List of amendments and addenda for 2011 MSC Constitution from 2006 MSC Constitution 1.

ARTICLE I, Name and Logo Section Changes 1. Name (unchanged) This student government shall have a logo that includes the aforementioned 2. Logo name of the student council, the date it was founded and the Oblation that symbolizes the University. This logo may be used only on official business and transactions representing the council and permission for the use of the logo shall be subject to the approval of the MSC executive committee or the MSC Chairperson. (ADDENDUM) 2. ARTICLE 2 General Principles, Goals and Objectives (article name AMENDMENT from Principles and Objectives) a. SECTION 1. Mission The University of the Philippines Medicine Student Council (UP MSC) is the governing body representing the medical students of the UP College of Medicine (UPCM). It is the primary representative of the UP College of Medicine student body in matters affecting them, inclusive but not limited to academic, cultural, ethical and socio-political concerns. ( AMENDMENT by splitting old Section 1: General Principles) SECTION 2. Vision The UP MSC envisions itself as the unifying body of the UP College of Medicine students that: i. Proactively delivers efficient and effective responses to the needs of the students ii. Serves as a role model echoing the UP College of Medicine philosophy of a five-star physician iii. Fosters a heightened sense of awareness and accountability in the UP College of Medicine through social and political empowerment iv. As part of the UP-PGH community, participates actively in national healthcare development for the service of the Filipino people (ADDENDUM) SECTION 3. Philosophy The UP MSC shall uphold the tradition of excellence, leadership, and social awareness guided by four main principles Democratic Consultation, Transparency, Grassroots Leadership, and Social Accountability. (AMENDMENT by splitting old Section 1: General Principles) SECTION 4. Goals and Objectives The UP MSC aims to: i. Ensure that the foremost duty of medical students to strive for academic excellence is fulfilled. ii. Empower the UPCM students and unconditionally lead the collective effort to uphold and safeguard their welfare and rights. iii. Provide media through which students would have a progressive, multi-perspective view of relevant issues, that all may become socially conscious, critical and responsive in moving towards genuine social change. iv. Foster and develop personal growth and holistic development of UPCM students in extracurricular activities. v. Enhance through effective communication, student involvement and collective participation in various activities of the UP MSC, the UP College of Medicine and the University of the Philippines. vi. Strengthen critical collaboration among UPCM students, organizations, faculty, staff and administration, and networking with other colleges and institutions. vii. Commit to the Colleges mission of excellence and leadership in community-oriented medical education, research and service. viii. Engage in health welfare advocacy for the empowerment of the underserved Filipinos (AMENDMENT by changing old Section name to Goals and Objectives) 3. ARTICLE 3, Medical Student Bill of Rights Section Changes A. (unchanged)

b.

c.

d.

B. C. D. E. F. G. H. I. J. K. 4.

(unchanged) (unchanged) (unchanged) (unchanged) (unchanged) (old Section K) (old Section G) (old Section H) (old Section I) (old Section J) ARTICLE 4 Composition and Membership a. Composition is now made up of the Chairperson, Vice-Chairperson, Secretary-General, Finance Officer, Public Relations Officer, College Representative to the University Student Council (USC), Committee Heads/Co-Heads, Committee Members and Class Representatives (Learning Units and MD-PhDs. (AMENDMENT) b. MSC Executive Committee now made up of Chairperson, Vice-Chairperson, Secretary-General, Finance Officer, Public Relations Officer, and College Representative to the USC. (AMENDMENT) MSC Central Committee formed and includes: Chairperson, Vice-Chairperson, Secretary-General, Finance Officer, Public Relations Officer, College Representative to the USC, Committee Heads/Co-Heads of all committees and Class Representatives (Learning Units and MD-PhDs). (ADDENDUM) MSC Committees now delineated into two categories: The committees are the basic implementing units of the council. It is divided into Core Committees and Technical Committees. i. Core Committees implement projects relevant to the attainment of the UP MSCs Mission and Vision. They are comprised of the following: Academics and Research; Culture; Environment and Campus Management; Health Formations; Issues, Student Rights, Welfare and Basic Services (iSTRWBS); and Sports Committees. Technical Committees refer to specialized committees which primarily function to expand and complement the function of the Executive Committee Officers. They are as follows: External Affairs for the Vice Chairperson; Internal Affairs for the SecretaryGeneral; Ways and Means for the Finance Officer; and Publicity and Documentation for the Public Relations Officer. (ADDENDUM)

c.

d.

ii.

e. f.

MSC Advisory Council now includes Execomm of the past years and includes Alumni MSC Officers. (AMENDMENT) The MSC General Assembly no longer requires the UP-MSC Volunteer Corps members (disbanded) (AMENDMENT) Membership in the MSC is now delineated: The Chairperson, Vice Chairperson, Secretary-General, Finance Officer, Public Relations Officer (PRO) and College Representative to the University Student Council (USC) shall be elected by the UPCM student body. In the presence of vacancies, the Chairperson has the power to appoint officers. All positions should be filled up before the start of the incoming MSCs term on May 1. ii. Committee Heads/Co-Heads shall be appointed through a majority vote of the UP MSC Executive Committee after a systematic college-wide application and selection process. These positions should be filled up before the term of the incoming UP MSC commences. iii. Committee Members shall be enlisted through voluntary membership of any UPCM student anytime during the whole academic year. Any member could choose to be a part of a maximum of two committees if desired. He/she could also resign from the committee as he/she wishes as long as a formal letter addressed to his/her Committee Head/s is made. iv. Class Representatives shall be selected by their respective UPCM classes by election or appointment. Positions shall be filled up during the first month of the academic year. (ADDENDUM) i.

g.

h. 5.

Terms of Office remain unchanged

ARTICLE 5 General Administrative Structure a. Section 1. The Chairperson: i. Letter E. Function as the official representative of the MSC in the League of College Student Councils (LCSC) (ADDENDUM) b. Section 2. The Vice Chairpersons duties are delineated clearly as the ff: i. Perform function as the primary externals officer of the UP MSC. 1. Serve as the liaison of the UP MSC to the UPCM-based organizations by convening the League of Presidents (LOP), the council comprised of class presidents and heads of college-based organizations. (AMENDMENT) 2. Act as the official representative of the UP MSC to the Association of Philippine Medical Colleges- Student Network (APMC-SN). (unchanged) 3. Function as the co-head of the External Affairs Committee. (ADDENDUM) ii. Function as the Auditor of the UP MSC. (unchanged) Section 3. The Secretary General (Sec-Gen) now has clearly delineated tasks: i. Manage internal businesses of the UP MSC, excluding financial processes. (AMENDMENT) 1. Draft Rules of Internal Governance (RIG) subject to the approval of the Executive Committee. 2. Handle and archive all the documents/files, both hard and soft copies. 3. Document and publicize proceedings of each meeting. 4. Monitor attendance of UP MSC Members in meetings and other activities. 5. Release accomplishment report and attendance monitoring report every semester. 6. Relay communications within the UP MSC Executive Committee. 7. Function as the co-head of the Internal Affairs Committee Coordinate implementation of projects of the Core Committees (ADDENDUM) 1. Ensure timely and proper implementation of the all projects of Core Committees of the UP MSC. 2. Coordinate with the Chairperson the progress of all the projects of Core Committees of the UP MSC.

c.

ii.

d.

The Finance Officer (AMENDMENT of the offices name) has new tasks: i. Perform an adequate accounting all financial transactions. (ADDENDUM) ii. Facilitate the reimbursement scheme that the college implements in financing MSC activities. (ADDENDUM) The Public Relations Officer tasks now include: i. Delineation of all forms of media to be used (oral, online media, video, print media) ii. Documentation of all UP MSC Projects iii. Function as the co-head of the Publicity and Documentation Committee iv. Ensure that the UP MSC maintains an open two-way communication channel with the UPCM student body The College Representatives job remains unchanged The Class Representative to the MSC (Class Rep to the MSC) The Class Representative will serve as the liaison officer between the UP MSC Central Committee and his/her respective class. He/she shall: i. Take part in the function of the UP MSC Central Committee as a representative of his/her class 1. Actively participate in UP MSC Central Committee Meetings and General Assemblies 2. Present the input of his/her class during meeting discussions 3. Vote on behalf of his/her class 4. Relay class concerns and feedback to the Central Committee

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f. g.

ii.

Be the primary coordinator of MSC activities in his/her class 1. Relay information about projects and other concerns to the his/her class 2. Promote class participation in MSC activities 3. Serve as a publicity representative to his/her class when requested by the Publicity and Documentations Committee 4. Conduct project and council evaluations as requested by the Internal Affairs Committee 5. Ensure timely and proper implementation of projects in the class level (ADDENDUM)

h.

The Committee Heads: i. Core committees shall be entitled to two (2) committee co-heads who shall jointly lead the committee. On the other hand, Technical Committees are entitled only to one (1) committee head and each of them shall be working with their counterpart member of the Executive Committee who shall act as their co-head. (ADDENDUM) ii. Other tasks remain unchanged The Committee Members must now attend G.A.s and are highly encouraged to involve themselves in their committees. i. The UP-MSC Volunteer Corps Members (MSC VolCorps) are non-existent as students have the freedom of choice to select which committees they want to join. Tasks of the UP MSC Advisory Council remain unchanged

i.

j. 6.

ARTICLE 6, a. Section 1. UP MSC Executive Committee Shall include Committee Heads/Co-Heads of all committees and Class Representatives (Learning Units and MD-PhDs) (AMENDMENT). i. Rules of Internal Governance (RIG) shall be set by the core committee. It must be approved before the beginning of their term. (ADDENDUM) b. Schedule of Meetings Regular core committee meetings shall be held at least once a month, and shall be held separately from the General Assembly. General Assemblies shall be held once a month, subject to the discretion of the UP MSC Executive Committee. (AMENDMENT). Attendance The designated committee member attending on behalf of his committee head will gain the voting capacity of their committee head who is unable to attend the meeting. (AMENDMENT). Agenda of the Meeting - Any member of the UP MSC Executive Committee who desires any matter to be included in the agenda must inform the Chairperson and the Secretary-General at least one day prior to the scheduled meeting. Any member of the UP MSC Executive Committee can add an agendum during the meeting but, as such is subject to the approval of the Chairperson. ii. The Agenda shall consist of the following parts: 1. Unfinished Business includes business that was being considered by the Council at the time of its adjournment in a previous meeting. Its consideration shall be resumed on each succeeding meeting until such unfinished business is disposed of. This consideration must not go over fifteen minutes. 2. Business for the Day includes businesses set on the Agenda for consideration of the Council that day. Such businesses shall be considered in the order in which they are listed on the Agenda and after the business mentioned in the preceding paragraph. 3. Business of a Certain Date includes businesses set by the Executive Committee for consideration on a certain date. Such businesses shall be considered in the order in which the date was set, in the chronological order of designation, and on the subsequent meetings until disposed of, unless continuation or the consideration of any business herein included shall be set for another date. iii. Agenda should be relayed to the Executive Committee at least one (1) day before the meeting. i.

c.

d.

(AMENDMENT as this used to be ARTICLE VII, now transferred here) Section 5. Order of Business 6. Call to Order 7. Roll Call Changes Unchanged Unchanged followed by names of the Heads of the Technical Committees alphabetically by committee and lastly the names of the Class Representatives from LU1 to LU7 followed by the MD-PhDs (ADDENDUM) Unchanged There should be a way of informing the students regarding the schedule of meetings (AMENDMENT). Unchanged Unchanged (divided into sub-topics only) Unchanged Unchanged

8. Quorum 9. Meetings Open to the Public 10. Tardiness 11. Conduct During Meeting 12. Addressing the Body 13. Adjournment 7. ARTICLE VII Section 1. Classification (AMENDMENT)

2. Core Committees (AMENDMENT)

Changes The UP MSC Committees are the basic implementing units of the council. It is divided into Core Committees and Technical Committees. a. Core Committees are specialized arms that implement projects relevant to the attainment of the UP MSCs Mission and Vision. They are comprised of the following: Academics and Research; Culture; Environment and Campus Management; Health Formations; Issues, Students Rights, Welfare and Basic Services (iSTRWBS); and Sports Committees. Each Core Committee shall be led by two (2) co-heads. b. Technical Committees refer to specialized committees which primarily function to expand and complement the function of the Executive Committee Officers. They are as follows: External Affairs for the Vice Chairperson; Internal Affairs for the Secretary-General; Ways and Means for the Finance Officer; and Publicity and Documentation for the Public Relations Officer. Each Technical Committee shall be handled jointly a Committee Head and a corresponding member of the Executive Committee. Academics committee given research component Culture stays as is Sports Committees role in inter-college (BAKBAKAN) and inter-medschool (Palarong Med) emphasized Campus Management given Environment component to broaden its scope and function Formations given Health component to emphasize role of college to serve the underserved as a five-star physician a. Issues, Student Rights, Welfare and Basic Services (iSTRWBS) The Issues, Student Rights, Welfare, and Basic Services (iSTRWBS) Committee streamlines the activities of both the Social Issues and STRWBS Committees described in the previous constitution into an integrated system. The committee is the advocate, guardian and upholder of the rights and welfare of the students of the UP College of Medicine as stated in the Bill of Rights of Students, Medical Students Bill of Rights, and other related codes concerning UPCM student body. It also ensures that the basic services of the UPCM students are delivered in a timely, efficient, and satisfactory manner. Moreover, it fulfills the important role of molding socially consciousness and proactive medical students and future doctors by raising awareness regarding the most relevant current local, national and global issues, and also by promoting tangible and effective actions among fellow UP medical students. 1. The committee shall be experimental and temporary for Academic Year 2011-2012 as the 35th UP MSC (AY 2011-2012) aims to streamline not only projects of the previously active Social Issues Committee but also the projects of the previous STRWBS Committee. 2. After the Academic Year 2011-2012, the incoming Executive Committee of the 36th UP MSC (AY 2012-2013), in consultation with the iSTRWBS committee of the 35th UP MSC shall decide whether to maintain the merger or split the committee into separate Social Issues and STRWBS Committees. 3. Four co-heads are designated for the 35th UP MSC iSTRWBS Committee to train and ensure secondary leaders just in case the committee shall split into

3. Technical Committees (ADDENDUM)

4. Ad hoc Committees (AMENDMENT) 5. General Function of the Committees

two after this academic year. If a decision to retain the iSTRWBS Committee is made, Sections E.1 to E.5 of Article VII shall be automatically removed from this constitution without the need for a referendum or plebiscite. 5. If a decision to split the iSTRWBS Committee into Social Issues and STRWBS Committees is made, the entire Section E of Article VII shall be removed from this constitution and be replaced by Section E. Social Issues and Section G. Students Rights, Welfare and Basic Services (STRWBS). These changes and other constitutional revisions related to the iSTRWBS split into Social Issues and STWRBS Committees shall be implemented without the need for a referendum or plebiscite. The following are the UP MSC Technical Committees: a. External Affairs The External Affairs (EA) Committee aims to expand and complement the functions of the Vice Chairperson by coordinating affairs with organizations or institutions both within and outside the university. Specifically, it shall: 1. Serve as the secretariat of the Vice-Chairperson when dealing with matters related to the League of Presidents (LOP). 2. Function as the committee-in-charge to implement project/s of the Association of Philippine Medical Colleges-Student Network (APMC-SN) assigned to UPCM. 3. Be jointly led by the Vice Chairperson and the External Affairs Head with the latter serving as the Official Alternate Representative of UPCM to the APMCSN. b. Internal Affairs The Internal Affairs (IA) Committee aims to expand and complement the functions of the Secretary-General by managing affairs within the UP Medicine Student Council. Specifically, it shall: 1. Implement opening and culminating activities of the council. 2. Initiate recruitment of committee members. 3. Promote camaraderie and growth among members of the General Assembly. 4. Advocate rights and welfare of all members of UP MSC. 5. Serve as check and balance committee of the UP MSC. 6. Ensure proper turn-over/endorsements to the incoming UP MSC. 7. Be jointly led by the Secretary-General and by the Internal Affairs Head. b. Publicity and Documentation The Publicity and Documentation (PD) Committee aims to expand and complement the functions of the Public Relations Officer (PRO) by ensuring that students are informed of the activities/projects and stands of the council. Specifically, it shall: 1. Promote all UP MSC activities/projects and stands through multi-media approach (print, video and online through e-mail, social networks and website) utilizing a standardized scheme. 2. Ensure documentation, photo and/or video, of UP MSC activities. 3. Coordinate with UP Medics, the Official Student Publication of UP College of Medicine, for publication of UP MSC activities and stands. 4. Be composed of a central team who will handle general projects of the UP MSC and a team composed of members who will act as dual members of the PD Committee and their respective Core Committee. The latter functions as the liaison of the PD Committee to the Core Committees. 5. Be jointly led by the Public Relations Officer (PRO) and by the Publicity and Documentation Head. c. Ways and Means The Ways and Means (WM) Committee aims to expand and complement the functions of the Finance Officer by implementing income generating projects. It shall be jointly led by the Finance Officer and the Ways and Means Head. Split from old Section 1 4.

a.

b.

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Committees shall decide on what activities or projects to undertake. They shall be responsible for the planning, execution and evaluation of their activities and their actions are subject to the approval of the UP MSC Executive Committee. (ADDENDUM) Committees may adopt their own rules and structures provided that the said rules are consistent with this Constitution and By-laws and will not expand nor in any way alter their jurisdictions as provided herein. (Unchanged) Each committee may create subcommittees and assign heads to them as may be

d.

e. 6. Committee Logos (ADDENDUM) a. b. c.

necessary for the efficient and effective discharge of its functions. (ADDENDUM) Ensure that every project/activity is adequately publicized and documented in coordination with the Publicity and Documentation Committee. Each committee shall send a representative to the Publicity and Documentation Committee to coordinate the publicity and documentation of their projects/activities. He/she shall act as a member of both committees. (ADDENDUM) Core Committees shall have their own committee week to highlight the goals and objectives of the committee through a series of projects. Each committee shall adopt their own logo which should be maintained as long as no constitutional changes affecting the description of committee/s are implemented. The committee logos shall contain the official logo of the UP MSC. The committee logos should always be used together with the official UP MSC logo in committee letterheads and publicity of projects.

8. ARTICLE 8, MSC General Assembly Section Changes Simplified as composed of the Central Committee and all Committee members (AMENDMENT) 1. Composition 2. Meetings Unchanged 3. Call to Order Unchanged 4. Roll Call The Secretary-General shall call the names of the Chairperson, the Vice Chairperson, Finance Officer, Public Relations Officer, and College Representative to the USC. This will be followed by the names of the Co-Heads of the Core Committees alphabetically by committee, followed by names of the Heads of the Technical Committees alphabetically by committee and then the names of the Class Representatives from LU1 to LU7 followed by the MD-PhDs. The Committee Members, as a committee, shall be the last to be acknowledged. (ADDENDUM) The UP MSC General Assembly shall not transact business without a quorum unless there is a 5. Quorum critical matter that requires the councils attention. The matter is judged to be critical by a vote of simple majority by the MSC members present at the time of the GA. (ADDENDUM) b. Alternatively, the General Assembly can be a venue for strengthening relationships among 6. Agenda the members of the Executive Committee and of the Committees (ADDENDUM) 9. ARTICLE 9, Voting Section Changes (only the numbering) 1. Call to Vote Unchanged 2. Mechanics Unchanged 3. Conduct of Unchanged (old Section 6) Elections 4. Majority Vote Unchanged (old Section 3) 5. Tie Vote Unchanged (old Section 7) 6. Absentation Unchanged (old Section 4) 7. Run-off Elections Unchanged (old Section 5) 8. Veto Powers of the Unchanged UP MSC Chairperson 10. ARTICLE 10, Vacancies (old ARTICLE 12) Section Changes State of Vacancy Unchanged Vacancy of the c. If any of the positions of Secretary General, Finance Officer, Public Relations Officer or College Representative to the USC are vacant, a new officer will be appointed in their place by the Executive Chairperson. (ADDENDUM) Committee Positions Vacancy of Committee Heads Vacancy of Representative Positions Time Period Class The committee involved, upon the approval of the UP MSC Executive Committee, shall determine the committee member who will assume the duties and responsibilities of Committee Cohead in the event that the position of Committee Co-head is vacant. (AMENDMENT) The UP MSC Executive Committee shall call on the attention of the UPCM class involved to choose a new representative to assume the vacant position of Class Representative. All vacancies are encouraged to be filled up within two (2) weeks after a position is considered vacant to ensure delivery of service to the UPCM student body. (ADDENDUM)

11. ARTICLE 11, Accountability of Officers (old ARTICLE 13) (UNCHANGED)

12. ARTICLE 12, League of Presidents (ADDENDUM) Section Definition Purpose Changes The league of Presidents, hereafter referred to as the LOP is defined as the ad-hoc parallel coordinating body of the MSC. (ADDENDUM) It serves a two-fold purpose to: a. Disseminate important information to organizations, fraternities and sororities in the College of Medicine and if necessary the university, from the MSC and the Administration. b. As a consultative body acquiring feedback and facilitating assistance to projects and activities its participants have; serving as a communication conduit between the MSC and the student body. (ADDENDUM) 1. All registered organizations, fraternities and sororities of the college are instantly members of the LOP network. 2. Organizations, fraternities and sororities of the college may decline membership at any time of the year should they express their desire to. 3. University organizations shall be contacted and invited in the event of universitywide activities and matters. 4. Membership into the LOP is assumed once presidents are elected by their respective registered organizations, fraternities and sororities 5. Organizations, fraternities and sororities shall be represented by their presidents. 6. In the event that the head of the organization, fraternity or sorority is unable to attend to matters of the LOP, a representative may be temporarily appointed, providing the LOP is informed of such appointment before the date of the meeting. 7. LOP meetings shall be held at least on a quarterly basis or as needed by the MSC and the administration. 8. These meetings shall be held for purposes of coordination, consultation and evaluation, and information dissemination. 9. Organizations, fraternities and sororities remain independent of the MSC. (ADDENDUM)

Mechanics of the LOP

13. ARTICLE 13, Medicine Student Council Office (old ARTICLE 11) Section Changes The UP MSC Office, located at 2nd Floor Bobby dela Paz Hall in UPCM, is open for the use of all Use of the Office meetings of the UP MSC Committees: executive committee, core committees, technical committees or ad hoc committees. Any use, however, is subject to this Constitution and By-laws, regulation of the Environment and Campus Management (ECM) Committee upon the approval of the UP MSC Executive Committee and any regulation the UP MSC Executive Committee deems fit to impose. (AMENDMENT) Prohibited Acts a. Smoking is strictly prohibited at all times within the UP MSC Office. (old Section 1) (AMENDMENT) b. Bringing/drinking of alcoholic beverages is not allowed in the UP MSC Office. (Split, old Section 2) (AMENDMENT) c. Gambling is prohibited in the UP MSC Office. Gambling shall be understood to mean any game of chance with monetary stakes. (Split, old Section 2) (AMENDMENT) d. Vandalism, in all forms, within the premises of the UP MSC Office is strictly prohibited. (old Section 5) Cleanliness The UP MSC Office shall be kept clean and tidy at all times. It is the responsibility of all the members of the UP MSC to do so. The Environment and Campus Management Co-Heads shall be primarily responsible for ensuring its cleanliness. (AMENDMENT) 14. ARTICLE 14, Parliamentary Authority (UNCHANGED) 15. ARTICLE 15, Effectivity and Amendments Section Changes Adoption Referendum to be held on the month of November, 2011. a. A Constitutional Committee shall be created by the UP MSC Executive Committee. Amendments (AMENDMENT) The committee shall be responsible for drafting and implementing a constitutional amendment protocol. They shall be involved from planning, actual referendum, and post referendum publicity. (ADDENDUM)

b.

Amendments to the approved Constitution and By-laws can only be proposed in a meeting with the concurrence of two-thirds of all the members of the UP MSC General Assembly. A two-thirds vote of all members eligible to vote that are present in the UP MSC General Assembly is required for any proposed amendment to be released outside the UP MSC for consultation with the UPCM student body. (AMENDMENT)

c.

Consultations shall then be made with all UPCM classes and all UPCM-based organizations. Inputs shall be considered in a new revision upon approval/discretion of the UP MSC Executive Committee. (ADDENDUM) Final approval for of the constitution before it is subjected to a referendum shall be gathered again through two thirds of the vote of the UP MSC General Assembly. (ADDENDUM) Any amendment shall be valid only after it has been approved and ratified by the UPCM student body in a referendum following its publication and proper dissemination. (unchanged)

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