RFQ DRS

MAHARASHTRA NATURAL GAS LIMITED
(MNGL)
CITY GAS DISTRIBUTION FOR PUNE CITY

BID DOCUMENT FOR SUPPLY & INSTALLATION OF DRS
UNDER LIMITED DOMESTIC COMPETITIVE BIDDING
Bid Document No.: MNGL/C&P/2010-11/48
TENDER FOR PROCUREMENT OF DRS FOR CITY GAS DISTRIBUTION NETWORK OF MNGL, PUNE Bid No.: MNGL/C&P/2010-11/48
INVITATION FOR BIDS (IFB) / LETTER INVITING TENDER BID DOCUMENT NO.: MNGL/C&P/2010-11/48 To, Date: 24.01.2011
Dear Sir, M/s Maharashtra Natural Gas Ltd., Pune here-in-after called OWNER / COMPANY / MNGL invites you to submit your sealed bids UNDER TWO BID SYSTEM for the item(s) in complete accordance with the Bid Documents/ Attachments. The salient terms and conditions of the bid are stated below: I. II. III. IV. V. PROJECT TYPE OF BID ITEM(S) TIME SCHEDULE EARNEST MONEY/ BIDSECURITY : : : : : City Gas Distribution Project for Pune Limited Domestic Competitive Bidding Supply of DRS As per Section IV Not applicable
VI.
DATE & PLACE OF PRE-BID : CONFERENCE DUE DATE OF SUBMISSION OF BID BID VALIDITY :
NOT APPLICABLE
VII.
31.01.2011 at 15:00 hrs.
VIII. IX.
4(four) months from the bid due date 31.01.2011 at 16:00 Hrs.
TECHNO-COMMERCIAL BID : OPENING DUE DATE & TIME VENUE TENDER FEE BID EVALUATION CRITERIA ADDRESS FOR CORRESPONDENCE & SUBMISSION OF BID DOCUMENT : : :
X. XI. XII.
Address & Contact Nos. given at Sl. No. XIII. Not Applicable Item wise basis
XIII.
Ganesh Said, Asst. Manager (C&P) Maharashtra Natural Gas Ltd. st Plot No. 27, 1 Floor, Narveer Tanajiwadi PMT Bus Depot Commercial Building, Shivajinagar, Page 2
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Pune 411005 Ph. No. 91-020-25611000 Fax No. 91-020-25511522
The documents in the tender are as per Index attached The Tender will be governed by the Bidders Qualification Criteria, Instructions to Bidders, General Terms & Condition, Special Conditions of Contract, Technical Specification & Schedule of rates as per the index attached. Deviations/exceptions to the clauses, if any, should be explicitly recorded seriatim, failing which all the clauses shall be deemed to have been accepted by you. Submission of Bids: Two bid system shall be followed for this tender. Documents comprising the bid: 1. The Bid should be prepared by the bidder and shall be submitted in two parts viz. Part-1 and Part-2 in two separate sealed envelopes: PART-1 : Techno-Commercial / Un-Priced Bid PART-2 : Priced Bid 2. TECHNO-COMMERCIAL / UNPRICED PART (Part-1) will contain the following documents: a) b) c) d) e) f) g) h) i) Documentary evidence in support of Bidders Qualification Criteria as specified at Page 4 to 64 in Letter inviting tender Bid Form and Appendix to Bid Form Blank format of Price Schedule Information regarding any current litigation in which the bidder is involved. Non-involvement of Indian Agent or details of Indian Agent, if applicable. Power of attorney on behalf of signatory to the bid. Information on goods and services to be supplied by the bidder from India / outside owners country. List of exception / deviation, if any Confirmation that bidder is not banned by any Government Organization / Government undertaking from quoting.
3. In case bidder stipulates deviations to the terms and conditions of the bid document, bidder shall do so as per proforma enclosed in the bid document. 4. PART-2 (Priced Bid) of the bid shall consist of only Bid Form and Price Schedule duly completed. 5. The bids shall be compiled in the form of specific section-wise responses to each section of the bidding document, in order to establish that the Bids are adequately responsive. BID FORM The bidder shall complete an original and one copy of the Bid Form and submit them alongwith details mentioned above in Techno-Commercial offer (without filling the prices). Original Bid Form shall be enclosed with the Priced part of the offer. MNGL/C&P/2010-11/48 Page 3
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Bids submitted by the bidders, who have not purchased the tender document either directly or through their authorized Agent / representative will be rejected. BIDDERs QUALIFICATION CRITERIA A) 1.0 TECHNICAL: The Bidder shall have single point responsibility for manufacturing/ packaging DRS and shall be regular packager/ supplier of Gas custody Transfer DRS for natural gas services. Bidder must possess proven track record for Design, Engineering, Fabrication, Assembly, Integration, Shop Testing and Supply of Gas custody Transfer DRS for natural gas services. For Conventional Type DRS: The Bidder in the last Five years must have supplied at least 01 (One) DRS in India which is validly similar (*) or higher in terms of capacities as per Material Requisition and other technical parameters as given below and that this DRS is running satisfactorily till bid submission date. Fluid Handled : Natural Gas Pressure rating capacity : 150 class or higher. (*) - Validly similar items are considered skids used for natural gas having 150# or higher piping, pressure regulators and filters, minimum flow of 2000 SCMH. 3.0 (ii) For Compact Type DRS: The Bidder in the last Five years must have supplied at least 01 (One) Single Stream / Double Stream Compact DRS in India which is validly similar (*) or higher in terms of capacities as per Material Requisition and other technical parameters as given below and that this DRS is running satisfactorily till bid submission date. Fluid Handled : Natural Gas Pressure rating capacity : 150 class or higher. (*) - Validly similar items are considered skids used for natural gas having 150# or higher piping, pressure regulators and filters, minimum flow of 2000 SCMH. 4.0 Bidder shall furnish necessary documentary evidence viz. approved P&IDs / Datasheets/ Inspection Certificates/ Despatch Clearance/ End-user certificate/ Performance reports/ Certificates from clients etc. (having cross-reference to Purchase Orders) along with detailed Purchase Order copies furnishing technical data (like fluid, flow, operating pressure, details of items, ANSI class rating, inlet/ outlet size etc.) as asked vide clause no.1.0 to 3.0 above along with the bid, to justify meeting the stipulated qualification criteria. FINANCIAL: Turn Over The bidder should have achieved a minimum turnover of Rs.32.5 Lacs in any one of the last 3 (three) audited financial years i.e.2007-08, 2008-09 & 2009-10 Net Worth Bidders net worth as per last audited financial statement i.e. for the financial year 2009-2010 shall be positive. Working Capital The bidder should have a minimum working capital of Rs.6.5 Lacs as per latest audited balance sheet i.e. for the year 2009-10. If the bidders working capital is inadequate, the bidder should supplement this with a letter from bidders bank having net worth not less than Rs.100 Page 4
2.0
3.0 (i)
B) 1.
2.
3.
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crores confirming the availability of line of credit to cover the inadequacy of previous year i.e. 2008-09 and meet the current working capital requirement. Bidders must submit documentary evidence such as balance sheet & Profit & Loss Account Statement for last three audited financial years in support of the above. MNGL assumes no responsibility for non-submission of bids by the bidder on account of delay in the submission at the bidders end. Bidders shall ensure that they submit the bid well before the due date and time of bid submission. Offers not accompanied with prescribed EMD will be summarily rejected. The covering letter also forms an integral part of the tender. Yours faithfully, For MAHARASHTRA NATURAL GAS LTD.
Ganesh Said Asst. Manager (Contracts & Procurement)
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INDEX
Sr. No. 1 2 3 4 5 6 7 8 9 10
Description
Page No. 2 to 5 7 8 9 to 24 25 to 27 28 to 29 30 31 to 40 41 to 51 52 to 64
Invitation for Bids Submission of Tender Memorandum Technical Specification (Section I) Special Conditions of Contract (Section II) Schedule of Rates (Section III) Delivery Schedule (Section IV) Instructions to Bidders (Section V) General terms and Conditions of Contract (Section VI) Forms, Annexures & Certificates (Section VII)
Total No of Pages: 64
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SUBMISSION OF TENDER
From: M/s.
To Asst. Manager (C&P) Maharashtra Natural Gas Ltd., Plot No. 27, 1st Floor, Narveer Tanajiwadi P.M.T.Bus Depot Commercial Building, Shivajinagar, Pune - 411005 TEL : 020-25611000 Fax : 020-25511522. Sir, In response to Tender No. MNGL/C&P/2010-11/48, 1. I / We here by tender for execution of the supplies of______________________________________________________________ as per TENDER DOCUMENT within the Time Schedule of completion of contract period, as separately signed and accepted by me/us, at the Schedule of Rates quoted by me/us for the whole supplies in accordance with Notice/Letter Inviting Tender, Schedule of Rates, Specifications for materials and workmanship, Drawings, Time schedule of Completion of supply, and other documents and papers, all as detailed in the Tender Documents. 2. It has been explained to me/us that the time stipulated for completion of supplies in all respects is signed and accepted by me/us in the essence of the CONTRACT. I/We agree that in the case of failure on my/our part to strictly observe the Time of Completion mentioned for supplies, I/We agree to recovery being made as specified therein. In exceptional circumstances, extension of time which shall always be in writing may, however, be granted by you at your discretion, and I/We agree that such extension of time will not be counted for the extension of completion dates stipulated for supply. I/We agree to pay the Earnest Money and Security Deposit and accept the terms and conditions laid down in the memorandum below in this respect.
3.
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MEMORANDUM
a) General Description of jobs b) Earnest Money Deposit c) Security Deposit for contract Performance
Supply of District Regulating Station (DRS) Not applicable 10% of the Contract Value. Which will be paid in the manner set out in the Terms and conditions of contract
4.
Should this tender be accepted, I/We hereby agree to abide by and fulfill all terms and conditions referred to above and in default thereof, to forfeit and pay to the OWNER or its successors or its authorized nominees such sums of money as are stipulated in Tender Documents. I/We hereby pay the Earnest Money of _Rs.____________ in Bank Demand Draft / Bank Guarantee No. _____________________ issued by __________________ (Name and office of State Bank of India or any Indian Nationalised Bank / Schedule Bank except Co-operative Bank) in favour of M/s. Maharashtra Natural Gas Ltd., Pune. If I/We fail to commence the work specified in the Memorandum in para (3), above, or I/We fail to deposit the amount of security Deposit specified in the Memorandum in (3) above, I/We agree that the said OWNER or its successors without prejudice to any other right or remedy be at liberty to forfeit the said Earnest Money shall be retained by OWNER towards the Security Deposit specified in (3) above. The said OWNER shall also be at liberty to cancel the Notice of Acceptance of Tender if I/we fail to deposit the Security Deposit as aforesaid or to execute an Agreement or to start SUPPLY as stipulated in the Tender Documents.
5.
6.
I/We enclose herewith evidence or my/our experience of execution of supplies of similar nature and magnitude carried out by me/us in the prescribed proforma and also the Income-Tax and Sales-Tax Clearance Certificates. dated the _________________day of _________ 2011 Witness: Name in Block Letters: Address:
Yours faithfully, Signature of Tenderer(s) with the seal of the firm.
Name and Designation of authorized person signing the tender on behalf of the Tenderer(s)
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TENDER FOR PROCUREMENT OF DRS FOR CITY GAS DISTRIBUTION NETWORK OF MNGL, PUNE Bid No.: MNGL/C&P/2010-11/48 SECTION - I
Technical Specification for District Regulating Station (DRS) of 150# for Natural Gas
(TS No. MNGL/E&P/PE/DRS) Technical Specification for Twin-Stream District Regulating Station (DRS) of 150 # SCOPE: This specification covers the requirements of design, material, manufacturing, construction features, and inspection, testing and commissioning of a complete Twin-Stream District Regulating Station (DRS) of 150#; including the requirements of all packing, preservation and transportation to MNGL. Unless otherwise specified, all the pressures indicated in this specification are gauge pressures. Unless otherwise specified, the latest editions of the standards mentioned herein this specification, including all addenda and revisions, shall apply. A. General Specifications 1. The installation should be designed to pass the maximum designed gas flow rate at the lowest expected inlet pressure and the designed outlet pressure. 2. Suitable for the use with natural gas of specific gravity 0.6. 3. Gas velocities in pipe work must not exceed 20 metres / second up to the inlet of the filter and 40 metres / second downstream of filter, when the maximum flow rate occurs at the lowest expected inlet pressure. The allowable sound pressure values should not be exceeded, and materials selected should be suitable to prevent erosion at such high velocities. 4. All pipe work and equipments must be capable of withstanding the maximum pressure resulting from a fault condition. 5. The DRS should have provision for stream selection wherever specified / mentioned in specific requirements (see Clause M). Automatic switch over from active stream to the hot stand by stream should take place in the event of shut down of the active stream for any abnormal reason. 6. There shall be an inlet and an outlet valve on every governor stream. Each valve shall be designed to seal on both upstream and downstream faces and the space between the faces shall be fitted with vents. 7. Pressure test points, purge and vent points shall be fitted as indicated in the Installation Schematic drawing attached herewith. When a test point is not provided on an item of equipment, a point shall be provided on the adjacent pipe work. All the ends of drain and vent points shall be plugged. The vent purge valves provided at the inlet and outlet ends shall not be fitted very close to the base level of the skid, which will be very difficult to be operated. 8. Means to avoid entrainment of liquids in the gas entering regulator assembly & if necessary, suitable provision for their removal should be provided. Sizing of components should be done considering avoidance of unacceptably low temperatures, which may lead to requirement of preheating.
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9. Technical literature (in English language only), dimensional details of the equipment and system hook up drawing shall be submitted along with the technical bid. 10. Installation arrangement for guidance is as shown in the schematic drawing enclosed. Actual arrangement should be proposed by vendor and shall be reviewed and certified by MNGL. 11. Any deviation from the specified technical specification should be highlighted and vendor may also quote advanced / latest models (with all the details) to reduce overall cost as an alternate. However, the acceptance of the same shall be at the sole discretion of MNGL. 12. The data sheet (see Clause N) should be filled up completely and should be enclosed along with the Technical Bid. 13. Compliance with Technical Specification will be taken for granted, if deviations are not specifically mentioned. 14. All the connections in the skid where the operating pressure is 19-25 bar (g) or more should be of welded type only. 15. Hole tight / leak tight should not be used on threaded / flange joints. Stud nuts only are to be provided on flange joints. 16. Flanges made of cast iron, ductile iron and non-ferrous materials (brass or bronze) shall not be used. For piping class 150 or above all the flanges shall be with raised face. Flanged end connections (inlet and outlet) of the DRS should be in sizes of 2, 4, 6 and 8 only, to ensure compatibility with the transition fittings employed by MNGL. All stud bolts and nuts used in CGD networks shall be hot dipped galvanized as per ASTM A 153 or equivalent. The end connection flange of the outlet isolation valve shall be of pressure class 150#. 17. Vendor shall confirm that the DRS is suitable for outdoor installation in tropical climate with the following conditions: 0 Ambient temperature: 05 60 C. Humidity: 100 %. B. Gas Pressure Regulators 1. Purpose: For regulating pressure in gas service lines supplying to industrial, commercial & domestic customers from steel pipeline distribution systems and incorporating appropriate safety devices to protect against excess and lack of downstream pressure. Each stream should contain two regulators, so impulsed that if any one fails, then the other one will maintain safe conditions. Under normal conditions, the downstream regulator is considered as the active regulator and upstream regulator performs the monitoring function. The installation of monitoring regulator shall be such that it is the first acting device in the pressure safety system. Regulator should be proved as satisfactory pressure vessels by hydrostatic and pneumatic tests and test certificates should be provided by manufacturers / Third party Inspection agency appointed by MNGL. 2. Standard Features MNGL/C&P/2010-11/48 Page 10
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Pressure shut-off device should be provided to protect against excess and lack of downstream pressure. Accuracy of slam shut operation should be as per the requirements of EN 14382: 2009 or better. Relief valve to protect against downstream over pressure at low flows or in the event of seat malfunction. Creep relief valves shall not have a capacity larger than 1% of stream fault capacity. Vents shall be provided to discharge gas from relief valve to safe place at least 3 metres away from the working platform in DRS vicinity and it should be terminated with suitable flame arrestors. Preferably separate slam-shut valves should be provided upstream of both the regulators in each stream. The burst pressure of a diaphragm should be at least three times the maximum working differential pressure. Adequate clearance should be provided between the top of the regulator and roof of the skid in order to carry out the adjustment and maintenance of regulator without any inconvenience. 3. Marking The regulator shall be marked with the details of Sr. No., Type, year of manufacture, flow range & flow at set outlet pressure, inlet pressure range, outlet pressure range and set point, over pressure shut off range and set point, under pressure shut off range and set point, relief pressure range and set point, and orifice size. 4. Performance characteristic curves Following Performance characteristic curves should be furnished: a) Outlet pressure v/s flow (for various inlet pressures), and b) Inlet pressure v/s flow (for various outlet pressures). C. Filters Design and construction shall meet the requirements as per ASME Boiler & Pressure Vessel (BPV) Code, Section VIII: 2007. The filters shall be of horizontal design only. However, in case of vertical design / alignment of the filter (in special cases and with prior MNGL approval only), there should be enough clearance provision between the top end of the filter and the roof of the skid for removing the filter element from the top end. Differential pressure indicator (clogging indicator) should be provided. All the filters shall have purge, vent and drain connections with valve (with positive blind arrangement), should be suitably located and sized to ensure a reasonably short blow down time. Quick opening covers, but which cannot be removed while under pressure should be incorporated. All welded joints should be radiographically examined and acceptance criteria should comply with ASME BPV Codes. D. Pipe Work, Fittings and General Construction: DRS skid construction / fabrication, reinforcement pads, etc. shall meet the requirements of codes ASME B31.8: 2007 and or ASME BPV Code, Section VIII: 2007. The design and assembly of all the equipments shall be such that there is no difficulty in the operation and maintenance of the same.
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Pipe work and fittings shall be of seamless type and as per ASTM A 106 Gr. B / API 5L Gr. B and ASTM A 234 Gr. WPB & ASTM A 105. All branch connections should be of weldolet type upto d\D ratio less than 0.3 and Sweepolet type upto d\D ratio less than 0.6 . All valves for pressure / vent, pressure guage and bleed should have positive blind arrangement. Size of sensing line and pressure test points is left to manufacturers discretion. On impulse line valves, the mean of actuation must be capable of being removed. The DRS should be a vertical skid mounted inside a cabinet arrangement ( For Conventional Type). Welders and welding procedures have to be qualified in accordance with ASME BPV Code Section IX / API 1104: 2005. All the welded joints should be radiographically examined and acceptance criteria should comply with ASME BPV Code, Section VIII: 2007 / API 1104: 2005. Vendor shall furnish details of foundation and anchor bolts. Supply of foundation bolts of adequate strength is in the scope of the vendor. The position of the foundation bolts in the drawing (to be submitted for approval) should be clearly indicated in all the views of the DRS. The center point of the inlet and outlet flanged connections should be clearly marked / visible in all the views in the drawing submitted for MNGL approval. The shut off valve of the DRS shall be easily accessible and shall be clearly marked in English and Marathi language. Also it should indicate the directions of opening as well as closing. The direction of flow of gas in the piping system of the skid shall be indicated on the pipes on both the streams. Painting shall be carried out by application of one coat (DFT 35-50 microns) of zinc phosphate primer followed by two coats (DFT 60 microns each) of chlororubber high build paint of colour canary yellow. Before painting, surfaces shall be thoroughly cleaned by applying mechanical methods. However the outlet valves should be painted with red colour. On the DRS cabinet, the following instructions shall be inscribed in English and Marathi language: Danger Inflammable Gas. MNGL Toll Free No.: 18002334422 & Mob. - 9011676767.. Fire Brigade Tel. No.: 101 No Smoking or spark flame or naked flame within a radius of 3 meters. In case screws are used to fix nameplates etc., on the cabinet, all the sharp points should be adequately filed and smoothened. Hooks of adequate strength should be provided to facilitate lifting and convenient handling of the DRS. Working platforms, if required should be provided in the skids at appropriate locations (and shown clearly in the drawing) to facilitate easy access to all parts of the skid and to avoid any operational or maintenance problems. E. Cabinet:( For Conventional Type Above Ground DRS only.) A protecting cabinet should be provided to cover the DRS and to avert the ingress of water. It should be constructed with durable, corrosion resistant and non-inflammable materials and should have adequate strength so that it should not get damaged / deformed during handling, transportation and installation. The cabinet supplied by the vendor should have free ventilation of at least 5% of the surface area. It should have front doors that open fully on either sides, and also be lockable from the MNGL/C&P/2010-11/48 Page 12
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outside by padlocks, and rear doors that are lockable from the inside, which are to be supplied by the vendor. Regulator vents should protrude through the cabinet wall and terminate with flame arrestors. The constructional details of the flame arrestor are also to be provided. Lever handle of outlet valves should protrude through the cabinet wall. F. TESTS: a) Hydrostatic testing: Hydrostatic test should be carried out upto the test pressure as detailed in the specific requirements. Wherever necessary, regulators, relief valves and similar components that have been tested independently should be removed from the line. Blind flanges or double flange pipes should be installed temporarily in their place. All small bore connections and impulse lines should be disconnected and suitable plugs or blank flanges should be installed. b) Leakage Testing: i. Pneumatic testing using air or an inert gas should be undertaken on all installations and should include all equipment and associated small bore pipe work. Care must be taken to disconnect equipment, which might get damaged at the testing pressure. ii. It should be confirmed that all main, by pass and impulse valves within the section under test are in the open position. Any open ends should be blanked off. The installation should be pressurized slowly up to the recommended test level as detailed in specific requirements column. iii. All joints, flanges and glands on valves and fittings should be tested for leakage with a suitable foaming fluid. Test Certificates: A record of all hydrostatic testing and pneumatic testing carried out should be prepared for every installation. A material test certificate for all components of DRS should be furnished at the time of inspection by third party / MNGL representative. MNGL reserves the right to witness all the tests. G. Spare Parts: The spare parts required in the warranty period (18 months from the date of delivery or 12 months from the date of commissioning, whichever is earlier) should be supplied free of cost. Also, a separate detailed list in addition to the spare parts mentioned below (with the rates valid for 2 years after the warranty period) for the requirement of spare parts after the warranty period should be submitted along with the technical bid. However, MNGL may or may not or defer the purchase of spare parts. List of spare parts: a) b) c) d) H. Regulators: Standard spare kit containing diaphragms springs, O rings and gaskets. Slam shut valve: Standard spare kit containing diaphragms, springs, O rings and gaskets. Relief valve: Standard spare kit containing diaphragms springs, O rings and gaskets. Filter element with gasket. Special Tools and Equipment: Page 13
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Any special tools and equipment required for the installation or routine maintenance of DRS should be listed and priced separately. I. Documentation required (minimum 3 sets): a) Performance specification and test certificate. b) Certificate from DVGW or equivalent. c) Construction drawings, material specifications and technical data sheets (in English language only) d) Instructions and recommendations regarding installation, operation, and maintenance of all the components of the unit. e) Parts list. f) Material test certificate for all the pipe and fittings material. g) Hydrostatic & pneumatic test certificates. h) Confirmation of weight of the skid J. Commissioning: The suppliers technical personnel, at no additional cost to MNGL, should carry out commissioning of the DRS at our site. K. Performance and Inspection: Adequate data on capacity, rangeability, lock-up, minimum and maximum operating pressure differentials, dynamic performance characteristics and predicted noise level emissions, set points of slam shut valve, relief valve, active and monitor regulators etc., should be given by the manufacturer in order to determine the performance of the regulators under various operating conditions. Results of such tests carried out by the manufacturer to determine operational performance and thereby confirm these design data and Manufacturing Test Certificates (MTC) for all components / parts of DRS, NDT results, Welding Procedure Specification (WPS), Welders Performance Qualification Record (WPQR), Welding Procedure Qualification Record (PQR), etc., should be made available prior to offering the complete skid for witnessing the performance testing by MNGL / Third party Inspection agency appointed by MNGL. The final performance test of complete DRS skid shall be carried out in presence of third party inspecting agency / MNGL representative before accepting the skid and giving clearance for dispatch. Bidder should quote separately towards Third party inspection charges for the inspection to be carried out only by renowned agencies like Lloyds, Baxcouncel, BV, DNV, TUV, EIL or any other agency only with prior approval of MNGL. Inspection is to be carried out as per inspection plan stated below. Inspection Plan: a) Review / checking of all documents & test certificates which includes but not limited to, as stated in clauses F, K and documents as per clause I. b) Visual inspection of the DRS assembly. c) Witnessing of: i. Hydrostatic & pneumatic testing of the DRS assembly, as per parameters given in Specific requirements (Clause M). ii. Performance testing of Regulator: Outlet pressure v/s flow (for various inlet pressures), inlet pressure v/s flow (for various outlet pressures), checking lock up pressure to be
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within limits, Slam shut operation & setting, Regulator and Relief valve operation & its setting. d) Stage-wise inspection to be carried out for inspection of workmanship quality and for inspection of surface preparation and primer coat / intermediate coats to ensure proper adhesion / paint quality. L. Performance Guarantee: 18 months from the date of delivery or 12 months from the date of commissioning, whichever is earlier, should be provided. M. Specific Requirements
Sr. No. A ( i)
MNGL Requirement Regulator (Active) Capacity Type I (i) 5000 scmh * flow at 6 bar (g) inlet pressure and 4 bar (g) outlet pressure
MNGL Requirement Type II (i) 5000 *scmh flow at 19-14 bar (g) inlet pressure and 4 bar (g) outlet pressure
Party's Offer Type I Type II
(ii) (iii) B C D E ( i) (ii) F
(ii) 15000 scmh flow at 19 bar (g) inlet pressure and 4 bar (g) outlet pressure Inlet Pressure Range 19 bar (g) Outlet Pressure 2 to 4 bar (g) Range Excess +20% Shut Off device Lack -20% Pressure Set point Twin Stream No. of Stream Stream selector Test Pressure Hydrostatic Test Pneumatic Leakage Test Factory setting Required ** 28.5 bar (g) 20.5 bar (g) 4 bar (g)
19 bar (g) 2 to 4 bar (g) Excess +20% Lack -20% Twin Stream Required ** 28.5 bar (g) 20.5 bar (g) 4 bar (g)
* Standard Cubic Metre per Hour (scmh) requirement is at 4000 mbar (g) outlet pressure & 28 deg C. ** Automatic switch over from active stream to the hot stand by stream should take place in the event of shut down of the active stream for any abnormal reason.
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N. Data Sheet SR. NO. I 1 2 3 4 5 6 7 8 MNGL specification REGULATOR: (ACTIVE) MAKE TYPE / MODEL TYPE MAXIMUM OPERATING TEMPERATURE MINIMUM OPERATING TEMPERATURE REGULATION ACCURACY CONNECTION DETAILS MATERIAL OF CONSTRUCTION BODY
Requirements
Vendor's Offer
Deviations, if any
Remarks
VENDOR TO SPECIFY VENDOR TO SPECIFY PILOT ACTING 45 deg. C 10 deg. C +/- 2.5% OF SET OUTLET PRESSURE (G) OR BETTER FLANGED ENDS - ANSI 150#
INTERNALS
DIAPHRAGM
STEEL ASTM A216 WCB OR SUITABLE FOR WITHSTANDING THE PRESSURE REQUIREMENTS S.S. OR BRASS OR SUITABLE MATERIAL FOR WITHSTANDING THE PRESSURE REQUIREMENTS SYNTHETIC RUBBER OR SUITABLE MATERIAL FOR WITHSTANDING THE PRESSURE REQUIREMENTS
9 a b II 1 2 3 4 5
STANDARDS REGULATOR COMPONENTS FOR GAS SUPPLY REGULATOR: (MONITOR) MAKE TYPE / MODEL TYPE MAXIMUM OPERATING TEMPERATURE MINIMUM OPERATING TEMPERATURE MNGL/C&P/2010-11/48 VENDOR TO SPECIFY VENDOR TO SPECIFY PILOT ACTING 45 deg. C 10 deg. C Page 16 EN 334: 2005 (+A1:2009) DIN 30690-1: 2006 / DIN 306902: 1980 OR EQUIVALENT
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+/- 2.5% OF SET OUTLET PRESSURE (G) OR BETTER FLANGED ENDS - ANSI 150#
6 7 8
REGULATION ACCURACY CONNECTION DETAILS MATERIAL OF CONSTRUCTION BODY
INTERNALS
DIAPHRAGM
STEEL ASTM A216 WCB OR SUITABLE FOR WITHSTANDING THE PRESSURE REQUIREMENTS S.S. OR BRASS OR SUITABLE MATERIAL FOR WITHSTANDING THE PRESSURE REQUIREMENTS SYNTHETIC RUBBER OR SUITABLE MATERIAL FOR WITHSTANDING THE PRESSURE REQUIREMENTS
9 a b II 1 2 3 4 III 1 2
STANDARDS REGULATOR COMPONENTS FOR GAS SUPPLY RELIEF VALVE PROTECTION MAKE TYPE / MODEL MAX. CAPACITY STANDARD SLAM SHUT VALVE MAKE TYPE/ MODEL VENDOR TO SPECIFY VENDOR TO SPECIFY ASTM A216 WCB OR SUITABLE FOR WITHSTANDING THE PRESSURE REQUIREMENTS AS PER EN 14382: 2009 FLANGED 150# EN 14382: 2009 EN 334: 2005 (+A1:2009) DIN 30690-1: 2006 / DIN 306902: 1980 OR EQUIVALENT AGAINST DOWNSTREAM OVER PRESSURE AT LOW FLOWS VENDOR TO SPECIFY VENDOR TO SPECIFY 1 % OF STREAM FAULT CAPACITY DIN 33821: 2009 OR EQUIVALENT
BODY
4 5 6 IV
ACCURACY CONNECTION STANDARD INLET / OUTLET VALVE MNGL/C&P/2010-11/48
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1 2 3 4 5 6 7 8 9 10 a b c d e 11 a b c d e f g MAKE TYPE/ MODEL STANDARD NOMINAL SIZE (INCH / NB) PRESSURE CLASS SERVICE PATTERN END CONNECTIONS VALVE OPERATOR MATERIAL SPECIFICATION (EQVT. OR SUPERIOR) BODY BALL STEM STEM SEAL STUD BOLTS / NUTS OTHER REQUIREMENTS VALVE TYPE / DESIGN BALL MOUNTING STEM DESIGN ANTI STATIC DESIGN BALL POSITION INDICATOR MECHANICAL STOPS FIRE SAFE DESIGN ISOLATION VALVES FOR PRESSURE GAUGE & OTHER SMALL BORE VALVES (LESS THAN 2") MAKE
VENDOR TO SPECIFY VENDOR TO SPECIFY API 6D: 2008 TO BE SPECIFIED BY VENDOR ANSI 150# NATURAL GAS FULL BORE FLANGED, RAISED FACE LEVER OPERATED/6 AND ABOVE GEAR OPERATED.
ASTM A 216 Gr. WCB ASTM A 182 Gr. F6 / F 304 ASTM A 182 Gr. F6 / F 304 PTFE ASTM A 193 Gr B7 / ASTM A 194 Gr 2H
BALL VALVE, 1 PIECE CONSTRUCTION / BOLTED 2 PIECE CONSTRUCTION TRUNNION MOUNTED. ANTI BLOW OUT TYPE YES OPEN / CLOSE INDICATOR REQUIRED FOR OPEN / CLOSE LIMITS REQUIRED API 6 FA: 2008
VENDOR TO SPECIFY
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2 3 4 5 6 7 8 9 10 a b c d 11 a b c d e f g h VI 1 2 3 TYPE / MODEL STANDARD NOMINAL SIZE (INCH) PRESSURE CLASS SERVICE PATTERN END CONNECTIONS VALVE OPERATOR MATERIAL SPECIFICATION (EQVT. OR SUPERIOR) BODY BALL STEM STEM SEAL OTHER REQUIREMENTS VALVE TYPE / DESIGN STUD BOLTS / NUTS BALL MOUNTING STEM DESIGN ANTI STATIC DESIGN BALL POSITION INDICATIOR MECHANICAL STOPS FIRE SAFE DESIGN PRESSURE GAUGE MAKE MODEL STANDARD
VENDOR TO SPECIFY BS EN ISO 17292: 2004 TO BE SPECIFIED BY VENDOR ANSI 800# NATURAL GAS FULL BORE SOCKET WELDING ENDS LEVER OPERATED
ASTM A 105 ASTM A 182 Gr. F6 / F 304 ASTM A 182 Gr. F6 / F 304 PTFE
BALL VALVE, 1 PIECE CONSTRUCTION / BOLTED 2 PIECE CONSTRUCTION A 193 Gr B7 / A 194 Gr 2H TRUNNION MOUNTED / FLOATING TYPE ANTI BLOW OUT TYPE YES OPEN / CLOSE INDICATOR REQUIRED FOR OPEN / CLOSE LIMITS REQUIRED API 607: 2005
VENDOR TO SPECIFY VENDOR TO SPECIFY BS EN 837
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4 5 6 7 8 9 10 VII 1 2 3 4 5 6 7 8 VIII 1 2 IX 1 X 1 2 3 TYPE MOUNTING DIAL SIZE WINDOW MATERIAL PRESSURE ELEMENT ACCURACY RANGE FILTER MAKE TYPE / MODEL TYPE FINENESS EFFICIENCY MAXIMUM WORKING PRESSURE CONNECTION DETAILS DESIGN & CONSTRUCTION PIPE WORK & FITTINGS PIPE WORK FITTINGS PAINTING SPECIFICATION GENERAL CONSTRUCTION SKID MOUNTED NOISE LEVEL SPARES REQUIREMENTS
BOURDON DIRECT 100 MM SHATTER PROOF GLASS. SS 316 +/- 1 % SCALE RANGE 0 25 BAR (INLET) & 0 6 BAR (OUTLET). OTHERS MAY BE AS SUITABLE
VENDOR TO SPECIFY VENDOR TO SPECIFY CARTRIDGE 5 MICRONS 99% 19 BAR FLANGED END ANSI 150 # AS PER ASME BPV CODE, SECTION VIII: 2007
API 5L OR ASTM A 106 Gr. B ASTM A 234 GR WPB, ASTM A 105
BS 4800 CANARY YELLOW FINISH
VERTICAL TYPE INSIDE CABINET AT 1 METRE < 80 dBA SEPERATE PRICES FOR THE SPARES LISTED AT CLAUSE 'G' TO BE QUOTED
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1) PROCEDURES & SPECIFIC INSTRUCTION SHOULD BE PROVIDED. 2) COMMISSIONING ASSISTANCE TO BE PROVIDED FREE OF COST TO TERMINATE WITH FLAME ARRESTORS AT LEAST 3 METRES AWAY FROM GROUND LEVEL 06 WEEKS OR BETTER SEPERATE RATES SHOULD BE QUOTED FOR THIRD PARTY INSPECTION AS PER CLAUSE 'K' OR MNGL CAN DEPLOY ITS OWN AGENCY ON ITS OWN COST. VENDOR TO SPECIFY (LENGTH * WIDTH * HEIGHT) VENDOR TO SPECIFY (KGs)
COMMISSIONING
RELIEF VALVE VENTS TO TERMINATE DELIVERY PERIOD
XI
XII
THIRD PARTY INSPECTION
XIII XIV
SKID / CABINET SIZE WEIGHT OF SKID
O. Technical Bid Evaluation Criteria (TBEC) for Above-Ground Conventional DRS 1. Bidders offer should comply with all requirements of MNGL Technical Specification. Duly filled and signed data sheet, including specific requirements of DRS and technical specification should be enclosed with technical bid as a token of acceptance. The bidder should have past experience either in supply / fabrication / assembly of similar regulating stations, or should be manufacturers of similar type of regulators (as listed at Sr. No. 3 below) used in the DRS, and should have a facility to test the DRS units. Documentary evidences (in English language only) such as copy of POs of past supply including technical specification, Third Party inspection release notes / completion test certificate, one-year trouble free performance certificate, etc., should be furnished along with the technical bid. Bidder should confirm that they shall supply following major components of DRS from reputed manufacturers as given below. Any other manufacturer apart from those listed below, shall be considered only with prior approval of MNGL. In case of bidders who are not Original Items Manufacturers (OIM) as listed in table below, shall furnish, a confirmation letter from OIM that their product can be marketed through the bidder and they stand guarantee for any manufacturing defect / non performance found during the operation and guarantee period and also furnish a delivery schedule of OIM to the bidder. Sr. No. 1 2 3 4 5 6 7 MNGL/C&P/2010-11/48 Regulators / Slam Shut Valve / Relief valve M/s Actaris (Schlumberger) M/s Fisher M/s Gorter Controls M/s Tartarini M/s Pietro Fiorentini M/s RMG / Bryan Donkin M/s Nirmal Industries Isolation valve M/s Audco M/s Microfinish M/s Virgo M/s Automech Any other party with API 6D monogram
2.
3.
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4.
A full-fledged facility for carrying out DRS assembly test should be available with the bidder and bidder should specify the equipments available for the same in the technical bid. Type and model number of all components of DRS shall be mentioned clearly in the offer, sizing calculation, CV/Kg value for selected regulator and slam shut, filter pressure drop calculation, performance curve and specific technical catalogue (in English language only) of the models offered shall be furnished with the technical bid. Bidder shall be ISO 9001: 2008 certified and should furnish a copy for the same along with the technical bid. Offers not complying with requirements stated at BEC Clause 1 to 6 are liable for rejection. MNGL reserves the right to consider the offer of vendor based on its past performance in MNGL.
5.
6.
7. 8.
Technical Bid Evaluation Criteria (TBEC) for Above-Ground Compact DRS 1. Bidders offer should comply with all requirements of MNGL Technical Specification. Duly filled and signed data sheet, including specific requirements of DRS (Single stream/Double Stream) and technical specification should be enclosed with technical bid as a token of acceptance. The bidder should have past experience either in supply / fabrication / assembly of similar regulating stations, or should be manufacturers of similar type of regulators (as listed at Sr. No. 3 below) used in the DRS, and should have a facility to test the DRS units. Documentary evidences (in English language only) such as copy of POs of past supply including technical specification, Third Party inspection release notes / completion test certificate, one year trouble free performance certificate, etc., should be furnished along with the technical bid. Bidder should confirm that they shall supply following major components of DRS from reputed manufacturers as given below. Bidder may offer the models of any other manufacturer apart from those listed below, provided they furnish the documentary evidence (like copy of appropriate approvals, proof of past supply of the offered models by the manufacturers to other gas industries, along with inspection certificate or at least one-year satisfactory performance, etc.) along with the technical bid. The same shall be considered only with prior approval of MNGL, and acceptance / rejection of the same shall be at the sole discretion of MNGL. In case of bidders who are not Original Items Manufacturers (OIM) as listed in table below, shall furnish, a confirmation letter from OIM that their product can be marketed through the bidder and they stand guarantee for any manufacturing defect / non performance found during the operation and guarantee period and also furnish a delivery schedule of OIM to the bidder. Sr. No. 1 2 3 4 5 6 7 4. Regulators / Slam Shut Valve / Relief valve M/s Actaris (Schlumberger) M/s Fisher M/s Gorter Controls M/s Tartarini M/s Pietro Fiorentini M/s RMG / Bryan Donkin M/s Nirmal Industrial Controls Isolation valve M/s Audco M/s Microfinish M/s Virgo M/s Automech Any other party with API 6D Monogram
2.
3.
A full-fledged facility for carrying out DRS assembly test should be available with the bidder and bidder should specify the equipments available for the same in the technical bid. Page 22
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5.
Type and model number of all components of DRS shall be mentioned clearly in the offer, sizing calculation, CV/Kg value for selected regulator and slam shut, filter pressure drop calculation, performance curve and specific technical catalogue (in English language only) of the models offered shall be furnished with the technical bid. Bidder shall be ISO 9001: 2008 certified and should furnish a copy for the same along with the technical bid. Design should be cartridge type. All critical components like slam shut valve, Monitor Regulator, Active Regulator, Creep Relief valve, Filter with DP gauge built as a single unit. Cartridge should be housed in an enclosure suitable for given process parameters. Station should be as compact as possible. Canopy is not required in case of compact DRS. Offers not complying with requirements stated at BEC Clause 1 to 7 are liable for rejection. MNGL reserves the right to consider the offer of vendor based on its past performance in MNGL.
6.
7.
8. 9.
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Figure 1: Process and Instrumentation Diagram (P&ID) of Twin Stream (TS) District Regulating Station (DRS) for inlet pressure up to 19 bar (g)
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SECTION - II SPECIAL CONDITIONS OF CONTRACT 1. PRICE ESCALATION The contract price shall be deemed to be firm and valid for the entire duration of the contract till the completion of work and shall not be subject to any adjustment due to increase in price of materials, utilities or any other input for performance of work and the contract except for increase/decrease in taxes and duties on account of subsequent legislation. DIVISION OF ORDER MNGL reserves the right to divide the quantity among more than one bidder at its sole discretion. MNGL shall do the evaluation on item wise L-1 basis. 3. 3.1 3.2 3.3 QUALITY ASSURANCE / QUALITY CONTROL The Contractor shall prepare a detailed Quality Assurance Plan for the execution of Contract for various facilities, which will be mutually discussed and agreed to. The Contractor shall establish document and maintain an effective quality assurance system outlined in recognized code. The Purchaser, while agreeing to a Quality Assurance Plan shall mark the stages where they would like to witness the tests; review any or all stages of work at shop / site as deemed necessary for quality assurance. QUANTITY VARIATION: The tendered quantity may vary depending upon the project requirement. MNGL reserves the right to decrease / increase the quantity depending upon its requirement. DISPATCH INSTRUCTIONS: Seller shall obtain dispatch clearance from the Purchaser prior to each dispatch. Copy of Inspection Release Certificate, Dispatch Clearance and Statement showing the name of the Vessel / Trailers description and weight of the material and shipping marks etc. to be submitted along with the documents. INSPECTION: Maharashtra Natural Gas Ltd. (MNGL) reserves the right to engage their own personnel and or MNGLs inspection agency. All the charges towards all kinds of tests shall be included in the quoted rates. No additional payment to this effect will be made. The charges towards MNGLs Inspection Agency, if engaged, shall be borne by MNGL. REJECTION:
2.
4.
5. 5.1 5.2
6.
7.
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7.1
Any materials / goods covered under scope of supply, which during the process of inspection by appointed third party, at any stage of manufacture / fabrication and subsequent stages, prior to dispatch is found not conforming to the requirements / specifications of the Purchase Requisition / Order, shall be liable for immediate rejection. Supplier shall be responsible and liable for immediate replacement of such material with acceptable material at no extra cost or impact on the delivery schedule to EMPLOYER. TERMS OF PAYMENTS 100% payment shall be released within 30 days of receipt of the goods at destination subject to the acceptance of the goods. Bills shall be accompanied with all requisite documents duly certified. COMPENSATION FOR DELAY (PRICE REDUCTION SCHEDULE / LIQUIDATED DAMAGES): The supplier agrees that time of supply of Stores / Works shall be of the essence of the Contract. If the supplier fails to supply Stores / Works within the respective scheduled / fixed date for supply, Company may without prejudice to any other right or remedy available to the Company:a. Recover from the supplier as certained and agreed, genuine pre-estimate price reduction and not by way of penalty, a sum equivalent to % per week or part thereof for each weeks delay, prorated for part thereof beyond the scheduled supply date each subject to maximum of 5% of Delivery Order value, even though the Company may accept delay in supply after the expiry of the scheduled supply date. Arrange to get supply from elsewhere on account and at the risk of the Supplier, such decision of the company being final and binding on the supplier.
7.2
8.
9.
b. OR c.
Terminate the contract or a portion or supply of the supply work thereof, and if so desired, arrange for the supply in default by the supplier to be attained from elsewhere at the risk and cost of the supplier.
10.
PERFORMANCE BANK GUARANTEE / SECURITY DEPOSIT: The bidder shall deposit security deposit @10% of the order value. The successful bidder shall furnish to MNGL on signing this contract, an unconditional irrevocable Letter of Guarantee for Warranty from any Indian Nationalised Bank / Scheduled Bank (except co-operative Bank) / reputed foreign Bank having office in India acceptable to the Company for a sum of equivalent to 10% of the total value of this contract as per Proforma B. This irrevocable Letter of Guarantee shall be drawn in favor of Maharashtra Natural Gas Ltd and shall be valid for a period of 15 months from the date of issue of LOI/PO. The company shall have unqualified option under this guarantee to invoke the Bank Guarantee for warranty and claim amount there under in
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the event of supplier failing any of the commitments entered into under this contract or in respect of any amount due from the supplier to MNGL. In case the supplier fails to furnish the requisite Bank Guarantee as stipulated above, then the Company shall have the option to cancel the contract and forfeit the EMD. Alternatively the Bidder can submit Security Deposit / Performance Bank Guarantee for warranty @10% of the contract value either in the form of Demand Draft or in the form of Bank Guarantee from any Bank except Co-operative Bank. The Performance Bank Guarantee has to be submitted within 10 days of receipt of LOI/PO in case of Indian Bidders and within 30 days of receipt of LOI/PO, in case of Foreign Bidders. 11. REPEAT ORDER MNGL reserves the right to place a repeat order within six months from the date of FOI upto 50% of the order quantities on same rate, terms and conditions. DELIVERY The delivery term shall be FOT MNGL Stores / Site, Pune.
12.
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TENDER FOR PROCUREMENT OF DRS FOR CITY GAS DISTRIBUTION NETWORK OF MNGL, PUNE Bid No.: MNGL/C&P/2010-11/48 SECTION III SCHEDULE OF RATES (SOR)
PRICE SCHEDULE FOR INDIAN (DOMESTIC) BIDDERS

PROJECT ITEM Item No. Description : CITY GAS DISTRIBUTION FOR PUNE CITY : DISTRICT REGULATING STATION (DRS)
In Rupees
UNIT QTY Unit Price Exworks including cost of imported raw material/ components & Project Rate of Customs Duty thereon, pkg/ fwd, but excluding ED & ST on finished goods (5) Per Unit Terminal Excise Duty Per Unit Sales Tax (with 'C' Form for CST only) / VAT (7) Per Unit Freight upto Project Site by Road Including Transit Insurance Per Unit FOT Site (5+6+7+8) Total FOT Project Site (4 X 9) VAT Setoff amount to be made available to Owner (to be given for each items) (11)
(1) 1 1(a)
(2) Conventional type Twin Stream DRS 15000 SCMH flow rate at 19 bar(g) inlet pressure and 4 bar(g) outlet pressure & 5000 SCMH flow rate at 6 bar(g) inlet pressure and 4 bar(g) outlet pressure. Inlet &outlet connection: 150 # Size of the DRS including canopy should not exceed more than 3.0 Mtr in length & 3.0 Mtr in width 5000 SCMH flowrate at 19-14 bar(g) inlet pressure and 4 bar(g) outlet pressure. Inlet &outlet connection 150#. Size of the DRS including canopy should not exceed more than 3.0 Mtr in length & 3.0 Mtr in width
(3)
(4)
(6)
(8)
(9)
(10)
No.
1(b)
No.
Compact typeTwin Stream DRS: 5000 SCMH flow rate at 19-14 bar (g) inlet pressure and 4 bar (g) outlet pressure. Size of the DRS should not exceed 2 Mtr in length X 2Mtr in Width. Inlet &outlet connection: 150#. Design should be cartridge type. All critical components like slam shut valve, Monitor Regulator, Active Regulator, Creep Relief valve, Filter with DP gauge built as a single unit. Cartridge should be housed in an enclosure suitable for given process parameters. Station should be as compact as possible.
No.
Total
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Note: 1.
2. a. b. c. d. e. 3. 4.
Evaluation will be done Item wise basis and order will be placed on the lowest bidder(s). Bidder shall indicate the following rates considered in the prices indicated in the Price Schedule above. Bidder shall note that any error in estimating these taxes & Duties will be to Bidder's Account. Excise Duty @------------CST @ ------------- without 'C' Form CST @ __________with C form LST/VAT with concessional form ------LST/VAT without concessional form ------Bidder is advised to quote the rate in above Schedule of Rates only. Octroi if applicable shall be paid extra.
SIGNATURE OF BIDDER
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TENDER FOR PROCUREMENT OF DRS FOR CITY GAS DISTRIBUTION NETWORK OF MNGL, PUNE Bid No.: MNGL/C&P/2010-11/48 SECTION IV DELIVERY SCHEDULE
SCHEDULE FOR SUPPLY: The bidder should agree to supply the entire order quantity within 6 weeks from the date of issue of Fax of Intent (FOI). DATE OF DELIVERY: The date of receipt of material at MNGL Stores / Site shall be taken as the date of delivery.
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SECTION - V INSTRUCTIONS TO BIDDERS
Name of work : Supply of District Regulating Stations (DRS) A. 1.0 INTRODUCTION: DEFINITIONS: M/s. MAHARASHTRA NATURAL GAS LTD. (MNGL) (hereinafter referred to as OWNER) invites sealed bids under single stage two bid system from eligible bidders for fabrication and supply of District Regulating Stations (DRS) (hereinafter referred to as CONTRACT) for which the Request for this Quotation. SCOPE MNGL invites sealed bids, under single stage two envelope system, for the entire work covered under the bidding documents (hereinafter referred to as the WORK). Completion schedule will be strictly as per Section titled Time Schedule. All bids are to be completed and returned in accordance with these Instructions to Bidders. The Bidding Document specifies the Contractors Scope of Work, terms and conditions. All terms, conditions and specifications of the bidding document shall be construed as applicable in general, unless specifically indicated to the contrary. Bidders shall quote in the manner as specified in the Invitation for Bids and the Bidding Document. MNGL reserves the right to evaluate and accept bids at their sole discretion. The provisions of this clause shall supersede any contrary provisions expressly stated or implied anywhere else in the bidding document. ONE BID PER BIDDER Each bidder shall submit only one bid. A bidder who submits or participates in more than one bid will be disqualified. ELIGIBLE GOODS & SERVICES Origin shall be considered to be the place where the Goods are mined, grown or produced or from which the services are provided. Goods are produced when through manufacturing, processing or substantial and major assembling of components, a commercially recognized product results, that is , substantially different in basic characteristics or in purpose or utility from its components. COST OF BIDDING The bidder shall bear all costs associated with the preparation and delivery of its bid, including costs and expenses related to visits to the site and the OWNER will in no case be responsible or liable for those costs regardless of the outcome of the bidding process. SITE VISIT
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2.0 2.1.1
2.1.2 2.1.3 2.2
3.0
4.0
5.0
6.0
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6.1
The bidder is advised to visit and examine the site of works and its surroundings and obtain for himself on his own responsibility all information that may be necessary for preparing of the bid and entering into the contract. The cost of visiting the site shall be at bidders own expenses. The bidder and any of his personnel or Agents will be granted permission by the Owner to enter upon his premises and lands for the purpose of such inspection, but only upon the explicit condition that the bidder, his personnel or Agents will release and indemnify the owner and his personnel and agents from and against all liability in respect thereof and will be responsible for personnel injury (whether fatal or otherwise), loss of or damage to property and any other loss, damage, cost and expenses incurred as a result hereof. THE BIDDING DOCUMENTS: BIDDING DOCUMENTS The bidder is expected to examine the Bidding documents, including all instructions, forms, terms, specifications and drawings in the Bidding documents. Failure to furnish all information required by the Bidding documents or submission of a bid not substantially responsive to the Bidding documents in every respect will result in the rejection of the Bid. CLARIFICATION OF BIDDING DOCUMENTS Prospective bidder requiring any further information or clarification(s) of the Bidding Documents may notify in writing or by fax or e-mail at MNGLs mailing address indicated in the Invitation for Bids. MNGL will respond in writing to any request for any information or clarification of the Bidding documents which it receives not later than the date indicated in the Invitation for Bids. MNGLs response (including an explanation of the query) will be sent in writing or by fax or e-mail to all prospective bidders. AMENDMENT OF BIDDING DOCUMENTS At any time prior to the bid due date, MNGL may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the bidding documents by amendment. The amendment shall be part of the bidding documents and will be notified in writing or by fax or e-mail to all prospective bidders, at the address, fax numbers, e-mail id provided by the bidder, who have received the Bidding Documents and shall be binding on them. The bidders will be required to acknowledge receipt of any such amendment to the Bidding documents. In order to afford prospective bidders, reasonable time in which to take the amendment into account in preparing their bids, MNGL may, at its discretion, extend the bid due date. LANGUAGE OF BID
6.2
B. 7.0
8.0
9.0 9.1
9.2
9.3
10.
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10.1
The bid prepared by the bidder and all-correspondence/drawings and documents relating to the bid exchanged by bidder and MNGL shall be written in English language. Any printed literature furnished by the bidder may be written in another language so long as accompanied by an ENGLISH translation duly authenticated by the chamber of commerce of Bidders country, in which case, for the purpose of interpretation of the bid, the ENGLISH translation shall govern. PREPARATION OF BIDS
C.
11. BID PRICES 11.1.1 Unless states otherwise in the bidding documents, the Contract shall be for the whole works based on the Price Schedule submitted by the bidder. The bidder shall fill Price Schedule (enclosed) in the Bidding Document indicating unit prices, total cost per item, total bid amount as follows: a) Goods from outside India b) Goods from India c) Services 11.1.2 Prices indicated in the Price Schedule shall be entered in the following manner alongwith other relevant information: I. a) Domestic Bidder The Prices of Goods shall be quoted FOT, Pune including all customs duties and sales and other similar taxes. The taxes like Excise duty, VAT, CST, State Sales Tax, Turnover Tax, octroi duty and any other taxes should be mentioned separately. The bidder shall give the detailed break up of their rates as indicated in the Schedule of Rates and the owner reserves the right to place the order on ex-works basis as well. All duties, taxes including Works Contract Tax and other levies, payable by the Contractor under the Contract, or for any other cause, shall be included in the quoted prices. Prices quoted by the bidder, shall remain firm and fixed and valid until completion of the Contract performance and will not be subject to variation on any account except for statutory variation in taxes and duties. CURRENCIES OF BID AND PAYMENT Prices should be quoted in the following currencies: a) Domestic bidder may submit bid in Indian currency only b) Currency once quoted will not be allowed to be changed. DOCUMENTS ESTABLISHING ELIGIBILITY OF THE BIDDER AND THE GOODS AND SERVICES: The bidder shall furnish, as part of its bid, certification establishing that the origin of the Goods and Services is from an eligible source country and that the bidder is from an eligible source country. BID SECURITY
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11.2
11.3
12.0
13.0
14.0
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14.1
Bidder shall furnish, as part of its bid, a Bid Security for an amount as indicated in the Invitation for Bids. The bids not accompanied with Bid Security or Bid Security not as per proforma given in the Bidding document shall be considered as non-responsive and such Bids shall be rejected. The Bid Security shall be valid for Sixty (60) days beyond the validity of the Bid and shall be in the form of Bank Guarantee / Demand Draft from any Nationalised / Scheduled Bank (except Co-operative Bank) in India or any International Bank of repute being a bank in India as per proforma at Annexure V. Any bid without bid security as above may be rejected by the owner as nonresponsive. An unsuccessful bidders bid security will be discharged or returned, as promptly as possible upon award of contract. The successful bidders bid security will be discharged or returned upon the bidders entering into the Contract and furnishing of the Performance Bank Guarantee (PBG). The bid security may be forfeited: a) if a bidder withdraws its bid during the period of bid validity specified by the bidder on the bid form OR b) in case of a successful bidder, if the bidder fails, within the specified period to sign the Contract or to furnish the performance Bank Guarantee (PBG) PERIOD OF VALIDITY OF BIDS Bids shall remain valid for 4 (Four) Months after the deadline for bid submission. A bid valid for a shorter period may be rejected as non-responsive. Notwithstanding the above, the Owner may solicit the bidders consent to an extension of the period of bid validity. The request and the responses thereto shall be made in writing. If the bidder agrees to the extension request, the validity of the bid security shall also be suitably extended. A bidder may refuse the request without forfeiting its bid security. A bidder accepting the request shall not be permitted to modify its bid and change the price. FORMAT AND SIGNING OF BID The original bid form together with the Appendix and accompanying documents, clearly markes Original, plus (one) copy, must be received by the Owner by the date, time and place specified. In the event of any discrepancy between the original and the copies, original shall govern. The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by the bidder or a person or persons duly authorized to sign on behalf of the bidder. Such authorization shall be indicated by written power of attorney accompanying the bid. All pages of the bid except for unamended printed literature, shall be initialed by the person or persons signing the bid. The name and position held by each person signing must be typed or printed below the Signature.
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14.2
14.3
14.4
14.5
15.0 15.1
15.2
16.0 16.1
16.2
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16.3
The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by the bidder, in which case such corrections shall be initialed by the person or persons signing the bid. SUBMISSION OF BIDS PROCEDURE FOR SUBMISSION OF BIDS A complete set of Bidding Document shall be issued to the Bidders. Bidding document shall be submitted duly signed and stamped along with their bid. Addenda / Corrigenda to bidding document, if issued, must be signed and submitted along with the bid document. Bidders are advised to submit quotations strictly on the terms and conditions and specifications contained in the bid documents and not stipulate any deviations. Should it, however, become unavoidable, deviations should be stipulated only in the prescribed proforma. Owner reserves the right to evaluate quotations containing deviations having financial implications after adding the cost for such deviations as determined by owner. Bid shall be submitted in the following manner in separately sealed envelopes duly super scribed as below: Part 1 : Techno-Commercial / Unpriced Bid Part - 2 : Priced Bid Part 1 shall contain one original and one copy of Techno-Commercial offer alongwith all details and blank copy of Price Schedule marked with word quoted wherever price figure appears. Part 2 shall be submitted in separate sealed envelope duly signed and stamped on each page super scribing on the sealed envelope Price Do Not Open. In case of any correction, the bidder shall put his signature and his stamp. Any correction of any type in Price Schedule is not permissible. Part 2 shall contain one original and one copy of Price Schedule duly filled in and it shall not contain any condition whatsoever. Any condition given in this part shall not be considered and shall render the offer liable for rejection.
D. 17.0 17.1
17.2
17.3
17.4
17.5
18.0 18.1
SEALING AND MARKING OF BIDS The bidder shall seal the original and each copy of the bid in an inner and outer envelope, duly marking the envelopes Original and Copy. The inner and outer envelopes shall be sent at the following address: Asst. Manager (C&P) Maharashtra Natural Gas Ltd., Plot No. 27, 1st Floor, Narveer Tanajiwadi PMPML Bus Depot Commercial Building, Shivajinagar, Pune 411005
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and bear the name of Works (the Project Name), the Bidding Document No. and the words DO NOT OPEN BEFORE (date and time of opening of bids as indicated in Invitation for bids) 18.2 19. 19.1 In addition to above, the outer envelope shall indicate the name and address of the bidder to enable the bid to be returned unopened in case it is declared Late. DEADLINE FOR SUBMISSION OF BIDS The original Bid, together with required copies must be received by MNGL at the address specified in the Invitation for Bids (IFB) not later than the date and time stipulated in the IFB. MNGL may, in exceptional circumstances and at its discretion, on giving reasonable notice by fax or any written communication to all prospective bidders who have been issued the bid documents, extend the deadline for submission of bids, in which case all rights and obligations of MNGL and the bidders, previously subject to the original deadline will thereafter be subject to the deadline as extended. ALL PAGES TO BE INITIALLED All signatures in bids shall be dated, as well as, all the pages of bids shall be stamped & initialed at the lower right hand corner by the bidder or by a person holding power of attorney authorizing him to sign on behalf of the tenderer before submission of tender. PRICES TO BE IN FIGURES AND WORDS The bidder shall fill the Prices both in figures as well as in words in the Schedule of Rates Format forming part of the Bidding Documents, in such a way that interpolation is not possible. The tendered amount for the work shall be entered in the Schedule of Rates Format and duly signed by the bidder. The bidder shall sign on all pages alongwith the seal. When there is a difference between the prices in figures and words, the amount which corresponds to in words shall prevail. CORRECTIONS AND ERASURES All corrections and alterations in the entries of the bid papers shall be signed in full by the bidder with date. No erasures or over-writings are permissible. LATE BIDS Any bid received by the Owner after the deadline for submission of bids will be declared Late and rejected and returned unopened to the bidder. MODIFICATION AND WITHDRAWAL OF BIDS
19.2
20.0
21.0 21.1
21.2 22.0
23.0
24.0
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24.1
The bidder may modify or withdraw its bid after the bids submission, provided that written notice of the modification or withdrawal is received by the Owner prior to the deadline prescribed for submission of bids. The bidders modification or withdrawal notice shall be prepared, sealed, marked and dispatched in accordance with the provisions of procedure for submission of bids. A withdrawal notice may also be sent by Fax but must be followed by Post confirmation copy. No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity. BID OPENING AND EVALUATION OPENING OF BIDS BY OWNER The Owner will open Unpriced Bids, at date and time as per Request for Offer. As it is a limited tender presence of bidders or their representatives is not required. The Bidders name, modifications and bid withdrawals and the presence or absence of the requisite Bid Security and such other details as the Owner at its discretion, may consider appropriate. CLARIFICATION OF BIDS To assist in the examination, evaluation and comparison of bids, the Owner may, at its discretion, ask the bidder for a clarification of its bid. All responses to request for clarification shall be in writing and no change in the price or substance of the bid shall be permitted to the bidder. TECHNO-COMMERCIAL EXAMINATION OF BIDS Owner will examine the bids to determine whether they are complete, whether required securities have been furnished, whether the documents have been properly signed and whether the bids are generally in order. The bids without requisite Bid Security and / or not in the prescribed proforma will not be considered and bids of such bidders shall be rejected.
24.2
24.3 E. 25.0 25.1
25.2
26.0
27.0 27.1
27.2
BID QUALIFICATION CRITERIA The Bidders Eligibility and System Proven ness Criteria has been defined in Letter Inviting Tender. Bids submitted by Bidders who do not submit the documents establishing bidders eligibility and system provenness or who do not satisfy the bidders qualification criteria may not be considered for evaluation, without any notice to them. The decision of Owner in this regard shall be final and binding.
27.3 BID EVALUATION CRITERIA 27.3.1 Prior to detailed bid evaluation, the Owner will determine the substantial responsiveness of each bid to the documents. A substantially responsive bid is one which conforms to the terms, conditions and specification of the bidding. Documents and Bid Qualification Criteria without material deviation. A material deviation is one
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which affects in any substantial way the scope, quality or performance of the works or which limits in any substantial way, inconsistent with the bidding documents, the Owners Rights or the bidders obligations under the Contract and the rectification of which deviation or reservation would affect unfairly the competitive position of other bidders presenting substantially responsive bids. Further examination of only such bids may be taken up and techno-commercial clarifications, if considered necessary, shall be sought from such bidders to determine techno-commercial acceptability of bids. 27.3.2 The provisions of following clauses of the bidding document must be adhered to, failing which the bid shall be considered non-responsive and shall be rejected: a) b) c) d) e) f) g) h) i) j) k) l) Bid Security Bid Validity period Force Majeure Price Reduction (PRS / LD) Resolution of disputes (Arbitration) Contract performance Bank Guarantee Warranty and Guarantee of Goods Offer not submitted for complete scope of work Firm prices Payment terms Offer with completion schedule longer than time schedule stipulated in bid document Prices not quoted as per Schedule of Rates
27.3.3 Bids conforming to Technical Specifications / requirements as mentioned in the Bidding Document shall only be short listed. 27.3.4 Time schedule for completion Time schedule for completion is given in Bidding Document. Bidders conforming to the completion schedule or earlier completion schedule shall only be considered. 28.0 OPENING OF PRICE BIDS The price bids of the technically and commercially acceptable Bidders will be opened by the owner. The Price Bids of those offers determined to be technically and commercially non responsive will be returned unopened. EVALUATION AND COMPARISON OF PRICES EVALUATION The Owner will evaluate and compare the bids previously determined to be substantially responsive. In evaluating bids, the Owner will determine for each bid the evaluated bid price by adjusting the bid price as follows: a) Arithmetical errors will be rectified on the following basis. If there is discrepancy between the unit rate and the total cost that is obtained by multiplying the unit rate and quantity, the unit rate shall prevail and the total cost will be corrected. If there is a discrepancy between the total bid amount and the sum of total costs, the sum of the total costs shall prevail and the total bid amount will be corrected.
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b) The amount quoted in various currencies will be converted to a single currency. c) Deviations from terms and conditions of the bid document stipulated by the bidder if found acceptable, shall be evaluated and loaded to the quoted price. 29.2 COMPARISON OF PRICES 29.2.1 Bidder shall submit their prices as follows: The prices quoted by Bidders for the scope of work defined in the tender documents will include customs duty plus CVD and any additional duty, if any, excise duty, sales tax etc. as applicable which shall be indicated separately. The VAT applicable shall be clearly mentioned. The total site price quoted shall be compared net-off VAT setoff, to be made available to the Purchaser/ owner by the successful bidder for which value are to be provided in the offer. 29.3 30.0 A detailed break up of the price quoted shall be indicated in the SOR. CONTACTING THE OWNER No bidder shall contact the Owner on any matter relating to its bid from the time of bid opening to the time, the contract is awarded, unless requested to in writing. Any effort by a bidder to influence the Owner in the Owners decisions in respect of bid evaluation or Contract award will result in the rejection of that Bidders bid. OWNERS RESERVES THE RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS AND SPLIT THE CONTRACT BETWEEN TWO OR MORE BIDDER. FURTHER THE OWNER RESERVES THE RIGHT FOR NOT PLACING THE ORDER ON THE L1 BIDDER. The Owner reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to award of Contract, without thereby incurring any liability to the affected bidder or bidders or any obligation to inform the affected bidder or bidders of the grounds for the Owners action. Owner reserves the right to split the contract among the bidders without assigning any reason and NOT ONLY ON THE L1 BIDDER. AWARD OF CONTRACT POST QUALIFICATION AND AWARD The Owner will determine to its satisfaction whether the bidder selected as having submitted the responsive bid is qualified to perform satisfactorily the Contract. The determination will take into account the bidders financial and technical capabilities. The Owner will award the Contract/s to the successful bidder/s.
31.0
32.1
32.2 F. 33.0 33.1 33.2
33.3
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34.0
NOTIFICATION OF AWARD (FAX OF INTENT) The Owner will notify the successful bidder in writing by a fax confirmed in writing by post, that their bid has been accepted. The Fax of Intent will constitute the formation of a Contract until the detailed order has been signed. OWNERS RIGHT TO VARY QUANTITY AT THE TIME OF AWARD Owner reserve the right to increase or decrease the quantity of material specified in the scope at the time of award without allowing any change in the unit price and other terms and conditions quoted. SINGLE POINT RESPONSIBILITIES The bidder shall submit bid on single point sole / prime bidder responsibility basis. Order shall be placed on the bidder alone who will have single point responsibility for all contractual purposes and shall be overall responsible for complete execution of the contract as per scope, terms and conditions defined in the tender document. The status of all other vendor(s)/ collaborator(s), (if any), referred / identified by the bidder in their offer shall be that of bidders sub-vendor / supplier/ sub-contractor.
35.0
36.0
37.0
ZERO DEVAITION The bidder to note that this is a Zero Deviation Bidding / Tender Document. The Owner will appreciate submission of offer based on the terms and conditions in the enclosed General Conditions of Contract, Special Conditions of Contract, Instructions to Bidders, Technical Specification etc. to avoid delays in decision making in seeking clarifications on Technical / Commercial aspects of the offer. Bidders may note that no technical and commercial clarifications will be sought after the receipt of the bid. Bids with any deviation to the bid document may be liable for rejection. WAIVER OF TRANSFER OF THE AGREEMENT The successful bidder shall not waive the agreement or transfer it to third parties, whether in part or in whole, nor waive any interest that is included in the agreement without the prior written permission of the Owner.
38.0
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SECTION VI GENERAL CONDITIONS OF CONTRACT 1. The following documents should be submitted when delivering the material to Consignee i.e. M/s. Maharashtra Natural Gas Ltd. C/o. Central Warehousing Corporation, Survey No.163, Near VRL Godown, Fursungi, Pune-412308 Tel. No.(020) 26982182 a. b. c. d. Original challan Original Invoice Test certificates as per the specification Packing list in original
A duplicate copy of the invoice should be submitted to Asst. Manager (C&P) at Main Office. 2. 2.1 INTERPRETATION OF CONTRACT DOCUMENTS Notwithstanding the sub-divisions of the contract documents into separate sections and volumes every part of each shall be deemed to be supplementary to and complementary of every other part and shall be read with and into the CONTRACT so far as it may be practicable to do so. Where any portion of the General Conditions of Contract is repugnant to or at variance with any provisions of the Special Conditions of Contract then, unless a different intention appears the provisions of the Special Conditions of Contract shall be deemed to over ride the provisions of the General Conditions of Contract and shall to the extent of such repugnancy, or variations, prevail. TIME FOR PERFORMANCE The effective date of CONTRACT shall be the date of Notification of Award (Fax of Intent). The completion period specified in the Bid Document shall be reckoned from the date of Fax of Intent / Letter of Intent. DELAYS BY OWNER OR HIS AUTHORISED AGENTS In case the Contractors performance is delayed due to any act or omission directly attributable to OWNER or his authorized agents, then the CONTRACTOR shall be given due extension of time for the completion of the WORK, to the extent such omission on the part of the OWNER has caused delay in the CONTRACTORs performance of his WORK against written request by Contractor and after Owners verification. No adjustment in CONTRACT PRICE shall be allowed for reasons of such delays and extensions granted, except when contractor is requested by OWNER to maintain the agreed time schedule of completion by engaging additional CONTRACTORs
2.2
3.0 3.1
4.0 4.1
4.2
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personnel for additional time beyond stipulated working hours as also on Sundays and Holidays and achieve the completion date / interim targets. 5.0 5.1 FORCE MAJEURE In the event of either party being rendered unable by force majeure to perform any obligation required to be performed by it under this agreement the relative obligation of the party affected by such force majeure shall, after notice under this article be suspended for the period during which such cause lasts. The term Force Majeure as employed herein shall mean acts of God, wars (declared or undeclared), riots or civil commotion, fire, floods and acts and regulations of the Government of India or State Government or any of the Statutory agencies. Both the party shall pay to the other party, the amount payable upon the date of the occurrence of such force majeure. Upon the occurrence of such cause and upon its termination, the party alleging that it has been rendered unable as aforesaid, thereby shall notify the other party in writing immediately but not later than twenty four (24) hours of the alleged beginning and ending thereof giving full particulars and satisfactory evidence in support of the claims. During the period, the obligations of the parties are suspended by force majeure, the contractor shall not be entitled to payment of any rate. In the event of the force majeure conditions continuing or reasonably expected to continue for a period more than fifteen (15) days, MNGL shall have the option of terminating the contract agreement by giving seven (7) days notice thereof to the contractor. FAILURE BY THE CONTRACTOR Termination upon unsatisfactory performance: MNGL may terminate the contract at any time for unsatisfactory performance. Prior to termination, the bidder shall be advised in writing of the causes of unsatisfactory performance to be improved upon 15 days of the receipt of notice. In case, if the bidder fails to bring about the improvement, then the order shall be terminated. Termination on expiry of the contract: Time is the essence of the contract and the contract stands terminated on the expiry of the period of the contract unless extended by MNGL in writing. CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION IF ACTION NOT TAKEN UNDER CLAUSE ENTITLED FAILURE BY CONTRACTOR In any case in which any of the powers conferred upon the OWNER by the clause entitled Failure by Contractor hereof shall have become exercisable and the same had not been exercised, the non-exercise thereof shall not constitute a waiver of any of the conditions hereof and such powers shall notwithstanding be exercisable in the event of any further case of default by the CONTRACTOR for which by any clause or clauses hereof he is declared liable to pay compensation amounting to the whole of his Performance guarantee and the liability of the CONTRACTOR for past and future COMPENSATION shall remain unaffected.
5.2
5.3 5.4
6.0 a.
b.
7.0
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In the event of the OWNER putting in force the power vested in him under the preceding clause he may, if he so desires, take possession of all or any tools and plants, materials and stores in or upon the works or the site thereof belonging to the contractor or procured by him and intended to be used for the execution of the WORK or any part thereof paying or allowing for the same in account at the CONTRACT prices or in case of these not being applicable at current market prices to be certified by the ENGINEER-IN-CHARGE may give notice in writing to the CONTRACTOR or his authorized agent, requiring him to remove such tools, plant, materials or stores from the premises (within a time to be specified in such notice) and in the event of the CONTRACOR failing to comply with any such requisition, the ENGINEER-INCHARGE may remove them at the CONTRACTORs expense or sell them by auction or private sale on account of the CONTRACTOR and at his risk in all respects without any further notice as to the date, time or place of the expenses of any such removal and the amount of the proceeds and expenses of any such sale shall be final and conclusive against the CONTRACTOR. 8.0 CHANGE IN CONSTITUTION The prior approval, in writing, of the OWNER shall be obtained before any change is made in the constitution of the contractor. If prior approval is not obtained, the CONTRACT shall be deemed to have been allotted in contravention of Clause entitled sub-letting of works hereof and the same action may be taken and the same consequence shall ensure as provided in the said clause. MEMBERS OF THE OWNER NOT INDIVIDUALLY LIABLE No Director, or Official or Employee of the OWNER shall in any be personally bound or liable for the acts or obligations of the OWNER under the CONTRACT or answerable for any default or omission in the observance or performance of any of the acts, matters or things which are herein contained. CONTRACTOR TO INDEMNIFY THE OWNER The CONTRACTOR shall indemnify the Owner and every member, Officer and Employee of the Owner, also the ENGINEER-IN-CHARGE and his staff against all actions, proceedings, claims, demands, costs and expenses whatsoever arising out of all actions, proceedings, claims, demands, costs and expenses which may be made against the OWNER for or in respect of or arising out of any failure by the CONTRACTOR in performance of his obligations under the Contract. The OWNER shall not be liable for or in respect of consequence of any accident or injury to any workmen or other person in the employment of the CONTRACTOR or his SUBCONTRACTOR and CONTRACTOR shall indemnify and keep indemnified the OWNER against all such damages and compensations and against all claims, damages, proceedings, costs, charges and expenses whatsoever in respect thereof or in relation thereof. Should the OWNER have to pay any money in respect of such claims or demands as aforesaid the amount so paid and the costs incurred by the OWNER shall be charged to and paid by the CONTRACTOR and CONTRACTOR shall not be at liberty to dispute or question the right of the OWNER to make such payments notwithstanding
9.0
10.0
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the same may have been made without the consent or authority or in law or otherwise to the contrary. 11.0 SAFETY REGULATIONS In respect of all labour, directly or indirectly employed in the WORK the CONTRACTOR shall at his own expense arrange for all the safety provisions and abide by all labour laws, Safety codes and all fire and statutory regulation and keep owner indemnified in respect thereof. SUB-LETTING WORKS The contractor shall not save with the previous consent in writing of the Purchase Authority, sublet, transfer or assign the contract or any part thereof or interest therein or benefit or advantage thereof in any manner whatsoever. Provided nevertheless that any such consent shall not relieve the contractor from any obligation, duty or responsibility under the contract. PATENT RIGHTS, LIABILITY & COMPLIANCE OF REGULATIONS CONTRACTOR hereby warrants that the use or sale of the materials delivered hereunder will not infringe claims of any patent covering such material and CONTRACTOR agrees to be responsible for and to defend at his sole expense all suits and proceedings against OWNER and / or Consultant based on any such alleged patent infringement and to pay or incur by reason of any such suit or proceedings. The CONTRACTOR shall indemnify the OWNER against all third party claims of infringement of patent, trade mark or industrial design rights arising from use of the goods or any part thereof in the OWNERs country. CONTRACTOR shall also protect and fully indemnify the OWNER / CONSULTANT from any claims from CONTRACTORs workmen / employees or their heirs, dependants, representatives etc. or from any other person / persons or bodies / companies or omission while executing the CONTRACT. CONTRACTOR shall be responsible for compliance with all requirements under the laws and shall protect and indemnify completely the OWNER / CONSULTANT from any claims / penalties arising out of any infringements. LIENS The OWNER shall have lien on all materials, equipment including those brought by the CONTRACTOR for the purpose of erection, testing and commissioning of work. OWNER MAY DETERMINE / TERMINATE THE CONTRACT OWNER shall, at any time, be entitled to determine and terminate the CONTRACT for any cause whatsoever. A notice in writing from the OWNER to the CONTRACTOR shall be issued giving 15 (Fifteen) days time for such determination including the reason therefore. The CONTRACTOR upon receipt of such notice shall discontinue the WORK on the date and to the extent specified in the notice, make all reasonable efforts to obtain
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12.0
13.0 13.1
13.2
13.3
13.4
14.0
15.0 i)
ii)
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cancellation of all orders and contracts to the extent they are related to works terminated and upon terms satisfactory to OWNER, stop all further sub-contracting or purchasing activity related to the works terminated and assist the OWNER in maintenance, protection and disposition of the works acquired under the CONTRACT by the OWNER. iii) Should the CONTRACT be determined under sub-clause (i) of this clause and unless such termination is for reasons of default of the CONTRACTOR in accordance with clause 7.0, the CONTRACTOR shall be paid compensation in accordance with provisions of Clause 19.0 hereunder. PAYMENT IF THE CONTRACT ID TERMINATED If the CONTRACT shall be terminated as per Cl. No. 15.0 here above, the CONTRACTOR shall be paid by the OWNER in so far as such amounts or items shall not have already been covered by payments of amounts made to the CONTRACTOR for the works executed and accepted prior to the date of termination at the rates and prices provided for in the CONTRACT. NO WAIVER OF RIGHTS Neither the inspection by the OWNER or any of their officials, employees or agents nor any order by the OWNER for payment of money or any payment for or acceptance of the whole or any part of the work by the OWNER nor any execution of time, nor any possession taken by OWNER shall operate as a waiver of any provision of the CONTRACT, or of any power herein reserved to the OWNER or any right to damages herein provided, nor shall any waiver of any breach in the CONTRACT be held to be a waiver of any other or subsequent breach. RELEASE OF INFORMATION The CONTRACTOR shall not communicate or use in advertising, publicity sales releases or in any other medium, photographs or other reproduction of the work under this CONTRACT or descriptions of the SITE dimensions, quantity, quality or other information, concerning the work unless prior written permission has been obtained from the OWNER. RESOLUTION OF DISPUTE (ARBITRATION) If any dispute, difference or question shall at any time hereafter arise between the parties hereto or their respective representatives in respect of the construction of these presents or concerning anything hereunder contained or arising out of these presents or as to the rights, liabilities or duties of the said parties hereunder, which cannot be mutually resolved by the parties, the same shall be referred to Sole Arbitration. The right of appointment of Sole Arbitrator shall be with the MNGL. The Sole Arbitrator so appointed shall give a reasoned award. The decision of the Arbitrator shall be binding on both the parties. The Arbitration proceedings shall be held in accordance with the provision of the Arbitration and Concilliation Act, 1996, as amended from time to time. The Arbitrator shall decide by whom and in what proportions the Arbitrators fees as well as cost incurred in Arbitration shall be borne. The Arbitrator may, with the consent of the parties, enlarge the time, from time to time, to make and publish award, as the case may be. The venue of Arbitration shall be at Pune.
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16.0
17.0
18.0
19.0
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The making of the award by the Arbitrator as provided herein shall be a condition precedent of any right or cause in respect of any of the matters agreed herein to be referred to such Arbitration. 20.0 JURISDICTION This Agreement and the transactions contemplated herein shall be subject to the exclusive jurisdiction of the Competent Courts in Pune only. TAXES, DUTIES AND LEVIES IN FOREIGN COUNTRIES The Contractor agrees to and does hereby accept full and exclusive liability at his own cost for the payment of any and all taxes, duties and levies etc. as are payable to any Government, local or statutory authority in any country other than India, as are now in force or as hereafter imposed, increased or modified and as are payable by the Contractor, his agents, Sub-Contractors and their employees etc. for performance of work under this contract. The Contractor shall be deemed to have been fully informed with respect to all such liabilities and considered the same in his bid and the Contract shall not be varied in any way on this account. TAXES, DUTIES AND LEVIES IN INDIA The CONTRACTOR agrees to and does hereby accept full and exclusive liability for the payment of any and all taxes, duties including Sales Tax, Works Contract Tax & Excise Duty, Octroi, Service Tax, Corporate Tax etc. now or hereafter imposed, increased, modified from time to time in respect of WORKS and materials and all contributions and taxes for unemployment compensation, insurance and old age pensions or annuities now or hereafter imposed by any Central or State Government Authorities which are imposed with respect to or covered by the wages, salaries or other compensations paid to the persons employed by the Contractor and the CONTRACTOR shall be responsible for the compliance with all obligations and restrictions imposed by the Labour Law or any other Law affecting Employer Employee relationship and the CONTRACTOR further agrees to comply and to secure the compliance of all SUB-CONTRACTORs with all applicable Central, State, Municipal and local law and regulation and requirement of any Central, State or Local Government Agency or Authority. CONTRACTOR further agrees to defend, indemnify and hold OWNER harmless from any liability or penalty which may be imposed by the Central, State or Local Authorities by reason of any violation by CONTRACTOR or SUB-CONTRACTOR of such laws, regulations or requirements and also from all claims, suits or proceedings that may be brought against the OWNER arising under, growing out of, or by reason of the work provided for by this CONTRACT, by third parties, or by Central or State Government authority or any administrative sub-division thereof. Owner shall make from contractors bills such tax deductions as are required as per rules and regulations in force from time to time. Bidder should quote prices inclusive of excise duty applicable on finished product.
21.0
22.0 22.1
22.2
22.3
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23.0 24.0 24.1
Owner shall provide C form for concessional Sales Tax therefore bidders to consider and include Sales Tax / VAT accordingly. DAMAGE TO PROPERTY OR TO ANY PERSON OR ANY THIRD PARTY : CONTRACTOR shall be responsible for making good to the satisfaction of the OWNER any loss or any damage to structures and properties belonging to the OWNER or being executed or procured or being procured by the OWNER or of other agencies with in the premises of all the work of the OWNER, if such loss or damage is due to fault and/or the negligence or willful acts or omission of the CONTRACTOR, his employees, agents, representatives or SUB-CONTRACTORS. The CONTRACTOR shall take sufficient care in moving his plants, equipments and materials from one place to another so that they do not cause any damage to any person or to the property of the OWNER or any third party including overhead and underground cables and in the event of any damage resulting to the property of the OWNER or of a third party during the movement of the aforesaid plant, equipment or materials the cost of such damages including eventual loss of production, operation or services in any plant or establishment as estimated by the OWNER or ascertained or demanded by the third party shall be borne by the CONTRACTOR. Third party liability risk shall be Rupees One Lac for single accident and limited to Rupees Ten Lacs. The CONTRACTOR shall indemnify and keep the OWNER harmless of all claims for damage to property other than OWNER'S property arising under or by reason of this agreement, if such claims result from the fault and/or negligence or willful acts or omission of the CONTRACTOR, his employees, agents, subcontractors, his agents, representative of subcontractors. INSURANCE IN FOREIGN COUNTRIES The contractor shall at his own cost arrange, secure and maintain separate insurance cover from the reputed insurance companies, for all such amounts and for such periods as may be necessary to protect the works, contractor and sub-contractors personnel and the interests of the owner as per applicable laws of land. The form and the limit of insurance cover taken by Contractor shall be satisfactory to Owner and one copy of all insurance policies and related documents shall be submitted to owner, immediately on execution. Contractor shall inform owner at least 60 days before any insurance policies expire or are cancelled or changed. BREAKAGE / SHORTAGE Claim in respect of breakage / shortages in any cases shall be preferred on the supplier within sixty days from the date of receipt of Stores by the Consignee which shall be replaced / made good by the supplier at his own cost. All risk of loss or damage to the material shall be upon the supplier till it is delivered to the purchaser / consignee. Each package shall have a detailed packing list in duplicate indicating
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24.2
24.3
25.0 25.1
25.2
26.0
27.0
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a. b. c. d. e. f. g. 28.0
Supply order number and date Brief description of consignment Name of the port consignee as well as ultimate consignee Vendors name Name of the Purchaser Item-wise nomenclature and part number Tag number for all items contained in the package
VARIATION IN GOVERNMENT DUTIES, LEVIES The variation in statutory levies, duties like custom, excise duty, Sales Tax, VAT both increase or decrease during the period of contract shall be to MNGL account provided such breakup is indicated in the bid. Increase in statutory levies, duties after the period of contract / delivery orders shall be to the account of bidder. However if there is decrease in such levies then the same shall be passed on to MNGL.
29.0 29.1
INSPECTION OF WORKS Owner and their authorized representatives shall have the right to inspect and test or get inspected and tested, the goods at the works of the contractor or his subcontractors any time during manufacture and prior to shipment and to inspect within a reasonable time after arrival of goods at the ultimate destination and during and after erection, testing and commissioning. The goods shall not be deemed to have been accepted until after the said inspection and testing and commissioning. Failure to make any inspection of or payment for or acceptance of goods shall in no way impair Owner right to reject non conforming goods or to avail of any other remedies to which Owner may be entitled, notwithstanding Owners knowledge of the nonconformity, its substantiality or the cause of its discovery. In the event of failure of contractor to remove the rejected goods within the time allowed, the Owner shall have the right to dispose off the same at Contractors risk and cost. During the time, the reject goods lie with the Owner awaiting removal by the contractor, they will so lie at the Contractors risk. All goods rejected by the Owner after receipt at the destination shall be removed by the contractor within a reasonable time allowed by the Owner, not exceeding 30 days, at Contractors expense and risk. It shall be the option of the Owner to allow the Contractor to replace the rejected goods or to cancel the contract for the rejected goods. The contractor will permit Owners inspectors, Consultants and their authorized representatives free access during normal working hours to his work, godown, storage or loading spot etc. and will give them all necessary assistance to perform their task including free use of all necessary testing and control instruments. The contractor shall ensure that the same facilities are granted by his sub-contractors. Unless specifically stated to the contrary in the contract, all expenses relevant to the preparation and performance of testing, inspection and preparation of any test reports or certificates shall be borne by the contractor EXCEPT for the salaries, fees, traveling, lodging and boarding expenses of Owner / Owners representative.
29.2
29.3
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30.0 30.1
WARRANTY Materials and Workmanship: Supplied shall fully warrant that all the Stores, equipment and component supplied under the order shall be new and of first quality according to the specifications and shall be free from defects (even concealed fault, deficiency in design, materials and workmanship). Should any defects be noticed in design, material and / or workmanship within 12 months after the goods or any portion thereof as the case may be have been delivered (and commissioned) to the final destination indicated in the contract or for 18 months after the date of dispatch, whichever period conclude earlier unless specified otherwise in the condition of contract. MNGL shall inform supplier and supplier shall immediately on receipt of such intimation, depute their personnel within 7 days to investigate the causes of defects and arrange rectification / replacement / modification of the defective equipment / material at site, without any cost to MNGL within a reasonable period. If the supplier fails to take proper corrective action to repair / replace defects satisfactorily within a reasonable period, MNGL shall be free to take such corrective action as may be deemed necessary at suppliers risk and cost after giving notice to the supplier. Damage to the machinery and / or equipment / material due to incomplete and erroneous instruction issued by supplier will be the responsibility of the supplier and will be treated according to the provisions of the warranty clause. Normal wear and tear shall not come under purview of this clause. In case defects are such nature that equipment / material shall have to be taken to suppliers work for rectification etc., supplier shall take the equipment / material at his costs after giving necessary undertaking or security as may be required by MNGL. MNGL shall if so required by the supplier, dispatch the equipment / material by quicker mode on freight to pay basis to the suppliers work. After repair supplier shall deliver the equipment / material at site on freight paid basis. All risks in transit to and fro shall be borne by the supplier. Equipment / material or spare parts thereof replaced shall have further warranty for a period of 12 months from the date of acceptance. If the repairs, replacement or modifications referred are of such nature as may effect the efficiency of the equipment / material, MNGL shall have the right to give the supplier within one month of such replacement / renewal, notice in writing to carry out test as may be required for acceptance of the equipment / material. If the supplier fails to meet his obligation to repair or replace defective goods within a reasonable period of time, if supplier refuses to carry out work under the guarantee clause and implied guarantee conditions, if dangers anticipated or in case of severe urgency, MNGL shall be entitled to carry out at suppliers cost and risk, repair work of replacement deliveries or have it done by a third party. In case not all goods have been delivered by supplier, MNGL is entitled to procure the remaining goods at suppliers cost and risk. This does not relieve supplier of any of his guarantee
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30.2
30.3
30.4
30.5 30.6
30.7
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obligations. Taxes and duties of any kind whatever imposed by the authorities of the country of the supplier or his sub-contractors until delivery shall be borne by supplier. 31.0 DEFENCE OF SUITS If any action in Court is brought against the OWNER or an Officer or Agent of the Owner, for the failure, omission or neglect on the part of the CONTRACTOR to perform any acts, matters, covenants or things under the Contract or damage or injury caused by the alleged omission or negligence on the part of the CONTRACTOR, his agents, representatives or his SUB-CONTRACTORs or in connection with any claim based on lawful demands of SUB-CONTRACTORs workmen, suppliers or employees, the CONTRACTOR, shall in such cases indemnify and keep the OWNER and / or their representatives harmless from all losses, damages, expenses or decrees arising out of such action. PACKING, FORWARDING AND SHIPMENT The CONTRACTOR shall give complete shipping information concerning the weight, size, content of each package. Domestic Invoices: The following documents should be submitted when delivering the material to consignee i.e. Stores in charge, Maharashtra Natural Gas Ltd., C/o. Central Warehousing Corporation, C/o. Central Warehousing Corporation, Survey No.163, Near VRL Godown, Fursungi, Pune-412308 Tel. No.(020) 26982182 a. b. c. d. Original challan Original Invoice Test certificates (if applicable) as per the specification Packing list in original
32.0
The CONTRACTOR shall prepare detailed packing list of all packages and containers, bundles and loose material forming each and every consignment dispatched to SITE. The CONTRACTOR shall further be responsible for making all necessary arrangements for loading, unloading and other handling right from his works / manufacturers / Suppliers works / port of dis-embarkation till the same reaches SITE and also till the item is erected, tested and commissioned. He shall be solely responsible for transportation / shipment, proper storage and safe custody of all equipment and materials. 33.0 LIMITATION OF LIABILITY Notwithstanding anything contrary contained herein, the aggregate total liability of Supplier under the CONTRACT or otherwise shall be limited to 100% of contract value. However, neither party shall be liable to the other party for any indirect and consequential damages, loss of profits or loss of production. RAISING OF INVOICE Bidder shall raise the invoice with respect to Excise Duty, VAT and Service Tax etc. as per the details provided in our Purchase Order to avoid any issues related to CENVAT
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34.0
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/ Excise. MNGL shall inform the successful bidder about the documentation / Process to be followed in Purchase Order. In case the statutory variation entitles the Employer to recover the amount (irrespective of Contractual Delivery), such amount will be recovered from any bill of the Contractor, immediately on enforcement of such variation, under intimation to the Contractor. 35.0 35.1 35.2 DISPATCH INSTRUCTIONS Seller shall obtain dispatch clearance from the Purchaser prior to each dispatch. Copy of Inspection Release Certificate, Dispatch Clearance and Statement showing the name of the vessel / Trailers description and weight of the material and shipping marks etc. to be submitted along with the documents.
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SECTION - VII
FORMS, ANNEXURE & CERTIFICATES
MNGL/C&P/2010-11/48
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ANNEXURE - I
PROFORMA FOR ACKNOWLEDGEMENT CUM CONSENT LETTER FOR BIDDING DOCUMENT To, M/s Maharashtra Natural Gas Limited st Plot No. 27, 1 Floor, Narveer Tanajiwadi PMT Bus Depot Commercial Building, Shivajinagar, Pune 411005 Ph.No.: 91-020- 25611000 Fax No.: 91-020-25511522 E-mail : gasaid@mngl.in Kind Attn: Shri Ganesh Said, Asst. Manager (C&P) Sub: Bidding document for supply of DRS
Dear Sir, We hereby acknowledge receipt of complete set of Bid Document along with enclosures for the subject works. We understand that documents received remain property of M/s Maharashtra Natural Gas Limited and further undertake that the contents of the above bid documents shall be kept confidential and shall not be transferred. We indicate below our intentions with respect to the Invitation for Bid. a) We intend to bid as requested and furnish following details with respect to our quoting office:: ___________________________________________ ___________________________________________ ___________________________________________ : ___________________________________________ : ___________________________________________ : ___________________________________________ : ___________________________________________
I)
POSTAL ADDRESS
II) III) IV) V)
TELEPHONE NO. TELEFAX NO. E-MAIL CONTACT PERSON
b)
We are hereby returning the bid document as we are unable to bid for the reasons given below.
Reasons for non-submission of Bid: _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ COMPANYS NAME SIGNATURE MNGL/C&P/2010-11/48 : ___________________________________________ : ___________________________________________ Page 53
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NAME DESIGNATION DATE
: ___________________________________________ : ___________________________________________ : ___________________________________________
Note: Bidder is requested to furnish the details mentioned at (a) & (b) above as applicable, immediately after receipt of Bid Document. _____________________ (SIGNATURE OF BIDDER)
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ANNEXURE - II
PROFORMA OF CERTIFICATE FOR NON-INVOLVEMENT OF AGENT
Where Indian Agent / Consultant / Retainer / Associates is not involved, the bidder shall certify in the proforma given below on their letter head This is to certify that we have not engaged / involved any Agent / Representative / Consultant / Retainer / Associates who is not an employee of (our company) ______________________ on payment of any remuneration in India or abroad. Therefore no Agnets / Retainers / Representatives / Consultants / Associates commission is payable in India or abroad against this Contract.
SIGNATURE OF THE BIDDER
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ANNEXURE III
COMMERCIAL DEVIATION FORM Name of Bidder : Notes 1) BIDDER may give here a consolidated list of deviations / clarifications / comments for all sections of the bid documents which for an appropriate offer are considered unavoidable by him. 2) Deviations / clarifications mentioned elsewhere in the offer shall not be binding on the MNGL and any such deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to be rejected. BIDDER shall state the reason for the deviations in the remark column. Only the deviations listed herein, in conjunction with the original tender, shall constitute the contract document for the award of the job of the BIDDER. Cls. No. Page No. (2) Requirements as per tender Deviation by bidder Clarification by the bidder Remarks
3) 4)
Sec. No.
(1)
(3)
(4)
(5)
(6)
The bidder confirms that all clauses of the bidding document as are not listed above are fully complied by the bidder. SIGNATURE OF THE BIDDER
MNGL/C&P/2010-11/48
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ANNEXURE IV TECHNICAL DEVIATION FORM
PROJECT CLIENT BIDDER
: CITY GAS DISTRIBUTION PROJECT : MAHARASHTRA NATURAL GAS LTD. :_________________________________ EXCEPTIONS AND DEVIATIONS TO SPEC. NO. MNGL/E&P/PE/DRS
BIDDER may stipulate here exceptions and deviations to Technical Specifications, if considered unavoidable. Sl. No. Clause No. of Technical Specification Deviation Reason for Deviation
SIGNATURE OF THE BIDDER NOTE: 1. ANY EXCEPTIONS / DEVIATIONS EXPRESSED OR IMPLIED ANYWHERE ELSE IN THE OFFER SHALL NOT BE CONSIDERED VALID. 2. BIDDER SHALL ENDEAVOR TO AVOID TAKING ANY TECHNICAL DEVIATIONS. BIDS WITH MAJOR TECHNICAL DEVIATIONS ARE LIABLE TO BE REJECTED.
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ANNEXURE V
PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT/ BID SECURITY (To be stamped in accordance with the Stamp Act) Bank Guarantee No. Date
Ref: To Maharashtra Natural Gas Limited,
Dear Sir(s), In accordance with Letter Inviting Tender under your reference No. ____________________ M/s ____________________________ having their Registered/ Head Office at _____________ _________________________ (hereinafter called the Tenderer) wish to participate in the said tender for _____________________________________________________________________ As an irrevocable Bank Guarantee against Earnest Money for the amount of ______________ is required to be submitted by the Tenderer as a condition precedent for participation in the said tender which amount is liable to be forfeited on the happening of any contingencies mentioned in the Tender Document. We, the ________________________________ Bank at __________________________ having our Head Office ____________________________________________(Local Address) guarantee and undertake to pay immediately on demand without any recourse to the tenderers by Maharashtra Natural Gas Limited the amount ____________________________ without any reservation, protest, demur and recourse. Any such demand made by MNGL, shall be conclusive and binding on us irrespective of any dispute or difference raised by the Tenderer. This guarantee shall be irrevocable and shall remain valid up to _____________ [this date should be 6 months after the date finally set out for closing of tender]. If any further extension of this guarantee is required, the same shall be extended to such required period on receiving instructions from M/s _____________________________whose behalf this guarantee is issued. In witness whereof the Bank, through its authorized officer, has set its hand and stamp on this ______________ day of ______________2011 at______________.
WITNESS: (SIGNATURE) (NAME) (OFFICIAL ADDRESS) (SIGNATURE) (NAME) Designation with Bank Stamp Attorney as per Power of Attorney No._________ Date: __________________
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INSTRUCTIONS FOR FURNISHING BID-GUARANTEE/ BANK GUARANTEE 1. The Bank Guarantee by bidders will be given on non-judicial stamp paper as per stamp duty applicable. The non-judicial stamp paper should be in the name of the issuing bank. In case of foreign bank, the said banks guarantee to be issued by its correspondent bank in India on requisite non-judicial stamp paper. The expiry date as mentioned in bid document should be arrived at by adding 2 months to the date of expiry of the bid validity unless otherwise specified in the Bid Documents. The bank guarantee by bidders will be given from bank as specified in ITB A letter from the issuing bank of the requisite Bank Guarantee confirming that said bank guarantee/ all future communication relating to the Bank Guarantee shall be forwarded to the Employer at its address as mentioned at ITB. Bidders must indicate the full postal address of the bank along with the banks E-mail/ Fax. from where the earnest money bond has been issued.
2.
3. 4.
5.
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ANNEXURE VI
PROFORMA OF BANK GUARANTEE FOR CONTRACT PERFORMANCE SECURITY (ON NON-JUDICIAL PAPER OF APPROPRIATE VALUE) TO: M/s Maharashtra Natural Gas Limited Dear Sir, M/s______________________________________________ have been awarded the work of ____________________________________ for Maharashtra Natural Gas Limited, PUNE. The Contracts conditions provide that the CONTRACTOR shall pay a sum of Rs. __________ (Rupees _________________________________________________________________ ) as full Contract Performance Guarantee in the form therein mentioned. The form of payment of Contract Performance Guarantee includes guarantee executed by Nationalized Bank, undertaking full responsibility to indemnify Maharashtra Natural Gas Limited, in case of default. The said ___________________________________________________ has approached us and at their request and in consideration of the premises we having our office at _________________________________ have agreed to give such guarantee as hereinafter mentioned. 1. We _________________________________________ hereby undertake and agree with you that if default shall be made by M/s ______________________ ________________ in performing any of the terms and conditions of the tender or in payment of any money payable to Maharashtra Natural Gas Limited we shall on demand pay without any recourse to the contractor to you in such manner as you may direct the said amount of Rupees ______________________________ only or such portion thereof not exceeding the said sum as you may from time to time require. You will have the full liberty without reference to us and without affecting this guarantee, postpone for any time or from time to time the exercise of any of the powers and rights conferred on you under the contract with the said ___________ _____________________________ and to enforce or to forbear from endorsing any powers or rights or by reason of time being given to the said _________________________ which under law relating to the sureties would but for provision have the effect of releasing us. Your right to recover the said sum of Rs. _____________________________________ (Rupees __________________________________) from us in manner aforesaid will not be affected or suspended by reason of the fact that any dispute or disputes have been
2.
3.
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raised by the said M/s ______________________ _________ and/ or that any dispute or disputes are pending before any officer, tribunal or court. 4. The guarantee herein contained shall not be determined or affected by the liquidation or winding up dissolution or changes of constitution or insolvency of the said but shall in all respects and for all purposes be binding and operative until payment of all money due to you in respect of such liabilities is paid. This guarantee shall be irrevocable and shall remain valid up to_______________ If any further extension of this guarantee is required, the same shall be extended to such required period on receiving instruction from M/s ________________________ _________________________________ on whose behalf this guarantee is issued. The Bank Guarantees payment of an amount is payable on demand and in any case within 48 hours of the presentation of the letter of invocation of Bank Guarantee. Any dispute arising out of or in relation to the said Bank Guarantee shall be subject to the jurisdiction of Pune or High Court of Mumbai. We have power to issue this guarantee in your favour under Memorandum and Articles of Association and the undersigned has full power to do under the Power of Attorney dated ____________ granted to him by the Bank. Yours faithfully, ______________________________Bank By its Constituted Attorney
5.
6.
7.
Signature of a person duly authorized to sign on behalf of the Bank.
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ANNEXURE VII
AGREED TERMS AND CONDITIONS (INDIAN BIDDER)
This annexure must be enclosed with unpriced set of offers, duly completed and signed by vendors. Sl. No. Description Agreed Terms (please mention Agreed or Not Agreed)
1 2 3 4 4.1.1 4.1.2 4.1.3 5 6 7
8 9 10 11
12 13 14 15 16
Price Basis Packing and forwarding charges included in quoted Exworks prices Taxes (Present rates) included in quoted price. (Specify which tax has been considered with %age) Excise Duty (Present Rate) included Confirm any variation will be borne by you Confirm whether any decrease at the time of dispatch shall be passed on to the purchaser If presently not applicable confirm the same will be borne by you if becomes applicable at a later date Insurance charges on FOT on dispatch point basis included Confirm completion schedule is as per the requirement of Bid Document Price Reduction Schedule / LD in event of delay in completion / Delivery @0.5% of undelivered portion of the contract value per week or part thereof of delay subject to a maximum of 5% of total contract value. Payment terms : as per Tender clause Contract Performance B.G. (10% of order value to be submitted within 10 days from the date of LOI / PO) Prices are firm and fixed till completion of order Guarantee period of 18 months from the date of delivery or 12 months from the date of commissioning whichever is earlier Acceptance of General terms and conditions in totality of bidding document Repeat Order as per tender document Acceptance of Technical Specification in total General Notes / Technical Notes shall be fully complied with Validity of offer upto 4 months from final bid due date
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MAHARASHTRA NATURAL GAS LIMITED Sl. No. 17 18 19 20 Description
TENDER FOR PROCUREMENT OF DRS FOR CITY GAS DISTRIBUTION NETWORK OF MNGL, PUNE Bid No.: MNGL/C&P/2010-11/48 Agreed Terms (please mention Agreed or Not Agreed)
Confirm submission of Bid Bond / EMD alongwith unpriced offer Indicate your fax / telex Nos. Indicate your offer No. / Date Indicate name and address of person to whom the queries to be sent
21
Confirm acceptance of splitting of contract among bidders as stated in Bid Document
VENDOR CONFIRMS THAT IN CASE OF CONFLICTING VERSION OF VARIOUS TERMS AND CONDITIONS AT DIFFERENT PLACES, THE CONFIRMATION FURNISHED AS ABOVE SHALL BE CONSIDERED OVERRIDING AND FINAL AND ANY OTHER DEVIATION INDICATED ELSEWHERE SHALL BE TREATED AS REDUNDANT.
SEAL & SIGNATURE OF THE BIDDER
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ANNEXURE VIII
CHECKLIST FOR SUBMISSION OF BID (To be filled in and submitted with the offer) EMD of requisite amount is submitted in the form of DD / BG from any scheduled Bank as mentioned in Annexure V of Section VII. Bidder has signed and stamped all the pages of the tender. Bidder has submitted copies of various approval certificates Bidder has submitted the Purchase Order copies indicating supply of such kind of items to reputed industries in any of the last 5 Financial Years. Bidder has submitted the order completion certificate from the user as a proof of having supplied similar items in any of the last 5 Financial Years. Bidder has submitted the proof of production facilities for DRS of the kind tendered herein. A copy of audited Balance Sheet and Profit and Loss Account for any of the 3 Financial Years. Whether bidder agrees to all clauses as defined in Tender Document? Whether clause wise deviations have been mentioned in the offer? Whether the clauses on which no comments / deviations have been made are acceptable to the Bidder? Whether Technical Particulars of equipment being offered have been submitted by the Bidder alongwith the offer?
Date:
(Authorized signatory of the Bidder)
MNGL/C&P/2010-11/48
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MAHARASHTRA NATURAL GAS LIMITED

CITY GAS DISTRIBUTION FOR PUNE CITY

UNDER LIMITED DOMESTIC COMPETITIVE BIDDING

Bid Document No.: MNGL/C&P/2010-11/48

MAHARASHTRA NATURAL GAS LIMITED

31.01.2011 at 15:00 hrs.

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

Ganesh Said Asst. Manager (Contracts & Procurement)

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

Yours faithfully, Signature of Tenderer(s) with the seal of the firm.

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

Party's Offer Type I Type II

(ii) (iii) B C D E ( i) (ii) F

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

REGULATION ACCURACY CONNECTION DETAILS MATERIAL OF CONSTRUCTION BODY

ACCURACY CONNECTION STANDARD INLET / OUTLET VALVE MNGL/C&P/2010-11/48

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

VENDOR TO SPECIFY VENDOR TO SPECIFY BS EN 837

MAHARASHTRA NATURAL GAS LIMITED

API 5L OR ASTM A 106 Gr. B ASTM A 234 GR WPB, ASTM A 105

BS 4800 CANARY YELLOW FINISH

MAHARASHTRA NATURAL GAS LIMITED

RELIEF VALVE VENTS TO TERMINATE DELIVERY PERIOD

THIRD PARTY INSPECTION

SKID / CABINET SIZE WEIGHT OF SKID

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

PRICE SCHEDULE FOR INDIAN (DOMESTIC) BIDDERS

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

2.1.2 2.1.3 2.2

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

24.3 E. 25.0 25.1

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

32.2 F. 33.0 33.1 33.2

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

MAHARASHTRA NATURAL GAS LIMITED

: _____________________ : _ : _______________________