Minutes of the Provincial Planning Committee (PPC) Meeting (3rd Quarter - 2011)

Venue Date & Time Participants:

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. Mrs.R.Wijialudchumi Mr.R.Umakanthan Mr.A.Manoranjan Mr.T.Rasanayagam Mr.U.L.M.Haldeen Mr.R.Raveenthiran Mr.N.Vethanayagan Mr.S.Srinivasan Miss.K.Praba Mr.I.S.M.Mohideen Mr.S.L.Deen Mr.P.Thayananthan Mr.T.Visvaruban Eng.K.S.Sivapatham Eng. T.Sivarajalingam Eng..S.Mohanadevan Mr.J.J.C.Phelician Mrs.N.Inparaj Mr.S.Sivatharan Mr. T.Sarvanantha Mr.N.Varatharajah Mr.F.Johnson Mr.S.Shanmuganathan Mr.Y.Suthakaran Mr.K.Magalingam Mr.S.Moganapavan Mrs.R.Mohaneswaran Mrs.K.Premaranjini Mr.A.Jeyaratnam Mr.Macheri Namascas Mr.Y.Thayaparan Miss.S.Sarmili Miss.V.Rathiga Mr.N.Sarveswaran Mr.M.Thushiyanthan Mr.R.Sivaharan Mr.T.Gnanasuntharam Mrs.R.D.Gnanathayalini Mr.M.Asokekumar Mr.A.Senthooran Mr. S.Yoharajan Mr.P.Ragavan Mr.K.Sadagopan Mr.N.Mayooran Mr.A.R.Clamentaine Chief Secretary, NP Deputy Chief Secretary, Planning ,NP Deputy Chief Secretary-Finance Deputy Chief Secretary-Adm. Secretary, Ministry of Agriculture Secretary, Ministry of Health Government Agent, Mullaitivu Addl.Govt.Agent,Kilinochchi Secretary, Cooperative Employees Commission Regional Commissioner, Vavuniya Regional Commissioner, Puttalam,Mannar Commissioner of Land Commissioner of Probation and Child Care Provincial Director, Dept. of Irrigation, NP Provincial Director , Dept. of Road Development, NP Provincial Director of Buildings Provincial Director, Dept. of Rural Development, NP Director, Social Services Chief Accountant/Infrastructure Development Deputy Director Planning, M/Agriculture Deputy Director Planning, M/Edu. Deputy Director Planning,PPS Deputy Director , Dept. of Irrigation, NP Accountant, M/Local Govt. Director, Audit Deputy Director Planning, Kilinochchi Deputy Director Planning, Jaffna Asst. Director Planning, Mannar Senior Governance Advisor, GiZ-PIP Head of Field Office, Unicef, Jaffna Programme Officer Unicef,Jaffna Child Protection Officer, Unicef,Jaffna Education Programme Officer, Unicef,Jaffna ADP, Planning Secretariat, NP ADP, Planning Secretariat ,NP ADP, M/Local Govt. ADE(PL), M/Education AO, Dept.of Cooperative AO, MDTI Director,CLCMS Director, CIRM, NP Industrial Management Asst.,Dept.of Ind. Team Leader, OIS Programme Assistant,PPS,NP Programme Asst., PDIM

: - NPC Conference Hall, Public Library, Jaffna : - 21st December 2011 , 9.00 a.m

The Chief Secretary Mrs.R.Wijialudchumi chaired the meeting and welcomed Government Agents, Secretaries, Deputy Chief Secretaries and all other participants who were present at the last Provincial Planning Committee meeting for the year 2011. Deputy Chief Secretary-Planning welcomed the new Chief Secretary, Northern Province on behalf of the Provincial Planning Committee. He further thanked the former Chief Secretary Mr.A.Sivaswamy for his valuable services rendered during the period from 2009 to 2011.

1. Adoption of Minutes
Minutes of the previous meeting held on 18th August 2011 were adopted unanimously. This was proposed by Mr.A.Manoranjan, Deputy Chief Secretary, Finance and Seconded by Mr.T.Rasanayagam, Deputy Chief Secretary- Adm., Northern Province.

2. Matters arising out of minutes of the previous meeting

2.1. Divisional Statistical Hand Book 2011 Out of the 15 Divisions in Jaffna District, Tellipallai Division only has not submitted the report. In Kilinochchi District report has received from Pallai DS Division. Kandawallai, Karachchi and Poonagary Divisions have not submitted their reports. Reports have received in all 5 Divisions in Mannar District .The reports still have not submitted from Mullaitivu and Vavuniya Districts.

2.2. Divisional Resource Profile 2011 Out of the 15 Divisions in Jaffna District, Karaveddy and Tellipallai Divisions still have not submitted their reports. In Kilinochchi District report has received only from Pallai DS Division. Kandawallai, Karachchi and Poonagary Divisions have not submitted their reports. Reports have received in all 5 Divisions in Mannar District .Vavuniya South and Chettikulam Divisions only have submitted their reports in Vavuniya District. Any reports still have not received from Mullaitivu District. Asst. Director Planning has informed that, a sum of Rs.825,000/- has been allocated for this purposes. Payment cheques already released to the all Government Agents in Northern Province for the preparation of above reports for the year 2011 under CBG .The Chief Secretary requested to the Government Agents those who have not submitted the reports should be submitted before 24th December 2011. He further pointed out that, for the purpose of closing of accounts all vouchers should be submitted to the Provincial Planning Secretariat before end of 2011.

3. Approval of Memoranda
Deputy Chief Secretary, Planning submitted the following memoranda which were approved by the Secretarys Committee held on 16th December 2011 under the CBG and PSDG for the approval of Provincial Planning Committee. After a brief discussion, Provincial Planning Committee approved the following memos.
Memo No
3.1. CBG
CBG/2011/15 CBG/2011/16 CBG/2011/17 CBG/2011/18 CBG/2011/19 CBG/2011/20 CBG/2011/21 CBG/2011/22 Dept.of IM. Provincial Public Adm. Dept.of Local Govt. Dept.of AP & H Provincial Planning Secretariat Dept.of Education Dept.of Local Govt. Dept.of Local Govt. 0. 500 2.843 1.000 0.114 2.800 24.500 1.250 1.000 Approved Approved Approved Approved Approved Approved Approved Approved

Sector

Amount in RsMn.

Conditions

3.2 PSDG PSDG/2011/17 PSDG/2011/18 PSDG/2011/19 PSDG/2011/20 Dept. of Local Govt. Dept.of Local Govt. Dept.of Agriculture Dept.of Agriculture 0.500 0.500 5.000 3.770 3.000 2.190 0.600 1.450 3.500 2.000 0.183 1.300 0.900 0.250 2.670 0.155 1.200 5.000 20.000 2.000 5.000 0.340 6.800 5.000 3.750 72.500 93.000 17.000 1.000 20.000 5.000 2.000 0.500 3.600 Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved

PSDG/2011/21(i) Dept.of Agriculture PSDG/2011/21(ii) Dept.of Agriculture PSDG/2011/21(iii) Dept.of Agriculture PSDG/2011/22 PSDG/2011/23 PSDG/2011/24 PSDG/2011/25 PSDG/2011/26 PSDG/2011/27 PSDG/2011/28 PSDG/2011/29 PSDG/2011/30 PSDG/2011/31 PSDG/2011/32 PSDG/2011/33 PSDG/2011/34 PSDG/2011/35 PSDG/2011/36 PSDG/2011/37 PSDG/2011/38 PSDG/2011/39 PSDG/2011/40 PSDG/2011/41 PSDG/2011/42 PSDG/2011/43 PSDG/2011/44 PSDG/2011/45 PSDG/2011/46 PSDG/2011/47 PSDG/2011/48 Dept.of Local Govt. Dept.of IM Dept.of IM Dept.of Local Govt. Dept.of Local Govt. Dept.of Local Govt. Dept.of Local Govt. Dept.of Local Govt. Dept.of Agriculture Dept.of Social Services Dept.of Social Services Dept.of Road Development Dept.of Road Development Dept.of Road Development Dept.of Local Govt. Dept.of Probation & Child Care Dept.of Infrastructure Dev. Dept.of Rural Development Dept.of Road Development Dept.of Local Govt. Dept.of Local Govt. Dept.of Health Dept.of Cooperatives Dept.of Education Dept.of Health Dept.of Health Dept.of Health

PSDG/2011/49 PSDG/2011/50 PSDG/2011/51 PSDG/2011/52 PSDG/2011/53 PSDG/2011/54 PSDG/2011/55 PSDG/2011/56 PSDG/2011/57 PSDG/2011/57 PSDG/2011/57 PSDG/2011/57 PSDG/2011/58 PSDG/2011/59 PSDG/2011/60 PSDG/2011/61 PSDG/2011/62 PSDG/2011/63 PSDG/2011/64 PSDG/2011/64 PSDG/2011/64 PSDG/2011/65 PSDG/2011/66

Dept.of Health Dept.of Health Dept.of Health Dept.of Health Dept.of Health Dept.of Health Dept.of Health Dept.of Health Dept.of Buildings Dept.of Irrigation Dept.of Local Govt. Dept.of Education Provincial Treasury M/Infrastructure Dev. Dept.of Health Dept.of Sports Dept.of Agriculture Dept.of Local Govt. Dept.of Probation Dept.of Irrigation Provincial Treasury Dept.of Education Dept.of Education

1.760 2.000 3.275 2.000 2.559 3.671 3.000 4.000 11.000 1.500 4.500 10.000 18.800 2.500 2.000 4.500 15.500 1.860 3.010 5.000 3.100 16.670 42.400

Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved

(Details are shown in the Annexure I)

4. Review of Progress AIP 2011

Asst. Director Planning presented the 3rd quarter progress position on AIP 2011 programme. 4.1. Progress under Criteria Based Grant-2011 The budgetary allocation is Rs.275.0 mn . A sum of Rs.250.44 mn has been released as an imprest for various Departments.Rs.206.91 mn is reported as expenditure up to 30.11.2011. 83% of the imprest was spent under the CBG 2011.
(Details are shown in the Annexure II)

4.2. Progress under Provincial Specific Development Grant (PSDG) The budgetary allocation of PSDG for the year 2011 is Rs.1,150 mn . A sum of Rs.973.07 mn has been released as an imprest for various departments. Rs.642.5 mn is reported as an expenditure up to 30.11.2011 and 70% of the imprest was spent under the PSDG 2011.
(Details are shown in the Annexure III)

4.3. Progress under Education Sector Development Project (ESDP) The budgetary allocation of ESDP for the year 2011 is Rs.80.50 mn . It has been revised to Rs.69.45 mn by the World Bank. A sum of Rs.58.88 mn has been released as an imprest. Out of this Rs.58.87mn was reported as expenditure up to 30.11.2011.Which is 100% of the imprest was spent and Project has been completed.

4.4 Educational Sector Projects

Additional Provincial Director of Education explained the progress of educational sector projects.

4.4.(i) Basic Education Sector Unit (BESU) The allocation for BESU is Rs.15.00 mn for the year 2011. Out of this amount a sum Rs. 5.61mn was reported as expenditure up to 3rd Quarter 2011. 4.4.(ii) Nawodaya The total allocation for the year 2011 is Rs.30.0 mn. A sum of Rs.22.50 mn was released as an imprest. Rs.9.20 mn has been reported as the expenditure up to 30.11.2011.

5. Progress on Donor Funded Project Mr.M.Thushyanthan, Asst Director Planning, explained the progress of Donor funded project.

5.1 North East Housing Reconstruction Project (NEHRP) The progress of NEHRP is as follows: Total Houses Damaged assets in 2010 -168,130 Nos. Total No.of Allocated Houses-27,392 Nos. No of Houses Completed-25,939Nos. Houses under construction -1,453 Nos. .

5.2 Pro-Poor Economic Advancement and Community Empowerment Project (PEACE) Total Allocation Rs.1,550 Mn Project Period-February 2007 to October 2012 Total Allocation For the Irrigation schemes- Rs.853.0Mn Expenditure up to 30.11.2011 for the Irrigation schemes-Rs.566.98Mn Details are as follow: Name of the Scheme Nampan kulam (Vavuniya) Mamaduwa (Vavuniya South Akathimurrippu (Musali,Mannar) Thadchchinamaruthamadu (Madhu,Mannar) Thenniyankulam(Thunukai,Mullaitivu) Akkarayankulam(Karachchi,Kilinochchi) Total 100.00 300.00 853.00 77.83 205.33 566.98 80% 68% 67% Total Allocation (Mn) 29.00 49.00 325.00 50.00 Financial Progress(Mn) 28.55 48.82 161.90 44.55 Physical Progress 100% 100% 60% 87%

5.3 Re- awakening Project (RAP) The following 4 components are covered under this project for the period 2004 Oct to 2013 March.

Village Rehabilitation & Development - Rs.580.0 mn Essential Rehabilitation & Improvement to selected Major Irrigation Schemes Rs.875.0 mn Cluster level livelihood support activities Rs.226.0 mn Institutional Capacity Building Rs.187.0 mn

The progress position of major irrigation schemes are as follows; Name of the Scheme Giant Tank Valukaiaru Pavatkulam Piramanthan Aru Mahaththankulam Total Total Allocation Rs. In (Mn) 440.15 263.98 105.52 60.0 10.0 879.65 Expenditure up to 30.11.2011 Rs.in (Mn) 302.26 197.79 73.03 18.01 7.71 598.80

5.4 NECORD II Supplementary Loan Emergency Rehabilitation Project ADB & GOSL funding Total Allocation - 16.60 mn US $(12.80 mn US $ - ADB, 3.80mn US $Contract period 2 years Multi Sectoral Project Components: i) Infrastructure and Civil Works - 9.0 mn US $ ii) Supplies and Equipments - 2.0 mn US $ iii) Project Implementation - 5.6 mn US $ Out of 158 Projects 148 were approved by the ADB Rs.1397.73 Mn worth of project have been committed 142 Project Tender were Called and 103 Project Tenders were awarded

GOSL)

5.5 Provincial Road Projects

a) Northern Road Connectivity Project ADB Total Allocation 25.08 Mn US$ ADB Contribution 89%, Government 11% 140 km C,D Roads The projectsCovers the Vavuniya and Mannar Districts Project Period - 5 Years(June 2010 June 2015) Procurement Activities Completed and 6 packages of roads contracts were awarded at a cost of Rs. 2,050.9 mn for Mannar and Vavuniya Districts @ 3 pakages each.Rs.663.25 Mn has been spent up to June 2011.

b) Provincial Road Project World Bank Total Allocation 21 Mn US$ 100 km CD Roads Rehabilitation(75 km roads are taken up ) The projects Covers Jaffna District Project agreement signed Project Commence Date - 31.03.2010 Project Completion Date - 31.03.2015 Out of 5 packages of roads 4 package of road contract awarded for 65 km road at a cost of Rs. 1,800 mn 1 package has been re-tender called for 8 km in Deflt area.

c) Conflict Affected Rehabilitation Emergency Project (CARE) - ADB Total Allocation 37.14mn US $ ADB Contribution 89%, Government 11% Project Period is 3 years (2010 June -2013 June) Proposed100 km Provincial Road ( 84.08 km is taken up at a cost of Rs.1780.23 mn)All packages have been awarded 100 km Local Authority Roads ( 74.92 km is taken up at a cost of Rs.1507.72 mn)- Out of 8 Packages 7 Packages are awarded. Other one package in Vavuniya waiting for ADB concurrence. The projects Covers the Mannar, Vavuniya,Mullaitivu and Kilinochchi Districts

5.6 Emergency Northern Recovery Project (ENReP) Scope of the Project is Support the Governments efforts to rapidly resettle the Internally Displaced People (IDPs) in their original places of residence in the Northern Province Funding 75.54Mn US $ (Rs.8300 mn)- World Bank Project Period - Three years ( 2010 2013)

Progress of the following components for the year 2010 and 2011 November

Component

Year 2010
No.of works/ mandays Total Allocation (Rs.in Mn) Total Allocation (Rs.in Mn)

Year 2011 Physical Progress

Financial Achievement (30.11.2011) Rs.in Mn

A-Emergency Assistance to IDPs

89

220.00

141.12

166.08

27,736 Families are Benefitted from the Work fare Program, 439,436 person days worked 27,736 Families are Benefitted from the Work fare Program, 439,436 person days worked 54 Road Works, 80 Irrigation Schemes, 391 Building Works are Completed

B-Work fare programme C-Rehabilitation, Reconstruction of Essential Public & Economic Infrastructure

27,736

1,150.00

315.00

111.00

618

6930.00

2,315.00

1,823.15

5.7 NELSIP It has been presented that North East Local Government Services improvement Project ( NELSIP) are being implemented by the Local Authorities under the assistance of GOSL and World Bank. The Commissioner of Local Govt. has briefly explained the NELSIP progress at the PPC meeting Allocation for the year - Rs.1,088.00 Mn No.of Works committed in First Tranche - 41 Expenditure up to 30.11.2011 - Rs.139.13 Mn No.of Works to be implemented in 2nd Tranche - 94 5.8 CLCMS The Center for Livelihood Credit Management Services (CLCMS) is functioning as a unit under the Department of Corporative Development in the Northern Province.The overall objective of this unit is creating and strengthen credit network through the livelihood development for poor people in the Northern Province. The Director of CLCMS reported the progress position.
No. of Active Societies Total Groups and Members Disbursed Loan Amount - 204 - 1,596 Groups/9,082 Members - Rs.263.8 Mn for 8,660 Clients

6.0 UNICEF The Progress reported under UNICEF programme as at 30th November 2011 is as follows. Sector Budgetary Allocation Rs.in MN Provincial Treasury Education Health Local Govt. Social Service Probation & Child Care Total 69.18 104.23 26.87 58.88 30.97 18.86 309.00 104.23 26.87 58.88 30.97 18.86 239.82 52.54 15.67 34.84 26.40 11.84 141.29 Imprest Released up to 31.07.2011 Financial Progress Rs.in Mn Up to 30.11.2011

7.0. Performance Improvement Project (GiZ- PIP) Mr.A.Jeyaratnam, Senior Governance Advisor, GiZ-PIP explained the progress position for the year 2011.
This programme covers Human Resource Development and Local Governance for the period

of 2011 -2013
10 new Local Authorities in Jaffna have established the Public Redress System. Public Information Dissemination was conducted in the Local Authorities in Jaffna.

3 ILDP Socio Economic profiles launched on 13th July 2011in Jaffna - Valikamam West, Island South
and Vadamaradchchi North Divisions. Steps 8 to 15 of the ILDP planning process were completed. Placement test were conducted for 2,632 Northern Province and District/Divisional officers for STEP course. 1,246 staff have successfully completed STEPS courses in 140 departments.. 35 school leavers have completed FESL courses. 47 upper secondary schools in Jaffna and Vavuniya have increased capacity in teaching English. 3 workshops were held on good governance in Jaffna 18 NPC trainers are able to conduct the workshops. 8. Centre for Information and Resource Management (CIRM ) Mr.S.Yogarajan, Director, CIRM presented the progress of CIRM activities. a. Preparations of Resource Profiles for Local Authorities Kayts & Velanai in Jaffna District have been commenced. b. Preparation of Sectoral Profile for Education - questionnaire has been prepared to collect data .A pilot project is being carried out for Nallur and Kayts Educational Division. c. CIRM has conducted Sort Term training programme on Free and Open Source Software for NPC Officers. d. The CIRM is being developing maps with relevant images of important tourist places for Jaffna District. e. Web GIS System develop for Education Sector. f. Video presentation on tourist places were prepared. 9. Budget for the year 2012

The Deputy Chief Secretary, Planning informed that the Finance Commission has indicated the allocation of Recurrent and Capital expenditure. The following apportionment of funds have been approved by the Finance Commission for the year 2012.. Recurrent Expenditure Block Grant Revenue Central Govt. Provincial Council Total Recurrent Rs.8,556.78 Mn Rs.1,600.00 Mn Rs. 172.00 Mn Rs.10, 328.78 Mn

Capital Expenditure CBG PSDG Project Funds Rs. 294.00 Mn Rs.1, 302.00 Mn Rs.2, 266.00 Mn

He further said, that the Provincial Implementation Plan for the year 2012 ( Form I & II)to be submitted to the Finance Commission before 15th December 2011 for its approval. 10. Resettlement of IDPS Out of 353,272 IDPs, 346,622 IDPs were resettled and 6,650IDPs will be resettled from two welfare centers in Vavuniya as at 18th December 2011. Details are as follows. S. No 1 2 Relief Villages/IDP Centers Kathirgamar(Zone 0) Ananthakumarasamy (Zone -1) Total Families 901 1,099 2,000 Male 1,443 1,720 3,163 Female 1,560 1,927 3,487 Total 3,003 3,647 6,650

11.

Operational Information System (OIS)

The Team Leader presented the progress position on OIS,

Web management which includes running, maintenance, feature improvement and uploading is being monitored. Local Area Network for Department of Industries has been installed and configured. Network accessories (Router, Switches, Access Points, etc.) are being maintained on routine basis. Electronic Archives is being continuously updated with lively images, circulars, publications, policy documents, service minutes and etc. Technical advice and support (e.g. hardware, software, networking and communications) are being provided to the Provincial institutions. Maintenance of office automation system. In order to implement the ICT policy established by the Presidential secretariat, we introduce and promote usage of the free and open source software among the provincial ministries/ departments. Free Open Source Software (Ubuntu & OpenOffice.org) has been installed at OIS unit and used in our day to day official activities.

10