GITAM INSTITUTE OF MANAGEMENT GITAM UNIVERSITY VISAKHAPATNAM

Internship Guidelines
Internship is one of the on-the-job training methods before employment to acquire and impart practical skills and knowledge to the students. Student internships provide opportunities for students to gain experience in their field, determine if they have an interest in a particular career, create a network of contacts, or gain university credit. Some interns find permanent, paid employment with the companies in which they interned. Their value to the company may be increased by the fact that they need little to no training. Objectives of Internship Significant objectives of internship include:

To provide an opportunity to the students to have practical exposure of corporate environment and systems; To render hands-on-experience to students and impart practical aspects of various functional areas; To prepare students to accept challenging responsibilities in the corporate world, and To recruit prospective interns, if their performance is satisfactory during the internship process;

The students are required to undergo a internship programme in Industrial Organizations in the VI Trimester MBA for a period of 10 weeks. They have to comply with the following guidelines and familiarize themselves with the following aspects. General Guidelines
1. The duration of internship period is 10 weeks.

2. The student is instructed to report to the concerned officer of the organization on the date advised and receive instructions from him/her. 3. During the internship the student shall be under the supervision of a manager/ supervisor in the organization who will act as his corporate guide and will provide guidance. 4. The student will be required to abide by the rules of the organization where he/she is undergoing internship.
5. The students shall follow the formal dress code of the organization/Institution during

internship.
6. The students should maintain decency and decorum while interacting with the people in

the organization.

7. The organization will be taking a strong view of the punctuality and behavior of the

student during the internship and therefore the student will be required to maintain punctuality and be on their best behavior and inculcate the good norms of the organization.
8. A certificate from the organization is compulsory for the interns. 9. In case the student has to take leave of absence, he/she will have to take permission from

the organization and the Programme Coordinator before they proceed on leave. The students may avail leave for two days during the internship.
10. No student should try to copy or use information in such a way that will project false and

baseless conclusions for the company. In case such malpractice is found out, the student shall be duly penalized. 11. All students are required to maintain strict confidentiality regarding any information they come across in the organization in the course of their internship.
12. The students should report to the respective project faculty guides (GIM, GITAM

University), via email on a weekly basis. Copies of which should be provided during submission of report.
13. Faculty will make surprise calls and visits at respective places. 14. No student is allowed to change the organization assigned to him/her without prior

written permission of the Program Coordinator from GIM, GITAM University.

15. All students have to prepare and submit an Internship report after the internship period is

over which should consist of two parts:

a. Part A is an Industry orientation report should be generated by the candidate

immediately after completion of 10 weeks programme students) consultation with the guide within a stipulated time

(compulsory for all

b. Part B is a Job Profile report/Project Report which is to be submitted in 16. The student should collect internship order from the Institution and report to the

concerned organization accordingly.

17. The student should refer to the website of the Organization where he intends to do his

project work, prior to the reporting date. PROJECT GUIDELINES:

1. Select a topic in consultation with the concerned executive of the organization and inform

it immediately to the faculty guide.

2. Collect the relevant data with the cooperation of the concerned department in the

organisation.
3. The students should maintain a diary of their daily activities at work which should be

signed by the concerned officer at the end of the day and the same should be submitted to the department.
4. A rough draft along with the supporting material/questionnaire should be submitted by

the students within 7 days of completion of field work to their Guides.

5. If required by the concerned department of the organization, a draft report may be

prepared and submitted to the organisation.

6. Final report to be prepared with the guidance of the concerned faculty member of the

Institute.
7. The final report should be printed and submitted to the college with the signature of the

respective Guides within two weeks after the completion of the project. Those who do not submit their reports within the above mentioned time frame will not be allowed for the project viva-voce. 8. The reports should be prepared in the following format: PART A ORGANISATION ORIENTATION (Common for all students) The student should familiarize with the following managerial aspects in his/her field work. He/she should avail all opportunities of learning by participating in the activities of the organization and should also submit a written report on the following aspects within 15 days after the completion of the summer internship. a) ORGANISATION PROFILE

Company: Incorporation, Objectives, Nature of Activity and Financial Structure - Initial & Present. Organization: Departmentalization of Functions, viz., Production, Finance, Marketing, Materials, R&D, Personnel, etc., and Organization Chart. Manpower Particulars: Total number of Employees-Category wise; Managerial/Supervisory/Workers; Skilled/Unskilled; Permanent/Temporary /Casual/Badili/Contract, etc.

b) HUMAN RESOURCES MANGEMENT: Human Resource Management policy of the company. Human Resource Management department structure and its functions. Human Resource planning Selection Process Human Resource Development activities Wage scales and components Industrial Relations: o Discipline procedure

o Grievance Redressal o Trade unions o Industrial disputes settlement process Employee welfare and social security o Statutory welfare measures o Non-statutory welfare measures Employee separation methods H.R. Information System

c) MARKETING MANAGEMENT: Orientation followed by the company namely, Marketing, Sales, Product, Production, etc. Situational analysis - Competitor analysis, Industry domain, customers, suppliers, etc. Market segmentation and targeting practices. Describe all the 4P's for products and 7P's in case of services. Customer satisfaction levels. Marketing Department structure and functions.

d) FINANCIAL MANAGEMENT: Capital structure analysis. Working Capital Management Financial Statement Analysis: o Income Statement Analysis o Balance Sheet Analysis Dividend Analysis. Share Price Analysis. Finance Department structure and functions

e) MANUFACTURING/SERVICE PROCESS: All the stages/steps involved in manufacturing the product/service PART B RESEARCH PROJECT (For the students who are doing internships in companies other than their final placement companies and students who are yet to be placed)

A project is a scientific and systematic study of real issue or a problem with the intention of resolving with application of management concepts and skills. The study can deal with a small or big issue in a division or an organization, the problem can be from any discipline of management. The essential requirement of a project is that it should entail scientific collection, analysis and interpretation of data to valid conclusions.

Points to be considered for selection of projects: Defining the project will be easier if you use the following acid test. A project should ideally meat these criteria. Will the implementation of the project bring about an improvement in the present status of an activity and can this improvement be quantified Quantification may be in terms of money, or better utilization of time and manpower, better sales performance, higher production etc. Is the project idea applicable in other similar situations? In other words, development of the idea of thesis, proving or disproving of a hypothesis the methodology, the framework for analysis should be such that it can be applied to other problems of similar nature. While it would have a distinctive of its own in its application to the specific situation the project would not be so exclusive that its principles have no other applications. Does it have an underlying management principle, framework or model based on which the data is collected, analyzed and argument developed? Does the project report take into account factual data which is relevant to the situation? CONTENTS OF RESEARCH PROJECT REPORT 1. Title Page 2. Company Certificate 3. Declaration by Student 4. Certificate by Guide

5. Acknowledgements 6. Report i. Chapter -1: Theoretical Framework 1. (a) Topic related concepts 2. (b) Review of Literature ii. Chapter-3: The Present Study /Methodology 1. Need//significance of Study 2. Objectives of study 3. Scope of study 4. Research design 5. Data collection method 6. Limitations of the study iii. Chapter-4: Analysis of Study iv. Chapter-5: Findings, Suggestions & Conclusions 7. List of Tables 8. List of Charts / Figures 9. Bibliography* 10. Annexure * Citations and Bibliography should be in APA format

Books: - Author name, year of publication, Title of the book in italics, place of publication, name of the publisher. o Ex: Aguilar, Francis J. 1994 Managing Corporate Ethics. London: Oxford University Press. Articles: - Author name, year of publication, Title of the article in Inverted commas, journal title in italics, Vol. No. PP number. o Ex: Adelman. H. 1991 Morality and Ethics in Organizational Administration. Journal of Business Et/1ics 10(9). 665-678

JOB PROFILE REPORT (for those students who have been placed and joined the firm) A detailed report of the job profile including: The concerned departmental activities Inter-links with various departments in the organisation

 External vendor interaction Customer/Client interaction Workflow and Analysis of job