010: 12:AM:SK:JM:fs

DISTRICT OF COLUMBIA AGENCIES' COMPLIANCE WITH

SMALL BUSINESS ENTERPRISE EXPENDITURE GOALS
FOR THE 1
s T
, 2ND AND 3
RD
QUARTERS OF FISCAL YEAR
2011
March 9 , 2012
Audit Team:
Allegra McCullough , Senior Analyst
Sophie Kamal, Analyst
J acarl Melton , Analyst
Yolanda Branche, District of Columbia Auditor
717 14th Street, N.W., Suite 900, Washington, D.C. 20005 (202) 727-3600
DISTRICT OF COLUMBIA AGENCIES' COMPLIANCE
WITH SMALL BUSINESS ENTERPRISE EXPENDITURE
GOALS FOR THE 1
ST
, 2ND AND 3
RD
QUARTERS OF
FISCAL YEAR 2011
March 9, 2012
Audit Team:
Allegra McCullou gh , Senior Analyst
Sophie Kamal , Analyst
J acarl Melton, Analyst
A Report by the Office of the D.C. Auditor
Yolanda Branche, D.C. Auditor
010: 12:AM:SK:JM:fs
The Honorable Kwame Brown, Chairman
Council of the District of Columbia
1350 Pennsylvania Avenue, NW, Suite 504
Washington, D.C. 20004
Letter Report: District of Columbia Agencies' Compliance with Small
Business Enterprise Expenditure Goals for the 1", 2
nd
, and 3'" Quarters
of Fiscal Year 2011
Dear Chairman Brown:
The Office of the District of Columbia Auditor (ODCA) examined and assessed
District of Columbia government agencies' compliance with small business enterprise
(SBE) expenditure goals for the 1
st
, 2
n
" and 3,d quarters of fiscal year (FY) 2011
(October 1,2010 through June 30,2011)'
OBJECTIVES, SCOPE, AND METHODOLOGY
The objectives of this examination were to:
1. determine whether District agencies met the required goal of procuring 50%
of their expendable budgets with SBEs in FY 20 II ;;; and
2. determine District agencies' compliance with SBE goal establishment and
expenditure reporting requirements.;;;
The examination covered the period October 1,2010 through June 30, 201l.
The examination was conducted as a non-audit service.;v
In conducting this examination, we reviewed 84 agencies, offices or programs
that the Department of Small and Local Business Development (DSLBD) determined
were required to (1) procure 50% of their expendable budget for goods and services
from SBEs each fiscal year and (2) submit quarterly SBE expenditure reports to
DSLBD and the Office of the D.C. Auditor.
v
For each agency that submitted the
required report, we reviewed appropriated and expendable budgets, reported SBE
goal, and reported SBE expenditures from all funding sources. In addition, we verified
717 14th Street, N.W., Suite 900, Washington, D.C. 20005 (202) 727-3600
District Of Columbia Agencies' Compliance With Small Business Enterprise Expenditure Goals For The I s1, 2
nd
, and 3
rd
Quarters of Fiscal Year 20 11. Office of the District of Columbia Auditor. March 201 2
All endnotes are located on Page 14 Page 2
all reported expenditures against data from the District's System of Accounting and
Reporting (SOAR) and Office of Contracting and Procurement's Purchase Card
Program (P-Card), where available. We also verified vendors against DSLBD's CBE
Online System, reviewed DSLBD's Quickbase Data Tracking System and conferred
with key staff from DSLBD and several District agency liaisons responsible for SBE
compliance reporting during FY 2011.
District Of Columbia Agencies' Compliance With Small Business Enterprise Expenditure Goals For The 1 ~ 1 , 2"'1, and 3,,1
Quarters of Fiscal Year 2011. Office of the District of Columbia Auditor. March 2012
All endnotes are located on Page 14 Page 3
BACKGROUND
The Small, Local, and Disadvantaged Business Enterprise Development and
Assistance Act of 2005, as amended, (the Act) states that "it shall be the goal and
responsibility of the Department [of Small and Local Business Development] to
stimulate and foster the economic growth and development of businesses based in and
serving the District of Columbia, particularly certified business enterprises, with the
in tended goals of:
(A) Stimulating and expanding the local tax base of the District of
Columbia;
(B) Increasing the number of viable employment opportunities for District
residen ts; and
(C) Extending economic prosperity to local business owners, their
employees, and the communities they serve."
The Act also tasks DSLBD with providing "advocacy, business development
programs, and technical assistance offerings" that will "maximize opportunities for
certified business enterprises to participate in:
(A) The District's contracting and procurement process;
(B) The District's economic development activities; and
(C) Federal and private sector business opportunities that occur 111 the
District of Columbia.",i
District Of Columbia Agencies' Compliance With Small Business Enterprise Expenditure Goals For The 1 ~ 1 , 2
nd
, and 3"\
Quarters of Fiscal Year 2011. Office of the District of Columbia Auditor. March 2012
All endnotes are located on Page 14 Page 4
RESULTS OF THE AUDITOR'S EXAMINATION
D.C. Official Code requires each District agency to contract 50% of the dollar
volume of its goods and services to Small Business Enterprises (SBE) each fiscal year.
It also requires agencies to submit quarterly SBE expenditure reports to DSLBD and
the Office of the D.C. Auditor. The 84 agencies we assessed had a total FY 2011
reported appropriated budget of $6,472,890,447 and total reported expendable budget
for goods and services of $987,139,247.
v
;; Based on the expendable budget of
$987,139,247 the FY 2011 SBE expenditure goal for these 84 agencies was
$493,569,623.
In assessing goal achievement we found that some agencies and DSLBD derived
the agency's SBE goal from an appropriated budget that included both local and non-
local funding sources. In these cases, we included SBE expenditures from both local
and non-local funds. The 84 agencies' reported appropriated and expendable budgets
and reported SBE goals are in Appendix I.
1
ST
OUARTER RESULTS
We found that the 84 agencies spent a total of $8,888,313 with SBEs during
the first quarter of FY 2011 or 2'Yo of the total SBE expenditure goal for all of the 84
agencIes. Expenditures for each of the 84 agencies for the 1" quarter of FY 20 II are
listed in Appendix I.
We found that 27 of the 84 agencIes did not submit the required quarterly
expenditure report for this quarter. The 27 agencies that failed to submit the required
expenditure report are listed in Appendix II.
2ND QUARTER RESULTS
The 84 District agencies spent a total of $27,796,844 during the 2
nd
quarter of
FY 2011 or 6% of the total SBE expenditure goal for all of the 84 agencies. As of
March 31, 2011, the 84 agencies spent a total of $36,685,157 with SBEs.
Expenditures for each of the 84 agencies for the 2nd quarter FY 2011 are listed in
Appendix I.
We found that 26 of the 84 agencies did not submit the required quarterly
expenditure report for the 2
nd
quarter. The 26 agencies that failed to submit the
required expenditure report are listed in Appendix II.
District Of Columbia Agencies' Compliance With Small Business Enterprise Expenditure Goals For The 1 ~ I , 2n<1, and 3,<1
Quarters of Fiscal Year 2011. Office of the District of Columbia Auditor. March 2012
All endnotes are localed on Page 14 Page 5
3
RD
QUARTER RESULTS
The 84 District agencies spent a total of $22,827,379 with SBEs during the 3rd
quarter of FY 2011 or 5% of the total expenditure goal for all 84 agencies. As of June
30, 2011, the 84 agencies expended a total of $59,512,536 with SBEs. Expenditures
for each of the 84 agencies for the 3,d quarter of FY 2011 along with SBE expenditure
totals, as of June 30, 2011 are listed in Appendix I.
We found that 25 of the 84 agencies did not submit the required quarterly
expenditure report for the 3,d quarter. The 25 agencies that failed to submit the
required expenditure report are listed in Appendix II.
While some agencies submitted reports in one quarter but failed to submit
reports in another quarter, the following agencies did not submit any quarterly reports
for the Is', 2
nd
, or 3
n1
quarters ofFY 2011.
1. Office of Advisory Neighborhood Commissions
2. Board of Real Property Assessments and Appeals
3. Office of Community Relations and Services
4. Office of the City Administrator
5. Council of the District of Columbia
6. Disability Compensation Program
7. Office of the Deputy Mayor for Education
8. Office of Employee Appeals
9. District Department of the Environment
10. Office of Finance and Resource Management
11. Forensic Laboratory Technieian Training Program
12. DC Housing Authority
13. Department of Human Services
14. Justice Grants Administration
15. DC Lottery and Charitable Games Control Board
16. Medical Liability Captive Insurance
17. Pu blic Charter Schools
18. Public Employee Relations Board
19. Deputy Mayor for Public Safety and Justice
20. Special Education Transportation
21. Department of Transportation
22. Office of Victim Services
SBE Expenditures As Of June 30, 2011
As of June 30, 2011, the 84 District agencies we reviewed spent $59,512,536
with SBEs or 12% of the total SBE expenditure goal for all of the 84 agencies.
Appendix I also presents agency SBE goal achievement for the 84 agencies through
the 3,d quarter of FY 2011 (June 30, 2011). Total expenditures from all funding
.
District Of Columbia Agencies' Compliance With Small Business Enterprise Expenditure Goals For The 1 st, 2"'!, and 3,,1
Quarters of Fiscal Year 2011. Office of the District of Columbia Auditor. March 2012
All endnotes are located on Page 14 Page 6
sources of the 84 agencies on Local Business Enterprises (LBEs) , SBEs,
Disadvantaged Business Enterprises (DBEs), Local Business Enterprises with
Principle Offices Located in an Enterprise Zone (DZEs), Resident-Owned Businesses
(ROBs), Longtime Resident Businesses (LRBs), Local Manufacturing Enterprises
(LME,) and Veteran Owned Businesses (VOBs), through the 3,d quarter of FY 2011 are
presented in Appendix Ill .
Of the 84 agencies, 18 met or exceeded their reported annual FY 2011 SBE
expenditure goal by the end of the FY 2011 3,d quarter. The 18 agencies that met or
exceeded their SBE goals a re presented in Table r.
Table I
Agencies that Met or Exceeded Goal by June 30, 2011
Agency
SHE
SHE Goal
% of SHE Goal
Expenditures
Achieved
I Aging, Office on $2,630,547 $1,145,047 230%
2 Attorney General, Office of the $649,57 1 $589,053 110%
3 Chief Financial Officer, Office of the $2,744,749 $35,347 7765%
4 Contracts and Procurement, Office of $93,751 $59,218 158%
5 Elections and Ethics, Board of $271,406 $22,346 1215%
Environment, District Department of
6 t he $585,203 $362, 026 162%
Fire and Emergency Medical Services,
7 Depar tment of $1,502,444 $1, 118,976 134%
8 Health, Department of $2,89 1,023 $1,486,437 194%
Homel a nd Security a nd Emergency
9 Ma nagement Agency $2 10,153 $22,737 924%
10 Human Services, Dep?-rtment of $ 1,071 ,902 $ 1,069,789 100%
Motion Picture and Television
11 Development, Office of $10, 086 $6,548 154%
12 Motor Vehicles, Department of $46 1,068 $356,856 129%
13 Parks and Recreation, Department of $ 1,360,280 $1,267,002 107%
14 Public Schools , DC $5,637,015 $3,481,904 162%
15 Unified Communications, Office of $187,492 $53,830 348%
16 Veterans Affairs, Office of $28,733 $2 1,032 137%
17 Universi ty of the District of Columbi a* $8,249,193 $5,704,608 145%
Washington Convention a nd Sports
18 Authority (Now Known as Events DC)* $8,702,070 $6,790,293 128%
Total $37,286,686 $23,593,049
*Based on Self-Reported Expenditures
District Of Columbia Agencies' Compliance With Small Business Enterprise Expenditure Goals For The 1
st
, 2
nd
, and 3
rcl
Qua rters of Fi scal Year 2011. Office of the Di strict of Columbia Auditor. March 201 2
All endnotes are located on Page 14 Page 7
As of June 30, 2011, the 84 District agencies we assessed spent $59,512,536
with SBEs toward their FY 2011 SBE goal of $493,569,623. While the 84 agencies
only reached 12% of the total SBE expenditure goal by the end of the third quarter, it
is our understanding that a significant level of agencies' expenditure activities that
affect SBE goal attainment occurred in the 4
th
quarter of the fiscal year.
31 DISTRICT AGENCIES DID NOT COMPLY WITH QUARTERLY EXPENDITURE
REPORTING REQUIREMENTS AND SOME DISTRICT AGENCIES FILED
INACCURATE SBE EXPENDITURE REPORTS
Our review found that 53 of the 84 agencies fully complied with expenditure
reporting requirements and 31 agencies failed to submit all required reports to DSLBD
and the Office of the D.C. Auditor, through the 3rd quarter of FY 2011. Agencies did
not submit required SBE expenditure reports because District agencies failed to
implement policies and procedures to ensure that complete SBE expenditure data was
properly tracked, collected and reported.
We also found that numerous agencies submitted inaccurate expenditure
reports. We found individual agency reporting differences of over $500,000 between
what was reported by an agency and what was verified through SOAR and P-Card
data. For example, the Office of the Chief Technology Officer reported $5,013,266 in
expenditures but according to SOAR and P-Card data the Office of the Chief
Technology only purchased $858,775 with SBEs.
It is important to note, that some agencies actually spent more than the
amount reported for SBE expenditures. For example, the Office of the Chief Financial
Officer (CFO) reported $2,193,595 in SBE expenditures but according to SOAR and P-
Card data the CFO spent $2,744,749 with SBEs. Our analysis of the differences
between reported expenditures and amounts spent with SBEs, based on a review of
the 53 agencies submitting all required quarterly expenditure reports, is listed in
Appendix IV.
The cause of some discrepancies between SBE expenditures reported by
agencies and actual SBE expenditures may be that agencies reported: (1) contract
awards rather than expenditures; (2) dollars appropriated in previous years but
expended in the reporting quarter or year; or (3) expenditures from both local and
non-local funds. We also found that some Agency Compliance Officers, who were
responsible for compiling and submitting SBE expenditure reports, did not know how
to locate the correct SBE financial data. Other Agency Compliance Officers did receive
the SBE financial data from their Agency Fiscal Officer in a timely manner.
As a result of, the inability of agencies to track and submit accurate quarterly
SBE expenditure data, DSLBD does not have the necessary data to assess agency goal
..
District Of Columbia Agencies' Compliance With. Small Business Enterprise Expenditure Goals For The 1 ~ I , 2
nd
, and 3
rd
Quarters of Fiscal Year 2011. Office of the District of Columbia Auditor. March 2012
All endnotes are located on Page 14 Page 8
attainment and to identify agencies that need assistance in procuring goods and
services from SBEs. DSLBD's lack of data may ultimately result in a loss of
procurement opportunities for SBEs. Additionally, the failure of agencies to accurately
track SBE quarterly expenditures prevents agency procurement officials from making
necessary spending adjustments during the year to meet their annual SBE goals.
In previous reports, we found that agencies failed to submit accurate SBE
expenditure data because DSLBD failed to properly track and collect data. We are
pleased to note that DSLBD implemented measures to improve the SBE reporting
system in FY 2012. On November 28,2011, DSLBD launched a new compliance
monitoring system designed to increase accuracy and make the compliance reporting
process easier and more efficient for Agency Compliance Officers. According to the
DSLBD Director, "The new system will be the central tool for agencies to fulfill their
quarterly and annual CBE compliance reporting, and will satisfy reporting
requirements for both ODCA and DSLBD." Additionally, DSLBD provided Agency
Compliance Officers with opportunities to attend several trainings on the new DSLBD
reporting system.
RECOMMENDATIONS:
1. DSLBD Director should provide training to Agency Compliance Officers
to address SBE reporting errors such as agencies reporting: (1) contract
awards rather than expenditures; (2) dollars appropriated in previous
years but expended in the reporting quarter or year; or (3) expenditures
from both local and non-local funds, that result in inaccurate
expenditure reports.
2. To assist in the accurate preparation and submission of quarterly SBE
expenditure reports, DSLBD Director and reporting Agency Directors
should partner with the Office of the Chief Financial Officer to provide
SOAR access to Agency Compliance Officers.
GOAL -SETTING PROCESS STILL HAD FLAWS
Our analysis found that 18 of the 84 agencies met or exceeded their SBE goals
by the 3
nl
quarter of FY 2011. Of the 18 agencies, 5 agencies exceed their SBE goal by
excessively large amounts. The excessive amount that agencies exceed their SBE goals
raises questions about the validity of declared expendable budgets of some agencies.
For instance in FY 2011, the Office of the Chief Financial Officer (OCFO), had
an appropriated budget of $129.6 million. OCFO declared its expendable budget for
FY 2011 as $70,693, and the SBE goal as $35,347. As of June 30, 2011, the OCFO
expended $2.7 million on SBEs resulting in a 7,765% goal attainment. Additionally in
",
District Of Columbia Agencies' Compliance With Small Business Enterprise Expenditure Goals For The 1 ~ l , 2".1, and 31'd
Quarters of Fiscal Year 2011. Office of the District of Columbia Auditor. March 2012
All endnotes are located on Page 14 Page 9
FY 2011 the Office of Unified Communication (OUC), had an appropriated budget of
$27 million. OUC declared the expendable budget for FY 2011 as $107,659 and the
SSE goal as $53,830. As of June 30, 2011, OUC had expended $187,492 on SSEs
resulting in a 348% goal attainment.
DSLSD implemented new measures to improve the goal setting process for FY
2012. According to the DSLSD Director, in FY 2012 all operating funds (excluding
capital funds), will be monitored and the SSE goal will be established using all
operating funds.
14 AGENCIES DID NOT SUBMIT REQUIRED DOCUMENTS TO DSLBD THAT WERE
NECESSARY FOR THE ACCURATE CALCULATION OF SBE GOALS
To establish FY 2011 SSE goals, DSLSD required each agency to submit, for
review and approval, an Operating Expense Checklist (OEC) and Annual Allocation
Letter (AAL), signed by the agency director. The agencies were instructed to complete
their OEC by filling in their FY 2011 appropriated budget, detailing all costs that could
not be obtained from SSEs (such as personnel and fixed costs), and subtracting the
excluded costs from the appropriated budget to arrive at their FY 2011 expendable
budget. To calculate the SSE goal, each agency's expendable budget was multiplied
by 50%. The AAL and OEC are critical in calculating the agencies' expendable budget
and establishing an accurate SSE goal.
Our review found that 14 agencies did not submit the required AAL and OEC
and DSLSD calculated the SSE goal for the agencies. For 8 of the 14 agencies DSLSD
restated the agency's appropriated budget as the expendable budget and established
the agency's SSE goal as 50% of the agency's appropriated budget. According to
DSLSD representatives, for 6 of the 14 agencies DSLSD calculated the agency's
expendable budget based on historical data and multiplied this amount by 50'Yo to
develop the agency's SSE goal. As a result, DSLSD used two different formulas to
determine SSE goals for agencies that did not submit required AAL and OEC.
Additionally, DSLSD did not notify the agencies that did not submit AAL and OEe, of
the SSE goal that DSLSD established. Table II presents the 14 agencies that failed to
submit an AAL and OEC.
District Of Columbia Agencies' Compliance With Small Business Enterprise Expenditure Goals For The 1 Sl, 2
nd
) and 3
r
<l
Quarters of Fiscal Year 2011. Office of the District ofColul11bia Auditor. March 2012
All endnotes are located on Page 14 Page 10
Table II
AGENCY SBE GOALS ESTABLISHED BY DSLBD
Agency Agency DSLBD
Reported Reported SBEGoal
Appropriated Expendable
Agency Bulfget Budget
Advisory Neighborhood
1
Commissions, Office $889,000 $889, 000 $444,500
Arts and Humanities,
2
Commission on
$5,876,692 $473,692 $236,846
Community Relations
3
and Services, Office of
$1,005,000 $1 ,005,000 $502,500
Council of the District
4
of Columbia
$19,434,075 $ 1,48 1,075 $740,538
Employee Appeals,
$1,306,854 5
Office of
$122,854 $61 ,427
Finance and Resource
6
Management, Office of
$32,829,000 $32,829,000 $ 16,414,500
Forensic Laboratory
Technician Training
7
Program
$1,60 1,000 $1,601 ,000 $800,500
Housing Authority,
8
D.C.
$22,823,000 $22,823,000 $11,4ll,500
Mental Health,
9
Department of
$187,527,163 $52,934, 163 $26,467,082
Planning & Economic
Development, Office of
10
the Deputy Mayor For
$23,6 14,430 $4,9 19,430 $2,459,715
II
Public Charter Schools
$432,839,000 $432,839, 000 $2 16,4 19,500
Public Employee
12
Relations Board
$879,000 $220,000 $ 110,000
Public Safety and
Justice, Deputy Mayor
13
for
$375,000 $375, 000 $ 187,500
Special Education
14
Transportation
$93,604,000 $93,604,000 $46,802,000
District Of Columbia Agencies' Compliance With Small Business Enterprise Expenditure Goals For The 1
st
, 2nrl , and 3
rrl
Quarters of Fiscal Year 2011. Office of the District of Columbia Auditor. March 2012
All endnotes are located on Page 14 Page 11
RECOMMENDATIONS:
1. When determining SSE goals for agencies failing to submit the required OEC
and AAL, DSLSD should use a consistent standard formula that complies
with appropriate rules and regUlations.
2. When calculating the agency SSE goal, DSLSD should notify the agency of
the SSE goal and advise the Council that DSLSD established the goal
because the agency failed to submit required information.
DisH'jet Of Columbia Agencies' Compliance With Small Business Enterprise Expenditure Goals For The 1 ~ l , 2
nd
, and 3
r
<l
Quarters of Fiscal Year 2011. Office of the District of Columbia Auditor. March 2012
All endnotes are located on Page 14 Page 12
CONCLUSION
Based on our analysis we found tha t 84 agencies spent a total of $59,512,536
on SBEs through the 3rd quarter of FY 2011. Of the 84 agencies, 18 met or exceeded
their FY 2011 expenditure goal by the end of the FY 2011 3,d quarter, spending
$37 ,286,686. As of June 30, 2011, the 84 District agencies we assessed spent
$59,512,536 with SBEs toward their FY 20 11 SBE goal of $493,569,623. While the
84 agencies only reached 12% of the total SBE expenditure goal by the end of the third
quarter, it is our understanding that a significant level of agencies ' expenditure
activities that affect SBE goal a ttainment occurred in the 4
th
quarter of the fiscal year.
DSLBD has made significant progress in improving the procedures u sed to
establish District agency SBE goals and monitoring agency compliance with SBE
reporting requirements and goal a ttainment. We will continue to monitor DSLBD's
progress and the progress of the District agencies to ensure that SBEs receive their
mandated s hare of District procurement opportunities.
Sincerely,
Yolanda Branche
District of Columbia Auditor
District Of Columbia Agencies' Compliance With Small Business Enterprise Expenditure Goals For The 1
9
" 2
nd
, and 3'
Quarters of Fiscal Year 20 11 . Offi ce of the District of Columbia Auditor. March 2012
All endnotes afe located on Page 14 Page 13
ENDNOTES
I See D.C. Official Code 2-218.41 of the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended.
ii See D.C. Official Code 2-218.41 (a) of the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended.
iii See D.C. Official Code 2-21S.S3(a) and (b) of the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended, which requires agencies to "submit a quarterly
report to the Department !DSLBD] and to the District of Columbia Auditor within 30 days after the end of
each quarter" and an annual report "v.lithin 30 days of the issuance of the Comprehensive Annual
Financial Report. ','
il' See Government Auditing Standards, ,July 2007 Revision A3.02 and A3.03a, which states in part that
Audit organizations in government entities frequently provide non-audit services that differ from the
professional services provided by an accounting or consulting firm to or for the audited entity. The types
of non-audit services are often performed in response to a statutory requirement, at the discretion of the
authority of the audit organization, or for a legislative oversight body or an independent external
organization and do not impair auditor independence. Examples of these types of services include
providing information or data to a requesting party without auditor evaluation or verification of the
information or data.
I' DSLSD Quickbase Data Tracking System, as of December 14,2011.
vi See D.C. Official Code 2-218.13(a) of the Smail, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended.
I'll To establish FY 2011 SBE goals, DSLBD required each agency to su bmit an Annual Allocation Letter
(AAL) and Operating Expense Checklist (OEC). The OEC included the agency's appropriated budget and
expendable budget. The expendable budget in the OEC is the agency's appropriated budget reduced by
funding sources, object classes, objects, and other items that the agency could not reasonably be
expected to obtain from SBEs. To calculate the SSE goal, the agency multiplied the expendable budget by
50(X).
District Of Columbia Agencies' Compliance With Small Business Enterprise Expenditure Goals For The 1 M, 2
nd
, and 3
ed
Quarters of Fiscal Year 2011. Office of the District of Columbia Auditor. March 2012
All endnotes are located on Page 14 Page 14
APPENDICES
Appendix I
FY 2011 Expenditures 1st Through 3rd Quarters
Reported Reported
Appropriated Expendable Reported SBE 1st Quarter SBE 2nd Quarter SBE 3rd Quarter SBE Total FY 2011 SBE % of SBE Goal
Agency Budget Budget Goal Expenditures Expenditures Expenditures Expenditures Achieved
Administrative Hearings, Office
1 of $7,093,322 $364,435 $182,218 -$760 $5,982 $53,050 $58,272 32%
Advisory Neighborhood
2 Commissions, Office $889,000 $889,000 $444,500 $0 $133 $0 $133 0%
3 Aging. Office on $15,944,000 $2,290,094 $1,145,047 $881,046 $820,611 $928,889 $2,630,547 230%
Alcoholic Beverage Regulation
4 Administration $5,539,404 $258,501 $129,251 $3,857 $48,158 $38,310 $90,326 70%
Arts and Humanities,
5 Commission on $5,876,692 $473,692 $236,846 $3,200 $6,722 $7,190 $17,112 7%
Asian/Pacific Islander Affairs,
6 Office on $815,493 $22,128 $11,064 $502 $570 $2,020 $3,093 28%
7 Attorney General, Office of the $52,103,083 $1,178,105 $589,053 $96,845 $260,911 $291,816 $649,571 110%
8 Auditor, Office of the $4,658,821 $164,635 $82,318 $713 $6,014 $2,122 $8,850 11%
Board of Real Property
9 Assessments and Appeals $1,310,186 $23,127 $11,563 $4,484 $2,296 $883 $7,664 66%
10 Cable Television, Office of $7,631,316 $519,587 $259,794 $3,010 $45 $9,400 $12,456 5%
11 Campaign Finance, Office of $1,338,131 $44,808 $22,404 $0 $2,719 $4,726 $7,445 33%
Chief Financial Officer, Office of
12 the $129,671,421 $70,693 $35,347 $157,366 $1,519,135 $1,068,249 $2,744,749 7765%
Chief Medical Examiner, Office
13 of the $7,668,171 $323,671 $161,836 $5,906 $10,745 $74,631 $91,283 56%
Chief Technology Officer, Office
14 of the $131,810,215 $91,169,706 $45,584,853 $383,084 $420,086 $55,606 $858,775 2%
15 Child and Family Services Agency $276,262,877 $994,762 $497,381 $84,713 $245,460 $118,633 $448,805 90%
16 City Administrator, Office of the $5,238,714 $221,928 $110,964 $5,113 $8,386 $8,569 $22,068 20%
17 Community Affairs, Office of $2,232, 152 $207,160 $103,580 $417 $5,452 $0 $5,869 6%
Expenditures Expenditures Expenditures
reported and reported and reported and Expenditures
dispersed dispersed dispersed through reported and Cannot Determine
through Office of through Office of Office of dispersed through Funds Dispersed
Community Relations and Community Community Community Affairs Office of Through Office of
18 Services, Office of (1) $1,005,000 $1,005,000 $502,500 Affairs Affairs Community Affairs Community Affairs
Consumer and Regulatory $28,550
19 Affairs, Department of $8,203,032 $175,295 $87,648 $13,716 $43,610 $85,876 98%
20 Contract Appeals Board $790,000 $2,000 $1,000 $0 $0 $160 $160 16%
Contracts and Procurement, $39,109
21 Office of $10,593,167 $118,436 $59,218 $30,998 $23,645 $93,751 158%
22 Corrections, Department of $110,088,833 $36,019,183 $18,009,592 $423,403 $425,133 $273,944 $1,122,479 6%
Counci l of the District of
23 Columbia $19,434,075 $1,481,075 $740,538 $1,407 $34,954 $33,145 $69,507 9%
Appendix I
FY 2011 Expenditures 1st Through 3rd Quarters
Reported Reported
% of SBE GOai
i
Appropriated Expendable Reported SBE 1st Quarter SBE 2nd Quarter SBE 3rd Quarter SBE Total FY 2011 SBE
Agency Budget Budget Goal Expenditures Expenditures Expenditures Expenditures Achieved
24 DC National Guard $2,465,029 $36,129 $18,065 $617 $0 $0 $617 3%
Expenditures Expenditures Cannot Determine
Dispersed Dispersed Expenditures Expenditures Expenditures
Through Office Through Office Dispersed Through Dispersed Through Dispersed Through
Disability Compensation of Risk of Risk Office of Risk Office of Risk Office of Risk
25 Program (2) $28,170,000 $0 $0 Management Management Management Management Management
26 Disability Rights, Office of $1,068,566 $177,365 $88,683 $30,280 $30,850 $0 $61,130 69%
Non Calculable
Disability Services, Department Agency Established
27 on $56,808,345 $0 $0 $123,185 $193,254 $588,550 $904,989 SBE Goal as $0
Education, Office of the Deputy
28 Mayor for $1,273,383 $305,116 $152,558 $293 $89 $2,647 $3,029 2%
29 Elections and Ethics, Board of $4,282,749 $44,692 $22,346 $109,364 $59,447 $102,595 $271,406 1215%
30 Employee Appeal s, Office of $1,306,854 $122,854 $61,427 $1,889 $12,339 $2,039 $16,266 26%
Employment Services, ,
31 Department of $36,629,815 $1,541,714 $770,857 $22,116 $98,574 $94,011 $214,701
,
28%1
Environment, District
32 Department of the $12,904,135 $724,052 $362,026 $99,628 $218,990 $266,584 $585,203 162%i
Finance and Resource
I
33 Management, Office of $32,829,000 $32,829,000 $16,414,500 $0 $3,212 $965 $4,178 0%'
Fire and Emergency Medical
34 Services, Department of $195,529,834 $2,237,952 $1,118,976 $322,722 $701,453 $478,269 $1,502,444 134%
Forensic laboratory Technician
35 Training Program $1,601,000 $1,601,000 $800,500 $0 $0 $2,970 $2,970 0%:
36 Health, Department of $74,471,870 $2,972,874 $1,486,437 $601,075 $1,261,956 $1,027,992 $2,891,023 194%!
Health Care Finance,
37 Department of $2,139,715,651 $41,326,883 $20,663,442 $5,788 $38,171 $92,732 $136,691 1%
Homeland Security and
38 Emergency Management Agency $1,993,709 $45,475 $22,737 $34,260 $57,839 $118,054 $210,153 924%1
I
Housing and Community
,
39 Development, Department of $12,064,000 $865,448 $432,724 $8,586 $20,353 $39,789 $68,729 16%
Appendix I
FY 2011 Expenditures 1st Through 3rd Quarters
Reported Reported
Appropriated Expendable Reported SBE 1st Quarter SBE 2nd Quarter SBE 3rd Quarter SBE Total FY 2011 SBE % of SBE Goal
Agency Budget Budget Goal Expenditures Expenditures Expenditures Expenditures Achieved
Expenditures Not Expenditures Not
Dispersed Expenditures Not Dispersed Through Expenditures Not Cannot Determine
Through SOAR or Dispersed SOAR or p. Dispersed Through Expenditures Not
PCard/Did not Through SOAR or CardiOid not SOAR or PCard/Did Dispersed Through
submit required PCard/Did not submit required not submit required SOAR or PCard/Did
40 Housing Authority, D.C. (3) $22,823,000 $22,823,000 $11,411,500 report Report report report Not Report
Human Resources, Department
41 of $11,583,000 $2,139,577 $1,069,789 $71,499 $142,780 $307,517 $521,796 49%
42 Human Rights, Office of $2,555,726 $177,731 $88,865 $269 $8,927 $52,271 $61,467 69%
43 Human Services, Department of $11,583,000 $2,139,577 $1,069,789 $55,221 $497,934 $518,747 $1,071,902 100%
44 Inspector General, Office of the $16,243,122 $557,254 $278,627 $14,873 $10,153 $23,944 $48,971 18%
Insurance, Securities, and
45 Banking, Department of $16,673,884 $706,357 $353,179 $5,813 $27,004 $10,008 $42,824 12%
46 Justice Grants Administration $12,414,573 $5,550 $2,775 $682 $1,262 $0 $1,944 70%
47 latino Affairs, Office on $2,889,000 $93,000 $46,500 $466 $1,543 $2,496 $4,505 10%
lottery and Charitable Games
48 Control Board, D.C. $260,250,000 $12,008,188 $6,004,094 $270,342 $1,629,023 $2,255,370 $4,154,734 69%
49 Mayor, Office of the $4,544,313 $227,782 $113,891 $6,188 $24,623 $27,329 $58,140 51%
Cannot Determine
Expenditures Expenditures Expenditures
Dispersed Dispersed Expenditures Expenditures Dispersed Through
Through Office Through Office Dispersed Through Dispersed Through Office of Risk
Medical liability Captive of Risk of Risk Office of Risk Office of Risk Management/Did
50 Insurance (4) $2,500,000 $0 $0 Management Management Management Management not Report
51 Mental Health, Department of $187,527,163 $52,934,163 $26,467,082 $175,373 $329,617 $484,485 $989,476 4%
52 Metropolitan Police Department $412,846,987 $5,592,639 $2,796,319 $431,030 $959,810 $755,619 $2,146,460 77%
Motion Picture and Televison
53 Development, Office of $555,310 $13,096 $6,548 $4,348 $4,586 $1,153 $10,086 154%
54 Motor Vehicles, Department of $24,511,536 $713,711 $356,856 $20,622 $126,119 $314,327 $461,068 129%
Parks and Recreation,
55 Department of $37,677,182 $2,534,004 $1,267,002 $110,212 $306,601 $943,468 $1,360,280 107%
56 People's Counsel, Office of the $5,228,861 $743,399 $371,699 $14,282 $58,939 $76,523 $149,744 40%
Appendi x I
FY 2011 Expenditures 1st Through 3rd Quarters
Reported Reported
Appropriated Expendable Reported SBE 1st Quarter SBE 2nd Quarter SBE 3rd Quarter SBE Total FY 2011 SBE % of SBE Goal
Agency Budget Budget Goal Expenditures Expenditures Expenditures Expenditures Achieved
57 Planning, Office of $6,111,934 $253,111 $126,556 $12,881 $17,488 $16,001 $46,370 37%
Planning & Economic
Development, Office of the
58 Deputy Mayor for $23,614,430 $4,919,430 $2,459,715 $151,002 $261,458 $114,983 $527,443 21%
59 Police Complaints, Office of $2,115,721 $250,044 $125,022 $4, 624 $3,290 $6,919 $14,833 12%
Expenditures Not Expenditures Not Expenditures Not Expenditures Not
Dispersed Dispersed Dispersed Through Dispersed Through Cannot Determine
Through SOAR or Through SOAR or SOAR or P-Card. SOAR or P-Card. Expenditures Not
P-Card. Agency P-Card. Agency Agency did not Agency did not Dispersed Through
did not submit did not submit submit required submit required SOAR or P-Cardl
60 Public Charter Schools (5) $432,839,000 $432,839,000 $216,419,500 required reports. required reports. reports. reports. Did not Report
Public Education Facilities
61 Modernization, Office of $28,193,210 $6,582,912 $3,291,456 $128,617 $441,841 $1,191,582 $1,762,040 54%
62 Public Employee Relati ons Board $879,000 $220,000 $110,000 $0 $4,899 $1,314 $6,213 6%
63 Public library, DC $36,406,911 $3,002,928 $1,501,464 $203,735 $691,498 $420,482 $1,315,715 88%
Public Safety and Justice, Deputy
64 Mayor for $375,000 $375,000 $187,500 $0 $3,221 $2,569 $5,790 3%
65 Public Schools, DC $757,630,991 $6,963,807 $3,481,904 $845,866 $2,482.750 $2,308,399 $5,637,015 162%
66 Public Service Commission $9,568,657 $436, 650 $218,325 $713 $5,987 $28,316 $35,016 16%
67 Public Works, Department of $126,922,836 $32,793,836 $16,396,918 $223,961 $463,188 $348,710 $1,035,860 6%
Real Estate Services, Department
68 of $26,313,000 $9,813,545 $4,906,773 $253,366 $1,683,501 $664,949 $2,601,816 53%
69 Risk Management, Office of $1,610,000 $0 $0 $0 $2,693 -$41 $2,652 100%
70 Secretary, Office of the $2,744,767 $104,133 $52,067 $3,097 $15,938 $3,430 $22,465 43%
71 Serve DC $301,943 $68,549 $34,274 $3,410 $8,943 $0 $12,353 36%
Small and Local Business
72 Development, Department of $5,005,540 $326,814 $163,407 $2.765 $3,758 $1,372 $7,895 5%
73 Special Education Transportation $93,604,000 $93, 604,000 $46,802,000 $44,344 $278,507 $61,708 $384,559 1%
State Superintendent of
74 Education, Office of $115,812,913 $14,037,548 $7,018,774 $23,544 $443,215 $437,537 $904,296 13%
Non Calculable
Agency Established
75 Taxicab Commission $1,096,948 $0 $0 $6,755 $12,565 $10, 638 $29,958 SBE Goal as $0
76 Tenant Advocate, Office of the $654,000 $56,300 $28,150 $1,824 $2,364 $0 $4,188 15%
77 Transportation, Department of $12,586,716 $25,173,433 $12,586,716 $53,958 $135,046 $206,241 $395,246 3%
Appendix I
FY 2011 Expenditures 1st Through 3rd Quarters
78
79
80
81
82
83
84
Agency
Unifed Communications, Office
of
University of the District of
Columbia (6)
Veterans Affai rs, Office of
Victim Services, Office of
Washington Convention and
Sports Authority (7)
Youth and Rehabilitation
Services, Department of
Zoning, Office of
Total
SOURCE: SOAR and Purchase
Card Data
Reported
Appropriated
Budget
$27,097,232
$118,918,519
$391,952
$13,905,506
$93,131,198
$90,680,625
$2,660,195
$6,472,890,447
Reported
Expendable Reported SBE
Budget Goal
$107, 659 $53,830
$11,409,215 $5,704,608
$42,064 $21,032
$10,000 $5,000
$13,580,586 $6,790,293
$3,536,998 $1,768,499
$375,082 $187,541
$987,139,247 $493,569,623
1st Quarter SSE 2nd Quarter SBE 3rd Quarter SSE Total FY 2011 SBE % of SBE Goal
Expenditures Expenditures Expendi tures Expenditures Achieved
$22,024 $33,088 $132,379 $187,492 348%
$779,668 $5,766,563 $1,702,962 $8,249,193 145%
$2,451 $15,233 $11,050 $28,733 137%
$833 $1,457 $972 $3,261 65%
$1,433,622 $3,985,855 $3,282,593 $8,702,070 128%
$30,852 $293,244 $203,367 $527,463 30%
$14,357 $23,036 $39,489 $76,882 41%
$8,888,313 $27,796,844 $22,827,379 $59,512,536 12%
We were unable to fully assess seven (1) of the 84 agencies. Either the agency's expenditures were reported through another agency or were not disbursed through SOAR or P-Card .
(1) SSE expenditures disbursed and reported through the Office of Commuity Affairs.
(2) SSE expenditures disbursed and reported through the Office of Risk Management.
(3) SSE expenditures not disbursed through SOAR or P-Card. Agency did not submit any of the three required expenditure reports.
(4) SSE expenditures disbursed and reported through the Office of Risk Management.
(5) Expenditures not dispersed through SOAR or P-Card. Agency did not submit any of the three required reports.
(6) SSE expenditures not disbursed through SOAR and could not be verified. SSE expenditures based on expenditure reports.
(7) SSE expenditures not disbursed through SOAR and could not be verified. SSE expenditures based on expenditure reports.
Appendix II
FY 2011 Agencies That Did Not Submit One or More Quarterly Reports
1st Quarter 2nd Quarter Report 3rd Quarter Report
Agency Report Received Received Received
1 Advisory Neighborhood Commissions, Office No No No
2 Attorney General, Office of the No Yes Yes
3 Board of Real Property Assessments and Appeals No No No
4 Campaign Finance, Office of Yes No Yes
5 Child and Family Services Agency No Yes Yes
6 City Admi nistrator, Office of the No No No
7 Community Relations and Services, Office Of(l) No No No
8 Corrections, Department of No No Yes
9 Council of the District of Columbia No No No
10 Disability Compensation Program (2) No No No
11 Education, Office of the Deputy Mayor for No No No
12 Employee Appeals, Office of No No No
13 Environment, District Department of the No No No
14 Finance and Resource Management, Office of No No No
Fire and Emergency Medical Services, Department
15 of (3) Yes Yes No
16 Forensic Laboratory Technician Training Program No No No
17 Housing Authority, D.C. No No No
18 Human Services, Department of (4) No No No
19 Justice Grants Administration No No No
20 Lottery and Charitable Games Control Board, D.C. No No No
21 Medical Liability Captive Insurance (S) No No No
22 Motor Vehicles, Department of No Yes Yes
23 Public Charter Schools No No No
24 Public Employee Relations Board No No No
25 Public Safety and Justice, Deputy Mayor for No No No
26 Public Works, Department of No No Yes
27 Serve DC (6) Yes No No
28 Special Education Transportation No No No
-
Appendix II
FY 2011 Agencies That Did Not Submit One or More Quarterly Reports
29
30
31
1st Quarter 2nd Quarter Report
Agency Report Received Received
State Superintendent of Education, Offi ce of Yes
Transportation, Department of No
Victim Services, Office of No
Total Agencies Not Reporting 27
SOURCE: Agency reports
(1) Agency reports through the Office of Community Affairs.
(2) Agency reports through the Office of Risk Manageent
(3) Although, through our analysis of data in SOAR, we found that the agency
exceeded their goal by June 30, 2011, the agency failed to submit any required
expenditure reports.
(4) Although, through our analysis of data i n SOAR, we found that the agency
exceeded their goal by June 30, 2011, the agency failed to submit any required
expenditure reports.
(5) Agency reports through the Office of Risk Management.
Yes
No
No
26
(6) Serve DC lost its stand alone financial status during 2nd Quarter. It now report s
with the Office of the Mayor.
3rd Quarter Report
Received
No
No
No
25
Appendix III
FY 2011 All Dollar Expenditures to CBEs by Type, 1st Through 3rd Quarters
Agency LBE SBE DBE DZE ROB LRB LME VOB.
Administrative Hearings,
1 Office of $58,272 $58,272 $37,000 $57,582 $45,514 $0 $0 $0
Advisory Neighborhood
2 Commissions, Office $133 $133 $0 $0 $0 $133 $0 $0
3 Aging, Office on $2,630,547 $2,630,547 $931,095 $2,629,293 $312 $1,254 $0 $0
Alcoholic Beverage
4 Regulation Administration $90,326 $90,326 $16,989 $79,619 $80,489 $71,530 $0 $0
Arts and Humanities,
5 Commission on $17,112 $17,112 $10,007 $13,447 $7,000 $0 $0 $0
Asian/Pacific Islander
6 Affairs, Office on $3,093 $3,093 $1,600 $2,173 $0 $920 $0 $0
Attorney General, Office of
7 the $684,395 $649,571 $98,363 $150,936 $57,487 $69,099 $0 $0
8 Auditor, Office of the $8,850 $8,850 $3,572 $6,382 $5,481 $1,542 $0 $0
Board of Real Property
9 Assessments and Appeals $7,664 $7,664 $2,296 $2,729 $1,159 $3,363 $0 $0
10 Cable Television, Office of $73,808 $12,456 $7,146 $9,446 $5,197 $2,754 $0 $0
11 Campaign Finance, Office of $7,445 $7,445 $1,497 $7,445 $4,726 $3,229 $0 $0
Chief Financial Officer,
12 Office ofthe $3,352,181 $2,744,749 $2,075,777 $2,336,527 $1,039,903 $429,837 $0 $0
Chief Medical Examiner,
13 Office of the $91,283 $91,283 $86,043 $39,483 $12, 557 $4,968 $0 $0
Chief Technology Officer,
14 Office of the $9,267,526 $858,775 $9,125,910 $544,053 $710,891 $124,109 $0 $0
Child and Family Services
15 Agency $733,611 $448,805 $504,192 $246,037 $19,046 $16,403 $0 $31,806
City Administrator, Office of
16 the $22,068 $22,068 $3,831 $10,013 $4,004 $11,532 $0 $0
Appendix III
FY 2011 All Dollar Expenditures to CBEs by Type, 1st Through 3rd Quarters
Agency LBE SBE DBE DZE ROB LRB LME VOB
17 Community Affairs, Office of $5,869 $5,869 $0 $5,025 $0 $844 $0 $0
Expenditu Expenditu
Expendit ures Expenditure res res
Expenditures Expenditures Expenditures Disbursed Expenditures s Disbursed Disbursed Disbursed
Disbursed Disbursed Disbursed Through Disbursed Through Through Through
Through Office Through Office Through Office Office of Through Office Office of Office of Office of
Community Relations and of Community of Community of Community Community of Community Community Communit Communit
18 Services, Office of (1) Affairs Affairs Affairs Affairs Affairs Affairs y Affairs y Affairs
Consumer and Regulatory
19 Affairs, Department of $85,876 $85,876 $47,511 $74,864 $38,261 $22,928 $0 $0
20 Contract Appeals Board $160 $160 $0 $160 $160 $0 $0 $0
Contracts and Procurement,
21 Office of $93,751 $93,751 $58,079 $19,723 $25,891 $11,350 $0 $0
22 Corrections, Department of $1,175,231 $1,122,479 $264,724 $501,367 $256,171 $109,883 $0 $0
Council of the District of
23 Columbia $69,507 $69,507 $42,691 $26,022 $6,440 $851 $0 $0
24 DC National Guard $617 $617 $0 $617 $617 $0 $0 $0
Expenditu Expenditu
Expenditure res res
S Dispersed Dispersed Dispersed
Expenditures Expenditures Expenditures Expenditures Expenditures Through Through Through
Dispersed Dispersed Dispersed Dispersed Dispersed Office of Office of Office of
Through Office Through Office Through Office Through Through Office Risk Risk Risk
Disability Compensation of Risk of Risk of Risk Office of Risk of Risk Managemen Managem Managem
25 Program (2) Management Management Management Management Management t ent ent
26 Disability Rights, Office of $61,130 $61,130 $0 $276 $30,280 $139 $0 $0
- -
Appendix III
FY 2011 All Dollar Expenditures to CBEs by Type, 1st Through 3rd Quarters
Agency LBE SBE OBE OZE ROB LRB LME VOB
Disability Services,
27 Department on $1,003,593 $904,989 $416,568 $826,747 $284,613 $472,840 $0 $0
Education, Office of the
28 Deputy Mayor for $3,029 $3,029 $2,736 $2,495 $2,736 $0 $0 $0
Elections and Ethics, Board
29 of $272,719 $271,406 $202,067 $98,648 $40,869 $50,242 $0 $0
30 Employee Appeals, Office of $16,266 $16,266 $0 $192 $192 $16,074 $0 $0
Employment Services,
31 Department of $1,061,564 $214,701 $1,001,907 $105,769 $61,965 $56,305 $0 $0
Environment, District
32 Department of the $606,250 $585,203 $90,558 $239,915 $364,938 $46,008 $0 $85,543
Finance and Resource
33 Management, Office of $4,178 $4,178 $900 $0 $0 $3,278 $0 $0
Fire and Emergency Medical
34 Services, Department of $1,563,647 $1,502,444 $756,841 $1,430,800 $179,169 $485,987 $0 $0
Forensic Laboratory
35 Technician Training Program $2,970 $2,970 $2,970 $2,970 $0 $0 $0 $0
36 Health, Department of $3,924,047 $2,891,023 $1,233,543 $2,271,729 $509,418 $1,421,083 $0 $0
Health Care Finance,
37 Department of $481,675 $136,691 $399,775 $91,755 $53,455 $29,426 $0 $0
Homeland Security and
Emergency Management
38 Agency $471,669 $210,153 $297,415 $210,605 $180,683 $7,432 $0 $0
Housing and Community
Development, Department
39 of $68,729 $68,729 $12,268 $38,597 $3,847 $44,708 $0 $0
Appendix III
FY 2011 All Dollar Expenditures to CBEs by Type, 1st Through 3rd Quarters
Agency lBE SBE OBE OZE ROB lRB lME VOB
Expenditure Expenditu Expenditu
s Not res Not res Not
Expenditures Expenditures Expenditures Expenditures Expenditures Dispersed Dispersed Dispersed
Not Dispersed Not Dispersed Not Dispersed Not Dispersed Not Dispersed Through Through Through
Through SOAR Through SOAR Through SOAR Through SOAR Through SOAR SOAR or P- SOAR or P- SOAR or P-
40 Housing Authority, D.C. (3) or P-Card or P-Card or P-Card or P-Card or P-Card Card Card Card
Human Resources,
41 Department of $521,796 $521,796 $240,138 $351,526 $3,382 $24,147 $0 $0
42 Human Rights, Office of $61,467 $61,467 $43,385 $33,229 $54,673 $5,688 $0 $0
Human Services,
43 Department of $1,371,509 $1,071,902 $354,590 $159,899 $931,949 $95,673 $0 $0
Inspector General, Office of
!
44 the $48,971 $48,971 $13,464 $30,194 $9,162 $16,302 $0 $0
Insurance, Securities, and
4S Banking, Department of $42,824 $42,824 $27,282 $22,569 $22,952 $7,408 $0 $0
Justice Grants
46 Administration $1,944 $1,944 $0 $220 $0 $1,724 $0 $0
47 Latino Affairs, Office on $4,505 $4,505 $0 $571 $466 $4,505 $0 $0
Lottery and Charitable
48 Games Control Board, D.C. $4,154,734 $4,154,734 $90,286 $358,878 $52 $3,731,358 $0 $0
49 Mayor, Office of the $58,140 $58,140 $4,770 $14,695 $6,140 $34,504 $0 $0
Expenditu Expenditu
Expenditure res res
s Dispersed Di spersed Dispersed
Expenditures Expenditures Expenditures Expenditures Expenditures Through Through Through
Dispersed Dispersed Dispersed Dispersed Dispersed Office of Office of Office of
Through Office Through Office Through Office Through Through Office Risk Risk Risk
Medical liability Captive of Risk of Risk of Risk Office of Risk of Risk Managemen Managem Managem
50 Insurance (4) Management Management Management Management Management t ent ent
Appendix III
FY 2011 All Dollar Expenditures to CBEs by Type, 1st Through 3rd Quarters
Agency LBE SBE DBE DZE ROB LRB LME VOB
Mental Health, Department
51 of $995,905 $989,476 $433,264 $684,039 $440,513 $111,678 $0 $0
Metropolitan Police
52 Department $3,539,470 $2,146,460 $2, 154,102 $1,499, 136 $402,455 $258,164 $0 $0
Motion Picture and
Televison Development,
53 Office of $10,086 $10,086 $1,855 $8,771 $1,153 $5,547 $0 $0
Motor Vehicles, Department
54 of $560,554 $461,068 $399,979 $368,297 $244,543 $52,637 $0 $0
Parks and Recreation,
55 Department of $1,424,122 $1,360,280 $1,163,906 $589,568 $959,575 $131,686 $0 $0
People's Counsel, Office of
56 the $154,329 $149,744 $39,139 $137,437 $39,746 $19,960 $0 $0
57 Planning, Office of $46,370 $46,370 $18,943 $30,535 $26,388 $14,312 $0 $0
Planning & Economic
Development, Office of the
58 Deputy Mayor for $527,443 $527,443 $441,787 $503,752 $444,642 $11,154 $0 $0
59 Police Complaints, Office of $14,833 $14,833 $7,143 $12,959 $7,143 $1,618 $0 $0
Expenditure Expenditu Expenditu
s Not res Not res Not
Expenditures Expenditures Expenditures Expenditures Expenditures Dispersed Dispersed Di spersed
Not Dispersed Not Dispersed Not Dispersed Not Dispersed Not Dispersed Through Through Through
Through SOAR Th rough SOAR Through SOAR Through SOAR Through SOAR SOAR or P- SOAR or P- SOAR or P-
60 Public Charter Schools (5) or P-Card or P-Card or P-Card or P-Card or P-Card Card Card Card
Public Education Facilities
61 Modernization, Office of $2,093,745 $1,762,040 $1,012,935 $740,057 $665,135 $665,719 $0 $0
Public Employee Relations
62 Board $6,213 $6,213 $160 $160 $160 $6,053 $0 $0
63 Public Library, DC $1,315,715 $1,315,715 $782,116 $1,137,846 $214,234 $73,904 $0 $0
Appendix III
FY 2011 All Dollar Expenditures to CBEs by Type, 1st Through 3rd Quarters
Agency LBE SBE DBE DZE ROB LRB LME VOB
Public Safety and Justice,
64 Deputy Mayor for $5,790 $5,790 $0 $0 $0 $5,615 $0 $0
65 Public Schools, DC $5,637,015 $5,637,015 $1,517,384 $3,603,406 $2,388,242 $1,710,028 $0 $0
66 Public Service Commission $36,746 $35,016 $16, 117 $23,636 $5,218 $8,536 $0 $0
Public Works, Department
67 of $1,141,917 $1,035,860 $600,604 $754,968 $322,651 $273,402 $0 $0
Real Estate Services,
68 Department of $2,601,816 $2,601,816 $1,408,970 $802,653 $1,242,500 $868,621 $0 $0
69 Risk Management, Office of $2,652 $2,652 $414 $262 $0 $1,008 $0 $0
70 Secretary, Office of the $22,465 $22,465 $3,504 $1,456 $1,024 $13,795 $0 $0
71 Serve DC $12,353 $12,353 $4,105 $6,308 $2,812 $5,571 $0 $0
Small and Local Business
Development, Department
72 of $7,895 $7,895 $0 $4,192 $3,420 $5,578 $0 $0
Special Education
73 Transportation $384,559 $384,559 $107,364 $368,356 $36,875 $203 $0 $0
State Superintendent of
74 Education, Office of $2,293,576 $904,296 $1,369,216 $837,365 $849,948 $722,643 $0 $0
75 Taxicab Commission $29,958 $29,958 $11,362 $22,824 $6,283 $1,762 $0 $0
Tenant Advocate, Office of
76 the $4,188 $4,188 $0 $4,188 $1,779 $4,143 $0 $0
Transportation, Department
77 of $1,968,541 $395,246 $319,902 $1,609,189 $70,036 $1,509,256 $0 $0
Unifed Communications,
78 Office of $1,152,867 $187,492 $1,132,744 $167,530 $61,556 $31,372 $0 $0
University of the District of
79 Columbia (6) $8,617,252 $8,249,193 $6,207,570 $7,614,025 $539,208 $207, 258 $0 $0
80 Veterans Affairs, Office of $28,733 $28,733 $0 $2,455 $26,278 $1,522 $0 $0
81 Victim Services, Office of $3,261 $3,261 $0 $1,805 $0 $1,457 $0 $0
Appendix III
FY 2011 All Dollar Expenditures to CBEs by Type, 1st Through 3rd Quarters
Agency LBE SBE DBE DlE ROB LRB LME VOB
Washington Convention and
82 Sports Authority (7) $9,602,152 $8,702,070 $2,660,602 $6,972,289 $1,259,255 $506,283
Youth and Rehabilitation
83 Services, Department of $709,194 $527,463 $451,248 $450,932 $164,362 $92,720 $0 $0
84 Zoning, Office of $84,442 $76,882 $23,869 $69,521 $68,240 $51,819 $0 $0
SOURCE: SOAR and P-Card $79,322,836 $59,512,536 $40,800,093 $42,085,138 $15,557,620 $14,816,381 $0 $117,349
(1) SSE expenditlJi"b disbursed and reponed thtough the Office of Comrnu:tv
(2) SSE f-'xpenditur-e:, disbursed 2nd reported through the OHice of Risk rv'iil ")(\gcment.
(3) SBE ('xpendit\Jres not disbursed through SQ,I\R or P.card. ,'\gene)' did not SUb,T,il of the l.hrc'2 ,'eqvii"H) ex;:;enditure !'(,PO';5.
(4) SBE expcndilures disbursed and reported through the Officc of Risk Management.
(5) Expenditures not dispNsed through SOr\R or ?-CarcL !\gency did not "ubrnit ilny of the three :'equi(('d repa:'\S
(6) SBE, expendilucE'" not disbursed through SO/,R and couid not be v2r'ified. on c:{!y nciiture '('po"
(7) S2E c>:penditu(e5 not disbmsed through SO/\R 2nd eouid not be vE'i-iiinj. Expenditures on cxpC'i"lditUiT r('pons.
Appendix IV
FY 2011 Agency Self-Reported v. P-Card/ SOAR-Reported
Total FY 2011 Agency- % of Agency Reported SSE
Difference I Reported SSE Goal Achieved as of June Total FY 2011 P(ard/SOAR " of p.(ard/SOAR Reported SSE
Agency Expendit ures 30,2011 Reported SBE Expenditures Goal Achieved
Administrative Hearings,
1 Office of $42,281 23% $58,272 32% $15,991
2 Aging, Offi ce on $2,658,014 232% $2,630,547 230% $27,467
Alcoholic Beverage
3 Regulation Administration $75,427 58% $90,326 70% $14,899
Arts and Humanities,
4 Commission on $15,071 6% $17,112 7% $2,042
Asian/Pacific Islander
5 Affairs, Office on $6,209 56% $3,093 28% $3,116
6 Auditor, Office of the $8,979 11% $8,850 11% $129
7 Cable Television, Office of $5,305 2% $12,456 5% $7,150
Chief Financial Officer,
S Office of the $2,193,595 6206% $2,744,749 7765% $551,155
Chief Medical Examiner,
9 Office of the $87,669 54% $91,283 56% $3,614
Chief Technology Officer,
10 Office of the $5,0l3,266 11% $858,775 2% .$4,154,490
Community Affairs, Office
11 of $2,807 3% $5,869 6% $3,062
Consumer and Regulatory
12 Affai rs, Department of $798,071 911% $85,876 98% -$712,195
l3 Contract Appeals Board $228 23% $160 16% $68
Contracts and
14 Procurement, Office of $180,107 304% $93,751 158% $86,356
15 DC National Guard $617 3% $617 3% $0
16 Disability Rights, Office of $30,280 34% $61,l30 69% $30,850
Disability Services,
17 Department on $510,230 100% $904,989 100% $394,759
Elect ions and Ethics, Board
18 of $7,743 35% $271,406 1215% $263,664
Employment Services,
19 Department of $495,216 64% $214,701 28% -$280,515
Health Care Finance,
20 Department of $7,899,443 531% $2,891,023 194% -$5,008,420
Appendix IV
FY 2011 Agency Self-Reported v. P-Card/ SOAR-Reported
Total FY 2011 Agency- % of Agency-Reported SBE
Reported SBE Goal Achieved as of June Total FY 2011 P-Card/SOAR % of pcard/SOAR. Reported SBE Difference
Agency Expenditures 30, 2011 Reported SBE Expenditures Goal Athieved
21 Health, Department of $2,903,095 14% $136,691 1% $2,766,404
Homeland Security and
Emergency Management
22 Agency $51,794 228% $210,153 924% $158,359
Housi ng and Community
Development, Department
23 of $355,248 82% $68,729 16% $286,519
Human Resources,
24 Department of $521,375 49% $521,796 49% $421
25 Human Rights, Office of $89,115 100% $61,467 69% $27,649
Inspector General, Office of
26 the $59,283 21% $48,971 18% $10,312
Insurance, Securities, and
27 Banking, Department of $61,584 17% $42,824 12% -$18,760
28 Latino Affairs, Office on $6,715 14% $4,505 10% -$2,210
29 Mayor, Office of the $26,050 23% $58,140 51% $32,090
Mental Health, Department
30 of $2,894,899 11% $989,476 4% $1,905,423
Metropolitan Pol ice
31 Department $3,390,617 121% $2,146,460 77% $1,244,157
Motion Pict ure and
Televison Development,
32 Office of $9,488 145% $10,086 154% $599
Parks and Recreation,
33 Department of $2, 016,633 159% $1,360,280 107% $656,353
People's Counsel, Office of
34 t he $100,739 27% $149,744 40% $49,005
Planning & Economic
Development, Office of the
35 Deputy Mayor for $6,054,355 4784% $46,370 37% $6,007,985
36 Planning, Office of $220,039 9% $527,443 21% $307,404
37 Police Complaints, Office of $3,019 2% $14,833 12% $11,814
Appendix IV
FY 2011 Agency Sel f- Reported v. P-Card/ SOAR-Reported
- --
Total FY 2011 Agency- % of Agency-Reported SBE
Reported SBE Goal Achieved as of June Total FY 2011 P-Card/SOAR- % of P-card/SOAR-Reported SBE Difference
Agency Expenditures 30,2011 Reported SSE Expenditures Goal Achieved
Public Education Facilities
38 Modernization, Office of $77,754,814 2362% $1,762,040 54% -$75,992,774
39 Public library, DC $6,878,915 458% $1,315,715 88% -$5,563,200
40 Public Schools, DC $22,653,761 651% $5,637,015 162% -$17,016,745
41 Public Service Commission $87,205 40% $35,016 16% -$52,190
Real Estate Services,
42 Department of $8,702,356 177% $2,601,816 53% -$6,100,540
43 Risk Management, Office of $2,652 100% $2,652 100% $0
44 Secreta ry, Office of the $16,192 31% $22,465 43% $6,273
Small and Local Busi ness
Development, Department
45 of $7,317 4% $7,895 5% $578
46 Taxicab Commission $19,809 100% $29,958 100% $10,149
Tenant Advocate, Office of
47 the $2,364 8% $4,188 15% $1,824
Unified Communications,
48 Office of $2,195,150 4078% $187,492 348% -$2,007,658
Could Not Fully Assess. SBE Could Not Fully Assess. SBE
University of the District of Expenditures are not Disbursed Expenditures are not Disbursed
49 Columbia 1 $8,249,193 145% through SOAR through SOAR N/A
50 Veterans Affairs, Office of $29,115 138% $28,733 137% -$382
Could Not Fully Assess. SBE Could Not Fully Assess. SBE
Washington Convention E)(penditures are not Disbursed Expenditures are not Disbursed
51 and Sports Aut hority 2 $8,702,070 128% through SOAR through SOAR N/A
Youth and Rehabilitation
52 Services, Department of $1,292,313 73% $527,463 30% -$764,849
53 Zoning, Office of $105,235 56% $76,882 41% -$28,354
Appendix IV
FY 2011 Agency Self-Reported v. P-Card/ SOAR-Reported
Total FY 2011 Agency- % of Agency-Reported SSE
Reported SSE Goal Achieved as of June Total FY 2011 P-Card/SOAR- % of P-(ard/SOAR-Reported SBE Difference
Agency Expenditures 30,2011 Reported SBE Expenditures Goal Achieved
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SOURCE: Agency reports, SOAR and Purchase Card Data