 10. Ex-gratia pension. Ex-gratia pension is revised with effect from 01.07.2009 as follows: Completed Year of Consolidated amount per month Qualifying Service Existing Revised 9 years 2160 4050 8 years 1920 3600 7 years 1680 3150 6 years 1440 2700 5 years 1200 2250 4 years 960 1800 3 years & below 720 1350 The above rates are applicable to all ex-gratia pensioners who retired before and after 01.07.2009. They are not entitled to dearness relief on pension.

GENERAL PROVIDENT FUND (KERALA) RULES

Constitution of Fund
State Government employees are required to subscribe to GPF which is governed by GPF(K) rules 1964. Subscription to GPF is compulsory for all temporary, acting and officiating members of any pensionable service (except reemployed pensioners) on completion of one years service. Those who have not completed one year service can also be admitted to GPF if they apply. Rule 6

Nominations:Subscribers are requested to file nomination in the prescribed form. While nomination of GOs are accepted and kept by AG, those of NGOs are to be accepted by the head of office and pasted in the SB. Subscribers having a family

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can nominate only member(s) of the family. Subscriber can revise his nomination at any time. Nomination made by the subscribers shall become invalid on their getting married. Rule 8

Family:Family means wife ,husband ,minor sons, unmarried/widowed/divorced daughters, major sons, married daughters ,father, mother, minor brothers, unmarried sisters, children of pre-deceased son or daughter ,the paternal grand parents.(rule2 GO(P)284/2006/Fin.dated26-9-06).

Rate of subscription and conditions

Rate of subscription is minimum 6% and maximum not exceeding emoluments. The subscription fixed with reference to the pay for March each year can be enhanced twice and reduced once during the course of the year. Subscription is usually recovered from pay. When subscriber is on foreign service, leave or deputation outside the State, it can be remitted either in cash through a treasury in the State or by means of demand Draft which should be sent to AG(A&E). No recovery of subscription/refund of advance should be made during and the last 3 months of service. Recovery of subscription/refunds is optional during half pay leave and Leave without Allowance. A subscriber can stop subscription at any time during the last one year of service. Refund of advance need not be effected after stopping subscription. Rule 10. Emoluments means basic pay/leave salary/subsistence allowance and dearness pay admissible on such pay etc. Rule 2(b)

Interest:
Rate of interest is 12% from 1.4.1986, to 31.03.2000, 31.3.08 11% from 1.4.2000, 9.5% from 1.4.2001, 9% from 1.4.2002, 8% from 1.4.2003 to 31.03.10. Interest will accrue to the monthly balance at credit of the subscriber, but will be added to the deposits only at the end of financial year. For subscription/refund recovered from pay interest will be allowed from the first of the next month to which the salary relates. For cash remittances at treasury/demand drafts sent to AG, interest will be admissible for the month of remittance only if it is made before 5th and 15th of the month respectively.

Advances from the Fund Temporary advance:Temporary advance may be granted to the subscriber at the discretion of the competent authority subject to the delegation of powers for the purpose mentioned in the rules. Maximum amount of advance, admissible at a particular time is 3a-b where a represents the balance at credit 4 and b the outstanding balance of the consolidated advance. No temporary advance shall be sanctioned during the last three months of service or the last one year of service after the subscriber has stopped subscription. No advance shall be sanctioned unless a period of six months has elapsed after the grant of previous advance. Rule 16. Maximum number of installments for refund is 36 Rule 17. Temporary advance is admissible only after a period of 4 months when the previous advance sanctioned is a non-refundable advance for the same purpose Rule 16. Temporary advance are generally sanctioned for the following purpose Rule Purpose 16(1)(a)(1) Prolonged illness of the applicant, members of his family or any person actually dependent on him or to repay any outstanding amount of loan, taken for this purpose 16(1)(a)(II) To pay the overseas passage for reason of health, education of the subscriber and members of the family or any person actually depend on him. -doTo meet the cost of education (Academic, Technical, Professional, Vocational, Medical, Engineering or other specialized courses beyond High School stage provided the course is for not less than three years) of the subscriber and members of the family or any person actually dependent on him. 16(1)(a)(iii) To pay expenses in connection with marriage, funerals or ceremonies by the religious or social customs of the applicant.

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16(i)(a)(iv) To pay the cost of legal proceedings in connection with the official duty of the subscriber 16(i)(a)(v) To pay the cost of subscribers defense when he is prosecuted by Govt. 16()(a)(vi) To pay the cost of general education of the subscriber or any child of the subscriber for university degrees 16(i)(a)(vii) To purchase consumer durables such as Television, Videocassette player, Video Cassette Recorder, Washing Machine, Cooking Range, Geysers, Computers etc.

Non refundable withdrawals:Non-refundable advance can be sanctioned after the completion of 10 years of service (including broken period) or within 10 years of the date of superannuation. The period of suspension will also be taken into account for reckoning 10 years. NRA is not admissible during the last 3 months of service or proceeds on LPR. Rule 28ANRA is admissible for the following purpose Rule Purpose 28(A)(i)(a) Meeting the cost of higher education including traveling expenses of the child of the subscriber or if no child any other relative actually dependent on him for education outside India for academic, technical, professional, or vocational course beyond the High School level and for Medical, Engineering or other technical or specialized courses in India beyond High School Stage. 28(A)(i)(b) Meeting the expenditure in connection with the marriage of a son or daughter of the subscriber and for meeting the expenditure in connection with the marriage of the son or daughter of the relative if he has no son or daughter. 28(A)(i)(c) For meeting the expenses in connection with the illness including travel expenses of the subscriber and members of his family or any person actually dependent on him or to repay any loan taken for the purpose 28(A)(d)(1) Purchasing land in the names of the subscriber and/or his wife or repaying any loan taken for this purpose; (II) Acquiring house site in the name of subscriber and/his wife or repaying any loan taken for this purposes; 28(A)(e) (1) constructing a house (2) Acquiring a suitable house (3) Acquiring a ready built flat (4) Repaying any loan taken by the subscriber and /or his wife for any of the aforesaid purposes; 28(A)(f) (1) Making additions, alterations or reconstruction of a house owned by the subscriber and /or his wife or repaying any loan taken for this purpose. (2) maintenance/repair or upkeep of house owned by the subscriber or his wife or repaying any loan taken for this purpose. 28(A)(g) (1) purchasing car, scooter, motor cycle or cycle (2) repaying any loan taken for any of the above purposes; the subscriber shall have a basic pay ofRs.20700 in the case of motor car and Rs. 7990 in the case of motor cycle: (GO(P)88/2010/Fin 24.02.2010) Provided also that no withdrawal for this purpose shall be allowed more than once. 28(A)(h) Purchase of house hold articles like TV, Fridge etc.

Condition for withdrawal

(NRA up to 75% of the balance can be sanctioned for specified purposes. Rule 28 B). Only one NRA is admissible for the same purpose except in the case of marriage/education of different children and illness of the subscriber or dependent. All sanctions for advance (NRA and Temporary) should specify the name and designation of the officer who actually sanctioned. While communicating sanction for such advance it shall be authenticated/signed only by the drawing and disbursing officer of the office of the sanctioning authority, whose name and designation should invariably be given below the signature. In big officers however the sanction may be signed by a gazetted officer. The official seal of the sanctioning authoritys office should also be fixed on the sanction for the NRA/Temporary advance.

Validity of sanction/Authorisation
The sanction for Temporary advance or NRA and authorisation issued by the AG for NRA is valid for a period of 1 year from the date of issue.

Conversion of Temporary Advance into NRA

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a)

b)

Sanction for conversion of Temp. Advance into NRA shall become operative and stoppage of recovery shall be effected only after getting intimation from the AG regarding the acceptance of sanction for conversion. When such stoppage of recovery is effected in a Pay Bill, details of the letter from the AG accepting the conversion should be furnished in the remarks column against the subscriber concerned. DDO should scrupulously observe the provision in Rule 17(2) of GPF Rules to effect the recovery of advance from the salary for the month following the month in which advance is drawn. The DDO should not postpone or stop recovery before the advance is fully recovered without general or special order from the Government or AG.

Closure of PF account
When a subscriber quits service, the amount standing to his credit shall become payable to him. In cases of retirement, death, resignation, dismissal or removal, transfer/resignation to take-up appointment under Central/State/ Autonomous Bodies/PSU, etc. interest thereon up to the end of the month previous to the month in which authorisation for payment of GPF balance is issued by the A.G. or the PF balance is transferred to other funds etc. provided the application for closure or request for transfer is received by the departmental authorities/AG within a period of one year from the date necessitating the closure. If the application for closure, transfer, etc. is received after the period of one year, interest shall be admissible only up to a period of one year from the crucial date necessitating the closure of the account. In the case of subscribers whose dismissal, removal or compulsory retirement, etc., are ordered with retrospective effect, the date of such orders will be deemed to be crucial date necessitating closure of PF account. A subscriber who opts not to subscribe to the fund during the last one year of service preceding the date of his retirement and who wants to get final payment before retirement, can apply for closure by giving option (Rule 30(c.

Payment of PF accumulation in the event of death of subscriber

On the death of a subscriber before receiving PF accumulation the amount becomes payable to the nominee/ members of family/legal heirs as follows: 1) If there is a nomination in favour of members of family the amount is payable to the nominee(s) 2) If there is a family as defined in Rule 2(c) of GPF(K) Rules, and there is no valid nomination the amount is payable in equal shares to all the eligible members of the family. 3) If there is a family and there is nomination in favour of a person who is not a member of the family, payment is due to the members of family in equal shares. 4) If there is no family and there is a nomination made in accordance with provision of Rule 8, PF balance vests in the nominee. 5) If there is no family and no valid nomination, payment up to Rs.5000 to be made to the legal heirs of the deceased subscriber on production of a heir ship certificate issued by the Tahsildar. In excess of Rs.5000 up to Rs.15000 to be paid under the orders of the Government on execution of a security bond with two sureties. Amount exceeding Rs.15000 to be paid on the basis of succession certificate, probate or letter of administration. 6) If a nominee dies after the death of subscriber the PF balance vests in the nominee and is payable to the legal heirs of the nominee and not to the other members of the family. 7) If a member of the family dies after the death of the subscriber, share of the deceased member is payable to his/ her legal heirs and not to the other members of the family. 8) Payment of minors share of PF money up to Rs.25000 may be made without the production of a guardianship certificate from the court, to the natural guardian or when there is no natural guardian to the person considered fit by the head of office to receive the payment on behalf of the minor; or such guardian or other persons executing an indemnity bond. 9) If the natural guardian is a Hindu widow/widower payment of PF money on behalf of her/his minor shall be made to her/him irrespective of the amount involved without the production of a guardianship certificate or indemnity bond.

Sanctioning Authorities
Monetary limit for sanctioning TA/NRA by different categories of sanctioning authorities and scale of pay have been modified as per GO (P) 450/2011/Fin dt18.10.2011 Sanctioning Authority Scale of pay Upper monetary limit
1. Lowest gazetted officer/DDO 2. Sub Divisional Officer/DDO 18740 - 33,680 19240 - 34,500 20740 - 36140 Rs.75,000 Rs.1,50000

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3. Dt. Officer/DDO

4. Regional Officer/DDO

21240 - 37040 22360 - 37940 24040 - 38840 29180 - 43640 34110 - 44640 36140 - 49740

Rs.2,25000

Rs.3,00000

5. Head of Departments Officer/DDO In the case of NRA authorisation of A.G. is required

as per rules without monetary limit

INCOME TAX
Finance Act 2011
As per the Finance Act 2011 Income Tax is required to be deducted under section 192 of the Income Tax Act 1961 from income chargable under the head salaries for the financial year 2011-2012 (assesment year 2012- 13) is at the following rates.
Rate of Income Tax A. 1. 2. Normal rate of Tax Where the total income doesnot exceed Rs. 1,80,000/Where the total income exceeds Rs. 1,80,000/- but doesnot exceed Rs. 5,00,000/Where the total income exceeds Rs. 5,00000 but doesnot exceed Rs. 8,00,000/Where the total income exceeds Rs. 8,00,000/Nil 10 per cent, of the amount by which the total income exceeds Rs. 1,80,000/Rs. 32,000/- plus 20 per cent, of the amount by which the total income exceeds Rs. 5,00,000/Rs. 92,000/- plus 30 per cent, of the amount by which the total income exceeds Rs. 8,00000/Nil

3.

4.

B. 1. 2.

Rate of Tax for a Woman below 60 years of age. Where the total income doesnot exceed Rs. 1,90,000 Where the total income exceeds 1,90,000/- but doesnot exceed Rs. 5,00,000/-

3.

4.

C. 1. 2.

10 per cent, of the amount by which the total income exceeds Rs. 1,90,000/Where the total income exceeds Rs. 31,000/- plus 20 per cent, Rs. 5,00000 but doesnot of the amount exceed Rs. 8,00000 by which the total income exceeds Rs. 5,00,000/Where the total income exceeds Rs. 91,000/- plus 30 per cent, Rs. 8,00,000/of the amount by which the total income exceeds Rs. 8,00,000/Rate of Tax for an individual of the age of 60 years but less than 80 years Where the total income doesnot exceed Rs. 2,50,000/Nil Where the total income exceeds 10 per cent, of the amount 2,50,000/- but doesnot exceed Rs. 5,00,000/by which the total income exceeds Rs. 2,50,000/-

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3.

Where the total income exceeds Rs. 5,00,000/- but doesnot exceed Rs. 8,00,000/Where the total income exceeds Rs. 8,00,000/-

4.

Rs.25,000/-plus 20 per cent, of the amount by which the total income exceeds Rs. 5,00,000/Rs. 85,000/- plus 30 per cent, of the amount by which the total income exceeds Rs. 8,00,000/-

D. Rate of tax for an individual who is of the age of eighty years or more .
1. 2. Where the total income doesnot exceed Rs. 5,00,000/Where the total income exceeds 5,00,000/- but doesnot exceed Rs. 8,00,000/Where the total income exceeds Rs. 8,00,000/Nil 20 per cent, of the amount by which the total income exceeds Rs. 5,00,000/-

3.

60.000/- plus 30 per cent,of the amount by which the total income exceeds Rs. 8,00,000/Education cess on Income Tax : Education cess: Three per cent on the income tax

Mandatory Quoting of PAN and TAN: According to the provisions of section 203A of the Income-tax Act, it is obligatory for all persons responsible for deducting tax at source to obtain and quote the Tax-deduction Account No. (TAN) in the challans, TDS-certificates, statements and other documents. If a person fails to comply with the provisions of section 203A, he will be liable to pay, by way of penalty, under section 272BB, a sum of ten thousand rupees. Similarly, as per Section 139A(5B), it is obligatory for persons deducting tax at source to quote PAN of the persons from whose income tax has been deducted in the statement furnished u/s 192(2C), certificates furnished u/s 203 and all returns prepared and delivered as per the provisions of section 200(3) of the Income Tax Act, 1961. . Taxpayers liable to TDS are also advised to furnish their correct PAN with their deductors, It may be noted that non-furnishing of PAN by the deductee (employee) to the deductor (employer) will result in deduction of TDS at higher rates u/s 206AA of the Income-tax Act,1961 mentioned below. Compulsory to Furnish PAN by th employee : W.e.f. 01/04/2010 furnishing of PAN by the employee is compulsory in case of payments liable to TDS. If employee (deductee) fails to furnish his/her PAN to the deductor , the deductor shall make TDS at a higher of the Tax. If PAN is not furnished by the employee, the deductor will calculate the average rate of income-tax based on rates in force as provided in sec 192. If the tax so calculated is below 20%, deduction of tax will be made at the rate of 20% and in case the average rate exceeds 20%, tax is to deducted at the average rate. Education cess@ 2% and Secondary and Higher Education Cess@ 1% is not to be deducted, in case the TDS is deducted at 20% u/s 206AA of the Income-tax Act. Quarterly Statement of TDS: Statement of deduction of tax under subsection (3) of section 200. The person deducting the tax (employer in case of salary income), is required to file Quarterly Statements of TDS in Form 24Q for the periods ending on 30th June, 30th September, 31st December and 31st March of each financial year, duly verified, to the Director General of Income Tax (Systems), ARA centre, Jhandewalan Extn, New Delhi or M/s National Securities Depository Ltd (NSDL). These statements are required to be filed on or before the 15th July, the 15th October, the 15th January in respect of the first three quarters of the financial year and on or before the 15th May following the last quarter of the financial year. Relief When Salary Paid in Arrear or Advance: Under sub-section (2A)of section 192 where the assessee, being a Government servant or an employee in a company, co-operative society, local authority, university, institution, association or body is entitled to the relief under Sub-section (1) of Section 89, he may furnish to the person responsible for making the payment), such particulars in Form No. 10E duly verified by him, and thereupon the person responsible shall compute the relief on the basis of such particulars and take the same into account in making the deduction
Calculation of Income Tax 1. Gross Salary including all allowances 2. L e s s : H R A exemption u/s10(13A) i.e,least of the

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3. 4. 5.

6. 7.

a) Actual HRA received b) Rent paid in excess of 10% of salary c) 40% of salary (50% if residential house at Mumbai, Kolkatta, Delhi or Chennai) Taxable salary Less: Deduction u/s 16(iii) Profession tax: Add Income from other sources a) Interest on Fixed deposit b) Accrued Interest on NSC c) Dividends (Exempted u/s10(35) Gross Total income Less: Dividends exempted u/s10(35) Less: Interest payable on borrowed capital taken prior to 1.04.99 for
construction of house. U/S 24(b)

Interest payable on borrowed capital for construction of house. U/S 24(b) 1.04.99 onwards 8. Net Total Income 9 Deduction under chapter VI A Sec. 80 C: Aggregate of amount paid towards life insurance, Provident fund, NSC viii Issue, repayment of principal on housing loan, tuition fee, Notified FD on sch.bank etc .subject to conditions Sec.80CCC Premium towards IRDA approved pension fund Sec.80CCD Amount paid in approved pension scheme of central govt. Sec.80CCE Aggregate of deduction u/s80C, 80CCC, 80CCD Sec.80CCF Long term infrastructure bonds Sec.80D Medical insurance premium paid by any mode otherthan cash. IRDA approved for self spouse childrenup to For Parents up to Rs. 15,000 For senior citizens parents age 16 years or more For senior citizens spouse, children up to Rs. 25,000 Subscription made by govt. employees to CGHS Sec.80 DD Treatment of handicapped dependent if disability over 40% Do-disability over 80% up to Rs. 1,00,000 Deposits under LIC UTI etc. for the benefit of PH Sec.80DDB Treatment of certain serious illness up to Rs. 40,000 Do for senior citizens up to Rs. 60,000 Sec. 80 E Repayment of interest on loan taken for higher education for self, spouse, children Sec. 80 G Donation made for charitable purpose Donation to prime ministers relief fund Sec. 80 U Physically handicapped if disability is over 40% -Doif disability over 80% 10 Taxable Incomes 11 Taxes on Total Income 12 Relief on arrears of salary under section 89 (Attach form number 10 E) 13 Net income taxes payable.

up to Rs. 30,000 up to Rs. 1,50,000

up to Rs. 1,00,000

up to Rs. 1,00,000 up to 10% of salary up to Rs. 1,00,000 up to Rs. 20,000 Rs.15,000 up to Rs. 20,000 with in the overall limit up to Rs. 50,000 up to Rs. 1,00,000

Any amount of interest paid 50%of donation 100%of donations Rs.50000 Rs.1,00,000

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