General Ledger FAQ for R12 Accounting Setup Manager [ID 778826.

1]

In this Document Purpose Questions and Answers 1: How to Remove Balancing Segment Value Assignments from A Ledger? 2: How to Generate Reporting Sequence? 3: How can I setup a Legal Entity country, if the country is not available in LOV? 4: Is It Possible To Change The Ledger Currency After Setups Has Been Completed? 5: Can a secondary ledger be associated with more than one primary ledger? 6: Is it possible to enable average balances for a ledger in release 12 after the ledger setup is complete? 7: How to Disable A Reporting Ledger? 8: How to Disable a Secondary Ledger Already Created? 9: Is it possible to change the Subledger accounting method (SLAM) in the ledger definition after going live? 10: How to enable 3rd party control in R12? 11: How does one set up the Responsibilities and Data Access Sets needed for a Primary Ledger and Secondary Ledger, when the ledgers have different charts of accounts? Can a Ledger Set be used in this case? 12: Can Primary Ledger Be Changed To Secondary and Secondary To Primary After Few Years Of Operations? 13: What is the best source of information regarding Definition Access Sets? 14: How to Properly Assign/Remove Definition Access Sets in Oracle General Ledger R12? 15: How to delete data from the gl_interface table in Oracle General Ledger R12? 16: R12 Accounting Flexfield and GL Ledger Flexfield are not matching, is this a problem? 17: Do Report 'Trial Balance Summary 1' and 'Trial Balance Summary 2' Exist in R12? 18: How to Delete or End date Primary Ledgers in R12? 19: Community Discussions Feedback References

Applies to:
Oracle General Ledger - Version: 12.0 and later [Release: 12.0 and later ] Information in this document applies to any platform.

Purpose
The note answers some basic questions on Accounting Set Ups in Release 12.

Questions and Answers 1: How to Remove Balancing Segment Value Assignments from A Ledger?
Initially it was not possible to remove a BSV assigned to a Ledger once the setup has been complete. This functionality has just been implemented via Patch 7529614. However, this functionality does not apply to a Legal Entity. There is no possible way to removed a BSV assigned to a Legal Entity once the setup is complete.

2: How to Generate Reporting Sequence?

The ledger is setup to have Sequencing Context defined for GL Period Close - GL Journal Entry or GL Period Close - Subledger Journal Entry. For extra setup information. See Document 744962.1 for more information.

3: How can I setup a Legal Entity country, if the country is not available in LOV?
Navigate into Legal Entity manager responsibility ->Setup -> Jurisdictions -> create identifying jurisdiction by setting identifying to Yes and territory to the country required, enter any name. Then enter registration codes. If the jurisdiction is already set to yes, then go to System Administrator Responsibility> go to Profile options> select the application name as General Ledger> then select the user by your user> in the profile choose <Default Country> , change the default country to the country required. See Document 438089.1, Document 444633.1 for more information.

4: Is It Possible To Change The Ledger Currency After Setups Has Been Completed?
It is impossible to change the ledger currency after the accounting setups have been completed. Same as in R11, in R12 the chart of accounts, calendar and currency cannot be changed after the setup has been completed and any attempt to perform such a change in the tables will not be supported and is highly unrecommended. See Document 556220.1 for more information.

5: Can a secondary ledger be associated with more than one primary ledger?
No, a secondary ledger can only be associated with a single primary ledger. See Document 735468.1 for more information.

6: Is it possible to enable average balances for a ledger in release 12 after the ledger setup is complete?
It is not possible to enable average daily balances for a ledger once the ledger has been saved. Once the ledger setup is complete, the option to enable average daily balances is not available as part of the accounting setup manager. See Document 734099.1 for more information.

7: How to Disable A Reporting Ledger?

a.Disable the Reporting currency from Accounting Setup Manager In Accounting Setup Manager disable the conversions to the reporting ledger. b. Create a new ledger set and a new data access set that contains only the Primary ledger c. Update the GL: Data Access Set profile option at the responsibility level with this new data access set. See Document 563546.1 for more information.

8: How to Disable a Secondary Ledger Already Created?

Query for your Primary Ledger from the ASM and click on the "Disable" icon next to the secondary ledger you in the Secondary Ledger table. See Document 761380.1 for more information.

9: Is it possible to change the Subledger accounting method (SLAM) in the ledger definition after going live?

The accounting method should not be changed without advice from the subledger team. Changing it can cause severe corruption, if, for example, you go from standard accrual to MFAR or the other way around. Please log a service request with the relevant subledger team to get further advice on whether the change is possible.

10: How to enable 3rd party control in R12?

In the Segment Values form; change the qualifier in the Third Party Control Account to be either of Customer, Supplier, or Yes. After that GL should NOT allow you to enter a manual journal against that account.

11: How does one set up the Responsibilities and Data Access Sets needed for a Primary Ledger and Secondary Ledger, when the ledgers have different charts of accounts? Can a Ledger Set be used in this case?
All ledgers in a Ledger Set must share the same chart of accounts and accounting calendar/period type combination. So a Ledger Set cannot be used in this case, where the charts of accounts are different. Instead, separate responsibilities must be used for access to each ledger. See Document 460654.1 for more information.

12: Can Primary Ledger Be Changed To Secondary and Secondary To Primary After Few Years Of Operations?
No, changing ledger types is not permitted for the time being. The only way is to create new ledger after R12 implementation and use consolidation to get the history'. See Document 603624.1 for more information

13: What is the best source of information regarding Definition Access Sets?
See the Release 12 General Ledger Implementation Guide, beginning on page 1-137.

14: How to Properly Assign/Remove Definition Access Sets in Oracle General Ledger R12?
Follow Document 415901.1 for steps on how to remove the definition access set, but please note that Definition access set definitions cannot be deleted.... these will remain in the Definition Access Sets : Define form but will not have the definition name assigned to it (if all definitions were removed - in this example we only created one - then deleted it).

15: How to delete data from the gl_interface table in Oracle General Ledger R12?
The gl_interface data in R12 must be deleted via a program submission Program Delete Journal Import Data and not via a form as in previous General Ledger versions. Note: You must have read and write access to the ledger or read and write access to all of the import data's balancing segment values or management segment values to delete the journal import data. Note: Do not delete Subledger data from the GL_INTERFACE table. If you do, the Subledger and General Ledger will not reconcile. Instead, correct the data in your Subledger, repopulate the GL_INTERFACE table and rerun journal import. See Document 560907.1 for more information.

16: R12 Accounting Flexfield and GL Ledger Flexfield are not matching, is this a problem?

As documented in the General Ledger User Guide and Implementation Guide, the new Flexfield, GL Ledger Flexfield is created and maintained. Users should completely ignore this Flexfield. Development has confirmed that the value for the dynamic insertion will not cause a problem. So if you notice any inconsistencies between Accounting Flexfield and GL Ledger Flexfield can be completely ignore. See Document 418154.1 for more information.

17: Do Report 'Trial Balance Summary 1' and 'Trial Balance Summary 2' Exist in R12?
The reports, Trial Balance Summary 1 and Trial balance Summary 2 do not exist in Release 12. Another standard report will have to be used based on the data needs. See Document 565319.1 for more information.

18: How to Delete or End date Primary Ledgers in R12?

Document 782244.1 says that it is not possible to delete or end date the primary ledger whenever created and completed. Yet, this can be done through the responsibility. Also in R12, another way is to create a new Data access set , to prevent access to the ledgers that want to be deleted and only access to the only primary ledger required and attached this Data Access set to the responsibilities.