Print

http://us.mg6.mail.yahoo.com/neo/launch?.rand=4p3djqpn6uinv

Subject: From: To: Cc: Date:

FW: NOTICE OF MEETING Kevit Desai (kevit@centurionsystemsltd.com) kelkip2001@gmail.com; kelkip2001@yahoo.com; Friday, November 4, 2011 1:05 PM

From: c.jankowski@ieee.org [mailto:c.jankowski@ieee.org] Sent: Friday, November 04, 2011 10:46 AM To: Kevit Desai Cc: m.delimar@ieee.org; m.j.bastiaans@ieee.org; C.Sinauskas@ieee.org Subject: Re: NOTICE OF MEETING

Thank you for your response Kevit, We will arrange for a conference call with those copied on this email to review the election process in your Section and I suggest that as many of your current Section officers, but specifically either your Section Vice Chair or Secretary participate, as well as the Chair of the Section N&A committee be on the call so that all key individuals in the election understand what needs to be done. It must be more than just you on the call. Each must understand and agree to their role and associated responsibilities in the Section election process. I would also appreciate it if you could provide the information not included in your email before that call so we understand fully what has been done with regard to the overall election process and what would need to be in place for the election to be valid. At this point, your slate should be known and who is on the slate to be elected to the various officer positions is important. This information must be provided to the membership in advance of the election. At its June 2011 meeting, MGA passed a motion of intent specifically to limit the lifetime number of terms Section officers may serve. The specific MGA Operations Manual language will be approved at the MGA meeting later this month. Depending on the definition of a term of office, one or two years, the intent is to limit the total # of years any member may serve as Section Chair to three terms with a one term break in between. The maximum # of years assuming a 2-year term is 6 years. How this directly impacts the Kenya Section election is that you personally have served over time, close to 10 years as the Section Chair. This would mean that you are no longer eligible to serve as Section Chair going forward and there must be clear succession planning implemented in the Section, immediately to ensure the continuation of the Section. This would include participation at the Region meetings, all reporting, etc. We know the Section officers and can invite them to participate, please advise who is the Chair of the Section N&A committee. Also, which volunteer, by name will be in charge of the election process. Please note, I will schedule the call with priority given to the times that person is able to take the call. I appreciate your efforts to ensure the Section is complying with the defined processes. Regards, Cecelia

1 of 4

1/5/2012 11:28 AM

Print

http://us.mg6.mail.yahoo.com/neo/launch?.rand=4p3djqpn6uinv

From: To: Date: Subject:

"Kevit Desai" <kevit@centurionsystemsltd.com> <c.jankowski@ieee.org> 11/03/2011 02:51 AM NOTICE OF MEETING

From: Kevit Desai [mailto:kevit@centurionsystemsltd.com] Sent: Wednesday, November 02, 2011 12:55 PM To: 'Kevit Desai' Subject: NOTICE OF MEETING Dear Cecelia Thank you for your response. Below are answers to some of your concerns; 1. Current Section Officer Bearers are: Chairman -Kevit Desai Vice Chairman Vincent Kaabunga Secretary - Eng. Kelvin Kiplagat Treasurer - Josephine Djirakor 2. a) b) c) 3. 4. 5. 6. Members of the Nominations Committee comprise; Meoli Karsoda Eng. Peter Sawe Paul Asura I am writing as the current Section Chairman The Nominations Committee will conduct the elections Positions being elected are; Chairman, Vice Chairman, Secretary, Treasurer To pass information to other members to oversee the AGM

It would be a good idea for you to initiate a conference call to enable us iron out any anomalies in our section. Regards

Kevit Desai

From: c.jankowski@ieee.org [mailto:c.jankowski@ieee.org] Sent: Friday, October 28, 2011 10:26 AM To: Kevit Desai Cc: m.delimar@ieee.org; Bastiaans, M.J.; C.Sinauskas@ieee.org Subject: Re: NOTICE OF MEETING

Dear Kevit,

2 of 4

1/5/2012 11:28 AM

Print

http://us.mg6.mail.yahoo.com/neo/launch?.rand=4p3djqpn6uinv

Thank you, I am well. I wanted to acknowledge this email and advise you that I will be unable to attend the AGM on 18 November 2011 in Kenya because the IEEE Board Series will be running that week and I am required to be present for a number of meetings during that series. Regarding your request to appoint an overseer for the Section elections, with members of the MGA Team in Piscataway and with volunteers in Region 8, I would like to assist the Kenya Section in conducting elections for 2012 that will be compliant with the process that is provided in the IEEE MGA Operations Manual, Section 9.4: Sections. I understand this has been a difficulty in the past. To get started with the review of the election process for the Section, I have a few questions for you that will help me to understand what still needs to be done to be able to validate the election process to date. The basis for my questions is Section 9.4 in the MGA Operations Manual and if needed, other IEEE governing documents. 1. Confirm who are the current Section officers and members of the Section Executive Committee. 2. Advise which members are the members of the Section Nominations and Appointment Committee. 3. In what capacity are you writing to me at this time? 4. Who is in charge of conducting the election for 2012 officers? Have the tellers for the election been identified and if so, please advise which members constitute the tellers committee. 5. For the ballot, what positions are being elected and who are the candidates standing for election? 6. What are the dates associated with the timeline for this election? Please include dates that were followed by the Section N&A Committee for the candidate selection process and and if possible scan and provide me with a copy of your newsletter or mailing or other copy that announces a "Call for Nominations," to the Section membership. Does the announcement or a subsequent announcement inform members about the petition process and advise them how to petition to be on the ballot? 7. In your email below you note that you sent an invitation to members to attend an AGM at your company offices, but then at the end of the letter you ask me to send the letter to all members. Are these two different in some way and if so why? In order to validate the election process, the requirements according to the MGA operations manual must be met so that all members have received fair notice of the election process and have been given the opportunity to petition if desired and more importantly to vote annually. I suggest that you conduct the election using the electronic ballot application developed as part of vtools. This will enable each member to vote electronically and secretly and we will be able to then provide you with the voting results.. I have asked a number of important questions above. Please provide answers as soon as possible so we can move forward. I have copied Marko Delimar and Martin Bastiaans who can bring in Region 8 volunteer resources if needed and Cheryl Sinauskas, Director ,Geographic Activities and her team will assist me. I look forward to your responses to the questions and to working with you on this election. Best regards, Cecelia Jankowski
From: To: Date: Subject: "Kevit Desai" <kevit@centurionsystemsltd.com> <c.jankowski@ieee.org> 10/19/2011 06:32 AM NOTICE OF MEETING

3 of 4

1/5/2012 11:28 AM

Print

http://us.mg6.mail.yahoo.com/neo/launch?.rand=4p3djqpn6uinv

Dear Cecelia I trust this mail finds you well. I have sent a notice to members to attend a meeting/AGM to be held on the 18th November, 2011 from 2pm at Centurion Systems Ltd, New Rehema House, Westlands. I would like to request that you avail yourself for the meeting. The agenda of the meeting will be; 1. Progress Report 2. Events 3. Election of New Office Bearers 4. Any Other Business Please pass this information to all the members and appoint an overseer for the Elections. Regards Kevit

4 of 4

1/5/2012 11:28 AM