Professional Documents
Culture Documents
Execute Phase
0000
HS
A01
RISK ASSESSMENT AND MANAGEMENT.......................................................................... 11 2.1 2.2 2.3 2.4 GENERAL............................................................................................................................ 11 H&S RISK MANAGEMENT OVERVIEW ....................................................................................... 11 H EALTH SAFETY DURING CONSTRUCTION................................................................................. 11 ENSURING HS SAFETY DURING O PERATION THROUGH THE DESIGN PROCESS ................................ 12
PEOPLE, TRAINING AND BEHAVIOURS ............................................................................ 13 3.1 3.2 3.3 3.4 GENERAL............................................................................................................................ 13 BEHAVIOURAL CHANGE ......................................................................................................... 13 H EALTH .............................................................................................................................. 14 DRUGS, ALCOHOL AND S MOKING ............................................................................................ 14
WORKING WITH CONTRACTORS AND OTHERS ............................................................... 15 4.1 4.2 GENERAL............................................................................................................................ 15 PERFORMANCE M EASUREMENT .............................................................................................. 15
FACILITIES DESIGN AND CONSTRUCTION ....................................................................... 16 5.1 5.2 GENERAL............................................................................................................................ 16 CONTRACTOR MANAGEMENT ................................................................................................. 16
INFORMATION AND DOCUMENTATION............................................................................. 19 8.1 8.2 8.3 8.4 DOCUMENT CONTROL ........................................................................................................... 19 APPLICABLE R EGULATIONS , C ODES, STANDARDS ..................................................................... 19 INFORMATION S TORAGE AND R ETRIEVAL.................................................................................. 19 PROJECT MANUAL................................................................................................................ 19
9 10
CUSTOMERS AND PRODUCTS.......................................................................................... 20 COMMUNITY AND STAKEHOLDER AWARENESS ............................................................. 21 10.1 10.2 10.3 10.4 GENERAL............................................................................................................................ 21 INTERNAL COMMUNICATIONS .................................................................................................. 21 EXTERNAL COMMUNICATIONS ................................................................................................ 22 COMPLAINTS ....................................................................................................................... 23
11
CRISIS AND EMERGENCY MANAGEMENT ........................................................................ 24 11.1 11.2 EMERGENCY R ESPONSE PLANS ............................................................................................. 24 OIL S PILL R ESPONSE............................................................................................................ 24
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-xxxxxx Rev A01Page 2 of 26
ASSESSMENT, ASSURANCE AND IMPROVEMENT ........................................................... 26 13.1 13.2 13.3 13.4 GENERAL............................................................................................................................ 26 BTC ACTIVITIES AND SAFETY INPUTS ...................................................................................... 26 ASSURANCE OF CONTRACTORS .............................................................................................. 26 IMPROVEMENT ..................................................................................................................... 26
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01
of 26
Page 3
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01
of 26
Page 4
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01
of 26
Page 5
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-xxxxxx Rev A01Page 6 of 26
E&S Implementation Issues (Structure that includes Contractor Control Plans, Commitment Registers etc.)
This document
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 7 of 26
HS&ES leadership by demonstration and example is an essential requirement for improving safe behaviours. All management team personnel, from the most senior level, are expected to demonstrate positive HS&ES behaviour at all times. The management team will adopt a proactive leadership role in creating and managing the HS&ES Management System. Senior managers will be involved in proactive two-way communication on HS&ES matters, for example through:
Inclusion of HS&ES behaviours and proactive and reactive indicators in the leadership teams performance contracts, which will be subject to annual appraisal; Monthly Health & Safety Performance Meetings at the Project Core Management Team (CMT) level. Environment and Social issues will be reviewed on a similar basis; The Project Director has Quarterly Performance Review meetings in each Country with HS&ES issues on the agenda. Monthly in-country meetings will be held with the Contractors to ensure ongoing commitment to Project HS & ES Expectations; Actively complying with all local HS&ES policies and procedures e.g. use of PPE, safe driving etc.; and Incorporating HS&ES expectations into the business planning process.
The following table outlines the key ways in which leadership and management commitments will be implemented throughout the project and, where relevant, the targets that apply. Category Means of Implementation Establish HS&ES Contract for all members of IPMT Management Leadership Commence each meeting with a Safety Moment Targets All All All 1 ASA each month 2 Cards each month Quarterly All
Participate in HS&ES Meetings (As often as possible; bias to attend) Conduct Advanced Safety Audits (ASA) One on one discussion on HS&ES
Management Visibility
Carry out Safety Observations Conduct formal HS&ES audit/ inspection of office or work site Project Management Representative is to take part /lead all investigations
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-xxxxxx Rev A01Page 8 of 26
1.2
Communications
Leadership will engage in two-way communication with employees, contractors and others through a variety of means, including: Regular safety and progress meetings which include both contractors and management; An open door policy for the discussion of HS&ES issues; and Provision of notice boards for HS&ES issues, which will present information on H&S performance and also lessons learned. Organisation
1.3
The following organisation chart shows the structure of the leadership team. The leadership team will ensure that appropriate resources are made available for the project in terms of competent individuals and HS&ES professionals to provide specific advice and expertise.
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01
of 26
Page 9
Health and Safety Management Plan BTC Project Final Figure 1.1 IPMT Organisation Chart showing key H,S & ES individuals
Ed Walker H&S Manager M. Zaunbrecher Construction E & S Compliance Manager M. Aycrigg Cultural & Community Investment Manager
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 10 of 26
Risk assessment and management is a key process for the management of HS&ES and is central to meeting expectations and the projects goals in these areas. The approach focuses on identifying, assessing and managing HS&ES related risks in project activities. The rest of this section concentrates on the management of HS risks. ES risks are addressed comprehensively in each countrys ESIA (see www.caspiandevelopmentandexport.com) and supporting documents. 2.2 H&S Risk Management Overview
The approach taken by the project is one of systematic identification of hazards, recording of hazards, performing of risk assessments, and devising risk controls to eliminate or reduce risk to a tolerable and as low as reasonably practicable level (ALARP). Risk identification has been a continuous process from the Define stage when a study was commissioned by the project to identify significant ways of improving the safety performance (during construction) . This study was based on extensive consultation with industry. The recommendations have been used, together with other advice from BP (e.g. the Golden Rules Of Safety) and industry sources on best practice, to develop comprehensive HS requirements. The project has implemented a number of risk assessment and risk management activities prior to the Execute phase. These have included: HAZIDs, HAZOPs, QRAs, Layout reviews, Design and engineering reviews, and Constructability reviews.
The project also commissioned an aviation risk assessment of charter aircraft and helicopter companies available to operate in-country. 2.3 Health Safety during Construction
The contractor(s) is required to continue the development of the above studies to ensure that risks are assessed and reduced to ALARP prior to operational acceptance. These are among
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 11 of 26
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 12 of 26
3.1
The behaviour of people at all levels of the project is critical to its success and to the achievement of the HS&ES goals. It is therefore essential that all personnel are carefully selected and trained, and that their skills and competencies are regularly assessed. It is also essential that good HS&ES performance is encouraged and rewarded, in part through the KPIs that have been developed for the project. Line management will be responsible for providing the appropriate training and procedures necessary to ensure safe work. All personnel employed on the BTC Pipeline Project will be responsible for the safety of their work and the safety of others who may be affected by it. 3.2 Behavioural Change
There is a project commitment to achieving a substantial improvement in safety performance over current industry practice for the construction activity. HS&ES programmes and training have been implemented that engage managers, supervisors and personnel in behavioural change and improved safety performance such as: STOP (Safety Training Observation Program), with STOP cards submitted regularly ASA (Advanced Safety Auditing) to identify, recognise and eliminate unsafe acts and conditions
Project Management have engaged contractors senior management and HS&ES Professionals in workshops to communicate the projects expectations. Personnel going to site will be required to carry a Safety Passport (with photograph), detailing the training that that employee has received. Training records will be documented in the passports and kept in the permanent training files.
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 13 of 26
The Azerbaijan Business Unit Health department supports the project on all health issues incountry. There are Doctors in the in-country offices and a health/medical services risk assessment has been carried out for each country. This risk assessment has been provided to contractors to assist them in determining their own level of medical support requirements, which they then provide themselves. The contract HS&ES requirements also specify minimum camp welfare standards for contractors personnel. Each Office Manager will ensure that workstation health risks and ergonomics are assessed. 3.4 Drugs, Alcohol and Smoking
It is the projects policy to maintain a work environment free from the influence of alcohol and other drug abuse. Accordingly, the project prohibits the consumption, use or influence of alcohol and/or illicit drugs during working hours. This includes to/from and during work or when conducting business on the projects behalf. Additionally, there are specific restrictions with respect to smoking. There is a programme for drug and alcohol abuse prevention and random testing that is consistent with the scope and objectives of the BP Drug and Alcohol Abuse Policy. There is a program for medical review and maintenance of records for drug and alcohol testing programs and other mandated compliance programs.
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 14 of 26
The importance of successfully working with contractors to achieve a step-change in safety was identified in the Define stage. This led to: The development of comprehensive contractual requirements as part of the tendering process ; Pre-qualification of contractors with HS&ES issues contributing significantly to the scoring of bids; Requiring contractors to have certain HS&ES items as lump sum amounts and separate budget items in the lump sum amounts, for which payment would be against delivering promised programmes and performance.
4.2
Performance Measurement
Contractors must develop KPIs against which they will be audited and there is a documented approach to performance measurement.
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 15 of 26
The project has and continues to undertake the activities necessary to meet the expectations for this element. For example: Baseline technical, environmental and health data have been collected and formed the basis of the ESIAs; Facilities have been designed using technology that balances HS&ES risks and financial benefits; Design, procurement and construction standards have been formally approved by the designated technical / engineering authority; Formal design review, verification and validation studies have been carried out based on risk assessment; Operational, maintenance and HS&ES expertise have been integrated early in the project / design stage. Experience from previous projects and current operations have been applied; and Risks have been assessed using appropriate risk assessment tools during the preceding project phases and will continue to be assessed (see Section 2). Risks will be mitigated and managed accordingly.
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 16 of 26
The key activities relating to this element for this stage are related to ensuring: Integrity assurance of as-built facilities with design intent; Readiness for handover to operations including pre-start up reviews and documentation, and acceptance by Operations; Commissioning procedures oversight; and Lessons learned handover, e.g., due to local geographical or other risks encountered during construction.
HS&ES impacts associated with waste, emissions, noise, biodiversity and energy use during construction are addressed in contractual requirements documentation and in the ESIAs. Decommissioning, remediation and restoration plans will also be developed prior to handover to operations. Simultaneous construction and operation, e.g., adjacent pipelines will be addressed in the field by the contractors Permit to Work systems. Simultaneous construction and operation at Ceyhan Terminal and Jetty will be addressed initially through risk assessment, with activity matrices being used to identify prohibited concurrent activities, and where additional control procedures may be necessary. This will then provide input to the PTW procedures.
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 17 of 26
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 18 of 26
The information requirements for operations have been identified and described. A project wide action tracking system has been set up. A system has been set up for tracking all the different sections of pipe to ensure that they are deployed as intended in the field. 8.2 Applicable Regulations, Codes, Standards
Applicable regulations, permits, codes, standards and practices have been identified and have been included in the contractual documents and HGAs. 8.3 Information Storage and Retrieval
All general project information is retained by DCC. Confidential medical records will be kept by the HR department for London based staff and by the relevant in-country teams for personnel working in-country. 8.4 Project Manual
A manual of essential project-wide information, plans and procedures has been compiled and is structured by GHSER element.
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 19 of 26
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 20 of 26
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 21 of 26
10.2.3.1 Emergencies Emergency communications are addressed in the Projects Emergency Preparedness and Response Plans see Section 11. 10.3 External Communications External communications regarding significant Project HS&ES aspects must receive prior approval from the Project Director. There are circumstances where HS&ES aspects will be considered strictly confidential, until the circumstances are completely known and/or otherwise notified by the Project Manager. These include (but are not limited to) any event that: involves one or more fatalities; may receive national or international recognition; is a consequence of a major failure to the pipeline or its facilities; has implications to the Project Partners or Companys reputation;
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 22 of 26
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 23 of 26
In-country plans address eventualities at the work site including, for example, fire, explosion, collapse of structures, serious injuries, medivac, spillage of chemicals and exposure to toxic substances. The plans also address response to natural occurrences such as lightning, storms and floods and other important security issues such as civil unrest or terrorist activity. The plans dovetail into the Azerbaijan Business Unit Incident Management System. The plans detail emergency organisation, resources and equipment, identification and testing of equipment and facilities, the responsibilities of key personnel, communications to be made, from where assistance should be sought, site evacuation, and rescue of persons.
The plans include a medical emergency plan for dealing with injuries. Where appropriate, the in-country plans have been developed in consultation and co-operation with the local authorities and emergency services. Contractors own plans will be integrated with the in-country plans and include Emergency Response Plan (ERP) Bridging Documents. 11.2 Oil Spill Response Specific oil spill response plans will be in place for operations.
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 24 of 26
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 25 of 26
ELECTRONIC DOCUMENTS, ONCE PRINTED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED AGT Pipelines Project Document Number: AGT004-0000-HS-PLN-00003 Rev A01 Page 26 of 26