ENG1101 Engineering Problem Solving 1

Team Report
Team 40 Team Members 1. Max Walton 2.Lachlan Robbins 3.Eli Johns 4.Aldridge Joseph 5.Sam Menzel 6.Drew Crawley 7.
We hereby certify that: The team report is entirely our own work, except where due acknowledgement is made in the text, and that no part has been copied from any other person's work. The team has negotiated and come to a consensus on the contribution of individual team members as indicated above. Submission: Word file name: Through Studydesk using Assessment Project Y (Y = 1, 2 or 3) Team-XX-Project-Y.doc (eg: Team-01-Project-1.doc) (eg: Team-01-Project-1.ppt)

Project 1 Contribution
(Max. 100 %)

PowerPoint file name:

Team-XX-Project-1.ppt

(Replace XX with your team number, Y with project number.) Check: Is file name correct? Is file size less than 1 MB?

Yes/No Yes/No

Group Report 1
TEAM CODE OF CONDUCT
PART 1 - PURPOSE OF THE CODE OF CONDUCT The objectives of the code of conduct are to clearly set out conventional principles and expectations that are considered binding on any person who is a member of a particular group (Princeton University 2012). It will include how the team will meet, members roles and contributions, how the team will achieve genuine collaboration, undertake conflict resolution including dealing with hitchhikers and couch potatoes and administering disciplinary action for violations of the code. Compliance with these issues is necessary for effective team work and dealing with potential issues and conflicts. PART 2 - CODE OF CONDUCT RULES The code of conduct outlines the members rights and obligations under the code and how to deal with issues and complaints within the team (ACCC 2011). 1. How the team will meet. 1.1 Arrive to weekly group meetings on time, be prepared, actively participate and stay until meeting finishes. 1.2 Notify team in advance if unable to attend team meetings. 1.3 Members unable to attend must be filled in on team meeting agenda, discussions and decisions. 1.4 Every member is expected to keep in contact during the week and provide updates on team set work adhering to team communication strategy. 2. Members roles and contributions. 2.1 Members are to be polite, courteous and understanding of other members opinions and ideas. 2.2 All team members are expected to contribute to group work and assignments. 2.3 Assigned work is to be completed by the designated time and to an acceptable standard arranged by the team. 3. How the team will achieve genuine collaboration. 3.1 Members must adhere to team communication strategy. 3.2 Every member has a right to voice their opinion to allow the team to decide on its validity. 3.3 A team leader may be elected to run meetings and organise allotted work between members. 4. Undertake conflict resolution. 4.1 Any issues or complaints within a team should be brought up at team meetings.

4.2 Issues unable to be resolved by the team or due to confidentiality issues can be reported to the subject tutor. 4.3 Peer assessment strategy should be adhered to, allowing confidential assessment of team members. 4.4 The code of conduct must be consistently enforced upon all team members with appropriate disciplinary action taken. (Simons 2010) PART 3 - CODE OF CONDUCT ADMINISTRATION STANDARDS For the code to be effective some form of disciplinary action agreed upon and administered by the team needs to be developed. The administration of the code is done by the team operating as a whole using peer assessment to validate the need for enforcement of the necessary disciplinary action (ACCC 2011). 1. Code administration. 1.1 The peer assessment strategy should be used to reveal whether a member shows signs of being a hitchhiker or couch potato. 1.2 The mirroring tactic from dealing with hitchhikers and couch potatoes should be administered to deal with members found to be not adhering to the code. 1.3 If this is unsuccessful then as in the article the team needs to get into contact with the tutor and decide on how to progress from there. 1.4 A log of work completed by the subject member should be kept and shown to the tutor.
(Journal of Student Centred Learning 2003)

Communication Strategy
1. Introduction and Overview
The following is a baseline of the means of communication through between workgroup 40. Its intention is to: Share Progress and promote feedback amongst team members Provide insight to thoughts and feelings of team members in regards to current projects.

The document contains: The methods of Communication o Communication in person o Communication via Internet o Communication via Telephone The Communication Strategy Questions and answers o Initial Questions and Answers prior to the release of the first communication strategy o Follow up questions after the first communication strategy has been released.

Individuals are encouraged to review and submit questions regarding the Communication Strategy, any suggestions that could help develop a superior Communication Strategy and any aspects relevant to it. Please forward any questions/querys to Max Walton or Drew Crawley.

2. Communication Strategy Overview

The Purpose of the Communication Strategy Overview is to provide the methods and details required to get in contact with an individual team member, or the entire group. 2.1 The methods of Communication a. Communication in Person. 1. Monday Eng1101 Team meeting 1pm at DG47/48 USC Campus 2. Organize additional meetings during spare days (Wednesday/Friday)

b. Communication via Internet. 1. USQ Team 40 discussion forums http://usqstudydesk.usq.edu.au/mod/forum/view.php?f=213650 2. USQ Team Chatroom http://usqstudydesk.usq.edu.au/mod/chat/gui_header_js/index.ph p?id=8041&groupid=102929 3. Google Docs chat/notes Details found here http://usqstudydesk.usq.edu.au/mod/forum/discuss.php? d=594622 4. Eng1101 Group 40 Facebook Communications http://www.facebook.com/groups/408774282472153/ 5. Misc. Online Communication methods, Skype/etc https://docs.google.com/spreadsheet/ccc? key=0AqSlL0f9KmaVdEJMbHFBOWZIV1VKUzFOaXF6TnN ncEE&pli=1#gid=0 c. Communication via telephone 1. Individual team member details can be found here https://docs.google.com/spreadsheet/ccc? key=0AqSlL0f9KmaVdEJMbHFBOWZIV1VKUzFOaXF6TnN ncEE&pli=1#gid=0 2.2 The Communication Strategy

When deciding which use of communication would be most viable when getting in contact with a team member, it is advised to go by the following depending on which situation youre in. a. Youre looking for a quick, simple response from an individual team member. 1. Try and get in contact with the team member via Facebook 2. If within said team members calling hours, call them using their information found here. https://docs.google.com/spreadsheet/ccc? key=0AqSlL0f9KmaVdEJMbHFBOWZIV1VKUzFOaXF6TnNncEE& pli=1#gid=0 3. If both of the above failed, get in contact via a Misc. communication method, also found in the above link. b. Youre looking for a long and detailed explanation from an individual team member. 1. Post the question directly to the USQ Team Discussion Forums, then alert them of the post via e-mail. 2. Post a message on the Group 40 Facebook page with the team member tagged in the post. 3. Send an e-mail to the team member directly.

c. Youre looking for general information from the team as a whole. 1. Post the question directly to the USQ Team Discussion Forums, tag the post as Important 2. Post a message on the Group 40 Facebook page and label clearly as important. 3. Contact each member individually and organize a meeting in person at whatever time is most appropriate for everyone. Please ensure that no-matter which method of communication was used, a log is kept of the conversation, either a pure log, or a simplified dot-point version. (Once a log has been created post directly to the USQ Team Discussion Forums, or mail directly to Max Walton)

3. Questions and Answers

The following are questions asked by team members regarding the Communication Strategy. 3.1 Initial questions and answers prior to the release of the first communication strategy. Q. What is a Team Communication Strategy? A. A Team Communication Strategy is a process in which team members establish how they are going to keep in contact with each other throughout an assignment/task. Q. Why do we need a Team Communication Strategy? A. Without a Team Communication Strategy, it is very easy for team members to fall out of the loop, resulting in the team falling behind in work. If at any point a team member requires information from another team member, the Team Communication Strategy will provide the information required to get in contact and receive the required information. 3.2 Follow up questions after the first Communication Strategy has been released. Q. What if we still cannot get in contact with a team member after following the Communication Strategy? A. If you still cannot get in contact with a team member after following the provided steps, leave a post on the USQ Discussion forums with notes relative to your question and tag it as important. You could also suggest new communication methods/ideas for future use. Q. I dont understand Insert section here who can help me?

A. If you dont understand any section of the Communication Strategy, please get in contact with Max Walton or Drew Crawley, preferably via the USQ Team Discussion Forums.

Peer Assessment Strategy

Member being Assessed ________________________________ Criteria Comments Score Assignment Has the member communicated effectively within the group
Has the team member completed allocated work on time to either team deadlines and work deadlines

/1 0 /1 0

Effort placed in to submitted work (work quality)

/1 0
Helped overcome any problems that arose within the work/assignment Developed solutions and procedures for task completion Attended the majority of group meetings and team Team Procedures conferences Actively contributed in group discussions and decisions to the benefit of the team Helped to plan and organise work load and schedules for assignments Offered solutions to the group on a number of problems Helped to overcome any problems that arise within the work group's work

/1 0 /1 0 /1 0 /1 0 /1 0 /1 0 /1

Total

0 / 100

Name: __________________________ Signature:_________________________ Date : / /

*50 70 = C

70 85 = B 85 100 = A

Justification Of Criteria It is vital for team success to develop a peer assessment strategy to ensure a team continues to function effectively and efficiently. It will improve communication between members and enhance the final product of the completed work, as each member will become aware of the developed criteria. It will give a more authentic understanding of how each member is and has performed in the team over time will become very united and aware of each other's strengths and weaknesses, and how each team member operates under different conditions. It is crucial that team members work to optimum efficiency to be sure that deadlines and time limits are adequately met and satisfied to the teams expectations. A peer assessment strategy helps to determine an grade individual work achievement and verify that the work satisfies the teams needs/requirement and is what was expected of that team member. Peer assessment strategies also help to make sure that the work off all team members is up to speed and everyone is sharing an even workload, to deter members from becoming inefficient and not completing the set work. However on the down side of this strategy, problems could potentially arise if negative feedback were to be given to a member, which could cause tension between team members and halt work output. A solution should be implemented to counteract this so that all members know what and how they will be assessed. Also team members may not have the confidence and criticalness to actively grade the work of other

because they may think they are being too harsh or unfair. Although it is important for members to accept the given feedback, whether it be good or bad, as it will help them in the future. (Davies, 2011)

Reference List: ACCC. (2011), Guidelines for developing effective voluntary industry codes of conduct, Canberra: Australian Competition and Consumer Commission. Brian Sharpe and Randal Dennings. (1999), A guide to AS 3806-1998, Compliance programs, NSW: Standards Australia Journal of Student Centred Learning 2003, Coping with Hitchhikers and Couch Potatoes on Teams, vol. 2, no. 1, pp. 32-32 Simons, T, (15/07/2010) EDUCAUSE, http://listserv.educause.edu/cgi-bin/wa.exe? A2=ind1007&L=PROJECT&P=5644, 02/04/12 The Trustees of Princeton University, (2012) WordNet, http://wordnetweb.princeton.edu/perl/webwn?s=code%20of%20conduct, 02/04/12 USC, (26/10/2010) Compliance Framework - Managerial Policy, http://www.usc.edu.au/university/governance-and-executive/policies-andprocedures/governance/compliance-framework-managerial-policy.htm, 02/04/12

Sarah Davies, Pros and Cons of Peer Assessment , 28 March 2012, http://jiscdesignstudio.pbworks.com/w/page/38161416/Pros%20and%20cons%20of %20peer%20assessment engage.wisc.edu/collaboration/rubrics/.../Peer_Assmnt_Form.doc Anon. Self and Peer Assessment, Royal Melbourne Institute of Technology, 28 March 2012, http://mams.rmit.edu.au/71ra0k9io8yzz.pdf