Explain your Organization Structure and Business Process e.g. P2P, O2C etc.

Your interview obviously was for a FICO position. If you are implementing FI and CO you need the following key organization structures: - The Company code (FI). - The Controlling area (CO). In addition and for the purpose of integration with other modules you will need other organization structures such as Plant (MM), sales area (sales organization, distribution channel, division-SD, purchasing organization. Concerning business processes: 1) P2P or Procure to Pay refers to the process of procuring goods or services with the following steps: - Business needs for goods or sevices are identified and the department issues a purchase requisition. -The purchase requisition is taken over by the purchasing organization which tries to identify possible suppliers of the goods or services. In this process a request for quotations RFQ is issued and forwarded to the potential suppliers. The responses received are analyzed and a supplier is selected based on price quoted, delivery date or product availability and quality. - Once a supplier is selected the Purchase Requisition is converted into Purchase order that is forwarded to the selected supplier. - Upon receipt of the goods, goods receipt GR is posted and goods are entered in the inventory. - Upon receipt of the invoice and following verification with PO and GR, Invoice receipt IR is posted and at the same time the liability to the supplier of goods is entered in FI in the form of a payable in the vendor's account. - Depending on the payment terms agreed upon, the invoice is paid and the payable is cleared ending the procurment process. 2) O2C or Order to Cash refers to the process of selling goods or services with the following steps: - Presales activities involving quoting a price to the customer. - Confirmation of an order from the customer leading to the creation of a Sales order specifying among other things items, quantities, delivery dates. - Delivey / shipping. - Goods issue (goods removed from inventory in MM). - Billing (invoice is created and sent to the customer and at the same time the billing document is transferred to FI to record the Receivable in the customer account)

- The receivable in the customer account is converted to cash either by a cash payment, a check received from the customer directly or via the lockbox, a bank transfer, drafting or direct collection from the customer's bank account. The cash received clears the receivable and ends the OTC process. Which of the following statements are correct? A More than one chart of accounts can be created for each client B The chart of accounts contains all the G/L accounts, vendor accounts and customer accounts C More than one company code can be allocated to the same chart of accounts D The chart of accounts controls all the customising settings in the R/3 system E All accounts within a chart of accounts must have the same tax code What status reports does Cash Management and forecasting include? A. Cash management position B. Liquidity forecast C. Credit limit report D. G/L account balances E. Bill holdings Which of the following are clearing procedures in accounts receivable? A. Incoming payment B. Down payment request C. Credit memo D. Transfer posting When creating an Overhead Cost Order, the first order information which must be entered is: A. Order status B. Order type C. Settlement type D. Curreny E. Classification code When creating an Overhead Cost Order, the settlement rule must be entered in the control data. Which settlement receivers are available for internal orders? A. Cost center B. Orders C. General ledger accounts D. Asset E. Vendor In Controlling, a distinction is made between master data, planning, actual data and the information system. Which of the following master data belongs to Controlling?

Answer: A. G/L account B. Work center C. Cost center D. Activity type E. Supplier Question: Withing Overhead Cost Controlling activities are calculated. A Sender/Receiver relationship exists. However, not all Sender/Receiver combinations are allowed. Which of the following combinations make business sense? Answer: A. Sender. Cost Center, Order, Project Receiver. Cost Center, Order, Project B. Sender. Order Receiver. Cost Center, Project C. Sender. Cost Center Receiver. Cost Center, Order, Project, Cost Object Question: Period closing activities are also performed in Controlling. This is dependent on certain prerequisites. Which of the following are MINIMUM criteria before it makes sense to carry out period closing? Answer: A. The posting period has been closed. B. Materials have been withdrawn. C. Personnel costs have been incurred. D. Overhead has been incurred. E. An order was closed.
What SPRO stands for? SPRO stands for SAP Project Reference Object. It is used to configure the setting as per your client requirement by using the standard setting present in the system. This where you can do all the SAP configuration work. It is also known as the Configuration Menu. What is full form IMG and SPRO? How are they different from each other? IMG :- Implementation Guide. SPRO :- SAP Project Reference Object. SPRO------>IMG. Type in the T-Code SPRO under That got to Main Menu which is IMG. SPRO is basically used to organize the consultant customizing during the SAP Project Phrase. How to close a window? If we want to stop a transaction in the middle, Right click on the end button (X) on the top right corner of the window. Then select "stop

transaction". As we dont have STOP icon as we have in WINDOWS, this will help in the same way. Its a very small tip, but will help a lot. Name two ways to start a transaction. - Dynamic Menu - Command Field Why do you create user-specific parameters? They supply defaults to R/3 fields. If a field is indicated, the system automatically fills in default value. Depending on the field definition, the entry can also be replaced with a value entered by the user. (Concept of PARAMETER ID).

Name the three different kinds of messages in the R/3 system. What is the difference between them? A message can have five different types. These message types have the following effects during list processing: A (=Abend): The system displays a message of this message type in a dialog window. After the user confirms the message using ENTER, the system terminates the entire transaction (for example SE38). E (=Error) or W (=Warning): The system displays a message of this message type in the status line. After the user chooses ENTER, the system acts as follows: While creating the basic list, the system terminates the report. While creating a secondary list, the system terminates the corresponding processing block and keeps displaying the previous list level. I (=Information): The system displays a message of this message type in a dialog window. After the user chooses ENTER , the system resumes processing at the current program position. S (=Success): The system displays a message of this message type on the output screen in the status line of the currently created list. What is a data dictionary or repository? Central catalog that contains the descriptions of an organization's data and provides information about the relationships between the data and its use in programs and screens. The data descriptions in a Data Dictionary is also called metadata, i.e., data that describes other data. The ABAP/4 Dictionary stores system-wide data definitions. When you create a new data definition, the Dictionary tool does all the processing necessary to create the definition. You can use the Dictionary tool to look up the "definition" of objects in your R/3 System. What is a match code? Comparison key. A match code allows you to locate the key of a particular database record (e.g. account number) by entering any field value contained in the record. The system then displays a list of records matching the specifications. If you want an end user to see a specific menu after logging on the R/3 system, how could you do that? User maintenance transactions allow the system administrator to create and maintain user master records. This includes the generation and assignment of authorizations and authorization profiles. In SAP, Country Version India (CIN) is an added advantage to calculate taxes in India. We have to activate CIN with customizing settings of country specific Taxes for India. By activating CIN we can calculate taxes like

Cenvat Withholding Tax Tax deducted at source sales tax, etc. Excise Duty plays an important role in manufacturing industry scenarios. Excise related settings known are maintained in Country Version India configuration. Country version India integrates with FI, MM and SD as well. The standard system comes with two tax calculation procedure Condition Based TAXINN In this activity we define a new tax code for the purpose of calculating excise duty when we enter purchasing documents. Formula Based TAXINJ We can also define Non Taxable transaction in Country Version India, transaction like Goods movement. Automatic tax posting is done with CIN with the help of posting key, account number and we have to distinguish tax account with tax codes. In Sales and Distribution system calculates taxes using pricing procedure. We can do provision for taxes and also reverse the provision. Annual return provision can configure in Country Version India. To calculate taxes we need tax certificate of each business partner. To activate CIN menu path in SAP: SPRO > Financial Accounting > Financial Accounting Global Settings > Tax on Sales/Purchase > Basic Settings > India > Activate Country Version India For specific Fiscal Year

Here we have to mention comp. IND, To year 2999 and Activate the tab.