Collection Letter - Another Reminder

(your name) (street) (city, state, zip) (date)

(name) (street) (city, state, zip) _________________________

Dear ____ (name):

Again, we must remind you of your open account that is now ___ (number of days) days beyond our ___ (number of days) terms. Despite the fact that you have ignored our previous reminders, you can no longer delay payment if you wish to keep your account open. Please phone us to discuss ways we can work together to reduce this balance. We will try to help you in every conceivable way. Don't fail your company and us now. At the very least, send us an explanation with a partial payment of at least ________ (dollar amount) to keep your account open. We are looking forward to talking with you.

Yours sincerely,

(name) (title)

(phone)

Collection Letter - Deadline

(your name) (street) (city, state, zip) (date)

(name) (street) (city, state, zip) ___________________

Dear ____ (name):

______ (time period), just _____ (time period) is the time our legal department tells us we should extend your open account. After that time -- ____ (date) our legal staff will have to take action to collect the balance on your overdue account. We have repeatedly written and phoned your office asking for payment. As a business person you must understand that we also have a business to run for profit. We do expect your cooperation as follows: We expect a payment of ________ (dollar amount) from you on or before ________ (date).

Sincerely,

(name) (title) (phone)

Bad Debt Collection Letters

Another example of a bad debt collection letter is to design a form with your name, address, phone number, and company logo on it. It would also include the following information: (Your Company Logo) RE: Account # _____________________ (Date) Balance Due: $____________ Minimum Payment Due: $___________ Dear Mr. John Doe: Your account is now past due. Please send us your payment today. Thank you. Sincerely, Creditor Company (or name of business) (Address) (Phone) (Your Company Logo) RE: Account # _____________________ (Date) Balance Due: $____________ Minimum Payment Due: $________________ Dear Mr. John Doe: We have not heard form you in awhile, and we just wanted to remind you that your account is past due. We hope to hear from you soon! Sincerely, Creditor Company (or name of business) (Address) (Phone)

Notice of Dishonored Check

"For debtors who paid with checks that have resulted in a dishonored check or NSF check, send these type of debt collection letters: Date: To: Your check in the amount of $_________ and dated __________ has been dishonored by your bank due to insufficient funds. We have verified with your bank that this amount still cannot be presented against your account and paid in full. Unless we receive payment for said amount within _______ days (or such further time as may be allowed pursuant to state law), we shall have no other choice but to commence appropriate legal action to recover payment from you. Sincerely, Name of Business"

Draft Letter 1 Mr Neil Credit Financial Director Slow Payers Ltd Anywere Not Here KT9 XXX 1st April 2001 Re: Overdue Debt of 1175.00, Account Ref Slo007/01 Dear Mr N Credit Our last statement that was sent to you at the beginning of this month showed in detail that the amount of 1175.00 is overdue for payment to ourselves. We have again attached details of this amount, and respectfully request that your account is paid immediately. Alternatively, please let us know your reasons for non-payment. If you require any additional information to enable you to make payment of the overdue balance on your account please contact the undersigned immediately on the number below. Yours sincerely Your Name Your Company Contact Number Email Address

Draft Letter 2 Purchase Ledger Clerk Slow Payers Ltd Anywere Not Here YUR 4IT 17th April 2001 Dear Sirs

Re: Our invoice 12006751 for 1175.00 It appears from our records that we have not received payment of the above mentioned invoice dated 00/00/00 as per our terms of sale. We would respectfully request that settlement for this invoice is forwarded to us immediately. If you have already sent payment for this invoice within the last few days please accept our apologies and disregard this letter. Yours faithfully Your Name Your Company Contact Number Email Address