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Subject: Submission Dear Sir or Madam:

of Phvsical (Technical) and Expenditure Report

Greetings from SEPDA!

Based on the grant modification #6 we have prepared physical ( technical) and expenditure report for period 01 Oct. 2011-30 Dec. 2011 for the project entitled" HIV/AIDS Prevention and Control Targeting Risky Population in Yirgalem, Arbaminch, Hosanna, Daye, Sawula and Fonko towns of SNNPRS, Ethiopia". Please find attached here with -66 pages of physical (Technical) report and ~page of detail expenditure report for personnel for the ve stated period. Your comments are most ~.~,-welcome.
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';)USAID ,y
.
FORM #3

FROM THE AMERICAN PEOPLE

Grants Solicitation and Management

Quarterly Progress Report

Grantee Name: South Ethiopia Peoples' Development GrantNumber:GSM 033
Association (SEPDA)

Primary contact person regarding this report: Ato Yonatan Jerene~ Executive Director Reporting for the quarter ending: Dec. 2011
~ Briefly describe any significant highlights/accomplishments that took place during this reporting comments to a maximum of 4 to 6 sentences. The significant highlights/accomplishments that took place during this reporting period include:

.:. Awarenesscreationworkshopon HIV/AIDSpreventionand controlhas conductedfor 25 hotel ownersand 5 police members

at Bensa Daye town. The discussion focused on how to share responsibilities in preventing and controlling HIV

/ AIDS

in Hotels and in the town, how to guide & share their responsibilities to CSW in hotels, with kebles, and in societies, and how to distribute condoms and out late in each hotels.
.:. Peer educators training has conducted at Yirgalem and Daye towns and 60 peer educators trained, participants were male 34 and 26 female from in school, out of school and CSW. Based on the manual of peer education the training emphasized on topics of HIV / AIDS, STI, Reproductive health ,peer presser ,sex and sexuality ,sex and gender ,volunteerism, VCT, ART, and so .

...

knowledge the way how they give psychological service to OVCs.

.:. Entrepreneurship training provided to 20 OVCs guardians at Hossana town. From these 7 were male and 13 were female. During this section participants gained the skill how to start and develop their own small business and become free from aid expectation. .:. 2684 in school youth, out of school youth and CSW have been addressed through peer education at six project sites, from these 1395 were males and 1289 were females (where all of them are new).

.:. IGA beneficiaries/OVC selection committee meeting has been held at Hossana town for 1 day. .:. Life skill training has conducted for 160 (84 male and 76 female) in school youths by four teachers using the life skill manual at Daye town. .:. Quarterly peer supervisors (peer support club members) meeting has been conducted at Arba Minch, Hosanna town and Fonko towns. .:. Organizing experience and discussion forum and event for peer educators held at Arba Minchi town and 154 peer educators
participated on the event.

.:. 6210 male condoms have been distributed for CSWs clients, PLHIV, mobile male population and couple through 36 outlets (hotels, schools and Anti-HIV/AIDS)

Psychological support (mentoring services) has provided for 360 in school OVCs by the trained teachers from respective schools. 979 IEC materials (249 leaflets, 188 posters, 210 rest room stickers, 332 condom negotiation guidelines) have been distributed during IEC/BCC event at Arba Minchi and Sawula towns and about 21000 people are addressed from these about 8000 were female. .:. 1467 persons (875 male and 592 female) who are from in school youth, out of school youth, CSWS and college students have
got counseling and referral services where all are new. .:. Know your status campaign is conducted in Daye, Fonko and Sawula towns for two days at each town, on the campaign 698 male and 258 females total 956 people got HIV test from these 3 individuals got HIV positive and referred to health center. 1

"""stakeholdersand to reach different community sections with mass education. .:. Monitoring and supportive supervision at NDAs level is planned to undertake in January. 2. Briefly describe any unforeseen obstacles or challenges that are having a negative impact on the implementation of the grant activity. For any mentioned, please describe your possible strategy for resolution. Major challenges Encountered

Due to short term extension difficult to higher new Regional and Zonal project coordinators, accountant. Delegated staffs become busy by different responsibilities. Many times extension made the project complex and take time to understand it intensely for new staff. Inconsistency of report data and limited understanding of the report format by project supervisors. Extend the work by previously delegated staffs. Supporting and sharing responsibility of the staff. However it takes time, tried to understand the way it goes through.
Discussion during supportive supervision and through phone.

. . . .
. .

Actions Taken

3. Briefly comment on the status of the activity as compared with the agreed-to work plan. Mention whether you are behind, basically consistent with, or ahead of the work plan. Even if we are in good track now some activities are unaccomplished and are ongoing but we expect activities will come to finalize in the coming months of extension end. 4. USAID Branding and Marking status: (a) Did any of your activities during this quarter result in printed materials, training events, web page development or other instances where the application of USAID logo/brandmark may be required? If so, please list and include examples of each. During this quarter USAID logo/brand mark has been used for:

During this quarter the logo of USAID was used on know your status campaign event in three towns on Banner. 2

5. Plea.se provide an updated status on the indicators developed for your activities. (lnclude below or as an appendix) See in

Appendix 1 6. Please compare the expected estimated budgeted cumulative USAID project expenditures to-date with the actual cumulative

expenditures as follows: (a) Total Life-of-Project Budget (USAID funded portion): $ 505,710.00 (b) Expected estimated budgeted cumulative project expenditures through the end of this quarter as per the grant budget:
$ 460557.32 1) (c) Actual cumul. USAID funded project expenditures to-date: $414,977 (2)

(d) Subtract (c) from (b): $ 45,580.32 (e) Divide (d) by (b) and express as a percent: 9.9% If (e) is more than 15%please briefly explain the reasons for the variance (Describe why the cumulative expenses as per the plan vary widely from the actual cumulative expenditures):

(1) Total project budget divided by number of months in the project, multiplied by the number of months elapsed as ofthis report date. (2)Actual cumulative USAID expenditures should match the amount shown on the accompanying Quarterly Financial Report. Certification: I certify that the above information is accurate and correct.

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Appendix 1: Updated Status on Indicators Developed for Project Activities

S.N Activity Description Unit Quarter Total Project period (Agreed to work) Accomplishe d Qty
1 2 Sensitization meeting with stakeholders for 1 days at 3 new project sites Training on life skill methodology for teachers for 4 days at 3 new project sites Event Trainees 0 0 0 0
%

Remark( reason for under or over)

Plan (Qty)

Plan (Qty)

Accomplished up to the end of this period Qty

%

0 0

3 30

3 29

100 96.66
,

Awareness creation on HIV/AIDS revention and P control for Hotel Owners and police officers for at 3 3 new sites for 1 days

Trainees

30

30

100

90

83

92

Trainees Peer education: Conduct Training for peer 4 educators for 5 days Training in Entrepreneurship skill and business Trainees management and book keeping for OVC families/guardians and vulnerable girls & women 5 for 4 days at 6 sites Trainees Training for ove mentors for 2 days at new

60

60

100

450

480

106

Hadiya DA train more peer educators by its own budget to include out of school peer educators

140

20

14.26

360

235

65.28

,10 3000 60 10 2684 0 100 89.46 0 30 9000 120 30 2684 22 100

6
7
8

projectsites
Organize peer education sessions for new and revisits selection Organize IGA beneficiaries/OVe
committee consultative and experience sharing meeting at 6 project sites /towns ( 10 persons per
site)

Trainees Person

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Organize Lifeskill training for in school and out of Trainees school youth Organize quarterly Regionalreview meeting with Meeting stakeholders Organize quarterly review meeting with mentors ( Meeting

40 1 6

160 0 10

400 0 166

960 2 18

1082 0 10

112.7 0 55.55

One will be conducted in Jan.

12 13 14 16 17 17a 17b 17c 19d 1ge 20 21 22 23

1 meeting /site) Organize review meetingfor peer supervisors for 1 day OrganizeIEC/BCC Events (Drama and Community forum) Support post test club (Stationery for their daily activities) Distribution of condom OVC Care and Support Conduct avc need assessment Provide scholasticmaterialsfor avcs at 6 project sites/towns Provide psychological support ( mentoring services) for OVCs Conduct Referrals for OVCsfor health services Provide startup kit for OVCs Organize graduation ceremony for peer educators Dissemination of IEC materials among communities Conduct counseling and VCT and other referrals for ISY,OSY and CSWs Organize quarterly post test club review meeting at 6 sites ( 1 per site) Experience sharing & discussionforums and event for peer educators Leadership & Management training Monitoring and supportive supervision

Meeting Event No No person person person person person Person No Person Meeting

6 6 6 18,000

9 2 0 6210

16.66 33.33 0 35

18 18 6 54,000 360 360

9 2 0 6210 0 0 360 0 73 0 6108 2870 1

50 11.1 0 12

0 100 0 56.15 0 101.8 42.52 5.55

360 180 57 0 1750 2800 6

140 0 0 0 4303 2870 1

39 0 0 0 286 102.5 16.66

360 360 130 250 6000 6750 18

24 25 26

Person Person Days

505 15 18

154 0 0

30.5 0 0

505 120 72

154 106 4

30.5 88.33 5.56