Microsoft Excel shortcut keys

Below is a listing of all the major shortcut keys in Microsoft Excel. See the computer shortcut page if you are looking for other shortcut keys used in other programs.
Shortcut Keys F2 F5 F7 F11 Ctrl + Shift + ; Ctrl + ; Alt + Shift + F1 Shift + F3 Shift + F5 Ctrl + A Ctrl + B Ctrl + I Ctrl + K Ctrl + U Ctrl + 5 Ctrl + P Ctrl + Z Ctrl + F9 Ctrl + F10 Ctrl + F6 Ctrl + Page up Ctrl + Page down Ctrl + Tab Alt + = Ctrl + ' Ctrl + Shift + ! Ctrl + Shift + $ Ctrl + Shift + # Ctrl + Shift + % Description Edit the selected cell. Go to a specific cell. For example, C6. Spell check selected text or document. Create chart. Enter the current time. Enter the current date. Insert New Worksheet. Open the Excel formula window. Bring up search box. Select all contents of the worksheet. Bold highlighted selection. Italic highlighted selection. Insert link. Underline highlighted selection. Strikethrough highlighted selection. Bring up the print dialog box to begin printing. Undo last action. Minimize current window. Maximize currently selected window. Switch between open workbooks / windows. Move between Excel work sheets in the same Excel document. Move between Excel work sheets in the same Excel document. Move between Two or more open Excel files. Create a formula to sum all of the above cells Insert the value of the above cell into cell currently selected. Format number in comma format. Format number in currency format. Format number in date format. Format number in percentage format.

Ctrl + Shift + ^ Ctrl + Shift + @ Ctrl + Arrow key Ctrl + Space Shift + Space

Format number in scientific format. Format number in time format. Move to next section of text. Select entire column. Select entire row.

Microsoft Word shortcut keys

Below is a listing of all the major shortcut keys in Microsoft Word. See the computer shortcut page if you are looking for other shortcut keys used in other programs.
Shortcut Keys Ctrl + 0 Ctrl + A Ctrl + B Ctrl + C Ctrl + E Ctrl + F Ctrl + I Ctrl + J Ctrl + K Ctrl + L Ctrl + M Ctrl + P Ctrl + R Ctrl + T Ctrl + U Ctrl + V Ctrl + X Ctrl + Y Ctrl + Z Ctrl + Shift + L Ctrl + Shift + F Ctrl + Shift + > Ctrl + ] Description Adds or removes 6pts of spacing before a paragraph. Select all contents of the page. Bold highlighted selection. Copy selected text. Aligns the line or selected text to the center of the screen. Open find box. Italic highlighted selection. Aligns the selected text or line to justify the screen. Insert link. Aligns the line or selected text to the left of the screen. Indent the paragraph. Open the print window. Aligns the line or selected text to the right of the screen. Create a hanging indent. Underline highlighted selection. Paste. Cut selected text. Redo the last action performed. Undo last action. Quickly create a bullet point. Change the font. Increase selected font +1pts up to 12pt and then increases font +2pts. Increase selected font +1pts.

Ctrl + Shift + < Ctrl + [ Ctrl + / + c Ctrl + ' + <char> Ctrl + Shift + * Ctrl + <left arrow> Ctrl + <right arrow> Ctrl + <up arrow>

Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt. Decrease selected font -1pts. Insert a cent sign (). Insert a character with an accent (grave) mark, where <char> is the character you want. For example, if you wanted an accented you would use Ctrl + ' + e as your shortcut key. To reverse the accent mark use the opposite accent mark, often on the tilde key. View or hide non printing characters. Moves one word to the left. Moves one word to the right. Moves to the beginning of the line or paragraph.

Ctrl + <down arrow> Moves to the end of the paragraph. Ctrl + Del Ctrl + Backspace Ctrl + End Ctrl + Home Ctrl + Spacebar Ctrl + 1 Ctrl + 2 Ctrl + 5 Ctrl + Alt + 1 Ctrl + Alt + 2 Ctrl + Alt + 3 Alt + Ctrl + F2 Ctrl + F1 Ctrl + F2 Ctrl + Shift + > Ctrl + Shift + < Ctrl + Shift + F6 Ctrl + Shift + F12 F1 F4 F5 F7 F12 Deletes word to right of cursor. Deletes word to left of cursor. Moves the cursor to the end of the document. Moves the cursor to the beginning of the document. Reset highlighted text to the default font. Single-space lines. Double-space lines. 1.5-line spacing. Changes text to heading 1. Changes text to heading 2. Changes text to heading 3. Open new document. Open the Task Pane. Display the print preview. Increases the highlighted text size by one. Decreases the highlighted text size by one. Opens to another open Microsoft Word document. Prints the document. Open Help. Repeat the last action performed (Word 2000+) Open the find, replace, and go to window in Microsoft Word. Spellcheck and grammar check selected text or document. Save as.

Shift + F3 Shift + F7 Shift + F12 Shift + Enter Shift + Insert Shift + Alt + D Shift + Alt + T

Change the text in Microsoft Word from uppercaseto lowercase or a capital letter at the beginning of every word. Runs a Thesaurus check on the word highlighted. Save. Create a soft break instead of a new paragraph. Paste. Insert the current date. Insert the current time.

In addition to the above shortcut keys users can also use their mouse as a method of quickly do something commonly performed. Below some are examples of mouse shortcuts.
Mouse shortcuts Click, hold, and drag Double-click Double-click Double-click Triple-click Description Selects text from where you click and hold to the point you drag and let go. If double-click a word, selects the complete word. Double-clicking on the left, center, or right of a blank line will make the alignment of the text left, center, or right aligned. Double-clicking anywhere after text on a line will set a tab stop. Selects the line or paragraph of the text the mouse triple-clicked.

Ctrl + Mouse wheel Zooms in and out of document.

Basic PC shortcut keys The below basic shortcut keys are a listing of shortcut keys that will work with almost all IBM compatible computers and software programs. It is highly recommended that all users keep a good reference of the below shortcut keys or try to memorize the below keys. Doing so will dramatically increase your productivity.
Shortcut Keys Alt + F Alt + E Description File menu options in current program. Edit options in current program

F1 Ctrl + A Ctrl + X Shift + Del Ctrl + C Ctrl + Ins Ctrl + V Shift + Ins Home Ctrl + Home End Ctrl + End Shift + Home Shift + End Ctrl + Left arrow

Universal Help in almost every Windows program. Select all text. Cut selected item. Cut selected item. Copy selected item. Copy selected item Paste Paste Goes to beginning of current line. Goes to beginning of document. Goes to end of current line. Goes to end of document. Highlights from current position to beginning of line. Highlights from current position to end of line. Moves one word to the left at a time.

Ctrl + Right arrow Moves one word to the right at a time.

CTRL combination shortcut keys

KEY CTRL+PgUp CTRL+PgDn CTRL+SHIFT+( CTRL+SHIFT+) CTRL+SHIFT+& CTRL+SHIFT_ CTRL+SHIFT+~ CTRL+SHIFT+$ CTRL+SHIFT+% CTRL+SHIFT+^ CTRL+SHIFT+# CTRL+SHIFT+@ CTRL+SHIFT+! CTRL+SHIFT+* DESCRIPTION Switches between worksheet tabs, from left-to-right. Switches between worksheet tabs, from right-to-left. Unhides any hidden rows within the selection. Unhides any hidden columns within the selection. Applies the outline border to the selected cells. Removes the outline border from the selected cells. Applies the General number format. Applies the Currency format with two decimal places (negative numbers in parentheses). Applies the Percentage format with no decimal places. Applies the Exponential number format with two decimal places. Applies the Date format with the day, month, and year. Applies the Time format with the hour and minute, and AM or PM. Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report. Enters the current time.

CTRL+SHIFT+:

CTRL+SHIFT+" CTRL+SHIFT+Plus (+) CTRL+Minus (-) CTRL+; CTRL+` CTRL+' CTRL+1 CTRL+2 CTRL+3 CTRL+4 CTRL+5 CTRL+6

Copies the value from the cell above the active cell into the cell or the Formula Bar. Displays the Insert dialog box to insert blank cells. Displays the Delete dialog box to delete the selected cells. Enters the current date. Alternates between displaying cell values and displaying formulas in the worksheet. Copies a formula from the cell above the active cell into the cell or the Formula Bar. Displays the Format Cells dialog box. Applies or removes bold formatting. Applies or removes italic formatting. Applies or removes underlining. Applies or removes strikethrough. Alternates between hiding objects, displaying objects, and displaying placeholders for objects. Displays or hides the outline symbols. Hides the selected rows. Hides the selected columns. Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box. CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula. Applies or removes bold formatting. Copies the selected cells. CTRL+C followed by another CTRL+C displays the Clipboard. Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. Displays the Find and Replace dialog box, with the Find tab selected. SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the lastFind action. CTRL+SHIFT+F opens the Format Cells dialog box with the Fonttab selected. Displays the Go To dialog box. F5 also displays this dialog box. Displays the Find and Replace dialog box, with the Replace tab selected. Applies or removes italic formatting. Displays the Insert Hyperlink dialog box for new hyperlinks or theEdit Hyperlink dialog box for selected existing hyperlinks. Creates a new, blank workbook. Displays the Open dialog box to open or find a file. CTRL+SHIFT+O selects all cells that contain comments. Displays the Print dialog box. CTRL+SHIFT+P opens the Format Cells dialog box with the Fonttab selected. Uses the Fill Right command to copy the contents and format of the leftmost cell of a

CTRL+8 CTRL+9 CTRL+0 CTRL+A

CTRL+B CTRL+C CTRL+D CTRL+F

CTRL+G CTRL+H CTRL+I CTRL+K CTRL+N CTRL+O CTRL+P CTRL+R

selected range into the cells to the right. CTRL+S CTRL+T CTRL+U CTRL+V Saves the active file with its current file name, location, and file format. Displays the Create Table dialog box. Applies or removes underlining. CTRL+SHIFT+U switches between expanding and collapsing of the formula bar. Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents. CTRL+ALT+V displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program. Closes the selected workbook window. Cuts the selected cells. Repeats the last command or action, if possible. Uses the Undo command to reverse the last command or to delete the last entry that you typed. CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

CTRL+W CTRL+X CTRL+Y CTRL+Z

Function keys
KEY F1 DESCRIPTION Displays the Microsoft Office Excel Help task pane. CTRL+F1 displays or hides the Ribbon, a component of the Microsoft Office Fluent user interface. ALT+F1 creates a chart of the data in the current range. ALT+SHIFT+F1 inserts a new worksheet. Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. SHIFT+F2 adds or edits a cell comment. CTRL+F2 displays the Print Preview window. Displays the Paste Name dialog box. SHIFT+F3 displays the Insert Function dialog box. Repeats the last command or action, if possible. When a cell reference or range is selected in a formula, F4 cycles through the various combinations of absolute and relative references. CTRL+F4 closes the selected workbook window. Displays the Go To dialog box. CTRL+F5 restores the window size of the selected workbook window. Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area. SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and Ribbon. CTRL+F6 switches to the next workbook window when more than one workbook window is open. Displays the Spelling dialog box to check spelling in the active worksheet or selected range. CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel. Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection. SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys. CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized. ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro. Calculates all worksheets in all open workbooks.

F2

F3 F4

F5 F6

F7

F8

F9

SHIFT+F9 calculates the active worksheet. CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. CTRL+F9 minimizes a workbook window to an icon. F10 Turns key tips on or off. SHIFT+F10 displays the shortcut menu for a selected item. ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message. CTRL+F10 maximizes or restores the selected workbook window. Creates a chart of the data in the current range. SHIFT+F11 inserts a new worksheet. ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA). Displays the Save As dialog box.

F11

F12

Other useful shortcut keys

KEY ARROW KEYS DESCRIPTION Move one cell up, down, left, or right in a worksheet. CTRL+ARROW KEY moves to the edge of the current data region in a worksheet. SHIFT+ARROW KEY extends the selection of cells by one cell. CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell. LEFT ARROW or RIGHT ARROW selects the tab to the left or right when the Ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a Ribbon tab is selected, these keys navigate the tab buttons. DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open. When a Ribbon tab is selected, these keys navigate up or down the tab group. In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options. DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list. Deletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point. Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point. Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible. CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text. CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lowerright corner). If the cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the endthis does not affect the height of the formula bar. Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button). ALT+ENTER starts a new line in the same cell. CTRL+ENTER fills the selected cell range with the current entry.

BACKSPACE

DELETE

END

ENTER

SHIFT+ENTER completes a cell entry and selects the cell above. ESC Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again. Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible. CTRL+HOME moves to the beginning of a worksheet. CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet. Moves one screen down in a worksheet. ALT+PAGE DOWN moves one screen to the right in a worksheet. CTRL+PAGE DOWN moves to the next sheet in a workbook. CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook. Moves one screen up in a worksheet. ALT+PAGE UP moves one screen to the left in a worksheet. CTRL+PAGE UP moves to the previous sheet in a workbook. CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook. In a dialog box, performs the action for the selected button, or selects or clears a check box. CTRL+SPACEBAR selects an entire column in a worksheet. SHIFT+SPACEBAR selects an entire row in a worksheet. CTRL+SHIFT+SPACEBAR selects the entire worksheet.

HOME

PAGE DOWN

PAGE UP

SPACEBAR

If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.

ALT+SPACEBAR displays the Control menu for the Microsoft Office Excel window. TAB Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box. SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box. CTRL+TAB switches to the next tab in dialog box. CTRL+SHIFT+TAB switches to the previous tab in a dialog box.

Ctrl + C or Ctrl + Insert

Copy the highlighted text or selected item.

Ctrl + V or Shift + Insert

Paste the text or object that's in the clipboard.

Ctrl + Z and Ctrl + Y

Undo any change. For example, if you cut text, pressing this will undo it. This can also often be pressed multiple times to undo multiple changes. Pressing Ctrl + Y would redo the undo.

Ctrl + F
Open the Find in any program. This includes your Internet browser to find text on the current page.

Alt + Tab or Alt + Esc

Quickly switch between open programs moving forward. Press Ctrl + Tab to switch between tabs in a program. Adding the Shift key to Alt + Tab or Ctrl + Tab will move backwards. For example, if you are pressing Alt + Tab and pass the program you want to switch to, press Alt + Shift + Tab to move backwards to that program. Windows Vista and 7 users can also press the Windows Key + Tab to switch through open programs in a full screenshot of the Window.

Ctrl + Back space

Pressing Ctrl + Backspace will delete a full word at a time instead of a single character.

Ctrl + Left arrow / Right arrow

Move the cursor one word at a time instead of one character at a time. If you wanted to highlight one word at a time you can hold down Ctrl + Shift and then press the left or right arrow key to move one word at a time in that direction while highlighting each word.

Ctrl + Home / End

Move the cursor to the beginning or end of a document.

Ctrl + P
Print the page being viewed. For example, the document in Microsoft Word or the web page in your Internet browser.

Page Up / Space bar and Page Down

Pressing either the page up or page down key will move that page one page at a time in that direction. When browsing the Internet pressing the space

bar will also move the page down one page at a time. If you press Shift and the Space bar the page will go up a page at a time.