Professional Documents
Culture Documents
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216502_ECORYS_EAC_ET.indd 1 17-10-2008 16:36:32
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More information on the European union is available on the Internet (http:JJeuropa.eu).
European Communities, zcc8
keproduction is authorised provided the source is acknowledged.
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Text: EC0TECJEC0kYS kesearch and Consulting
0raphic 0esign: Planti|nCasparie (Capelle aJd I|ssel - hL)
Printed in the hetherlands
Printed on white chlorine-free paper
1his brechure was prepared{edited by C01C{C0R5 Ie||ewing a centract with the urepean Cemmissien.
1he epiniens and views expressed in this brechure de net cerrespend necessari|y with these eI the urepean
Cemmissien.
urepe 0irect is a service te he|p yeu hnd answers
te yeur questiens abeut the urepean Unien
Freephone number (*):
ee 8ee 6 8 :e ::
(*) Certain mobile telephone operators do not allow access to cc 8cc numbers or these calls may be billed.
216502_ECORYS_EAC_ET.indd 2 17-10-2008 16:36:35
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PreIace
tntreductien y
Practica| tips and tricks 6
U-U5: 5ma|| and Medium-sized nterprises and ntrepreneurship ducatien (5M) :e
U-Canada: Mebi|it tudiante et Cemmerce (CMC) :z
U-|apan: Architecture and Urbanism 5tudent Mebi|ity tnternatiena| Pregramme (AU5MtP) :
U-Austra|ia: xchange Pregram in tnternatiena| Re|atiens - A urepean-Austra|ian
Asia-Pacihc kexus (AAPk) :6
U-kew Zea|and: Leenarde - A mu|ti-natiena| exp|eratien in tnteractien 0esign ducatien
and Research :8
U-U5: Cress-katiena| Bea|th Care Pe|icy and Leadership ze
U-Canada: 5ecia| |ustice and Buman Rights in an era eI C|eba|izatien (CL0U5) zz
U-U5: Music study, Mebi|ity, and Acceuntabi|ity z
216502_ECORYS_EAC_ET.indd 3 17-10-2008 16:36:35
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The Eu-uS and Eu-Canada cooperation programmes
in higher education and vocational training have
been in existence since 1. In addition, in zccz
pilot cooperation actions were launched with |apan
and Australia, and in zcc with hew Zealand.
The programmes respond to a real need for
academic cooperation between a range of
industrialised countries and the Eu, complementing
the various bilateral initiatives that exist and adding
value through multilateral consortia of institutions.
More than zcc pro|ects have been launched under
the programmes, exchanging no less than ;,ccc
students between the Eu and the partner countries.
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In zcc6 new agreements were made, extending the
cooperation programmes with the uS and Canada
until zc1. zcc8 has also seen the Commission
launch a new multi-country call for proposals with
Australia, |apan, hew Zealand and South Korea.
To enhance the knowledge of these cooperation
programmes and to support eligible consortia to
generate successful pro|ects, a good practices study
was contracted out to EC0TECJEC0kYS kesearch
and Consulting. This brochure is the end result.
It extracts key learning from eight pro|ects
launched in the period zcc1-zcc, identied as
good practices.
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8etween zcc1 and zcc, 88 pro|ect applications
were approved for programme funding, with a
typical duration of three years. The dossiers
of all the pro|ects were analysed, making use
of an extensive evaluation grid. In addition, an
online survey was conducted among the pro|ect
coordinators and partners. The results of both
activities were analysed and assessed on a set of
weighted criteria. A selection of eleven pro|ects was
nally made for further case study, consisting of
site visits and interviews with pro|ect coordinators,
partners and former participants. Eight pro|ects
were chosen for this brochure and all can be found
on the website:
http:JJeuropa.euJeducationJindustrialised-countries
we hope the brochure provides you with valuable
information and recommendations to yield even
better outputs and sustainable cooperation in
the future, or inspire you to design your own
successful cooperation pro|ect!
*OUSPEVDUJPO
216502_ECORYS_EAC_ET.indd 5 17-10-2008 16:36:47
6
tntreductien
tn this brechure a variety eI geed preject initiatives
and designs are presented. We a|se eIIer practica|
tips and tricks te he|p higher educatien and
training institutiens in app|ying, designing and
imp|ementing successIu| prejects in the Iuture er
impreve yeur current preject. A mere e|aberated
versien eI this can be Ieund en:
http:{{ec.eurepa.eu{educatien{industria|ised-ceuntries
finding the right partners
1here are seme ru|es eI thumb that can be used te
Iaci|itate the precess eI the identihcatien eI re|iab|e
and suitab|e partners:
well-performing pro|ects are - in general - based
on long-standing institutional partnerships.
Therefore draw on your professional network,
colleagues, international ofce and institute to
nd suitable partners.
where existing relationships are weak or absent,
nd out about the educational and academic culture
and atmosphere of possible partner institutions,
via internet, printed media, or experiences of
colleagues. Take advantage of possibilities to meet
up with partners personally to explore cooperation.
Explore synergies and complementarities between
the partners and make them explicit, so that value
added for all involved becomes clear at an early
stage of the pro|ect.
Writing a successIu| app|icatien
A|theugh success cannet be guaranteed there are
seme pitIa||s that partners sheu|d be aware eI in
the phase eI writing the app|icatien.
8e aware of possible divergence (and solutions)
on issues such as the design of the academic year,
the quality of (parts) of curriculum modules and
the credit recognition mechanisms between the
participating institutions.
Pay explicit attention to student recruitment
strategies, sustainability of pro|ect results and
dissemination of pro|ect outcomes. Incorporating
these issues into the application and effectively
addressing them in the pro|ect are critical success
factors for the pro|ect. Also, include concrete
milestones to keep up with planning.
Ideally, one person should be appointed to
coordinate the planning of all activities. Rowever,
to avoid creating a situation where the pro|ect's
success is dependent upon one individual at each
of the participating institutions, it is recommended
that a team-based approach to pro|ect manage-
ment be adopted right from the start.
It is advisable to draw on the knowledge of
partners who have been involved in earlier or
other international grant programmes.
5uppert Irem management
fer prejects te be successIu| and sustainab|e it is
essentia| te secure exp|icit institutiena| suppert
Irem tep |eve| management structures eI yeur ewn
and yeur partner institutiens. 1e this end:
0et the top level decision makers involved from
a very early stage and have the political will on
all sides of the partners to allocate budget and
resources for participation in the programme.
Practical tips and tricks for designing and i
216502_ECORYS_EAC_ET.indd 6 17-10-2008 16:36:48
;
Exemplify the benets the pro|ect can have for
the institution. 0emonstrate results from other
similar pro|ects, give presentations of the plans
to possible beneciaries, or share information
from the application itself. Indeed, international
cooperation and mobility pro|ects are likely to
attract more students, improve the academic
reputation and the international standing of the
institution and the quality of its educational offer.
Focus on the benets for the students, staff,
faculty and institution in a comprehensive and
attractive fashion.
Integrate the pro|ect into activities of the
international ofce and the internationalisation
strategy of the organisation.
Ceping with cha||enges
tt is essentia| te create an envirenment that
enhances c|ear, epen and regu|ar cemmunicatien
between the partners, in erder te address pessib|e
diIhcu|ties arising during the ceurse eI the preject.
1hereIere it is recemmended te:
Establish a schedule of regular meetings
with all partners, including teleconferencing,
videoconferencing and at least two face-to-face
team meetings per year.
Promote fexible working arrangements that
can adapt to changing circumstances and solve
problems in a pragmatic manner.
Include enthusiastic and highly committed
academic staff in the pro|ect. 8esides talented
students, the pro|ect also needs talented staff!
Establish a communication plan targeting
students, faculty, stakeholders and regular
reporting to the funding agencies.
Creating synergies
1he preject sheu|d Iecus en a streng centra|
theme in which the partners have a cemmen
interest and that a||ews te exp|eit synergies and
cemp|ementarities ameng the curricu|a, teaching
and research capabi|ities eI the partner institutiens.
Curriculum development within the mobility
pro|ects supported by the Commission does not
necessarily involve the creation of new courses.
More often partner institution can create added
value by putting together a pool of coursesJ
modules in a way to broaden the choice for mobile
students around the selected theme.
Create an attractive pro|ect content and create
value added for the institution. The teaching staff
should have a clear educational perspective on
how the pro|ect relates to the existing curriculum
and how it can help to strengthen this (synergy).
Recegnitien eI exchange activities
tt is impertant Ier the partners te sign a c|ear and
cemprehensive agreement en mutua| recegnitien
eI the study peried abread, prier te the start eI
exchanges.
Institutions participating in the pro|ects have to
guarantee full recognition of the activities in the
exchange (e.g. study periods, exams, research,
courses and work placements undertaken
overseas). If students do not receive an adequate
number of credits for the courses, then the time
d implementing your own successful pro|ect
216502_ECORYS_EAC_ET.indd 7 17-10-2008 16:36:49
8
taken to graduate will increase and this will make
it less attractive for new students to apply to
mobility schemes.
All exchange students should be informed on how
many credits they receive for each course attended
overseas before their departure.
Prior to the exchange, arrange - between each
mobile student, the sending institution and the
host institution - a learning agreement outlining
the study abroad programme and the credits
attached to each courseJmodule.
IIective marketing and recruitment
tn erder te attract a diverse greup eI ta|ented
students a preactive recruitment strategy is
required. 1e this end the Ie||ewing activities have
preven successIu|:
0eveloping a pro|ect website, pro|ect brochures,
posters etc.
Let student counsellors inform students about
the pro|ect, arrange meetings in which the pro|ect
is explained.
0nce there are students that have actually gone
on an exchange, let these students tell other
students about the pro|ect and their experiences.
This peer-orientated, face-to-face method has
proven to be effective for student recruitment.
Student testimonials can be used in the campaign
materials.
Provide information on the opportunities of
studying abroad to parents of students in their
rst year of universityJcollege or even in their last
year of high school.
To increase the impact of the pro|ect it is important
to make the materials that are produced during
the pro|ects also available to other mobile and
non-mobile students, for example, as online
courses or brochures.
Preparatien in |anguage and cu|ture
5tudents that participate in exchanges gain mest
when they are preper|y prepared beth in terms eI
|anguage and cu|ture eI the hest ceuntry.
Although a large portion of courses will inevitably
be in English, both in Europe and in the partner
countries, all mobile students should receive some
form of training in the language and culture of the
host country.
Language training and learning that focuses on
practical sub|ects and on the terminology of
the profession, offered prior to and during the
exchange, help the student to get the most out of
the exchange.
The learning experience for the mobile students is
maximised when language training is accompanied
by specic training on the culture and customs of
the host country prior to departure and during the
study period overseas.
0uring the preparatory period make sure there
is a sufcient budget, staff time and adequate
levels of communication for the planning and the
implementation of the exchange. The procedures
(on visa applications), protocols, and the
Practical tips and tricks for designing and i
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