PLATFORM OF ANGELA JOY M.

SY Candidate for Assistant Vice President of Finance

My platform consists of three aspects: reevaluating the departments current guidelines, expanding the finance department to more members, and working alongside different departments in refining and creating new projects.

1. PAY CHECK: FINANCE DEPARTMENT GUIDELINES I commend the Finance department for coming up with easy-to-follow guidelines for funding projects. The only problem, however, is that they are not as efficient as they should be. Their inefficiency lies in the fact that these guidelines are not strictly implemented. To ensure efficiency and stricter implementation, I propose the following changes: Memorandum of Agreement must be filled out completely at most one (1) week after project manager assignments are announced. Increase bond from its current P250 to P400 per project team. A deduction of P25 will be collected for every violation incurred (to be reported by an assigned finance officer of each team). Bonds will still be returned 3 days after the liquidation report is properly accomplished. Stricter and shorter deadlines on Budget Proposal forms. All projects, regardless of the money allotted, will submit budget proposal forms exactly twenty-five (25) days before the scheduled date. All money requests will be provided by the Finance Department one week after the budget proposal form is approved. Set final budgets for every ACOMM project. Final budgets are already set with Executive Board (prior the start of the school year) by for the different projects of ACOMM. The problem with this is the budgets become negotiable during the year, and departments end up spending more than what was originally planned. There have also been instances when Project Managers themselves would fund events using their own events. As AVP I will help my VP ensure that these budgets be followed by not negotiating to any change. The VP and AVP can also create price floors. A price floor by definition is a limit on how low a price can be charged for a product. This is a way to challenge the EB and project managers to spend less money than they actually can.

2. COUNTER-FIT FINANCE OFFICERS 3 to 5 ACOMM members who are interested and have at least two (2) years of experience in the organization will be given the chance to become FINANCE OFFICERS. The Finance officers are an extension of the Finance Department; they will be trained by the VP and AVP on the different financial procedures of ACOMM. Officers will be deployed to multiple projects and the number of projects

assigned to them will be discussed with the Executive Board. Through the FOs, the financial concerns within the organization will be more transparent. They will still have to accomplish tasks like submitting budget proposal forms and liquidation reports. If necessary, the Finance VP and/or AVP can coordinate with other departments for an introductory workshop during their respective training days. This will ensure that the department will not experience any more difficulties searching for capable VPs and AVPs in the future. Budget reports will also be conducted every month by the FO, which will be presented to necessary groups such as the ACOMM Executive Board. The budget reports will keep these said groups updated on the financial state of ACOMM.

3. CHECK AND BALANCE: EXTERNAL RELATIONS WITH DIFFERENT DEPARTMENTS. ACOMM projects have garnered relatively high ratings over the past few years. The next best step is to make these projects even more successful by. We not only want to make the finance department more transparent than it already is, but also to make the department more self-sufficient. With this said, I propose to assist the VP in reviewing budget and coordinating with other departments. All departments: QUALITY OVER QUANITY The organization has a tendency to spend more money than what is necessary for the number of freebies given during different events. Too many stickers, for instance, were printed are not being used. I propose to lessen that number in order to invest them on better quality freebies, or other aspects of a project like food and promotions. CoCo and Projects: DATABASE OF SPONSORS AND SUPPLIERS As suggested by the Corporate Communications department, I would propose working with them and Projects to create a single database of possible sponsors and suppliers for ACOMM. The database will be a year-long venture, but will begin by summer (before the start of the school year). Ask applicants during their screening process if they have connections to potential suppliers, such as but not limited to food and merchandise during their respective interviews. This database will exclusively accessed by the EB, but contact information will also be given to finance officers of different projects. The said departments will contact these sponsors and suppliers regularly to ensure that their contact information is up to date. Projects: MORE MONEY FOR LESS PROJECTS With regard to finance, coordinate with the other departments before the start of the school year to eliminate projects that are either too costly or whose goals overlap. That way, bigger budgets will be allotted to each project. The bigger budgets can be used to improve all aspects of a project. Replace the eliminated projects with new ones, such as an open-for-all fun run. Doc&Pub: SELLING MORE ACOMM SHIRTS The ACOMM shirts have been a stable source of income for the organization, especially because NSTP students were required to buy them. To make this more income generating, I propose to

tap into a market outside of the organization, to sell shirts to non-members during major events like RecWeek as well as open-for-all events like the Social Media Summit and Foodie Festival. The shirts design can be related to Communication. I also suggest to increase their selling price from P220 to P250, but to look for a cheaper shirt supplier and separate printer in order to cut production costs. Finance: CHECK BOOKS This can be a project exclusive to the Finance department. Last year, Finance had no concrete basis in allotting different budgets to different projects. To make allotting budgets easier, it was suggested that Finance creating a basis using existing budget proposals and liquidation reports. This (as I would like to call it) Check Book can be updated annually. Other financial documents may also be compiled for a projects expenses, such as receipts. This is to ensure that nothing gets lost.