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Introduction
Prof. Dr. Joachim Hering Faculty of Computer Science
Goals
Goal(s) of this lecture:
Brief introduction to project management A few basics required for the project management simulation
Contents
Motivation What is a project Project goals/constraints What is project management A few helpful tools
Motivation
Software projects fail at an alarming rate Quantitative evaluations show that every fifth
project is cancelled before completion wasting all the time, money, and effort spent on them Surviving projects often fail to deliver the full initial project scope, or they deliver late and/or overrun the budget
customer requires...
customer requires...
analyst thinks...
customer requires...
analyst thinks...
customer requires...
analyst thinks...
programmed...
customer requires...
analyst thinks...
programmed...
customer requires...
analyst thinks...
programmed...
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customer requires...
analyst thinks...
programmed...
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What is a Project?
A project is a temporary endeavor undertaken to create a unique product, service, or result (Project Management Institute, 2004)
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Question
What do you think are the main goals that all
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Project Goals/Constraints
At the highest level, three project goals/constraints
exist
Time Amount of time available to complete a project Cost The budgeted amount available for the project Scope What must be done to produce the projects end result
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visualized as a triangle
Each side represents a constraint One side cannot be changed without impacting the others
Ti m e
st st st st st st Co Co Co Co Co Co
Scope
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Question
When do you think is a project considered to be
successful?
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been performed
within time, cost, scope, quality (see project constraints) with acceptance by the customer
Ti m e
st st st st st st Co Co Co Co Co Co
Scope
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Question
What does managing projects include?
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Identifying requirements Establishing clear achievable objectives Balancing the competing demands for time, cost, scope and quality (see project constraints) Adapting the specifications, plans, and approach to the different concerns and expectations of the various stakeholders Initiating, planning, executing, controlling, monitoring, and closing down a project
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Project time management Project cost management Project quality management Project human resource management Project communication management
Schedule control Cost control Perform quality assurance Perform quality control
Project risk management Project procurement Joachim Hering, Hochschule Ulm management
Communications planning Information distribution Risk management planning Risk identification Qualitative risk analysis Quantitative risk analysis Risk response planning Plan purchase and acquisitions Request seller responses Plan contracting Select sellers
Contract administration
Contract closure22
Question
What skills do you think a project manager should have?
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Project Manager
A person with a diverse set of skills management, leadership, technical, conflict management, and customer relationship who is responsible for initiating, planning, executing, controlling, monitoring, and closing down a project
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Question
What will be your role in the next days?
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The sequence of project tasks/activities with the longest overall duration, determining the shortest time to complete the project The duration of the critical path determines the duration of the entire project Each activity on the critical path is time-critical because delays will have an impact on the overall project completion
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Values Analysis. Interpretation: Costs 132% "The project created 1.32 dollars in value for every dollar it spent" Schedule 83% "The project is completing work at 83% the rate planned" "The project is 17% behind schedule"
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Schedule
100% 50% 75% 75% 125% 100% 125%
Interpretation
Optimal case Near worst case: Too expensive and behind schedule Lower costs, but behind schedule. Why have the costs been overestimated? Costs are as planned, but behind schedule Lower costs and ahead of schedule (Suspicious! Too much buffer used in estimates?) Lower costs and schedule as planned Too expensive, but ahead of schedule
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Things To Avoid
Brief exercise
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Activity 4:
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What next...
Project Management Simulation (SimulTrain)
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Recommended Literature
Project Management Institute, A guide to the Project Management Body of Knowledge: Third edition, PMI, 2004 H. Kerzner, Project Management A systems approach to planning, scheduling, and controlling, Wiley, 2006
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