General Information and Conditions of Booking

We look forward to assisting you in the preparation of your function. We would like you to be completely familiar with our General Information and Conditions.

Room Hire & Guests Room Hire - $200

The Olive Tree Hotel room-hire charge pertains to all organizational groups and personal celebrations.

Function Room Standing The Nook Standing Courtyard Standing

Up to 120 Guests Up to 100 Guests Up to 100

Function Room Seated The Nook Seated

Up to 70 Guests Up to 60 Guests

(minimum bar spending rules applies to courtyard bookings. See below)

Bookings & Deposits

All tentative bookings are kept for 14 days from enquiry date. The booking will be considered as confirmed upon receipt of the room hire cost and bond deposit, together with the completed Function Booking form. The deposit is to be the price of the room hire, which covers function staff, cleaning costs and sole use of the function room. If any damage is done to the rooms, the organizer of the function will be responsible for covering the costs.
* The Olive Tree Hotel reserves the right to ask for and retain a bond of $200 if any irregular cleaning or repairs are requi red following the completion of the hiring. This will be fully refunded in the event of the Venue being left in a satisfactory condition.

Final Payment

It is a condition that the final guest attendance numbers and food costs be finalized 7 (7) days prior to the date of the function. Payment of Catering and all applicable charges is required by 12 noon five (5) working days prior to function date. Sorry, no cheques accepted unless authorized by the Venue Manager prior to the Function. In the event of a courtyard booking on a Friday or Saturday night a minimum bar spend of $1500 is required. This is to be paid five (5) working days prior to the event. If this amount is not fully utilized at the completion of the function, any remaining monies will not be refunded.

Catering

We can happily cater for your event a number of different ways. We can provide a 2 or 3 course set menu for luncheons and or dinner parties for 30 or more people. We can also provide a selection of finger food both hot and cold, you may choose how many people you want to cater for as long as it is at least 75% of your final guest numbers.

Cancellation Terms

Once the function deposit is paid any cancellation should be at least 14 days prior to the function for a refund of the deposit. Any function cancelled within 14 days of the function will not have the function deposit returned. Any cancellation of function that takes place within 48 hours prior to the scheduled booking will not be refunded their money, and will be responsible for all food costs incurred.

Unacceptable Behaviour / Dress Code

All of the Olive Tree Hotel staff are trained and accredited in Responsible Service of Alcohol and by law may refuse alcohol to any person that is deemed to be intoxicated or disorderly. Similarly if a guest of the function behaves inappropriately they may be asked to leave the premises. The Hotel function rooms have a dress code of neat casual. No singlets or rubber thongs are permitted. No outside food, beverages or alcoholic beverages for consumption are permitted to be brought into a function unless previously authorized by the Function Manager; however, Guests are welcome to organize their own celebratory cake for the function. No adult entertainment is allowed at any function.

Entertainment

Live musical entertainment is permitted for all function rooms but is subject to certain noise restrictions. Please speak to our function coordinator to discuss this further. Please be sure to organise times for speeches, cakes and any other special requirements before the commencement of the function.

Decorations

Decorations such as balloons and banners are acceptable. Deliveries from party shops can also be arranged. Please inform our function co-ordinator if we will be receiving decorations prior to the function. Please note that crepe streamers are not allowed, nor is any display material to be nailed, stuck, screwed and/or stapled to any surface. Blu-tac is the accepted form to secure decorations.

Technical Requirements

The Function Room has a plasma TV that can be used as a digital photo frame. If required, simply transfer standard JPEG files onto a USB drive. (Please note that the TV does not recognise slide show programs) Alternatively you can connect your laptop via a HDMI cable or RGB cable. The Nook Caf also has a plasma TV, however it is not USB compatible. To use the TV as a photo board, you must have a compatible laptop with either a HDMI port or RGB port. (RGB cable not supplied). Please discuss any further technical requirements you may have with our function co-ordinator and we strongly recommend that you come in and test your equipment prior to your function.

Function Room Times

Daytime functions can begin from 11am and must conclude no later than 5.30pm. Evening functions can begin anytime from 6.30pm and must conclude at 12am. Due to licensing conditions, alcohol will not be served after midnight. The Room is to be vacated no later than 12.30am.

Security

Due to licensing conditions, for a 21st Birthday Celebration a Security Guard will be provided at a cost of $100.

Business Seminars

Business seminars can be arranged for meetings, presentations and training events in the function room only. Seminar can begin from 8am and must conclude no later than 5.30pm. Room hire fees for business events is $50. This includes use of whiteboard and plasma television and a self serve tea and coffee station. Please check with our function coordinator about any technical requirements you may have. We strongly recommend you test any technical equipment prior to event to ensure compatibility. We can provide photocopies of documents if you require (print costs apply).

Insurance

The Olive Tree Hotel accepts no liability for loss or damage of merchandise equipment, exhibits or any other property prior, during or after your event / function. We recommend that organisers take out their own insurance cover.

Car Parking

Parking is subject to availability. The Olive Tree Hotel accepts no liability for loss or damage to vehicles.
* Please note that although prices are current at the time of quotation, Management reserves the right to revise any of the prices prior to confirmation of a booking.

cocktail menu
Served to your guests at a selected time appointed by you

Six items to be selected for $12per person* from the following:

Marinated Chicken Drumettes

sprinkled with sesame seeds

Homemade Sausage Rolls

served with tomato sauce

Party Pies
served with tomato sauce

Potato & Bacon Spring rolls

served with balsamic aioli

Chicken Tenderloins (cider battered or herb crumbed)

served with grain mustard & honey mayo

Fish Strips, battered or crumbed

served with tartare sauce

(v) Selection of Sandwich Points

Chicken Skewers
served with peanut sauce

Beef Skewers
served with peanut sauce

(v) Hand Rolled Pizza Slices

made fresh to order

(v) Vegetable Curry Puffs

served with sweet chilli sauce

Moroccan Spiced Meatballs

served with mint yoghurt dipping sauce

Assorted Mini Quiches Japanese Crumbed Calamari

served with fresh lemon

Bite Size Dim Sims

served with sweet soy sauce Note: Add an additional $2 per person for extra items
(v) Vegetarian Options * Prices subject to change without notice. Please confirm when booking

set menu
$35 per person
Your guests choose one from the following selections, for each course

entre (v) Homestyle Minestrone Soup

with parmesan shavings

Shrimp Cocktail
on a bed of avocado & tomato salsa with a tangy lemon aioli

Chicken Tandoori Salad Honey & Soy Beef

warm marinated chicken strips on a nest of salad with a drizzle of yoghurt dressing strips of tender beef tossed with honey, soy, julienne carrot, capsicum & bean shoots placed on a bed of crisp noodles

main course Sirloin Steak

cut at 230gm prime porterhouse grilled to your liking with seasonal vegetables and a red wine jus

Parmesan Crusted Barramundi

fillets of Barramundi coated with crumbs, herbs & parmesan served on a bed of creamy basil pesto potatoes & grilled lemon

Proscuitto Chicken

oven baked, placed on potato mash, wilted spinach finished with a sweet roasted capsicum cream sauce

Eggplant Parmagiana
Topped with Napoli & melted cheese with a side of chips & salad

dessert Chocolate Mousse

homestyle smooth chocolate mousse served with double whipped cream

Pavlova Stacks
crisp layers of meringue stacked with cream & a mixed berry sauce

Apple Crumble Pie

trio of stewed apples in a pastry case topped with a crunchy oat crumble &vanilla ice-cream

set menu
$30 per person
Your guests choose one from the following selections, for each course

entre (v) Herb & Butternut Pumpkin Soup

with crisp croutons

Salt & Pepper Squid

flash fried squid lightly dusted in sea salt & cracked pepper with a salad of rocket, fresh tomato & spanish onion topped with thin potato crisps

Traditional Beef Lasagne

with shaved parmesan cheese

main course Roast Sirloin

slow roasted beef sirloin with seasonal roasted vegetables with our own homestyle jus

Japanese Crumbed Calamari

flash fried served with chips, salad & house made tartare & lemon

Chicken Pesto

chicken fillet bound with bacon then oven cooked & placed on top of creamy pesto potatoes

dessert Brandy Snaps

duo of brandy snap cones served with cream & a warm chocolate fudge sauce

Mixed Berry Crepes

with vanilla ice-cream

set menu
$26 per person
Your guests choose one from the following selections, for each course

entre (v) Herb & Butternut Pumpkin Soup

with crisp croutons

Crumbed Calamari
Golden fried rings on a crisp salad with our own tartare sauce & lemon

Penne Pasta main course Roast Sirloin

tossed with bacon, mushroom & golden basil in a Napoli sauce topped with shaved parmesan

slow roasted beef sirloin with seasonal roasted vegetables with our own homestyle jus

Cider Battered Fish

with chips, salad, tartare sauce & lemon

Chicken Parmagiana
topped with Napoli & grilled cheese served with chips & salad

childrens menu
$10.50 per child main course Fish Strips & Chips Battered Chicken Pieces & Chips Spaghetti Bolognaise Chicken Schnitzel & Chips dessert Ice Cream with chocolate, strawberry or caramel topping with sprinkles

under 12 years

Your Feedback
Please take a few moments to let us know about your experience at our Hotel. Your comments will provide valuable feedback, helping us to make your future visits at the Olive Tree Hotel more enjoyable.
The date of your function? ___________________________________ The event you celebrated with us? _____________________________ Were you happy with the service that you received when booking you function? Please explain:____________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________

Staff
Wait Staff Excellent Good Average Fair Poor

Bar Staff -

Excellent Good Average Fair Poor

Friendliness Knowledge Responsiveness Speed / Efficiency

Friendliness Knowledge Responsiveness Speed / Efficiency

Did a team member deliver outstanding service? Name: _________________________________

Food
Excellent Good Average Fair Poor

Overall
Excellent Good Average Fair Poor

Food quality Food presentation Menu choice Beverage selection

Comments

Overall experience Value for money Did your guests enjoy themselves? Would you hold another function with us?

Are there any other comments you wish to provide? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________
Yes, I would like you to send me an application form to become an Olive Tree Hotel R&R member.

Thank you for trusting us with your special occasion