Professional Documents
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McCulloch, Monique-OCP
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2008108101
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Sent:
To: cc: Subjec t :
Atta chments : Prep Fee - Issues to ccreicer.occ Attached is info that should be considered when estimating Prep fees, Please pass on to your Team members. Cheers Jean
2008/08/01
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UNCLASSIFIED
Sea rch fees are being administered when requesters wish to proceed with the scope of the ir request that requ ires beyond 5 hours
of search time .
Requesters have the right to have the fees investigated by the Information Commissioner of Canada.
There has been a steady increase of requests under both the Access
T he Department has a unique role in the federal public service of processing fore ign cons ultations on beha lf of other government department s, a fu nction that also consumes scarce AT IP resources.
Steps are being taken to strengthen the departmenta l capacity and improve the overa ll performance of the function.
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23 Jun 08 Prepar.J.tion Fee - Estimates The following should be considered when calculating Preparation Fee estimates: a) the request results in volume of 500 pages or more, b) the $5.00 application fee (5 free hours of search and/or preparation ) was appl ied to search and/or preparation of records, c) a re-scope of the request was considered, if applicable, d) the type of records and complexity was considered, e) a samp ling of records preparation was considered, if applicable,
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UNCLASSIFIED
The Department has increased the number of permanent resou rce s
Despite the shortage of experienced ATIP analysts across the federal ATIP community, DFAIT has hired 12 new ATIP employees in the last 6 months.
Through increased staffing, the Department has reduced the workload per ATIP analyst ratio, which in turn will improve our 1009term retention of experienced staff.
The Department is introducing a permanent Policy & Training capacity to ensure that all ATIP Analysts receive the necessary indepth training and tools to do their job, as well as implement a structured ATIP awareness program for all departmental officials.
There have been a number of other steps taken to improve overall compliance, including measures to streamline the ATIP process.
In addition, in February 2008, DFAIT sent out letters to requesters asking them to confirm their desire to continue processing outdated requests under the ATI Act. The purpose of the exercise was to reduce the backlog of old files thereby increase efficiency by focusing limited resources on those requests that are still of interest.
For inform ation purposes only Since the beginning of the cale ndar year, the following is a breakdown of the volume of work that was eliminated for the ATI? Division (just unde r 200 ,000 pages ) as a result of sendi ng lette rs to requeste rs to confirm their continued interest for outdated ATI Act requests as we ll as sending prepa rat ion fees : Confirma tion lette rs Sent Abandoned Co nfirmed to continued/paid Outst anding Preparation Fee s
120
4 .
4
63
25
6S
35,186
'4
24
161,996
# page s abandoned
2
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