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YASSIR MOHAMMAD JAMIL DERBAS Birthday on, Dec 12th , 1984

Accounting; Al Al-Bayt University

Graduated on June, 2008


y_derbas@yahoo.com (+962) 799 201 393 Authored on August 8, 2008

ALLAH, IN THE NAME OF ALLAH, GRACIOUS, MOST GRACIOUS, MOST MERCIFUL


Introduction:
In the beginning I want to thankful my Teachers in Al Al-Bayt University in Jordan who learned me, and I hope to be a good Student as they are wishing. In order to meet the technology in the world, we have to learn how to work on EXCEL, its found to easy our work alternative a manual work, I will explain the most used function in EXCEL, and the function that we need it to do our work. As a MICROSOFT said: the people who using EXCEL they are using 5% of it, there are 95% unused, by the way EXCEL derived from EXCELLENT, and I authored / designed this simple Electronic book, not by my feeling in consciousness, but by my feeling in responsibility.

As I will explain some of EXCEL Petty to understand and to do our work faster.

I wish to you a useful education on EXCEL with me.

YaSsIr DeRbAs

In the beginning to easy the explanation let us to learn the EXCEL fundamental. * How to run EXCEL Program: Follow this: Start >>> Programs >>> MS Office >>> EXCEL. OR Start >>> Run >>> EXCEL. * When you want to do any function you have to do: 1 2 3 4 Insert >>> Function (from tools bar) OR Press Select the category. Select the function that you want to use it. Write your FORMULA then press OK.

* There are many of numbers in use, and if you want to do your function more than one time, it will take a long time, so you have to do like:

>>> here we found the result for first cell, put the square on the cell that you found the result then put the mouse serrate on the square till it be like cross then push the cross to down till last cell that you want to show it's result. * If you want to write the function in your hands, it has to contain of: = >>> function >>> ( >>> cells >>> )

It's the simple rules of EXCEL using.

In the beginning I will insert the most function used, the fundamental of EXCEL. Let us define the fundamental function like : SUM & MIN & MAX & AVERAGE All of its functions have the same principle, I will explain one of it, and the others same all same all.

SUM
This use to sum group of numbers like :

>>> Here I found all, as you see it's easy there are no reasons to across it through. FORMULA >>> =SUM(the rage) >>> =SUM(B2:B8) The others just change SUM to what you want to do.

( 1 ) COUNT:
This Function to tell us How much of cell has no a Value.

e.g: there are 4 months have a Wages but there is one


has no Value, just see the Picture

>>> Feb month has no wages, there are just 3 months. FORMULA >>> =COUNT(the range) >>> =COUNT(B1:B4)

( 2 ) IF:
This to choose EXCEL to write 2 or more sentences according a condition you specifies it.

e.g: we have 3 names of Student we will find witch one


pass OR Fail suggest the pass mark is 100 % just follow the picture

>>> We do not know who pass or who fail and to do this, just press on Function Button to show this

>>> In ( Logical_test ) write B2>50 & in ( Value_if_true ) write PASS & in ( Value_if_false ) write FAIL. To get on this result

>>> In this example Amani & Leena are passed this mean, her mark above 50 and cause Rasha down of 50 she is Fail FORMULA >>> =IF(the condition,"First Result","second result"). >>> =IF(B2>50,"PASS","FAIL").

( 3 ) COUNTIF:
It is like IF but not exactly, it's used to give the number of cells that agree with specific condition.

e.g: there are 5 Students having different marks and we


want to know witch one of them agree with the condition.

>>> We want to know how many of students got a mark above 60, there are 2 just. FORMULA >>> =COUNTIF(the range,"Condition") >>> =COUNTIF(B2:B11,"<60")

( 4 ) ROUND:
When we sum group of numbers sometimes there are decimal number this function approximate the number.

e.g: there are 5 marks to students and we found the


Average to them mark with decimal.

>>> As we see the average is 74.6 we want the genuine number to get on this result we use this function .

FORMULA >>> =ROUND(the cell, digit number) >>> =ROUND(B8,0) Not : we put 0 because we want number without decimal , and if we write this FORMULA the result will be 74 .

( 1 ) FV:
It's shortcut for Future Value , we use this to compute the future value to Investment .

e.g: if we have data for loan, we want to know how much


of the Payment in the ending time.

>>> As we see the Accrued Payment equal 6.689$ , how can we get on this result ?

>>> 1- Interest/ Rate & 2- number of months & 3- the Payment . FORMULA >>> =FV(Interest,Months,Payment) >>> =FV(B1,B2,B3)

( 2 ) IPMT:
It's shortcut for Investment Payment, we can use it when we want to know the value of interest for Loan through specific time.

e.g: if we have data for loan we want to know how much


the interest value.

>>> The Interest Value is 183$ , to write this function you'll find like that

>>> 1- Interest in Month & 2- Period & 3- Number of Period & 4- Payment Value . FORMULA >>> =IPMT(Interest,Months,Period,Loan) >>> =IPMT(B1,B2,B3,B4)

( 3 ) NPER:
It's shortcut for Number of Period, its use to find the number of monthly payments for loan .

e.g: if we have data for loan and we want to find the


Monthly Payments .

>>> There are 9 Payments for loan . FORMULA >>> =NPER(Interest,Monthly Payments,Loan) >>> =NPER(B1,B2,B3)

( 4 ) PMT:
It's shortcut for Payment , to find the Monthly Payments for Loan we use this FORMULA.

e.g: return to previous example we know the monthly


payments are 310 , but we want to find it by EXCEL .

>>> As we see, we got the same Result in the previous example the Monthly Payments were 310$ , and here we got the same result . FORMULA >>> =PMT(Interest,Payments,Loan) >>> =PMT(B1,B4,B3)

( 5 ) PV:
It's shortcut for Present Value, if we want to know the Present Value for an Investment (Loan) we can use this equality.

e.g: return to the previous example we know the Loan


Value is 3200 $ but we want to find it by EXCEL .

>>> We got the same result , in the previous example the Loan value was 3200$ and here is. FORMULA >>> =PV(Interest,Payments,Monthly Payments) >>> =PV(B1,B4,B5)

( 6 ) RATE:
We learned how to find the PV, PMT, NPER etc) but here we're will learn how to find the Interest ( Rate ).

e.g: return to previous example we have the wanted data


but we dont have the Rate , how can I get it ?

>>> It's the same result. FORMULA >>> =RATE(Payments,Monthly Payments,Loan) >>> =RATE(B4,B5,B6) NOT: Number of Parts must to be in minus

( 7 ) NPV:
It's shortcut for Net Present Value, its use to know what the value is for your money after specific time, if you want to understand what the Net Present Value mean is. You have revision some book.

e.g: what is the NPV for 5000$ after 3 years if the interest
was 7%?

>>> The NPV is 4.081, and if you compute it manual by this rule: NPV= Future Value / ( 1+ Interest)^3, when you show the NPV function like this

>>> as you see if you want the NPV after 2 years you have to put the amount in VALUE 2 etc) FORMULA >>> =NPV(Interest,,,number of year) >>> =NPV(B1,,,B2)

( 8 ) IRR:
It's shortcut for Internal Rate of Return, we can use it when we have a project, and we want to know if it will be successful, to compute the interest you have to use it, if you have a project it's cost is 1000$ and you will get 1200$ after one year the IRR will be after one year 20% it's easy you can compute it manual, but if you have like this example:

e.g: you have a project cost of investment is 1000$, it


gives you returns 500$, 400$, 300$, from first year to third year, then the project will end, find the IRR?

>>> After calculating, the IRR is 10.7%, the amount in the beginning must to be in minus. FORMULA >>> =IRR(the Range) >>> =IRR(B2:B5)

( 9 ) DB:
It's shortcut for Declining Balance, we use it the depreciation for an asset.

e.g: if you have data for an asset, compute the


depreciation of it.

>>> It's done. FORMULA >>> =DB(Cost,Salvage,Life,Period) >>> =DB(B2,B3,B4,B5)

( 10 ) DDB:
It's shortcut for Double Declining Balance, its use to compute the depreciation for an asset but by anther way.

e.g: returns to previous example find the depreciation.

>>> It's done but different of previous way. FORMULA >>> =DDB(Cost,Salvage,Life,Period) >>> =DDB(B2,B3,B4,B5)

( 11 ) SYD:
It's shortcut for Sum of Years Digit, we can compute the accumulated depreciation, the manual method like that : Life/sum of Life * (Cost Salvage) >>> 5 / 15 *(31.000 1.000) = 10.000 , to complete just change 5 / 15 to 4 / 15 etc)

e.g: if we have car its cost 31.000$, its salvage estimated


1.000$, and its product life 5 Years, find the depreciation.

>>> the depreciation for first year is 10.000$, to compute the depreciation for second year just change the Period to 2, the result will be 8000, for third

year 3 etc) in finally the accumulated depreciation must to be ( Cost Salvage ) 30.000$. FORMULA >>> =SYD(Cost,Salvage,Life,Year) >>> =SYD(B1,B2,B3,B4)

( 12 ) SLN:
It's shortcut for Straight Line, in this method the depreciation is fixed, the depreciation in first year must to be like in last year, to compute the depreciation manually like that: (Cost Salvage) / Life

e.g: returns to previous example find the depreciation, but


here in this method no Period; because the depreciation in all years same all.

>>> As we see the depreciation is 6.000$, in each year it must to be 6.000$, in the finally sum of depreciation must to be Cost Salvage, therefore, 6.000 * 5 = 30.000 FORMULA >>> =SLN(Cost,Salvage,Life) >>> =SLN(B1,B2,B3)

( 13 ) VDB:
It's shortcut for Variable Declining Balance, we are learned many method to compute the depreciation, in this method we can compute the depreciation in method we specify it, or we can compute the depreciation between period that we want it; like the depreciation between fourth month tenth month.

e.g: we have data for an asset (Car) its data like that:
Cost: 21.000$ Salvage: 1.000$ Life: 6 We want to calculate the depreciation for it in different ways. There are many ways I'm gonna explain the principle of that function

>>> You will get like this picture: 1 Cost 2 Salvage 3 Life; as we said we can compute the depreciation in witch period we want, there are many cases like: A If you want to compute the depreciation for first day, put the life then * numbers of days in year 365, the equality will be 6*365

B If you want to compute the depreciation for first month, put the life then * numbers of months in year 12, the equality will be 6*12 C If you want to compute the depreciation for first year, just put the life without this * In A & B & C cases; 4 (Start_Period) must to be 0 5 (End_Period ) must to be 1 For more understand look

D If we want to compute the depreciation between specify months 1 Cost 2 Salvage 3 Life * 12 4 The month that we want to compute the depreciation from it 5 The month that we want to end the depreciation If we want to compute the depreciation from Fourth month to Tenth month the formula will be =VDB(Cost,Salvage,Life*12,4,10) =VDB(21.000,1000,6*12,4,10)

( 1 ) AND:
Return TRUE if all of agent agree with the condition , FALSE if one of agent did not agree with the condition .

e.g: we're have Revenue for 3 Years, for 4 Companies,


and we want to know witch one, its revenue was (in 3 years) above 500$ M, if so we'll get TRUE , else FALSE.

>>> look at the result you will find the XXX Company Fail in the condition , because on 1991 its revenue was 450$ M , it's did not agree with our condition. FORMULA >>> =AND(First Phrase,Second Phrase, etc) >>> =AND(B3>=500,C3>=500,D3>=500)

( 2 ) OR:
Return TRUE if was one of agent or more agree with the condition , return FALSE if was all of agent did not agree with the condition.

e.g: return to previous example we want to know witch


Company Fail, witch Pass.

>>> Our condition is, Witch Company its revenue in all years did not agree with our condition? We defined the revenue is 500$ M, XXX company Fail FALSE because all revenue was less of 500$ M, but BMW Pass despite its revenue on 1992 was 200$ M its did not agree with our condition. FORMULA >>> =OR(First Phrase,Second Phrase, etc) >>> =OR(B3>=500,C3>=500,D3>=500)

( 3 ) NOT:
It's Vica Verse of agent, return TRUE if the condition was FALSE, and return FALSE if the condition was TRUE.

e.g: return to previous example but the revenue for 1


year, and we want to know witch company its revenue opposite of our condition ( 500$ M ).

>>> look we defined the condition is, witch company its revenue more

than 500$ M , if so type FALSE, else type TRUE, MICROSOFT & NOKIA companies their revenue more than 500$ M so, EXCEL typed FALSE despite of its agree with the condition, and XXX & BMW companies their revenue less than the condition so EXCEL typed TRUE. FORMULA >>> =NOT(Condition) >>> =NOT(B3>=500)

( 1 ) LEN :
If we have a text on EXCEL and we want to know how much of characters in it , we have to use this function to know .

e.g: Find the numbers of the characters in the text , if we have this Sentence Yassir Mohammad Jamil Derbas

>>> Its contains of 36 characters . FORMULA >>> =LEN(the Text) >>> =LEN(A2) NOT: in this function, EXCEL calculates the Spaces.

( 2 ) LOWER :
When we find text wrote in a big letters , you want to convert it to small you'll use this function .

e.g: in EXCEL wrote YASSIR MOHAMMAD DERBAS ,


convert it to small letters .

>>> It's converting when we used the lower function. FORMULA >>> =LOWER(the Text) >>> =LOWER(A1) NOT : support the English Language only.

( 3 ) UPPER:
It's the Vica Verse of LOWER.

e.g: in EXCEL wrote yassir mohammad derbas convert it to


big letters .

>>> it's converting to big letters. FORMULA >>> =UPPER(the Text) >>> =UPPER(A1) NOT : support the English Language only.

( 4 ) PROPER :
We can use it to convert the first letter from each word to big letter.

e.g: we have this text graduated from al al-bayt university


convert the first letter to big.

>>> look at the first letter , you'll find it's a big. FORMULA >>> =PROPER(the Text) >>> =PROPER(A1) NOT : support the English Language only.

( 5 ) REPT:
It's shortcut for Repeat , we can use it when we want to repeat letter, sentence OR word more than one time .

e.g: we want to repeat the word GOD more than one,


how can we do it?

>>> In this example we were repeat the word 7 times. FORMULA >>> =REPT(cell,repeat times) >>> =REPT(A1,7)

( 6 ) CONCATENATE:
We use to merge groups of cells together.

e.g: Merge the cells together if you have this Sentence :


NO & GOD & BUT & ALLAH.

>>> As you see we were merged 4 cells in one. FORMULA >>> =CONCATENATE(first text;second textetc) >>> =CONCATENATE(A1,B1,C1,D1)

Here, in this functions there are much of function , I will insert the most using in accounting.

( 1 ) ABS:
It's shortcut for Absolute, when we have a minus number , we want to convert it to positive number we can use it .

e.g: if you have a minus numbers convert it to positive


numbers .

>>> Its converted . FORMULA >>> =ABS(Cell) >>> =ABS(A1:A4)

( 2 ) COUNTIF:
It's using to give us the numbers of cells that agree with the mentioned criteria. NOT: You'll find this function in Statistical Function.

e.g: find the numbers of student whom got on a mark


above 65.

>>> Amani & Yassir & Israa had got on a mark above 65 , there are agree with the criteria. FORMULA >>> =COUNTIF(Cells,"criteria") >>> =COUNTIF(B2:B8,">65")

( 3 ) INT:
It's shortcut for Integer, int use to ignore the numbers witch after the point , by other meaning to change the decimal numbers to integer numbers .

e.g: change the decimal numbers to integer numbers.

>>> In the A1 cell the number that after the point is 2659 when we used it the numbers ignored . FORMULA >>> =INT(cell) >>> =INT(A1)

( 4 ) SUMIF:
It's using : to sum the second rang if the condition agreed in the first rang , else the result will be ZERO.

e.g: we have 7 marks , sum the second range if the sum


of first range above 510.

>>> in this example the mentioned order is, if (A1:A7) less than 510 sum the range (B1:B7) , if you summed the first range the result will be 508, so EXCEL will sum the second range because the first range dont agree with condition ( less than 510 ). FORMULA >>> =SUMIF(first range,"condition",second range) >>> =SUMIF(A1:A7,"<510",B1:B7)

( 5 ) ROUNDUP:
We use to near the numbers to nearest of mentioned numbers of digit.

e.g: if you have group of numbers with decimal , near it to


digit .

>>> look the number in cell A1 is 500.236978 we were near it to 2 decimal . FORMULA >>> =ROUNDUP(Cell,digit) >>> =ROUNDUP(A1,2)

( 6 ) PRODUCT:
It's used to give the beat to group of numbers .

e.g: find the beat of multi numbers .

>>> If you beat this numbers you will get the result 6000. FORMULA >>> =PRODUCT(number 1,number 2, etc) >>> =PRODUCT(A1,A2,A3)

( 7 ) TRUNC:
It's shortcut for Truncates, its use when we want to delete some of decimal.

e.g: near the numbers to digit .

>>> It's done FORMULA >>> =TRUNC(cell 1,digit) >>> =TRUNC(A1,0)

GOAL SEEK:
What is the goal seek? The goal seek is: (I'll choose the Income Statement to explain it), to know if you want to great your Profit what the mount of taxes are? OR if you want to less your Sales how much of the Purchases must to be? There are much example, for more information You can see the goal seek by Press F1 then write goal seek, you will get on some result. We have Income Statement

Find: 1 If we want to great the Gross Profit to 600.500, how much of Beginning Inventory must be? In tools bar : Tools >>> goal seek >>> (you'll get on)

1 Put the aim cell (Gross Profit) 2 Put the mount (Value) 3 Put the cell that you want to change it (Beginning Inventory) The Beginning Inventory will be 122.500. 2 If we want to make the Profit before taxes to become 700.000 , how much of other loss? Apply it, the solution must be other loss = 30.000

FILTER:
If you have a much of numbers, counts, data etc) and you want to see a specific thing its easy when a Filtering found, see this

There are more than it but it's a sample, there are much data if you want to see the Contractor count only, how? Go to : Data >>> Filter >>> Auto Filter You will get a combo box like in the picture press on it then choose the count that you want to see it lonely like:

>>> Contractor account lonely like:

Then

you'll

see

the

VALIDATION:
We can use it when we want to fulfill the column or row accord with a condition or criteria that we specify it, for example: if you want to enter names in a column, the name must to be more than 2 letters you have to use it. Just let us see how can we use it practical. Suppose, you want to enter names for students with them marks, the conditions are The names have to be more than 2 Letters, and the marks have to be more than 50, the student who failed, his mark won't insert his mark, just see the picture

As you see when you put the serrate mouse then press the column will be shade. Then follow: Data >>> Validation then you will see like this

1 Put here the sort of data that you want to enter it in the column like text, numbers, decimal etc) 2 Choose from here your condition, like if you want set the condition in the column the name must to be more than 2 letters, OR the name must to be between 2-5 letters, OR the name must to be less than 4 Letters etc) 3 Put the number of the letters that you specify it in the second step. Then press Input Message to get on this

1 Write the column title like: Name, Marks, Mount etc) 2 Write here the message that will show when the cell will be active. Then press Error Alert to see this

1 Write the column title like: Name, Marks, Mount etc) 2 Write the message that will show if you Enter data versus the condition witch you specify it, for example if you wrote this message Sorry, the cell did not accept name less 2 letters When you enter name less than 2 letters the message that wrote it will be show like

A If you choose it you can not write name less than 2 letters so, you have to Retry or Cancel.

B When you choose it you will get on like this picture

There are 3 choices Yes, No, Cancel, if you pressed Yes you can complete C it's like B nearly so, you will get on this

That is all but if you want to delete the Validation just Shad the column that you want to delete the Validation on it then follow: Data >>> Validation then press on Clear all Button.

SUBTOTAL:
Excel can automatically calculate subtotal and grand total values, when you insert automatic subtotals, Excel outlines the list so that you can display and hide the detail rows for each subtotal. To insert subtotals, you first sort your list so that the rows you want to subtotal are grouped together. You can then calculate subtotals for any column that contains numbers. For more clarification I will insert a simple example, if we have goods, we were sold it through year, to know the sales for specific goods we have to use a SUBTOTAL function, we can use subtotal by specific functions like SUM & Average etc). To insert a subtotal follow: Data >>> Subtotal to see this picture

We will choose the goods because it our studding, choose the function to show the subtotal, lastly choose the

column that you want to do to it a subtotal then press OK to see

As we see there are 4 goods were sold, and there are 2 when the data be show press on it to control agents, hide the data, it's the vica Verse of . There are 3 levels to organize the worksheet 1 to see the Grand total only. 2 to see the subtotal for each group. 3 to see all subtotal. To remove the subtotal press on Clear all. For more information Press F1 in Excel the write subtotal.

EXCEL PETTY:
Here we want to explain some of EXCEL petty (Luxury), to easy our work, like: We use it when we want to put a Border in cell just choose the form you want, as you can draw the border by you, like it's like an active cell. It's to increase the indent, by other meaning, when you write in cell the words are like if you press on the same bottom you will get the space like

It's versus It's to decrease the decimal, if you have number with decimal like 564.125789 when you press on the bottom in each of press one number will be disappear. It's versus to specify the currency to be Dolls In EXCEL the letters in English, the letters star from Left to Right, press on the same bottom to change from Right to Left When we want to merge cells together we have to press on this bottom

It's to organize the data Descending like (E, D, C, B, A) It's verse (A, B, C, D, E)

It's so important; by it you can do some of functions automatically If you have cells its format are various, you want to make all of the cells same all same all, you can use it, just active the cell that you want to make the other cells like it then press on the bottom then shade the unformat cells to be like others, like : we have many cells look

>>> active the cell (TRUE) Then press on the bottom then shade the others cells

Sure, there are more than this in MS EXCEL, but I will enough in this. As I hope you were useful in this simple E-Book, learn other in it by yourself, Good Luck. With my Love and regards to every one who used this book.

YaSsIr DeRbAs

YASSIR DERBAS
E-Mail : y_derbas@yahoo.com
Tel Objectives:
To find a job where I can develop my skills and abilities, in addition to give the organization that I work for the greatest competitive advantage, and to be a key player in achieving the organization strategic objectives.

: +962 799 201 393

Personal Data:
Name : Yassir Mohammed Jamil Derbas. Birthday : Dec 12th, 1984. Nationality : Jordanian.

Educational Experience:
Bachelor Degree on Accounting, Al-Al Bayt University; June 2008, Grading: Good.

Skills :
Computer Skills: MS Office application (Word, Excel, Power Point) in addition to Internet Skills. As I designed E-Book called ACCOUNTING ON EXCEL Professional Windows User. Language Skills: o Arabic - Native Language. o English - Very Good. o German - Good.

Hobbies and Interests:


Reading : (Computer Books, Finance). Computer, Internet and Languages.

Reference: Gladly provided upon request.