Vendor Prequalification Form - Electrical

1 This form, once completed and returned to Essar (including requested attachments), forms the basis of a desktop commercial and technical pre-qualification evaluation of your company. 2 The whole of the contents of this questionnaire will be treated confidentially and will not be distributed except on a need to know basis. 3 Except where specified, complete the questionnaire in full and do not answer any of the questions by reference to other documents supplied by your company. 4 Please return the completed questionnaire, along with any attachments to vendordevelopment@essar.com 5 All questions shall be answered in English. If a question is not applicable, please state as such. If documents, to be supplied in context of this questionnaire, are not stated in English, a copy of these documents translated in English shall be sent together with the original document. 6 The qualification process consists of two parts: Completion of this questionnaire bythirdvendorauditor verifying the vendors Assessment by Essar or designated the party capabilities. 7 Suppliers are requested to fill in the required information in the highlighted cells only. Information mentioned elsewhere may not be processed by the data collection software that would be used to collect and compile supplier responses. 8 After duly filling the form please make sure you have attached the requisite attachments as mentioned in the 'List of attachments' Tab. See List of attachments

Vendor Prequalification Form - Electrical

S. No. Question 1* Name of Company 2* Office Details Office Address

Telephone Number email (Official)

Fax Website

3* Type of Firm (Select from drop down menu) Also attach relevant documents 4* Nature of Business (Select from drop down menu) 5* Year of commencement of business 6 Name of Parent Company/Sister companies (if applicable) 7 Details of the Chief Executive / Proprietor / Partner Name Telephone Number email (Official) 8* Details of Contact Person - Sales/Marketing Department Name Telephone Number email (Official) 9* Factory / Works Details Address Mobile Designation Mobile Designation

If others please specify If others please specify

Telephone Number email (Official) 10* Total number of employees * - Mandatory questions

Fax

Permanent Employees

Vendor Prequalification Form - Electrical

S. No. Question 1* Please provide the following financial information for the last three years (in INR For Indian suppliers and in USD for overseas suppliers) Year 1 Year 2 Year 3 2* Banking Information Bank Name: IFS Code Account No.: MICR Code: Branch name & Address: Turnover Turnover Turnover (in Lakh Rs) Profit before Tax (in Lakh Rs) Profit before Tax (in Lakh Rs) Profit before Tax (in Lakh Rs) (in Lakh Rs) (in Lakh Rs)

3 What is your company line of credit with your primary banking institution?

4 What is the total amount borrowed from your primary banking institution?

(in Lakh Rs)

5 Has your firm been rated by Dun and Bradstreet or any other risk rating agency? If Yes please provide details - Rating Agency : 6* Please provide the following regulatory details: Central Sales Tax Registration Number: VAT/ LST Number Registered with the Ministry of Small Scale Industries ? Registered with Excise Dept.? ECC Number PAN Number: Service Tax Registration Number SSI Registration Number Rating

Is your firm registered with the Director General of Foreign Trade and have a valid IEC code? If yes please provide IEC No. * - Mandatory questions

Vendor Prequalification Form - Electrical

S. No. Question 1* Please provide the following details of major operational equipment at your factory. Also attach the list of equipmets. No. of Year of manufacture units

Equipment Type

Installed Capacity

Make

Remarks

2* Size of Factory (m2)

Covered Area (m2)

3* Please provide a list of the type of products manufactured by your firm (Also attach product catalogue)

4* Please provide the following details of your Past Track Record (relevant to this product category). Also attach a copy of standardized PTR if avai (Mention orders taken in the past 2 years) Client Name and Contact Numbertem Description I Year Remarks/Other information

5* Has your Company supplied to Essar Group or any of its subsidiaries in the last 2 years? If yes Please provide the following details: ESSAR Business Unit Item Description Year Remarks/Other information

6* Is your firm approved by ASME / IBR / CCOE or any relevant regulatory body for intended material category ? If yes please provide the following information. Also attach relevant documents. Regulatory Body Products/Packages/Technologies Approved

7* Is your firm enlisted by NTPC / NPC / EIL or any other eminent third party for intended material category ? If yes please provide the following information. Also attach relevant documents. Third Party Approver Products/Packages/Technologies Approved

8* Please provide details of power backup facilities at your factory. (Details like capacity, number of shifts that can be run on backup etc.)

9 Do you have the facilities and trained manpower to participate in eBids? 10 Essar intends to increase transparency in its current procurement process and going forward wants to use eBidding as part of its standard procurement process. Are you willing to participate in ebids ? 11 What is the minimum order (in terms of revenue) that your firm will take up? 12* Please provide the following details of the single largest order (in terms of revenue) that your firm has undertaken in the past 3 years: Client Item/Product Description Revenue Completion time

Also attach PO, manufacturing schedules and other relevant documents to validate the claim.

a copy of standardized PTR if available.

n be run on backup etc.)

ken in the past 3 years:

Vendor Prequalification Form - Electrical

S. No. Question 1* Is your Inventory management and order tracking system automated? If yes please provide details of the technology solution used.

2* Would you provide a key account manager to act as single point of contact between ESSAR and your firm : If No please explain why?

* - Mandatory questions

Vendor Prequalification Form - Electrical

S. No. Question 1* Do you have a designated design department If Yes please provide the following details Design department organizational structure and qualifications of key personnel employed in this department.

Details of design software used 2* Please mention what processes and supplies are outsourced Bought out Items Outsourced Items Sub - Contractor Name

Contact details

Fabrication activities Outsourced activities

Sub - Contractor Name

Contact details

3* Please provide details of in-house testing facilities - (mention details of types of in-house testing performed, equipment used and No. of dedicated personnel and structure of in-house testing organization)

* - Mandatory questions

Vendor Prequalification Form - Electrical

S. No. Question 1* Is your firm ISO 9001 certified ? If yes please provide the following details Year of Certification Certification Agency Date of Last Audit Auditor Please provide details of any Non-conformities observed during last audit

Certificate Valid Till

2* Is your firm OHSAS 18001 (or equivalent) certified ? If yes please provide the following details Year of Certification Certification Agency Date of Last Audit Auditor Please provide details of any Non-conformities observed during last audit

Certificate Valid Till

3* Does your firm follow a prescribed quality assurance policy document ? If yes please attach the QAP document along with process line diagram/flow chart of the manufacturing process detailing quality checkpoints. 4* Does your firm follow a formalized supplier rating and evaluation program? 5* Do you maintain records of material test certificates for incoming materials from sub-suppliers? 6* Do you maintain records of rejections and reworks performed at your facilities ? 7* Are formalized records of preventive maintenance of plant equipment maintained? 8 Please list out efforts taken to ensure sub contractors quality control- audits carried out by you, presence of your quality personnel at their site etc...

9* What are the steps taken by you to ensure right materials complying with the purchase specifications are procured ?

10* Please provide details of quality department (Number of personnel, organizational hierarchy, qualifications of personnel)

11* What is the procedure followed to deal with rejections and processing of Non-compliance Records?

12* Please describe steps taken by your firm to spread awareness about quality procedures in your firm or any quality training facilities present

13* Are written procedures defining stage wise operations and functions on shop floor established and followed? 14 Enumerate steps taken to ensure qualified personnel having requisite training alone operate plant equipment.

* - Mandatory questions

onnel at their site etc...

Vendor Prequalification Form - Electrical

S. No Questions 1* What percentage of your business comes from the following sectors? Year 1 Year 2 Year 3 Enter Year --> Oil & Natural Gas Petrochemical Power Steel Others 2* Has your company been involved in any suits, liens, judgments or bankruptcies? If yes, please give a brief summary and provide supporting documents.

3* Customer references Please provide three customer references: Name of the Company % of total Revenue Contact Person Designation Contact Details Products Supplied

4* Has your firm or any of its parent or sister concerns been blacklisted by a PSU or any other eminent firm in the past ? If yes please provide a brief summary

5 Do you employ any ex-Essar employees? If yes please provide details. Name of Employee Designation

Number of years in employ

6 Is your firm ISO 14001 certified ? If yes please provide the following details Year of Certification Certification Agency Date of Last Audit Auditor Please provide details of any Non-conformities observed during last audit

Certificate Valid Till

* - Mandatory questions

Vendor Prequalification Form - Electrical

Category Specific Questionnaire - all questions are mandatory

Supplier Capability:

1 Does your firm have a designated planning or project management team? If yes please provide details regarding number of employees and their qualifications

2 Does your firm employ any project management/ Resource management / Inventory Management software? If yes please provide details software used and number of qualified personnel using it.

3 Please describe product category wise breakup of revenues Product category (cables, switchboards, transformers etc.) % of Revenues contributed by category

Service:
1 After Sales Service Number of designated maintenance personnel Ratio of No. of serviced client sites to No. of maintenance personnel 2 What is your typical Intimation to report time in case of any servicing requirements at client site? 3 What is your typical turnaround time for fast moving items?

Technical :
1 Do you have a designated R&D Department If Yes please provide the following details: R&D Expenditure as a % of revenue Details of R&D Facilities

R&D organization structure and qualifications of key personnel employed in this department

2 Details of Technical Collaboration with foreign firms for R&D or design (if any)

General
Please use this space to provide any other Information that you may wish to provide:

Vendor Prequalification Form - Electrical

List of Attachments to be sent along with the completed form 1 Company Information Proprietorship Partnership Firm Private Limited Company Public Limited Company 2 Financial Information Audited Balance sheets and Profit and Loss statements of immediately preceding 3 (three) Financial years or Financial statement duly certified by a Chartered Accountant. Auditors notes to the Balance Sheets and Profit and Loss statements. Risk rating report by rating agency (if applicable) 3 Supplier Capability List of major equipment in factory/works. Supplier Past Track Records. Proof of approval by regulatory bodies. Proof of third party Enlistments. Purchase Order, Manufacturing schedule and other relevant documents for Single largest accepted order. Product Catalogue 5 Quality ISO 9000 and OHSAS 18001 certificates if applicable. Quality Assurance Policy document. 6 Market and other Information ISO 14001 certificate if applicable. Documents to be furbished Professional Tax Registration Partnership Deed Certificate of Incorporation, Memorandum and Articles of Association Certificate of Incorporation, Memorandum and Articles of Association