A Complete HRIS - OrangeHRM Product Features

OrangeHRM offers a flexible and easy to use HRIS solution for small and medium sized companies free of charge. By providing
modules for personnel information management, employee self-service, leave, time & attendance, benefits and recruitment
companies are able to manage the crucial organization asset - people. The combination of these modules into one application assures
the perfect platform for re-engineering and aligning your HR processes along with the organizational goals.

Administration Module
The part of the system where the HR Manager or other appointed personnel perform all system administration tasks. This
include defining company structure, pay grades and other information that serves as the backbone for the rest of the
system. Security issues are taken care of through this module as well by defining user rights.
Personal Information Management
This core module maintains all relevant employee related information, including different types of personal information,
detailed qualifications and work experience, job related information etc. Picture of employee is included as well.
Information captured in this module is utilized by all other modules, thus eliminating data redundancy.
Leave Module
A comprehensive leave management module, with extensive possibilities of defining leaves types and more. It caters for
all application and approval processes and is able to display information on leave entitlement, balance, history etc. Thanks
to the web-enabled and self-service concepts, it significantly streamlines all leave related procedures, eliminates
paperwork and saves costs.
Time Module
The module automates time tracking related processes. The offered functionality enhances the organization's performance
by eliminating paperwork and manual processes associated with time and attendance needs. The sophisticated module
helps to efficiently organize labor data, improve the workforce management and minimize errors in enforcement of
company's attendance policies.
ESS Module
Employee self-service is a powerful tool providing employees of the company with the ability to view relevant
information such as personal information, updating personal information with web - enabled PC without having to hassle
the HR staff.
Benefits Module
Integrated platform to manage benefit-related tasks. Covers medical and welfare benefits, with possibilities to define new
benefits, by type, provider and several other areas. Assigning benefits to employees happens in a variety of ways,
individually, designation-wise or other. Benefits history and other information can be displayed through rich reporting
capabilities.
Recruitment Module
This feature produces customized reports according to your needs. Any number of reports can be defined by selecting
from a range of search criteria and report fields. Report definitions can be saved to avoid repeating this task. Once the
report definition is saved, the report can be generated by providing the required criteria data.
Performance Module
Another natural attachment to OrangeHRM. While simplifying the performance review process you can communicate the
key performance indicators for each job title allowing the employees to understand and achieve your expectations.
Reports Module
This feature produces customized reports according to your needs. Any number of reports can be defined by selecting
from a range of search criteria and report fields. Report definitions can be saved to avoid repeating this task. Once the
report definition is saved, the report can be generated by providing the required criteria data.
HR for All
OrangeHRM Live is delivered using SAAS; this eliminates the need to acquire and maintain expensive Infrastructure. OrangeHRM
Live is an all-encompassing HR application with rich features that we continuously enrich and invest in further development.

Why OrangeHRM Live?

Hassle free, does not require any IT staff, installation or expensive servers.
Deployed in minutes.
Backed by professional support.
Hosted on highly secured servers.
User friendly interfaces with admin and self-service modules.
Pay as you go and pay per employee.
Fast and flexible LAMP architecture that results in high response time.

Open Source
Features OrangeHRM Live
(Free)

Admin Module

Admin Tools (Job titles, Email notifications, Project info...etc)

Audit Trail

HR Forms and Policies / News Bulletin

Notifications

Leave Management Module

Rule Based Leave Management

Extract Reports (CSV/PDF)

Personal Information Management(PIM)

Employee Database

Data Import/Export

Time and Attendance

Submit / Approve / Reject Time Sheets

Extract Reports (CSV/PDF)

Benefits Management

Health Savings Planning

Payroll Schedule

Recruitment management

Manage Job Vacancies

Interview Notifications

Customizable Application Form

Performance Management

Define Key Performance Indicators

Submit / Approve / Reject Review

 Reports

View / Define Reports

Extra CSV and PDF Reports

Training and Budget Management

Admin Module
This includes defining company structure‚ pay grades and other information that serves as the backbone for the rest of the system.
Security issues are taken care of through this module as well by defining user rights.
OragneHRM Live consists of additional features, such as Audit trail, HR forms and policies and notifications which is not available in
open-Source version of OrangeHRM.
Features

Define Company Info (General Information‚ Company Structure‚ Locations)

Define Job information (Job titles‚ Pay Grades‚ Employment Statuses‚ EEO Job Categories)
Define Qualification Information (Education, Licenses)
Define Skills (Skills‚ Languages)
Define Memberships and Membership types
Define Nationalities Races
Define Users
Configure and subscribe for E-mail Notifications
Audit trail
HR forms and policies
Notifications

Personal Information Module

This core module maintains all relevant employee related information‚ including different types of personal information‚ detailed
qualifications and work experience‚ job related information etc. You can also upload a photo of the employee. Information captured in
this module is utilized by all other modules‚ thus eliminating errors and increasing efficiencies in reducing the need to duplicate data.
Features:

Personal Information (Date of Birth, SSN, Nationality, Ethnic Race etc.)

Profile Picture
Contact Details
Emergency Contact(s)
 Dependents
Immigration Details (Passport & Visa Info)
Job Information
Payment Details (Pay Grade & Salary)
Employee Reporting Structure (Assign Supervisor)
Work Experience
Education Details
Skills
Languages
Licenses
Memberships
Attachments

Employee Self Service

Employee self-service is a powerful tool providing employees of the company with the ability to view & perform relevant information
& tasks such as;

Updating personal Information

View leave quota
Submit & view personal leave applications & calendar
Submit time sheets
Perform daily Punch in/out

The functionality of this module spans through the entire system‚ making information available anywhere‚ anytime. Of course all
information is subject to company defined security policy‚ where everyone can only view the information he / she is authorized to.
Saving from this solution is tremendous.
Employee Self Service
Employee self-service is a powerful tool providing employees of the company with the ability to view & perform relevant information
& tasks such as;

Updating personal Information

View leave quota
Submit & view personal leave applications & calendar
Submit time sheets
Perform daily Punch in/out

The functionality of this module spans through the entire system‚ making information available anywhere‚ anytime. Of course all
information is subject to company defined security policy‚ where everyone can only view the information he / she is authorized to.
Saving from this solution is tremendous.

Leave Module
The OrangeHRM leave module is a sophisticated system designed to handle all complex leave accruals, rules, policies and standard
leave management.
Features:

Leave Accrual
Advance Leave Rules
Country Based Leave
Customizable Leave Flow

This module is available on request.

Time and Attendance Module

The module automates project time tracking & daily attendance tracking. The functionality enhances the organization’s performance
by eliminating paperwork and manual processes associated with time and attendance needs. This module helps to efficiently organize
labor data‚ improve the workforce management and minimize errors in the enforcement of a company’s attendance policies.
Features:

Define, customers, projects and project activities

Submit timesheets to supervisors for weekly activities
Daily attendance tracking
CSV reports
Recruitment Module
This module is a comprehensive solution for the entire recruitment process. This module features;

Publishing vacancies
Receipt of applications into the system
Configurable application forms and emails
Short list and schedule interviews with email notifications
Request for approval for hire with email notifications

Performance Module
The performance module will simplify the reviews of employees. This module ensures that your expectations are communicated
effectively.
You can define different key performance indicators for each job title.
Features

KPI List
Add KPI
Copy KPI
Add Reviews
Search Reviews
Customization FAQ

1. How to request for customizations?

o Send a request to customizations@orangehrm.com or fill the form in our web-site. Your e-mail should contain the following
details:
o Company Name
o Industry you operate in
o Country your company is based in
o Your Title
o Set of Requirements
2. How do we quote the price?
o First, we estimate the development effort using the Wideband Delphi Estimation Technique. This involves getting number of
developers and estimate the work separately and finally come to a concluded result.
http://en.wikipedia.org/wiki/Wideband_delphi
o Second, based on the effort estimated in the previous step, we estimate the price for the complete customization. This will include
the specification (requirement elicitation), development, QA testing and installation help.
Note: Price depends on the clarity of the requirements given. So if you send the requirements, please have them clear and
detailed. Going through the current application would be an advantage since you will know what features are already
included and what changes are required in the product.
3. On which version of the Open Source product will the customization be based?
o Customization will be started on the current stable version of the open product. This means all features available in the open
product will be included in the customized version with the specific changes.
4. Can the customized version be upgraded to have new features became available in the Open Source product?
o We maintain a separate code repository for each and every customization. For customers who purchase the maintenance plan, we
provide this service. Providing this would not be possible without cost since merging involves a lot of effort again in
Development and QA testing.
5. Is there any Support included in my Customized Version?
o OrangeHRM offers you a differentiated Support Plan for those who have a Customized Version of the product. This maintenance
plan cover email and phone support, bug fixes and features upgrades for your particular release.

CONTACT DETAILS

OrangeHRM Inc Headquarters

538 Teal Plaza,
Secaucus,
NJ 07094,
USA.
+1-914-458-4254

USA Europe Asia

Los Altos, Dublin, 29/15A, 21/345,
CA 94022, Ireland. Visaka Road, Telok Blangha
USA. +44-20-3286-5195 Colombo 04, Rise,
+1-650-641-3170 Sri Lanka. Singapore.
+94-11-5350525 +1-914-908-4886
Email

Company Information: info@orangehrm.com

Partner Information: partners@orangehrm.com
Sales Inquiries: sales@orangehrm.com
Technical Support: support@orangehrm.com

Technical Support

Global Technical Support

+1-914-458-4254
+1-914-908-4886
SUPPORT / MAINTENANCE PLAN FOR CUSTOMIZATIONS

Support Silver Gold Platinum

Do you want to have the Do you want to have access to Do you want to have access to
OrangeHRM support at hand standard support services but our complete support services
for occasional assistance via beyond email? In that case our offering, including having your
email? In that case the cost- Gold support plan is your best questions answered by a
effective OrangeHRM Silver choice. designated support engineer at
support plan is your choice. any time? Then consider
subscribing to our Platinum
Support plan.
1 year plan 1-100 employees3 $2000.00 $3,500.00 $6,000.00
6 months 1-100 employees3 $1200.00 $2,500.00 $4,500.00
Benefits
Support (resolve any technical issues)
Email Within 48 hours Within 24 hours Within 12 hours
Phone N/A Yes1 24×71
Dedicated support N/A N/A Yes
engineer
Maintenance (patches2 and upgrades)
Patches for bug fixes Maximum 1 patch Maximum 1 patch Unlimited. Fixes in
that get released to the per quarter per month all latest stable
latest stable releases (e.g.
OrangeHRM open 2.2.2.2, 2.2.2.3) in
source product in SourceForge will be
SourceForge available as patches
Upgrades for major N/A Upgrade to one stable release Unlimited. All
stable features releases stable major feature
of the open source releases to
product in SourceForge SourceForge will be
(e.g. 2.3, 2.x). available as
upgrades
Upgrades for N/A Yes Yes
Customized
Releases
Priority fixes (bug fixes Within 15 business days Within 5 to 7 business days Within 2 business days (for
upon customer demand) (for each bug fix)4 (for each bug fix)4 each bug fix)4
Data Importing N/A N/A Yes5
Online Training for Staff N/A Complete online training on Complete online training on
customization customization
User guide N/A N/A Yes
(Customized)
Branding N/A Logo changes Logo changes with colour
themes
CSV /PDF Extractor N/A N/A One CSV/PDF extractor for
one customized module of
choice
Video Tutorial N/A N/A Personalized video on how to
use the system
Discount on future N/A Yes6 Yes6
customizations
1
Maximum 5 hours per month.
2
A patch may contain multiple bug fixes.
3
More than 100 employees please contact sales for volume discounts.
4
Depending on the severity of the bug, deadlines may vary.
5
Data import will be done for all possible fields from csv or excel.
6
Please contact sales to discuss the percentage of discount.