DepEd Form 18-E-1

REPUBLIC OF THE PHILIPPINES

DEPARTMENT OF EDUCATION

REPORT ON PROMOTIONS

SCHOOL YEAR 20 _____ 20 _____ Division School

GRADE

Date

20

NAMES (Surname first, listed alphabetically)

HOME ADDRESS

YEARS IN SCHOOL

AGE

TOTAL NUMBER OF DAYS IN GRADE

FINAL RATING

ACTION TAKEN

REMARKS

TOTAL AGE OF PUPILS

DepEd Form 18-E-1

Summary of Pupils Enrolled
April monthly enrollment Boys Girls Total

6. A pupil who is promoted during the year will be reported in each grade in which he is enrolled. 7. In the column for "Final Rating" should be indicated the final rating received by the pupil during the months he was enrolled in the grade for which the report is made. For example, if a pupil is enrolled in Grade I in July and is promoted to Grade II in September, he should be reported on DepEd Form 18-E-1 both for Grade I and Grade II. His final rating for Grade I will be based upon his work from July to September. His final rating for Grade II will be based upon his work from October to March, and not on those months in which he was studying in Grade I. The term "firnal rating" signifies either the average of all the periodic ratings according to the averaging system of grading or the last periodic cumulative rating according to the cumulative system of grading. In the cumulative system of grading, the periodic rating, after the first, is obtained by dividing by 3 the sum of twice the tentative rating and the periodic rating becomes the final subject rating. 8. Great care should be exercised to make sure that the total number of days the pupil has attended the grade in both present and past school years is correctly recorded. 9. Under "Remarks" indicate all pupils promoted during the school year to the grade for which the report is made, by writing the words "Promoted from Grade-," giving the number of grade and the date on which the promotion was made. Likewise indicate all pupils promoted to a higher grade from the grade for which the report is made by writing the words "Promoted to Grade" giving the number of the grade and the date on which the promotion was made. Indicate all Grade I pupils who enter the grade for the first time during the school year by writing the words "Entered school-," giving the date on which the pupil entered. 10. When the blanks under "Summary of Pupils Enrolled" are filled in, the following points should be borned in mind (1) The March monthly-enrollment figures given on the first should agree with the monthly enrollment figures given on DepEd Form 2 for March. The data for the second line should include all pupils promoted to the next higher grade before the end of the school year. The date for the third line may found by adding the figures on the first line to the figures on the second line.

11. Data for the "Summar

be obtained from the face of t

REPUBLIC OF THE PHILIPPINES DEPARTMENT OF EDUCATION

Pupils promoted from grade during year Corrected enrollment Total age of pupils Average age of pupils

12. The sum of the ages o appear where "Total Age of P Total age in a class of 40 pup 380 40 = 9.5.

REPORT ON PROMOTIONS
(GRADES I-III INCLUSIVE) Division Municipality School Grade Year ending Date submitted Teacher # #
Number promoted Summary of Pupils Promoted

During Year

In March

Total

13. In indicating action tak word "promoted" and the word them to Prom., and Ret., resp

Boys

Boys

Boys

Girls

Girls

Girls

REFE

Total age of pupils

Average age of pupils

Circulars: Nos. 50, s. 1928; 4 1938; 48, s. 1940. Memorandum: General Instructions: Service Manual:

NOTE: -The persone making this report shall also fill in the blank spaces under "Report on Provisions" on this side of the form. INSTRUCTIONS

Date

#
1. This form will be made out in duplicate at the close of the school year by each teacher who is in charge of the enrollment and attendance records of any class in Grades I, II, or III. The original copy should be retained on file in the office of the principal of the school and the duplicate sent to the division for filing. 2. In the first column will be written the names of all pupils who have been enrolled during the year in the register of the class for which the report is made. List names of boys first. 3. Under "Years in School," write 1, 1-1/2, 2, 2-1/2, 3, 3-1/2 etc., to indicate the exact length of time the pupil has been in school from the first time he entered any school to the date of accomplishing this form. 4. The age of the pupil as reported on this form should be his age as of the beginning of the school year, recorded in DepEd Form 1 - School Register. 5. Under "Home Address" should be written the actual residence of the pupil, not temporary residence which he may have taken up while attending school.

Principal APPROVED:

District Supervisor or Supervising Principal

(2)

(3)

Data for the "Summary of Pupils Promoted" may be obtained from the face of the form. The sum of the ages of all pupils concerned should appear where "Total Age of Pupils" is called for. For example: Total age in a class of 40 pupils is 380. Average age. 380 40 = 9.5. In indicating action taken on this form use only the word "promoted" and the word "retained" and abbreviate them to Prom., and Ret., respectively. REFERENCES Nos. 50, s. 1928; 45 s. 1930; 13, s. 1932; 23, s. 1938; 48, s. 1940. Memorandum: No. 36, s. 1940 General Instructions: No. 13, s. 1925 Service Manual: Secs. 99; 100-101; 112-113.

DepEd Form 18-E-2

REPUBLIC OF THE PHILIPPINES

Due one week before the

DEPARTMENT OF EDUCATION REPORT ON PROMOTIONS

(GRADES IV - VI)
CURRICULUM School City
YEARS IN SCHOOL TOTAL NUMBER OF DAYS IN GRADE

regular class day for Grad

Due the day following the

regular class day for pupi

GRADE Division FINAL RATING IN

GENERAL AVERAGE

Date

NAMES (Surname first, listed alphabetically)

HOME ADDRESS

AGE

Total age of pupils AVERAGE

0-015852 The (average cumulative) system was used.

Due one week before the last prescribed regular class day for Grade VI pupils. Due the day following the last prescribed regular class day for pupils in Grades IV-V.

SECTION 20

GENERAL AVERAGE

ACTION TAKEN

e cumulative) system was used.

DepEd Form 18-E-2

INSTRUCTIONS

REPUBLIC OF THE PHILIPPINES DEPARTMENT OF EDUCATION

1. This form, accomplished in triplicate, should serve as a permanent record of all promotions during, or at the end of the school years in Grades IV-VI, inclusive.

REFERENCES
Circulars" Nos. 24 and 34, s. 1928; 45, s. 1930; 12 and 35, s. 1932; 23, s. 1933; 15 and 48, s. 1934; 18, s. 1936; 46, s. 1937; 12 and 44, s. 1938. Memorandums: Nos. 29, s. 1927; 18. s. 1930; and 36, s. 1940 Deparment Memorandums: Nos.3, 6, and 16, s. 1945. General Instructions: No. 13, 1925 Service Manual: Secs. 99, 102, 111-112, and 115-116.

REPORT ON PROMOTIONS GRADES IV-VI

Curriculum Grade Section School Division Date of Close of School Year Certificates (Date issued) SUMMARY OF PUPILS ENROLLED March monthly enrollment Pupils promoted from grade during year Corrected enrollment TOTAL AGE OF PUPILS Average age of pupils
BOYS GIRLS TOAL

2. The copies of this form for Grade VI should be fully accomplished a week before the end of the school year, and those for Grades IV and V at the close of the school year. The original copy should be retained in the office of the principal, the duplicate should be forwarded to the division office as soon as accomplished and approved, and the triplicate should be kept on file in the office of the district supervisor. 3. is required. A separate report for each section of each grade of each curriculum

4. Names of boys, should be written first, followed by names of girls listed separately. Pupil's names should be written in the same order on all copies. The total number of pupils should agree with the yearly enrolment reported , 20 5. Under "Years in School, "write 4, 4-1/2, 5, 5-1/2, 6, 6-1/2 etc., to indicate the exact length of time the pupil has been in school from the first time he entered any any school to the date of accomplishing from. 6. The age of the pupil as recorded on this form should be his age as of the end of the school year as recorded in DepEd Form 1 (School Register). 7. Opposite the name of each pupil who drops out during the year should be entered such brief explanation of the cause as "111." "Deceased," Dropped January 12," etc. 8. Under "Total Number of Days in Grade," indicate total number of days the pupil has attended the grade in current and preceding school years. 9. All final ratings on this form are to be indicated in percent.

Boys Monthly Yearly Total

Girls

Total

SUMMARY OF PROMOTED PUPILS Number promoted Total age of pupils Average age of pupils

DURING YEAR

IN MARCH

TOTAL

Boys Girls Boys Girls Boys Girls Total

10. The data for "Average" at the bottom of the sheet will be found by adding the entries in the column and dividing the total thus obtained by the number of pupils for whom final ratings are entered. 11. The term "Final Rating" signifies either the average of the periodic ratings in a subject according to the averaging system of grading. 12. In indicating action taken on this form use only the word "promoted" and the word "retained" and abbreviate them to "Prom." and "Ret." respectively.

Date

20

13. In Grade IV and in the intermediate grades, the general average of each pupil shall be obtained by dividing the sum of the subject final ratings by the number of subjects or combinations of subjects entered under item 16 following. Each subject or combination of subjects will have a weight of one. In these grades a minimum average of 75 percent is required for promotion. 14. When the blanks under "Summary of Pupils Enrolled" are filled in, the following points should be remembered: The March monthly enrollment given on the first line should agree with the March monthly enrollment as it appears on DepEd Form 2. The data for the second line should include all pupils promoted to the next higher grade during, not at the close of the school year. The data for the third line are found by adding numbers given on the first and second lines. 15. The sum of ages of all pupils concerned should appear where "Total Age of Pupils" is called for,

Principal

APPROVED:

Schools Division Superintendent 16. In indicating the subjects under the column "Final Rating In,"

arranged the subjects alphabetically.