INTRODUCTION TO POLICY MANUALS The corporate security organization should provide implementation guidelines, technical assistance and personnel

to assist operations centers, facilities, and departments in the development of individual security operating plans and in the implementation of security programs. Specific security policies, standards and procedures as well as the activities of the corporate security organization should be delineated in a corporate security policy and procedures manual. This section is designed to assist the security manager in establishing a corporate security manual. The corporate policy on security is an overall statement of objectives of the corporate security program and the responsibility of all employees toward the protection of the company assets. It focuses attention on the role of the corporate security organization in assisting management and employees carry out their protective responsibilities regarding the company assets. The security policy and procedures that the corporate security organization will issue provides detailed guidance to management and employees on the operation of an effective security program. The corporate security policy and procedure manual establishes the company security program. It (1) fixes the responsibility with the individuals at various management levels in the company, (2) identifies the corporate security organization responsibilities in a support role, (3) identifies specific responsibilities of the corporate security department in coordinating all investigations in the company; (4) details the type of reporting that must take place regarding security incidents against company assets or personnel, (5) establishes security representatives throughout the company and its facilities, (6) describes liaison relationships with local law enforcement, and (7) outlines procedures for prosecution of persons committing crimes against the company. These policy and procedure statements under the overall umbrella of the corporate policy on security constitutes the charter for the corporate security organization operations and provides management and employees with a set of guidelines to implementation individual security programs. The corporate security organization should also issue a set of standards or specifications to supplement each of these policy statements. They are to assist each facility manager and division executive implement the policies within their unique operating environment. These detailed standards will be used to provide day-to-day guidance for local decision making and to assist in the development of the required facility security programs. Each organization should have a policy statement on security as an integral part of the security organization charter. This policy statement should be signed by the senior management person in the company, to ensure appropriate executive support. The following is an example of a type of policy statement that can be used in support of the security organization: It is the policy of the company to provide reasonable security for its personnel, property and information. This includes visitors and contractors who may be invited onto the company-controlled areas. The objectives of policy requires the development and maintenance of progressive security programs to meet several objectives: Reduction of loss. Protection of corporate assets. Employee safety and security. Maintenance of a safe (secure) work place. POLICY MANUALS It is the policy of the company that:
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1. 2. 3. 4.

Individual managers and employees are responsible for the protection of assets under their supervision, control, and use. Protection of life, property and assets of the corporation is a key element of sound management practice. Each division and facility is responsible for the development of a comprehensive security program. The corporate security organization provides operational policy guidance and support to all business divisions, facilities and operations of the company so that they may develop sound asset protection programs at the lowest operational level within the organization. Each division executive, manager or employee who suspects or has knowledge of security-related incidents involving the company operations must report such information through appropriate channels or directly to the corporate security organization. All losses with security implications involving the company property or personnel will be investigated by the corporate security organization. The company will, in appropriate circumstances, report to public law enforcement authorities apparent violations of the criminal law with respect to company personnel, property or proprietary information. Any decision to initiate prosecution of a criminal incident shall be made by a division executive officer with the consent of the vice president-facilities administration and the corporate security manager, or designee. Regular facility procedural and operational reviews will be conducted by the corporate security department and the general auditor to assist managers in maintaining compliance with all aspects of the program which they have developed or for which they have responsibility.

5.

6. 7.

8.

9.

This policy will apply to all personnel in all the company business divisions, operations centers, and facilities. Each manager will be responsible for ensuring that those under his/her direction comply with all provisions of the policy. Support for division and facility management in the development of implementation procedures for the physical protection of life, property and assets will be provided by the corporate security organization. CONCEPTS OF PART II The policy and procedures in this section is designed toward a medium size company, with a small corporate security staff of one to four persons. Under this concept, a security committee is formed, with a senior person from each major location or department designated the security representative. The security committee, under the chairmanship of the security manager, establishes and maintains a security organization. The security representatives are responsible for the day-to-day security operations at their location. To apply the concepts of the security representatives to utilities with large security personnel staffs, the site security supervisors will take over the duties of the security representatives. Smaller utilities without major subordinate locations may want to establish a system of security representatives from the many departments, meeting with a designated security representative, e.g., the personnel manager who may also serve as the corporate security officer. The security manager establishes security policy, develops site-specific security procedures to implement security practices at the individual sites, and obtains approval from the security representatives for original procedures and updates. The security representatives consult the security manager on security equipment, security guard/investigative services, and alarm services.
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The policy and procedures in this chapter will assist the security manager in establishing a security policy and procedures manuals for his company.

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POLICY STATEMENTS The following three policy statements are designed to describe the corporate operations policy on security.

POLICYMN.DOC - April 17, 2012